Project Management tool, Bundled

Jan. 31, 1994e RECEIVED JAN 3 1 1994 IN THE UNITED STATES DISTRICT COURT Office of Desegregation Monitoring EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LR8D*S JANUARY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its January Project Management Tool, states
1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending January 31, 1994. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending January 31, 1994. FRIDAY, ELDREDGE & CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT BY/ Ji4frryy L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's January Project Management Tool has been mailed by First Class Mail, postage pre-paid on January 31, following, except as otherwise indicated: 1994, upon the Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. MaloneId 1 2 3 4 5 6 1 8 9 10 11 Little Rock School District Prograia Planning and Budgeting Project Hanageaient Report Task Description________________________________________ Developaient of a Plarmina Organization and Structure Designate District Planner Hire Plaming Specialist Train Planning Speciallat Reassess planning organization and strtictura Restructure arxl mdify, if necessary Heeds Assessa^nt Define purpose, process, and fonaat Coaiaunicate to the Diatrict and coamunity the purpose, process, and fonaat to be used in the prograai planning and budgeting process Develop and define the aiission stateaient and goala for the District Develop preliminary liat of Issues for needs sssessswnt X Coup. 100X 100X SOX SOX OX 100X 90X 100X 100X Psge 1 Start 7/1/93 7/27/93 9/9/93 9n/n 7/1/93 4/1/94 7/30/93 7ai9i 8/31/93 8/31/93 Date 1/31/94 finish 7/27/93 9/9/93 4/30/94 4/30/94 4/30/94 7IVi/n 2/3/94 8/31/93 8/31/93 Resources Board Ingraai.Board Ingraai Hatthia.Uilliaas.lngrasi WilUaaa.Hatthia.Board Hat th i s, I ngraai,N i I ho 11 an. Board Matthis, Ingraai, Board Hatthis, lngraai,Boa rd,Cabinet Hatthis,Ingram,Board,Cabinet Little Rock :hool District Prograa Planning and Budgeting Project Hanageaent Report Id 12 Task Description____________________________ Identify data to aeasure needs of district X Coup. 100X Start 7/2/93 Finish 7/2/93 Resources________________ Matthis,Ingraa.NIIholIan 13 Stud/ data to eaaura needs MX tnm Matthie.Ui lliaM.InarM.Hi Ihol len.Hayo Arkansas HlnlH Perfonsance (AHPT) IsU wanaflesient 100X nziQ/g 11/23/W InarM.li9W?Y 15 Develop date collection plan for AMPT resulta 100X 11/10/93 11/10/M Ingraa 16 Asaign rasponaibilities for AHPT data collection 100X 11/12/93 11/12/93 Ingraai 17 Collect data froa AMPT results 100X 11/12/93 11/1Z/93 Hobby IB Analyze data froa AHPTresults 100X 11/17/93 11/19/93 Hobby 19 Report data findings froa AMPT for large into needs assessment 100X 11/23/93 11/23/93 Hofaby,InHraa 2S fi IfiXt SiB3l MRneaeaent 100X 11/10/93 21 Develop data collection plan for Stanford 8 reaults 100X 11/10/93 11/10/93 Ingraa 22 Assion rasponaibilities for Stanford 8 data collection 100X 11/12/93 11/12/93 Ingraa Page 2 Date 1/31/94Id 23 Task Description_____________________ Collect data froa Stanford 8 results 24 Analyze data froa Stanford 8 reeulta 25 27 28 29 30 31 32 33 Little RockSchool District Progrsn Planning and Budgeting Project Hanagesient Report X Comp. 100X 100X Start 11/15/93 Finish 11/16/93 Resources Doibsr 11/18/93 11/22/93 Dunbar Report date findings froa Stanford 8 for aerga into needs assessment Peeegreflatlon dPUHprlna RtPOrlt Assign responsibility for deta collection Develop data collection plen Collect deta Request to Progrsa Nanegers to cos^jere with 1st Quarter's Prograa Budget Document Report findings to PRE for sarge with Program Budget Docunent, where eppropriate P999flrwU9n Elms Assign responsibility for date collection Page 3 100X 100X 100X 100X 90X OX 2SS 100X 11/23/93 10/15/93 10/15/93 10/18/93 10/21/93 12/15/93 2/9/94 10/15/W 10/15/93 Date 1/31/94 11/23/91 2ziizy^ 10/18/93 10/20/93 12/14/93 1/31/94 2/11/94 10/18/93 Di>i>ar,Inaran Kayo Nayo.Hert Neyo.Hert Hayo Neyo Id 34 Task Description_____________ Develop date collection plan 35 Collect data 36 39 39 40 41 a Little Rock School District Program Planning and Budgeting Project Nanageatent Report X Comp. 100X 100X Request to Program Nanagers to compere with 1st Quarter's Program Budget Docunents Report findings to PlamIng, Research and Evaluation for merge with Prograai Budget Docunent, where eppropriate Court Ordert Audit Assion reaponalbillty for data collection Develop data collection plan Collect data Request to Program Nanagers to compare with 1st Quarter's Program Budget Docunent Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate Currlculua Audit Page 4 90X OX sa 100X 100X 100X 90X OX Start 10/18/93 10/21/93 1/31/94 2/9/94 10/15/93 10/18/93 10/21/93 12/15/93 8/2/93 Data 1/31/94 Finish 10/20/93 12/14/93 1/31/94 2/11/94 2/11/94 10/18/93 10/20/93 12/14/93 1/31/94 2/11/94 Resources Nayo,Hart Mayo,Hart Hayo Nayo Nayo Nayo,Hart Nayo,Hart Nayo NayoId 45 46 47 48 49 50 51 52 53 54 55 Little Rock School District Prograai Planning and Budgeting Project Hanageaient Report Task Description_________________________________________ Develop plans for data collection for Curriculua Audit Assign responsibilities for collection--Currlculun Audit Collect data for Curriculua Audit Establish procedures for review and assessawnt of Curriculua Audit data Organize and label Curriculua audit data--findings of Honitoring and Status Reports, Curriculua Objectives, achievement Relate/assess the data results back to the Curriculum Audit findings Analyze the effectiveness of revised curriculua, polices, etc. Identify factors that facilitated attainaunt of curriculua goals Identify obstacles that prevented curriculua goal attainaunt Hake recomaendatioins for prograia add1tions/deletions/and1fications Report data findings from Curriculua Audit for surge into needs assesssient X Comp. 100X 100X 10OX 100X 100X 100X 10OX 100X 100X 100X 85X Page 5 Start 8/2/93 11/12/93 11/15/93 11/15/93 11/29/93 12/6/93 12/15/93 12/16/93 12/16/93 1/7/94 1/7/94 Date 1/31/94 Finish 11/19/93 11/12/93 11/30/93 11/19/93 12/7/93 12/15/93 12/15/93 12/17/93 12/17/93 1/21/94 2/4/94 Resources Hatthis,Curriculua Stpervisors Hatthis Curriculua Sigtervisors Hatthia.Curriculua Supervisora Hatthia,Curriculua Supervisora HatthlSfCurrlculiai Si<>ervisora Matthia,Curriculua Supervisora Hatthis,Curriculua Supervisors Hstthis,Curriculua Supervisors Hatthis,Curriculua St^rvisors Hatthis,Curriculua SupervisorsId Task Description_______________________ School Cliaate/Huson Relation* Survey 57 Develop det* collection plan for SC/HR 58 Aeeign reeponeibllitie* for SC/HR data collection 59 Collect data frcai SC/HR survey 60 Analyze data froai SC/HR survey 61 63 66 65 66 Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report X Coap. 100X 100X 100X 100X 100X Report of date findinga froa SC/HR survey for awrge into needs assesunent facilities Study Develop data collection plan for Facilities Study Assign responsibilities for Facilities Study Collect data for Facilities Study Prepare report for Facilities Study Page 6 100X SB 100X 100X 100X 75X start sziiza 8/16/93 8/17/93 8/18/93 8/23/93 8/2A/93 9/1/93 9/1/93 9/17/93 9/20/93 1/25/96 Date 1/31/96 Finish 8/25/93 8/16/93 8/17/93 8/19/93 8/25/93 2/6/96 9/16/93 9/17/93 1/12/96 2/3/96 Resource* Ingra* InDraa Per*loran,Snith PennNonaan,Sa1th PennNonaan,8aii th, Ingraa HIIhol(sn,Eaton MiIhol len,Eaton HIIhollsn,Eaton HiIhollen,EatonId 67 69 70 71 72 73 75 76 77 Little RockSchool Diatrict Program Planning and Budgeting Project HanagesKnt Report Task Description____________________________________________ Report data findings from Facilities Study for merge Into needs assessment Proportiwwt ftU99<tl9n Develop data collection plan for Proportional Allocation Fonaulas Assign responsibilities for Proportional Allocation Formulas Col loot data for Proportional Allocation Fonaulaa Analyze data froai Proportional Allocation Fonaulaa Prepare Proportional Allocation Fonaulaa Report Report data findings froai Propotional Allocationa Fonaulaa study for amrge into needs assessment Collect and merge laaues from work aession (Aug. 31, 1993) into needs assessment information Conduct work session for data analyses of all atudies, surveys, foruas, dialogues, etc. Coapleta needs esseasaiant listing X Coop. OX Start 2/4/94 Finish 2/4/94 Resources______ HiIhollen,Eston Page 7 2ZS 100X 100X 1O0X lOOX 92X OX 75X 2SX OX 8/2/93 8/23/93 8/24/93 11/1/93 11/29/93 2/4/94 1/26/94 Date 1/31/94 8/20/93 8/23/93 10/27/93 11/24/93 2/3/94 2/4/94 2/4/94 Nllhollwi NHhoUwi Eatan,l rrtiou**, Boykins, GKfcerry.NUhol ln Ni Ihol lan,Eaton,Bamhouae,Boyfcina,Cadbarry NiIholIan HIIholIan Hatthla.Ui lllaaB, Ineraai.HI Ihollan.Hayo Hatthia,Ullllaa,Board,Cablnet UilliaaN,Hatthia,Hayo Id 78 Tesk Description__________________________ Publish Draft of Needs Assessamnt Report 79 Finallz* and Piiiliah Neadt AaaeaaaMnt Report 80 Begin 95-96 needa ataeaaannt cycle fil EcssujB lomitscx 82 Identify DSeg prograaw 83 85 86 87 88 Little Rock School District Program Planning and Budgeting Project Management Report X Coss). OX OX OX m 100X Identify priaary and aecondary leaders for DSeg prograaia Revise DSeg Prograai listings Receive approval of DSeg Program listing Distribute DSeg Program listings to aelacted resource persons Conduct inservice for DSeg Program managers end principels Develop Program Budget Docunent for DSeg Prograom Page 8 100X 100X 100X 100X 100X 100X Start 2/*/9* Finish 2/*/9* Resources UilliamSflngrsm 2/U/94 Hatthia,Ulll<aaN,IngraM */*/9* 7/1/93 7/1/93 7/1/93 7/19/93 7/19/93 9l9tn 9/16/93 m/n Oete 1/31/9* 11/4/9* 7/1/93 7/1/93 9/8/93 7/19/93 9/9/93 9/23/93 Hatthia.Ul 11 laaa, Ingraai.NI Ihol len.Nayo Ingraai Ingraai Ingraa Matthis,Ingram Ingram Hatthis,Ingram Ingram Id 89 Task Description______________________ Establish a list of Hon-DSeg Prograia 90 Identify priaary and secondary leaders for Non-DSeg Prograaa 91 Revise Mon-DSeg Progrea listings 92 Receive epproval of Hon-DSeg Prograa listing 93 94 95 96 97 98 22 Little Rock School District Progrea Planning and Budgeting Project Hanageaient Report X Coap. 10OX 100X 100X 100X Distribute Non-DSeg Prograa listing to selected resource persons Conduct inservice for Non-DSeg prograa aanagers Develop Prograa Budget Docuaents for Non-DSeg Prograaa Merge DSeg and Non-DSeg Progreas into a coatMsite listing Generate a Prograa Inventory Report Conduct 95-96 Prograa inventory Coaaunlty Foruw Page 9 1O0X 100X 45X 100X 100X OX 21S Start 8/26/93 11/16/93 8/27/93 11/15/93 11/16/93 12/10/93 12/10/93 1/18/94 1/20/94 5/2/94 Date 1/31/94 Finish 8/26/93 11/29/93 11/15/93 11/15/93 11/16/93 12/10/93 2/7/94 1/18/94 1/20/94 6/30/94 Resources_______________ Uilliana,Hatthis,lngraa Ui llianB,Hatth1t,Ingria UIIIiiai,Ntthli,Ingria Ui llleas,Hatthis,Ingria Ingraa Ingraa Ingraa,Mon-OSeg Prograa Managers Ingraa Ingraa,Basse IngraaId 100 Task Description___________________________________ Develop data collection plan for Coanuiity Forun 101 Set locatlone and achedula for Cooaaaiity Foruaa 102 Develop Coanunity Forua aaapla agenda 103 Develop data collection tool (mtrix) for Coamaoity Foruas 104 Conduct Cloverdale Eleaientary Coanunity Forua 105 106 107 108 109 110 Little Rock Mhool Diatrict Prograai Planning and Budgeting Project Manageaient Report X Coap. 100X 100X 100X 100X 100X Gather Cloverdale feedback data for input into antrix Conduct Parkview Coanunity Forua Gather Perkview Coanunity Forua feedback data for Input Into antrix Conduct Bale Coanuiity Forua Gather Bele Coanuiity Forua feedback data for input into matrix Conduct Forest Heights Conmunity Forua Page 10 100X 100X 100X 100X 100X 100X Start 9/14/93 Finiah 9/14/93 Resources_________ Bassa,Wagner,Hayo 9/21/93 9/21/93 Wagner,Mayo 10/4/93 10/6/93 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 11/11/93 11/16/93 Date 1/31/94 10/4/93 10/7/93 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 11/12/93 11/16/93 Baaaa Baaaa,Wagner,Hayo WilliaaM Baaaa WiUiaan Baaaa Williaa* Baaaa William Id 111 112 113 114 115 116 UI 118 119 120 121 Little Rock School District Program Planning and Budgeting Project Manageaient Report Task Description_________________________________ Gether Forest Heights Coanunity Form feedback data for input into matrix Conduct Rockefellor Conunlty Form Gather Rockefeller Coaaunlty Form feedbeck data for input into aiatrix Conduct Garland Coanunity Form Gather Garland Coanunity Form feedback data for ii^ut into matrix Finalize and p(i>liah Coanunity Form Matrix Diatrict PialoBuea Develop data collection plan for Diatrict Dialoguea Set achedule for Diatrict Dialoguea Develop District Dialogue aaaple agenda Develop data collection tool for District Dialogues (matrix) X Conp. 100X 10OX 100X 100X 100X 100X 100X 100S 10OX 100X Page 11 Start 11/17/93 11/30/93 12/1/93 12/6/93 12/6/93 12/6/93 lazzizw 10/27/93 10/28/93 11/9/93 11/9/93 Date 1/31/94 Finiah 11/17/93 11/30/93 12/1/93 12/6/93 12/6/93 1/6/94 mnt, 10/27/93 10/28/93 11/9/93 11/9/93 Resourcea Baaaa UilllM* lasM UlUlaa* Baaaa Baaaa Nayo,Baaaa,Wagner Wagner,Baaaa,Ui 11lean,Hayo Baaaa BaaaaId 122 123 124 125 126 127 128 129 130 UI U2 Little Rock School District Program Planning and Budgeting Project Nanageawnt Report Task Description__________________________________________ Conduct Central Office Adainistration District Dialogue Gather Central Office Acbainistration feedback data for input into aiatrix Conduct Teachers District Dialogue Gather Teachers District Dialogue feedback data for input into isatrlx Conduct Principels District Dialogue Gather Principals District Dialogue feedbacl data for input into matrix Conduct Classified Staff District Dialogue Gather Cleasified Staff District Dialogue feedback data for merge into matrix Finalize and pti>lish District Dialogue SMtrix fioBlB md Objectives Csr<*:>9t PiBming Session X Comp. 100X 100X 100X 100X 100X 100X OX OX OX 100X 100X Page 12 Start 11/23/93 12/1/93 12/15/93 12/16/93 1/6/94 1/7/94 2/3/94 2/3/94 2/4/94 8/2/93 8/2/93 Dete 1/31/94 Finish 11/23/93 12/13/93 12/15/93 12/16/93 1/6/94 1/7/94 2/3/94 2/4/94 y/i9zy? 8/20/93 Resources UilliHRS UilliMH lassa UilliMS assa UilliasN Baasa BasseId 133 Task Description______________________ Identify process for goal developaient 134 Detemlne date and site for work session 135 Identify Mterials for work session 136 Develop Mterials for work session 137 138 132 140 141 142 143 Little Rock School District Program Planning and Budgeting