V TO: FROM: DATE: SUBJECT
McClellan Community Education Advisory Council Nancy G.Leslie Secretary January, 4, 1993 Minutes of January Advisory Council/Board Meeting The meeting was called to order by President William Fields at 6:00 p.m. Roll was taken by Mrs. Leslie. BOARD MEMBERS PRESENT Willie Edwards 1 William Fields Nancy Leslie Jo Powell Jodie Carter, ex-officio Mala Daggett, ex-officio Mattie Ruth Tipton Linda Russenberger James Parins Nancy Reedy Rosemary Lawson PRESIDENT'S REPORT President William Fields introduced the officers and members of the advisory council. PRINCIPAL'S REPORT However, the intercom Jodie Carter reported that the intercom is working. still needs to be moved from the Lion's Mall to the classroom and there are still problems in ft B" wing. Installation of the computer writing lab in the media center is complete. New carpet has been installed in the new fl furniture is assembled and in place. I" wing labs and most of the One shipment of tables has not come in from the manufacturer. The additional storage area at the end of It K" However, wing is completed with the exception of begin painted, replacement of plexiglass in the cafeteria doors and bookstore display window has not been completed. Mr. Carter assures us this will be completed before recruitment campaign in mid-January. Mr. Carter commended Willie Edwards and Gary "the Wall Burris for a job II well done and for their committment to the facilities committee. Mr. Carter reported that the equipment and supplies for the magnet are in "good" shape, and as far as magnet operations, it is "up" and "running". Various phases of recruitment have been assigned and progressing according II up II II to schedule. Open house is February, 1, 1993. Carter reported that the overall school climate is good. He said that McClellan had been chosen to have a resource officer on campus. The interviewing committee will consist of: students, 1 administrator and Bill Barnhouse, to take place this week. Dr. Bernd, 2 parents, 1 teacher, 4 That interview is scheduledCOMMUNITY EDUCATION DIRECTOR'S REPORT Mala Daggett distributed a monthly financial report showing a program budget balance of $11,769.10. I Jason Sloan, CE program coordinator, reported that 60 different classes will be offered for the spring. Brochures will be mailed the first week in The costs for the new brochure were offset by selling ads. January. profit of $490.00 was made in addition to giving some of our best A supporters advertising space at a lower rate. Mala announced that the athletic boosters were having a garage sale. Mala for more information. See In collaborative efforts with VIPS, Coininunitv Education is developing a homework and tutoring program. More details later. FACULTY REPRESENTATIVE'S REPORT Nancy Leslie, faculty rep, thanked Mr. Hawks for the immediate improvement Also, a plan was submitted to Mr. Hawks for in the faculty restrooms. keeping the teacher's lounge clean. She reported that students and faculty had concern over Mr. Massey's Regional tryouts are in late January, and replacement for band director. the students were upset. Mr. Carter promised a certified, qualified band director would be in place by semester. Also, it was noted that Little Rock McClellan Coach Ellis Register was selected as Coach of the Year. LIAISON REPORTS McClellan Community Development Corporation (CDC) - JoAnn Macklin, President of McClellan CDC, reported that CDC was working on developing a plan for a primary project. the McClellan campus. One of the possibilities is enhancement for More information to come Neighborhood Alert Center - Kelly Tucker, 562-0042, reported that the open house for the center was well attended, and the neighborhood is supportive of this effort. LRSD Board Meeting - NO REPORT. LR City Board - Money has been released for a community center and new park. STANDING COMMITTEES FUNFEST - Nancy Leslie reported that plans for FUNFEST were in full swing, and the first planning session is 1-12-93.I PR - Mattie Ruth Tipton reported that this committee is working with the $5000 in ads were run on channels 11 and 16 magnet recruitment committee. during the Christmas holidays. A bulk mail-out will go to all 9th graders in Pulaski County. The community education Open house to recruit for the magnet is 2-1-93. business classes will meet on Thursday instead of Monday for that night only. Plans are being made for interested jr. high students to tour McClellan This is scheduled late January. before the open house for their parents. Enrollment for magnet is February 8-19,1993. Health Resources Committee NO REPORT. Facilities Committee - Willie Edwards reported that 2 walls and storage spaces are still in the works. Scholarship Committee - Jason reported that there are scholarships for all community education classes plus 32 scholarships for Step Up Center clients . NEW BUSINESS Mala conducted a brainstorming session to look at further projects for the council. She also reminded us of the orientation for the advisory council which is to be January 14, and 23, 1993. OLD BUSINESS The Razorback basketball will be offered to the Arkansas Vaccum Classic promoters for a door prize and any revenue will be deposited in the FUNFEST budget. DECA. The basketball was originally purchased and donated to FUNFEST by The meeting was adjourned at 8:00p.m. DATES TO REMEMBER MCCLELLAN COMMUNITY HIGH SCHOOL Janaury 19 LR City Board Meeting. 2nd Floor City Hall, Markham & University. 6:00 pm, Tuesday. Namcy Reedy, Liaison. Janaury 22 McClellan Community Scholarship Committee Meeting. Media Center. 6:00 pm, Friday.January 23 McClellan Community High School Advisory Board Orientation. Media Center. 8:30 am-2:30 pm, Saturday. January 28 Little Rock School District Board Meeting. 810 West Markham. 6:00 pm, Thursday. Linda Russenberger, Liaison. January 29 McClellan Community High Basketball Game. Playing Parkview High. McClellan Gym. 6:00 pm, Friday. February 1 McClellan Community High School Open House. 7:00 pm, Monday. February 2 Little Rock City Board Meeting. 2nd Floor City Hall, Markham & Broadway. 6:00 pm, Tuesday. William Anderson, Liaison. February 5 McClellan Community High Basketball Game. Playing Hall High. McClellan Gym. 6:00 pm, Friday. February 8 McClellan Community High School Advisory Council Meeting. McClellan Media Center. 6:00 pm, Monday. February 9 McClellan Community Funfest Committee Meeting. McClellan's Teachers Lounge. 5:00 pm, Tuesday. February 16 Little Rock city Board Meeting. 2nd Floor City Hall, Markham & Broadway. 6:00 pm, Tuesday. Willie Edwards, Liaison. McClellan Community High Basketball Game. Playing Conway High. McClellan Gym. 6:00 pm, Tuesday. February 18 McClellan Community Advisory Executive Committee Meeting. McClellan Media Center. 5:30 pm, Thursday. NOTE: Away basketball games not listed.6:00pm I. II. I III. IV. V. VI VII. MCCLELLAN COMMUNITY HIGH SCHOOL ADVISORY COUNCIL MEETING - FEBRUARY 8, 1993 TENTATIVE AGENDA Call to Order Board Roll Call President's Report A. B. C. Letters of Congratulations & Thanks 1. 2. 3. 4. 5. 6. Tim Scarbrough Tami Keeton Coach Register Henry James Ark Vaccum Students & Teachers Involved in Recruitment Process Updated List of Liaison Committee Members. Hiring Practices and Procedures Update Principal's Report A. B. C. D. E. F. Intercom System Physical Plant Update Update on Magnet Supplies and Operations 1. 2. 3. Storage Facility Painted Electrical Work Tables School Climate 1. Resource Officer Student Achievement Update on Faculty Changes Community Education Director's Report A. B. C. D. Financial Report Update on Spring Class Session Fundraising Plans Collaborative Efforts and Casey Foundation Faculty Rep. A. School, Faculty Climate Liaison Reports A. B. C. D. E. CDC JoAnn Macklin Neighborhood Alert Center - Kelly Tucker LRSD Board - Russenberger LR City Board - Lawson, Reedy, Anderson PTSA - Linda Russenberger Standing Committees A. B. C. D. Cooperative Relations Community Issues FUNFEST PR 1. E. F. G. Magnet Recruitment Update Health Resources Facilities ScholarshipVIII. Discussion Items A. B. C. Empowerment of Council Results of Planning From January 23 Session Regional CE Conference - April NCEA December IX. New Business A. Change April Advisory Council Meeting Date X. Old Business A. Razorback Basketball 8
00pm Adjourn - refreshmentsg^jMcCLELLAN Community High Business/Communication Magnet 9417 Geyer Springs Road J Little Rock, Arkansas 72209 (501) 570-4120 Jodie Carter Principal We, the staff of McClellan, are extremely excited about our new Business/Communications Magnet program and would like to take this opportunity to share our excitement with you. The McClellan Business/Communications Magnet offers a new and innovative curriculum that will help prepare our future leaders for the business and communications challenges of tomorrow. Working closely with our local universities and business leaders, we have developed a program that not only offers an excellent college-prep curriculum, but also provides a unique selection of courses that will give our students a tremendous advantage in succeeding in this new computerized age. Enclosed you will find more detailed information listing some of our unique course offerings and the various strands of our magnet program. Daily we are unpacking new supplies, software, and computers and discovering new resources and contacts to enhance our program. During the Christmas break, we have had three new computer labs installedtwo in our Business Department and a new computer writing lab for Communications. You are invited to call our school or visit our campus to learn more about our program and see first-hand some of our iimovative educational programs. We will be visiting with students at their junior high schools and will set up a time for those interested in our program to visit our campus. Also, we will have Open House during February 1st4th and we welcome your visit any time during the day (8:30 A.M. until 4:00 P.M.) or at night (5:30 until 8:00 with the exception of Wednesday night). If you wish to call the school for more information, our number is 570- 4120. Please look over the enclosed material and discover for yourself the many opportunities we have to offer. We are sure you will want your student to become a part of the first and only Busi-ncss/ Communications Magnet in the state of Arkansas. The 1993/94 enrollment period for the McClellan Business/Communications program will be February Sth19th. Sincerely, Lz JJooddiiee CCaarrtteerr Principal MgGteJlan Business Magnet is the to usiness Future McClellan Business Magnet offers three strands from which to choose and various courses to enhance your business education. Business Principles AND Management Marketing/ Advertising Economics and Finance Salesmanship Salesmanship Economic I & 11 Economics I & II Canputerized Accounting I & 11 Business Etiquette Entrepreneurship Business Etiquette CT: Spreadsheet Money and Banking Marketing Management CT: BASIC & Adv. BASIC Superwrite I & II Fashion Merchandising Entrepreneurship CT: BASIC Desktop Publishing I & II CT: Business Applications Food Production/Restaurant Management SuperWrite I & II Marketing Junior Executive Training Int'l Business & Banking n Advertising Int'l Business and Banking II Insurance SuperWrite I & II For more information contact: McClellan Business Magnet 9417 Geyer Springs Road Little Rock, AR 72209 (501) 570-4120 . Business Finance Business Statistics CT: RPG Track These Facts To ....... 1 McClellan Community High Business/Communications Maenet 1992 Seniors were awarded $950,000 in schoIWships to outstanding universities. z' f , ' ' froin three areas of concentri^piu Business, Communications, or a traditional College-Preparatory curriculiun. s Award-winning Business Departirtfe^^^an- ^ntly has the largest FBLA Chapter in the state. A full compliment of Advanced Placerne'nt courses for possible college credit is offered. Our students won all three places in the 19WJA Essay Contest for LRSD. Shadowing, internships and independent an integral part of our learning. Our Business Department L^hdOy.one in't^D participating We also participate b^^^i^&T Investment Challenge. Games. inTCBD in the Arkansas Executive Business McClellan's Choir, Band, and Drama Departments have received recognition for having the most extra-curricular activities^^jproductions of any LRSD school. A member of McClellan's DECA pWed in the top 3% at the National DECA Convention. McClellan students the Stock Market Game and World Class Problems. We are one of only twS^^'feln the state with new "state-of-the-art" IBM Computer Labs. f Class has forme^ partnership with the business community and will operate tual business m the spring. an ac- Our Foreign Language Depari liually participates in the State Foreign Language Festival. Coach Ellis Ri J * r cr--.i^^'M^Jellan's football coach, was named Football Coach of the Year by Channel 4 and Metro CoaChof tlrSi Year by the Arkansas Democrat-Gazette. The McClellan Lions were the football 1992 AAAA Central Conference Co-Champions. The McClellan Lioi^jB^-^lb^ team is currently ranked in Top Ten for the state. McCl^^y We haW^^Excellent Staff: annual Central Arkansas Marching Championship at War Memorial 83% have masters degree or beyond 90% have tenured (3 years or more teaching experience) 5 Stephens Award Winners Several state and national award winners National Business Teacher of the Year President-elect of the National Association of Classroom Education in Business EducationTO: FROM: DATE: SUBJECT: McClellan Community Education Advisory Council Nancy G.Leslie, Secretary March 1, 1993 Minutes of March Advisory Council/Board Meeting The meeting was called to order by President William Fields at 6:14 p.m. Roll was taken by Mrs. Leslie. BOARD MEMBERS PRESENT William Anderson Jean Elrod Nancy Reedy Jodie Carter, ex-officio Willie Edwards Nancy Leslie Linda Russenberger William Fields James Parins Mattie Ruth Tipton Mala Daggett, ex-officio PRESIDENT'S REPORT President William Fields welcomed the Council, and he began the meeting by appointing Rosemary Lawson to the program committee as chair and reminded us that Dr.Parins was chair of the finance committee. PRINCIPAL'S REPORT Jodie Carter reported that there was no new information concerning the intercom system. However, Mrs. Leslie reminded him that the intercom in her room has been repositioned and functions. According to Mr Carter, he is in the process of trying to hire 2 new custodians, and he reported that the facilities committee is working on a plan to submit for new projects. Mr. Carter reported that he attended a meeting to discuss the additional equipment needed for the RPG computer programming classes, and he received the go ahead. in and fully operational. Also, he stated that all magnet supplies and equipment were In regard to school climate, Mr. Carter reported that the "Take Pride In McClellan" went well. assembly was well received and that the Black History program The Step Up Center assisted in the assembly. Mr. Carter did not have an updated list of student achievements. However, he reported that McClellan had received a $1000 grant from the Shackleford Branch of First Commercial Bank. He said the money would be divided in to $250.00 increments to teachers who submitted written grants. COMMUNITY EDUCATION DIRECTOR'S REPORT Mala Daggett distributed a monthly financial report showing a program budget balance of $29,679.18. Mala reported that 66 classes are being offered, 14 were cancelled, and 2 computer classes have been added for the spring session. The spring classes will bring in $14,647.54, and 29% of those students enrolled in the spring classes are from the 72209 area.The Step Up Center and Community Education are planning a summer day camp for children 6-14 years old. CE is seeking donations to fund it. Other donations it. academic oriented activities and night classes will continue. On February 15, 1993, Mala attended a meeting for the SWLR coalition. This meeting was hosted by the Step Up Center, CE, and neighborhood Alert Center held at the Parkview Christian Church,. students. Lunch was served by McClellan 50 people from various organizations attended this organizational meeting which was designed to focus on resolving problems in Southwest Little Rock. The coalition will meet again at the end of March. FACULTY REPRESENTATIVE'S REPORT Nancy Leslie, faculty rep, reported that response to the Parent Conference Day was very disappointing. adequately notified. The faculty is concerned that parents are not Also, the custodial problems are still much the same. Such as blackboards are not being cleaned, etc. LIAISON REPORTS McClellan Community Development Corporation (CDC) -Mala reported for JoAnn Macklin, President of McClellan CDC. CDC is working on developing a neighborhood project to purchase property such as a duplex or triplex
