Program planning and budget tool, FY 1996

Little Rock School District Program Planning and Budget Tool ID 1 Code PINV Name % Complete 100% Scheduled Start Jul 3 '9-5 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Jackson 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '95 Aug 11 '95 Jackson,Lewis,Smith 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'95 Aug 14 '95 Lewis,Mayo 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15 '95 Aug 18 '95 Jackson, Lewis 5 PINV Generate a Program Inventory Report for 1995-96 100% Aug 18 '95 Aug 31 '95 Jackson,Lewis PEVAL 66% Jul 3 '95 Nov 22 '95 Jackson RECEIVED MIR 3 1 1995 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Jul 3 '95 Jul 28 '95 Jackson Office Of Desegregation Monitoring 8 PEVAL Review/revise process for cabinet review of program evaluations 100% Aug 1 '95 Aug 15 '95 Jackson,Cabinet Page 1 FY 97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 9 Code PEVAL Name Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15 '95 Revised Finish Resource Names Cabinet,Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 0% Sep 15 '95 Sep 15 '95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 0% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 0% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 0% Oct 16 '95 Oct 20 '95 Jackson,Cabinet 16 PEVAL Extended evaluations due 0% Nov 13'95 Nov 13'95 Program Managers Page 2 FY 97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 17 Code PEVAL Name______________________________ Cabinet review extended evaluations for merge into needs assessment report % Complete 0% Scheduled Start Nov 17'95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson 18 NEEDS 0% Sep 1 '95 Nov 30 '95 Jackson.Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 0% Sep 1 '95 Sep 8 '95 Cabinet,Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 0% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review current mission statement and goals of the District 0% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 0% Sep 14 '95 Sep 14 '95 Williams,Board 28 NEEDS STANFORD 8 TEST DATA STUDY 0% Sep 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 0% Sep 11 '95 Sep 15'95 Jackson,Cabinet Page 3 FY 97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 25 Code NEEDS Name Assign responsibilities for study of Stanford 8 Test data % Complete 0% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 0% Sep 11 '95 Sep 15 '95 Jackson,Dunbar 27 NEEDS Collect and analyze data from Stanford 8 Test 0% Sep 15'95 Oct 13'95 Jackson, Dunbar,Savage 28 NEEDS Prepare Stanford 8 Test Report 0% Oct 13 '95 Oct 31 '95 Dunbar 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 0% Oct 31 '95 Oct 31 '95 Jackson,Dunbar 3Q NEEDS PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY 0% Sep 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 0% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 0% Sep 11 '95 Sep 15 '95 Jackson Page 4 FY 97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 33 Code NEEDS Name Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 0% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 0% Oct 31 '95 I Oct 31 '95 Jackson,Smith as NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRISTUDY 0% Sep 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 0% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 0% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 0% Sep 11 '95 Sep 15'95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 0% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 41 Code NEEDS Name Prepare SC/HR Survey Report % Complete 0% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 0% Oct 31 '95 Oct 31 '95 Jackson,Hobby I 42 NEEDS PORPQRTIONALS ALLOCATION FORMULAS STUDY 0% Sep 11 '95 Oct 31 '95 Smith.Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 0% Sep 11 '95 Sep 15 '95 Smith.Milhollen,Cabinet 45 NEEDS Assign responsibilities for Proportional Allocation Formulas 0% Sep 11 '95 Sep 15 '95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 0% Sep 11 '95 Sep 15'95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 0% Sep 15 '95 Oct 13'95 Hurley,Eaton,Gadberry,Neal,Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Fomiulas Report 0% Oct 13'95 Oct 31 '95 Milhollen,Hurley,Eaton,Neal,Smith Page 6 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 49 Code NEEDS Name Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 0% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen 5Q NEEDS DISTRICTWIDE FACILITIES STUDY 0% Seo 11 '95 Oct 31 '95 Smith 51 NEEDS Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 0% Sep 11 '95 Sep 15 '95 Williams,Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 0% Sep 11 '95 Sep 15 '95 Smith,Eaton 53 NEEDS Prepare findings from the Districtwide Facilities Study 0% Sep 16 '95 Oct 31 '95 Smith,Mayo,Eaton 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report 0% Oct 31 '95 Oct 31 '95 Smith,Mayo,Eaton 55 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 0% Seo 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 0% Sep 11 '95 Sep 15 '95 Williams,Mayo, Cabinet Page 7 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 57 Code NEEDS Name_______________________________ Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 0% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 0% Sep 11 '95 Sep 15 '95 Mayo 59 NEEDS Collect data 0% Sep 18'95 Oct 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 0% Oct 16'95 Oct 31 '95 Mayo 61 NEEDS Report findings to PRE 0% Oct 31 '95 Nov 18'95 Mayo 62 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2 NEEDS COURT ORDERS AUDIT 0% Seo 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 0% Sep 11 '95 Sep 15 '95 Cabinet,Mayo Page 8 FY97 August 31 '95ID 65 Code NEEDS Name Assign responsibility for data collection of Court Orders Audit Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 0% Sep 18 '95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 0% Oct 16 '95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 0% Nov 1 '95 Nov 18 '95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo, Lewis 22 NEEDS TOWN HALL MEETINGS 0% Seo 11 '95 Nov 21 '95 Williams, Jackson.Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 0% Sep 11 '95 Sep 15'95 Jackson,Modeste,Cabinet 72 NEEDS Review previous years data from Town Hall Report 0% Sep 11 '95 Sep 15'95 Modeste, Jackson, Vann Page 9 FY 97 August 31 '95 ILittle Rock School District Program Planning and Budget Tool ID 73 Code NEEDS Name ___________________________ Design data collection plan for Town Hall Meetings % Complete 0% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Jackson,Vann,Lewis 74 NEEDS Set locations and schedule for Town Hall Meeting 0% Sep 11 '95 Sep 15 '95 Vann.Modeste 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 0% Sep 11 '95 Sep 15 '95 Vann.Modeste 76 NEEDS Review and revise data collection tool (matrix) for Town Hall Meetings 0% Sep 11 '95 Sep 15 '95 Jackson,Modeste,Lewis 77 NEEDS Execute advertisement plan for Town Hall Meeting I 0% Sep 18 '95 Oct 31 '95 Vann.Modeste 78 NEEDS Conduct Town Hall Meeting I 0% Sep 18 '95 Oct 31 '95 Williams 79 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 0% Sep 18'95 Oct 31 '95 Vann,Lewis 80 NEEDS Execute advertisement plan for Town Hall Meeting II 0% Sep 18 '95 Oct 31 '95 Vann,Modeste Page 10 FY 97 August 31 '95I Little Rock School District Program Planning and Budget Tool ID 81 Code NEEDS Name_____________________ Conduct Town Hall Meeting II % Complete 0% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Williams 82 NEEDS Gather feedback data from Town Hall Meeting II for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann,Lewis 83 NEEDS Execute advertisement plan for Town Hall Meeting III 0% Sep 18'95 Oct 31 '95 Vann.Modeste 84 NEEDS Finalize and publish Town Hall Meeting Report 0% Nov 1 '95 Nov 15'95 Modeste,Lewis 85 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson,Lewis as NEEDS DISTRICT DIALOGUES 0% Sep 11 '95 Nov 21 '95 Williams. Jackson.Modeste 87 NEEDS Define purpose and scope of District Dialogues 0% Sep 11 '95 Sep 15 '95 Williams, Jackson,Modeste,Cabinet 88 NEEDS Review previous years data from District Dialogue Report 0% Sep 11 '95 Sep 15 '95 Modeste,Vann Page 11 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 89 Code NEEDS Name_____________________________ Design data collection plan for District Dialogues % Complete 0% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson,Vann,Modeste 90 NEEDS Set locations and schedule for District Dialogue Meetings 0% Sep 11 '95 Sep 15 '95 Modeste.Vann 91 NEEDS Develop advertisement plan and schedule for District Dialogues
prepare sample agenda 0% Sep 11 '95 Sep 15 '95 Vann,Modeste 92 NEEDS Design data collection tool (matrix) for District Dialogue 0% Sep 11 '95 Sep 15'95 Modeste,Jackson 93 NEEDS Execute advertisement plan for District Dialogue I 0% Sep 18'95 Oct 31 '95 Vann,Modeste 94 NEEDS Conduct District Dialogue I 0% Sep 18 '95 Oct 31 '95 Williams 95 NEEDS Gather feedback from District Dialogue 1 for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann,Lewis 96 NEEDS Execute advertisement plan for District Dialogue 11 0% Sep 18 '95 Oct 31 '95 Vann,Modeste Page 12 FY97 August 31 '95ID 97 Code NEEDS Name Conduct District Dialogue II 98 NEEDS Gather feedback data from District Dialogue II for input into matrix 99 NEEDS Execute advertisement plan for District Dialogue III 100 NEEDS Conduct District Dialogue III 101 NEEDS Gather feedback data from District Dialogue III for merge into matrix 102 NEEDS Execute advertisement plan for District Dialogue IV 103 NEEDS Conduct District Dialogue IV 104 NEEDS Gather feedback data from District Dialogue IV for input into matrix Page 13 Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Williams 0% 0% 0% 0% 0% 0% 0% Sep 18 '95 Sep 18'95 Sep 18 '95 Sep 18 '95 Sep 18 '95 Sep 18 '95 Sep 18 '95 FY97 Oct 31 '95 Oct 31 '95 Oct 31 '95 Oct 31 '95 Oct 31 '95 Oct 31 '95 Oct 31 '95 Vann,Lewis Vann,Modeste Williams Vann,Lewis Vann,Modeste Williams Vann,Lewis August 31 '95Little Rock School District Program Planning and Budget Tool ID 105 Code NEEDS Name Execute advertisement plan for District Dialogue V % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Modeste 106 NEEDS Conduct District Dialogue V 0% Sep 18 '95 Oct 31 '95 Williams 107 NEEDS Gather feedback data from District Dialogue V for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann,Lewis 108 NEEDS Finalize and publish District Dialogue Report 1995-96 0% Nov 1 '95 Nov 15'95 Jackson,Lewis 109 NEEDS Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson, Lewis Ufl NEEDS PREPARE NEEDS ASSESSMENT REPORT 0% Nov 1 '95 Nov 30 '95 Jackson 111 NEEDS Conduct Administrative review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Jackson,Cabinet 112 NEEDS Conduct Board Work Session for review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Williams, Jackson, Board Page 14 FY97 August 31 '95ID 113 Code NEEDS Name Publish Draft of Needs Assessment /Report and disseminate to selected persons Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start Nov 27 '95 Scheduled Finish Nov 27 '95 Revised Finish Resource Names Jackson,Cabinet 114 NEEDS Publish Needs Assessment Report, 1995-96 0% Nov 30 '95 Nov 30 '95 Jackson 115 GOAL PLANNING AND BUDGET GOALS 0% Oct 2 '95 Jan 31 '96 Jackson US GOALS CABINET PLANNING SESSION Oct 2 '95 Dec 11 '95 Jackson.Cabinet 117 GOALS Review 1994-95 Needs Assessment Report 0% Oct 2 '95 Oct 31 '95 Jackson,Cabinet 118 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 0% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 119 GOALS Distribute District goals to Cabinet 0% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 120 GOALS Cabinet review of goals 0% Dec 11 '95 Dec 11 '95 Jackson,Cabinet Page 15 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 121 Code GOALS Name BOARD WORK SESSION % Complete 0% Scheduled Start Nov 15 '95 Scheduled Finish Dec 19 '95 Revised Finish Resource Names Jackson.Williams 122 GOALS Establish date and site for Work Session 0% Nov 1595 Nov 30 '95 Williams,Cabinet 123 GOALS Identify materials for Board Work Session 0% Nov 15'95 124 GOALS Prepare materials for Board Work Session 0% Nov 15'95 125 GOALS Conduct Board Work Session 0% Dec 12'95 126 GOALS Distribute background materials to Board members 0% Dec 12'95 127 GOALS Review/revise mission statement and goals 0% Dec 12 '95 128 GOALS Review DSeg and NonDSeg Program Inventory 0% Dec 12'95 Page 16 FY97 I Nov 30 '95 Nov 30 '95 Dec 15 '95 Dec 15 '95 Dec 15 '95 Dec 15 '95 Jackson,Williams Jackson Board,Williams Jackson Board Board August 31 '95Little Rock School District Program Planning and Budget Tool ID 129 Code GOALS Name Review identified proportional allocations % Complete 0% Scheduled Start Dec 12 '95 Scheduled Finish Dec 15'95 Revised Finish Resource Names Board 130 GOALS Establish written priorities 0% Dec 12 '95 Dec 15 '95 Board 131 GOALS Identify strategies for funding shortfalls D'ye Dec 12 '95 Dec 15'95 Board 132 GOALS Develop timeline for identification and researching of funding shortfall strategies 0% Dec 12'95 Dec 15'95 Board 133 GOALS Develop communication strategy for mission statement and goals 0% Dec 14'95 Dec 14 '95 Williams,Vann 134 GOALS Distribute mission statement and goals 0% Dec 19'95 Dec 19'95 Jackson,Vann 135 GOALS Distribute list of priorities 0% Dec 19 '95 Dec 19 '95 Jackson,Vann 136 GOALS BOARD RETREAT 0% Dec 8 '95 Jan 31 '96 Williams Page 17 FY 97 August 31 '95 JLittle Rock School District Program Planning and Budget Tool ID 137 Code GOALS Name Determine date and site for Board Retreat % Complete 0% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams,Board 138 GOALS Identify agenda items for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Board 139 GOALS Establish agenda for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Boa rd 140 GOALS Identify materials