Little Rock School District Program Planning and Budgeting Tool ID 1 Name REAS! iMI ORGANIZATION 1994-95 OF PROCESS AND % Complete 38% Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Williams.Matthis. Glowers 2 Analyze, reassess, and revise planning organization and structure 15% Mar 27 '94 Jun 30 '95' Williams.Matthis, Glowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet,Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 55% Jul 15'94 Jun 30 '95 Council,Clowers fi 90% Jun 1 '94 Apr 28 '95 Jan 6'95 Williams.Clowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 CouncihCabinet Page 1 FY96 RECEIVE JAN 3 I 1995 OKico ol Dosoorogation hbitr Jan 30 '95Little RocR School District Program Planning and Budgeting Tool ID 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet Ifl 100% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley, Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 100% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 25 Name____________________________ Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Dunbar 2& ARKANSAS MINIMUM PERP TEST (AMPTI DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Glowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16 '94 Aug 30 '94 Clowers,Penn-Nonnan 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16'94 Glowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Glowers, Penn-Norman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Glowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3 '94 Oct 14'94 Penn-Norman Page 4 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Penn-Norman 34 PRE MONITORING REPORTS STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15'94 Glowers, Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16'94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16'94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Glowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3 '94 Oct 14 '94 Smith Page 5 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY 100% Aug 1 '94 Nov 15 '94 Clowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug 15'94 Clowers, Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16'94 Aug 30 '94 Clowers,Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16'94 Aug 16'94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowe rs,Hobby,Savage 47 Analyze data from SC/HR Survey 100% Sep 26 '94 Oct 14 '94 Clowers, Hobby 48 Prepare SC/HR Survey Report 100% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Clowers,Hobby 5Q CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Seo 1 '94 Nov 15 '94 Dec. 14 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Councii.Wiliiams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data--findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names___________ Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% Nov 7 '94 Nov 15'94 Matthis,Curriculum Supervisors 62 Make recommendations for program additions/deletions/modifications 100% Oct 31 '94 Nov 4 '94 Dec 14 '94 Matthis,Curriculum Supervisors 63 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15'94 Milhollen, Williams,Council, Hurley,Gadberry Page 8 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Name Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15'94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 . Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley,Boykins,Eaton,Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12 '94 Sep 23 '94 Milhollen, Boykins, Eaton,Neal, Hurley,Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 Milhollen,Hurley,Boykins,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13'94 Oct 31 '94 Milhollen Z1 DISTRICTWIDE FACILITIES STUDY 66% Jul 15 '94 Nov 23 '94 Aug 1 5 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15'94 Williams,Milhollen,Council Page 9 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Miihollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15 '94 Miihollen,Eaton 75 Collect data for the Districtwide Facilities Study 25% Aug 15 '94 Oct 21 '94 Aug 15 '95 Miihollen,Eaton 76 Establish Committee to study Districtwide Facilities 100% Nov 16'94 Nov 16'94 Eaton,Miihollen,Mayo 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% Oct 24 '94 Nov 18'94 Dec 21 '94 Miihollen,Eaton,Mayo 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% Nov 21 '94 Nov 23 '94 Dec 21 '94 Miihollen,Eaton,Mayo za DESEGREGATION MONITORING REPORTS AUDIT from PPM 100% Aug 1 '94 Dec 9 '94 Mavo 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo.Williams.Council Page 10 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 81 Name Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 16'94 Aug 31 '94 Mayo 83 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Oct 14'94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo S2 COURT ORDERS AUDIT 100% Aug 1 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15'94 Mayo.Williams.Council Page 11 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16'94 , Aug 31 '94 Mayo 91 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 92 Review with Superintendent's Council and Attorneys 100% Oct 14'94 Oct 24 '94 Mayo 93 Report findings to PRE 100% Nov 22 '94 Nov 23 '94 Dec 9 '94 Mayo 94 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo 25 TOWN HALL MEETINGS 100% Jul 15 '94 Dec 7'94 Williams.Clowers 96 Define purpose and scope of Town Hall Meetings 100% Jul 15'94 Sep 5 '94 Williams.Clowers,Council,Modeste Page 12 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 97 Name Review previous year's data % Gomplete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Glowers 98 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Glowers,Wagner 99 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner,Modeste 100 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15'94 Wagner 101 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15'94 Modeste,Glowers 103 Execute advertisement plan for Town Hall Meeting I 100% Sep 12 '94 Sep 15'94 Wagner,Modeste 104 Gonduct Town Hall Meeting I (Terry Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 Jan 30 '95ID 105 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting ill for input into matrix 100% 112 Execute advertisement plan for Town Hall Meeting IV 100% Page 14 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 15'94 Sep 12'94 Sep 15 '94 Sep 5 '94 Sep 12'94 Sep 15 '94 Sep 15'94 Sep 12'94 FY96 Scheduled Finish Oct 31 '94 Sep 22 '94 Oct 31 '94 Nov 30 '94 Sep 29 '94 Oct 31 '94 Oct 31 '94 Oct 6 '94 Revised Finish Resource Names Wagner,Penn-Norman Wagner.Modeste Williams, Board,Modeste Wagner,Penn-Norman Wagner.Modeste Williams Wagner,Penn-Norman Wagner,Modeste Jan 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names______ Williams, Board,Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15'94 Oct 31 '94 Wagner.Penn-Norman 115 Execute advertisement plan for Town Hall Meeting V 100% Sep 12'94 Oct 13'94 Wagner,Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner, Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12'94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 120 Gather feedback data from Town Hall Meeting VI into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman Page 15 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 121 Name Execute advertisement plan for Town Hall Meeting VII % Complete 100% Scheduled Start Sep 12 '94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner.Modeste 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% Sep 15'94 Oct 31 '94 Nov 1 '94 Williams,Boa rd.Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 124 Finalize and publish Town Hall Meeting Report. 1994-95 100% Nov 15 '94 Nov 30 '94 Modeste.Lewis 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Glowers.Lewis 126 DISTRICT DIALOGUES 100% Jul 15 '94 Dec 7 '94 Dec 15 '94 Williams.Clowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams.Clowers.Council.Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Clowers.Wagner.Modeste Page 16 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 129 Name Set locations and schedule for District Dialogues % Complete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10'94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Clowers.Modeste 133 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19 '94 Wagner 134 Conduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 135 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner.Penn-Norman 136 Execute advertisement plan for District Dialogue II 100% Sep 19'94 Oct 1 '94 Wagner Page 17 FY96 Jan 30 '95V Little Rock School District Program Planning and Budgeting Tool ID 137 Name Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman 139 Execute advertisement plan tor District Dialoge III 100% Sep 18'94 Oct 14'94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15 '94 Oct 31 '94 Williams 141 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan for District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15'94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix 100% Sep 15 '94 Oct 31 '94 Nov 9 '94 Wagner, Penn-Norman Page 18 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 145 Name Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input into matrix 100% Nov 8 '94 Nov 8 '94 Wagner, Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue Vl for merge into matrix 100% Nov 14 '94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15'94 Nov 30 '94 Dec 15'94 Savage,Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15'94 Savage,Lewis Page 19 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Toot ID 153 Name Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Complete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Clowe rs,Penn-Norman 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 25% Dec 7 '94 Apr 28 '95 Williams.Clowers 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Dec 16'94 Glowers,Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14 '94 Dec 21 '94 Clowers,Savage, Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15'94 Dec 15 '94 Jan 6 '95 Glowers,Savage, Lewis 158 PROGRAM INVENTORY 100% May 1 '94 Seo 16 '94 Sep 16 '94 Glowers 159 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13'94 Bassa,Milhollen, Ingram 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13'94 Ingram,Bassa Page 20 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 161 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Gomplete 100% Scheduled Start Jun 18 '94 Scheduled Finish Jun 18 '94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16'94 Glowers,Milhollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Apr 26 '95 Matthis.Glowers 165 100% Aug 1 '94 Aug 26 '94 Sep 1 '94 Matthis 166 Identify process for goal development/revision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 167 Determine date and site for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 168 Identify materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Ing ram,Glowers Page 21 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 169 Name Develop materials for work session % Complete 100% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Revised Finish Sep 1 '94 Resource Names Ingram,Clowers 170 Identify and notify participants for the work session 100% Aug 1 '94 Aug 19 '94 Aug 29 '94 Matthis,Clowers, Ingram 171 Conduct work session 100% Aug 22 '94 Aug 26 '94 Sep 1 '94 Williams,Matthis,Clowers 172 GOAL-SETTING WORK SESSION 100% Aug 22 '94 Sep 6'94 Sep 6 '94 Matthis.Clowers 173 Identify process for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis, Ing ram,Clowers 174 Identify participants for the Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 31 '94 Matthis,Clowers, Ingram 175 Identify and collect background materials for participants 100% Aug 22 '94 Aug 26 '94 Sep 2 '94 Matthis,Clowers 176 Determine date and site for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis Page 22 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 177 Name Distribute background materials to the participants % Complete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Revised Finish Sep 2 '94 Resource Names Matthis,Clowers 178 . Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 29 '94 Aug 31 '94 Sep 6 '94 Council,Cabinet 179 Identify materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Williams,Clowe rs 180 Establish date and site for Work Session 100% Sep 1 '94 Sep 6 '94 Williams,Clowers 181 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12'94 Matthis,Clowers 182 BOARD WORK SESSION 100% Seo 5 '94 Sep 26 '94 Matthis.Clowers 183 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12'94 Matthis,Clowers 184 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep 15'94 Board,Williams Page 23 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 185 Name Define input requirements at Board work session (for broad-based feedback) % Complete 100% Scheduled Start Sep 5 '94 Scheduled Finish Sep 12'94 Revised Finish Sep 14'94 Resource Names Board,Williams 186 Review/revise tentative mission statement and goals 100% Sep 15'94 Sep 15 '94 Board 187 Review DSeg and NonDSeg Program Inventory 100% Sep 15'94 Sep 15 '94 Board 188 Review identified proportional allocations 100% Sep 15 '94 Sep 15 '94 Board 189 Establish written priorities 100% Sep 15'94 Sep 15'94 Board 190 Identify additional extended program evaluation, if needed 100% Sep 15'94 Sep 15 '94 Nov 3 '94 Board 191 Identify strategies for funding shortfalls (Note: date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% Sep 15'94 Sep 15 '94 Nov 23 '94 Board Page 24 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 193 Name Develop communication strategy for mission statement and goals % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Revised Finish Resource Names Williams,Wagner 194 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 195 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Boa rd,Matthis,Glowers, Wagner 196 BOARD RETREAT WORK SESSION 100% Dec 8 '94 Apr 26 '95 Williams.Matthis 197 Determine date and site for Board Retreat 100% Dec 8 '94 Dec 8 '94 Williams,Board 198 Identity agenda items for Board Retreat 100% Dec 8 '94 Dec 15'94 Williams,Boa rd 199 Establish agenda for Board Retreat 100% Dec 16'94 Dec 20 '94 Williams,Board 200 Identify materials for Board Retreat 100% Dec 20 '94 Jan 6 '95 Williams Page 25 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 201 Name Gather and distribute materials for Board Retreat % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 10 '95 Revised Finish Resource Names______________ Williams,Matthis,Clowers,Miihollen 202 Conduct data analysis work session for Board Reatreat 100% Jan 9 '95 Jan 10 '95 Wiiliams,Council 203 Conduct Board Retreat 100% Jan 24 '95 Jan 25 '95 Williams.Board 204 Report outcomes of Board Retreat 100% Jan 23 '95 Jan 26 '95 Williams,Board 205 Determine the need for an additional Board Retreat 100% Jan 23 '95 Apr 26 '95 Williams,Council. Board 206 84% Aug 1 '94 Jun 30 '95 Mar 1 '95 Matthis 207 Develop philosophy and/or objectives for programs and/or program modifications 100% Nov 16'94 Nov 23 '94 Matthis. Williams.Mayo,Miihollen.Clowers 208 Schedule and hold meetings for organizing the process 100% Nov 14 '94 Nov 23 '94 Matthis.Williams,Mayo.Miihollen,Clowers Page 26 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 209 Name Seek copies of source documents from experts, as needed % Complete 100% Scheduled Start Nov 16'94 Scheduled Finish Dec 2 '94 Revised Finish Resource Names___________________ Matthis, Williams,Mayo.Milhollen,Clowers 210 Examine trends of experts in the designated fields, as needed 100% Dec 5 '94 Jan 6 '95 Matthis, Williams,Mayo,Milhollen,Clowers 211 Organize a committee to develop educational specifications 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 212 213 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% 100% 214 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% Dec 5 '94 Dec 5 '94 Dec 5 '94 Jan 6 '95 Jan 6 '95 Jan 6 '95 Jan 13 '95 215 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 216 Review program and/or program modifications with Council (i.e.. Business Cases) 100% Jan 9 '95 Jan 13 '95 Jan 27 '95 Page 27 FY96 Williams,Matthis,Mayo,Milhollen,Clowers Matthis, Williams,Mayo,Milhollen,Clowers Matthis, Williams,Mayo,Milhollen,Clowers Matthis, Williams,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 217 Name Develop business case for incentive schools' program modifications for submitting to Supt, and Council % Complete 100% Scheduled Start Nov 16 '94 Scheduled Finish Jan 31 '95 Revised Finish Resource Names___________ Matthis,Curriculum Supervisors 218 Explore, gather, and assess data relative to the transition to the Middle School concept 100% Nov 16'94 Jan 17'95 Williams,Council 219 Review of Outsourcing 75% Aug 1 '94 Jun 30 '95 Mar 1 '95 Williams,Milhollen,Mayo 22Q SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 0% Jan 23 '95 Feb 28 '95 Matthis. Williams. Mavo. Milhollen. Glowers 221 Submit Business Case for program and/or program modifications to Board of Directors 0% Jan 23 '95 Jan 24 '95 Feb 1 '95 Matthis, Williams,Mayo,Milhollen,Glowers 222 Review of Business Cases by Board 0% Jan 24 '95 Feb 9 '95 Matthis, Williams,Mayo,Milhollen,Glowers 223 Conduct second program review-revisit-reevaluate 0% Feb 13'95 Feb 17'95 Matthis, Williams, Mayo,Milhollen,Glowers 224 Decide to add, implement, modify, or delete programs 0% Feb 20 '95 Feb 28 '95 Matthis, Williams,Mayo,Milhollen,Glowers Page 28 FY96 Jan 30 '95ID Name BUDGETING % Complete 23% 226 Develop budget preparation training material 100% 227 Issue instructions for budget preparation at all levels 100% 228 Conduct budget preparation training sessions 100% Little Rock School District Program Planning and Budgeting Tool Scheduled Start Nov 21 '94 Nov 21 '94 Nov 28 '94 Dec 1 '94 Scheduled Finish Aug 25 '95 Nov 28 '94 Nov 30 '94 Dec 9 '94 Revised Finish Resource Names Milhollen. Gadberry, Hurley Milhollen Milhollen Milhollen Prepare initial financial forecasts for coming year 100% Dec 1 '94 Dec 31 '94 Milhollen 230 Budget managers submit 95-96 budget requests 100% Dec 12 '94 Jan 6 '95 Jan 13 '95 Milhollen 231 Begin budget development 20% Jan 7 '95 Mar 8 '95 Milhollen Prepare current year budget revisions Jan 9 '95 Jan 31 '95 Milhollen Page 29 FY96 Jan 30 '95 Little Rock School District Program Planning and Budgeting Tool JO 233 Name______________________________ Year to date revenue expenditure analysis -%<!bmptete^ 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Revised Finish Resource Names Miihollen Revise financial forecast for coming year 0% Feb 24 95 Mar 3 '95 Miihollen 235 Submit^oposed budgejito Board 0% Mar 9 '95 Mar 9 '95 Miihollen 236 Conduct Board Work Sessions on proposed budget 0% Mar 10'95 Mar 17 '95 Boa rd,Williams 237 Revise proposed budget, as needed 0% Mar 20 '95 May 10 '95 Miihollen 238 Staffing 22ti Jan 26 '95 Aug 1 '95 Hurley 239 First review of changes in course offerings by Board 75% Jan 26 '95 Jan 26 '95 Feb 9 '95 Board, Williams,Matthis 240 Adoption of course offerings by Board contingent upon adoption of business cases 0% Feb 9 '95 Feb 9 '95 Boa rd, Williams,Matthis Page 30 FY96 Jan 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 241 Name Meeting with counselors and principals to review course offerings for 1995-96 % Complete 50% Scheduled Start Jan 30 '95 Scheduled Finish Feb 15'95 Revised Finish Resource Names Matthis,Elston 242 Print course selection sheets 50% Jan 30 '95 Feb 15'95 Matthis 243 Counselors meet with students and complete course selection sheets 0% Feb 16'95 Mar 10'95 Principals,Counselors 244 Registrars enter course selections 0% Mar 13 '95 Mar 31 '95 Principals,Registrars 245 Identify elementary enrollment (tentative) for 1995-96 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Mayo 246 Review course tallies for secondary. Note possible cuts based on courses requested. 0% Apr 3 '95 Apr 21 '95 Gadberry, Hurley ,Ass't Superintendents 247 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 248 Verification of need, based on manpower report and by program (program managers and principals) 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Assistant Superintendents Page 31 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 249 Name Check results of above 4 items against known retirement, resignations, and intern positions % Complete 0% Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names Gadberry,Hurley 250 Identify teachers for Reduction in Force (RIF), if needed 0% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 251 Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 0% Apr 14'95 Apr 28 '95 Gadberry,Hurley 252 Recall from RIF, if needed 0% Jun 1 '95 Aug 1 '95 Gadberry,Hurley 253 Notify classified personnel of staff reduction 0% May 3 '95 Jul 15'95 Gadberry,Hurley 254 Prepare tentative budget^.' 