Transportation

SECTION I. GENERAL INSTRUCTIONS, TERMS AND CONDITIONS Request for Proposal (RFP95-014) Student Transportation Services Little Rock School District Issued: March 31, 1995 INCLUDES Appendix A: School Bus Fleet Data (6 PAGES) Appendix B: School Bus Run Data (8 PAGES) LRSD RFP9S-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0)LITTLE ROCK SCHOOL DISTRICT (LRSD) BACKGROUND INFORMATION In order to facilitate a better understanding of current District operations and help a potential contractor respond to this request for proposal more accmately, the District has included information describing its current operations and budget as well as the major issues/challenges facing the transportation organization within the District. Summary of LRSD Unit Responsibilities The Transportation Department of the Little Rock School District provides the District with transportation services for over 14,000 regular and special education students. From its 16-acre terminal on Murray street it operates a fleet of over 300 buses that make over 11,000 stops daily and travel close to 5 million miles each year'. Specifically this department is responsible for planning how transportation requirements are met, recruiting and training staff to support those plans, managing the day-to-day activities of the departments resources, and maintenance of all vehicles. I LRSD Facilities/Locations The entire operation (storage, maintenance, refueling, and dispatching) is conducted from the 16 acre depot located at: Transportation Department 5400 Murray St. Little Rock, AR 72209 Telephone: (501) 570-4000 This facility has: 1) 2) 3) 4) 5) 6) 7) 8) 9) 10) 11) 13 phone lines + two (2) pay phones 12,000 gallon diesel fuel tank with pump Two 10,000 gallon gas fuel tanks with pump 2812 sq. ft. of Office/Administrative Space 3000 sq. ft. Auditorium 2239 sq. ft. Drivers Lounge/Dispatch Area 9300 sq. ft. Maintenance Shop having 8 bays + Parts Room + Foreman s Office 2423 sq. ft. in covered storage 11 acres for parking buses Radio base station One (1) acre additional unused land 'Special Ed transportation will not be outsourced. I I LRSD RFP9S-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) If REASON FOR OUTSOURCING The primary motivation for outsourcing is to obtain operational efficiency of our student transportation responsibility
however, other critical factors are also motivating this request for proposal. We Want To Improve Service Service in the Little Rock School District has been the subject of much debate. This school year, according to a recent study, only 74.9 % of the buses are "on-time" in picking-up our students. Parent complaints have increased significantly. The District is very much interested in soliciting proposals from firms who believe they can perform the student transportation function better than the District. At this time the District is not sure if they are employing the best state-of-the-art techniques for managing and providing student transportation services. Outsourcing is seen as an opportunity to inject new, cost effective ideas and technologies into this area that in turn may improve service significantly. We Want To Improve the Focus on Educating Students Another reason beyond improved service that motivates outsourcing is the desire to focus District energies more on pupil education as opposed to support services like transportation. The Little Rock School District's transportation operation has been in the paper several times. It was even the lead article on the front page of the November 7, 1993 Arkansas Democrat Gazette. Much of these stories have revolved around labor issues and poor performance. The same issues continue to plague the administration today. Whether or not the stories are accurate is not all that important. What is important is that these "crises" are draining management's attention away from the primary goal of educating children. We Want To Save Money The Little Rock School District is facing a greater than 2 million dollar budget deficit for the 95-96 academic year. Management in the LRSD Transportation Department is concerned that the fleet is aging and projected funding for replacement buses must compete for scarce dollars with other essential programs. For the last couple of years, the District has been unable to meet its targeted goal for replacing its buses. As a result replacing the aged fleet now is a sizable expenditure which LRSD cannot hope to take on all at once. The Bottom Line The bottom line is that any firm who hopes to obtain this business will have to contain costs and be able to guarantee a much higher level of performance. I LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 2General Information The Little Rock School District is looking to engage an outside contractor to meet a large proportion of its pupil transportation needs. Specifically, the District is soliciting proposals on two different "blocks" of the regular busing operations (The District will retain special education busing). These blocks are titled Little Rock and State Magnet/M- to-M. Together these blocks represent over 500 regular daily runs and involve over 225 concurrently operated buses. The reason for maintaining separation of the Transportation operation in two (2) elements is because the State Magnet/M-to-M fleet is owned by the State, and the State reimburses the District for maintenance and operating expenses. However, the successful contractor will operate both blocks as one, but must keep the costs separated. Proposers should calculate their costs and rates based on the operation as whole. The State has agreed that they will concur or accept outsourcing anangements on the same basis and terms as the LRSD. However, separate agreement documents may a have to be prepared. Block Little Rock State Magnet/ M-to-M # of Runs 264 116 Annual Regular Route Mileage' 1,292,735 910,430 Annual Non-Conflicting Trip Mileage Annual Conflicting Trip Mileage Block #Of Runs 292,945 72,505 Total Block Mileage 1,585,680 982,935 Little Rock State Magnet/ M-to-M 264 116 Total Buses Required For Block 140 65 0 0 * All mileage in the above table is non-deadhead mileage. Of particular note to prospective contractors is the fact that the District: 1) will require that a contractor for the next three (3) years provide resources for fleet maintenance, operations management, hiring and training personnel, routing, dispatching buses, and driving buses required to transport designated students
however, routing will continue to be a District performed function for year one of ______________nii nn Tiilv 1995. School begins on or the contract. Contractor operations will start on July 1 of about August 21. 2) has an option to renew the agreement which may be exercised by the District at the conclusion of the initial term of this agreement. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 33) will require that the contractor hire all qualified existing District drivers and that the contractor pay those drivers the same base -wage rate and comparable benefits that they currently are receiving from the District for as long as a driver remains an employee of the contractor. All other drivers may be paid whatever the contractor feels the market may bear. 4) will provide some of the buses needed to satisfy the requirements of the contract. These buses will be leased to the contractor for $l/bus/academic year. The contractor will have to provide the balance of buses required if additional buses are needed. 5) will require all contractor supplied equipment to meet the following criteria/or the duration of the contract. In other words, if the contractor employs a seven (7) year old gas engine bus at the start of the contract in the second year this bus would have to be replaced with a less elderly bus meeting the criteria in section II, paragraph 2.5.2.3. The District requires a (8) year old or younger gas bus and a ten (10) year old or younger diesel bus. See section II, paragraph 2.5.2.3. for details related to the mileage on the bus. 6) will allow the contractor to deliver and employ its new equipment later in the contract because the implementation time frame is so short. Until these buses are delivered, the contractor will be permitted to operate with the existing fleet. All contractor supplied vehicles must be delivered and in operation no later than March 1,1996. 7) will require that modifications which must be made to either contractor supplied vehicles or District supplied vehicles to enable a vehicle to conform to the requirements specified in this agreement will be paid for by the contractor. This would include installing strobe lights and crossing arms or gates by school year 1997-98 as mandated by Arkansas State Law. 8) will require that a contractor maintain all vehicles that the District and the contractor supplies to meet the requirements of this agreement. 9) will provide facilities from which a contractor may operate at a cost of $l/site/academic year. All facilities, repairs, maintenance, and up-keep will be the responsibility of the contractor. Any modifications to these facilities/properties to conform to the requirements of the contract such as installing fuel tanks, constructing buildings, and so forth would be borne by the contractor. A lease agreement will be executed to cover this arrangement. (Sample lease agreement at Appendix D, Section II) 10) will pay the contractor based on a flat bus/day rate for regular service. A different rate will be used for District versus contractor provided vehicles. This rate will cover regular service only. The Districts will not pay for spares used to supplement daily capacity or to cover buses that have broken down. LRSD RFP95-0t4 FOR STUDENT TRANSPORTA TION (VERSION 7.6) 411) will pay the contractor an hourly rate for extra services such as field trips, transporting teams to sporting events, and so forth. A separate rate schedule will be filed for non-conflicting extra service and conflicting extra service. The District will only pay for time from the moment that the first child is picked up to the moment that the last child is dropped off a bus. The District will not pay for deadhead time. 12) will draw up a separate contract for each block, Little Rock and State Magnet M-to- M. That contract will comprise an agreement for service between a contractor and the District (as it stands now, the District will act as the contract administrator for the State portion). \ 13) asks that the contractor provide transportation for remote students who live in the Little Rock School District currently and are taking cabs to and from school. While the mode of transportation that the contractor uses to carry these students to and from school is up to the contractor, the Little Rock School District suspects that cabs will be the most cost-effective, so the contractor may need to make arrangements with a local firm to subcontract this part of the agreement much like the District currently uses. The only block that has this type of requirement is the State Magnet/M-to-M block since students who take cabs are exclusively enrolled in the M-to-M program. 14) asks that the contractor assume the responsibility for routing vehicles begirming in the second year of the agreement. Any savings in the second year uncovered by the contractor through the elimination of buses in the District supplied routing plan at the start of the second year will be split with the contractor according to the contractor's terms in the proposal forms. This savings will only be split with the contractor for a period of one (1) year. No savings identified afterwards will be rewarded, but considered an inherent part of the efficiencies attained by the professional management of this service contract with accrued savings realized by the District by reduced operating cost charged by the contractor. 15) will require the contractor to reserve appropriate office space in the facility leased from the District for the District Contract Administrator and one clerical person. 16) will assess a penalty for early, late and/or missed runs. See Section II, 2.9.5.1. 