Program planning and budget tool, FY 1997

Little Rock School District Program Planning and Budget Tool ID 1 Code PINV Name PROGRAM INVENTORY % Complete 100% Scheduled Start Jul 3 '95 Scheduled Finish Aug 31 '35 Revised Finish Resource Names Jackson 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '95 Aug 11 '95 Jackson,Lewis,Smith 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'95 Aug 14 '95 Lewis,Mayo 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15 '95 Aug 18 '95 Jackson,Lewis 5 PINV Generate a Program Inventory Report for 1995-96 100% Aug 18 '95 Aug 31 '95 Jackson,Lewis 6 PEVAL PROGRAM EVALUATION 70% Jul 3 '95 Nov 22 '95 Jackson 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Jul 3 '95 Jul 28 '95 Jackson C3 < > IT. 8 PEVAL Review/revise process for cabinet review of program evaluations 100% Aug 1 '95 Aug 15 '95 Jackson,Cabinet S o o o Co re tr: mC C'/l. O' o o o o: 1 - 1 Z-i w > tn Page 1 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 9 Code PEVAL Name_________________________ Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15 '95 Revised Finish Resource Names Cabinet,Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 15 '95 Sep 15'95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 25% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 0% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 0% Oct 16 '95 Oct 20 '95 Jackson,Cabinet 16 PEVAL Extended evaluations due 0% Nov 13'95 Nov 13'95 Program Managers Page 2 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 17 Code PEVAL Name______________________________ Cabinet review extended evaluations for merge into needs assessment report % Complete 0% Scheduled Start Nov 17 '95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson IS NEEDS NEEDS ASSESSMENT 45% Sen 1 '95 Nov 30 '95 Jackson.Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% Sep 1 '95 Sep 8 '95 Cabinet,Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Sep 14 '95 Sep 14'95 Williams,Board 23 NEEDS STANFORD 8 TEST PAIA SIDDX 51% Seo 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet Page 3 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 25 Code NEEDS Name_________________________ Assign responsibilities for study of Stanford 8 Test data % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '95 Sep 15 '95 Jackson,Lacey 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 50% Sep 15 '95 Oct 13'95 Jackson,Lacey,Savage 28 NEEDS Prepare Stanford 8 Test Report 0% Oct 13'95 Oct 31 '95 Lacey 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 0% Oct 31 '95 Oct 31 '95 Jackson,Lacey 3Q NEEDS PRE EDUCATIONAL EQDIIX MONITORING REPQBIS SUBVEY 67% Sep 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope tor PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson Page 4 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 33 Code NEEDS Name_________________________________ Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 100% Scheduled Start Sep 18'95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 0% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 0% Oct 31 '95 Oct 31 '95 Jackson,Smith 36 NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY 100% Seo 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 100% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 100% Sep 11 '95 Sep 15 '95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 100% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 41 Code NEEDS Name______________________ Prepare SC/HR Survey Report % Complete 100% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 0% Oct 31 '95 Oct 31 '95 Jackson,Hobby 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 51% Sep 11 '95 Oct 31 '95 Smith.Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith.Milhollen,Cabinet 45 NEEDS Assign responsibilities for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 50% Sep 15 '95 Oct 13'95 Hurley,Eaton,Gadberry,Neal,Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Formulas Report 0% Oct 13'95 Oct 31 '95 Milhollen,Hurley,Eaton,Neal,Smith Page 6 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 49 Code NEEDS Name_________________________________ Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 0% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen 2 NEEDS DISTRICTWIDE FACILITIES STUDY 62% Seo 11 '95 Oct 31 '95 Smith 51 NEEDS Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% Sep 11 '95 Sep 15 '95 Williams,Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% Sep 11 '95 Sep 15'95 Smith,Eaton 53 NEEDS Prepare findings from the Districtwide Facilities Study 50% Sep 16 '95 Oct 31 '95 Smith,Mayo,Eaton,Vann 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report 0% Oct 31 '95 Oct 31 '95 Smith,Mayo,Eaton 55 