0% May 11 '95 May 11 '95 Milhollen 255 Board review of tentative budget 0% May 25 '95 May 25 '95 Board,Williams, Milhollen 256 Conduct Board Work Session on tentative budget 0% May 29 '95 May 31 '95 Williams,Board Page 32 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 257 Name Recall from RIF, if needed % Complete 0% Scheduled Start Jun 1 '95 Scheduled Finish Jul 15'95 Revised Finish Resource Names Gad berry,Hurley 258 Account reconciliation and Purchase Order (PO) clean-up 0% Jun 16 '95 Jul 14 '95 Milhollen 259 260 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% 261 Compute ending fund balance 0% Jun 16 '95 Jul 14'95 Milhollen 262 Administrative review of final budget 0% 263 SubrrlS final budget to Board 0% 264 Board review and adoption of 95-96 final budget 0% Jul 3 '95 Jul 21 '95 Jul 21 '95 Jul 24 '95 Jul 27 '95 Jul 20 '95 Jul 21 '95 Jul 27 '95 Jul 24 '95 Jul 27 '95 Williams,Council Milhollen Williams,Council Williams Board Page 33 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 265 Name Submit 95-96 final Budget to Court/Parties % Complete 0% Scheduled Start Aug 4 '95 Scheduled Finish Aug 22 '95 Revised Finish Resource Names Williams 266 Submit 95-96 final budget to State 0% Aug 25 '95 Aug 25 '95 Board,Miihollen 17 MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER! 70% Jun 1 '94 Aug 17 '95 Clowers 268 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa 269 Program budget document diskettes are returned to PRE for summer housing 100% Jun 9 '94 Jul 29 '94 Aug 12 '94 Principals,Program Managers 270 PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) 100% Jul 25 '94 Aug 31 '94 Sep 7 '94 PRE Clerical 271 Revise written program budget document instructions, as needed 100% Aug 8 '94 Aug 19 '94 Sep 9 '94 Clowers 272 PRE dispenses program budget document diskettes to principals and program managers 100% Aug 18 '94 Sep 2 '94 PRE Clerical Page 34 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 273 Name_______________________________ Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey % Complete 100% Scheduled Start Jul 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Sep 8 '94 Resource Names Clowers 274 275 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders Disseminate written program budget document instructions to principals and program managers 100% 100% 276 100% 277 Advise program managers and principals on program budget document, if problems in data entry 100% 278 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's 100% 279 Generate diskette management flow information to relative staff in School Operations and PRE office 100% 280 Plan training sessions on the Program Budget Document and WordPerfect 100% Page 35 Aug 31 '94 Aug 31 '94 Aug 8 '94 Aug 8 '94 Aug 8 '94 Sep 19'94 Sep 7 '94 FY96 Sep 30 '94 Sep 30 '94 Nov 21 '94 Nov 4 '94 Oct 14'94 Sep 23 '94 Sep 23 '94 Clowers Clowers Clowers Ass't Supts,Clowers,PRE Clerical Primary Leaders Clowers Clowers Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 281 Name Conduct training sessions on the Program Budget Document and WordPerfect % Complete 100% Scheduled Start Sep 26 '94 Scheduled Finish Sep 30 '94 Revised Finish Resource Names Glowers 282 DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 94 Oct 14'94 Nov 4 '94 Principals,Program Managers 283 PRE performs check-in procedures and data clean-up on diskettes 100% Oct 14'94 Oct 28 '94 Nov 11 '94 PRE Clerical,Glowers 284 PRE generates hard copies of diskettes 100% Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Clerical,Glowers 285 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 100% Oct 28 '94 Nov 4 '94 Nov 11 '94 PRE Clerical,Milhollen,Clowers 286 PRE combines all relative info for the 1 st Quarter Program Budget Reports (DSeg and NonDSeg) 100% Oct 31 '94 Nov 4 '94 Nov 11 '94 PRE Clerical,Glowers 287 PRE disseminates drafts of reports to selected resource people 100% Nov 7 '94 Nov 7 '94 Nov 11 '94 Glowers 288 Revise drafts 100% Nov 8 '94 Nov 8 '94 Nov 14 '94 PRE Clerical,Glowers Page 36 FY96 Jan 30 '95Little Rock^hool District Program Planning and Budgeting Tool ID 289 Name Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) % Complete 100% Scheduled Start Nov 9 '94 Scheduled Finish Nov 11 '94 Revised Finish Nov 14 '94 Resource Names PRE Clerical,Milhollen,Glowers 290 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% Nov 11 '94 Nov 14 '94 Williams,Glowers 291 Submit 1st Quarter Program Budget Document Reports to the Court 100% Nov 18 '94 Nov 18 '94 Attorney 292 Return diskettes and paper copies to managers and principals 100% Nov 21 '94 Nov 21 '94 PRE Clerical 293 RAM BUDGET 90% Nov 14 '94 294 295 296 Page 37 DOCUMENT REPORTS Feb 20 '95 Glowers Advise program managers and principals on Program Budget Document, if data entry problems Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's Plan training sessions on the Program Budget Document and WordPerfect 100% 100% 100% Nov 14 '94 Nov 14'94 Dec 5 '94 FY96 Jan 13 '95 Jan 13 '95 Dec 9 '94 Jan 27 '95 Nov 30 '94 Ass't Supts,Glowers,PRE Clerical Primary Leaders Glowers Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 297 Name Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 100% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Revised Finish Jan 4 '95 Resource Names Clowers,Lewis 298 Conduct training sessions for principals, program managers, and clerical staff 100% Dec 12'94 Dec 16 '94 Matthis,Clowers 299 Diskettes due back to PRE 100% Jan 13 '95 Jan 13 '95 Principals,Program Managers 300 PRE performs check-in procedures and data clean-up on diskettes 100% Jan 13'95 Jan 27 '95 PRE Clerical,Clowers 301 PRE generates hard copies of diskettes 100% Jan 13 '95 Jan 27 '95 PRE Clerical,Clowers 302 PRE develops relative narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 50% Jan 27 '95 Feb 3 '95 PRE Clerical,Miihollen,Clowers 303 PRE combines all relative info for 2nd Quarter Program Budget Document Reports 40% Jan 30 '95 Feb 3 '95 PRE Clerical,Clowers 304 PRE disseminates drafts of reports to selected resource people 0% Feb 6 '95 Feb 6 '95 Clowers Page 38 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 305 Name Revise drafts % Complete 0% Scheduled Start Feb 7 '95 Scheduled Finish Feb 7 '95 Revised Finish Resource Names PRE Clerical,Glowers 306 Prepare for publication of 2nd Quarter Program Budget Document Reports 0% Feb 8 '95 Feb 10 '95 PRE Clerical,Miihollen,Glowers 307 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision 0% Feb 10'95 Feb 13'95 Williams.Clowers 308 Submit 2nd Quarter Program Budget Document Report to Court 0% Feb 17 '95 Feb 17'95 Attorney 309 Return diskettes and paper copies to principals and program managers 0% Feb 20 '95 Feb 20 '95 PRE Clerical 310 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 14 '95 May 22 '95 Glowers 311 Advise program managers and principals on the Program Budget Document 0% Feb 14'95 Apr 14'95 Ass't Supts,Glowers,PRE Clerical 312 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's 0% Feb 14 '95 Apr 14'95 Primary Leaders Page 39 FY96 Jan 30 '95 JLittle Rock School District Program Planning and Budgeting Tool ID 313 Name Disseminate "reminder" instructions for PBD completion to principals and program managers % Complete 0% Scheduled Start Mar 7 '95 Scheduled Finish Mar 10'95 Revised Finish Resource Names Clowers 314 Diskettes due back to PRE 0% Apr 14 '95 Apr 14 '95 Principals,Program Managers 315 PRE performs check-in procedures and data clean-up on diskettes 0% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 316 PRE generates hard copies of diskettes 0% Apr 14 '95 Apr 18'95 PRE Clerical,Clowers 317 PRE develops relative narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Clowers 318 PRE combines all relative info tor 3rd Quarter Program Budget Document Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Clowers 319 PRE disseminates drafts of reports to selected resource people 0% May 8 '95 May 8 '95 Clowers 320 Revise drafts 0% May 9 '95 May 9 '95 PRE Clerical,Clowers Page 40 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 321 Name Prepare for publication of 3rd Quarter Program Budget Document Reports % Complete 0% Scheduled Start May 10'95 Scheduled Finish May 12'95 Revised Finish Resource Names PRE Clerical,Milhollen,Glowers 322 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision 0% May 15'95 May 18'95 Williams,Glowers 323 Submit 3rd Quarter Program Budget Document Reports to Court 0% May 19'95 May 19'95 Attorney 324 Return diskettes and paper copies to principals and program managers 0% May 22 '95 May 22 '95 PRE Clerical 325 0% May 9 '95 Aug 17 '95 Glowers 326 Advise program managers and principals on Program Budget Document 0% May 15'95 Jul 14 '95 Ass't Supts,Glowers,PRE Clerical 327 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders 328 Disseminate "reminder" instructions for completing the PBD to principals and program managers 0% May 9 '95 May 15'95 Glowers Page 41 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 329 Name Principals submit School Operations Diskettes to Ass't Supts % Complete 0% Scheduled Start Jun 9 '95 Scheduled Finish Jun 16'95 Revised Finish Resource Names Principals 330 Programs' diskettes due back to PRE 0% Jul 14'95 Jul 14'95 Program Managers 331 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Clowers 332 PRE generates hard copies of diskettes 0% Jul 14'95 Jul 28 '95 PRE Clerical,Clowers 333 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Miihollen,Clowers 334 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Clowers 335 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Clowers 336 Revise drafts 0% Aug 8 '95 Aug 8 '95 PRE Clerical,Clowers Page 42 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 337 Name Prepare for publication the 4th Quarter Program Budget Document Reports % Complete 0% Scheduled Start Aug 9 '95 Scheduled Finish Aug 11 '95 Revised Finish Resource Names___________ PRE ClericaLMilhollen,Clowers 338 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14'95 Williams,Clowers 339 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14'95 Aug 17'95 Attorney 340 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14 '95 PRE Clerical 14 PROGRAM EVALUATION 100% May 27 '94 Jan 13 '95 Dec 14 '94 Matthis.Clowers 342 Review Desegregation Plan tor potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo, Milhollen,Clowers 343 Review Non-Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers 344 Begin program evaluation instrument and process 100% Jun 1 '94 Aug 15'94 Council Page 43 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 345 Name Distribute program evaluation instruments and process % Gomplete 100% Scheduled Start Jun 1 '94 Scheduled Finish Aug 31 '94 Revised Finish Resource Names Glowers 346 Identify extended evaluation targets, if needed 100% Sep 6 '94 Jan 13 '95 Nov 21 '94 Matthis,Glowers, Williams,Mayo,Milhollen 347 Gonduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% Aug 8 '94 Aug 31 '94 Glowers 348 Develop process for council/cabinet review of program evaluations 100% May 27 '94 Aug 8 '94 Aug 24 '94 Glowers,Gouncil 349 Program evaluations due from secondary or primary leaders 100% Oct 14'94 Oct 14 '94 Nov 11 '94 Matthis,Glowers, Williams, Milhollen,Mayo 350 Notify appropriate staff to prepare Extended Program Evaluations 100% Nov 7 '94 Dec 7 '94 Glowers,Gouncil 351 Use extended program evaluations to identity program additions, modifications, deletions 100% Oct 17'94 Nov 30 '94 Dec 19 '94 Matthis,Glowers, Williams,Mayo,Milhollen 352 Notify appropriate staff to prepare Business Gases based on results of extended program evaluations 100% Oct 17'94 Nov 30 '94 Dec 21 '94 Matthis,Glowers,Williams,Mayo,Milhollen Page 44 FY96 Jan 30 '95Little Rock^hool District Program Planning and Budgeting Tool ID 353 Name % Complete 0% Scheduled Start Feb 1 '95 Scheduled Finish May 1 '95 Revised Finish Resource Names Williams 354 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 