Program planning and budgeting tool, FY 1997

Little Rock School District Program Planning and Budgeting Tool ID 1 Code PINV Name % Complete 100% Scheduled Start Jul 3 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Jackson 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '95 Aug 11 '95 Jackson, Lewis,Smith RE 'i/' c. 3 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'95 Aug 14 '95 Lewis, Mayo NOV 3 0 1995 Office of Desegregation Mon ion 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15 '95 Aug 18'95 Jackson,Lewis 5 PINV Generate a Program Inventory Report for 1995-96 100% Aug 18 '95 Aug 31 '95 Jackson,Lewis PEVAL PROGRAM EVALUATION 100% Jul 3 '95 Jackson 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Jul 3 '95 Jul 28 '95 Jackson 8 PEVAL Review/revise process for cabinet review of program evaluations 100% Aug 1 '95 Aug 15 '95 Jackson,Cabinet Page 1 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 9 Code PEVAL Name Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15'95 Revised Finish Resource Names Cabinet,Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 15 '95 Sep 15 '95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 100% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 100% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 100% Oct 16 '95 Oct 20 '95 Jackson,Cabinet 16 PEVAL Extended evaluations due 100% Nov 13 '95 Nov 13'95 Program Managers Page 2 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 17 Code PEVAL Name Cabinet review extended evaluations for merge into needs assessment report % Complete 100% Scheduled Start Nov 17'95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson NEEDS 100% Sep 1 '95 Nov 30 '95 Jackson.Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% Sep 1 '95 Sep 8 '95 Cabinet,Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Sep 14 '95 Sep 14 '95 Williams,Board 23. NEEDS STANFORD 8 TEST DATA STUDY 4^^ 100% Seo 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet Page 3 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 25 Code NEEDS Name Assign responsibilities for study of Stanford 8 Test data % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '95 Sep 15 95 Jackson,Lacey 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 100% Sep 15 '95 Oct 13'95 Jackson,Lacey,Savage 28 NEEDS Prepare Stanford 8 Test Report 100% Oct 13'95 Oct 31 '95 Lacey 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson,Lacey NEEDS PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY 100% Seo 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 32 NEEDS Assign responsibilities tor PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson Page 4 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 33 Code NEEDS Name Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 100% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 100% Oct 31 '95 Oct 31 '95 Jackson,Smith 3fi NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY 100% Seo 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 100% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 100% Sep 11 '95 Sep 15 '95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 100% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 41 Code NEEDS Name Prepare SC/HR Survey Report % Complete 100% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson.Hobby 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 100% Seo 11 '95 Smith. Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith,Milhollen,Cabinet 45 NEEDS Assign responsibilities for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 100% Sep 15 '95 Oct 13'95 Hurley,Eaton,Gadberry,Neal,Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Formulas Report 100% Oct 13 '95 Oct 31 '95 Milhollen, Hurley,Eaton,Neal,Smith Page 6 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 49 Code NEEDS Name_______________________________ Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 100% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen 5Q NEEDS DISTRICTWIDE FACILITIES STUDY 100% Sep 11 '95 Qct 3t.'95 Smith 51 NEEDS Define purpose and scope of Districtwide Facilities Sfudy/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% Sep 11 '95 Sep 15 '95 Williams,Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% Sep 11 '95 Sep 15 '95 Smith,Eaton 53 NEEDS Prepare findings from the Disfrictwide Facilities Study 100% Sep 16'95 Oct 31 '95 Nov 15'95 Smith,Mayo, Eaton,Vann 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% Oct 31 '95 Oct 31 '95 Smith,Mayo,Eaton 5 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 100% Sep 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15 '95 Williams,Mayo,Cabinet Page 7 FY97 November 30 '95ID 57 Code NEEDS Name Assign responsibility for data colledion of transcripts and Desegregation Monitoring Reports Audit- Little Rock School Distrid Program Planning and Budgeting Tool % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Mayo 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 95 Sep 15'95 Mayo 59 NEEDS Coiled data 100% Sep 18'95 Od 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 100% Od 16 '95 Oct 31 '95 Mayo 61 NEEDS Report findings to PRE 100% Od 31 '95 Nov 18'95 Mayo 62 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '95 Nov 30 '95 Mayo,Lewis 63 NEEDS COURT ORDERS AUDIT 100% Seo 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '95 Sep 15'95 Cabinet,Mayo Page 8 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Code NEEDS Name Assign responsibility for data collection of Court Orders Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 100% Sep 18 '95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 100% Oct 16 '95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 100% Nov 1 '95 Nov 18'95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '95 Nov 30 '95 Mayo. Lewis 2fl NEEDS TOWN HALL MEETINGS 100% Sep 11 '95 Nov 21 '95 Williams. Jackson.Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '95 Sep 15'95 Jackson.Modeste.Cabinet 72 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '95 Sep 15 '95 Modeste. Jackson,Vann Page 9 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 73 Code NEEDS Name Review and data collection plan (matrix)for Town Hall Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson. Vann.Lewis 74 NEEDS Set locations and schedule for Town Hall Meeting 100% Sep 11 95 Sep 15'95 Vann.Modeste 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 76 NEEDS Execute advertisement plan for Town Hall Meeting I 100% Sep 10'95 Oct 31 '95 Vann.Modeste 77 NEEDS Conduct Town Hall Meeting I 100% Sep 10 '95 Oct 31 '95 Williams 70 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep 10 '95 Oct 31 '95 Vann.Lewis 79 NEEDS Execute advertisement plan for Town Hall Meeting II 100% Sep 10'95 Oct 31 '95 Vann.Modeste 00 NEEDS Conduct Town Hall Meeting II 100% Sep 10 '95 Oct 31 '95 Nov 9 '95 Williams Page 10 FY97 November 30 '95 JLittle Rock School District Program Planning and Budgeting Tool ID 81 Code NEEDS Name Gather feedback data from Town Hall Meeting II for input into matrix % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 9 '95 Resource Names Vann,Lewis 82 NEEDS Execute advertisement plan for Town Hall Meeting III 100% Sep 18 '95 Oct 31 '95 Nov 14 '95 Vann.Modeste 83 NEEDS Conduct Town Hall Meeting III 100% Nov 14 '95 Nov 14 '95 Williams 84 NEEDS Finalize and publish Town Hall Meeting Report 100% Nov 1 '95 Nov 15'95 Nov 17'95 Modeste, Lewis 85 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 100% Nov 15'95 Nov 21 '95 Jackson,Lewis 100% Nov 21 '95 Williams. Jackson. Modeste 87 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '95 Sep 15 '95 Williams, Jackson,Modeste,Cabinet 88 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '95 Sep 15 '95 Modeste,Vann Page 11 FY97 November 30 '95Little Rock School Distnct Program Planning and Budgeting Tool ID 89 Code NEEDS Name Review data collection plan (matrix) for District Dialogues % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names_____ Jackson. Vann.Modeste 90 NEEDS Set locations and schedule for District Dialogue Meetings 100% Sep 11 '95 Sep 15'95 Modeste.Vann 91 NEEDS Develop advertisement plan and schedule for District Dialogues
prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 92 NEEDS Execute advertisement plan for District Dialogue l(Principals) 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 93 NEEDS Conduct District Dialogue I 100% Sep 18 '95 Oct 31 '95 Williams 94 NEEDS Gather feedback from District Dialogue 1 for input into matrix 100% Sep 18 '95 Oct 31 '95 Vann,Lewis 95 NEEDS Execute advertisement plan for District Dialogue ll(Ass't Principals) 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 96 NEEDS Conduct District Dialogue II 100% Sep 18 '95 Oct 31 '95 Williams Page 12 FY97 Novemtser 30 '95Little Rock School District Program Planning and Budgeting Tool ID 97 Code NEEDS Name Gather feedback data from District Dialogue II for input into matrix % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 98 NEEDS Execute advertisement plan for District Dialogue lll(Teachers) 100% Sep 18 '95 Oct 31 '95 Nov 1 '95 Vann,Modeste 99 NEEDS Conduct District Dialogue III 100% Sep 18 '95 Oct 31 '95 Nov 1 '95 Williams 100 NEEDS Gather feedback data from District Dialogue III for merge into matrix 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 101 NEEDS Execute advertisement plan for District Dialogue IV(Admin. and Classified) 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Modeste 102 NEEDS Conduct District Dialogue IV 100% Sep 18 '95 Oct 31 '95 Nov 6 '5 Williams 103 NEEDS Gather feedback data from District Dialogue IV for input into matrix 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 104 NEEDS Execute advertisement plan for District Dialogue V(Transportation) 100% Sep 18 '95 Oct 31 '95 Nov 8 '95 Vann.Modeste Page 13 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 105 Code NEEDS Name Conduct District Dialogue V % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 8 '95 Resource Names Williams 106 NEEDS Gather feedback data from District Dialogue V for input into matrix 100% Sep 18 '95 Oct SI '95 Nov 8 '95 Vann,Lewis 107 NEEDS Finalize and publish District Dialogue Report 1995-96 100% Nov 1 '95 Nov 15'95 Nov 17'95 Jackson.Lewis 108 NEEDS Merge findings of District Dialogue Report 1995-96 into needs assessment listing 100% Nov 15'95 Nov 21 '95 Jackson,Lewis 109 NEEDS PREPARE NEEDS ASSESSMENT REPORT 100% Nov 1 '95 Nov 30 '95 Jackson 110 NEEDS Conduct Administrative review of available districtwide reports and objective data 100% Nov 1 '95 Nov 15'95 Jackson,Cabinet 111 NEEDS Review of available districtwide reports and objective data by Board 100% Nov 1 '95 Nov 15'95 Williams, Jackson,Board 112 NEEDS Publish Draft of Needs Assessment /Report and disseminate to selected persons 100% Nov 27 '95 Nov 27 '95 Jackson,Cabinet Page 14 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 113 Code NEEDS Name________________________________ Publish Needs Assessment Report, 1995-96 % Complete 100% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson 114 Oct 2 '95 Jan 31 '96 Jackson 11& GOALS CABINET PLANNING SESSION 63% Oct 2 '95 Dec 11 '95 Jackson.Cabinet 116 GOALS Review 1994-95 Needs Assessment Report 100%, Oct 2 '95 Oct 31 '95 Jackson,Cabinet 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 0% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 118 GOALS Distribute District goals to Cabinet 0% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 119 GOALS Cabinet review of goals 0% Dec 11 '95 Dec 11 '95 Jackson,Cabinet Page 15 120 BOARD WORK SESSION 51% Nov 15 '95 Dec 19 '95 Jackson. 'illiams FY97 November 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 121 Code GOALS Name Establish date and site for Work Session % Complete 100% Scheduled Start Nov 15'95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Williams.Cabinet 122 \ GOALS J identify materiais for Board Work Session 100y Nov 15'95 Nov 30 '95 Jacks<w,Williams 123 GOALS Prepare materials for Board Work Session 100% Nov 15'95 Nov 30 '95 Jackson 124 GOALS Conduct Board Work Session 0% Dec 12'95 Dec 15 '95 Board,Williams 125 GOALS Distribute background materials to Board members 0% Dec 12'95 Dec 15'95 Jackson 126 GOALS Review/revise mission statement and goals (review Strategic Planning mission statement) 0% Dec 12 '95 Dec 15 '95 BoaN^*. 127 GOALS Review DSeg and NonDSeg Program Inventory 0% Dec 12 '95 Dec 15 '95 Board 128 ^^AL^I^eview id^tified^ropprtiongj aljjcations Dec 12'95 Dec 15 '95 Board Page 16 FY97 November 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 129 Code GOALS Name________________ Establish written priorities % Complete 0% Scheduled Start Dec 12'95 Scheduled Finish Dec 15 '95 Revised Finish Resource Names Board 130 GOALS Identify strategies for funding shortfalls Dec 12'95 Dec 15 '95 Board 131 GOALS Develop timeline for identification and researching of funding shortfall strategies 132 GOALS Develop communication strategy tor mission statement and goals 133 GOALS Distribute mission statement and goals 134 GOALS Distribute list of priorities 135 GOALS BOARD RETREAT 136 GOALS Determine date and site for Board Retreat Page 17 0% 0% 0% 0% 0% 0% Dec 12 '95 Dec 15'95 Board Dec 14 '95 Dec 14 '95 Williams,Vann Dec 19'95 Dec 19'95 Jackson,Vann Dec 19 '95 Dec 19 '95 Jackson,Vann Pec 8 '.95 Dec 8 '95 FY97 Jan 31 '96 Dec 20 '95 Williams Williams,Board November 30 '95ID 137 Code GOALS Name Identify agenda items for Board Retreat 138 GOALS Establish agenda for Board Retreat 139 GOALS Identify materials for Board Retreat 140 GOALS Distribute materials for Board Retreat 141 GOALS Conduct data analysis work session in preparation for Board Retreat 142 GOALS Conduct Board Retreat 143 GOALS Report outcomes of Board Retreat 144 Page 18 Little Rock School District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams,Board 0% 0% 0% 0% 0% 0% Dec 8 '95 Dec 8 '95 Jan 9 '96 Jan 12 '96 Jan 22 '96 Jan 31 '96 Nov 1 '95 FY97 Dec 20 '95 Dec 20 '95 Jan 10'96 Jan 12 '96 Jan 26 '96 Jan 31 '96 Aug 30 '96 Williams,Board Williams,Jackson Williams,Jackson Williams,Cabinet