Program planning and budgeting tool, FY 1996

ID 1 Name BEASSESSMEJU OF PROCESS AnK ORGANIZATION 1994-95 % Complete 50% Little Rock School District Program Planning and Budgeting Tool Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Williams.Matthis.Clowers' 2 Analyze, reassess, and revise planning organization and structure 25% Mar 27 '94 Jun 30 '95 Wiliiams.Matthis,Glowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet,Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 RECEIVES 5 Evaluate tasking of 1994-95 Management Tool weekly 72% Jul 15 '94 Jun 30 '95 fi azsi Jun 1 '94 Aor 28 '95 Aug 15 '95 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Bassa Council,Glowers Williams.Glowers Williams,Council Council,Cabinet Page 1 FY96 APR 2 8 1995 Office of Desegregation toinDfing April 28 'S5 J ELittle Rock School District Program Planning and Budgeting Tool ID 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet IQ 100% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley, Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 100% Oct 24 '94 Nov 14 '94 Hurley ie2 FY96 April 28295,ID 17 Little Rock School District Program Planning and Budgeting Tool 15 19 20 21 22 23 24 Page 3 Name_________ _______________________ Report data findings from Personnel Study for merge into needs assessment listing STANFORD 8 TEST DATA STUDY Define purpose and scope for Stanford 8 Test data study Design data collection plan for study of Stanford 8 Test Assign responsibilities for study of Stanford 8 Test data Collect data from Stanford 8 Test Analyze data from Stanford 8 Test Prepare Stanford 8 Test Report % Complete 100% Scheduled Start Nov 14'94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Hurley 100% 100% 100% 100% 100% 100% 100% Aug 1 '94 Oct 31 '94 Nov 4'94 Clowers Aug 1 '94 Aug 15 '94 Clowers, Williams,Council Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 12'94 Oct 3 '94 FY96 Aug 30 '94 Aug 16 '94 Sep 9 '94 Sep 30 '94 Oct 14 '94 Clowers,Dunbar Clowers Clowers,Dunbar, Savage Clowers, Dunbar Dunbar April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Dunbar 2S ARKANSAS MINIMUM PERFORMANCE TEST (AMPTl DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4'94 C lowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Glowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16'94 Aug 30 '94 Clowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16'94 Glowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Glowers, Penn-Norman 31 Analyze data from AMPT 100% Sep 12'94 Sep 30 '94 Clowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3 '94 Oct 14 '94 Penn-Norman Page 4 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 33 Name_______________ ___________________ Report data findings from AMPT for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Penn-Norman 3A PRE MONITORING REPQBIS SWPY 100% Aug 1 'BA Oct 31 '94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers,Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Clowers,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Clowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3 '94 Oct 14 '94 Smith Page 5 FY96 April 28 '95 ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 100% Little Rock School District Program Planning and Budgeting Tool Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SUBVEY ISC/HRl STUDY 100% Aug 1 '94 Nov 15 '94 Clowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16 '94 Aug 30 '94 Clowe rs,Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16 '94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowe rs,Hobby,Savage 47 Analyze data from SC/HR Survey 100% Sep 26 '94 Oct 14 '94 Clowe rs,Hobby 48 Prepare SC/HR Survey Report 100% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 April 28 '95 KLittle Rock School District Program Planning and Budgeting Tool ID 49 Name_______________________________ Report data findings from SC/HR Survey for merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Clowers,Hobby 50 CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Sep 1-134 Nov 15 '94 Dec. 14 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16 '94 Councii.Wiiliams,Matthis,Curricuium Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 April 28 '95IO 57 Name______________________________ Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% 59 Identify factors that facilitated attainment of curriculum/standards goals 100% 60 Identify obstacles that prevented curriculum/standards goal attainment 100% 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% 62 Make recommendations for program additions/deletions/modifications 100% 2 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% 64 Define purpose and scope of Proportional Allocation Formulas 100% Page 8 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 30 '94 Sep 30 '94 Sep 30 '94 Sep 30 '94 Nov 7 '94 Oct 31 '94 Aug 1 '94 Aug 1 '94 FY96 Scheduled Finish Oct 31 '94 Oct 31 '94 Oct 31 '94 Oct 31 '94 Nov 15'94 Nov 4 '94 Oct 31 '94 Aug 15'94 Revised Finish Dec 14 '94 Resource Names___________ Mafthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Milhollen Milhollen,VVilliams,Council,Hurley,Gadberry April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Name__________________________ Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley .Armstrong,Eaton,Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12'94 Sep 23 '94 Milhollen,Armstrong, Eaton, Neal,Hurley, Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 Milhollen,Hurley ,Armstrong,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13'94 Oct 31 '94 Milhollen 21 DISTRICTWIDE FACILITIES STUDY 77% Jul 15 '94 Nov 23 '94 Aug 15 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15'94 Williams,Milhollen,Council Page 9 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15 '94 Milhollen,Eaton 75 Collect data for the Districtwide Facilities Study 50% Aug 15'94 Oct 21 '94 Aug 31 '95 Milhollen,Eaton 76 Establish Committee to study Districtwide Facilities 100% Nov 16 '94 Nov 16 '94 Eaton,Milhollen,Mayo 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% Oct 24 '94 Nov 18 '94 Dec 21 '94 Milhollen,Eaton,Mayo 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% Nov 21 '94 Nov 23 '94 Dec 21 '94 Milhollen, Eaton,Mayo 22 DESEGREGATION MONITORING REPORTS AUDIT from PPM 100% Aug 1 '94 Dec 9 '94 Ma VO 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo,VVilliams,Council Page 10 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 81 Name____________________________ Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 16 '94 Aug 31 '94 Mayo 83 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Oct 14'94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 100% Aug 1 '94 Dee 9 '94 Ma VO 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15 '94 Mayo,Williams,Council Page 11 FY96 B April 28 '95r Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16'94 Aug 31 '94 Mayo 91 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 92 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Mayo 93 Report findings to PRE 100% Nov 22 '94 Nov 23 '94 Dec 9 '94 Mayo 94 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo 25 TOWN HALL MEETINGS 100% Dec 7 '94 Williams.Glowers 96 Define purpose and scope of Town Hall Meetings 100% Jul 15'94 Sep 5 '94 Williams,Glowers,Council, Modeste Page 12 FY96 April 28 '95 WBLittle Rock School District Program Planning and Budgeting Tool ID 97 Name__________________ Review previous year's data % Gomplete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Glowers 98 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Glowers,Wagner 99 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner.Modeste 100 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15'94 Wagner 101 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15'94 Modeste,Glowers 103 Execute advertisement plan for Town Hall Meeting I 100% Sep 12'94 Sep 15'94 Wagner,Modeste 104 Gonduct Town Hall Meeting I (Terry Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 105 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner,Penn-Norman 106 Execute advertisement plan for Town Hall Meeting II 100% Sep 12 '94 Sep 22 '94 Wagner,Modeste 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 108 Gather feedback data from Town Hall Meeting II for input Into matrix 100% Sep 5 '94 Nov 30 '94 Wagner,Penn-NoiTnan 109 Execute advertisement plan for Town Hall Meeting III 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% Sep 15'94 Oct 31 '94 Williams 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 112 Execute advertisement plan for Town Hall Meeting IV 100% Sep 12 '94 Oct 6 '94 Wagner,Modeste Page 14 FY96 April 28 '95S B Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams,Board, Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 115 Execute advertisement plan tor Town Hall Meeting V 100% Sep 12'94 Oct 13'94 Wagner,Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15'94 Oct 31 '94 Wiiliams, Board, Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12'94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15'94 Oct 31 '94 Williams, Boa rd,Modeste 120 Gather feedback data from Town Hall Meeting VI into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman Page 15 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 121 Name Execute advertisement plan for Town Hall Meeting VII % Gomplete 100% Scheduled Start Sep 12'94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner,Modeste 122 Gonduct Town Hall Meeting VII (Southwest Gommunity Genter) 100% Sep 15'94 Oct 31 '94 Nov 1 '94 Williams,Board.Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Noiman 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% Nov 15'94 Nov 30 '94 Modeste,Lewis 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Glowers,Lewis 126 DISTRIGT DIALOGUES 100% Jul 15 '94 Dec 7 '94 Dec 15 '94 Williams.Glowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Glowers,Gouncil,Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Glowers, Wagner,Modeste Page 16 FY96 April 28 '95 'MlLittle Rock School District Program Planning and Budgeting Tool ID 129 Name Set locations and schedule for District Dialogues % Gomplete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10'94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10 '94 Glowers,Modeste 133 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 134 Gonduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15 '94 Oct 31 '94 Williams 135 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Nomian 136 Execute advertisement plan for District Dialogue II 100% Sep 19'94 Oct 1 '94 Wagner Page 17 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 137 Name_______________________________ Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 139 Execute advertisement plan for District Dialogue III 100% Sep 18'94 Oct 14 '94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15'94 Oct 31 '94 Wiliiams 141 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan tor District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15'94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix^ 100% Sep 15'94 Oct 31 '94 Nov 9 '94 Wagner,Penn-Norman Page 18 FY96 April 28 '95 -MLittle Rock School District Program Planning and Budgeting Tool ID 145 Name Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input into matrix 100% Nov 8 '94 Nov 8 '94 Wagner, Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue VI for merge info matrix 100% Nov 14 '94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15 '94 Nov 30 '94 Dec 15 '94 Savage,Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15 '94 Savage,Lewis Page 19 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 153 Name__________________________________ Gollect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Gomplete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Glowers,Penn-Norman 154 Gonduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 90% Dec 7 '94 Apr 28 95 Williams,Glowers 155 Gomplete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Deci 6'94 Glowers,Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14 '94 Dec 21 '94 Glowers,Savage,Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15'94 Dec 15'94 Jan 6 '95 Glowers,Savage,Lewis 158 PROGRAM INVENTORY 100% May 1 '94 Sep 16 '94 Sep 16 '94 Glowers 159 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13'94 Bassa,Milhollen, Ingram 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13'94 Ingram,Bassa Page 20 FY96 April 28 '95 41Little Rock School District Program Planning and Budgeting Tool ID 161 Name_________________________________ Finalize listing/leaders of DSeg and NonDSeg Programs % Gomplete 100% Scheduled Start Jun 18'94 Scheduled Finish Jun 18 '94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16 '94 Glowers,Milhollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Aor 26 '95 Matthis.Glowers 165 CABINET/COUNCIL PLANNING SESSION 100% Aug 1 '94 Aug 26 '94 Seo 1 '94 Matthis 166 Identify process for goal developmenUrevision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 167 Determine date and site for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 168 Identify materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 lngram,Glowers Page 21 FY96 April 28 '95 r Little Rock School District Program Planning and Budgeting Tool ID 169 Name Develop materials for work session % Complete 100% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Revised Finish Sep 1 '94 Resource Names Ingram,Glowers 170 Identify and notify participants for the work session 100% Aug 1 '94 Aug 19 '94 Aug 29 '94 Matthis,Glowers, Ingram 171 Conduct work session 100% Aug 22 '94 Aug 26 '94 Sep 1 '94 Williams,Matthis,Clowers 122 GOAL-SETTING WORK SESSION 100% Aug 22 '94 Sep 6'94 Seo 6 '94 Metthis.Clowers 173 Identify process for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis, Ingram,Glowers 174 Identify participants for the Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 31 '94 Matthis,Clowers, Ingram 175 Identify and collect background materials for participants 100% Aug 22 '94 Aug 26 '94 Sep 2 '94 Matthis,Clowers 176 Determine date and site for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis Page 22 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 177 Name Distribute background materials to the participants % Complete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Revised Finish Sep 2 '94 Resource Names Matthis,Clowers 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 29 '94 Aug 31 '94 Sep 6 '94 Council,Cabinet 179 Identify materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Williams,Clowers 180 Establish date and site for Work Session 100% Sep 1 '94 Sep 6 '94 Williams,Clowers 181 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12'94 Matthis,Clowers 182 BOARD WORK SESSION 100% Seo 5'94 Seo 26 '94 Matthis.Clowers 183 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12'94 Matthis,Clowers 184 Review of preliminary list of issues tor needs assessment by Board 100% Sep 7 '94 Sep 15'94 Board,Williams Page 23 FY96 April 28 '95r Little Rock School District Program Planning and Budgeting Tool ID 185 Name__________________________________ Define input requirements at Board work session (for broad-based feedback) % Complete 100% Scheduled Start Sep 5 '94 Scheduled Finish Sep 12 '94 Revised Finish Sep 14'94 Resource Names Board,Williams 186 Review/revise tentative mission statement and goals 100% Sep 15'94 Sep 15'94 Board 187 Review DSeg and NonDSeg Program Inventory 100% Sep 15'94 Sep 15'94 Board 188 Review identified proportional allocations 100% Sep 15'94 Sep 15'94 Board 189 Establish written priorities 100% Sep 15'94 Sep 15'94 Board 190 Identify additional extended program evaluation, if needed 100% Sep 15'94 Sep 15'94 Nov 3 '94 Board 191 Identify strategies for funding shortfalls (Note: date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board Page 24 FY96 April 28 '95B Little Rock School District Program Planning and Budgeting Tool ID 193 Name Develop communication strategy for mission statement and goals % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Revised Finish Resource Names Williams,Wagner 194 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 195 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Board,Matthis,Glowers,Wagner 196 BOARD RETREAT WORK SESSION 100% Dec 8 '94 Apr 26 35 Wiliiams.Matthis 197 Determine date and site for Board Retreat 100% Dec 8 '94 Dec 8 '94 Williams,Board 198 Identify agenda items for Board Retreat 100% Dec 8 '94 Dec 15'94 Williams,Board 199 Establish agenda for Board Retreat 100% Dec 16 '94 Dec 20 '94 Williams,Board 200 Identify materials for Board Retreat 100% Dec 20 '94 Jan 6 '95 Williams Page 25 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 201 Name Gather and distribute materials for Board Retreat % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 10 '95 Revised Finish Resource Names Williams, Matthis,Clowers,Milhollen 202 Conduct data analysis work session for Board Reatreat 100% Jan 9 '95 Jan 10 '95 Williams,Council 203 Conduct Board Retreat 100% Jan 24 '95 Jan 25 '95 Williams,Board 204 Report outcomes of Board Retreat 100% Jan 23 '95 Jan 26 '95 Williams,Board 205 Determine the need for an additional Board Retreat 100% Jan 23 '95 Apr 26'95 Williams,Council,Board 206 Conduct Board Retreat, if needed 100% Feb 1 '95 May 1 '95 Williams,Board 207 PROGRAM DEVELOPMENT 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Matthis 208 Develop philosophy and/or objectives for programs and/or program modifications 100% Nov 16 '94 Nov 23 '94 Matthis,Williams,Mayo,Milhollen, Clowe rs Page 26 FY96 April 28 '95 BBaaBBBHBBB a Little Rock School District Program Planning and Budgeting Tool ID 209 Name Schedule and hold meetings for organizing the process % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 23 '94 Revised Finish Resource Names Matthis,Williams,Mayo,Mllhollen,Clowers 210 Seek copies of source documents from experts, as needed 100% Nov 1694 Dec 2 '94 Matthis, Williams,Mayo,Milhollen,Clowers 211 Examine trends of experts in the designated fields, as needed 100% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Clowers 212 Organize a committee to develop educational specifications 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 213 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 214 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen, Clowers 215 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matthis, Williams,Mayo,Milhollen,Clowers 216 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matthis,Williams,Mayo,Milhollen, Clowers Page 27 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 217 Name Review program and/or program modifications with Council (i.e., Business Cases) % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 13 '95 Revised Finish Jan 27 '95 Resource Names Williams,Matthis,Mayo.Milhollen,Clowers 218 Develop business case for incentive schools' program modifications for submitting to Supt. and Council 100% Nov 16'94 Jan 31 '95 Matthis,Curriculum Supervisors 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% Nov 16 '94 Jan 17'95 Williams,Council 220 Review of Outsourcing 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Williams,Milhollen,Mayo 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% Jan 23 '95 Feb 28 '.95 Matthis. Williams.Mayo.Milhollen.Clowers 222 Submit Business Case for program and/or program modifications to Board of Directors 100% Jan 23 '95 Jan 24 '95 Feb 8 '95 Matthis.Williams,Mayo.Milhollen.Clowers 223 First review of Business Cases by Board 100% Jan 24 '95 Feb 9 '95 Matthis, Williams.Mayo.Milhollen.Clowers 224 Conduct