for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Jackson 141 GOALS Distribute materials for Board Retreat 0% Jan 9 '96 Jan 10 '96 Williams,Jackson 142 GOALS Conduct data analysis work session in preparation for Board Retreat 0% Jan 12'96 Jan 12'96 Williams,Cabinet 143 GOALS Conduct Board Retreat 0% Jan 22 '96 Jan 26 '96 Williams,Board 144 GOALS Report outcomes of Board Retreat 0% Jan 31 '96 Jan 31 '96 Williams,Board Page 18 FY97 August 31 '95ID 145 Code PDEV Name PROGRAM DEVELOPMENT Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start May 22 '95 Scheduled Finish Aug 30 '96 Revised Finish Resource Names Jackson.Cabinet 146 PDEV SUBMIT BUSINESS CASE FOR ERQGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 0% Nov 1 '95 Feb 22 '96 Williams.Jackson 147 PDEV Review process for program development 0% Nov 1 '95 Nov 10'95 Cabinet 148 PDEV Use extended program evaluations to identify program additions, modifications, deletions 0% Nov 17'95 Nov 27 '95 Cabinet 149 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% Nov 17'95 Nov 30 '95 Cabinet 150 PDEV Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 0% Dec 5 '95 Dec 11 '95 Cabinet 151 PDEV Business Cases due 0% Jan 8 '96 Jan 8 '96 Primary Leaders 152 PDEV Review of Business Cases by Cabinet 0% Jan 15 '96 Jan 22 '96 Cabinet Page 19 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 153 Code PDEV Name Submit Business Cases for program and/or program modifications to Board of Directors % Complete 0% Scheduled Start Feb 8 '96 Scheduled Finish Feb 8 '96 Revised Finish Resource Names Jackson,Williams 154 PDEV Review of Business Cases by Board 0% Feb 8 '96 Feb 22 '96 Board 155 BUDGT BUDGETING 0% Nov 20 '95 Aug 30 '96 Smith.Gadberrv.Hurlev.Milhollen 156 BUDGT Develop budget preparation training materials 0% Nov 20 '95 Nov 27 '95 Smith.Milhollen 157 BUDGT Issue instructions for budget preparation at all levels 0% Nov 28 '95 Nov 30 '95 Smith 158 BUDGT Conduct budget preparation training sessions 0% Dec 1 '95 Dec 8 '95 Smith 159 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% Dec 11 '95 Jan 6 '96 Milhollen, Smith 160 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith Page 20 FY97 August 31 '95ID 161 Code BUDGT Name________________________________ Year to date revenue expenditure analysis Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start Jan 9 '96 Scheduled Finish Jan 31 '96 Revised Finish Resource Names Smith,Milhollen 162 BUDGT Revise financial forecast for coming year 0% Feb 26 '96 Mar 6 '96 Smith 163 BUDGT Submit proposed budget to Board 0% Mar 14 '96 Mar 14 '96 Williams 164 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18'96 Mar 29 '96 Smith, Board,Williams 165 BUDGT Revise proposed budget, as needed 0% Mar 14 '96 Apr 2 '96 Smith, Milhollen 166 BUDGT Prepare tentative budget 0% Apr 3 '96 May 13 '96 Smith,Milhollen 167 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Board,Smith 168 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board,Williams Page 21 FY 97 August 31 '95 |Little RocR School District Program Planning and Budget Tool ID 169 Code BUDGT Name Account reconciliation and Purchase Order (PO) clean-up % Complete 0% Scheduled Start Jun 17 '96 Scheduled Finish Jul 12'96 Revised Finish Resource Names Eaton 170 BUDGT 171 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) Close-out 1995-96 accounts
adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals 0% 0% 172 BUDGT Compute ending fund balance 0% 173 BUDGT Administrative review of final budget 0% 174 BUDGT Submit final budget to Board 0% 175 BUDGT Board review and adoption of 96-97 final budget 0% 176 BUDGT Submit final Budget to Court/Parties 0% Jun 16 '96 Jun 16 '96 Milhollen, Smith Jul 1 '96 Jul 19'96 Smith,Milhollen,Cabinet Jul 22 '96 Jul 22 '96 Milhollen,Smith Jul 24 '96 Jul 29 '96 VVilliams,Cabinet Page 22 Aug 1 '96 Aug 1 '96 Williams,Smith Aug 1 '96 Aug 8 '96 FY 97 Aug 8 '96 Aug 21 '96 Board VVilliams,Attorney August 31 '95ID 177 Code BUDGT Name_________________________ Submit 96-97 final budget to State Little Rock School District Program Planning and Budget Tool % Complete 0% Scheduled Start Aug 21 '96 Scheduled Finish Aug 30 '96 Revised Finish Resource Names Williams,Smith ITS BUDGT Staffing 0% Jan 26 '96 Aug 15 '96 Hurley 179 BUDGT First review of changes in course offerings by Board 0% Jan 26 '96 180 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 181 BUDGT Print secondary course selection sheets 0% Jan 29 '96 182 BUDGT Counselors meet with students and complete course selection sheets 0% Feb 19'96 183 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 184 BUDGT Registrars tally course selections 0% Mar 11 '96 I Feb 8 '96 Feb 15 '96 Feb 15 '96 Mar 8 '96 Mar 11 '96 Mar 29 '96 Page 23 FY97 Board,Williams Elston Williams,Gadberry Principals,Counselors Principals,Counselors Principals,Registrars August 31 '95Little Rock School District Program Planning and Budget Tool ID 185 Code BUDGT Name Review course tallies secondary. Note possible staffing changes based on courses requested % Complete 0% Scheduled Start Apr 1 '96 Scheduled Finish Apr 19'96 Revised Finish Resource Names__________ Gadberry, Hurley,Asst. Supts. 186 BUDGT Identify elementary enrollment (tentative) for 1995-96 0% Apr 1 '96 May 19'96 Mayo,Hurley,Gadberry,Asst Supts 187 BUDGT Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. 188 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry,Hurley 189 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry 190 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Apr 24 '96 Apr 29 '96 Hurley,Gadberry 191 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '96 Aug 1 '96 Hurley, Gadberry 192 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry Page 24 FY97 August 31 '95I ID 193 Code BUDGT Little Rock School District Program Planning and Budget Tool 194 BUDGT 195 BUDGT 196 BUDGT 197 BUDGT 198 BUDGT 199 BUDGT 200 BUDGT Page 25 Name Recall classified personnel from RIF, if needed PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK Plan for internal and external feedback. Set locations and dates Execute advertisement for district feedback. Session I Conduct District Feedback Session I Execute advertisement plan for district feedback. Session II Conduct District Feedback Session II Execute advertisement for district feedback. Session III % Complete 0% Scheduled Start Jun 3 '96 Scheduled Finish Aug 15 '96 Revised Finish Resource Names Hurley 0% 0% 0% 0% 0% 0% 0% May 22 '95 Apr 30 '96 Modeste. Vann. Williams Feb 1 '96 Feb 1 '96 Feb 1 '96 Feb 1 '96 May 22 '95 Feb 1 '96 FY97 Feb 15'96 Apr 30 '96 Apr 30 '96 Apr 30 '96 Aug 17 '95 Apr 30 '96 Williams,Modeste,Vann Modeste,Vann Williams Modeste,Vann Williams Williams August 31 '95Little Rock School District Program Planning and Budget Tool ID 201 Code BUDGT Name____________________________ Conduct district feedback. Session III % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Williams 202 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 203 