Williams,Board Williams,Board Jackson,Sabinet November 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 145 Name 146 PDEV 147 PDEV 148 PDEV 149 PDEV 150 PDEV 151 PDEV 152 PDEV Page 19 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT Review process for program development Use extended program evaluations to identify program additions, modifications, deletions Notify appropriate staff to prepare Business Cases on results of extended program evaluations Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) Business Cases due Review of Business Cases by Cabinet Submit Business Cases for program and/or program modifications to Board of Directors oy 100% 100% 100% 0% 0% 0% 0% Scheduled Start Nov 1 '95 Nov 1 '95 Nov 17'95 Nov 17'95 Dec 5 '95 Jan 8 '96 Jan 15 '96 Feb 8 '96 FY97 Scheduled Finish Feb 22 '96 Nov 10'95 Nov 27 '95 Nov 30 '95 Dec 11 '95 Jan 8 '96 Jan 22 '96 Feb 8 '96 Revised Finish Resource Williams Cabinet.Jackson Cabinet Cabinet Cabinet Primary Leaders Cabinet Jac^on, Williams November 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 153 Code PDEV Name Review of Business Cases by Board % Complete 0% Scheduled Start Feb 8 '96 Scheduled Finish Feb 22 '96 Revised Finish Resource Names Board BUDGT BUDGETING Nov 20 95 Auq 30 '96 adberrv.Hurlev.Milhollen 155 BUDGT Develop budget preparation training materials 100% Nov 20 '95 Nov 27 '95 Smith,Milhollen 156 BUDGT Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels 100% Dec 1 '95 Dec 8 '95 Smith 157 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% Dec 11 '95 Jan 6 '96 Milhollen,Smith 158 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith 159 BUDGT Year to date revenue expenditure analysis 0% Jan 9 '96 Jan 31 '96 Smith,Milhollen 160 BUDGT Revise financial forecast for coming year 0% Feb 26 '96 Mar 6 '96 Smith Page 20 I FY97 November 30 '95 Little Rock School District Program Planning and Budgeting Tool ID 161 Code BUDGT Name Submit proposed budget to Board % Complete 0% Scheduled Start Mar 14 '96 Scheduled Finish Mar 14 '96 Revised Finish Resource Names Williams 162 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18'96 Mar 29 '96 Smith.Board, Wiliiams 163 BUDGT Revise proposed budget, as needed 0% Mar 14'96 Apr 2 '96 Smith,Milhollen 164 BUDGT Prepare tentative budget 0% Apr 3 '96 May 13'96 Smith,Milhollen 165 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Board,Smith 166 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board, Williams 167 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17'96 Jul 12'96 Eaton 168 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2. Compensatory Ed., MFPA, Transportation, ABC) 0% Jun 16 '96 Jun 16 '96 Milhollen,Smith Page 21 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 169 Code BUDGT Name Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% Scheduled Start Jul 1 '96 Scheduled Finish Jul 19 '96 Revised Finish Resource Names Smith,Milhollen,Cabinet 170 BUDGT Compute ending fund balance 0% Jul 22 '96 Jul 22 '96 Milhollen,Smith 171 BUDGT Administrative review of final budget 0% Jul 24 '96 Jul 29 '96 Williams.Cabinet 172 BUDGT Submit final budget to Board 0% Aug 1 '96 Aug 1 '96 Williams,Smith 173 BUDGT Board review and adoption of 96-97 final budget 0% Aug 1 '96 Aug 8 '96 Board 174 BUDGT Submit final Budget to Court/Parties 0% Aug 8 '96 Aug 21 '96 Williams,Attorney 175 BUDGT Submit 96-97 final budget to State 0% Aug 21 '96 Aug 30 '96 Williams,Smith 12fi BUDGT Staffing 0% Jan 26 '96 Aug 15 '96 Hurley Page 22 FY97 November 30 '95 7Little Rock School District Program Planning and Budgeting Tool ID 177 Code BUDGT Name_________________________________ First review of changes in course offerings by Board % Complete 0% Scheduled Start Jan 26 '96 Scheduled Finish Feb 8 '96 Revised Finish Resource Names Board,Williams 178 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 Feb 1596 Elston 179 BUDGT Print secondary course selection sheets 0% Jan 29 *96 Feb 15'96 Williams,Gadberry 180 BUDGT Counselors meet with students and complete course selection sheets 0% Feb 19'96 Mar 8 '96 Principals,Counselors 181 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 Mar 11 '96 Principals,Counselors 182 BUDGT Registrars tally course selections 0% Mar 11 '96 Mar 29 '96 Principals,Registrars 183 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '96 Apr 19 '96 Gadberry,Hurley,Asst. Supts. 184 BUDGT Identify elementary enrollment (tentative) for 1995-96 0% Apr 1 '96 May 19'96 Mayo,Hurley,Gadberry .Asst Supts Page 23 FY97 November 30 '95ID 185 Code BUDGT Name____________________________ Make determination by subject area (secondary) of possible changes and by projected elementary enrolled Little Rock School District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Apr 1 '96 Scheduled Finish Apr 19'96 Revised Finish Resource Names__________ Gadberry,Hurley,Assf. Supts. 186 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry,Hurley 187 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry 188 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Apr 24 '96 Apr 29 '96 Hurley,Gadberry 189 BUDGT Recall certified personnel from RIF, it needed 0% Jun 3 '96 Aug 1 '96 Hurley,Gadberry 190 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry 191 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '96 Aug 15'96 Hurley 192 BUDGT EBQVIDE BROAD-BASED INTERNAL AND 0% Feb 1 '96 Apr 30 '96 Modeste.Vann. Williams Page 24 FY97 November 30 '95 7Little Rock School District Program Planning and Budgeting Tool ID 193 Code BUDGT Name Plan for internal and external feedback. Set locations and dates % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Feb 15'96 Revised Finish Resource Names Williams,Modeste,Vann 194 BUDGT Execute advertisement for district feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 195 BUDGT Conduct District Feedback Session I 0% Feb 1 '96 Apr 30 '96 Williams 196 BUDGT Execute advertisement plan for district feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 197 BUDGT Conduct District Feedback Session II 0% Feb 1 '96 Apr 30 '96 Williams 198 BUDGT Execute advertisement for district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 199 BUDGT Conduct district feedback, Session III 0% Feb 1 '96 Apr 30 '96 Williams 200 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste.Vann Page 25 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 201 Code BUDGT Name Conduct Town Hall feedback. Session I % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Williams 202 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 203 BUDGT Conduct Town Hall feedback , Session II 0% Feb 1 '96 Apr 30 '96 Williams 204 BUDGT Execute advertisement for Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Williams 205 BUDGT Conduct Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 206 MR MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER! 36% Aug 1 '95 Aug 31 '96 Jackson 207 MR PRE performs necessary diskette management functions for the summer (i.e. archival filing, achievement erasures, copying, etc.) 100% Aug 1 '95 Aug 