Program planning and budgeting tool, FY 1996

Little Rock School District Program Planning and Budgeting Tool ID 1 Name_________________________ REASSESSMENT OF PROCESS AMP ORGANIZATION 1994-95 % ComplelF 94% Scheduled Start Apr 4 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Williams. Glowers. Ingram 2 Analyze, reassess, and revise planning organization and structure 100% Apr 4 '94 Jun 30 '95 Williams,Matthis,Glowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet,Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 85% Jul 15'94 Jun 30 '95 Aug 31 '95 Council,Clowers 2 22211 Jun 1 '94 Apr 28 '95 Aug 31 '95 Williams,Glowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet Page 1 FY96 'JUN 3 0 1995 office Of Desegregation Monitorin 9 Jun 30 '95IO 9 Name_____________________________ Review/revise the mission statement and goals of the District % Complete 100% Ifi PERSONNEL STUDY 100% 11 Define purpose and scope for Personnel Study 100% 12 Design data collection plan for study of Personnel Study 100% 13 Assign responsibilities for study of Personnel Study 100% 14 Collect data from Personnel Study 100% 15 Analyze data from Personnel Study 100% 16 Prepare Personnel Study Report 100% Page 2 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet Aug 1 '94 Aug 1 '94 Aug 22 '94 Aug 29 '94 Sep 2 '94 Sep 30 '94 Oct 24 '94 Nov 15 '94 Aug 22 '94 Aug 29 '94 Aug 29 '94 Sep 29 '94 Oct 21 '94 Oct 24 '94 Nov 14 '94 FY96 Hurley Council,Hurley, Williams Hurley,Gadberry Hurley Hurley Hurley,Gadberry Hurley Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 100% Scheduled Start Nov 14'94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Hurley 15 STANFORD 8 TEST DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4'94 Glowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16'94 Aug 30 '94 Glowers,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16 '94 Glowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Glowers, Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12 '94 Sep 30 '94 Clowers,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3 '94 Oct 14'94 Dunbar Page 3 FY96 Jun 30 '95ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% 25 ARKANSAS MINIMUM PERFORMANCE TEST (AMPT) DATA STUDY 100% 27 Define purpose and scope for AMPT study 100% 28 Design data collection plan for AMPT study of data 100% 29 Assign responsibilites for AMPT data collection 100% 30 Collect data from AMPT 100% 31 Analyze data from AMPT 100% 32 Prepare AMPT Report 100% I Page 4 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Dunbar Aug 1 '94 Oct 31 94 Nov 4'94 Glowers Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 12 '94 Oct 3 '94 Aug 15 '94 Aug 30 '94 Aug 16 '94 Sep 9 '94 Sep 30 '94 Oct 14 '94 FY96 Glowers,Williams,Council Glowers, Penn-Norman Glowers Glowers, Penn-Norman Glowers, Penn-Norman Penn-Norman Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 33 34 35 36 37 38 39 40 Page 5 Name Report data findings from AMPT for merge info needs assessment listing PRE MONITORING REPORTS STUDY Define purpose and scope for PRE Monitoring Reports Study Design data collection plan for PRE Reports Study Assign responsibilites for PRE Monitoring Reports Study Collect data from PRE Monitoring Reports Study Analyze data from PRE Monitoring Reports Study Prepare PRE Monitoring Reports Study Report % Complete 100% Scheduled Start Oct 17 '94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowe rs,Penn-Norman 100% 100% 100% 100% 100% 100% 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers Aug 1 '94 Aug 15'94 Glowers, Williams.Council Aug 16 '94 Aug 30 '94 Glowers Aug 16'94 Aug 16 '94 Glowers Aug 30 '94 Sep 12 '94 Oct 3 '94 Sep 9 '94 Sep 30 '94 Oct 14 '94 FY96 Glowers,Smith Clowers,Smith Smith Jun 30 '95ID 41 Name Report data findings from PRE Monitoring Reports Study tor merge into needs assessment listing % Complete 100% 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRl STUDY 100% 43 Define purpose and scope of SC/HR Survey 100% 44 Design data collection plan for study of SC/HR 100% 45 Assign responsibilities for SC/HR data collection 100% 46 Collect data from SC/HR Survey 100% 47 Analyze data from SC/HR Survey 100% 48 Prepare SC/HR Survey Report 100% Page 6 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Smith Aug 1 '94 Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 26 '94 Oct 17'94 Nov 15 '94 Aug 15 '94 Aug 30 '94 Aug 16 '94 Sep 23 '94 Oct 14 '94 Oct 28 '94 FY96 Clowers Clowers,Williams,Council Clowers,Hobby Clowers Clowers,Hobby,Savage Clowers,Hobby Hobby Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 49 Name________________________________ Report data findings from SC/HR Survey tor merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Clowers,Hobby 5Q CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Sep 1 94 Nov 15 '94 Dec. 14 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Council,Wiiiiams,Matthis,Curricuium Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 57 Name______________________________ Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% Sep 30 '94 Oct 31 '94 MaKhis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% Nov 7 '94 Nov 15'94 Matthis,Curriculum Supervisors 62 Make recommendations for program additions/deletions/modifications 100% Oct 31 '94 Nov 4 '94 Dec 14 '94 Matthis,Curriculum Supervisors sa PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15 '94 Milhollen,Williams,Council,Hurley.Gad berry Page 8 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Name__________________________ Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15'94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley, Armstrong,Eaton, Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12 '94 Sep 23 '94 Milhollen, Armstrong,Eaton,Neal,Hurley,Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 Milhollen, Hurley .Armstrong,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13'94 Oct 31 '94 Milhollen 21 DISTRICTWIDE FACILITIES STUDY 91% Jul 15/94 Nov 23 '94 Aug 31 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15'94 Williams,Milhollen,Council Page 9 FY96 Jun 30 '95ID 73 Name______________________________ Design data collection plan for Districtwide Facilities Study % Complete 100% 74 Assign responsibilities for the Districfwide Facilities Study 100% 75 Collect data for the Districtwide Facilities Study 80% 76 Establish Committee to study Districtwide Facilities 100% 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% 78 Report data findings from Preliminary Facilities Study for merge info needs assessment. 100% 22 DESEGREGATION MONITORING REPORTS AUDIT from PPM 100% 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Page 10 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Milhollen,Eaton Aug 8 '94 Aug 15 '94 Nov 16'94 Oct 24 '94 Nov 21 '94 Aug 1 '94 Aug 1 '94 Aug 15 '94 Oct 21 '94 Nov 16'94 Nov 18 '94 Nov 23 '94 Dec 9 '94 Aug 15 '94 FY96 Milhollen,Eaton Aug 31 '95 Dec 21 '94 Dec 21 '94 Milhollen,Eaton Eaton,Milhollen,Mayo Milhollen,Eaton,Mayo Milhollen, Eaton,Mayo Mavo Mayo, Williams,Council Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 81 Name Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 16 '94 Aug 31 '94 Mayo 83 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 100% Aug 1 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15'94 Mayo, Williams,Council Page 11 FY96 Jun 30 '95ID 89 Name_________________________________ Design data collection plan for the study of the Court Orders Audit % Complete 100% 90 Assign responsibility for data collection of Court Orders Audit 100% 91 Collect data 100% 92 Review with Superintendent's Council and Attorneys 100% 93 Report findings to PRE 100% 94 Request Program Managers merge new obligations with Program Budget Document 100% 2 TOWN HALL MEETINGS 100% 96 Define purpose and scope of Town Hall Meetings 100% Page 12 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo Aug 16'94 Aug 31 '94 Mayo Sep 1 '94 Oct 14 '94 Mayo Oct 14 '94 Oct 24 '94 Mayo Nov 22 '94 Nov 23 '94 Dec 9 '94 Mayo Nov 27 '94 Jul 15 '94 Jul 15'94 Dec 9 '94 Dec 7 '94 Sep 5 '94 FY96 Mayo Williams.Glowers Williams,Glowers,Council,Modeste Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 97 Name Review previous year's data % Complete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Ciowers 98 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Ciowers,Wagner 99 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner, Modeste 100 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15'94 Wagner 101 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Ciowers,Modeste 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15'94 Modeste,Clowers 103 Execute advertisement plan for Town Hall Meeting I 100% Sep 12 '94 Sep 15'94 Wagner,Modeste 104 Conduct Town Hall Meeting I (Terry Elementary) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 Jun 30 '95ID 105 Name_________________________________ Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II tor input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% 112 Execute advertisement plan for Town Hall Meeting IV 100% Page 14 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 15 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner, Penn-Norman Sep 12'94 Sep 22 '94 Wagner,Modeste Sep 15 '94 Oct 31 '94 Williams, Board, Modeste Sep 5 '94 Nov 30 '94 Wagner, Penn-Norman Sep 12 '94 Sep 29 '94 Wagner,Modeste Sep 15 '94 Sep 15'94 Sep 12 '94 Oct 31 '94 Oct 31 '94 Oct 6 '94 FY96 Williams Wagner, Penn-Norman Wagner,Modeste Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams, Board,Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 1594 Oct 31 '94 Wagner.Penn-Norman 115 Execute advertisement plan tor Town Hall Meeting V 100% Sep 12 '94 Oct 13 '94 Wagner.Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board, Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12'94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15'94 Oct 31 '94 Williams,Boa rd,Modeste 120 Gather feedback data from Town Hall Meeting VI into matrix 100% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman Page 15 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 121 Name Execute advertisement plan for Town Hall Meeting VII % Complete 100% Scheduled Start Sep 12 '94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner,Modeste 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% Sep 15'94 Oct 31 '94 Nov 1 '94 Williams, Board,Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% Nov 15 '94 Nov 30 '94 Modeste, Lewis 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Clowe rs,Lewis 126 DISTRICT DIALOGUES 100% Jul 15 '94 Dec 7 '94 Dec 15 '94 Williams.Glowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Clowe rs,Wagner,Modeste Page 16 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 129 Name__________________________ Set locations and schedule for District Dialogues % Complete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10'94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10 '94 Glowers,Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Ciowers.Modeste 133 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 134 Conduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 135 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 136 Execute advertisement plan for District Dialogue II 100% Sep 19'94 Oct 1 '94 Wagner Page 17 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 137 Name Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman 139 Execute advertisement plan for District Dialogue III 100% Sep 18 '94 Oct 14 '94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15'94 Oct 31 '94 Williams 141 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan tor District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15'94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 9 '94 Wagner,Penn-Norman Page 18 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 145 Name Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input into matrix 100% Nov 8 '94 Nov 8 '94 Wagner,Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue VI for merge into matrix 100% Nov 14 '94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15'94 Nov 30 '94 Dec 15 '94 Savage,Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15'94 Savage,Lewis Page 19 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 153 Name Gollect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Gomplete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Glowers, Penn-Norman 154 Gonduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 100% Dec 7 '94 Apr 28 '95 Apr 29 '95 Williams,Glowers 155 Gomplete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Dec 16'94 Glowers, Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14 '94 Dec 21 '94 Glowers,Savage, Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15'94 Dec 15'94 Jan 6 '95 Glowers, Savage,Lewis 158 PROGRAM INVENTORY 100% May 1 '94 Seo 16 '94 Seo 16 '94 Glowers 159 Identity and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13'94 Bassa,Milhollen, Ing ram 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13'94 lngram,Bassa Page 20 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 161 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Complete 100% Scheduled Start Jun 18'94 Scheduled Finish Jun 18 '94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16'94 Clowers.Milhollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Apr 26 '95 Matthis.Ciowers 165 CABINET/COUNCIL PLANNING SESSION 100% Aug 1 '94 Aug 26 '94 Sep 1 '94 Matthis 166 Identify process for goal development/revision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Ciowers 167 Determine date and site for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Ciowers 168 Identity materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Ing ram,Ciowers Page 21 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 169 Name________________________ Develop materials tor work session % Complete 100% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Revised Finish Sep 1 '94 Resource Names Ing ram,Clowers 170 Identify and notify participants for the work session 100% Aug 1 '94 Aug 19 '94 Aug 29 '94 Maith is,Clowers, Ing ram 171 Conduct work session 100% Aug 22 '94 Aug 26 '94 Sep 1 '94 VVilliams,Matthis, Clowers 172 GOAL-SETTING WORK SESSION 100% Aug 22 '94 Seo 6 '94 Seo 6 '94 Matthis.Clowers 173 Identity process for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis, Ing ram,Clowers 174 Identify participants tor the Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 31 '94 Matthis,Clowers, Ingram 175 Identify and collect background materials for participants 100% Aug 22 '94 Aug 26 '94 Sep 2 '94 Matthis,Clowers 176 Determine date and site for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis Page 22 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 177 Name Distribute background materials to the participants % Complete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Revised Finish Sep 2 '94 Resource Names Matth is,Clowers 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 29 '94 Aug 31 '94 Sep 6 '94 Council,Cabinet 179 Identify materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Williams.Clowers 180 Establish date and site for Work Session 100% Sep 1 '94 Sep 6 '94 Williams.Clowers 181 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12 '94 Matth is,Clowers 182 BOARD WORK SESSION 100% Seo 5 '94 Seo 26 '94 Niatthis.Clowers 183 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12'94 Matthis,Clowers 184 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep 15'94 Board,Williams Page 23 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 185 Name Define input requirements at Board work session (for broad-based feedback) % Complete 100% Scheduled Start Sep 5 '94 Scheduled Finish Sep 12'94 Revised Finish Sep 14 '94 Resource Names Board.Williams 186 Review/revise tentative mission statement and goals 100% Sep 15'94 Sep 15'94 Board 187 Review DSeg and NonDSeg Program Inventory 100% Sep 15 '94 Sep 15'94 Board 188 Review identified proportional allocations 100% Sep 15'94 Sep 15'94 Board 189 Establish written priorities 100% Sep 15'94 Sep 15 '94 Board 190 Identify additional extended program evaluation, if needed 100% Sep 15'94 Sep 15 '94 Nov 3 '94 Board 191 Identify strategies for funding shortfalls (Note: date extended to allow community input) 100% Sep 15 '94 Sep 15'94 Nov 23 '94 Board 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% Sep 15'94 Sep 15 '94 Nov 23 '94 Board I Page 24 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 193 Name __________________________ Develop communication strategy for mission statement and goals % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Revised Finish Resource Names Williams,Wagner 194 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 195 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Board,Matthis.Clowers, Wagner 196 BOARD RETREAT WQBK SESSION 100% Dec 8 '94 Apr 26. .'.as Williams.Matthis 197 Determine date and site for Board Retreat 100% Dec 8 '94 Dec 8 '94 Williams,Board 196 Identify agenda items for Board Retreat 100% Dec 8 '94 Dec 15'94 Williams,Board 199 Establish agenda for Board Retreat 100% Dec 16 '94 Dec 20 '94 Williams,Board 200 Identify materials for Board Retreat 100% Dec 20 '94 Jan 6 '95 Williams Page 25 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 201 Name Gather and distribute materials for Board Retreat % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 10 '95 Revised Finish Resource Names______________ Williams,Matth is,Clowers,Milhollen 202 Conduct data analysis work session for Board Reatreat 100% Jan 9 '95 Jan 10 '95 Wiiliams.Councii 203 Conduct Board Retreat 100% Jan 24 '95 Jan 25 '95 Wiliiams,Board 204 Report outcomes of Board Retreat 100% Jan 23 '95 Jan 26 '95 Williams,Boa rd 205 Determine the need for an additional Board Retreat 100% Jan 23 '95 Apr 26 '95 Williams,Council,Board 206 Conduct Board Retreat 100% Feb 1 '95 May 1 '95 Williams,Board 207 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Matthis 208 Develop philosophy and/or objectives for programs and/or program modifications 100% Nov 16 '94 Nov 23 '94 Matthis,Williams,Mayo,Milhollen,Clowers Page 26 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 209 Name Schedule and hold meetings for organizing the process % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 23 '94 Revised Finish Resource Names Matthis, Williams,Mayo,Milholien,Clowers 210 Seek copies of source documents from experts, as needed 100% Nov 16 '94 Dec 2 '94 Matthis, Williams.Mayo.Milholien.Ciowers 211 Examine trends of experts in the designated fields, as needed 100% Dec 5 '94 Jan 6 '95 Matthis, Williams,Mayo,Milholien,Clowers 212 Organize a committee to develop educational specifications 100% Dec 5 '94 Jan 6 '95 Williams,Matthis, Mayo,Milhollen,Clowers 213 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milholien,Clowers 214 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% Dec 5 '94 Jan 6 '95 Matthis, Williams,Mayo,Milholien,Clowers 215 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matthis, Williams,Mayo,Milhollen,Clowers 216 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matthis,Wllliams,Mayo,Milholien,Clowers