renovate it
and sell it at a reduced price to a new owner who would be required to live in the housing. Neighborhood Alert Center - Kelly Tucker, 562-0042 alert centers were in need of volunteers. Mala reported that the Elimination Project and the number is 372-MOVE! She announced the Crack House LRSD Board Meeting - NO REPORT. LR City Board - NO REPORT. PTSA - Linda Russenberger addressed the council with concern that the McClellan PTSA seemed to be dysfunctional. The council will write a letter of concern to the school administration, school PTSA, and to the PTSA council. STANDING COMMITTEES FINANCE - Volunteers are needed for this committee, and Linda Shiflett was drafted because of her expertise in this area, will also be asked to serve. John Twyford and Gary Herai PROGRAMMING - Rosemary Lawson is the new chair. FUNFEST - Nancy Leslie reported that the committee for FUNFEST met February 23, 1993. Mala acquired $5000 in a pledge from Twin City Bank. Also, Ms. Ferguson met with the school sponsors, and 12 of the 14 that participated last year have already committed for this year. working and plans are progressing on schedule. May 1. The subcommittees are FUNFEST is scheduled for PR - Mattie Ruth Tipton reported that the main objective for the committee was promotion for FUNFEST. She also stated that due to the incident withthe drive by shooting that the recruitment efforts were not as successful as they had hoped them to be. Health Resources Committee - Mala reported that Jefferson Comprehensive Care in Pine Bluff was interested in the McClellan Health Clinic, and that federal monies were available to the community health clinics which could be expanded to the school clinics. More info to come. Facilities Committee - Gary Burris is pricing materials to enclose the courtyards. Also, something still needs to be done about the sign in front of the school with all the bullet holes. NO REPORT. Scholarship Committee - NO REPORT. DISCUSSION ITEMS December 30 Court Order. In relation to this order, the council will draft a letter making recommendations to Dr. Bernd as to how the Council can be meaningfully involved in decision-making and budget changes regarding McClellan. Regional Community Education Conference is April 15-16, 1993, in Oklahoma City. NCEA is December 8-11, 1993, in Nashville, Tn. NEW BUSINESS Revisions to the by-laws were voted on and accepted. meeting will be in May 10, 1993. The next council It was also stated that the council would have guarterly meetings in September, December, February, and May. special meeting can be called as the need arises. A OLD BUSINESS NONE. The meeting was adjourned at 8:00p.m.MCCLELLAN COMMUNITY HIGH SCHOOL ADVISORY COUNCIL MEETING - MAY 10, 1993 TENTATIVE AGENDA 6:00pm Call to Order I. Board Roll Call II. President's Report III. Principal's Report A. B. C. D. E. Intercom System New Custodians Magnet Supplies School Climate Student Achievements IV. Community Education Director's Report A. B. C. D. E. F. G. Financial Report Report on Spring Class Session Update on Summer Class Session Regional CE Meeting Southwest Little Rock Coalition Mapping Project NCEA Meeting December, 1993 V. Faculty Rep. A. School, Faculty Climate VI Liaison Reports A. B. C. CDC JoAnn Macklin Fighting Back - Saboor Salaam Neighborhood Alert Center - Kelly Tucker 1. 2. Bicycle 372-MOVE VII. VIII. D. E. F. LRSD Board Tedder LR City Board - Edwards. PTSA Standing Committees A. B. C. D. E. F. G. Finance Programming FUNFEST PR Health Resources Facilities Scholarship Discussion Items A. B. Letter of Support and Appreciation to Dr. Bernd, LRSD Board and Administration Letter about McClellan PTSA IX. New Business X. Old Business 8:00pm Adjourn - refreshmentsMCCLELLAN COMMUNITY HIGH SCHOOL ADVISORY COUNCIL MEETING - MARCH 6, 1993 TENTATIVE AGENDA .A/*' 6:00pm Call to Order I. Board Roll Call II. President's Report A. B. C. D. E. LRSD budget meeting report Report on voting to amend by-laws Rescheduling April meeting Liaison schedule for PTSA and for summer. Standing Committees III. Principal's Report A. B. C. D. E. Intercom System Physical Plant Update Update on Magnet Supplies and Operations School Climate Student Achievement IV. Community Education Director's Report A. B. C. D. Financial Report Update on Spring Class Session Fundraising Plans Southwest Little Rock Coalition V. Faculty Rep. A. School, Faculty Climate VI Liaison Reports A. B. C. D. E. CDC JoAnn Macklin Neighborhood Alert Center - Kelly Tucker LRSD Board Tedder LR City Board - Edwards. PTSA ? VII. Standing Committees A. B. C. D. E. F. G. Finance Programming FUNFEST PR Health Resources Facilities Scholarship VIII. Discussion Items A. B. December 30 court order. LRSD : Council. Regional Community Education Conference-April NCEA December IX. New Business X. Old Business 8:00pm Adjourn - refreshmentsTO: FROM: DATE: SUBJECT: McClellan Community Education Advisory Council Nancy G.Leslie, Secretary February 8, 1993 Minutes of February Advisory Council/Board Meeting The meeting was called to order by President William Fields at 6:10 p.m. Roll was taken by Mrs. Leslie. BOARD MEMBERS PRESENT William Anderson Nancy Leslie Steve Tedder i Jodie Carter, ex-officio Willie Edwards Jo Powell Mattie Ruth Tipton William Fields Nancy Reedy Rosemary Wilson Mala Daggett, ex-officio PRESIDENT'S REPORT President William Fields welcomed the Council and brought to our attention the letters of congratulations and thanks written by the Advisory Board to students, teachers, and members of the community. He asked Jo Powell to update the liaison committee members list. This was completed, and Council members have been assigned a month to attend the LRSD Board, LR City Board and McClellan PTSA meetings. PRINCIPAL'S REPORT Jodie Carter reported that the intercom is working, still some bugs. However, there are According to Mr Carter, all furniture is in place in tl I" will be carpeted as funds are available. wing. Other areas Mr. Carter said that Mr. Gooden would paint the storage facility at the end of It K" wing ASAP. To Mr. Carter's knowledge, electrical work requested has been completed. He added that the facilities committee was looking into enclosing the front and back courtyards. Mr. Carter introduced Shelly Keel, resource officer. Officer Keel has just returned from training which was geared specifically to a high school situation. Officer Keel was very pleased with the favorable response expressed by students and teachers concerning her presence on campus. Mr. Carter did not have an updated list of student achievements. However, Ms Walker, assistant principal, explained the Renaissance program which has just been revamped to better reward students for improvements in performance both academically and socially. The program is open to all students with no extra work for teachers or administrators. Teachers and administrators will be given 10 McClellan Bucks (dollars) per week and security personnel will be given 5 McClellan Bucks per week which they can give to any student who exhibits a desired behavior. behavior are: Examples of desired Picking up trash in the cafeteria or school grounds. homework turned in on time, improved grades, participation in class, etc. The Lion's Mall will display and house the products and services for students to purchase at retail prices. for donations. Ms Walker said the greatest need is Contact her at 570-4107 if you have donations for theLion's Mall. grading period. The program should be in full swing by the 2nd nine weeks Mr. Carter reported the following faculty changes: Mary Baldwin, Business
Tony Honeycutt, Business and Marketing
Marcus Moore, Special Education
and Mr. Robinson, Band. At this time, William Fields asked Mr. Carter to explain his hiring practices and procedures. Mr. Carter said that when he has an opening, he posts the position at the district office, nationwide, and all school locations. through an interview process. Then, candidates go He also stated that any person hired after September 1 was considered to be hired on an interim basis with no contract. Those openings would again be available at the end of school. and the process would begin again. Mr. Carter said Dr. Bernd was interested in applying the effective school method which involves staff in decision making. Mr. Carter said he would implement this method into the hiring practices, and there would be a committee to do future hiring, committee would be made up of students, staff, and administration. This President Fields interrupted the agenda in order to introduce Kathy Hinds and Tommy Watson who man the Mobile Resource Unit, a project done in collaboration with the LRSD Fighting Back program. offers assistance and referrals. The mobile library Kathy explained the unit will interact with Community Education, Step Up Center, Neighborhood Alert Center, etc. For information on scheduling the Mobile Resource Unit in your area call 324-2164. COMMUNITY EDUCATION DIRECTOR'S REPORT Mala Daggett distributed a monthly financial report showing a program budget balance of $23,530.49. Jason Sloan, CE program coordinator, reported that 20 classes made, and 413 students registered for the spring. He encouraged us to promote all classes, but especially the Office Skills for Older Adults class done in conjunction with Arkansas ABLE. In regards to fundraising plans. Mala reported that the finance committee had not met. However, she said we must have revenue producing projects. She mentioned a new CE project to rent use of the gyms to meet the needs of existing youth organizations. grants to fund any program expansion. Mala also stressed the need for writing Mala reported she and others were working with the Casey Foundation to fund a Southwest Little Rock Coalition which would involve submitting a grant application. Monies would be used to support coalition projects. It would not be to support only Community Education activity, meeting is February 17. The first coalition FACULTY REPRESENTATIVE'S REPORT Nancy Leslie, faculty rep, reported that the faculty was pleased with the new resource officer, and they had noticed the efforts to do more clean up around the campus. There was still some concern wit the way the phones were being answered in the front office and messages were not getting to the faculty. Mrs. Leslie reported that the foreign language department had raised over $75,000.00 in Harvest Food tapes and were trying to win a computer and accessories. Mrs. Leslie asked the Council to write one of her nominating letters for the Stephens award. LIAISON REPORTS McClellan Community Development Corporation (CDC) -Mala reported for JoAnn Macklin, President of McClellan CDC. CDC is working on developing a neighborhood project to purchase property such as a duplex or triplex
renovate it
and sell it at a reduced price to a new owner who would be required to live in the housing. Neighborhood Alert Center - Kelly Tucker, 562-0042 NO REPORT. LRSD Board Meeting - Nancy Jones and Gloria Blakney, English teachers, entered three of their students in the district's PTSA Essay Writing Contest. meeting. The three students won all categories and were recognized at the The board voted not to fund the aerospace school. New officers were elected: President, John Moore
Vice President, Dorsey Jackson, and Secretary, Catherine Mitchell. LR City Board - NO REPORT. PTSA - Linda Russenberger was told when she called the front office that the PTSA was not meeting. at 11:00 am. See Mala for more details. The LR PTA Founder's Day is February 26, 1993, one Council member to attend. Community Education will pay for STANDING COMMITTEES FUNFEST - Nancy Leslie reported that the committee for FUNFEST will meet February 9, 1993. on schedule. The subcommittees are working and plans are progressing FUNFEST is scheduled for May 1. PR - Mattie Ruth Tipton reported that the faculty and the PR committee were disappointed in the open house for recruitment which was held on February 1. However, everything was in place for the tour and assembly for the 9th grade students on February 9. which will be given to each student who attends, programs is Februairy 8-19, 1993. She passed out a very impressive packet Enrollment fro magnet Health Resources Committee - Rosemary Wilson reported that one grant had been submitted, and the committee was working on further projects to benefit the health center. A partnership between McClellan and the College of Nursing at UAMS looks promising. The committee will meet February 10. Facilities Committee NO REPORT.Scholarship Committee - Nancy Reedy reported that 18 scholarships had been awarded for spring CE classes, and the committee was looking at policies to guide them in the distribution of scholarships. DISCUSSION ITEMS December 30 Court Order. Judge Webber Wright stated that the Council will be meaningfully involved in decision-making and changes regarding McClellan. Mala and President Fields hope to meet with Janet Bernard next week to discuss this point and the process leading to the Council's involvement. In the meantime, the Board asked that we specifically request involvement in 1993-94 budgeting for the school and CE program as well as information concerning the placement of Community Education on the LRSD organizational chart. Advisory Board's Januajry 23 planning meeting. President Fields presented a summary of the meeting results which focused on: 1) developing a stronger place and relationship with the LRSD administration. 2) revamping of the Council's meeting and committee procedures. 3) planning for short- and long-term financial support. NEW BUSINESS NONE. OLD BUSINESS The Razorback basketball was sold to Gary Herai for $125, which will go into the FUNFEST account. Thanks to DECA for the donation of the ball. The meeting was adjourned at 8:00p.m. DATES TO REMEMBER MCCLELLAN COMMUNITY HIGH SCHOOL February 16 Little Rock City Board Meeting. 2nd Floor City Hall, Markham & Broadway. 6:00 pm, Tuesday. Willie Edwards, Liaison. McClellan Community High Basketball Game. Conway High. McClellan Gym. 6:00 pm, Tuesday. February 19 McClellan Community High Basketball Game. North Little Rock West. McClellan Gym. 6:00 pm, Friday. February 22 McClellan Health Resources Committee Meeting 2pm. Health Clinic. February 23 FUNFEST Committee Meeting 5:30 pm. Teachers' Lounge. February 25 Little Rock School District Board Meeting. LRSD Board Room, 810 West Markham. 6:00 pm. Thursday. Steve Tedder, Liaison.February 26 Little Rock PTA Founder's Day 11:00 am, Friday. McClellan Conununity High Basketball Game. Central High School. McClellan Gym. 6:00 pm, Friday. March 1 March 2 March 11 PTSA Chili Supper McClellan Cafeteria. 5-6:30pm. PTSA Meeting. 6
