Little Rock School District Program Planning and Budget Tool 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994-95 % Complete 98% Scheduled Start Apt 4 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Williams.ClQwers.Ingram 2 Analyze, reassess, and revise planning organization and structure 100% Apr 4 '94 Jun 30 '95 Williams.Matthis.Clowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet,Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 95% Jul 15'94 Jun 30 '95 Aug 31 '95 Council,Clowe rs 6 NEEDS ASSESSMENT 99% Jun 1 '94 Apt 28 '95 Williams.ClQwers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council received 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet JUL 5 11995 Pagel FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet 100% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurtey,Gadberry 16 Prepare Personnel Study Report 100% Oct 24 '94 Nov 14 '94 Hurley Page? FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 17 Name_________________________________ Report data findings from Personnel Study tor merge into needs assessment listing % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Hurley la STANFORD 8 TEST DATA SIUPY 100% Aug 1 '94 Oct 31 '94 Nov 4'94 Clowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15'94 Clowers, Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowers,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16'94 Aug 16'94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowers,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12'94 Sep 30 '94 Clowers,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3 '94 Oct 14 '94 Dunbar Page3 FY 96 July 31 95Little Rock School District Program Planning and Budget Tool ID 25 Name__________________________________ Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Dunbar 2& ARKANSAS MINIMUM PERFORMANCE TEST lAMPTI DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16 '94 Aug 30 '94 Glowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16'94 Aug 16'94 Glowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Glowers, Penn-Norman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Clowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3 '94 Oct 14'94 Penn-Norman Page4 FY 96 July 31 95Little Rock School District Program Planning and Budget Tool ID 33 Name__________________________________ Report data findings from AMPT for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Penn-Norman 34 PRE MONITORING REPQBIS SIUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12 '94 Sep 30 '94 Clowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3 '94 Oct 14'94 Smith Page5 FY 96 July 31 95Little Rock School District Program Planning and Budget Tool ID 41 Name____________________________________ Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17 '94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRl STUDY 100% Aug 1 '94 Nov 15 '94 Glowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16 '94 Aug 30 '94 Clowers,Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16 '94 Glowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Glowers, Hobby,Savage 47 Analyze data from SC/HR Survey 100% Sep 26 '94 Oct 14 '94 Clowers,Hobby 48 Prepare SC/HR Survey Report 100% Oct 17 '94 Oct 28 '94 Hobby Page6 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 49 Name_______________________________ Report data findings from SC/HR Survey for merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Clowers,Hobby 5Q CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Sep l-'a4 Nov 1 5 *94 Dec. 14 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16 '94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page? FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 57 Name______________________________ Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% Nov 7 '94 Nov 15 '94 Matthis,Curriculum Supervisors 62 Make recommendations tor program additions/deletions/modifications 100% Oct 31 '94 Nov 4 '94 Dec 14 '94 Matthis,Curriculum Supervisors 2 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15'94 Milhollen,Williams,Council,Hurley,Gadberry Pages FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 65 Name__________________________ Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Milhollen 67 Collect data tor Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley .Armstrong,Eaton,Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12'94 Sep 23 '94 Milhollen,Annstrong, Eaton, Neal, Hurley,Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 Milhollen,Hurley ,Armstrong,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13'94 Oct 31 '94 Milhollen Z1 DISTRICTWIDE FACILITIES STUDY 91% Jul 15 '94 Nov 23 '94 Aug 31 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15'94 Williams,Milhollen,Council Page9 FY96 July 31 95 fiiLittle Rock School District Program Planning and Budget Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15'94 Revised Finish Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15'94 Milhollen, Eaton 75 Collect data for the Districtwide Facilities Study 80% Aug 15'94 Oct 21 '94 Aug 31 '95 Milhollen,Eaton 76 Establish Committee to study Districtwide Facilities 100% Nov 16 '94 Nov 16 '94 Eaton,Milhollen,Mayo 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% Oct 24 '94 Nov 18'94 Dec 21 '94 Milhollen,Eaton,Mayo 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% Nov 21 '94 Nov 23 '94 Dec 21 '94 Milhollen,Eaton,Mayo 22 DESEGREGATION MONITORING REPORTS AUDIT from PPM 100% Aug 1 '94 Dec 9 '94 Mavo 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo,Williams,Council Pagel 0 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 81 Name____________________________ Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 16 '94 Aug 31 '94 Mayo 83 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 100% Aug 1 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15'94 Mayo,Williams,Council Pagel1 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 92 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Mayo 93 Report findings to PRE 100% Nov 22 '94 Nov 23 '94 Dec 9 '94 Mayo 94 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo 25 TOWN HALL MEETINGS 100% Jul 15 '94 Dec 7 '94 Williams.Glowers 96 Define purpose and scope of Town Hall Meetings 100% Jul 15'94 Sep 5 '94 Williams,Glowers,Council,Modeste Page12 FY96 July 31 95 JLittle Rock School District Program Planning and Budget Tool ID 97 98 99 100 101 102 103 104 Pagel3 Name__________________ Review previous year's data % Gomplete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Glowers Review/revise data collection plan for Town Hall Meetings Set locations and schedule for Town Hall Meetings Develop advertisement plan and schedule for Town Hall Meetings Prepare Town Hall Meetings' sample agenda Review/revise data collection tool (matrix) for Town Hall Meetings Execute advertisement plan for Town Hall Meeting I Gonduct Town Hall Meeting I (Terry Elementary) 100% 100% 100% 100% 100% 100% 100% Aug 22 '94 Aug 25 '94 Glowers,Wagner Aug 25 '94 Aug 30 '94 Aug 30 '94 Sep 1 '94 Sep 12 '94 Sep 15'94 FY96 Aug 30 '94 Sep 15'94 Sep 10'94 Sep 15'94 Sep 15'94 Oct 31 '94 Wagner.Modeste Wagner Glowers,Modeste Modeste,Glowers Wagner,Modeste Williams,Board,Modeste July 31 95ID 105 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% Little Rock School District Program Planning and Budget Tool Scheduled Start Sep 15 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner,Penn-Norman 106 Execute advertisement plan for Town Hall Meeting II 100% Sep 12'94 Sep 22 '94 Wagner, Modeste 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% Sep 5 '94 Nov 30 '94 Wagner, Penn-Norman 109 Execute advertisement plan for Town Hall Meeting III 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% Sep 15 '94 Oct 31 '94 Williams 111 Gather feedback data from Town Hall Meeting III tor input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 112 Execute advertisement plan for Town Hall Meeting IV 100% Sep 12'94 Oct 6 '94 Wagner,Modeste Page14 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 113 Name____________________________ Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams, Board,Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 115 Execute advertisement plan for Town Hall Meeting V 100% Sep 12 '94 Oct 13'94 Wagner,Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board, Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12 '94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15'94 Oct 31 '94 Williams,Board, Modeste 120 Gather feedback data from Town Hall Meeting VI into matrix 100% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman Pagel 5 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 121 Name Execute advertisement plan for Town Hall Meeting VII % Complete 100% Scheduled Start Sep 12 '94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner,Modeste 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% Sep 15'94 Oct 31 '94 Nov 1 '94 Williams,Board,Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% Nov 15 '94 Nov 30 '94 Modeste,Lewis 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Clowers,Lewis 126 100% Jul 15 '94 Dec 7 '94 Dec 15 '94 Williams,Clowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Clowers, Wagner,Modeste Page16 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 129 Name Set locations and schedule for District Dialogues % Gomplete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10 '94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 133 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 134 Gonduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 135 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 136 