BUDGT Conduct district feedback, Session I 0% Feb 1 '96 Apr 30 '96 Williams 204 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 205 BUDGT Conduct district feedback , Session II 0% Feb 1 '96 Apr 30 '96 Williams 206 BUDGT Execute advertisement for Town Hall feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 207 BUDGT Conduct district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Modeste,\/ann 208 MR MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER! 14% Aug 1 '95 Aug 31 '96 Jackson Page 26 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 209 Code MR Name PRE performs necessary diskette management functions for the summer ( i.e. archival filing, achievement erasures, copying, etc.) % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 17'95 Revised Finish Resource Names PRE Clerical 210 MR Revise written program budget document instructions, as needed 68% Aug 31 '95 Sep 5 '95 Lewis 211 MR PRE forward program budget document diskettes to principals and program managers 68% Aug 31 '95 Sep 5 '95 PRE Clerical,Lewis 212 MR Distribute written program budget document instructions to principals and program managers 0% Sep 1 '95 Sep 5 '95 Lewis,PRE Clerical 213 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jackson,Lewis 214 MR 215 MR Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 18% 216 MR Advise program managers and principals on program budget document 25% Page 27 Sep 4 '95 Aug 8 '95 Aug 8 '95 FY97 Sep 30 '95 Oct 14 '95 Jackson,Lewis Jackson Asst. Supts,Lewis,PRE Clerical August 31 '95Little Rock School District Program Planning and Budget Tool ID 217 Code MR Name___________________________ Generate diskette management flow information to relative staff School Operations and PRE office % Complete 100% Scheduled Start Aug 8 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Jackson,Lewis 218 MR Plan training sessions on the Program Budget Document and WordPerfect 0% Sep 2 '95 Sep 15 '95 Lewis,Jackson 219 MR Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 0% Oct 3 '95 Oct 3 '95 Lewis 220 MR DSeg and NonDSeg diskettes returned to PRE 0% Oct 14 '95 Oct 14'95 Principals,Program Managers 221 MR PRE performs check-in procedures and data clean-up on diskettes 0% Oct 16 '95 Nov 8 '95 PRE Clerical,Lewis 222 MR PRE generate hard copies of diskettes 0% Oct 16'95 Nov 8 '95 PRE Clerical 223 MR PRE develops narrative and the Controller provides financial info for the PBD reports 0% Oct 16 '95 Oct 31 '95 Lewis,Milhollen 224 MR PRE combines all information for the 1st Quarter Program Budget Report 0% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical Page 28 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 225 Code MR Name___________________________ Submit report to Attorney for review % Complete 0% Scheduled Start Nov 8 '95 Scheduled Finish Nov 13'95 Revised Finish Resource Names Lewis 226 MR Prepare for publication of 1st Quarter Program Budget Document Reports 0% Nov 1395 Nov 13'95 Lewis,Jackson 227 MR Submit 1st Quarter Program Budget Document Reports to Court 0% Nov 21 '95 Nov 21 '95 Jackson .Attorney 228 MR Return diskettes and hard copies to managers and principals 0% Nov 21 '95 Nov 22 '95 PRE Clerical 229 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% Nov 21 '95 Dec 21 '95 Primary Leaders 230 MR 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Nov 21 '95 Mar 22 '96 Jackson 231 MR Advise program managers and principals on Programs Budget Document 0% Nov 21 '95 Jan 13 '96 Asst. Supts, Lewis 232 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% Jan 6 '96 Jan 6 '96 Lewis Page 29 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 233 Code MR Name___________________ Diskettes due back to PRE % Complete 0% Scheduled Start Jan 13 '96 Scheduled Finish Jan 13 '96 Revised Finish Resource Names Program Managers,Principals 234 MR PRE performs check-in procedures and data clean-up on diskettes 0% Jan 13 '96 Jan 26 '96 PRE Clerical 235 MR PRE generates hard copies of diskettes 0% Jan 15 '96 Jan 31 '96 PRE Clerical 236 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 29 '96 Feb 3 '96 Lewis,Milhollen 237 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% Jan 29 '96 Feb 3 '96 Lewis,PRE Clerical 238 MR Submit report to Attorney for review 0% Feb 14 '96 Feb 19'96 Attorney,Jackson 239 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 240 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson,Attorney Page 30 FY97 August 31 '95J Little Rock School District Program Planning and Budget Tool ID 241 Code MR Name Return diskettes and paper copies to principals and program managers % Complete 0% Scheduled Start Feb 23 '96 Scheduled Finish Feb 24 '96 Revised Finish Resource Names PRE Clerical 242 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Feb 23 '96 Mar 22 '96 Primary Leaders 243 MR 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 23 '96 Jun 24 '96 Jackson 244 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 245 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7 '96 Lewis 246 MR Diskettes due back to PRE 0% Apr 12 '96 Apr 12 '96 Principals,Program Managers 247 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15'96 Apr 28 '96 PRE Clerical 248 MR PRE generate hard copies of diskettes 0% Apr 15'96 May 3 '96 PRE Clerical Page 31 FY97 August 31 '95 |Little Rock School District Program Planning and Budget Tool ID 249 Code MR Name __________________________ PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports % Complete 0% Scheduled Start Apr 29 '96 Scheduled Finish May 3 '96 Revised Finish Resource Names Lewis,Milhollen 250 MR PRE combines all revised information for 3rd Quarter PBD Reports 0% May 6 '96 May 10 '96 Lewis,PRE Clerical 251 MR Submit report to Attorney for review 0% May 13 '96 May 16'96 Lewis 252 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 253 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson .Attorney 254 MR Return diskettes and paper copies to principals and program managers 0% May 24 '96 May 27 '96 PRE Clerical 255 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 256 MR 4th QUARTER PROGRAM BVOCLI DOCUMENT REPORTS 0% May 9 '96 Aug 31 '96 Jackson Page 32 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 257 Code MR Name Advise program managers and principals on Program Budget Document % Complete 0% Scheduled Start May 22 '96 Scheduled Finish Jul 22 '96 Revised Finish Resource Names____________ Asst. Supts,Lewis,PRE Clerical 258 MR Send reminder notice for completing the PBD to principals and program managers 0% May 9 '96 May 15'96 Lewis 259 MR Principals submit School Operations Diskettes to Asst. Supts. 