Project Management tool, Bundled

A A * IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION SEP 3 0 1994 Offica of Oesegrsga'.ion Moniicf.- LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LR8D^8 1995-96 BUDGET/8EPTEMBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD), Budget/September Project Management Tool, states: for its 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending September 30, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending September 30, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE & CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE Tcertify that a copy of the foregoing -7 1995-96 BBuuodggeert//fSaeepptreemmbbeerr PPrroojjeecctt MMaannaaggeemmeenntt Tool has been mailed by First Class Mail, postage pre-paid on September 30, upon the following, except as otherwise indicated: 1994, Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 72201 504 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Heritage West Building, Suite 520 201 East Markham Street Court) Little Rock, AR 72201 Jerry L. Malone ID 1 Name REASSESSMENT OF PROCESS AMP, ORGANIZATION 1994-95 % Complete 17% 2 Analyze, reassess, and revise planning organization and structure 5% 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% 4 Initial circulation of 1994-95 Management Tool 100% 5 Evaluate tasking of 1994-95 Management Tool weekly 15% 54% 7 Identify data to measure needs of district for FY 95-96 100% 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Page 1 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Wiiiiams.Matthis.Ciowers Mar 27 '94 Jun 30 '95 Wiiiiams.Matthis.Ciowers May 25 '94 Jun 24 '94 Jul 15'94 May 13 '94 Jun 1 '94 Jun 1 '94 FY96 Jul 29 '94 Jun 30 '94 Jun 30 '95 Jun 30 '95 Jul 29 '94 Jul 29 '94 Council,Cabinet,Bassa Bassa Council,Clowers Williams.Glowers VVilliams,Council Council,Cabinet 9/30/94Little Rock School District Program Planning and Budgeting Tool IO 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19'94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet PERSONNEL STUDY 40% Aug 1 '34 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley, Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 40% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 0% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 0% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Hurley la STANFORD 8 TEST DATA STUDY 69% Aug 1 '94 Oct 31 '94 ClQwers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15'94 Clowe rs, Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowe rs,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16 '94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowe rs,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12'94 Sep 30 '94 Clowers,Dunbar 24 Prepare Stanford 8 Test Report 0% Oct 3'94 Oct 14 '94 Dunbar Page 3 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Glowers,Dunbar 2 ARKANSAS MINIMUM PERFORMANCE TEST lAMPTl DATA STUDY 69% Aug 1 '94 Oct 31 '94 Glowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16 '94 Aug 30 '94 Clowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16 '94 Glowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Glowers, Penn-Norman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Glowers,Penn-Norman 32 Prepare AMPT Report 0% Oct 3 '94 Oct 14 '94 Penn-Norman Page 4 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Glowers,Penn-Norman 34 PRE MONITORING REPORTS STUDY 69% Aug 1 '94 Oct 31 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers,Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers, Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Glowers, Smith 40 Prepare PRE Monitoring Reports Study Report 0% Oct 3'94 Oct 14 '94 Smith Page 5 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Clowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY 74% Aug 1 '94 Nov 15 '94 Clowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16 '94 Aug 30 '94 Clowers,Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16 '94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowers,Hobby,Savage 47 Analyze data from SC/HR Survey 75% Sep 26 '94 Oct 14 '94 Clowers,Hobby 48 Prepare SC/HR Survey Report 50% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 0% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Clowers,Hobby SQ CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 23% Sep 1 '94 Nov 15 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 0% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 50% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 0% Sep 30 '94 Oct 31 '94 Matthis,Curricuium Supervisors Page 7 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 0% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names___________ Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Make recommendations for program additions/deletions/modifications 0% Oct 31 '94 Nov 4 '94 Matthis,Curriculum Supervisors 62 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 0% Nov 7 '94 Nov 15 '94 Matthis,Curriculum Supervisors 3 PROPORTIONAL ALLOCATION 71% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15 '94 Milhollen, Williams,Council,Hurley,Gadberry Page 8 FY96 9/30/94ID 65 Name Review/revise data collection plan tor Proportional Allocation Formulas % Complete 100% 66 Assign responsibilities for Proportional Allocation Formulas 100% 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 50% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 0% 21 DISTRICTWIDE FACILITIES STUDY 38% 72 Define purpose and scope of Districtwide Facilities Study 100% Page 9 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen Aug 19 '94 Aug 22 '94 Sep 12 '94 Sep 26 '94 Oct 13 '94 Jul 15 '94 Jul 15'94 FY96 Aug 19 '94 Sep 9 '94 Sep 23 '94 Oct 12 '94 Oct 31 '94 Nov 23 '94 Aug 15 '94 Milhollen Hurley,Boykins,Eaton.Neal,Milhollen,Gadberry Milhollen, Boykins,Eaton,Neal, Hurley,Gadberry Milhollen.Hurley,Boykins, Eaton. Neal Milhollen Milhollen Williams.Milhollen, Council 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Milhollen.Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15 '94 Milhollen, Eaton 75 Collect data for the Districtwide Facilities Study 10% Aug 15 '94 Oct 21 '94 Milhollen.Eaton 76 Prepare report for the Districtwide Facilities Study 0% Oct 24 '94 Nov 18 '94 Milhollen.Eaton 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing 0% Nov 21 '94 Nov 23 '94 Milhollen.Eaton za DESEGREGATION MONITORING REPORTS AUDIT from PPM 75% May 13 '94 Dec 9 '94 Mavo 79 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo.Williams. Council 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Aug 8 '94 Aug 19 '94 Mayo Page 10 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 81 Name Assign responsibility for data collection of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 16 '94 Scheduled Finish Aug 31 '94 Revised Finish Resource Names Mayo 82 Determine process/strategies for clarifying additional obligations language inseted into the dseg program budget documents at the end of the second quarter (FY94-95) 100% May 13 '94 Sep 1594 Council 83 Collect data 50% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 0% Oct 14'94 Oct 24 '94 Mayo 85 Report Findings to PRE 0% Nov 22 '94 Dec 9 '94 Nov 23 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 80% May 13 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15 '94 Mayo, Williams,Council Page 11 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19'94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Determine process/strategies clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-94) 100% May 13 '94 Sep 15'94 Council 92 Collect data 50% Sep 1 '94 Oct 14 '94 Mayo 93 Review with Superintendent's Council and Attorneys 0% Oct 14 '94 Oct 24 '94 Mayo 94 Report findings PRE 0% Nov 22 '94 Nov 23 '94 Mayo 95 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9 '94 Mayo ae TOWN HALL MEETINGS 42% Jul 15 '94 Dec 7 '94 Williams.Clow/ers Page 12 FY96 9/30/94ID 97 Name Define purpose and scope of Town Hall Meetings % Gomplete 100% 98 Review previous year's data 100% 99 Review/revise data collection plan for Town Hall Meetings 100% 100 Set locations and schedule for Town Hall Meetings 100% 101 Develop advertisement plan and schedule for Town Hall Meetings 100% 102 Prepare Town Hall Meetings' sample agenda 100% 103 Review/revise data collection tool (matrix) for Town Hall Meetings 100% 104 Execute advertisement plan tor Town Hall Meeting I 100% Page 13 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names______________ Williams,Glowers,Gouncil,Modeste Jul 15'94 Sep 5 '94 Modeste,Glowers Aug 22 '94 Aug 25 '94 Aug 30 '94 Aug 30 '94 Sep 1 '94 Sep 12 '94 FY96 Aug 25 '94 Aug 30 '94 Sep 15'94 Sep 10 '94 Sep 15'94 Sep 15 '94 Glowers,Wagner Wagner,Modeste Wagner Glowers,Modeste Modeste,Glowers Wagner,Modeste 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 105 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names______ Williams,Board, Modeste 106 Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 107 Execute advertisement plan for Town Hall Meeting II 100% Sep 12 '94 Sep 22 '94 Wagner, Modeste 108 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 109 Gather feedback data from Town Hall Meeting II for input into matrix 100% Sep 5 '94 Nov 30 '94 Wagner,Penn-Norman 110 Execute advertisement plan for Town Hall Meeting III 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 111 Conduct Town Hall Meeting III 0% Sep 15'94 Oct 31 '94 Williams 112 Gather feedback data from Town Hall Meeting III for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman Page 14 FY96 9/30/94ID 113 Name Execute advertisement plan for Town Hall Meeting IV % Complete 50% 114 Conduct Town Hall Meeting IV 0% 115 Gather feedback data from Town Hall Meeting IV into matrix 0% 116 Execute advertisement plan for Town Hall Meeting V 35% 117 Conduct Town Hall Meeting V 0% 118 Gather feedback data from Town Hall Meeting V into matrix 0% 119 Execute advertisement plan for Town Hall Meeting VI 25% 120 Conduct Town Hall Meeting VI 0% Page 15 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 12'94 Scheduled Finish Oct 6'94 Revised Finish Resource Names Wagner.Modeste Sep 15'94 Sep 15 '94 Sep 12 '94 Sep 15'94 Sep 15'94 Sep 12 '94 Sep 15 '94 FY 96 Oct 31 '94 Oct 31 '94 Oct 13 '94 Oct 31 '94 Oct 31 '94 Oct 20 '94 Oct 31 '94 Williams, Board,Modeste Wagner,Penn-Norman Wagner,Modeste Williams, Boa rd,Modeste Wagner,Penn-Norman Wagner,Modeste Williams,Board, Modeste 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 121 Name Gather feedback data from Town Hall Meeting VI into matrix % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner, Penn-Norman 122 Execute advertisement plan for Town Hall Meeting VII 25% Sep 12'94 Oct 27 '94 Wagner,Modeste 123 Conduct Town Hall Meeting VII 0% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 124 Gather feedback data from Town Hall Meeting VII for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 125 Finalize and publish Town Half Meeting Report, 1994-95 0% Nov 15 '94 Nov 30 '94 Penn-Norman,Modeste 126 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Dec 7 '94 Clowers,Penn-Norman 122 23% Jul 15 '94 Dec 7 '94 Williams.Clowers 128 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste Page 16 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 129 Name Review/revise data collection plan for District Dialogues % Gomplete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 25 '94 Revised Finish Resource Names_______ Glowers, Wagner,Modeste 130 Set locations and schedule for District Dialogues 100% Aug 25 '94 Aug 30 '94 Wagner 131 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10 '94 Wagner 132 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10 '94 Glowers,Modeste 133 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 134 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 135 Gonduct District Dialogue I (principals, Franklin Elementary) 0% Sep 15'94 Oct 31 '94 Williams 136 Gather feedback data from District Dialogue I for input info matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Nonnan Page 17 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 137 Name Execute advertisement plan for District Dialogue II % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Oct 1 '94 Revised Finish Resource Names Wagner 138 Conduct District Dialogue II 0% Sep 15 '94 Oct 31 '94 Williams 139 Gather feedback data from District Dialogue II for input into matrix 0% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 140 Execute advertisement plan for District Dialoge III 25% Sep 18'94 Oct 14 '94 Wagner 141 Conduct District Dialogue III 0% Sep 15'94 Oct 31 '94 Williams 142 Gather feedback data from District Dialogue III for merge into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 143 Execute advertisement plan for District Dialogue IV 25% Sep 19'94 Oct 31 '94 Wagner 144 Conduct District Dialogue IV 0% Sep 15 '94 Oct 31 '94 Williams Page 18 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 145 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner, Penn-Norman 146 Finalize and publish District Dialogue Report, 1994-95 0% Nov 15 '94 Nov 30 '94 Penn-Norman,Savage 147 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Dec 7 '94 Penn-Norman,Savage 148 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 0% Dec 7 '94 Jan 26 '95 Glowers,Penn-Norman 149 Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. 0% Dec 7 '94 Apr 28 '95 Williams,Clowers 150 Complete needs assessment listing 0% Dec 1 '94 Dec 7 '94 Clowe rs,Penn-Nomnan, Savage 151 Publish Draft of Needs Assessment Report and disseminate to selected persons 0% Dec 14 '94 Dec 14 '94 Glowers,Savage.Penn-Norman 152 Finalize and publish Needs Assessment Report, 1994-95 0% Dec 15 '94 Dec 15 '94 Glowers,Savage,Penn-Norman Page 19 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 153 Name Begin 1996-97 Needs Assessment Cycle % Complete 0% Scheduled Start Apr 1 '95 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Clowers 154 48% May 2 '94 Sep 15 '95 Clowers 155 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13 '94 Bassa.Milhollen, Ingram 156 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13 '94 Ingram,Bassa 157 Finalize listing/leaders of OSeg and NonOSeg Programs 100% Jun 18 '94 Jun 18 '94 Bassa 158 Generate a Program Inventory Report for 1994-95 100% Jun 1 '94 Jun 30 '94 Bassa 159 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16 '94 Clowers,Milhollen 160 Conduct 1995-96 Program Inventory 0% May 1 '95 Sep 15'95 Clowers,Milhollen Page 20 FY96 9/30/94 ID IM Name_____________________ ELANNING AND BUDGET GOALS % Gomplete 31% 162 CABINET/COUNCIL PLANNING SESSION 100% 163 Identify process for goal development/revision 100% 164 Determine date and site for work session 100% 165 Identify materials for work session 100% 166 Develop materials for work session 100% 167 Identify and notify participants for the work session 100% 168 Gonduct work session 100% Page 21 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 1 '94 Scheduled Finish Apr 26 '95 Revised Finish Resource Names Matthis.Glowers Aua 1 '94 Aug 1 '94 Aug 1 '94 Aug 1 '94 Aug 1 '94 Aug 1 '94 Aug 22 '94 FY96 Aug 26 '94 Aug 19 '94 Aug 19 '94 Aug 19 '94 Aug 19 '94 Aug 19 '94 Aug 26 '94 Sep 1 '94 Aug 30 '94 Aug 30 '94 Aug 30 '94 Sep 1 '94 Aug 29 '94 Sep 1 '94 Matthis MaHhis,Glowers Matthis,Glowers Ingram,Glowers Ingram,Glowers Matthis,Glowers, Ingram Williams,Matthis, Glowers 9/30/94ID 169 Name GOAL-SETTING WORK SESSION % Complete 100% 170 Identify process for Goal-Setting Work Session 100% 171 Identify participants for the Goal-Setting Work Session 100% 172 Identify and collect background materials for participants 100% 173 Determine date and site for Goal-Setting Work Session 100% 174 Distribute background materials to the participants 100% 175 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% 176 Identify materials for Board Work Session 100% Page 22 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 22 '94 Scheduled Finish Seo 6 '94 Revised Finish Sep 6 '94 Resource Names Matthis.Clowers Aug 22 '94 Aug 22 '94 Aug 22 '94 Aug 22 '94 Aug 22 '94 Aug 29 '94 Sep 2 '94 FY 96 Aug 26 '94 Aug 30 '94 Matth is, Ingram,Clowers Aug 26 '94 Aug 31 '94 Matthis,Clowers,lngram Aug 26 '94 Aug 26 '94 Aug 26 '94 Aug 31 '94 Sep 6 '94 Sep 2 '94 Aug 30 '94 Sep 2 '94 Sep 6 '94 Matthis,Clowers Matthis Matthis,Clowers Council,Cabinet Williams,Clowers 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 177 Name Establish date and site for Work Session % Complete 100% Scheduled Start Sep 1 '94 Scheduled Finish Sep 6 '94 Revised Finish Resource Names Williams,Clowers 178 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12 '94 Matthis,Clowers 122 BOARD WORK SESSION . 91% Seo 5 '94 Sep 26 '94 Matthis.Clowers 180 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12 '94 Matthis,Clowers 181 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep IS'94 Board,Williams 182 Define input requirements at Board work session (for broad-based feedback) 100% Sep 5 '94 Sep 12 '94 Sep 14 '94 Board,Williams 183 Review/revise tentative mission statement and goals 100% Sep IS'94 Sep IS'94 Board 184 Review DSeg and NonDSeg Program Inventory 100% Sep IS'94 Sep IS'94 Board Page 23 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 185 Name Review identified proportional allocations % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Sep 15'94 Revised Finish Resource Names Board 186 Establish written priorities 100% Sep 15'94 Sep 15'94 Board 187 Identify additional extended program evaluation, if needed 25% Sep 15'94 Sep 15'94 Oct 27 '94 Board 188 Identify strategies for funding shortfalls (Note: date extended to allow community input) 0% Sep 15'94 Sep 15'94 Nov 23 '94 Board 189 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 0% Sep 15'94 Sep 15'94 Nov 23 '94 Board 190 Develop communication strategy for mission statement and goals 100% Sep 19'94 Sep 19'94 Williams,Wagner 191 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 192 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Boa rd, Matthis,Clowers, Wagner Page 24 FY 96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 193 Name BOARD BEIBEAl WORK SESSION % Complete 0% Scheduled Start Dec 8 '94 Scheduled Finish Apr 26 '95 Revised Finish Resource Names Williams.Matthis 194 Determine date and site for Board Retreat 0% Dec 8 '94 Dec 8 '94 Williams,Board 195 Identify agenda items for Board Retreat 0% Dec 8 '94 Dec 15 '94 Williams,Board 196 Establish agenda for Board Retreat 0% Dec 16'94 Dec 20 '94 Williams, Board 197 Identify materials for Board Retreat 0% Dec 20 '94 Jan 6 '95 Williams 198 Gather and distribute materials for Board Retreat 0% Jan 9 '95 Jan 10'95 Williams,Matthis,Clowers, Milhollen 199 Conduct data analysis work session for Board Reatreat 0% Jan 9 '95 Jan 10 '95 Williams,Council 200 Conduct Board Retreat 0% Jan 13'95 Jan 14 '95 Williams, Board Page 25 FY96 9/30/94ID 201 Name Report outcomes of Board Retreat % Complete 0% 202 Determine the need for an additional Board Retreat 0% 2X23 4% 204 Develop philosophy and/or objectives for programs and/or program modifications 0% 205 Schedule and hold meetings for organizing the project 0% 206 Seek copies of source documents from experts, other school districts 0% 207 Examine trends of experts in the designated fields 0% 208 Organize a committee to develop educational specifications 0% Page 26 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jan 23 '95 Scheduled Finish Jan 26 '95 Revised Finish Resource Names Williams, Board Jan 23 '95 Apr 26 '95 Wiiiiams,Council,Board Aug 1 '94 Nov 16'94 Nov 16 '94 Nov 16'94 . Dec 5 '94 Dec 5 '94 FY96 Jun 30 '95 Nov 25 '94 Nov 25 '94 Dec 2 '94 Jan 6 '95 Jan 6 '95 Matthis Matthis,Williams,Mayo,Milhollen,Clowers Matthis, Williams, Mayo,Milhollen,Clowers Matthis,Williams,Mayo,Milhollen,Clowers Matthis,Williams,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 209 210 Name Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan % Complete 0% Scheduled Start Dec 5 '94 Scheduled Finish Jan 6 '95 Revised Finish Resource Names___________________ Williams,Matthis,Mayo,Milhollen, Clowers 211 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 212 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 213 Review program and/or program modifications with Council 214 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 0% 0% 0% 0% 40% 215 Explore, gather, and assess data relative to the transition to the Middle School concept 0% 216 Review of Outsourcing 0% Dec 5 '94 Dec 5 '94 Dec 5 '94 Jan 9 '95 Nov 16 '94 Nov 16 '94 Aug 1 '94 Jan 6 '95 Jan 6 '95 Jan 6 '95 Jan 13 '95 Jan 31 '95 Jan 13'95 Jun 30 '95 Page 27 FY96 Matthis,Williams,Mayo,Milhollen,Clowers Matthis, Williams,Mayo,Milhollen, Clowers Matthis,Williams,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers Matthis,Curriculum Supervisors Williams,Council Williams.Milhollen.Mayo 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 212 Name SUBMIT BUSINESS GASE FOR PROGRAM AND/OR MODIFIGATIONS TO SUPERINTENDENT % Gomplele 0% Scheduled Start Jan 23 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names_____________________ Matthis. Williams.Mavo,Milhollen.Glowers 218 Submit Business Gase for program and/or program modifications to Board of Directors 0% Jan 23 '95 Jan 24 '95 Matthis,Williams,Mayo.Milhollen,Glowers 219 Review of Business Gases/Board approval for funding 0% Jan 24 '95 Feb 9 '95 Matthis, Williams,Mayo,Milhollen,Glowers 220 Gonduct second program review-revisit-reevaluate 0% Feb 13'95 Feb 17'95 Matthis, Williams,Mayo,Milhollen,Glowers 221 Decide to add, implement, modify, or delete programs 0% Feb 20 '95 Feb 26 '95 Matthis, Williams,Mayo,Milhollen,Glowers 222 BUDGETING 0% Nov 21 '94 Aug 25 '95 Milhollen.Gadberrv. Hurley 223 Develop budget preparation training material 0% Nov 21 '94 Nov 28 '94 Milhollen 224 Issue instructions for budget preparation at all levels 0% Nov 28 '94 Nov 30 '94 Milhollen Page 28 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 225 Name Conduct budget preparation training sessions % Complete 0% Scheduled Start Dec 1 '94 Scheduled Finish Dec 9 '94 Revised Finish Resource Names Milhollen 226 Prepare initial financial forecasts for coming year 0% Dec 1 '94 Dec 31 '94 Milhollen 227 Budget managers submit 95-96 budget requests 0% Dec 12 '94 Jan 6 '95 Milhollen 228 Begin budget development 0% Jan 7 '95 Mar 8 '95 Milhollen 229 Prepare current year budget revisions 0% Jan 9 '95 Jan 31 '95 Milhollen 230 Year to date revenue expenditure analysis 0% Jan 9 '95 Jan 31 '95 Milhollen 231 Revise financial forecast for coming year 0% Feb 24 '95 Mar 3 '95 Milhollen 232 Submit proposed budget to Board 0% Mar 9 '95 Mar 9 '95 Milhollen Page 29 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 233 Name Conduct Board Work Sessions on proposed budget % Complete 0% Scheduled Start Mar 10'95 Scheduled Finish Mar 17 '95 Revised Finish Resource Names Board,Williams 234 Revise proposed budget, as needed 0% Mar 20 '95 May 10'95 Milhollen Staffing 0% Jan 26 '95 Aug 1 '95 Hurley 236 Adoption of changes in course offerings 0% Jan 26 '95 Jan 26 '95 Board, Williams,Matthis 237 Meeting with counselors and principals to review course offerings for 1995-96 0% Jan 30 '95 Feb 15 '95 Matthis,Elston 238 Print course selection sheets 0% Jan 30 '95 Feb 15 '95 Matthis 239 Counselors meet with students and complete course selection sheets 0% Feb 16 '95 Mar 10 '95 Principals,Counselors 240 Registrars enter course selections 0% Mar 13 '95 Mar 31 '95 Principals,Registrars Page 30 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 241 Name Identify elementary enrollment (tentative) for 1995-96 % Complete 0% Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names Gadberry,Hurley,Mayo 242 Review course tallies for secondary. Note possible cuts based on courses requested. 