30pm. Cafeteria. Tickets are $5. McClellan Community High School Advisory Council Meeting. Media Center. 6:00 pm, Monday. Little Rock City Board Meeting. 2nd Floor City Hall, Markham & Broadway. 6:00 pm, Tuesday. Grace Stanley, Liaison. MCHS Advisory Board, Executive Committee Meeting. Media Center. 5:30 pm. Thursday. NOTE: Away basketball games not listed.PROPOSED AMENDMENTS to McClellan Community High School Advisory Council By-laws submitted February 8, 1993 Article V. Section 5. Executive Committee and Officers. The president will preside at all meetings of the Board and Council and serve as the official spokesperson. The president will also appoint all committee chairs with the approval of the executive committee. Section 10. Standing committees will be established/dissolved upon majority vote of the Advisory Board. Section 11. The Advisory Board will establish guidelines for committee operations. Each committee will report to the Advisory Council at regularly scheduled meetings. Article VI. Section 1. Meetings. The Advisory Council and Board will meet four (4) times each school year (September-August) as scheduled by the Executive Committee at the beginning of each year. The Council will receive reminders of the meetings at least two weeks before the meeting date.You are invited to take a stand and walk with McClellan. An assembly, with tlie theme "Taking a Stand for McClellan," will be held at McClellan Cormnunity High School, February 18th, and a walk around the school will follow. This event will be held to support fighting back against situations that cause disruption of the educational process at McClellan Community High School. You are invited to attend both the assembly and the walk. Taking a Stand for McClellan Assembly and Walk February 18 th 11:20 a.m. McClellan Community High School Gym H Make Time to Make A Difference! All of us have work, family and other obligations that fill our schedules. Many of us are already doing something to make a difference in our community. However, McClellan Community Education has an opportunity for you to do something more to make a difference in someone's future and the future of our community. Take time to volunteer to be a tutor and experience the satisfaction of giving a young person a positive learning experience. Tuesdays, 6-8 p.m. Saturdays, 9 a.m.-12 p.m. McClellan Community High School Call 570-4149 to volunteerDo You Need Housing ITH Medical Care * Food Assistance Utilities Clothing Substance abuse counseling Employment Little Rock School District / Fighting Back Presents the: NEIGHBORHOOD MOBILE RESOURCE CENTER Providing Assistance and Referrals Now Appearing: February 1993 Mobile Resources M'StUV MIWDAV TDESnAV TinwnAV inimv 5MUM Imoi AkflCtww KXIIHfW PwtMtW rauMI -Mi'Crmirnip VtkMiM't Dts 21 Mr (tKaM Mi*-ar> f2S I * Part Hnxi anta aH'paCtX
15 Saaatt Trtro t Btiitiy 22--------- lata Htaai CtatttalaM *>at U>a>Mfi.M'< BMaMtv 5 t-nr* CbWmi lUn M>mM UdXatU Hmr KWVMMr U4VM 10 MiwTtAO Part I a Hart* 11 AMStlloMOtfi*).'] 12 LMlKAkn.'t'll .. Mt la |M IT Kan.Ml For Additional Information call Tmuk CmetOScMi 1w7MtMnu PuMtiCir. XPlMtMM 22---------- Utnan Htt>ttl tM IX> 24 Ant 11 AMn C<iw SIO AffibinnH K tl II H l< H p I* I* n = S i< s s r 2* l )1 TS CMMIItahtVuUuo *-HuUMAn 19 Mt Btaat* AltnCit IID Mt Man-v V* )ll 25 ToKill AMtirfc>ebifd* Hr Het I i*IW>aa Araa AM MU* Moortt 26 27 Mirrh------ 1 M T W T I 1 N HUH 10 II U I "Vl I'Nl 324-2164 * * * 1 |2 3 *^^^fSDAY 4 6 * * * (T I Pwliirii'i Do S M r T U I* *4 u w ii * ' LI. LL WWWfti^j LITTLE ROCK SCHOOL DISTRICT John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 October 29, 1993 Dear Polly: We had a good meeting at lunch Thursday. Three parents and thirteen staff members attended and had a great lunch prepared by Robin Barnums Food Production/Restaurant Management classes. I presented the information on the enclosed agenda packet. Please read through the material and give it some thought. If you have any ideas for recruiting, or if you know a parent who would be perfect to speak to groups, or if you know someone who could get us some free publicity, or if you know someone who would give us a discount on printing, materials, etc., give me a call. In other words, we need everyone brainstorming ways to get McClellan off the launch pad and into the air. I appreciate your willingness to help us. I will be in touch about the next meeting. Again, if you have any ideas at all, let me know. Thanks! Sincerely, Steve Geurin A Business/Communications MagnetMcClellan community high school 1993-1994 recruitment team Faculty/Staff Members Steve Geurin - Contact Person Jodie Carter - Principal Marion Baldwin Rose Bogan-Armond Ida Rose Brown Missy Burgess Leon Carson Ray Gillespie Donna Larkin Jim Porter Jo Powell Ellis Register Kristie Robinson Pam Slayton Ann Thomason Mattie Ruth Tipton Parent Members Carolyn Bores Debbie Busbea Ann Clem William Fields Charlye Holmes Jim Holmes Karon Lewis Ron Lewis Andy Lilly Sandi Lilly Melvina Macfoy Vanessa Mackey Polly Ramer Freddie Reedy Nancy Reedy Rosalyn Scruggs Bobby Thomas Geneva Van Buren Goals of our team: To draw more students to McClellan, especially magnet students, AND To improve the public perception of McClellan. Steps in achieving our goals: 1) Make a Plan Some activities are already being organized for us by the Magnet Review Committee. Most activities ere completely up to us. Time frame: November. 2) Orientate the Participants in our Plan McClellan staff members and parents who will be helping in recruitment efforts must learn the components of our magnet programs and what else McClellan has to offer. Time frame: November, December, January. 3) Take Action We carry out our plan with the help of other staff members and parents. Time frame: December, January, and beyond.Possible components of Qur Plan: Actions already set up by Magnet Review Committee (Donna Creer): We will visit junior highs December 7, 8, 9, 14, and 15. Ninth graders will visit MHS on January 6. Elementary and junior high counselors from schools in the three districts will tour all magnet schools sometime on November 18. We might provide lunch for them here at MHS. Other possible recruitment ideas: Mail brochures to all parents of 9th graders in public and private junior highs in Pulaski County. Follow these up with letters encouraging parents to seek more information. Teacher/student team visits junior high at lunch, take pizza, meet with top students about our magnet programs, AP classes, etc. AND/OR Find a teacher or counselor at a junior high to bring some top students to McClellan for lunch and tour. Compose and print a letter for McClellan parents to sign and send to parents of 9th graders, or maybe the top 9th graders, encouraging them to consider MHS. AND/OR Do a different letter for parents to sign and send to people they actually know who have junior high children. MHS invites the junior high counselors over for lunch and a tour, even if the Magnet Review Committee does their own tour. OR If the Magnet Review Tour is sufficient, we take treats to the junior high counselors along with information on our programs. We could also send them cards with updated information, such as a new course that will be offered. A business or communications (or AP English, History, etc.) teacher goes to junior high and actually teaches a great, enthusiastic, entertaining lesson in a business or communications class schools could combine 2-3 classes so we could reach more students in one lesson. Have a Magnet Open House in January
send letters/cards to parents of all 9th graders in junior highs in Pulaski County. Visit Student Assignment with treats or lunch and information about our programs.Teacher team visits junior highs, have interested students called out of class, much like we do college reps here at McClellan. Our FBLA sponsors and members meet with FBLAs at the junior highs. Our National Honor Society sponsors and members meet with NHS (or other honor group) at junior highs. Our Department Chairpersons visit the junior highs and meet with the corresponding department, explaining our programs. For example, the junior high history teachers might not know that we will have a Pre-AP World History class for 10th graders, an AP American History for 11th graders, and an AP European History for 12th graders. Take treats to administrators & office staff at the junior highs, especially if we plan to bother them a lot with our recruitment efforts. Include junior high bands and spirit groups in our basketball season, either special nights for all junior high groups, or a separate night for each school. Send parents to talk to junior high PTA meetings in November, December, and January. Have parents record messages on the phone master to call all parents of 9th graders, or maybe just the top students, saying something good about MHS and giving their phone number so that the other parent can call for more information about MHS from a parents point of view. Use the phone master to call parents of 9th graders, using a "celebrity" voice to encourage them to seek information about MHS programs. Ask TV/Radio stations to do some public service announcements about our programs. Prepare a short article about our programs
ask parents and teachers to submit this to their club, church, or company newsletters for publication. Encourage parents and teachers to talk to people they know who have 9th graders. Have them call MHS with the names of those they talk to
we could follow this up and also keep track of who has been contacted. Have posters printed about our programs and put these in junior highs, other locations. Make presentations to civic clubs about our programs. Do a radio or TV talk show about our programs.I III jjadne the first 2 weeks of November: 1) Help me develop our overall recruitment plan by telling me which recruitment ideas are the most worthwhile -- we need to get the most results from the least money and effort. Please give me feedback on the ideas we discussed today
send me a note or come by and talk to me. Give me positive and negative thoughts on various strategies. I think we need to select a few things and then do a bang-up job on them. 2) Teachers, go back to your departments and get feedback from the teachers or staff members on who would be willing to miss part of their 4th and Sth period class to go visit a junior high, which "master teacher" would go teach a lesson, who would be willing to watch someones class while they visited a junior high. Ask them just what they would be willing to do to try to bring more good students into McClellan, therefore securing their job for another year. Parents, try to find some parents who would be willing to speak at a PTA meeting, or sign several cards to send to parents of 9th graders, or make phone calls, etc. What I will be doing: As I hear from you, I will be deciding on our plan and plugging names into the various parts of it. We will meet in the middle of November (before Thanksgiving) to examine the plan and make final decisions. I will also be getting brochures prepared, letters written, etc. Please get back to me with your ideas. You know the teachers who have the required strengths to go teach a lesson, or talk with students, or meet with teachers
those are the people you need to ask! We need to send our best people out to these junior highs
otherwise, we are wasting our time. Everyone can play a part in recruitment, but we must get the right people in the right roles. Thanks for your help!ROCK SCHOOL DISTRICT John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 November 17, 1993 Dear Recruitment Committee Member: The Recruitment Committee will meet on Monday, November 22, at 12:35 in room J3 on the McClellan campus. (Unfortunately, lunch will not be served this time.) We will be making some final decisions on our recruitment plan. I understand that most parents can not attend meetings during the day, so I want to give you a summary of what we are thinking about for recruitment this year. 1. We are having new brochures professionally printed. 2. We will do three mail-outs to parents of potential students: 1) Early December, a letter signed by a McClellan parent, expressing their happiness with McClellans programs, etc. 2) Early January, a brochure explaining McClellans programs. 3) Mid-January, a follow-up letter from myself, reminding them of our programs and inviting them to our open house. 3. We will visit each of the 15 junior high schools in the three school districts and present a program to their 9th graders. We will also present a program here at McClellan to 9th graders who choose to visit our school. 4. We will visit each of the 15 junior high schools in the three school districts and meet with the students in the business club, or a similar group. We will provide pizza and soft drinks and we will distribute brochures, pencils, and other information. 5. Our department chairpersons will visit several junior high schools and meet with the corresponding department at those schools. They will share information about our programs, give them brochures and posters, and also serve them cookies. 6. We will visit the counselors at the 15 junior high schools in order to educate them about our programs so that they can share this information with their students. We may also have a luncheon for them. A Business/Communications Magnet 7. We will visit the student assignment offices in the three school districts to share information about our programs, serve them cookies, and try to become their friend. We may also have a luncheon for them. 8. We will run an ad campaign in the Arkansas Democrat-Gazette in January. We are going to try to involve our partners in education and some of our parents in this campaign. 9. We will have an open house in late January, There are several of these activities that we will need your help with, such as signing letters, working at the open house, and maybe making phone calls as we get students who are showing an interest in McClellan. Even if you can not attend the meeting Monday, please know that we are still counting on you to help us when specific needs arise. We appreciate your willingness to help in this tough job of recruiting. By the way, I hope you noticed our letter to the editor on October 26 and our feature article on November 15. I have received calls complimenting us on our great recruitment efforts from Estelle Mathis (Deputy Superintendent), Jeanette Wagner (Head of LRSD Communications Dept.), Donna Creer (Head of Magnet Review Committee), and Connie Hickman Tanner (Office of Desegregation Monitoring). This recognition can only help our school as we all work together to make McClellan the leading high school it can be. Thanks again! Sincerely, Steve GeurinrV LITTLE ROCK SCHOOL DISTRICT John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 aa I2an Wd MEMORilKDUM TO: Advisory Council FROM Scrimager DATE: February 27, 1995 MAR OltiCij Ct 01 1995 RE: Executive Council elections Whoops my fault, this memo was found under my desk - Im sending the results of the Executive Council elections. If you have any questions please call me at 570-4149. I thought some of you may have forgotten because I havent heard from you in such a long time. I r. C^CSSB LITTLE ROCK SCHOOL DISTRICT John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 x>IEMOILlIDOI 1 TO: Advisory Council members MAR 1995 FROM: Brenda Scrimager Oific-3 o( Desayic