17) will require that the successful contractor will take affirmative action in compliance with all federal and state requirements concerning fair employment, employment of the handicapped, and concerning treatment of all employees without regard or discrimination by reason of race, color, sex, religion, national origin, and/or physical handicap. LRSD RFP95-0U FOR STUDENT TRANSPORTATION (VERSION 7.0) 5Additional Information Scope of Work LRSD Routes Served The LRSD Transportation Department provides several different types of transportation services. The table below breaks out those services by type of runs. Type of Runs Regular LRSD State Magnet State M-to-M Extended Day' New Futures Alternative School Metro Total Runs 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 296 62 6 0 0 2 5 171 272 83 26 21 10 3 10 425 263 84 27 25 9 4 11 423 251 85 31 41 11 3 11 433 246 91 45 19 17 4 16 438 264 58 58 41 31 4 16 472 For the purposes of the agreement Extended Day, New Futures, Alternative School, and Metro runs are treated as non-conflicting trips. Regular Routes include runs that are operated every day between the homes of students and schools. Regular State Magnet routes are runs that operate between homes and the District's State Magnet schools. The Regular-M-to-M routes are nms used to carry students involved in desegregation who attend school in the North Little Rock School District or the Pulaski County Special School District. Regular-LRSD routes are runs operated every day that are neither M-to-M or State Magnet routes. The District provides runs that support special programs such as Extended Day and New Futures. Most of these runs are operated three or four times a week, and they are only broken out from regular runs in the above table because they are paid from state and federal funds. Those special program runs that are operated regularly have been included in the annual non-conflicting trip estimates. Those runs which are not regular through out the year such as those to support athletics have been included in the annual non-conflicting or conflicting trip estimates made by the District. Other than these runs, only the Regular/LRSD, Regular/State Magnet, and Regular/M-to-M routes are being offered out. I I LRSD RFP9S-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) 6The District also provides transportation services to students in the community during the summer. Summer school, commimity outreach programs, and other activities require that the District supply school buses for children. The table below lists the history of summer activity. Most of these runs last the duration of the summer, but some do not. Summer Activity Parks & Recreation JTPA M-to-M Runs New Futures Summer School Incentive School Prog Homeless Programs Philander Smith Field Trips Aerospace Center Total 1991-92 4 6 5 3 5 4 0 1 2 NA 30 1992-93 5 6 6 3 5 4 1 1 2 NA 33 1993-94 5 6 6 3 5 4 1 1 2 NA 33 1994-95 5 5 5 3 30 4 1 2 2 2 59 \ For the purpose of this proposal, the District considers all the summer activity nonconflicting service. Consequently we have included it in our estimates of armual non- conflicting service required from the contractor. Students Transported By Cabs As mentioned in the introduction, the Little Rock School District has several students within its boundaries that participate in M-to-M programs that are no where near to where they live. Furthermore, these students are not surrounded by enough students traveling to the same school to justify sending a 65 passenger bus out to pick them up. Instead, the District has formd that subcontracting the transportation of these students in cabs is more cost effective. The contractor will assume responsibility for the transportation of these students. I In the 93-94 school year 105 students were transported by the department using local cab companies for $l/mile and $1.00 per pick-up and drop-off. This year $309,000 is budgeted for this activity. While the State of Arkansas pays for this expense, they would prefer that buses be used to transport these children. The District so far has found it more cost effective to use cabs, but the contractor may transport these children in a manner he deems is most cost effective and safe for the duration of the agreement. In January 1995, the number of students transported by cab was reduced to approximately 40 students. Staggered School Openings It's important to point out that LRSD has attempted to better utilize its fleet and thus keep costs down by staggering school openings. Elementary schools start at 7:50, Junior high schools start at 8:45 and Senior high schools start at 8:50. This allows the District to use one bus for two separate runs
i.e., an elementary and then a Jr/Sr High run. LRSD RFP9S-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 7 1LRSD Fleet LRSD and the State currently have a fleet of over 200 buses with different kinds of equipment being operated. The tables below break out these buses by type: LRSD Transportation Fleet Body Buses Total # of Buses = Capacity 65| Total 197 197 State Magnet/M- to- M Fleet Body Buses Buses Total # of Buses = Capacity 35 65 Total 20 47 67 The fleet is aging. Because the District has been unable to implement an annual fleet replacement program, the average age of Regular Buses is now just under seven (7) years. The State has provided 32 new additional buses (Twelve - 65 and Twenty - 35 passenger buses) since December 1994. The Little Rock School District has ordered twenty-three 65 passenger buses which should be delivered before August 15.1995. LRSD RFP95-OI4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) sLRSD Organization/Activities LRSD Organization Chart The LRSD Transportation Department is described in the following chart: LRSD Transportation Department \ Transportation Department Director I SecretaQ^ Executive Administrative Assistant Driver Supervisors (3) Routing Supervisors (2) Operations Manager Shop Foreman Regular Drivers Regular Drivers Dispatchers (3) Mechanics (7) Special Ed Drivers Administrative Coordinator Service Technician Driver Aides Custodian (0.8) LRSD RFP9S-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) 9I LRSD Employees/Staffing: 1. ------------------Position/Title________ Director of Transportation Department Number 1 2. Special Education Driver Supervisor 1 3. Regular Route Driver Supervisor 2 4. Operations Manager 1 5. Department Secretary 1 6. Maintenance Foreman 1 7. Routing Supervisors 2 8. Dispatchers 3 9. Service Technician 1 10. Mechanic 7 11. Regular Route Drivers 222 12. Special Ed Drivers 33 13. Special Ed Driver's Aides 33 14. Driver Substitutes 23 15. Administrative Coordinator 1 16. Executive Administrative Assistant 1 17. Custodian 1> These numbers reflect the number of people currently employed doing this jobs, h ..ui rciieci u Full-Time-Equivalents required to accomplish the jobs. For example, the custodian's job is only 0.8. It does not reflect the LRSD RFP95-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) 10LRSD Functional Position Descriptions The specific fiinctions performed by the above employees in addition to their salaries/cost are detailed in the following Functional Position Descriptions: ACTIVITY Administer the Transportation Department Monitor the on-time performance of drivers Develop and participate in the annual budgeting process as it relates to the transportation department Participate in the development of labor contracts Authorize department purchases Serve as Designee of Superintendent in grievances and discipline related matters Handle outgoing mail and correspondence Answer phone calls and take messages for the director of the department Maintain department files Type department reports and correspondence Select Drivers & Drivers Aides Train Drivers Supervise Drivers Visit schools Investigate and document accidents Investigate student, teacher, & parent complaints Conduct Driver workshops Develop initial bus routings Oversee proper billing of the state for certain programs such as M-to-M Investigate and document accidents Investigate complaints Visit schools Handle parent and school complaints Research policy questions Assist the Director in preparing reports Assist in resolving payroll problems Answer calls from patrons Manages and coordinates payroll Oversee the department's A/P and A/R Verifies employment infomiation Maintains personnel files Administers employee benefits, workman's compensation, and sick leave Advise the director on department financial matters Manage the dispatchers Develop the daily plan for how all runs will be serviced within the personnel and vehicle constraints associated with a particular shift Assign bus to runs and routes to drivers daily Maintain up-to-date route and driver attendance information Direct drivers in route Coordinate and schedule vehicles to support special field trips or athletic events with District personnel Assist in preparation of terminal payroll PROVIDER Director of Transportation Department Secretary Driver Supervisor Routing Supervisor Executive Administrative Assistant Operations Manager Dispatcher LRSD RFP9S-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) RESOURCE One FTE^ 40+ Hrs/Wk One FTE 37.5 Hrs/Wk Three FTE's 37.5 Hrs/Wk each Two FTEs 37.5 Hrs/Wk each One FTE 37.5 Hrs/WK One FTE 37.5 Hrs/Wk (10 months) Three FTE's 37.5 Hrs/Wk II WAGES $65,020^ $20,972 $99,909 $50,149 $29,207 $24,690 $55,561Functional Position Descriptions(Continueil) ________ ACTIVITY_____________ Select mechanics to work in the shop Supervise mechanics working in the shop Order and manage the inventory of spare parts within the shop Schedule the maintenance activity of the shop Order and manage the inventory of fuel on hand at the terminal Perform bus maintenance as needed Supervise the driver's pre-trip checkouts Prepare RFP's for shop equipment and contracted maintenance services Maintain all bus service files Participate in driver training as it relates to proper equipment care and operation Participate in the budgeting of new equipment Perform regular and preventive maintenance on buses and other school vehicles Collect daily work requests from drivers Assist in the tiling of all maintenance documentation Performs the daily lubrication of vehicles Assists the mechanics and shop foreman as needed Inspect buses before leaving terminal Operate buses in a safe and efficient manner for school and extra curricular activities Document problems with vehicles Participate in driver training and certification Document discipline problems on buses Inspect buses before leaving terminal Operate buses in a safe and efficient manner for school and extra curricular activities Document problems with vehicles Participate in driver training and certification Document discipline problems on buses Inspect buses before leaving terminal Operate buses in a safe and efficient manner transporting special ed students to and from their homes Document problems with vehicles Participate in driver training and certification Assist the driver in operating the school bus Drive the bus when directed to do so Maintain lists of students & their needs Responsible for all payroll information Maintain the cleanliness of the depot and the grounds PROVIDER Shop Foreman Shop Mechanic Senzice Technician Regular Route Bus Driver Regular Route Substitutes Special Ed Drivers Special Ed Driver Aides Administrative Coordinator Custodian RESOURCE One FTE 37.5 Hrs/Wk Seven FTE's 37.5 HrsA/Vk Each 1 FTE 37.5 Hrs/Wk 161 FTE's 30 Hrs/Wk Each 18 FTE's 30 Hrs/Wk Each 31 FTE's 30 HrsA/Vk Each 31 FTE's 30 Hrs/Wk Each 1 FTE 40+ Hrs/Wk 10 months 0.8 FTE's 32 Hrs/Wk Each WAGES $36,666 $198,098 $18,603 See Schedule on the following page See Schedule on the following page See Schedule on the following page See Schedule on the following page $16,211 $14,534 ' An FTE is defined as a person who works 40 hours a week. For example, there are 138,75 FTE's 2 performing the Regular Route Bus Driver function. In actuality 222 drivers are doing this every day but they only work 5 hours/day. This equates to full-time-equivalents working 8 hours a day. Salaries include educational stipends and car allowances, if applicable. LRSD RFP95-0U FOR STUDENT TRANSPORTA TION (VERSION 7.0) 12 LRSD Driver Compensation Driver base wages are determined by a graded, daily flat-rate scale
however, they can make additional money by carrying students on field trips and performing other extra services. In February 1995 the drivers voted to be represented by the Little Rock Classroom Teachers Association. Contract negotiations have not begun at this time. Daily Base Wage Rate Drivers receive a daily wage based on driving two (2) runs in the morning (A.M.) and two (2) runs in the afternoon (P.M.) which equates to any five (5) hours worth of work. This wage is graded based on service to the District. An experienced driver will be promoted to the next pay grade/step at the beginning of the academic year. This promotion will occur even if the driver only drove for more than half the previous year according to the previous labor agreement. \ LRSD Driver Daily Base Wage Rate Pay Scale Step 1 2 3 4 5 6 7 Grade 1 One-Run Drivers $27.90 29.28 Grade 2 Driver Aides $37.36 39.94 42.54 45.12 47.72 50.16 Grade 3 Bus Drivers $42.54 45.12 47.72 50.37 53.06 55.50 56.61 Grade 4 Full-Time Subs $57.16 The following table breaks out the number of drivers fitting into each pay category. # of LRSD Drivers By Daily Base Wage Rate By Grade Pay Scale Step i 2 . 3 4 5 6 7 Grade 1 One-Run Drivers Grade 2 Driver Aides 1 6 6 3 10 7 Grade 3 Bus Drivers 70 49 26 14 41 26 22 Grade 4 Full-Time Subs 22 1 1 LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 13LRSD Driver Compensation(Continued) LRSD Driver Benefits The drivers receive the following fringe benefits: Dental Insurance Short Term Disability Long Term Disability Life Insurance Health Hospital Indemnity All of the above are provided at no cost to the driver as long as he or she works more than 25 hours per week. To pay for these benefits, LRSD contributes the following amounts annually to each driver's benefits: Health : Dental Plan: Hospital Indemnity: Short Term Disability: Life Insurance: Long Term Disability: $610.56 > $I88.64A^r $ 60.96/Yr $ 58.80/Yr $ 27.60/Yr $.0049/$ of driver income w/ a cap of $ 176.40 a month, if individual pays extra - up to $36,000 yearly based on salary. As mentioned before, the contractor will be required to offer jobs to ALL qualified LRSD drivers and to provide those employees with benefits comparable to what they receive from the District currently for as long they remain employees of the contractor. If the employee leaves in the middle of an academic year and then returns, he or she will not be entitled to the same level of benefits. For all such drivers and any drivers not employed with the District just prior to the new agreement's start, the contractor is free to provide whatever benefits the firm deems proper and the market will bear. ' In addition to the $610.56 contributed by the District, the State contributes an additional $1188 towards the driver's health insurance which brings the total cost to the public up to $1798.56/Yr. 1 LRSD RFP95-014 FOR STUDENT TRANSPOR TA TION (VERSION 7.0) 14 1 ILRSD Transportation Department Budget The Little Rock Block and the State Magnet/M-to-M Block combined budget for the LRSD transportation department for 1994-95 school year is broken out below: Major Category 1994-95 Budget Amount Percent of Budget Upkeep of Facility Service Area Vehicle Operation DriverA^ ehicle Monitoring Vehicle Maintenance Other Support Services Workers Comp Fleet Insurance $48,300 $14,644 $2,556,439 $238,797 $2,869,703 $1,248 $193,126 $483,625 0.8% 0.3% 39.9% 3.8% 44.8% 0.1% 3.1% 7.6% Transportation Budget $6,405,882 \ The budget chart above does not include $1,839,652 which represents the Special Education Transportation budget. It does include in the Vehicle Maintenance line item $832,000 of the $1,000,000 spent on replacement buses for 1994 - 95. The difference is in the Special Education Budget. LRSD RFP9S-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) ISLRSD Performance Measures/Operating Statistics (Data is current as of March 1995) Safety Total Accidents/100k Driven Miles: $250+ Accidents/100k Driven Miles: Workmens' Compensation Claims: Student Discipline Problems and/or V iolence/Driver/Day: 2.96/100k accidents for current school year n/a 132 claims were paid for a total of $145,210 for 93-94 10/Driver/Day' Violence against buses are reported almost daily. Student disciplinary problems are growing. We do have camera boxes/cameras on some buses to discourage inappropriate behavior. Service % of Runs On-time:^ 74.9% % of Runs Late: 19.6% % of Runs Early: 5.7% 2 This is based on reports from schools taken during 8/22/94 to 2/24/95. This survey covers all regular runs for which data was available/supplied. A late bus was defined as a regular route bus which arrived 10 minutes or more past its scheduled arrival time. Maintenance Average Fleet Age: Equipment Availability: Equipment Breakdowns: % of Fleet Which Are Spares: 6.3 years as of 15 Mar 95 1995 89% of all non-spare buses are available on average n/a 10% = 30 spare buses for a fleet of 301 vehicles Human Resources Driver Absenteeism
