Job descriptions, North Little Rock School District

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( (_ l JOB DESCRIPTION TITLE: Assistant Superintendent for Business Services QUALIFICATION1S): Administrative Certification in State of Arkansas 2) Experience in Planning, Developing, Implementing and Maintaining the Business Services of a School District 3) Experience as a Central Office Administrator SALARY: In accordance with District Policy ACCOUNTABILITTYhe: Superintendent of Schools DUTIES: The Assistant Superintendent of Business Services is the Chief Financial Officer of the District. As such, The Assistant Superintendent of Business Services is responsible for all matters pertaining to the business services of the District, including the development of the annual budget. In fulfilling job requirements, the Assistant Superintendent for Business Services: Prepares regular progress reports of the budget during the year which shall be a part of the agenda for the regular monthly meetings of the Board Gathers data and other information necessary for preparation of the budget Assists the Superintendent in presenting to the Board the necessary information on the proposed budget and the millage needed to support it as prescribed by school law Maintains the financial and statistical records of the District Prepares the annual statistical report Supervises all buying and purchasing and examines all bills Recommendps ayment of all bills which have been properly processed Maintains all financial and business records of the District in safe-keeping Receives and records receipt of all monies Serves as custodian of the vault and all its contents and makes certain that only authorized individuals are allowed to have access to the records and permitted in the vault Prepares all warrants and secures proper signatures Works with the Pulaski County Treasurer in maintaining appropriate tax fund records and the receipt of those funds for the District J (. l 15. Recommend purchase of all kitchen and dining room equipment, replacements and maintenance. 16. Approving official for Free and Reduced Price Meal Applications. 17. Assist in planning and supervising all special functions served by School Food Service. 18. Arrange for workers when requested by P.T.A. groups. 19. Work with other staff personnel in planning new kitchens or remodeling old ones. 20. Maintains current information on U.S.D.A. policy updates. 21. Keeps updated on new foods, supplies, and equipment which would fit into a school food service operation and/or make the operation more efficient. 22. Implements the appropriate use of computer technology in the management of child nutrition program. 23. Implements sanitation and safety standards. 24. Any other duties assigned by the Assistant Superintendent of Business Affairs. JOB DESCRIPTION TITLE: Director, Computer Services QUALIFICATIONS: 1. Four years supervisory Data Processing experience 2. Experience on IBM System 3X equipment 3. Experienced RPGII/III Programmer (3 years) SALARY: In accordance with District policy ACCOUNTABILITY: The Superintendent of Schools DUTIES: GENERAL RESPONSIBILITIES Responsible for providing administrative and technical direction and support to the office systems staff and for coordinating activities with other departments or divisions requiring systems support. SCOPE OF RESPONSIBILITIES Supervision and control of the Information Systems area and personnel. Has budgetary and administrative responsibility for the Information Systems section. Exercises independent judgment in acquisition and maintenance of hardware and software systems. Participates in staff capacity in optimizing annual District expense. Scope of staff activities includes systems design, programming and installation, technical research, equipment and software evaluation, and implementation of systems. Includes both manual and automated systems. PRI.ARY DUTIES: 1. Establishes appropriate organizational structure, determines staff training and development in accordance with group requirements. Has administrative responsibility for personnel. 2. Coordinates information systems development activities with District departments. 3. Develops appropriate operational and strategic planning for the effective and efficient utilization of Information Systems facilities. 4. Directs projects for evaluation, design, development, programming, and implementation. 5. Participates in the evaluation and approval of systems equipment, software, and facilities for the District. 6. Locates and evaluates outside sources of information systems services. 7. Recommends information systems standards and procedures and ensures compliance. 8. Provides information systems direction for all locations and provides assistance, consultation, and recommendations for improving District operations. 9. Maintains contact with outside groups and professional associations in order to keep abreast of developments in information systems. 10. Assists in the preparation of the budget and controls expenses in the information systems areas, ensuring that they are controlled within the framework of the budget. 11. Where appropriate, in conjunction with local and area support management, provides information systems installation support, guidance, and direction. 12. Participates in the direction of special projects as assigned. C. . (_ l TITLE: Director of Purchasing QUALIFICATIONS: Arkansas Teachers Certificate based upon a Master's Degree with preference of prior experience in Administration . SALARY: REPORTS TO: DUTIES: Based on Administrative salary schedule. Assistant Superintendent of Business Affairs. The function of the Purchasing Department is to organize and administer purchasing for all departments of the District under the direction of the Assistant Superintendent for Business Affairs in accordance with authority delegated by the Superintendent of Schools, School Board policy and State Purchasing laws. Specific duties include: (a) Supervise activities of purchasing office. (b) Coordinate the procurement needs of the District. (c) Compile specifications for items to be purchased. (d) Evaluate the quality of materials and supplies. (e) Keep up-to-date vendor lists. (f) Distribute bid request to vendors, receive bid quotations and evaluate bids in consultation with users. (g) Compile recommendations for bid awards to be presented to the.Assistant Superintendent for Business Affairs. (h) Follow-up on the execution of bids by vendors. (i) Communicate and counsel with vendors. (j) Follow through to delivery, invoicing, and payment on all purchase orders. (k) Serve in an advisory capacity to assist schools and departments. (1) Examine and approve invoices for payment. (m) Handle adjustments with vendors involving replacement of materials not conforming to purchase specifications, return of materials, cancellations and insure that appropriate credit is received. (n) Maintain an appropriate file of catalogs, price books, etc. (o) Coordinate District inventory. ------- - --- ---- C l Director of Purchasing Page 2 (p) Maintain inventory for administrative offices. (q) Maintain appropriate insurance coverage for the District. (r) Keep record of equipment under maintenance contracts. (s) Coordinate In-District printing. (t) Perfonn other duties as assigned by the Assistant Superintendent for Business Affairs. ( l JOB DESCRIPTION Title: Director of Food Service Qualifications: Must hold a valid teaching certificate based on the master's degree and prefer prior administrative and food service experience. Salary: Based on Administrative Salary Schedule. Accountability: Affairs. Directly responsible to Assistant Superintendent of Business Duties: A person who plans, organizes, directs and administers a school food service and nutrition education program for the school district. Basic responsibilities include program planning, personnel planning, organizing a program of nutrition education, and establishing marketing and communications procedures. 1. Serving a nutritious meal that provides 1/3 of the recommended daily food requirements of children and that meets U.S.D.A. regulations and maintains records for audit showing that we meet these regulations. 2. Administers and directs the school nutrition program in compliance with federal/state and local regulations. 3. Maintaining daily, weekly, and monthly records for reimbursement each month for lunches and maintaining complete files for a period of three years in addition to the current year. 4. Accounting and depositing of daily collections from each building. 5. Keeping up to date inventory of food, supplies and equipment. 6. Preparing a proposed budget for the consideration of the Assistant Superintendent of Business. 7. Recommends the hiring, dismissal and assignment of Food Service personnel. 8. Preparation of payroll for Food Service personnel. 9. Receiving products and delivery schedules from warehouse to individual buildings. 10. Establishes satellite delivery schedules. 11. Provides inservice training of personnel. 12. Supervises Food Service personnel in each building and works with principals on special problems. 13. Requisitions food, supplies and equipment. 14. Supervise the preparation of menus. J(. ,. . I ( l JOB DESCRIPTION TITLE: Computer Programmer/Operator QUALIFICATIONS: 1. Minimum of 3 years in Business Systems 2. Good verbal and written skills 3. Proven ability to work on multiple projects within a given time span. 4. Good conceptual and analytical abilities. SALARY: In accordance with District policy ACCOUNTABILITY: Director, Computer Services DUTIES: GENERAL RESPONSIBILITIES Assists in the design, coding, and testing of program instructions. Prepares systems procedures documentation. Assists in the education of end-users. Responsible for the operation of computer and related equipment. Applies malfunction procedures. Responsible for all regular and special forms. PRIMARY DUTIES: 1. Know and understand systems specifications. 2. Know and understand program instructions. 3. Assists in design of program logic and coding. 4. Assists in design/preparation of test data. 5. Help debug programs. 6. Prepare documentation. 7. Maintains/develops ability in designated programming language (RPGII/III) 8. Maintains positive user relations. 9. Knows and understands computer operating instructions. 10. Operates the main computer console. 11. Monitors and controls computer function warnings. 12. Monitors and controls I/O devices. 13. Keeps a safe and clean computer room. 14. Maintains knowledge/understanding of hardware changes. ( l Works with the local banks as depositories of the District's funds Maintains various funds, bank accounts, and investments Supervises the preparation of all payroll checks as well as the delivery of checks to all personnel of the District at the time specified in the payroll schedule Receives applications for use of school buildings and grounds and ascertains the advisability of allowing the use requested. Presents these applications and requests to the Board at its regular meeting for approval in accordance with the merits of each request Assists in planning any capital improvements, new buildings, or additions Supervises maintenance of student attendance records of the District Supervises the work of the Director of Athletics, Director of Food Services, Director of School Plant Services and Director of Purchasing Supervises operation of the Accounting Department, including accounts payable, accounts receivable, payroll, payroll deductions, and insurance claims. (, ( l. JOB DESCRIPTION TITLE: Director of Plant Services QUALIFICATIONS: (1) Administrative Certification in State of Arkansas (2) Experience in Planning, Evaluation, Research and Management of Plant Services (3) Experience in Supervision SALARY: In accordance with District schedule ACCOUNTABLTEO : Assistant Superintendent for Business Services DUTIES: The Director of Plant Services has the training, competencies, and qualifications necessary to direct the plant services program. In fulfilling job requirements, the Director of Plant Services: (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) Directs and coordinates the activities of the plant services department Recommends the personnel needed to maintain the school property Directs the personnel selection, dismissal, assignment, and preparation of the payroll Responsible for placing buildings and grounds in condition for safe, sanitary, and efficient operation and for maintaining such conditions Prepares an annual report on conditions of buildings and needed repairs Develops and conducts inservice training programs for department personnel Directs the activities of the Supervisor of Plant Services Coordinates with administrators in the upkeep, repair, and special needs of their buildings Coordinates all new construction and serves as the clerk-on-the-job Coordinates building security and energy conservation Maintains an inventory and distribution system of maintenance and custodial supplies, equipment, furniture, and fixtures Develops an annual proposed budget for the operation of the department Applies for and administers plant service grants Performs other duties as assigned C JOB DESCRIPTION Title: Nutrition Coordinator Qualifications: Must hold a valid teaching certificate, preferably in the area of foods and nutrition. Salary: Classroom Teacher Salary Schedule expanded to 12 months. Accountability: Directly responsible to Director, Food Services. Duties: A person who assists the Food Service Director in planning, organizir and supervising a school food service program and coordinating the nutrition education program for the school district. Basic responsibilities include ment planning, personnel supervision and organizing a program of nutrition educatio1 1. Visit and supervise work and personnel in school cafeterias daily. 2. Prepare nine weeks menu cycle (4 per year) for lunch and breakfast. 3. Check recipes to ensure fulfillment of nutrient content requirements and adjust to meet requirements if necessary. 4. Suggest new menu items, develop recipes and monitor the trial of these new items in schools