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 42% Seo 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15'95 Williams,Mayo,Cabinet Page 7 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 57 Code NEEDS Name________________________________ Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Mayo 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15'95 Mayo 59 NEEDS Collect data 100% Sep 18'95 Oct 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 0% Oct 16'95 Oct 31 '95 Mayo 61 NEEDS Report findings to PRE 0% Oct 31 '95 Nov 18'95 Mayo 62 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2 NEEDS COURT ORDERS AUDIT 39% Sep 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '95 Sep 15'95 Cabinet,Mayo Page 8 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 65 Code NEEDS Name_______________________________ Assign responsibility for data collection of Court Orders Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 100% Sep 18'95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 0% Oct 16'95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 0% Nov 1 '95 Nov 18'95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2Q HEEDS TOWN HALL MEETINGS 19% Sep 11'95 Nov 21 '95 Williams. Jackson. Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '95 Sep 15'95 Jackson,Modeste,Cabinet 72 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '95 Sep 15 '95 Modeste, Jackson,Vann Page 9 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 73 Code NEEDS Name_______________________ Review and data collection plan (matrix)forTown Hall Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson. Vann.Lewis 74 NEEDS Set locations and schedule for Town Hall Meeting 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 76 NEEDS Execute advertisement plan for Town Hall Meeting I 80% Sep 18 '95 Oct 31 '95 Vann.Modeste 77 NEEDS Conduct Town Hall Meeting I 0% Sep 18 '95 Oct 31 '95 Williams 78 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann.Lewis 79 NEEDS Execute advertisement plan for Town Hall Meeting II 0% Sep 18 '95 Oct 31 '95 Vann.Modeste 80 NEEDS Conduct Town Hall Meeting II 0% Sep 18 '95 Oct 31 '95 Williams Page 10 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 81 Code NEEDS Name___________________________ Gather feedback data from Town Hall Meeting II for input into matrix % Complete 0% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 82 NEEDS Execute advertisement plan for Town Hall Meeting III 0% Sep 18'95 Oct 31 '95 Vann.Modeste 83 NEEDS Finalize and publish Town Hall Meeting Report 0% Nov 1 '95 Nov 15 '95 Modeste, Lewis 84 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson,Lewis as NEEUS DISTRICT DIALOGUES 5% Seo 11 '95 Nov 21 '95 Williams. Jackson. Modeste 86 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '95 Sep 15 '95 Williams, Jackson,Modeste,Cabinet 87 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '95 Sep 15'95 Modeste,Vann 88 NEEDS Review data collection plan (matrix) for District Dialogues 100% Sep 11 '95 Sep 15'95 Jackson, Vann,Modeste Page 11 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 89 Code NEEDS Name Set locations and schedule for District Dialogue Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Modeste.Vann 90 NEEDS Develop advertisement plan and schedule for District Dialogues
prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 91 NEEDS Execute advertisement plan for District Dialogue I 0% Sep 18'95 Oct 31 '95 Vann.Modeste 92 NEEDS Conduct District Dialogue I 0% Sep 18 '95 Oct 31 '95 Williams 93 NEEDS Gather feedback from District Dialogue 1 for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann,Lewis 94 NEEDS Execute advertisement plan for District Dialogue II 0% Sep 18 '95 Oct 31 '95 Vann.Modeste 95 NEEDS Conduct District Dialogue II 0% Sep 18 '95 Oct 31 '95 Williams 96 NEEDS Gather feedback data from District Dialogue II for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann.Lewis Page 12 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 97 Code NEEDS Name____________________________ Execute advertisement plan for District Dialogue III % Complete 0% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Modeste 98 NEEDS Conduct District Dialogue III 0% Sep 1895 Oct 31 '95 Williams 99 NEEDS Gather feedback data from District Dialogue III for merge into matrix 0% Sep 18'95 Oct 31 '95 Vann,Lewis 100 NEEDS Execute advertisement plan for District Dialogue IV 0% Sep 18'95 Oct 31 '95 Vann,Modeste 101 NEEDS Conduct District Dialogue IV 0% Sep 18'95 Oct 31 '95 Williams 102 NEEDS Gather feedback data from District Dialogue IV for input into matrix 0% Sep 18'95 Oct 31 '95 Vann,Lewis 103 NEEDS Execute advertisement plan for District Dialogue V 0% Sep 18'95 Oct 31 '95 Vann,Modeste 104 NEEDS Conduct District Dialogue V 