0% Feb 1 '95 Feb 28 '95 Williams,Modeste,Vann 355 PROVIDE INTERNAL AND EXTERNAL FEEDPACK 0% Feb 15 '95 May 1 '95 Vann.Modeste. Williams 356 Execute advertisement plan for district feedback, Session I 0% Feb 15'95 Apr 28 '95 Vann 357 Conduct District Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams 358 Execute advertisement plan for district feedback, Session 11 0% Mar 1 '95 May 1 '95 Vann 359 Conduct District Feedback, Session II 0% Mar 1 '95 May 1 '95 Williams 360 Execute advertisement plan, Session III 0% Mar 15'95 May 1 '95 Vann Page 45 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 361 Name Conduct District Feedback, Session III % Complete 0% Scheduled Start Mar 1 '95 Scheduled Finish May 1 '95 Revised Finish Resource Names Williams 362 Execute advertisement plan district for feedback. Session IV 0% Apr 1 '95 May 1 '95 Vann 363 Conduct District Feedback, Session IV 0% Mar 1 '95 May 1 '95 Williams 364 Execute advertisement plan for community feedback. Session I 0% Feb 15'95 Mar 15'95 Vann 365 Conduct Community Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams 366 Execute advertisement plan for community feedback. Session II 0% Mar 15'95 Mar 31 '95 Vann 367 Conduct Community Feedback, Session II 0% Mar 1 '95 Apr 28 '95 Williams 368 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT 50% Jul 29 '94 Auo 31 '95 Williams Page 46 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 369 Name Submit July's monthly management report to Court % Complete 100% Scheduled Start Jul 29 '94 Scheduled Finish Jul 29 '94 Revised Finish Resource Names Williams.Attorney 370 Submit August's monthly management report to Court 100% Aug 31 '94 Aug 31 '94 Williams,Attorney 371 Submit September's monthly management report to Court 100% Sep 30 '94 Oct 3 '94 Williams.Attorney 372 Submit October's monthly management report to Court 100% Oct 31 '94 Oct 31 '94 Williams.Attorney 373 Submit November's monthly management report to Court 100% Nov 30 '94 Nov 30 '94 Williams.Attorney 374 Submit December's monthly management report to Court 100% Dec 30 '94 Dec 30 '94 Williams.Attorney 375 Submit January's monthly management report to Court 100% Jan 31 '95 Jan 31 '95 Williams.Attorney 376 Submit February's monthly management report to Court 0% Feb 28 '95 Feb 28 '95 Williams.Attorney Page 47 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 377 Name Submit March's monthly management report to Court % Complete 0% Scheduled Start Mar 31 '95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Williams,Attorney 378 Submit April's monthly management report to Court 0% Apr 28 '95 Apr 28 '95 Williams,Attorney 379 Submit May's monthly management report to Court 0% May 31 '95 May 31 '95 Williams .Attorney 380 Submit June's monthly management report to Court 0% Jun 30 '95 Jun 30 '95 Williams,Attorney 381 Submit July's monthly management report to Court 0% Jul 31 '95 Jul 31 '95 Williams,Attorney 382 Submit August's monthly management report to Court 0% Aug 31 '95 Aug 31 '95 Williams,Attorney 383 TASKS FOR SCHOOL CLOSINGS 25% Jul 1 '94 Jun 30 '95 Williams 384 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 25% Jul 1 '94 Jun 30 '95 Williams Page 48 FY96 Jan 30 '95a Little Rock School District Program Planning and Budgeting Tool ID 385 Name TASKS FOR COURT FILINGS % Complete 25% Scheduled Start Jun 1 '94 Scheduled Finish May 31 '95 Revised Finish Resource Names Williams 386 REGISTRATION AND RECRUITMENT TASKS IQPX May 2 '94 Jan 30 '95 Mavo 387 100% May 2 '94 May 31 '94 Waqner.Mavo 388 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 389 Sei locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo 390 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent. Principals, and Support Administration 100% May 17 '94 May 31 '94 Mayo 391 Present dates to Superintendent's Council for review 100% May 17 '94 May 31 '94 Mayo 392 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% Jun 1 '94 Jul 15 '94 Waoner Page 49 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 393 Name Include approved dates in school year calendar % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15'94 Revised Finish Resource Names Wagner 394 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 , Jul 15'94 Wagner 395 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 100% Aug 15 '94 Dec 21 '94 Mavo 396 Review the Plan as it relates to student assignment and racial balance 100% Aug 15 '94 Aug 30 '94 Mayo 397 Review racial balances in each school 100% Sep 15'94 Oct 28 '94 Mayo 398 Collect private school directories 100% Nov 1 '94 Dec 9 '94 Wagner 399 Collect data on number of students not attending attendance zone school 100% Oct 17'94 Dec 21 '94 Mayo 400 Begin entering private school students info the computer 100% Nov 14 '94 Dec 21 '94 Mayo Page 50 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 401 Name Analyze data on number of students not attending attendance zone school to develop strategies for balancing % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Dec 21 '94 Revised Finish Resource Names Mayo 402 . PREPARE AWARENESS MATERIALS FOR REGISTRATION 100% Sep 15 '94 Jen 30 95 Wagner 403 Revise Student Assignment Handbook for schools 100% Nov 15 '94 Dec 20 '94 Weidower 404 Schedule date for inservice for registrars and notify them 100% Nov 15'94 Dec 20 '94 Weidower 405 Revise registration brochure 100% Sep 15'94 Nov 1 '94 Wagner 406 Revise Incentive School brochures, if appropriate 100% Sep 15'94 Nov 15 '94 Wagner 407 Prepare PSA's 100% Nov 1 '94 Nov 30 '94 Wagner 408 Prepare posters and flyer(s) 100% Nov 1 '94 Nov 30 '94 Dec 23 '94 Teague Page 51 FY96 Jan 30 '95Little Rock School District Program Planning and Budgeting Tool ID 409 Name Schedule presentations to realtors, churches, businesses and other interested groups for January and early February % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Jan 30 '95 Revised Finish Resource Names Rather 410 Plan and schedule "kick-off event for registration 100% Nov 1 '94 Dec 20 '94 Rather 411 Send reminder memorandum to all district administrators, Parties in the case. MRC, and ODM of dates for registration including who can register, and how they can register 100% Jan 2 '95 Jan 15 '95 Mayo Page 52 FY96 Jan 30 '95ter 2nd Quarter 3rd Quarter 4th Quarter ID 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994-95 % Complete 38% Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec Jan 1st Quarter 2nd Quarter 3rd Quarter 4th Qua Feb I Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov I I I I I I I 2 Analyze, reassess, and revise planning organization and structure 15% I 1 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% 4 Initial circulation of 1994-95 Management Tool 100% I 5 Evaluate tasking of 1994-95 Management Tool weekly 55% fi 90% 7 Identify data to measure needs of district for FY 95-96 100% Project: Date: 1/30/95 Critical Progress Noncritical Page 1 1 I I Summary Rolled Up ID 8 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 9 Review/revise the mission statement and goals of the District 100% IQ 100% 11 Define purpose and scope for Personnel Study 100% 12 Design data collection plan for study of Personnel Study 100% 13 Assign responsibilities for study of Personnel Study 100% I 14 Collect data from Personnel Study 100% 15 Analyze data from Personnel Study 100% Project: Date
1/30/95 Critical Noncritical Progress - Milestone I Summary Rolled Up Page 2ter ID 16 Name Prepare Personnel Study Report % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | Sep 4th Qua Oct I Nov" 17 Report data findings from Personnel Study for merge into needs assessment listing 100% I Ifi STANFORD 8 TEST DATA STUDY 100% 19 Define purpose and scope for Stanford 8 Test data study 100% 20 Design data collection plan for study of Stanford 8 Test 100% 21 Assign responsibilities for study of Stanford 8 Test data 100% 22 Collect data from Stanford 8 Test 100% 23 Analyze data from Stanford 8 Test 100% Project
Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 3ter ID 24 Name Prepare Stanford 8 Test Report % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 25 Report data findings from Stanford 8 for merge into needs assessment listing 100% 2S ARKANSAS MINIMUM PERFORMANCE TEST lAMPTl DATA STUDY 100% 27 Define purpose and scope for AMPT study 100% 28 Design data collection plan for AMPT study of data 100% 29 Assign responsibilltes for AMPT data collection 100% I 30 Collect data from AMPT 100% 31 Analyze data from AMPT 100% Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 4ID 32 Name Prepare AMPT Report % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar' I 33 Report data findings from AMPT for merge into needs assessment listing 100% 34 PRE MONITORING REPORTS STUDY 100% 35 Define purpose and scope for PRE Monitoring Reports Study 100% 36 Design data collection plan for PRE Reports Study 100% 37 Assign responsibilites for PRE Monitoring Reports Study 100% I 38 Collect data from PRE Monitoring Reports Study 100% 39 Analyze data from PRE Monitoring Reports Study 100% Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 5 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov^ID 40 Name Prepare PRE Monitoring Reports Study Report % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I MaF 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 41 42 43 44 45 46 47 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing SCHOOL CLIMATE/HUMAN RELATh STUDY SURVEY (SC/HRI Define purpose and scope of SC/HR Survey Design data collection plan for study of SC/HR Assign responsibilities for SC/HR data collection Collect data from SC/HR Survey Analyze data from SC/HR Survey 100% 100% 100% 100% 100% 100% 100% I Project. Date: 1/30/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 6ter ID 48 Name Prepare SC/HR Survey Report % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb I Ma7 2nd Quarter Apr I May | Jun 3rd Quarter 4th Qua Jul I Aug I Sep Oct | Nov" I I 49 Report data findings from SC/HR Survey for merge into needs assessment 100% I 100% 51 Define purpose and scope of Curriculum Audit/Standards 100% 52 Design plans for data collection for Curriculum Audit/Standards 100% 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% 54 Collect data for Curriculum Audit/Standards 100% 55 Establish procedures tor review and assessment of Curriculum Audit/Standards data 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 7ID 56 Name 57 Organize and label Curriculum Audit/Standards data--findings of Monitoring and Status Reports, Curriculum Objectives, Achievement______________ Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~Oct | Nov | Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov^ 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 59 Identify factors that facilitated attainment of curriculum/standards goals 60 Identify obstacles that prevented curriculum/standards goal attainment 