cafeterias. 5. Authorize menu changes for Food Service Managers. 6. Assist with inservice of managers to teach procedures of keeping accountability records. 7. Monitor accuracy of production records. 8. Communicate with Food Service Managers relative to all personnel's duties, responsibilities, concerns and problems through memorandums and telephone contact. 9. Assist Food Service Director in managers' meetings. 10. Develop banquet menus offered to organizations utilizing Food Service's banquet services. 11. Work with Food Service Managers responsible for banquet preparations in total planning of banquets. 12. Assist in actual preparation of banquet. 13. Coordinate Food Service coffee breaks for inservice meetings and workshops held within the school district. 14. Organize plans for National School Lunch Week and coordinate Food Service Activities for this event. 15. Accept requests from elementary school principals for sack lunches and field day lunches and relay this information (dates and numbers) to Food Servic~ Managers for preparations for same at the respective schools. (. (. (__ 16. Organize National Dairy Council Workshops (Nutrition Education) for secont and fifth grade teachers in the school district and coordinate with Instruction Department. 17. Organization of Ashdown Project (state department's Nutrition Education Training Program project) workshops for kindergarten through fourth grade. 18. Coordinate food order forms from teachers for the Ashdown Project. 19. Organizes special events planned for school cafeterias to promote participation by students in lunch and/or breakfast programs. 20. Assist with approving, filing, updating, and verifying Free and Reduced Price Lunch Applications. 21. Any other duties assigned by Director. ---- ( (: (__ JOB DESCRIPTION TITLE: Supervisor of Plant Services QUALIFICATIONS: (1) Experience in multiple areas of Plant Services (2) Experience in supervision and evaluation (3) Experience in job planning and management SALARY: In accordance with District schedule ACCOUNTABLTEO : The Director of Plant Services DUTIES: The Supervisor of Plant Services has the training, competencies, and qualifications necessary to supervise the plant services program. The Supervisor of Plant Services will directly oversee the custodial programs and will assist in overseeing the maintenance program. In fulfilling job requirements, the Supervisor of Plant Services: (1) (2) (3) ( 4) (5) (6) (7) ( 8) (9) (10) (11) (12) (13) (14) (15) Performs tasks necessary to place the buildings in a safe, sanitary, and efficient condition and to maintain this condition Assist in the supervision of the maintenance staff and assign tasks according to their trades and abilities Assists with staffing assignments Supervises the distribution and inventory of supplies and equipment Coordinates the payroll functions Coordinates custodial evaluations and perform maintenance evaluations Counsels with principals on the work habits and assignments of custodians Coordinates the technical phases of custodial tasks Coordinates the summer cleaning program Coordinates the work of the custodial foremen Provides supervision to day and night custodians Assists in determining needed work orders and their feasibility Assists in planning capital improvements Assists with building security Performs other tasks as assigned C C l JOB DESCRIPTION TITLE: Secretary/Data Entry QUALIFICATIONS: 1. High school diploma. Business school diploma helpful. 2. Secretarial and equipment experience 3. Proven ability in data entry on mid-range systems. 4. Understanding of procedures and equipment. SALARY: In accordance with District policy ACCOUNTABILITY: Director, Computer Services DUTIES: GENERAL RESPONSIBILITIES Responsible for performing secretarial functions with speed and accuracy. Responsible for data integrity involving the the student, payroll, and personnel data bases. Responsible for the accurate entry of all data as assigned. PRIMARY DUTIES: 1. Key enters data with emphasis on quality, quantity, and speed. 2. Assists in receiving, logging, and distributing incoming and outgoing work. 3. Works with end-users to develop a sense of confidence in data administration. 4. Uses in-depth technical knowledge of the advanced equipment handling in accordance with the established patterns of the office. 5. Takes responsibility for the distribution of various forms as requested from end-users. 6. Takes responsibility for running various procedures as assigned. 7. Assumes operational responsibility as assigned. 8. Performs other duties as assigned by the Director. ( RUBY MITCHELL, HEAD BOOKKEEPER ( L JOB DESCRIPTION Coordinate and supervise all duties of the department. Maintain working knowledge of all jobs. PAYROLL: Collect and verify information on teachers payrolls. Prepare data entry forms for same. Prepare absence data entry forms. Enter data for payroll. Prepare salary purchase orders. Assist with payroll bank statements. Prepare workers compensation claims and unemployment claims. FRINGE BENEFITS: Prepare information for payroll authorizations. Make changes to keep information current. Prepare information for computer services when rates or credits change. Send authorizations to employees. Make changes as requested by employees. Keep records of Aetna insurance for retired teachers and send statements for premiums due. Keep records and pay insurance premiums for employees who continue their group insurance. Send collection notices for insurance premiums. Send insurance applications to companies. Prepare policies and process death claims. BILLS: Verify vendor number changes on blue copies of purchase orders. Check printouts of pink copies of purchase orders, vendor adds, changes and inventory formats. Line invoices in number order. Attach non-negotiable copy of check and verify invoices on same. Balance salaries in accounts payable file with payrolls. Type and sign special checks for payments made during the month. Prepare data entry forms for clearing accounts on teachers and custodial payrolls. Type and sign checks for same. Attach checks with billings, prepare envelopes and mail to agencies. Prepare billings for Group Life, Hospital Indemnity and Dental/Vision insurance. XI. Maintain bond accounts
including the comparison of payments with statements and preparing warrants for bond payments. XII. Prepare warrants for state and local monies. XIII. Distribute monthly budget information to appropriate administrative personnel. XIV. Prepare monthly financial reports for the Board. XV. Assist the Assistant Superintendent for Business Services with other tasks as requested. XVI. Prepare daily agenda. \ - .. l PAYROLL JOB DESCRIPTION GENERAL BOOKKEEPER JO ANN GREEN Collect and verify payroll information for food service, custodial and transportation. Assist with teachers' payroll. Enter data into the computer. Verify the printouts and registers in the processing of the checks. Sign and tear checks. Prepare unemployment claims and wage verification statements. Prepare data entry forms for clearing account checks for the food service payroll. Type and sign these checks. Reconcile the payroll bank statement each month. BILLS Verify vendor number changes on blue copy of purchase orders. Check printouts of pink copies of purchase orders, vendor adds and changes. Line invoices in vendor number order. Attach non-negotiable copy of check and verify invoices. Sign account payable checks. Type and sign special checks that are prepared during the month. REPORTS Prepare Federal Tax Reports and Social Security Reports after each food service and custodial payroll. Prepare Use Tax Report each month. Prepare Quarterly State Retirement Report. Assist in tearing, sorting and preparing W-2 forms for distrubution. Assist in signing and tearing teachers' contracts. Prepare the nine weeks and annual Attendance Report. Collect all end of the year reports. Prepare the weekly and final United Way Campaign Reports. Distribute and collect the United Way Welfare Reports twice a year. ( C L REPORTS: Prepare Federal Tax Reports and Social Security Reports for bank after each teachers payroll. Prepare monthly State Tax Report and Use Tax Report. Prepare Labor Report for State. Prepare monthly Teacher Retirement Reports. Prepare information for wire transfer for Tax Annuity. Prepare quarterly Employment Security Reports, Teacher Retirement Reports, Social Security Reports and Federal Tax Reports. Prepare annual Workers Compensation Reports and Social Security Reports. Prepare and verify information for W2 Froms. Tear, sort and prepare forms for delivery to schools. Tear and assist in signing teachers contracts. Prepare salary verification forms for retiring teachers and secretaries. PHONE CALLS : Receive numerous calls daily from employees, health offices and companies for information. Perform other tasks as assigned. ( (. (_ JOB DESCRIPTION TITLE: General Bookkeeper/ Mikki Black (A) Bills 1. Match purchase order number on invoice and purchase order. Check extensions and amounts. 2. Check for proper signatures for payment. Check for allowances. 3. Process file maintenances for vendor numbers and purchase order numbers. 4. Enter pink copies of purchase orders. 5. Batch bills and run tapes before entering into the computer. (B) Incidental Bills 1. Prepare sheets for data entry. 2. Prepare batch tapes to compare with bill runs. (C) Car Allowances 1. Check mileage on travel logs. 2. Process with regular bills. (D) Utility Bills 1. Check each bill against the previous month. 2. Prepare for "Special Pay". (E) Inventory 1. Assign the proper class codes and other required information. 2. Group sheets together by location. 3. Assign inventory numbers. 4. Enter information into computer. (F) Statments 1. Determine the accuracy of each statement. (G) Signing Checks 1. Sign, tear and stuff checks for regular bill, cafeteria bills, and f!l Payroll. 2. Sign checks for #3 Payroll. 3. Sign and tear Activity checks. (H) Perform other tasks as assigned. ( C (_ MISCELLANEOUS Receive phone calls from.employees for information on their health insurance and calls for verification of employment on bus drivers. Collect coffee and coke money. Fill the coke box in the absence of the custodian. Prepare a coke statement once a month. Order cokes and coffee. Receive and deposit petty cash funds. Prepare special checks and transfers from the petty cash account. Receive cash purchase orders and prepare checks for them. Collect Aetna Life Insurance money and prepare deposit. Collect insurance money from Food service and custodial personnel during the summer months. Collect, verify and prepare United Way deductions for payroll report purposes. Prepare, place, collect, and verify secretarial time cards for payroll purposes. Prepare secretarial payroll time.sheets. Perform other tasks as assigned. Business Office Assistant Superintendent for Business Services Secretary Data Processing Director of Computer Services Computer Programmer Secretary Bookkeeping Dept. Head Bookkeeper Bookkeeper Bookkeeper Bookkeeper Purchasing Dept. Director of Purchasing Secretary Production Clerk School Food Services Dept. Director of School Food Services Coordinator of Nutrition Secretary Head Clerk Maintenance Dept. Director of School Plant Services Supervisor of School Plant Services Secretary Secretary April 16, 1990 THE NORTH LITTLE ROCK PUBLIC SCHOOLS DEPARTMENT OF COMPUTER SERVICES MEMO TO: Mr. Charles Brown, Asst. Supt. for Business Affairs FROM: ~D Greg Daniels, Director-Computer Services SUBJECT: System Description and Terms of lease/purchases The following is a brief description of the computer system that all administrative functions utilize: IBM Application System 400 9406-B30 System Unit - 4MB Std Storage 3060 16MB Main Storage 9331-001 8-inch Diskette Unit 9347-001 Magnetic Tape Drive 9332-400 400MB Rack Mounted DASD (5 units) The accounting department is utilizing the FMS (Financial Management System) module of the CIMS III software. The equipment described above is on a lease/purchase agreement that is for 5 years. The first year of that agreement will be completed in July, 1990. -L .,. lntt1rnationaBl usinessM achinesC orporation Armonk, New York 10504 Name and Address of Customer: Installment Payment Agreement (~r,~e 81Jd Local G_~ver~rnent) Reference Agreement No.: G6Gl 729 North Little Rock School District 2700 Poplar '89 JUL 18 P4 :4-1 North Little Rock, AR 72114 IBM Branch Office Address: 111 Center Street Suite 800 Little Rock, AR 72201 Reference Supplement Dated: 001 Agreement No.: 5T20298 IBM Branch Office No.: 5T2 Customer No.: 6569393 International Business Machines Corporation (IBM) and the Customer agree that this Installment Payment Agreement supplements and amends the referenced Agreement for Purchase of IBM Machines and its referenced Supplement with respect to the following IBM machines, features, model upgrades, machine elements and/or accessories (hereinafter called "Machines" unless the context requires individual reference). Qty. 1 1 1 1 3 1 1 IBM Plant Order or Machine Serial Model or Type Number (') Feature 9406 0YFZLH P30 9309 0YFZLJ 002 9331 0YFZLK 001 9347 0YFZLL 001 9332 0YFZLM 400 0YFZLN 0YFZLP 5853 0YFZLQ ooz 4234 0YFZLR 0lZ Description A/S 400 Rack Enclosure Diskette Drive Magnetic Tape Drive Direct Access Storage Modem TSP Printer (012) **Prices Include Volume Discounts Dev. Purchase Price$ ** (Net Unit Price) $43,690.00 2,646.00 3,528.00 6,967.00 12,331.00 608.00 11,602.00 ** Amount$ $ 43,690.00 2,646.00 3,528.00 6,967.00 12,331.00 12,331.00 12,331.00 608.00 11,602.00 (')An"*" indicates Machine Serial Number. ** TOTAL:$ 106,034.00 Statement of Transaf~~~ RACT AGCf?T[O ilASEO ON ADJUSTED PRICES 1. Cash Price (if this were a cash sale) ................................................... $ __ 1_0_6"'-,0_3_4_._0_0_ 2. Trade-In Allowance Credit (from IBM trade-in agreement) ............................... $ _____ o_._O_O_ 3. Cash Down Payment ................................................................. $ _____ 0_._0_0_ 4. Total Down Payment (Sum of Items 2 and 3) ........................................... $ ____ _.O.....,.'""'O""O'-- 5. Unpaid Balance of Cash Price (Item 1 minus Item 4)........ .. . . . . . . . . . . . . . . . . . . . . . . . . . . $ ------1- 06,034.00 6. State and Local Taxes, if applicable .. {4~Q0@ .+. .$-25.0 0} ............................ $ ___ 4_,2__6_6__3. 6_ 7. Amount to be Financed (Sum of Items 5 and 6) ........................................ $_-=-11=-0=--,...,3~0'--'0'""'.~3~6_ 8. FINANCE CHARGE (Time Price Differential on Item 7). Finance Charge consists of interest at an ANNUAL PERCENTA GE RATE of 9, 14 % ........................ $ _ __.2...,6...,,.. .._,.:Q4.=.,4,.-8..,,7...,. 9. Tax on Finance Charge, if applicable, (payable in first installment) . . . . . . . . . . . ... . . . . . . . . . $ ____ ..a.... .... a.... .a... ~ 10. Total Amount of Remaining Payments (S um of Items 7 , 8 an d 9) ......................... $ ---~--1-36,787. 40 11. Total Time Sale Price (Sum of Items 4 and 10) ......................................... $ __ 1"""3
..