iL y^!.: DATE: January 15, 1995 RE: Board elections A Listed below are the names of the new Community Education Executive Board. President - Bobby Thomas Vice President - John Twyford Secretary - Paige Beavers Treasurer - Kelly TuckerU- a L." March 1, 1995 Oiiica Ci Uc-'-'m- This is Just a reminder that the next Advisory Council meeting wiU be Thursday March 16, 1995. The meeting wlU last from 6:00 pm to 8:00 pm in the Media Center.300 P01 APR 03 95 (r 14:55 fA)( com SHEET DATE: 4- 5- ^5 TO: EA)(#: \jO\\\\ qav<\ V> eJl(ls COMMENTS: TOTAL PAGES INCLGVING THE COyER SHEET: \3 CALL 570-4149 IE THERE ISA PROBLEM WITH THE EAl MCCiUlAN COMMUNIJy SCHOOL fAX (500 570-409S300 P02 APR 03 95 14:55 April 2, 1994 Ann S. Brown, Federal Monitor Office of Desegregation Monitoring 201 East Markham, Suite 510 Little Rock, Arkansas 72201 Dear Ms. Brown
We, the McClellan Community School Advisory Board,
__1 submitting a business case in support of retaining the Community Education^ Program at McClellan Community High School. We understand that there have been other doeii(nen+'-!? n- reports are hereby McClellan Community High , documents _ concerning the status of this program, but the enclosed business case is the only one in which the Advisory Soard has had meaningful involvement and which has received our recommendation. We feel for many.reasons that our point of view reflects more accurately the original intent of the Community Education program and the desire of our community. or Moreover, due to the many changes that have occurred in both the Little Rock School District and McClellan's --- - -ommunity Education staffing since its beginning, we feel that consistent monitoring is needed to insure that the program retains its original objectives and remains a success. We appreciate the confidence that Judge Wright has placed We hope you appreciate our desire to present an accurate picture situation surrounding McClellan's Community Thank you for your time and assistance in this of can the our desire in us . Education program, matter, surrounding McClellan's Sincerely, wi 'resident McClellan Community Education Advisory Board300 P03 APR 03 95 14:56 BUSINESS CASE MCCLELLAN COMMUNITY EDUCATION PROGRAM Executive Summary ,^1'^^ operates a Community Education Prograi __________________ cor^Li^Vn?mr^^ 1990-91 academic year. This was brought about because would> planning (or McClellan High' School to become a ctZXThXr'^ School. The program was would be appropriate to capitalize on im on the campus of McClellan Magnet High "community education" opportunities are provided for all local community members. OOIS. dflC kd/'Arwwn ____* _ .1 * schools, and organizations to become partners in addressing educational community concerns. The McClellan Community School is open year-round with educational opportunities available to all resiriohtr A_i tipportunities avaiiaoie to an resi- academir Avt McClellan Community School, in collaboration with other agencies, provides academic, extracurncular. spore, health, social service, and wo- force . P ov es ages. preparation programs for peope of all available to the community almost around the dock to maximize the .h , 7
'>'''5 e. The wishes of the community, to X*Swe School, govern the programs and Xr- In the face of a budgeury deficit, the district is required to make cuts in order to "balance the budget". U - ---------- LV HiaiSC in V wever eeper cuts to the Community Education Program would threaten tiic p reducing, if not eliminating, programs and services desired by the community. the program's very existence by it 5* laoween the school and the community, therefore m Community School Advisory Board that the Commun. y Program be maintained at a level of funding feasible for successful Education program operation. Background to 700IXJSL'** '***" 'Oh '''snih aenres approximately 500 roihuS^rsereice XT ><'8 prograX has oroemm's ahiliw, the district would however jeopardize the program's ability to function. And, deletion of the community. program would usurp the trust that has been built with the300 P04 APR 03 95 14:57 Reville had seen in other par^^ S 2 Community School concept that Carter, math teachXiS hJL Assistant Prindpal Jodie parents Mr. and Mrs. Larrv Wood I teacher Rose Bogan, LRSD Board member O.G. Jacovelli, and plan to start community education at liodlan Hbh^Schtd Michigan, to bring back a working with communi^ t-roL., thrl h u southwest area of Lttle Rock. After School Board for appro^f Thft commC''' presented to the Uttle Rock PP . This committee was then dissolved to make way for the initial plan to start The Community Education Program 1990^91 aXZX, implemented at John L McClellan High School during the PH Communitv Hid, School AdvL,. n.L ?2! ?! nity Education program serves individuals beginning X* *** t- community Education meets the needs of: Community High School Advisory Board. The Commu- at birth, or before, and continues throughout life. Infants High risk youth and parents McClellan graduates *The Southwest Little Rock community Area businesses, churches and schools *The McClellan Community High School fecility Individuals upgrading their work skills Area agencies and organizations Community Education provides
Health services to McClellan students and Summer camp services for 6-12 year-olds Summer jobs for youth Tutoring to ail children K-12 community *Skills training for GED participants ____I Tl r *Job enhancement skills for all ages College credit classes for all community members Citizen involvement for all ages ** >< x*. Sdi-IJth gnde, LRSD mideno oKiUs training for drop-outs Programs for suspended students Parenting and prenatal education Classes for LRSD youth Leisure classes for all citizens Recreational classes for all citizens Senior citizen brochure classes Neighborhood association meetings for Southwest Little Rock residents, and Summer ennchment programs for 6th-12th grades focusing on LRSD students SnmS XriXTo *' "'I to exera the oo. and SKXSK to provide leadership and support in the planning, implementa- Council membership is open to all interested Council activities. The Coucil then elects the persons who wish to declare membership and take part in McClellan Community High School Advisory Board.300 P05 APR 03 95 14:57 The Advisory Board is the decision-making body of the Council. It seeks a balance of race and gender and reflects representation of the community, to include: business/community leaders
McClellan faculty, senior ^zens
pyents of McClellan students
McClellan students
and other members of the community at-large, he Board ^en elects its officers who comprise the Executive Committee, which functions to establish the agenda for Board meetings. Per federal court order dated December 30. 1992, the district is directed to be mindful of its desegrega- tton obhg^ons as they relate to language in the plan which states that the McClellan Community School Advisory Council '-------------/ IS a means for promoting community involvement and input." Proposed changes to the school according to this order, must "reflect the community's needs and wishes.' H In a following order dated August 26, 1993, the district's decision to alter the Community Education rogram s funding caused the Court to question the effect this change [would] have on the district's ability to desegregate McClellan and meet its plan obligations.' 11 Again budget cuts have brought into question whether the level of funding which Community Education expects to receive from the district will be sufAcient to effectively deliver services. Problem DeAnition he LRSD is in the midst of a critical financial crisis. Budget cuts are being looked at all over the district. The causes of the problem have been well documented over the last 12 years. The people most affected are t e students of our district. The magnitude of this problem has caused the district to consider cutting or closing certain programs such ' ' as the Community Education Program. Cuts to the community education budget threaten the very existence of the program. Since its inception e Community Education Program budget has suffered cuts year after year. At this point, additional cuts are expected to directly affect program delivery. For instance, the ACT Prep program currently costs students >2. If proposed cuts are imposed, such low fees will be unreasonable malting it impossible for many students to get this training. The primary actors are the Advisory Council, the Advisory Board, the Executive Committee, community members, staff, and administration. Analysis of Alternatives Process: Business cases were submitted for the LRSD Board of Directors to review. A case to delete the program was submitted by Principal Jodie Carter. But, after carefully looking into the judge's order, it was determined ^at more Council involvement was needed to analyze the current situation. A second business case was then rafted by Mr. Carter. This case was presented to the Advisory Board on March 16, 1995 for approval. The case was rejected by the Advisory Board. Using the second business case as a guide the Advisory Board requested proposed budgets (normal and bare bones) from the Community Education Director to be used in determining the amount which would be requested from the LRSD for FY 95-96.300 P06 APR 03 95 14:53 Identification: I. Change nothing. Recognizing the critical financial u. .g u.lu= q. S07 Board rejects this alternative in an effort to provide savings to the LRSD. Crisis facing the Little Rock School District the Advi- '"r 5 ' 5' by the LR5D. $130,000 was deemed feasible Education Program. at that time for allocation to the Community 2^,2^ 1* *' A) was .ubmtaed by the Direaor of Commun,y Edutaaon at the requett of the Advisory Board. However, the infe-raion provided IS insufficient for the Adviso^ Board to make a determination therefore this proposal is rejected. equest a budget of $97,997.51. This budget (see attachment 8) was also submitted by the Director o Community Education at Advisory Board request. In this case, the Advisor Board had requested a bare bones budget, however the integrity of the program is jeopardized by this proposal given the reduction of service shown. 5. Request that the program be deleted. This proposal was never sanctioned by the Advisory Board. Kecommendation It is recommended by the McClellan Community School Advisory Board that the district give $ 130,000 to C ArYimiinifv C<di _______ i-vz/\r- > * o > uw the Community Education Program for FY 95.96. The rationale for this recommendation is that this action will confirm tion Plan and our willingness to adhere to the Court Order. our commitment to the DesegregaObjectives M ^'5 '^commendation is to allow the Community Education Program to continue at Mcaellan Community High School. The district will work with the McClellan Community Education Advisory ward to ensure that the integrity of the governance, structure, and - - ' Program, as originally defined, are recognized. operations of the Community Education The Court Order states that we are to involve and keep informed both the school and the surrounding district's goal of ensuring that equity occurs in all phases of school activi- TIPv tinrt r\AI ties and operations. The following is a list of the criteria to be used in determining the direction the program will take: I. The Community, the Board, and/or the Council will be meaningfully involved in the decisions made. I The Community Education Program will remain housed at McClellan Community High School.300 P07 APR 03 95 14:59 3. The district will provide technical assistance to the Community Education Program in the form of grant writing expertise to assist in securing funding sources. 4. Request a financial review to take place mid-year so that ail parties will be informed as to the financial position. The review committee to consist of Community Education Advisory Board, Community Education Director, and the McClellan Community High School Principal. program's Finally, the district will provide a starting budget of $ 130,000 to assist the Community Education staff in the operation of the Community Education Program. Impact Analysis This recommendation will have a positive impact on the Desegregation Plan and the Court Order. This will show willigness to comply with the Plan and Order. Program: The continued support of the Community School" will link citizens and their schools together in ways that are mutually beneficial. This will ensure district goal #6, to ensure that equity occurs in all phases of Political Factor, No negative impact is noted. Risk: Devastation of services rendered to students and the community. Debasing of trust built with the community. Timing-. Continued district support must be implemented in FY95-96. school activities and operations. Desegrsgratiort Plan: No negative impact is noted. Court Order No negative impact is noted.300 P08 APR 03 95 14:59 Resources Analysis p P~ieel a budget o( $ 130,000 to be allocated to the Community Education Program. This will result in a savings of $40,000 to the district for FY95-96. The following allocations will be necessary to adequately fund the Community Education Program. Title Personnel Director Office Manager Secretarial Support (20 hrs. @ 6.50 per hr.) Receptionist (20 hrs. @ 5.00 per hr.) Night Supervisor (20 hrs. @ 7,50 per hr.) Program Coordinator (20 hrs. per week) COE Worker (15 hrs/wk @ 4.35) Amount $44,321.00 $17,915.00 $ 6,240.00 $ 4,800.00 $ 7.200.00 $15,000.00 $ 2,333.00 $97,809.00 Fringe Benefits Benefit Package FICA $2,279.04 $7,482.39 $9,761.43 Total Personnel $107,570.43 Total cost to the district is $ 130,00, with the balance of $22,429.57 to be used for operational expenses. This represents a savings of $40,000 to the district. Force Field Analysis JTie Boani of Directors and the administration are well aware that hard, sound financial decisions must be made: that the primary goal for the district is to ensure quality academic programs for all its students. Under . I , , , . vy I<w JXI SI I 1.9 IVI OH iw \./l It e ea ers ip of Dr, Williams, our ultimate goal will be to comply with the Desegregation Plan and Court Urd$r. The opposed may be individuals that want all resorces to be directed toward students.300 P09 APR 03 95 15:00 General Implementation Plan Date Activity Person(s) Responsible 6/9S On-going monitoring/ assistance provided Principal/Community Ed. Directory and Advisory Board 1/96 Mid-Year Review of Financial Status Superintendent/Principal Community Ed. Director and Advisory Board S/96 Evaluation of Current Condition Superintendent/Principal Community Ed. Director and Advisory Board300 P10 APR 03 95 McClHn Community Education Proposod Budget* for 19SI5-W 15:00 Budget #1 Personnel Director Office Manager Secretarial Support (20 hrs. 6.50 per hr) Receptionist (20 hrs. 9 5.00 per hr.) Night Supervisor (20 hrs. 9 7.50 per hr.) Program Coordinator (20 hrs, |j)er week) COE Worker (15 hra/wk 9 4.35) Sub Total Psraonnel $ $ $ $ $ $ $ $ 44.321.00 17.915.00 8,240.00 4,800.00 7.200,00 15,000.00 2,333.00 97,800.00 Fringe Benefit* Benefit Package FtCA Sub Total $ $ $ 2,279.04 7.482,39 9,761,43 Total Partonnal s 107,570.43 Operational Expense* Printing (2 mailing O 80,000 copies) Bulk Mailing Office Expenses Sub Total S $ $ $ 4.000.00 * 2,800.00 2,500.00 9,300.00 _ _Totol Budg*t $ 116,870.43 Total Saving* from $170,000 Budget $ 53