Execute advertisement plan for District Dialogue II 100% Sep 19'94 Oct 1 '94 Wagner Pagel? FY96 July 31 95Little-Rock School District Program Planning and Budget Tool ID 137 Name Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman 139 Execute advertisement plan for District Dialogue III 100% Sep 18'94 Oct 14'94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15 '94 Oct 31 '94 Williams 141 Gather feedback data from District Dialogue III for merge info matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan for District Dialogue IV 100% Sep 19 '94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15'94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 9 '94 Wagner,Penn-Norman Page18 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 145 Name___________________________________ Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input into matrix 100% Nov 8 '94 Nov 8 '94 Wagner,Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue VI for merge into matrix 100% Nov 14'94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15'94 Nov 30 '94 Dec 15'94 Savage, Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15 '94 Savage,Lewis Page19 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 153 Name Gollect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Gomplete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Glowers,Penn-Norman 154 Gonduct Boerd Work Session for deta analyses studies, surveys, forums, dialogues, etc. 100% Dec 7 '94 Apr 28 '95 Apr 29 '95 Williams,Glowers 155 Gomplete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Dec 16 '94 Glowers, Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14.'94 Dec 21 '94 Glowers,Savage,Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15'94 Dec 15'94 Jan 6 '95 Glowers,Savage, Lewis 158 PROGRAM INVENTORY 100% May 1 '94 Sep 16 '94 Seo 16 '94 Glowers 159 Identify end revise DSeg end NonDSeg Progrems 100% May 2 '94 Jun 13'94 Basse,Milhollen, Ingram 160 Review end edjust primary end secondery leeders for DSeg end NonDSeg progrems 100% Jun 6 '94 Jun 13'94 Ingram,Basse Pege20 FY 96 July 31 95Little Rock School District Program Planning and Budget Tool ID 161 Name________________________________ Finalize listing/leaders of DSeg and NonDSeg Programs % Complete 100% Scheduled Start Jun 18'94 Scheduled Finish Jun 18 '94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16'94 Glowers,Milhollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Apr 26 '95 Matthis.Glowers 165 GABINET/COUNCIL PLANNING SESSION 100% Aug 1 '94 Aug 26 '94 Sep 1 '94 Matthis 166 Identify process for goal development/revision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 167 Detemtine date and site for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 168 Identify materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 lngram,Glowers Page21 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 169 Name Develop materials for work session % Complete 100% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19'94 Revised Finish Sep 1 '94 Resource Names Ingram,Glowers 170 Identify and notify participants for the work session 100% Aug 1 '94 Aug 19 '94 Aug 29 '94 Matth is,Glowers, Ingram 171 Conduct work session 100% Aug 22 '94 Aug 26 '94 Sep 1 '94 VVilliams,Matthis, Glowers 122 GOAL-SETTING WORK SESSION 100% Aug 22 '94 Seo 6 '94 Seo 6 '94 Matthis.Glowers 173 Identify process for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matth is, lngram,Clowers 174 Identify participants for the Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 31 '94 Matthis,Clowers,lngram 175 Identify and collect background materials for participants 100% Aug 22 '94 Aug 26 '94 Sep 2 '94 Matthis,Clowers 176 Determine date and site for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis Page22 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 177 Name___________________________ Distribute background materials to the participants % Complete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Revised Finish Sep 2 '94 Resource Names Matthis,Clowers 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 29 '94 Aug 31 '94 Sep 6 '94 Council,Cabinet 179 Identify materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Williams,Clowers 180 Establish date and site for Work Session 100% Sep 1 '94 Sep 6 '94 Williams,Clowers 181 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12'94 Matthis,Clowers 182 BOARD WORK SESSION 100% Seo 5'94 Seo 22a4 Matthis.Clowers 183 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12 '94 Matthis,Clowers 184 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep 15'94 Board,Williams Page23 FY96 July 31 95Little-Rock School District Program Planning and Budget Tool ID 185 Name Define input requirements at Board work session (for broad-based feedback) % Complete 100% Scheduled Start Sep 5'94 Scheduled Finish Sep 12'94 Revised Finish Sep 14 '94 Resource Names Board,Williams 186 Review/revise tentative mission statement and goals 100% Sep 15 '94 Sep 15'94 Board 187 Review DSeg and NonDSeg Program Inventory 100% Sep 15'94 Sep 15 '94 Board 188 Review identified proportional allocations 100% Sep 15 '94 Sep 15 '94 Board 189 Establish written priorities 100% Sep 15'94 Sep 15'94 Board 190 Identify additional extended program evaluation, if needed 100% Sep 15 '94 Sep 15'94 Nov 3 '94 Board 191 Identify strategies for funding shortfalls (Note, date extended to allow community input) 100% Sep 15 '94 Sep 15 '94 Nov 23 '94 Board 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board Page24 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 193 Name________________________________ Develop communication strategy for mission statement and goals % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Revised Finish Resource Names Williams,Wagner 194 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 195 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Board,Matthis,Glowers,Wagner 196 BOARD RETREAT WORK SESSION 100% Dec 8 '94 Apr 26 '95 Williams.Matthis 197 Determine date and site for Board Retreat 100% Dec 8 '94 Dec 8 '94 Williams,Boa rd 198 Identify agenda items for Board Retreat 100% Dec 8 '94 Dec 15'94 Williams,Board 199 Establish agenda for Board Retreat 100% Dec 16 '94 Dec 20 '94 Williams,Board 200 Identify materials for Board Retreat 100% Dec 20 '94 Jan 6 '95 Williams Page25 FY96 July 31 95ID 201 Name___________________________________ Gather and distribute materials for Board Retreat % Complete 100% Little-Rock School District Program Planning and Budget Tool Scheduled Start Jan 9 '95 Scheduled Finish Jan 10 '95 Revised Finish Resource Names______________ Williams, Matthis,Clowers,Milhollen 202 Conduct data analysis work session for Board Reatreat 100% Jan 9 '95 Jan 10 '95 Williams,Council 203 Conduct Board Retreat 100% Jan 24 '95 Jan 25 '95 Williams,Board 204 Report outcomes of Board Retreat 100% Jan 23 '95 Jan 26 '95 Williams,Board 205 Determine the need for an additional Board Retreat 100% Jan 23 '95 Apr 26 '95 Williams,Council, Board 206 Conduct Board Retreat 100% Feb 1 '95 May 1 '95 Williams,Board 207 PROGRAM DEVELOPMENT 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Matthis 208 Develop philosophy and/or objectives for programs and/or program modifications 100% Nov 16 '94 Nov 23 '94 Matthis,Williams,Mayo,Milhollen,Clowers Page26 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 209 Name Schedule and hold meetings for organizing the process % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 23 '94 Revised Finish Resource Names Matthis, Williams,Mayo,Milhollen,Clowers 210 Seek copies of source documents from experts, as needed 100% Nov 16 '94 Dec 2 '94 Matthis,Williams,Mayo,Milhollen,Clowers 211 Examine trends of experts in the designated fields, as needed 100% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen, Clowers 212 Organize a committee to develop educational specifications 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 213 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 214 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Clowers 215 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matthis, Williams,Mayo,Milhollen,Clowers 216 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matthis,Williams,Mayo,Milhollen,Clowers Page27 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 217 Name Review program and/or program modifications with Council (i.e.. Business Cases) % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 13'95 Revised Finish Jan 27 '95 Resource Names___________________ Williams,Mafthis,Mayo,Milhollen, Glowers 218 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% Nov 16'94 Jan 31 '95 Matthis,Curriculum Supervisors 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% Nov 16'94 Jan 17'95 Williams,Council 220 Review of Outsourcing 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Williams,Milhollen,Mayo 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR modifications TO SUPERINTENDENT 100% Jan 23 '95 Feb 28 '95 Matthis. Williams.Mayo.Milhollen.Glowers 222 Submit Business Case for program and/or program modifications to Board of Directors 100% Jan 23 '95 Jan 24 '95 Feb 8 '95 Matthis,Williams,Mayo,Milhollen,Clowers 223 First review of Business Cases by Board 100% Jan 24 '95 Feb 9 '95 Matthis, Williams,Mayo,Milhollen, Glowers 224 Conduct second program review-revisit-reevaluate 100% Feb 13'95 Feb 17'95 Matthis, Williams,Mayo,Milhollen,Clowers Page28 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 225 Name Decide to add, implement, modify, or delete programs % Complete 100% Scheduled Start Feb 20 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Matthis,Williams,Mayo,Milhollen,Glowers 22fi BUDGETING 99% Nov 21 '94 Aug 