Program planning and budget tool, FY 1997

A Little Rock School District Program Planning and Budget Tool ID 1 Code PINV Name % Complete 100% Scheduled Start Jul 3 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Jackson 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '95 Aug 11 '95 Jackson,Lewis,Smith 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'95 Aug 14 '95 Lewis,Mayo 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15'95 Aug 18'95 Jackson,Lewis 5 PINV Generate a Program Inventory Report for 1995-96 100% Aug 18 '95 Aug 31 '95 Jackson,Lewis PEVAL 95% Jul 3 '95 Nov 22 '95 Jackson RECEIV.^"' OCT 3 1 1995 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Jul 3 '95 Jul 28 '95 Jackson OJfice Of Desegregation Monitenng 8 PEVAL Review/revise process for cabinet review of program evaluations 100% Aug 1 '95 Aug 15'95 Jackson,Cabinet Page 1 FY97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 9 Code PEVAL Name_______________________ Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15 '95 Revised Finish Resource Names Cabinet,Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 15'95 Sep 15'95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 100% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 100% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 100% Oct 16'95 Oct 20 '95 Jackson,Cabinet 16 PEVAL Extended evaluations due 0% Nov 13'95 Nov 13'95 Program Managers Page 2 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 17 Code PEVAL Name_____________________________ Cabinet review extended evaluations for merge into needs assessment report % Complete 0% Scheduled Start Nov 17'95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson NEEDS 73% Seo 1 '95 Nov 30 '95 Jackson,Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% Sep 1 '95 Sep 8 '95 Cabinet.Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Sep 14 '95 Sep 14 '95 Williams,Board 23 NEEDS STANFORD 8 TEST DATA SIUPY 100% Sep 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet Page 3 FY 97 Ocober31 '95Little Rock School District Program Planning and Budget Tool ID 25 Code NEEDS Name________________________ Assign responsibilities for study of Stanford 8 Test data % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '95 Sep 15 '95 Jackson,Lacey 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 100% Sep 15 '95 Oct 13'95 Jackson,Lacey,Savage 28 NEEDS Prepare Stanford 8 Test Report 100% Oct 13'95 Oct 31 '95 Lacey 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson,Lacey 32 NEEDS PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY 100% Sep 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson Page 4 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 33 Code NEEDS Name_______________________________ Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 100% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 100% Oct 31 '95 Oct 31 '95 Jackson,Smith ae NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY 100% Sep 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 100% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 100% Sep 11 '95 Sep 15 '95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 100% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 41 Code NEEDS Name Prepare SC/HR Survey Report % Complete 100% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson,Hobby I 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 100% Sep 11 '95 Oct 31 '95 Smith.Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith.Milhollen,Cabinet 45 NEEDS Assign responsibilities lor Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 100% Sep 15 '95 Oct 13'95 Hurley,Eaton,Gadberry,Neal, Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Formulas Report 100% Oct 13'95 Oct 31 '95 Milhollen,Hurley,Eaton, Neal,Smith Page 6 FY97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 49 Code NEEDS Name Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 100% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen I 5Q NEEDS DISTRICTWIDE FACILITIES STUDY 85% Seo 11 '95 Oct 31 '95 Smith I I 51 NEEDS Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% Sep 11 '95 Sep 15 '95 Williams,Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% Sep 11 '95 Sep 15 '95 Smith,Eaton I I 53 NEEDS Prepare Findings from the Districtwide Facilities Study 80% Sep 16 '95 Oct 31 '95 Nov 15'95 Smith,Mayo,Eaton,\/ann I 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% Oct 31 '95 Oct 31 '95 Smith, Mayo,Eaton 55 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 57% Seo 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15 '95 Williams,Mayo,Cabinet Page 7 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 57 Code NEEDS Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Mayo I I 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15 '95 Mayo I I 59 NEEDS Collect data 100% Sep 18 '95 Oct 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 100% Oct 16'95 Oct 31 '95 Mayo I 61 NEEDS Report findings to PRE 0% Oct 31 '95 Nov 18'95 Mayo I I I 62 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis 63 NEEDS COURT ORDERS AUDIT 55% Sep 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '95 Sep 15 '95 Cabinet,Mayo Page 8 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 65 Code NEEDS Name Assign responsibility for data collection of Court Orders Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 100% Sep 18 '95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 100% Oct 16'95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 0% Nov 1 '95 Nov 18'95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis IS. NEEDS TOWN HALL MEETINGS 67% Seo 11 '95 Nov 21 '95 Williams. Jackson.Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '95 Sep 15 '95 Jackson,Modeste,Cabinet 72 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '95 Sep 15 '95 Modeste, Jackson,Vann Page 9 FY 97 Ocober 31 '95F Little Rock School District Program Planning and Budget Tool ID 73 Code NEEDS Name Review and data collection plan (matrix)forTown Hall Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson,Vann,Lewis 74 NEEDS Set locations and schedule for Town Hall Meeting 100% Sep 11 '95 Sep 15'95 Vann.Modeste 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 76 NEEDS Execute advertisement plan for Town Hall Meeting I 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 77 NEEDS Conduct Town Hall Meeting I 100% Sep 18 '95 Oct 31 '95 Williams 78 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep 18 '95 Oct 31 '95 Vann,Lewis 79 NEEDS Execute advertisement plan tor Town Hall Meeting 11 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 80 NEEDS Conduct Town Hall Meeting II 0% Sep 18'95 Oct 31 '95 Nov 9 '95 Williams I I I Page 10 FY97 Ocober 31 '95 .1Little Rock School District Program Planning and Budget Tool ID 81 Code NEEDS Name Gather feedback data from Town Hall Meeting II for input into matrix % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 9 '95 Resource Names Vann,Lewis 82 NEEDS Execute advertisement plan for Town Hall Meeting