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 243 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 244 Verification of need, based on manpower report and by program (program managers and principals) 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Assistant Superintendents 245 Check results of above 4 items against known retirement, resignations, and intern positions 0% Apr 3 '95 Apr 21 '9^ Gadberry,Hurley 246 Identify teachers for Reduction in Force (RIF), if needed 0% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 247 Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 0% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 248 Recall from RIF, if needed 0% Jun 1 '95 Aug 1 '95 Gadberry,Hurley Page 31 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 249 Name Notify classified personnel of staff reduction % Complete 0% Scheduled Start May 3 '95 Scheduled Finish Jul 15'95 Revised Finish Resource Names Gadberry,Hurley 250 Prepare tentative budget 0% May 11 '95 May 11 '95 Milhollen 251 Board review of tentative budget 0% May 25 '95 May 25 '95 Board,Williams,Milhollen 252 Conduct Board Work Session on tentative budget 0% May 29 '95 May 31 '95 Williams,Board 253 Recall from RIF, if needed 0% Jun 1 '95 Jul 15'95 Gadberry,Hurley 254 Account reconciliation and Purchase Order (PO) clean-up 0% Jun 16 '95 Jul 14 '95 Milhollen 255 256 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% Jun 16 '95 Jul 14 '95 Milhollen Jul 3 '95 Jul 20 '95 Williams,Council Page 32 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 257 Name Compute ending fund balance % Complete 0% Scheduled Start Jul 21 '95 Scheduled Finish Jul 21 '95 Revised Finish Resource Names Milhollen 258 Administrative review of final budget 0% Jul 21 '95 Jul 27 '95 Williams,Council 259 Submit final budget to Board 0% Jul 24 '95 Jul 24 '95 Williams 260 Board review and adoption of 95-96 final budget 0% Jul 27 '95 Jul 27 '95 Board 261 Submit 95-96 final Budget to c'ourt/Parties 0% Aug 4 '95 Aug 22 '95 Williams 262 Submit 95-96 final budget to State 0% Aug 25 '95 Aug 25 '95 Board,Milhollen 2S2 MONITORING AND REPORTING OF QSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS 11 ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI 47% Jun 1 '94 Aug 1 7 '95 Glowers 264 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa Page 33 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 265 Name Program budget document diskettes are returned to PRE for summer housing % Complete 100% Scheduled Start Jun 9 '94 Scheduled Finish Jul 29 '94 Revised Finish Aug 12'94 Resource Names__________ Principals,Program Managers 266 PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) 100% Jul 25 '94 Aug 31 '94 Sep 7 '94 PRE Clerical 267 Revise written program budget document instructions, as needed 100% Aug 8 '94 Aug 19'94 Sep 9 '94 Clowers 268 PRE dispenses program budget document diskettes to principals and program managers 100% Aug 18 '94 Sep 2 '94 PRE Clerical 269 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% Jul 25 '94 Aug 30 '94 Sep 8 '94 Clowers 270 271 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders Disseminate written program budget document instructions to principals and program managers 100% 100% 272 ISI QUARTER PROGRAM BUDGET DOCUMENT REPORTS 37% Page 34 Aug 31 '94 Aug 31 '94 Aug 8 '94 FY96 Sep 30 '94 Sep 30 '94 Nov 21 '94 Clowers Clowers Clowers 9/30/94IO 273 Little Rock School District Program Planning and Budgeting Tool 274 275 276 277 278 279 280 Page 35 Name Advise program managers and principals on program budget document, if problems in data entry Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's Generate diskette management flow information to relative staff in School Operations and PRE office Plan training sessions on the Program Budget Document and WordPerfect Gonduct training sessions on the Program Budget Document and WordPerfect DSeg and NonDSeg diskettes returned to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes % Gomplete 0% Scheduled Start Aug 8 '94 Scheduled Finish Oct 14 '94 Revised Finish Resource Names_____________ Ass't Supts,Glowers,PRE Glerical 75% 100% 100% 100% 0% 0% 0% Aug 8 '94 Oct 14 '94 Primary Leaders Sep 19'94 Sep 23 '94 Glowers Sep 7 '94 Sep 26 '94 Oct 14 '94 Oct 14 '94 Oct 14 '94 FY96 Sep 23 '94 Sep 30 '94 Oct 14 '94 Oct 28 '94 Oct 28 '94 Glowers Glowers Principals,Program Managers PRE Glerical,Glowers PRE Glerical,Glowers 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 281 Name PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports % Complete 0% Scheduled Start Oct 28 '94 Scheduled Finish Nov 4 '94 Revised Finish Resource Names___________ PRE Clerical,Milhollen,Clowers 282 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 0% Oct 31 '94 Nov 4 '94 PRE Clerical,Clowers 283 PRE disseminates drafts of reports to selected resource people 0% Nov 7 '94 Nov 7 '94 Clowers 284 Revise drafts 0% Nov 8 '94 Nov 8 '94 PRE Clerical,Clowers 285 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 0% Nov 9 '94 Nov 11 '94 PRE Clerical,Milhollen,Clowers 286 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 0% Nov 11 '94 Nov 14 '94 Williams,Clowers 287 Submit 1st Quarter Program Budget Document Reports to the Court 0% Nov 18'94 Nov 18'94 Attorney 288 Return diskettes and paper copies to managers and principals 0% Nov 21 '94 Nov 21 '94 PRE Clerical Page 36 FY96 9/30/94ID 222 290 291 292 293 294 295 296 Page 37 Little Rock School District Program Planning and Budgeting Tool Name 2ND QUARTER PROGRAM BUDGET Advise program managers and principals on Program Budget Document Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's Plan advanced training sessions on the Program Budget Document and WordPerfect Disseminate "reminder" instructions for completing the PBD to principals and program managers Conduct training sessions for principals, program managers, and clerical staff Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes % Gomplete 0% Scheduled Start Nov 14'94 Scheduled Finish Feb 20 '95 Revised Finish Resource Names Glowers 0% 0% 0% 0% 0% 0% 0% Nov 14 '94 Nov 14 '94 Dec 5 '94 Dec 5 '94 Dec 12 '94 Jan 13 '95 Jan 13'95 FY96 Jan 13'95 Jan 13'95 Dec 9 '94 Dec 9 '94 Dec 16 '94 Jan 13'95 Jan 27 '95 Ass't Supts.Clowers.PRE Clerical Primary Leaders Matthis,Glowers Glowers Matthis,Glowers Principals,Program Managers PRE Clerical,Glowers 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 297 Name PRE generates hard copies of diskettes % Complete 0% Scheduled Start Jan 13 '95 Scheduled Finish Jan 27 '95 Revised Finish Resource Names PRE Clerical,Clowers 298 PRE develops relative narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 27 '95 Feb 3 '95 PRE Clerical,Milhollen,Clowers 299 PRE combines all relative info for 2nd Quarter Program Budget Document Reports 0% Jan 30 '95 Feb 3 '95 PRE Clerical,Clowers 300 PRE disseminates drafts of reports to selected resource people 0% Feb 6 '95 Feb 6 '95 Clowers 301 Revise drafts 0% Feb 7 '95 Feb 7 '95 PRE Clerical,Clowers 302 Prepare for publication of 2nd Quarter Program Budget Document Reports 0% Feb 8 '95 Feb 10'95 PRE Clerical,Milhollen,Clowers 303 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision 0% Feb 10'95 Feb 13'95 Williams,Clowers 304 Submit 2nd Quarter Program Budget Document Report to Court 0% Feb 17'95 Feb 17'95 Attorney Page 38 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 305 Name Return diskeRes and paper copies to principals and program managers % Complete 0% Scheduled Start Feb 20 '95 Scheduled Finish Feb 20 '95 Revised Finish Resource Names PRE Clerical 306 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 14 '95 May 22 '95 Clowers 307 Advise program managers and principals on the Program Budget Document 0% Feb 14 '95 Apr 14 '95 Ass't Supts,Clowers,PRE Clerical 308 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's 0% Feb 14 '95 Apr 14 '95 Primary Leaders 309 Disseminate "reminder" instructions for PBD completion to principals and program managers 0% Mar 7 '95 Mar 10'95 Clowers 310 DiskeRes due back to PRE 0% Apr 14'95 Apr 14 '95 Principals.Program Managers 311 PRE performs check-in procedures and data clean-up on diskettes 0% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 312 PRE generates hard copies of diskeRes 0% Apr 14'95 Apr 18'95 PRE Clerical,Clowers Page 39 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 313 Name PRE develops relative narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports % Gomplete 0% Scheduled Start Apr 28 '95 Scheduled Finish May 5 '95 Revised Finish Resource Names___________ PRE Glerical,Milhollen,Glowers 314 PRE combines all relative info for 3rd Quarter Program Budget Document Reports 0% Apr 28 '95 May 5 '95 PRE Clericai,Glowers 315 PRE disseminates drafts of reports to selected resource people 0% May 8 '95 May 8 '95 Glowers 316 Revise drafts 0% May 9 '95 May 9 '95 PRE Glerical,Glowers 317 Prepare for publication of 3rd Quarter Program Budget Document Reports 0% May 10'95 May 12'95 PRE Glerical,Milhollen,Glowers 318 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision 0% May 15 '95 May 18'95 Williams,Glowers 319 Submit 3rd Quarter Program Budget Document Reports to Gourt 0% May 19'95 May 19'95 Attorney 320 Return diskettes and paper copies to principals and program managers 0% May 22 '95 May 22 '95 PRE Glerical Page 40 FY 96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 321 Name 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 0% Scheduled Start May 9 '95 Scheduled Finish Aug 17 '95 Revised Finish Resource Names ClQwers 322 Advise program managers and principals on Program Budget Document 0% May 15'95 Jul 14'95 Ass't Supts.Clowers.PRE Clerical 323 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders 324 Disseminate "reminder" instructions for completing the PBD to principals