17'95 PRE Clerical 208 MR Revise written program budget document instructions, as needed 100% Aug 31 '95 Sep 5 '95 Lewis Page 26 FY97 November 30 '95 JLittle Rock School District Program Planning and Budgeting Tool ID 209 Code MR Name PRE forward program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 31 '95 Scheduled Finish Sep 5 '95 Revised Finish Resource Names PRE Clerical,Lewis 210 MR Distribute written program budget document instructions to principals and program managers 100% Sep 1 '95 Sep 5 '95 Lewis.PRE Clerical 211 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jack son,Lewis 212 MR Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 100% Sep 4 '95 Sep 30 '95 Jackson,Lewis 213 MR 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 86% Aug 8 '95 Dec 21 '95 Jackson 214 MR Review program budget document with program managers and principals 100% Aug 8 '95 Oct 14 '95 Asst. Supts,Lewis,PRE Clerical 215 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% Aug 8 '95 Aug 31 '95 Jackson,Lewis 216 MR Carryout training sessions on the Program Budget Document and WordPerfect 100% Sep 2 '95 Sep 15 '95 Lewis,Jackson Page 27 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 217 Code MR Name Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes % Complete 100% Scheduled Start Oct 3 '95 Scheduled Finish Oct 3 '95 Revised Finish Resource Names Lewis 218 MR DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 '95 Oct 14 '95 Principais,Program Managers 219 MR PRE performs check-in procedures and data clean-up on diskettes 100% Oct 16 '95 Nov 8 '95 PRE Ciericai,Lewis 220 MR PRE generate hard copies of diskettes 100% Oct 16 '95 Nov 8 '95 PRE Clerical 221 MR PRE develops narrative and the Controller provides financial info for the PBD reports 100% Oct 16 '95 Oct 31 '95 Lewis,Milhollen 222 MR PRE combines all information for the 1st Quarter Program Budget Report 100% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical 223 MR Submit report to Attorney for review 100% Nov 8 '95 Nov 13'95 Lewis 224 MR Prepare for publication of 1st Quarter Program Budget Document Reports 100% Nov 13 '95 Nov 13'95 Lewis,Jackson Page 28 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 225 Code MR Name Submit 1st Quarter Program Budget Document Reports to Court % Complete 100% Scheduled Start Nov 21 '95 Scheduled Finish Nov 21 '95 Revised Finish Resource Names Jackson,Attorney 226 MR Return diskettes and hard copies to managers and principals 100% Nov 21 '95 Nov 22 '95 PRE Cierical 227 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% Nov 21 '95 Dec 21 '95 Primary Leaders 223 MR 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Nov 21 '95 Mar 22 '96 Jackson 229 MR Advise program managers and principals on Programs Budget Document 0% Nov 21 '95 Jan 13 '96 Asst. Supts,Lewis 230 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% Jan 6 '96 Jan 6 '96 Lewis 231 MR Diskettes due back to PRE 0% Jan 13 '96 Jan 13 '96 Program Managers.Principais 232 MR PRE performs check-in procedures and data clean-up on diskettes 0% Jan 13 '96 Jan 26 '96 PRE Clericai Page 29 FY97 November 30 '95I Little Rock School District Program Planning and Budgeting Tool ID 233 Code MR Name PRE generates hard copies of diskettes % Complete 0% Scheduled Start Jan 15'96 Scheduled Finish Jan 31 '96 Revised Finish Resource Names PRE Clerical 234 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 29 '96 Feb 3 '96 Lewis,Milhollen 235 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% Jan 29 '96 Feb 3 '96 Lewis.PRE Clerical 236 MR Submit report to Attorney for review 0% Feb 14 '96 Feb 19'96 Attorney,Jackson 237 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 238 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson ,Attomey 239 MR Return diskettes and paper copies to principals and program managers 0% Feb 23 '96 Feb 24 '96 PRE Clerical 240 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Feb 23 '96 Mar 22 '96 Primary Leaders Page 30 FY97 November 30 '95 JLittle Rock School District Program Planning and Budgeting Tool ID 241 Code MR Name 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 0% Scheduled Start Feb 23 '96 Scheduled Finish Jun 24 '96 Revised Finish Resource Names Jackson 242 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 243 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7 '96 Lewis 244 MR Diskettes due back to PRE 0% Apr 12'96 Apr 12'96 Principals,Program Managers 245 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15'96 Apr 28 '96 PRE Clerical 246 MR PRE generate hard copies of diskettes 0% Apr 15'96 May 3 '96 PRE Clerical 247 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Apr 29 '96 May 3 '96 Lewis,Milhollen 248 MR PRE combines all revised information for 3rd Quarter PBD Reports 0% May 6 '96 May 10'96 Lewis,PRE Clerical Page 31 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 249 Code MR Name Submit report to Attorney for review % Complete 0% Scheduled Start May 13'96 Scheduled Finish May 16 '96 Revised Finish Resource Names Lewis 250 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 251 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson,Attorney 252 MR Return diskettes and paper copies to principals and program managers 0% May 24 '96 May 27 '96 PRE Clerical 253 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 254 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '96 Aug 31 '96 Jackson 255 MR Advise program managers and principals on Program Budget Document 0% May 22 '96 Jul 22 '96 Asst. Supts,Lewis,PRE Clerical 256 MR Send reminder notice for completing the PBD to principals and program managers 0% May 9 '96 May 15'96 Lewis Page 32 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 257 Code MR Name Principals submit School Operations Diskettes to Asst. Supts. % Complete 0% Scheduled Start Jun 10 '96 Scheduled Finish Jun 16 '96 Revised Finish Resource Names Principals 258 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 Jun 16 '96 Program Managers 259 MR All Program diskettes due back to PRE 0% Jul 14 '96 Jul 14 '96 Program Managers 260 MR PRE performs check-in procedures and data clean-up 0% Jul 15'96 Jul 28 '96 PRE Clerical,Lewis 261 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,Milhollen 262 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,PRE Clerical 263 MR Submit report to Attorney for review 0% Aug 12 '96 Aug 12'96 Jackson 264 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% Aug 16 '96 Aug 19 '96 Lewis Page 33 FY97 November 30 '95ID 265 Code MR Name_________________________ Submit 4th Quarter Program Budget Document Reports to Court Little Rock School District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 22 '96 Scheduled Finish Aug 22 '96 Revised Finish Resource Names Jackson ,Attorney 266 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Aug 1 '96 Aug 31 '96 Primary Leaders 267 MR PRE house diskettes as 1996-97 school year begins 0% Jun 16 '96 Aug 22 '96 Lewis 268 MR SUBMIT MONTHLY MANAGEMENT REPORT IMANAGEMENT lOflU IQ CQUBI 38% Jul 31 '95 Aug 31 '96 