6"-','-'-7-"'8-'-7-'-.-'-Z120-2791-03 (Rev. 07 /84) U/M 025 1 Page 1 of 4 Payments The Customer agrees to pay the Cash Down Payment, if any, (a) upon the Date of Installation of the Machines or (b) with respect to installed Machines, on the Effective Date of Purchase, and agrees to pay the Total Amount of Remaining Payments in consecutive Periodic Payments, including Finance Charge, for the Fiscal Periods as set forth below in either Payment Plan I or Payment Plan II. Fiscal Period 2 3 4 5 6 Fiscal Period PAYMENT PLAN I Periodic Payment (Annual) (Biennial) ro ..- Finance Charge {Included in Payment) 1 CONTRACT AC"i=PTED B =:,. Ot "~ ASfO I ADJusrrn PRICES co'
::'.eAYMl:NT PLAN II Periodic Payment (Total of Monthly Payments for Monthly Fiscal Period) Payment ,
l~ 071.r,9 Total Finance Charge tor Fiscal Period (Included in Payments) The Customer may, at any time, pay in advance the full amount due hereunder and the Finance Charge will be adjusted by IBM to reflect the shorter payment period. All remittances are to be made to the IBM Branch Office address listed herein unless otherwise requested by IBM. Assignments This Installment Payment Agreement is not assignable by the Customer, nor may the Customer sell, transfer, substantially modify, relocate or dispose of any or all of the Machines without prior written permission of IBM. In no event may the Machines be relocated outside the United States. Any attempted assignment or transfer by the Customer of any of the rights, duties or obligations of this Installment Payment Agreement is void. Customer's Covenants The Customer covenants and agrees that (a) it will not create, assume, or voluntarily suffer to exist, without giving IBM at least 15 calendar days' prior written notice, any mortgage, pledge, encumbrance, security interest, lien or charge of any kind upon any or all of the Machines
(b) it will keep the Machines in good repair and operating condition
(c) It will !?romptly pay all taxes, interest and other charges when levied or assessed upon the Machines or their operation or use, or upon IBM, exclusive of taxes based on IBM's net income, in connection with this Installment Payment Agreement
(d) it will promptly satisfy all liens against the Machines
and (e) there are no mortgages, pledges'. encumbrances, security interests, liens or charges of an~ kind by an~ party other than IBM or assigns upon the machines on which features, model upgrades, machine elements or accessories will be installed subject to this Installment Payment Agreement. 1 12 $18,931.68 'f $2,279.79 .:ii.35?.tfT 1 117.ftJ'' ~8 , 42.5,Sfl Insurance 2 12 1 ,823.~ f- {~ft~~ f ' The Customer further agrees to procure and maintain fire 3 12 ~7,351,4JJ. 1 , 712 . 85 1-
J.1,55'/.l fl. 4 12 23,782.68, 5 12 :l i-df:.'J,lt 2~, . 9 ~ 2,279.79 2,279.79 2,279.79 2,279.79 insurance with extended coverage against loss, theft, ,s
?PI': ft, Ill, damage to or destruction of the Machines for the full :S, 644. 63 /- insurable value thereof for the duration of this Installment J', 1S4.5J . Payment Agreement, the policy for such insurance being 3_,574. 8fl 'I- endorsed !O show loss payable to IBM and assigns as /4.S-()4-55 "', respective interests may appear. Upon request, a certificate 1, :1'ei,. 4~ of such insurance will be furnished to IBM or assigns. Any 6
., J. 19. 19
, J 7'}.1'/ The Periodic Payment for Period 1, which includes the Tax on Finance Charge, if applicable, is due on the first business day of the month following the Date of Installation or the Effective Date of Purchase, and the Periodic Payments for Periods 2 through _ ____,__ are due on the first business day of each succeeding Fiscal Period. If Payment Plan I has been chosen, payments must be made in full on the due dates. If Payment Plan II has been chosen, payments must be made in equal consecutive monthly installments, except that the first installment will include the Tax on Finance Charge, if applicable, beginning on the due dates and continuing on the corresponding day of each month of each Fiscal Period until fully paid. Payments include Finance Charge in the appropriate amount indicated above. The Customer having been offered the choice of purchasing at the foregoing Cash Price (plus applicable State and Local Taxes) or at the Total Time Sale Price has elected to purchase at such Total Time Sale Price. 2120-2791--03 (Rev. 07/84) U/M 025 proceeds received directly by IBM under such insurance shall be credited to the payment required from the Customer pursuant to the Section entitled "Casualty Occurrences." Casualty Occurrences A Casualty Occurrence shall be deemed to exist if any of the Machines shall be lost, stolen, irreparably damaged or destroyed or otherwise rendered permanently unfit for use from any cause whatsoever prior to the payment in full of the Total Time Sale Price. To the extent permitted by law, the Customer shall promptly pay to IBM a sum equal to the aggregate Casualty Value of such Machines. The Casualty Value of each Machine suffering a Casualty Occurrence shall be the sum of the unpaid balances of the State and Local Taxes, Unpaid Balance of Cash Price and Finance Charge at the time of such Casualty Occurrence and attributable to such Machine. The Finance Charge shall be adjusted by IBM to reflect the shorter payment period. Any money so paid shall be applied by IBM to reduce installments thereafter falling due so that such installments represent only the payments due for the remaining Ma- 1 Page 2 of 4 chines. Any excess insurance payments received by IBM shall be credited to the Customer. Events of Default Any one or more of the following are Events of Default: (a) the Customer fails to pay when due any amount required to be paid by the Customer hereunder and such failure shall continue for a period of seven days after the due date, except as provided in the Section entitled "Funding"
(b) the Customer fails to procure and maintain insurance as required in this Installment Payment Agreement
(c) the Customer fails to perform any other provisions hereunder or violates any of the covenants or agreements made by the Customer hereunder, and such failure or breach shall continue for a period of 15 days after written notice is received by the Customer from IBM
or (d) any insolvency proceedings of any character, voluntary or involuntary, shall be instituted by or against the Customer. Any failure of IBM to require strict performance by the Customer or any waiver by IBM of any provision of this Installment Payment Agreement shall not be construed as a consent or waiver of any other breach of the same or of any other provision. Remedies,, If an Event of Default shall have occurred and be continuing, IBM or assigns may, to the extent permitted by law, (a) recover from the Customer any and all amounts then due and to be become due
(b) take possession of any or all of the Machines, wherever located, without demand or notice and without any court order or other process of law, or render them unusable, and retain all prior payments as partial compensation for their use and depreciation
(c) require the Customer to assemble the Machines and make them available to IBM, freight prepaid, at any place in the continental United States specified by IBM
and/or (d) incur reasonable attorney's fees and legal expenses in exercising any of its rights and remedies upon default which the Customer hereby agrees to pay. Upon repossession of such Machines, IBM may sell, lease or otherwise dispose of any or all of the Machines in a commercially reasonable manner, with or without notice and by public or private proceedings, and apply the net proceeds thereof towards the amounts due under this Installment Payment Agreement after deducting the reasonable expenses of retaking, holding and preparing for such disposition and deducting reasonable attorney's fees and legal expenses. IBM will pay to the Customer any portion of the net proceeds in excess of the unpaid Total Time Sale Price. In the event IBM repossesses and removes a feature, model upgrade, machine element or accessory, it shall be the Customer's responsibility to restore any remaining information processing equipment to good working order. The Customer aqrees that IBM shall have no liability for damages caused by the repossession of such a feature, model upgrade, machine element or accessory or by the Customer's failure to fulfill such responsibilities. Further, IBM shall have no obligation to reimburse the Customer, user or any other secured party for the cost of repair resulting from such removal. IBM may pursue any other remedy available at law or in equity, including, but not limited to, seeking damages, specific performance and an injunction. No right or remedy is exclusive of any other provided herein or permitted by law or equity. All such rights and remedies shall be cumulative and may be enforced concurrently or individually from time to time. Funding Since the Customer intends to request the appropriation of funds periodically to be paid for the Machines, if funds are not appropriated for the Customer for such Periodic Payment for any future Fiscal Period, the Customer will not be obligated to pay the remainder of the Total Time Sale Price due beyond the end of the then current Fiscal Period. Such event will not constitute an Event of Default. The Customer agrees to notify IBM in writing of such nonappropriation at the earliest possible time. In the event that funds are not appropriated as provided above and the Customer is unable to make further payments due under this Installment Payment Agreement beyond the end of the then current Fiscal Period, IBM will, within a reasonable time after the end of such Period, enter and take the Machines from the Customer's premises and will retain all sums previously paid by the Customer to IBM as partial compensation for machine use and depreciation
provided, however that upon the Customer's request, the Customer may, prior to such repossession, retain the Machines during a reasonable period agreed to by IBM at a monthly charge designated by IBM, beginning on the first day following the last Fiscal Period for which payment has been made hereunder. Page 3 of 4 Security ln_teresat nd Location of Machines To secure the payment of the Total Time Sale Price, IBM reserves a purchase money security interest in each of the Machines, and the Customer hereby grants a security interest in any substitutions, replacements, accessions, and additions thereto and the proceeds thereof. Such interest shall be satisfied by payment in full of the Total Time Sale Price. A copy of this Installment Payment Agreement may be tiled with appropriate state and local authorities, at any time after signature by the Customer, as a financing statement in order to perfect IBM's security interest. Such tiling does not constitute acceptance of this Installment Payment Agreement by IBM. The Customer also shall execute from time to time, alone or with IBM, any financing statements or other documents and do such other act or acts considered by IBM to be necessary or desirable to perfect or protect the security interests hereby created. The Machines shall remain personal property, not become fixtures to real property, and be kept at: 2700 Poplar (Street address) No. Little Rock Pulaski AR (City) (County) (State) where IBM may inspect them at any reasonable time. Genera/ If the Net Unit Price tor any Machine is adjusted as provided in the referenced Agreement, or the trade-in allowance tor any trade-in equipment is adjusted as provided in an applicable IBM trade-in agreement, Items No. 1 through 11 in the Statement of Transaction and the Payments herein agreed to be paid shall be adjusted, and this Installment Payment Agreement shall be deemed to be amended accordingly. The terms and conditions of this Installment Payment Agreement shall prevail notwithstanding any variance with the terms and conditions of the referenced Agreement. Should this Installment Payment Agreement and/or the referenced Agreement be held by the courts to be invalid or -Ifiid L,l{. AR,
,O .!UN L9 11: ?5 Re~ ~~-Little. _R_ o_ck/5T.2_ _____________ _____________ By ~/l_(/ ------~-~----~-~---------------- anager's Signature ()(
,/2 } _m_ If _Du_ro _d i! c -----------------------3-o--}1-- --- Name (Type or Print) Date unenforceable, the parties agree that the Machines shall be deemed to have been installed under IBM's State and Local Government Lease Plan pursuant to the terms and conditions of IBM's applicable agreement and/or amendment at IBM's applicable Lease Plan Monthly Charges, commencing with the Date of Installation or the Effective Date of Purchase of the Machines. For the period prior to such holding, IBM shall credit to the applicable Lease Plan Monthly Charges the amounts paid by the Customer to IBM under this Installment Payment Agreement and amounts paid by the Customer tor maintenance, property taxes and insurance. Any excess credits will be refunded to the Customer, and any deficiency shall be due to IBM
but in no event shall any amount be due to IBM in excess of funds appropriated. In the event that the affected Machines are not available from IBM under a lease or rental agreement, at the time of such holding, the Customer and IBM will agree upon a fair and equitable Lease Plan Monthly Charge for the period prior to and following such holding and, otherwise, the provisions of this Section shall apply. If any provision or provisions of this Installment Payment Agreement shall be held to be invalid, illegal or unenforceable, and the preceding paragraph does not apply, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. THE CUSTOMER ACKNOWLEDGES THAT THE CUSTOMER HAS READ THIS AGREEMENT, UNDERSTANDS IT, AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS, AND BY THE CUSTOMER'S SIGNATURE BELOW, ACKNOWLEDGES THAT THE CUSTOMER IS LEGALLY AUTHORIZED TO ENTER INTO THIS AGREEMENT. FURTHER, THE CUSTOMER AGREES THAT THIS INSTALLMENT PAYMENT AGREEMENT, THE REFERENCED AGREEMENT AND SUPPLEMENT AND ANY APPLICABLE IBM TRADE-IN AGREEMENT CONSTITUTE A SINGLE AGREEMENT AND THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN THE CUSTOMER AND IBM, WHICH SUPERSEDES ALL PROPOSALS OR PRIOR AGREEMENTS, ORAL OR WRITTEN, AND ALL OTHER COMMUNICATIONS BETWEEN THE PARTIES RELATING TO THE SUBJECT MATTER HEREOF. co \0 co i'", ,l j,"
, (I ' I .....,.. . ' ... No. Little Rock School District By ....~ ~e~~.: ..: -:.. ........................... ...... Authorized Signature ....c ....L ... Brown ................................................~..:.:.:.~ ~.-::~..9_ - Name (Type or Print) Date PLEASE PRESS FIRML y WITH BALL POINT PEN ON A HARD SURFACE FOR MAXIMUM LEGIBILITY. Z12G-2791-G3( Rev. 07/84) U/M025 1 Page 4 of 4 IBM Cre~it Corporation Stamford, Connecticut 06904 Addendum to Agreement (State and Local Government) Tax-Exempt Status/IRS Reporting Requirements Customer Name and Address: North Little Rock SchoolTO~trict 2700 Poplar OEF North Little Rock, AR 72114-2332 IBM Branch Office Address: 111 Center Street Suite 800 Little Rock, AR 72201 a9 JUL 1 s P 4 :n Dale Prepared: 6-22-89 Referenced Agreement No.: 5T20298 Addendum No.: 001 Customer No.: 65693-93 IBM Credit Corporation and Lessee/Customer agree that the Financing Agreement, Installment Payment Agreement, or Term Lease Master Agreement referenced above between the parties is hereby modified by adding the following provision: THE RATES IN THIS AGREEMENT ARE BASED ON THE LESSEE'S/CUSTOMER'S UNDERLYING DEBT OBLIGATION QUALIFYING TO PAY INTEREST WHICH IS EXEMPT FROM FEDERAL INCOME TAX UNDER SECTION 103{a) OF THE INTERNAL REVENUE CODE {Code). Accordingly, Lessee/Customer represents that ii qualifies as a State or political subdivision of a State for purposes of Section 103{a). Lessee/Customer agrees that any misrepresentation of its status under Section 103{a) is an event of default under this agreement. Further, Lessee/Customer agrees to comply promptly with all information reporting requirements of Code Section 149{e) and Treasury Regulations thereunder. Lessee/Customer specifically agrees to file Internal Revenue Service Form 8038-G or 8038-GC, whichever appropriate, for this transaction. If the Lessee/Customer does not file Form 8038-G or 8038-GC as agreed herein, the interest rate for each affected transaction will be adjusted to reflect the loss of tax-exempt status.