Unfilled Driver Positions: 3 9% was the average in March of 1994 and is the typical percent absent. 4.75% was achieved in Nov/Dec of 1993^ 20 Drivers are needed cunently, but 15 is more like the average The 4.75% was achieved during a month where incentives were to be received by drivers who were absent less often. The 9% figure is more typical. Route Efficiency: Service Radius: Avg Children/Stop: Avg Utilization of Regular Route Buses: All children outside a 2 mile radius of a school 2.35 / Regular Stop 54.9 % for 65 Passenger Bus Runs Average Driver Turnover: Between 30 - 40% annually each of the last two (2) years LRSD RFP95-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) 16ADMINISTRATIVE INSTRUCTIONS: A. Schedule of Events Event Pate Request for Proposals Issued 3/31/95 \ Beginning Inspection of Terminal and Vehicles 4/10/95 Pre-RFP Conference, (1:00 P.M.) ....4/14/95 Proposals Due. .(2:00 P.M.) ....5/03/95 Contract Award, (NET), 5/25/95 Contract Start Date .7/01/95 B. Proposal Content and Deadline A complete proposal will consist of the following dociunents: a) Bid Security or bond b) Seven (7) copies of the completed proposal forms c) Seven (7) copies of the completed Qualification Questionnaire d) Any proposed changes to the contract (If no proposed changes are submitted, the District will assume that the Proposer is committed to providing service exactly as described within the contract. Proposed additions should be highlighted, and proposed deletions should be lined out.) e) A workers' compensation certificate f) Evidence of insurability or insurance The above documents should be placed in an envelope completely and properly identified with the name of the proposer, RFP number (RFP95-014), RFP title (LRSD Student Transportation Services), and opening date/time (5/3/95 @2:00 P.M.) identified on the outside of the envelope. These documents should arrive at the office of: Director of Procurement and Materials Management Little Rock School District 1800 East 6th Street Little Rock, AR 72202 BY THE DEADLINE: 2:00 P.M. Central Time on Wednesday, May 3,1995 LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 17THE DEADLINE: 2:00 P.M. Central Time on Wednesday, May 3,1995 The District will not accept proposals after the above-noted time and date. Proposals received after that time and date will be returned to the Proposer unopened without exception. C. Security A Bond shall be included in the sealed envelope and it shall be five percent (5%) of the projected FIRST YEAR contract value. The District service requirement projections may be found on the proposal forms, but they shall not in any way be construed to bind the Distnct A check IS not acceptable for security. Bonds of contending proposers will be returned after initial consideration of the proposals within 30 days after a Proposer is eliminated from consideration. Note that the sample agreement at Section II. also includes a performance bond requirement, renewable aimually. D. Withdrawal or Modification of Proposals Any Proposer may withdraw by written request at any time prior to the deadline time for receipt of proposals or modify his or her proposal either in person (by initialing any ... * * -------------------- UUMOHUK dJly changes m a written proposal or by making written changes to and then resealing the proposal). Any modification to a proposal must be sealed separately from original or mn/lttiAd ________1_______X 1 . , modified written proposals and must be marked ... . -----as were the original proposals, except for the word modification. No oral or telephonic modifications to any part of a proposal will be accepted at any time. E. Erasures or Corrections to Proposals Any erasures and/or corrections to proposals, whether executed prior to or subsequent to the original proposal submittal, shall be authenticated by affixing in the margin immediately opposite the correction the initials of the proposal. person or persons signing the LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) ISF. Award of Contract The District intends to award the contract on or before 5/25/95. The award shall be made to that proposer judged to be the most responsible and responsive and presenting the proposal most advantageous to the District. The District reserves the right not to award any contracts if they find none of the proposals acceptable. An intent to award notice will be issued. As noted elsewhere in this document, failure or refusal to execute or commit to an agreement within seven (7) days of the award will render the proposal bond forfeited. In such a case the District will enter negotiations with the next most highly rated proposer. This RFP does not commit the District to pay any costs incurred in the preparation of a proposal or response to this RFP. \ G. Examination of Contract Documents Proposers shall thoroughly examine and be familiar with the proposal package documents. The failure or neglect of any Proposer to receive or examine any contract document, form, addendum, or other document shall in no way relieve any Proposer from obligations with respect to his or her proposal. The submission of a proposal shall be taken as prima facie evidence of compliance with this section. H. Proposers Conference and Vehicle, Facility, and Equipment Inspection A MANDATORY proposers' conference has been scheduled for the following time and place: 1:00 P.M. Central Time QN 4/14/95 Procurement & Materials Management Department Little Rock School District 1800 East 6th Street Little Rock, AR 72202 (501) 324-2230 Additionally, proposers are encouraged to call or write the District to arrange a visit to the District's terminal and to inspect the District's vehicles and terminal facility. Such a visit should be arranged to take place at any time on or before 4/14/95. Be reminded that the mandatory pre-bid meeting is at 1:00 P.M. on 4/14/95. Proposers may submit questions with respect to any part of this proposal package or with respect to the proposal process in writing NO LATER THAN 2:00 P.M., MONDAY, 5/1/95 (48 Hours prior to RFP opening). Written questions and questions asked orally at the conference will be answered in writing by the District, and copies of the questions and answers will be forwarded to all proposers who attend the conference. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 19I. Interpretation of Contract Documents If any Proposer finds discrepancies in, or omissions from, the proposal specifications or contract documents, he or she may submit to the District a written request for clarification or correction thereof. A copy of the request for clarification and the response thereto will be mailed to all proposers. Conections will be made by addendum issued to each Proposer. J. Contract Specification Response Proposers shall submit with their proposals the contract document that they are prepared to execute if awarded the contract. The contract must include all numbered paragraphs portrayed in the included specimen or sample contract, modified by the Proposer only the extent deemed necessary to be acceptable to the Proposer. Failure to submit a modified contract document with a proposal shall be infened to mean that the Proposer IS committed to providing transportation service to the District exactly as specified in the i as to sample contract included in these proposal specifications. In the event the contract document submitted contains terms and conditions different from those set forth in the contract included with these proposal specifications, whether by addition, modification, or omission, the District shall consider changed terms during ns proposal evaluation process. The District reserves the right to reject any proposal that includes changes to the sample agreement (Section II.) which has been included in this proposal package. K. Evidence of Overall Qualifications Proposers responses to questions included in the Qualification Questionnaire will be used to evaluate each Proposer's capability to perform proper and satisfactory transportation services as required pursuant to this Request for Proposal. Upon request of the District, a Proposer whose proposal is under consideration for award of a contract may be required to submit additional information to support information previously provided. Proposers will also be prepared to conduct briefings/presentetions if requested. L. Business Experience Proposers must have at least five (5) years experience in the pupil transportation business in providing regular home-to-school transportation. LRSD RFP95-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) 20M. Workers' Compensation Certificate In accordance with the provisions of Section 3700 of the Labor Code, the Proposer shall sign and file with the District the following certificate prior to performing any work under this contract: \ "I am aware of the provision of Section 3700 of the Labor Code that requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing any work under a contract with the District." The form of said certificate is included in Section IV, Proposal Forms. N. Evidence of Insurance or Insurability The proposal shall include a copy of one or more insurance certificates (currently held by your firm) which include liability coverage, and collision, property, casualty, theft, and fire coverage. An insurance carrier as described in Section II, 1.4.3 of the sample agreement shall certify its willingness to insure the District, the District's Board of Trustees, Superintendent, officers, staff, and employees as described in Section II, 1.4.3 of the sample agreement. (A separate insurance certificate naming the State of Arkansas as an additional insured may be required after execution of the agreement). O. Contractor's Response to the Qualification Questionnaire Each Proposer must submit seven (7) copies of the Qualification Questionnaire with all questions answered. This questionnaire will be used by the District (as described in part K.) during the evaluation and selection process. Organizations cited as references may be contacted by the District to determine if the level of service provided to the organization by the Proposer is satisfactory or unsatisfactory. The District may also contact other organizations cited, such as banks, to verify the Proposer's statements. Proposers are hereby advised that the District maintains the sole and exclusive right to determine whether or not any Proposer is responsible and responsive
and will exercise the appropriate judgments concerning the proposers capability to provide proper and satisfactory transportation services as defined herein. LRSD RFP9S-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 21P. Forfeiture for Failure to Execute Contract In the event that a Proposer is awarded the contract but fails or refuses to execute the T of notification comrS7''' to'o .oa, awaro me not efiXted f proposal not eliminated from consideration after the initial evaluation. The Disin Its discretion, may call for new proposals or may decline to award the of award, the District and may award the was The District, alternatively contract. Q. District Contact Personnel f for proposals must be submitted in writing to the nubfist:d'T d rospecive should be add^d l" despondence Charles A. Neal as soon Director, Procurement and Materials Management 1800 East 6th Street Little Rock, AR 72202 (501)324-2230 AU Proposals should be sent to Charles A. Neal at the above address. Telephone questions concerning the technical and/or operational include current transportation matters, should be directed Mary Jane Cheatham Director, Transportation 5400 Murray Little Rock, AR 72209 (501) 570-4000 or 570-4010 LRSD RFP9S-0I4 FOR STUDENT TRANSPORTA TION (VERSION 7.0) aspects of this RFP to to the official indicated below