25 '95 Milhollen.Gadberrv.Hurlev I 227 Develop budget preparation training material 100% Nov 21 '94 Nov 28 '94 Milhollen 228 Issue instructions for budget preparation at all levels 100% Nov 28 '94 Nov 30 '94 Milhollen 229 Conduct budget preparation training sessions 100% Dec 1 '94 Dec 9 '94 Milhollen 230 Prepare initial financial forecasts for coming year 100% Dec 1 '94 Dec 31 '94 Milhollen 231 Budget managers submit 95-96 budget requests 100% Dec 12'94 Jan 6 '95 Jan 13 '95 Milhollen 232 Begin budget development 100% Jan 7 '95 Mar 8 '95 Milhollen Page29 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 233 Name Prepare current year budget revisions % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Revised Finish Resource Names Milhollen 234 Year to date revenue expenditure analysis 100% Jan 9 '95 Jan 31 95 Milhollen 235 Revise financial forecast for coming year 100% Feb 24 '95 Mar 3 '95 Milhollen 236 Submit proposed budget to Board 100% Mar 9 '95 Mar 9 '95 Milhollen 237 Conduct Board Work Sessions on proposed budget 100% Mar 10'95 Mar 17 '95 Board, Williams 238 Revise proposed budget, as needed 100% Mar 20 '95 May 10'95 Milhollen 233 Staffing 100% Jan 26 '95 Aug 1 '95 Hurley 240 First review of changes in course offerings by Board 100% Jan 26 '95 Jan 26 '95 Feb 9 '95 Board, Williams,Matthis Page30 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 241 Name___________________________________ Approval of course offerings by Board contingent upon adoption of business case % Complete 100% Scheduled Start Feb 9'95 Scheduled Finish Feb 9 '95 Revised Finish Resource Names Board,Williams,Matthis 242 Meeting with counselors and principals to review course offerings for 1995-96 100% Jan 30 '95 Feb 15'95 Matthis,Elston 243 Print course selection sheets 100% Jan 30 '95 Feb 15'95 Matthis 244 Counselors meet with students and complete course selection sheets 100% Feb 16'95 Mar 10'95 Principals,Counselors 245 Registrars tally course selections 100% Mar 13'95 Mar 31 '95 Principals,Registrars 246 Identify elementary enrollment (tentative) for 1995-96 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Mayo 247 Review course tallies for secondary. Note possible cuts based on courses requested. 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents Page31 FY96 July 31 95ID 249 Name_______________________________ Verification of need, based on manpower report and by program (program managers and principals) % Complete 100% Little Rock School District Program Planning and Budget Tool Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names_____________________ Gadberry,Hurley,Assistant Superintendents 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% Apr 3 '95 Apr 21 '95 Gadberry, Hurley 251 Identify teachers for Reduction in Force (RIF), if needed 100% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 252 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 100% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 253 Recall from RIF, if needed 100% Jun 1 '95 Aug 1 '95 Gadberry,Hurley 254 Notify classified personnel of staff reduction 100% May 3 '95 Jul 15'95 Gadberry,Hurley 255 Prepare tentative budget 100% May 11 '95 May 11 '95 May 25 '95 Milhollen 256 Board review of tentative budget 100% May 25 '95 May 25 '95 Board,VVilliams,Milhollen Page32 FY 96 July 31 95 1Little Rock School District Program Planning and Budget Tool ID 257 Name______________________________ Conduct Board Work Session on tentative budget % Complete 100% Scheduled Start Jun 1 '95 Scheduled Finish Jun 7 '95 Revised Finish Resource Names Williams,Board 258 Recall from RIF. if needed 100% Jun 1 '95 Jul 15'95 Gadberry, Hurley 259 Account reconciliation and Purchase Order (PO) clean-up 100% Jun 16 '95 Jul 14 '95 Milhollen,Neal 260 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) 100% Jun 16 '95 Jul 14 '95 Milhollen 261 Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 100% Jul 3 '95 Jul 20 '95 Williams,Smith,Milhollen 262 Compute ending fund balance 100% Jul 20 '95 Jul 20 '95 Milhollen 263 Administrative review of final budget 100% Jul 20 '95 Jul 20 '95 V\/illiams,Councll 264 Submit final budget to Board 100% Jul 20 '95 Jul 20 '95 Williams Page33 FY96 July 31 95ID 265 Name___________________________________ Board review and adoption of 95-96 final budget Little Rock School District Program Planning and Budget Tool % Complete 100% Scheduled Start Jul 20 '95 Scheduled Finish Jul 20 '95 Revised Finish Resource Names Board 266 Submit 95-96 final Budget to Court/Parties 100% Jul 24 '95 Aug 22 '95 Williams 267 Submit 95-96 final budget to State 0% Aug 25 '95 Aug 25 '95 Board,Milhollen 268 MONITORING AND REPORTING QE DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT BEEQBISIISIQDABIEB
2ND QUARTER: aSD QUARTER: 4TH QUARTER) 98% Jun 1 '94 Aug 17.'95 flowers 269 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa 270 Program budget document diskettes are returned to PRE for summer housing 100% Jun 9 '94 Jul 29 '94 Aug 12 '94 Principals,Program Managers,Lewis 271 PRE performs necessary diskette management functions for the summer (i.e..archival filing, achievement erasures, copying, etc,) 100% Jul 25 '94 Aug 31 '94 Sep 7 '94 PRE Clerical 272 Revise written program budget document instructions, as needed 100% Aug 8 '94 Aug 19 '94 Sep 9 '94 Glowers Page34 FY96 July 31 95 Little Rock School District Program Planning and Budget Tool ID 273 Name_________________________________ PRE dispenses program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 18'94 Scheduled Finish Sep 2 '94 Revised Finish Resource Names PRE Clerical 274 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% Jul 25 '94 Aug 30 '94 Sep 8 '94 Clowers 275 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 100% Aug 31 '94 Sep 30 '94 Clowers 276 Disseminate written program budget document instructions to principals and program managers 100% Aug 31 '94 Sep 30 '94 Clowers 272 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Aug 8 '94 Nov 21:34 Clowers 278 Advise program managers and principals on program budget document, if problems in data entry 100% Aug 8 '94 Nov 4 '94 Ass't Supts,Clowers,PRE Clerical 279 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's 100% Aug 8 '94 Oct 14 '94 Primary Leaders 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% Sep 19'94 Sep 23 '94 Clowers Page35 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 281 Name Plan training sessions on the Program Budget Document and WordPerfect % Gomplete 100% Scheduled Start Sep 7 '94 Scheduled Finish Sep 23 '94 Revised Finish Resource Names Glowers 282 Gonduct training sessions on the Program Budget Document and WordPerfect 100% Sep 26 '94 Sep 30 '94 Glowers 283 DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 '94 Oct 14 '94 Nov 4 '94 Principals,Program Managers,Glowers 284 PRE performs check-in procedures and data clean-up on diskettes 100% Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Glerical,Glowers 285 PRE generates hard copies of diskettes 100% Oct 14 '94 Oct 28 '94 Nov 11 '94 PRE Glerical,Glowers 286 PRE develops relative narrative and the Gontroller provides financial info for the Program Budget Document Reports 100% Oct 28 '94 Nov 4 '94 Nov 11 '94 PRE Glerical,Milhollen,Glowers 287 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 100% Oct 31 '94 Nov 4 '94 Nov 11 '94 PRE Glerical,Glowers 288 PRE disseminates drafts of reports to selected resource people 100% Nov 7 '94 Nov 7 '94 Nov 11 '94 Glowers Page36 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 289 Name______ Revise drafts % Complete 100% Scheduled Start Nov 8 '94 Scheduled Finish Nov 8 '94 Revised Finish Nov 14 '94 Resource Names PRE Clerical,Glowers 290 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% Nov 9 '94 Nov 11 '94 Nov 14 '94 PRE Clerical,Milhollen,Glowers 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% Nov 11 '94 Nov 14'94 VVilliams,Clowers 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% Nov 18'94 Nov 18'94 Attorney 293 Return diskettes and paper copies to managers and principals 100% Nov 21 '94 Nov 21 '94 PRE Clerical 294 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Nov 14 '94 Feb 20 '95 Feb 24 '95 Glowers 295 Advise program managers and principals on Program Budget Document, if data entry problems 100% Nov 14 '94 Jan 13 '95 Jan 27 '95 Ass't Supts,Lewis 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% Nov 14 '94 Jan 13 '95 Primary Leaders Page37 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 297 Name Plan training sessions on the Program Budget Document and WordPerfect % Complete 100% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Revised Finish Nov 30 '94 Resource Names Glowers 298 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% Dec 5 '94 Dec 9 '94 Jan 4 '95 Glowers,Lewis 299 Gonduct training sessions for principals, program managers, and clerical staff 100% Dec 12'94 Dec 16 '94 Matthis,Glowers 300 Diskettes due back to PRE 100% Jan 13'95 Jan 13 '95 Principals,Program Managers,Lewis 301 PRE performs check-in procedures and data clean-up on diskettes 100% Jan 13 '95 Jan 27 '95 PRE Glerical,Glowers 302 PRE generates hard copies of diskettes 100% Jan 13'95 Jan 27 '95 PRE GlericaLGIowers 303 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 100% Jan 27 '95 Feb 3 '95 PRE Glerical,Milhollen,Glowers 304 PRE combines all revised info for 2nd Quarter Program Budget Document Reports 100% Jan 30 '95 Feb 3 '95 PRE GlericaLGIowers Page38 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 305 Name_______________________________ PRE disseminates drafts of reports to selected resource people and attorney % Complete 100% Scheduled Start Feb 6 '95 Scheduled Finish Feb 6 '95 Revised