0 JUN 63 11 : 5 j Accepted by: IBM Credit Corporation By _ _..!._~_..i....._.::...
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...'.f-.d,:.___L _ Autl1t'Ad. Sf:11'.}it) I\ y(, ft, Name (Type or Print) MANA 8 [ R !P A AOM I M , 'oate North Little Rock School District ./L Lessee/Customer - By_--1,~
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~~=-~A~u~th~o~rlz~ed-=:::-,Si~gn-at~ur-e-~------- C. L. Brown 6-29-89 Name (Type or Print) Date 2125-4149-00 7/88 - 29 - TITLE: Superintendent of Schools QUALIFICATIONS: 1. As set by the state board of education. REPORTS TO: SUPERVISES: JOB GOAL: 2. Such other qualifications of academic, professional, and personal excellence as the board may specify. 3. Masters degree and diploma of advanced study Board of Education Directly or indirectly, every district employee To inspire, lead, guide, and direct every member of the administrative, instructional, and supportive services team in setting and achieving the highest standards of excellence. ROLE AND AREA OF SERVICE: Laws of the fifty states present a confused picture of the school superintendent. In some states, the laws make no reference to his existence. In others, excessively detailed powers and duties are listed. Frequently, these enumerated powers and duties prescribe trivial and unimportant functions for the superintendent, thereby tending to de-emphasize his importance as the executive officer of the board and the leader of the school system. The characteristics of the American school superintendency are changing rapidly and it is increasingly apparent that the traditional.concept of the superintendency is inadequate for the needs of educational leadership in modern society. Traditionally his responsibility has been that of directing the instructional program and it must continue to be the same in the future. However, the intervention here is becoming less direct as human relation, management, accounting, insurance, maintenance engineering, due process and individual rights, court orders, etc. further direct his time from the instructional program. In practice he is the executive officer appointed by the board of education to manage the educational enterprise in a responsible way. He is the person through which the educational program of the board is put into effect and through whom most of the business of the board is transacted. As the professional advisor to the board, the superintendent advises and recommends those things he considers necessary for the school program to function effectively. As the trained expert in school administration, the superintendent fills the important functions of rendering his informed opinion and furnishing professional advice to the board on matters of policy that he believes need to be considered by that group. His advice grows out of his experience, knowledge, and recognition of the need of the school system. - 30 - His position exists to administer and operate the schools under the direction of the board, He is their spokesman since he is in the best position to handle this responsibility effectively. As executive head of the school, he is the logical person to handle vital information and this official representation makes him responsible to the board for implementing its adopted policies and to supply the leadership upon which the efficiency and progressive development of the entire system depend, He is on the one hand, the chief advisor and executive officer of the board and, on the other, the full time leader of the school staff, He is the connecting link between the board and staff, serves as a medium by which all staff members may connnunicate to the board and his role is to lead them toward connnon goals. He is concerned with organizing and coordinating the efforts of others in performing functions of his job and releasing the energies and talents of staff and board members in accomplishing the functions of their specialized areas. As the chief executive officer of the board and the administrative head of all divisions and departments of the school district, he may delegate responsibility for the operation of various segments of the school system, but he shall be responsible to the board for the results produced. He shall exercise those duties which are mandated by the statutes and those which are specifically designated in the school board policies, rules, and regulations of the district, PERFORMANCREE SPONSIBILITIES: 1. Administers as chief school executive, the development-and maintenance of a positive educational program designed to meet the needs of the corrnnunity and to carry out the policies of the board, 2, He is responsible for placing into effect and carrying out all policies and plans adopted by the board of education. In matters not specifically covered by board policies, he is to take appropriate action and report his actions to the board. 3. Attends and participates in all meetings of the board except executive sessions of these meetings which are concerned with the superintendent's employment. 4. Reconnnends the number and types of positions required to provide appropriate personnel for the operation of such a program. 5. Nominates for employment-promotion-dismissal-retirement of any school employee, ass1gns, and defines the duties of all personnel subject to the approval of the board. This involves preparing regulations and giving instructions in assigning duties and responsibilities, 6. Supervises the preparation and presentation of the annual budget and recorrnnends it to the board for approval, C. l - 31 - 7. Administers the budget in accordance with the needs of the district, the state laws governing school finance, and the adopted policies of the board and to interpret such action to the board as necessary but specifically at regular monthly meetings. 8. Authorizes and directs all purchases, such expenditures to be confirmed by the board. 9. Formulates and recommends policies on personnel, organization, finance, instruction, school plant, and all other functions of the school program. 10. Provides professional leadership for the educational program of the school and is responsible for the development of a system for regularly reporting to the board on all aspects of that program. 11. Formulates and administers a program of supervision and evaluation of the overall program of the schools. Interprets the policies and plans of the board in such a manner that an accurate appraisal is possible. 12. Conducts a continuous evaluation of the progress, the developments, and needs of the district and strives to keep the board and the public informed on conditions of school. 13. He is responsible for the development of a program of maintenance and improvement or expansion of buildings and site facilities. 14. Confers periodically with professional and lay groups concerning the school program, and transmits to the board suggestions gained from such conferences. 15. Prepares, in cooperation with the president of for all official meetings, preferably one week twenty-four hours in advance of said meeting. and press shall be duly notified. the board, the agenda and no later than Members of the board 16. Serves as treasurer of the board and is bonded accordingly. -- -- ------- C C l TITLE: Director of Personnel QUALIFICATIONS1.: Arkansas Administrators Certificate based upon a Master's Degree, or higher, and meet all requirements of the North Central Association of Schools and Colleges. REPORTTSO : JOB GOAL: 2. Minimumo f five years experience as a teacher and/or administrator. Superintendent of Schools To serve as chief personnel officer of the District and to see that working positions are staffed with the highest caliber of employees possible. In fulfilling the duties of the office, the Director for Personnel shall: 1. Through various recruitment activities, secure applications from the most professionally competent persons available. 2. Screen and interview prospective teachers and other certified staff and work cooperatively with the Superintendent, principals, and other administrative staff in the selection of personnel. 3. Secure references that attest to the personal and professional qualifications of each applicant and secure and analyze any other information necessary to a sound employment decision. 4. Determine exact salaries and complete contracts for all District personnel. 5. Notify staff and principals of assignments for the upcoming school year, and of any reassignments made during the school year. 6. Ensure that staff members hold appropriate certificates and credentials as required by the State of Arkansas and North Central Association. 7. Conduct an annual survey to determine the status of employees in regard to continued employment, and staff desires in regard to desired changes in job assignment. 8. Through posted announcements, inform employees of vacancies within the District. 9. Conduct frequent conferences with principals regarding personnel performance. 10. kt as office manager of the District in all matters concerning clerical and secretarial employees. c:_ l Dir ector or flersc,,111eI page 2 11. Provide frequent updates to the Superintendent on the status of personnel performance in the District. 12. Cooperate with principals and the Department of Instruction in determining a staffing recommendation for submission to the Superintendent. 13. Visit the schools regularly in order to be knowledgeable of the administrator-teacher-student relationships and the general problems confronting each. 14. Direct the evaluation process for teachers and non-certified staff of the District. 15. Maintain files for all employees and insure the appropriateness and the security of their contents. 16. Hear and consider all claims and complaints against employees of the Di strict. 17. Perform other duties as may be assigned by the Superintendent. l \ N TITLE: Assistant Superintendent for Personnel QUALIFICATION1S.: Arkansas Administrators Certificate based upon a Master's Degree, or higher, and meet all requirements of the North Central Association of Schools and Colleges .. REPORTTSO : JOB GOAL: 2. Minimumo f five years educational administrative experience Superintendent of Schools To serve as chief personnel officer of the District and to see that working positions are staffed with the highest caliber of employees possible. In fulfilling the duties of the office, the Assistant Superintendent for Personnel shall: 1. Serve as the Chief Negotiator and head of the Board of Education negotiations team. 2. Manage or coordinate the employment of all certified and classified employees of the District. 3. Hear and investigate complaints, concerns, and claims relating to the job performance of District employees. 4. Assist the Superintendent in managing legal affairs that relate to District employees. 5. Through various recruitment activities, secure applications from the most professionally competent persons available. 6. Screen and interview prospective teachers and other certified staff and work cooperatively with the Superintendent, principals, and other administrative staff in the selection of personnel: 7. Secure references that attest to the personal and professional qualifications of each applicant and secure and analyze any other information necessary to a sound employment decision. 8. Determine exact salaries and complete contracts for all District personnel. 9. Notify staff and principals of assignments for the upcoming school year, and of any reassignments made during the school year. 10. Ensure that staff members hold appropriate certificates and credentials as required by the State of Arkansas and North Central Association. . ' ( C Job Description I Assistant Superintendent for Personnel page 2 11. Conduct an annual survey to determine the status of employees in regard to continued employment and staff desires in regard to desired chan~es in job assignment. 12. Through posted announcements, inform employees of vacancies within the District. 13. Conduct frequent conferences with principals regarding personnel performance. 14. Act as office manager of the District in all matters concerning clerical and secretarial employees. 15. Provide frequent updates to the Superintendent on the status of personnel performance in the District. 16. Cooperate with principals and the Department of Instruction in determining a staffing recommendation for submission to the Superintendent. 17. Visit the schools regularly in order to be knowledgeable of the administrator- teacher-student relationships and the general problems confronting each. 18. Direct the evaluation process for teachers and classified staff of the District. 19. Maintain files for all employees and insure the appropriateness and the security of their contents. 20. Perform other duties as may be assigned by the Superintendent. EMINDER: School employees touch the future today and every day. Happy Teacher Appreciation Day! tititi March 6, 1990 tititi from the North Little Rock Board of Education and School Administration ., ~ TI!LE: QUALIFICATIONS: .. f.ai) ~
~/! 1~f' O/' REPORTTSO : Coordinator of Informational Services 1. Bachelor's Degree-is required (Master's or above is preferred) 2. At least five years experience in public education or public relations work related to education. 3. Evidence of successful experience in communicating with school patronage. Superintendent of Schools JOB GOAL: To foster within the community-at-large a favorable attitude towards the schools of the North Little Rock School District
and to generate, through communications and involvement, better staff and student morale. : PERFORMANRECSPE O NIS8 ILITIES: 1. Plans, organizes, and conducts the informational programs of the School District. 2. Serves as the infonnational liaison between the school system and th~ community-at-large. 3. Establishes annual objectives for the District's informational program and plans budget and deadlines for meeting objectives. 4. Serves as the liaison officer between the District and the news media and supervises the production and distribution of news releases. 5. Arranges for press conferences as required. 6. Notifies news media of all meetings of the Board of Directors. 7. Coordinates all functions that are designed to inform staff and students concerning activitfes and plans of the District. 8. Prepares brochures, media presentations, booklets, flyers, letters, and other communications about the School District. 9. Maintains District talent bank of staff members willing to serve corranunity organizations as speakers or as volunteer resource specialists. 10. Maintains open lines of communication with all community organizations and provides prompt responses to requests for public information about the District, its policies, and its programs. North 11. Edits all official publications of the/Little Rock School District. 12. Cooperates with the curriculum director and other staff members as appropriate, in publicizing and promoting any perfo~ances, exhibitions, displays, or regular classroom curricular activities evident in the schools. Improves appreciation for programs within the schoo 1 s. r I - coordinator of Infonnationa1 Services page 2 13. Maintains and regularly updates a file of community organizations and their officers, mailing lists of residents, and mailing lists of communitygr.oupsw ith clearly expressed interests in educational affairs. 14. Surveys the community systematically to solicit significant opinions, suggestions, and concerns that bear importantly on the policies and operations of the Board and the school system. 15. Assists the Superintendent and the Board in obtaining and effectively using and recognizing the services of highly competent laymen on its advisory committees. 16. Assists the Superintendent in expl~ining public opinions to the staffs of the school system. 17. Speaks at public meetings on issues of general or specific pertinence to District schools and programs. 18. Perfonns such other tasks as may from time to time be assigned. TITLE: Coordinator of Informational Services QUALIFICATION1S.: Bachelor's Degree is required (Master's or above is preferred) 2. At least five years experience in public education or public relations work related to education. 3. Evidence of successful experience in communicating with school patronage. REPORTTSO : Superintendent of Schools JOB GOAL: To foster within the community-at-large a favorable attitude towards the schools of the North Little Rock School District
