Little Rock School District Program Planning and Budgeting Tool nr 1 Code PINV Name PROGRAM INVENTORY % Complete 100% Scheduled Start Jul 3 '96 Scheduled Finish Aug 19'96 Revised Finish Resource Names Jackson 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '96 Aug 11 '96 Jackson,Lewis 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'96 Aug 14 '96 Lewis 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15 '96 Aug 19 '96 Jackson,Lewis 5 PINV Generate a Program Inventory Report for 1996-97 100% Aug 15'96 Aug 19'96 6 PEVAL PROGRAM EVALUATION 100% Jul 3 '96 Nov 22 '96 Jackson Jackson,Lewis 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Jul 3 '96 Jul 26 '96 Jackson Page 1 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool Tty 8 Code PEVAL Name Review/revise process for cabinet review of program evaluations % Complete 100% Scheduled 3tart Aug 1 '96 Scheduled Finish Aug 15 '96 Revised Finish Resource Names Jackson,Cabinet 9 PEVAL Review/revise program evaluation instrument 100% Aug 1 '96 Aug 15 '96 Cabinet,Jackson 10 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 15 '96 Aug 30 '96 Jackson 11 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed 100% Aug 26 '96 Aug 26 '96 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 16 '96 Sep 16 '96 Cabinet,Jackson 13 PEVAL Review program evaluations (DSeg and NonDSeg) for programs needing extended evaluations 100% Sep 18 '96 Oct 2 '96 Cabinet,Jackson 14 PEVAL Finalize identification of programs needing extended evaluation 100% Oct 2 '96 Oct 14'96 Cabinet,Jackson Page 2 FY98 January 31 '9715 Code PEVAL Name Notify appropriate staff to prepare Extended Program Evaluations 16 PEVAL Extended evaluations due 17 PEVAL Cabinet review extended evaluations for merge into needs assessment report 18 NEEDS NEEDS ASSESSMENT 19 NEEDS Review types of data to measure needs of district for FY 96-97 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 95-96 Needs Assessment Report 21 NEEDS Review strategic planning mission statement and goals of the District Page 3 Little Rock School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Oct 16'96 Scheduled Finish Oct 21 '96 Revised Finish Resource Names Jackson,Cabinet 100% 100% 100% 100% 100% 100% * Nov 13'96 Nov 18 '96 Sep 3 '96 Sep 3 '96 Sep 4 '96 Sep 4 '96 vn' I ,.y. Nov 13'96 Nov 22 '96 Dec 2 '96 Sep 10 '96 Sep 10 '96 Sep 10 '96 /II"' i/C.V a Program Managers Jackson,Cabinet Jackson.Cabinet Cabinet,Jackson Jackson,Cabinet 'I '-.vl Jackson,Cabinet 'I .v
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'( January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 22 Code NEEDS Name STANFORD 8 TEST DATA STUDY % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Oct 31 '96 Revised Finish Resource Names Jackson 23 NEEDS Define purpose and scope tor Stanford 8 Test data study 100% Sep 11 '96 Sep 16 '96 Jackson,Cabinet 24 NEEDS Assign responsibilities for study of Stanford 8 Test data 100% Sep 11 '96 Sep 16 '96 Jackson,Lacey 25 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '96 Sep 16 '96 Jackson,Lacey Il 26 NEEDS Collect and analyze data from Stanford 8 Test (Fall 95 administration) 100% Sep 16 '96 Oct 11 '96 Jackson,Lacey,Savage 27 NEEDS Prepare Stanford 8 Test Report 100% Oct 11 '96 Oct 31 '96 Lacey 28 NEEDS Submit Stanford 8 Test Report for merge into needs assessment 100% Oct 31 '96 Oct 31 '96 Jackson,Lacey nc-' Page 4 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 29 Code NEEDS Name PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Oct 31 '96 Revised Finish Resource Names Jackson 30 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '96 Sep 16 '96 Jackson,Cabinet 31 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '96 Sep 16 '96 Jackson 32 NEEDS Analyze data from PRE Educational Equity Monitoring Reports Studies 100% Sep 18 '96 Sep 30 '96 Jackson,Smith P. 33 NEEDS Prepare PRE Educational Equity Monitoring findings 100% Oct 2 '96 Oct 13'96 Smith 34 NEEDS Submit PRE Educational Equity Monitoring Reports Study into needs assessment listing 100% Oct 31 '96 Oct 31 '96 Jackson,Smith 35 NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HR)STUDY 100% Sep 11 '96 Oct 31 '96 Jackson ) _______- Page 5 3'Ai I? qfS'ijiu'i L* -"'"FY98 January 31 '9736 Code NEEDS Name Define purpose and scope of SC/HR Survey 37 NEEDS Assign responsibilities for SC/HR data collections 38 NEEDS Design data collection plan for study of SC/HR 39 NEEDS Collect and analyze data from SC/HR Survey 40 NEEDS Prepare SC/HR Survey Report 41 NEEDS Submit SC/HR Survey Report tor merge into needs assessment 42 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY Page 6 Little Rook School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Sep 16 '96 kevised F^inish kesource Names Jackson, Cabinet 100% 100% 100% 100% 100% 100% Sep 11 '96 Sep 11 '96 Sep 16 '96 Oct 15'96 Oct 31 '96 Sep 11 '96 FY98 Sep 16 '96 Sep 16 '96 Oct 15'96 Oct 31 '96 Oct 31 '96 Oct 31 '96 Jackson Jackson,Hobby Jackson,Hobby Hobby Jackson,Hobby,Savage Milhollen.Mgr. Sup Serv January 31 '97Little Rock School District Program Planning and Budgeting Tool Tty 43 Code NEEDS Name Define purpose and scope of Proportional Allocation Formulas % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Sep 17'96 Revised Finish Resource Names Milhollen,Cabinet,Mgr. Sup Serv 44 NEEDS Assign responsibilities for Proportional Allocation Formulas 100% Sep 11 '96 Sep 17'96 Mgr. Sup Serv 45 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '96 Sep 17'96 Mgr. Sup Serv 46 NEEDS Collect and analyze data for Proportional Allocation Formulas 100% Sep 15 '96 Oct 14 '96 Hurley,Eaton,Gadberry,Neal,Milhollen,Mgr. Sup Serv 47 NEEDS Prepare Proportional Allocation Formulas Report 100% Oct 14 '96 Oct 30 '96 Milhollen,Hurley,Eaton,Neal,mng. Sup Serv 48 NEEDS Submit Proportional Allocations Formulas Study Report for merge into needs assessment listing 100% Oct 31 '96 Oct 31 '96 Milhollen 49 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 100% Sep 11 '96 Dec 2 '96 Asso Supt DSeg,Cabinet,Roberts 11 Page 7 -'i^ FYS8 ' January 31 '97Little Rock School District Program Planning and Budgeting Tool Tty 50 Code NEEDS Name Define purpose and scope of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Sep 17'96 Revised Finish Resource Names Cabinet,Asso Supt DSeg,Roberts 51 NEEDS Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Sep 11 '96 Sep 17 '96 Asso Supt DSeg 52 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 '96 Sep 17'96 Asso Supt DSeg 53 NEEDS Collect data 100% Sep 18 '96 Oct 15'96 Asso Supt DSeg 54 NEEDS Review with Cabinet and Attorneys 100% Oct 16'96 Oct 31 '96 Dec 3 '96 Asso Supt DSeg (Keathley) 55 NEEDS Report findings to PRE, if applicable 100% Oct 31 '96 Nov 19'96 Dec 6 '96 Asso Supt DSeg (Keathley) 56 NEEDS Merge new obligations with Program Budget Document, if applicable (no new obligations) 100% Nov 1 '96 Dec 2 '96 Dec 6 '96 Lewis,Asso Supt DSeg,Keathley Page 8 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 57 Code NEEDS Name COURT ORDERS AUDIT % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Nov 29 '96 Revised Finish Resource Names Asso Supt DSeg 58 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '96 Sep 17'96 