second program review-revisit-reevaluate 100% Feb 13'95 Feb 17'95 Matthis, Williams.Mayo.Milhollen.Clowers Page 28 FY96 April 28 '95 t B B B a a B B B I Little Rock School District Program Planning and Budgeting Tool ID 225 Name Decide to add, implement, modify, or delete programs % Complete 100% Scheduled Start Feb 20 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Matthis,Williams,Mayo,Milhollen,Clowers 226 BUDGETING 56% Nov 21 '94 Aug 25 '95 Milhollen.Gadberrv.Hurley 227 Develop budget preparation training material 100% Nov 21 '94 Nov 28 '94 Milhollen 228 Issue instructions for budget preparation at all levels 100% Nov 28 '94 Nov 30 '94 Milhollen 229 Conduct budget preparation training sessions 100% Dec 1 '94 Dec 9 '94 Milhollen 230 Prepare initial hnancial forecasts for coming year 100% Dec 1 '94 Dec 31 '94 Milhollen 231 Budget managers submit 95-96 budget requests 100% Dec 12 '94 Jan 6 '95 Jan 13 '95 Milhollen 232 Begin budget development 100% Jan 7 '95 Mar 8 '95 Milhollen Page 29 FY96 April 28 '95 r Little Rock School District Program Planning and Budgeting Tool ID 233 Name Prepare current year budget revisions % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Revised Finish Resource Names Milhollen 234 Year to date revenue expenditure analysis 100% Jan 9 '95 Jan 31 '95 Milhollen 235 Revise financial forecast for coming year 100% Feb 24 '95 Mar 3 '95 Milhollen 236 Submit proposed budget to Board 100% Mar 9 '95 Mar 9 '95 Milhollen 237 Conduct Board Work Sessions on proposed budget 100% Mar 10'95 Mar 17'95 Board,Williams 238 Revise proposed budget, as needed 60% Mar 20 '95 May 10'95 Milhollen 239 Staffing 78% Jan 26 '95 Aug 1 '95 Hurley 240 First review of changes in course offerings by Board 100% Jan 26 '95 Jan 26 '95 Feb 9 '95 Board,Williams,Matthis Page 30 FY96 April 28 '95S B B B Little Rock School District Program Planning and Budgeting Tool ID 241 Name Approval of course offerings by Board contingent upon adoption of business case % Complete 100% Scheduled Start Feb 9 '95 Scheduled Finish Feb 9 '95 Revised Finish Resource Names Board,Williams,Matthis 242 Meeting with counselors and principals to review course offerings for 1995-96 100% Jan 30 '95 Feb 15'95 Matthis, Elston 243 Print course selection sheets 100% Jan 30 '95 Feb 15'95 Matthis 244 245 246 247 248 Page 31 / Counselors meet with students and complete course selection sheets Registrars tally course selections Identify elementary enrollment (tentative) for 1995-96 Review course tallies for secondary. Note possible cuts based on courses requested. Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% 100% 100% 100% 100% Feb 16 '95 Mar 10'95 Principals,Counselors Mar 13 '95 Mar 31 '95 Principals,Registrars Apr 3 '95 Apr 3 '95 Apr 3 '95 FY96 Apr 21 '95 Apr 21 '95 Apr 21 '95 Gadberry,Hurley, Mayo Gadberry,Hurley, Ass't Superintendents Gadberry,Hurley,Ass't Superintendents April 28 '95r Little Rock School District Program Planning and Budgeting Tool ID 249 Name__________________________________ Verification of need, based on manpower report and by program (program managers and principals) % Complete 100% Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names Gadberry,Hurley .Assistant Superintendents 250 Check results of above 4 Items against known retirement, resignations, and intern positions 100% Apr 3 '95 Apr 21 '95 Gadberry,Huriey 251 Identify teachers for Reduction in Force (RIF), if needed 100% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 252 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 100% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 253 Recall from RIF, if needed 0% Jun 1 '95 Aug 1 '95 Gadberry, Hurley 254 Notify classified personnel of staff reduction 0% May 3 '95 Jul 15'95 Gadberry,Hurley 255 Prepare tentative budget 0% May 11 '95 May 11 '95 Milhollen 256 Board review of tentative budget 0% May 25 '95 May 25 '95 Board, Williams,Milhollen Page 32 FY96 April 28 '95 4:^BL B- B " Little Rock School District Program Planning and Budgeting Tool ID 257 Name Conduct Board Work Session on tentative budget % Complete 0% Scheduled Start May 29 '95 Scheduled Finish May 31 '95 Revised Finish Resource Names Williams,Board 258 Recall from RIF, if needed 0% Jun 1 '95 Jul 15'95 Gadberry,Hurley 259 Account reconciliation and Purchase Order (PO) clean-up 0% Jun 16 '95 Jul 14 '95 Milhollen 260 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) 0% Jun 16 '95 Jul 14'95 Milhollen 261 Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% Jul 3 '95 Jul 20 '95 Williams,Council 262 Compute ending fund balance 0% Jul 21 '95 Jul 21 '95 Milhollen 263 Administrative review of final budget 0% Jul 21 '95 Jul 27 '95 Williams,Council 264 Submit final budget to Board 0% Jul 24 '95 Jul 24 '95 Williams Page 33 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 265 Name Board review and adoption of 95-96 final budget % Complete 0% Scheduled Start Jul 27 '95 Scheduled Finish Jul 27 '95 Revised Finish Resource Names Board 266 Submit 95-96 final Budget to CourVParties 0% Aug 4 '95 Aug 22 '95 Williams 267 Submit 95-96 final budget to State 0% Aug 25 '95 Aug 25 '95 Board,Milhollen 268 MONITORING AND REPORTING QE DSES ANE NONDSEG PROGRAM BUDGET DOCUMENT REPORTS I1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER) 83% Jun 1 '94 Aug 17 '95 Glowers 269 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa 270 Program budget document diskettes are returned to PRE for summer housing 100% Jun 9 '94 Jul 29 '94 Aug 12'94 Principals,Program Managers,Lewis 271 PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) 100% Jul 25 '94 Aug 31 '94 Sep 7 '94 PRE Clerical 272 Revise written program budget document instructions, as needed 100% Aug 8 '94 Aug 19 '94 Sep 9 '94 Glowers Page 34 FY96 April 28 '95 BBBSB&BBBISI B B. BL Little Rock School District Program Planning and Budgeting Tool ID 273 Name PRE dispenses program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 18'94 Scheduled Finish Sep 2 '94 Revised Finish Resource Names PRE Clerical 274 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% Jul 25 '94 Aug 30 '94 Sep 8 '94 Clowers 275 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 100% Aug 31 '94 Sep 30 '94 Clowers 276 Disseminate written program budget document instructions to principals and program managers 100% Aug 31 '94 Sep 30 '94 Clowers 211 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Aug 8 '94 Nov 21 '94 Clowers 278 Advise program managers and principals on program budget document, if problems in data entry 100% Aug 8 '94 Nov 4 '94 Ass't Supts,Clowers,PRE Clerical 279 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's 100% Aug 8 '94 Oct 14'94 Primary Leaders 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% Sep 19'94 Sep 23 '94 Clowers Page 35 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 281 Name Plan training sessions on the Program Budget Document and WordPerfect % Complete 100% Scheduled Start Sep 7 '94 Scheduled Finish Sep 23 '94 Revised Finish Resource Names Clowers 282 Conduct training sessions on the Program Budget Document and WordPerfect 100% Sep 26 '94 Sep 30 '94 Clowers 283 DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 '94 Oct 14 '94 Nov 4 '94 Principals,Program Managers,Clowers 284 PRE performs check-in procedures and data clean-up on diskettes 100% Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Clerical,Clowers 285 PRE generates hard copies of diskettes 100% Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Clerical,Clowers 286 PRE develops relative narrative and the Controller provides financial Info for the Program Budget Document Reports 100% Oct 28 '94 Nov 4 '94 Nov 11 '94 PRE Clerical,Milhollen,Clowers 287 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 100% Oct 31 '94 Nov 4 '94 Nov 11 '94 PRE Clerical,Clowers 288 PRE disseminates drafts of reports to selected resource people 100% Nov 7 '94 Nov 7 '94 Nov 11 '94 Clowers Page 36 FY96 April 28 '95B 8 Little Rock School District Program Planning and Budgeting Tool ID 289 Name______ Revise drafts % Complete 100% Scheduled Start Nov 8 '94 Scheduled Finish Nov 8 '94 Revised Finish Nov 14 '94 Resource Names PRE Clerical,Glowers 290 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% Nov 9 '94 Nov 11 '94 Nov 14 '94 PRE Clerical,Milhollen,Glowers 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% Nov 11 '94 Nov 14 '94 Williams,Clowers 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% Nov 18'94 Nov 18'94 Attorney 293 Return diskettes and paper copies to managers and principals 100% Nov 21 '94 Nov 21 '94 PRE Clerical 294 2ND QUARTER PROGRAM BUDGET 100% Nov 14 '94 Feb 2Q '95 Feb 24 '95 ClQwers 295 Advise program managers and principals on Program Budget Document, if data entry problems 100% Nov 14 '94 Jan 13 '95 Jan 27 '95 Ass't Supts,Lewis 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% Nov 14'94 Jan 13 '95 Primary Leaders Page 37 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 297 Name Plan training sessions on the Program Budget Document and WordPerfect % Gomplete 100% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Revised Finish Nov 30 '94 Resource Names Glowers 298 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% Dec 5 '94 Dec 9 '94 Jan 4 '95 Glowers,Lewis 299 Gonduct training sessions for principals, program managers, and clerical staff 100% Dec 12 '94 Dec 16'94 Matthis,Glowers 300 Diskettes due back to PRE 100% Jan 13'95 Jan 13 '95 Principals,Prograrn Managers,Lewis 301 PRE performs check-in procedures and data clean-up on diskettes 100% Jan 13 '95 Jan 27 '95 PRE Glerical,Glowers 302 PRE generates hard copies of diskettes 100% Jan 13 '95 Jan 27 '95 PRE Glerical,Glowers 303 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 100% Jan 27 '95 Feb 3 '95 PRE Glerical,Milhollen,Glowers 304 PRE combines all revised info for 2nd Quarter Program