and to generate, through communications and involvement, better staff and student morale. PERFORMARNECSEP ONSIBILITIES: 1. Plans, organizes, and conducts the informational programs of the School District. 2. Serves as the infonnational liaison between the school system and the community-at-large. 3. Establishes annual objectives for the District's informational program and plans budget and deadlines for meeting objectives. 4. Serves as the liaison officer between the District and the news media and supervises the production and distribution of news releases. 5. Arranges for press conferences as required. 6. Notifies news media of all meetings of the Board of Directors. 7. Coordinates all functions that are designed to inform staff and students concerning activities and plans of the District. 8. Prepares brochures, media presentations, booklets, flyers, letters, and other communications about the School District. 9. Maintains District talent bank of staff members willing to serve community organizations as speakers or as volunteer resource specialists. 10. Maintains open lines of communication with all community organizations and provides prompt responses to requests for public information about the District, its policies, and its programs. North 11. Edits all official publications of the/Little Rock School District. 12. Cooperates with the curriculum director and other staff members as appropriate, in publicizing and promoting any performances, exhibitions, displays, or regular classroom curricular activities evident in the schools. Improves appreciation for programs within the schools. f (__ JOB DESCRIPTION TIT LE: Assistant Superintendent for Instruction QUALIFICATIONS 1) Administrative Certification in State of Arkansas 2) Experience in Planning, Evaluation, Research, and Management of Instruction Programs 3) Experience as a Central Administrative Officer SALARY: In accordance with District policy , ACCOUNTABILITY: The Superintendent of Schools DUTIES: The Assistant Superintendent for Instruction is the chief educational officer of the District. As such, the Assistant Superintendent supervises all instructional leadership staff and all curriculum and instructional activities throughout the system. In fulfilling job requirements, the Assistant Superintendent for Instruction: Directs programs of inservice education of teachers and principals for the purpose of improving instruction Evaluates the effectiveness and outcome of instruction and recommends those changes deemed necessary for improvement Appraises and recommends textbooks and other instructional materials and equipment in keeping with approved procedure Arranges for and supervises the proper orientation of new teachers, principals, and instructional administrators Recommends the personnel needed to discharge the responsibi Ii ties of the office of the Assistant Superintendent for Instruction Serves as professional consultant to principals, teachers, and administrative officers on all phases of the instructional program Keeps the Superintendent informed concerning the condition and progress of the instructional programs Directs the activities of all instructional directors and supervisors Prepares lists and costs of all instructional needs to be considered in budget preparation for the ensuing year Serves as consultant in determining and recommending instructional requirements and functions of school plants (. ( l Joe Description for Ass't Supt. -Instruction page 2 . Supervises budget development and expenditures for instructional purposes Oversees all counseling and guidance programs in cooperation with the individual school principal Supervises and coordinates the student-teaching program and other. instructional programs involving colleges and universities Coordinates the curriculum and correlates teaching methods in all schools Plans and develops educational programs and services as needed in the District Oversees programs for special-need students such as gifted, special education, vocational, and compensatory education Supervises the District media services Performs other duties and responsibilities as may be assigned by the Superintendent of Schools. JOB DESCRIPTION TITLE: Secretary to the Assistant Superintend~nt for Instrection QUALIFICATIONS: High school diploma, secretarial skills, knoledge of office procedures, two years cf secretarial experience. SUPERVISOR: Asbistant surerintendent for Instr~ction RESPONSIBILITY: The role of the secretary to the assistant suerintendent involves the coordination of all secretarial duties of the assistant superintendent's office. The secretary provides accurate and efficient secretarial services. The secretary . assists in assessing the supply and equipment needs for the operation of the office inventories supplies and equipment and initiates purchase orders as needs indicate to maintcin efficient and economical operation of the office assists in plc.11,ning the tasks to be completed and the scheduling of dQily activities to effectively perform the necessary jobs assists in determining activities, appointments and work assignments to effectively utilize time . demonstrates proficiency in the coordination of all secretarial duties efficiently performs routine office procedures assists in gathering and recording information for reports and records demonstrates proficiency in operating office machines demonstrates proficiency in providing maximum efficient utilization of the day through scheduling appointments, arranging meetings and general effective office operational procedures demonstrates proriciency by completing the details regarding meetings, including scheduling, making arrangements, contacting participants, preparing programs and attending to serve as recorder denonstrates proficiency in arranging details ~or professional travel for the assistant superintendent Eecures and compiles m~terials for the school board meeting agenda assists in securing information and compiling data for budget meetings and other meetings relating to budgetary items supervises other clerical personnel assigned to the assistant superintendent's office contributes to a positive atmosphere in which all constituents cooperate to provide an environment conducive to maximum production relating to the promotion of the school district's goals and objectives demonstrates empathy-competence and shows respect for staff members by genuinely considering the feelings, value system, interests and concerns of the individual staff member cooperates with other staff members and communicates effectively to contribute to the overall effectiveness of the operations within the office promotes positive school-community relations through effective communication demonstrates empathy-competence by genuinely considering the feelings, value system interests and concerns of parents and other community members assumes personal responsibility for enhancing competencies through staff development, renewal programs, professional organization membership and active participation in professional confer~ nces and reading of current literature . initiates procedures to modify performance, as deemed necessary, based on self-analysis of of actions 2.nd feedback from staff members ( (. l NORTH LITTLE ROCK PUBLIC SCHOOLS TITLE: Coordinator of Instructional Materials QUALIFICATIONS: 1. Valid teaching certificate JOB GOAL: 2. Minimum of three years teaching experience 3. Certification as required by the Arkan3as Department of Education 4. Master's degree To coordinate the District media and textbook program:, PERFORMANCREE SPONSIBILITIES: 1. Directs the District textbook program which includes budgeting, purchasing, and circulating textbooks. 2. Coordinate the District's media program with the total educational program of the School District. 3. Serves as a consultant for each school's media program. 4. Supervises the operation of the film/video library which includes circulating these materials to the District schools via the daily courier service. 5. Maintains a District audio visual repair service for use by individual schools. 6. Coordinates staff development in the use and simple maintenance of equipment for media specialists in the District. 7. Supervises the District television studio which includes sc.heduling District programs to be transmitted by cable. 8. Provides a centralized equipment loan service which includes recommending the purchase of equipment to loan to schools. 9. Administers the development and maintenance of the District professional library. 10. Coordinates an instructional materials center which includes maintaining .1 center for District teachers to use to make teaching materials. 11. Serves as an instructional specialist by assisting principals and other administrative staff members in selecting supplemental instructional materials. 12. Serves as the coordinator for the Administrative Annex, (_ (_ 13. Coordinates the District's daily delivery service which includes establishing a regular schedule for the courier, receiving requests for additional pick-ups and/or deliveries, and scheduling these requests. 14. Performs other duties and functions as assigned by his/her superordinate. - ----------- ------- ( ( - 35 - TITLE: Director of Education QUALIFICATIONS: 1. Valid teacher's certificate REPORTS TO: SUPERVISES: JOB GOAL: 2. A master's degree 3. Experience in teaching and/or supervision. 4. Certificate as required by state and NCA 5. Such alternatives to the above qualifications as the board may find appropriate and acceptable. Assistant Superintendent for Instruction Instructional program To insure that each elementary and secondary school student is provided with the richest educational experience the district can provide. ROLE AND AREA OF SERVICE: The director of secondary/elementary education, as a member of the central office administrative staff, represents an attempt to ease the problem of coordinating the elementary/secondary school program in larger school districts. There are varied expectations concerning the role of this individual and the many functions which might be performed by people in this position. A definition of role and job description must be developed and adequate planning conducted to properly interpret his function. This meaningful discription will help to minimize role conflict and insure the position's effectiveness. Effective coordination of the total program K-6 and 7-12 is one of the most pressing needs in American public education today. We can no longer afford the waste-of human resources that is involved in overlapping courses, duplication of teaching effort, and lack of continuity from one school level to the next. A careful curriculum plan ~bracing the entire school experience from initial entry to graduation is imperative and long overdue. The director plays an essential role in deciding the nature and content of the curriculum, in selecting the school organizational patterns and learning materials to facilitate teaching, and in evaluating the entire educational process. The position requires a high level of educational leadership for its implementation. The director must be equipped personally and professionally to handle the position of responsibility to which he is called. He should be one with recognized expertise and an abundance of personal persuasiveness. His training and experience may or may not exceed that of the principals and supervisors with whom he will be working. The result is that he cannot rely on the power of coerciveness but must draw heavily upon the more legitimate administrative power sources mentioned above. The relationship between these individuals must be that of "first among equals" as professionals and true leadership is required to successfully achieve this relationship. c- (__ - 36 - While the director cannot possibly be an expert in all fields which he coordinates, his knowledge should include the availability of resource leaders in all the areas and in supervision for improvement of instruction. He may be a specialist in c2rtain disciplines, but he has to be a generalist in his approach to the total school program. Even though the educational and administrative philosophy are in close agreement with that of the school system and community, good interpersonal relations are maintained, a well defined role and job description are available, this must be accompanied by adequate planning to properly interpret his function. Even though he operates with line authority in matters pertaining to instruction, he needs to know how to mobilize talent in order to achieve the schools objectives. He cannot effectively develop an instructional program in an atmosphere of authority. He must recognize that pupil needs will be better served when goal-setting and decision-making are the result of careful and cooperative study by teachers and staff. Line organization is basically simple in that it involves a direct flow of authority upward and downward. As a line officer he has power and authority over subordinates, but this should be consistent with reasonable goals of democratic administration. He is a generalist who executes administrative actions. The job certainly requires that one know curriculum theory and practice and that the person read extensively, attend study sessions, seminars, etc. It is strategically designed for a person to assist principals, supervisors, etc. in regularly examining subject areas, preparing new courses of study, and resource units. The role provides opportunity for inserting the proper person--successful teacher--native intelligence--broad grasp of the educational process in society--skill in human relations--to take a leadership role in reseach and evaluation. Although he may not collect the data himself, periodic appraisals of pupil achievements and programs is essential to avoid repeating the mistakes others have made. It is here, too that someone can spend time to appraise the worth, durability, and appropriateness of the schools' products. PERFORMANCREE SPONSIBILITIES: 1. Supervises the instructional program and serves as a leader of the staff in the development of curriculum and the improvement of teaching techniques, methods, and procedures, 2. Assists in the development of district goals and curricular objectives and in carrying out a district-wide program of curriculum development and improvement of instruction, 3, Integrates instructional programs among schools and articulates curricula between all grades and organizational structures, Plans and coordinates instruction in all special programs, subject areas, etc, 0 l - - 37 - 4. Conducts classroom visitations at regular intervals as well as at the request of administrators and teachers. Serve as resource person, demonstrates teaching techniques, share ideas, etc. S. Provides educational leadership through individual and group teacher conferences to exchange ideas, seek suggestions about classroom techniques and materials, and identifying possible areas of curriculum study. 