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 62 Make recommendations for program additions/deletions/modificatio 100% 100% 100% 100% 100% 100% I 3 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% I I I 1 Project: Date: 1/30/95 Critical Noncritical V////////////////A Progress Milestone Summary Rolled Up Page 8 iter ID 64 Name Define purpose and scope of Proportional Allocation Formulas % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 65 Review/revise data collection plan for Proportional Allocation Formulas 100% I 66 Assign responsibilities for Proportional Allocation Formulas 100% I 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 100% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% 71 66% STUDY Project: Date: 1/30/95 Critical Noncritical Progress Milestone I Page 9 4th Quarter Oct I Nov I Dec I 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ Summary Rolled Up QID 72 Name Define purpose and scope of Districtwide Facilities Study % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 73 Design data collection plan for Districtwide Facilities Study 100% 74 Assign responsibilities for the Districtwide Facilities Study 100% I 75 Collect data for the Districtwide Facilities Study 25% 76 Establish Committee to study Districfwide Facilities 100% I 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% I 2S DESEGREGATION MONITORING REPORTS AUDIT from ODM 100% Project: Date: 1/30/95 Critical Noncritical Progress Milestone H Summary Rolled Up Page 10ID 80 Name Define purpose and scope of Desegregation Monitoring Reports Audit % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan 2nd Quarter Feb I Mar~ Apr | May | Jun i I I I 81 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% I 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% 83 Collect data 100% 84 Review with Superintendent's Council and Attorneys 100% 85 Report Findings to PRE 100% 86 Request Program Managers merge new obligations with Program Budget Document 100% az COURT ORDERS AUDIT 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 11 3rd Quarter Jul I Aug I Sep 4th Qua Oct I NovID 88 Name Define purpose and scope of Court Orders Audit % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd larter Jul I Aug I Sep H 89 Design data collection plan for the study of the Court Orders Audit 100% 90 Assign responsibility for data collection of Court Orders Audit 100% 91 Collect data 100% 92 Review with Superintendent's Council and Attorneys 100% 93 Report findings to PRE 100% 94 Request Program Managers merge new obligations with Program Budget Document 100% 25 TOWN HALL MEETINGS 100% Project: Date: 1/30/95 Critical Noncritical V////////////////^ Progress Milestone | Page 12 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I NoV Summary Rolled Up ter ID 96 Name Define purpose and scope of Town Hall Meetings % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 97 Review previous years data 100% 98 Review/revise data collection plan for Town Hall Meetings 100% I 99 Set locations and schedule for Town Hall Meetings 100% I 100 Develop advertisement plan and schedule for Town Hall Meetings 100% 101 Prepare Town Hall Meetings sample agenda 100% 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% 103 Execute advertisement plan for Town Hall Meeting I 100% I Project: Date: 1/30/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 13ter ID 104 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 105 Gather feedback data from Town Hall Meeting I for input into matrix 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% I I Project: Date: 1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 14ter ID 112 Name Execute advertisement plan tor Town Hall Meeting IV % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 1 113 Conduct Town Hall Meeting IV (Fulbright Elementary) 100% 114 Gather feedback data from Town Hall Meeting IV into matrix 100% 115 Execute advertisement plan for Town Hall Meeting V 100% 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% 118 Execute advertisement plan for Town Hall Meeting VI 100% 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Project
Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Q Page 15 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ID 120 Name Gather feedback data from Town Hall Meeting VI into matrix % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Noy- 121 Execute advertisement plan for Town Hall Meeting VII 100% 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% I 126 100% 127 Define purpose and scope of District Dialogues 100% Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 16ID 128 Name Review/revise data collection plan for District Dialogues % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar' 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 129 Set locations and schedule for District Dialogues 100% I I 130 Develop advertisement plan and schedule for District Dialogues 100% 131 Prepare District Dialogues sample agenda 100% 132 Review/Revise data collection tool (matrix) for District Dialogues 100% 133 Execute advertisement plan for District Dialogue I 134 Conduct District Dialogue I (principals, Franklin Elementary) 135 Gather feedback data from District Dialogue I for input into matrix 100% 100% 100% Project: Date: 1/30/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page 17ID 136 Name Execute advertisement plan for District Dialogue II % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 137 Conduct District Dialogue II (Transportation) 100% 138 Gather feedback data from District Dialogue II for input into matrix 100% 139 Execute advertisement plan for District Dialoge III 100% 140 Conduct District Dialogue III (Administration) 100% 141 Gather feedback data from District Dialogue III for merge into matrix 100% 142 Execute advertisement plan for District Dialogue IV 100% 143 Conduct District Dialogue IV (Classified) 100% I Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Q Page 18ID 144 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 145 Execute advertisement plan for District Dialogue V 100% 146 Conduct District Dialogue V (Teachers) 100% I 147 Gather feedback from District Dialogue V for input into matrix 100% I 148 Execute advertisement plan for District Dialogue VI 100% 149 Conduct District Dialogue VI (Assistant Principals) 100% I 150 Gather feedback data from District Dialogue VI tor merge into matrix 100% I 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Project: Date: 1/30/95 Critical Noncritical V/ZZ/////////^^^ Progress h Milestone H Summary Rolled Up Page 19ter ID 152 Name Merge findings of District Dialogue Report, 1994-95, into needs assessment listing % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 153 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 100% 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 25% 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% I 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% I 157 Finalize and publish Needs Assessment Report, 1994-95 100% I 158 100% 159 Identify and revise DSeg and NonDSeg Programs 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 20ter ID 160 Name Review and adjust primary and secondary leaders for DSeg and NonDSeg programs % Complete 100% Mar 2nd Quarter Apr I May | Jun 161 Finalize listing/leaders of DSeg and NonDSeg Programs 100% 162 Generate a Program Inventory Report for 1994-95 100% 163 Review/revise Program Inventory following submisssion of budget to ADE 100% 164 PLANNING AND BUDGET GOALS 100% 166 CABINET/COUNCIL PLANNING SESSION 100% Project: Date: 1/30/95 Identify process for goal development/revision Critical 100% Noncritical Progress Milestone 3rd Quarter Jul I Aug I Sep Page 21 4th Quarter Oct I Nov I Dec 1st Quarter Jan Summary Rolled Up 2nd Quarter Feb I Mar~ Apr | May | Jun I 3rd Quarter Jul I Aug I Sep 4th Qua Oct I NoT^ I IID 167 Name Determine date and site for work session % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 168 Identify materials for work session 100% 169 Develop materials for work session 100% 170 Identity and notify participants for the work session 100% 171 Conduct work session 100% I 122 100% 173 174 SESSION Identify process for Goal-Setting Work Session 100% I Project: Date: 1/30/95 Identify participants for the Goal-Setting Work Session Critical 100% I Noncritical Progress h Milestone | Summary Rolled Up Page 22ID 175 Name Identify and collect background materials for participants % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | 4th Qua Oct I Nov 176 Determine date and site for Goal-Setting Work Session 100% I I I 177 Distribute background materials to the participants 100% I 178 179 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment________________ Identify materials for Board Work Session 100% 100% 180 Establish date and site for Work Session 100% 181 Prepare materials for Board Work Session 100% 182 BOARD WORK SESSION 100% I I I I Project: Date: 1/30/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 23(er ID 183 Name Distribute background materials to Board members % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 184 Review of preliminary list of issues for needs assessment by Board 100% 185 Define input requirements at Board work session (for broad-based feedback) 100% 186 Review/revise tentative mission statement and goals 100% I 187 Review DSeg and NonDSeg Program Inventory 100% 188 Review identified proportional allocations 100% I 189 Establish written priorities 100% 1 190 Identify additional extended program evaluation, if needed 100% I 1 Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 24ter ID 191 Name Identify strategies for funding shortfalls (Note
date extended to allow community input) % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% I 193 Develop communication strategy for mission statement and goals 100% I 194 Distribute mission statement and goals 100% I 195 Distribute list of priorities 100% I 196 BOARD RETREAT WORK SESSION 100% 197 Determine date and site for Board Retreat 100% 198 Identify agenda items tor Board Retreat 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone Page 25 4th Quarter Oct I Nov I Dec I 1st Quarter Jan I Feb I Ma? i I 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov Summary Rolled Up ID 199 Name Establish agenda for Board Retreat % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1st Quarter Jan Feb I Ma? 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 200 Identity materials for Board Retreat 100% 201 Gather and distribute materials for Board Retreat 100% 202 Conduct data analysis work session for Board Reatreat 100% I 203 Conduct Board Retreat 100% 204 Report outcomes of Board Retreat 100% I 205 Determine the need for an additional Board Retreat 100% 206 84% Project