and program managers 0% May 9 '95 May 15 '95 Clowers 325 Principals submit School Operations Diskettes to Ass't Supts 0% Jun 9 '95 Jun 16 '95 Principals 326 Programs' diskettes due back to PRE 0% Jul 14 '95 Jul 14 '95 Program Managers 327 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14'95 Jul 28 '95 PRE Clerical.Clowers 328 PRE generates hard copies of diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Clowers Page 41 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 329 Name PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports % Complete 0% Scheduled Start Jul 28 '95 Scheduled Finish Aug 4 '95 Revised Finish Resource Names___________ PRE Clerical,Milhollen,Clowers 330 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Clowers 331 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Clowers 332 Revise drafts 0% Aug 8 '95 Aug 8 '95 PRE Clerical,Clowers 333 Prepare for publication the 4th Quarter Program Budget Document Reports 0% Aug 9 '95 Aug 11 '95 PRE Clerical,Milhollen,Clowers 334 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 VVilliams,Clowers 335 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 336 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14'95 PRE Clerical Page 42 FY96 9/30/94ID 337 338 339 340 341 342 343 344 Page 43 Name Review Desegregation Plan for potential target programs Review Non-Desegregation Plan tor potential target programs Begin program evaluation instrument and process Distribute program evaluation instruments and process Identify extended evaluation targets, if needed Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary Develop process for council/cabinet review of program evaluations Little Rock School District Program Planning and Budgeting Tool % Complete 34% Scheduled Start May 27 '94 Scheduled Finish Jan 13 '95 Revised Finish Resource Names Matthis.Clowers 10% 10% 100% 100% 0% 100% 100% Jul 1 '94 Jul 1 '94 Jun 1 '94 Jun 1 '94 Sep 6 '94 Aug 8 '94 May 27 '94 FY96 Nov 30 '94 Nov 30 '94 Aug 15 '94 Aug 31 '94 Jan 13'95 Oct 31 '94 Aug 31 '94 Aug 8 '94 Aug 24 '94 Williams,Matthis,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers Council Clowers Matthis,Clowers,Williams,Mayo,Milhollen Clowers Clowers,Council 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 345 Name Program evaluations due from secondary or primary leaders % Complete 0% Scheduled Start Oct 14 '94 Scheduled Finish Oct 14 '94 Revised Finish Resource Names___________________ Matthis, Clowers,Williams,Mayo,Milhollen 346 Use program evaluations to recommend program additions, modifications, deletions 0% Oct 17'94 Nov 30 '94 Matthis,Glowers, Williams,Mayo,Milhollen 347 Notify appropriate staff to prepare Business Cases based on results of program evaluations 0% Oct 17'94 Nov 30 '94 Matthis,Clowers,Williams, Mayo, Milhollen 348 0% Feb 1 '95 May 1 '95 Williams 349 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 0% Feb 1 '95 Feb 28 '95 Williams,Wagner,Modeste 350 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 0% Feb 15 '95 May 1 '95 Williams. Wagner.Modeste 351 Execute advertisement plan for district feedback, Session I 0% Feb 15'95 Apr 28 '95 Wagner 352 Conduct District Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams Page 44 FY 96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 353 Name Execute advertisement plan for district feedback. Session II % Complete 0% Scheduled Start Mar 1 '95 Scheduled Finish May 1 '95 Revised Finish Resource Names Wagner 354 Conduct District Feedback, Session II 0% Mar 1 '95 May 1 95 Williams 355 Execute advertisement plan, Session ill 0% Mar 15'95 May 1 '95 Wagner 356 Conduct District Feedback, Session III 0% Mar 1 '95 May 1 '95 Williams 357 Execute advertisement plan district for feedback. Session IV 0% Apr 1 '95 May 1 '95 Wagner 358 Conduct District Feedback, Session IV 0% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for community feedback. Session I 0% Feb 15'95 Mar 15'95 Wagner 360 Conduct Community Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams Page 45 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 361 Name Execute advertisement plan lor community feedback. Session II % Complete 0% Scheduled Start Mar 15'95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Wagner 362 Conduct Community Feedback, Session II 0% Mar 1 '95 Apr 28 '95 Williams 363 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL! TO COURT 0% Jul 29 '94 Aug 31 '95 Williams 364 Submit July's monthly management report to Court 100% Jul 29 '94 Jul 29 '94 Williams,Attorney 365 Submit August's monthly management report to Court 100% Aug 31 '94 Aug 31 '94 Williams,Attorney 366 Submit September's monthly management report to Court 100% Sep 30 '94 Sep 30 '94 Williams,Attorney 367 Submit October's monthly management report to Court 0% Oct 31 '94 Oct 31 '94 Williams,Attorney 368 Submit November's monthly management report to Court 0% Nov 30 '94 Nov 30 '94 Williams,Attorney Page 46 FY 96 9/30/9410 369 370 371 372 373 374 375 376 Page 47 Little Rock School District Program Planning and Budgeting Tool Name Submit December's monthly management report to Court Submit January's monthly management report to Court Submit February's monthly management report to Court Submit March's monthly management report to Court Submit April's monthly management report to Court Submit May's monthly management report to Court Submit June's monthly management report to Court Submit July's monthly management report to Court % Complete 0% Scheduled Start Dec 30 '94 Scheduled Finish Dec 30 '94 Revised Finish Resource Names Williams ,Attorney 0% 0% 0% 0% 0% 0% 0% Jan 31 '95 Jan 31 '95 Wiiiiams,Attorney Feb 28 '95 Feb 28 '95 Williams,Attorney Mar 31 '95 Mar 31 '95 Williams,Attorney Apr 28 '95 Apr 28 '95 Willlams,Attorney May 31 '95 May 31 '95 Williams,Attorney Jun 30 '95 Jun 30 '95 Williams,Attorney Jul 31 '95 Jul 31 '95 Williams,Attorney FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 377 Name Submit August's monthly management report to Court % Complete 0% Scheduled Start Aug 31 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Williams,Attorney 378 TASKS FOR SCHOOL CLOSINGS 0% Jul 1 '94 Jun 30 '95 Williams 379 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 10% Jul 1 '94 Jun 30 '95 Williams 380 TASKS FOR COURT FILINGS 0% Jun 1 '94 May 31 '95 Williams 381 REGISTRATION AND RECRUITMENT TASKS 35% May 2 '94 Jan 30 '95 Mavo 3fi2 100% May 2 '94 May 31 '94 Wanner.Mavo 383 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 384 Set locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo Page 48 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 385 Name Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration % Complete 100% Scheduled Start May 17 '94 Scheduled Finish May 31 '94 Revised Finish Resource Names Mayo 386 Present dates to Superintendent's Council for review 100% May 17 '94 May 31 '94 Mayo 387 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% Jun 1 '94 Jul 15 '94 Wagner 388 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15'94 Wagner 389 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 390 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 6% Aug 15 '94 Dec 21 '94 Mavo 391 Review the Plan as it relates to student assignment and racial balance 100% Aug 15 '94 Aug 30 '94 Mayo 392 Review racial balances in each school 0% Sep 15'94 Oct 28 '94 Mayo Page 49 FY 96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 393 Name Collect private school directories % Complete 0% Scheduled Start Nov 1 '94 Scheduled Finish Dec 9 '94 Revised Finish Resource Names Wagner 394 Collect data on number of students not attending attendance zone school 0% Oct 17'94 Dec 21 '94 Mayo 395 Begin entering private school students into the computer 0% Nov 14 '94 Dec 21 '94 Mayo 396 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 0% Nov 1 '94 Dec 21 '94 Mayo 397 PREPARE AWARENESS MATERIALS FOR REGISTRATION 24% Seo 15 '94 Jan 30 '95 Wagner 398 Revise Student Assignment Handbook for schools 0% Nov 15 '94 Dec 20 '94 Weidower 399 Schedule date for inservice for registrars and notify them 0% Nov 15 '94 Dec 20 '94 Weidower 400 Revise registration brochure 75% Sep 15'94 Nov 1 '94 Wagner Page 50 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 401 Name Revise Incentive School brochures, if appropriate % Complete 100% Scheduled Start Sep 15 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Wagner 402 Prepare PSA's 0% Nov 1 '94 Nov 30 '94 Wagner 403 Prepare posters and flyer(s) 0% Nov 1 '94 Nov 30 '94 Wagner 404 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 0% Nov 1 '94 Jan 30 '95 Wagner 405 Plan and schedule "kick-off event for registration 0% Nov 1 '94 Dec 20 '94 Wagner 406 Send reminder memorandum to all district administrators. Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 0% Jan 2 '95 Jan 15 '95 Mayo Page 51 FY96 9/30/94ter Little Rock School District Program Planning and Budget Tool ID 1 Name REASSESSMENT OF PROCFSS AMD ORGANIZATION 1994-95 4th Quarter Mar Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter Oct I Nov I Dec Tan | Feb | Mar 4th Quarter 1st Quarter 2nd Quarter Apr I May | jTT Jul [ Aug | Sep ~Oct | Nov | Dec 3r Jan 2 3 4 5 7 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding fomtat and tasking of 1994-95 Management Tool Initial circulation of 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Project. FY96 Date: 9/30/94 Critical I MOM Progress Noncritical Milestone Rolled Up Q Page 1Little Rock School District Program Planning and Budget Tool ID 8 9 in 11 12 13 14 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report Review/revise the mission statement and goals of the District Define purpose and scope for Personnel Study Design data collection plan for study of Personnel Study Assign responsibilities for study of Personnel Study Collect data from Personnel Study Project: FY96 Date: 9/30/94 ter Mar Critical Noncritical 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I Milestone Summary Rolled Up Q Page 2Little Rock School District Program Planning and Budget Tool ID 15 Name ter Mar 16 17 la 19 20 21 Analyze data from Personnel Study Prepare Personnel Study Report Report data findings from Personnel Study for merge into needs assessment listing STANFORD 8 TEST DATA STUDY Define purpose and scope for Stanford 8 Test data study Design data collection plan for study of Stanford 8 Test Assign responsibilities for study of Stanford 8 Test data Project. FY96 Date: 9/30/94 1 Critical Noncritical 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I Progress Milestone H Rolled Up Q Page 3 3r JanLittle Rock School District Program Planning and Budget Tool ID 22 Name ter Mar 23 24 25 2& 27 28 Collect data from Stanford 8 Test Analyze data from Stanford 8 Test Prepare Stanford 8 Test Report Report data findings from Stanford 8 for merge into needs assessment listing ARKANSAS MINIMUM PERFORMANCE ISI lAMEIi DATA STUDY Define purpose and scope for AMPT study Design data collection plan for AMPT study of data Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 4 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Rolled Up n 3r JanLittle Rock School District Program Planning and Budget Tool ID 29 Name ter Mar 30 31 32 33 34 35 