I 22APPENDICES START HERE \ LRSD RFP9S-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 23Appendix A (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Fleet Data I Bus# 73 88 36 55 11 17 14 1 71 54 23 32 3 5 66 26 65 68 67 30 29 164 141 131 27 129 15 146 130 56 125 69 135 61 62 126 64 12 154 140 176 178 137 160 22 Model 83 83 85 85 85 85 85 85 86 86 86 86 86 86 86 86 86 86 86 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 Make CHV GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC CHV CHV GMC GMC GMC CHV GMC CHV GMC GMC GMC GMC CHV GMC CHV GMC GMC GMC CHV GMC GMC GMC GMC GMC GMC GMC Body BlueBird Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c Engine Gas Gas Gas 92-93 93-94 Mar-95 To Date Reading Reading Reading MIs/Yr Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas 120,741 140,744 100,400 120,070 113,302 112,019 127,416 128,921 97,054 97,083 98,262 110,872 112,149 116,320 119,784 114,763 125,819 128,215 151,259 113,298 124,959 122,434 127,734 136,692 139,857 111,070 110,990 118,449 120,225 123,289 127,018 134,681 133,749 146,082 131,794 7,474 157,516 10,515 122,710 12,898 128,542 129,961 4,889 9,132 141,090 15,715 145,637 9.276 148,655 10,936 121,483 14,016 124,785 13,907 127,069 20,187 130,153 9,353 Page 1 of 6 132,968 144,126 138,785 63,118 75,838 75,148 79,347 78,710 76,949 87,606 91,858 94,606 89,168 91,258 94,510 93,512 90,342 99,673 100,867 92,764 95,119 92,885 94,169 98,181 100,256 96,373 110,811 100,591 109,326 161,580 75,472 85,978 87,669 86,725 90,045 96,119 101,049 103,315 106,096 103,935 105,064 106,265 104,815 105,008 112,791 114,232 109,262 108,764 109,747 109,540 113,163 114,088 107,889 114,732 114,124 114,921 134,092 11,140 137,426 10,698 144,627 14,897 144,853 18,986 149,626 20,263 152,340 11,158 172,281 22,795 83,926 12,354 93,619 10,140 95,712 12,521 97,044 7,378 98,577 11,335 105,444 19,170 109,633 13,443 112,632 11,457 112,690 11.490 114.054 14.767 114.325 13,806 114.853 11,755 115,230 11,303 117,632 14,666 118,974 13,118 119,579 13,365 119,729 16,498 119,781 120,551 13,645 16,862 120,793 15,371 120,815 14,982 122,102 13,832 122,293 11,516 123,041 3,921 123,158 13,533 123,279 5,595Appendix A (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Fleet Data 92-93 Bus # 128 159 63 148 21 7 139 152 147 132 46 143 151 165 161 127 145 155 142 43 49 150 25 91 156 51 134 179 136 2 31 58 52 153 163 158 44 167 6 16 157 60 20 133 177 93-94 Model 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 Make GMC GMC CHV GMC CHV CHV GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC CHV GMC GMC GMC GMC GMC GMC CHV CHV GMC GMC GMC GMC GMC GMC GMC CHV CHV GMC GMC CHV GMC GMC Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Mar-95 To Date Type Engine Reading Reading Reading MIsZYr C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c c c c c c c Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas 98,239 96,601 104,265 103,323 98,154 103,442 99,765 99,268 106,368 104,963 100,884 101,768 100,170 102,425 98,688 99,425 102,115 102,182 99,845 101,784 104,491 105,399 101,999 100,110 102,933 101,439 101,120 101,973 101,107 105,122 110,730 99,427 102,555 109,640 107,575 100,056 105,101 109,534 110,660 110,343 99,655 106,917 106,074 112,893 107,074 112,758 112,798 116,082 121,170 114,669 116,489 114,579 113,560 118,435 119,349 118,586 115,050 118,617 114,631 114,900 113,975 116,278 116,343 116,293 116,198 117,466 117,204 117,874 116,777 119,041 117,830 120,712 118,595 117,724 117,629 120,063 114,693 121,835 119,928 119,766 120,024 118,331 121,624 124,025 123,766 116,022 121,898 122,611 124,247 122,382 123,891 124,001 124,194 124,391 124,631 124,763 124,809 125,069 125,129 125,567 125,663 125,980 126,075 126,205 126,452 126,588 126,591 126,720 126,812 127,208 127,393 128,001 128,056 128,409 128,471 128,852 129,311 129,346 129,511 129,690 129,888 129,902 129,944 130,478 130,513 130,697 130,751 131,293 131,579 131,832 131,860 131,915 132,296 132,914 133,146 14,519 16,197 11,817 17,847 16,515 13,047 14,814 14,292 12,067 14,386 17,702 13,282 18,447 12,206 16,212 14,550 14,163 14,161 16,448 14,414 12,975 11,805 15,875 16,667 16,108 16,391 19,592 16,622 16,617 12,507 9,333 15,266 19,280 10,288 12,191 19,968 13,230 12,090 13,365 13,423 16,367 14,981 16,537 11,354 15,308 Page 2 of 6Appendix A (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Fleet Data Bus # 144 181 149 70 42 48 94 4 33 138 57 41 93 8 180 92 96 166 95 162 182 196 187 203 199 202 194 185 201 186 188 191 183 184 193 200 204 189 205 190 192 198 34M 26M 31M Model 87 87 87 87 87 87 87 87 87 87 87 87 87 87 ' 87 87 87 87 87 87 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 89 89 89 Make GMC GMC GMC CHV GMC GMC GMC CHV CHV GMC GMC CHV GMC CHV GMC GMC GMC GMC GMC GMC GMC CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV GMC GMC GMC Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward 92-93 93-94 Mar-95 To Date Type Engine Reading Reading Reading MIs/Yr C C C C C C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c c Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas 109,242 108,903 103,555 109,008 102,195 105,710 113,780 106,799 106,351 109,333 121,201 109,319 115,199 114,468 112,930 118,115 121,780 128,300 126,569 53,520 57,262 63,625 82,212 86,719 84,330 90,937 89,582 92,989 96,221 93,936 94,272 96,609 109,874 86,892 98,276 97,274 92,128 102,213 105,869 114,852 106,542 131,952 21,258 44,406 46,945 123,532 122,351 118,058 124,660 122,904 124,187 129,058 121,106 131,044 127,106 129,686 128,529 129,967 133,188 131,328 137,987 141,483 146,190 147,946 167,986 66,881 77,511 90,776 97,332 99,903 104,452 105,730 107,370 108,481 107,371 117,840 113,820 120,151 103,493 113,946 114,891 108,580 117,840 125,877 136,302 127,862 142,028 37,043 61,399 66,643 134,199 14,290 134,403 13,448 135,517 14,503 136,228 15,652 136,697 20,709 138,306 18,477 138,452 15,278 139,401 14,307 140,099 24,693 140,173 17,773 140,371 8,485 141,390 19,210 142,632 14,768 142,726 18,720 146,568 18,398 146,741 19,872 157,056 19,703 159,237 17,890 162,994 21,377 177,534 114,466 76,958 9,619 86,102 13,886 99,207 8,564 105,226 10,613 109,925 15,573 113,726 13,515 114,178 16,148 118,490 14,381 118,885 12,260 120,707 13,435 121,143 23,568 121,713 17,211 122,597 10,277 122,678 16,601 125,110 15,670 125,590 17,617 126,230 16,452 126,533 15,627 135,932 20,008 136,673 21,450 137,280 21,320 149,823 10,076 59,285 15,785 72,588 16,993 75,857 19,698 Page 3 of 6Appendix A (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Fleet Data 92-93 93-94 Mar-95 To Date Bus # 35M 14M 27M 32M 08M 29M 03M 10M 30M 13M 07M 09M 15M 16M 20M 06M 04M 11M 22M 05M 24M 18M 28M 02M 12M 23M 01M 21M 17M 33M 25M 19M 218 212 207 210 239 214 227 206 215 241 208 238 235 Model 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 90 90 90 90 90 90 90 90 90 90 90 90 90 Make GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type Engine Reading Reading Reading MIs/Yr C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c c c c c c c c c c c c Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas 50,567 30,233 58,937 60,501 63,123 68,500 65,913 60,298 73,495 67,393 67,587 82,684 78,761 68,048 75,997 73,457 77,189 78,915 71,350 77,466 81,680 83,609 80,079 82,394 77,672 82,149 85,302 85,023 75,887 110,656 104,895 124,362 45,428 36,863 47,445 44,205 46,896 44,212 45,639 46,647 46,263 47,425 45,349 46,039 49,904 60,675 40,540 74,014 75,169 82,198 84,845 81,516 78,185 87,034 87,527 86,042 95,373 89,264 81,952 87,159 89,134 92,837 96,235 87,903 93,232 95,651 97,197 98,792 99,332 99,460 99,464 105,031 104,892 92,888 129,994 123,198 142,665 52,808 52,220 58,979 59,411 58,572 58,266 58,998 60,360 61,110 61,848 62,671 60,150 65,600 76,006 81,288 83,403 86,137 93,284 94,071 94,195 94,840 97,325 97,482 98,145 98,502 98,665 99,045 99,145 100,392 100,662 101,288 101,457 104,625 108,688 110,690 111,474 111,557 111,578 113,365 113,926 117,088 128,577 138,034 140,241 152,310 55,702 64,140 65,806 65,830 66,466 68,236 68,725 69,610 71,556 71,789 71,991 72,038 72,904 10,108 10,307 15,077 14,668 19,075 16,345 15,603 17,887 13,539 20,134 18,455 12,689 10,503 13,904 11,162 15,677 15,648 17,320 16,553 15,766 13,971 13,588 18,713 16,938 21,788 17,315 19,729 19,869 17,001 19,338 18,303 18,303 7,380 15,357 11,534 15,206 11,676 14,054 13,359 13,713 14,847 14,423 17,322 14,111 15,696 \ Page 4 of 6Appendix A (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Fleet Data Bus # 216 242 234 220 221 217 237 236 209 45 229 224 228 231 226 24 223 232 233 240 225 222 230 213 211 90 219 260 261 271 274 273 268 265 277 257 278 269 281 258 264 263 275 259 270 Model 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 Make CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward 92-93 93-94 Mar-95 To Date Type Engine Reading Reading Reading MIsZYr C C C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c c c c c Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel 45,328 48,183 64,457 57,330 48,005 49,085 51,005 48,713 51,981 49,457 52,092 54,982 57,391 55,476 52,926 52,721 62,737 52,476 47,643 61,876 63,570 58,931 61,818 64,937 48,017 70,442 67,751 10,885 9,798 10,242 8,881 8,178 8,382 11,030 13,121 13,278 13,635 10,059 12,638 16,755 15,785 14,202 16,668 14.197 12.817 61.273 64.452 76.124 68.667 63.449 65.992 65.418 67.424 71.744 68.301 71.844 72.663 72.762 73.794 72.740 71.532 76.619 74.793 69.694 75.100 77.890 77.891 78.631 82.598 66.564 90,939 97,230 26,413 27,180 25,530 22,897 22,548 28,023 29,729 30,891 31,467 32,604 33,592 32,339 37,384 39,114 36,870 35,038 37,220 36,471 73.299 15.945 73.328 16.269 74.780 11.667 76.836 11.337 77.577 15.444 77,761 16,907 79,234 14,413 80,157 18,711 83,018 19,763 83,024 18,844 83,411 19,752 84,580 17,681 85,025 15,371 85,303 18,318 86,679 19,814 86,779 18,811 86,840 13,882 87,927 22,317 88,020 22,051 89,238 13,224 89,630 14,320 90,249 18,960 90,826 16,813 95,371 17,661 103,055 18,547 105,206 20,497 111,827 29,479 37,279 15,528 38,368 17,382 38,805 15,288 40,644 14,016 41,958 14,370 42,579 19.641 42,871 18,699 42,929 17,770 44,409 18,189 45,749 18,969 48,327 23,533 48,984 19,701 49,653 20,629 51,254 23,329 51,822 22,668 52,595 18,370 54,445 23,023 56,411 23,654 Page 5 of 6Appendix A (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Fleet Data 92-93 93-94 Mar-95 To Date b?7 Bus# 280 276 272 266 262 279 267 56M 57M 58M 59M 60M 61M 62M 63M 64M 65M 66M 67M 39M 52M 50M 55M 47M 53M 46M 54M 44M 48M 42M 45M 51M 38M 40M 43M 36M 37M 49M 41M Model 93 93 93 93 93 93 93 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 Make INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type Engine Reading Reading Reading MIs/Yr C C C C C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel 19,278 10,526 8,693 16,091 23,870 25,254 27,683 42,125 37,749 36,567 44,893 52,261 49,376 60,182 59,088 59,461 60,252 65,557 70,533 71,275 75,850 100 100 100 100 100 100 100 100 100 100 100 100 1,425 2,022 2,158 2,167 3,201 3,441 3,505 3,676 3,691 3,763 3,953 4,387 4,458 4,753 5,274 5,651 6,126 7,582 7,648 7,798 22,847 27,223 27,874 28,802 28,391 24,122 32,499 \ I 5 I s K I I el I ! i I s i f 1 Page 6 of 6Appendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT Schcx>l Bus Run Data ____ Mar-95 Bus # 3 3 4 4 5 6 6 7 7 8 8 12 12 14 14 15 15 16 16 20 20 21 21 22 22 23 23 25 25 26 26 27 27 29 29 30 30 31 31___ 32 32 33 33 36 36 42 42 44 44 45 45 Model 86 86 87 87 86 87 87 87 87 87 87 87 87 85 85 87 87 87 87 87 87 87 87 87 87 86 86 87 87 86 86 87 87 87 87 87 87 87 87 86 86 87 87 85 85 87 87 87 87 90 90 Make GMC GMC CHV CHV GMC CHV CHV CHV CHV CHV CHV CHV CHV GMC GMC CHV CHV CHV CHV CHV CHV CHV CHV GMC GMC GMC GMC CHV CHV GMC GMC CHV CHV CHV CHV CHV CHV CHV CHV GMC GMC CHV CHV GMC GMC GMC GMC GMC GMC CHV CHV Body Type Engine Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward C C C C C C C C C C C Z Z Z C Z C C C C Z C C C Z Z C z c z c c c c c c c c c z z c z z c c c z z c c Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Reading 134,092 134,092 139,401 139,401 137,426 131,579 131,579 124,763 124,763 142,726 142,726 120,551 120,551 145,637 145,637 112,632 112,632 131,832 131,832 132,296 132,296 124,631 124,631 123,279 123,279 127,069 127,069 " 128,056 128,056 " 144,853 144,853 105,444 105,444 93,619 93,619 83,926 83,926 129,888 129,888 130,153 130,153 140,099 140,099 122,710 122,710 136,697 136,697 130,751 130,751 83,024 83,024 Run # 021 46C 07M 44C 32C 02G 46D lie 42F 13H 42J 07B 51B OOH 42H OIK 51C 10M 52A 02A 23B* 15E 25B 15A 28G 07N 37C 01D 30C 16F 35B 10D 35C 13A 24B 10K 33C OU 31C 08K 33B 15C 17C 11D 35D 08J 46A 02F 24G 08M 28E TIME 59.9 34.5 42.2 46.7 46.5 23 43 38.3 49.2 39.3 49.9 37 46.6 41.7 47.5 37.3 25.8 44 38.2 45.4 39.3 28.7 43.1 41.3 29.2 38.2 52 37.2 27.8 40.4 55.4 46.4 40.3 46.2 43.8 50.4 26.8 42.7 47.6 46.8 43.4 45.3 42.1 27 55.1 56.6 54.7 40.9 21.4 28.1 25.9 Miles LR/State 22.4 10.79 13.37 14.18 16.73 6.46 14.68 11.62 19.2 14.88 16.08 12.56 15.44 14.03 15.38 14.55 10.1 17.04 15.17 13.28 14.3 8.94 16.6 14.7 14.33 10.74 18.61 12.39 9.05 15.62 27.66 15.63 14.1 15.41 15.11 17.27 8.58 12.64 17.79 16.31 15.03 26.46 13.78 7.48 21.02 21.48 21.6 14.37 16.23 9.66 13.48 LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR Page 1Appendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data Mar-95 Bus # 46 46 48 48 49 49 51 51 54 54 56 56 57 57 58 58 60 60 62 62 63 63 64 64 68 68 69 69 70 70 91 91 93 93 94 94 95 95 96 96 125 125 126 126 127 128 128 129 129 130 130 Model 87 87 87 87 87 87 87 87 86 86 87 87 87 87 87 87 87 87 87 87 87 87 87 87 86 86 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 Make GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC CHV CHV GMC GMC GMC GMC CHV CHV CHV CHV GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c A A c c c c c c c c c Engine Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Reading Run # 125,663 125,663 138,306 138,306 127,393 127,393 128,852 128,852 124,785 124,785 114,325 114,325 140,371 140,371 129,902 129,902 131,915 131,915 119,579 119,579 124,194 124,194 119,781 119,781 152,340 152,340 115,230 115,230 136,228 136,228 128,409 128,409 142,632 142,632 138,452 138,452 162,994 162,994 157,056 157,056 114,853 114,853 119,729 119,729 126,588 123,891 123,891 109,633 109,633 114,054 114,054 11B 35A* 10F 23C QIS* 28A 13E 44B 10L 48H 01E 32A* 07G 18A 08C 45C 07D 28D 12H 38B 16H 51A 13F 