Project Management Report X Comp. 100X 100X 100X 100X Identify and notify participants for the work session Conduct work session Conckjct Coal Setting Work Session Identify process for goal setting work session Identify psrtlcipents for the goal setting work session Detensine date and site for goal setting work session Distribute beckgrouid Mterials to the participants 100X 100X 100X 100X 100X 100X 100X Page 13 Start 8/2/93 Finish 8/17/93 Resources______________ Hatthis,Ingram,Glasgou 8/13/93 8/13/93 Hatthis 8/16/93 8/16/93 Matthis,Insraa.GlssgoM 8/17/93 8/12/93 8/20/93 8/23/93 8/23/93 8/23/93 8/24/93 8/25/93 Date 1/31/94 8/18/93 8/12/93 8/20/93 9/3/93 8/24/93 8/23/93 8/24/93 8/25/93 Hstthls,Ingres Hatthis Cabinet Hatthis,Ingraa,GIssgoH Hatthis Hatthis, IngrM Hatthis Little Rock School District Progrsm Planning and Budgeting Project Management Report Id 144 Task Description___________________________________________ Conduct work session to develop tentative mission statement, develop tentative goals, and a list of Issues that say enhance or restrict goal attainment X Coup. 100X Stsrt 8/31/93 Finish 8/31/93 Resources__________________ Cabinet,Board,PTA,CTA,Prln Roundtable,Betty Caldwell US Prepart natarlala for Board work session 100X 9/1/93 9/3/93 Matthis, IngrM lift Conduct Board Work Session 100X 8/30/93 9/9/93 U7 Establish date and site for work aeasion 100X 8/30/93 8/30/93 Nstthis 148 Distribute backgrourd aterials to Board sMsdera 100X 9/1/93 9/1/93 Matthis, Ingraai 149 Review of preliminary list of issues for needs sssessment by Board 100X 9/9/Vi 9/9/93 Boa rd,Matthis, Ingraai 150 Review/revise tentative aiasion stataaiant and goala 100X 9/9/n 9/9/93 Board 151 Review desegregation prograa inventory 100X 9/9/93 9/9/93 Board 152 Review identified proportional allocations 1O0X 9/9/93 9/9/93 Board 153 Establish writtsn priorities 100X 9/9/93 9/9/93 Board 154 Identify additional "fast-track" program evaluation 100X 9/9/93 9/9/93 Board Page 14 Date 1/31/94 Little Rock School District PrograM Planning and Budgeting Project Management Report Id 155 Task Description____________________________ Identify strategies for funding shortfalls X Cowp. 100X Stsrt 9/9/93 Finish 9/9/93 Resources Board 156 Develop cosMunlcatlon strategy for ail as I on stataannt and goals 100X 9/10/93 9/10/93 lngri,Matthi 157 Dlatrlbuta (ton atateaent and goals 100X 9/10/93 9/10/93 IngraaitUagnar 158 Distribute list of priorities 100X 9/10/93 9/10/93 Bos rd 152 oq^ Board Betrest ){sdl SSUbS 12/2/93 160 Detensine date and site for Board Retreat 100X 12/2/93 12/2/93 UlUlaaa.Board 161 Identify agenda Itaaa for Board Retreat 100X 1/12/94 1/12/94 UIllIasa.Board 162 Eatabliah agenda for Board Retreat 90X 1/12/94 UIllIasM.Board 163 Cather and distribute saterlals for Boerd Retrest B5X 1/12/94 Ui 11 i saa ,Nat th I s, I ngrssi, M i I ho 11 en, Cedber ry 164 Conduct data analysis work session for Board Retreat OX 2/1/94 2/1/94 UIllIaM.Cabinet 165 Conduct Board Retreat OX 2/4/94 UlUlms.Board Page 15 Date 1/31/94 id 166 Task Pescription_________________ Report outcomes of Board Retreat 167 Deteraine the need for an additional Board Retreat Efi Proaraa Pevelonaent 169 170 171 172 173 174 175 176 Little Rock School Pistrict Prograa Planning and Budgeting Project Hanagesient Report X Comp, OX OX TSi Oevelop philosophy and/or objectives for prograsa and /or program modifications Schedule and hold Metings for organizing the project Seek copies of source docueents from experts, other school districts Exaeiine trends of experts in the designated fields Organize a coaaiittee to develop educetional specifications Establish fraaiework for: curriculus offerings
services and support prograsa
policies for instructionsl delivery
materials/supplies/equipment
staffing needs end staff development needs
budget Relate/reference recoamendations froa curriculus audit needs assessment results to established mission statement, goals, and DSeg Plan Review recoeawndetions froa curriculus audit needs assessment in order to identify additional prograns or prograa modifications Psge 16 100X 100X 100X 10OX lOOX 75X OX 75X Start 2/10/94 Finish 2/11/94 Resources Uilllsas,Board 2/11/5* 6/30/M Ui 11iaa,Board,Cabinet u/n/n 11/15/95 11/19/93 11/19/93 11/19/93 11/19/93 1/7/94 2/4/94 1/7/94 Pete 1/31/94 11/19/93 12/15/93 12/15/93 12/15/93 11/26/93 2/18/94 2/7/94 2/7/94 Natthia.Curriculkai Sqiervisora Matthie,Curriculua Supervisora Hatthis.Curriculua Supervisora MatthiSfCurriculus Supervisors Hatthis.Curriculus Supervisors MatthiSfCurriculua Si^tervisors NatthiSfCurriculua Supervisors Matthis,Curriculua Supervisors Id 177 Task Description__________________________________ Develop Business Case for prograa and/or prograa aiodifications 178 179 180 181 IS 183 184 185 186 187 Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report X Coup. OX Start 2/8/94 Finish 2/10/94 Resources Hatthis,Curriculua Supervisors Siimit Businesa Case for prograa and/or prograa aodifications to Superintendent and Board of Directors Develop prograa and/or prograa aodlflcatlona Revieu prograa and/or prograa aodifications with Cabinet Decide to lapleaent or not to laplasant prograas and/or prograa aodifications Prepare initial financial forecasts for ccalng year Issue instructions for budget preparation at alt lavats Develop budget preparetion training aaterial Conduct budget preparation training sessions Budget aanagers subait 94-95 budget requests Psge 17 OX OX OX OX 22S 40X 100X 100X 100X 85X 2/10/94 2/18/94 2/25/94 2/28/94 11ZK/W 12/1/95 11/30/93 11/18/93 12/6/93 1/14/94 Date 1/31/94 2/17/94 2/24/94 2/25/94 2/28/94 8/26/94 2/11/94 12/3/93 11/30/93 12/17/93 2/28/94 Hatthis,Curriculia Sqaarviaora Hatthis,Curriculua Supervisora Hatthis,Curriculua Sisiervisors Hatthis,Curriculua Supervisors Hllhollen Hllhollen Hllhollen Hllhollen HllhollenId 188 Task Description________ Begin budget developaent 189 Revise financial forecast for coalng year 190 Subailt proposed budget to Boerd 191 Conduct Board work sessions on budget 192 Revise budgets, as needed 193 194 195 196 197 jsa Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report X Coap. 100X OX OX OX OX Notify certified personnel of possible staff reduction Board approval of tentative budget Notify classified personnel of possible staff reduction Board adoption of 94-95 budget Siiiaiit 94-95 budget to Stete Prograa Budget Pocuaent (1st Ouarter:2nd Querter:3rd Quarter:4th Quarter) Page 18 OX OX OX OX OX sa Start 1/18/94 3/1/94 3/24/94 3/28/94 4/18/94 4/1/94 5/2/94 5/3/94 7/1/94 8/1/94 9/1/93 Dete 1/31/94 Finish 1/18/94 3/15/94 3/24/94 4/15/94 4/30/94 4/30/94 5/26/94 5/31/94 7/28/94 8/26/94 8/1/94 Resources Hilhollen Hilhollen MlIhollen MlIhollen,Board,Hatthls Hilhollen HIIholten,Gadberry Hl Ihol len,Hatthls,Boerd, Ingraai 6a(l)erry,Ni Ihol len Board,NIIhollen,Matthis Boerd,HiIhollenId 199 Teak Description_____________________________________ Develop Program Budget Docunent Report Plan for all quartern for DSeg Programs 22a 1X1 Quarter Proaraw Budget Pocuaent Beport 201 Prepare training material for principala, program managera and clerical ataff 202 Conduct training aeaaion for principala, prograai managera, and clerical ataff
diatribute diakettea 203 Diaaeminata written program docimnnt Inatructiona to principala and program managera 204 205 206 207 208 209 Little Rock School Diatrict Program Planning and Budgeting Project Management Report X Comp. 10OX 100X 100X 100X 100X Advise program managers and principala on Program Budget Document Generate dlaketta management flow inforamtion to ralativa ataff in School Operations and PRE office Plan 1st follow-up training sesaion on the Program Budget Docunent and WordPerfect Conduct lat follow training aeaaiona on the Program Budget Docunent and WordPerfect DSeg Prograaia Dlakettea due back to Planner PRE performa check-In procedures and data clean-tg) on diakettea Page 19 100X 100X 100X 100X 100X 10OX Start 9/1/93 ?zirzH 9/23/93 9/30/93 10/1/93 10/5/93 10/5/93 10/14/93 10/13/93 Data 1/31/94 Finish 9/21/93 11/12/W 9/21/93 9/23/93 9/30/93 10/18/93 10/5/93 10/8/93 10/8/93 10/14/93 10/22/93 Reaourcea Ingram,Baaaa Inoraa,Matthla,Baaaa Ingraai Baaaa, Ingraai Baaaa, Ingraai Baaaa Baaaa,6taagou Baaaa,6laagou Ingraai, Baaaa PRE Clerical Staff,BaaaaLittle Rock :hool Diatrict Progrea Planning and Budgeting Project Hanageaant Report Id 210 Task Description_______________________ PRE generates hard copies of diskettes X Coap. 100X Start 10/22/93 finish 10/26/93 Resources_________ PRE Clerical Staff 211 PRE developa relative narrative end the Controller providea financial info for the Prograa Budget Docuaent Report 100X 10/22/93 10/26/93 Bataa, Ingrtai.Ni Ihol len 212 PRE conbinee all relative info for Prograa Budget Docuaent Report (let Quarter) 100X 10/27/93 10/28/93 PRE Clerical Staff.Baaaa.Inaraai 213 PRE diaaeainatea draft of report to aelected reaource people 100X 10/29/93 10/29/93 Ingraai 2U Reviae draft 100X 11/2/93 11/2/93 IngraR,Baaaa 215 Prepare for piijllcation of Prograai Budget Docuaent 100X 11/2/93 11/2/93 Ingraai 216 SUmit publiahed Prograa Budget Docuaent Report to the Court 100X 11/3/93 11/3/93 Ui lliaaa, Ingraai 217 Return DSeg Prograai diakettea to aanagera and prlncipala 100X 11/12/93 11/12/93 PRE Clerical Staff,Baaaa,Ingraai 2U M Quarter Prograai Budget Docwent Report IS 2/16/9* 219 Ad^iae prograai aanagera and principala on PSD 100X 11/23/93 1/14/9* lngraa,Baaaa,Aaa't Supta 220 Prepare training aaterial for follow-up training aeaaiona on the PBO and WordPerfect 100X 11/15/93 11/17/93 Baaaa,Glaegou Page 20 Date 1/31/9* Id 221 222 223 224 225 226 227 228 229 230 231 Little RocKSchool Diatrict Prograia Planning and Budgeting Project Hanageaient Report Task Description___________________________________________ Disaeiainate standardized instructions for coafiletlng the PBD to principals and program aianagers Conduct training aeaaiona for principala, prograai aanagera, and clerical ataff DUkette* due back to Planner PRE perfonas check-in procedures and data clean-up on diskettes PRE generatea hard copies of diskettes PRE develops relative narrative end the controller provides financial Info for PBD Report PRE cooRiines all relative info for PBD 2nd Ouerter Report PRE dlaaaaiinatea drafta of report to aelected reaource people Revlae draft Prepare for publication of 2nd Quarter Prograai Budget Docuaent Report Subaiit publiahed 2nd Quarter Prograai Budget Docuaent Report to Court X Coup. 100X 10OX 100X 100X 100X 100X 90X 100X OX OX OX Page 21 Start 12/8/93 12/10/93 1/6/94 1/14/94 1/26/94 2/1/94 1/31/94 2/2/94 2/3/94 Data 1/31/94 finish 12/8/93 12/14/93 1/14/94 1/21/94 1/26/94 2/1/94 1/31/94 2/2/94 Resources Basse Glasow,BMa Principala,Prograa Hanagtra PRE Clerical Staff,Basaa PRE Clerical Staff Ingraai,Besse,PRE Clerical Staff Ingraai,Bassa,PRE Clerical Staff Ingraai Ingraai PRE Clerical Staff,Baaaa,IngraM UilliaaN,IiwraaiLittle Rock :hool Diatrict Prograa Planning ard Budgeting Project Hanageaent Report Id 232 Task Description______________________________________ Return diskettes back to the principels and prograa managera X Coap. OX Start 2/8/94 finiah 2/8/94 Resources________________ PRE Clerical Staff,Baaaa 233 Develop inatructlona for including any additional deaegregation obligatione to be included in 3rd Qtr Prograa Budget Docunent Report OX 2/U/94 2/16/94 Ingraa,Bataa 2H Quarter Prograa Domt BtPPrI ss 2/11ZB ?Z19M 235 Adviae prograa aanagera tnd principala on the PBO OX 2/11/94 lngraa,Baaaa,Aaa't Supta.Nayo 236 Prepere training aaterial for principala, prograa aanagera, and clerical ataff for 3rd follou-ig) training on WordPerfect and the Prograa Budget Docunent OX 3/11/94 3/15/94 Baaaa,PRE Clerical Staff 237 Diaaeainate realnder inatructlona for PBOcoapletlon to principala and prograa aanagera OX 3/21/94 3/21/94 Baaaa,Ingraa 238 Diakcttea due back to Planner OX 4/8/94 4/8/94 Principala,Prograa Nanagara 239 PRE perforaa check-in procedurea and data clean-qp on diskettes OX 4/8/94 4/15/94 PRE Clerical Staff,Baaaa 240 PRE generatea hard copiea of diakettea OX 4/15/94 4/20/94 PRE Clerical Staff 241 PREdevelope relative narrative and the controller providea financial info for 3rd Quarter Prograa Budget Docunent Report OX 4/15/94 4/20/94 Hilhollen,Baaaa,Ingraa 242 PRE coabinea all relative info for 3rd Quarter for PBO Report OX 4/20/94 4/25/94 lngraa,Ba8aa,PRE Clerical Staff Page 22 Date 1/31/94 Id 243 244 245 248 2^5 249 250 251 252 253 Little Rock School District Program Plaming arvi Budgeting Project Management Report Task Description________________________________________ PRE disseminates dreft of report to selected resource people Revise draft Prepare for publication of Program Budget Report for the 3rd Querter Submit put I shed 3rd Quarter Program Budget Document Report to Court Return diskettes to prograai aanagers and principals ilh Quarter Progrsw Budget Pocuaent Report Advise principels end program aanagers on the PBO Diskettes due back to Planner PRE performs check-in procedures and data clean-up on diskettes PRE generates herd copies of diskettes PRE develops relative narrative and the controller provides financial info for 4th Quarter PBO Report X Comp. OX OX OX OX OX fiS OX OX OX OX OX Page 23 Start 4/26/94 4/28/94 5/10/94 5/13/94 7/11/94 7/7/94 7/14/94 7/18/94 Date 1/31/94 Finish 4/26/94 4/28/94 3/blV, 5/10/94 8/1/94 7/8/94 7/11/94 7/14/94 7/20/94 7/22/94 Resources Ingram Ingrta,Basta,PRE Clerical Staff Ingraai.PRE Clerical Staff InarM.UIllIaiaa PRE Clerical Staff,Sassa lngren,lesaa,Aas't Supta,Hayo Principala,Program Managera PRE Clerical Staff,Bassa PRE Clerical Staff MiIholten,Sassa,I ngramId 254 255 256 257 258 259 2^ 261 262 263 264 Little Rock School District Prograa Planning and Budgeting Project Hanageaient Report Task Description____________________________________________ PRE coablnes all relative Info for 4th Quarter PBD Report PRE dissealnatea draft of report to aelected resource people Ravlat draft Prepare for publication the 4th Quarter Program Budget Docunent Report to Court SiiMlt published 4th Quarter Prograa Budget Docuaent Report to Court PRE housea dlakattae until 93-94 achool year begIna BonUprlna nd Raportinn Develop plenning atrategy Prepare monitoring end reporting Instructions for ell quarters Set up financlel pull for 1st Quarter PBD Report with July, August, and Sept, data Distribute lat Quarter PBD Report to Primary Leaders X Comp. OX OX OX OX OX OX SSI 100X 100X 100X 100X Page 