Finish Feb 14 '95 Resource Names Clowers 306 Revise drafts 100% Feb 7 '95 Feb 7 '95 Feb 17 '95 PRE Clerical,Clowers I 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% Feb 8 '95 Feb 10'95 Feb 20 '95 PRE Clerical,Milhollen,Clowers 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney tor review/revision, if revisions needed 100% Feb 10'95 Feb 13'95 Williams,Clowers 309 Submit 2nd Quarter Program Budget Document Report to Court 100% Feb 17'95 Feb 17'95 Feb 24 '95 Attorney 310 Return diskettes and paper copies to principals and program managers 100% Feb 20 '95 Feb 20 '95 Feb 24 '95 PRE Clerical an 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Feb 14 '95 May 22 '95 Clowers 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% Feb 14 '95 Apr 14 '95 Ass't Supts,Lewis Page39 FY96 July 31 95Little Rock' School District Program Planning and Budget Tool ID 313 Name Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's % Complete 100% Scheduled Start Feb 14'95 Scheduled Finish Apr 14 '95 Revised Finish Resource Names Primary Leaders 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% Mar 7 '95 Mar 10'95 Glowers 315 Diskettes due back to PRE 100% Apr 14 '95 Apr 14 '95 Principals,Program Managers 316 PRE performs check-in procedures and data clean-up on diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Glowers 317 PRE generates hard copies of diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 100% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Clowers 319 PRE combines all revised info for 3rd Quarter Program Budget Document Reports 100% Apr 28 '95 May 5 '95 PRE Clerical,Clowers 320 PRE disseminates drafts of reports to selected resource people 100% May 8 '95 May 8 '95 Glowers Page40 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 321 Name______ Revise drafts % Complete 100% Scheduled Start May 9 '95 Scheduled Finish May 9 '95 Revised Finish Resource Names PRE Clerical,Glowers 322 Prepare for publication of 3rd Quarter Program Budget Document Reports 100% May 10'95 May 12'95 PRE Clerical,Milhollen,Glowers 323 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision, it revisions needed 100% May 15'95 May 18'95 Williams,Clowers 324 Submit 3rd Quarter Program Budget Document Reports to Court 100% May 19'95 May 19.'95 Attorney,Clowers 325 Return diskettes and paper copies to principals and program managers 100% May 22 '95 May 22 '95 PRE Clerical azfi 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 83% May 9 '95 Aug 17 '95 Clowets 327 Advise program managers and principals on Program Budget Document 100% May 15 '95 Jul 14 '95 Ass't Supts,Glowers,PRE Clerical 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 100% May 15'95 Jul 15'95 Primary Leaders Page41 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 329 Name Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 100% Scheduled Start May 9 '95 Scheduled Finish May 15'95 Revised Finish Resource Names Glowers 330 Principals submit School Operations Diskettes to Ass't Supts 100% Jun 9 '95 Jun 16'95 Principals,Ass't Supts 331 Programs' diskettes due back to PRE 100% Jul 14 '95 Jul 14 '95 Program Managers 332 PRE performs check-in procedures and data clean-up on diskettes 100% Jul 14 '95 Jul 28 '95 PRE Clerical,Glowers 333 PRE generates hard copies of diskettes 90% Jul 14 '95 Jul 28 '95 Aug 1 95 PRE Clerical,Clowers 334 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 10% Jul 28 '95 Aug 4 '95 PRE Clerical,Milhollen,Clowers 335 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Clowers 336 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Glowers Page42 FY96 July 31 95 Little Rock School District Program Planning and Budget Tool ID 337 Name______ Revise drafts % Complete 0% Scheduled Start Aug 8 '95 Scheduled Finish Aug 8 '95 Revised Finish Resource Names PRE Clerical,Clowers 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% Aug 9 '95 Aug 11 '95 PRE Clerical,Milhollen,Clowers 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 Williams,Clowers 340 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 341 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14 '95 PRE Clerical 342 PROGRAM EVALUATION 100% May 27 '94 Jan 13 '95 Dec 14 '94 Matthis.Clowers 343 Review Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen, Clowers 344 Review Non-Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers Page43 FY96 July 31 95ID 345 Name Begin program evaluation instrument and process Little Rock School District Program Planning and Budget Tool % Gomplete 100% Scheduled Start Jun 1 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Gouncil 346 Distribute program evaluation instruments and process 100% Jun 1 '94 Aug 31 '94 Glowers 347 Identify extended evaluation targets, if needed 100% Sep 6 '94 Jan 13 '95 Nov 21 '94 Matthis,Glowers,Williams,Mayo,Milhollen 348 Gonduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% Aug 8 '94 Aug 31 '94 Glowers 349 Develop process for council/cabinet review of program evaluations 100% May 27 '94 Aug 8 '94 Aug 24 '94 Glowers,Gouncil 350 Program evaluations due from secondary or primary leaders 100% Oct 14 '94 Oct 14 '94 Nov 11 '94 Matthis,Glowers, Williams,Milhollen,Mayo 351 Notify appropriate staff to prepare Extended Program Evaluations 100% Nov 7 '94 Dec 7 '94 Glowers,Gouncil 352 Use extended program evaluations to identify program additions, modifications, deletions 100% Oct 17'94 Nov 30 '94 Dec 19 '94 Matthis,Glowers, Williams,Mayo,Milhollen Page44 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 353 Name ______________________________ Notify appropriate staff to prepare Business Cases based on results of extended program evaluations % Complete 100% Scheduled Start Oct 17 '94 Scheduled Finish Nov 30 '94 Revised Finish Dec 21 '94 Resource Names Matthis,Clowers,Williams,Mayo,Milhollen 3S4 100% May 1 '95 Williams 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% Feb 1 '95 Feb 28 '95 Williams,Modeste,Vann 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 100% Feb 15 '95 May 1 '95 Vann.Modeste.Williams 357 Execute advertisement plan for district feedback. Session I 100% Feb 15'95 Apr 28 '95 Vann,Modeste 358 Conduct District Feedback, Session l(Principals) 100% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for district feedback. Session II 100% Mar 1 '95 May 1 '95 Vann,Modeste 360 Conduct District Feedback, Session II (Teachers) 100% Mar 1 '95 May 1 '95 May 2 '95 Williams Page45 FY96 July 31 95Little Rockfichool District Program Planning and Budget Tool ID 361 Name Execute advertisement plan. Session III % Complete 100% Scheduled Start Mar 15'95 Scheduled Finish May 1 '95 Revised Finish Resource Names Vann,Modeste 362 Conduct District Feedback, Session III (Ass't Principals) 100% Mar 1 '95 May 1 '95 May 8 '95 Williams 363 Execute advertisement plan for district feedback. Session IV 100% Mar 1 '95 Apr 20 '95 Vann.Modeste 364 Conduct District Feedback, Session IV (T ransportation) 100% Mar 1 '95 May 1 '95 Williams 365 Execute advertisement plan for district feedback. Session V 100% Mar 1 '95 May 1 '95 Vann,Modeste 366 Conduct District Feedback Session V (Administrative and Non-Certified) 100% Mar 1 '95 May 1 '95 Williams 367 Execute advertisement plan for Town Hall feedback. Session I 100% Feb 15'95 Mar 15'95 Vann,Modeste 368 Conduct Town Hall Feedback, Session I (Fulbright) 100% Mar 1 '95 May 1 '95 Williams Page46 FY 96 July 31 95Little Rock School District Program Planning and Budget Tool ID__ 369 Name______________________________ Execute advertisement plan for Town Hall feedback. Session II % Complete 100% Scheduled Start Mar 15'95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Vann,Modeste 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% Mar 1 '95 Apr 28 '95 Williams 371 Execute advertisement plan for Town Hall feedback. Session III 100% Mar 1 '95 Apr 24 '95 Vann,Modeste 372 Conduct Town Hall Feedback, Session III (University Park Leisure Center) 100% Mar 1 '95 Apr 24 '95 Williams 373 Execute advertisement plan for Town Hall feedback. Session IV 100% Mar 1 '95 May 1 '95 Vann,Modeste 374 Conduct Town Hall Feedback, Session IV (Pulaski Heights) 100% Mar 1 '95 Apr 28 '95 May 10'95 Williams 375 Execute advertisement for Town Hall feedback. Session V 100% Mar 1 '95 May 1 '95 Vann,Modeste 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 100% Mar 1 '95 May 1 '95 Williams Page47 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 322 Name SUBMIT MONTHLY MANAGEMENT REPORT [MANAGEMENT TOOLI TO GOURT % Gomplete 93% Scheduled Start Jul 29 '94 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Glowers 378 Submit July's monthly management report to Gourt 100% Jul 29 '94 Jul 29 '94 Glowers 379 Submit August's monthly management report to Gourt 100% Aug 31 '94 Aug 31 '94 Glowers 380 Submit September's monthly management report to Gourt 100% Sep 30 '94 Oct 3 '94 Glowers 381 Submit October's monthly management report to Gourt 100% Oct 31 '94 Oct 31 '94 Glowers 382 Submit November's monthly management report to Gourt 100% Nov 30 '94 Nov 30 '94 Glowers 383 Submit December's monthly management report to Gourt 100% Dec 30 '94 Dec 30 '94 Glowers 384 Submit January's monthly management report to Gourt 100% Jan 31 '95 Jan 31 '95 Glowers Page48 FY 96 July 31 95Little Rock School District Program Planning and Budget Tool ID 385 Name__________________________________ Submit February's monthly management report to Gourt % Gomplete 100% Scheduled Start Feb 28 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Glowers 386 Submit March's monthly management report to Gourt 100% Mar 31 '95 Mar 31 '95 Glowers 387 Submit April's monthly management report to Gourt 100% Apr 28 '95 Apr 28 '95 Glowers 388 Submit