Cabinet,Asso Supt DSeg 59 NEEDS Assign responsibility for data collection of Court Orders Audit 100% Sep 11 '96 Sep 17'96 Asso Supt DSeg 60 NEEDS Collect data 100% Sep 18 '96 Oct 15'96 Asso Supt DSeg 61 NEEDS Review with Cabinet and Attorneys 100% Oct 16 '96 Oct 31 '96 Asso Supt DSeg 62 NEEDS Report findings to PRE 100% Nov 1 '96 Nov 19'96 Asso Supt DSeg 63 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '96 Nov 29 '96 Lewis,Asso Supt DSeg Page 9 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 64 Code NEEDS Name TOWN HALL MEETINGS % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Nov 21 '96 Revised Finish Resource Names Jackson,Modeste.Roberts 65 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '96 Sep 17 '96 Jackson,Modeste,Cabinet 66 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '96 Sep 17'96 Modeste, Jackson,Vann 67 NEEDS Review and data collection plan (matrix)for Town Hall Meetings 100% Sep 11 '96 Sep 17'96 Jackson, Vann, Lewis 68 NEEDS Set locations and schedule for Town Hall Meeting 100% Sep 11 '96 Sep 17'96 Vann,Modeste 69 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% Sep 11 '96 Sep 17'96 Vann,Modeste 70 NEEDS Execute advertisement plan for Town Hall Meeting I 100% Sep 18 '96 Oct 31 '96 Vann,Modeste Page 10 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool ITT 71 Code NEEDS Name Conduct Town Hall Meeting I % Complete 100% Scheduled Start Sep 18 '96 Scheduled Finish Oct 31 '96 Revised Finish Resource Names Roberts 72 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep 18 '96 Oct 31 '96 Vann,Lewis 73 NEEDS Execute advertisement plan for Town Hall Meeting II 100% Sep 18 '96 Oct 31 '96 Vann.Modeste 74 NEEDS Conduct Town Hall Meeting II 100% Sep 18 '96 Oct 31 '96 Roberts 75 NEEDS Gather feedback data from Town Hall Meeting II for input into matrix 100% Sep 18 '96 Oct 31 '96 Vann,Lewis 76 NEEDS Execute advertisement plan for Town Hall Meeting III 100% Sep 18 '96 Oct 31 '96 Vann,Modeste 77 NEEDS Conduct Town Hall Meeting III 100% Sep 18 '96 Oct 31 '96 Roberts Page 11 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool Tty 78 Code NEEDS Name Finalize and publish Town Hall Meeting Report % Complete 100% Scheduled Start Nov 1 '96 Scheduled Finish Nov 15'96 Revised Finish Resource Names Modeste,Lewis 79 NEEDS Merge findings of Town Hall Meeting Report, 1996-97 into needs assessment listing 100% Nov 15'96 Nov 21 '96 Jackson,Lewis 80 NEEDS DISTRICT DIALOGUES 100% Sep 11 '96 Nov 21 '96 Jackson,Modeste,Roberts 81 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '96 Sep 17'96 Jackson,Modeste,Cabinet,Roberts 82 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '96 Sep 17'96 Modeste,Vann 83 NEEDS Review data collection plan (matrix) for District Dialogues 100% Sep 11 '96 Sep 17'96 Jackson,Vann, Modeste 84 NEEDS Set locations and schedule for District Dialogue Meetings 100% Sep 11 '96 Sep 17'96 Modeste,Vann Page 12 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool Ttr 85 Code NEEDS Name Develop advertisement plan and schedule for District Dialogues: prepare sample agenda % Complete 100% Scheduled Start Sep 11 '96 Scheduled Finish Sep 17'96 Revised Finish Resource Names Vann.Modeste 86 NEEDS Execute advertisement plan for District Dialogue l(Principals) 100% Sep 18 '96 Oct 31 '96 Vann.Modeste 87 NEEDS Conduct District Dialogue I 100% Sep 18'96 Oct 31 '96 Nov 18'96 Roberts 88 NEEDS Gather feedback from District Dialogue 1 for input Into matrix 100% Sep 18 '96 Oct 31 '96 Nov 18'96 Vann,Lewis 89 NEEDS Execute advertisement plan for District Dialogue ll(Ass't Principals) 100% Sep 18 '96 Oct 31 '96 Vann.Modeste 90 NEEDS Conduct District Dialogue II 100% Sep 18'96 Oct 31 '96 Roberts 91 NEEDS Gather feedback data from District Dialogue II for input into matrix 100% Sep 18 '96 Oct 31 '96 Vann,Lewis Page 13 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TO 92 Code NEEDS Name Execute advertisement plan for District Dialogue lll(Teachers) % Complete 100% Scheduled Start Sep 18 '96 Scheduled Finish Oct 31 '96 Revised Finish Resource Names Vann,Modeste 93 NEEDS Conduct District Dialogue III 100% Sep 18 '96 Oct 31 '96 Roberts 94 NEEDS Gather feedback data from District Dialogue III for merge into matrix 100% Sep 18 '96 Oct 31 '96 Vann,Lewis 95 NEEDS Execute advertisement plan for District Dialogue IV(Admin. and Classified) 100% Sep 18 '96 Oct 31 '96 Vann,Modeste 96 NEEDS Conduct District Dialogue IV 100% Sep 18 '96 Oct 31 '96 Roberts 97 NEEDS Gather feedback data from District Dialogue IV for input into matrix 100% Sep 18 '96 Oct 31 '96 Vann,Lewis 98 NEEDS Execute advertisement plan for District Dialogue V(Transportation) 100% Sep 18 '96 Oct 31 '96 Vann,Modeste Page 14 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 99 Code NEEDS Name Conduct District Dialogue V % Complete 100% Scheduled Start Sep 18 '96 Scheduled Finish Oct 31 '96 Revised Finish Resource Names Roberts 100 NEEDS Gather feedback data from District Dialogue V for input into matrix 100% Sep 18 '96 Oct 31 '96 Vann,Lewis 101 NEEDS Finalize and publish District Dialogue Report 1996-97 100% Nov 1 '96 Nov 15'96 Jackson,Lewis 102 NEEDS Merge findings of District Dialogue Report 1996-97 into needs assessment listing 100% Nov 15'96 Nov 21 '96 Jackson,Lewis 103 NEEDS PREPARE NEEDS ASSESSMENT REPORT 100% Nov 1 '96 Nov 30 '96 Jackson 104 NEEDS Conduct Administrative review of available districtwide reports and objective data 100% Nov 1 '96 Nov 15'96 Jackson,Cabinet 105 NEEDS Review of available districtwide reports and objective data by Board 100% Nov 1 '96 Nov 15'96 Jackson, Board,Roberts Page 15 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 106 Code NEEDS Name Publish Draft of Needs Assessment /Report and disseminate to selected persons % Complete 100% Scheduled Start Nov 27 '96 Scheduled Finish Nov 27 '96 Revised Finish Dec 6 '96 Resource Names Jackson,Cabinet 107 NEEDS Publish Needs Assessment Report, 1996-97 100% Nov 30 '96 Nov 30 '96 Jan 10'97 Jackson 106 GOALS PLANNING AND BUDGET GOALS 36% Oct 2'96 Aug 29 '97 Jackson 109 GOALS CABINET PLANNING SESSION 44% Oct 2'96 Jan 30 '97 Jackson,Cabinet 110 GOALS Review 1995-96 Needs Assessment Report 100% Oct 2 '96 Oct 31 '96 Jackson,Cabinet 111 GOALS Distribute 1996-97 Needs Assessment Report to Cabinet members 100% Dec 2 '96 Dec 9 '96 Jan 10 '96 Jackson,Cabinet 112 GOALS Distribute mission statement, goals and written priorities (strategic planning action plans) 0% Dec 13 '96 Jan 30 '97 Young,Modeste, Vann Page 16 FY96 January 31 '97Little Rock School District Program Planning and Budgeting Tool TTT 113 Code PDEV Name PROGRAM DEVELOPMENT % Complete 36% Scheduled Start Nov 1 '96 Scheduled Finish Aug 29 '97 Revised Finish Resource Names Jackson,Cabinet 114 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 74% Nov 1 '96 Feb 20 '97 Jackson,Roberts 115 PDEV Review process for program development 100% Nov 1 '96 Nov 12'96 Cabinet,Jackson 116 PDEV Use extended program evaluations to identify program additions, modifications, deletions 100% Nov 18'96 Nov 26 '96 Cabinet 117 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 100% Nov 18'96 Nov 27 '96 Dec 6 '96 Cabinet 118 PDEV Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 