Date: 1/30/95 Critical Noncritical V////////////////A Progress b Milestone H Summary Rolled Up Page 26ID 207 Name Develop philosophy and/or objectives for programs and/or program modifications % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd duarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 208 Schedule and hold meetings for organizing the process 100% 209 Seek copies of source documents from experts, as needed 100% 210 Examine trends of experts in the designated fields, as needed 100% 211 Organize a committee to develop educational specifications 100% 212 213 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% 100% 214 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 27ter ID 215 Name Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 216 Review program and/or program modifications with Council (i.e., Business Cases) 100% I 217 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% 218 Explore, gather, and assess data relative to the transition to the Middle School concept 100% 219 Review of Outsourcing 75% 222 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO 0% 221 Submit Business Case for program and/or program modifications to Board of Directors 0% 222 Review of Business Cases by Board 0% Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 28ID 223 Name Conduct second program review-revisit-reevaluate % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan 0 Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov" 224 Decide to add, implement, modify, or delete programs 0% 0 I 225 BUDGETING 23% I 226 Develop budget preparation training material 100% 227 Issue instructions for budget preparation at all levels 100% I 228 Conduct budget preparation training sessions 100% 229 Prepare initial financial forecasts for coming year 100% 230 Budget managers submit 95-96 budget requests 100% Project: Date: 1/30/95 Critical Noncritical V//////////////^^ Progress Milestone I Summary Rolled Up Q Page 29ID 231 Name Begin budget development % Complete 20% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter in I Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov^ 232 Prepare current year budget revisions 100% 233 Year to date revenue expenditure analysis 100% 234 Revise financial forecast for coming year 0% 0 235 Submit proposed budget to Board 0% I 236 Conduct Board Work Sessions on proposed budget 0% 0 237 Revise proposed budget, as needed 0% 238 Staffing 2^ i I I I I Project: Date: 1/30/95 Criticai Noncritical Progress h Milestone I Summary Rolled Up Q Page 30ter ID 239 Name First review of changes in course offerings by Board % Complete 75% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I I Feb I Ma~ 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | Sep I 4th Qua Oct I Nov~ 240 Adoption of course offerings by Board contingent upon adoption of business cases 0% I 241 Meeting with counselors and principals to review course offerings for 1995-96 50% 242 Print course selection sheets 50% 243 Counselors meet with students and complete course selection sheets 0% 244 Registrars enter course selections 0% 245 Identify elementary enrollment (tentative) for 1995-96 0% 246 Review course tallies for secondary. Note possible cuts based on courses requested. 0% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 31ter ID 247 Name Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 248 Verification of need, based on manpower report and by program (program managers and principals) 0% 249 Check results of above 4 items against known retirement, resignations, and intern positions 0% 250 Identify teachers for Reduction in Force (RIF), if needed 0% 0 251 Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 0% 252 Recall from RIF, if needed 0% 253 Notify classified personnel of staff reduction 0% 254 Prepare tentative budget 0% I Project: Date: 1/30/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page 32ter ID 255 Name Board review of tentative budget % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan 2nd Quarter 3rd Quarter I Feb I Ma~ Apr | May | Jun Jul | Aug | Sep I 4th Qua Oct I Nov 256 Conduct Board Work Session on tentative budget 0% I 257 Recall from RIF, if needed 0% 258 Account reconciliation and Purchase Order (PO) clean-up 0% 259 260 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% 261 Compute ending fund balance 0% 262 Administrative revievr of final budget 0% I I 0 I Project: Date: 1/30/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 33ID 263 Name Submit final budget to Board % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Qua Oct I No^ 264 Board review and adoption of 95-96 final budget 0% I 265 Submit 95-96 final Budget to Court/Parties 0% 266 Submit 95-96 final budget to State 0% I 7 MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS 11 ST QUARTER: 2ND QUARTER: 3RD 70% 268 Obtain/Examine feedback from survey on the program budget document process 100% 269 Program budget document diskettes are returned to PRE for summer housing 100% I 270 PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) 100% i I I I Project: Date: 1/30/95 Critical Noncritical Progress Bi Milestone | Summary Rolled Up Page 34ID 271 Name Revise written program budget document instructions, as needed % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter 2nd Quarter 3rd Quarter 4th Qua Oct I Nov I Dec Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov I 272 PRE dispenses program budget document diskettes to principals and program managers 100% i I i 273 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% I 274 275 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary Disseminate written program budget document instructions to principals and program managers 100% 100% 276 100% 277 278 BUDGET DOCUMENT REPORTS Advise program managers and principals on program budget document, if problems in data entry 100% Project: Date: 1/30/95 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's Critical 100% Noncritical V////////////^^^^ Progress H Milestone | Summary Rolled Up Page 35ID 279 Name Generate diskette management flow information to relative staff in School Operations and PRE office % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd larter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Ma7 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 280 Plan training sessions on the Program Budget Document and WordPerfect 100% 281 Conduct training sessions on the Program Budget Document and WordPerfect 100% I 282 DSeg and NonDSeg diskettes returned to PRE 100% 283 PRE performs check-in procedures and data clean-up on diskettes 100% 284 PRE generates hard copies of diskettes 100% 285 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 100% I 286 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 100% I Project: Date: 1/30/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 36ID 287 Name PRE disseminates drafts of reports to selected resource people % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun I 288 Revise drafts 100% I I 289 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% I 290 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% I 291 Submit 1st Quarter Program Budget Document Reports to the Court 100% I 292 Return diskettes and paper copies to managers and principals 100% I 293 90% 294 BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document, if data entry problems 100% Project
Date: 1/30/95 Critical Noncritical V//////////////^^^ Progress h Milestone H Summary Rolled Up Page 37 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ter ID 295 Name 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's___________________ Plan training sessions on the Program Budget Document and WordPerfect % Complete 100% 100% 297 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% Mar 2nd Quarter Apr I May | Jun 3rd Cluarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I I 1 st Quarter Jan Feb I Mar' 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 298 Conduct training sessions for principals, program managers, and clerical staff 100% I 299 Diskettes due back to PRE 100% 300 PRE performs check-in procedures and data clean-up on diskettes 100% 301 PRE generates hard copies of diskettes 100% 302 PRE develops relative narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 50% n Project: Date: 1/30/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 38 ter ID 303 Name PRE combines all relative info for 2nd Quarter Program Budget Document Reports % Complete 40% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter 3rd Quarter Jan ! Feb I Ma~ Apr | May | Jun Jul | Aug | Sep I i 304 PRE disseminates drafts of reports to selected resource people 0% I 305 Revise drafts 0% 306 Prepare for publication of 2nd Quarter Program Budget Document Reports 0% a 307 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision 0% a 308 Submit 2nd Quarter Program Budget Document Report to Court 0% I 309 Return diskettes and paper copies to principals and program managers 0% I 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Project: Date: 1/30/95 Critical Noncritical V////////////^^^ Progress " Milestone | Summary Rolled Up Page 39 4th Qua Oct I Nov~ID 311 Name Advise program managers and principals on the Program Budget Document % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd larter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan 2nd Quarter Feb I Mar~ Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 312 313 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's__________________ Disseminate "reminder" instructions for PBD completion to principals and program managers 0% 0% 314 Diskettes due back to PRE 0% 315 PRE performs check-in procedures and data clean-up on diskettes 0% 316 PRE generates hard copies of diskettes 0% 317 PRE develops relative narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 0% 318 PRE combines all relative info for 3rd Quarter Program Budget Document Reports 0% 0 0 0 0 Project: Date: 1/30/95 Critical Noncritical Progress m Milestone B Summary Rolled Up Page 40ter ID 319 Name PRE disseminates drafts of reports to selected resource people % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan 2nd Quarter Feb I Maf~ Apr | May | Jun I 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov 320 Revise drafts 0% I 321 Prepare for publication of 3rd Quarter Program Budget Document Reports 0% fl 322 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision 0% 0 323 Submit 3rd Quarter Program Budget Document Reports to Court 0% I 324 Return diskettes and paper copies to principals and program managers 0% I 325 0% 326 BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document 0% Project: Date