0% Jun 10 '96 260 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 261 MR All Program diskettes due back to PRE 0% Jul 14 '96 262 MR PRE performs check-in procedures and data clean-up 0% Jul 15'96 263 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 264 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 I Jun 16 '96 Jun 16 '96 Jul 14 '96 Jul 28 '96 Aug 4 '96 Aug 4 '96 Page 33 FY97 Principals Program Managers Program Managers PRE Clerical,Lewis Lewis,Milhollen Lewis,PRE Clerical August 31 '95Little Rock School District Program Planning and Budget Tool ID 265 Code MR Name__________________________ Submit report to Attorney for review % Complete 0% Scheduled Start Aug 12 '96 Scheduled Finish Aug 12'96 Revised Finish Resource Names Jackson 266 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% Aug 16 '96 Aug 19 '96 Lewis 267 MR Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 22 '96 268 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Aug 1 '96 269 MR PRE house diskettes as 1996-97 school year begins 0% Jun 16 '96 270 MR SUBMIT MONTHLY MANAGEMENT REPORT [MANAGEMENT TOOLI TQ COURT 15'% Jul 31 '95 271 MR Submit July's monthly management report to Court 100% Jul 31 '95 272 MR Submit August's monthly management report to Court 100% Aug 31 '95 I Aug 22 '96 Aug 31 '96 Aug 22 '96 Aug 31 '96 Jul 31 '95 Aug 31 '95 Jackson .Attorney Primary Leaders Lewis Jackson Jackson,Attorney Jackson,Attorney Page 34 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 273 Code MR Name Submit September's monthly management report to Court % Complete 0% Scheduled Start Sep 29 '95 Scheduled Finish Sep 29 '95 Revised Finish Resource Names Jackson ,Attorney 274 MR Submit October's monthly management report to Court 0% Oct 31 '95 Oct 31 '95 Jackson,Attorney 275 MR Submit November's monthly management report to Court 0% Nov 30 '95 Nov 30 '95 Jackson .Attorney 276 MR Submit December's monthly management report to Court 0% Dec 21 '95 Dec 21 '95 Jackson,Attorney 277 MR Submit January's monthly management report to Court 0% Jan 31 '96 Jan 31 '96 Jackson,Attorney 278 MR Submit February's monthly management report to Court 0% Feb 29 '96 Feb 29 '96 Jackson,Attorney 279 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson,Attorney 280 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson ,Attorney Page 35 FY97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 281 Code MR Name________________________________ Submit May's monthly management report to Court % Complete 0% Scheduled Start May 31 '96 Scheduled Finish May 31 '96 Revised Finish Resource Names Jackson, Attorney 282 MR Submit June's monthly management report to Court 0% Jun 28 '96 Jun 28 '96 Jackson,Attorney 283 MR Submit July's monthly management report to Court 0% Jul 31 '96 Jul 31 '96 Jackson .Attorney 284 MR Submit August's monthly management report to Court 0% Aug 31 '96 Aug 31 '96 Jackson 285 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1996-97 12% Jul 5 '95 Aug 30 '96 Jackson.Attornev 286 ORG Analyze, reassess, and revise planning organization and structure 10% Jul 5 '95 Jul 28 '96 Williams,Jackson 287 ORG Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% Jul 5 '95 Jul 24 '95 Cabinet,Lewis, Jackson 288 ORG Initial circulation of 1996-97 Management Tool 100% Jul 13'95 Jul 31 '95 Lewis,Jackson Page 36 FY 97 August 31 '95Little Rock School District Program Planning and Budget Tool ID 289 Code ORG Name________________________________ Evaluate tasking of 1996-97 Management Tool % Complete 5% Scheduled Start Jul 24 '95 Scheduled Finish Aug 30 '96 Revised Finish Resource Names Cabinet,Lewis Page 37 FY97 August 31 '95Quarter 3rd Quarter ID 1 Name % Complete 100% May I Jun Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 2 Identify and revise DSeg and NonDSeg Programs 100% 3 Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% 4 Finalize list of DSeg and NonDSeg Programs 100% I 5 Generate a Program Inventory Report for 1995-96 100% fi 66% 7 Notify program managers that program evaluation begins in fall
begin data collection 100% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Summary Rolled Up PagelID 8 Name Review/revise process for cabinet review of program evaluations % Complete 100% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 9 Review/revise program evaluation instrument 100% 10 Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% 11 Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 12 Program evaluations due from secondary or primary leaders 0% I 13 Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 0% 14 Finalize identification of extended evaluation targets 0% Project: Date: 8/31/95 Critical Noncriticai Progress h Milestone | Summary Rolled Up Page2ID 15 Name Notify appropriate staff to prepare Extended Program Evaluations % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec s 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 16 Extended evaluations due 0% I 17 Cabinet review extended evaluations for merge into needs assessment report 0% s Ifi 0% 19 Review types of data to measure needs of district for FY 96-97 0% 3 20 Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 0% 2 21 Review current mission statement and goals of the District 0% 3 Project: Date: 8/31/95 Critical Noncritical Progress Milestone | Summary Rolled Up PagesID 22 Name________________________________ Board identifies District concerns for input from public at Town Hall/District Dialogues % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 23 STANFORD 8 TEST DATA STUDY 0% 24 Define purpose and scope for Stanford 8 Test data study 0% 25 Assign responsibilities for study of Stanford 8 Test data 0% 26 Design data collection plan for study of Stanford 0% 3 27 Collect and analyze data from Stanford 8 Test 0% 28 Prepare Stanford 8 Test Report 0% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page4ID 29 2Q 31 32 33 34 35 Name Submit Stanford 8 Test Report to PRE for merge into needs assessment PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY Define purpose and scope for PRE Educational Equity Monitoring Reports Study Assign responsibilities for PRE Educational Equity Monitoring Reports Study Analyze data from PRE Educational Equity Monitoring Reports Studies Prepare PRE Educational Equity Monitoring findings Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing Project: Date: 8/31/95 Critical % Complete 0% 0% 0% 0% 0% 0% 0% Noncritical Quarter May I Jun 3rd Quarter Jul I Aug' Sep 0 0 4th Quarter Oct I Nov I Dec I 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec Progress hi Milestone | Summary Rolled Up Q PagesID Name SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 37 Define purpose and scope of SC/HR Survey 0% 0 I 38 Assign responsibilities for SC/HR data collections 0% 0 39 Design data collection plan for study of SC/HR 0% 0 40 Collect and analyze data from SC/HR Survey 0% 41 Prepare SC/HR Survey Report 0% 42 Submit SC/HR Survey Report to PRE for merge into needs assessment 0% Project: Date: 8/31/95 Critical Noncriticai Progress h Milestone Summary Rolled Up PagesID 42 Name PORPQRTIONALS ALLOCATION FORMULAS STUDY % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 44 Define purpose and scope of Proportional Allocation Formulas 0% s 45 Assign responsibilities for Proportional Allocation Formulas 0% 46 