52B* OIF 26A 12A* 31A 071 18B 15D 39B 01N 22A 08G 28C 13D 18E IOC 30F 13L 42D 12C 25A 130* 10J 36D 16D 22B 02C 33D TIME 27.4 26.2 49.3 50 14.5 57.2 37.9 47 48.3 44.3 34 30.4 50.4 47.3 47.5 34.1 46.4 36.1 35.9 42.8 26.3 51 41.8 47.8 44 41.9 26.3 24.7 42.7 45.5 35.5 54.8 15.6 56 40 47.7 49.8 58.2 49.5 49.2 19.2 31 42.3 29.5 11.4 36.2 49.6 26.2 47.3 53.9 22 Miles LR/State 9.09 10.05 15.9 17.52 4.04 17.64 11.7 15.36 15.4 13.29 10.46 10.64 17.83 15.46 19.67 12.78 12.67 11.3 9.77 14.29 7.56 15.83 13.48 18.36 14.49 15.87 8.52 10.13 14.03 15.56 13.85 19.77 5.57 23.54 12.36 20.05 15.26 20.02 17.14 15.37 6.38 10.26 15.54 10.9 3.16 12.28 18.96 7.24 14.97 18.11 6.66 LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR \ Page 2Appendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data ____ Mar-95 Bus # 131 131 133 133 135 135 136 136 137 137 138 138 139 140 140 141 141 142 142 143 143 144 144 145 145 147 147 149 150 150 152 152 153 153 154 154 155 155 156 156 157 157 158 158 159 159 160 160 161 163 163 Model 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 Make GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward - Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type c c c c c c c c c c c c c c c c_ c c_ c c c c_ c c__ c__ c c__ c c c c c c c c c c c c c c c___ c c c c c c c c c Engine Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Reading 98,577 98,577 132,914 132,914 117,632 117,632 129,51 1 129,511 123,041 123,041 140,173 140,173 " 124,809 " 120,815 " 120,815 " 97,044 97,044 126,812 126,812 125,980 125,980 134,199 _ 134,199 _ 126,591 126,591 125,129 125,129 _ 135,517 3 128,001 128,001 125,069 125,069 130,478 130,478 120,793 120,793 126,720 126,720 128,471 128,471 131,860 131,860 130,697 130,697 124,001 124,001 123,158 123,158 126,452 130,513 130,513 Run# 02J 25C 10G 421 11G 45B 07E 47E 11H 45A 09F 32E 30H 07C 17B 10A 47D 15G 28F 11F 34C* 02B 19B 11E 44A 09K 28B II METRO 07A 42E 101 40A* 10H 24F 16E 29C* 161 36A 01H 50A 13G 32D 16K 35E 02H 33A 11A 18D 01 METRO 08D I 31B I Page 3 TIME 26.2 38.9 27.3 31.5 35.7 47.1 50.6 50.2 26.8 38.5 45.4 44.3 26.8 23 29 46.4 37.7 20.7 29.6 43 37.9 51.7 31 33.6 48.9 24.1 34.9 35 46.3 47.2 25.4 32.4 19 39.5 39.9 26.2 53.2 44.4 51.1 39.9 42.9 33.3 53.9 56.3 45.6 38 39.4 30 25.2 Miles LR/State 7.31 12.49 7.72 11.64 11.77 17.61 16.93 16.18 8.61 12.7 16.65 13.4 10.54 6 10.86 13.22 10.05 6.41 13.61 15.34 12.19 17.37 10.03 11.47 15.7 7.65 12.64 13.75 17.2 17.01 14.05 8.81 5.76 11.45 15.43 7.23 17.53 14.49 18.59 13.62 13.9 11.28 19.13 18.39 15.85 12.36 11.63 12.38 7.51 LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LRAppendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data Mar-95 Bus # 165 165 167 167 176 176 177 177 178 179 179 180 180 181 181 182 182 184 185 185 186 186 187 189 189 191 191 193 193 196 196 200 201 201 202 202 206 206 207 207 208 208 209 209 210 210 211 211 213 213 214 Modei 87 87 87 87 87 87 87 87 87 87 87 87 87 87 87 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 88 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 Make GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type Engine C C C C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c c c c c c c c c c Reading Run # Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Page 4 126,205 126,205 131,293 131,293 122,102 122,102 133,146 133,146 122,293 129,346 129,346 146,568 146,568 134,403 134,403 76,958 76,958 122,678 118,490 118,490 120,707 120,707 99,207 126,533 126,533 121,713 121,713 125,110 125,110 86,102 86,102 125,590 118,885 118,885 113,726 113,726 69,610 69,610 65,806 65,806 71,991 71,991 83,018 83,018 65,830 65,830 103,055 103,055 95,371 95,371 68,236 12D 36E 10E 40C 081 29A 09A 30A dETROEV 13C 50D 13K 46E 07H 24C 12B 47A VIETROEV 16B 24A 13M 20G 12METRO 13J 39A 02D 18F 10B 30D OIL 29B 46F* 12E 19A OOE 47F 20D Al 07J 18C 08B 23A 07F 33E 12F 37B Oil 32B OSH 30G 30B TiME 41.6 51.6 23.1 29.7 41.4 35.5 39.8 30.3 49.8 39 51.4 49.1 35.2 45.5 47.8 36.9 46.8 40.9 52.2 40 57.1 35 31.7 41.9 29.9 42.6 37.2 21.8 47.3 27.4 12.7 41.5 41.8 56.7 52.7 32 37.4 39.2 31.7 47.3 37.9 27.8 47.6 48.8 34.7 53.5 31.2 Miles LR/State 15.59 17.09 7.11 13.34 12.22 13.13 11.45 7.39 16.35 18.16 14.16 20.02 16.69 11.71 17.32 17.73 14.08 18.53 10.53 17.05 13.59 21.39 11.23 11.32 13.38 11.64 13.81 12.12 6.28 16.81 9.77 3.39 13.84 14.27 19.06 19.02 11.05 14.17 12.11 9.51 17.26 12.48 8.48 17.38 19.34 11.95 16.55 9.83 LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR \Appendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data ________ Mar-95 Bus # 215 215 216 216 218 218 220 220 221 222 222 223 223 224 224 225 225 226 226 227 227 228 228 229 230 230 231 232 232 234 234 236 236 237 238 238 239 239 240 240 241 242 242 257 257 258 258 259 259 260 260 Model 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 90 93 93 93 93 93 93 93 93 Make CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV CHV INT INT INT INT INT INT INT INT Body Type Engine Reading Run# I Ward I Ward I Ward I Ward I Ward Ward Ward Ward Ward Ward [ Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward I Ward I Ward I Ward I __C C C C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c c c c c c c c c c I Gas I Gas I Gas I Gas I Gas I Gas I Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel 71,5561 71.556 73,299 73,299 55,702 55702 76,836l ' 76,836| 77,577| 90749I 90749I 86,840l 86,840| 84,5801 84,580| 89,630| 89,630j 86,679| 86,679| 68725| 68725| 85,0251 85,025| 83,4111 90,8261 90,826l 85703I 87,927l 87,927| 74,78o! 74780| 80,157l 80,157| 01G 20E 09D 44D 131 37A 09B 20B 20A 09C 48C 091 48B 010 48E 08L 48A 02E 48F 09M 30E 13B 20c 38A 01M 42A 16C 01c 48D 16J 34B 08E 34A 79,234112METW 72,038|01 METRO 72,0381 66,4661 66,4661 48G 16G 42C 89,238|02METRO 89,238l 71,789 73,328 73,328 44,409 44,409 49,653 49,653 54,445! 54,445! 37,279| 37279! 20F 29D 01R 38C 12G 50B 08F 42B 09J 47C 02L 24D Page 5 TIME 52.1 38.9 42.6 52.7 27.5 43.8 48.3 23.9 50 43.1 46.7 29.7 26.3 48.9 26.3 32.6 29.1 46.8 43.7 11.8 42.8 40.8 47.9 49.3 40.7 A5.7 27.5 46.6 27.4 39.2 45.1 48 44.7 54.5 35.6 43 31.9 37.8 20.9 41.8 296 44.6 25.7 34.7 16.6 52.4 21.7 31.7 Miles LR/State 14.4 13.14 14.12 19.79 9.16 15.28 14.52 8.01 16.38 13.51 12.78 13.27 9.4 17.01 9.72 9.35 8.3 13.33 16.44 3.75 13.14 12.81 14.02 16.47 12.32 17.74 12.31 17.33 7.94 14.91 18.26 16.23 19.28 19.04 15.07 15.36 9.23 12.76 6.3 15.79 8.07 14.26 8.5 14.9 3.5 13.1 6.04 10.19 LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR__ LR__ LR__ LR__ LR__ LR__ LR__ LR LR__ LR___ LRAppendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data Mar-95 Bus # 261 261 264 264 265 265 269 269 271 271 274 274 275 277 277 278 . 278 280 12M 19M 23M 24M 25M 26M 29M 31M 34M 41M 1 5 17 17 43 65 67 127 148 149 161 162 166 178 184 187 200 204 217 217 229 231 235 Model 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 93 89 89 89 89 89 89 89 89 89 95 85 86 85 85 87 86 86 87 87 87 87 87 87 87 88 88 88 88 90 90 90 90 90 Make INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT INT GMC GMC GMC GMC GMC GMC GMC GMC GMC Ford GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC CHV CHV CHV CHV CHV CHV CHV CHV CHV Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c Engine Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Gas Gas Gas Gas Gas Gas Gas Gas Gas Diesel Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Reading Run # 38,368 38,368 51,254 51,254 42,871 42,871 48,327 48,327 38,805 38,805 40,644 40,644 15F I 42G I D8METRO 47B 121 40B 02K 36B 12J 24E 12METRO TIME 21.6 34.8 39 20.8 39.4 36.7 44.2 39.4 39.5 17A I 40.7 52,595 32METRO 42,929 42,929 45,749 45,749 59,088 111,578 152,310 113,365 108,688 140,241 72,588 94,071 75,857 59,285 16A 50C 08A 46B VIETROEV 02M 01Q 01P 09G 09L 15B 07K 13N 07L 53.9 19.97 42.4 40.4 32.6 17 34 46.8 42 31.2 17.9 29.2 44.7 7,798 31 METRO 148,655 137,426 MM30PIVL 03D 123.8 49 141,090 35METRO 141,090 127,208 149,626 172,281 126,588 124,391 135,517 126,452 177,534 159,237 122,293 122,678 99,207 125,590 126,230 77,761 77,761 83,411 85,303 72,904 MM38 MM05 MM21 MM35 MM04 MM07 MM29 MM03 MM58 MM34 MM43 MM44 MM16 03H MM08 MM06 MM46 03B 27F 03A 63.2 43.6 60.4 53 51.1 63.4 78.8 48.1 70 49.2 58.5 40.1 90.4 53.1 72 61 60.1 56.5 34.7 52.9 Miles LR/State 5.55 12.87 10.82 5.35 15.63 10.71 17.13 16.23 11.84 13.49 14.77 38.6 14.16 11.25 10.64 4.48 10.84 14.5 15.44 11.39 7.56 10.97 19.01 61.34 15.43 28.22 15.6 25.42 23.99 21.61 25.12 36.5 28.41 39.3 22.18 15.74 17.57 44.66 19.25 32.04 26.78 25.95 19.1 17.74 20.13 LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR LR ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST Page 6Appendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data _____ Mar-95 Bus # 235 237 241 266 270 272 273 275 279 280 01M 02M 02M 03M 03M 04M 04M 05M 05M 06M 06M 07M 07M 08M 08M 09M 09M 10M 10M 11M 11M 11M 12M 13M 13M 14M 14M 15M 15M 15M 16M 16M 17M 17M 18M 18M 18M 19M 20M 20M 21M Model 90 90 90 93 93 93 93 93 93 93 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 Make CHV CHV CHV INT INT INT INT INT INT INT GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward ' Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type c c c c c c c c c c c c c c c c c_ c c c c c c c c__ c c c c c c c c c c c c c c c c c c___ c c c c c c c c Engine Gas Gas Gas Diesel Diesel Diesel Diesel Diesel Diesel Diesel Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Reading 72,904 79,234 71,789 65,557 56,411 60,252 41,958 52,595 71,275 59,088 113,926 Run # 43B MM17 MM25 MM22 MM01 MM45 MM42 MM36 MM28 MM41 MM57 111,557 35METRO TIME 53.7 78.1 44.7 66 53 69.8 59 68 74 53.9 51.3 Miles LR/State 16.81 41.15 16.55 24.96 20.98 35.06 22.55 27.65 33.35 20.31 25.55 Page 7 111,557 94,195 94,195 100,662 100,662 104,625 104,625 100,392 100,392 98,145 98,145 93,284 93,284 98,502 98,502 94,840 94,840 101,288 101,288 101,288 111,578 97,482 97,482 81,288 81,288 98,665 98,665 98,665 99,045 99,045 128,577 128,577 110,690 110,690 110,690 152,310 99,145 99,145 117,088 43E 05E 06B 03J* 06A 05A 431 43H MM31 05G 43F 03K 06G 43G MM24 03G 21B 031 43A MM49 21H 05C 27A 051 21F 05J 06K MM48 05B 43D 05D 27D 03F 43C MM47 06F 03E 27G 03C 49.2 42.3 44.7 43.2 50 33.4 50.6 39.2 25.4 43.3 43.2 52.4 43.1 49.1 28.9 35.4 47.9 47.9 41.7 89.5 54.9 48.1 38.6 50.4 40.1 32.8 44.9 68.9 49.9 44.4 38.2 32.9 52.1 44.4 65.5 48.3 47.7 29.6 45.8 16.18 14.29 16.87 15.93 19.71 11.19 18.66 15.7 25.4 13.59 14.2 16.25 16.75 18.61 10.85 13.48 21.33 16.16 15.2 37.87 20.13 12.61 12.13 17.29 15.35 11.77 15.17 31.15 16.85 13.65 13.64 12.66 18.94 14.33 31.26 15.05 14.25 11.18 14.51 ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST STAppendix B (RFP95-014) LITTLE ROCK SCHOOL DISTRICT School Bus Run Data Mar-95 Bus # 21M 22M 22M 23M 24M 25M 26M 27M 27M 28M 28M 29M 30M 30M 31M 32M 32M 33M 33M 34M 35M 35M 36M 37M 38M 40M 41M 42M 43M 43M 43M 44M 45M 46M 47M 48M 49M 50M 51M 52M 53M 54M 55M Model 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 89 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 95 Make GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC GMC Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Ford Body Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Ward Type Engine Reading Run # C C C C C C C C C C C C C C C C C C C C C C C C C C c c c c c c c c c c c c c c c c c Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Gas Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Diesel Page 8 117,088 101,457 101,457 113,365 108,688 140,241 72,588 83,403 83,403 111,474 111,474 94,071 97,325 97,325 75,857 86,137 86,137 061* 05F 21E 27B 27C 21D 21C 03L 06E 27E MM18 21A 21G MM27 211 06C MM19 138,034 35METRO 138,034 59,285 76,006 76,006 6,126 7,582 4,753 5,274 7,798 3,953 5,651 5,651 5,651 3,691 4,387 3,505 3,201 3,763 7,648 2,158 4,458 2,022 3,441 3,676 2,167 06D 06H OSH 06J MM20 MM02 MM33 MM37 MM23 MM39PM| MM40Pm' MM50 MM51 MM09 MM10 MM11 MM12 MM13 MM14 MM26 MM56 MM52 MM53 MM54 MM55 TIME 33.3 35.6 45.6 45.8 49.6 36.1 56.9 43.7 49.4 49.6 44.4 49 44.6 39.4 51.2 36.4 41.1 35.8 40.7 29.2 50.5 57.3 45.9 60 85.8 63.8 87.3 44.2 20.8 61.6 85 79.9 71.5 87.3 91 85.1 67.1 75.5 75.7 71.1 60.5 49 Miles LR/State 11.94 14.8 17.74 15.82 17.44 17 18.25 18.33 16.53 14.17 21.87 18.45 18.75 14.42 16.53 16.95 19.55 11.34 14.88 11.87 16.69 20.95 17.83 24.88 27.06 24.87 33.03 22.24 11.01 25.37 38.37 33.49 44.14 40.63 44.67 43.88 24.48 36.38 41.44 39.51 36.42 31.95 ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST \I 1 )* ^55 SECTION II. SAMPLE AGREEMENT/CONTRACT ha Request For Proposal (RFP95-014) Student Transportation Services Little Rock School District I S I Issued: March 31, 1995 * LRSD RFP95-014 FOR mJ DENT TRANSPORTA TION (VERSION 7 0)TABLE OF CONTENTS Section Topic Page 1. GENERAL PROVISIONS 1.1. CONTRACT DURATION AND CHARACTERISTICS 1.1.1. 1.1.2. 1.1.3. 1.1.4. Term Renewal Provisions Cost Indexing Unusual Cost Increases or Decreases 1 1.2. OWNER - CONTRACTOR COMMUNICATION AND BILLING .3 1.3. 1.2.1. 1.2.2. 1.2.3. 1.2.4. 1.2.5. 1.2.6. Owner Contractor Liaison Provision for Notice Bill Format 1.2.3.1 1.2.3.2 1.2.3.3 1.2.3.4 Charges for Regular Route Service Regular Route Flat Bus/Day Rate Charges for Non-Conflicting Trip Service Charges for Conflicting Trip Service Invoice Documentation and Exceptions Billing Frequency / Time For Payment! Discount for Prompt Payment Total Consideration for this Agreement LEGAL INTERPRETATION PROVISIONS .6 1.3.1. 1.3.2. 1.3.3. 1.3.4. 1.3.5. 1.3.6. Incorporation by Reference Failure to Enforce a Default or Other Right Definitions Contract Interpretation Severability Amendments to this Agreement \ 1.4. CONTRACTOR STATUS...... 