129.S7300 Pll APR 03 95 u A'H'o.cla men t McCIll.n Community Educitlon Propo.) Budgt IMms 15:01 Budget #2 Psrsonnal Director Office Manager 11 mos Savings Secretarial Support (20 hrs. 6.5o viQtsiiiai Quppon nrs. 3.50 per hr) Night Supervisor (10 hrs. Q 7.60 per hr. (9 mos)) Program Coordinator pA COE Worker (9 hrs/wk O 4.35 (9 mos)) Sub Total Personnel S $ $ s $ $ $ 44,321.00 16.422.00 6,240.00 2,700.00 15,000.00 1.409,40 86,092.40 $ $ $ s 1.492.92 4,500.00 923.40 6,915.32 Frings Bsnsfits Benefit Package FICA Sub Total $ $ $ 2,279.04 6,536.07 8,896.11 $ $ 627.40 627.40 Total Parsonnel $ 94,957.51 $ 7,543.72 Operational Expenses Office Expenses Voice Mail 0 $45.00 per month (in lieu of Receptionist) Mailing ' Sub Total $ S $ s 1.500.00 540.00 1,000.00 3,040.00 $ $ $ $ 6.000.00 5.427.45 800.00 12,227.45 Total Budget $ 97,997.51 $ 19,771.17 Total Savings from $170,000 ^udgat $ 72,002.49300 P12 APR 03 95 15:01 McClellan Community Education Advisory Board Meeting Special Called Meeting of Board MINUTES Thursday, March 30,1995 PRESENT: William Fields Paige Beavers Rosemary Lawson Willie Edwards Jo Powell Jodie Carter, Ex-Officio Marion Baldwin Kelly Tucker ABSENT
William Anderson James Parins Nancy Reedy Bobby Thomas John Twyford Jean Elrod William Fields called the meeting to order. A motion was made by Willie Edwards to reject the existing business case written by Jodie Carter. The motion Kelly Tucker and passed by acclamation. was seconded by $130,000.00 budget which is a $40,000.00 cut from the present budget The motion was seconded by Paige Beavers and passed with one nay. Jodie Carter said that the Little Rock School District Superintendent will only recognize $40,000.00. A motion was made by Jo Powell that the McClellan Community School Advisory Board send a copy of the completed business case with a cover letter to the Office of De^gregation Monitoring. The motion was seconded by William Fields and passed by acclamation. Meeting was adjourned.300 P13 APR 03 95 15:02 TO: FROM: REF: DATE: William Fields, President McClellan Cowamity School Advisory Board Jo Powell, Mejnber McClellan Connunity School Advisory Board cent tax allocation March 31, 1995 Per my conversation by phone today (3/31/95) with Joan Adcock, a member of the Little Rock City Board, "McClellan was given the $25,000 cent tax allocation because McClellan is a Community Education School". Should the Little Rock .School District delete the Community Education Program, McClellan will no longer receive the $5,000 cent tax allocation.700 ? i'lPR 03 95 pjj. 14:55e:' X X X X X X X X . a 3iON 10:91 NOW 56-e -338 10'3 )1O 3AI303y 81 //SO /8 E5-5] e -HdV X X 3dAi 33083 3WIX X3 130333 N0I108SN83i y3(]N3S 13813 3180 X X X X X I )K)K*X****)K)lc)KXX)K)K*)K*X*****K*X*X***)K4()|(*)k***.*:K*)K**jK5K)K*t 'i 4'^ ii i.t'ii'k T\ . /b " ^ /|\ <}\ qS ZJx /p T\ s3DnP: 300 P02 PPR 03 95 14:55 April 2, 1994 Ann S. Brown, Federal Monitor Office of Desegregation Monitoring 201 East Markham, Suite 510 Llttia Rock. Arkansas Dear Ms. Brown: We, 72201 the McClellan Conununity School Advisory Board, i___ 1.___ submitting a business case in support of retainino the Community Education Program McClellan Community High School. Me are hereby at Community High understand that there have been other documents or reports concerning the status of this program, but the enclosed business case is the only one in which the Advisory Board has had meaningful involvement and which has received our recommendation. been other documents Me feel for many^reasons that our point of view reflects more accurately the original intent of the Community Education program and the desire of our community. Moreover, due to the many changes that have occurred in both the Little Rock School District and McClellan's Community Education staffing since its beginning, we feel that consistent monitoring is needed to insure that the program retains its original objectives arid remains a success . Me appreciate the confidence ohat Judge Wright has placed in us. We hope you can appreciate our desire to present an accurate picture of the situation surrounding McClellan's Community Education program. - -- ' matter. Of our surround!no McClellan's Thank you for your time and assistance in this Sincerely, William Fieids^P. Wi Fi 'resident McClellan Community Education Advisory Soard ' t I \h 'ti V300 PK APR 03 '95 14:56 Ljsgmtiye Summary BUSINESS CASE MCCLELLAN COMMUNITY EDUCATION PROGRAM Currey, the district operates a Community Education Program on the campus of McClellan Magnet High bchooi. The prognm was established during the 1990-91 academic year. This was brought about because community forums and other meetings were held during the 1989-90 schoolyear. Parents suggested that it would be appropriate to capitalize on McClellan's long tradition of community involvement and support by planning for McClellan High School to become a community school. - concept of community education" opportunities are provided for all local community members, sc ools, and organizations to become partners in addressing educational community concerns. Community School is open year-round with educational opportunities available to all resi- ents of Central Arkansas. The McClellan Community School, in collaboration with other agencies, provides academic, extracurricular, sports, health, social service, and work force preparation programs for peope of all Asa community school' McClellan is available to the community almost around the dock to maximize the use of the school's library, computer labs, gym, playing fields, cafeteria, etc. The wishes of the community, expressed through the Advisory Board of the McClellan Community School, govern the programs and services made available, In the face of a budgetary deficit, the district is required to make cuts in order to "balance the budget", owever deeper cuts to the Community Education Program would threaten the program's very existence by reducing, n not eliminating, programs and services desired by the community. Nothing would be gained by devastating the trust built between the school and the community, therefore it is the recommendation of the McClellan Community School Advisory Board that the Community Education Program be maintained at a level of funding feasible for successful program operation. Through a range of programs and services the Community Education Program serves approximately 500 to 700 persons per quarter ranging in age from S to 75. Despite annual budget reductions, the program has continued its service to the community. Proposed cuts by the district would however jeopardize the program s ability to function. And, deletion of the program would usurp the trust that has been built with the community. OB700 P04 ftpp 03 '95 14:57 ---------al were held around meeting sprang the Community School concept that ..........- was formed led by then Assistant Principal Jodie narontc M AM . ^sc^er Rosc Bogan, LRSD Board member O.G. Jacovelli, and pa ents Mr. Mrs, Larry Wood. This committee worked with consultants in Flint, Michigan, to bring back a plan to sta,^ community education at McClellan High School for the southwest the district seeking input from Keville had seen in other parts of the nation, A committee Carter, math teacher Aniu Henson, -v-H.unay ^uucation at rtcL,ieiian High bchool for the southwest area of Little Rock. After 4 community g'oups throughout the process, the final report was presented to the Little Rock School Soard for approval. This committee was then dissolved to make way for the initial plan to start Education Program was implemented at John L. McClellan High School during the 11 academic year, governed by the McClellan Community High School Advisory Board. The Commu- 17 IEducation program serves individuals beginning at birth, or before, and continues throughout life Community Education meets the needs of
*lnfants *High risk youth and parents *McClellan graduates *The Southwest Little Rock community *Area businesses, churches and schools *The McClellan Community High School facility *lndividuais upgrading their work skills *Area agencies and organizations Community Education provides: Health services to McClellan students and community *Summer camp services for 6-12 year-olds *Summer jobs for youth *Tutoring to al! children K-12 7 *Skills training for GED participants *job enhancement skills for all ages College credit classes for all community members *Citizen involvement for all ages *SkilIs training for drop-outs Programs for suspended students *1 management referral for at risk youth. 6th- 12th grade, LRSD students *Parnting and prenatal education ^Classes for LRSD youth *Leisure classes for all citizens *Recreationa! classes for all citizens *Senior citizen brochure classes *Neighborhood association meetings for Southwest Little Rock residents, and Summer enrichment programs for 6th-12th grades focusing on LRSD students The Council was formed to strengthen the unification between the school and the community, to exercise the uon. and administration of the community education h pementa programs. Council memberahip is open to all interested persons who wish tu dcjciare .membership Council activities. The Coucil then elects the McClellan Community High School Adviso^ to deciare membership and take part in Board. EnBsssaBSa^iaeSiEii 300 P03 APR 03 9' 14:57 e Advisory Board is the decision-making body of the Council. It seeks a balance of race and gender and reflects representation of the community, to include: ousiness/community leaders
McClellan faculty
senior dozens, parents of McClellan students: McClellan students
and other members of the community at-large, e Board then elects its officers who comprise the Executive Committee, which functions to establish the agenda for Board meetings. Per federal court order dated December 30, 1992, the district is directed to be mindful of its desegregation obligations as they relate to language in the plan which states that the McClellan Community School Advisory CounciMl
------ - ' IS a means for promoting community involvement and input." Proposed changes to the school according to this order, must "reflect the community's needs and wishes. M In a loHowing order dated August 26, 1993, the district's decision to alter the Community Education rogram s funding caused the Court to question the effect this change [would] have on the district's ability to desegregate McClellan and meet its plan obligations.X Again budget cuts have brought into question whether the level of funding which Community Education expects to receive from the district will be sufficient to effectively deliver services. Problem Definition he LRSD is in the midst of a critical financial crisis. Budget cuts are being looked at all over the district. The causes of the problem have been well documented over the last 12 years. The people most affected are the students of our district. The magnitude of this problem has caused the district, to consider cutting or closing certain programs such as- th' e Community Ed ucation Programi . Cuts to the community education budget threaten the very existence of the program. Since its inception the Community Education Program budget has suffered cuts year after year. At this point, additional cuts are directly affect program delivery. For instance, the ACT Prep program currently costs students $ . proposed cuts are imposed, such low fees will be unreasonable making it impossible for many students to get this training. The primary actors are the Advisory Council, the Advisory Board, the Executive Committee, community members, suff, and administration, ill n Process: usiness cases were submitted for the LRSD Board of Directors to review, A case to delete the program was submitted by Principal Jodie Carter. But. after carefully looking into the judge's order, it was determined chat more Council involvement was needed to analyze the current situation. A second business case was then drafted by Mr. Carter, This case was presented to the Advisory Board on March 16, 1995 for approval The case was rejected by the Advisory Board. Using the second business case as a guide the Advisory Board requested proposed budgets (normal and bare bones) from the Community Education Director to be used in determining the amount vvhich would be requested from the LRSD for FY 95-96. RdSnc 700 P0b fiPP 03 95 14:58 Identification: I. Change nothing. Recognizing the critical financial crisis facing the Little Rock School District the Advi- S07 Board rejects this alternative in an effort to provide savings to the LRSD. budget of $ 130,000. At the beginning of 1995, in a proposal by the LRSD, 5130,000 was deemed feasible at that time for allocation to the Community Education Program, 3. Request a budget of $ 116,870.43. This budget (see attachment A) was submitted by the Director of Community Education at the request of the Advisory Board. However, the information provided IS insufficient for the Adviso^ Board to make a determination therefore this proposal is rejected. 4. Request a budget of $97,997.51, This budget, (see attachment 6) was also submitted by the Director k at Advisor Board request In this case, the Advisor Board had requested a bare bones budget however the integrity of the program is jeopardized by this proposal given the reduction of service shown. 5, Request tfiat the program be deleted. This proposal was never sanctioned by the Advisory Board. Recommendation It IS recommended by the McClellan Community Schoo! Advisory Board that the district give $130.000 to the Community Education Program for FY 95-96. The rationale for this recommendation is that this action will confirm tion Plan and our willingness to adhere to the Court Order. our commitment to the DesegregaM z^i recommendation is to allow the Community Education Program to continue at McClellan Community High School. The district will work with the McClellan Community Education Advisory card to ensure that the integrity of the governance, structure, and operations of the Community Education rrAoram Oie rxi-inimoMw, ___ - . ' Program, as originally defined, are recognized. The Court Order states that we are to involve and keep informed both the school and the surrounding community. This will allow for the district's goal of ensuring that equity occurs in all phases of school activi- ties and operations. The following is a list of the criteria to be used in determining the direction the program will take