Budget Document Reports 100% Jan 30 '95 Feb 3 '95 PRE GlericaLGIowers Page 38 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 305 Name__________________________________ PRE disseminates drafts of reports to selected resource people and attorney % Complete 100% Scheduled Start Feb 6 '95 Scheduled Finish Feb 6 '95 Revised Finish Feb 14 '95 Resource Names Clowers 306 Revise drafts 100% Feb 7 '95 Feb 7 '95 Feb 17'95 PRE Clerical,Clowers 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% Feb 8 '95 Feb 10 '95 Feb 20 '95 PRE Clerical,Milhollen,Clowers 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% Feb 10'95 Feb 13'95 VVilliams,Clowers 309 Submit 2nd Quarter Program Budget Document Report to Court 100% Feb 17 '95 Feb 17'95 Feb 24 '95 Attorney 310 Return diskettes and paper copies to principals and program managers 100% Feb 20 '95 Feb 20 '95 Feb 24 '95 PRE Clerical an 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 83% Feb 14 '95 May 22 '95 Clowers 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% Feb 14 '95 Apr 14 '95 Ass't Supts,Lewis Page 39 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool IO 313 Name Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's % Complete 100% Scheduled Start Feb 14 '95 Scheduled Finish Apr 14 '95 Revised Finish Resource Names Primary Leaders 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% Mar 7 '95 Mar 10 '95 Clowers 315 Diskettes due back to PRE 100% Apr 14 '95 Apr 14 '95 Principals,Program Managers 316 PRE performs check-in procedures and data clean-up on diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 317 PRE generates hard copies of diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Clowers 319 PRE combines all revised info for 3rd Quarter Program Budget Document Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Clowers 320 PRE disseminates drafts of reports to selected resource people 0% May 8 '95 May 8 '95 Clowers Page 40 FY96 April 28 '95 ILittle Rock School District Program Planning and Budgeting Tool ID 321 Name Revise drafts % Complete 0% Scheduled Start May 9 '95 Scheduled Finish May 9 '95 Revised Finish Resource Names PRE Clerical,Clowers 322 Prepare for publication of 3rd Quarter Program Budget Document Reports 0% May 1095 May 12 '95 PRE Clerical,Milhollen,Glowers 323 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision, if revisions needed 0% May 15'95 May 18 '95 V\/illianis,Clowers 324 Submit 3rd Quarter Program Budget Document Reports to Court 0% May 19'95 May 19'95 Attorney 325 Return diskettes and paper copies to principals and program managers 0% May 22 '95 May 22 '95 PRE Clerical 325 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% IVIaY..9as Aug ].7-'.2S Clowers 327 Advise program managers and principals on Program Budget Document 0% May 15'95 Jul 14 '95 Ass't Supts,Clowers,PRE Clerical 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders Page 41 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 329 Name Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 0% Scheduled Start May 9 '95 Scheduled Finish May 15'95 Revised Finish Resource Names Glowers 330 Principals submit School Operations Diskettes to Ass't Supts 0% Jun 9 '95 Jun 16 '95 Principals 331 Programs' diskettes due back to PRE 0% Jul 14'95 Jul 14 '95 Program Managers 332 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Glowers 333 PRE generates hard copies of diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Glowers 334 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Milhollen,Glowers 335 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Glowers 336 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Glowers Page 42 FY96 April 28 '95B B Little Rock School District Program Planning and Budgeting Tool ID 337 Name______ Revise drafts % Complete 0% Scheduled Start Aug 8 '95 Scheduled Finish Aug 8 '95 Revised Finish Resource Names PRE Clerical,Clowers 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% Aug 9 '95 Aug 11 '95 PRE Cierical,Milhollen,Clowers 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 Williams,Clowers 340 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 341 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14 '95 PRE Clerical 342 100% May 27 '94 Jan 13 '95 Dec 14 '94 Matthis.Clowers 343 Review Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers 344 Review Non-Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers Page 43 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 346 Name Begin program evaluation instrument and process % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Council 346 Distribute program evaluation instruments and process 100% Jun 1 '94 Aug 31 '94 Clowers 347 Identify extended evaluation targets, if needed 100% Sep 6 '94 Jan 13 '95 Nov 21 '94 Matthis,Clowers, Williams,Mayo,Milhollen 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% Aug 8 '94 Aug 31 '94 Clowers 349 Develop process for council/cabinet review of program evaluations 100% May 27 '94 Aug 8 '94 Aug 24 '94 Clowers,Council 350 Program evaluations due from secondary or primary leaders 100% Oct 14 '94 Oct 14 '94 Nov 11 '94 Matthis,Clowers,Williams,Milhollen,Mayo 351 Notify appropriate staff to prepare Extended Program Evaluations 100% Nov 7 '94 Dec 7 '94 Clowers,Council 352 Use extended program evaluations to identify program additions, modifications, deletions 100% Oct 17'94 Nov 30 '94 Dec 19 '94 Matfhis,Clowers,Williams,Mayo,Milhollen Page 44 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 353 Name Notify appropriate staff to prepare Business Cases based on results of extended program evaluations % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Nov 30 '94 Revised Finish Dec 21 '94 Resource Names Matthis,Clowers,Williams,Mayo,Milhollen 354 86% Feb 1 '95 May 1 '95 Williams 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% Feb 1 '95 Feb 28 '95 Williams,Modeste, Vann 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 81% Feb 15 '95 May 1 '95 Vann.Modeste. Williams 357 Execute advertisement plan for district feedback. Session I 100% Feb 15'95 Apr 28 '95 Vann,Modeste 358 Conduct District Feedback, Session l(Principals) 100% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for district feedback. Session II 85% Mar 1 '95 May 1 '95 Vann,Modeste 360 Conduct District Feedback, Session II (Teachers) 0% Mar 1 '95 May 1 '95 May 2 '95 Williams Page 45 FY96 April 28 '95 I Little Rock School District Program Planning and Budgeting Tool ID 361 Name Execute advertisement plan. Session III % Complete 85% Scheduled Start Mar 15'95 Scheduled Finish May 1 '95 Revised Finish Resource Names Vann,Modeste 362 Conduct District Feedback, Session III (Ass't Principals) 0% Mar 1 '95 May 1 '95 May 8 '95 Williams 363 Execute advertisement plan for district feedback. Session IV 100% Mar 1 '95 Apr 20 '95 Vann,Modeste 364 Conduct District Feedback, Session IV (Transportation) 100% Mar 1 '95 May 1 '95 Williams 365 Execute advertisement plan for district feedback. Session V 100% Mar 1 '95 May 1 '95 Vann,Modeste 366 Conduct District Feedback Session V (Administrative and Non-Certified) 100% Mar 1 '95 May 1 '95 Williams 367 Execute advertisement plan for Town Hall feedback. Session I 100% Feb 15'95 Mar 15'95 Vann,Modeste 368 Conduct Town Hall Feedback, Session I (Fulbright) 100% Mar 1 '95 May 1 '95 Williams Page 46 FY96 April 28 '95 inLittle Rock School District Program Planning and Budgeting Tool ID 369 Name Execute advertisement plan for Town Hall feedback. Session II % Complete 100% Scheduled Start Mar 15'95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Vann,Modeste 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% Mar 1 '95 Apr 28 '95 Williams 371 Execute advertisement plan for Town Hall feedback, Session III 100% Mar 1 '95 Apr 24 '95 Vann,Modeste 372 Conduct Town Hall Feedback, Session III (University Park Leisure Center) 100% Mar 1 '95 Apr 24 '95 Williams 373 Execute advertisement plan for Town Hall feedback. Session IV 50% Mar 1 '95 May 1 '95 Vann,Modeste 374 Conduct Town Hall Feedback, Session IV (Pulaski Heights) 0% Mar 1 '95 Apr 28 '95 May 10'95 Williams 375 Execute advertisement for Town Hall feedback. Session V 25% Mar 1 '95 May 1 '95 Vann,Modeste 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 0% Mar 1 '95 May 1 '95 Williams Page 47 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 322 Name SUBMIT MONTHLY MANAGEMENT REPORT IMANAGEMENT TOOLI TO COURT % Complete 71% Scheduled Start Jul 29 '94 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Williams 378 Submit July's monthly management report to Court 100% Jul 29 '94 Jul 29 '94 Williams,Attorney 379 Submit August's monthly management report to Court 100% Aug 31 '94 Aug 31 '94 Williams,Attorney 380 Submit September's monthly management report to Court 100% Sep 30 '94 Oct 3 '94 Williams,Attorney 381 Submit October's monthly management report to Court 100% Oct 31 '94 Oct 31 '94 Williams,Attorney 382 Submit November's monthly management report to Court 100% Nov 30 '94 Nov 30 '94 Williams,Attorney 383 Submit December's monthly management report to Court 100% Dec 30 '94 Dec 30 '94 Williams,Attorney 384 Submit January's monthly management report to Court 100% Jan 31 '95 Jan 31 '95 Williams ,Attorney Page 48 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool ID 385 Name Submit February's monthly management report to Court % Complete 100% Scheduled Start Feb 28 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Williams ,Attomey 386 Submit March's monthly management report to Court 100% Mar 31 '95 Mar 31 '95 Williams .Attorney 387 Submit April's monthly management report to Court 100% Apr 28 '95 Apr 28 '95 Williams,Attorney 388 Submit May's monthly management report to Court 0% May 31 '95 May 31 '95 Williams,Attorney 389 Submit June's monthly management report to Court 0% Jun 30 '95 Jun 30 '95 Williams,Attorney 390 Submit July's monthly management report to Court 0% Jul 31 '95 Jul 31 '95 Williams.Attorney 391 Submit August's monthly management report to Court 0% Aug 31 '95 Aug 31 '95 Williams ,Attorney 392 TASKS FOR SCHOOL CLOSINGS 75% Jul 1 '94 Jun 30 '95 Williams Page 49 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 393 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 50% Scheduled Start Jul 1 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Williams 394 TASKS FOR COURT FILINGS 50% Jun 1 '94 May 31 '95 Williams 395 REGISTRATION AND RECRUITMENT TASKS 100% May 2 '94 Jan 30 '95 Mavo 396 100% May 2 '94 May 31 '94 Wagner,Mavo 397 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 39S Set locations for 4-year-old programs 100% May 9 '94 May 16'94 Mayo 399 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration 100% May 17'94 May 31 '94 Mayo 400 Present dates to Superintendent's Council for review 100% May 17'94 May 31 '94 Mayo Page 50 FY96 April 28 '95B B Il Little Rock School District Program Planning and Budgeting Tool ID 401 Name PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15 '94 Revised Finish Resource Names Wagner 402 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15'94 Wagner 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 404 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 100% Aug 15 '94 Dec 21 '94 Mavo 405 Review the Plan as it relates to student assignment and racial balance 100% Aug 15 '94 Aug 30 '94 Mayo 406 Review racial balances in each school 100% Sep 15'94 Oct 28 '94 Mayo 407 Collect private school directories 100% Nov 1 '94 Dec 9 '94 Wagner 408 Collect data on number of students not attending attendance zone school 100% Oct 17 '94 Dec 21 '94 Mayo Page 51 FY96 April 28 '95 Little Rock School District Program Planning and Budgeting Tool ID 409 Name Begin entering private school students into the computer % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Dec 21 '94 Revised Finish Resource Names Mayo 410 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 100% Nov 1 '94 Dec 21 '94 Mayo 411 PREPARE AWARENESS MATERIALS FOR REGISTRATION 100% Seo 15 '94 Jan 30 '95 Wagner 412 Revise Student Assignment Handbook for schools 100% Nov 15'94 Dec 20 '94 Weidower 413 Schedule date for inservice for registrars and notify them 100% Nov 15 '94 Dec 20 '94 Weidower 414 Revise registration brochure 100% Sep 15'94 Nov 1 '94 Wagner 415 Revise Incentive School brochures, if appropriate 100% Sep 15'94 Nov 15'94 Wagner 416 Prepare PSA's 100% Nov 1 '94 Nov 30 '94 Wagner Page 52 FY96 April 28 '95Little Rock School District Program Planning and Budgeting Tool IO 417 Name Prepare posters and flyer(s) % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 30 '94 Revised Finish Dec 23 '94 Resource Names Teague 418 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% Nov 1 '94 Jan 30 '95 Rather 419 Plan and schedule "kick-off" event for registration 100% Nov 1 '94 Dec 20 '94 Rather 420 Send reminder memorandum to all district administrators. Parties in the case, MRC, and OOM of dates for registration including who can register, and how they can register 100% Jan 2 '95 Jan 15 '95 Mayo Page 53 FY96 April 28 '95 IO 1 Name ORGANIZATION 1994-95 2 3 4 5 & 7 i! I II tar 2nd Quarter Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool Initial circulation of 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Project: FY96 Date: 4/28/95 Critical % Complete 50% 25% 100% 100% 72% 97% 100% Noncritical Mar Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr 3rd Quarter I May I Jun Jul | Aug | Sep 4t Oct 4 Progress Milestone | Summary Rolled Up Page 1 r ID 8 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report % Complete 100% ter Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 9 Review/revise the mission statement and goals of the District 100% Jil 100% 11 Define purpose and scope for Personnel Study 100% 12 Design data collection plan for study of Personnel Study 100% 13 Assign responsibilities for study of Personnel Study 100% I 14 Collect data from Personnel Study 100% 15 Analyze data from Personnel Study 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 2 JI jJrL-i uJUTui ID 16 Name Prepare Personnel Study Report 17 Report data Tindings from Personnel Study lor merge Into needs assessment listing la STANFORD fi TEST DATA SIUEY 19 Define purpose and scope for Stanford 8 Test data study 20 Design data collection plan lor study ol Stanford 8 Test 21 Assign responsibilities for study of Stanford 8 Test data 22 Collect data from Stanford 8 Test 23 Project FY96 Dale: 4/28/95 Analyze data from Stanford 6 Test Critical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Noncritical ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4tli Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun Progress Milestone Rolled Up fl Page 3 3rd Quarter Jul I Aug I Sep 4t Oct J iO. 24 25 26 27 Name PrepaiTstanloTd 8 Test Report Report data lindlngs from Stanford 8 for merge Into needs assessment listing 28 29 30 31 |ter % Complete Mar 100% 100% ARKANSAS mMUM FtRFOBMANCE: ItSI lAMPTl DAIA SIUDX DeTine purpose and scope for AMPT study Design data collection plan for AMPT study of data Assign responsibilites lor AMPT data colledion Colled data hom AMPT Analyze data from AMPT lflQ3i 100% 100% 100% 100% 100% Ptojed FY96 Dale: 4/28195 Critical Noncrilical 1st Quarter 2nd Quarter Apr I May I Jun Progress Milestone H 2nd Quarter Page 4 Summary Rolled Up 3rd Quarter Jul I Aug I Sep 41 Oct I 1 f B H H H H H H H ID 32 Name Prepare AMPT Report 33 24 35 36 37 38 39 B Si S Report data findings from AMPT for merge into needs assessment listing PRE MONITORING REPORTS STUDY Define purpose and scope for PRE Monitoring Reports Study Design data collection plan for PRE Reports Study Assign responsibilites for PRE Monitoring Reports Study Collect data from PRE Monitoring Reports Study Analyze data from PRE Monitoring Reports Study tar % Complete 100% 100% 100% 100% 100% 100% 100% 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Page 5 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Summary Rolled Up atar 2nd Quarter ID 40 Name Prepare PRE Monitoring Reports Study Report % Complete 100% 3rd Quarter 4th Quarter 1 st Quarter __j______________________________ ------ ---------------- 2nd Quarter Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec Jan | Feb ~a^ I May I Jui? 3rd Quarter Jul I Aug I Sep 4t Oct 41 42 43 44 45 46 47 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRI STUDY Define purpose and scope of SC/HR Survey Design data collection plan for study of SC/HR Assign responsibilities for SC/HR data collection Collect data from SC/HR Survey Analyze data from SC/HR Survey 100% 100% 100% 100% 100% 100% 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 6 l| rter ID 48 Name Prepare SC/HR Survey Report % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 49 Report data findings from SC/HR Survey for merge into needs assessment 100% CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% 51 Define purpose and scope of Curriculum Audit/Standards 100% 52 Design plans for data collection for Curriculum Audit/Standards 100% 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% 54 Collect data for Curriculum Audit/Standards 100% 55 Establish procedures tor revievr and assessment of Curriculum Audit/Standards data 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone H Page 7 a 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Summary Rolled Up QID 56 Name Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement % Complete 100% tar Mar 2nd Quarter 3rd Quarter 4th Quarter Apr I May | Jun Jul | Aug | Sep~ Oct [ Nov | Dec 1st Quarter Jan I Feb | Mar Apr 2nd Quarter 3rd Quarter 4t I May I Jun' Jul | Aug | Sep Oct 57 Relate/assess the data results back to the Curriculum Audit/Standards findings 100% 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% 59 Identify factors that facilitated attainment of curriculum/standards goals 100% 60 Identify obstacles that prevented curriculum/standards goal attainment 100% 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% 62 Make recommendations tor program additions/deletions/modifications 100% I 63 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone B Summary Rolled Up Page 8ter ID 64 Name Define purpose and scope of Proportional Allocation Formulas % Complete 100% Mar 2nd Quarter Apr I May [ Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 65 Review/revise data collection plan for Proportional Allocation Formulas 100% I 66 Assign responsibilities for Proportional Allocation Formulas 100% I 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 100% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% 21 DISTRICTWIDE FACILITIES STUDY 77% Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page 9ID 72 Name Define purpose and scope of Districtwide Facilities Study % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter Jul I Aug I Oct I Nov | Dec ~Jan | Feb | Mar Apr 2nd Quarter I May I Jun 3rd Quarter Jul I Aug I Sep __ Oct 73 Design data collection plan for Districtwide Facilities Study 100% 74 Assign responsibilities for the Districtwide Facilities Study 100% I 75 Collect data for the Districtwide Facilities Study 50% 388^ 76 Establish Committee to study Districtwide Facilities 100% I 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% I 22 DESEGREGATION MONITORING REPORTS AUDIT from PPM 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page 10ID 80 Name Define purpose and scope of Desegregation Monitoring Reports Audit % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I JufT 3rd Quarter Jul I Aug I Sep 4t Oct 81 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% 83 Collect data 100% 84 Review with Superintendent's Council and Attorneys 100% 85 Report Findings