May's monthly management report to Gourt 100% May 31 '95 May 31 '95 Glowers 389 Submit June's monthly management report to Gourt 100% Jun 30 '95 Jun 30 '95 Glowers 390 Submit July's monthly management report to Gourt 100% Jul 31 '95 Jul 31 '95 Glowers 391 Submit August's monthly management report to Gourt 0% Aug 31 '95 Aug 31 '95 Glowers 392 TASKS FOR SGHOOL GLOSINGS 100% Jul 1 '94 Jun 30 '95 Aug 31 95 Williams Page49 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 393 Name___________________ ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 90% Scheduled Start Jun 26 '94 Scheduled Finish Jun 26 '95 Revised Finish Aug 31 '95 Resource Names Williams 394 TASKS FOR COURT FILINGS 90% Jun 1 '94 May 31 '95 Aug 31'95 Williams 395 REGISTRATION AND RECRUITMENT TASKS 100% May 2 '94 Jan 30 '95 Mavo 396 SET REGISTRATION DATES 100% May 2 '94 May 31 '94 Wagner.Mavo 397 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 398 Set locations for 4-year-old programs 100% May 9 '94 May 16'94 Mayo 399 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration 100% May 17'94 May 31 '94 Mayo 400 Present dates to Superintendent's Council for review 100% May 17'94 May 31 '94 Mayo Page50 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 401 Name________________________ PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15 '94 Revised Finish Resource Names Wagner 402 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15'94 Wagner 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 404 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 100% Aug 15 '94 Mavo 405 Review the Plan as it relates to student assignment and racial balance 100% Aug 15'94 Aug 30 '94 Mayo 406 Review racial balances in each school 100% Sep 15'94 Oct 28 '94 Mayo 407 Collect private school directories 100% Nov 1 '94 Dec 9 '94 Wagner 408 Collect data on number of students not attending attendance zone school 100% Oct 17'94 Dec 21 '94 Mayo Page51 FY96 July 31 95Little Rock School District Program Planning and Budget Tool ID 409 Name_________________________________ Begin entering private school students into the computer % Complete 100% Scheduled Start Nov 14'94 Scheduled Finish Dec 21 '94 Revised Finish Resource Names Mayo 410 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 100% Nov 1 '94 Dec 21 '94 Mayo 411 PREPARE AWARENESS MATERIALS FOR REGISTRATION 100% Sep 15 ..'84 Jan 30 '95 Wagner 412 Revise Student Assignment Handbook for schools 100% Nov 15 '94 Dec 20 '94 Weidower 413 Schedule date for inservice for registrars and notify them 100% Nov 15'94 Dec 20 '94 Weidower 414 Revise registration brochure 100% Sep 15'94 Nov 1 '94 Wagner 415 Revise Incentive School brochures, if appropriate 100% Sep 15'94 Nov 15 '94 Wagner 416 Prepare PSA's 100% Nov 1 '94 Nov 30 '94 Wagner Page52 FY 96 July 31 95 ]Little Rock School District Program Planning and Budget Tool ID 417 Name__________________ Prepare posters and flyer(s) % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 30 '94 Revised Finish Dec 23 '94 Resource Names Teague 418 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% Nov 1 '94 Jan 30 '95 Rather 419 Plan and schedule "kick-ott" event for registration 100% Nov 1 '94 Dec 20 '94 Rather 420 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 100% Jan 2 '95 Jan 15 '95 Mayo Page53 FY96 July 31 952nd Quarter ID 1 Name__________________________ REASSESSMENT OF PROCESS AMD ORGANIZATION 1994-95 % Complete Apr | May | Jun 98% 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun Jul 3rd Quarter Aug I Sep' 4th Quai Oct I Nov 2 Analyze, reassess, and revise planning organization and structure 100% 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% ( 4 Initial circulation of 1994-95 Management Tool 100% I 5 Evaluate tasking of 1994-95 Management Tool weekly 95% D< St J' 1 Isc 99% 7 Identify data to measure needs of district for FY 95-96 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Pagel2nd Quarter 3rd Quarter ID 8 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report % Complete 100% Apr I May | Jun ~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov" 9 Review/revise the mission statement and goals of the District 100% PERSONNEL STUDY 100% 11 Define purpose and scope for Personnel Study 100% 12 Design data collection plan for study of Personnel Study 100% I 13 Assign responsibilities for study of Personnel Study 100% I 14 Collect data from Personnel Study 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page2r ID 15 Name Analyze data from Personnel Study % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~bct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 16 Prepare Personnel Study Report 100% 17 Report data findings from Personnel Study for merge into needs assessment listing 100% la STANFORD 8 TEST DATA STUDY 100% 19 Define purpose and scope for Stanford 8 Test data study 100% 20 Design data collection plan for study of Stanford 8 Test 100% 21 Assign responsibilities for study of Stanford 8 Test data 100% I Project: Date: 7/31/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page3ID 22 Name Collect data from Stanford 8 Test % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 23 Analyze data from Stanford 8 Test 100% 24 Prepare Stanford 8 Test Report 100% 25 Report data findings from Stanford 8 for merge into needs assessment listing 100% 2S ARKANSAS MINIMUM PERFORMANCE TEST lAMPTI DATA STUDY 100% 27 Define purpose and scope for AMPT study 100% 28 Design data collection plan for AMPT study of data i 100% i i Project: Date: 7/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Page4ID 29 Name Assign responsibilites for AMPT data collection % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 30 Collect data from AMPT 100% 31 Analyze data from AMPT 100% 32 Prepare AMPT Report 100% 33 Report data findings from AMPT for merge into needs assessment listing 100% 34 PRE MONITORING REPORTS STUDY 100% 35 Define purpose and scope for PRE Monitoring Reports Study 100% Project: Date: 7/31/95 Critical Noncritical Progress H Milestone | Pages 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar Summary Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quai Oct I NovID 36 Name Design data collection plan tor PRE Reports Study % Complete 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun ~jul | Aug | Oct | Nov | Dec Jan | Feb | Mar ~Apr | May | 3rd Quarter 4th Quat 37 Assign responsibilites for PRE Monitoring Reports Study 100% I 38 Collect data from PRE Monitoring Reports Study 100% 39 Analyze data from PRE Monitoring Reports Study 100% 40 Prepare PRE Monitoring Reports Study Report 100% 41 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing 100% Jun Jul Aug I Sep Oct | Nov 42 SCHOOL CLIMATE/HUMAN RELATIONS SUBVEY ISC/HRI STUDY 100% Project: Date: 7/31/95 Critical Noncritical Progress m Milestone Summary Rolled Up Q PagesID 43 Name Define purpose and scope of SC/HR Survey % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 44 Design data collection plan for study of SC/HR 100% 45 Assign responsibilities for SC/HR data collection 100% I 46 Collect data from SC/HR Survey 100% 47 Analyze data from SC/HR Survey 100% 48 Prepare SC/HR Survey Report 100% 49 Report data findings from SC/HR Survey for merge into needs assessment 100% 1 Project: Date: 7/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page?ID 52 Name CURRICULUM AUDIT/ADE % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov" 51 Define purpose and scope of Curriculum Audit/Standards 100% 52 Design plans for data collection for Curriculum Audit/Standards 100% 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% 54 Collect data for Curriculum Audit/Standards 100% 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% i Project: Date: 7/31/95 Critical Noncritical Progress M Milestone | Summary Rolled Up PagesID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~dct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quat Oct I Nov' 58 59 60 61 62 3 Analyze the effectiveness of revised curriculum/standards, policies, etc. Identify factors that facilitated attainment of curriculum/standards goals Identify obstacles that prevented curriculum/standards goal attainment Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment Make recommendations for program additions/deletions/modifications PROPORTIONAL ALLOCATION FORMULAS STUDY Project