6. Develops and conducts inservice education programs for administrative and teaching staff district-wide and by building based upon need and requests. 7. Works with committees in developing guides and curriculum and in evaluation of instructional materials, textbooks, equipment, etc. 8. Works cooperatively with. other supervisory and administrative staff members in coordinating the entire program. 9. Works cooperatively with principals to improve curriculum and assists in the resolution of problems associated with the program of instruction. 10. Organizes, coordinates, and administers the staff of instructional specialists and supervisory services in the various schools. 11. Assists in the evaluation of instructional methods and programs and reconrrnends such changes and improvements as are needed, and provide leadership in preparation of instructional materials, teaching aids, etc. 12. Assists in the preparation of the district's supervisory budget and the principal's instructional budgets. 13. Recommends staff allocation for each school, individual school schedules, teaching positions, teacher load and class size, and changes in organizational structure. 14. Assists in preparation of job descriptions for all positions and participates in recruitment, interviewing, selection, and assignment of qualified candidates for positions on the staff. 15. Recommends administrative, supervisory, and teaching personnel for promotion, transfer, continued employment or dismissal. 16. Assists in evaluation of performance of administrative, supervisory, and teaching personnel. 17. Recommends assignment of substitutes for teachers with extended absences. 18. Supervises and coordinates the student teacher program and serve as liaison officer in other instructional projects. C (' l - 38 - 19. Works cooperatively with principals and other supervisory personnel in developing educational specifications for furniture. 20. Develops with, principals and supervisory personnel, educational specifications for new buildings or for any physical changes in existing buildings. 21. Attends professional meetings, workshops, etc. and serves on committees sponsored by state department of education, professional organizations, local agencies, and institutions, etc. 22. Coordinates North Central Association activities in the schools and serves on reevaluation teams of the regional accrediting agency. 23. Designs, recommends, and carries out educational experimentation and disseminate/interpret results to all concerned parties. 24. Assists in the development and execution of policies governing the classification, promotion, retention, and progress of pupils. 25. Prepares proposals and applications for special funds and coordinates special programs in operation within the district. 26. Prepares and presents educational programs to community groups and interpret the school program to the public. 27. Assists in population projections, demographic data, and continuous study of community as a means upon which to base future staff and physical facility requirements. 28. Makes arrangements for field trips, community activities, resource persons, etc. 29. Coordinates the pupil testing program and guidance services. 30. Plans and supervises the orientation program for new teachers to school and community. 31. Provides an annaul report, including evaluations and recommendations for improvement of programs. 32. Keeps the assistant superintendent and superintendent informed about the district instructional program. C C NORTH LITTLE ROCK PUBLIC SCHOOLS TITLE: Director of Elementary Education QUALIFICATIONS: Master's Degree, Administrator's Certificate as per Arkansas Department of Education regulation, three years classroom experience, three years administrative experience SUPERVISOR: Assistant Superintendent for Instruction SUPERVISES: Certified and non-certified personnel assigned to him/her RESPONSIBILITY: The role of the director responsible for the elementary school instructional program involves the system-wide coordination and administration of the instructional program within the framework of the philosophy and objectives of the educational program established by Board policy, consistent with statutes and standards of regulatory agencies. The director of elementary education: administers the total organization of the instructional program including curriculum design, grouping of students, special programs and projects assists supervisory personnel in planning and implementing staff development programs and activities to strengthen identified areas needing improvement assists in planning educational research and evaluation appropriate to the needs of the District cooperates with the appropriate personnel in providing assistance to personnel responsible for diagnosing student learning and/or behavior problems prepares a budget for programs involving his/her department based on identified needs and priorities of the District cooperates with the department of personnel in the selection and recommendation of administrative staff members involved in the instructional program determines staff needs for his immediate department and for special programs and projects and cooperates with the director of personnel in securing qualified personnel supervises and evaluates professional and non-professional staff assigned to him/her coordinates non-instructional activities and serves as a support to the instructional program C C (__ STUDENT NEEDS promotes positive community relations through effective communication and involvement of community members analyzes personal characteristics and strengthens areas of behavior as necessary for the fulfillment of his/her assignment performs other duties and functions as assigned by his/ her superordinate The Director of Elementary Education assists in the planning and implementation of the District's student assessment program cooperates with supervisory personnel, principals, and counselors in planning for individual student ass~ssment assists in an advisory capacity in generating specific assessment data for utilization in writing proposals for special programs assists in the formulation of goals and objectives for each component of the instructional program initiates,.the development of curriculum programs and activities to meet the student needs in the District articulates goals and objectives of each component of the educational program for the total staff for continuity of effort coordinates the District's guide writing program to support the District's instructional program as reflected in its curriculum guides ~ assists the supervisory staff in its involvement with individual school staffs to implement appropriate teaching strategies and classroom manage- ment activities recommends for purchase appropriate programs, equipment, and materials identified by school and supervisory staff members cooperates with the department of personnel in Jetermining staff needs and selecting personnel for the administrative staff and for special projects recommends types of facilities and space utilization for the District to best meet the needs of individual students and programs coordinates the instructional program time units to promote opportunity for the maximum of experiences for students c- guides in the evaluation of instructional methods and programs and recommends changes necessary for providing more realistic opportunities for students designs, recommends, implements, and evaluates educational experimentation assists in maintaining a continuous program of staff development to provide for specific needs as identified through competency-based staff assessment engages with his/her staff in ongoing evaluation of the effectiveness of the instructional program Improving Instruction assists in planning the best possible facilities for promoting an environment conducive to maximum learning provides supporting realia within budget allocations to promote maximum opportunities for achievement of go~ls and objectives of the instructional program demonstrates his support of the local school in its efforts to conduct meaningful instructional activites by providing the assistance coordinates and supervises special programs and projects of the District to assure consistency of goals and objectives for each program prepares reports and maintains accurate and complete records as required by administrative regulation, District policy, and the Arkansas Department of Education demonstrates knowledge and skills by making a positive contribution to committee work which supports the instructional program \ organizes committees for evaluation and selection of textbooks, equipment, and other instructional materials supervises and evaluates personnel assigned to him/her assists supervisory personnel and principals in encouraging attendance, acceptable conduct, and awareness of good health habits of students prepares the annual budget relative to those phases of the instructional program for which he/she has responsibility interprets evaluation and reporting procedures to the principal Interacting with Colleagues involves the staff in planning, decision-making, and implementation of the total instructional program cooperates with staff members in other departments to contribute to the effectiveness of the total District program --- -- - ---------- .. (- (. (_ plans with principals to implement all phases of the instructional program maintains an effective system of communication between central office personnel and individual school staffs exhibits a professional attitude toward criticism demonstrates a professional attitude as a member of internalcommittees Interacting with Community Members communicates and interprets Board policies, procedures, and Arkansas Department of Education regulations to members of the community emanates a positive image of the school in the community by involving community members and agencies in a supportive role demonstrates his/her support of the community through active participation and involvement in civic affairs Personal Skills demonstrates enthusiasm for acquiring new skills in exploring the results of educational research which may influence teaching and the curriculum assumes personal responsibility for participating in available staff development activities which are designed to enhance the personal skills of personnel in this job classification accepts and analyzes constructive criticism in a professional manner ' accepts responsibility for professional conduct regarding attendance of and attitudes toward scheduled meetings -- - ------------------- ( (. l NORTH LITTLE ROCK SCHOOL DISTRICT TITLE: Director of Secondary Education QUALIFICATIONS: Master's Degree, Administrator's Certificate as per Arkansas Department of Education regulation, three years classroom experience, three years administrative experience SUPERVISOR: Assistant Superintendent for Instruction SUPERVISES: Certified and non-certified personnel assigned to him/her RESPONSIBILITY: The role of the director responsible for the secondary school instructional program involves the system-wide coordination and administration of the instructional program within the framework of the philosophy and objectives of the educational program established by Board policy, and consistent with statutes and standards of regulatory agencies. The director of secondary education administers the total organization of the instructional program including curriculum design, grouping of students, special programs and projects assists supervisory personnel in planning and implementing staff development programs and activities to strengthen identified areas needing improvement assists in planning educational research and evaluation appropriate to the needs of the District cooperates in providing assistance for diagnosing student learning and/or behavior problems prepares a budget for programs involving his department based on identified needs and priorities of the District cooperates with the department of personnel in the selection and recommendation of administrative staff members involved in the instructional program determines staff needs for his/her immediate department and for special programs and projects and cooperates with the director of personnel in securing qualified personnel supervises and evaluates professional and non-professional staff assigned to him coordinates non-instructional activities and services as a support to the instructional program ( l STUDENT NEEDS promotes positive community relations through effective communication and involvement of community members analyzes personal characteristics and strengthens areas of behavior as necessary for the fulfillment of his assignment performs other duties and functions as assigned by his superordinate The Director of Secondary Education assists in the planning and implementation of the District's student assessment program cooperates with principals, and counselors in planning for individual student assessment assists in an advisory capacity in generating specific assessment data for utilization in writing proposals for special programs Planning for the Implementation of the Instructional Program assists in the formulation of goals and objectives for each component of the instructional program initiates the development of curriculum programs and activities to meet the student needs in the District articulates goals and objectives of each component of the educational program for the total staff for continuity of effort coordinates the District's guide writing program to support the District's instructional program as reflected in its curriculum guides assists the staff in its involvement with individual school staffs to implement appropriate teaching strategies and classroom management activities reconunends for purchase appropriate programs, equipment, and materials identified by school and supervisory staff members cooperates with the department of personnel in determining staff needs and selecting personnel for the administrative staff and for special projects recommends types of facilities and space utilization for the D\strict to best meet the needs of individual students and programs C ( (_ coordinates the.instructional program time units to promote opportunity for the maximum of experiences for students guides in the evaluation of instructional methods and programs and recommends changes necessary for providing more realistic opportunities for students designs, recommends, and implements educational experimentation assists in maintaining a continuous program of staff development to provide for specific needs as identified through competency-based staff assessment engages with his staff in ongoing evaluation of the effectiveness of the instructional program Improving the Quality of Instruction assists in planning the best possible facilities for promoting an environment conducive to maximum learning_ provides supporting realia within budget allocations to promote maximum opportunities for achievement of goals and objectives of the instructional program demonstrates his support of the local school in its efforts to conduct meaningful instructional activities by providing the assistance of a supervisory staff coordinates and supervises special programs and projects of the District to assure consistency of goals and objectives for each program Managerial Services prepares reports and maintains accurate and complete records as required by District policy and the Arkansas Department of Education demonstrates knowledge and skills by making a positive contribution to conunittee work which supports the instructional program organizes committees for evaluation and selection of textbooks, equipment, and other instructional materials supervises and evaluates personnel assigned to him/her assists personnel and principals in encouraging attendance, acceptable conduct, and awareness of good health habits of students prepares the annual budget relative to those phases of the instructional program for which he has responsibility C Interacting with Students interprets evaluation and reporting procedures to the principal and his staff who in turn assist the student in understanding his educational progress assists personnel to understand student behavior to more realistically meet the needs of each student Interacting with Colleagues involves the staff in planning, decision-making, and implementation of the total instructional program cooperates with staff members in other departments to contribute to the effectiveness of the total District program plans with principals to implement all phases of the instructional program maintains an effective system of communication between central office personnel and individual school staffs exhibits a professional attitude toward criticism demonstrates a professional attitude as a member of internal committees Interacting with Community Members communicates and interprets Board policies