to PRE 100% 86 Request Program Managers merge new obligations with Program Budget Document 100% az COURT ORDERS AUDIT 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 11ter ID 88 Name 2nd Quarter 3rd Quarter 89 90 91 92 93 94 as Define purpose and scope of Court Orders Audit Design data collection plan for the study of the Court Orders Audit Assign responsibility for data collection of Court Orders Audit Collect data Review with Superintendent's Council and Attorneys Report findings to PRE Request Program Managers merge new obligations with Program Budget Document TOWN HALL MEETINGS Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 4th Quarter 1st Quarter MaL_^] May | Jun ~Jul | Aug | Sep' Oct [ Nov | Dec Jan | Feb | Mar 2nd Quarter Apr 3rd Quarter 4t I May I Jun~ Jul | Aug | Sep Oct 100% 100% 100% 100% 100% 100% 100% Progress H Milestone Summary Rolled Up Page 12 IID 96 97 98 99 100 101 102 103 Name Define purpose and scope of Town Hall Meetings Review previous year's data Review/revise data collection plan for Town Hall Meetings Set locations and schedule for Town Hall Meetings Develop advertisement plan and schedule for Town Hall Meetings Prepare Town Hall Meetings' sample agenda Review/revise data collection tool (matrix) for Town Hall Meetings Execute advertisement plan for Town Hall Meeting I Project: FY96 Dale: 4/28/95 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter ------- ,________- J______aner r Jul I Aug I Sep Oct | Nov | Dec" | Feb | Mar I I I 2nd Quarter I May [ Jur? 3rd Quarter Jul I Aug I Sep 4t Oct Progress B Milestone | Summary Rolled Up Page 13ID 104 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% ler Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jut? 3rd Quarter Jul I Aug I Sep 4t Oct 105 Gather feedback data from Town Hall Meeting I for Input into matrix 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input Into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% I 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input Into matrix 100% Project: FY96 Dale: 4/28/95 Critical Noncritical Milestone H Summary Rolled Up Page 14ID 112 Name Execute advertisement plan for Town Hall Meeting IV % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 113 Conduct Town Hall Meeting IV (Fulbright Elementary) 100% 114 Gather feedback data from Town Hall Meeting IV into matrix 100% 115 Execute advertisement plan for Town Hall Meeting V 100% 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% 117 Gather feedback data from Town Hall Meeting V for Input into matrix 100% 118 Execute advertisement plan (or Town Hall Meeting Vt 100% 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Project: FY96 Dale: 4/28/95 Critical Noncritical Progress Milestone | B B S Jul [ Aug [ Sep ~Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Page 15 UMM Summary Rolled Up r I I I ter ID 120 121 122 123 124 125 126 127 Name 2nd Quarter 3rd Quarter Gather feedback data from Town Hall Meeting VI into matrix Execute advertisement plan tor Town Hall Meeting VII Conduct Town Hall Meeting VII (Southwest Community Center) , Gather feedback data from Town Hall Meeting VII tor input Into matrix Finalize and publish Town Hall Meeting Report, 1994-95 Merge findings of Town Hall Meeting Report, 1994-95, Into needs assessment listing DISTRICT DIALOGUES Define purpose and scope of District Dialogues Project FY96 Dale: 4/28/95 Critical Noncrilical % Complete 100% 100% 100% 100% 100% 100% 100% 100% 4th Quarter Mar ApTl May | Jun Jul | Aug | Sep Oct | Nov | Dec 1$t Quarter Jan I Feb | Mar Apr 2nd Quarter I May I Jur? 3rd Quarter 4t Jul I Aug I Sep Oct Progress Milestone Rolled Up Page 16ID 128 Name Review/revise data collection plan for District Dialogues % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 129 Set locations and schedule for District Dialogues 100% I 130 Develop advertisement plan and schedule for District Dialogues 100% 131 Prepare District Dialogues sample agenda 100% 132 Review/Revise data collection tool (matrix) for District Dialogues 100% 133 Execute advertisement plan for District Dialogue I 100% 134 Conduct District Dialogue I (principals, Franklin Elementary) 100% 135 Gather feedback data from District Dialogue I for input into matrix 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone | Page 17 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Summary Rolled Up r ID 136 137 138 139 140 141 142 143 Name Execute advertisement plan for District Dialogue 11 Conduct District Dialogue II (Transportation) Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialogue III Conduct District Dialogue III (Administration) Gather feedback data from District Dialogue III for merge into matrix Execute advertisement plan for District Dialogue IV Conduct District Dialogue IV (Classified) Project: FY96 Date: 4/28/95 Critical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Noncritical ter Mar 2nd Quarter Apr I May | Jun Progress h Milestone 3rd Quarter 4th Quarter 1st Quarter Jul I Aug I Se^ Oct | Nov [ Dec ~jan | Feb | Mar Apr 2nd Quarter I May I Jun 3rd Quarter Jul I Aug I Sep 4t Oct Page 18 Summary Rolled Up 1 ID 144 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 145 Execute advertisement plan for District Dialogue V 100% I 146 Conduct District Dialogue V (Teachers) 100% I 147 Gather feedback from District Dialogue V lor input into matrix 100% I 148 Execute advertisement plan for District Dialogue VI 100% 149 Conduct District Dialogue VI (Assistant Principals) 100% I 150 Gather feedback data from District Dialogue VI for merge into matrix 100% I 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Project: FY96 Date: 4/28/95 Critical Noncritical ^//////////^^^^^ Progress - Milestone Summary Rolled Up Page 19r ID 152 Name Merge findings of District Dialogue Report, 1994-95, into needs assessment listing % Complete 100% ter Mar 2nd Quarter Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jut? 3rd Quarter Jul I Aug I Sep 4t Oct 153 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 100% 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 90% 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% I 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% I 157 Finalize and publish Needs Assessment Report, 1994-95 100% I 158 PROGRAM INVENTORY 100% 159 Identify and revise DSeg and NonDSeg Programs 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Page 20ID 160 Name Review and adjust primary and secondary leaders for DSeg and NonDSeg programs % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 161 Finalize listing/leaders of DSeg and NonDSeg Programs 100% 162 Generate a Program Inventory Report for 1994-95 100% 163 Review/revise Program Inventory following submisssion of budget to ADE 100% 164 PLANNING AND BUDGET GOALS 100% 165 CABINET/COUNCIL PLANNING SESSION 100% 166 Identify process for goal development/revision 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone 3rd Quarter Jul I Aug I Sep Page 21 B S B B 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Summary Rolled Up ID 167 Name Determine date and site for work session % Complete 100% ler Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jur? 3rd Quarter Jul I Aug I Sep 4t Oct 168 Identify materials for work session 100% 169 Develop materials for work session 100% 170 Identify and notify participants for the work session 100% 171 Conduct work session 100% I 122 GOAL-SETTING WORK SESSION 100% 173 Identify process for Goal-Setting Work Session 100% I 174 Identify participants for the Goal-Setting Work Session 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone Summary Rolled Up Q Page 22ID 175 Name Identify and collect background materials for participants % Complete 100% kef All. Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jut? 3rd Quarter Jul I Aug I Sep 4t Oct 176 Determine date and site for Goal-Setting Work Session 100% I 177 Distribute background materials to the participants 100% I 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% I 179 Identify materials for Board Work Session 100% I 180 Establish date and site for Work Session 100% I 181 Prepare materials for Board Work Session 100% I 182 BOARD WORK SESSION 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 23r ID 183 Name Distribute background materials to Board members % Complete 100% ter Mar 2nd Quarter 3rd Quarter Apr I May [ Jun Jul | Aug | Sep I 4th Quarter 1st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr 3rd Quarter I May I Jun~ Jul | Aug | Sep __ Oct 184 Review of preliminary list of issues for needs assessment by Board 100% 185 Define input requirements at Board work session (for broad-based feedback) 100% 186 Review/revise tentative mission statement and goals 100% I 187 188 189 190 Project: FY96 Date: 4/28/95 Review DSeg and NonDSeg Program Inventory Review identified proportional allocations Establish written priorities Identity additional extended program evaluation, if needed Critical Noncritical 100% 100% 100% 100% Progress B Milestone I Page 24 I I I I Summary Rolled Up QID 191 Name Identify strategies for funding shortfalls (Note: date extended to allow community input) % Complete 100% Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% I 193 Develop communication strategy for mission statement and goals 100% I 194 Distribute mission statement and goals 100% I 195 lae 197 198 Distribute list of priorities BOARD RETREAT WORK SESSION Determine date and site for Board Retreat Identify agenda items for Board Retreat 100% 100% 100% 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Page 25 4th Quarter Oct I Nov I Dec I Summary Rolled Up 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Octr ID 199 Name Establish agenda for Board Retreat % Complete 100% ler Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 200 Identify materials for Board Retreat 100% 201 Gather and distribute materials for Board Retreat 100% I 202 Conduct data analysis work session for Board Reatreat 100% 203 Conduct Board Retreat 100% I 204 Report outcomes of Board Retreat 100% I 205 Determine the need for an additional Board Retreat 100% 206 Conduct Board Retreat, if needed ( no additonal meeting needed) 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone Summary Rolled Up Page 26 9ID 207 Name % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | Sep 4t Oct 208 Develop philosophy and/or objectives for programs and/or program modifications 100% 209 Schedule and hold meetings for organizing the process 100% 210 Seek copies of source documents from experts, as needed 100% 211 Examine trends of experts in the designated fields, as needed 100% 212 Organize a committee to develop educational specifications 100% 213 214 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment: staffing needs and staff development needs