24 Start 7/22/94 i/zr/v, 7/28/94 7/29/94 8/1/94 8/1/94 7/1/93 7/y/n 9/1/93 10/26/93 11/15/93 Date 1/31/94 Finish 7/22/94 imivt 7/28/94 8/1/94 8/1/94 8/8/94 7fso/n 9/21/93 10/26/93 11/15/93 Resources________________________ PRE Clerlcsl Staff,Basse,Ingram Ingraa lngraa,Baaaa,PRE Clarfcal Staff PRE Clerical Staff,Ingraa lngraa,Ullllaaa PRE Clerical Staff.Baaaa Ingraa, HatthIa,HIIho11en Ingraa.Hatthle Hllhollen IngraaId 265 266 267 268 269 270 271 272 273 274 22 Little Rock School District Prograai Planning and Budgeting Project Hanagesient Report Task Description__________________________________________ Provide feedback to principals and program sianagers on 1st quarter report Set up financial pull for 2nd Quarter PBO Report Distribute 2nd Quarter Prograa Budget Document Report to Primary Leaders Provide feedback to principals and prograa aanagers on 2nd Quarter Prograa Budget Dociaaent Set up financial pull for 3rd Quarter Prograa Budget Document Report Disseminate 3rd Quarter Prograa Budget Docuaent Report to Primary Leaders Provide feedback to principals snd progrsa asnsgers on 3rd Quarter PBO Report Set financial pull for 4th Quarter PBO Report Oisseainate 4th Quarter PBO Report to the Priaary Leaders Modify process ss necessary Prograa Evaluation X Comp. 100X 100X OX OX OX OX OX OX OX OX Page 25 Start 11/22/93 1/26/94 3/11/94 3/15/94 4/15/94 5/12/94 5/13/94 7/18/94 8/8/94 4/1/94 8/20/93 Date 1/31/94 Finish 11/30/93 1/26/94 3/11/94 3/18/94 4/15/94 5/12/94 5/17/94 7/18/94 8/8/94 4/30/94 Resources Primary Leaders MtIhollen Ingraai Priaary Leaders Nilhollen Ingraai Priaary Leaders Ingraa IngraaLittle Rock 100I District Prograa Planning and Budgeting Project Nansgeatent Report Id 276 Task Description__________________________________________ Review Desegregation Plan for potential target prograa* X Coap. 100X Start 8/20/93 finish 8/20/93 Resources Cabinet 277 Develop prograa evaluation inatruaent and procesa 100X 8/20/93 8/20/93 Cabinet 278 Conduct Infonastion/orientetion eventa to infer* appropriate ataff of activitiea 100X 8/27/93 8/27/93 Natthia 279 Identify faat-track evaluation targeta 100X irx/n 8/30/93 Natthia 280 Conduct repMirad training for use of process end eveluation criteria for designated staff lOOX 8/30/93 8/30/93 Natthia 281 Coaplete faat-track evaluation of targeted progrea* 100X 8/30/93 1/3/94 Natthia,Curriculua Sipervisors 282 Use fest-treck evaluation resulta to detensine prograa add i t i ons/de I et i ons/and i f I ca t i ons Natthia,Currlculiai Stperviaora 283 Develop eddltionel prograa* and/or prograa aaxiificationa OX 2/18/94 zra/Vt Natthia,Curriculua Superviaora 284 Begin prograa evaluation for targeted non-deseg prograa* (using established process/criteria) OX 2/28/94 2/28/94 Natthia,Curriculua Superviaora 285 Review eveluation results for non-deseg prograa* OX 2/15/94 3/15/94 Natthia,Curriculua Sipervisora 286 Consolidate/a*rge results of non-deseg prograa results into budget developawnt OX 3/15/94 4/25/94 Cabinet Pegs 26 Date 1/31/94Little Roel ichool District Id Task Description Broad-Based feedback 288 Define Input requlreieente et Boerd work sett I on 289 Develop inservice plan on the Program Planning and Budgeting Process 290 Begin Input proceee 291 Coeplete input process 292 Plan for internal and external feedback 293 Provide internal and external feedback 22& euflua Coordination 295 Develop project aanageawnt tool 296 Set i4> regular project aanageeant reporting process 22Z nonthlv project aanaoeaent report Is sytl Program Planning and Budgeting Project Hanageaant Report X Comp. n Start 8/2/93 Finish 3/31/94 Reeourcee 100X 100X 100X OX OX OX 2&S 45X 90X 21 Page ZT 9/9/93 9/9/93 Bord,UllliaM tnm 3/1/94 8/31/93 10/25/93 12/13/93 B/31/93 Date 1/31/94 wm vm/v, 3/31/94 6/30/94 1/Z/94 HatthIe,IngreM.HIIhollen,Hayo Hetthle,InaraM,HIIhollen Ingrea,Baste UI 111 ata ,Mstth I s, 1 ngrssi Will itsM, Ingraai Basse,Choate Ui 111aaa,HatthIa,Ingraa,Basse.Cablnet Id 298 Task Description__________________________________ Slim It August aamthly manageaant report to Court 299 Siimlt Septaober aonthly aanagement report to Court 300 Siinit October Monthly Management report to Court 301 Submit Noveabar monthly management report to Court 302 Submit December monthly management report to Court 303 304 Sibmlt February monthly manageoant report to Court 305 Sibalt March aamthly manageatent report to Court 306 Submit April aionthly management report to Court 307 Sibmlt Nay aamthly manegeaant report to Court 308 Sibmlt June aamthly manageaant report to Court Little Rock School District Prograa Planning and Budgeting Project Hanageaant Report X Coap. 100X 100X 100X 100X 100X 10OX OX OX OX OX OX Page 28 Start 8/31/93 FInlah 8/31/93 Resources UI 11 lams,Ingraa 9/30/93 9/30/93 Ullllaa,Ingriai 10/29/93 11/30/93 12/31/93 1/31/94 2/28/94 3/31/94 4/29/94 5/31/94 6/30/94 Date 1/31/94 10/29/93 11/30/93 12/31/93 1/31/94 2/28/94 3/31/94 4/29/94 5/31/94 6/30/94 UItllaaN,Ingram UI 11lama,Ingraa Ullllama,Ingram Ullllama,Ingram Ullllama,Ingram Ullllama,Ingram Ullllama,Ingram UllUaaa,Ingram UllUams,Ingram Little Roel loot District RrogrM Planning and Budgeting Project Management Report Id 1 Task Description________________________________________ Development of > Planning Organization and Structure Qtr b 1994 Jul I Aug I Sep Qtr 2, 199^ Oct I WovToec Qtr 3, 1994 Jan I Feb | Mar Qtr 4, 1994 Apr 1 May I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | Mar 2 Designate District Planner 3 Hire Planning Specialist I I I I I I I I I I I I I I I 4 Train Planning Specialist I I I S Reassess planning organization and structure 6 Restructure and sodify, if necessary Z Meeds Assesssient I I I I I I I I I y/M S Define purpose, process, and forsiat I I I I I I I I I 9 Connwicate to the District and connunity the purpose, process, and fonaat to be used in the program planning and budgeting process 10 Develop and define the Mission statement and goals for the District Project
Date: 1/31/94 Critical Noncritical Progress Milestone Sussiary T Rolled Up 0 Page 1 Date 1/31/94id 11 Task Description Develop prellailnary list of issues for needs assessment Little Rock School District Progran Planning and Budgeting Project Managestent Report Qtr 1, 1994 Jul I Aug I Sep' Qtr 2. 1994 Oct I Mw I Dec Qtr 3, 1994 Jan j FA I Har Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I F^l Her 12 Identify data to aeasura needs of diatrict 13 Study data to awasure needs :////////////,\ Ji ftrkansay HIniWMi Perfonsance (AHPT) liX mnageiaent 15 Develop data collection plan for AMPT results 16 Assign responsibilities for AHPT data collection 17 Collect data froai AMPT results IS Analyze data froai AHPTresults 19 Report data findings froai AHPT for aierge into needs assessiBent 22 Stanford 5 Test data sanaaeiaent Project: Date: 1/31/94 Critical Noncritical Progress Hilestone 0 Sunsary Rolled Up 0 Page 2 Date 1/31/94 I II Little Roel? lool District Program Planning and Budgeting Project Manageaient Report Id 21 Task Description_____________________________________ Develop data collection plan for Stanford 8 results Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Hoy I Dec Qtr 3, 1994 Jan j Feb I Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Mar 22 Assign responsibilities for Stsnford 8 data collection 23 Collect dete frcei Stsnford 8 results 24 Anelyze dete Iron Stsnford 8 results 25 Report date findings froai Stanford 8 for anrge into needs assessment Desegreaetion Honltorina Reports Audit Assign responsibility for dete collection 28 Develop data collection plan 29 Collect data 2^ I I 30 I I Request to Prograai Managers to coafMre with 1st Quarter's Prograai Budget Docunent Project: Date: 1/31/94 Critical Noncritical Progress B Milestone 0 Sumary Rolled Up 0 Page 3 Date 1/31/94 BQLittle Roel :k^^Lol I District ProflraM Plaming end Budgeting Project Hanagoeent Report Id 31 Task Description _________________________________ Report findings to PRE for merge with Program Budget Docunent, where appropriate Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan j Feb I Nar Qtr 4, 1994 Apr I Nay I Jun Qtr I, I Otr 2, 19^ Jut I Aug I Sep I Oct |llov|Pec Qtr 3. 1995 Jan I Feb | Mar 22 Peeegregatlon Eiita 33 Assign responsibility for data collection 34 I Develop data collection plan 35 Collect date I 36 Request to Prograa: Managers to coapers with 1st Quarter's Program Budget Docunents 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Docuaent, where appropriate 2S Court Orders Audit I 39 Assign responsibility for data collection 40 I Develop data collection plan I Project: Date: 1/31/94 Critical Honcritical Progress < Nilestone Susisary Rolled Up 0 Page 4 Date 1/31/94Id 41 Task Description Collect data Little Rock School District Progrsn Planning and Budgeting Project Manageaaent Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan j F^ I Mar Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I I Mar 42 Request to Prograai Hanagera to cixapara with lat Quarter'a Prograia Budget Document 43 Report findings to Planning, Research and Evaluation for aierge with Program Budget Docunent, where appropriate I a. yixlylia fiuHl 45 Develop plans for data collection for Curriculua Audit 46 Assign responsibilities for collection**CurrfcutuB Audit 47 Colltct data for Curriculua Audit 4 Eatabliah procedures for review and asaesament of Curriculua Audit data I 49 Organize and label Curriculua audit data--findings of Honitoring and Status Reports, Curriculua Objectives, achievement so Relate/assess the data resulta back to the Curriculua Audit findings Project: Date: 1/31/94 Critical Prograaa Suaaary Noncritical Hilaatona Rolled Up 0 Page 5 Date i/31/94 Id 51 Task Description Analyze the effectiveness of revised curriculua, polices, etc. 52 Identify factors thst fscilitated attainaent of curriculua goals 53 Identify obstacles that prevented curriculua goal attaimient 54 Hake recoamendatioins for prograai add i t i ons/de I et i ons/aiodi f i ca t i ons 55 Report data findings froai Curriculua Audit for aierge into needs assessment SShooL CUte/Kti-n Rel>toot Survey 57 Develop date collection plan for SC/HR 58 Assign responsibilities for SC/HR data collection 59 Collect data froai SC/HR survey 60 Analyze data fron SC/HR survey Project: Date: 1/31/94 Critical Moncritical Little Rock School District Prograai Planning and Budgeting Project Nanageaient Report Qtr 1. 1994 Jul I Aug I Sep I I Qtr 2. 1994 Oct I Mov I Dec I I Progress Hilestone 0 Qtr 3. 1994 Jan j Feb | Har Qtr 4. 1994 Apr I Hay | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb | Har Page 6 Date 1/31/94 Sunaary Rolled Up 0Id 61 Task Description Report of data findings froM SC/HR survey for merge into needs assessment WlhlW study 63 Develop data collection plan for Facilities Study 64 Assign responsibilities for Facilities Study 65 Collect data for Facilities Study 66 Prepare report for Facilities Study 67 69 70 Report data findings froM Facilities Study for sierge into needs sssessisent Proportional Allocation Fonaulaa Develop data collection plan for Proportional Allocation Fonaulas Assign responsibilities for Proportional Allocation Fonaulas Project
Date: 1/31/94 Critical Noncritical Little Rock School District PrograM Planning and Budgeting Project Hanagenent Report Otr 1, 1994 Jul I Aug I Sep Otr 2. 1994 Oct I Nov I Dec Otr 3. 1994 Jan I F^ I Mar Qtr 4. 1994 Apr I May | Jun Otr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Her lb * Progress Milestone Suasary Rolled Up Page 7 Date 1/31/94 Id 71 Task Description Collect data for Proportional Allocation Forsulas 72 Analyze data froai Proportional Allocation Fonaulas 73 7t> 13 76 77 78 79 80 Prepere Proportional Allocation Fonaulaa Report Report data findinga froa Propotional Allocationa Fonaulas study for aierge into needs assessaient Collect and awrge issues from work session (Aug. 31, 1993) into needs assessaient infonaation Conduct work session for data analyses of all studies, surveys, foruais, dialogues, etc. Coaplete needs aasessawnt liating Publish Draft of Needs Assessawnt Report Finalize and Piblish Needs Assessaient Report Begin 95-96 needs assessawnt cycle Project: Date: 1/31/94 Critical Little Rock School Diatrict Prograai Planning and Budgeting Project Hansgeawnt Report Qtr 1. 19W Qtr 2. 1994 Jul I Aug I Sep Oct I Mw I Pec Progress H Milestone Qtr 3, 1994 Jan J Feb I Mar I I I I I I I I I I Qtr 4, 1994 Apr I May | Jun Qtr 1, 1W Jul I At< I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I F^ I Mar Page 8 Date 1/31/94 I I I I I I I I I I I I I I I I I I :i I I I I I' I I I I I I I I I SuDsary ~ Rolled Up 0 Id SI Task Description PrflrW Inventory 82 Identify DSeg program 83 Identify primry and secondary leaders for DSeg program 84 Revise DSeg Prograai listings 85 Receive approval of DSeg Prograai listing 86 Distribute DSeg Progrm listings to selected resource persons 87 Conduct inservice for DSeg Progrm nanagers and principals 88 Develop Progrsai Budget Docuaent for DSeg Program 89 Establish a list of Non-DSeg Program 90 Identify primry and secondary leaders for Non-DSeg Program Project: Date: 1/31/94 Critical Noncritical Little Rock School District Progrsn Plenning and Budgeting Project Hanageaient Report Otr 1, 1994 Jul I Aug I Sep Otr 2. 1994 Oct I Nov I Dec Qtr 3. 1994 Jan I Feb | Her Qtr 4. 1994 Apr I Hay | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3. 