Jackson 269 MR Submit July's monthly management report to Court 100% Jul 31 '95 Jul 31 '95 Jackson,Attorney 270 MR Submit August's monthly management report to Court 100% Aug 31 '95 Aug 31 '95 Jackson,Attorney 271 MR Submit September's monthly management report to Court 100% Sep 29 '95 Sep 29 '95 Jackson,Attorney 272 MR Submit October's monthly management report to Court 100% Oct 31 '95 Oct 31 '95 Jackson,Attorney Page 34 FY97 November 30 '95 7Little Rock School District Program Planning and Budgeting Tool ID 273 Code MR Name Submit November's monthly management report to Court % Complete 100% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson.Attorney 274 MR Submit December's monthly management report to Court 0% Dec 21 '95 Dec 21 '95 Jackson .Attorney 275 MR Submit January's monthly management report to Court 0% Jan 31 '96 Jan 31 '96 Jackson .Attorney 276 MR Submit February's monthly management report to Court 0% Feb 29 '96 Feb 29 '96 Jackson .Attorney 277 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson.Attorney 278 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson.Attorney 279 MR Submit May's monthly management report to Court 0% May 31 '96 May 31 '96 Jackson.Attorney 280 MR Submit June's monthly management report to Court 0% Jun 28 '96 Jun 28 '96 Jackson.Attorney Page 35 FY97 November 30 '95Little Rock School District Program Planning and Budgeting Tool ID 281 Code MR Name Submit July's monthly management report to Court % Complete 0% Scheduled Start Jul 31 '96 Scheduled Finish Jul 31 '96 Revised Finish Resource Names Jackson .Attorney 282 MR Submit August's monthly management report to Court 0% Aug 31 '96 Aug 31 '96 Jackson 283 ORG Jul. 5 '95 Aug 30 '96 Jackson.Attorney 284 ORG Analyze, reassess, and revise planning organization and structure 10% Jul 5 '95 Jul 28 '96 Williams,Jackson 285 ORG Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% Jul 5 '95 Jul 24 '95 Cabinet.Lewis. Jackson 286 ORG Initial circulation of 1996-97 Management Tool 100% Jul 13'95 Jul 31 '95 Lewis.Jackson 287 ORG Evaluate tasking of 1996-97 Management Tool 15% Jul 24 '95 Aug 30 '96 Cabinet.Lewis Page 36 FY97 November 30 '95 7Quarter 1 st Quarter ID 1 Code PINV Name % Complete 100% May I Jun~ Jul | Aug | Sep 2nd Quarter Oct I Nov' Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May 1 Jun 1 st Quarter Jul I Aug I Sep 2n Oct 2 PINV Identify and revise DSeg and NonDSeg Programs 100% 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% 4 PINV Finalize list of DSeg and NonDSeg Programs 100% I 5 e 7 PINV PEVAL PEVAL Project: FY 96 Date: 11/30/95 Generate a Program Inventory Report for 1995-96 Notify program managers that program evaluation begins in fall
begin data collection Critical Noncritical 100% 100% 100% Progress h Milestone | Summary Rolled Up Page 1ID 8 9 10 11 12 13 14 15 Code PEVAL PEVAL PEVAL PEVAL PEVAL PEVAL PEVAL PEVAL Project: FY 96 Date: 11/30/95 Name Review/revise process for cabinet review of program evaluations Review/revise program evaluation instrument Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed Conduct required training sessions describing the process and evaluation criteria for designated staff Program evaluations due from secondary or primary leaders Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations Finalize identification of extended evaluation targets Notify appropriate staff to prepare Extended Program Evaluations Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jur? 1st Quarter Jul I Aug I Sep H I I 4 2nd Quarter Oct I Nov I Dec H I 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone Summary Rolled Up Q Page 2ID 16 17 Ifi 19 20 21 22 Code PEVAL PEVAL NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Extended evaluations due Cabinet review extended evaluations for merge into needs assessment report Review types of data to measure needs of district for FY 96-97 Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report Review strategic planning mission statement and goals of the District (and implement) Board identifies District concerns for input from public at Town Hall/District Dialogues Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% Quarter May I Jut? 1 st Quarter Jul I Aug I Sep B B B 2nd Quarter Oct I Nov' I I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct Progress m Milestone Summary Rolled Up Page 3Quarter ID 22 24 25 26 27 28 29 Code tlEECS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name STANFORD 8 TEST DATA STUDY Define purpose and scope for Stanford 8 Test data study Assign responsibilities for study of Stanford 8 Test data Design data collection plan for study of Stanford Collect and analyze data from Stanford 8 Test (Spring 95 administration) Prepare Stanford 8 Test Report Submit Stanford 8 Test Report to PRE for merge into needs assessment Critical Noncritical 1st Quarter % Complete 100% 100% 100% 100% 100% 100% 100% May I Jun~ Jul | Aug | Sep I I I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter 2n Jul I Aug I Sep Oct Progress m Milestone Summary Rolled Up Q Page 4 7ID Sfl Code NEEDS Name PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov~ Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 31 32 33 34 35 as NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Define purpose and scope for PRE Educational Equity Monitoring Reports Study Assign responsibilities for PRE Educational Equity Monitoring Reports Study Analyze data from PRE Educational Equity Monitoring Reports Studies Prepare PRE Educational Equity Monitoring findings Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRISTUDY Critical Noncritical 100% 100% 100% 100% 100% 100% Progress h Milestone Page 5 I I B Summary Rolled Up ID 37 38 39 40 41 42 43 44 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Define purpose and scope of SC/HR Survey Assign responsibilities for SC/HR data collections Design data collection plan for study of SC/HR Collect and analyze data from SC/HR Survey Prepare SC/HR Survey Report Submit SC/HR Survey Report to PRE for merge into needs assessment PQPPQRTIQNALS ALLOCATION FORMULAS STUDY Define purpose and scope of Proportional Allocation Formulas Critical Noncritical Quarter % Complete 100% 100% 100% 100% 100% 100% 100% 100% 1st Quarter May I Jun Jul [ Aug | Sep I I I 2nd Quarter Ocd I Nov I Dec I 3rd Quarter Jan I Feb | Mar 4th Quarter | 1 st Quarter Apr I May | Jun Jul | Aug | Sep 2n Oct Progress h Milestone Summary Rolled Up Page 6 7 Quarter ID 45 46 47 48 49 SQ 51 52 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name 1 st Quarter Assign responsibilities for Proportional Allocation Formulas Design data collections plan for Proportional Allocation Formulas Collect and analyze data for Proportional Allocation Formulas Prepare Proportional Allocation Formulas Report Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing DISTRICTWIDE FACILITIES STUDY Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report Assign responsibilities for the Districtwide Facilities Study/Reporting of findings Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% May