1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 41ter ID 327 Name 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 329 Principals submit School Operations Diskettes to Ass't Supts 330 Programs' diskettes due back to PRE 331 PRE performs check-in procedures and data clean-up on diskettes 332 PRE generates hard copies of diskettes 333 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 334 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% 0% 0% 0% 0% 0% 0% 0 0 E 0 Project: Date: 1/30/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page 42ter ID 335 Name PRE disseminates drafts of reports to selected resource people % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I i 336 Revise drafts 0% I 337 Prepare for publication the 4th Quarter Program Budget Document Reports 0% 8 338 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% 0 339 Submit 4th Quarter Program Budget Document Reports to Court 0% a 340 PRE houses diskettes as 1995-96 school year begins 0% !4 100% 342 Review Desegregation Plan for potential target programs 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 43 4th Qua Oct I Nov~ter 2nd Quarter 3rd Quarter ID 343 Name Review Non-Desegregation Plan for potential target programs % Complete 100% Mar Apr I May | Jun ~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 344 Begin program evaluation instrument and process 100% 345 Distribute program evaluation instruments and process 100% 346 Identify extended evaluation targets, if needed 100% 347 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% 348 Develop process for council/cabinet review of program evaluations 100% 349 Program evaluations due from secondary or primary leaders 100% I 350 Notify appropriate staff to prepare Extended Program Evaluations 100% 1 Project: Date: 1/30/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 44ID 351 Name Use extended program evaluations to identify program additions, modifications, deletions % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I No'T 352 353 354 355 356 357 Notify appropriate staff to prepare Business Cases based on results of extended program evaluations Plan for internal and external feedback (Set locations and schedule for internal and external feedback) PROVIDE INTERNAL AND EXTERNAL FEEDBACK Execute advertisement plan for district feedback, Session I Conduct District Feedback, Session I 100% 0% 0% 0% 0% 0% Project
Date: 1/30/95 Critical Noncritical V//////////////^^^ Progress h Milestone fl Summary Rolled Up Page 45ter ID 358 Name Execute advertisement plan for district feedback. Session II % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 359 Conduct District Feedback, Session II 0% V/////////A 360 Execute advertisement plan. Session III 0% 361 Conduct District Feedback, Session III 0% 362 Execute advertisement plan district for feedback. Session IV 0% 363 Conduct District Feedback, Session IV 0% 364 Execute advertisement plan for community feedback, Session I 0% 365 Conduct Community Feedback, Session I 0% V/////////A Project: Date: 1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 46 ter ID 366 Name Execute advertisement plan for community feedback, Session II % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov^ 367 Conduct Community Feedback, Session II 0% 368 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL) TO COURT 50% 369 Submit July's monthly management report to Court 100% 370 Submit August's monthly management report to Court 100% 371 Submit September's monthly management report to Court 100% 372 Submit October's monthly management report to Court 100% 373 Submit November's monthly management report to Court 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 47ID 374 Name Submit December's monthly management report to Court % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 375 Submit January's monthly management report to Court 100% 376 Submit February's monthly management report to Court 0% I 377 Submit March's monthly management report to Court 0% 378 Submit April's monthly management report to Court 0% I 379 Submit May's monthly management report to Court 0% I 380 Submit June's monthly management report to Court 0% 381 Submit July's monthly management report to Court 0% I 1 Project: Date: 1/30/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 48(er ID 382 Name Submit August's monthly management report to Court % Complete 0% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar~ 2nd Quarter 3rd Quarter 4th Qua Apr I May | Jun ~Jul | Aug | Sep Oct | Nov I t 383 TASKS FOR SCHOOL CLOSINGS 25% I I 384 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 25% H I I I 385 TASKS FOR COURT FILINGS 25% 386 REGISTRATION AND RECRUITMENT TASKS 100% 387 SET REGISTRATION DATES 100% 388 Recommend adjusted dates based on last year 100% I Project: Date: 1/30/95 Critical Noncritical Progress - Milestone Summary Rolled Up Q Page 49ter ID 389 Name Set locations for 4-year-old programs % Complete 100% Mar 2nd Quarter Apr I May | Jun I 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan Feb I Mar' 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Nov~ 390 391 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support_____ Present dates to Superintendent's Council tor review 100% 100% 392 100% 393 394 395 DATES TO INTERESTED GROUPS Include approved dates in school year calendar Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM DEFINE TARGETED AUDIENCES FOR RECRUITMENT Project
Date: 1/30/95 Critical 100% 100% 100% Noncritical Progress Milestone Summary Rolled Up Page 50ID 396 Name Review the Plan as it relates to student assignment and racial balance % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter 3rd Quarter Jan I Feb | Mar Apr | May | JurT Jul | Aug | Sep 4th Qua Oct I Nov~ 397 Review racial balances in each school 100% I I I i I 398 Collect private school directories 100% I I I 399 Collect data on number of students not attending attendance zone school 100% 400 Begin entering private school students into the computer 100% 401 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 100% 402 PREPARE AWARENESS MATERIALS FOR REGISTRATION 100% 403 Revise Student Assignment Handbook for schools 100% Project: Date: 1/30/95 Critical Noncritical Progress i Milestone | Summary Rolled Up Page 51ter ID 404 Name Schedule date for inservice for registrars and notify them % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan Feb I Mar~ 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Qua Oct I Noy- 405 Revise registration brochure 100% 406 Revise Incentive School brochures, if appropriate 100% 407 Prepare PSAs 100% 408 Prepare posters and flyer(s) 100% 409 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% 410 Plan and schedule "kick-off event for registration 100% I 411 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 100% Project: Date: 1/30/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 52Little Rock School District Program Planning and Budgeting Tool ID 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994 95 % Complete 45% Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Williams.Matthis. Clowers 2 Analyze, reassess, and revise planning organization and structure 20% Mar 27 '94 Jun 30 '95 Williams,Matthis,Clowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet,Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 65% Jul 15'94 Jun 30 '95 Council,Clowers 90% Jun 1 '94 Apr 28 '95 Aug 15 '95 Williams.Clowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet FEB 2 5 1995 Office of Desegregaiion kioi.h Page 1 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool IO 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet 12 PERSONNEL STUDY 100% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley,Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 100% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 100% Scheduled Start Nov 14'94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Hurley Ifl STANFORD fl lESI DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Clowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15 '94 Clowers. Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowers,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16 '94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowers,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12'94 Sep 30 '94 Clowers,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3 '94 Oct 14'94 Dunbar Page 3 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17 '94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Dunbar 2e TEST lAMPTI DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Clowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16 '94 Aug 30 '94 Clowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16 '94 Clowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Clowers,Penn-Norman 31 Analyze data from AMPT 100% Sep 12'94 Sep 30 '94 Clowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3 '94 Oct 14'94 Penn-Norman Page 4 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Penn-Norman 34 PRE MONITORING REPORTS STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Clowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15'94 Clowers, Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16'94 Aug 30 '94 Clowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Clowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Clowers.Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Clowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3 '94 Oct 14 '94 Smith Page 5 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY 100% Aug 1 '94 Nov 15 '94 Qlaweis 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug 15 '94 Clowers, Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16'94 Aug 30 '94 Clowers,Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16'94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowers, Hobby,Savage 47 Analyze data from SC/HR Survey 100% Sep 26 '94 Oct 14'94 Clowers, Hobby 48 Prepare SC/HR Survey Report 100% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Clowers,Hobby 52 CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Sep 1 '94 NoiZ 15 '94 Dec. 14 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16 '94 Council,Williams,Matthis,Curriculuin Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-tindings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% Sep 30 '94 Oct 31 '94 Matthis.Curciculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% Nov 7 '94 Nov 15'94 Matthis,Curriculum Supervisors 62 Make recommendations for program additions/deletions/modifications 100% Oct 31 '94 Nov 4 '94 Dec 14 '94 Matthis,Curriculum Supervisors 3 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15'94 Milhollen, Williams,Council,Hurley,Gadberry Page 8 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Name Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15'94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Miihollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Miihollen 67 Collect data (or Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 66 Analyze data from Proportional Allocation Formulas 100% Sep 12'94 Sep 23 '94 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13 '94 Oct 31 '94 21 DISTRICTWIDE FACILITIES STUDY 66% Jul 15 94 Noy 23 94 Aug 15 '95 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15'94 Page 9 FY96 