Page 27 FY96 Jun 30 '95ID 217 Name Review program and/or program modifications with Council (i.e., Business Cases) % Complete 100% 218 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% 220 Review of Outsourcing 100% 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% 222 Submit Business Case for program and/or program modifications to Board of Directors 100% 223 First review of Business Cases by Board 100% 224 Conduct second program review-revisif-reevaluate 100% Page 28 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jan 9 '95 Scheduled Finish Jan 13'95 Revised Finish Jan 27 '95 Resource Names___________________ Williams,Matthis,Mayo,Milhollen,Glowers Nov 16 '94 Nov 16 '94 Aug 1 '94 Jan 23 '95 Jan 23 '95 Jan 24 '95 Feb 13'95 Jan 31 '95 Jan 17'95 Jun 30 '95 Feb 28 '95 Jan 24 '95 Feb 9 '95 Feb 17'95 FY96 Mar 1 '95 Feb 8 '95 Matthis,Curriculum Supervisors Williams,Council Williams, Milhollen,Mayo Matthis, Williams.Mavo.Milhollen.Glowers Matthis,Williams,Mayo.Milhollen.Clowers Matthis,Williams,Mayo,Milhollen,Glowers Matthis,Williams,Mayo,Milhollen,GlowersLittle Rock School District Program Planning and Budgeting Tool ID 225 Name Decide to add, implement, modify, or delete programs % Complete 100% Scheduled Start Feb 20 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Matthis,Williams,Mayo,Milhollen,Ciowers 226 BUDGETING 69% Nov 21 '94 Aug 25 '95 Milhollen.Gadberry. Hurley 227 Develop budget preparation training material 100% Nov 21 '94 Nov 28 '94 Milhollen 228 Issue instructions for budget preparation at all levels 100% Nov 28 '94 Nov 30 '94 Milhollen 229 Conduct budget preparation training sessions 100% Dec 1 '94 Dec 9 '94 Milhollen 230 Prepare initial financial forecasts for coming year 100% Dec 1 '94 Dec 31 '94 Milhollen 231 Budget managers submit 95-96 budget requests 100% Dec 12 '94 Jan 6 '95 Jan 13 '95 Milhollen 232 Begin budget development 100% Jan 7 '95 Mar 8 '95 Milhollen Page 29 FY96 Jun 30 '95ID 233 Name__________________________ Prepare current year budget revisions % Complete 100% 234 Year to date revenue expenditure analysis 100% 235 Revise financial forecast for coming year 100% 236 Submit proposed budget to Board 100% 237 Conduct Board Work Sessions on proposed budget 100% 238 Revise proposed budget, as needed 100% 239 Staffing 82% 240 First review of changes in course offerings by Board 100% Page 30 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Revised Finish Resource Names Milhollen Jan 9 '95 Jan 31 '95 Milhollen Feb 24 '95 Mar 3 '95 Milhollen Mar 9 '95 Mar 9 '95 Milhollen Mar 10 '95 Mar 20 '95 Jan 26 '95 Jan 26 '95 Mar 17'95 May 10'95 Aug 1 '95 Jan 26 '95 Feb 9 '95 FY96 Board,Williams Milhollen Hurley Board,Williams,Matthis Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 241 Name Approval of course offerings by Board contingent upon adoption of business case % Complete 100% Scheduled Start Feb 9 '95 Scheduled Finish Feb 9 '95 Revised Finish Resource Names Boa rd, Williams,Matthis 242 Meeting with counselors and principals to review course offerings for 1995-96 100% Jan 30 '95 Feb 15'95 Matthis,Elston 243 Print course selection sheets 100% Jan 30 '95 Feb 15'95 Matthis 244 Counselors meet with students and complete course selection sheets 100% Feb 16 '95 Mar 10 '95 Principals,Counselors 245 Registrars tally course selections 100% Mar 13 '95 Mar 31 '95 Principals,Registrars 246 Identify elementary enrollment (tentative) for 1995-96 100% Apr 3 '95 Apr 21 '95 Gadberry, Hurley,Mayo 247 Review course tallies for secondary. Note possible cuts based on courses requested. 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents Page 31 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 249 Name Verification of need, based on manpower report and by program (program managers and principals) % Complete 100% Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names_____________________ Gadberry, Hurley,Assistant Superintendents 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley 251 Identify teachers for Reduction in Force (RIF), if needed 100% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 252 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 100% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 253 Recall from RIF, if needed 20% Jun 1 '95 Aug 1 '95 Gadberry,Hurley 254 Notify classified personnel of staff reduction 40% May 3 '95 Jul 15'95 Gadberry,Hurley 255 Prepare tentative budget 100% May 11 '95 May 11 '95 May 25 '95 Milhollen 256 Board review of tentative budget 100% May 25 '95 May 25 '95 Board, Williams,Milhollen Page 32 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 257 Name Conduct Board Work Session on tentative budget % Complete 100% Scheduled Start Jun 1 '95 Scheduled Finish Jun 7 '95 Revised Finish Resource Names Williams,Board 258 Recall from RIF, if needed 15% Jun 1 '95 Jul 15'95 Gadberty.Hurley 259 Account reconciliation and Purchase Order (PO) clean-up 50% Jun 16 '95 Jul 14 '95 Milhollen,Neal 260 261 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% 262 Compute ending fund balance 0% 263 Administrative review of final budget 0% 264 Submit final budget to Board 0% Jun 16 '95 Jul 14 '95 Milhollen Jul 3 '95 Jul 20 '95 VVilliams,Smith, Milhollen Jul 21 '95 Jul 21 '95 Milhollen Jul 21 '95 Jul 24 '95 Jul 27 '95 Jul 24 '95 VVilliams,Council Williams Page 33 FY96 Jun 30 '95ID 265 Name Board review and adoption of 95-96 final budget % Complete 0% 266 Submit 95-96 final Budget to Court/Parties 0% 267 Submit 95-96 final budget to State 0% 268 MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS IIST QUARTER: 2ND QUABIEB: 3RD QUARTER: 4TH QUARTER) 87% 269 Obtain/Examine feedback from survey on the program budget document process 100% 270 Program budget document diskettes are returned to PRE for summer housing 100% 271 PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) 100% 272 Revise written program budget document Instructions, as needed 100% Page 34 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jul 27 '95 Scheduled Finish Jul 27 '95 Revised Finish Resource Names Board Aug 4 '95 Aug 22 '95 Williams Aug 25 '95 Aug 25 '95 Board,Milhollen Jun 1 '94 Jun 1 '94 Jun 9 '94 Jul 25 '94 Aug 8 '94 Aug 17 '95 Jul 31 '94 Jul 29 '94 Aug 31 '94 Aug 19 '94 FY96 Clowers Bassa Aug 12 '94 Sep 7 '94 Sep 9 '94 Principals,Program Managers,Lewis PRE Clerical Clowers Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 273 Name PRE dispenses program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 18 '94 Scheduled Finish Sep 2 '94 Revised Finish Resource Names PRE Clerical 274 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% Jul 25 '94 Aug 30 '94 Sep 8 '94 Clowers 275 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 100% Aug 31 '94 Sep 30 '94 Clowers 276 Disseminate written program budget document instructions to principals and program managers 100% Aug 31 '94 Sep 30 '94 Clowers 222 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Aug 8 '94 Nov 21 '94 Clowers 278 Advise program managers and principals on program budget document, if problems in data entry 100% Aug 8 '94 Nov 4 '94 Ass't Supts,Clowers,PRE Clerical 279 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's 100% Aug 8 '94 Oct 14 '94 Primary Leaders 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% Sep 19 '94 Sep 23 '94 Clowers Page 35 FY96 Jun 30 '95ID 281 Name Plan training sessions on the Program Budget Document and WordPerfect % Gomplete 100% 282 Gonduct training sessions on the Program Budget Document and WordPerfect 100% 283 DSeg and NonDSeg diskettes returned to PRE 100% 284 PRE performs check-in procedures and data clean-up on diskettes 100% 285 PRE generates hard copies of diskettes 100% 286 PRE develops relative narrative and the Gontroller provides financial info for the Program Budget Document Reports 100% 287 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 100% 288 PRE disseminates drafts of reports to selected resource people 100% Page 36 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 7 '94 Scheduled Finish Sep 23 '94 Revised Finish Resource Names Glowers Sep 26 '94 Sep 30 '94 Glowers Oct 14 '94 Oct 14 '94 Nov 4 '94 Principals,Program Managers,Glowers Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Glerical,Glowers Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Glerical,Glowers Oct 28 '94 Oct 31 '94 Nov 7 '94 Nov 4 '94 Nov 4 '94 Nov 7 '94 FY96 Nov 11 '94 Nov 11 '94 Nov 11 '94 PRE Glerical,Milhollen,Glowers PRE Glerical,Glowers Glowers Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 289 Name______ Revise drafts % Complete 100% Scheduled Start Nov 8 '94 Scheduled Finish Nov 8 '94 Revised Finish Nov 14 '94 Resource Names PRE Clerical,Ciowers 290 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% Nov 9 '94 Nov 11 '94 Nov 14 '94 PRE Clerical,Milhollen,Glowers 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% Nov 11 '94 Nov 14 '94 Williams,Ciowers 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% Nov 18'94 Nov 18'94 Attorney 293 Return diskettes and paper copies to managers and principals 100% Nov 21 '94 Nov 21 '94 PRE Clerical 294 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Nov 14 '94 Feb 20 '95 Feb 24 '95 Ciowers 295 Advise program managers and principals on Program Budget Document, if data entry problems 100% Nov 14 '94 Jan 13 '95 Jan 27 '95 Ass't Supts,Lewis 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% Nov 14 '94 Jan 13 '95 Primary Leaders Page 37 FY96 Jun 30 '95r Little Rock School District Program Planning and Budgeting Tool ID 297 298 299 300 301 302 303 304 Page 38 Name Plan training sessions on the