I Jun~ Jul | Aug | Sep I I I I i 2nd Quarter Oct I Nov' I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone Summary Rolled Up Page 7ID 53 54 5 56 57 58 59 60 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Prepare findings from the Districtwide Facilities Study Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) DESEGREGATION MONITORING REPORTS AUDIT FROM PPM Define purpose and scope of Desegregation Monitoring Reports Audit Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit Design data collection plan for study of Desegregation Monitoring Reports Audit Collect data Review with Cabinet and Attorneys Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul Progress m Milestone | 2nd Quarter I Aug I Se^ Oct | Nov | Dec I I I Summary Rolled Up n 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun I I Page 8 1st Quarter Jul I Aug I Sep 2n OctID 61 62 3 64 65 66 67 68 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Report findings to PRE Merge new obligations with Program Budget Document COURT ORDERS AUDIT Define purpose and scope of Court Orders Audit Assign responsibility for data collection of Court Orders Audit Collect data Review with Cabinet and Attorneys Report findings to PRE Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep I I 2nd Quarter Oct I Nov" H I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone | Summary Rolled Up Q Page 9ID 69 22 71 72 73 74 75 76 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Merge new obligations with Program Budget Document TOWN HALL MEETINGS Define purpose and scope of Town Hall Meetings Review previous years data from Town Hall Report Review and data collection plan (matrix)forTown Hall Meetings Set locations and schedule for Town Hall Meeting Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda Execute advertisement plan for Town Hall Meeting I Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I I I I I 2nd Quarter Oct I Nov~ Dec 3rd Quarter Jan I Feb | Mar 1 Progress hi Milestone | Summary Rolled Up Page 10 4th Quarter | 1st Quarter Apr I May | Jun | Jul | Aug | Sep 2n OctID 77 78 79 80 81 82 83 84 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Conduct Town Hall Meeting I Gather feedback data from Town Hall Meeting I for input into matrix Execute advertisement plan for Town Hall Meeting II Conduct Town Hall Meeting II Gather feedback data from Town Hall Meeting II for input info matrix Execute advertisement plan for Town Hall Meeting III Conduct Town Hall Meeting III Finalize and publish Town Hall Meeting Report Critical . Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% i Quarter May I Jut? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov~ I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress m Milestone | Summary Rolled Up Q Page 11ID 85 87 88 89 90 91 92 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing % Complete 100% 100% Define purpose and scope of District Dialogues Review previous years data from District Dialogue Report Review data collection plan (matrix) for District Dialogues Set locations and schedule for District Dialogue Meetings Develop advertisement plan and schedule for District Dialogues
prepare sample agenda Execute advertisement plan for District Dialogue l(Principals) Critical Noncritical 100% 100% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I I I I I 2nd Quarter 3rd Quarter Oct I Nov I Dec Jan | Feb | Mar tauH I I i 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress m Milestone | Summary Rolled Up Page 12ID 93 94 95 96 97 98 99 100 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Conduct District Dialogue I Gather feedback from District Dialogue 1 tor input info matrix Execute advertisement plan for District Dialogue ll(Ass't Principals) Conduct District Dialogue II Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialogue lll(Teachers) Conduct District Dialogue III Gather feedback data from District Dialogue III for merge into matrix Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov I T Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I I 2n Oct Progress h Milestone | Summary Rolled Up Page 13ID 101 102 103 104 105 106 107 108 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 11/30/95 Name Execute advertisement plan for District Dialogue IV(Admin. and Classified) Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Execute advertisement plan for District Dialogue V(Transportation) Conduct District Dialogue V Gather feedback data from District Dialogue V for input info matrix Finalize and publish District Dialogue Report 1995-96 Merge findings of District Dialogue Report 1995-96 into needs assessment listing Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec H I i 3rd Quarter Jan [ Feb | Mar 4th Quarter Apr I May | Jun I I 1 st Quarter 2n Jul I Aug I Sep Oct Progress mi Milestone Summary Rolled Up Q Page 14 7ID 109 110 111 112 113 114 115 Code MEEDS NEEDS NEEDS NEEDS NEEDS GOALS GOALS Project: FY 96 Date: 11/30/95 Name EBEEABE NEEDS ASSESSMENT REPORT Conduct Administrative review of available districtwide reports and objective data Review of available districtwide reports and objective data by Board Publish Draft of Needs Assessment /Report and disseminate to selected persons Publish Needs Assessment Report, 1995-96 PLANNING AND BUDGET GOALS CABINET PLANNING SESSION Critical Noncritical % Complete 100% 100% 100% 100% 100% 39% Quarter | 1 st Quarter May I Jun 1 Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec H H 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 1 Progress h Milestone Summary Rolled Up Q Page 15ID 116 Code GOALS Name Review 1994-95 Needs Assessment Report % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2n Oct 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 0% 3 118 GOALS Distribute District goals to Cabinet 0% 3 119 120 121 122 123 GOALS GOALS GOALS GOALS GOALS Project: FY 96 Date: 11/30/95 Cabinet review of goals BOARD WORK SESSION Establish date and site for Work Session Identify materials for Board Work Session Prepare materials for Board Work Session Critical Noncritical 0% 51% 100% 100% 100% Progress h Milestone | Page 16 E B I I I Summary Rolled Up 1 IID 124 125 126 127 128 129 130 131 Code GOALS GOALS GOALS GOALS GOALS GOALS GOALS GOALS Project: FY 96 Date: 11/30/95 Name Conduct Board Work Session Distribute background materials to Board members Review/revise mission statement and goals (review Strategic Planning mission statement) Review DSeg and NonDSeg Program Inventory Review identified proportional allocations Establish written priorities Identify strategies for funding shortfalls Develop timeline for identification and researching of funding shortfall strategies Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1 1 st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov Dec 0 0 0 B 0 0 0 0 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr I May | Jun 1 1 st Quarter Jul I Aug I Sep 2n Oct Progress n Milestone Summary Rolled Up Page 17ID 132 133 134 135 136 137 138 139 Code GOALS GOALS GOALS GOALS GOALS GOALS