1.4.1. Performance Bond 1.4.2. Permits and Licenses 1.4.3. Insurance Requirements 9 1.4.3.1 Public Liability Insurance 1.4.3.2 Workers' Compensation Insurance 1.4.3.3 Property Insurance 1.4.3.4 Comprehensive Automobile Liability Insurance 1.4.4. Hold Harmless / Indemnification Agreement 1.4.4.1 Injury to the Contractor, or to Direct or Indirect Contractors Employees 1.4.4.2 Injury Caused by the Contractors Employees or by Direct or Indirect Contractors Employees LRSD RFP9S-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 1TABLE OF CONTENTS (Continued) Section Topic Page 1.4.5. Force Majeure 1.4.5.1 Acts of God 1.4.5.2 Labor Disturbances 1.4.6. Permissibility of Subcontracts 1.4.6.1 Subcontractor Experience 1.4.6.2 Subcontractor Liability Insurance 1.4.6.3 Continued Contractor Responsibility 1.4.7. Assignment of the Contract 1.4.8. Contractor Independence 1.4.9. Covenant Against Contingent Fees 1.4.10. Penalty for Collusion 1.4.11. Conflict of Interest 1.5. ETHICS PROVISIONS....................................................................... 1.5.1. Non-Discrimination 1.5.2. Civil Rights Act Compliance 1.5.3. Hiring District Employees Involved in Proposal Evaluation 1.6. TERMINATION............................................................................ 1.6.1. Criteria 1.6.1.1 Revoked or Suspended Contractor Licenses 1.6.1.2 Incomplete or Inadequate Service by Contractor 1.6.1.3 Contractor Bankruptcy 1.6.1.4 Poor Operational Safety 1.6.1.5 Improperly Maintained Vehicles 1.6.1.6 Improperly Maintained Facilities 1.6.1.7 Failure to Follow Runs & Schedules 1.6.1.8 Failure to Obey Laws and/or Ordinances 1.6.1.9 Failure to Provide Agreed Upon Data 1.6.1.10 Owners Right to Termination 1.6.2. Advance Notice 1.6.3. Damage Provisions 2. CONTRACTOR OBLIGATIONS 2.1. MANAGEMENT......................................................... 2.1.1. Hours of Office Operation 2.1.2. Emergency Situations 2.1.3. Certified School Bus Driver Instructors 2.1.4. Routine Communications with the District 2.2. OPERATIONS, ROUTING, AND DISPATCHING 13 14 16 17 LKSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 11TABLE OF CONTENTS (Continued) Section Topic Page 2.2.1. General Operating Requirements 2.2.1.1 2.2.1.2 2.2.1.3 2.2.1.4 2.2.1.5 Regular Run Service Non-conflicting Extra Service Conflicting Extra Service Public Communications & Complaint Management Remote Student Transportation \ 2.2.2. Driver Management Requirements 2.2.2.1. Employing Existing District Drivers 2.2.2.2 Regular Driver Assignments 2.2.2.3 Substitute/Spare Drivers 2.2.3. Routing And Scheduling 2.2.3.1 2.2.3.2 2.2.3.3 2.2.3.4 2.2.3.5 Contractor Published Regular Routes Dry-runs and Driver Orientation Changes in Established Runs or Stops New Regular Service Routes Changes in School Schedules 2.2.4. Dispatching 2.2.4.1 Assigning Appropriate Vehicles to Routes 2.2.4.2 Driver Assignment to Routes 2.2.5 Extra Service Transportation 2.2.5.1 Non-Conflicting Trips 2.2.5.2 Conflicting Trips 2.2.5.3 Option to Cancel Trips 2.2.5.4 Limitation of District Obligations 2.2.5.5 District Right to Contract Separately 2.3. SCHOOL BUS DRIVER REQUIREMENTS 2.3.1. District Philosophy 2.3.2. Pre-Employment Screening 2.3.3. Credentials and Related Requirements I 1 ,23 2.3.3.1. Driver Age 2.3.3.2. Licenses and Permits 2.3.3.3. Driver Health Requirements 2.3.3.4 District Approval 2.3.4. Drug Use Prevention 2.3.4.1 Grounds for Testing 2.3.4.2 Grounds for Removal from Service 2.3.5. Criminal Background Checks for Drivers 2.3.5.1 Action on Criminal Background Results 2.3.5.2 Access to Criminal Background Check Results by the District LttSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 111TABLE OF CONTENTS (Continued) Section Topic Page 2.4. SCHOOL BUS DRIVER TRAINING REQUIREMENTS 2.4.1. Original Training 2.4.2. In-Service Training 2.4.2.1 T-01 Training Card Training 2.4.2.2 Safety Training 2.4.3. Retraining 2.4.4. Evaluation .27 2.5. OWNERSHIP OF VEHICLES............... 2.5.1. Vehicles Leased From the District 30 2.5.1.1 2.5.1.2 2.5.1.3 2.5.1.4 2.5.1.5 Cost to the Contractor Use of Owner Vehicles Maintenance of Owner Vehicles Owner Vehicle Insurance Two-Way Radios 2.5.2. Vehicle Management and Standards 2.5.2.1 2.5.2.2 2.5.2.3 2.5.2.4 Number of Contractor Supplied Vehicles Contractor Supplied Vehicles Age and Condition of Contractor Provided Vehicles Accessories Required for Contractor-Supplied Vehicles 2.5.3. Mandated and Requested Vehicle Modifications 2.5.4. Physical Location and Control of Buses 2.5.5. Purchasing/Leasing Contractor Supplied Vehicles Upon Termination 2.5.5.1 2.5.5.2 2.5.5.3 2.5.5.4 2.5.5.5 2.5.5.6 Purchasing Contractor Vehicles if Termination for Cause Purchasing Contractor Vehicles Upon Contract Expiration Vehicle Purchasing Options Duration of Open to Purchase' Determining a Fair Price of the Vehicles Interest Rate Cap on Purchases/Leases 2.6. MAINTENANCE................................................................... 2.6.1. Maintenance Standards 2.6.2. Removal From Service 2.6.2.1 District Fleet Inspections 2.6.2.2 Grounds for Removal 2.6.3. Responsible Party 2.6.4. Prioritization of Repairs 2.6.4.1 Listing Preventive Maintenance to be Done 2.6.4.2 Listing Repairs to be Done 2.6.4.3 Prioritization of Maintenance Work 2.6.5. Fleet Management Software 36 LSSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7 0) IVTABLE OF CONTENTS (Continued) Section Topic Page 2.7. 2.6.6. Purchase of Fuel 2.6.6.1 Using Federal Tax Exempt Fuel 2.6.6.2 Fuel Storage Responsibility 2.6.6.3 Monthly Fuel Usage Reports 2.6.7 Contractor Purchase of Existing District Parts Inventories FACILITIES, EQUIPMENT, AND SUPPLIES 2.7.1. Facilities 2.7.1.1. District Supplied Facilities 2.7.1.2. Contractor Furnished Facilities 2.7.2. Required Facility Equipment 2.7.2.1. Maintenance Tools 2.7.2.2. Two Way Radio Base Station(s) 2.7.2.3. Phone System 2.7.2.4 Fuel Storage 2.7.3. Supplies .40 2.8. CONTRACTOR RECORDS AND REPORTING REQUIREMENTS 2.8.1. Records to be Maintained by Contractor 2.8.1.1. Daily Activity Records 2.8.1.2. Personnel Records 2.8.1.3. Electronic Fleet Records 2.8.1.4. Paper Fleet Records 2.8.2. Contractor's Monthly Status Report .42 2.8.2.1 2.8.2.2 2.8.2.3 2.8.2.4 2.8.2.5 2.8.2.6 Daily Vehicle Unavailability for the Month Monthly Vehicle Breakdowns Daily Absenteeism for the Month Staffing Changes for the Month Student Discipline Incidents/Violence for the Month Explanations for Early/Late/Missed Buses During the Week Extra Trips or Missed Stops Per Month 2.8.3. Miscellaneous Required Communications From the Contractor 2.8.3.1 2.8.3.2 2.8.3.3 2.8.3.4 2.8.3.5 Driver Assignment Changes Student Discipline Problems/Violence on Buses Inspection Reports Use of Subcontractor Accident Reports tRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) \ VTABLE OF CONTENTS (Continued) Section Topic Page 2.9. DISTRICT RIGHTS AND RESPONSIBILITIES .47 2.9.1. Discipline on the School Bus 2.9.2. Bus Availability for Inspection Purposes 2.9.3. Authority to Remove Buses From Service 2.9.4. Authority to Approve, to Reject, and to Require Removal of Drivers From District Service 2.9.5. Liquidated Damages 2.9.5.1. Early, Late, and Missed Runs 2.9.5.2. Operation of a Unfit Bus for Service 2.9.5.3. Due Process 2.9.6. Release of Responsibility 2.9.7. Services Provided by the District APPENDICES START HERE. 50 Appendix A Monthly Status Report Example Appendix B Example of Invoice Detail Spreadsheet Appendix C Records/Data to Be Maintained by Contractor Appendix D Sample lease Agreement iiKSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) viCONTRACT The located at: (Owner), and the successful proposer, located at: .(Contractor), mutually agree as follows: 1.1. CONTRACT DURATION AND CHARACTERISTICS 1.1.1. Term The term of this Agreement shall be for the three year period beginning July 1, 1995 and ending June 30, 1998. This contract is to cover services for Little Rock School District (LRSD) and State Magnet/M-to-M student transportation, except that all special education busing shall be retained and operated by LRSD. 1.1.2. Renewal Provisions This agreement may be renewed at the completion of the initial term by one (1) year increments for an additional two (2) years upon mutual agreement of the Owner and Contractor as authorized by law. 1.1.3. Cost Indexing Each component of the successful vendor's proposal on the proposal forms may be adjusted annually by the change in the "Consumer Price Index(CPI) for Urban Earners and Clerical Workers for the United States for the preceding aimual period and by mutual consent of both parties. Local business conditions and other contractual considerations that may need addressing will also determine the agenda for this annual adjustment negotiations. Such annual adjustment shall be effective on July 1 of each year. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 11.1.4. Unusual Cost Increases or Decreases In the event of any unusual circumstances, such as an unforeseen change in local, state, or federal taxes, laws, regulations, or policy, then the parties to this agreement shall negotiate a reasonable and just amount to cover such increase or to create savings for the owner from any decrease, and the rates set in the successful proposal and contract agreement shall be accordingly adjusted. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 21.2. OWNER - CONTRACTOR COMMUNICATION AND BILLING 1.2.1. Owner Contractor Liaison A Contract Manager or Administrator shall be appointed by the District Superintendent and shall be the Districts primary liaison with the Contractor. 1.2.2. Provision for Notice All notices to be given by the parties hereto shall be in writing and served by depositing same in the United States Post Office, postage prepaid and registered. Notices to the Owner shall be sent to: Little Rock School District 1800 East 6th Little Rock, Arkansas 72202 Attn: The Procurement Director Notices to the Contractor shall be addressed to: (Provide proper legal address) 1.2.3. Bill Format 1.2.3.1 - Charges for Regular Route Service Charges for regular home-to-school transportation service(Regular Routes) shall be based upon the proposed price schedules submitted by the Contractor for Owner supplied vehicles and Contractor supplied vehicles. Charges shall be made based on the number of non-spare buses employed each day to service the regular routes. The District agrees that none of the routes will require more than 8 non-dead head hours to complete
this includes both morning and afternoon service. Charges shall only be made for service on school days or other days specifically authorized by the District. LRSD RFP9S-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 31.2.3.2 - Regular Route Flat Bus/Day Rate The District reserves the right not to pay more than the fiat bus/day rate for performing a given regular route. Standards for each route will be determined and maintained by the owner and/or Contractor using a computer routing software package. It is likely that the District will ask the Contractor to provide service for additional extra routes during the life of this contract. New regular routes will be communicated to the Contractor at least 1 month in advance by the District, and the Contractor will provide service to the District for these new routes at the same flat bus/day rate as it does for existing regular routes. 1.2.3.3 - Charges for Non-Conflicting Trip Service Charges for Non-Conflicting Extra transportation service shall be based upon the proposed price schedules submitted by the Contractor. Charges for each NonConflicting trip shall be based on an hourly charge. The hourly charge associated with the trip will be based upon the time when the driver picks up the first student on his or her trip and the time that the last student is dropped off on that trip. 1.2.3.4 - Charges for Conflicting Trip Service Charges for Conflicting Extra transportation service shall be based upon the proposed price schedules submitted by the Contractor. Charges for each Conflicting trip shall be based on an hourly charge. The hourly charge associated with the trip will be based upon the time the driver picks up the first student on his or her trip and the time the last student is dropped off on that trip. Furthermore, the District reserves the right to refuse any invoices for Conflicting Trips if the Contractor cannot show written permission from both District principal and the Districts Contract Administrator or his/her designee. a 1.2.4. Invoice Documentation and Exceptions A properly documented invoice must be supported by summaries of regular routes operated, by run number, and by day. The invoice will also detail any charges for Extra Service trips as well. The Contractor will list the time required for those trips in hours and minutes. This information should be submitted on diskette in addition to on paper. LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 41.2.5. Billing Frequency / Time For Payment! Discount for Prompt Payment The District shall pay the Contractor for services provided hereunder on a monthly basis. Payment shall be made within 30 calendar days of receipt of a properly documented invoice. Payment shall be adjusted by any incentives, liquidated damage assessments, and discounts for prompt payment as provided for elsewhere within this Agreement or within the Contractor's Proposal. \ 1.2.6. Total Consideration for this Agreement Total consideration for this Agreement includes payment at rates contained on the Contractor's proposal forms, the lease to the Contractor at a cost $1/academic year/bus of Owner buses, and the lease to the Contractor at a cost of $l/year/site of the Little Rock School District-owned facilities as described in the Facility Lease Agreement. I LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 51.3. LEGAL INTERPRETATION PROVISIONS 1.3.1 Incorporation by Reference The entirety of this Agreement shall be made up of a number of documents. The following documents are therefore hereby incorporated into this Agreement: Text of this Agreement
Proposal submitted by the Contractor, Section I of this RFP, the completed proposal forms (Section IV) and the complete qualification questionnaire (Section III.)