Hurley .Armstrong, Eaton, Ne al,Miihollen,Gadberry Milhollen,Armstrong,Eaton,Neal,Hurley,Gadberry Miihollen,Hurley .Armstrong,Eaton,Neal Miihollen Miihollen Williams,Miihollen,Council Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15'94 Revised Finish Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15'94 Milhollen,Eaton 75 Collect data for the Districtwide Facilities Study 25% Aug 15'94 Oct 21 '94 Aug 15 '95 Milhollen.Eaton 76 Establish Committee to study Districtwide Facilities 100% Nov 16 '94 Nov 16'94 Eaton,Milhollen,Mayo 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% Oct 24 '94 Nov 18'94 Dec 21 '94 Milhollen,Eaton,Mayo 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% Nov 21 '94 Nov 23 '94 Dec 21 '94 Milhollen, Eaton,Mayo 29 DESEGREGATION MONITORING REPORTS AUDIT from ODM 100% Aug 1 '94 Dec 9 '94 Mavo 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo,VVilliams,Council Page 10 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 81 Name Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 16 '94 Aug 31 '94 Mayo 83 Colled data 100% Sep 1 '94 Od 14'94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Od 14 '94 Od 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo 82 COURT ORDERS AUDIT 100% Aug 1 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15 '94 Mayo.Williams.Council Page 11 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Collect data 100% Sep 1 '94 Oct 14'94 Mayo 92 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Mayo 93 Report findings to PRE 100% Nov 22 '94 Nov 23 '94 Dec 9 '94 Mayo 94 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo 95 TOWN HALL MEETINGS 100% Jul IS '34 Dec 7 '94 Williams.Clowers 96 Define purpose and scope of Town Hall Meetings 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council, Modeste Page 12 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 97 Name Review previous year's data % Complete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Clowers 98 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Clowers,Wagner 99 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner.Modeste 100 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15 '94 Wagner 101 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10 '94 Clowers,Modeste 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15 '94 Modeste,Clowers 103 Execute advertisement plan for Town Hall Meeting I 100% Sep 12 '94 Sep 15 '94 Wagner,Modeste 104 Conduct Town Hall Meeting I (Terry Elementary) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 105 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner, Penn-Norman 106 Execute advertisement plan for Town Hall Meeting II 100% Sep 12'94 Sep 22 '94 Wagner,Modeste 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% Sep 5 '94 Nov 30 '94 Wagner,Penn-Norman 109 Execute advertisement plan for Town Hall Meeting Hi 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% Sep 15'94 Oct 31 '94 Williams 1T1 Gather feedback data from Town Hall Meeting III for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 112 Execute advertisement plan for Town Hall Meeting IV 100% Sep 12 '94 Oct 6 '94 Wagner,Modeste Page 14 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams,Board,Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 115 Execute advertisement plan for Town Hall Meeting V 100% Sep 12'94 Oct 13'94 Wagner,Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12 '94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste 120 Gather feedback data from Town Hall Meeting VI into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman Page 15 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 121 Name Execute advertisement plan for Town Hall Meeting VII % Complete 100% Scheduled Start Sep 12'94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner.Modeste 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% Sep 15'94 Oct 31 '94 Nov 1 '94 Williams. Board.Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner.Penn-Norman 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% Nov 15 '94 Nov 30 '94 Modeste.Lewis 125 Merge findings of Town Hall Meeting Report. 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Clowers.Lewis 126 DISTRICT DIALOGUES 100% Jul 15 '94 Dec 7 '94 Dec 15 '94 Williams.Clowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams.Clowers.Council.Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Clowers.Wagner.Modeste Page 16 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 129 Name Set locations and schedule for District Dialogues % Complete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10'94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Clowers.Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10 '94 Clowers.Modeste 133 Execute advertisement plan for District Dialogue I 100% Sep 10 '94 Sep 19'94 Wagner 134 Conduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 135 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 136 Execute advertisement plan for District Dialogue II 100% Sep 19 '94 Oct 1 '94 Wagner Page 17 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 137 Name Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 139 Execute advertisement plan for District Dialoge III 100% Sep 18'94 Oct 14 '94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15'94 Oct 31 '94 Williams 141 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan for District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15'94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 9 '94 Wagner,Penn-Norman Page 18 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 145 Name Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input into matrix 100% Nov 8 '94 Nov 8 '94 Wagner,Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue Vl for merge into matrix 100% Nov 14 '94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 131 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15'94 Nov 30 '94 Dec 15 '94 Savage,Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15'94 Savage,Lewis Page 19 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 153 Name Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Complete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Clowers,Penn-Norman 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 25% Dec 7 '94 Apr 28 '95 Williams.Clowers 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Dec 16 '94 Clowers,Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14 '94 Dec 21 '94 Clowers,Savage,Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15 '94 Dec 15'94 Jan 6 '95 Clowers,Savage,Lewis 158 100% May 1 '94 Sep 16 '94 Sen 16 '94 Clowers 159 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13 '94 Bassa,Milhollen,Ingram 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13'94 lngram,Bassa Page 20 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 161 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Complete 100% Scheduled Start Jun 18'94 Scheduled Finish Jun 18 '94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16 '94 Clowers,Miihollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Apr 26 '95 Matthis.Clowers 165 CABINET/COUNCIL PLANNING SESSION 100% Aug 1 '94 Aug 26 '94 Seo 1 '94 Matthis 166 Identify process for goal development/revision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Clowers 167 Determine date and site for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Clowers 168 Identify materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Ingram,Clowers Page 21 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 169 Name Develop materials for work session % Complete 100% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Revised Finish Sep 1 '94 Resource Names Ingram,Clowers 170 Identify and notify participants for the work session 100% Aug 1 '94 Aug 19 '94 Aug 29 '94 Maith is.Clowers, Ingram 171 Conduct work session 100% Aug 22 '94 Aug 26 '94 Sep 1 '94 Williams,Matthis,Clowers 172 GOAL-SETTING WORK SESSION 100% Aug 22 '94 Seo 6 '94 Sep 6 '94 Matthis.Clowers 173 Identify process for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis. Ingram.Clowers 174 Identify participants for the Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 31 '94 Matthis.Clowers,Ing ram 175 Identify and collect background materials for participants 100% Aug 22 '94 Aug 26 '94 Sep 2 '94 Matthis,Clowers 176 Determine date and site for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis Page 22 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 177 Name Distribute background materials to the participants % Complete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Revised Finish Sep 2 '94 Resource Names Matthis,Clowers 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 29 '94 Aug 31 '94 Sep 6 '94 Council,Cabinet 179 Identify materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Williams,Clowers 180 Establish date and site for Work Session 100% Sep 1 '94 Sep 6 '94 Williams,Clowers 181 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12 '94 Matthis,Clowers 182 BOARD WORK SESSION 100% Sep 5 '94 Sec 26 '94 Malthis.Clowers 183 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12 '94 Matthis,Clowers 184 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep 15'94 Board,Williams Page 23 FY96 Feb 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 185 Name Define input requirements al Board work session (for broad-based feedback) % Complete 100% Scheduled Start Sep 5 '94 Scheduled Finish Sep 12 '94 Revised Finish Sep 14 '94 Resource Names Board,Williams 186 Review/revise tentative mission statement and goals 100% Sep 15 '94 Sep 15 '94 Board 187 Review DSeg and NonDSeg Program Inventory 100% Sep 15 '94 Sep 15'94 Board 188 Review identified proportional allocations 100% Sep 15 '94 Sep 15 '94 Board 189 Establish written priorities 100% Sep 15 '94 Sep 15 '94 Board 190 Identify additional extended program evaluation, if needed 100% Sep 15'94 Sep 15'94 Nov 3 '94 Board 191 Identify strategies for funding shortfalls (Note: date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% Sep 15'94 Sep 15 '94 Nov 23 '94 Board Page 24 FY96 Feb 28 '95Little Rock School District Program Planning and Budgeting Tool ID 193 Name Develop communication strategy for mission statement and goals % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Revised Finish Resource Names Williams,Wagner 194 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis.Wagner 195 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Board.Matthis,Clowers. Wagner 196 BOARD RETREAT WORK SESSION 100% Dec 8 '94 Apr 26 '9S Williams.Matthis 197 Determine date and site for Board Retreat 100% Dec 8 '94 Dec 8 '94 Williams,Board 198 Identify agenda items for Board Retreat 100% Dec 8 '94 Dec 15'94 Williams.Board 199 Establish agenda for Board Retreat 100% Dec 16 '94 Dec 20 '94 Williams,Board 200 Identify materials for Board Retreat 100% Dec 20 '94 Jan 6 '
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.