0% Sep 18 '95 Oct 31 '95 Williams Page 13 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 105 Code NEEDS Name Gather feedback data from District Dialogue V for input into matrix % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 106 NEEDS Finalize and publish District Dialogue Report 1995-96 0% Nov 1 '95 Nov 1595 Jackson,Lewis 107 NEEDS Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson.Lewis 108 NEEDS PREPARE NEEDS ASSESSMENT REPORT 0% Nov 1 '95 Nov 30 '95 Jackson 109 NEEDS Conduct Administrative review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Jackson.Cabinet 110 NEEDS Conduct Board Work Session for review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Williams. Jackson. Board 111 NEEDS Publish Draft of Needs Assessment /Report and disseminate to selected persons 0% Nov 27 '95 Nov 27 '95 Jackson.Cabinet 112 NEEDS Publish Needs Assessment Report, 1995-96 0% Nov 30 '95 Nov 30 '95 Jackson Page 14 FY 97 Sept 28 '95 [Little Rock School District Program Planning and Budget Tool ID 11: Code GOALS Name__________________________ PLANNING AND BODOEI GOALS % Complete 0% Scheduled Start Oct 2 '95 Scheduled Finish Jan 31 '96 Revised Finish Resource Names Jackson 114 GOALS CABINET PLANNING SESSION 0% Qct 2 '95 Dec 11 '95 Jackson.Cabinet 115 GOALS Review 1994-95 Needs Assessment Report 0% Oct 2 '95 Oct 31 '95 Jackson.Cabinet 116 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 0% Dec 1 '95 Dec 8 '95 Jackson.Cabinet 117 GOALS Distribute District goals to Cabinet 0% Dec 1 '95 Dec 8 '95 Jackson.Cabinet 118 GOALS Cabinet review of goals 0% Dec 11 '95 Dec 11 '95 Jackson.Cabinet 119 GOALS BOARD WORK SESSION 0% Nov 15 '95 Dec 19 '95 Jackson.Williams 120 GOALS Establish date and site for Work Session 0% Nov 15 '95 Nov 30 '95 Williams.Cabinet Page 15 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 121 Code GOALS Name________________________________ Identify materials for Board Work Session % Complete 0% Scheduled Start Nov 15'95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson,Williams 122 GOALS Prepare materials for Board Work Session 0% Nov 15 '95 Nov 30 '95 Jackson 123 GOALS Conduct Board Work Session 0% Dec 12'95 Dec 15'95 Board,Williams 124 GOALS Distribute background materials to Board members 0% Dec 12 '95 Dec 15 '95 Jackson 125 GOALS Review/revise mission statement and goals 0% Dec 12'95 Dec 15'95 Board 126 GOALS Review DSeg and NonDSeg Program Inventory 0% Dec 12'95 Dec 15 '95 Board 127 GOALS Review identified proportional allocations 0% Dec 12'95 Dec 15 '95 Board 128 GOALS Establish written priorities 0% Dec 12 '95 Dec 15 '95 Board Page 16 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 129 Code GOALS Name_____________________________ Identity strategies for funding shortfalls % Complete 0% Scheduled Start Dec 12 '95 Scheduled Finish Dec 15'95 Revised Finish Resource Names Board 130 GOALS Develop timeline for identification and researching of funding shortfall strategies 0% Dec 12 '95 Dec 15 '95 Board 131 GOALS Develop communication strategy for mission statement and goals 0% Dec 14 '95 Dec 14 '95 Williams,Vann 132 GOALS Distribute mission statement and goals 0% Dec 19'95 Dec 19 '95 Jackson,Vann 133 GOALS Distribute list of priorities 0% Dec 19'95 Dec 19'95 Jackson,Vann 134 GOALS BOARD RETREAT 0% Dec 8 '95 Jan 31 '96 Williams 135 GOALS Determine date and site for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams, Board 136 GOALS Identity agenda items for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Board Page 17 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 137 Code GOALS Name__________________________ Establish agenda for Board Retreat % Complete 0% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams.Board 138 GOALS Identify materials for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Jackson 139 GOALS Distribute materials for Board Retreat 0% Jan 9 '96 Jan 10 '96 Williams,Jackson 140 GOALS Conduct data analysis work session in preparation for Board Retreat 0% Jan 12 '96 Jan 12'96 Williams,Cabinet 141 GOALS Conduct Board Retreat 0% Jan 22 '96 Jan 26 '96 Williams,Board 142 GOALS Report outcomes of Board Retreat 0% Jan 31 '96 Jan 31 '96 Williams, Board 143 PDEV 0% May 22 '95 Aug 30 '96 Jackson.Cabinet 144 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 0% Nov 1 '95 Williams.Jackson Page 18 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 145 Code PDEV Name________________________________ Review process for program development % Complete 0% Scheduled Start Nov 1 '95 Scheduled Finish Nov 10'95 Revised Finish Resource Names Cabinet 146 PDEV Use extended program evaluations to identify program additions, modifications, deletions 0% Nov 17'95 Nov 27 '95 Cabinet 147 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% Nov 