III 80% Sep 18 '95 Oct 31 '95 Nov 14 '95 Vann.Modeste 83 NEEDS Conduct Town Hall Meeting III 0% Nov 14 '95 Nov 14 '95 Williams 84 NEEDS Finalize and publish Town Hall Meeting Report 0% Nov 1 '95 Nov 15'95 Nov 17 '95 Modeste, Lewis 85 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson,Lewis as NEEDS DISTRICT DIALOGUES 55% Seo 11 '95 Nov 21 '95 Williams. Jackson.Modeste 87 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '95 Sep 15 '95 Williams, Jackson,Modeste,Cabinet 88 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '95 Sep 15 '95 Modeste,Vann Page 11 FY 97 Ocober 31 '95ID 89 Code NEEDS Name___________________________ Review data collection plan (matrix) for District Dialogues Little Rock School District Program Planning and Budget Tool Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson.Vann.Modeste 90 NEEDS Set locations and schedule for District Dialogue Meetings 100% Sep 11 '95 Sep 15'95 Modeste.Vann 91 NEEDS Develop advertisement plan and schedule for District Dialogues: prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 92 NEEDS Execute advertisement plan for District Dialogue l(Principals) 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 93 NEEDS Conduct District Dialogue I 100% Sep 18 '95 Oct 31 '95 Williams 94 NEEDS Gather feedback from District Dialogue 1 for input into matrix 100% Sep 18 '95 Oct 31 '95 Vann,Lewis 95 NEEDS Execute advertisement plan for District Dialogue IlfAss't Principals) 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 96 NEEDS Conduct District Dialogue II 100% Sep 18 '95 Oct 31 '95 Williams Page 12 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 97 Code NEEDS Name Gather feedback data from District Dialogue II for input into matrix % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 98 NEEDS Execute advertisement plan for District Dialogue lll(Teachers) 75% Sep 18 '95 Oct 31 '95 Nov 1 '95 Vann.Modeste 99 NEEDS Conduct District Dialogue III 0% Sep 18 '95 Oct 31 '95 Nov 1 '95 Williams 100 NEEDS Gather feedback data from District Dialogue III for merge into matrix 0% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 101 NEEDS Execute advertisement plan for District Dialogue IV(Admin. and Classified) 75% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann.Modeste 102 NEEDS Conduct District Dialogue IV 0% Sep 18 '95 Oct 31 '95 Nov 6 '5 Williams 103 NEEDS Gather feedback data from District Dialogue IV for input into matrix 0% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 104 NEEDS Execute advertisement plan for District Dialogue V(Transportation) 75% Sep 18 '95 Oct 31 '95 Nov 8 '95 Vann.Modeste Page 13 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 105 Code NEEDS Name Conduct District Dialogue V % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 8 '95 Resource Names Williams 106 NEEDS Gather feedback data from District Dialogue V tor input into matrix 0% Sep 18 '95 Oct 31 '95 Nov 8 '95 Vann,Lewis 107 NEEDS Finalize and publish District Dialogue Report 1995-96 0% Nov 1 '95 Nov 15'95 Nov 17 '95 Jackson,Lewis 108 NEEDS Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson,Lewis 109 NEEDS PREPARE NEEDS ASSESSMENT REPORT 0% Nov 1 '95 Nov 30 '95 Jackson 110 NEEDS Conduct Administrative review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Jackson,Cabinet 111 NEEDS Conduct Board Work Session for review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Williams, Jackson,Board 112 NEEDS Publish Draft of Needs Assessment /Report and disseminate to selected persons 0% Nov 27 '95 Nov 27 '95 Jackson,Cabinet Page 14 FY 97 Ocobe.r 31 '95Little Rock School District Program Planning and Budget Tool ID 113 Code NEEDS Name_________________________ Publish Needs Assessment Report, 1995-96 % Complete 0% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson I I 114 GOALS PLANNING AND BUDGET GOALS 28% Jan 31 '96 Jackson 115 GOALS CABINET PLANNING SESSION 63% Oct 2 '95 Dec 11 '95 Jackson.Cabinet 116 GOALS Review 1994-95 Needs Assessment Report 100% Oct 2 '95 Oct 31 '95 Jackson,Cabinet 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 0% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 118 GOALS Distribute District goals to Cabinet 0% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 119 GOALS Cabinet review of goals 0% Dec 11 '95 Dec 11 '95 Jackson,Cabinet 120 GOALS BOARD WORK SESSION 0% Nov 15 '95 Pec 19 '95 Jackson.Williams Page 15 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 121 Code GOALS Name Establish date and site for Work Session % Complete 0% Scheduled Start Nov 15'95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Williams,Cabinet J I 122 GOALS Identify materials for Board Work Session 0% Nov 1595 Nov 30 '95 Jackson,Williams 123 GOALS Prepare materials for Board Work Session 0% Nov 15'95 Nov 30 '95 Jackson I 124 GOALS Conduct Board Work Session 0% Dec 12'95 Dec 15 '95 Board,Williams 125 GOALS Distribute background materials to Board members 0% Dec 12'95 Dec 15 '95 Jackson 126 GOALS Review/revise mission statement and goals (review Strategic Planning mission statement) 0% Dec 12'95 Dec 15 '95 Board 127 GOALS Review DSeg and NonDSeg Program Inventory 0% Dec 12'95 Dec 15 '95 Board 128 GOALS Review identified proportional allocations 0% Dec 12'95 Dec 15 '95 Board Page 16 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 129 Code GOALS Name________________ Establish written priorities % Complete 0% Scheduled Start Dec 12'95 Scheduled Finish Dec 15 '95 Revised Finish Resource Names Board 130 GOALS Identify strategies for funding shortfalls 0% Dec 12 '95 Dec 15 '95 Board 131 GOALS Develop timeline for identification and researching of funding shortfall strategies 0% Dec 12'95 Dec 15 '95 Board 132 GOALS Develop communication strategy for mission statement and goals 0% Dec 14 '95 Dec 14 '95 Williams,Vann 133 GOALS Distribute mission statement and goals 0% Dec 19 '95 Dec 19 '95 Jackson,Vann 134 GOALS Distribute list of priorities 0% Dec 19 '95 Dec 19'95 Jackson,Vann 135 GOALS BOARD RETREAT 0% Pec 8 .'95 Jan 31 '96 Williams 136 GOALS Determine date and site for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Board Page 17 FY97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 137 Code GOALS Name____________________________ Identify agenda items for Board Retreat % Complete 0% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams,Boa rd 138 GOALS Establish agenda for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Board 139 GOALS Identify materials for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams.Jackson 140 GOALS Distribute materials for Board Retreat 0% Jan 9 '96 Jan 10 '96 Williams.Jackson 141 GOALS Conduct data analysis work session in preparation for Board Retreat 0% Jan 12 '96 Jan 12 '96 Williams,Cabinet 142 GOALS Conduct Board Retreat 0% Jan 22 '96 Jan 26 '96 Williams,Boa rd 143 GOALS Report outcomes of Board Retreat 0% Jan 31 '96 Jan 31 '96 Williams,Boa rd 144 PDEV PROGRAM DEVELOPMENT 0% Nov 1 '95 Aug 30 '96 Jackson.Cabinet Page 18 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 