100% Dec 5 '96 Dec 11 '96 Jan 10 '96 Cabinet 119 PDEV Business Cases due 100% Jan 8 '97 Jan 8 '97 Jan 15 '96 Primary Leaders Page 17 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 120 Code PDEV Name Review of Business Cases by Cabinet % Complete 100% Scheduled Start Jan 15'97 Scheduled Finish Jan 22 '97 Revised Finish Jan 28 '97 Resource Names Cabinet 121 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% Feb 6 '97 Feb 6 '97 Jackson,Roberts 122 PDEV Review of Business Cases by Board 0% Feb 6 '97 Feb 20 '97 Board 123 BUDGT BOARD RETREAT/BOARD WORKSESSION 87% Dec 9 '96 Jan 31 '97 Roberts 124 BUDGT Determine date and site for Board Retreat 100% Dec 9 '96 Dec 19 '96 Jan 23 '97 Roberts,Board 125 BUDGT Identify and establish agenda items for Board Worksession 100% Dec 9 '96 Dec 19 '96 Jan 23 '97 Board,Roberts 126 BUDGT Identify materials for Board Worksession 100% Dec 9 '96 Dec 25 '96 Jan 23 '97 Jackson,Roberts Page 18 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 127 Code BUDGT Name Distribute materials for Board Worksession % Complete 100% Scheduled Start Jan 9 '97 Scheduled Finish Jan 10'97 Revised Finish Jan 31 '97 Resource Names Jackson,Roberts 128 BUDGT Conduct data analysis work session in preparation for Board Worksession 100% Jan 13'97 Jan 13'97 Jan 31 '97 Cabinet,Roberts 129 BUDGT Conduct Board Worksession 0% Jan 21 '97 Jan 27 '97 Feb 1 '97 Board,Roberts 130 BUDGT Report outcomes of Board Worksession 0% Jan 31 '97 Jan 31 '97 Feb 28 '97 Board,Roberts 131 BUDGT BUDGETING 11% Nov 20 '96 Aug 29 '97 Milhollen,Mgr. Sup Serv 132 BUDGT Develop budget preparation training materials 100% Nov 20 '96 Nov 27 '96 Milhollen,Mgr. Sup Serv 133 BUDGT Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels 100% Dec 2 '96 Dec 9 '96 Mgr. Sup Serv Page 19 FY98 January 31 '97134 Code BUDGT Name Budget managers develop and submit revised 1996-97 expense budget revisions and 1997-98 expense budget requests 135 BUDGT Begin districtwide expense budget consolidation and executive review process 136 BUDGT Year to date revenue expenditure analysis 137 BUDGT Revise financial forecast for coming year 138 BUDGT Submit proposed budget to Board 139 BUDGT Conduct Board Work Sessions on proposed budget 140 BUDGT Revise proposed budget, as needed Page 20 Little Rock School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Dec 11 '96 Scheduled Finish Jan 8 '97 Revised Finish Resource Names Milhollen,Mgr. Sup Serv 0% 100% 0% 0% 0% 0% Jan 9 '97 Jan 9 '97 Feb 26 '97 Mar 13'97 Mar 18'97 Mar 14 '97 FY98 Mar 11 '97 Jan 31 '97 Mar 7 '97 Mar 13'97 Mar 31 '97 Apr 2 '97 Mgr. Sup Serv Milhollen,Mgr. Sup Serv Mgr. Sup Serv Roberts Board,Mgr. Sup Serv,Roberts Milhollen,Mgr. Sup Serv January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 141 Code BUDGT Name Prepare tentative budget % Complete 0% Scheduled Start Apr 3 '97 Scheduled Finish May 13'97 Revised Finish Resource Names Milhollen,Mgr. Sup Serv 142 BUDGT Board review of tentative budget 0% May 22 '97 May 22 '97 Board,Mgr. Sup Serv 143 BUDGT Conduct Board Work Session on tentative Budget 0% May 23 '97 May 30 '97 Board,Roberts 144 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17'97 Jul 14 '97 Neal,Milhollen 145 BUDGT 146 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) Close-out 1996-97 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals 0% 0% 147 BUDGT Compute ending fund balance 0% Jun 17'97 Jul 17'97 Milhollen Jul 1 '97 Jul 21 '97 Milhollen,Cabinet Jul 22 '97 Jul 22 '97 Milhollen Page 21 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 148 Code BUDGT Name Administrative review of final budget % Complete 0% Scheduled Start Jul 24 '97 Scheduled Finish Jul 29 '97 Revised Finish Resource Names Cabinet,Roberts 149 BUDGT Submit final budget to Board 0% Jul 31 '97 Jul 31 '97 Roberts 150 BUDGT Board review and adoption of 97-98 final budget 0% Jul 31 '97 Aug 7 '97 Board 151 BUDGT Submit final Budget to CourVParties 0% Aug 11 '97 Aug 22 '97 Attorney,Roberts 152 BUDGT Submit 97-98 final budget to State 0% Aug 22 '97 Aug 29 '97 Roberts 153 BUDGT Staffing 0% Jan 26 '97 Aug 15 '97 Hurley 154 BUDGT Review/adoption of changes in course offerings by Board 0% Jan 26 '97 Feb 7 '97 Board,Roberts Page 22 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool 155 Code BUDGT Name Meeting with counselors and principals to review courses offerings 1996-97 % Complete 0% Scheduled Start Jan 29 '97 Scheduled Finish Feb 15'97 Revised Finish Resource Names Elston 156 BUDGT Print secondary course selection sheets 0% Jan 29 '97 Feb 17'97 Gadberry, Roberts 157 BUDGT Counselors meet with students and complete course selection sheets 0% Feb 19'97 Mar 11 '97 Principals,Counselors .Anderson 158 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 7 '97 Mar 10'97 Principals,Counselors 159 BUDGT Registrars tally course selections 0% Mar 11 '97 Mar 31 '97 Principals, Registrars 160 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '97 Apr 21 '97 Gadberry,Hurley,Asst. Supts. 161 BUDGT Identify elementary enrollment (tentative) tor 1997-98 0% Apr 1 '97 May 19'97 Hurley,Gadberry,Asst Supts,Asso Supt DSeg Page 23 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 162 Code BUDGT Name Make determination by subject area (secondary) of possible changes and by projected elementary enrolled % Complete 0% Scheduled Start Apr 1 '97 Scheduled Finish Apr 21 '97 Revised Finish Resource Names Gadberry,Hurley, Anderson 163 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '97 Apr 24 '97 Gadberry,Hurley 164 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 22 '97 Apr 29 '97 Hurley,Gadberry 165 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Apr 24 '97 Apr 30 '97 Hurley,Gadberry 166 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '97 Aug 1 '97 Hurley,Gadberry 167 BUDGT Notify classified personnel of staff reduction 0% May 6 '97 Jul 15'97 Hurley,Gadberry 168 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '97 Aug 15'97 Hurley Page 24 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TO" 169 Code BUDGT Name PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK % Complete 0% Scheduled Start Feb 2 '97 Scheduled Finish May 1 '97 Revised Finish Resource Names Modeste, Vann,Roberts 170 BUDGT Plan for internal and external feedback. Set locations and dates 0% Feb 3 '97 Feb 17'97 Modeste, Vann,Roberts 171 BUDGT Execute advertisement for district feedback. Session I 0% Feb 3 '97 May 1 '97 Modeste,Vann 172 BUDGT Conduct District Feedback Session I 0% Feb 3 '97 May 1 '97 Roberts 173 BUDGT Execute advertisement plan for district feedback. Session II 0% Feb 3 '97 May 1 '97 Modeste,Vann 174 BUDGT Conduct District Feedback Session II 0% Feb 3 '97 May 1 '97 Roberts 175 BUDGT Execute advertisement for district feedback. Session III 0% Feb 3 '97 May 1 '97 Vann,Modeste Page 25 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool TIT 176 Code BUDGT Name Conduct district feedback. Session III % Complete 0% Scheduled Start Feb 3 '97 Scheduled Finish May 1 '97 Revised Finish Resource Names Roberts 177 BUDGT Execute advertisement tor district feedback. Session IV 0% Feb 3 '97 May 1 '97 Modeste,Vann 178 BUDGT Conduct district feedback, Session IV 0% Feb 3 '97 