procedures, and Arkansas Department of Education regulations to members of the community emanates a positive image of the school in the community by involving community members and agencies in a supportive role assists in maintaining a communications network to interpret school goals, policies, and practices to connnunity members and to elicit suggestions for making the educational effort relevant to community goals demonstrates his/her support of the community through active participation and involvement in civic affairs Developing Personal Skills develops personal leadership skills characterized by good judgment, logical thinking, creativity, and imagination demonstrates enthusiasm for acquiring new skills in exploring the results of educational research which may influence teaching and the curriculum initiates procedures to modify his performance based on self-analysis of his/ her actions in assuming his responsibilities assumes personal responsibility for participating in available staff development activities which are designed to enhance the personal skills of personnel in his job classification accepts and analyzes constructive criticism in a professional manner accepts responsibility for professional conduct regarding attendance of and attitudes toward scheduled meetings (' (. L NORTII LITTLE ROCK PUBLIC SCHOOLS TITLE: Supervisor of Gifted and Talented and VIPS Coordinator QUALIFICATIONS: 1. Valid teaching certificate JOB GOAL: 2. Minimum of three years teaching experience 3. Master's degree To supervise the instructional program for the gifted and talented child and coordinates the volunteers in public schools PERFORMANCREE SPONSIBILITIES: 1. Supervises and coordinates all District programs for gifted children and helps develop policies and procedures for special instruction. Helps to establish and maintain special classes and services for gifted and talented students. 2. Assists the directors and assistant superintendent for instruction in developing and recommending the District gifted and telented education plan. 3. Conducts regular and requested classroom visitations, observes teachers in instructional settings, and assists them with teaching methods, teaching techniques, instructional aids, and room organization. 4. Plans and supervises a system of record keeping and supplies data as requested on financial and program reports required by the Arkansas Department of Education. 5. Assists in the selection of instructional materials, supplies, and equipment necessary for instructional purposes in gifted and talented education programs. 6. Assists in curriculum development and inservice programs in gifted and talented education. 7. Arranges for outside consultants to provide assistance to teachers in resource rooms and to regular classroom teachers who work with gifted students. 8. Assists principals and teachers in implementing a differentiated curriculum. 9. Assists with periodic evaluation of existing programs and services and specifies individualized programs of instruction and services for students who require them. 10. Assists in determining need for new programs and services by presenting new concepts and ideas based upon present practices, C L- 11. Assumes responsibility for professional growth and development and provides liaison with professional organizations. 12. Serves as a consultant and resource person to principal, other administrative personnnel, teachers, students, and parents. 13. Assists the director of personnel in selection and placement of gifted and talented teachers as needed. 14. Helps to interpret the program to school personnel and the cormnunity at large. 15. Assists in orientation of new teachers. 16. Assists in the writing of management plans for each student. 17. Works with special services'in testing students for the gifted and talented program. 18. Supervises the student identification procedures for gifted and talented. 19. Assists in writing and disseminating the gifted and talented newsletter. 20. Serves as the coordinator for the District's VIPS program. 21. Acts as liaison between VIPS chairman in the building and the school staff. 22. Identifies the staff's volunteer needs. 23. Publicizes the VIPS program. 24. Maintains records of volunteers, jobs, and hours of service. 25. Encourages continuous recognition of volunteers and helps to plan foran appreciation event near the close of the school year. 26. Coordinates the VIPS program with community agenci~s. 27. Performs other duties and functions as assigned by his/her superordinate. C TITLE: Language Arts Coordinator QUALIFICATIONS: 1. Valid teaching certificate REPORTS TO: JOB GOAL: 2. Master's degree 3. Broad te~ching experience in language arts areas 4. Certification in reading/language arts 5. Such alternative to the above qualifications and/or as the Board of Education may find appropriate and acceptable Director of Elementary Education/Secondary Education To achieve and maintain standards in the classroom so that each student may derive the greatest academic and personal benefits from the study of reading/language arts PERFORHANCER ESPONSIBILITIES: 1. Coordinates reading/language arts program, K-12. 2. Coordinates an operational framework for curriculum development and instructional improvement in reading/language arts. 3. Coordinates reading/language arts curriculum development activities and serves as chairman of such committees. Functions as resource person in program planning, curriculum development, and introducing new course offerings. 4. Coordinates the development, writing, editing, and publishing of locally produced curriculum guides. 5. Makes recommendations concerning major changes in programs and policies affecting reading/language arts curriculum and inst~uction. 6. Establishes procedures for regular evaluation of both existing and new curricular patterns and practices, new instructional procedures and practices, and recommends any changes therein. 7. Visits reading/language arts classrooms on a regular basis and also at the request of individual teachers, principals, and other administrators. 8. Interprets policy to principal and assists in making desirable adaptations of these policies. Works with principal on a consultant basis. 9. Supervises reading/language arts classroom instruction and assists teachers in improving instructional practices. 10. Instills in principal and teacher the use of initiative, desire~ a~d ability to exercise judgement, innate skills, and acquire knowledge. 11. Serves as a resource person to principals, teachers, parent groups, and textbook committees, etc. C ( 12. Assists in planning and implementing inservice education training for classroom teachers and administrators at both building and District level. 13. Performs demonstration lessons on effective teaching techniques for observation by teachers using actual classroom conditions. 14. Helps teachers with teaching methods, room organization, and teaching techniques. 15. Assists each teacher in the system in making the most effective use of materials. 16. Orients new teachers in the use of curriculum guides, philosophy of the department, and of reading/language arts materials available. 17. Uses test results and other effective evaluation techniques in planning individual student programs as well as total curriculum planning. 18. Serves on reading/language arts textbook selection committees and assists in implementing new programs. 19. Assists in evaluation, selection, and utilization of instructional materials. Shares with principals and teachers those materials and ideas which enhance the teaching-learning process. 20. Assists cooperating teachers as they work with student teachers. 21. Prepares quarterly reports on school matters as they develop services provided, and an annual report including evaluations and reco=endations for improvement of the program. 22. Serves on North Central Association Visiting Connnittees as evaluations ., by other school systems are conducted by State Department of Education. 23. Maintains a systematic and continuous awareness of new trends and publications in supervision of teaching and learning by reading, attending conferences, and visiting other schools. 24. Maintains and up-dates knowledge in the areas of reading/language arts, principles of child growth and development, the teaching-learning process, and curriculum development. 25. Participates in those activities most likely to lead to continued professional growth. 26. Assists in efforts to maintain standards of excellence in the teachinglearning process so that each student may derive the greatest academic and personal benefit from the learning experience. L NORTH LITTLE ROCK PUBLIC SCHOOLS TITLE: Coordinator of Mathematics QUALIFICATIONS: 1. Valid teaching certificate JOB GOAL: 2. Master's degr8e 3. Minimum of three years teaching experience To achieve and maintain standards in che classroom so that each student may derive the greatest &cademic and personal benefits from the study of mathematic~ PERFORMANCREE SPONSIBILITIES: 1. Coordinates the mathematics program, K-12. 2. Designs, modifies, and coordinates an operational frarnework for curriculum development and instructional improvement in mathematics, 3. Coordinates mathematics curriculum development activities. Functions as resource person in program plqnning, curriculum development, and introducing new course offerings. 4. Coordinates the development, writing, editing, and publishing of locally produced curriculum guides. 5. Makes recommendations concerning major changes in programs.. and policiP.s affecting mathematics curriculum and instruction. 6. Establishes procedures for regular evaluation of curriculum, and recommends changes based upon the evaluation. 7. Interprets policy to principals and assists in making desirable adaptations of policy. 8. Works with principals on a consultanL basis. 9. Serves as a resource person to principals, teachers, parent groups, and committees. 10. Assists in pla.nning and implementing inservice education training for classroom teachers and administrators at both builcing and District levels. 11. Visits m~thematics classes and helps teachers with teaching methods, room organization, and teaching techniques. 12. Assists in evaluation, selection, and utilization of instructional materials. Shares with principals and teachers those materials and ideas which enhance the teaching-learning process. .... (.) 13. Prepares appropriate reports on school matters and services provided, and prepares an annual report which may include evaluations and recommendations for improvement of the program. 14. Serves on committees as needed. 15. Maintains and updates knowledge in the areas of mathematics, principles of child growth and development, the teacher-learning process, and curriculum development. 16. Performs other duties and functions as assigned by his/her superordinate. ' TITLE: Coordinator of Instructional Services QUALIFICATIONS: 1. Valid teaching certificate REPORTS TO: JOB GOAL: 2. Experience in teaching and/or supervision 3. Master's degree 4. Certificate as required by state and North Central Association 5. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptable Director of Elementary/Secondary Education To provide an atmosphere and context for the improvement of instruction and the marshalling of appropriate resources to create a stimulating learning environment. PERFORMANCREE SPONSIBILITIES: 1. Assumes responsibility forthe writing of all proposals and the filing of all applications for federal funds or those requiring some form of initiation. 2. Remains up-to-date on laws, regulations, and guidelines regarding federal funds available to schools. 3. Conducts inservice education workshops in the writing of performance objectives, the drafting of project proposals, and the interpretation of specifications for federal funding. 4. Serves as a resource person and consultant to central office staff, principals, and teachers in seeking outside sources of funds for special projects. 5. Encourages local personnel to exercise initiative in developing projects
develops proposals himself and assumes supervision of projects granted the District. 6. Evaluates ideas and projects proposed by members of the staff for relevance to criteria and eligibility for funding. 7. Disseminates project information, as appropriate, to the staff and for the public at large. 8. Attends all meetings, workshops, etc. that are held with regards to guidelines, applications, reports, etc. pertaining to special funds. 9. Serves as coordinator of Chapter I, Chapter II, and other funds that require special applications, accounting, evaluation, final reports. 10. Evaluates all funded projects as required by regulations and makes reports as required. r (-) 11. Attends seminars on grantsmanship and proposal writing, and stays abreast through reading, correspondence, and other communication with matters in the field. 12. Prepares purchase orders and supervises the procurement of all equipment, materials, supplies, and services that are purchased through special funded projects. 13. Assists in the selection of materials, supplies, equipment to be purchased for the special projects. Works with purchasing agent as necessary on specifications, securing items, etc. 14. Serves as liaison person and reporting station for principals and for teachers who must complete reports or supply data as part of a project requirement. 15. Coordinates monitoring and evaluation procedures as required by guidelines. 16. Coordinates mechanics and informational matters for all inservice workshops as called for in project. 17. Coordinates all advisory meetings, completes arrangements for such, and assumes responsibility for all necessary plans. 18. Works with business affairs office in matters of accounting, handling of funds, etc. 19. Maintains records for accounting purposes, at least to the extent that program expenditures and services can be easily monitored. 20. Maintains internal general records on individual travel both local and out of district, workshops conducted and attendance, use of substitutes, and other pertinent data. 21. Coordinates services of an administrative and instructional nature associated with printed forms, plan and record books, etc. Keeps forms current through continuous review, places orders, and distributes forms as needed. 22. Coordinates mechanics of inservice training meetings, staff development sessions, and curriculum planning. Serves both as consultant and presentor in such workshops. 23. Assists in planning for staff members to attend local and state workshops and conferences and maintains an awareness of workshops for professional and educational growth. 24. Assists in planning, developing, and supervising a system-wide testing program. Chairs review committees, places orders, distributes materials, and maintains scoring service. C ( l 25. Assists in the selection of standardized testing material