145 Code PDEV Name SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT % Complete 0% Scheduled Start Nov 1 '95 Scheduled Finish Feb 22 '96 Revised Finish Resource Names Williams.Jackson 146 PDEV Review process for program development 0% Nov 1 '95 Nov 10'95 Cabinet 147 PDEV Use extended program evaluations to identify program additions, modifications, deletions 0% Nov 17'95 Nov 27 '95 Cabinet 148 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% Nov 17'95 Nov 30 '95 Cabinet 149 PDEV Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 0% Dec 5 '95 Dec 11 '95 Cabinet 150 PDEV Business Cases due 0% Jan 8 '96 Jan 8 '96 Primary Leaders 151 PDEV Review of Business Cases by Cabinet 0% Jan 15 '96 Jan 22 '96 Cabinet 152 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% Feb 8 '96 Feb 8 '96 Jackson,Williams Page 19 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 153 Code PDEV Name_________________________ Review of Business Cases by Board % Complete 0% Scheduled Start Feb 8 '96 Scheduled Finish Feb 22 '96 Revised Finish Resource Names Board 154 BUDGT BUDGETING 0% Nov 20 '95 Aug 30 '96 Smith. Gadberrv.Hurlev.Milhollen 155 BUDGT Develop budget preparation training materials 0% Nov 20 '95 Nov 27 '95 Smith,Milhollen 156 BUDGT Issue instructions for budget preparation at all levels 0% Nov 28 '95 Nov 30 '95 Smith 157 BUDGT Conduct budget preparation training sessions 0% Dec 1 '95 Dec 8 '95 Smith 158 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% Dec 11 '95 Jan 6 '96 Milhollen,Smith 159 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith 160 BUDGT Year to date revenue expenditure analysis 0% Jan 9 '96 Jan 31 '96 Smith,Milhollen Page 20 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 161 Code BUDGT Name_____________________________ Revise financial forecast for coming year % Complete 0% Scheduled Start Feb 26 '96 Scheduled Finish Mar 6 '96 Revised Finish Resource Names Smith 162 BUDGT Submit proposed budget to Board 0% Mar 14 '96 Mar 14 '96 Williams 163 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18 '96 Mar 29 '96 Smith .Board .Williams 164 BUDGT Revise proposed budget, as needed 0% Mar 14 '96 Apr 2 '96 Smith.Milhollen 165 BUDGT Prepare tentative budget 0% Apr 3 '96 May 13'96 Smith.Milhollen 166 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Boa rd.Smith 167 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board. Williams 168 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17'96 Jul 12'96 Eaton Page 21 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 169 Code BUDGT 170 BUDGT Name_____________________________ Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% Scheduled Start Jun 16 '96 Scheduled Finish Jun 16 '96 Revised Finish Resource Names Milhollen,Smith 171 BUDGT Compute ending fund balance 0% 0% 172 BUDGT Administrative review of final budget 0% 173 BUDGT Submit final budget to Board 0% 174 BUDGT Board review and adoption of 96-97 final budget 0% 175 BUDGT Submit final Budget to Court/Parties 0% 176 BUDGT Submit 96-97 final budget to State 0% Jul 1 '96 Jul 19 '96 Smith.Milhollen,Cabinet Jul 22 '96 Jul 22 '96 Milhollen,Smith Jul 24 '96 Jul 29 '96 Williams,Cabinet Page 22 Aug 1 '96 Aug 1 '96 Williams,Smith Aug 1 '96 Aug 8 '96 Aug 21 '96 FY 97 Aug 8 '96 Aug 21 '96 Aug 30 '96 Board Williams,Attorney Williams,Smith Ocober 31 '95Little Rock School District Program Planning and Budget Tool i ID 122 Code BUDGT Name Staffing % Complete 0% Scheduled Start Jan 26 '96 Scheduled Finish Aug 15 '96 Revised Finish Resource Names Hurley 1 178 BUDGT First review of changes in course offerings by Board 0% Jan 26 '96 Feb 8 '96 Board, Williams 179 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 Feb 15'96 Elston 180 BUDGT Print secondary course selection sheets 0% Jan 29 '96 Feb 15'96 Williams,Gadberry 181 BUDGT Counselors meet with students and complete course selection sheets 0% Feb 19'96 Mar 8 '96 Principals,Counselors 182 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 Mar 11 '96 Principals,Counselors 183 BUDGT Registrars tally course selections 0% Mar 11 '96 Mar 29 '96 Principals, Registrars 184 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. Page 23 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 185 Code BUDGT Name Identify elementary enrollment (tentative) for 1995-96 % Complete 0% Scheduled Start Apr 1 '96 Scheduled Finish May 19'96 Revised Finish Resource Names______________ Mayo,Hurley,Gadberry,Asst Supts 186 BUDGT Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. 187 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry,Hurley 188 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry 189 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Apr 24 '96 Apr 29 '96 Hurley,Gadberry 190 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '96 Aug 1 '96 Hurley,Gadberry 191 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry 192 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '96 Aug 15'96 Hurley Page 24 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 193 Code BUDGT Name PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Modeste. Vann. Williams 194 BUDGT Plan for internal and external feedback. Set locations and dates 0% Feb 1 '96 Feb 15'96 Williams.Modeste.Vann 195 BUDGT Execute advertisement for district feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 196 BUDGT Conduct District Feedback Session I 0% Feb 1 '96 Apr 30 '96 Williams 197 BUDGT Execute advertisement plan for district feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 198 BUDGT Conduct District Feedback Session II 0% Feb 1 '96 Apr 30 '96 Williams 199 BUDGT Execute advertisement for district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 200 BUDGT Conduct district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams Page 25 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 201 Code BUDGT Name Execute advertisement plan for Town Hall feedback. Session I % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Modeste,Vann 202 BUDGT Conduct Town Hall feedback, Session I 0% Feb 1 96 Apr 30 '96 Williams 203 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 204 BUDGT Conduct Town Hall feedback , Session II 0% Feb 1 '96 Apr 30 '96 Williams 205 BUDGT Execute advertisement for Town Hall feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 206 BUDGT Conduct Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 207 MR MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS 11ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER! 31% Aug 1 '95 Aug 31 '96 Jackson 208 MR PRE performs necessary diskette management functions for the summer ( i.e. archival filing, achievement erasures, copying, etc.) 100% Aug 1 '95 Aug 17'95 PRE Clerical Page 26 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 209 Code MR Name Revise written program budget document instructions, as needed % Complete 100% Scheduled Start Aug 31 '95 Scheduled Finish Sep 5 '95 Revised Finish Resource Names Lewis 210 MR PRE forward program budget document diskettes to principals and program