Program Budget Document and WordPerfect Disseminate "reminder" instructions for completing the PBD to principals and program managers Conduct training sessions for principals, program managers, and clerical staff Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) PRE combines all revised info for 2nd Quarter Program Budget Document Reports % Complete 100% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Revised Finish Nov 30 '94 Resource Names Clowers 100% 100% 100% 100% 100% 100% 100% Dec 5 '94 Dec 9 '94 Jan 4 '95 Clowers,Lewis Dec 12 '94 Dec 16'94 Matth is,Clowers Jan 13'95 Jan 13'95 Principals,Program Managers,Lewis Jan 13'95 Jan 13'95 Jan 27 '95 Jan 30 '95 Jan 27 '95 Jan 27 '95 Feb 3 '95 Feb 3 '95 FY96 PRE Clerical,Clowers PRE Clerical.Clowers PRE Clerical,Milhollen,Clowers PRE Clerical,Clowers Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 305 Name PRE disseminates drafts of reports to selected resource people and attorney % Complete 100% Scheduled Start Feb 6 '95 Scheduled Finish Feb 6 '95 Revised Finish Feb 14 '95 Resource Names Clowers 306 Revise drafts 100% Feb 7 '95 Feb 7 '95 Feb 17'95 PRE Clerical,Clowers 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% Feb 8 '95 Feb 10'95 Feb 20 '95 PRE Clerical,Milholien,Clowers 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% Feb 10'95 Feb 13'95 Williams.Clowers 309 Submit 2nd Quarter Program Budget Document Report to Court 100% Feb 17'95 Feb 17'95 Feb 24 '95 Attorney 310 Return diskettes and paper copies to principals and program managers 100% Feb 20 '95 Feb 20 '95 Feb 24 '95 PRE Clerical an 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Feb 14 '95 May 22 '95 Clowers 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% Feb 14'95 Apr 14 '95 Ass't Supts,Lewis Page 39 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 313 Name Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's % Complete 100% Scheduled Start Feb 14 '95 Scheduled Finish Apr 14 '95 Revised Finish Resource Names Primary Leaders 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% Mar 7 '95 Mar 10'95 Glowers 315 Diskettes due back to PRE 100% Apr 14 '95 Apr 14 '95 Principals,Program Managers 316 PRE performs check-in procedures and data clean-up on diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Glowers 317 PRE generates hard copies of diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 100% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Glowers 319 PRE combines all revised info for 3rd Quarter Program Budget Document Reports 100% Apr 28 '95 May 5 '95 PRE Clerical,Glowers 320 PRE disseminates drafts of reports to selected resource people 100% May 8 '95 May 8 '95 Glowers Page 40 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 321 Name______ Revise drafts % Complete 100% Scheduled Start May 9 '95 Scheduled Finish May 9 '95 Revised Finish Resource Names PRE Clerical,Ciowers 322 Prepare tor publication of 3rd Quarter Program Budget Document Reports 100% May 10'95 May 12'95 PRE Clerical,Milhollen,Ciowers 323 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney tor review/revision, if revisions needed 100% May 15'95 May 18'95 Williams,Clowers 324 Submit 3rd Quarter Program Budget Document Reports to Court 100% May 19 '95 May 19'95 Attorney,Clowers 325 Return diskettes and paper copies to principals and program managers 100% May 22 '95 May 22 '95 PRE Clerical 326 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 15% May 9 '95 Aug 17 '95 Ciowers 327 Advise program managers and principals on Program Budget Document 25% May 15'95 Jul 14 '95 Ass't Supts,Ciowers,PRE Clerical 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders Page 41 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 329 Name Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 100% Scheduled Start May 9 '95 Scheduled Finish May 15'95 Revised Finish Resource Names Clowers 330 Principals submit School Operations Diskettes to Ass't Supts 100% Jun 9 '95 Jun 16 '95 Principals,Ass't Supts 331 Programs' diskettes due back to PRE 0% Jul 14'95 Jul 14 '95 Program Managers 332 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical.Clowers 333 PRE generates hard copies of diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical.Clowers 334 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical.Milhollen.Clowers 335 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical.Clowers 336 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Clowers Page 42 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 337 Name Revise drafts % Complete 0% Scheduled Start Aug 8 '95 Scheduled Finish Aug 8 '95 Revised Finish Resource Names PRE Clerical,Clowers 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% Aug 9 '95 Aug 11 '95 PRE Clerical,Milholien,Ciowers 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14'95 Williams,Clowers 340 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 341 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14 '95 PRE Clerical 342 100% May 27 '94 Jan 13 '95 Dec 14 '94 Matthis.Clowers 343 Review Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers 344 Review Non-Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams, Matth is, Mayo,Milhollen, Clowers Page 43 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 345 Name Begin program evaluation instrument and process % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Council 346 Distribute program evaluation instruments and process 100% Jun 1 '94 Aug 31 '94 Clowers 347 Identify extended evaluation targets, if needed 100% Sep 6 '94 Jan 13'95 Nov 21 '94 Matthis,Clowers,Williams,Mayo,Milhollen 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% Aug 8 '94 Aug 31 '94 Clowers 349 Develop process for council/cabinet review of program evaluations 100% May 27 '94 Aug 8 '94 Aug 24 '94 Clowers,Council 350 Program evaluations due from secondary or primary leaders 100% Oct 14 '94 Oct 14 '94 Nov 11 '94 Matthis,Clowers,Williams,Milhollen,Mayo 351 Notify appropriate staff to prepare Extended Program Evaluations 100% Nov 7 '94 Dec 7 '94 Clowers,Council 352 Use extended program evaluations to identify program additions, modifications, deletions 100% Oct 17'94 Nov 30 '94 Dec 19 '94 Matthis,Clowers,Williams,Mayo,Milhollen Page 44 FY96 Jun 30 '95 JLittle Rock School District Program Planning and Budgeting Tool ID 353 Name Notify appropriate staff to prepare Business Cases based on results of extended program evaluations % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Nov 30 '94 Revised Finish Dec 21 '94 Resource Names Matthis.Ciowers, Williams,Mayo,Milhollen 354 100% Feb 1 '95 May 1 '95 Williatns 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% Feb 1 '95 Feb 28 '95 Williams,Modeste, Vann 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 100% May 1 '95 Vann.Modeste, Williams 357 Execute advertisement plan for district feedback. Session I 100% Feb 15'95 Apr 28 '95 Vann,Modeste 358 Conduct District Feedback, Session l(Principals) 100% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for district feedback. Session II 100% Mar 1 '95 May 1 '95 Vann,Modeste 360 Conduct District Feedback, Session II (Teachers) 100% Mar 1 '95 May 1 '95 May 2 '95 Williams Page 45 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 361 Name Execute advertisement plan. Session III % Complete 100% Scheduled Start Mar 15 '95 Scheduled Finish May 1 '95 Revised Finish Resource Names Vann,Modeste 362 Conduct District Feedback, Session III (Ass't Principals) 100% Mar 1 '95 May 1 '95 May 8 '95 Williams 363 Execute advertisement plan for district feedback. Session IV 100% Mar 1 '95 Apr 20 '95 Vann,Modeste 364 Conduct District Feedback, Session IV (Transportation) 100% Mar 1 '95 May 1 '95 Williams 365 Execute advertisement plan for district feedback. Session V 100% Mar 1 '95 May 1 '95 Vann,Modeste 366 Conduct District Feedback Session V (Administrative and Non-Certified) 100% Mar 1 '95 May 1 '95 Williams 367 Execute advertisement plan for Town Hall feedback. Session I 100% Feb 15'95 Mar 15'95 Vann,Modeste 368 Conduct Town Hall Feedback, Session I (Fulbright) 100% Mar 1 '95 May 1 '95 Williams Page 46 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 369 Name Execute advertisement plan for Town Hall feedback. Session II % Complete 100% Scheduled Start Mar 15'95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Vann,Modeste 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% Mar 1 '95 Apr 28 '95 Williams 371 Execute advertisement plan for Town Hall feedback. Session III 100% Mar 1 '95 Apr 24 '95 Vann,Modeste 372 Conduct Town Hall Feedback, Session III (University Park Leisure Center) 100% Mar 1 '95 Apr 24 '95 Williams 373 Execute advertisement plan for Town Hall feedback. Session IV 100% Mar 1 '95 May 1 '95 Vann,Modeste 374 Conduct Town Hall Feedback, Session IV (Pulaski Heights) 100% Mar 1 '95 Apr 28 '95 May 10'95 Williams 375 Execute advertisement tor Town Hall feedback. Session V 100% Mar 1 '95 May 1 '95 Vann,Modeste 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 100% Mar 1 '95 May 1 '95 Williams Page 47 FY96 Jun 30 '95ID Name SUBMIT MONTHLY MANAGEMENT SEEQflT (MANAGEMENT TOOL! TO COURT % Complete afiSi 378 Submit July's monthly management report to Court 100% 379 Submit August's monthly management report to Court 100% 380 Submit September's monthly management report to Court 100% 381 Submit October's monthly management report to Court 100% 382 Submit November's monthly management report to Court 100% 383 Submit December's monthly management report to Court 100% 384 Submit January's monthly management report to Court 100% Page 48 