advises on teacher-made tests, grading, student reporting, and student records. 26. Assumes responsibility for interpretating results of testing program, schedules of testing, grade level summaries, etc. 27. Works with counselors in standardized testing program, planning for new courses, and in other curricular matters. 28. Prepares that part of the supervisory budget relating to instructional supplies and equipment and initiates purchase orders for expending funds from designated categories. 29. Conducts local research relating to problems in curriculum development and instructional improvement and keeps supervisors informed of trends in this area. 30. Cooperates with national, state, regional, and other groups in developing and assessing new instructional programs in areas of development, instructional practices, inservice training. 1., ' \ , ( NORTH LITTLE ROCK PUBLIC SCHOOLS TITLE: Instructional Computer Coordinator QUALIFICATIONS: 1. Valid teaching certificate JOB GOAL: 2. Master's degree 3. Minimum of three years teaching experience 4. Broad experience in the use of computers for instructional purposes To provide leadership and support in the use of computers for instructional purposes PERFORMANCREE SPONSIBILITIES: 1. Coordinates all uses ot computers for instructional purposes, K-12. 2. Coordinates the development and evaluation of all District programs related to the use of computers for instructional purposes. 3. Coordinates the process for developing guidelines and course outlines for computer literacy programs. 4. Coordinates the long-range planning process for the use of computers in instruction, 5. Provides ongoing staff development activities for teachers and administrators related to the use of computers in instruction, 6. Assists teachers with the use of the computer as an effective instructional tool. 7. Provides appropriate services to teachers and administrators. 8. Serves as a resource person to teachers, principals, and central office personnel. 9. Works cooperatively with subject area coordinators in the integration of computer software/courseware into all disciplines. 10. Coordinates curricular objectives with computer software/courseware resources. 11. Works with the coordinator of instructional materials in maintaining a computer software/courseware curriculum inventory, 12. Coordinates the process for the selection and evaluation of all instructional software/courseware in the District. -- ------ () (_ 13. Coordinates, implements, and monitors systems for computer managed instruction, 14. Works cooperatively witl, subject area coordinators in designing and imp1ementing computermE.naged objective-based testing programs. 15. Assists with budget devElopme.nt to support and maintain the computer education program. 16. Cocrdinates the selecticr. of all computer hardware and peripherals to be used for instructionEl purposes, 17. Monitors the legal and Ethical implications involved in the use of computers. 18. Maintains a continuous awareness of new trends in using the computer as an instructional tool in relation to the principles of child grow~~ and development, the teaching-learning process, and curriculum development. 19. Assists in efforts to maintain standards of excellence in the teachinglear. ning ~rocess so that each student may derive the greatest academic and personal benefit fro~ the learning experience. 20. Performs other duties and functions as assigned by his/her superordinate. (- l, / L NORTH LITTLE ROCK PUBLIC SCHOOLS TITLE: Supervisor of Vocational Education QUALIFICATIONS: 1. Valid certificate as a teacher 2, Master's degree 3. Minimum of three years teaching experience 4. Vocational administrator's certificate as required by the Arkansas Department of Education JOB GOAL: To develop and continually update a vocational education program which provides the greatest benefits to students preparing for living, employment, or a profession PERFORMANC' E 1 RESPONSIBILITIES: 1. Formulates and administers a comprehensive program of vocational education. 2. Develops the "Local Plan" for the District's current and projected involvement in vocational education. 3. 4. 5. 6. Works cooperatively with the director of secondary education, principals, and tP.achers to improve instruction and the learning environment. Designs, modifies, and coordinates an operational framework for curriculum development and instructional improvement in vocational education. Mak~s recommendations for long-term adjustments, changes, additions, and deletions in the vocational education program to meet changing needs. Is responsible for the development of proposals for new courses and projects involving state and federal funding for vocational education. 7. Assists in the modification of existing courses and the implementation of new courses in vocational education. 8. Coordinates the development, writing, editing, and publishing of locally produced curriculum guides for vocational education courses, as needed. 9. Works with vocational education textbook selection committees. 10. Maintains close working relationships with community and state agencies in order to provide training consistent with needs. 11. Works cooperatively with advisory committees, teachers, and students in their clubs and organizations. 12. Serves as liaison person between the Vocational Education Division of the Arkansas Department of Education and the School District. ( / 13. Participates in the affairs of p~ofessional organizations devoted to the advancement of vocational education, 14. Develops and maintains articulat:'_on with other vocational programs at the secondary and post-secondary J.l'.vBl. 15. Maintains currcP-t knowledge of regulations and procedures pertinent to vocational educ.ation. 16. Interprets policy to principals Rnd assists in making desirable applications of these policies. 17. Coordinates and assists principals and teachers in the completion of forms and reports as may be required fer vocational education classes. 18. Assists in the evaluation of curriculum and makes periodic reports on the program of instruction--its progress and needs, 19. Responsible for the collection, review. and submission of all forms and reports to state and federal agencies relative to vocational education. 20. Maintains records for the vocational education program as required by state and federal agencies. 21. Prepares quarterly and annual rep0rts on school matters and services provided. 22. Assists the director of personnel in ~he recruitment and securing of teachers as needed. 23. Coordinates the activities of adult vocational classes and reporting. 24. Coordinates the c0operative programs i~ the schools in the area of vocational education. 25. Assists in evaluation, selection, and utilization of instructional materials. Shares with principals and teachers those materials and ideas which enhance the teaching-learning process. 26. Develops specifications for the m~jor equipment items to be purchased for vocational education labs. 27. Prepares and administers operating budgets for equipment, materials, supplies, and services for vocational education classes. 28. Locates, contacts, and recommends vendors of materials and equipment for the vocational education program, as needed. 29. Manages the inventory system of equipment purchased for vocational education labs as required by the state. 30. Performs other duties and functions as assigned by his/her superordinate. ( ( l TITLE: QUALIFICATIONS: REPORTS TO: JOB GOAL: Vocational Evaluator 1. Certification in vocational educa iun ar special education 2. Must be willing to acquire twehe add:i!..tt..i.rlll\al semester hours in whichever area of tt..fule. l!.wr:o not certified, within two years Supervisor of Vocational Education To plan and carry out a functioning p~~~ra.rui t~at provides the evaluation component for swe~ia1 ~eeds students in vocational education. ROLE AND AREA OF SERVICE: The role of a vocational evaluator is to provide evaluation services needed to enhance participation of special nee~s st~ ~nts in vocatonal education courses. This special needs gro~p n~i~des students in special education, low achievers in basic ~ubjects those scoring low on standardized achievement tests, tl-05- with high absenteeism, and/or students with behavior problems. PERFORMANCJE{ ESPONSIBILITIES: 1. Schedule and perform vocational evaluation of spec a ne~u:s students including assessment of interests and apt1. Ges u. respect to successful completion of vocational prog.:.a11:l.s. 2. Draft and rcpo rt voe a tional prescriptions or eact1 st"-'!..:tle,ru. evaluated. 3. Couducc client follow-up as needed. 4. Maintain evaluation equipment in working order. 5. Maintain accurate records. 6. Mainta.111 adequate inventory of supplie:.
. 7. Plan and develop new formal or informal vocational evaluations/ woe~ sample units, as required. 8. berve as a resuurce person in the uevelopment of Individual Education Plans and Individual Written Plans for special needs students in vocational education classes. 9. Perform other duties as assigned. 10. Work closely with seconuary principals, secunuary co .i1selurs, ana :.
pecial .
ervices personnel. C ( TITLE: QUALIFICATIONS: REPORTS TO: SUPERVISES: JOB GOAL: Co6rdinator of Volunteers in Public Schools 1. A level of professional training and experience, and human relations skills 2. Ability to organize, provide leadership, and possess task commitment 3. Knowledgeable about schools, the educational process, and the community 4. Good health, moral character, ability to work under supervision, and to follow instructions 5. Enthusiastic about education, energetic, creative, and ample time to devote to program Director of Elementary/Secondary Education Volunteers program Design, implement, administer, and evaluate a volunteer program ROLE AND AREA OF SERVICE: A Volunteer In Public Schools (VIPS) program is a framework that has been developed to provide persons to work as volunteers at schools under the direction of teachers and other school district employees. Adults assist the educational institution on a voluntary basis in activities that are used in the education of children. The main purpose of these volunteer services is to strengthen the school program and/or expand it through the use of the volunteers' special knowledge and skill. The potential benefit to students through the use of volunteers cannot be emphasized too much. The educational system is truly effective only if the community through volunteer programs and other means become involved in the educational process. Parents and other community volunteers provide educational benefits to the children as they enrich and improve the learning process. They are uniquely capable of tying the formal learning of the classroom with the learning that goes on informally in the community. This involvement in the public schools may have an important bearing on the quality of the schools. This community ''in-kind'' contributions of volunteer work also takes the place of money that is not available. Such a program enables teachers to know more about the people from the community and it enables community persons to know more about the school. Herein may lie possible solutions to some of society's problems as a way may be found in making fuller and wiser use of our human potentials and resources. An effectively designed, implemented, and evaluated program can accomplish improved community/ school relationships, student motivation, as well as monitory savings. l The volunteer need not necessarily have a child in the classroom in which she is assisting or even in the public school, as for that matter, in order to be useful to the institution. She should however, be able to relate to children, to be interested in them, and to accept them as individuals. They should be willing to give of themselves freely, have time and discipline to meet volunteer commitment on regular basis and be enthusiastic about education. A volunteer receives no pay but may perform some of the same duties as a paid employee. For a program to be effective, the relationship between staff members and volunteers must be thoroughly understood and clearly spelled out. It is important that teachers and other staff members be rea~sured that the volunteers are there to support and assist them, to extend staff efforts, and enable them to perform better the most professional aspects of their work. Any successful volunteer program must be constantly re-evaluated to remain successful. Policies and procedures which are effective and-appropriate may be somewhat common to a number of schools as well as cover a period of years. However, each program at each site must be tailored to meet the needs of institution and individuals participating. It should not become an educational tool to be manipulated by the professionals. A coordinator as a paid employee is needed to take responsibility for administering, designing, implementing, and evaluating a volunteer program. A well organized, effective program requires a leader with the time and talent to .devote to the project. The coordinator requires administrative skill, enthusiasm, flexibility, and the ability to c.onnnunicate and relate well to others. This person should be employed by the district on a part-time or full-time basis for this position. PERFORMANCREE SPONSIBILITIES: 1. Works closely with the directors of elementary and secondary education in a joint effort to develop specific guidelines for the North Little Rock VIPS program. 2. Assists with the design of a program to fit needs of the school and district in which it is to be implemented. 3. Conducts meetings with community persons and staff members to seek suggestions for program design. 4. Initiates the process required to establish goals and measurable objectives for the program while serving as clearing house for input. 5. Conducts needs assessment through use of inquiries or questionnaires to assist with the design of a volunteer program. 6. Recruits and retains the necessary number of volunteers for the program to function at its optimum level. 7. Drafts and supervises planning and operations in recruitment of volunteers and encourages teachers and administrators to invite individuals to participate ( ( l 8. Creates an environment which encourages volunteers to become involved. 9. Provides personal interaction, uses telephone, and conducts general meetings to explain the responsibilities and rewards of being volunteers. 10. Seeks to provide good working relationship among home, community, and school and creates a willingness of resource person to serve in the program. 11. Provides training for volunteers and assists the administration in orientation of teachers so each person may perform efficiently as part of the school's program. 12. Develops cooperative partnership between volunteers and the school and communicates the district's philosophy etc. to volunteers during inservice sessions. 13. Orients the staff of the school to the rationale and utilization of volunteers in the effort to provide competent assistants in the classroom and other areas of the school. 14. Maintains ongoing training throughout the school year to volunteers to improve their effectiveness in areas of responsibility and assist teachers and other staff members to gain information on the use of volunteers. 15. Maintains a list of vo
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.