May 1 '97 Roberts 179 BUDGT Execute advertisement for district feedback, Session V 0% Feb 3 '97 May 1 '97 Modeste,Vann 180 BUDGT Conduct district feedback. Session V 0% Feb 3 '97 May 1 '97 Roberts 181 BUDGT Execute advertisement for district feedback. Session VI 0% Feb 3 '97 May 1 '97 Modeste,Vann 182 BUDGT Conduct distict feedback. Session VI 0% Feb 3 '97 May 1 '97 Roberts Page 26 FY98 January 31 '97 JLittle Rock School District Program Planning and Budgeting Tool "IDT 183 Code BUDGT Name Execute advertisement plan for Town Hall feedback. Session I % Complete 0% Scheduled Start Feb 3 '97 Scheduled Finish May 1 '97 Revised Finish Resource Names Modeste,Vann 184 BUDGT Conduct Town Hall feedback, Session I 0% Feb 2 '97 May 1 '97 Roberts 185 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 3 '97 May 1 '97 Modeste.Vann 186 BUDGT Conduct Town Hall feedback , Session II 0% Feb 3 '97 May 1 '97 Roberts 187 BUDGT Execute advertisement for Town Hall feedback. Session III 0% Feb 3 '97 May 1 '97 Roberts 188 BUDGT Conduct Town Hall feedback, Session III 0% Feb 3 '97 May 1 '97 Modeste,Vann 189 SPLAN STRATEGIC PLANNING - IMPLEMENTATION OF APPROVED YEAR ONE ACTION PLANS 33% Jul 1 '96 Jun 30 '97 Young,Modeste, Roberts Page 27 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 190 Code SPLAN Mame Conduct evaluation for year one Vo Complete 0% Scheduled Start Jul 1 '96 Scheduled Finish Jun 28 '97 Revised Finish Resource Names Modeste, You ng,Roberts 191 SPLAN Identify action plans for year two implementation 100% Jul 1 '96 Jun 30 '97 Young,Modeste 192 SPLAN Prepare for Implementation of site-based management (strategic plan) 0% Jul 1 '96 Jun 30 '97 Young,Asst. Supts,Kohler,Modeste 193 MR MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER
2ND QUARTER: 3RD QUARTER: 4TH QUARTER) 49% Aug 1 '96 Sep 1 '97 Jackson 194 MR Revise written program budget document instructions, as needed 100% Aug 31 '96 Sep 5 '96 Lewis 195 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '96 Sep 2 '96 Jackson,Lewis 196 MR Distribute written program budget document instructions to principals and program managers 100% Sep 2 '96 Sep 4 '96 Lewis,PRE Clerical Page 28 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 197 Code MR Name Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders % Complete 100% Scheduled Start Sep 4 '96 Scheduled Finish Oct 1 '96 Revised Finish Resource Names Jackson,Lewis 198 MR 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Aug 8 '96 Dec 20 '96 Jackson 199 MR Review written program budget document with program managers and principals 100% Aug 8 '96 Oct 14 '96 Asst. Supts,Lewis,PRE Clerical 200 MR Carryout training sessions on the Program Budget Document 100% Sep 2 '96 Sep 13 '96 Lewis,Jackson 201 MR Send reminder notice regarding deadline for entering 1st Quarter PBD activities 100% Oct 3 '96 Oct 3 '96 Lewis 202 MR Last day to enter activities for the 1st Quarter PBD 100% Oct 14 '96 Oct 14'96 Oct 25 '96 Lewis 203 MR PRE develops narrative and the Controller provides financial info for the PBD reports 100% Oct 16 '96 Oct 31 '96 Lewis,Milhollen Page 29 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool nr 204 Code MR Name PRE combines all information for the 1st Quarter Program Budget Report Complete 100% Scheduled Start Oct 31 '96 Scheduled Finish Nov 8 '96 Revised Finish Resource Names Lewis,PRE Clerical 205 MR Submit report to Attorney for review 100% Nov 8 '96 Nov 13'96 Lewis 206 MR Prepare for publication of 1st Quarter Program Budget Document Reports 100% Nov 13'96 Nov 13'96 Lewis,Jackson 207 MR Submit 1st Quarter Program Budget Document Reports to Court 100% Nov 21 '96 Nov 21 '96 Jackson .Attorney 208 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 100% Nov 21 '96 Dec 20 '96 Primary Leaders 209 MR 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 60% Nov 21 '96 Mar 25 '97 Jackson 210 MR Advise program managers and principals on Programs Budget Document 100% Nov 21 '96 Jan 14'97 Asst. Supts,Lewis Page 30 FY98 January 31 '97I Little Rock School District Program Planning and Budgeting Tool "ITT 211 Code MR Name Send reminder notice regarding deadline to enter activities for 2nd Quarter PBD % Complete 100% Scheduled Start Jan 6 '97 Scheduled Finish Jan 6 '97 Revised Finish Resource Names Lewis 212 MR Last day to enter activities for the 2nd Quarter PBD 100% Jan 6 '97 Jan 6 '97 Jan 13'97 Program Managers,Principals 213 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 100% Jan 29 '97 Feb 4 '97 Lewis, Milhollen 214 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% Jan 29 '97 Feb 4 '97 Lewis.PRE Clerical 215 MR Submit report to Attorney for review 0% Feb 14 '97 Feb 19'97 Attorney,Jackson 216 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 20 '97 Feb 20 '97 Lewis 217 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 25 '97 Feb 25 '97 Jackson,Attorney Page 31 FY98 January 31 '97ID" 218 Code MR Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 219 MR 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 220 MR Advise program managers and principals on the Program Budget Document 221 MR Send reminder notice regarding deadline to enter 3rd Quarter activities 222 MR Last day to enter activities for the third quarter PBD 223 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Report 224 MR PRE combines all revised information for 3rd Quarter PBD Report Page 32 Little Rock School District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Feb 25 '97 Scheduled Finish Mar 25 '97 Revised Finish Resource Names Primary Leaders 0% 0% 0% 0% 0% 0% Feb 25 '97 Feb 25 '97 Mar 7 '97 Apr 3 '97 Apr 29 '97 May 12 '97 FY98 Jun 25 '97 Apr 15'97 Mar 7 '97 Apr 3 '97 May 3 '97 May 12 '97 Jackson Asst. Supts, Lewis Lewis Principals,Program Managers Lewis,Milhollen Lewis,PRE Clerical January 31 '97Little Rock School District Program Planning and Budgeting Tool Ttr 225 Code MR Name Submit report to Attorney for review % Complete 0% Scheduled Start May 13'97 Scheduled Finish May 16 '97 Revised Finish Resource Names Lewis 226 MR Prepare for publication of 3rd Quarter Program Budget Document Report 0% May 20 '97 May 23 '97 Lewis 227 MR Submit 3rd Quarter Program Budget Document to Court 0% May 27 '97 May 27 '97 Jackson .Attorney 228 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 27 '97 Jun 25 '97 Primary Leaders 229 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '97 Sep 1 '97 Jackson 230 MR Advise program managers and principals on Program Budget Document 0% May 27 '97 Jul 25 '97 Asst. Supts,Lewis,PRE Clerical 231 MR Send reminder notice regarding last date to enter activities 0% May 9 '97 May 15'97 Lewis Page 33 FY98 January 31 '97 Jiir 232 Code MR Name ~ Last day to enter activites for the 4th Quarter 233 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Report 234 MR PRE combines all information for 4th Quarter Program Budget Document Report 235 MR Submit report to Attorney for review 236 MR Prepare for publications the 4th Quarter Program Budget Document Report 237 MR Submit 4th Quarter Program Budget Document Reports to Court 238 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD Page 34 Little Rock School District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Jul 