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jul 29 '94 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Clowers Jul 29 '94 Jul 29 '94 Clowers Aug 31 '94 Aug 31 '94 Clowers Sep 30 '94 Oct 31 '94 Nov 30 '94 Dec 30 '94 Jan 31 '95 Oct 3 '94 Clowers Oct 31 '94 Nov 30 '94 Dec 30 '94 Jan 31 '95 FY96 Clowers Clowers Clowers Clowers Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 385 Name Submit February's monthly management report to Court % Complete 100% Scheduled Start Feb 28 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Ciowers 386 Submit March's monthly management report to Court 100% Mar 31 '95 Mar 31 '95 Ciowers 387 Submit April's monthly management report to Court 100% Apr 28 '95 Apr 28 '95 Ciowers 388 Submit May's monthly management report to Court 100% May 31 '95 May 31 '95 Ciowers 389 Submit June's monthly management report to Court 100% Jun 30 '95 Jun 30 '95 Ciowers 390 Submit July's monthly management report to Court 0% Jul 31 '95 Jul 31 '95 Ciowers 391 Submit August's monthly management report to Court 0% Aug 31 '95 Aug 31 '95 Ciowers 392 TASKS FOR SCHOOL CLOSINGS 99% Jul 1 '94 Jun 30 '95 Aug 31 95 Williams Page 49 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 393 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 90% Scheduled Start Jun 26 '94 Scheduled Finish Jun 26 '95 Revised Finish Aug 31 '95 Resource Names Williams 394 TASKS FOR COURT FILINGS 90% Jun 1 '94 May 31 '95 Aug 31'95 Williams 395 REGISTRATION AND RECRUITMENT TASKS 100% May 2 '94 Jan 30 '95 Mavo 396 100% May 2 '94 May 31 '94 Waaner.Mavo 397 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 398 Set locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo 399 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration 100% May 17'94 May 31 '94 Mayo 400 Present dates to Superintendent's Council for review 100% May 17'94 May 31 '94 Mayo Page 50 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 401 Name PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15 '94 Revised Finish Resource Names Wagner 402 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15'94 Wagner 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 404 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 100% Aug 15 '94 Dec 21 '94 Mavo 405 Review the Plan as it relates to student assignment and racial balance 100% Aug 15'94 Aug 30 '94 Mayo 406 Review racial balances in each school 100% Sep 15'94 Oct 28 '94 Mayo 407 Collect private school directories 100% Nov 1 '94 Dec 9 '94 Wagner 408 Collect data on number of students not attending attendance zone school 100% Oct 17'94 Dec 21 '94 Mayo Page 51 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 409 Name_________________________________ Begin entering private school students into the computer % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Dec 21 '94 Revised Finish Resource Names Mayo 410 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 100% Nov 1 '94 Dec 21 '94 Mayo 411 EBEEABE AWARENESS MATERIALS FOR REGISTRATION 100% Seo 15 '94 Jan 30 '95 Wagner 412 Revise Student Assignment Handbook for schools 100% Nov 15 '94 Dec 20 '94 Weidower 413 Schedule date for inservice for registrars and notify them 100% Nov 15'94 Dec 20 '94 Weidower 414 Revise registration brochure 100% Sep 15 '94 Nov 1 '94 Wagner 415 Revise Incentive School brochures, if appropriate 100% Sep 15'94 Nov 15 '94 Wagner 416 Prepare PSA's 100% Nov 1 '94 Nov 30 '94 Wagner Page 52 FY96 Jun 30 '95Little Rock School District Program Planning and Budgeting Tool ID 417 Name__________________ Prepare posters and flyer(s) % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 30 '94 Revised Finish Dec 23 '94 Resource Names Teague 418 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% Nov 1 '94 Jan 30 '95 Rather 419 Plan and schedule "kick-off event for registration 100% Nov 1 '94 Dec 20 '94 Rather 420 Send reminder memorandum to all district administrators, Parties in the case. MRC, and ODM of dates for registration including who can register, and how they can register 100% Jan 2 '95 Jan 15 '95 Mayo Page 53 FY96 Jun 30 '95 2nd Quarter ID 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994-95 % CompI Apr | May | Jun 94% 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | Sep 4th Quarter Oct I Nov I Dee 2 Analyze, reassess, and revise planning organization and structure 100% 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% 4 Initial circulation of 1994-95 Management Tool 100% I 5 Evaluate tasking of 1994-95 Management Tool weekly 85% S 99% 7 Identify data to measure needs of district for FY 95-96 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 1 2nd Quarter 3rd Quarter ID 8 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report % CompI 100% Apr I May | Jun ~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 9 Review/revise the mission statement and goals of the District 100% 100% 11 Define purpose and scope for Personnel Study 100% 12 Design data collection plan for study of Personnel Study 100% 13 Assign responsibilities for study of Personnel Study 100% I 14 Collect data from Personnel Study 100% 15 Analyze data from Personnel Study 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 2T ID 16 Name Prepare Personnel Study Report % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 17 Report data findings from Personnel Study for merge into needs assessment listing 100% la STANFORD 8 TEST DATA STUDY 100% 19 Define purpose and scope for Stanford 8 Test data study 100% 20 Design data collection plan for study of Stanford 8 Test 100% 21 Assign responsibilities for study of Stanford 8 Test data 100% I 22 Collect data from Stanford 8 Test 100% 23 Project: FY96 Date: 4/28/95 Analyze data from Stanford 8 Test Critical 100% Noncritical Progress h Milestone Summary Rolled Up Q Page 3 ID 24 Name Prepare Stanford 8 Test Report % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec~ Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 25 27 28 29 30 31 Report data findings from Stanford 8 for merge into needs assessment listing ARKANSAS MINIMUM PERFORMANCE TEST (AMPT) DATA STUDY Define purpose and scope for AMPT study Design data collection plan for AMPT study of data Assign responsibilites for AMPT data collection Collect data from AMPT Analyze data from AMPT 100% 100% 100% 100% 100% 100% 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page 4ID 32 Name Prepare AMPT Report % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 33 Report data findings from AMPT for merge into needs assessment listing 100% 24 PRE MONITORING REPORTS STUDY 100% 35 Define purpose and scope for PRE Monitoring Reports Study 100% 36 Design data collection plan for PRE Reports Study 100% 37 Assign responsibilites for PRE Monitoring Reports Study 100% I 38 Collect data from PRE Monitoring Reports Study 100% 39 Analyze data from PRE Monitoring Reports Study 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone H Summary Rolled Up Page 5 ID 40 Name Prepare PRE Monitoring Reports Study Report % CompI 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Oct | Nov | D^~Jan | Feb | Mar | May | Jun 3rd Quarter Jul I Aug I Sep 4fh Quarter Oct I Nov I Dec 41 42 43 44 45 46 47 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY Define purpose and scope of SC/HR Survey Design data collection plan for study of SC/HR Assign responsibilities for SC/HR data collection Collect data from SC/HR Survey Analyze data from SC/HR Survey 100% 100% 100% 100% 100% 100% 100% i Project: FY96 Date: 4/28/95 Critical Noncritical Progress B Milestone | Summary Rolled Up Q Page 6 JID 48 Name Prepare SC/HR Survey Report % CompI 100% 2nd Quarter Apr I May | Jun f 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 49 Report data findings from SC/HR Survey for merge into needs assessment 100% 5Q CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% 51 Define purpose and scope of Curriculum Audit/Standards 100% 52 Design plans for data collection for Curriculum Audit/Standards 100% 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% 54 Collect data for Curriculum Audit/Standards 100% 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Project: FY96 Date: 4/28/95 Critical Noncritical ^Z/Z//////////^ Progress Milestone | Summary Rolled Up Q Page 7ID 56 Name Organize and label Curriculum Audit/Standards data--findings of Monitoring and Status Reports, Curriculum Objectives, Achievement % CompI 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter ^r j May I Jun Jul | Aug | Oct I Nov | ~an | Feb | Mar ~A^r | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 57 Relate/assess the data results back to the Curriculum Audit/Standards findings 100% 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% 59 Identify factors that facilitated attainment of curriculum/standards goals 100% 60 Identify obstacles that prevented curriculum/standards goal attainment 100% 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% 62 ej Make recommendations for program additions/deletions/modifications 100% I PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page 8ID 64 Name Define purpose and scope of Proportional Allocation Formulas % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 65 Review/revise data collection plan for Proportional Allocation Formulas 100% I 66 Assign responsibilities for Proportional Allocation Formulas 100% I 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 100% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% 21 DISTRICTWIDE FACILITIES STUDY 91% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page 9ID 72 Name Define purpose and scope of Districtwide Facilities