GOALS GOALS Project: FY 96 Date: 11/30/95 Name Develop communication strategy for mission statement and goals Distribute mission statement and goals Distribute list of priorities BOARD RETREAT Determine date and site for Board Retreat Identify agenda items for Board Retreat Establish agenda for Board Retreat Identity materials for Board Retreat Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun I i 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov Dec I I I 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone Summary Rolled Up Page 18ID 140 Code GOALS Name Distribute materials for Board Retreat % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Querter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 141 142 143 144 145 146 GOALS GOALS GOALS PDEV PDEV PDEV Project: FY 96 Date: 11/30/95 Conduct data analysis work session in preparation for Board Retreat Conduct Board Retreat Report outcomes of Board Retreat SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT Review process for program development Critical Noncritical 0% 0% 0% 11% 51% 100% Progress h Milestone | Summary Rolled Up Q Page 19 SID 147 148 149 150 151 152 153 154 Code PDEV PDEV PDEV PDEV PDEV PDEV PDEV BUDGT Project: FY 96 Date: 11/30/95 Name Use extended program evaluations to identify program additions, modifications, deletions Notify appropriate staff to prepare Business Cases on results of extended program evaluations Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) Business Cases due Review of Business Cases by Cabinet Submit Business Cases for program and/or program modifications to Board of Directors Review of Business Cases by Board BUDGETING Critical Noncritical % Complete 100% 100% 0% 0% 0% 0% 0% 5% Quarter May I Jun i 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov Dec I I 3rd Quarter Jan I Feb | Mar I I 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone | Summary Rolled Up Q Page 20ID 155 Code BUDGT Name Develop budget preparation training materials % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 156 BUDGT Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels 100% I 157 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% 158 BUDGT Begin districtwide expense budget consolidation and executive review process 0% 159 BUDGT Year to date revenue expenditure analysis 0% 160 BUDGT Revise financial forecast for coming year 0% 0 161 BUDGT Submit proposed budget to Board 0% I 162 BUDGT Conduct Board Work Sessions on proposed budget 0% Project: FY 96 Date: 11/30/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 21ID 163 164 165 166 167 168 169 170 Code BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT Project: FY 96 Date: 11/30/95 Name Revise proposed budget, as needed Prepare tentative budget Board review of tentative budget Conduct Board Work Session on tentative Budget Account reconciliation and Purchase Order (PO) clean-up Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA,_______ Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals Compute ending fund balance Critical Noncritical Quarter 1 st Quarter % Complete 0% 0% 0% 0% 0% 0% 0% 0% May [ Jun~ Jul | Aug | Sep i 2nd Quarter Oct [ Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun I 0 1st Quarter Jul [ Aug I Sep I 2n Oct Progress m Milestone | Summary Rolled Up Page 22ID 171 Code BUDGT Name Administrative review of final budget % Complete 0% Quarter May I Jut? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov Dec 3rd Quarter Jan I Feb 1 Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 172 BUDGT Submit final budget to Board 0% 173 BUDGT Board review and adoption of 96-97 final budget 0% 0 174 BUDGT Submit final Budget to Court/Parties 0% 175 BUDGT Submit 96-97 final budget to State 0% 0 12fi BUDGT Staffing 0% 177 BUDGT First review of changes in course offerings by Board 0% 178 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Project: FY 96 Date: 11/30/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 23ID 179 180 181 182 183 184 185 186 Code BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT Project: FY 96 Date: 11/30/95 Name Print secondary course selection sheets Counselors meet with students and complete course selection sheets Counselors send course selection sheets to receiving schools Registrars tally course selections Review course tallies secondary. Note possible staffing changes based on courses requested Identify elementary enrollment (tentative) for 1995-96 Make determination by subject area (secondary) of possible changes and by projected elementary enrolled List known retirements, resignations, and intern positions i Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 0 4th Quarter Apr I May | Jun Progress Milestone H Summary Rolled Up Q Page 24 1st Quarter | 2n Jul I Aug I Sep OcTID 187 188 189 190 191 192 193 194 Code BUDGT BUDGT BUDGT BUDG BUDGT BUDGT BUDGT BUDGT Project: FY 96 Date: 11/30/95 Name Identify certified personnel for Reduction in Force (RIF), if needed Notify certified personnel of Reduction in Force (RIF), if needed staff reduction Recall certified personnel from RIF, if needed Notify classified personnel of staff reduction Recall classified personnel from RIF, if needed PROVIDE BRQAD-BASED INTERNAL AND EXTERNAL FEEDBACK Plan for internal and external feedback. Set locations and dates Execute advertisement for district feedback. Session I Critical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov" Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 0 1 st Quarter Jul I Aug I Sep 2n Oct Progress m Milestone Summary Rolled Up Page 25ID 195 196 197 198 199 200 201 202 Code BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT Project: FY 96 Date: 11/30/95 Name Conduct District Feedback Session I Execute advertisement plan for district feedback. Session II Conduct District Feedback Session II Execute advertisement for district feedback. Session III Conduct district feedback. Session III Execute advertisement plan for Town Hall feedback, Session I Conduct Town Hall feedback. Session I Execute advertisement plan for Town Hall feedback, Session II Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jur? 