L The Community, the Board, and/or the Council will be meaningfully involved in the decisions made. I The Community Education Program will remain housed at McClellan Community High School.1 s i 300 F07 APR 03 95 14:59 3. The district will provide technical assistance to the Community Education Program in the form of grant writing expertise to assist in securing funding sources. 4. Request a financial review to take place mid-year so that all parties will be informed as to the programs financial position. The review committee to consist of Community Education Advisory Board, Community Education Director, and the McClellan Community High School Principal. Finally, the district will provide a starting budget of $ 130,000 to assist the Community Education staff in the operation of the Community Education Program. Impact Analysis This recommendation will have a positive impact on the Desegregation Plan and the Court Order. This will show willigness to comply with the Plan and Order. Program: The continued support of the Community School" will link citizens and their schools together in ways that are mutually beneficial. This will ensure district goal #6, to ensure that equity occurs in all phases of PolftKol Factor. No negative impact is noted. Risk
Devastation of services rendered to students and the community. Debasing of trust built with the community. Tkritng: Continued district support must be implemented in FY95-96. school activities and* operations. DesegKgration Plan: No negative impact is noted. Court Order. No negative impact is noted. kUun iiKiHbK I 300 P0S APR 03 95 14:59 Rfisources Analysis Initial district estimates projected a budget of $ 130,000 to be allocated to the Community Education Program. This will result in a savings of $40,000 to the district for FY95-96. The following allocations will be necessary to adequately fund the Community Education Program. Tills. Personnel Director Office Manager Secretarial Support (20 hrs. @ 6.50 per hr.) Receptionist (20 hrs. @ 5.00 per hr.) Night Supervisor (20 hrs. (g 7.50 per hr.) Program Coordinator (20 hrs. per week) COE Worker (15 hrs/wk (g 4.35) Amg.unt Fringe Benefits Benefit Package FICA Total Personnel $44,321.00 $17,915.00 $ 6,240.00 $ 4.800.00 $ 7.200.00 $15,000.00 $ 2.333.00 $97,809.00 $2,279.04 $7,482.39 $9,761.43 $107,570.43 Total cost to the distnct is $ 130,00, with the balance of $22,429.57 to be used for operational expenses. This represents a savings of $40,000 to the district. Porce .Field Analysis The Board of Directors and the administration are well aware that hard, sound financial decisions must be ma e, that the primary goal for the district is to ensure quality academic programs for ail its students. Under e leadership of Dr. Williams, our ultimate goal will be to comply with the Desegregation Plan and Court Order. The opposed may be individuals that want all resorces to be directed toward students. Hrai EZSSRasnmi! rgym a J 300 P09 hPP 03 '95 15:00 General Implementation Plan Date Activity 6/9S On-going monitoring/ assistance provided Principal/Community Ed. Directory and Advisory Board 1/96 Mid-Year Review of Financial Status Superintendent/Principal Community Ed. Director and Advisory Board S/96 Evaluation of Current Condition Superintendent/Principal Community Ed. Director and Advisory Board K39 B!5(P IE9 R?- I3i f s- 300 Pie APR 03 95 15:00 e McCI**i4n CornrHunity Education P ropoead BuPgeU for 1995-98 Budget i Paraonnal Director Office Manager Secretarial Support (20 nrs. e.6O per hr.) Receptionist (20 hrs. 5.00 per hr.) Night Supervisor (20 hrs. e 7.50 per hr.) Program Coordinator (20 hrs. per week) COE Worker (15 hra/wk O 4.36) Sub Total Paraonnal Fringe BanaOta Banalit Package RCA Sub Total Total Ptmonnol Operetienai Expanaea Printing (2 malilng O 80,000 copies) Bulk Mailing Offica Expanses Sub Total _T^i Budgot $ $ $ $ $ $ $ $ $ s $ s $ $ $$ $ 44.321.00 17.915.00 6.240.00 4,800.00 7.200.00 15,000.00 2,333.00 97.809.00 2,279.04 7.482.39 9,781.43 107,570,*3 4.000.00 ' 2.800.00 2,500.00 9,300.00 116,870.43 Total Savinga from $170,000 Sudgat $ 53,139.57 > ^uO I V I 6:. <{> 'v? - -- $ 300 Pll APR 03 95 15:01 McCiUan Community education Proposed Budfiet IWs-se Budget *2 Personnel Director Office Manager 11 mos Secretarial Support (20 hrs. & 6.50 per hr.) Night Supervisor (10 hra. Q 7.60 per hr. (9 mos)) Program Coordinator pA COE Worke. (9 hrs/wk 0 4.35 (9 mos)) Sub Total Personnel s $ $ s $ $ $ 44.321.00 16,422.00 6.240.00 2,700.00 15,000.00 1,409,40 86,092.40 S $ $ S viCO t Savings 1,492.92 4,500,00 923.40 6.916.32 Fringe Benefits Benefit Package FICA Sub Total $ $ $ 2,279.04 8,586.07 8,885.11 $ $ 627.40 627.40 Total Partonnel $ 94,967,51 $ 7,543.72 Operational Expenses Office Expenses Voice Mail $45.00 per month (in lieu of Recepttenist) Mailing Sub Total $ $ $ $ 1,500.00 540,00 1.000.00 3,040.00 $ $ $ S 6,000,00 5,427.45 800.00 12,227.45 Total Budget $ 97,997.51 $ 19,771.17 Total Savings from $170,000 Budget $ 72,002.49 1 v
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CQn^^ SHRJ 4'4-^5 AnM . 13x005X0 j:^ .. -' 305 P01 de. \ i APR 04 95 12:39 FA)(^! a-ii-eiioo n^OM: I IAcOa/a^ kvA. A6oi&dK>^ * . t. V . V COMMtNTS: ( TOTAL PAOISINCLUVINS TH( CWIP SHPIT: CALL 570'4f49 IF THFRF ISA PROBLEM WITH THE FA)L. MCCmiAN CCMMUNiry $CH00l FAX (501) 570-409S r*y-' W'.? BBX .! ijj ft 0 J'' t kln< K Uck K ( Q .OBHH 305 P02 APR 04 95 12:40 ?r
^ I ('wmiuKjfT t' S I S' s?< i7 LITTLE ROOK SCHOOL DISTRICT - John L. McClellan Community High School Geyer Springs Road W: '
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Phone 570-4100 Little Rock, Arkansas 72209 brawn, Office ofVesegreffatlan Manitarlng J\R.OAf iQiAf^liliam Jlelds. President McClellan Community Advisory Board TOJiTE.: April 4,199S SUbJECT: Community Education business Case copy of the business Case drafted In,' the McClellan Community Advisory board members was personally handed to Jodie Carter. Principal McClellan Community JHl^h School, by A(arion Baldwin, Board member. April S. 1995 about 3:50 pjn. - 5^- >i: . -f- ^Tg Z J'ROCK SCHOOL DISTRICT- 5? ...... 305 P02 APR 04 95 12:40 LITTLE John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 TO: Ann '&toTQn. Office of Desegregation Monitoring fJK.OA(:io^^illicim J^ields. 'President McClellan Community Advisory Board DATZ: April 4-. 1995 SUSJECV: Community Education'Business Case A copy of the Business Case drafted by the McClellan Community Advisory Board members ivas personally handed to Jodie Carter. Trincipal McClellan Community Ml^h School, by Marion Baldwin. Board member. April 5.1995 about 5:50 p.m. 9 c.' F?ECE(V SEP iJ 1 1995 Office of Desegregation Monitoring 1 I5li 1 1 ROCK SCHOOL DISTRICT kaA> John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 AGENDA McClellan Community School Advisory Council Meeting Monday, September 25,1995 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call 3. Vote on Potential Board Members (Mitchell Moore, Leatrice Russ, Charley, Hilton, Jr., Loletha Wilkins, Herbert Louks, Dudda Sanders) 4 Director's Report inclusive of Financial Report 5. Re-establish Committees 6. Tailgate Party Summary 7. Report on $50,000.00 City Grant 8. Report on Task Force Monies ($5,000.00) 9. Memorial for Mahlon Martin to SVIMC Cancer Center William Fields Kelly Tucker Nancy Reedy Willie Edwards Rosemary Lawson Bobby Thomas Jo Powell RECEP OCT 23 1995 AGENDA Office of Dessgregatioi, I'^Wisoi'ihg McClellan Community School Advisory Council Meeting Monday, October 30,1995 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call 3. Principal's Report - Jodie Carter 4 Report on Meeting with Dr. Henry Williams - Jo Powell, Rosemary Lawson 5. CE Director's Report - Marion Baldwin Computers Update City Grant Healthy Family Center Report 6. 2 Cool 4 School Summer 1995 Budget - Marion Baldwin 7. Wilson Funeral Home Crematorium Update - Bobby Thomas Community Education Audit Tracking System for Tutoring Success 8. Establish Committees 9. New Business Willie Edwards William Fields Charley Hilton, 111 Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Bobby Thomas Kelly TuckerMcClellan Community Education Advisory Council Minutes Monday, September 25,1995 PRESENT: \\^liam Fields Nancy Reedy Bobby Thomas Willie Edwards Jo Powell Kelly Tucker Rosemary Lawson Marian Baldwin, Ex-Officio Member CALL TO ORDER: Meeting called to order at 6:15 p.m. by President Bobby Thomas. Mr. Thomas welcomed the Little Rock School Board members, Pat Gee and new board member. Sue Strickland. Bobby Thomas gave a report on the Tailgate Party on September 25, 1995. The Board decided in lieu of flowers for Mahlon Martin a donation will be made to SVIMC Cancer Center. Donations will be taken by Jg Powell. Marion Baldwin gave a verbal report for Community Education. Mrs. Baldwin requested a raise for Doris Robey, Night Supervisor: informed the Board that Susan Williams had resigned
reported that the Oma Jacovelli Auditorium dedication service is set for 3 p.m. October 1, 1995, and Phyllis Smith is working on the invitations: requested help from City in securing shrubs/pansies for dedication: reported that CE spent less than $100 for Teacher Tailgate party, and how supportive community was with donations. Mrs. Baldwin is currently working with Mark MilhoUen to secure the $50,000 City Grant. The grant must be acknowledged through the LRSD School Board and a detailed budget be presented to the City before funds will be released. CE Fall classes begin tonight and the Computer for Beginners classes has 20 enrolled. Mrs. Baldwin will visit PTA's etc. to promote classes. Mrs. Baldwin reported that the Healthy Family Center is functioning real well. Tutoring for grades K-12 has already serviced 100 kids. The enrichment program at Baseline Elementary began last Thursday. The Baseline enrichment program runs Monday - Friday. Rosemary Lawson requested that a Healthy Family Center breakdown be provided for the Board. Mrs. Baldwin agreed to have available at the next meeting. The Board discussed the potential of a crematorium being constructed at Wilson Funeral Home. The Board decided that a letter be written bySeptember 27, 1995 to express opposition. Marion Baldwin said CE will write the letter for the Advisory Council opposing the crematorium. The Advisory Board discussed CE's Budget. The concern of the Board was will Community Education be cancelled when the $40,000.00 provided by LRSD is gone. It was decided that the Board will meet with Superintendent Dr. Henry Williams to discuss CE's budget and future. The Advisory Board discussed previous budget expenditures and how monies were spent. Rosemary Lawson said Board members need an accounting of where CE monies and property are for 1994/1995. It was suggested that there be an audit of CE funds for the last couple or years. Rosemary Lawson also asked for a comprehensive breakdown of the 2 Cool 4 School Summer Day Camp expenses paid through CE and HFC. This information is needed before the Board can determine how much money is needed to successfully operate Community Education. The Board discussed the Board vacancies and up coming elections. AAHUie Edwards proposed that the Board fill the current vacancies and suspend the election rmtil next year. Tony Hunnicutt was introduced to the Board as the newly elected Staff Representative Board member replacing Marion Baldwin. The Advisory Board reviewed the current committees and decided to as a committee to re-establish the By-Laws. Listed below are the current committees and their function: Landscape Committee - graduation Facilities Committee - to upgrade campus Scholarship Committee - to determine who get scholarships for classes Health Committee - used to work at Health Clinic Public Relations Committee - Guerin added to committee as chair person Committee to review By-Laws and Constitution Leatrice Russ was elected to replace Marion Baldwin as Secretary. Mrs. Russ requested a tape recorder to tape each meeting. NEXT MEETING: The next Advisory Council meeting will be October 30, 1995. The meeting was adjourned at 7:50 p.m.1^-. RECEIWn' NOV 2 7 J995 AGENDA Office of Desegregation Monitoring McClellan Community School Advisory Council Meeting Monday, November 27,1995 6:(X) p.m. McClellan Media Center 1, Call to Order 2. Roll Call 3. Committees Report (Letter Form) 4 Director's Report Report on Money from City Report on Flint Training Annual $5,(X)0 Grant (January) Extended Evaluation Drug Abuse Prevention Institute 5. Teacher Recognition/Incentive Set Date for By-Laws Committee (Retreat) 7. Principal's Report 8. Adjournment Willie Edwards William Fields Charley Hilton, Jr. Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Bobby Thomas Kelly Tucker IMcClellan Community Education Advisory Council Minutes Monday, October 30,1995 PRESENT: Willie Edwards Rosemary Lawson Jo Powell Marion Baldwin, Ex-Ofiicio Member Jodie Carter, Ex-Officio Member Charley Hilton, Jr. Herbert Louks Leatrice Russ Tony Hunnicutt Mitchell Moore Bobby Thomas ABSENT: A^^liams Fields Nancy Reedy Kelly Tucker CALL TO ORDER: Meeting called to order by President Bobby Thomas at 6:15 p.m. Roll called by Secretary Lea Russ. President Thomas called for the reading of the September 25, 1995 minutes, and requested minutes be approved as read if no corrections. Bobby Thomas asked Jo Powell to give a report on the meeting with Dr. Henry Williams, LRSD Superintendent. Mrs. Powell reported that Dr. Williams expressed concern that the computers were ordered and cancelled by the previous director. President Thomas read a letter from LRSD Comptroller, Mark Milhollen. Mr. Thomas and other Advisory Board members discussed having an audit of Community Education with Superintendent Williams, and Dr. Williams agreed. CE Director Marion Baldwin introduced the Healthy Family Center (HFC) staff: Case Managers Janietta Smith, Earl Graham, Deborah Anderson
Information Manager Deirdre Whitfield
Healthy Family Center Coordinator Boyce Pearson