Study % CompI 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter ~ 1 May I Jun Jul | Aug [ Sep^ Oct | Nov | D^^n | Feb | Mar ~Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 73 Design data collection plan for Districfwide Facilities Study 100% 74 Assign responsibilities for the Districtwide Facilities Study 100% 75 77 78 23 Collect data for the Districtwide Facilities Study Establish Committee to study Districtwide Facilities Prepare status report for the Districfwide Facilities Study (preliminary study for needs assessment) Report data findings from Preliminary Facilities Study for merge into needs assessment. DESEGREGATION MONITORING REPORTS AUDIT from PPM Project: FY96 Date: 4/28/95 Critical 80% 100% 100% 100% 100% Noncritical Progress Milestone I I Summary Rolled Up Page 10ID 80 Name Define purpose and scope of Desegregation Monitoring Reports Audit % CompI 100% T 2nd Quarter 3rd Quarter Apr I May | Jun Jul | Aug | Sep 4th Quarter Oct I Nov [ Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 81 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% 83 Collect data 100% 84 Review with Superintendent's Council and Attorneys 100% 85 Report Findings to PRE 100% 86 Request Program Managers merge new obligations with Program Budget Document 100% az COURT ORDERS AUDIT Project: FY96 Date: 4/28/95 Critical 100% Noncritical Progress H Milestone Summary Rolled Up Page 11ID 88 Name Define purpose and scope of Court Orders Audit % CompI 100% 89 Design data collection plan for the study of the Court Orders Audit 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd ------1------1----------------------,______22:____________________________lot viuarter ^zna Quarter Apr I May I Jun Jul | Aug [ SeV Oct | Nov | D^~an | Feb | Mar 'Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 90 Assign responsibility for data collection of Court Orders Audit 100% 91 Collect data 100% 92 Review with Superintendent's Council and Attorneys 100% 93 Report findings to PRE 100% 94 Request Program Managers merge new obligations with Program Budget Document 100% 25 TOWN HALL MEETINGS 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone H .. Page 12 Summary Rolled Up QID 96 Name Define purpose and scope of Town Hall Meetings % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 97 Review previous year's data 100% 98 Review/revise data collection plan for Town Hall Meetings 100% I 99 Set locations and schedule for Town Hall Meetings 100% I 100 Develop advertisement plan and schedule for Town Hall Meetings 100% 101 Prepare Town Hall Meetings' sample agenda 100% 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% 103 Execute advertisement plan for Town Hall Meeting I 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone Summary Rolled Up Page 13ID 104 Name Conduct Town Hall Meeting I (Terry Elementary) % CompI 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter -------1--------1-----------------1_____p---------------- ------------------------uunriei ^nu uuaner Apr I May I Jun Jul | Aug | Oct I Nov | ~j^n | Feb | Mar ~Apr | May | Jun 2nd Quarter 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 105 Gather feedback data from Town Hall Meeting I for input into matrix 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Page 14 -1ID 112 Name Execute advertisement plan for Town Hall Meeting IV % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~0c( | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 113 Conduct Town Hall Meeting IV (Fulbright Elementary) 100% 114 Gather feedback data from Town Hall Meeting IV into matrix 100% 115 Execute advertisement plan for Town Hall Meeting V 100% 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% 118 Execute advertisement plan for Town Hall Meeting VI 100% 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 15ID 120 Name Gather feedback data from Town Hall Meeting VI into matrix % CompI 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun _Jul | Aug | Sep ~Oct | Nov | Jan | Feb | Mar Apr | May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 121 Execute advertisement plan for Town Hall Meeting VII 100% 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% 125 Merge findings of Town Hall Meeting Report, 1994-95, info needs assessment listing 100% 126 127 Project: FY96 Date: 4/28/95 DISTRICT DIALOGUES Define purpose and scope of District Dialogues Critical 100% 100% Noncritical Progress h Milestone | Summary Rolled Up Page 16ID 128 Name Review/revise data collection plan for District Dialogues % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 129 Set locations and schedule for District Dialogues 100% I 130 Develop advertisement plan and schedule for District Dialogues 100% 131 Prepare District Dialogues sample agenda 100% 132 Review/Revise data collection tool (matrix) for District Dialogues 100% 133 Execute advertisement plan for District Dialogue I 100% 134 Conduct District Dialogue I (principals. Franklin Elementary) 100% 135 Gather feedback data from District Dialogue I for input into matrix 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone H Summary Rolled Up Q Page 17ID 136 Name Execute advertisement plan for District Dialogue II % CompI 100% 137 Conduct District Dialogue II (Transportation) 100% 138 Gather feedback data from District Dialogue II for input into matrix 100% 139 Execute advertisement plan for District Dialogue III 100% 140 Conduct District Dialogue III (Administration) 100% 141 Gather feedback data from District Dialogue III for merge into matrix 100% 142 Execute advertisement plan for District Dialogue IV 100% 143 Conduct District Dialogue IV (Classified) 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter ---------1-----------1----------------------,______,__________- *****________lot uuqHci________4na uuaner I May | Jun Jul | AugTs^ Oct | NovToir^n | Feb | Mar Apr | May | Jun 3rd Quarter 4th Quarter Jul I Aug I Oct I Nov | Dec Project. FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 18 |4r ID 144 Name Gather feedback data from District Dialogue IV for input into matrix % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 145 Execute advertisement plan for District Dialogue V 100% I 146 Conduct District Dialogue V (Teachers) 100% I 147 Gather feedback from District Dialogue V for input into matrix 100% I 148 Execute advertisement plan for District Dialogue VI 100% 149 Conduct District Dialogue VI (Assistant Principals) 100% I 150 Gather feedback data from District Dialogue VI for merge info matrix 100% I 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Rolled Up Q Page 19ID 152 Name Merge findings of District Dialogue Report, 1994-95, into needs assessment listing % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec I 1st Quarter Jan I Feb [ Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 153 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 100% 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 100% 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% I 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% I 157 Finalize and publish Needs Assessment Report, 1994-95 100% I 15a PROGRAM INVENTORY 100% 159 Identify and revise DSeg and NonDSeg Programs 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 20ID 160 Name Review and adjust primary and secondary leaders for DSeg and NonDSeg programs T % CompI 100% 2nd Quarter Apr I May | Jun I 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter 2nd Quarter Jan I Feb | Mar ~Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 161 Finalize listing/leaders of DSeg and NonDSeg Programs 100% 162 Generate a Program Inventory Report for 1994-95 100% 163 Review/revise Program Inventory following submisssion of budget to ADE 100% 164 PLANNING AND BUDGET GOALS 100% I 165 CABINET/CQUNCIL PLANNING SESSION 100% 166 Identify process for goal development/revision 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 212nd Quarter ID 167 168 169 170 171 122 173 174 Name Determine date and site for work session Identify materials for work session Develop materials for work session Identify and notify participants for the work session Conduct work session GOAL-SETTING WORK SESSION Identify process for Goal-Setting Work Session Identify participants for the Goal-Setting Work Session 3rd Quarter Project: FY96 Date: 4/28/95 Critical % CompI 100% 100% 100% 100% 100% 100% 100% 100% Noncritical 4th Quarter 1st Quarter 2nd Quarter Apr I May | _Jul | Aug | Sep ~o5 | Nov | Dec Jan | Feb | Mar Apr | May | Jun Progress Milestone 3rd Quarter 4th Quarter Jul I Aug I SeF Oct | Nov | Dec I I I Summary Rolled Up Q Page 22ID 175 Name Identity and collect background materials for participants % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 176 Determine date and site for Goal-Setting Work Session 100% I 177 Distribute background materials to the participants 100% I 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% I 179 Identify materials for Board Work Session 100% I 180 Establish date and site for Work Session 100% I 181 Prepare materials for Board Work Session 100% I 182 BOARD WORK SESSION Project: FY96 Date: 4/28/95 Critical 100% Noncritical Progress h Milestone 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar Summary Rolled Up Q Page 23 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 183 Name Distribute background materials to Board members % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 184 Review of preliminary list of issues for needs assessment by Board 100% 185 Define input requirements at Board work session (for broad-based feedback) 100% 186 Review/revise tentative mission