12'97 Scheduled Finish Jul 12'97 Revised Finish Resource Names Program Managers 0% 0% 0% 0% 0% 0% Jul 29 '97 Jul 29 '97 Aug 12'97 Aug 16'97 Aug 26 '97 Aug 1 '97 FY98 Aug 4 '97 Aug 4 '97 Aug 12 '97 Aug 19'97 Aug 26 '97 Sep 1 '97 Lewis, Milhollen Lewis,PRE Clerical Jackson Lewis Jackson,Attorney Primary Leaders January 31 '97 JLittle Rock School District Program Planning and Budgeting Tool "ID" 239 Code MR Name SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL) TO COURT % Complete 58% Scheduled Start Jul 31 '96 Scheduled Finish Aug 31 '97 Revised Finish Resource Names Jackson 240 MR Submit July's monthly management report to Court 100% Jul 31 '96 Jul 31 '96 Jackson,Attorney 241 MR Submit August's monthly management report to Court 100% Aug 30 '96 Aug 30 '96 Jackson,Attorney 242 MR Submit September's monthly management report to Court 100% Sep 30 '96 Sep 30 '96 Jackson.Attorney 243 MR Submit October's monthly management report to Court 100% Oct 31 '96 Oct 31 '96 Jackson,Attorney 244 MR Submit November's monthly management report to Court 100% Nov 29 '96 Nov 29 '96 Jackson.Attorney 245 MR Submit December's monthly management report to Court 100% Dec 20 '96 Dec 20 '96 Jackson, Attorney Page 35 FY98 January 31 '97iir 246 Code MR Name ~ Submit January's monthly management report to Court Little Rock School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Jan 31 '97 Scheduled Finish Jan 31 '97 Revised Finish Resource Names Jackson.Attorney 247 MR Submit February's monthly management report to Court 0% Feb 28 '97 Feb 28 '97 Jackson .Attorney 248 MR Submit March's monthly management report to Court 0% Mar 31 '97 Mar 31 '97 Jackson,Attorney 249 MR Submit April's monthly management report to Court 0% Apr 30 '97 Apr 30 '97 Jackson,Attorney 250 MR Submit May's monthly management report to Court 0% May 31 '97 May 31 '97 Jackson .Attorney 251 MR Submit June's monthly management report to Court 0% Jun 30 '97 Jun 30 '97 Jackson.Attorney 252 MR Submit July's monthly management report to Court 0% Jul 31 '97 Jul 31 '97 Jackson.Attorney Page 36 FY98 January 31 '97Little Rock School District Program Planning and Budgeting Tool HT 253 Code MR Name Submit August's monthly management report to Court % Complete 0% Scheduled Start Aug 31 '97 Scheduled Finish Aug 31 '97 Revised Finish Resource Names Jackson 254 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1997-98 21% Jul 5 '96 Aug 30 '97 Jackson,Attorney 255 ORG Analyze, reassess, and revise planning organization and structure 0% Jul 5 '96 Jul 31 '97 Jackson,Roberts 256 ORG Revise, discuss and reach consensus regarding format and tasking of 1997-98 Management Tool 100% Jul 5 '96 Jul 24 '96 Cabinet, Lewis, Jackson 257 ORG Initial circulation of 1997-98 Management Tool 100% Jul 13'96 Jul 31 '96 Lewis,Jackson 258 ORG Evaluate tasking of 1997-98 Management Tool 35% Jul 24 '96 Aug 30 '97 Cabinet, Lewis Page 37 FY98 January 31 '971st Quarter ID 1 2 3 4 5 6 7 Code PINV PINV PINV PINV PINV PEVAL PEVAL Project: FY 98 Date: 1/31/97 2nd Quarter Name PROGRAM INVENTORY Identify and revise DSeg and NonDSeg Programs Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs Finalize list of DSeg and NonDSeg Programs Generate a Program Inventory Report for 1996-97 PROGRAM EVALUATION Notify program managers that program evaluation begins in fall
begin data collection Critical Noncritical % Complete Jul | Aug | Sep ' Oct | Nov | Dec 100% 100% 100% 100% 100% 100% F 3rd Quarter Jan I Feb I 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 100% I I i i Progress Milestone Summary Rolled Up O Page 1f ID 8 T Code PEVAL Name Review/revise process for cabinet review of program evaluations % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Jan 3rd Quarter I Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 9 PEVAL Review/revise program evaluation instrument 100% 10 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 11 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed 100% I 12 PEVAL Program evaluations due from secondary or primary leaders 100% 13 PEVAL Review program evaluations (DSeg and NonDSeg) for programs needing extended evaluations 100% 14 PEVAL Finalize identification of programs needing extended evaluation 100% 3r Jan Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up <> Page 2ID 15 Code PEVAL Name Notify appropriate staff to prepare Extended Program Evaluations % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan I Feb I 4th Quarter Apr I May [ Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 16 17 18 19 20 21 PEVAL PEVAL NEEDS NEEDS NEEDS NEEDS 1 Extended evaluations due Cabinet review extended evaluations for merge into needs assessment report NEEDS ASSESSMENT Review types of data to measure needs of district for FY 96-97 Analyze results of the budgeting and planning priorities revealed from the 95-96 Needs Assessment Report Review strategic planning mission statement and goals of the District 100% 100% 100% 100% 100% 100% I I i I I I i I I Project: FY 98 Date: 1/31/97 Critical Noncritical Progress m Milestone Summary Rolled Up O Page 3T ID 22 Code NEEDS Name STANFORD 8 TEST DATA STUDY % Complete 100% I 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Ma? 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 23 NEEDS Define purpose and scope for Stanford 8 Test data study 100% I 24 NEEDS Assign responsibilities for study of Stanford 8 Test data 100% I 25 NEEDS Design data collection plan for study of Stanford 100% I 26 NEEDS Collect and analyze data from Stanford 8 Test (Fall 95 administration) 100% 27 NEEDS Prepare Stanford 8 Test Report 100% 28 NEEDS Submit Stanford 8 Test Report for merge into needs assessment 100% I i Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 4ID 29 30 31 32 33 34 35 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 98 Date: 1/31/97 Name PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY Define purpose and scope for PRE Educational Equity Monitoring Reports Study Assign responsibilities for PRE Educational Equity Monitoring Reports Study Analyze data from PRE Educational Equity Monitoring Reports Studies Prepare PRE Educational Equity Monitoring findings Submit PRE Educational Equity Monitoring Reports Study into needs assessment listing SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HR)STUDY i Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 1st Quarter Jul I Aug I Sep I I Progress M Milestone 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar Summary Rolled Up <C> Page 5 4th Quarter Apr I May | Jun I I i [ I 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r JanID 36 Code NEEDS Name Define purpose and scope of SC/HR Survey % Complete 100% 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 37 NEEDS Assign responsibilities for SC/HR data collections 100% I 38 NEEDS Design data collection plan for study of SC/HR 100% I 39 NEEDS Collect and analyze data from SC/HR Survey 100% 40 NEEDS Prepare SC/HR Survey Report 100% i I 41 NEEDS Submit SC/HR Survey Report for merge into needs assessment 100% 42 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 100% Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary Rolled Up O Page 6ID 43 44 45 46 47 48 49 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 98 Date: 1/31/97 Name Define purpose and scope of Proportional Allocation Formulas Assign responsibilities for Proportional Allocation Formulas Design data collections plan for Proportional Allocation Formulas Collect and analyze data for Proportional Allocation Formulas Prepare Proportional Allocation Formulas Report Submit Proportional Allocations Fomiulas Study Report for merge into needs assessment listing DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 1 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 1st Quarter Jul I Aug I Sep I I I i 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan I Feb I Ma? 