Design data collections plan for Proportional Allocation Formulas 0% Q 47 Collect and analyze data for Proportional Allocation Formulas 0% 48 Prepare Proportional Allocation Formulas Report 0% 49 Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing 0% I Project: Date: 8/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page?r ID Name_______________________________ DISTRICTWIDE FACILITIES STUDY % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 51 Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 0% 0 52 Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 0% 0 53 Prepare findings from the Districtwide Facilities Study 0% 54 5S 56 Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report DESEGREGATION MONITORING REPORTS AUDIT FROM OOM Define purpose and scope of Desegregation Monitoring Reports Audit 0% 0% 0% 0 Project: Date: 8/31/95 Critical Noncritical Progress m Milestone Summary Rolled Up PagesID 57 Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 0 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 58 Design data collection plan for study of Desegregation Monitoring Reports Audit 0% 59 Collect data 0% 60 Review with Cabinet and Attorneys 0% 61 Report findings to PRE 0% 62 2 Merge new obligations with Program Budget Document COURT ORDERS AUDIT Project: Date: 8/31/95 Critical Noncritical 0% 0% I Progress h Milestone | Summary Rolled Up Page9ID 64 Name Define purpose and scope of Court Orders Audit % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 0 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 65 Assign responsibility for data collection of Court Orders Audit 0% 0 66 Collect data 0% 67 Review with Cabinet and Attorneys 0% 68 Report findings to PRE 0% 69 Merge new obligations with Program Budget Document 0% 2fl TOWN HALL MEETINGS 0% Project: Date: 8/31/95 Critical Noncriticai Progress h Milestone Summary Rolled Up Paget0ID 71 Name Define purpose and scope of Town Hall Meetings % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug' Sep Q 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 72 Review previous years data from Town Hall Report 0% 73 Design data collection plan for Town Hall Meetings 0% s 74 Set locations and schedule for Town Hall Meeting 0% 75 Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 0% 0 76 Review and revise data collection tool (matrix) for Town Hall Meetings 0% 0 77 Execute advertisement plan for Town Hall Meeting I 0% Project: Date: 8/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Paget 1ID 78 Name Conduct Town Hall Meeting I % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug 4th Quarter Sep Oct I Nov I Dec 79 Gather feedback data from Town Hall Meeting I for input into matrix 0% 80 Execute advertisement plan for Town Hall Meeting II 0% 81 Conduct Town Hall Meeting II 0% 82 Gather feedback data from Town Hall Meeting II for input into matrix 0% 83 Execute advertisement plan tor Town Hall Meeting III 0% 84 Finalize and publish Town Hall Meeting Report 0% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Page12 1 st Quarter Jan I Feb | Mar Summary Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 85 Name Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec as 0% I 87 Define purpose and scope of District Dialogues 0% 0 88 Review previous years data from District Dialogue Report 0% 0 89 Design data collection plan for District Dialogues 0% 0 90 Set locations and schedule for District Dialogue Meetings 0% 0 91 Develop advertisement plan and schedule for District Dialogues: prepare sample agenda 0% 0 Project: Date: 8/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Pagel3ID 92 Name Design data collection tool (matrix) for District Dialogue % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep s 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 93 Execute advertisement plan for District Dialogue I 0% 94 Conduct District Dialogue I 0% 95 Gather feedback from District Dialogue 1 for input into matrix 0% 96 Execute advertisement plan for District Dialogue II 0% 97 Conduct District Dialogue II 0% 98 Gather feedback data from District Dialogue II for input into matrix 0% Project: Date: 8/31/95 Critical Noncriticai Progress Milestone | Summary Rolled Up Paget4ID 99 too 101 102 103 104 105 Name Execute advertisement plan tor District Dialogue III Conduct District Dialogue III Gather feedback data from District Dialogue III for merge into matrix Execute advertisement plan for District Dialogue IV Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Execute advertisement plan for District Dialogue V Project: Date
8/31/95 Critical % Complete 0% 0% 0% 0% 0% 0% 0% Noncritical Quarter May I Jun 3rd Quarter Jul I Aug' Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec Progress H Milestone Summary Rolled Up PagelsID 106 Name Conduct District Dialogue V % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug 4th Quarter Sep Oct I Nov I Dec 107 Gather feedback data from District Dialogue V for input into matrix 0% 108 Finalize and publish District Dialogue Report 1995-96 0% 109 Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% PREPARE NEEDS ASSESSMENT REPORT 0% 111 Conduct Administrative review of available districtwide reports and objective data 0% 112 Conduct Board Work Session for review of available districtwide reports and objective data 0% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Pagel6 1st Quarter Jan I Feb | Mar Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 113 Name Publish Draft of Needs Assessment /Report and disseminate to selected persons % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec I 1 st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 114 Publish Needs Assessment Report, 1995-96 0% Ui 116 117 118 119 PLANNING AND BUDGET GOALS CABINET PLANNING SESSION Review 1994-95 Needs Assessment Report Distribute 1995-96 Needs Assessment Report to Cabinet members Distribute District goals to Cabinet 0% 0% 0% 0% 0% i Project: Date: 8/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up I Pagel?ID 120 Name Cabinet review of goals % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec I 121 BOARD WORK SESSION 0% 122 Establish date and site for Work Session 0% 123 Identify materials for Board Work Session 0% 124 Prepare materials for Board Work Session 0% 125 Conduct Board Work Session 0% 0 126 Distribute background materials to Board members 0% 0 Project: Date: 8/31/95 Critical Noncriticai Progress h Milestone H Pagel8 1 st Quarter Jan I Feb | Mar Summary Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 127 Name Review/revise mission statement and goals % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug 4th Quarter Oct I Nov I Dec 0 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 128 Review DSeg and NonDSeg Program Inventory 0% 0 129 Review identified proportional allocations 0% 0 130 Establish written priorities 0% 0 131 Identify strategies for funding shortfalls 0% 0 132 Develop timeline for identification and researching