Date: 7/31/95 Critical Noncritical 100% 100% 100% 100% 100% 100% Progress h Milestone | Page9 I Summary Rolled Up IBHID 64 Name Define purpose and scope of Proportional Allocation Formulas % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 65 Review/revise data collection plan for Proportional Allocation Formulas 100% I 66 Assign responsibilities for Proportional Allocation Formulas 100% I 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 100% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Project: Date: 7/31/95 Critical Noncritical Progress - Milestone | Summary Rolled Up PagelOID 21 Name_____________________________ DISTRICTWIDE FACILITIES STUPX % Complete 91% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quar Oct I Nov 72 Define purpose and scope of Districtwide Facilities Study 100% 73 Design data collection plan for Districtwide Facilities Study 100% 74 Assign responsibilities for the Districtwide Facilities Study 100% I 75 Collect data for the Districtwide Facilities Study 80% 76 Establish Committee to study Districtwide Facilities 100% I 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% Project: Date: 7/31/95 Critical Noncritical Progress Milestone | Rolled Up Pagel 1ID 78 Name Report data findings from Preliminary Facilities Study for merge into needs assessment. % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quat Jul Aug I Sep Oct I Nov 23 DESEGREGATION MONITORING REPORTS AUDIT from ODM 100% 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% 81 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% 83 Collect data 100% 84 Review with Superintendent's Council and Attorneys 100% i Project: Date: 7/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Pagel2ID 85 Name Report Findings to PRE % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quai Oct I Nov 86 Request Program Managers merge new obligations with Program Budget Document 100% I az COURT ORDERS AUDI! 100% 88 Define purpose and scope of Court Orders Audit 100% 89 Design data collection plan for the study of the Court Orders Audit 100% 90 Assign responsibility for data collection of Court Orders Audit 100% 91 Collect data 100% Project: Date: 7/31/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Q Pagel3ID 92 Name Review with Superintendent's Council and Attorneys % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov" 93 Report findings to PRE 100% 94 Request Program Managers merge new obligations with Program Budget Document 100% as TOWN HALL MEETINGS 100% 96 Define purpose and scope of Town Hall Meetings 100% 97 Review previous years data 100% 98 Review/revise data collection plan for Town Hall Meetings 100% I i Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Pagel4ID 99 Name Set locations and schedule for Town Hall Meetings % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 100 Develop advertisement plan and schedule for Town Hall Meetings 100% 101 Prepare Town Hall Meetings' sample agenda 100% 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% 103 Execute advertisement plan for Town Hall Meeting I 100% I 104 Conduct Town Hall Meeting I (Terry Elementary) 100% 105 Gather feedback data from Town Hall Meeting I for input into matrix 100% Project: Date: 7/31/95 Critical Noncritical Progress Milestone Pagels 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar Summary Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quar Oct I NovID 106 Name Execute advertisement plan for Town Hall Meeting II % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quar Oct I Nov 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% 112 Execute advertisement plan for Town Hall Meeting IV 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Pagel6ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quai Oct I Nov 114 Gather feedback data from Town Hall Meeting IV into matrix 100% 115 Execute advertisement plan for Town Hall Meeting V 100% 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% 118 Execute advertisement plan for Town Hall Meeting VI 100% 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Project: Date: 7/31/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Pagel?ID 120 Name Gather feedback data from Town Hall Meeting VI into matrix % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 121 Execute advertisement plan for Town Hall Meeting VII 100% 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% 123 Gather feedback data from Town Hall Meeting VII for input info matrix 100% 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% 126 DISTRICT DIALOGUES 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q PagelsID 127 Name Define purpose and scope of District Dialogues % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May [ Jun 3rd Quarter Jul Aug I Sep' 4th Quat Oct I Nov 128 Review/revise data collection plan for District Dialogues 100% I 129 Set locations and schedule for District Dialogues 100% I 130 Develop advertisement plan and schedule for District Dialogues 100% 131 Prepare District Dialogues sample agenda 100% 132 Review/Revise data collection tool (matrix) for District Dialogues 100% 133 Execute advertisement plan for District Dialogue I 100% 1 Project: Date: 7/31/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Pagel9ID 134 Name Conduct District Dialogue I (principals. Franklin Elementary) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep ~Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quat Oct I Nov 135 Gather feedback data from District Dialogue I for input into matrix 100% 136 Execute advertisement plan for District Dialogue II 100% 137 Conduct District Dialogue II (Transportation) 100% 138 Gather feedback data from District Dialogue II for input into matrix 100% 139 Execute advertisement plan for District Dialogue III 100% 140 Conduct District Dialogue III (Administration) 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page20lb 141 Name Gather feedback data from District Dialogue III for merge into matrix % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov~ 142 Execute advertisement plan for District Dialogue IV 100% 143 Conduct District Dialogue IV (Classified) 100% 144 Gather feedback data from District Dialogue IV for input into matrix 100% 145 Execute advertisement plan for District Dialogue V 100% 146 Conduct District Dialogue V (Teachers) 100% I 147 Gather feedback from District Dialogue V for input into matrix 100% I Project: Date: 7/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page21ID 148 Name Execute advertisement plan for District Dialogue VI % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov~ 149 Conduct District Dialogue VI (Assistant Principals) 100% 150 Gather feedback data from District Dialogue VI for merge into matrix 100% I 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% 153 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 100% 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 100% Project: Date
7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page22ID 155 Name Complete needs assessment listing (extended evaluations and other relevant reports) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% I 157 Finalize and publish Needs Assessment Report, 1994-95 100% I 158 PROGRAM INVENTORY 100% 159 Identify and revise DSeg and NonDSeg Programs 100% 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% I 161 Finalize listing/leaders of DSeg and NonDSeg Programs 100% Project: Date: 7/31/95 Critical Noncritical Progress b Milestone | Page23 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai Jul Aug I Sep Oct I Nov" Summary Rolled Up 2nd Quarter 3rd Quarter 10 162 Name Generate a Program Inventory Report for 1994-95 % Complete 100% Apr I May | Jun Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov~ 163 Review/revise Program Inventory following submisssion of budget to ADE 100% 164 PLANNING AND BUDGET GOALS 100% 165 CABINET/COUNCIL PLANNING SESSION 100% 166 Identify process for goal development/revision 100% 167 Determine date and site for work session 100% 168 Identify materials for work session 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page24ID 169 Name Develop materials for work session % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quai Oct I Nov 170 Identify and notify participants for the work session 100% 171 Conduct work session 100% I 122 GOAL-SETTING WORK SESSION 100% 173 Identify process for Goal-Setting Work Session 100% I 174 Identify participants for the Goal-Setting Work Session 100% I 175 Identify and collect background materials for participants 100% I Project: Date: 7/31/95 Critical Noncritical Progress H Milestone H Summary Rolled Up Page25ID 176 Name Determine date and site for Goal-Setting Work Session % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 177 Distribute background materials to the participants 100% I 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% I 179 Identify materials for Board Work Session 100% I 180 Establish date and site for Work Session 100% I 181 Prepare materials for Board Work Session 100% I 182 BOARD WORK SESSION 100% 4th Quarter Oct I Nov I Dec 1 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov~ Project: Date: 7/31/95 Critical Noncritical Progress m Milestone Summary Rolled Up Q Page26ID 183 Name Distribute background materials to Board members % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 184 Review of preliminary list of issues for needs assessment by Board 100% 185 Define input requirements at Board work session (for broad-based feedback) 100% 186 Review/revise tentative mission statement and goals 100% I 187 Review DSeg and NonDSeg Program Inventory 100% I 188 Review identified proportional allocations 100% I 189 Establish written priorities 100% I Project: Date: 7/31/95 Critical Noncritical Progress Milestone Page27 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar Summary Rolled Up 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I NovID 190 Name Identify additional extended program evaluation, if needed % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 191 Identify strategies for funding shortfalls (Note: date extended to allow community input) 100% I 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% I 193 Develop communication strategy for mission statement and goals 100% I 194 Distribute mission statement and goals 100% I 195 196 Distribute list of priorities 100% I BOARD RETREAT WORK SESSION 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Page28 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai Jul Aug I Sep i Oct I Nov~ Summary Rolled Up ID 197 Name Determine date and site for Board Retreat % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul [ Aug I Sep 4th Quarter Oct I Nov I Dec I 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai Jul Aug I Sep Oct I Nov" 198 Identify agenda items for Board Retreat 100% I 199 Establish agenda for Board Retreat 100% I 200 Identify materials for Board Retreat 100% 201 Gather and distribute materials for Board Retreat 100% 202 Conduct data analysis work session for Board Reatreat 100% 