1995 Jan I Feb | Her 1 Progress Hilestone Sueaary Rolled Up 0 Page 9 Date 1/31/94Id 91 Task Description Revise Non-DSeg Prograa listings 92 Receive epproval of Non-DSeg Prograa listing 93 Distribute Non-DSeg Prograa listing to selected resource persons 94 Conduct inservice for Non-DSeg prograai aanagera 95 Develop Prograa Budget Documents for Non-DSeg Programs 96 Herge DSeg and Non-DSeg Programs into a composite listing 97 Generate a Prograa Inventory Report 98 Conduct 95-96 Prograa inventory 22 Coaaaunitv Foruaa Little Rock School District Prograa Planning and Budgeting Project Hanageaient Report Qtr 1, 1994 Jul 1 Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan j F^ I Har Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Har 100 Develop data collection plan for Coanunity Forums Project: Date: 1/31/94 Critical 1^00000000!! Noncritical Progress Hilestone Suaaary Rolled Up 0 Page 10 Date 1/31/94Id 101 Tesk Description_________________________________________ Set locations and schedule for Coanunity Foruns 102 Develop Community Forua sample agenda 103 Develop data collection tool (matrix) for Community Forusa 104 Conduct Cloverdale Eleaientary Community Forua 105 Gather Cloverdale feedback data for Input into matrix 106 Conduct Parkview Community Forua 107 Gather Parkview Coaiautlty Forua feedback data for input into matrix 108 Conduct Bale Coamsjnity Forua 109 Gather Bale Community Forua feedback data for input into matrix 110 Conduct Forest Heights Coamunlty Forum Project: Date: 1/31/94 Critical Noncritical Little Roci^chool District Program Planning and Budgeting Project Hanagestent Report Qtr 1, 1994 Jul I Aug I S^ Otr 2, 1994 Oct I Nov I I I I Progress Hilcstone Qtr 3, 1994 Jan j Feb | Her Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Her Page 11 Date 1/31/94 Sumsary Rolled Up 0Little Roel I lool District Program Planning and Budgeting Project Management Report Id 111 Task Description__________________________________________ Gather Forest Heights Connunity Form feedback data for input into matrix Qtr 1, 1994 Jul I I Sep Qtr 2, 1994 Oct I Mov I Qtr 3, 1994 Jan j Frt I Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb I Mar 112 Conduct Rockefeller Connunity Form 113 Gather Rockefeller Community Form feedback data for input into matrix 114 Conduct Garland Comaaiity Form 115 Gather Garland Community Form feedback data for input into matrix 116 Finalize and publiah Coammity Form Matrix HZ District Dialogues 118 Develop data collection plan for District Dialogues 119 Set schedule for District Dialogues 120 Develop District Dialogue sample agenda Project: Date: 1/31/94 Critical Noncritical Progress B Milestone Smmary Rolled Up O Page 12 Date 1/31/94Little Rocic :l^^h :hool District Program Planning snd Budgeting Project Hanagesient Report Id 121 Task Description_______________________________________ Develop data collection tool for District Dislogues (aiatrix) Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan j Feb | Her Qtr 4, 1994 Apr I Hay I Jiai Qtr 1, 1W Jul I Aug I Sep Otr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Kar 122 Conduct Central Office Adainistration Diatrict Dialogue 123 Gather Central Office Adniniatration feedback data for Input into aiatrix 124 Conduct Teachers District Dialogue 125 Gather Teachera Diatrict Dialogue feedbeck data for input into aiatrix 126 Conduct Principala Diatrict Dialogue 127 Gather Principala District Dialogue feedbacl data for input into laatrix 128 Conduct Classified Staff District Dislogue 1 129 Gather Cleasified Steff District Dialogue fee<t>ack data for aierge into aiatrix I 130 Finalize and pi^lish District Dialogue aiatrix Project: Date: 1/31/94 Critical Noncriticel Progreaa Ni lestone Susnary Rolled Up 0 Page 13 Date 1/31/94 Little Roel lIool District Program Planning and Budgeting Project Management Report Id 121 Task Description Goals and Objectives Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan [ Feb I Ha7 Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I D^ Qtr 3. 1995 Jan I febi Har Convict Ceblnet Elamina S*iff]9n 133 Identify process for goal developaient 134 Detensine date and site for work session 135 Identify Mterials for work session 136 Develop naterlals for work session I 137 Identify and notify participants for the work session 138 Conduct work session 132 ConAict Goal Setting Mork Session UO Identify process for goal setting work session I Project: Date: 1/31/94 Critical Noncritical Progress Hilestone Sminary V Rolled Up Page U Date 1/31/94 Little Rock "School District PrograM Planning and Budgeting Project Manageaient Report Id 141 Task Description Identify participants for the goal setting work session Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Orc Qtr 3, 1994 Jan Mar Qtr 4, 1994 Apr I May | Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Otr 3. 1995 Jan I Feb | Mar U2 Detemine date and site for goal tatting work session 143 Distribute background awterials to the participants 144 145 Conduct iMrk session to develop tentative mission statement, develop tentative goals, and a list of Issues that siay enhance or restrict goal attainment__________________________________ Prepare materials for Board work session I Can<*gt Ksacd Usck swiwi 147 Establish data and site for work session 148 Distribute background siaterials to Board sKiiiiers 149 Review of preliminary list of Issues for needs assessment by Board 150 Revleu/revise tentative mission stateaient and goals Project: Date: 1/31/94 Critical Noncritical Progress H Milestone Sunnary Rolled Up 0 Page 15 Date 1/31/94 Little Rock I lool District Program Planning and Budgeting Project Hanageatent Report Id 151 Task Description________________________________ Review desegregation program inventory Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Hov I Dec Qtr 3, 1994 Jan J Feb | Har Qtr 4, 1994 Apr I Hay | Jun otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Hov I Dec Otr 3, 1995 Jan I Feb | Har 152 Review identified proportional allocations 153 Establish written priorities 154 Identify additional fast-track* program evaluation 155 Identify strategies for funding shortfalls 156 Develop conmunication strategy for mission statement and goals 157 Distribute nission statement and goals 15S Distribute list of priorities 152 Con*<ct Board Retreat Session 160 Detennine date and site for Board Retreat Project: Date: 1/31/94 Critical Honcritical Progress Milestone Suanary Rolled Up 0 Page 16 Date 1/31/94Id 161 Task Description_____________________________ Identify agenda items for Board Retreat 162 Establish agenda for Board Retreat 163 Gather artd distribute mterials for Board Retreat 164 Conduct data analysis work session for Board Retreat 165 Conduct Board Retreat 166 Report outcoses of Board Retreat 167 Det amine the need for an additional Board Retreat 1^5 Prograai Pevelocmnt 169 Develop philosophy and/or objectives for programs and /or program modifications 170 Schedule and hold meetings for organizing the project Project: Date: 1/31/94 Critical Little Rock'Tchool District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep otr 2, 1994 Oct I Nov I Dec I Progress Milestone Qtr 3. 1994 Jan I Frtf I I I I I I I I I I I I I I I :i I I I il I I I Har Qtr 4, 1994 Apr I May I Jun I I I I I I I I I I I I I I I I I Sumary Rolled Up 0 Page 17 Date 1/31/94 Otr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb I HarLittle Roci lIool District Program Planning and Budgeting Project Management Report Id 171 Task Description__________________________________________ Seek copies of source docunents from experts, other school districts Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan j Feb | Mar Qtr 4, 1994 Apr I Mey I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb I Mar 172 Exmine trends of experts in the designated fields 173 Organize a committee to develop educational specifications I 174 175 Establish framework for: curriculua offerings
services and sqpport programs
policies for instructional delivery
materials/supplies/equipaent
stafflng needs and Relate/reference recommendations froa curriculua audit needs assessment results to established mission statement, goals, and DSeg Plan I 176 Review recoanendations froa curriculua audit needs assessment in order to identify additional programs or program axxlif i cat ions 177 Develop Business Case for prograa and/or prograa iKxlificatlons I 178 Stixait Business Case for prograa and/or prograa modifications to Si<>erintendent and Board of Directors B 179 Develop progran and/or prograa laodifi cat ions B 180 Review prograa and/or program modifications with Cabi net Project: Date: 1/31/94 Critical Noncritical Progress IB Milestone Sunmary Page 18 Date 1/31/94 Rolled Up 0 Id 181 Task Description Decide to implement or not to implement programs and/or program modifications 1S2 Budgeting 183 Prepare initial financial forecasta for coning year 184 Issue Instructions for budget preparation at alt levels 185 Develop budget preparation training notarial 186 Conduct budget preparation training sesaions 187 Budget nanagers siteit 94-95 budget requests 188 Begin budget developnent Little Rock School District Program Planning and Budgeting Project Hanagement Report otr 1, 1994 Otr 2. 1994 Wil I, ITTT W4I fca I77W Jut I Aug I Sep Oct I Wov 1 Pec Otr 3, 1994 Jan j Feb | Mar I Otr 4. 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I S^ Otr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 189 Revise financial forecast for coning year 190 Slim It proposed budget to Board Project: Date: 1/31/94 Critical Noncritical Progress M Milestone Sumary IF Rolled Up 0 Page 19 Date 1/31/94Id 191 Task Description Conduct Board work sessions on budget 192 Revise budgets, ss needed 193 Notify certified personnel of possible stsff reduction 194 Board approval of tentative budget 195 Notify clsssified personnel of possible stsff reduction 196 Board adoption of 94-95 budget 197 Subnit 94-95 budget to State ja ECoauB pudagt Doctsaent ilM 0uarter
2nd Quarter:3rd Quarter:4th Quarter) 199 Develop Progran Budget Docuaent Report Plan for all quarters for DSeg Programs 200 1st Quarter Proaran Budget Docuaent Report Project: Date: 1/31/94 Critical Little Rock scnool Dietrict Program Planning and Budgeting Project Management Report Qtr 1. 1994 Jul I Aug I Sep Qtr 2. 1994 Oct I Nov I Dec Qtr 3. 1994 Jan j Feta | Mar Qtr 4. 1994 Apr I May I Jun 0 Progress H Milestone Sunnary Rolled Up 0 Psge 20 Date 1/31/94 Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I feta | MarId 201 Task Description Prepare treining materiel for prirKipals, program managers and clerical staff 202 Conduct treining session for principels, program managers, and clerical staff
distribute diskettes 203 Disseminate written program docunent instructions to principals and program managers 204 Advise program managers end principels on Program Budget Docunent 20S Generete diskette management flow information to relative staff in School Operatiorts and PRE office 206 Plan 1st follow-up training session on the Program Budget Docunent and WordPerfect 207 Conduct 1st follow training sessions on the Program Budget Docunent end WordPerfect 208 OSes PrograM OUkettM dua back to Planner 209 PRE perform check-in procedures end deta clean-up on diskettes 210 PRE generates hard copies of diskettes Project
Date: 1/31/94 Critical Honcriticel Little Rock School District Program Plenning end Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep I Otr 2. 1994 Oct 1 Mov I Dec I I I Progress Milestone Otr 3. 1994 Jan j Feb | Mar Otr 4, 1994 Apr I May I Jun Otr 1. 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Mar Sunsery Psge 21 Oete 1/31/94 Rolled Up 0Little Rock lool District Program Planning and Budgeting Project Management Report Id 211 Task Description____________________________________ PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mw I D^ I Qtr 3. 1994 Jan j F^ 1 Mar Qtr 4, 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 (X:t I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 212 PRE combines all relative info for Program Budget Docusent Report (1st Quarter) 213 I PRE disseminates draft of report to selected resource people 214 Revise draft 21S Prepare for pU>lfcation of Program Budget Docunent 216 Submit published Program Budget Docment Report to the Court 217 Return DSeg Program diskettes to managers and principals 218 2nj Quarter Proaraai Budaet Pocuaent Report 219 Advise program managers and principals on PBO 220 Prepare training material for follow-up training sessions on the PBD and WordPerfect I Project
Date: 1/31/94 Critical Noncritical Progress Hilestone Suimary Rolled Up 0 Page 22 Date 1/31/94Id 221 Task Description Disseminate standardized instructions for completing the PBO to principals and program managers 222 Conduct training sessions for principels, program managers, and clerical staff 223 Diskettes due beck to Plenner 224 PRE performs check-in procedures and data clean-up on diskettes 225 PRE generetes herd copies of diskettes 226 PRE develops relative narrative and the controller provides financial info for PBO Report 227 PRE combines all relative info for PBO 2nd Quarter Report 228 PRE disseminates drafts of report to selected resource people 229 Revise draft Little Rock School District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec I Qtr 3, 1994 Jan I Feb | Mar I 1 Qtr 4, 1994 Apr I Mey | Jun Otr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I F^ I Mar 230 Prepare for piblication of 2nd Quarter Program Budget Docuaent Report 5 Project: Date: 1/31/94 Critical Noncritical Progress Milestone Sumary Rolled Up 0 Page 23 Dete 1/31/94Little Rock lool District Progran Planning and Budgeting Project Nanagenent Report Id 231 Tesk Description Submit published 2nd Qusrter Progrsn Budget Docunent Report to Court Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Hov I Dec Qtr 3, 1994 j Feb I Her Jen I Qtr 4, 1994 Apr I Hay | Jui Qtr 1, 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Hov I Dec Otr 3, 1995 Jan I Feb | Her 232 Return diskettes back to the principals and progran nanegers 233 2M Develop Instruction* for Including any additional desegregation obligations to be included in 3rd Otr Program Budget Docuaent Report___________________________________ 3rd Quarter Program Budget Docuaent Report I as Advise progran nanegers and principals on th* PBD 236 az Prepare training naterial for principals, progran nanegers, and clerical staff for 3rd follow-up training on UordPerfect and the Program Budget Dociment_______________________ Disseninate reminder instruction* for PBOconpletion to principal* and progran managers B 238 Diskette* due beck to Planner a? PRE perfoms check-in procedures and data clean-qp on diskettes B 240 PRE generates hard copies of diskettes B Project! Date: 1/31/94 Critical Honcritical Progress H HIlestone Sumary Page 24 Date 1/31/94 Rolled Up 0Little Rock lool District Progrsn) Planning aixl Budgeting Project Hanagement Report Id 241 Task Description PREdevelops relative narrative and the controller provides financial info for 3rd Quarter Program Budget Docunent Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Qtr 3, 1994 Jan J Feb | Mar Qtr 4, 1994 Apr I Hay | Jui B Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Otr 3. 1995 Jan I Feb I Her 242 PRE conbines all relative info for 3rd Quarter for PBD Report 243 0 PRE disseminates draft of report to selected resource people 244 Revise draft 24S Prepere for pcijlication of Program Budget Report for the 3rd Quarter 246 Submit pulished 3rd Quarter Program Budget Document Report to Court 0 ZU Return diskettes to program aianagers and principals 2S iUl Quarter Pronraia Budaet Docuaent Report 249 Advise principals and program managers on the PBD 250 Diskettes due back to Planner Project: Date: 1/31/94 Critical Noncritical Progress Milestone Sunsery Rolled Up <> Page 25 Date 1/31/94Id 251 Task Description PRE performs check-In procedures and data clean-up on diskettes 252 PRE generates hard copies of diskettes 253 PRE develops relative narrative and the controller provides financial Info for 4th Quarter PBD Report 254 PRE conbines all relative info for 4th Quarter PBO Report 255 PRE disseninates draft of report to selected resource people 256 Revise draft 257 Prepare for publication the 4th Quarter Progran Budget Docunent Report to Court 258 Subnit pUilished 4th Quarter Progran Budget Docunent Report to Court 259 PRE houses diskettes until 93-94 school year begins !60 Honitorina gnd Reporting Project: Date: 1/31/94 Critical Little Rock "School District Progran Planning and Budgeting Project Managnaent Report Otr 1, 1994 Qtr 2. 1994 Jut I Aug I Sep Oct I Nov | Dec Progress Hilestone Otr 3, 1994 Jen J Feb I Har Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1^ Jul I Aug I S^ B B Page 26 Date 1/31/94 Qtr 2, 1995 Oct I Mov I D^ Qtr 3, 1995 Jan I Feb | Har Sunnary " Rolled Up 0Id 261 Task Description Develop planning strategy 262 Prepare monitoring and reporting instructions for all quarters 263 Set up financial pull for 1st Quarter PBO Report with July, August, and Sept, data 264 Distribute 1st Quarter PBO Report to Primary Leaders 265 Provide feedbeck to principals and program managers on 1st quarter report 266 Set up financial pull for 2nd Quarter PBO Report 267 Distribute 2nd Quarter Program Budget Docuaent Report to Primary Leaders 268 Provide fee<l>eck to principals and program managera on 2nd Quarter Program Bucket Document 269 Set up financial pull for 3rd Quarter Program Budget Docunent Report 270 Disseminate 3rd Quarter Program Budget Docisnent Report to Primary Leaders Project