statement and goals 100% I 187 Review DSeg and NonDSeg Program Inventory 100% I 188 Review identified proportional allocations 100% I 189 Establish written priorities 100% I 190 Identify additional extended program evaluation, if needed 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone H Summary Rolled Up Q Page 24ID 191 Name Identify strategies for funding shortfalls (Note: date extended to allow community input) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% I 193 Develop communication strategy for mission statement and goals 100% I 194 Distribute mission statement and goals 100% I 195 196 197 198 Distribute list of priorities BOARD RETREAT WORK SESSION Determine date and site for Board Retreat Identify agenda items for Board Retreat 100% 100% 100% 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone 4th Quarter Oct I Nov I Dec I Page 25 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec Summary Rolled Up 2nd Quarter ID 199 200 201 202 203 204 205 206 Name Establish agenda for Board Retreat Identify materials for Board Retreat Gather and distribute materials for Board Retreat Conduct data analysis work session for Board Reatreat Conduct Board Retreat Report outcomes of Board Retreat Determine the need for an additional Board Retreat Conduct Board Retreat Project: FY96 Date: 4/28/95 Critical 3rd Quarter % CompI 100% 100% 100% 100% 100% 100% 100% 100% Noncritical 4th Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec Progress h Milestone Page 26 1st Quarter 2nd Quarter I Jan I Feb | Mar Apr | May | Jun I Summary Rolled Up Q 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dee ID 207 Name PROGRAM DEVELOPMENT % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 208 Develop philosophy and/or objectives for programs and/or program modifications 100% 209 Schedule and hold meetings for organizing the process 100% 210 Seek copies of source documents from experts, as needed 100% 211 Examine trends of experts in the designated fields, as needed 100% 212 Organize a committee to develop educational specifications 100% 213 214 Establish framework for curriculum offerings: services and support programs
policies for instructional delivery: materials/supplies/ equipment: staffing needs and staff development needs
budget_______ Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 27 ID 215 Name Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter Oct I Nov I Dec ~J^ I Feb | Ma? 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 216 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% 217 Review program and/or program modifications with Council (i.e., Business Cases) 100% I 218 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% 220 Review of Outsourcing 100% 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% 222 Submit Business Case for program and/or program modifications to Board of Directors 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 282nd Quarter 3rd Quarter ID 223 Name First review of Business Cases by Board % CompI 100% Apr I May | Jun ~Jul | Aug | Sep 4th Quarter 1st Quarter 2nd Quarter Oct I Nov [ Dec Jan | Feb [ Mar Apr [ May [ Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 224 Conduct second program review-revisit-reevaluate 100% I 225 Decide to add, implement, modify, or delete programs 100% 226 BUDGETING 69% 227 Develop budget preparation training material 100% 228 Issue instructions for budget preparation at all levels 100% I 229 Conduct budget preparation training sessions 100% 230 Prepare initial financial forecasts for coming year 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress i Milestone Summary Rolled Up Q Page 29ID 231 Name Budget managers submit 95-96 budget requests % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul [ Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec ~Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 232 Begin budget development 100% 233 Prepare current year budget revisions 100% 234 Year to date revenue expenditure analysis 100% 235 Revise financial forecast for coming year 100% 236 Submit proposed budget to Board 100% I 237 Conduct Board Work Sessions on proposed budget 100% 238 Revise proposed budget, as needed 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Page 30ID 239 Name Staffing % CompI 82% 2nd Quarter Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 240 First review of changes in course offerings by Board 100% I 241 Approval of course offerings by Board contingent upon adoption of business case 100% I 242 Meeting with counselors and principals to review course offerings for 1995-96 100% 243 Print course selection sheets 100% 244 Counselors meet with students and complete course selection sheets 100% 245 Registrars tally course selections 100% 246 Project: FY96 Date: 4/28/95 Identify elementary enrollment (tentative) for 1995-96 Critical 100% Noncritical Progress - Milestone Summary Rolled Up Page 31ID 247 Name Review course tallies for secondary. Note possible cuts based on courses requested. % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Jul I Aug I SeV Oct | Nov | Dec "jaTTFetMar ~Apr | May | Jun 3rd Quarter 4th Quarter Jul I Aug I Se^ Oct | Nov | Dec 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% 249 Verification of need, based on manpower report and by program (program managers and principals) 100% 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% 251 Identify teachers for Reduction in Force (RIF), if needed 100% 252 Notify certified personnel of Reduction in Force (RIF), it needed staff reduction 100% 253 Recall from RIF, if needed 20% B 254 Notify classified personnel of staff reduction 40% i Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone I Summary Rolled Up Page 32ID 255 Name Prepare tentative budget % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 256 Board review of tentative budget 100% I 257 Conduct Board Work Session on tentative budget 100% I 258 Recall from RIF, if needed 15% 259 Account reconciliation and Purchase Order (PO) clean-up 50% 260 261 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% 262 Compute ending fund balance 0% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 33ID 263 Name Administrative review of final budget % CompI 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 0 4th Quarter Oct I Nov I Dec 264 Submit final budget to Board 0% I 265 Board review and adoption of 95-96 final budget 0% I 266 Submit 95-96 final Budget to Court/Parties 0% 267 Submit 95-96 final budget to State 0% I 268 MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER) 87% 269 Obtain/Examine feedback from survey on the program budget document process 100% 270 Program budget document diskettes are returned to PRE for summer housing 100% Project
FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone H Summary Rolled Up Q Page 34ID 271 Name PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dee 272 Revise written program budget document instructions, as needed 100% 273 PRE dispenses program budget document diskettes to principals and program managers 100% 274 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% 275 276 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders_____ Disseminate written program budget document instructions to principals and program managers 100% 100% 222 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% 278 Advise program managers and principals on program budget document, if problems in data entry 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 352nd Quarter ID 279 Name Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's % CompI 100% 3rd Quarter 4th Quarter 1st Quarter Apr I May | Jun~ Jul | Aug | Se Oct | Nov | Dec Jan | Feb 2nd Quarter 3rd Quarter 4th Quarter Jul I Aug I Oct I Nov | Dec 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% I 281 Plan training sessions on the Program Budget Document and WordPerfect 100% 282 Conduct training sessions on the Program Budget Document and WordPerfect 100% 283 DSeg and NonDSeg diskettes returned to PRE 100% 284 PRE performs check-in procedures and data clean-up on diskettes 100% 285 PRE generates hard copies of diskettes 100% 286 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page 362 ID 287 Name PRE combines all relative info for the 1 st Quarter Program Budget Reports (DSeg and NonDSeg) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 288 PRE disseminates drafts of reports to selected resource people 100% I 289 Revise drafts 100% I 290 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% I 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% I 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% I 293 Return diskettes and paper copies to managers and principals 100% I 294 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone Summary Rolled Up Page 372nd Quarter ID 295 Name Advise program managers and principals on Program Budget Document, if data entry problems % CompI 100% 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter iJt uuaupi 41IU viuarier Apr I May | Jun Jul | Aug Oct | Nov [ Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter 4th Quarter Jul I Aug I Oct I Nov | Dec 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% 297 Plan training sessions on the Program Budget Document and WordPerfect 100% I 298 Disseminate "reminder" instructions tor completing the PBD to principals and program managers 100% I 299 Conduct training sessions for principals, program managers, and clerical staff 100% I 300 Diskettes due back to PRE 100% I 301 PRE performs check-in procedures and data clean-up on diskettes 100% 302 PRE generates hard copies