Assign responsibilites for AMPT data collection Collect data from AMPT Analyze data from AMPT Prepare AMPT Report Report data findings from AMPT for merge into needs assessment listing EBE MONITORING BEQBIS STUDY Define purpose and scope for PRE Monitoring Reports Study Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I Progress Milestone 2nd Quarter Oct I Nov I Dec Page 5 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Upa Little Rock School District Program Planning and Budget Tool ID 36 Name ter Mar 37 38 39 40 41 42 Design data collection plan for PRE Reports Study Assign responsibilites for PRE Monitoring Reports Study Collect data from PRE Monitoring Reports Study Analyze data from PRE Monitoring Reports Study Prepare PRE Monitoring Reports Study Report Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing SCHOOL CLIMATE/HUMAN BELATIQNS SURVEY (SC/HRI STUDY Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress Milestone Page 6 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 43 Name ter Mar 44 45 46 47 48 49 Project: FY96 Date: 9/30/94 Define purpose and scope of SC/HR Survey Design data collection plan for study of SC/HR Assign responsibilities for SC/HR data collection Collect data from SC/HR Survey Analyze data from SC/HR Survey Prepare SC/HR Survey Report Report data findings from SC/HR Survey for merge into needs assessment Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I g 1 Progress Milestone Rolled Up Page 7Little Rock School District Program Planning and Budget Tool ID 5fl Name ter Mar 51 52 53 54 55 56 CURRICULUM AUDIT/ADE Define purpose and scope of Curriculum Audit/Standards Design plans for data collection for Curriculum Audit/Standards Assign responsibilities for data collection of Curriculum Audit/Standards Collect data for Curriculum Audit/Standards Establish procedures for review and assessment of Curriculum Audit/Standards data Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports. Curriculum Objectives, Achievement Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Progress Milestone Rolled Up Page 8Little Rock School District Program Planning and Budget Tool ID 57 Name ter Mar 58 59 60 61 62 ea Relate/assess the data results back to the Curriculum Audit/Standards findings Analyze the effectiveness of revised curriculum/standards. policies, etc. Identify factors that facilitated attainment of curriculum/standards goals Identify obstacles that prevented curriculum/standards goal attainment Make recommendations for program additidns/deletions/modificatio Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment PROPORTIONAL ALLOCATION FORMULAS STUDY Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 9 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up nLittle Rock School District Program Planning and Budget Tool ID 64 Name ter Mar 65 66 67 68 69 70 Project: FY96 Date: 9/30/94 Define purpose and scope of Proportional Allocation Formulas Review/revise data collection plan for Proportional Allocation Formulas Assign responsibilities for Proportional Allocation Formulas Collect data for Proportional Allocation Formulas Analyze data from Proportional Allocation Formulas Prepare Proportional Allocation Formulas Report Report data findings from Proportional Allocations Formulas Study for merge info needs assessment listing Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec 3r Jan I p.09. Milestone Rolled Up ^3 Page 10Little Rock School District Program Planning and Budget Tool ID 21 Name ter Mar 72 73 74 75 76 77 DISTRICTWIDE FACILITIES STUDY Define purpose and scope of Districtwide Facilities Study Design data collection plan for Districtwide Facilities Study Assign responsibilities for the Districtwide Facilities Study Collect data for the Districtwide Facilities Study Prepare report for the Districtwide Facilities Study Report data findings from Districtwide Facilities Study for merge into needs assessment listing Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec W//////////^^ Progress Milestone Page 11 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec __ JanLittle Rock School District Program Planning and Budget Tool ID za Name DESEGREGATION MONITORING REPORTS AUDIT from ODM ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 79 Define purpose and scope of Desegregation Monitoring Reports Audit 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 81 Assign responsibility for data collection of Desegregation Monitoring Reports Audit 82 83 Determine process/strategies for clarifying additional obligations language inseted into the dseg program budget documents at the end of the second quarter (FY94-95) Collect data 84 Review with Superintendent's Council and Attorneys 1 i Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 12Little Rock School District Program Planning and Budget Tool ID 85 Name ter Mar 86 az 88 89 90 91 Report Findings to PRE Request Program Managers merge new obligations with Program Budget Document COURT ORDERS AUDIT Define purpose and scope of Court Orders Audit Design data collection plan for the study of the Court Orders Audit Assign responsibility for data collection of Court Orders Audit Determine process/strategies clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-94) Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 13 3rd Quarter Jan I Feb | Mar 1 Rolled Up n 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec JanLittle Rock School District Program Planning and Budget Tool ID 92 Name ter Mar 4th Quarter 1st Quarter 93 94 95 3fi 97 98 Collect data Review with Superintendent's Council and Attorneys Report findings PRE Request Program Managers merge new obligations with Program Budget Document TOWN HALL MEETINGS Define purpose and scope of Town Hall Meetings Review previous year's data Apr I May | Jun ~jul | Aug | Sep 2nd Quarter Oct I Nov I Dec Project: FY96 Date
9/30/94 Critical Noncritical 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan 1 MOM Milestone Summary Rolled Up Q Page 14Little Rock School District Program Planning and Budget Tool ID 99 Name ter Mar 100 101 102 103 104 105 Project: FY96 Date: 9/30/94 Review/revise data collection plan for Town Hall Meetings Set locations and schedule for Town Hall Meetings Develop advertisement plan and schedule for Town Hall Meetings Prepare Town Hall Meetings' sample agenda Review/revise data collection tool <rnatrix) for Town Hall Meetirigs Execute advertisement plan for Town Hall Meeting I Conduct Town Hall Meeting I (Terry Elementary) Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I I I Progress Milestone 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 15 Rolled Up QLittle Rock School District Program Planning and Budget Tool ID 106 Name ter Mar 4th Quarter 1 st Quarter 2nd Quarter 107 108 109 110 111 112 Project: FY96 Date: 9/30/94 Gather feedback data from Town Hall Meeting I for input into matrix Execute advertisement plan for Town Hall Meeting II Conduct Town Hall Meeting II (University Park Adult Center) Gather feedback data from Town Hall Meeting II for input into matrix Execute advertisement plan for Town Hall Meeting III Conduct Town Hall Meeting III Gather feedback data from Town Hall Meeting III for input into matrix Critical Noncritical Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec Milestone H Page 16 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan Rolled Up Little Rock School District Program Planning and Budget Tool ID 113 Name ter Mar 114 115 116 117 118 119 Project: FY96 Date: 9/30/94 Execute advertisement plan for Town Hall Meeting IV Conduct Town Hall Meeting IV Gather feedback data from Town Hall Meeting IV into matrix Execute advertisement plan for Town Hall Meeting V Conduct Town Hall Meeting V Gather feedback data from Town Hall Meeting V into matrix Execute advertisement plan for Town Hall Meeting VI Critical 4th Quarter Apr I May | Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Ocrt I Nov I Dec 3r Jan 1 Noncritical Milestone Page 17 i Rolled Up nLittle Rock School District Program Planning and Budget Tool ID 120 Name ter Mar 121 122 123 124 125 126 Project: FY96 Date: 9/30/94 Conduct Town Hall Meeting VI Gather feedback data from Town Hall Meeting VI into matrix Execute advertisement plan for Town Hall Meeting VII Conduct Town Hall Meeting Gather feedback data from Town Hall Meeting VII for input info matrix Finalize and publish Town Hall Meeting Report, 1994-95 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec ~J?n | Feb | Mar* Apr | May | Jun i 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct [ Nov | Dec 3r Jan Progress Milestone Rolled Up Page 18Little Rock School District Program Planning and Budget Tool ID 122 Name ter Mar 128 129 130 131 132 133 Project: FY96 Date: 9/30/94 DISTRICT DIALOGUES Define purpose and scope of District Dialogues Review/revise data collection plan for District Dialogues Set locations and schedule for District Dialogues Develop advertisement plan and schedule for District Dialogues Prepare District Dialogues sample agenda Review/Revise data collection tool (matrix) for District Dialogues Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I I Milestone Rolled Up n Page 19Little Rock School District Program Planning and Budget Tool ID 134 Name tar Mar 135 136 137 138 139 140 Project: FY96 Date: 9/30/94 Execute advertisement plan for District Dialogue I Conduct District Dialogue I (principals, Franklin Elementary) Gather feedback data from District Dialogue I for input into matrix Execute advertisement plan for District Dialogue II Conduct District Dialogue II, Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialoge III Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress Milestone Page 20 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 141 Name ter Mar 142 143 144 145 146 147 Project: FY96 Date: 9/30/94 Conduct District Dialogue III Gather feedback data from District Dialogue III for merge into matrix Execute advertisement plan for District Dialogue IV Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Finalize and publish District Dialogue Report, 1994-95 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress Milestone Page 21 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec 3r Jan Rolled UpLittle Rock School District Program Planning and Budget Tool IO 148 Name Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 149 Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. 