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov I PeF 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jur? J. 1st Quarter 2n Jul I Aug I Sep Oct Progress h Milestone | Summary Rolled Up Q Page 26ID 203 204 205 206 207 208 209 210 Code BUDGT BUDGT BUDGT MR MR MR MR MR Project: FY 96 Date: 11/30/95 Name Conduct Town Hall feedback , Session II Execute advertisement for Town Hall feedback. Session III Conduct Town Hall feedback. Session III MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI PRE performs necessary diskette management functions for the summer ( i.e. archival filing, achievement erasures, copying, etc.) Revise written program budget document instructions, as needed PRE forward program budget document diskettes to principals and program managers Distribute written program budget document instructions to principals and program managers Critical Noncritical % Complete 0% 0% 0% 36% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I I I 2nd Quarter Oct I Nov J Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter 2n Jul I Aug I Sep Oct i Progress H Milestone Summary Rolled Up Q Page 27ID 211 Code MR Name Plan maintenance education and orientation regarding the program budget document process % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 212 213 214 215 216 217 218 MR MB MR MR MR MR MR Project: FY 96 Date: 11/30/95 Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS Review program budget document with program managers and principals Generate diskette management flow information to relative staff School Operations and PRE office Carryout training sessions on the Program Budget Document and WordPerfect Send reminder notice regarding deadline for submission of 1 st Quarter PBD diskettes DSeg and NonDSeg diskettes returned to PRE Critical Noncritical 100% 86% 100% 100% 100% 100% 100% Progress H Milestone | H I Summary Rolled Up Page 28 IID 219 220 221 222 223 224 225 226 Code MR MR MR MR MR MR MR MR Project: FY 96 Date: 11/30/95 Name PRE performs check-in procedures and data clean-up on diskettes PRE generate hard copies of diskettes PRE develops narrative and the Controller provides financial info for the PBD reports PRE combines all information for the 1st Quarter Program Budget Report Submit report to Attorney for review Prepare for publication of 1st Quarter Program Budget Document Reports Submit 1st Quarter Program Budget Document Reports to Court Return diskettes and hard copies to managers and principals Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec ^9 B B I I I I 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2n Oct Progress m Milestone | Summary Rolled Up Page 29ID 227 22a 229 230 231 232 233 234 Code MR MB MR MR MR MR MR MR Project: FY 96 Date: 11/30/95 Name Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Programs Budget Document Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb [ Mar I I 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone | Summary Rolled Up Page 30ID 235 236 237 238 239 240 241 242 Code MR MR MR MR MR MR MR MR Project: FY 96 Date: 11/30/95 Name PRE combines all revised infomiation for 2nd Quarter Program Budget Document Reports Submit report to Attorney for review Prepare publication of 2nd Quarter Program Budget Document Reports Submit 2nd Quarter Program Budget Document Reports to Court Return diskettes and paper copies to principals and program managers Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on the Program Budget Document Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov J Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun a 1st Quarter Jul I Aug I Sep i 2n Oct Progress h Milestone Summary Rolled Up Page 31ID 243 244 245 246 247 248 249 250 Code MR MR MR MR MR MR MR MR Project: FY 96 Date: 11/30/95 Name Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generate hard copies of diskettes PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports PRE combines all revised information for 3rd Quarter PBD Reports Submit report to Attorney for review Prepare publication of 3rd Quarter Program Budget Document Reports Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep i 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan [ Feb | Mar I 4th Quarter Apr I May | Jun I Q Q 0 0 1st Quarter Jul I Aug I Sep 2n Oct Progress M Milestone | Summary Rolled Up Q Page 32ID 251 252 253 & 255 256 257 258 Code MR MR MR MR MR MR MR MR Project: FY 96 Date. 11/30/95 Name Submit 3rd Quarter Program Budget Document to Court Return diskettes and paper copies to principals and program managers Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document Send reminder notice for completing the PBD to principals and program managers Principals submit School Operations Diskettes to Asst. Supts. Diskettes due from Program Managers who are on a less than 12 month contract Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I Jun 1 1 st Quarter Jul I Aug I Sep i 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 0 1st Quarter Jul I Aug I Sep 0 0 2n Oct Progress Milestone Summary Rolled Up Q Page 33ID 259 Code MR Name All Program diskettes due back to PRE % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug [ Sep 2nd Quarter Oct I Nov Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 260 MR PRE performs check-in procedures and data clean-up 0% 261 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% 262 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% 0 263 MR Submit report to Attorney for review 0% I 264 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% 0 265 MR Submit 4th Quarter Program Budget Document Reports to Court 0% I 266 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Project: FY 96 Date: 11/30/95 Critical Noncritical Progress - Milestone | Summary Rolled Up Q Page 34ID 267 Code MR Name PRE house diskettes as 1996-97 school year begins % Complete 0% Quarter 1 st Quarter | 2nd Quarter May I Jun Jul | Aug | Sep Oct | Nov 3rd Quarter Dec Jan | Feb | Ma? 4th Quarter [ 1st Quarter [ Apr I May | Jun Jul [ Aug | Sep | 2fifi MR SUBMIT MONTHLY MANAGEMENT BEEQBT (MANAGEMENT TOOLI TO COURT 38% 269 270 271 272 273 274 MR MR MR MR MR MR Project: FY 96 Date: 11/30/95 Submit July's monthly management report to Court Submit August's monthly management report to Court Submit Septembers monthly management report to Court Submit October's monthly management report to Court Submit November's monthly management report to Court Submit December's monthly management report to Court Critical Noncritical 100% 100% 100% 100% 100% 0% Progress Milestone I I I Summary Rolled Up Page 35 2n Oct I f I IID 275 Code MR Name Submit January's monthly management report to Court % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov~ Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun I 1st Quarter Jul I Aug I Sep 2n Oct 276 MR Submit February's monthly management report to Court 0% I 277 278 279 280 281 282 MR MR MR MR MR MR Project: FY 96 Date: 11/30/95 Submit March's monthly management report to Court Submit April's monthly management report to Court Submit May's monthly management report to Court Submit June's monthly management report to Court Submit July's monthly management report to Court Submit August's monthly management report to Court Critical Noncritical 0% 0% 0% 0% 0% 0% Progress m Milestone Summary Rolled Up Page 36 I I I I IQuarter ID 283 284 285 286 287 Code ORG ORG ORG ORG ORG Project: FY 96 Date: 11/30/95 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1996-97 Analyze, reassess, and revise planning organization and structure Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool Initial circulation of 1996-97 Management Tool Evaluate tasking of 1996-97 Management Tool Critical Noncritical 1st Quarter % Complete 17% 10% 100% 100% 15% May I Jun~ Jul | Aug | Sep s 2nd Quarter Oct I Nov Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress Milestone Summary Rolled Up Q Page 37
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.