managers 100% Aug 31 '95 Sep 5 '95 PRE Clerical,Lewis 211 MR Distribute written program budget document instructions to principals and program managers 100% Sep 1 '95 Sep 5 '95 Lewis,PRE Clerical 212 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jackson, Lewis 213 MR 214 MR Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% 66% 215 MR Review program budget document with program managers and principals 100% 216 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% Sep 4 '95 Aug 8 '95 Aug 8 '95 Aug 8 '95 Sep 30 '95 Dec 21 '95 Oct 14'95 Aug 31 '95 Jackson,Lewis Jackson Asst. Supts,Lewis,PRE Clerical Jackson,Lewis Page 27 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 217 Code MR Name Carryout training sessions on the Program Budget Document and WordPerfect % Complete 100% Scheduled Start Sep 2 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Lewis,Jackson 218 MR Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 100% Oct 3 95 Oct 3 '95 Lewis 219 MR DSeg and NonDSeg diskettes returned to PRE 100% Oct 14'95 Oct 14 '95 Principals,Program Managers 220 MR PRE performs check-in procedures and data clean-up on diskettes 50% Oct 16 '95 Nov 8 '95 PRE Clerical,Lewis 221 MR PRE generate hard copies of diskettes 50% Oct 16 '95 Nov 8 '95 PRE Clerical 222 MR PRE develops narrative and the Controller provides financial info for the PBD reports 100% Oct 16 '95 Oct 31 '95 Lewls,Milhollen 223 MR PRE combines all information for the 1st Quarter Program Budget Report 0% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical 224 MR Submit report to Attorney for review 0% Nov 8 '95 Nov 13'95 Lewis Page 28 FY97 Ocober 31Little Rock School District Program Planning and Budget Tool ID 225 Code MR Name Prepare for publication of 1st Quarter Program Budget Document Reports % Complete 0% Scheduled Start Nov 13'95 Scheduled Finish Nov 13'95 Revised Finish Resource Names Lewis,Jackson i 226 MR Submit 1st Quarter Program Budget Document Reports to Court 0% Nov 21 '95 Nov 21 '95 Jackson,Attorney I I 227 MR Return diskettes and hard copies to managers and principals 0% Nov 21 '95 Nov 22 '95 PRE Clerical 228 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% Nov 21 '95 Dec 21 '95 Primary Leaders i 229 MR 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Nov 21 '95 Mar 22 '96 Jackson 230 MR Advise program managers and principals on Programs Budget Document 0% Nov 21 '95 Jan 13 '96 Asst. Supts,Lewis I 231 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% Jan 6 '96 Jan 6 '96 Lewis 232 MR Diskettes due back to PRE 0% Jan 13 '96 Jan 13 '96 Program Managers,Principals Page 29 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ! ID 233 Code MR Name PRE performs check-in procedures and data clean-up on diskettes % Complete 0% Scheduled Start Jan 13 '96 Scheduled Finish Jan 26 '96 Revised Finish Resource Names PRE Clerical 234 MR PRE generates hard copies of diskettes 0% Jan 15 '96 Jan 31 '96 PRE Clerical t 1 235 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 29 '96 Feb 3 '96 Lewis,Milhollen 236 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% Jan 29 '96 Feb 3 '96 Lewis,PRE Clerical 237 MR Submit report to Attorney for review 0% Feb 14'96 Feb 19'96 Atforney,Jackson 238 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 239 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson,Attorney 240 MR Return diskettes and paper copies to principals and program managers 0% Feb 23 '96 Feb 24 '96 PRE Clerical Page 30 FY97 Ocober 31 '95 Little Rock School District Program Planning and Budget Tool ID 241 Code MR Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD % Complete 0% Scheduled Start Feb 23 '96 Scheduled Finish Mar 22 '96 Revised Finish Resource Names Primary Leaders i4: MR 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% F-eb 23 '96 Jun 24 '96 Jackson 243 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 244 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7 '96 Lewis 245 MR Diskettes due back to PRE 0% Apr 12 '96 Apr 12'96 Principals,Program Managers 246 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15'96 Apr 28 '96 PRE Clerical 247 MR PRE generate hard copies of diskettes 0% Apr 15'96 May 3 '96 PRE Clerical 248 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Apr 29 '96 May 3 '96 Lewis,Milhollen Page 31 FY 97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 249 Code MR Name PRE combines all revised information for 3rd Quarter PBD Reports % Complete 0% Scheduled Start May 6 '96 Scheduled Finish May 10 '96 Revised Finish Resource Names Lewis,PRE Clerical 250 MR Submit report to Attorney tor review 0% May 13'96 May 16'96 Lewis 251 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 252 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson,Attorney 253 MR Return diskettes and paper copies to principals and program managers 0% May 24 '96 May 27 '96 PRE Clerical 254 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 255 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '96 Aug 31 '96 Jackson 256 MR Advise program managers and principals on Program Budget Document 0% May 22 '96 Jul 22 '96 Asst. Supts,Lewis,PRE Clerical Page 32 FY97 Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 257 Code MR Name Send reminder notice for completing the PBD to principals and program managers % Complete 0% Scheduled Start May 9 '96 Scheduled Finish May 15'96 Revised Finish Resource Names Lewis 258 MR Principals submit School Operations Diskettes to Asst. Supts. 0% Jun 10 '96 Jun 16 '96 Principals 259 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 Jun 16 '96 Program Managers 260 MR All Program diskettes due back to PRE 0% Jul 14 '96 Jul 14 '96 Program Managers 261 MR PRE performs check-in procedures and data clean-up 0% Jul 15'96 Jul 28 '96 PRE Clerical,Lewis 262 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,Milhollen 263 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,PRE Clerical 264 MR Submit report to Attorney for review 0% Aug 12 '96 Aug 12'96 Jackson Page 33 FY 97 Ocober 31 '95ID 265 Code MR Name Prepare for publications the 4fh Quarter Program Budget Document Reports 266 MR Submit 4th Quarter Program Budget Document Reports to Court 267 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 268 MR PRE house diskettes as 1996-97 school year begins 269 MR SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT 270 MR Submit July's monthly management report to Court 271 MR Submit August's monthly management report to Court 272 MR Submit September's monthly management report to Court Page 34 Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start Aug 16 '96 Scheduled Finish Aug 19'96 Revised Finish Resource Names Lewis I 0% 0% 0% 31% 100% 100% 100% Aug 22 '96 Aug 22 '96 Jackson,Attorney Aug 1 '96 Jun 16'96 Jul 31 '95 Jul 31 '95 Aug 31 '95 Sep 29 '95 FY 97 Aug 31 '96 Aug 22 '96 Aug 31 '96 Jul 31 '95 Aug 31 '95 Sep 29 '95 Primary Leaders Lewis Jackson Jackson,Attorney Jackson ,Attorney Jackson,Attorney Ocober 31 '95Little Rock School District Program Planning and