17 '95 Nov 30 '95 Cabinet 148 PDEV Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 0% Dec 5 '95 Dec 11 '95 Cabinet 149 PDEV Business Cases due 0% Jan 8 '96 Jan 8 '96 Primary Leaders 150 PDEV Review of Business Cases by Cabinet 0% Jan 15 '96 Jan 22 '96 Cabinet 151 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% Feb 8 '96 Feb 8 '96 Jackson,Williams 152 PDEV Review of Business Cases by Board 0% Feb 8 '96 Feb 22 '96 Board Page 19 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 153 Code BUDGT Name______ BUDGETING % Complete 0% Scheduled Start Nov 20 '95 Scheduled Finish Aug 30 '96 Revised Finish Resource Names Smith.Gadberrv.Hurley.Milhollen 154 BUDGT Develop budget preparation training materials 0% Nov 20 '95 Nov 27 '95 Smith,Milhollen 155 BUDGT Issue instructions for budget preparation at all levels 0% Nov 28 '95 Nov 30 '95 Smith 156 BUDGT Conduct budget preparation training sessions 0% Dec 1 '95 Dec 8 '95 Smith 157 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% Dec 11 '95 Jan 6 '96 Milhollen,Smith 158 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith 159 BUDGT Year to date revenue expenditure analysis 0% Jan 9 '96 Jan 31 '96 Smith,Milhollen 160 BUDGT Revise financial forecast for coming year 0% Feb 26 '96 Mar 6 '96 Smith Page 20 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 161 Code BUDGT Name_________________________ Submit proposed budget to Board % Complete 0% Scheduled Start Mar 14 '96 Scheduled Finish Mar 14 '96 Revised Finish Resource Names Williams 162 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18'96 Mar 29 '96 Smith,Board,Williams 163 BUDGT Revise proposed budget, as needed 0% Mar 14'96 Apr 2 '96 Smith,Milhollen 164 BUDGT Prepare tentative budget 0% Apr 3 '96 May 13'96 Smith,Milhollen 165 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Board,Smith 166 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board,Williams 167 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17'96 Jul 12 '96 Eaton 168 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) 0% Jun 16 '96 Jun 16 '96 Milhollen,Smith Page 21 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 169 Code BUDGT Name Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% Scheduled Start Jul 1 '96 Scheduled Finish Jul 19'96 Revised Finish Resource Names Smith, Milhollen,Cabinet 170 BUDGT Compute ending fund balance 0% Jul 22 '96 Jul 22 '96 Milhollen, Smith 171 BUDGT Administrative review of final budget 0% Jul 24 '96 Jul 29 '96 Williams,Cabinet 172 BUDGT Submit final budget to Board 0% Aug 1 '96 Aug 1 '96 Williams,Smith 173 BUDGT Board review and adoption of 96-97 final budget 0% Aug 1 '96 Aug 8 '96 Board 174 BUDGT Submit final Budget to Court/Parties 0% Aug 8 '96 Aug 21 '96 Williams,Attorney 175 BUDGT Submit 96-97 final budget to State 0% Aug 21 '96 Aug 30 '96 Williams,Smith lie BUDGT Staffing 0% Jan 26 '96 Aug 15 '96 Hurley Page 22 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 177 Code BUDGT Name________________________________ First review of changes in course offerings by Board % Complete 0% Scheduled Start Jan 26 '96 Scheduled Finish Feb 8 '96 Revised Finish Resource Names Board, Williams 178 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 Feb 15'96 Elston 179 BUDGT Print secondary course selection sheets 0% Jan 29 '96 Feb 15'96 Williams,Gadberry 180 BUDGT Counselors meet with students and complete course selection sheets 0% Feb 19'96 Mar 8 '96 Principals,Counselors 181 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 Mar 11 '96 Principals,Counselors 182 BUDGT Registrars tally course selections 0% Mar 11 '96 Mar 29 '96 Principals,Registrars 183 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. 184 BUDGT Identify elementary enrollment (tentative) for 1995-96 0% Apr 1 '96 May 19'96 Mayo,Hurley,Gadberry,Asst Supts Page 23 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 185 Code BUDGT Name______________________________ Make determination by subject area (secondary) of possible changes and by projected elementary enrolled % Complete 0% Scheduled Start Apr 1 '96 Scheduled Finish Apr 19 '96 Revised Finish Resource Names Gadberry,Hurley,Asst. Supts. 