203 Conduct Board Retreat 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page29ID 204 Name Report outcomes of Board Retreat % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar I 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quat Jul Aug I Sep Oct I Nov" 205 Determine the need for an additional Board Retreat 100% 206 Conduct Board Retreat 100% 207 PROGRAM DEVELOPMENT 100% 208 Develop philosophy and/or objectives for programs and/or program modifications 100% 209 Schedule and hold meetings for organizing the process 100% 210 Seek copies of source documents from experts, as needed 100% 1 Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page30ID 211 Name__________________________ Examine trends of experts in the designated fields, as needed % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quar Oct I Nov 212 Organize a committee to develop educational specifications 100% I 213 214 Establish framework for curriculum offerings: services and support programs: policies for instructional delivery: materials/supplies/ equipment: staffing needs and staff development needs: budget______________________ Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% 100% 215 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% 216 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% 217 Review program and/or program modifications with Council (i.e., Business Cases) 100% I Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Pages1 ID 218 Name Develop business case for incentive schools' program modifications for submitting to Supt, and Council % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec ~Jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% 220 Review of Outsourcing 100% Jul Aug I Sep Oct I Nov 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% I 222 Submit Business Case for program and/or program modifications to Board of Directors 100% 223 First review of Business Cases by Board 100% 224 Conduct second program review-revisit-reevaluate 100% I Project: Date: 7/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page32ID 225 Name Decide to add, implement, modify, or delete programs % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quai Oct I Nov 22 BUDGETING 99% 227 Develop budget preparation training material 100% 228 Issue instructions for budget preparation at all levels 100% I 229 Conduct budget preparation training sessions 100% 230 Prepare initial financial forecasts for coming year 100% 231 Budget managers submit 95-96 budget requests 100% Project: Date: 7/31/95 Critical Noncritical Progress H Milestone Summary Rolled Up Page33ID 232 Name Begin budget development % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec~ Jan | Feb | Mar Apr | May | 3rd Quarter 4th Quai Jun Jul Aug I Sep~ Oct | N^ 233 Prepare current year budget revisions 100% 234 Year to date revenue expenditure analysis 100% 235 Revise financial forecast for coming year 100% 236 Submit proposed budget to Board 100% I 237 Conduct Board Work Sessions on proposed budget 100% 238 Revise proposed budget, as needed 100% i Project: Date: 7/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Page34ID 239 Name Staffing % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 240 First review of changes in course offerings by Board 100% I 241 Approval of course offerings by Board contingent upon adoption of business case 100% I 242 Meeting with counselors and principals to review course offerings for 1995-96 100% 243 Print course selection sheets 100% 244 Counselors meet with students and complete course selection sheets 100% 245 Registrars tally course selections 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page35ID 246 Name Identify elementary enrollment (tentative) for 1995-96 % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug J Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai 247 Review course tallies for secondary. Note possible cuts based on courses requested. 100% 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% 249 Verification of need, based on manpower report and by program (program managers and principals) 100% 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% 251 Identify teachers for Reduction in Force (RIF), if needed 100% 252 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 100% i i Jul Aug I Sep 1 Oct I Nov' Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page36r ID 253 Name Recall from RIF, if needed % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May | Jun ~Jul I Aug | Sep 4th Quai Oct I Nov 254 Notify classified personnel of staff reduction 100% 255 Prepare tentative budget 100% I 256 Board review of tentative budget 100% 257 Conduct Board Work Session on tentative budget 100% I 258 Recall from RIF, if needed 100% 259 Account reconciliation and Purchase Order (PO) clean-up 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page37IO 260 261 Name Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals % Complete 100% 100% 262 Compute ending fund balance 100% 263 Administrative review of final budget 100% 264 Submit final budget to Board 100% 265 Board review and adoption of 95-96 final budget 100% 266 Submit 95-96 final Budget to Court/Parties 100% Project: Date: 7/31/95 Critical Noncritical 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun Jul 3rd Quarter I I I I 4th Quai Aug I Sep Oct I Nov Progress h Milestone Summary Rolled Up Page38ID 267 Name___________________________ Submit 95-96 final budget to State % Complete 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' I 2fia MONITORING AND REPORTING OF DSEG and NONDSEG PROGRAM BUDGET DOCUMENT REPORTS HSI QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER) 98% 269 Obtain/Examine feedback from survey on the program budget document process 100% 270 Program budget document diskettes are returned to PRE for summer housing 100% 271 PRE performs necessary diskette management functions for the summer (i.e..archival filing, achievement erasures, copying, etc,) 100% 272 Revise written program budget document instructions, as needed 100% 273 PRE dispenses program budget document diskettes to principals and program managers 100% Project: Date: 7/31/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page39 4th Quar Oct I Nov~ID 274 Name Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov' 275 276 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders__________________ Disseminate written program budget document instructions to principals and program managers 100% 100% 272 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% 278 Advise program managers and principals on program budget document, if problems in data entry 100% 279 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's 100% 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% I Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page40ID 281 Name Plan training sessions on the Program Budget Document and WordPerfect % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 282 Conduct training sessions on the Program Budget Document and WordPerfect 100% I 283 DSeg and NonDSeg diskettes returned to PRE 100% 284 PRE perfonns check-in procedures and data clean-up on diskettes 100% 285 PRE generates hard copies of diskettes 100% 286 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 100% 287 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 100% I Project: Date: 7/31/95 Critical Noncritical Progress '/ '"Stone I Summary Rolled Up Page41ID 288 289 290 291 292 293 294 Name PRE disseminates drafts of reports to selected resource people Revise drafts Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) Submit revised draft of Program Budget Document Reports to the Attorney tor review/revision Submit 1st Quarter Program Budget Document Reports to the Court Return diskettes and paper copies to managers and principals 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project: Date: 7/31/95 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep i 4th Quarter Oct I Nov I Dec I I I I I I 1st Quarter Jan I Feb | Mar i 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov Progress h Milestone Summary Rolled Up Page42 ID 295 Name Advise program managers and principals on Program Budget Document, if data entry problems % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter Oct I Nov I Dec ~jan | Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% 297 Plan training sessions on the Program Budget Document and WordPerfect 100% I 298 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% I 299 Conduct training sessions for principals, program managers, and clerical staff 100% I 300 Diskettes due back to PRE 100% I 301 PRE performs check-in procedures and data clean-up on diskettes 100% Project: Date: 7/31/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Page43ID 302 Name PRE generates hard copies of diskettes % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai 303 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 100% 304 PRE combines all revised info for 2nd Quarter Program Budget Document Reports 100% I Jul Aug I Sep~ Oct | Nov 305 PRE disseminates drafts of reports to selected resource people and attorney 100% I 306 Revise drafts 100% I 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% I 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% I Project: Date: 7/31/95 Critical Noncritical Progress h Milestone fl Summary Rolled Up Page44ID 309 Name Submit 2nd Quarter Program Budget Document Report to Court % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar I 310 Return diskettes and paper copies to principals and program managers 100% I an 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% 313 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's 