of funding shortfall strategies 0% 0 133 Develop communication strategy for mission statement and goals 0% Project: Date: 8/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Pagel 9ID 134 Name Distribute mission statement and goals % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 135 136 137 138 139 140 Distribute list of priorities BOARD RETREAT Determine date and site for Board Retreat Identify agenda items for Board Retreat Establish agenda for Board Retreat Identify materials for Board Retreat 0% 0% 0% 0% 0% 0% I Project: Date: 8/31/95 Critical Noncritical Progress M Milestone Summary Rolled Up Page20ID 141 Name Distribute materials for Board Retreat % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug' Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 142 Conduct data analysis work session In preparation for Board Retreat 0% 143 Conduct Board Retreat 0% 0 144 Report outcomes of Board Retreat 0% 145 PROGRAM DEVELOPMENT 0% 146 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 0% 147 Review process for program development 0% 0 Project: Date: 8/31/95 Critical Noncriticai Progress m Milestone i i Page21 Summary Rolled Up ID 148 Name Use extended program evaluations to identify program additions, modifications, deletions % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 0 149 Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% 150 Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 0% 151 Business Cases due 0% 152 Review of Business Cases by Cabinet 0% 153 Submit Business Cases for program and/or program modifications to Board of Directors 0% 154 Review of Business Cases by Board 0% Project: Date: 8/31/95 Critical Noncritical Progress h Milestone | Page22 1st Quarter Jan I Feb | Mar I I Summary Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 155 Name__________ BUDGETING % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 156 Develop budget preparation training materials 0% 0 I 157 Issue instructions for budget preparation at all levels 0% 8 158 Conduct budget preparation training sessions 0% 0 159 Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% 160 Begin districtwide expense budget consolidation and executive review process 0% 161 Year to date revenue expenditure analysis 0% Project: Date: 8/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page23ID 162 Name Revise financial forecast for coming year % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 0 163 Submit proposed budget to Board 0% I 164 Conduct Board Work Sessions on proposed budget 0% 165 Revise proposed budget, as needed 0% 166 Prepare tentative budget 0% 167 Board review of tentative budget 0% 168 Conduct Board Work Session on tentative Budget 0% I Project: Date: 8/31/95 Critical Noncritical Progress H Milestone H Summary Rolled Up Page24 2nd Quarter Apr I May | Jun I 0 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 169 Name Account reconciliation and Purchase Order (PO) clean-up % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 170 171 Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed.. Chapters 1 and 2. Compensatory Ed.. MFPA.________ Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals 0% 0% 172 Compute ending fund balance 0% I 173 Administrative review of final budget 0% B 174 Submit final budget to Board 0% I 175 Board review and adoption of 96-97 final budget 0% Project: Date: 8/31/95 Critical Noncriticai Progress Milestone | Page25 i .. i Summary Rolled Up ID 176 Name Submit final Budget to Court/Parties % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 177 12a 179 180 181 182 Submit 96-97 final budget to State Staffing First review of changes in course offerings by Board Meeting with counselors and principals to review courses offerings 1995-96 Print secondary course selection sheets Counselors meet with students and complete course selection sheets 0% 0% 0% 0% 0% 0% 0 Project: Date: 8/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page26ID 183 Name Counselors send course selection sheets to receiving schools % Complete 0% Quarter May I Jut? 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 0 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 184 Registrars tally course selections 0% 185 Review course tallies secondary. Note possible staffing changes based on courses requested 0% 186 Identity elementary enrollment (tentative) for 1995-96 0% 187 Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% 188 List known retirements, resignations, and intern positions 0% 189 Identify certified personnel for Reduction in Force (RIF), if needed 0% 0 Project: Date: 8/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q V Page27ID 190 Name Notify certified personnel of Reduction in Force (RIF), if needed staff reduction % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 191 Recall certified personnel from RIF, if needed 0% 192 Notify classified personnel of staff reduction 0% 193 Recall classified personnel from RIF, if needed 0% 194 PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% 195 Plan for internal and external feedback. Set locations and dates 0% 196 Execute advertisement for district feedback. Session I 0% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page28 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 197 Name Conduct District Feedback Session I % Complete 0% Quarter May I Jut? 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar ~Apr | May | Jun 198 Execute advertisement plan for district feedback. Session II 0% 199 Conduct District Feedback Session II 0% 200 Execute advertisement for district feedback. Session III 0% 201 Conduct district feedback. Session III 0% 202 Execute advertisement plan for Town Hall feedback, Session I 0% 203 Conduct district feedback, Session I 0% Project: Date: 8/31/95 Critical Noncriticai Progress h Milestone | Summary Rolled Up Page29 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 204 Name Execute advertisement plan for Town Hall feedback, Session II % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun 205 Conduct district feedback , Session II 0% 206 Execute advertisement for Town Hall feedback, Session III 0% 207 202 209 210 Conduct district feedback. Session III MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS tISI QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI PRE performs necessary diskette management functions for the summer ( i.e. archival filing, achievement erasures, copying, etc.) Revise written program budget document instructions, as needed Project: Date: 8/31/95 Critical Noncritical 0% 14% 100% 68% a Progress h Milestone | Page30 Summary Rolled Up 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 211 Name__________________________________ PRE fonward program budget document diskettes to principals and program managers % Complete 68% Quarter May I Jur? 3rd Quarter Jul I Aug 5 Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 212 Distribute written program budget document instructions to principals and