186 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry, Hurley 187 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry 188 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Apr 24 '96 Apr 29 '96 Hurley,Gadberry 189 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '96 Aug 1 '96 Hurley,Gadberry 190 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry 191 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '96 Aug 15 '96 Hurley 192 BUDGT PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% May 22 '95 Apr 30 '96 Modeste.Vann. Williams Page 24 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 193 Code BUDGT Name______________________________ Plan for infernal and external feedback. Set locations and dates % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Feb 15'96 Revised Finish Resource Names Williams,Modeste,Vann 194 BUDGT Execute advertisement for district feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 195 BUDGT Conduct District Feedback Session I 0% Feb 1 '96 Apr 30 '96 Williams 196 BUDGT Execute advertisement plan for district feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 197 BUDGT Conduct District Feedback Session II 0% May 22 '95 Aug 17 '95 Williams 198 BUDGT Execute advertisement for district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 199 BUDGT Conduct district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 200 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann Page 25 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 201 Code BUDGT Name_____________________________ Conduct Town Hall feedback. Session I % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Williams 202 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 203 BUDGT Conduct Town Hall feedback , Session II 0% Feb 1 '96 Apr 30 '96 Williams 204 BUDGT Execute advertisement tor Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Williams 205 BUDGT Conduct Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 206 MR MONITORING AND REPQRTINfi QE DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS 1151 QUARTER: 2ND QUARTER: 3BD QUARTER: 4TH QUARTERl 21% Aug 1 '9.5 Aug 31 '9S Jackson 207 MR PRE performs necessary diskette management functions for the summer ( i e. archival filing, achievement erasures, copying, etc.) 100% Aug 1 '95 Aug 17 '95 PRE Clerical 208 MR Revise written program budget document instructions, as needed 68% Aug 31 '95 Sep 5 '95 Lewis Page 26 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 209 Code MR Name____________________________ PRE fonward program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 31 '95 Scheduled Finish Sep 5 '95 Revised Finish Resource Names PRE Clerical,Lewis 210 MR Distribute written program budget document instructions to principals and program managers 100% Sep 1 '95 Sep 5 '95 Lewis,PRE Clerical 211 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jackson,Lewis 212 MR 213 MR Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 1ST QUARTER PROGRAM BUDSEI DOCUMENT REPORTS 100% 25% 214 MR Review program budget document with program managers and principals 25% 215 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% 216 MR Carryout training sessions on the Program Budget Document and WordPerfect 100% Page 27 Sep 4 '95 Aug 8 '95 Aug 8 '95 Aug 8 '95 Sep 2 '95 FY 97 Sep 30 '95 Dec 21 '95 Oct 14 '95 Aug 31 '95 Sep 15'95 Jackson,Lewis Jackson Asst. Supts,Lewis,PRE Clerical Jackson,Lewis Lewis,Jackson Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 217 Code MR Name _________________________ Send reminder notice regarding deadline for submission of 1 st Quarter PBD diskettes % Complete 0% Scheduled Start Oct 3 '95 Scheduled Finish Oct 3 '95 Revised Finish Resource Names Lewis 218 MR DSeg and NonDSeg diskettes returned to PRE 0% Oct 14 '95 Oct 14 '95 Principals,Program Managers 219 MR PRE performs check-in procedures and data clean-up on diskettes 0% Oct 16 '95 Nov 8 '95 PRE Clerical,Lewis 220 MR PRE generate hard copies of diskettes 0% Oct 16'95 Nov 8 '95 PRE Clerical 221 MR PRE develops narrative and the Controller provides financial info for the PBD reports 0% Oct 16 '95 Oct 31 '95 Lewis,Milhollen 222 MR PRE combines all information for the 1st Quarter Program Budget Report 0% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical 223 MR Submit report to Attorney tor review 0% Nov 8 '95 Nov 13 '95 Lewis 224 MR Prepare for publication of 1st Quarter Program Budget Document Reports 0% Nov 13 '95 Nov 13'95 Lewis,Jackson Page 28 FY97 Sept 28 '95 JLittle Rock School District Program Planning and Budget Tool ID 225 Code MR Name______________________ Submit 1st Quarter Program Budget Document Reports to Court % Complete 0% Scheduled Start Nov 21 '95 Scheduled Finish Nov 21 '95 Revised Finish Resource Names Jackson,Attorney 226 MR Return diskettes and hard copies to managers and principals 0% Nov 21 '95 Nov 22 '95 PRE Clerical 227 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% Nov 21 '95 Dec 21 '95 Primary Leaders 22a MR 2ND QUARTER PROGRAM BUPGEI DOCUMENT REPORTS 0% Nov 21 '95 Mar 22 '96 Jackson 229 MR Advise program managers and principals on Programs Budget Document 0% Nov 21 '95 Jan 13'96 Asst. Supts,Lewis 230 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% Jan 6 '96 Jan 6 '96 Lewis 231 MR Diskettes due back to PRE 0% Jan 13'96 Jan 13'96 