Terms, conditions and instructions contained in this RFP document
and Worker's Compensation, Insurability Certificates, and associated property lease agreements (see sample at Appendix D). 1.3.2. Failure to Enforce a Default or Other Right The omission by either party at any time to enforce any default or right reserved to it, or to require performance of any of the terms, covenants or provisions hereof by the other party at the time designated shall not be a waiver of any such default or right to which the party is entitled, nor shall it in any way affect the right of the party to enforce such provisions thereafter. 1.3.3. Definitions Conflicting" Trip: A trip shall be defined to "conflict" with Regular Home-to-School service if: The trip requires travel at times during which all suitable Owner buses are performing home-to-school routes
and/or The trip lasts so late at night that a driver could not perform regular home-to-school service and the trip without exceeding the legal maximum of 16 hours on duty
and/or The trip lasts so late at night that a driver could not spend the legally required minimum 8 hour uninterrupted period off duty before starting a home-to-school route the next day. Non-Conflicting Trio: All trips that do not fall within the above definition. District: As used in this Agreement, "District" shall be construed to be the Little Rock School District Governing Board, the Superintendent of Schools, and all officers, agents and employees of the Board and Superintendent. LRSD RFP95-0N FOR STUDENT TRANSPORTATION (VERSION 7.0) 6Owner
As used in this Agreement, "Owner II Driver: Route: Run
shall be construed to be the District or the Department of Education of the State of Arkansas. A "regular" driver is one who is assigned to a daily route. A "standby' driver is one who is paid to report to work daily, but who is not assigned to a route, e.g.: one who regularly covers runs for absent drivers. An "on-call" driver is one who does not report to work each day, but who may be called to drive on short notice. "Substitute drivers" refer to all non-regularly assigned drivers, e.g.
both standby and on-call drivers. The complete daily assignment of a single bus, made up of one or several runs. The picking up of pupils at their designated home bus stops and delivering them to the school, or the picking up of pupils at their schools and returning them to their home bus stops. For example, a single bus may make several runs in conveying students to and from school during the course of a day. These several runs comprise a single route. NOTE: Federal Court mandates that in Little Rock Block, no student should be subject to a bus ride that exceeds forty- five (45) minutes. 1.3.4. Contract Interpretation Should any questions arise as to the meaning and intent of this Agreement which cannot be settled within 30 calendar days, the matter shall be submitted for resolution to a committee made up of one person selected by the District and one person selected by the Contractor. If the persons so selected are unable to agree upon a resolution within 15 calendar days following such selection and appointment, said persons shall agree upon a third person whose decision will be final and binding on all parties to the dispute. The decision of the impartial arbitrator shall be rendered within 20 calendar days from the date of submission. The costs of arbitration shall be borne by both parties equally. 1.3,5. Severability \ a third person Should any part of this Agreement be struck down or found illegal or impermissible for any reason, that part alone shall be severed, and the remainder of this Agreement shall remain m force. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 7T 1.3.6. Amendments to this Agreement This Agreement may be amended by mutual Agreement of both parties. Amendments may be proposed in writing by either party, delivered to the address provided for notices elsewhere in this Agreement. Such amendments shall take effect upon signature by the original signatories to this Agreement or their designees. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 81.4. CONTRACTOR STATUS 1.4.1. Performance Bond The successful Proposer shall furnish within five (5) work days from receipt of notification of intent to award, a standing Surety Bond from a bonding agent acceptable to the District in the amount of 100 percent of the expected annual billing under this Agreement forecast by the District. This performance bond shall be renewable annually. as \ 1.4.2. Permits and Licenses The Contractor shall secure and maintain in force such licenses and permits as are required by law for furnishing the service herein specified and shall comply with and observe -J lavv ivi luiuibiiiiig inc service nerem specitied and shall comply with and observe all provisions of state law, including but not limited to provisions of: the Arkansas Department of Education Code and Standard 17 of the Federal Motor Vehicle Standard
and directives and regulations of the State Board of Education, the Office of the County Superintendent of Schools, and any other governmental agency, relative to the transportation of pupils. 1.4.3. Insurance Requirements The Contractor shall maintain insurance satisfactory to the Little Rock School District and as set forth below during the term of the Agreement. Contractor shall furnish evidence thereof to the District not less than thirty (30) calendar days before new or renewed coverage is required. Such evidence shall be in the form of a certificate of insurance issued to the District, shall include a minimum sixty (60) day notification to certificate holders of cancellation or change in the policy, and shall be extended to include as additional insureds the Little Rock School District, and the Little Rock School District Governing Board, Superintendent and all officers and employees of the District, Board, or Superintendent (The State of Arkansas may also require being named as an additional insured for State M- to-M buses). 1.4.3.1 - Public Liability Insurance The Contractor shall maintain such public liability insurance as will protect the Contractor from any claims for damages for personal injury, including death, and damage to property, which may arise from operations under Agreement. Such liability insurance shall: or about this Be maintained in the amount of $5,000,000 combined single limit
Specify that its coverage is primary
and Be underwritten by a carrier acceptable to the District. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 91.4.3.2 - Worker's Compensation Insurance The Contractor shall maintain such Workers' Compensation insurance as will protect the Contractor from claims which may arise from operations under the Agreement with the School District. 1.4.3.3 - Property Insurance The Contractor shall maintain such property insurance covering vehicles, the terminal and shop buildings and land and related personal and real property. Such insurance shall be sufficient at minimum to repair or pay the depreciated value of the damaged property. 1.4.3.4 - Comprehensive Automobile Liability Insurance The Contractor shall maintain comprehensive automobile insurance including owned. Owner-leased, and hired vehicles(including buses). This coverage shall cover $ 1,000,000 per occurrence, no annual aggregate, single limit, covering bodily injuries and property damage. 1.4.4. Hold Harmless / Indemnification Agreement The Contractor shall hold harmless and indemnify the Owner, the District, the Governing Board, the Superintendent, and their officers and employees from every claim or demand, including the costs of legal defense, by reason of: 1.4.4.1 Injury to the Contractors Employees, or to Direct or Indirect Contractors Employees. Any injury to person or property sustained by the Contractor or by any person, firm, or corporation employed directly or indirectly by the Contractor upon or in connection with the Contractor's performance under this Agreement, however caused. 1.4.4.2 Injury Caused by the Contractors Employees or by Direct or Indirect Contractors Employees Any injury to person or property sustained by any person, firm or corporation, caused by any act, neglect, default, or omission of the Contractor, or by any person, firm or corporation directly or indirectly employed by the Contractor upon or in connection with the Contractor's performance under this Agreement. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 101.4.5. Force Majeure 1.4.5.1 - Acts of God The Contractor shall be excused from performance hereunder during the time and . Mimi uc CACUSCU irom penormance nereunder during the time and to the extent that he is prevented from performing in the customary manner by acts of God, loss of transportation facilities, commandeering of materials, products, plants, or facilities by the government, when satisfactory evidence thereof is presented to the District. 1.4.5.2 - Labor Disturbances In the event of a strike, lockout, or other labor disturbance which interrupts service, the Contractor shall be excused from performance hereunder only if the Contractor reasonably utilizes its management and other personnel to satisfy the requirements of this Agreement and demonstrates to the District that the Contractor exercised reasonable and good faith efforts to avert the labor action and settle the dispute(s) as to prevent any service interruption. so 1.4.6. Permissibility of Subcontracts Contractor may subcontract with other qualified transportation firms to provide a portion of the transportation service required hereunder only with prior written approval from the District. 1.4.6.1 - Subcontractor Experience The Contractor will provide evidence to the District for any subcontractor employed which documents the experience of the subcontractor(s). No subcontractor will ' have less than 3 years experience providing services as described in this document to public school districts with budgetary operations and requirements comparable those of the Little Rock School District. to 1.4.6.2 - Subcontractor Liability Insurance If a Contractor proposes to subcontract, a certificate of insurance evidencing the required liability coverage shall be provided for each subcontractor. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 11 1.4.6.3 - Continued Contractor Responsibility The Contractor shall be responsible for all activities related to this Agreement. whether the Contractor or a subcontractor performs them, including but not limited to, monitoring of adherence to routing and scheduling requirements, safety programs, driver education, reporting requirements, insurance requirements, invoice preparation, and payments to subcontractors. The Contractor is expressly responsible for all facets of the operations and performance by any subcontractors. 1.4.7. Assignment of the Contract Contractor shall not assign or transfer its rights, burdens, duties, or obligations under this Agreement without the prior express written permission of the District. 1.4.8. Contractor Independence While performing services hereunder. Contractor is an independent Contractor and not officer, agent, or employee of the District. Further, Contractor employees, expressly an including but not limited to drivers, are employees of the Contractor, and are not employees of the District. 1.4.9. Covenant Against Contingent Fees The Contractor warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement or understanding for a commission. percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the Contractor for the purpose of securing business. For breach or violation of this warranty, the Owner shall have the right to terminate any Agreement that may be entered into with the Contractor and, in its sole discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full ^ount of such commission, percentage, brokerage, or commission fee. 1,4.10. Penalty for Collusion If at any time it shall be found that the person, firm or corporation to whom a contract has been awarded has, in presenting any proposal, colluded with any other party or parties then the contract so awarded shall be null and void and the Contractor shall be liable to the District for any and all loss and damage of whatever nature, which the District may suffer and the District shall seek a new Contractor. LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 121.4.11 Conflict of Interest 1.5. By submitting a proposal, the company represents and warrants that no director or employee of the District is in any manner interested directly or indirectly in the proposal or contract which may result from the proposal or in any of the expected profits which might arise therefrom
and, that no attempt has been made to influence or gain favorable advantage by communicating directly or indirectly with any official of the LRSD. It is understood, that any action taken which might tend to degrade the integrity of the competitive proposal process, will be considered as grounds for disqualification. ETHICS PROVISIONS \ 1.5.1. Non-Discrimination The Contractor shall not discriminate against any prospective or active employee because of race, color, ancestry, national origin, religion, creed, sex, age, or marital status. The Contractor thereby agrees to comply with applicable Federal and Arkansas Laws including, but not limited to. Title 42 of the United States Code, Section 2000 e through 2000 e (17) and AR. Code Ann. Section 16-123-101 et. seq. 1.5.2. Civil Rights Act Compliance The Contractor agrees that he will comply with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and all requirements imposed by or pursuant to the Regulations of the Department of Education (34 C.F.R. Part 100) issued [pursuant to that title, to the end that, in accordance with Title VI of that Act and Regulation, no person in the United States shall on the ground of race, color or national origin, be otherwise subjected to discrimination under any program or activity for which the Applicant receives federal financial assistance from the Department, and hereby gives assurance that he will immediately take any measures necessary to effectuate this agreement. The Contractor further agrees to comply with all applicable requirements of state and local laws, ordinances, and regulations regarding nondiscrimination in employment. 1.5.3. Hiring District Employees Involved in Proposal Evaluation The Contractor agrees not to hire any District employees involved in the evaluation and selection of the Contractor's Proposal for the duration of the contract without permission of the Superintendent and School Board. Such employees include but are not limited to the Director of Transportation or Maintenance Shop Foreman. LRSD RFP95-014 FOR STUDENT TRANSPORTA TION (VERSION 7.0) 13 I1.6. TERMINATION 1.6.1. Criteria This Agreement is subject to termination at the Owner's discretion if any of the following occur: 1.6.1.1 - Revoked or Suspended Contractor Licenses The Contractor s licenses or permits legally required to perform transportation service called for by this Agreement have been suspended or revoked
1.6.1.2 - Incomplete or Inadequate Service By Contractor The Contractor fails to provide services specified by this Agreement, or is guilty of a substantial violation of this Agreement
1.6.1.3 - Contractor Bankruptcy The Contractor is adjudged bankrupt or makes a general assignment for the benefit of his creditors
1.6.1.4 - Poor Operational Safety The Contractor maintains a poor safety record
1.6.1.5 - Improperly Maintained Vehicles The Contractor fails to maintain school buses according to legal vehicle standards O 1 Z*V 1 I I* _J_____1 1 1 a or according to the District vehicle standards described elsewhere in this Agreement
1.6.1.6 - Improperly Maintained Facilities The Contractor fails to maintain office and vehicle repair facilities in a reasonable and acceptable state of repair and appearance, to include specifically those areas and property items that impact on safety