budget______________________ Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 27r ID 215 Name Review recommendations from districfwide needs assessment in order to identify additional programs or program modifications % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1$t Quarter Jul I Aug I SeF Oct | Nov | Dec "jan | Feb | Mar 2nd Quarter 3rd Quarter 216 Develop Business Case for program and/or program modifications tor submitting to Superintendent and Board of Directors 100% 217 Review program and/or program modifications with Council (i.e., Business Cases) 100% I 218 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% 220 Review of Outsourcing 100% 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% 222 Submit Business Case lor program and/or program modifications to Board of Directors 100% Apr I May I Jun~ Jul | Aug | Sep 4t Oct Project. FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 28ID 223 224 225 22fi 227 228 229 230 Name First review of Business Cases by Board Conduct second program review-revisit-reevaluate Decide to add, implement, modify, or delete programs BUDGETING Develop budget preparation training material Issue instructions for budget preparation at all levels Conduct budget preparation training sessions Prepare initial financial forecasts for coming year Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 100% 56% 100% 100% 100% 100% ter Mar 2nd Quarter Apr I May | Jun Progress a Milestone 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter Oct I Nov I Dec Jan [ Feb | Mar I I Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Page 29 I Ir ID 231 Name Budget managers submit 95-96 budget requests % Complete 100% tar Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter Jul I Aug I Sep Oct | Nov | Dec Jan [ Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 232 Begin budget development 100% 233 Prepare current year budget revisions 100% 234 Year to date revenue expenditure analysis 100% 235 Revise financial forecast for coming year 100% 236 Submit proposed budget to Board 100% I 237 Conduct Board Work Sessions on proposed budget 100% 238 Revise proposed budget, as needed 60% Project: FY96 Dale: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 30I 1 I ID 233 240 241 242 243 244 245 246 Name Staffing % Complete 78% ter Mar 2nd Quarter Apr [ May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct Project: FY96 Date: 4/28/95 First review of changes in course offerings by Board Approval of course offerings by Board contingent upon adoption of business case Meeting with counselors and principals to review course offerings for 1995-96 Print course selection sheets ' Counselors meet with students and complete course selection sheets Registrars tally course selections Identify elementary enrollment (tentative) for 1995-96 Critical Noncritical 100% 100% 100% 100% 100% 100% 100% Progress h Milestone I Rolled Up Page 31 Ir ID 247 Name Review course tallies for secondary. Note possible cuts based on courses requested. % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% 249 Verification of need, based on manpower report and by program (program managers and principals) 100% 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% 251 Identify teachers for Reduction in Force (RIF), if needed 100% I 252 Notify certified personnel of Reduction in Force (RIF), If needed staff reduction 100% 253 Recall from RIF, if needed 0% 254 Notify classified personnel of staff redudlon 0% Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 32T 1. I I I I I I 1 I I ID 255 256 257 258 259 260 261 262 Name Prepare tentative budget Board review of tentative budget Conduct Board Work Session on tentative budget Recall from RIF, It needed Account reconciliation and Purchase Order (PO) clean-up Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals Compute ending fund balance Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% ter Mar 2nd Quarter Apr I May | Jun Progress n Milestone H 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov [ Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun I I 8 3rd Quarter 4t Jul I Aug I Sep Oct I Page 33 Summary Rolled Up r ID 263 Name Administrative review of final budget % Complete 0% ler Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 0 4t Oct 264 Submit final budget to Board 0% I 265 Board review and adoption of 95-96 final budget 0% I 266 Submit 95-96 final Budget to Court/Parties 0% 267 Submit 95-96 final budget to State 0% I 2fia MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI 83% 269 Obtain/Examine feedback from survey on the program budget document process 100% 270 Program budget document diskettes are returned to PRE for summer housing 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Q Page 34ID 271 I I I 272 273 274 275 276 221 278 Name_______________________________ PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug [ Sep Oct | Nov | H 1st Quarter Jan I Feb | Mar Apr 2nd Quarter I May I Jui? 3rd Quarter Jul I Aug I Sep 4t Oct Revise written program budget document instructions, as needed PRE dispenses program budget document diskettes to principals and program managers Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders__________________ Disseminate written program budget document instructions to principals and program managers 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on program budget document, if problems in data entry 100% 100% 100% 100% 100% 100% 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone H Rolled Up Page 35 Ir ID 279 Name Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's % Complete 100% ter Mar 2nd Quarter Apr [ May | Jun 3rd Quarter 4th Quarter 1st Quarter Jul I Aug I Sep Oct | Nov | Dec Jan | Feb | Mar 2nd Quarter 3rd Quarter 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% I 281 Plan training sessions on the Program Budget Document and WordPerfect 100% 282 Conduct training sessions on the Program Budget Document and WordPerfect 100% 283 DSeg and NonDSeg diskettes returned to PRE 100% 284 PRE performs check-in procedures and data clean-up on diskettes 100% 285 PRE generates hard copies of diskettes 100% 286 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 100% Apr I May I Jijn~ Jul | Aug | Sep 41 Oct Project: FY96 Dale: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 36ID 287 Name PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug [ Sep 4th Quarter Oct I Nov I Dec I 288 PRE disseminates drafts of reports to selected resource people 100% I 289 Revise drafts 100% I 290 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% I 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% I 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% I 293 Return diskettes and paper copies to managers and principals 100% I 294 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 37 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jut? 3rd Quarter Jul I Aug I Sep 4t Octr ID 295 Name Advise program managers and principals on Program Budget Document, if data entry problems % Complete 100% ter Mar 2nd Quarter Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% 297 Plan training sessions on the Program Budget Document and WordPerfect 100% I 29S Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% I 299 Conduct training sessions for principals, program managers, and clerical staff 100% I 300 Diskettes due back to PRE 100% I 301 PRE performs check-in procedures and data clean-up on diskettes 100% 302 PRE generates hard copies of diskettes 100% 1 Project: FY96 Date: 4/28/95 Critical Noncritical Progress a Milestone Rolled Up Page 38ID 303 Name PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb [ Mar 304 PRE combines all revised info for 2nd Quarter Program Budget Document Reports 100% I 305 PRE disseminates drafts of reports to selected resource people and attorney 100% I 306 Revise drafts 100% I 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% I 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% I 309 Submit 2nd Quarter Program Budget Document Report to Court 100% I 310 Return diskettes and paper copies to principals and program managers 100% I 2nd Quarter Apr I May I Jui? 3rd Quarter Jul [ Aug I Sep 4t Oct Project: FY96 Date: 4/28/95 Critical Noncritical Progress b Milestone | Summary Rolled Up Page 39r ID au Name 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 83% tar Mar 2nd Quarter Apr [ May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~0d | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I JurT 3rd Quarter Jul I Aug I Sep 4t Oct 312 Advise program managers and principals on the Program Budget Document, it data entry problems 100% 313 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting In the PBD's 100% 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% I 315 Diskettes due back to PRE 100% I 316 PRE performs check-in procedures and data clean-up on diskettes 