Budget Tool ID 273 Code MR Name Submit October's monthly management report to Court % Complete 100% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Jackson .Attorney 274 MR Submit November's monthly management report to Court 0% Nov 30 '95 Nov 30 '95 Jackson,Attorney 275 MR Submit December's monthly management report to Court 0% Dec 21 '95 Dec 21 '95 Jackson.Attorney 276 MR Submit January's monthly management report to Court 0% Jan 31 '96 Jan 31 '96 Jackson.Attorney 277 MR Submit February's monthly management report to Court 0% Feb 29 '96 Feb 29 '96 Jackson.Attorney 278 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson.Attorney 279 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson.Attorney 280 MR Submit May's monthly management report to Court 0% May 31 '96 May 31 '96 Jackson.Attorney Page 35 FY 97 Ocober 31 '95nra ID 281 282 283 284 285 286 287 288 Page 36 Code MR MR MR ORG ORG ORG ORG ORG Little Rock School District Program Planning and Budget Tool Name Submit June's monthly management report to Court Submit July's monthly management report to Court Submit August's monthly management report to Court REASSESSMENT OF PROCESS AND ORGANIZATION 1996-97 Analyze, reassess, and revise planning organization and structure Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool Initial circulation of 1996-97 Management Tool Evaluate tasking of 1996-97 Management Tool % Complete 0% Scheduled Start Jun 28 '96 Scheduled Finish Jun 28 '96 Revised Finish Resource Names Jackson,Attorney 0% 0% 17% 10% 100% 100% 15% Jul 31 '96 Jul 31 '96 Jackson,Attorney Aug 31 '96 Aug 31 '96 Jackson Jul 5 '95 Jul 5 '95 Jul 5 '95 Jul 13'95 Jul 24 '95 FY 97 Aug 30 '96 Jul 28 '96 Jul 24 '95 Jul 31 '95 Aug 30 '96 Jackson.Attorney Williams.Jackson Cabinet,Lewis, Jackson Lewis,Jackson Cabinet,Lewis Ocober 31 '95Quarter 1 st Quarter ID 1 Name % Complete 100% May I Jun~ Jul | Aug | Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 2 Identify and revise DSeg and NonDSeg Programs 100% 3 Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% 4 Finalize list of DSeg and NonDSeg Programs 100% I 5 Generate a Program Inventory Report for 1995-96 100% S 95% 7 Notify program managers that program evaluation begins in fall
begin data collection 100% Project: Date: 10/31/95 Critical Noncritical Progress M Milestone | Summary Rolled Up PagelID 8 Name Review/revise process for cabinet review of program evaluations % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter Jan I Feb | Mar ~Apr | May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 9 Review/revise program evaluation instrument 100% 10 Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed 100% I 11 Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 12 Program evaluations due from secondary or primary leaders 100% 13 Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 100% I 14 Finalize identification of extended evaluation targets 100% H 1 Project: Date: 10/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page2ID 15 Name__________________________ Notify appropriate staff to prepare Extended Program Evaluations % Complete 100% Quarter May I Juri 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I 16 Extended evaluations due 0% 17 Cabinet review extended evaluations for merge into needs assessment report 0% 73% 19 Review types of data to measure needs of district for FY 96-97 100% 20 Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% I 21 Review strategic planning mission statement and goals of the District (and implement) 100% Nov I Dec Q Project: Date: 10/31/95 Critical Noncrltical ^/////////^^^^^^ Progress - Milestone | Page3 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up Quarter 1st Quarter ID 22 23 24 25 26 27 28 Name Board identifies District concerns for input from public at Town Hall/District Dialogues STANFORD 8 TEST DATA STUDY Define purpose and scope for Stanford 8 Test data study Assign responsibilities for study of Stanford 8 Test data Design data collection plan for study of Stanford Collect and analyze data from Stanford 8 Test (Spring 95 administration) Prepare Stanford 8 Test Report Project: Date: 10/31/95 Critical Noncritical % Complete 100% May I Jun Jul [ Aug | Sep Oct 2nd Quarter Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May [ Jun 1st Quarter 2nd Quarter Jul [ Aug I Sep Oct | Nov | Dec 100% 100% 100% 100% 100% 100% Progress Milestone | I I I Summary Rolled Up Page4Quarter 1 st Quarter 2nd Quarter 3rd Quarter ID 29 Name Submit Stanford 8 Test Report to PRE for merge into needs assessment % Complete 100% May I Jun~ Jul | Aug | Sep Oct Nov I Dec~ Jan | Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec PRE EDUCATIONAL EQUITY MONITORING REPORTS SUBVIY 100% 31 Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% I 32 Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% I 33 Analyze data from PRE Educational Equity Monitoring Reports Studies 100% 34 Prepare PRE Educational Equity Monitoring findings 100% H 35 Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 100% i Project: Date: 10/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up PagesID ae Name SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRISTUDY % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 37 Define purpose and scope of SC/HR Survey 100% I 38 Assign responsibilities for SC/HR data collections 100% I 39 Design data collection plan for study of SC/HR 100% I 40 Collect and analyze data from SC/HR Survey 100% 41 Prepare SC/HR Survey Report 100% B 42 Submit SC/HR Survey Report to PRE for merge into needs assessment 100% Project: Date: 10/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up PagesID 43 Name PORPORTIONALS ALLOCATION FORMULAS STUDY % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul [ Aug I Sep 2nd Quarter Oct I Nov I Dec 44 Define purpose and scope of Proportional Allocation Formulas 100% I 45 Assign responsibilities for Proportional Allocation Formulas 100% I 46 Design data collections plan for Proportional Allocation Formulas 100% I 47 Collect and analyze data for Proportional Allocation Formulas 100% 48 Prepare Proportional Allocation Formulas Report 100% 49 Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing 100% Project: Date: 10/31/95 Critical Noncrltical Progress h Milestone Summary Rolled Up Page?r ID 5Q Name % Complete 85% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 51 Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% I 52 Assign responsibilities tor the Districtwide Facilities Study/Reporting of findings 100% I 53 Prepare findings from the Districtwide Facilities Study 80% 54 Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% 5 DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 57% 56 Define purpose and scope of Desegregation Monitoring Reports Audit 100% I Project: Date: 10/31/95 Critical Noncritical Progress - Milestone | Summary Rolled Up PagesID 57 Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 58 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% I 59 Collect data 100% 60 Review