Date: 1/31/94 Critical Little Rock school District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan Her I Progress Milestone Page 27 Dete 1/31/94 Qtr 4, 1994 Apr I Hay | Jun Otr 1. 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Her Stnmary V Rolled Up 0Little Rock lIool District Program Planning and Budgeting Project Management Report Id 271 Task Description Provide feedback to principals snd program managers on 3rd Quarter PBO Report Qtr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Hov I Dec Qtr 3, 1994 Jan I Feb | Mar Qtr 4, 1994 Apr I May | Jun 0 Qtr 1, 1^ Jul I Aug I Sep Qtr 2. 1995 Oct I Hov I Dec Qtr 3, 1995 Jan I Feb | Mar 272 Set up financial pull for 4th Quarter PBO Report 273 Disseminate 4th Quarter PBO Report to the Primary Leaders 274 Modify process as necessary '///A 2TT 27S 279 280 Efarw E^objailfiQ Review Desegregation Plan for potential target programs Develop progran evaluation instrument and process Conduct information/orientation events to inform appropriate staff of activities Identify fast-track evaluation targets Conduct required training for use of process ard evaluation criteria for designated staff Project: Date: 1/31/94 Critical Honcritical Progress Milestone Sunnary Rolled Up 0 Page 28 Date 1/31/94 276 Little Rock loot District Program Planning and Budgeting Project Hanagement Report Id 281 Task Description Coofilete fast-track evaluation of targeted program Qtr 1. 1994 Qtr 2. 1994 Jul I Aug I Sep Oct | Nov | Dec Qtr 3, 1994 Jan J Feb | Mar Qtr 4. 1994 Apr I May I Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Qtr 3. 1995 Jan I Feb [ Mar 282 Use fast-track evaluation results to determine program additions/deletions/modifications 283 Develop additional program and/or program modifications 284 Begin program evaluation for targeted non-deseg program (using established process/criteria) 285 Revieu evaluation resulta for non-deseg program 286 Consolidate/merge results of non-deseg program results into budget development 2SZ Broad-Based Feetfceck 0 B 288 Define input requirements at Board work sesaion 289 Develop inservice plan on the Program Planning and Budgeting Process 290 Begin input process Project: Date: 1/31/94 Critical Noncritical Progress Milestone Sunsery Rolled Up O Page 29 Date 1/31/94 y/////////////////.Little Rock lool District Program Planning and Budgeting Project Management Report Id 291 Task Description__________ Complete input process Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Qtr 3, 1994 Jan Feb I Her Qtr 4, 1994 Apr I May | Jui Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 292 Plan for internal and external feedback 293 Provide internal and external feedback W///. 294 Prograa Coordination 295 Develop project sianageaient tool 296 Set up regular project nenagement reporting process iSZ Subaiit laonthly project wanafleagnt r*P9rt IS CSS!! RI 298 Stixnit August monthly management report to Court 299 Sutxsit September sxxithly management report to Court 300 SiAnit October monthly management report to Court Project
Date: 1/31/94 Critical Noncritical Progress Hilestone Sunmary Rolled Up 0 Page 30 Date 1/31/94Id 301 Task Description______________________________________ Submit Novenber monthly laanagement report to Court Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug 1 Sep Otr 2, 1994 Oct I Nov I D^ Qtr 3, 1994 Jan j Feb | Mar Otr 4, 1994 Apr I May I Jun Otr b 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 302 Siiialt December Monthly Management report to Court 303 304 Submit February monthly management report to Court 305 Siinit March Monthly Mnagenent report to Court 306 SUbnlt April Monthly Manageaient report to Court 307 SubMit Nay Monthly aianageaient report to Court 308 Siinit June Monthly ManageMent report to Court Project: Date: 1/31/94 Critical Noncritical Progress Milestone Sumary Rolled Up <> Page 31 Date 1/31/94FEB. 28, 1994 RECEIVED IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION FEB 2 8 1994 Office of Desegregation Monitoring LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA/ ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S FEBRUARY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its February Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending February 28, 1994. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending February 28, 1994. FRIDAY, ELDREDGE & CIARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 BSISHFebruary Project Management Tool February 28, 1994 Page 2 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's February Project Management Tool has been mailed by First Class Mail, postage pre-paid on February 28, 1994, upon the following, except as otherwise indicated: postage pre-paid on February 28, Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 Mrs. 72201 Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone Little Rock School District Project Management Tool Id 1 Task Description______________________________________ Develoonent of Planning Organization and Structure X Comp. 47X Start 2Z12S Finish 4/30/94 Resources 2 Designate District Planner 100X 7/27/93 7/27/93 Board 3 Hire Planning Specialist 100X 9/9/93 9/9/93 Ingraai, Board 4 Train Planning Specialist SOX 9/9/93 4/30/94 Ingraai S Reassess planning organization and structure SOX 7/1/93 4/30/94 HatthIs,UlllistBs,IngraRi 6 Restructure and andify, if necessary OX 4/1/94 4/30/94 Wi 11 i aais, Nat th I a, Board Z Needs Assesspent fia 7/2/93 8 Define purpose, process, and foraiat 100X 7/30/93 7/30/93 Hatthis, Ingraai,Hi Ihol len. Board 9 Coanunicate to the District and coanunity the purpose, process, and foraiat to be used in the program planning and budgeting process 100X 7/30/93 2/3/94 Hatthis, Ingraai, Boa rd 10 Develop and define the mission stateaient and goals for the District 100X 8/31/93 8/31/93 Hatthis, Ingraai, Boa rd. Cabinet 11 Develop preliaiinary list of issues for needs assessment 100X 8/31/93 8/31/93 Hatthis,Ingram,Board,Cabinet 12 Identify data to measure needs of district 100X 7/2/93 7/2/93 Hatthis,Ingram,HiIhollen Page 1 2/28/94 Little Rock School District Project Management Tool Id 13 Task Description___________ Study data to measure needs X Comp. 95X Start 8/2/93 Finish 3/7/94 Resources Matthis,Ui 11 isms,Ingram, MiIhollen,Mayo 14 Arkansas Minima Perfonaance (AMPT) Test data nanagewefit 100X 11/10/93 11/23/93 InnraM. Hobby 15 Develop data collection plan for AMPT results 100X 11/10/93 11/10/93 Ingram 16 Assign responsibilities for AMPT data collection 100X 11/12/93 11/12/93 Ingram 17 Collect data from AMPT results 100X 11/12/93 11/17/93 Hobby IB Analyze data from AMPTresults 100X 11/17/93 11/19/93 Hobby 19 Report data findings from AMPT for merge into needs assessamnt 100X 11/23/93 11/23/93 Hobby,Ingram 23. Stanford 8 Isit management 1002 iizisza 11Z81ZS2 21 Develop data collection plan for Stanford 8 results 100X 11/10/93 11/10/93 Ingram 22 Assign responsibilities for Stanford 8 data collection 100X 11/12/93 11/12/93 Ingram 23 Collect data from Stanford 8 results 100X 11/15/93 11/16/93 Dunbar 24 Analyze data from Stanford 8 results 100X 11/18/93 11/22/93 Dunbar Page 2 2/28/94Little Rock School District Project Management Tool Id 25 Task Description___________________________________________ Report data findings from Stanford 8 for merge into needs assessment X Comp. 100X Start 11/23/93 Finish 11/23/93 Resources Dunbar,Ingram 26 Desegregation Honitoring Reportt Audit SSS 10/15/W 27 Assign responsibility for data collection 100X 10/15/93 10/1B/W Hayo 28 Develop data collection plan 100X 10/18/93 10/20/93 Mayo,Hart 29 Collect data 100X 10/21/93 12/U/93 Hayo,Hart 30 Request to Program Managers to compare with 1st Quarter's Program Budget Docuaent 100X 12/15/93 1/31/9A 31 Report findings to PRE for merge with Program Budget Docunent, where appropriate 75X 2/9/94 Vi/V, Mayo 22 Desegregation Plans Audit 10/15/93 33 Assign responsibility for data collection 100X 10/15/93 10/18/93 Mayo 34 Develop data collection plan 100X 10/18/93 10/20/93 Mayo,Hart 35 Collect data 100X 10/21/93 12/14/93 Mayo,Hart 36 Request to Program Managers to compare with 1st Quarter's Program Budget Docuaents 100X 1/31/94 1/31/94 Mayo Page 3 2/28/94Little Rock School District Project Hanagement Tool Id 37 Task Description__________________________________________ Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate X Comp. 75X start 2/9/94 Finish 3/8/94 Resources Hayo 3a Court Orders Audit s 10/15/93 ?/S/B 39 Assign responsibility for data collection 100X 10/15/93 10/18/93 Hayo 40 Develop data collection plan 100X 10/18/93 10/20/93 Mayo,Hart 41 Collect data 100X 10/21/93 12/14/93 Mayo,Hart 42 Request to Program Hanagers to coepara with 1st Quarter's Program Budget Docunent 100X 12/15/93 1/31/94 Nayo 43 Report findings to Planning, Research and Evaluation for sierge with Program Budget Docunent, where appropriate 7SX 2/9/94 3/8/94 Nayo CurrlculiM Audit 100X 8/2/93 2/4/94 45 Develop plans for data collection for Curriculue Audit 100X 8/2/93 11/19/93 Hatthis,CurriculuB Supervisors 46 Assign responsibilities for coUection--Curriculiai Audit 100X 11/12/93 11/12/93 Hatthis 47 Collect data for Curriculun Audit 100X 11/15/93 11/30/93 Curriculun Supervisors 48 Establish procedures for review and assessment of Curriculun Audit data 100X 11/15/93 11/19/93 Hatthis,Curriculun Supervisors Page 4 2/28/94Little Rock School District Project Hanagement Tool Id 49 Task Description_______________________________________ Organize and label Curriculus audit data--fIndings of Honitoring and Status Reports. Curriculus Objectives, achievement X Comp. 100X Start 11/29/93 Finish 12/7/93 Resources______________________ Hatthis.Curriculus Supervisors SO Relate/assess the data results back to the Curriculum Audit findings 100X 12/6/93 12/15/93 Matthis.CurriculLm Supervisors 51 Analyze the effectiveness of revised currlculun, polices, etc. 100X 12/15/93 12/15/93 Matthls,Curriculus Supervisors 52 Identify factors that facilitated attainaent of curriculus goals 100X 12/16/93 12/17/93 Hatthis.Curriculus Supervisors 53 Identify obstacles that prevented curriculus goal attainment 100X 12/16/93 12/17/93 Hatthis.Curriculus Supervisors 54 Hake recoainendatloins for program add! 11 ons/de let I ons/modi f I cat I ons 100X 1/7/94 1/21/94 Hatthis.Curriculus Supervisors 55 Report data findings from Curriculus Audit for iserge into needs assessaient 100X 1/7/94 2/4/94 Hatthis.Curriculus Supervisors Scliool CUste/Husan Relation* gynfSIf JOOS 8/16/93 8/25/93 57 Oevelop data collection plan for SC/HR 100X 8/16/93 8/16/93 Ingraai 58 Assign responsibilities for SC/HR data collection 100X 8/17/93 8/17/93 Ingraai 59 Collect data froai SC/HR survey 100X 8/18/93 8/19/93 PermNorman. Sail th 60 Analyze data from SC/HR survey 100X 8/23/93 8/25/93 PennNoraian. Smi th Page 5 2/28/94Little Rock School District Project Hanagement Tool Id 61 Task Description__________________________________________ Report of data findings from SC/HR survey for merge into needs assessment X Comp. 10 OX Start 8/24/93 Finish 8/24/93 Resources_______________ PennNor(nan,Smi th, Ingram Facilities Study 2^ 2/1/23 3/?