Creative Expression Coordinator Cleveland Ellis. Cleveland Ellis invited all present to the HFC Creative Arts Halloween Festival at Baseline Elementary. He noted that his program enlists surrounding elementary schools in participation of the program to be held on Tuesday, October 31, 1995 at 6:30 p.m. The program will be performed by five students from each near by school and 30 from Baseline for a total of 50 children. Janietta Smith, HFC Case Manager, reported that the overview of the purpose of the Healthy Family Center is reaching at-risk youth in the Southwest Little Rock School District. To achieve this purpose, the HFC programs provide case management, creative expression, a tutorial program, and a mentoring program. Ms. Baldwin reported that $1.4 million was disbursed among several components (Step-Up Center, Parent Center). Of the total program HFC has the largest staff. The Center serves Southwest Little Rock residents only. Ms. Baldwin's vision is that McClellan Healthy Family Center will become a program to be used as a model. The HFC tutoring component presently has 50 students enrolled. Tutors are peers supervised by LRSD certified teacher. Marva Pearson. Ms. Baldwin reported on the City Grant. The City Grant budget is complete. The total $50,000 will not be released to Community Education in one sum. The first distribution released will be for a tutoring program offered only to McClellan students. Principal Jodie Carter reported that the 1995/1996 school year started up relative well. Ongoing projects are bringing the school grounds and equipment up to par and working the curriculum more intensely in the classroom. Mr. Carter said grounds are looking good due to a full staff. Mr. Carter expressed the need for more equipment in the classrooms. Dr. Williams asked Mr. Carter to speak with Mark MilhoUen about the computers. Mr. Carter reported that GPA's are looking good. The tutoring program before and after school in each department wiU help students not excelling have an equal opportunity to get a soUd education. The football team is on the upswing and could possibly go to play-offs. There have been a couple of disruptions this school year
however, since those students are out of school, things seem to be running smoothly. Wilson Funeral owner, Mr. Black, decide to withdraw the application for a crematorium in Southwest Little Rock. Tony Hunnicutt reported that the staff is pleased with the present Community Education classes. The Business Education Department has offered to help advertise Community Education's classes. Jo Powell reported that the Counseling department is having a luncheon to welcome new staff members. NEW Advisory Council Committee reports are to be made in letter form. The Advisory Council needs a copy of the by-laws from Ms. Baldwin. The Extended Program Evaluation report is due November 13, 1995. Ms. BUSINESS: Baldwin asked the Advisory Board to meet Thursday November 12, 1995 at 5 PM to review the Evaluation before the final draft is completed. The special called Advisory Board meeting will be held in the Media Center. NEXT MEETING: The next Advisory Council meeting will be November 27, 1995. The meeting was adjourned at 8:20 p.m.NDV c '/ jQQt
AGENDA Office c/ Oese^reaati'cn Wofiiicf/ng McClellan Community School Advisoiy Council Meetihg Monday, November 27,1995 6:(X) p.m. McClellan Media Center 1. Call to Order 2. RoUCaU 3. Committees Report (Letter Form) 4 Director's Report Report on Money from City Report on Flint 'Training Annual $5,000 Grant (January) Extended Evaluation Drug Abuse Prevention Institute 5. Teacher Recognition/Incentive 6. Set Date for By-Laws Committee (Retreat) 7. Principal's Report 8. Adjournment Willie Edwards William Fields Charley Hilton, Jr. Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Bobby Thomas Kelly TuckerMcClellan Community Education Advisory Coimcil Minutes Monday, October 30,1995 PRESENT: Willie Edwards Rosemary Lawson Jo Powell Marion Baldwin, Ex-Officio Member Jodie Carter, Ex-Officio Member Charley Hilton, Jr. Herbert Louks Leatrice Russ Tony Hunnicutt Mitchell Moore Bobby Thomas ABSENT: Williams Fields Nancy Reedy Kelly Tucker CALL TO ORDER: Meeting called to order by President Bobby Thomas at 6:15 p.m. Roll called by Secretary Lea Russ. President Thomas called for the reading of the September 25, 1995 minutes, and requested minutes be approved as read if no corrections. Bobby Thomas asked Jo Powell to give a report on the meeting with Dr. Henry Williams, LRSD Superintendent. Mrs. Powell reported that Dr. Williams expressed concern that the computers were ordered and cancelled by the previous director. President Thomas read a letter from LRSD Comptroller, Mark Milhollen. Mr. Thomas and other Advisory Board members discussed having an audit of Community Education with Superintendent Williams, and Dr. iAdlliams agreed. CE Director Marion Baldwin introduced the Healthy Family Center (HFC) staff: Case Managers Janietta Smith, Earl Graham, Deborah Anderson: Information Manager Deirdre Whitfield: Healthy Family Center Coordinator Boyce Pearson: Creative Expression Coordinator Cleveland Ellis. Cleveland Ellis invited all present to the HFC Creative Arts Halloween Festival at Baseline Elementary. He noted that his program enlists surrounding elementary schools in participation of the program to be held on Tuesday, October 31, 1995 at 6:30 p.m. The program will be performed by five students from each near by school and 30 from Baseline for a total of 50 children. Janietta Smith, HFC Case Manager, reported that the overview of the purpose of the Healthy Family Center is reaching at-risk youth in the Southwest Little Rock School District. To achieve this purpose, the HFC programs provide case management, creative expression, a tutorial program, and a mentoring program. *' Ms. Baldwin reported that $1.4 million was disbursed among several components (Step-Up Center, Parent Center). Of the total program HFC has the largest staff. The Center serves Southwest Little Rock residents only. Ms. Baldwin's vision is that McClellan Healthy Family Center will become a program to be used as a model. The HFC tutoring component presently has 50 students enrolled. Tutors are peers supervised by LRSD certified teacher. Marva Pearson. Ms. Baldwin reported on the City Grant. The City Grant budget is complete. The total $50,000 will not be released to Community Education in one sum. The first distribution released will be for a tutoring program offered only to McClellan students. Principal Jodie Carter reported that the 1995/1996 school year started up relative well. Ongoing projects are bringing the school grounds and equipment up to par and working the curriculum more intensely in the classroom. Mr. Carter said grounds are looking good due to a full staff. Mr. Carter expressed the need for more equipment in the classrooms. Dr. Williams asked Mr. Carter to speak with Mark Milhollen about the computers. Mr. Carter reported that GPA's are looking good. The tutoring program before and after school in each department will help students not excelling have an equal opportunity to get a solid education. The football team is on the upswing and could possibly go to play-offs. There have been a couple of disruptions this school year
however, since those students are out of school, things seem to be running smoothly. Wilson Funeral owner, Mr. Black, decide to withdraw the application for a crematorium in Southwest Little Rock. Tony Hunnicutt reported that the staff is pleased with the present Community Education classes. The Business Education Department has offered to help advertise Community Education's classes. Jo Powell reported that the Counseling department is having a Itmcheon to welcome new staff members. Advisory Council Committee reports are to be made in letter form. The Advisory Council needs a copy of the by-laws from Ms. Baldwin. NEW The Extended Program Evaluation report is due November 13, 1995. Ms. BUSINESS: Baldwin asked the Advisory Board to meet Thursday November 12. 1995 at 5 PM to review the Evaluation before the final draft is completed. The special called Advisory Board meeting will be held in the Media Center. NEXT MEETING: The next Advisory Council meeting will be November 27, 1995. The meeting was adjourned at 8:20 p.m.AGENDA McClellan Community School Advisory Council Meeting Monday, February 26,1996 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call e- REC h- 1 .-7 0 3. Director's Report Community Education Classes Update Upcoming Events: Tutorial Program ACT Lock-In Senior Citizens Health Fair ADAP Grant Proposal DHS Court Appearance re: Summer Breakfast/Lunch Program cc i Office ci 0 n 1996 3' 5' iiiuO f.icniioi'ing 5. New Developments Sportsman's Club & Restaurant - Kelly Tucker NUSA -Kelly Tucker 6. Old Business Fence Repair - Kelly Tucker Computer Order - Marion Baldwin By-Laws Update - Set Meeting Committees Revival Task Force Morries Update 7. Principal's Report 8. Adjournment Willie Edwards William Fields Natalie Freeman Charley Hilton, Jr. Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Ann Sanders Bobby Thomas Kelly TuckerC/= AGENDA McClellan Community School Advisory Council Meeting Monday, February 26,1996 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call I RECEIVED 3. Director's Report Community Education Classes Update Upcoming Events: Tutorial Program ACT Lock-In Senior Citizens Health Fair ADAP Grant Proposal DHS Court Appearance re: Summer Breakfast/Lunch Program FFa 9 n 1996 Office of Desegregation Monitoring i . ___- 1 5. New Developments Sportsman's Club & Restaurant - Kelly Tucker IMUS A -Kelly Tucker 6. Old Business Fence Repair - Kelly Tucker Computer Order - Marion Baldwin By-Laws Update - Set Meeting Committees Revival Task Force Monies Update 7. Principal's Report 8. Adjournment Willie Edwards William Fields Natalie Freeman Charley Hilton, Jr. Tony Huimicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Ann Sanders Bobby Thomas Kelly TuckerAGENDA McClellan Community School Advisory Council Meeting 57^ ,-! ftSf/ ^C'-- - Monday, March 25,1996 6:00 p.m. McClellan Media Center ij. 1. Call to Order 2. Roll Call 3. Director's Report Cancelled Computer Monies Internet Classes Writing Skills Tutorial Software Landscape Project Scholarship Committee Tutorial Program Report 5. Task Force Track Lighting 6. 7. Principal's Report Campus Update February Asemblies Old Business By-Laws 8. Adjournment jfica of Cs
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Willie Edwards William Fields Natalie Freeman Charley Hilton, Jr. Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Ann Sanders Bobby Thomas Kelly TuckerMcClellan Community Education Advisory Council Minutes Monday, February 26,1995 PRESENT: Willicim Fields Rosemary Lawson Jo Powell Charley Hilton, Jr. Herbert Louks Nancy Reedy Tony Hunnicutt Mitchell Moore Leatrice Russ Marion Baldwin, Ex-Offlcio Member ABSENT: Willie Edwards Bobby Thomas Ann Sanders, Sr. Rep. Natalie Freeman, Jr. Rep. Kelly Tucker CALL TO ORDER: Meeting called to order by Vice President Jo Powell at 6:10 p.m. Roll called by Secretary Lea Russ. November 27, 1995 minutes read and approved as read. COMMITTEE REPORTS: DIRECTOR'S Marion Baldwin reported that 22 classes out of 46 Spring classes are REPORT: currently up and running. Eleven business classes of the 22 classes which made this spring have an enrollment of 10 students or more
17 classes were cancelled due to inadequate enrollment: one free class was offered on entering college as an adult student and 2 ACT tutoring classes will be offered
four classes have not yet started. Community Education Tutorial Program began February 26, 1996 and eight students have signed up. Two students meet in the morning and three in the afternoon. This program is in place to help raise weak areas on the Stanford 8 for 99 tenth grade students who scored at or below the three (3) percentile. Thirteen McClellan teachers certified in English, Science, Social Studies and Math signed up to tutor. The goal for the program is that 40 of the 99 students will serve as a pilot group. This program is limited to nine weeks The ACT Lock-In date has tentatively set for March 29, 1996. Ms. Baldwin is presently negotiating with UALR on the cost. Mrs. Baldwin is working with Southwest Hospital and Baptist Hospital for an all day Senior Citizen Health Fair. The date is set for April 20, 1996 10:00 - 3:00 p.m. All screening will be free except for cholesterol. Barbara Brill, Baptist Medical Center, Karen Terry, McClellan School nurse, and Stacy Robinson, Southwest Hospital, Marion Baldwin, McClellan Community Education, make up the committee for the Senior Citizen Health Fair.Pat Gee stated that the Little Rock School District has not allowed very much money for Community Education. Ms. Gee requested a copy of student surveys to help convince the Board of Directors of the important role Community Education plays in the school. Ms. Baldwin read a letter to Linda Poindexter, president of LRSD board, addressing the role of Community Education to the school, students, and parents. Ms. Baldwin apprised the Advisory Board members of her DHS court appearance about the summer Itmches and breakfasts. Ms. Baldwin's appearance was in support of the school lunch program. The 2 Cool 4 School Summer Day Camp received 100-150 free lunches. Herbert Louks expounded on the alcohol Club and Restaurant that is trying to relocate to Crenshaw. It was suggested that Jodie Carter write a letter resisting this move. NUSA is to meet May 24, 1996 and tour the neighborhood. NUSA planned to have lunch at McClellan: however, it was decided to have lunch at the SWLR Community Center since the Center is under utilized. Ms. Baldwin reported that monies from the canceled purchase order for computers have been frmded back to CE's budget and is being reserved for operational expenses. Board members discussed upgrading current computers to accommodate software for teaching writing skills and basic computer skills. Ms. Baldwin read "thank you" cards from Kelly Tucker, Doris Robey, Mahlon Martin's Family, Marion Baldwin, and Lea Russ. Miguel Valez and the volunteer Income Tax service will be located at Southwest Library through April 14, 1996, from 10 a.m. to 3 p.m. Wednesday through Saturday. Mr. Valez has help from Americo, a group of college students from Charlotte. SCHOLARSHIP This Committee needs to meet prior to June 17, 1996, summer classes starting date. COMMITTEE: BY-LAWS Ms. Baldwin requested a date be set to work on the by-laws. COMMITTEE: March 11, 1996 was the date set for this meeting, and Community Education will send out reminders. NEXT MEETING: The next Advisory Council meeting will be March 25, 1996. The meeting was adjourned at 8:10 p.m.C //en'ac.e^ Sif.p AGENDA 3 "J McClellan Community School Advisory Council Meeting
'-'I' C&j ! Monday, April 29,1996 6:00 p.m. McClellan Media Center .zciuiiijna 1. Call to Order 2. Roll Call 3. Principal's Report Campus Update 4. Summer Football Camp - Coach Todd Shirley 5. Director's Report ACT Lock-In Senior Citizen Health Fair Parents Night Out Health Family Center Status Internet Classes 6. Task Force Track Lighting 7. Committees' Report Facilities Committee Scholarship Committee Health Committee Public Relations Committee 8. Old Business Appoint Committee to Study By-Laws 9. Adjournment Willie Edwards William Fields Natalie Freeman Charley Hilton, Jr. Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Ann Sanders Bobby Thomas Kelly TuckerCP AGENDA APR 2-2 McClellan Community School Advisory Council Meeting,^^ Monday, April 29,1996 6:00 p.m. McClellan Media Center MomtonnQ 1. Call to Order 2. Roll Call 3. Principal's Report Campus Update 4. Summer Football Camp - Coach Todd Shirley 5, Director's Report ACT Lock-In Senior Citizen Health Fair Parents Night Out Health Family Center Status Internet Classes 6. Task Force Track Lighting 7. Committees' Report Facilities Committee Scholarship Committee Health Committee Public Relations Committee 8. Old Business Appoint Committee to Study By-Laws 9. Adjournment Willie Edwards William Fields Natalie Freeman Charley Hilton, Jr. Tony Hunnicutt Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Ann Sanders Bobby Thomas Kelly Tucker^sr .<T*' 4 '^TTTT!