with Cabinet and Attorneys 100% 61 Report findings to PRE 0% 62 Merge new obligations with Program Budget Document 0% 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec ea COURT ORDERS AUDIT 55% Project: Date: 10/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page9ID 64 Name Define purpose and scope of Court Orders Audit % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep I 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 65 Assign responsibility for data collection of Court Orders Audit 100% I 66 Collect data 100% 67 Review with Cabinet and Attorneys 100% 68 Report findings to PRE 0% 69 2fl Merge new obligations with Program Budget Document TOWN HALL MEETINGS Project: Date: 10/31/95 Critical Noncritical 0% 67% Progress Milestone Pagel0 Summary Rolled Up ID 71 Name Define purpose and scope of Town Hall Meetings % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep I 72 Review previous years data from Town Hall Report 100% I 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 73 Review and data collection plan (matrix)forTown Hall Meetings 100% I 74 Set locations and schedule for Town Hall Meeting 100% I 75 Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% I 76 Execute advertisement plan for Town Hall Meeting I 100% 77 Conduct Town Hall Meeting I 100% Project: Date: 10/31/95 Critical Noncrltical Progress h Milestone | Summary Rolled Up Pagel1ID 78 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug [ Sep ~Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 79 Execute advertisement plan for Town Hall Meeting II 100% 80 Conduct Town Hall Meeting II 0% 81 Gather feedback data from Town Hall Meeting II for input into matrix 0% 82 Execute advertisement plan for Town Hall Meeting III 80% 83 Conduct Town Hall Meeting III 0% 1 84 Finalize and publish Town Hall Meeting Report 0% .. Project: Date: 10/31/95 Critical ^6^7777777/7/77^^ Noncritical Progress h Milestone | Summary Rolled Up Pagel2ID 85 as 87 88 89 90 91 Name Merge findings of Town Hall Meeting Report, 1995-96 info needs assessment listing DISTRICT DIALOGUES Define purpose and scope of District Dialogues Review previous years data from District Dialogue Report Review data collection plan (matrix) for District Dialogues Set locations and schedule for District Dialogue Meetings Develop advertisement plan and schedule for District Dialogues: prepare sample agenda Project: Date: 10/31/95 Critical % Complete 0% 55% 100% 100% 100% 100% 100% Noncritical Quarter May I Jut? 1st Quarter Jul I Aug I Sep I I I I I 2nd Quarter Oct Nov I Dec s 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress B Milestone Summary Rolled Up Page13ID 92 Name Execute advertisement plan for District Dialogue l(Principals) % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter Jul [ Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 93 Conduct District Dialogue I 100% 94 Gather feedback from District Dialogue 1 for input into matrix 100% 95 Execute advertisement plan for District Dialogue ll<Ass't Principals) 100% 96 Conduct District Dialogue II 100% 97 Gather feedback data from District Dialogue II for input into matrix 100% 98 Execute advertisement plan for District Dialogue lll(Teachers) 75% Project: Date: 10/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page14ID 99 Name Conduct District Dialogue III % Complete 0% Quarter May I Jut? 1st Quarter 2nd Quarter Jul I Aug I Sep Oct I Nov | Dec too Gather feedback data from District Dialogue III for merge info matrix 0% 101 Execute advertisement plan for District Dialogue IVfAdmin. and Classified) 75% 102 Conduct District Dialogue IV 0% 103 Gather feedback data from District Dialogue IV for input into matrix 0% W/M. 104 Execute advertisement plan for District Dialogue VfTransportation) 75% 105 Conduct District Dialogue V 0% i i Project: Date: 10/31/95 Critical Noncrltical Progress h Milestone Pagel 5 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr [ May | Jun 1st Quarter Jul [ Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up ID 106 Name Gather feedback data from District Dialogue V for input into matrix % Complete 0% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 107 Finalize and publish District Dialogue Report 1995-96 0% 108 Merge Tindings of District Dialogue Report 1995-96 into needs assessment listing 0% 109 EBEFARE NEEDS ASSESSMENT REPORT 0% 110 Conduct Administrative review of available districtwide reports and objective data 0% 111 Conduct Board Work Session for review of available districtwide reports and objective data 0% 112 Publish Draft of Needs Assessment /Report and disseminate to selected persons 0% I 1 Project: Date: 10/31/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Pageie ID 113 Name Publish Needs Assessment Report. 1995-96 % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 1 PLANNING AND BUDGET GOALS 28% CABINET PLANNING SESSION 63% 116 Review 1994-95 Needs Assessment Report 100% 117 Distribute 1995-96 Needs Assessment Report to Cabinet members 0% 0 118 Distribute District goals to Cabinet 0% 0 119 Cabinet review of goals 0% I Project: Dale: 10/31/95 Critical Noncritical Progress - Milestone Summary Rolled Up Q Pagel?ID 120 Name BOARD WORK SESSION % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct 3rd Quarter Nov I Dec~ Jan | Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul [ Aug I Sep 2nd Quarter Oct I Nov I Dec 121 Establish date and site for Work Session 0% 122 Identify materials for Board Work Session 0% 123 Prepare materials for Board Work Session 0% 124 Conduct Board Work Session 0% a 125 Distribute background materials to Board members 0% B 126 Review/revise mission statement and goals (review Strategic Planning mission statement) 0% 0 Project: Date: 10/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Pagel8IO 127 128 129 130 131 132 133 Name Review DSeg and NonDSeg Program Inventory Review identified proportional allocations Establish written priorities Identify strategies for funding shortfalls Develop timeline for identification and researching of funding shortfall strategies Develop communication strategy for mission statement and goals Distribute mission statement and goals Project: Date: 10/31/95 Critical Noncrltical % Complete 0% 0% 0% 0% 0% 0% 0% Quarter May I Juri 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I DeZ B 0 0 0 0 I I 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress m Milestone | Summary Rolled Up Page19Quarter 1st Quarter ID 134 135 136 137 138 139 140 Name Distribute list of priorities BOARD RETREAT Determine date and site for Board Retreat Identify agenda items for Board Retreat Establish agenda for Board Retreat Identify materials for Board Retreat Distribute materials for Board Retreat Project: Date: 10/31/95 Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% May I Jun~ Jul | Aug | Sep Progress m Milestone 2nd Quarter Oct Page20 3rd Quarter Nov I Dec Jan | Feb | Mar I Summary Rolled Up Q 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun ~Jul | Aug | Sep Oct | Nov | DecID 141 142 143 144 145 146 147 Name Conduct data analysis work session in preparation for Board Retreat Conduct Board Retreat Report outcomes of Board Retreat SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS Review process for program development Use extended program evaluations to identify program additions, modifications, deletions Project: Date: 10/31/95 Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3 0 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar ~^r | May [ Jun~ Jul | Aug | Sep Q 2nd Quarter Oct I Nov I Dec Progress h Milestone Summary Rolled Up Q Page21ID 148 Name Notify appropriate staff to prepare Business Cases on results of extended program evaluations % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 149 Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 0% 0 150 Business Cases due 0% I 151 Review of Business Cases by Cabinet 0% 0 152 Submit Business Cases for program and/or program modifications to Board of Directors 0% I 153 Review of Business Cases by Board 0% 154 BUDGETING 0% Project