/24 63 Develop data collection plan for Facilities Study 100X 9/1/93 9/16/93 Milhol(en,Eaton 64 Assign responsibilities for Facilities Study 100X 9/17/93 9/17/93 HiIhollen,Eaton 65 Collect data for Facilities Study 100X 9/20/93 1/12/94 Hi(hoilen,Eaton 66 Prepare report for Facilities Study 77X 1/25/94 3/4/94 HiIhollen,Eaton 67 Report data findings froa Facilities Study for aarge into needs assessment OX 3/7/94 3/7/94 HiIhollen,Eaton S Pr9port1ona| Allocation Fonaulaa 1O0X 8/2/93 2/4/94 69 Develop data collection plan for Proportional Allocation Formulas 100X 8/2/93 8/20/93 Hilhollen 70 Assign responsibilities for Proportional Allocation Foraulas 100X 8/23/93 8/23/93 Hilhollen 71 Collect data for Proportional Allocation Fonaulas 100X 8/24/93 10/27/93 Eaton,Barnhouse,Boykins,Gadberry,HiIhollen 72 Analyze data from Proportional Allocation Fonaulas 100X 11/1/93 11/24/93 HiIhollen,Eaton,Barnhouse,Boykins,Gadberry Page 6 2/28/94Little Rock School District Project Hanagement Tool Id 73 Task Description________________________________ Prepare Proportional Allocation Formulas Report X Comp. 100X Start 11/29/93 Finish 2/3/94 Resources Hilhollen 74 Report data findings from Propotionsl Allocations Formulas study for merge into needs assessment 100X 2/4/94 2/4/94 Hilhollen 75 Collect and merge Issues from work session (Aug. 31,1993) into needs assessment Information 100X 1/25/94 2/4/94 Hatthis,Ui 11 liras, lngrM,NI Ihol ten,Hayo 76 Conduct work session for data analyses of all atudles, surveys, forums, dialogues, etc. 100X 1/26/94 2/4/94 Hatthla,Ull(iaaB,Board,Cablnet 77 Coapleta needs assessatent listing 99X 1/27/94 3/7/94 Ui IUsan,Hatthi s,Hayo 78 Publish Draft of Needs Assessannt Report 99X 2/25/94 3/7/94 UilliaM,Ingraa 79 Finalize and Publish Needs Assessment Report OX 3/9/94 3/9/94 Hatthis,Ui I Ums, Ingraa 80 Begin 95-96 needs sssessoent cycle OX 4/4/94 11/4/94 Natthis,Uilllaas,lngrM,Hllhollen,Hayo fil Prograa Inventory fix 7/1/93 6/30/94 82 Identify DSeg programs 100X 7/1/93 7/1/93 IngrM 83 Identify primary and secondary leaders for DSeg programs 100X 7/1/93 7/1/93 IngrM 84 Revise DSeg ProgrM listings 100X 7/19/93 9/8/93 IngrM Page 7 2/28/94Little Rock School District Project Hanagement Tool Id 85 Task Description_________________________ Receive approval of DSeg Program listing X Comp. 100X Start 7/19/93 Finish 7/19/93 Resources_____ Hatthis,Ingram 86 Distribute DSeg Program listings to selected resource persons 100X 9/9/93 9/9/93 Ingram 87 Conduct inservice for DSeg Program managers and principals 100X 9/16/93 9/23/93 Hatthis,Ingram 88 Develop Program Budget Docunent for DSeg Programs 100X 8/6/93 9/9/93 Ingram 89 Establish a list of Hon-DSeg Prograan 100X 8/26/93 8/26/93 Ui 11 i ams ,Hatth i s, I ngram 90 Identify primary and secondary leaders for Non-DSeg Programs 100X 11/16/93 11/29/93 Ui IIiams,Hatthis,Ingram 91 Revise Hon-DSeg Program listings 1O0X 8/27/93 11/15/93 Ui IUams,Hatthis, Ingram 92 Receive approval of Hon-DSeg Program listing 100X 11/15/93 11/15/93 Ui 11iams,Hatthis,Ingram 93 Distribute Non-DSeg Program listing to selected resource persons 100X 11/16/93 11/16/93 Ingram 94 Conduct inservice for Non-DSeg program managers 100X 12/10/93 12/10/93 Ingram 95 Develop Program Budget Docunents for Mon-DSeg Progrmns 85X 12/10/93 3/4/94 Ingram,Non-DSeg Program Hanagers 96 Herge DSeg and Non-DSeg Prograas into a composite listing 100X 1/18/94 1/18/94 Ingram Page 8 2/28/94 Little Rock School District Project Management Tool Id 97 98 22 100 101 102 103 104 105 106 107 108 Task Description____________________ Generate a Program Inventory Report Conduct 95-96 Program inventory Conaajiity Foruag Develop data collection plan for Community Foruma Set locations and schedule for Community Foruas Develop Community Forua sample agenda Develop data collection tool (matrix) for Coiaaunity Foruas Conduct Cloverdele Eleaientery Community Forum Gather Cloverdale feedback data for input into matrix Conduct Parkview Community Forua Gather Parkview Community Forum feedback data for iqxjt into matrix Conduct Bale Community Forum X Comp. 100X Start 1/20/94 Finish 1/20/94 Resources Ingram,Bassa OX lOOX 100X 100X 100X 100X 100X 100X 100X 100X 100X 5/2/94 6/30/94 Ingram 9/U/93 2/16/94 9/14/93 9/14/93 Basse,Uagner,Hayo 9/21/93 9/21/93 Uagner,Mayo 10/4/93 10/4/93 Basse 10/6/93 10/7/93 Besse,Wegner,Heyo 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 Page 9 2/28/94 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 Williams Bassa Williams Bassa Williams Little Rock School District Project Management Tool Id 109 Task Description___________________________________________ Gather Bale Coanunity Forua feedback data for input into matrix X Comp. 100X Start 11/11/93 Finish Resources 11/12/93 Bassa 110 Conduct Forest Heights Conmunity Forum 100X 11/16/93 11/16/93 Uilliams 111 Gather Forest Heights Coanunity Forum feedback data for input into matrix 100X 11/17/93 11/17/93 Bassa 112 Conduct Rockefeller Connunity Forum 100X 11/30/93 11/30/93 Williams 113 Gather Rockefeller Coanunity Forum feedback data for input into matrix 100X 12/1/93 12/1/93 Bassa 114 Conduct Garland Coansmity Fortis 100X 12/6/93 12/6/93 Uilliams 115 Gather Garland Coanunity Forua feedback data for input into matrix 100X 12/6/93 12/6/93 Bassa 116 Finalize and publish Coanunity Forum Matrix 100X 12/6/93 1/6/94 Bassa HZ PiBtrict Pialogues lOOX IQ/ZTZa 118 Develop data collection plan for District Dialogues 100X 10/27/93 10/27/93 Mayo,Bassa,Wagner 119 Set schedule for District Dialogues 100X 10/28/93 10/28/93 Wagner,Bassa,Williams,Mayo 120 Develop District Dialogue sanple agenda 100X 11/9/93 11/9/93 Bassa Page 10 2/28/94Little Rock School District Project Management Tool Id 121 Task Description_____________________________________ Develop data collection tool for District Dialogues (matrix) X Comp. 100X start 11/9/93 Finish 11/9/93 Resources Bassa 122 Conduct Central Office Adninistration District Dialogue 100X 11/23/93 11/23/93 Uilliams 123 Gather Central Office Adninistration feedback data for input into matrix 100X 12/1/93 12/13/93 Basse 124 Conduct Teachers District Dialogue 100X 12/15/93 12/15/93 Uilliams 125 Gather Teachers District Dialogue feedback data for input into matrix 100X 12/16/93 12/16/93 Bassa 126 Conduct Principals District Dialogue 100X 1/6/94 1/6/94 Uilliams 127 Gather Principals District Dialogue feedbacl data for input into matrix 100X 1/7/94 1/7/94 Bassa 12S Conduct Classified Staff District Dialogue 100X 2/3/94 2/3/94 Uilliams 129 Gather Classified Staff District Dialogue feedback data for merge into matrix 100X 2/3/94 2/3/94 Bassa 130 Finalize and publish District Dialogue matrix 10OX 2/4/94 2/16/94 Bassa 121 Goals and Objectives 100X 8/?/93 122 Conduct Cabinet Planning Session ipox 8/2/93 8/20/93 Page 11 2/28/94Little Rock School District Project Hanagement Tool Id 133 Task Description______________________ Identify process for goal development X Comp. 100X Start 8/2/93 Finish 8/17/93 Resources Hatthis,Ingram,Glasgow 134 Determine date and site for work session 100X 8/13/93 8/13/93 Hatthis 135 Identify materials for work session 100X 8/16/93 8/16/93 Hatthis,Ingram.Glasgow 136 Develop materials for work session 100X 8/17/93 8/18/93 Hatthis,Ingram 137 Identify and notify participants for the work session 100X 8/12/93 8/12/93 Hatthis 138 Conduct work session 100X 8/20/93 8/20/93 Cabinet J32 Conflict Soal Setting yorjc SSSSlSQ 100X 8/23/93 9/3/93 140 Identify process for goal setting work session 100X 8/23/93 8/24/93 Hatthis,Ingram,GIasgow 141 Identify participants for the goal setting work session 100X 8/23/93 8/23/93 Hatthis 142 Determine date and site for goal setting work session 100X 8/24/93 8/24/93 Hatthis,Ingram 143 DistrilxJte background materials to the participants 10OX 8/25/93 8/25/93 Hatthis 144 Conduct work session to develop tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment 100X 8/31/93 8/31/93 Cabinet,Board,PTA,CTA,Prin Roundtable,Betty Caldwell Page 12 2/28/94Little Rock School District Project Hanagement Tool Id 145 Task Description_________________________ Prepare materials for Board work session X Comp. 100X Start 9/1/93 Finish 9/3/93 Resources_____ Hatthis,Ingram 146 Conduct Board Uork Session 10OX 8/30/93 9/9/W 147 Establish date and site for work session 100X 8/30/93 8/30/93 Natthis 148 Distribute backgrourxl materials to Board mentiers 100X 9/1/93 9/1/93 Hatthis,Ingran 149 Review of preliminary list of issues for needs assessment by Board 100X 9/9/93 9/9/93 Board,Hatthis,Ingram 150 Review/revise tentative mission statement and goals 100X 9/9/93 9/9/93 Board 151 Review desegregation program inventory 100X 9/9/93 9/9/93 Board 152 Review identified proportional allocations 100X 9/9/93 9/9/93 Board 153 Establish written priorities 100X 9/9/93 9/9/93 Board 154 Identify additional "fast-track" program evaluation 100X 9/9/93 9/9/93 Board 155 Identify strategies for funding shortfalls 100X 9/9/93 9/9/93 Board 156 Develop conmunication strategy for mission statement and goals 100X 9/10/93 9/10/93 Ingram,Hatthis Page 13 2/28/94Little Rock School District Project Hanagement Tool Id 157 Task Description_______________________ Distribute mission statement and goals X Comp. 100X Start 9/10/93 Finish 9/10/93 Resources Ingram,Uagner 158 Distribute list of priorities 100X 9/10/93 9/10/93 Board 159 Conduct Board Retreat Work Session J6X 12/2/93 4/30/94 160 Determine date and site for Board Retreat 100X 12/2/93 12/2/93 Uilliams,Board 161 Identify agenda items for Board Retreat 100X 1/12/94 1/12/94 Uilliams,Board 162 Establish agenda for Board Retreat 100X 1/12/94 2/3/94 Uilliams,Board 163 Gather and distribute materials for Board Retreat 100X 1/12/94 2/3/94 Uilliams,Matth{s,Ingram,Hilhollen,Gadberry 164 Conduct data analysis work session for Board Retreat 100X 2/1/94 2/1/94 Uilliams,Cabinet 165 Conduct Board Retreat 100X 2/4/94 2/4/94 Uilliams,Boa rd 166 Report outcoaies of Board Retreat 100X 2/10/94 2/11/94 UilliaRi8,Board 167 Determine the need for an additional Board Retreat OX 2/11/94 4/30/94 Uilliams,Board,Cabinet 168 Program Development 11/15/93 3/10/9* Page 14 2/28/94Little Rock School District Project Management Tool Id 169 170 171 172 173 174 175 176 177 178 179 180 Task Description___________________________________________ Develop philosophy and/or objectives for programs and /or program modifications Schedule and hold meetings for organizing the project Seek copies of source docuaents from experts, other school districts Examine trends of experts in the designated fields Organize a committee to develop educational specifications Establish framework for: curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/equipment
staffing needs and staff development needs
budget Relste/reference recomowndations from curriculum audit needs assesssient results to established mission stateaient, goals, and DSeg Plan Review recoaiaendations from curriculua audit needs assesssient in order to identify additional programs or program modifications Develop Business Case for program and/or program modifications to Superintendent and Board of Directors Develop program and/or program modifications Revieu program and/or program modifications with Cabinet Sutxait Business Case for program and/or program modifications to Superintendent and Board of Directors X Comp. 100X 100X 100X 10OX 100X 100X 100X 100X 75X 75X 50X OX Start 11/15/93 11/19/93 11/19/93 11/19/93 11/19/93 1/7/94 2/4/94 1/7/94 2/8/94 2/18/94 2/25/94 3/10/94 Page 15 2/28/94 Finish 11/19/93 12/15/93 12/15/93 12/15/93 11/26/93 2/18/94 2/7/94 2/7/94 3/7/94 3/4/94 3/8/94 3/10/94 Resources Matthis,Curriculua Supervisors Matthis,Curriculum Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculum Supervisors Matthia,Curriculua Supervisors Matthia,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua SupervisorsLittle Rock School District Project Management Tool Id 181 Task Description_________________________________________ Decide to inplement or not to implement programs and/or program modifications X Comp. OX Start 3/10/94 Finish 3/10/94 Resources___________________ Matthis,Curriculum Supervisors Budgeting UX 11/18/93 8/26/W 183 Prepare initial financial forecasts for coming year 100X 12/1/93 2/11/94 Mi Ihollen 184 Issue instructions for budget preparation at all levels 100X 11/30/93 12/3/93 MiIhollen 185 Develop budget preparation training material 100X 11/18/93 11/30/93 Milhollen 186 Conduct budget preparation training sessions 100X 12/6/93 12/17/93 Milhollen 187 Budget managers submit 94-95 budget requests 100X 1/14/94 2/28/94 Milhollen 188 Begin budget developeient 100X 1/18/94 1/18/94 MiIhollen 189 Revise financial forecast for coming year OX 3/1/94 3/15/94 Milhollen 190 Submit proposed budget to Board OX 3/24/94 3/24/94 Mi Ihollen 191 Conduct Board work sessions on budget OX 3/28/94 4/15/94 Milhollen,Board,Matthis 192 Revise budgets, as needed OX 4/18/94 4/30/94 Milhollen Page 16 2/28/94Little Rock School District Project Hanagement Tool Id 193 Task Description________________________________________ Notify certified personnel of possible staff reduction X Comp. OX Start 4/1/94 Finish 4/30/94 Resources HiIhollen,Sadberry 194 Board approval of tentative budget OX 5/2/94 5/26/94 HiIhollen,Hatth is,Board,Ingram 195 Notify classified personnel of possible staff reduction OX 5/3/94 5/31/94 Gadberry,HiIhollen 196 Board adoption of 94-95 budget OX 7/1/94 7/28/94 Board,Hilhollen,Hatthis 197 Submit 94-95 budget to State OX 8/1/94 8/26/94 Board,HiIhollen IS Program Budget Docuaent (1st Quarter
2nd Quarter
3rd Quarter:4th Quarter) 521 9/1/W 8/1/94 199 Develop Program Budget Docuaent Report Plan for all quarters for DSeg Programs 100X 9/1/93 9/21/93 Ingram,Bassa 200 1st Quarter Program Budget Docuaent Report 100X 9/17/93 11/12/93 201 Prepare training material for principals, program managers arxi clerical staff 100X 9/17/93 9/21/93 Ingram,Hatthis,Bassa 202 Conduct training session for principals, program managers, and clerical staff