*, 4 - .J ? < r *
' v, I -. Wigt (F. , if I' N I cM^' - If h p ij /* 1 1 .1 . 1 k k 2 7 .*, 1 1 V *. / > 'rt: > Kfc: 1 , rt' Vi *i Cl -J 4 F*1 ' J i4 < 4 X ." > JREC^ AUG >2^1996 OKice of Desegregation Monitoring, AGENDA McClellan Community School Advisory Council Meeting Monday, August 26, 1996 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call 3. Up-date By-Laws 4. Filling Vacant Advisory Board Position 5. Task Force Money 6. Adjournment Willie Edwards IVilliam Fields Tony Hunnicutt Charley Hilton, Jr. Rosemary Lawson Herbert Louks Mitchell Moore Jo Powell Nancy Reedy Leatrice Russ Bobby Thomas Kelly Tucker **Bold names are vacated position.tkftACt- Ar iSv**^*- f"-5P -S> C/S Id i ROCK SCHOOL DISTRICT Sep 2 0 1996 LITTLE Office cf Dosegre^aiio
, John L. McClellan Community High School 9417 Geyer Springs Road Phone 570-4100 Little Rock, Arkansas 72209 September 16, 1996 TO: McClellan Community Education Advisory Council Members FROM: Marion Baldwin, Interim Director McClellan Community Education SUBJECT: Council Membership and Board Elections Thank you for your commitment to McClellan Community Education. Our by-laws stipulate that all council members are to declare in writing their intent to actively participate in Council activities. Enclosed please find a II Declaration of Intent 11 and return so that this commitment can be met. for you to complete The Council meets on the last Monday of each month in the Library at McClellan Community High School, 9417 Geyer Springs Road. The meetings begin at 6:00p.m. and conclude by 8:00p.m. at the latest. Our next meeting will be Monday, September 30, 1996. At our last meeting the by-laws were revised. by-laws is provided. If you have any questions Your copy of these or comments regarding these by-laws, please contact the Community Education Office at 570-4149. the September 30, 1996 meeting. The Board will vote to adopt these by-laws at Also enclosed in this correspondence you will find a nomination sheet. We currently have six vacancies on our board. In addition. there are four board seats for which terms expire in October. incumbents of these seats are incumbents are: seeking re-election. The These Mr. Willie Edwards, Mr. Herbert Louks, Rev. Mitchell Moore, and Ms. Lea Russ. Please return your "Declaration of Intent" and nomination form in the enclosed stamped envelope by Thursday, September 26, 1996. You will receive a ballot to vote on the vacant board seats no later than October 5, 1996. Thank you again Community Education. for your interest and support of McClellan Your input is valued and appreciated. McClellan Community Education Declaration of Intent As a member of the McClellan Commimity Education Advisory Council, I will participate by attending the meetings and responding to mailings. Signed Address Qty Date Zip Home phone number Work phone numberMcclellan Community Education Advisory Board Nomination Sheet 1996 Elections #1 #2 #3 #4 #5 #6 #7 #8 #9 #10 Name (Please Print) Home Number Work NumberAGENDA McClellan Community School Advisory Council Meeting Monday, September 30,1996 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call 3. Director's Report 1995-96 Budget Overview 1996-97 Proposed Budget 1995-96 2 Cool 4 School Overview 1996-97 2 Cool 4 School Funding Needs 4. Community Education Projects Painting McClellan Stadium Buildings - Kelly Tucker Sidewalk Repair - Herbert Louks Adoption of Stadium as City Park - Tony Hunnicutt Lighting Around Campus - Willie Edwards Internet - Marion Baldwin 5. By-Law Adoption 6. Community Education Board Elections 7. Adjournment Willie Edwards Charley Hilton, Jr. Tony Hunnicutt Herbert Louks Mitchell Moore Leatrice Russ Kelly TuckerSection 1. McClellan Community School Advisory Council By-Laws Revised August, 1996 ARTICLE I. Name The name of this organization shall be McClellan Community High School Advisory Council and/or Board. ARTICLE II. Purpose The purpose of the McClellan Community School Advisory Council is: Section 1. to strengthen the unification between the school and community. Section 2. to exercise the community's proprietorship in the school. Section 3. to provide leadership and support in the planning, implementation, and administration of the community education programs. ARTICLE III. Organization A. Council and Board Section 1. The McClellan Community School Advisory Council and/or Board shall be comprised of non-voting general membership referred to herein as the "Council" and the voting membership responsible for decision-making referred to herein as the "Board". B. Council Section 1. Membership in the "Council" shall be open to all citizens of the McClellan Community High School attendance zone who wish to declare, in writing, their intent to actively participate in Council activities. Council meetings shall be open to the general public. C. Board Section 1. The Board shall be comprised of fifteen (15) members elected from the Council. Section 2. The Board shall be comprised of an executive committee, consisting of elected officers identified herein, various subcommittees as deemed appropriate by the executive committee and five (5) non voting ex-officio members to be selected. One ex-officio member shall represent the administration of McClellan Community High School andSection 3. Section4. Section 1. Section 2. Section 3. Section 4. Section 5. Section 6. one ex-officio member shall be the Director of Community Education representing the administration of Community Education. The Board will strive to have a racial and social-economic make-up which reflects the make-up of the population it represents. It seeks a balance of race and gender. Board representation shall reflect representation from the following groups at least on (1) member from each -business/community leaders. -McClellan faculty. -senior citizens. two (2) from -parents of McClellan students -McClellan students, one junior and one senior. at least two (2) and no more than eight (8) at-large members. ARTICLE IV. Election of Board. The Council will be asked to submit nominations for vacant Board seats, excluding student and faculty representatives, at least three (3) weeks before a final slate is submitted. Nominations will not be accepted beyond the deadline for submission. Each nominee will be contacted to be informed of Board responsibilities and to discuss his/her willingness and eligibility to serve, as provided in Article III. From the Council's nominations, the Board will then select and submit a final slate of qualified nominees as provided for the Article III. The slate must include at least 2 nominees for each vacant seat, excluding student and faculty representatives. In the event that qualified nominees can not be found among the Council's nominations, the Board will assume that responsibility for nominating at least two qualified candidates. The Council must receive the slate and their ballots at least one (1) week prior to the election to be held in the third week of October of each year. However, the student and faculty representatives will be elected through the Student Council elections and faculty vote, respectively. 2Section 7. No ballots will be accepted beyond the deadline for submission. Mail-in ballots must be postmarked no later than the deadline. Section 8. Write-in nominations are allowed in the "at-large" category. Section 9. Candidates receiving the largest number of votes within each "category" will be elected. Section 10. The Board will assume the responsibility for resolving ties through majority vote by secret ballot. Section 11. The term of each Board position is three (3) years with the exception of student and faculty representatives who will serve twelve-month periods, June through May. There shall be no prohibition against officers serving consecutive terms. Section 12. The Executive Committee will fill the vacancy of any seat through appointment for the remainder of that seat's term. Section 13. Any board member who is absent from three (3) consecutive, regularly scheduled board meetings will be automatically dismissed from their board seat. Vacant seats will be filled according to Article IV, Section 12. ARTICLE V. Executive Committee and Officers Section 1. The Board will elect their officers by nomination and majority vote each year at their first meeting following Board election. Section 2. Officers of the Board shall include president, vice-president, secretary, and treasurer. Any additional office/officer must be approved by an annual majority vote of the Board and will have a term of one year. Section 3. Elected officers will comprise the executive committee. Section 4. The term of each officer will be limited to one year, but an individual may be elected to consecutive terms. Section 5. The president will preside at all meetings of the Board and Council and serve as the official spokesperson. The president will also appoint all committee chairs with the approval of the executive committee. Section 6. The vice-president will assist the president in his/her duties and will serve in the president's stead as spokesperson and will preside at meetings in his/her absence. 3Section 7. The secretary will maintain attendance records of Board and Council meetings and provide for recording minutes of each meeting and distributing them to the Council. The secretary will also maintain records of meetings and activities of the two previous years. Section 8. The treasurer will provide for the maintenance of records and reporting of expenditures and incomes of community education accounts. Section 9. The executive committee will meet at least two (2) weeks prior to each regularly scheduled meeting of the Board to determine the agenda for the Board meeting. It is the responsibility of each committee chairperson to notify the executive committee of possible Board agenda items. The Board shall also consider those agenda items suggested by the LRSD administration. Section 10. Standing committees will be established/dissolved upon majority vote of the Advisory Board. Section 11. The Advisory Board will establish guidelines for committee operations. Each committee will report to the Advisory Council at regularly scheduled meetings. Section 12. Succession of Officers. Should the president be unable or unwilling to serve in his/her official capacity the following order of succession shall empower the appropriate officer to preside in the president's stead
vice-president, secretary, treasurer. Section 13. Should any officer resign or be unable to serve in his or her official capacity, the Board may elect a replacement at the next regularly scheduled or special meeting. However, at no time shall the board hold such election without prior notice to Borad members. ARTICLE VI. Meetings Section 1. The Advisory Council and Board will meet at least four (4) times each school year (September-August) as scheduled by the Executive Committee in May of the preceding year. The Council will receive reminders of the meetings at least two (2) weeks before the meeting date. Section 2. Special meetings of the Council or Board may be called by a majority vote of the executive committee. Section 3. All issues of the Board must be decided by majority vote of active board members. 4ARTICLE VII. Amendments Section 1, These By-Laws may be adopted or amended by a two-thirds (2/3) vote of the Council present at any meeting, provided that the proposed additions or changes in the By- Laws and the Board meeting date have been submitted in writing to all members of the Council thirty (30) days in advance of the meeting. ARTICLE VIII. Conducting Business Section 1. Business can only be conducted when a majority (50% plus one) of the active board members are present to vote. 5RECEfVPn ocr 2 2 1996 AGENDA Office of Desegregation Monitoring McClellan Community School Advisory Council Meeting Monday, October 28, 1996 6:00 p.m. McClellan Media Center 1. Call to Order 2. Roll Call 3. Reading of September Minutes 4. Actual Budgeted Amount for 1996/1997 5. Director'sReport (5 minutes each) Project Updates
Painting McClellan Stadium Buildings Sidewalk Repair Lighting Stadium Paving Stadium Entrance 6. Regeneration of Community Interest 7. Community Education Board Elections 8. Adjournment Willie Edwards Charley Hilton, Jr. Tony Hunnicutt Herbert Louks Mitchell Moore Leatrice Russ Kelly TuckerMcClellan Community Education Advisory Council Minutes Monday, September 30,1996 PRESENT: Charley Hilton, Jr. Tony Hunnicutt Herbert Louks Mitchell Moore Marion Baldwin, Ex-Offlcio Member Leatrice Russ Kelly Tucker ABSENT: Willie Edwards CALL TO ORDER: Meeting called to order by Secretary Leatrice Russ at 6:12 p.m. Roll call was by Leatrice Russ. Director's Report: 1995-96 Expenditure Report. Marion Baldvdn pointed out that $102,000 was the total amount of money Community Education spent. Includes 2 Cool 4 School payroll for the Summer 1995. A payroll account has been established so that the 2 Cool 4 School payroll will not be expensed to Community Education's budget inflating the payroll. Community Education received $40,000.00 allocated from the Little Rock School District. Ms. Baldwin reminded the Board that $41,576.92 was recovered from the 1994/1995 fiscal year making a total of $81,576.92 District monies. As of dime 30, 1996, Community Education's fund balance is a negative $17,214.47. Ms. Baldwin recommends requesting the negative fund balance be deducted from the 1996/1997 budget. 1996-97 Proposed Budget. Mrs. Baldwin presented a resource analysis from the approved Business Case detailing Community Education's budget. The LRSD Board of Directors approved this amount for Community Education. 1995-96 2 Cool 4 School Overview, The total expenses for the Summer 1996 is a total of $73,725. There was $1,100 left over. The bus expenditure for 1996 field trips has yet to be deducted. Community Education Projects Painting McClellan Stadium Buildings - Kelly Tucker The total square feet to be painted is approximately 7,500 including the press box, concession stand, two ticket booths, and the storage building. Mr. Tucker said he will take the square footage and order the needed paint. Sidewalk Repair - Herbert Louks Total cost to repair the concrete blocks in the front sidewald will be approximately $2,500.00. If only the area south of the flower containers are repaired, the cost will be one third the estimated amount. Mr. Louks said that he will contact Doug Eaton to have him come and look at the blocks to be removed. The Board discussed improving the grounds beneath the bleachers with concrete or asphalt with Task Force monies. Kelly Tucker will contact Jim Lawson, City of Little Rock, to get cost estimates. Herbert Louks will arrange to have Mr. Eaton come to the campus to discuss removing/replacing the broken blocks. Adoption of Stadium as City Park - Tony Hunnicutt Tony Hunnicutt was absent and Ms. Baldwin reported for him. Ms. Baldwin reported that Mr. Hunnicutt made several calls to different city offices and his calls were not returned. Mr. Hunnicutt's opinion was that the City was not interested in adopting the stadium as a city park. Lighting Around Campus - Willie Edwards Willie Edwards was absent. Ms. Baldwin reported that she and Mr. Edwards walked arotmd the campus for a cost estimate to light the tract. Mrs. Baldwin said she has a contact that will give an estimate for the lighting. Internet - Marion Baldwin The Internet is coming to be installed in the entire school district. If Community Education installs the Internet before it comes to the district. Community Education will not receive the school discount. By-Law Adoption A motion was made by Mitchell Moore that the August 1996 revised By- Laws be adopted and carried by a unanimous vote. Lea
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.