Program Managers,Principals 232 MR PRE performs check-in procedures and data clean-up on diskettes 0% Jan 13 '96 Jan 26 '96 PRE Clerical Page 29 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 233 Code MR Name______________________________ PRE generates hard copies of diskettes % Complete 0% Scheduled Start Jan 15 '96 Scheduled Finish Jan 31 '96 Revised Finish Resource Names PRE Clerical 234 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 29 '96 Feb 3 '96 Lewis,Milhollen 235 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% Jan 29 '96 Feb 3 '96 Lewis,PRE Clerical 236 MR Submit report to Attorney for review 0% Feb 14 '96 Feb 19'96 Attorney,Jackson 237 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 238 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson, Attorney 239 MR Return diskettes and paper copies to principals and program managers 0% Feb 23 '96 Feb 24 '96 PRE Clerical 240 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Feb 23 '96 Mar 22 '96 Primary Leaders Page 30 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 241 Code MR Name_________________________ 3RD quarter program BUDGET DOCUMENT REPORTS % Complete 0% Scheduled Start Feb 23 '96 Scheduled Finish Jun 24 '96 Revised Finish Resource Names Jackson 242 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 243 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7 '96 Lewis 244 MR Diskettes due back to PRE 0% Apr 12 '96 Apr 12 '96 Principals,Program Managers 245 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15 '96 Apr 28 '96 PRE Clerical 246 MR PRE generate hard copies of diskettes 0% Apr 15 '96 May 3 '96 PRE Clerical 247 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Apr 29 '96 May 3 '96 Lewis,Milhollen 248 MR PRE combines all revised information for 3rd Quarter PBD Reports 0% May 6 '96 May 10'96 Lewis,PRE Clerical Page 31 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 249 Code MR Name___________________________ Submit report to Attorney for review % Complete 0% Scheduled Start May 13'96 Scheduled Finish May 16'96 Revised Finish Resource Names Lewis 250 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 251 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson,Attorney 252 MR Return diskettes and paper copies to principals and program managers 0% May 24 '96 May 27 '96 PRE Clerical 253 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 254 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPQBIS 0% May 9 '96 Aug 31 '96 Jackson 255 MR Advise program managers and principals on Program Budget Document 0% May 22 '96 Jul 22 '96 Asst. Supts,Lewis,PRE Clerical 256 MR Send reminder notice for completing the PBD to principals and program managers 0% May 9 '96 May 15'96 Lewis Page 32 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 257 Code MR Name___________________________ Principals submit School Operations Diskettes to Asst. Supts. % Complete 0% Scheduled Start Jun 10 '96 Scheduled Finish Jun 16 '96 Revised Finish Resource Names Principals 258 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 Jun 16 '96 Program Managers 259 MR All Program diskettes due back to PRE 0% Jul 14'96 Jul 14 '96 Program Managers 260 MR PRE performs check-in procedures and data clean-up 0% Jul 15'96 Jul 28 '96 PRE Clerical,Lewis 261 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,Milhollen 262 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,PRE Clerical 263 MR Submit report to Attorney for review 0% Aug 12'96 Aug 12'96 Jackson 264 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% Aug 16 '96 Aug 19 '96 Lewis Page 33 FY97 Sept 28 '95 JLittle Rock School District Program Planning and Budget Tool ID 265 Code MR Name___________________________ Submit 4th Quarter Program Budget Document Reports to Court % Complete 0% Scheduled Start Aug 22 '96 Scheduled Finish Aug 22 '96 Revised Finish Resource Names Jackson,Attorney 266 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Aug 1 '96 Aug 31 '96 Primary Leaders 267 MR PRE house diskettes as 1996-97 school year begins 0% Jun 16 '96 Aug 22 '96 Lewis 268 MR SUBMIT MONTHLY MANAGEMENT REPORT IMANAGEMENT TOOL) IQ CQURI 23% Jul 31 '95 Aug 31 '96 Jackson 269 MR Submit July's monthly management report to Court 100% Jul 31 '95 Jul 31 '95 Jackson,Attorney 270 MR Submit August's monthly management report to Court 100% Aug 31 '95 Aug 31 '95 Jackson,Attorney 271 MR Submit September's monthly management report to Court 100% Sep 29 '95 Sep 29 '95 Jackson,Attorney 272 MR Submit October's monthly management report to Court 0% Oct 31 '95 Oct 31 '95 Jackson,Attorney Page 34 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 273 Code MR Name________________________________ Submit November's monthly management report to Court % Complete 0% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson,Attorney 274 MR Submit December's monthly management report to Court 0% Dec 21 '95 Dec 21 '95 Jackson,Attorney 275 MR Submit January's monthly management report to Court 0% Jan 31 '96 Jan 31 '96 Jackson,Attorney 276 MR Submit February's monthly management report to Court 0% Feb 29 '96 Feb 29 '96 Jackson,Attorney 277 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson,Attorney 278 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson,Attorney 279 MR Submit May's monthly management report to Court 0% May 31 '96 May 31 '96 Jackson, Attorney 280 MR Submit June's monthly management report to Court 0% Jun 28 '96 Jun 28 '96 Jackson ,Attorney Page 35 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 281 Code MR Name________________________________ Submit July's monthly management report to Court % Complete 0% Scheduled Start Jul 31 '96 Scheduled Finish Jul 31 '96 Revised Finish Resource Names Jackson,Attorney 282 MR Submit August's monthly management report to Court 0% Aug 31 '96 Aug 31 '96 Jackson 283 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1996-9.Z 12% Jul 5 '95 Aug 30 '96 Jackson.Attorney 284 ORG Analyze, reassess, and revise planning organization and structure 10% Jul 5 '95 Jul 28 '96 Williams,Jackson 285 ORG Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% Jul 5 '95 Jul 24 '95 Cabinet,Lewis, Jackson 286 ORG Initial circulation of 1996-97 Management Tool 100% Jul 13'95 Jul 31 '95 Lewis,Jackson 287 ORG Evaluate tasking of 1996-97 Management Tool 5% Jul 24 '95 Aug 30 '96 Cabinet,Lewis Page 36 FY 97 Sept 28 '95Quarter 1 st Quarter ID 1 Name_________________ PROGRAM INVENTORY % Complete 90% May 1 Jun~ Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 2 Identify and revise DSeg and NonDSeg Programs 100% 3 Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 69% 4 Finalize list of DSeg and NonDSeg Programs 100% I 5 Generate a Program Inventory Report for 1995-96 100% PROGRAM EVALUATION 70% 7 Notify program managers that program evaluation begins In fall: begin data collection 100% 1 i i Project: Date: 9/27/95 Critical Noncritical Progress M Milestone Summary Rolled Up PagelID 8 Name___________________________________ Review/revise process for cabinet review of program evaluations % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec g Review/revise program evaluation instrument 100% 10 Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% I 11 Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 12 Program evaluations due from secondary or primary leaders 100% I 13 Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 25% 14 Finalize identification of extended evaluation targets 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page2ID 15 Name_____________________________ Notify appropriate staff to prepare Extended Program Evaluations % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Q 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 16 Extended evaluations due 0% I 17 Cabinet review extended evaluations for merge into needs assessment report 0% 3 la 45% 19 Review types of data to measure needs of district for FY 96-97 100% I 20 Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% 21 Review strategic planning mission statement and goals of the District (and implement) 100% 1 Project: Date: 9/27/95 Critical Noncritical i Progress h Milestone H Summary Rolled Up Q PagesID 22 Name_______________________________ Board identifies District concerns for input from public at Town Hall/District Dialogues % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov 1 Dec 23 STANFORD 8 TEST DATA STUDY 512S1 24 Define purpose and scope for Stanford 8 Test data study 100% I 25 Assign responsibilities for study of Stanford 8 Test data 100% I 26 Design data collection plan for study of Stanford 100% I 27 Collect and analyze data from Stanford 8 Test (Spring 95 administration) 50% 28 Prepare Stanford 8 Test Report 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page4ID 29 Name Submit Stanford 8 Test Report to PRE for merge into needs assessment % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I SQ PRE EDUCATIONAL LQUIIY MONITORING REEQBIS SUBVEY 67% 31 Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% I 32 Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% I 33 Analyze data from PRE Educational Equity Monitoring Reports Studies 100% 34 Prepare PRE Educational Equity Monitoring findings 0% 35 Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 0% Project: Date: 9/27/95 Critical Noncritical Progress Milestone Pages 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecD ID ae Name SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HR)STU.DY % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 