1.6.1.7 - Failure to Follow Runs & Schedules The Contractor fails to adhere to the runs and schedules provided by the District
LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 14 J1.6.1.8 - Failure to Obey Laws and/or Ordinances The Contractor persistently disregards laws, ordinances, or directions of the District
1.6.1.9 - Failure to Provide Agreed Upon Data \ The Contractor fails or refuses to provide required or agreed upon data or information to the appropriate school personnel or to the Owner Transportation Coordinator
1.6.1.10 - Owner's Right to Termination The Owner's right to terminate is in addition to and not in limitation of any other rights or remedies available to the Owner. 1.6.2. Advance Notice The Owner may terminate this Agreement for any of the above reasons by giving the Contractor thirty calendar days advance written notice delivered to the address provided for Contractor notice elsewhere in this Agreement. 1.6.3. Damage Provisions a cause enumerated in Section 1.6, the Owner may In the event of termination for a cause enumerated in Section 1.6, the Owner may secure replacement services described in this Agreement from another firm or provide service itself for the remainder of the Agreement's duration. If the cost of the replacement service exceeds the cost of services under the rates in this agreement, the excess cost shall be charged to and collected from the Contractor and/or his sureties, except that charge shall not exceed 150 percent of the cost of services under the rates in this Agreement. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 15 b2. CONTRACTOR OBLIGATIONS Contractor shall perform all of the services described below, and make any arrangements which may not be described, but which are necessary to perform these services. 2.1. MANAGEMENT Contractor will provide management staff to coordinate all Contractor functions described in this agreement. These staff shall ensure that Owner transportation needs are smoothly and efficiently met. In addition to such other personnel ....................... as may be required to administer this Agreement, the Contractor shall employ and assign a full time transportation manager to act as the Contractor's primary designee in all matters relating to this Agreement and to the work to be done. 2.1.1. Hours of Office Operation The Contractor's operations office shall be adequately staffed from 5:30 A.M to 6'30 P M during all days that school is in session
however, the Contractor will ensure that at least one manager will be designated at all times as "on call." This person will be equipped with a beeper supplied by the Contractor ^will be responsible for answering emergencies during hours when the Contractor's II Operations Office is not open. 2.1.2. Emergency Situations Management personnel such as dispatchers shall not drive school buses except in an emergency. 2.1.3. Certified School Bus Driver Instructors The Contractor must employ or subcontract with a State-certified School Bus Driver Instructor who will be available to meet the training needs of drivers transporting District pupils. 2.1.4. Routine Communications With the District Contractor agrees to advise the District on routine organization and operations matters concerning transportation services, provided that such consultation does not disrupt the Contractor's ability to perform the services described in this agreement LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 162.2. OPERATIONS, ROUTING, AND DISPATCHING 2.2.1. General Operating Requirements The Contractor will provide both regular route service and extra service as described in the paragraphs below: 2.2.1.1 - Regular Run Service \ Contractor shall provide all pupil transportation necessary to meet the District's Regular Home-to-School transportation needs for the specific runs detailed in Section I. Appendix B. Service shall be provided on school days, and on other days designated by the District. A subset of regular service will be provided during the summer months by the Contractor as required by the District. 2.2.1.2 - Non-conflicting Extra Service Contractor shall, as requested by the District, provide other pupil transportation for school-sponsored activities when such other transportation does not conflict with Regular Home-to-SchooI transportation service. Such school-sponsored activities may include field trips, work experience programs, athletic events, and the like. The Contractor will provide regular non-conflicting service during the months as well as required by the District. summer 2.2.1.3 - Conflicting Extra Service The District may request that the Contractor provide other transportation which may conflict with Regular Home-to-School transportation service. If these requests require the Contractor to utilize more vehicles than the District has requested be dedicated to other transportation service in section 2.5.2.1 of this Agreement, these trips will be declared as Conflicting" and subject to the respective costs for conflicting service provided by the Contractor in the proposal forms associated with this Agreement. 2.2.1.4 - Public Communications & Complaint Management The Contractor will be responsible for assigning personnel who will answer status inquiries related to daily operations as well as complaints made by parents or other community members, principals, teachers, and other District personnel. Contractor will ensure that all such inquiries will be answered promptly in a friendly, courteous and understanding manner. All complaints will be logged and reported to the District. The LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 17The following will only appear in the Agreement for the State Magnet/M-to-M Block: 2.2.1.5 - Remote Student Transportation The Contractor agrees to be responsible for transporting remote students participating in M-to-M or State Magnet programs to and from school and other activities. The District will provide a list of all such students and their addresses at the beginning of the year. The Contractor may at any time during the Agreement subcontract the transportation of these students out, but the subcontractor must be approved by the District. 2.2.2. Driver Management Requirements 2.2.2.1. - Employing Existing District Drivers 1) Following its acceptance of this contract, the Contractor agrees to offer jobs to all existing qualified drivers currently employed by the District. All such drivers must still meet the requirements outlined in Arkansas law AR An. 16-19-101 Sections 101, 104, 105, 106, 107, 108, 110 et. seq. 2) Furthermore, the Contractor agrees to provide these drivers comparable benefits as they currently enjoy while employees of the District for the duration of this contract providing that an employee works more than 25 hours/week on average during the academic year for the Contractor. If an employee leaves the service of the District after either resigning or being terminated, the employee is not entitled to these benefits if he or she is rehired. 3) The Contractor further agrees to provide these drivers the same base wage rate _ they are currently getting from the District. If an employee leaves the service of as the District after either resigning or being terminated, the employee is not entitled to this base wage rate if he or she is rehired. 4) The Contractor is not obligated to pay these Drivers the same wages for duties such as extra runs or field trips. The Contractor may establish a completely different wage scale for these activities. LRSD RFP9S-0N FOR STUDENT TRANSPORTATION (VERSION 7.0) 18 J2.2.2.2. - Regular Driver Assignments Regular Route drivers shall be permanently assigned to the same bus route whenever possible. If a change is made to a permanent route assignment during the course of the academic year, the Contractor shall notify the District within 5 days of the change. I I 2.2.23. - Substitute/Spare Drivers \ The Contractor shall employ and assign to the District a sufficient number of school bus drivers and driver substitutes. The sufficient number shall be at least 10 percent larger than the established number of daily regular routes covered by this contract for the first year of the contract and then no more than the annual average rate of regular route driver absenteeism for all subsequent years of the contract. 2.2.3. Routing and Scheduling The Contractor will operate buses along routes determined and scheduled by the District during the first year of the contract. In the second and third year of the contract, the Contractor will assume responsibility for routing the vehicles. 2.23.1. - Contractor Published Regular Routes (1) On August 1st of the second year of this Agreement, the Contractor agrees to provide the District all of the regular service routes that will be served by the Contractor at the start of the next academic year. (2) The District must approve all routes and changes before the Contractor implement them. may (3) All runs must conform to applicable Arkansas state laws and the Districts Desegregation Plan particularly as to the time that a student may travel to and from school (REMINDER: forty-five (45) minutes for Little Rock Block regular run). (4) At thg Start of the second year, any contract savings to the District which is generated by the Contractor eliminating a bus from the previous year's. District supplied, routing plan will be split with the Contractor according to the terms supplied by the Contractor in the Proposal Forms/or a period of one year. This only applies to buses that are eliminated by consolidating students onto another bus operated by the Contractor. All such savings must be identified by the first day of classes of the 96-97 school year. No additional monies will be offered to the Contractor for any savings uncovered during subsequent years of the Agreement. Nor will the Contractor receive any proportion of savings uncovered as a result of refining its own runs once it assumes responsibility for routing from the District. (5) The Contractor is expected to design the most cost effective, timely, and safe runs possible within constraints dictated by the District. LRSD RFP95-014 FOR STUDENT TRANSPORTATION (VERSION 7.0) 19 h(6) The Contractor must use a computer routing package to support its routing function. In the event that the Contractor is not interested in using the District's existing Echo Tran software, the Contractor is expected to pay for all hardware, software and implementation expenses associated with assuming the routing function in the second year of the Agreement. (7) At the conclusion of this Agreement, the Contractor agrees to sell its software, hardware, and routing data used to perform the routing function to the District for $1 2 to pay for conversion of the routing data used by the Contractor's software to a format useable by the District. The Contractor agrees to let the District decide which course is more proper at the conclusion of the Agreement. 2.2.3.2. - Dry-runs and Driver Orientation Dry-runs will be conducted on all runs prior to the beginning of a new school year or extended session, and prior to the implementation of a new run during the school year. All dry runs must take place at the time of day during which the run would ordinarily be operated. A driver orientation will be conducted for all drivers who will be assigned to perform services for the District. The two-day dry run and driver orientation program shall include, but will not be limited to: pupil management, relationships with parents, relationships with the school and the general public, discipline on the school bus, handicapped sensitivity. and other pertinent information. The cost of said dry-runs and driver orientation will not be charged to the District. 2.2.3.3. - Changes in Established Runs or Stops Changes to established/existing regular runs, stops, or schedules shall be implemented by the Contractor as soon as possible, but in no case more than five(5) calendar days later than notification of the change is received by the Contractor manager responsible for service to the District. Such changes may include: deletion of service for an individual pupil
addition of service to individual pupils at an established stop
addition of service to pupils at a new stop. The Contractor agrees to provide these changes at established flat bus/day rate without any additional charges. LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 202.2.3.4. - New Regular Service Runs The District realizes that additional regular service runs may be added to this contract during the term of this agreement. The District agrees to provide the Contractor advanced notice 30 days prior to requiring that new such runs be serviced by the Contractor. The Contractor agrees to provide this service at the established flat bus/day rate. 2.2.3.5. - Changes in School Schedules The District shall not be obligated to pay for any services hereunder on those days when the schools and classes of the District are closed to ensure the health and safety of pupils, for reason of inclement weather, or for any other lawful reason, provided that the District has notified Contractor by 5:45 A.M. of the day schools are to be closed. Likewise the District will not be obligated to pay anything above the flat bus/day regular home-to-school rates outlined in the proposal forms associated with this Agreement if the District is forced to close one or more schools early due to inclement weather or some emergency, and the Contractor is asked to transport children away from school earlier than usual. I I 2.2.4. Dispatching The Contractor will be responsible for dispatching all regular and extra service buses according to District supplied runs and schedules. 2.2.4.1 - Assigning Appropriate Vehicles to Routes The Contractor will ensure that an appropriate size and type of bus is assigned to each run each day, and that each bus assigned to each route is in compliance with legal and contractually described maintenance requirements. 2.2.4.2 - Driver Assignment to Routes The Contractor will assign all regular routes to the appropriate designated driver (if available) before choosing any other driver to cover a route. The dispatcher will also ensure that all routes are assigned to a driver who possesses all/any relevant endorsements or credentials needed to drive the type of bus assigned to that route (e.g.
manual transmission, or dual air brake), or to transport children on that route . LRSD RFP95-0I4 FOR STUDENT TRANSPORTATION (VERSION 7.0) 212.2.5 Extra Service Transportation In addition to providing daily service along pre-established and planned runs(Regular Routes), the Contractor will be called on from time to time to provide Extra Service for co- cunicular and extra-curricular activities. These trips will fall into one of two categories conflicting and non-conflicting. 2.2.5.I. - Non-Conflicting Trips Contractor shall provide service for all non-conflicting trips requested by the District. Charges for such trips shall be made using the hourly rate specified in the proposal forms (Section IV.) by the Contractor for Non-Conflicting Extra Service. 2.2.5.2. - Conflicting Trips The Contractor shall ensure enough capacity exists to provide transportation service for all conflicting trips requested by the District without jeopardizing regular run service. Furthermore, the Contractor agrees that all charges for such trips shall be made using the hourly rates specified in the proposal forms (Section IV.) by the Contractor for Conflicting Extra Service. 2.2.5.3. - Option To Cancel Trips The District shall have the option to cancel any scheduled trip upon the District's notification to the Contractor at least two hours prior to the time of the first scheduled pupil pickup. The District agrees to pay a S20 penalty charge for trip cancellations in which a two hou
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