150 Complete needs assessment listing 151 Publish Draft of Needs Assessment Report and disseminate to selected persons 152 Finalize and publish Needs Assessmerit Report, 1994-95 I 153 Begin 1996-97 Needs Assessment Cycle 154 PROGRAM INVENTORY Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 22Little Rock School District Program Planning and Budget Tool ID 155 Name Identify and revise DSeg and NonDSeg Programs ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 156 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 157 Finalize listing/leaders of DSeg and NonDSeg Programs 158 Generate a Program Inventory Report for 1994-95 159 Review/revise Program Inventory following submisssion of budget to ADE 160 Conduct 1995-96 Program Inventory 11 PLANNING AND BUDGET GOALS Project: FY96 Date: 9/30/94 Critical Noncritical Rolled Up Page 23Little Rock School District Program Planning and Budget Tool ID 162 Name CABINET/COUNCIL PLANNING SESSION ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 163 Identify process for goal development/revision 164 Determine date and site for work session 165 Identify materials for work session 166 Develop materials for work session 167 Identify and notify participants for the work session 168 Conduct work session I Project: FY96 Date: 9/30/94 Critical Noncritical i Progress Summary Milestone Rolled Up n Page 24ID 169 Name ter Mar 4th Quarter Apr I May | Jun 170 171 172 173 174 175 SESSION Identify process for Goal-Setting Work Session Identify participants for the Goal-Setting Work Session Identify and collect background materials for participants Determine date and site for Goal-Setting Work Session Distribute background materials to the participants Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment Project: FY96 Date: 9/30/94 Critical Noncritical Little Rock School District Program Planning and Budget Tool 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan I I I I I I Progress Milestone Summary Rolled Up Page 25Little Rock School District Program Planning and Budget Tool ID 176 Name ter Mar 177 178 jLza 180 181 182 Identify materials for Board Work Session Establish date and site for Work Session Prepare materials for Board Work Session BOARD WORK SESSION Distribute background materials to Board members Review of preliminary list of issues tor needs assessment by Board Define input requirements at Board work session (for broad-based feedback) Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I I I I Milestone 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Page 26 Rolled Up QLittle Rock School District Program Planning and Budget Tool ID 183 Name tar Mar 184 185 186 187 188 189 Project: FY96 Date: 9/30/94 Review/revise tentative mission statement and goals Review DSeg and NonDSeg Program Inventory Review identified proportional allocations Establish written priorities Identify additional extended program evaluation, if needed Identify strategies for funding shortfalls (Note: date extended to allow community input) Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar I I I I I I I 1 Progress Milestone Rolled Up n Page 27 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 190 Name ter Mar Develop communication strategy for mission statement and goals 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 191 Distribute mission statement and goals 192 Distribute list of priorities 193 BOARD RETREAT WORK SESSION 194 Determine date and site for Board "Retreat 195 Identify agenda items for Board Retreat 196 Establish agenda for Board Retreat Project: FY96 Date: 9/30/94 Critical Noncritical Milestone I I I I I 1 Page 28 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Up nLittle Rock School District Program Planning and Budget Tool ID 197 Name ter Mar 198 199 200 201 202 203 Project: FY96 Date: 9/30/94 Identify materials for Board Retreat Gather and distribute materials for Board Retreat Conduct data analysis work session for Board Reatreat Conduct Board Retreat Report outcomes of Board Retreat Determine the need for an additional Board Retreat Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar I Milestone Page 29 4th Quarter Apr I May | Jun Rolled Up n 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 204 Name Develop philosophy and/or objectives for programs and/or program modifications ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 205 Schedule and hold meetings for organizing the project 206 Seek copies of source documents from experts, other school districts 207 Examine trends of experts in the designated fields 208 209 210 Organize a committee to develop educational specifications Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan Project: FY96 Date: 9/30/94 Critical Noncritical Milestone H Page 30 3rd Quarter Jan I Feb | Mar Summary Rolled Up n 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 211 Name Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan 212 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 213 Review program and/or program modifications with Council 0 214 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 215 Explore, gather, and assess data relative to the transition to the Middle School concept 216 Review of Outsourcing 217 SUBMIT BUSINESS CASE FOR MODIFICATIONS TO SUPERINTENDENT Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Page 31Little Rock School District Program Planning and Budget Tool ID 218 Name ter Mar 219 220 221 222 223 224 Submit Business Case for program and/or program modifications to Board of Directors Review of Business Cases/Board approval for funding Conduct second program review-revisit-reevaluate Decide to add, implement, modify, or delete programs BUDGETING Develop budget preparation training material Issue instructions for budget preparation at all levels Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 32 3rd Quarter Jan I Feb | Mar Rolled Up Q 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 225 Name Conduct budget preparation training sessions ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 226 Prepare initial financial forecasts for coming year 227 Budget managers submit 95-96 budget requests 228 Begin budget development 229 Prepare current year budget revisions 230 Year to date revenue expenditure analysis 231 Revise financial forecast for coming year .. Project
FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Page 33Little Rock School District Program Planning and Budget Tool ID 232 Name Submit proposed budget to Board ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 233 Conduct Board Work Sessions on proposed budget 234 Revise proposed budget, as needed 235 Staffing 236 Adoption of changes in course offerings I 237 Meeting with counselors and principals to review course offerings for 1995-96 238 Print course selection sheets Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Q Page 34Little Rock School District Program Planning and Budget Tool ID 239 Name tar Mar 240 241 242 243 244 245 Project: FY96 Date: 9/30/94 Counselors meet with students and complete course selection sheets Registrars enter course selections Identify elementary enrollment (tentative) for 1995-96 Review course tallies for secondary. Note possible cuts based on courses requested. Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment Verification of need, based on manpower report and by program (program managers and principals) Check results of above 4 items against known retirement, resignations, and intern positions Critical Noncritical 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 1 Milestone H Page 35 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Up QLittle Rock School District Program Planning and Budget Tool ID 246 Name ter Mar 247 248 249 250 251 252 Identify teachers for Reduction in Force (RIF), if needed Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction Recall from RIF, if needed Notify classified personnel of staff reduction Prepare tentative budget Board review of tentative budget Conduct Board Work Session on tentative budget Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar i Progress Milestone Rolled Up Page 36 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I s 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 253 Name Recall from RIF, if needed ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 254 Account reconciliation and Purchase Order (PO) clean-up 255 256 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 257 Compute ending fund balance 258 Administrative review of final budget 259 Submit final budget to Board Project: FY96 Date: 9/30/94 Critical Noncritical Milestone H Summary Rolled Up Page 37Little Rock School District Program Planning and Budget Tool ID 260 Name Board review and adoption of 95-96 final budget ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 261 Submit 95-96 final Budget to Court/Parties 262 2fia 264 265 266 Submit 95-96 final budget to State MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUaSEl DOCUMENT BEEQBIS1151 QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI Obtain/Examine feedback from survey on the program budget document process Program budget document diskettes are returned to PRE for summer housing PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) I Project
FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 38 ILittle Rock School District Program Planning and Budget Tool ID 267 Name Revise written program budget document instructions, as needed ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 268 PRE dispenses program budget document diskettes to principals and program managers 269 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 270 271 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary Disseminate written program budget document instructions to principals and program managers 222 ElJPfiEI DOCUMENT flEEQBIS 273 Advise program managers and principals on program budget document, if problems in data entry i Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up n Page 39Little Rock School District Program Planning and Budget Tool ID 274 Name Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's % Complete 75% ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~~Jul | Aug | Sep 2nd Qua Oct I NotT 275 Generate diskette management flow information to relative staff in School Operations and PRE office 100% I 276 Plan training sessions on the Program Budget Document and WordPerfect 100% 277 Conduct training sessions on the Program Budget Document and WordPerfect 100% 278 DSeg and NonDSeg diskettes returned to PRE 0% 279 PRE performs check-in procedures and data clean-up on diskettes 0% 280 PRE generates hard copies of diskettes 0% .. Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 40Little Rock School District Program Planning and Budget Tool ID 281 Name ler Mar 282 283 284 285 286 287 Project: FY96 Date: 9/30/94 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) PRE disseminates drafts of reports to selected resource people Revise drafts Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) Submit revised draft of Program Budget Document Reports to the Attorney for review/revision Submit 1st Quarter Program Budget Document Reports to the Court Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I I I 0 I Milestone H Page 41 3rd Quarter Jan I Feb | Mar Rolled Up Q 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec __ JanLittle Rock School District Program Planning and Budget Tool ID 288 Name tar Mar 289 290 291 292 293 294 Return diskettes and paper copies to managers and principals 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's__________________ Plan advanced training sessions on the Program Budget Document and WordPerfect Disseminate "reminder instructions for completing the PBD to principals and program managers Conduct training sessions for principals, program managers, and clerical staff Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I Milestone H 3rd Quarter Jan I Feb | Mar I I i Rolled Up Q 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec 3r Jan Page 42Little Rock School District Program Planning and Budget Tool ID 295 Name ter Mar 296 297 298 299 300 301 Project: FY96 Date: 9/30/94 Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg)________________ PRE combines all relative info for 2nd Quarter Program Budget Document Reports PRE disseminates drafts of reports to selected resource people Revise drafts Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar s I 1 Summary Milestone Rolled Up n Page 43 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 302 Name ter Mar 303 304 305 306 307 308 Prepare for publication of 2nd Quarter Program Budget Document Reports Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision Submit 2nd Quarter Program Budget Document Report to Court Return diskettes and paper copies to principals and program managers 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on the Program Budget Document Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter Oct I Nov I Dec ~an | Feb | Mar I 0 I I Progress Milestone Page 44 4th Quarter Apr I May | Jun Rolled Up n 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 309 Name ter Mar 310 311 312 313 314 315 Project: FY96 Date: 9/30/94 Disseminate ''reminder" instructions for PBD completion to principals and program managers Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports PRE combines all relative info for 3rd Quarter Program Budget Document Reports PRE disseminates drafts of reports to selected resource people Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec i Progress Milestone Page 45 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec I I 3r JanLittle Rock School District Program Planning and Budget Tool ID 316 Name ter Mar 317 318 319 320 321 322 Revise drafts 4th Quarter Apr I May [ Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | 3r Jan Prepare for publication of 3rd Quarter Program Budget Document Reports Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision Submit 3rd Quarter Program Budget Document Reports to Court Return diskettes and paper copies to principals and program managers 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document 1 Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up Q Page 46 I 1ter Little Rock School District Program Planning and Budget Tool ID 323 Name Mar 4th Quarter Apr I May | Jun 324 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the Disseminate "reminder" instructions for completing the PBD to principals and program managers 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 325 Principals submit School Operations Diskettes to Ass't Supts 326 Programs' diskettes due back to PRE 327 PRE performs check-in procedures and data clean-up on diskettes 328 PRE generates hard copies of diskettes 329 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports Project: FY96 Date: 9/30/94 Critical p-.~ Summary Noncritical Milestone Rolled Up n Page 47 1st Quarter Jul I Aug I Sep a 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 330 Name ter Mar 331 332 333 334 335 336 Project: FY96 Date: 9/30/94 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports PRE disseminates drafts of reports to selected resource people Revise drafts Prepare for publication the 4fh Quarter Program Budget Document Reports Submit revised draft of 4th Quarter Program Budget Docurhent Reports to Attorney for review/revision Submit 4th Quarter Program Budget Document Reports to Court PRE houses diskettes as 1995-96 school year begins Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec I 0 I PW... Milestone Rolled Up n Page 48 3r JanLittle Rock School District Program Planning and Budget Tool ID 337 Name PROGRAM EVALUATION ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec __3^ Jan 338 Review Desegregation Plan for potential target programs 339 Review Non-Desegregation Plan for potential target programs 340 Begin program evaluation instrument and process 341 Distribute program evaluation instruments and process 342 Identify extended evaluation targets, if needed 343 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 1 Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Page 49Little Rock School District Program Planning and Budget Tool ID 344 Name Develop process for council/cabinet review of program evaluations ter Mar 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec __3 Jan 345 Program evaluations due from secondary or primary leaders 346' Use program evaluations to recommend program additions, modifications, deletions 347 Notify appropriate staff to prepare Business Cases based on results of program evaluations 348 BROAD-BASED FEEDBACK 349 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 350 EBQVIDE INTERNAL AND EXIEBNAL FEEDBACK I Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up n Page 50Little Rock School District Program Planning and Budget Tool ID 351 Name ter Mar 352 353 354 355 356 357 Project: FY96 Date: 9/30/94 Execute advertisement plan for district feedback, Session I Conduct District Feedback, Session I Execute advertisement plan for district feedback. Session II Conduct District Feedback, Session II Execute advertisement plan. Session III Conduct District Feedback, Session III Execute advertisement plan district for feedback. Session IV Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun i Progress Milestone H Summary Rolled Up Q Page 51 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec JanLittle Rock School District Program Planning and Budget Tool ID 358 Name ter Mar 359 360 361 362 363 364 Conduct District Feedback, Session IV Execute advertisement plan for community feedback. Session I Conduct Community Feedback, Session I Execute advertisement plan for community feedback. Session II Conduct Community Feedback, Session II SUBMIT MONTHLY MANAGEMENT BEEQBT [MANAGEMENT TOOLI TO COURT Submit July's monthly management report to Court Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep Oct | Nov | Dec Milestone Rolled Up m Page 52 3r JanLittle Rock School District Program Planning and Budget Tool ID 365 Name Submit August's monthly management report to Court ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 366 Submit September's monthly management report to Court 367 Submit October's monthly management report to Court 368 Submit November's monthly management report to Court 369 Submit December's monthly management report to Court 370 Submit January's monthly management report to Court 371 Submit February's monthly management report to Court Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Page 53Little Rock School District Program Planning and Budget Tool ID 372 Name Submit March's monthly management report to Court ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rcl Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 373 Submit April's monthly management report to Court 374 Submit May's monthly management report to Court 375 Submit June's monthly management report to Court 376 Submit July's monthly management report to Court 377 Submit August's monthly management report to Court 378 TASKS FOR SCHOOL CLOSINGS Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up Q Page 54Little Rock School District Program Planning and Budget Tool ID 379 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION ter Mar 4th Quarter 1 st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep Oct | Nov | Dec Jan | Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec 3r Jan 380 TASKS FOR COURT FILINGS 381 BEGISTRATIQN AND RECRUITMENT TASKS 332 383 Recommend adjusted dates based on last year I 384 Set locations for 4-year-old programs 385 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support 1 Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up Page 55Little Rock School District Program Planning and Budget Tool ID 386 Name ter Mar 387 388 389 390 391 392 Present dates to Superintendent's Council for review PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS Include approved dates in school year calendar Share with Student Assignment Office staff, all district adminsitrators, Parties in the case. MRC, and ODM DEFINE TARGETED AUDIENCES FOR RECRUITMENT Review the Plan as it relates to student assignment and racial balance Review racial balances in each school Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 56 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up n Little Rock School District Program Planning and Budget Tool ID 393 Name ter Mar 394 395 396 397 39B 399 Collect private school directories Collect data on number of students not attending attendance zone school Begin entering private school students into the computer Analyze data on number of students not attending attendance zone school to develop strategies for balancing PREPARE AWARENESS MATERIALS FOR REGISTRATION Revise Student Assignment Handbook for schools Schedule date for inservice for registrars and notify them Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter Oct I Nov I Dec ~Jan | Feb | Ma? 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec 3r Jan Milestone Rolled Up n Page 57ID 400 Name Revise registration brochure 401 Revise Incentive School brochures, if appropriate 402 Prepare PSA's 403 Prepare posters and flyer(s) 404 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 405 Plan and schedule "kick-off" event for registration 406 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register Project: FY96 Date: 9/30/94 ter Mar i Critical Noncritical 4th Quarter Apr I May | Jun 1 Little Rock School District Program Planning and Budget Tool 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 1 Milestone Rolled Up Q Page 58 4th Quarter Apr I May | Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION FILED ys. DISTRICT COURT -------------------------- OCT 3 1 1994 JAMES W. McUUHMAUK. CLERK 8y:____________________ LITTLE ROCK SCHOOL DISTRICT PLAINTir^' VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S 1995-96 BPDGET/OCTOBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its 1995-96 Budget/October Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE & CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1995-96 Budget/October Project Management Tool has been mailed by First Class Mail, postage pre-paid on October 31, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 Mrs. Ann Brown 72201 (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone RECEIVED IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION MOV 1 1994 Oifice ot Desegregaiiof! t LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S 1995-96 BODGET/OCTOBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its 1995-96 Budget/October Project Management Tool, states