100% 317 PRE generates hard copies of diskettes 100% 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 0% 3 Project: FY96 Dale: 4/28/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page 40I ID 319 Name PRE combines all revised info for 3rd Quarter Program Budget Document Reports % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec Jan | Feb | Mar Apr 2nd Quarter I May I Jut? a 3rd Quarter Jul I Aug I Sep 4t Oct 320 PRE disseminates drafts of reports to selected resource people 0% I 321 322 323 324 Revise drafts Prepare for publication of 3rd Quarter Program Budget Document Reports Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision, if revisions needed Submit 3rd Quarter Program Budget Document Reports to Court 0% 0% 0% 0% I I I I 325 32fi I fl B I Return diskettes and paper copies to principals and program managers 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project. FY96 Dale 4/28/95 Critical Noncritical 0% 0% Progress Milestone H Summary Rolled Up Page 41 I r ID 327 Name Advise program managers and principals on Program Budget Document % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~ul | Aug | Sep 328 Primary leaders provide directions, fonnative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% 329 Disseminate "reminder" instructions for completing the PBD to principals and program managers 0% 330 Principals submit School Operations Diskettes to Ass't Supts 0% 331 Programs' diskettes due back to PRE 0% I 332 PRE performs check-in procedures and data clean-up on diskettes 0% 333 PRE generates hard copies of diskettes 0% 334 PRE develops relative narrative and the controller provides financial info tor 4th Quarter Program Budget Document Reports 0% 0 Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up H Page 42 4t OctI ID 335 336 337 338 339 340 341 342 Name PRE combines all relatvie info for 4lh Quarter Program Budget Document Reports PRE disseminates drafts of reports Io selected resource people Revise drafts Prepare for publication the 4th Quarter Program Budget Document Reports Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision Submit 4th Quarter Program Budget Document Reports to Court PRE houses diskettes as 1995-96 school year begins PROGRAM EVALUATION Project: FY96 Dale: 4/28/95 Critical Noncritical % Complete 0% ler Mar 2nd Quarter Apr I May [ Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter 0% 0% 0% 0% 0% 0% 100% Progress Milestone I Summary Rolled Up Page 43 Apr I May I JurT Jul | Aug | Sep 0 I I 0 0 I 4t OctID 343 Name Review Desegregation Plan tor potential target programs % Complete 100% ter Mar 2nd Quarter 3rd Quarter 4th Quarter Apr [ May | Jun Jul | Aug | Sep Oct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 344 Review Non-Desegregation Plan for potential target programs 100% 345 Begin program evaluation instrument and process 100% 346 Distribute program evaluation instruments and process 100% 347 Identify extended evaluation targets, if needed 100% 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% 349 Develop process for council/cabinet review of program evaluations 100% 350 Program evaluations due from secondary or primary leaders 100% I Project
FY96 Date
4/28/95 Critical Noncritical Progress - Milestone Summary BF******^^^^ Rolled Up Page 44I ID 351 352 353 354 355 356 357 Name Notify appropriate staff to prepare Extended Program Evaluations Use extended program evaluations to identify program additions, modifications, deletions Notify appropriate staff to prepare Business Cases based on results of extended program evaluations Plan for infernal and external feedback (Set locations and schedule for internal and external feedback) PROVIDE INTERNAL AND EXTERNAL FEEDBACK Execute advertisement plan for district feedback, Session I Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 100% 100% 86% 100% aisi 100% Progress H Milestone | Summary Rolled Up Page 45r ID 358 Name Conduct District Feedback, Session l(Principals) % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May [ Jun 3rd Quarter Jul I Aug I Sep 4t Oct 359 Execute advertisement plan for district feedback, Session II 85% 3 360 Conduct District Feedback, Session II (Teachers) 0% 361 Execute advertisement plan. Session III 85% 362 Conduct District Feedback, Session III (Ass't Principals) 0% 363 Execute advertisement plan tor district feedback. Session IV 100% 364 Conduct District Feedback, Session IV (Transportation) 100% 365 Execute advertisement plan for district feedback, Session V 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 46ID 366 Name 367 368 369 370 371 372 373 Conduct District Feedback Session V (Administrative and Non-Certified) Execute advertisement plan for Town Hall feedback, Session I Conduct Town Hall Feedback, Session I (Fulbright) Execute advertisement plan for Town Hall feedback, Session II Conduct Town Hall Feedback, Session II (SW Community Center) Execute advertisement plan for Town Hall feedback. Session III Conduct Town Hall Feedback, Session III (University Park Leisure Center) Execute advertisement plan for Town Hall feedback. Session IV Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 50% ler Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul | Aug | Sep Progress Hi Milestone H Page 47 4th Quarter Oct I Nov I Dec Summary Rolled Up 1st Quarter 2nd Quarter Jan I Feb [ Mar Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct r ID 374 Name Conduct Town Hall Feedback, Session IV (Pulaski Heights) % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jur? 3rd Quarter Jul I Aug I Sep 4t Oct 375 Execute advertisement for Town Hall feedback. Session V 25% 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 0% 322 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOQLI TO COURT 71% 378 Submit July's monthly management report to Court 100% 379 Submit August's monthly management report to Court 100% 380 Submit September's monthly management report to Court 100% 381 Submit October's monthly management report to Court 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 48I ID 382 Name Submit November's monthly management report to Court % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr 383 Submit December's monthly management report to Court 100% 384 Submit January's monthly management report to Court 100% I 385 Submit February's monthly management report to Court 100% I 386 Submit March's monthly management report to Court 100% 387 Submit April's monthly management report to Court 100% 388 Submit May's monthly management report to Court 0% 389 Submit June's monthly management report to Court 0% 3rd Quarter I May I Jun~ Jul | Aug [ Sep I Project: FY96 Dale: 4/28/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page 49 __ OctID 390 Name Submit July's monthly management report to Court % Complete 0% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb [ Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 391 Submit August's monthly management report to Court 0% I 392 TASKS FOR SCHOOL CLOSINGS 75% 393 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 50% 394 TASKS FOR COURT FILINGS 50% 395 REGISTRATION AND RECRUITMENT TASKS 100% 396 SET REGISTRATION DATES 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone B Summary Rolled Up Page 50 a 4t Oct a a a a B B aI ID 397 Name Recommend adjusted dales based on last year % Complete 100% ter Mar 2nd Quarter Apr I May | Jun I 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4t Oct 398 Set locations for 4-year-old programs 100% 399 400 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration__________________ Present dates to Superintendent's Council for review 100% 100% 401 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% 402 Include approved dates in school year calendar 100% 403 Share with Student Assignment Office staff, all district adminsitralors. Parties in the case, MRC, and ODM 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone Summary Rolled Up Page 51r ID 404 Name DEFINE TARGETED AUDIENCES FOR RECRUITMENT % Complete 100% ter Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr 3rd Quarter I May I Jun~ Jul | Aug | Sep 4t Oct 405 Review the Plan as it relates to student assignment and racial balance 100% 406 Review racial balances In each school 100% 407 Collect private school directories 100% 408 Collect data on number of students not attending attendance zone school 100% 409 Begin entering private school students into the computer 100% 410 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 100% Project: FY96 Dale: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 52IO 411 Name EBEEABE AWARENESS MATERIALS EQR REGISTRATION ter 2nd Quarter % Complete Mar Apr | May | Jun 100% 412 Revise Student Assignment Handbook for schools 100% 413 Schedule date for inservice for registrars and notify them 100% 414 Revise registration brochure 100% 415 Revise Incentive School brochures, if appropriate 100% 416 417 418 Project: FY96 Date: 4/28/95 3rd Quarter 4th Quarter Jul I Aug [ Sep Oct | Nov | 1st Quarter Jan I Feb | Mar Apr 2nd Quarter 3rd Quarter 4t I May [ Jun Jul [ Aug | Sep Oct Prepare PSA's Prepare posters and flyer(s) Schedule presentations to realtors, churches, businesses and other interested groups for January and early February Critical Noncrilical 100% 100% 100% Progress Milestone I Summary Rolled Up Page 53ID 419 Name Plan and schedule ''kick-off event for registration % Complete 100% ler Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Juf? 3rd Quarter Jul I Aug I Sep __ Oct 420 Send reminder memorandum to all district administrators, Parties In the case, MRC, and ODM of dates for registration including who can register, and how they can register 100% Project: FY96 Dale: 4/28/95 Critical Noncritical Progress Mi Milestone Summary Rolled Up Page 54
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