of diskettes i 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up Q Page 38 ID 303 Name PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 304 PRE combines all revised info for 2nd Quarter Program Budget Document Reports 100% I 305 PRE disseminates drafts of reports to selected resource people and attorney 100% I 306 Revise drafts 100% I 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% I 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% I 309 Submit 2nd Quarter Program Budget Document Report to Court 100% I 310 Return diskettes and paper copies to principals and program managers 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone H Summary Rolled Up Page 39ID an Name 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% 313 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's 100% 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% I 315 Diskettes due back to PRE 100% I 316 PRE performs check-in procedures and data clean-up on diskettes 100% 317 PRE generates hard copies of diskettes 100% 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress hi Milestone | Summary Rolled Up Page 40T ID 319 Name PRE combines all revised info for 3rd Quarter Program Budget Document Reports % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun I 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 320 PRE disseminates drafts of reports to selected resource people 100% I 321 Revise drafts 100% I 322 Prepare for publication of 3rd Quarter Program Budget Document Reports 100% I 323 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney tor review/revision, if revisions needed 100% I 324 Submit 3rd Quarter Program Budget Document Reports to Court 100% I 325 Return diskettes and paper copies to principals and program managers 100% I 326 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 412nd Quarter ID 327 328 329 330 331 332 333 334 Name Advise program managers and principals on Program Budget Document Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the Disseminate "reminder" instructions for completing the PBD to principals and program managers Principals submit School Operations Diskettes to Ass't Supts Programs' diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 3rd Quarter Project: FY96 Date: 4/28/95 Critical % CompI 25% 0% 100% 100% 0% 0% 0% 0% Noncritical 4th Quarter 1st Quarter 2nd Quarter L iiu kiuaner Apr I May | Jun Jul | Aug | Oct | Nov | D^~jrn | Feb [ Mar ~Apr | May | Jun Progress h Milestone Summary Rolled Up Page 42 3rd Quarter 4th Quarter Jul I Aug I Se^ Oct | Nov | Dec I I 0ID 335 Name PRE combines all relatvie into for 4th Quarter Program Budget Document Reports % CompI 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 0 4th Quarter Oct I Nov I Dec 336 PRE disseminates drafts of reports to selected resource people 0% I 337 Revise drafts 0% I 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% 0 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% 0 340 Submit 4th Quarter Program Budget Document Reports to Court 0% 0 341 PRE houses diskettes as 1995-96 school year begins 0% I 342 PROGRAM EVALUATION 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 432nd Quarter 3rd Quarter ID 343 Name Review Desegregation Plan for potential target programs % CompI 100% 4th Quarter 1st Quarter 2nd Quarter Apr I May | _JulJ_^g | Sep ~Od | Nov | Dec Jan | Feb | Ma? Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 344 Review Non-Desegregation Plan tor potential target programs 100% 345 Begin program evaluation instrument and process 100% 346 Distribute program evaluation instruments and process 100% 347 Identify extended evaluation targets, if needed 100% 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% 349 Develop process for council/cabinet review of program evaluations 100% 350 Program evaluations due from secondary or primary leaders 100% I Project: FY96 Date
4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page 44 ID 351 Name Notify appropriate staff to prepare Extended Program Evaluations % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 352 Use extended program evaluations to identify program additions, modifications, deletions 100% 353 Notify appropriate staff to prepare Business Cases based on results of extended program evaluations 100% 354 100% 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 100% 357 Execute advertisement plan for district feedback. Session I 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page 45Bbl .WIWRWR5J M cs can ID 358 Name Conduct District Feedback, Session l(Principals) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun [ ] 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 359 Execute advertisement plan for district feedback, Session II 100% [ ] 360 Conduct District Feedback, Session II (Teachers) 100% [ ] 361 Execute advertisement plan. Session III 100% [ ] 362 Conduct District Feedback, Session III (Ass't Principals) 100% ] 363 Execute advertisement plan for district feedback, Session IV 100% ] 364 Conduct District Feedback. Session IV (Transportation) 100% [ ] 365 Execute advertisement plan for district feedback, Session V 100% [ ] Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 46 ID 366 Name Conduct District Feedback Session V (Administrative and Non-Certified) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 367 Execute advertisement plan for Town Hall feedback, Session I 100% 368 Conduct Town Hall Feedback, Session I (Fulbright) 100% 369 Execute advertisement plan for Town Hall feedback, Session II 100% 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% 371 Execute advertisement plan for Town Hall feedback. Session III 100% 372 Conduct Town Hall Feedback, Session III (University Park Leisure Center) 100% 373 Execute advertisement plan tor Town Hall feedback. Session IV 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 47ID 374 Name Conduct Town Hall Feedback, Session IV (Pulaski Heights) % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 375 Execute advertisement for Town Hall feedback. Session V 100% 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 100% 378 379 380 381 4th Quarter Oct I Nov I Dec SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT Submit July's monthly management report to Court Submit August's monthly management report to Court Submit September's monthly management report to Court Submit October's monthly management report to Court Project: FY96 Date: 4/28/95 Critical 86% 100% 100% 100% 100% Noncritical Progress m Milestone Summary Rolled Up Q Page 48ID 382 Name Submit November's monthly management report to Court % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 383 Submit December's monthly management report to Court 100% 384 Submit January's monthly management report to Court 100% I 385 Submit February's monthly management report to Court 100% I 386 Submit March's monthly management report to Court 100% 387 Submit April's monthly management report to Court 100% 388 Submit May's monthly management report to Court 100% I 389 Submit June's monthly management report to Court 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 49ID 390 Name Submit Julys monthly management report to Court % CompI 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar ~Apr [ May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec I 391 Submit August's monthly management report to Court 0% I 392 TASKS FOR SCHOOL CLOSINGS 99% 393 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 90% 394 TASKS FOR COURT FILINGS 90% 395 REGISTRATION AND RECRUITMENT TASKS 100% 396 SET REGISTRATION DATES 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 50 iID 397 Name Recommend adjusted dates based on last year % CompI 100% 2nd Quarter Apr I May | Jun I 398 Set locations for 4-year-old programs 100% 399 400 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration_________ Present dates to Superintendent's Council for review 100% 100% 401 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% 402 Include approved dates in school year calendar 100% 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Project: FY96 Date: 4/28/95 Critical Noncritical 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec Progress h Milestone Summary Rolled Up Page 51ID 404 Name DEFINE TARGETED AUDIENCES FOR RECRUITMENT % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 405 Review the Plan as it relates to student assignment and racial balance 100% 406 407 408 409 410 Project: FY96 Date: 4/28/95 Review racial balances in each school Collect private school directories Collect data on number of students not attending attendance zone school Begin entering private school students into the computer Analyze data on number of students not attending attendance zone school to develop strategies for balancing Critical 100% 100% 100% 100% 100% Noncritical Progress h Milestone I Summary Rolled Up Page 52ID 411 Name_______________________________ PREPARE AWARENESS MATERIALS FOR REGISTRATION % CompI 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 412 Revise Student Assignment Handbook for schools 100% 413 Schedule date for inservice for registrars and notify them 100% 414 Revise registration brochure 100% 415 Revise Incentive School brochures, if appropriate 100% 416 Prepare PSA's 100% 417 Prepare posters and flyer(s) 100% 418 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 53ID 419 Name Plan and schedule "kick-off event for registration % CompI 100% 2ncl Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 420 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 54
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.