program managers 0% 3 213 Plan maintenance education and orientation regarding the program budget document process 100% 214 215 Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders___________________ 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 18% 216 Advise program managers and principals on program budget document 25% 217 Generate diskette management flow information to relative staff School Operations and PRE office 100% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page31ID 218 Name Plan training sessions on the Program Budget Document and WordPerfect % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 219 Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 0% I 220 DSeg and NonDSeg diskettes returned to PRE 0% 221 PRE performs check-in procedures and data clean-up on diskettes 0% 222 PRE generate hard copies of diskettes 0% 223 PRE develops narrative and the Controller provides financial info for the PBD reports 0% 224 PRE combines all information for the 1st Quarter Program Budget Report 0% 0 Project: Date: 8/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page32ID 225 Name Submit report to Attorney for review % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug' Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 226 Prepare for publication of 1st Quarter Program Budget Document Reports 0% I 227 Submit 1st Quarter Program Budget Document Reports to Court 0% I 228 Return diskettes and hard copies to managers and principals 0% 229 Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% 230 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 231 Advise program managers and principals on Programs Budget Document 0% Project: Date: 8/31/95 Critical Noncriticai Progress Milestone Summary Rolled Up Page33ID 232 Name Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug 4th Quarter 1st Quarter 233 Diskettes due back to PRE 0% 234 PRE performs check-in procedures and data clean-up on diskettes 0% 235 PRE generates hard copies of diskettes 0% 236 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% 237 PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% 238 Submit report to Attorney for review 0% Sep Oct I Nov I Dec Jan | Feb | Mar I Q B B Project: Date: 8/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page34 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I DecID 239 Name Prepare publication of 2nd Quarter Program Budget Document Reports % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug' Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 240 Submit 2nd Quarter Program Budget Document Reports to Court 0% 241 Return diskettes and paper copies to principals and program managers 0% 242 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 243 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 244 Advise program managers and principals on the Program Budget Document 0% 245 Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% I Project: Date
8/31/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page35ID 246 Name Diskettes due back to PRE % Complete 0% Quarter May I JurT 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 247 PRE performs check-in procedures and data clean-up on diskettes 0% 248 PRE generate hard copies of diskettes 0% 249 PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Q 250 PRE combines all revised information for 3rd Quarter PBD Reports 0% 251 Submit report to Attorney for review 0% 0 252 Prepare publication of 3rd Quarter Program Budget Document Reports 0% 0 Project: Date: 8/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page36ID 253 Name Submit 3rd Quarter Program Budget Document to Court % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 254 Return diskettes and paper copies to principals and program managers 0% 0 255 25e 257 258 259 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document Send reminder notice for completing the PBD to principals and program managers Principals submit School Operations Diskettes to Asst. Supts. 0% 0% 0% 0% 0% Project: Date: 8/31/95 Critical Noncriticai Progress h Milestone Summary Rolled Up Page37ID 260 Name Diskettes due from Program Managers who are on a less than 12 month contract % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 261 All Program diskettes due back to PRE 0% 262 PRE performs check-in procedures and data clean-up 0% 263 PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% 264 PRE combines all information for 4th Quarter Program Budget Document Reports 0% 265 Submit report to Attorney tor review 0% 266 Prepare for publications the 4th Quarter Program Budget Document Reports 0% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page38 3rd Quarter Jul I Aug I Sep I 0 4th Quarter Oct I Nov I DecID 267 Name Submit 4th Quarter Program Budget Document Reports to Court % Complete 0% Quarter May I Jur? 3rd Quarter Jul I Aug' Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 268 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 269 PRE house diskettes as 1996-97 school year begins 0% 270 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT 15% 271 Submit July's monthly management report to Court 100% 272 Submit August's monthly management report to Court 100% 273 Submit Septembers monthly management report to Court 0% Project: Date: 8/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page39 4th Quarter Oct I Nov I DecID 274 Name__________________________________ Submit October's monthly management report to Court % Complete 0% Quarter May I Juri 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 275 Submit November's monthly management report to Court 0% I 276 Submit December's monthly management report to Court 0% I 277 Submit January's monthly management report to Court 0% I 278 Submit February's monthly management report to Court 0% I 279 Submit March's monthly management report to Court 0% 280 Submit April's monthly management report to Court 0% I Project
Date: 8/31/95 Critical Noncritical Progress M Milestone I Summary Rolled Up Page40ID 281 Name Submit May's monthly management report to Court % Complete 0% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun I 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 282 Submit June's monthly management report to Court 0% I 283 Submit July's monthly management report to Court 0% 284 2a& 286 287 I Submit August's monthly management report to Court ORGANIZATION 1996-97 Analyze, reassess, and revise planning organization and structure Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool Project: Date: 8/31/95 Critical Noncriticai 0% 12% 10% 100% Progress H Milestone | Summary Rolled Up Page41ID 288 Name Initial circulation of 1996-97 Management Tool % Complete 100% Quarter May I Jun 3rd Quarter Jul I Aug Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 289 Evaluate tasking of 1996-97 Management Tool 5% Project
Date: 8/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page42
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.