Date: 10/31/95 Critical Noncritical Progress h Milestone | Rolled Up Page22ID 155 Name Develop budget preparation training materials % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec a 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 156 Issue instructions for budget preparation at all levels 0% 0 157 Conduct budget preparation training sessions 0% 0 158 Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% 159 Begin districtwide expense budget consolidation and executive review process 0% V/////////A 160 Year to date revenue expenditure analysis 0% 161 Revise financial forecast for coming year 0% 0 Project: Date: 10/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page23ID 162 Name Submit proposed budget to Board % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar I 4th Quarter Apr [ May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 163 Conduct Board Work Sessions on proposed budget 0% 0 164 Revise proposed budget, as needed 0% 165 Prepare tentative budget 0% 166 Board review of tentative budget 0% I 167 Conduct Board Work Session on tentative Budget 0% 0 168 Account reconciliation and Purchase Order (PO) clean-up 0% Project: Date: 10/31/95 Critical Noncrltical Progress Milestone | Summary Rolled Up Page24ID 169 Name 170 Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA,_______ Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% 0% 171 Compute ending fund balance 0% 172 Administrative review of final budget 0% 173 Submit final budget to Board 0% 174 Board review and adoption of 96-97 final budget 0% 175 Submit final Budget to CourVParties 0% Project: Date: 10/31/95 Critical Noncritical Quarter May I Jur? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I Q I 0 2nd Quarter Oct I Nov I Dec Progress Ml Milestone Summary Rolled Up Page25Quarter 1 st Quarter ID 176 122 178 179 180 181 182 Name Submit 96-97 final budget to State Staffing First review of changes in course offerings by Board Meeting with counselors and principals to review courses offerings 1995-96 Print secondary course selection sheets Counselors meet with students and complete course selection sheets Counselors send course selection sheets to receiving schools Project: Date: 10/31/95 Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% May I JurT Jul | Aug | Sep Progress h Milestone | 2nd Quarter Oct Page26 3rd Quarter 4th Quarter T^ov I Dec" Jan | Feb | Mar Apr | May | Jun 0 1 st Quarter Jul I Aug I Sep 0 2nd Quarter Oct I Nov I Dec Summary Rolled Up ID 183 Name Registrars tally course selections % Complete 0% Quarter May I Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 184 Review course tallies secondary. Note possible staffing changes based on courses requested 0% 185 Identify elementary enrollment (tentative) for 1995-96 0% 186 Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% 187 List known retirements, resignations, and intern positions 0% 188 Identify certified personnel for Reduction in Force (RIF), if needed 0% 0 189 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Project: Date: 10/31/95 Critical Noncrltical Progress h Milestone | Summary Rolled Up Page27ID 190 Name Recall certified personnel from RIF, if needed % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct 3rd Quarter Nov I Dec Jan | Feb [ Mar 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun ~Jul | Aug | Sep Oct | Nov | Dec 191 Notify classified personnel of staff reduction 0% 192 Recall classified personnel from RIF, if needed 0% 193 PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% 194 Plan for internal and external feedback. Set locations and dates 0% 195 Execute advertisement for district feedback, Session I 0% 196 Conduct District Feedback Session I 0% Project: Date: 10/31/95 Critical Noncritical Progress m Milestone Summary Rolled Up Q Page28ID 197 Name Execute advertisement plan for district feedback. Session II % Complete 0% Quarter May I Jur? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 198 Conduct District Feedback Session II 0% 199 Execute advertisement for district feedback. Session III 0% 200 Conduct district feedback, Session III 0% 201 Execute advertisement plan for Town Hall feedback, Session I 0% 202 Conduct Town Hall feedback. Session I 0% 203 Execute advertisement plan for Town Hall feedback, Session II 0% Project: Date: 10/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page29 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 204 Name Conduct Town Hall feedback , Session II % Complete 0% Quarter [ 1st Quarter 2nd Quarter May I Jun Jul [ Aug | Sep Oct 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Nov I Dec ~jan | Feb | Mar | Apr | May | Jun Jul | Aug | Sep 'Oct | Nov | Dec 205 Execute advertisement for Town Hall feedback, Session III 0% 206 Conduct Town Hall feedback. Session III 0% 207 MQMITPRING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET BQCUMENT BEEQBIS fl ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI 31% 208 PRE performs necessary diskette management functions for the summer ( i.e archival filing, achievement erasures, copying, etc.) 100% 209 Revise written program budget document instructions, as needed 100% I 210 PRE forward program budget document diskettes to principals and program managers 100% I Project: Date: 10/31/95 Critical Noncritical Progress M Milestone | Summary Rolled Up Q Page30ID 211 Name Distribute written program budget document instructions to principals and program managers % Complete 100% Quarter May I Jut? 