100% 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% I 315 Diskettes due back to PRE 100% Project: Date: 7/31/95 Critical Noncritical Progress Milestone B Summary Rolled Up Page45 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quat Oct I Nov~IO 316 Name PRE performs check-in procedures and data clean-up on diskettes % Complete 100% 2nd Quarter 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter ---------1---------------------------------------------------------------------------------- iiu uuaner APNMaylJun Jul|Aug^^ Oct | Nov | Dec Jan | Feb | Mar Apr | May | Jun 3rd Quarter Jul 4th Quai Aug I Sep Oct I Nov 317 PRE generates hard copies of diskettes 100% 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 100% 319 PRE combines all revised info for 3rd Quarter Program Budget Document Reports 100% 320 PRE disseminates drafts of reports to selected resource people 100% I 321 Revise drafts 100% I 322 Project: Date: 7/31/95 Prepare for publication of 3rd Quarter Program Budget Document Reports Critical Noncritical 100% I Progress B Milestone | Summary Rolled Up Q Page46 1ID 323 Name Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision, if revisions needed % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun I 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 324 Submit 3rd Quarter Program Budget Document Reports to Court 100% I 325 Return diskettes and paper copies to principals and program managers 100% 32e 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 83% 327 Advise program managers and principals on Program Budget Document 100% 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBDs 100% 329 Disseminate "reminder" instructions lor completing the PBD to principals and program managers 100% I Project: Date: 7/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page472nd Quarter 3rd Quarter ID 330 Name Principals submit School Operations Diskettes to Ass't Supts % Complete 100% Apr I May | Jun ~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quai 331 Programs' diskettes due back to PRE 100% 332 PRE performs check-in procedures and data clean-up on diskettes 100% 333 PRE generates hard copies of diskettes 90% 334 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 10% 335 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul I 336 PRE disseminates drafts of reports to selected resource people 0% i Aug I Sep I Oct I Nov' Project: Date: 7/31/95 Critical Noncritical Progress H Milestone Summary Rolled Up Page48ID 337 Name Revise drafts % Complete 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep I 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% 0 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% 0 340 Submit 4th Quarter Program Budget Document Reports to Court 0% 0 341 PRE houses diskettes as 1995-96 school year begins 0% 1 342 PROGRAM EVALUATION 100% 343 Review Desegregation Plan for potential target programs 100% Project: Date
7/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Page49 4th Quai Oct I NovID 344 Name Review Non-Desegregation Plan for potential target programs % Complete 100% 2nd Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter -----------1 - ^Muiioi fciiu uuaiioi Apr I May | Jun Jul | Aug | Oct | Nov | Dec Jan [ Feb | Mar ~Apr | May | JurT 3rd Quarter Jul 4th Quai Aug I Sep Oct | Nov 345 Begin program evaluation instrument and process 100% 346 Distribute program evaluation instruments and process 100% 347 Identity extended evaluation targets, if needed 100% 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% 349 Develop process for council/cabinet review of program evaluations 100% 350 Program evaluations due from secondary or primary leaders 100% I i Project: Date: 7/31/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Page50ID 351 Name___________________________ Notify appropriate staff to prepare Extended Program Evaluations % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov 1 Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep' 4th Quai Oct I Nov' 352 Use extended program evaluations to identify program additions, modifications, deletions 100% 353 Notify appropriate staff to prepare Business Cases based on results of extended program evaluations 100% 354 100% 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 100% 357 Execute advertisement plan for district feedback. Session I 100% Project: Date: 7/31/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page51ID 358 Name Conduct District Feedback, Session l(Principals) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter 3rd Quarter 4th Quai 359 Execute advertisement plan for district feedback, Session II 100% 360 Conduct District Feedback, Session II (Teachers) 100% 361 Execute advertisement plan, Session III 100% 362 Conduct District Feedback, Session III (Ass't Principals) 100% 363 Execute advertisement plan for district feedback. Session IV 100% 364 Conduct District Feedback, Session IV (Transportation) 100% Jan I Feb | Mar ~Apr | May | Jun Jul Aug I Sep Oct I Nov Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page52ID 365 Name Execute advertisement plan for district feedback, Session V % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar ~Apr | May | Jun 3rcl Quarter Jul Aug I Sep 4th Quat Oct I Nov 366 Conduct District Feedback Session V (Administrative and Non-Certified) 100% 367 Execute advertisement plan for Town Hall feedback. Session I 100% 368 Conduct Town Hall Feedback, Session I (Fulbright) 100% 369 Execute advertisement plan for Town Hall feedback, Session II 100% 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% 371 Execute advertisement plan for Town Hall feedback. Session III 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page53ID 372 Name Conduct Town Hall Feedback, Session III (University Park Leisure Center) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar ~Apr | May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov' 373 Execute advertisement plan for Town Hall feedback. Session IV 100% 374 Conduct Town Hall Feedback, Session IV (Pulaski Heights) 100% 375 Execute advertisement tor Town Hall feedback, Session V 100% 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 100% 322 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT 93% 378 Submit Julys monthly management report to Court 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page54ID 379 Name Submit August's monthly management report to Court % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quat Oct I Nov' 380 Submit September's monthly management report to Court 100% 381 Submit October's monthly management report to Court 100% 382 Submit November's monthly management report to Court 100% 383 Submit December's monthly management report to Court 100% 384 Submit January's monthly management report to Court 100% I 385 Submit February's monthly management report to Court 100% I Project: Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page55ID 386 Name Submit March's monthly management report to Court % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 387 Submit April's monthly management report to Court 100% I 388 Submit May's monthly management report to Court 100% I 389 Submit June's monthly management report to Court 100% 390 Submit July's monthly management report to Court 100% 391 Submit August's monthly management report to Court 0% I 392 TASKS FOR SCHOOL CLOSINGS 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page562nd Quarter 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter ID 393 Name___________________ ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 90% Apr I May [ Jun Jul | Aug | Sep Oct | Nov | Jan | Feb | Mar~ Apr | May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 394 TASKS FOR COURT FILINGS 90% 395 REGISTRATION AND RECRUITMENT TASKS 100% 396 SET REGISTRATION DATES 100% 397 Recommend adjusted dates based on last year 100% I 398 Set locations for 4-year-old programs 100% 399 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone B Summary Rolled Up Pages?10 400 Name Present dates to Superintendent's Council for review % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quar Oct I Nov' 401 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% 402 Include approved dates in school year calendar 100% 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% 404 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 100% 405 Review the Plan as it relates to student assignment and racial balance 100% 406 Review racial balances in each school 100% Project. Date: 7/31/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page58ID 407 Name Collect private school directories % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quat Oct I Nov 408 Collect data on number of students not attending attendance zone school 100% 409 Begin entering private school students into the computer 100% 410 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 100% 4U 100% 412 Revise Student Assignment Handbook for schools 100% 413 Schedule date for inservice for registrars and notify them 100% Project: Date: 7/31/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page59ID 414 Name Revise registration brochure % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May | Jun 3rd Quarter Jul Aug I Sep 4th Quai Oct I Nov 415 Revise Incentive School brochures, if appropriate 100% 416 Prepare PSA's 100% 417 Prepare posters and flyer(s) 100% 418 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% 419 Plan and schedule "kick-off' event for registration 100% 420 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 100% Project: Date: 7/31/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page60
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.