distribute diskettes 100X 9/23/93 9/23/93 Ingram 203 Disseminate written program docunent instructions to principals and program managers 100X 9/30/93 9/30/93 Bassa,Ingram 204 Advise program managers and principals on Program Budget Docunent 100X 9/28/93 10/18/93 Bassa,Ingram Page 17 2/28/94Little Rock School District Project Management Tool Id 205 Task Description__________________________________________ Generate diskette management flow information to relative staff in School Operations and PRE office X Comp. 100X Start 10/1/93 Finish 10/5/93 Resources Bassa 206 Plan 1st follow-up training session on the Program Budget Document and UordPerfect 100X 10/5/93 10/8/93 Bassa,Glasgou 207 Conduct 1st follow training sessions on the Program Budget Docunent and UordPerfect 100X 10/5/93 10/8/93 Bassa,Glasgow 208 DSeg Programs Diskettes due back to Planner 1O0X 10/14/93 10/14/93 Ingraai, Bassa 209 PRE performs check-in procedures and data clean-up on diskettes 100X 10/13/93 10/22/93 PRE Clerical Staff,Bassa 210 PRE generates hard copies of diskettes 100X 10/22/93 10/26/93 PRE Clerical Staff 211 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Report 100X 10/22/93 10/26/93 Bassa, lngraai,Ni Ihol len 212 PRE coabines all relative info for Program Budget Docusent Report (1st Quarter) 100X 10/27/93 10/28/93 PRE Clerical Staff,Bassa,Ingram 213 PRE disseminates draft of report to selected resource people 100X 10/29/93 10/29/93 Ingram 214 Revise draft 100X 11/2/93 11/2/93 Ingram,Bassa 215 Prepare for publication of Program Budget Docusent lOOX 11/2/93 11/2/93 Ingram 216 Submit published Program Budget Document Report to the Court 100X 11/3/93 11/3/93 Uilliams,Ingram Page 18 2/28/94Little Rock School District Project Hanagement Tool Id 217 Task Description__________________________________________ Return DSeg Program diskettes to managers and principals X Comp. 100X Start 11/12/93 Finish 11/12/93 Resources PRE Clerical Staff,Bassa,Ingram 2ifi 2nd Quarter Prograa Budget Docuaent Report 88X n/15/w 3/11/0* 219 Advise program managers and principals on PBO 100X 11/23/93 1/U/94 Ingram,Bassa,Ass't Supts 220 Prepare training material for follow-if) training sessions on the PBD and WordPerfect 100X 11/15/93 11/17/93 Basse,Glasgow 221 Disseminate standardized instructions for completing the PBD to principals and program managers 100X 12/8/93 12/8/93 Bassa 222 Conduct training sessions for principals, program managers, and clerical staff 100X 12/10/93 12/14/93 Glasgow,Bassa 223 Diskettes due back to Planner 100X 1/6/94 1/6/94 Principals,Program Managers 224 PRE performs check-in procedures and data clean-up on diskettes 100X 1/6/94 1/14/94 PRE Clerical Staff,Bassa 225 PRE generates hard copies of diskettes 100X 1/14/94 1/21/94 PRE Clerical Staff 226 PRE develops relative narrative and the controller provides financial info for PBD Report 100X 1/26/94 1/26/94 tngrara,Bassa,PRE Clerical Staff 227 PRE confines all relative info for PBO 2nd Quarter Report 100X 2/1/94 2/1/94 Ingram,Bassa,PRE Clerical Staff 228 PRE disseminates drafts of report to selected resource people 100X 1/31/94 1/31/94 Ingram Page 19 2/28/94 Little Rock School District Project Management Tool Id 229 Task Description Revise draft X Comp. 10 OX Start 2/2/94 Finish 2/2/94 Resources Ingram 230 Prepare for publication of 2nd Quarter Program Budget Document Report lOOX 2/3/94 2/3/W PRE Clerical Staff,Bassa,Ingram 231 Submit published 2nd Quarter Program Budget Docunent Report to Court 100X 2/4/94 2/7/94 Ui 11 lams,Ingram 232 Return diskettes back to the principals and program managers 100X 2/8/94 2/8/94 PRE Clerical Staff,Bassa 233 Develop instructions for including any additional desegregation obligations to be included in 3rd Otr Program Budget Docunent Report SOX 2/14/94 3/11/94 Ingram,Bassa Jrd Quarter Program Budget Docvwcnt Report 25 2Z11ZB 2Z12ZS& 235 Advise program managers and principals on the PBO OX 2/11/94 4/8/94 lngram,Bassa,Ass't Si^jts.Mayo 236 Prepare training material for principals, program managers, and clerical staff for 3rd follow-up training on WordPerfect and the Program Budget Docunent OX 3/11/94 3/15/94 Bassa,PRE Clerical Staff 237 Disseminate reminder instructions for PBOcompletion to principals and program managers OX 3/21/94 3/21/94 Bassa,Ingram 238 Diskettes due back to Planner OX 4/8/94 4/8/94 Principe Is,Program Managers 239 PRE performs check-in procedures and data clean-up on diskettes OX 4/8/94 4/15/94 PRE Clerical Staff,Bassa 240 PRE generates hard copies of diskettes OX 4/15/94 4/20/94 PRE Clerical Staff Page 20 2/28/94Little Rock School District Project Management Tool Id 241 Task Description________________________________________ PREdevelops relative narrative and the controller provides financial info for 3rd Quarter Program Budget Docunent Report X Comp. OX Start 4/15/94 Finish 4/20/94 Resources MiIhollen,Bassa,Ingram 242 PRE combines all relative info for 3rd Quarter for PBO Report OX 4/20/94 4/25/94 Ingram.Bassa.PRE Clerical Staff 243 PRE disseminates draft of report to selected resource people OX 4/26/94 4/26/94 Ingram 244 Revise draft OX 4/27/94 kfZT/Vt Ingram,Bassa,PRE Clerical Staff 245 Prepare for publication of Program Budget Report for the 3rd Quarter OX 4/28/94 4/28/94 Ingram,PRE Clerical Staff 246 Submit puli shed 3rd Quarter Program Budget Docuaent Report to Court OX 5/2/94 5/13/94 Ingram,Uilliams 247 Return diskettes to program managers and principals OX 5/10/94 5/10/94 PRE Clerical Staff,Bassa >48 4th Quarter Progrma Budpet Docuaent Report SS 8/1/94 249 Advise principals arvi program managers on the PBO OX 5/13/94 7/8/94 Ingram,Basss,Ass't Supta,Mayo 250 Diskettes due back to Planner OX 7/11/94 7/11/94 Principals,Program Managers 251 PRE performs check-in procedures and data clean-up on diskettes OX 7/7/94 7/14/94 PRE Clerical Staff,Bassa 252 PRE generates hard copies of diskettes OX 7/14/94 7/20/94 PRE Clerical Staff Page 21 2/28/94Little Rock School District Project Management Tool Id 253 Task Description____________________________________ PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Report X Comp. OX Start 7/18/94 Finish 7/22/94 Resources______________ Hilhollen,Bassa,Ingram 254 PRE carbines all relative info for 4th Quarter PBO Report OX 7/22/94 7/22/94 PRE Clerical Staff,Bassa,Ingram 25S PRE disseminates draft of report to selected resource people OX 7/27/94 7/27/94 Ingram 256 Revise draft OX 7/28/94 7/28/94 Ingram,Bassa,PRE Clerical Staff 257 Prepare for publication the 4th Quarter Program Budget Docunent Report to Court OX 7/29/94 7/29/94 PRE Clerical Staff,Ingram 258 Submit published 4th Quarter Program Budget Docuaent Report to Court OX 8/1/94 8/1/94 Ingram,Uilliams 259 PRE houses diskettes inti I 93-94 school year begins OX 8/1/94 8/1/94 PRE Clerical Staff,Basse >60 Monitoring and Reporting 52S 7/1/93 8/8/94 261 Develop planning strategy 100X 7/1/93 7/30/93 Ingram,Matthis,HiIhollen 262 Prepare annitoring and reporting instructions for all quarters 100X 9/1/93 9/21/93 Ingram,Matthis 263 Set up financial pull for 1st Quarter PBO Report with July, August, and Sept, data 100X 10/26/93 10/26/93 MiIhollen 264 Distribute 1st Quarter PBO Report to Primary Leaders 100X 11/15/93 11/15/93 Ingram Page 22 2/28/94Little Rock School District Project Management Tool Id 265 Task Description_________________________________________ Provide feedback to principals and program managers on 1st quarter report X Comp. 100X Start 11/22/93 Finish 11/30/93 Resources Primary Leaders 266 Set up financial pull for 2nd Quarter PBD Report 100X 1/26/94 1/26/94 MiIhollen 267 Distribute 2nd Quarter Program Budget Docunent Report to Primary Leaders OX 3/11/94 3/11/94 Ingram 268 Provide feedback to principals and program managers on 2nd Quarter Program Budget Docunent OX 3/15/94 3/18/94 Primary Leaders 269 Set up financial pull for 3rd Quarter Program Budget Docunent Report OX 4/15/94 4/15/94 Milhollen 270 Disseminate 3rd Quarter Program Budget Document Report to Primary Leaders OX 5/12/94 5/12/94 Ingram 271 Provide feedback to principals and program managers on 3rd Quarter PBO Report OX 5/13/94 5/17/94 Primary Leaders 272 Set i<> financial pull for 4th Quarter PBO Report OX 7/18/94 7/18/94 273 Disseminate 4th Quarter PBD Report to the Primary Leaders OX 8/8/94 8/8/94 Ingram 274 Modify process as necessary OX 4/1/94 4/30/94 Ingram 275 Program Evaluation SIX e/20/w 276 Review Desegregation Plan for potential target progrmns 100X 8/20/93 8/20/93 Cabinet Page 23 2/28/94Little Rock School District Project Hanagement Tool Id 277 Task Description__________________________________ Develop program evaluation instrunent and process X Comp. 100X Start 8/20/93 Finish 8/20/93 Resources Cabinet 278 Conduct informtion/orientation events to inform appropriate staff of activities 100X 8/27/93 8/27/93 Hatthis 279 Identify fast-track evaluation targets 100X 8/30/93 8/30/93 Matthis 280 Conduct required training for use of process and evaluation criteria for designated staff 100X 8/30/93 8/30/93 Matthis 281 Confilete fast-track evaluation of targeted programs 100X 8/30/93 1/3/94 Matthis,Curriculum Supervisors 282 Use fast-track evaluation results to determine program add i t i ons/de I e t i ons/mod i f i ca t i ons 100X 2/4/94 2/14/94 Matthis,Curriculua Supervisors 283 Develop additional programs and/or program modifications 75X 2/18/94 3/7/94 Hatthis,Curriculua Supervisors 284 Begin program evaluation for targeted non-deseg program (using established process/criteria) 100X 2/28/94 3/7/94 Hatthis,Curriculua St^iervisors 285 Revieu evaluation results for non-deseg program OX 3/8/94 3/9/94 Hatthis,Curriculua Supervisors 286 Consolidate/merge results of non-deseg program results into budget development OX 3/24/94 4/25/94 Cabinet 187 Broad-Based Feedback 451 e/?/93 3/31/94 288 Define input requirements at Board work session 100X 9/9/93 9/9/93 Board,Uilliams Page 24 2/28/94Little Rock School District Project Hanagement Tool Id 289 Task Description____________________________________ Develop inservice plan on the Program Planning and Budgeting Process X Comp. 100X Start 9/1/93 Finish 9/1/93 Resources_____________________ Hatthis,Ingram.HiIhollen,Hayo 290 Begin input process 100X 8/2/93 8/2/93 Natthis, Ingrm.Mi Ihol len 291 Cofiplete input process 95X 3/7/94 3/7/94 tngraai.Bassa 292 Plan for internal and external feedback 100X 2/8/94 2/28/94 Ui 11 i aiss, Hat th i s, I ngram 293 Provide internal and external feedback OX 3/1/94 3/31/94 Ui I Hams, Ingram 22i Program Coordination e/31/w 295 Oevelop project management tool 90X 10/25/93 6/30/94 Bassa,Choate 296 Set up regular project management reporting process 100X 12/31/93 1/7/94 Ui I Hams, Hatthis, I ngram, Bassa, Cabinet 2SZ Submit monthly project managesent report to Court SS 8/31/93 6/30/94 298 Siixnit August monthly management report to Court 100X 8/31/93 8/31/93 Ui I Hams, Ingram 299 Submit September monthly management report to Court 100X 9/30/93 9/30/93 Uilliams,Ingram 300 Submit October monthly management report to Court 100X 10/29/93 10/29/93 Uilliams,Ingram Page 25 2/28/94Little Rock School District Project Hanagement Tool Id 301 Task Description___________________________________ Submit November monthly management report to Court X Comp, 100X Start 11/30/93 Finish 11/30/93 Resources______ Uilliams,I ngram 302 Submit December monthly management report to Court 100X 12/31/93 12/31/93 Ui 11 jams,Ingram 303 Siixnit January monthly management report to Court 100X 1/28/94 1/28/94 Uilliams,Ingram 304 Submit February monthly management report to Court 100X 2/28/94 2/28/94 Uilliams,Ingram 30S Submit Harch monthly management report to Court OX 3/31/94 3/31/94 Uilliams,Ingram 306 Submit April monthly management report to Court OX itiiaiVt 4/29/94 Uilliams,I ngram 307 Submit May monthly management report to Court OX 5/31/94 5/31/94 Uilliams,Ingram 308 Submit June monthly management report to Court OX 6/30/94 6/30/94 Uilliams,Ingram Page 26 2/28/94Id 1 Task Description Developnent of Planning Organization and Structure Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Qtr 2, 1994 Jul I Aug I Sep Oct I Mov | Qtr 3, 1994 Jan I Feb I Mar Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Mar 2 Designate District Planner 3 Hire Planning Specialist 4 Train Planning Specialist 5 Reassess planning organization and structure 6 Restructure and modify, if necessary 1 Meeds Assessment 8 Define purpose, process, and format 9 Conmunicate to the District and comnunity the purpose, process, and format to be used in the program planning and budgeting process 10 Develop and define the mission statement and goals for the District i i i Project: Date: 2/28/94 Critical Progress H Milestone Summary Rolled Up 'O Page 1 Date 2/28/94Id 11 Task Description Develop preliminary list of issues for needs assessment 12 Identify data to measure needs of district 13 Study data to measure needs Arkansas Minium Performance (AMPT) Test data management 15 Develop data collection plan for AMPT resulta 16 Assign responsibilities for AMPT data collection 17 Collect data froai AMPT resulta 18 Analyze data froai AHPTresults 19 Report data findings from AMPT for merge into needs assessment 22 Stanford S Test data management Project
Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec I I Progress H Milestone Qtr 3, 1994 Jan I Feb | Mar Page 2 Date 2/28/94 Qtr 4, 1994 Apr I May I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb | Mar Sumnary Rolled Up <>Id 21 Task Description Develop data collection plan for Stanford 8 results 22 Assign responsibilities for Stanford 8 data collection 23 Collect data from Stanford 8 results 24 Analyze data froa Stanford 8 results 25 26 27 28 29 Report data findings from Stanford 8 for aierge into needs assessment Pesenrenatlon Horn'torino Reports Audit Assign responsibility for data collection Develop data collection plan Collect data Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Hov I Dec I I I I I Qtr 3, 1994 Jan I Feb Har * Qtr 4, 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Hov I Dec Otr 3, 1995 Jan I Feb | Har 30 Request to Program Managers to compare with 1st Quarter's Program Budget Document Project: Date: 2/28/94 Critical Progress i Hilestone Sunnary " Rolled Up 0 Page 3 Date 2/28/94Id 31 Task Description Report findings to PRE for merge with Program Budget Document, where appropriate Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb I Mar Otr 4. 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 32 Desegregation plans Audit 33 Assign respor<sibility for data collection 34 I Develop data collection plan I 35 Collect data 36 Request to Program Managers to compare with 1st Quarter's Program Budget Docunents 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate iourt Orders Audit 39 Assign responsibility for data collection 40 Develop data collection plan Project: Date: 2/28/94 Critical Noncritical Progress ! Milestone Sunnary Rolled Up 0 Page 4 Date 2/28/94 I IId 41 Task Description Collect data Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Frt I Har Otr 4, 1994 Apr I Hay | Jun Qtr 1, 1995 Qtr 2, 1995 Jut I Aug I Sep Oct I Nov | Dec Otr 3, 1995 Jan I Feb | Har 42 Request to Program Hanagers to compare with 1st Quarter's Program Budget Document 43 Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate 44 CurricuLue Audit 45 Develop plans for data collection for Curriculum Audit 46 Assign responsibilities for collection--Curriculua Audit 47 Collect data for Curriculua Audit H 48 Establish procedures for review and assessment of Curriculum Audit data I 49 Organize and label Curriculum audit data--findings of Honitoring and Status Reports, Curriculua Objectives, achievement 50 Relate/assess the data results back to the Curriculun Audit findings Project: Date: 2/28/94 Critical Noncritical Progress Hilestone Sunnary " Rolled Up Page 5 Date 2/28/94Id 51 Task Description Analyze the effectiveness of revised curriculun, polices, etc. 52 Identify factors that facilitated attainment of curriculum goals 53 Identify obstacles that prevented curriculim goal attainment 54 Make recomnendatioins for program additions/deIetions/modifications 55 Report data findings from Curriculua Audit for merge into needs assessment School Cliate/Huao Reltlon Survey 57 Develop data collection plan for SC/HR 58 Assign responsibilities for SC/HR data collection 59 Collect data frooi SC/HR survey 60 Analyze data from SC/HR survey Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep I I Qtr 2, 1994 Oct I Hoy I Dec I I Qtr 3, 1994 Jan I Feb | Mar H Qtr 4, 1994 Apr I Hay | Jun Otr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | Mar Progress Milestone Stnmary " Rolled Up 0 Page 6 Date 2/28/94Id 61 Task Description Report of data findings from SC/HR survey for merge into needs assessment Facilities Study 63 Develop data collection plan for Facilities Study 64 Assign responsibilities for Facilities Study 65 Collect data for Facilities Study 66 Prepare report for Facilities Study 67 Report data findings from Facilities Study for merge into needs assessment Proportional Al location Fonaulas 69 Develop data collection plan for Proportional Allocation Formulas 70 Assign responsibilities for Proportional Allocation Formulas Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep H Qtr 2. 