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 212 Plan maintenance education and orientation regarding the program budget document process 100% 213 214 Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders__________________ 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% 66% 215 Review program budget document with program managers and principals 100% 216 Generate diskette management flow information to relative staff School Operations and PRE office 100% 217 Carryout training sessions on the Program Budget Document and WordPerfect 100% B Project: Date: 10/31/95 Critical Noncrltical Progress - Milestone | Summary Rolled Up Q Page31ID 218 Name Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes % Complete 100% Quarter May I Juri 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I 219 DSeg and NonDSeg diskettes returned to PRE 100% 220 PRE performs check-in procedures and data clean-up on diskettes 50% 221 PRE generate hard copies of diskettes 50% 222 PRE develops narrative and the Controller provides financial info for the PBD reports 100% 223 PRE combines all information for the 1 st Quarter Program Budget Report 0% 224 Submit report to Attorney for review 0% Nov I Dec a a Project: Date: 10/31/95 Critical Noncritical Progress h Milestone H Page32 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up QID 225 Name Prepare for publication of 1st Quarter Program Budget Document Reports % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec I 226 Submit 1st Quarter Program Budget Document Reports to Court 0% I 227 Return diskettes and hard copies to managers and principals 0% 228 Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% 223 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 230 Advise program managers and principals on Programs Budget Document 0% 231 Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% Project: Date: 10/31/95 Critical Noncritical Progress M Milestone Page33 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 232 Name Diskettes due back to PRE % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 233 PRE performs check-in procedures and data clean-up on diskettes 0% 234 PRE generates hard copies of diskettes 0% 235 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% 236 PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% 237 Submit report to Attorney for review 0% 238 Prepare publication of 2nd Quarter Program Budget Document Reports 0% Project: Date: 10/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page34ID 239 Name Submit 2nd Quarter Program Budget Document Reports to Court % Complete 0% Quarter May I Jur? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 240 Return diskettes and paper copies to principals and program managers 0% 241 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 242 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 243 Advise program managers and principals on the Program Budget Document 0% 244 Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% I 245 Diskettes due back to PRE 0% I I Project: Date: 10/31/95 Critical Noncrltical Progress - Milestone Summary Rolled Up Page35ID 246 Name PRE performs check-in procedures and data clean-up on diskettes % Complete 0% Quarter May I Jut? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I PeF 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 247 PRE generate hard copies of diskettes 0% 248 PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Q 249 PRE combines all revised information for 3rd Quarter PBD Reports 0% 250 Submit report to Attorney for review 0% 0 251 Prepare publication of 3rd Quarter Program Budget Document Reports 0% B 252 Submit 3rd Quarter Program Budget Document to Court 0% Project: Date: 10/31/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Q Page36ID 253 Name Return diskettes and paper copies to principals and program managers % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2ncl Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 0 254 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 255 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 256 Advise program managers and principals on Program Budget Document 0% 257 Send reminder notice for completing the PBD to principals and program managers 0% 258 Principals submit School Operations Diskettes to Asst. Supts. 0% 259 Diskettes due from Program Managers who are on a less than 12 month contract 0% Project: Date
10/31/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Page37 1 st Quarter Jul I Aug I Sep 0 2nd Quarter Oct I Nov I Dec B Quarter 1 st Quarter ID 260 Name All Program diskettes due back to PRE % Complete 0% May I Jun" Jul | Aug | Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 261 PRE performs check-in procedures and data clean-up 0% 262 PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% 263 PRE combines all information for 4th Quarter Program Budget Document Reports 0% 264 Submit report to Attorney for review 0% I 265 Prepare for publications the 4th Quarter Program Budget Document Reports 0% B 266 Submit 4th Quarter Program Budget Document Reports to Court 0% I Project: Date: 10/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page38r ID 267 Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD % Complete 0% Quarter May [ Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 268 PRE house diskettes as 1996-97 school year begins 0% W//////////A 269 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL! TO COURT 31% 270 Submit July's monthly management report to Court 100% I 271 Submit August's monthly management report to Court 100% I 272 Submit September's monthly management report to Court 100% 273 Submit October's monthly management report to Court 100% Project: Date: 10/31/95 Critical Noncrltical Progress Milestone Summary Rolled Up Page39I ID 274 Name_______________________ Submit November's monthly management report to Court % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I Dec I 275 Submit December's monthly management report to Court 0% I 276 Submit January's monthly management report to Court 0% 277 Submit February's monthly management report to Court 0% 278 Submit March's monthly management report to Court 0% 279 Submit April's monthly management report to Court 0% 280 Submit May's monthly management report to Court 0% Project: Date: 10/31/95 Critical Noncritical Progress Milestone | Page40 3rd Quarter Jan I Feb | Mar I I I 4th Quarter Apr I May | Jun I I 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up IO 281 Name Submit June's monthly management report to Court % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct Nov I PeF 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 282 Submit July's monthly management report to Court 0% I 283 Submit August's monthly management report to Court 0% 284 17% ORGANIZATION 1996-97 285 Analyze, reassess, and revise planning organization and structure 10% 286 Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% 287 Initial circulation of 1996-97 Management Tool 100% Project: Date: 10/31/95 Critical I%gi88%!888a88!^ Noncritical Progress H Milestone H Summary Rolled Up Page41ID 288 Name______________________ Evaluate tasking of 1996-97 Management Tool % Complete 15% Quarter May I Jun 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1 st Quarter Jul I Aug I Sep Oct | Nov | Dec Jan | Feb | Mar Apr | May | JurT Jul | Aug | Sep Project: Date: 10/31/95 Critical Noncritical Progress H Milestone B Summary Rolled Up Q 2nd Quarter Oct I Nov I Dec
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.