1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE & CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1995-96 Budget/October Project Management Tool has been mailed by First Class Mail, postage pre-paid on October 31, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone IO 1 2 3 4 5 & 7 8 Page 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994-95 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool Initial circulation of 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report Little Rock School District Program Planning and Budgeting Tool % Complete 21% Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Williams.Matthis.Clowers 5% 100% 100% 25% 77% 100% 100% Mar 27 '94 Jun 30 '95 Williams,Matthis,Clowers May 25 '94 Jun 24 '94 Jul 15'94 May 13 '94 Jun 1 '94 Jun 1 '94 FY 96 Jul 29 '94 Jun 30 '94 Jun 30 '95 Acf 28 '85 Dec 15 '94 Jul 29 '94 Jul 29 '94 Council,Cabinet,Bassa Bassa Council,Clowers Williams.Clowers Williams,Council Council,Cabinet 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet 79% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 10% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY 96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Hurley la STANFORD 8 TEST DATA STUDY 98% Aug 1 '94 Oct 31 -94 Nov 4'94 Clowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowers,Ounbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16'94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowe rs,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12 '94 Sep 30 '94 Clowe rs,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3'94 Oct 14'94 Dunbar Page 3 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 90% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Dunbar 2& ARKANSAS MINIMUM PERFORMANCE TEST (AMPT) DATA STUDY 98% Aug 1 '94 Pct 31 '94 Nov 4 '94 Clowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16'94 Aug 30 '94 Clowe rs,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16 '94 Clowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Clowers,Penn-Nonman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Clowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3'94 Oct 14 '94 Penn-Norman Page 4 FY 96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 90% Scheduled Start Oct 17 '94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Penn-Norman 34 PRE MONITORING REPORTS STUDY 98% Aug 1 '94 Oct 31 -94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Clowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3'94 Oct 14'94 Smith Page 5 PT 96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 85% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowe rs,Smith i2 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRI STUDY 98% Aug 1 '94 Nov 15 '94 Clowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug IS '94 Clowers,Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16'94 Aug 30 '94 Clowers, Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16 '94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowers, Hobby,Savage 47 Analyze data from SC/HR Survey 100% Sep 26 '94 Oct 14'94 Clowe rs,Hobby 48 Prepare SC/HR Survey Report 100% Oct 17 '94 Oct 28'94 Hobby Page 6 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 90% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Clowers,Hobby 5fl CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 94% Seo 1 '94 Nov 15 '94 Nov 30 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Cuniculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names___________ Matthis.Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards. policies, etc. 100% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 0% Nov 7 '94 Nov 15'94 Matthis.Curriculum Supervisors 62 Make recommendations for program additions/deletions/modifications 0% Oct 31 '94 Nov 4 '94 Nov 30 '94 Matthis.Curriculum Supervisors 3 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aua 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15'94 Milhollen.Williams.Council.Hurley.Gadberry Page 8 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 65 Name Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19'94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19'94 Aug 19'94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley,Boykins,Eaton,Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12 '94 Sep 23 '94 Milhollen,Boykins,Eaton,Neal,Hurley,Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 Milhollen,Hurley,Boykins,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13 '94 Oct 31 '94 Milhollen 21 DISTRICTWIDE FACILITIES STUDY 38% Jul 15 '94 Nov 23 '94 Jan 30 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15 '94 Williams,Milhollen,Councjl Page 9 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15'94 Revised Finish Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15'94 Miihoilen, Eaton 75 Collect data for the Districtwide Facilities Study (for update of 12-15-94 report) 10% Aug 15 '94 Oct 21 '94 Jan 30 '95 Milhollen,Eaton 76 Prepare status report for the Districtwide Facilities Study 0% Oct 24 '94 Nov 18'94 Milhollen,Eaton 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing (for update of 12-15-94 report) 0% Nov 21 '94 Nov 23 '94 Jan 30 '95 Milhollen,Eaton T& DESEGREGATION MONITORING REPORTS AUDIT from ODM 87% May 13 '94 Dec 9 '94 Mavo 79 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo, Williams,Council 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Aug 8 '94 Aug 19 '94 Mayo Page 10 FY96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 81 Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 16 '94 Scheduled Finish Aug 31 '94 Revised Finish Resource Names Mayo 82 Determine process/strategies for clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-95) 100% May 13'94 Sep 15'94 Council 83 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 85% Oct 14 '94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 0% Nov 22 '94 Dec 9'94 Nov 23 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9'94 Mayo az COURT ORDERS AUDIT 93% May 13 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15 '94 Mayo.Williams.Council Page 11 FY96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Determine process/strategies clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-94) 100% May 13'94 Sep 15'94 Council 92 Collect data 1OO% Sep 1 '94 Oct 14 '94 Mayo 93 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Mayo 94 Report findings to PRE 0% Nov 22 '94 Nov 23 '94 Mayo 95 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9'94 Mayo as TOWN HALL MEETINGS 88% Jul 15 '94 Dec 7 '94 Williams.Clowers Page 12 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 97 Name Define purpose and scope of Town Hall Meetings % Complete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names______________ Williams,Glowers,Council,Modeste 98 Review previous year's data 100% Jui 15'94 Sep 5 '94 Modeste,Glowers 99 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Glowers,Wagner 100 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner,Modeste 101 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15'94 Wagner 102 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Glowe rs,Modeste 103 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15'94 Modeste,Glowers 104 Execute advertisement plan for Town Hall Meeting I 100% Sep 12 '94 Sep 15'94 Wagner,Modeste Page 13 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 105 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names______ Williams,Board, Modeste 106 Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep IS '94 Oct 31 '94 Wagner,Penn-Norman 107 Execute advertisement plan for Town Hall Meeting II 100% Sep 12 '94 Sep 22 '94 Wagner.Modeste 108 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep IS'94 Oct 31 '94 Williams,Board,Modeste 109 Gather feedback data from Town Hall Meeting II for Input into matrix 100% Sep S '94 Nov 30 '94 Wagner,Penn-Norman 110 Execute advertisement plan for Town Hall Meeting III 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 111 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% Sep 1S'94 Oct 31 '94 Williams 112 Gather feedback data from Town Hall Meeting III for input into matrix 100% Sep IS'94 Oct 31 '94 Wagner,Penn-Norman Page 14 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 113 Name Execute advertisement plan for Town Hall Meeting IV % Complete 100% Scheduled Start Sep 12'94 Scheduled Finish Oct 6'94 Revised Finish Resource Names Wagner,Modeste 114 Conduct Town Hall Meeting IV (Fulbright Elementary) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste 115 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 116 Execute advertisement plan for Town Hall Meeting V 100% Sep 12 '94 Oct 13'94 Wagner,Modeste 117 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste 118 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 119 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12 '94 Oct 20 '94 Wagner,Modeste 120 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste Page 15 FY 96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 121 Name Gather feedback data from Town Hall Meeting VI into matrix % Complete 100% Scheduled Start Sep 15 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner,Penn-Norman 122 Execute advertisement plan for Town Hall Meeting VII 100% Sep 12 '94 Oct 27 '94 Wagner,Modeste 123 Conduct Town Hall Meeting VII (Southwest Community Center) 0% Sep 15 '94 Oct 31 '94 Nov 1 '94 Williams,Board,Modeste 124 Gather feedback data from Town Hall Meeting VII for input into matrix 0% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 125 Finalize and publish Town Hall Meeting Report, 1994-95 0% Nov 15'94 Nov 30 '94 Penn-Norman,Modeste 126 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Doc 7'94 Clowers,Penn-Norman 122 DISTRICT DIALOGUES 80% Jul 15 '94 Dec 7 *94 Williams.Clowers 128 Define purpose and scope of District Dialogues 100% Jul 15 '94 Sep 5 '94 Williams,Clowe rs,Council,Modeste Page 16 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool IO 129 Name Review/revise data collection plan for District Dialogues % Gomplete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 25 '94 Revised Finish Resource Names_______ Glowe rs,Wagner,Modeste 130 Set locations and schedule for District Dialogues 100% Aug 25 '94 Aug 30 '94 Wagner 131 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10 '94 Wagner 132 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 133 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 134 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 135 Gonduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 136 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman Page 17 FY 96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 137 Name Execute advertisement plan for District Dialogue II % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Oct 1 '94 Revised Finish Resource Names Wagner 138 Conduct District Dialogue II (Transportation) 100% Sep 15'94 Oct 31 '94 Williams 139 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 140 Execute advertisement plan for District Dialoge III 100% Sep 18'94 Oct 14 '94 Wagner 141 Conduct District Dialogue III (Administration) 100% Sep 15 '94 Oct 31 '94 Williams 142 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 143 Execute advertisement plan for District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 144 Conduct District Dialogue IV (Classified) 0% Sep 15 '94 Oct 31 '94 Nov 7 '94 Williams Page 18 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 145 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 9 '94 Resource Names Wagner,Penn-Norman 146 Finalize and publish District Dialogue Report, 1994-95 0%
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