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb | Mar Qtr 4. 1994 Apr I May | Jun Otr 1, 1995 Juli Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I F^ I Mar Progress M Milestone Summary Rolled Up O Page 7 Date 2/28/94Id 71 Task Description Collect data for Proportional Allocation Formulas 72 Analyze data from Proportional Allocation Formulas 73 Prepare Proportional Allocation Fonaulas Report 74 Report data findings from Propotional Allocations Formulas study for merge into needs assessment 75 Collect and merge issues from work session (Aug. 31,1993) into needs assessment information 76 Conduct work session for data analyses of all studies, surveys, foruas, dialogues, etc. 77 Coaplete needs assessment listing 78 Publish Draft of Needs Assessment Report 79 Finalize and Publish Needs Assessment Report 80 Begin 95-96 needs assessment cycle Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Hanagement Report Otr 1, 1994 Jul I Aug I Sep Qtr 2. 1994 Oct I Nov I Dec Progress Hilestone Qtr 3, 1994 Jan I Feb Page 8 Date 2/28/94 Mar Otr 4, 1994 Apr I Hay I Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct [ Nov I Dec Summary r Rolled Up 0 Qtr 3, 1995 Jan I Feb | HarId 81 Task Description Program Inventory 82 Identify DSeg program Little Rock School District Program Planning and Budgeting Project Hanagement Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb I Mar Qtr 4, 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 83 Identify primary and secondary leaders for DSeg programs 84 Revise DSeg Program listings iHil 85 Receive approval of DSeg Program listing 86 Distribute DSeg Program listings to selected resource persons 87 Conduct inservice for DSeg Program managers and principals I 88 Develop Program Budget Docunent for DSeg Programs 89 Establish a list of Hon-DSeg Programs 90 Identify primary and secondary leaders for Non-DSeg Programs H ! Project: Date: 2/28/94 Critical Progress Milestone Sumnary T Page 9 Date 2/28/94 Rolled Up 0Id 91 Task Description_____________________ Revise Non-DSeg Program listings 92 Receive approval of Non-DSeg Program listing 93 DistrilxJte Non-DSeg Program listing to selected resource persons 94 Conduct inservice for Non-DSeg program managers 95 Develop Program Budget Docunents for Non-DSeg Programs 96 Merge DSeg and Non-DSeg Programs into a composite listing 97 Generate a Program Inventory Report 98 Conduct 95-96 Program inventory 99 Coamsni tv Foruas Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Qtr 2, 1994 Jul I Aug I Sep | Oct | Nov I Dec Qtr 3, 1994 Jan I Feb Mar Qtr 4, 1994 Apr I May | Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I F^ I Mar 100 Develop data collection plan for Community Foruns Project: Date: 2/28/94 Critical Progress Milestone Sumary Rolled Up Page 10 Date 2/28/94 Id 101 Task Description Set locations and schedule for Conmunity Forms 102 Develop Coonunity Form sample agenda 103 Develop data collection tool (matrix) for Community Forms 104 Conduct Cloverdale Elementary Community Form 105 Gather Cloverdale feedback data for input into matrix 106 Conduct Parkview Community Form 107 Gather Parkview Community Form feedback data for input into matrix 108 Conduct Bale Community Form 109 Gather Bale Community Form feedback data for input into matrix 110 Conduct Forest Heights Community Form Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul [ Aug I Sep I Qtr 2, 1994 Oct I Nov I Dec I I I I Progress M Milestone Qtr 3, 1994 Jan I Feb j Mar Qtr 4, 1994 Apr [ May | Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Sunnary Rolled Up 0 Page 11 Date 2/28/94Id 111 Task Description Gather Forest Heights Conmunity Forun feedback data for input into matrix 112 Conduct Rockefeller Conmunity Forun 113 Gather Rockefeller Coanunity Forun feedback data for input into matrix 114 Conduct Garland Coanunity Forun 115 Gather Garland Community Forun feedback data for input into matrix 116 Finalize and publish Coanunity Forua Matrix 117 Pistrict Pialogues IIS Develop data collection plan for District Dialogues 119 Set schedule for Pistrict Dialogues 120 Develop District Dialogue sample agenda Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Progress H Hilestone Otr 3, 1994 Jan I FebMar Page 12 Date 2/2B/94 Qtr 4, 1994 Apr I May | Jun Otr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Sunnary Rolled UpId 121 Task Description Develop data collection tool for District Dialogues (matrix) 122 Conduct Central Office Adainistration District Dialogue 123 Gather Central Office Adninistration feedback data for input into matrix 124 Conduct Teachers District Dialogue 12S Gather Teachers District Dialogue feedback data for input into matrix 126 Conduct Principals District Dialogue 127 Gather Principals District Dialogue feedbacl data for input into siatrix 128 Conduct Classified Staff District Dialogue 129 Gather Classified Staff District Dialogue feedback data for merge into matrix 130 Finalize and piiilish District Dialogue matrix Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug 1 Sep Otr 2. 1994 Oct 1 Mov I Dec H Progress Milestone otr 3, 1994 Jan I Feb Har Otr 4. 1994 Apr I May I Jun Otr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Her Siamary r Rolled Up 0 Page 13 Date 2/28/94Id 131 Task Description Goals and Objectives 132 Conduct Cabinet Piannina Session 133 Identify process for goal development 134 Determine date and site for work session 135 Identify materials for work session 136 Develop materials for work session 137 Identify and notify participants for the work session 138 Conduct work session Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep I Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W5 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb I Mar 13< Conduct Coal Setting Work Session 140 Identify process for goal setting work session I i I Project: Date: 2/28/94 Critical Noncritical Progress Milestone Suimary Rolled Up Page 14 Date 2/28/94Id 141 Task Description Identify participants for the goal setting uork session 142 Determine date and site for goal setting uork session 14J Distribute background materials to the participants 144 145 Conduct uork session to develop tentative mission statement, develop tentative goals, snd a list of issues that may enhance or restrict goal attainment__________________________________ Prepare materials for Board work session 146 Conduct Board Work Sestion 147 Establish date and site for uork session 148 Distribute background materials to Board members 149 Review of preliminary list of issues for needs assessment by Board ISO Revieu/revise tentative mission statement and goals Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report otr 1, 1994 Qtr 2, 1994 Jut I Aug I Sep Oct | Hov | Dec I I I Progress H Hi lestone Qtr 3, 1994 Jan I Feb Har Qtr 4, 1994 Apr I Hay | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb I Har Page IS Date 2/28/94 Summary Rolled Up 0Id 151 Task Description_______________________________ Review desegregation program inventory 152 Review identified proportional allocations 153 Establish written priorities 154 Identify additional "fast-track" program evaluation 155 Identify strategies for funding shortfalls 156 Develop conmunication strategy for mission statement and goals 157 Distribute nission statement and goals 158 Distribute list of priorities 59 Conduct Board Retreat Work Session 160 Determine date and site for Board Retreat Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep I Qtr 2, 1994 Oct I Nov I Dec Otr 3, 1994 Jan I Feb I Mar Qtr 4, 1994 Apr I May I Jun atr 2, 1995 Qtr 1, 1995 Jul I Aug I Sep I Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Progress * Milestone Sunmary Rolled Up 0 Page 16 Date 2/28/94Id 161 Task Description Identify agenda items for Board Retreat 162 Establish agenda for Board Retreat 163 Gather and distribute materials for Board Retreat 164 Conduct data analysis work session for Board Retreat 165 Conduct Board Retreat Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan I Feb I Mar I Qtr 4, 1994 Apr I May | Jun Otr 1. 1995 Jul I Aug [ Sep Otr 2, 1995 Oct I Nov I D^ Otr 3, 1995 Jan I Feb | Mar 166 Report outcomes of Board Retreat 167 I Determine the need for an additional Board Retreat 168 Program Develooaent 169 Develop philosophy and/or objectives for programs and /or program modifications 170 I Schedule and hold meetings for organizing the project Project: Date: 2/28/94 Critical Noncritical Progress M Milestone Simmary V Rolled Up Page 17 Date 2/28/94Id 171 Task Description Seek copies of source documents from experts, other school districts 172 Examine trends of experts in the designated fields 173 Organize a committee to develop educational specifications 174 175 Establish framework for: curriculum offerings
services and support programs
policies for instructional delivery
roaterials/supplies/equipment
staffing needs and Relate/reference recommendations from curriculun audit needs assessment results to established mission statement, goals, and DSeg Plan 176 Review recommendations from curriculun audit needs assessment in order to identify additional programs or program modifications 177 Develop Business Case for program and/or program modifications to Superintendent and Board of Directors 178 Develop program and/or program modifications 179 Review program and/or program modifications with Cabinet 180 Submit Business Case for program and/or program modifications to Superintendent and Board of Directors Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Nov I I Progress H Milestone otr 3, 1994 Jan I Feb I Mar Page 18 Date 2/28/94 Otr 4, 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Mar Sunnary Rolled UpId 181 Task Description Decide to implement or not to implement programs and/or program modifications 182 Budgeting 183 Prepare initial financial forecasts for coming year 184 Issue instructions for budget preparation at all levels 185 Develop budget preparation training material 186 Contkict budget preparation training sessions 187 Budget managers submit 94-95 budget requests 188 Begin budget development Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Qtr 2. 1994 Jul I Aug I Sep I Oct I Nov | Dec I I i I I Qtr 3, 1994 Jan I Feb Mar Otr 4, 1994 Apr I May | Jm Otr 1, 1995 Jul I Aug rSep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 189 Revise financial forecast for coming year 190 Submit proposed budget to Board Project: Date: 2/28/94 Critical Noncritical Progress Milestone Sunnary " Rolled Up Page 19 Date 2/28/94Id 191 Task Description Conduct Board work sessions on budget 192 Revise budgets, as needed 193 Notify certified personnel of possible staff reduction 194 Board approval of tentative budget 195 Notify classified personnel of possible staff reduction 196 Board adoption of 94-95 budget 197 Submit 94-95 budget to State 198 Program Budget Docunent (let Quarter.-2nd Quarter:3rd Quarter
4th Quarter) 199 Develop Program Budget Document Report Plan for all quarters for DSeg Programs 200 Ist Quarter Program Budget Docunent Report Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep i i Qtr 2, 1994 Oct I Mov I Dec otr 3, 1994 Jan Qtr 4, 1994 I Feb [ War Apr | May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Har '/7/A Progress H Hilestone Sunnary " Rolled Up Page 20 Date 2/28/94Id 201 Task Description Prepare training material for principals, program managers and clerical staff 202 Conduct training session for principals, program managers, and clerical staff
distribute diskettes 203 Disseminate written program docunent instructions to principals and program managers 204 Advise program managers and principals on Program Budget Docunent 205 Generate diskette management flow information to relative staff in School Operations and PRE office 206 Plan 1st follow-up training session on the Program Budget Docunent and UordPerfect 207 Conduct 1st follow training sessions on the Program Budget Docunent and UordPerfect 208 OSes Programs Diskettes due back to Plannep 209 PRE performs check-in procedures and data clean-up on diskettes 210 PRE generates hard copies of diskettes Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1994 Jul I Aug I Sep I Qtr 2, 1994 Oct I Mov I I I I Progress Hi Hilestone Qtr 3, 1994 Jan I Feb Har Qtr 4, 1994 Apr I Hay I Jun Qtr 2, 1995 Sunnary T Page 21 Date 2/28/94 Rolled Up Otr 1. 1995 Jul I Aug I Sep Oct I Mov | Dec i i I i i Otr 3, 1995 Jan I Feb | HarId 211 Task Description PRE develops relative narrative and the Controller provides financial info for the Program Budget Docunent Report Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec I Qtr 3, 1994 Jan I Feb | Mar Qtr 4. 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 212 PRE combines all relative info for Program Budget Docunent Report (1st Quarter) 213 I PRE disseminates draft of report to selected resource people 214 Revise draft 215 Prepare for publication of Prograai Budget Docunent 216 Submit published Prograai Budget Docuaent Report to the Court 217 Return DSeg Program diskettes to managers and principals 18 2nd Quarter Proaraa Budget Docuaent Report 219 Advise prograai managers and principals on PBO 220 Prepare training material for follow-up training sessions on the PBD and WordPerfect I i Project: Date: 2/28/94 Critical Progress M Milestone Suimary Page 2
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.