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 1 3r Jan Progress h Milestone Summary Rolled Up O Page 7ID 50 Code NEEDS Name Define purpose and scope of Desegregation Monitoring Reports Audit % Complete 100% 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Ma? 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 51 NEEDS Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% I 52 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% I I 53 NEEDS Collect data 100% 54 NEEDS Review with Cabinet and Attorneys 100% 55 NEEDS Report findings to PRE, if applicable 100% 56 NEEDS Merge new obligations with Program Budget Document, if applicable (no new obligations) i 100% 1 Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 8ID 57 58 59 60 61 62 63 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS i Name COURT ORDERS AUDIT Define purpose and scope of Court Orders Audit Assign responsibility for data collection of Court Orders Audit Collect data Review with Cabinet and Attorneys Report findings to PRE Merge new obligations with Program Budget Document Project: FY 98 Date: 1/31/97 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 1st Quarter Jul I Aug I Sep I I Progress H Milestone 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Ma? Summary Rolled Up O' Page 9 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec f 3r JanID 64 Code NEEDS Name TOWN HALL MEETINGS % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 65 NEEDS Define purpose and scope of Town Hall Meetings 100% I 66 NEEDS Review previous years data from Town Hall Report 100% I 67 NEEDS Review and data collection plan (matrix)for Town Hall Meetings 100% I 68 NEEDS Set locations and schedule for Town Hall Meeting 100% I 69 NEEDS Develop advertisement plan and schedule for Town Hall Meetings: Prepare sample agenda 100% I 70 NEEDS Execute advertisement plan for Town Hall Meeting I 100% Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Page 10 3rd Quarter Jan I Feb | Mar Summary V Rolled Up O 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan1st Quarter ID 71 72 73 74 75 76 77 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 98 Date: 1/31/97 Name 2nd Quarter Conduct Town Hall Meeting I Gather feedback data from Town Hall Meeting I for input into matrix Execute advertisement plan for Town Hall Meeting II Conduct Town Hall Meeting II Gather feedback data from Town Hall Meeting II for input into matrix Execute advertisement plan for Town Hall Meeting III Conduct Town Hall Meeting III Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% Jul I Aug I Se^ Oct | Nov | Dec I I 3rd Quarter Jan 4th Quarter I Feb I Ma~ Apr | May | Jun I I I 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan ! ! i Progress Milestone Summary Rolled Up Page 11ID 78 Code NEEDS Name Finalize and publish Town Hall Meeting Report % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 79 NEEDS Merge findings of Town Hall Meeting Report, 1996-97 into needs assessment listing 100% I 80 NEEDS DISTRICT DIALOGUES 100% 81 NEEDS Define purpose and scope of District Dialogues 100% I 82 NEEDS Review previous years data from District Dialogue Report 100% I 83 NEEDS Review data collection plan (matrix) for District Dialogues 100% I 84 NEEDS Set locations and schedule for District Dialogue Meetings 100% I Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Page 12 3rd Quarter Jan I Feb | Mar Summary V Rolled Up O 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 3r JanID 85 86 87 88 89 90 91 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS i Name Develop advertisement plan and schedule for District Dialogues
prepare sample agenda Execute advertisement plan for District Dialogue l(Principals) Conduct District Dialogue I Gather feedback from District Dialogue 1 for input into matrix Execute advertisement plan for District Dialogue ll(Ass't Principals) Conduct District Dialogue II Gather feedback data from Distnct Dialogue II for input into matrix Project
FY 98 Date: 1/31/97 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Progress Milestone Summary Rolled Up O Page 131st Quarter 2nd Quarter ID 92 Code NEEDS Name Execute advertisement plan for District Dialogue lll(Teachers) % Complete 100% Jul I Aug I Sep ~Oct | Nov | Dec 3rd Quarter Jan I Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 93 NEEDS Conduct District Dialogue III 100% 94 NEEDS Gather feedback data from District Dialogue III for merge into matrix 100% 95 96 97 98 NEEDS NEEDS NEEDS NEEDS Project: FY 98 Date: 1/31/97 Execute advertisement plan for District Dialogue IV(Admin. and Classified) Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Execute advertisement plan for District Dialogue VfTransportation) Critical Noncritical 100% 100% 100% 100% I I i I Progress h Milestone Summary Rolled Up O Page 141st Quarter 2nd Quarter ID 99 Code NEEDS Name Conduct District Dialogue V % Complete 100% Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 100 NEEDS Gather feedback data from District Dialogue V for input into matrix 100% 101 NEEDS Finalize and publish District Dialogue Report 1996-97 100% 102 NEEDS Merge findings of District Dialogue Report 1996-97 into needs assessment listing 100% I 103 NEEDS PREPARE NEEDS ASSESSMENT REPORT 100% 104 NEEDS Conduct Administrative review of available districtwide reports and objective data 100% I 105 NEEDS Review of available districtwide reports and objective data by Board 100% Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 15 ID 106 Code NEEDS Name Publish Draft of Needs Assessment /Report and disseminate to selected persons % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 107 NEEDS Publish Needs Assessment Report, 1996-97 100% 3rd Quarter Jan I Feb I Ma? 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 108 109 110 111 112 GOALS GOALS GOALS GOALS GOALS Project: FY 98 Date: 1/31/97 PLANNING AND BUDGET GOALS CABINET PLANNING SESSION Review 1995-96 Needs Assessment Report Distribute 1996-97 Needs Assessment Report to Cabinet members Distribute mission statement, goals and written priorities (strategic planning action plans) Critical Noncritical 38% 44% 100% 100% 0% K\\\\\\\\\N Progress M Milestone I r Summary V Rolled Up O I I Page 16ID 113 Code PDEV Name PROGRAM DEVELOPMENT % Complete 36% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 114 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 74% 115 PDEV Review process for program development 100% 116 PDEV Use extended program evaluations to identify program additions, modifications, deletions 100% 117 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 100% 118 PDEV 119 PDEV Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in Business Cases due 100% 100% 3rd Quarter Jan I Feb I 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I I i I Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary Rolled Up O Page 17ID 120 T Code PDEV Name Review of Business Cases by Cabinet % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Ma? 4th Quarter Apr I May | Jun 121 122 123 124 125 126 PDEV PDEV BUDGT BUDGT BUDGT BUDGT Project: FY 98 Date: 1/31/97 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Submit Business Cases for program and/or program modifications to Board of Directors Review of Business Cases by Board BOARD RETREAT/BOARD WORKSESSION Determine date and site for Board Retreat Identify and establish agenda items for Board Worksession Identify materials for Board Worksession Critical Noncritical 0% 0% 87% 100% 100% 100% Progress Milestone Page 18 I H Summary Rolled Up OID 127 Code BUDGT Name Distribute materials for Board Worksession % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 128 BUDGT Conduct data analysis work session in preparation for Board Worksession 100% 129 BUDGT Conduct Board Worksession 0% 130 BUDGT Report outcomes of Board Worksession 0% 131 BUDGT BUDGETING 11% 132 BUDGT Develop budget preparation training materials 100% 133 BUDGT Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels 100% I Project: FY 98 Date: 1/31/97 Critical Noncritical Progress M Milestone Summary V Rolled Up O Page 19ID 134 Code BUDGT Name Budget managers develop and submit revised 1996-97 expense budget revisions and 1997-98 expense budget requests % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 135 BUDGT Begin districtwide expense budget consolidation and executive review process 0% 136 BUDGT Year to date revenue expenditure analysis 100% 137 BUDGT Revise financial forecast for coming year 0% I 138 BUDGT Submit proposed budget to Board 0% I 139 BUDGT Conduct Board Work Sessions on proposed budget 0% 140 BUDGT Revise proposed budget, as needed 0% Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 20ID 141 142 143 144 145 146 147 Code BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT Project: FY 98 Date: 1/31/97 Name Prepare tentative budget Board revievr of tentative budget Conduct Board Work Session on tentative Budget Account reconciliation and Purchase Order (PO) clean-up Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed.,______ Close-out 1996-97 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals Compute ending fund balance Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 1st Quarter Jul [ Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan 4th Quarter I Feb I Mar Apr | May | Jun I I I 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec I I 3r Jan Progress Milestone Summary Rolled Up O Page 21ID 148 Code BUDGT Name Administrative review of final budget % Complete 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I 149 BUDGT Submit final budget to Board 0% I 150 BUDGT Board review and adoption of 97-98 final budget 0% 151 BUDGT Submit final Budget to Court/Parties 0% 152 BUDGT Submit 97-98 final budget to State 0% 153 BUDGT Staffing 0% ! i 154 BUDGT Review/adoption of changes in course offerings by Board 0% i Project: FY 98 Date
1/31/97 Critical Noncritical k\\\\\\\\\N Progress H Milestone Summary V Rolled Up O Page 22 2nd Quarter Oct I Nov I Dec I 3r JanID 155 Code BUDGT Name Meeting with counselors and principals to review courses offerings 1996-97 % Complete 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 156 BUDGT Print secondary course selection sheets 0% 157 BUDGT Counselors meet with students and complete course selection sheets 0% 158 159 160 161 BUDGT BUDGT BUDGT BUDGT Project: FY 98 Date: 1/31/97 Counselors send course selection sheets to receiving schools Registrars tally course selections Review course tallies secondary. Note possible staffing changes based on courses requested Identify elementary enrollment (tentative) for 1997-98 i 0% 0% 0% 0% I Critical Noncritical KWWWWW Progress h Milestone Summary Rolled Up Page 23 I iID 162 Code BUDGT Name 163 BUDGT Make determination by subject area (secondary) of possible changes and by projected elementary enrolled List known retirements, resignations, and intern positions % Complete 0% 0% 164 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% 165 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% 166 BUDGT Recall certified personnel from RIF, if needed 0% 167 BUDGT Notify classified personnel of staff reduction 0% 168 BUDGT Recall classified personnel from RIF, if needed 0% Project: FY 98 Date: 1/31/97 Critical Noncritical 1st Quarter Jul I Aug I Sep I i 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun I 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan k\\\\\\\\\N Progress Milestone Summary V Rolled Up O Page 24ID 169 Code BUDGT Name PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK % Complete 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 170 BUDGT Plan for internal and external feedback. Set locations and dates 0% 171 BUDGT Execute advertisement for district feedback, Session I 0% 172 BUDGT Conduct District Feedback Session I 0% 173 BUDGT Execute advertisement plan for district feedback, Session II 0% 174 BUDGT Conduct District Feedback Session II 0% I I 175 BUDGT Execute advertisement for district feedback, Session III 0% Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 25 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Janf T ID 176 177 178 179 180 181 182 Code BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT Project: FY 98 Date: 1/31/97 I Name Conduct district feedback, Session III Execute advertisement for district feedback, Session IV Conduct district feedback. Session IV Execute advertisement for district feedback, Session V Conduct district feedback. Session V Execute advertisement for district feedback. Session VI Conduct distict feedback. Session VI Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct [ Nov I Dec 3rd Quarter Jan 4th Quarter I Feb I Ma~ Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan KWWWWsN Progress Milestone Summary Rolled Up Page 26ID 183 Code BUDGT Name Execute advertisement plan for Town Hall feedback. Session I % Complete 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 184 BUDGT Conduct Town Hall feedback, Session I 0% 185 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% I 186 BUDGT Conduct Town Hall feedback , Session II 0% 187 BUDGT Execute advertisement for Town Hall feedback. Session III 0% I 188 BUDGT Conduct Town Hall feedback, Session III 0% 189 SPLAN STRATEGIC PLANNING - IMPLEMENTATION OF APPROVED YEAR ONE ACTION PLANS 33% Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 27 1st Quarter Jul I Aug I Sep ! I i 2nd Quarter Oct I Nov I Dec 3r Jan 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter ID 190 Code SPLAN Name Conduct evaluation for year one % Complete Jul | Aug | Sep Oct | Nov | Dec Jan | Feb | Mar ~Apr | May | Juf? 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 191 192 193 194 195 196 SPLAN SPLAN MR MR MR MR Project: FY 98 Date: 1/31/97 Identify action plans for year two implementation Prepare for Implementation of site-based management (strategic plan) MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER
3RD QUARTER
4TH QUARTER) Revise written program budget document instructions, as needed Plan maintenance education and orientation regarding the program budget document process Distribute written program budget document instructions to principals and program managers Critical Noncritical 100% 0% 49% 100% 100% 100% I I Progress Milestone Summary Rolled Up O Page 28 I i I I I I1st Quarter 2nd Quarter ID 197 198 199 200 201 202 203 Code MR MR MR MR MR MR MR Project: FY 98 Date: 1/31/97 Name Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders______ 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS Review written program budget document with program managers and principals Carryout training sessions on the Program Budget Document Send reminder notice regarding deadline for entering 1st Quarter PBD activities Last day to enter activities for the 1st Quarter PBD PRE develops narrative and the Controller provides financial info for the PBD reports Critical Noncritical % Complete 100% Jul I Aug I Sep ~Oct | Nov | Dec 3rd Quarter Jan I Feb I 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 100% 100% 100% 100% 100% 100% I I I f 1 I Progress H Milestone Summary Rolled Up O Page 29I ID 204 I Code MR Name PRE combines all information for the 1st Quarter Program Budget Report % Complete 100% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I 4th Quarter tst Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan 205 206 207 208 209 210 MR MR MR MR MR MR Project: FY 98 Date: 1/31/97 Submit report to Attorney tor review Prepare for publication of 1st Quarter Program Budget Document Reports Submit 1st Quarter Program Budget Document Reports to Court Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Programs Budget Document Critical Noncritical 100% 100% 100% 100% 60% 100% i Progress h Milestone I I I I i T I Page 30 Summary V Rolled Up -O'ID 211 212 213 214 215 216 217 Code MR MR MR MR MR MR MR Project: FY 98 Date: 1/31/97 Name Send reminder notice regarding deadline to enter activities for 2nd Quarter PBD Last day to enter activities for the 2nd Quarter PBD PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) PRE combines all revised information for 2nd Quarter Program Budget Document Reports Submit report to Attorney for review Prepare publication of 2nd Quarter Program Budget Document Reports Submit 2nd Quarter Program Budget Document Reports to Court Critical Noncritical % Complete 100% 100% 100% 0% 0% 0% 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar I I I I 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I I 3r Jan Progress Milestone Summary V Rolled Up O Page 311st Quarter ID 218 Code MR Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD % Complete 0% 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb I Ma? 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct [ Nov | Dec 3r Jan 219 MR 3RD QUARTER PRQGRAM BUDGET DOCUMENT REPORTS 0% 220 221 222 223 224 MR MR MR MR MR Project: FY 98 Date: 1/31/97 Advise program managers and principals on the Program Budget Document Send reminder notice regarding deadline to enter 3rd Quarter activities Last day to enter activities for the third quarter PBD PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Report PRE combines all revised information for 3rd Quarter PBD Report Critical Noncritical 0% 0% 0% 0% 0% Progress H Milestone Page 32 I I I I Summary Rolled Up C>ID 225 Code MR Name Submit report to Attorney for review % Complete 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I 226 MR Prepare for publication of 3rd Quarter Program Budget Document Report 0% I 227 MR Submit 3rd Quarter Program Budget Document to Court 0% 228 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 229 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 230 MR Advise program managers and principals on Program Budget Document 0% I 231 MR Send reminder notice regarding last date to enter activities 0% I Project: FY 98 Date: 1/31/97 Critical Noncritical Progress - Milestone Summary Rolled Up O Page 33 1st Quarter Jul I Aug I Sep I I I 2nd Quarter Oct I Nov I Dec I I 3r JanID 232 233 234 235 236 237 238 Code MR MR MR MR MR MR MR Project: FY 98 Date: 1/31/97 Name Last day to enter activites for the 4th Quarter PRE develops narrative and the controller provides financial information for 41h quarter Program Budget Document Report PRE combines all information for 4th Quarter Program Budget Document Report Submit report to Attorney for review Prepare for publications the 4th Quarter Program Budget Document Report Submit 4th Quarter Program Budget Document Reports to Court Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb I Ma/ 4th Quarter Apr I May | Jun I 1st Quarter Jul I Aug I Sep I I I I I 2nd Quarter Oct I Nov I Dec I I 3r Jan Progress Milestone Summary Rolled Up O Page 34ID 239 Code MR Name SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL) TO COURT % Complete 58% 1st Quarter Jul I Aug I Sep 240 MR Submit July's monthly management report to Court 100% I 241 242 243 244 245 MR MR MR MR MR i Project: FY 98 Date: 1/31/97 Submit August's monthly management report to Court Submit Septembers monthly management report to Court Submit October's monthly management report to Court Submit November's monthly management report to Court Submit December's monthly management report to Court Critical Noncritical 100% 100% 100% 100% 100% I I 2nd Quarter Oct I Nov I Dec I I 3rd Quarter Jan I Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I i I 3r Jan Progress H Milestone Summary V Rolled Up O Page 35 I i I IU 246 247 248 249 250 251 252 Code MR MR MR MR MR MR MR Project: FY 98 Date: 1/31/97 Name Submit January's monthly management report to Court Submit February's monthly management report to Court Submit March's monthly management report to Court Submit April's monthly management report to Court Submit May's monthly management report to Court Submit June's monthly management report to Court Submit July's monthly management report to Court Critical Noncritical % Complete 100% 0% 0% 0% 0% 0% 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar I 4th Quarter Apr I May | Jun I 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3r Jan K\\\\\\\\\N Progress Milestone Summary V Rolled Up O Page 36ID 253 Code MR Name_______________________________ Submit August's monthly management report to Court % Complete 0% 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 254 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1997-98 21% 255 ORG Analyze, reassess, and revise planning organization and structure 0% 256 ORG Revise, discuss and reach consensus regarding format and tasking of 1997-98 Management Tool 100% I I I I 1 I'Sl ORG Initial circulation of 1997-98 Management Tool 100% 258 ORG Evaluate tasking of 1997-98 Management Tool 35% I I 1 1 I i I I Project: FY 98 Date: 1/31/97 Critical Noncritical Progress Milestone Summary V Rolled Up O Page 37 I 1 I 1 I 1 1 I i ] 1
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.