37 Define purpose and scope of SC/HR Survey 100% I 38 Assign responsibilities for SC/HR data collections 100% I 39 Design data collection plan for study of SC/HR 100% I 40 Collect and analyze data from SC/HR Survey 100% 41 Prepare SC/HR Survey Report 100% 42 Submit SC/HR Survey Report to PRE for merge into needs assessment 0% 1 Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Pages 1 ID 42 Name____________________________ PORPORTIONALS ALLOCATION FORMULAS STUDY % Complete 51% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 44 Define purpose and scope of Proportional Allocation Formulas 100% I 45 Assign responsibilities for Proportional Allocation Formulas 100% I 46 Design data collections plan for Proportional Allocation Formulas 100% I 47 Collect and analyze data for Proportional Allocation Formulas 50% 48 Prepare Proportional Allocation Formulas Report 0% 49 Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing 0% I Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page?r ID 5Q Name_______________________________ DISTRICTWIDE FACILITIES STUDY % Complete fi22Si Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 51 Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% I 52 Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% I 53 Prepare findings from the Districtwide Facilities Study 50% 54 Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report 0% DESEGREGATION MONITORING REPORTS AUDIT FROM QDM 42% 56 Define purpose and scope of Desegregation Monitoring Reports Audit 100% I Project: Date: 9/27/95 Critical Noncritical Progress Milestone Summary Rolled Up PagesID 57 Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 58 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% I 59 Collect data 100% 60 Review with Cabinet and Attorneys 0% 61 Report findings to PRE 0% 62 ea Merge new obligations with Program Budget Document COURT ORDERS AUDIT Project: Date: 9/27/95 Critical Noncritical 0% 39% Progress Milestone fl 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep i Page9 2nd Quarter Oct I Nov I Dec Summary Rolled Up QID 64 Name Define purpose and scope of Court Orders Audit % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 65 Assign responsibility for data collection of Court Orders Audit 100% I 66 Collect data 100% 67 Review with Cabinet and Attorneys 0% 68 Report findings to PRE 0% 69 Merge new obligations with Program Budget Document 0% ZQ TOWN HALL MEETINGS 19% i Project: Date: 9/27/95 Critical Noncritical Progress Milestone | 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun i Pagel0 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up Q ID 71 Name Define purpose and scope of Town Hall Meetings % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 72 Review previous years data from Town Hall Report 100% I 73 Review and data collection plan (matrix)forTown Hall Meetings 100% I 74 Set locations and schedule for Town Hall Meeting 100% I 75 Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% I 76 Execute advertisement plan for Town Hall Meeting I 80% 77 Conduct Town Hall Meeting I 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec E S HSESB^ Summary Rolled Up Pagel1ID 78 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 0% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | 79 Execute advertisement plan for Town Hall Meeting II 0% 80 Conduct Town Hall Meeting II 0% 81 Gather feedback data from Town Hall Meeting II for input into matrix 0% 82 Execute advertisement plan for Town Hall Meeting III 0% 83 Finalize and publish Town Hall Meeting Report 0% 84 Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 0% 0 Project: Date: 9/27/95 Critical Noncritical Progress Milestone Pagel2 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec .. Summary Rolled Up QID as Name DISTRICT DIALOGUES % Complete 5% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 86 Define purpose and scope of District Dialogues 100% I 87 Review previous years data from District Dialogue Report 100% I 88 Review data collection plan (matrix) for District Dialogues 100% I 89 Set locations and schedule for District Dialogue Meetings 100% I 90 Develop advertisement plan and schedule for District Dialogues: prepare sample agenda 100% I 91 Execute advertisement plan for District Dialogue I 0% Project: Date. 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Pagel 3ID 92 Name Conduct District Dialogue I % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 93 Gather feedback from District Dialogue 1 for input into matrix 0% 94 Execute advertisement plan for District Dialogue II 0% 95 Conduct District Dialogue II 0% 96 Gather feedback data from District Dialogue II for input into matrix 0% 97 Execute advertisement plan for District Dialogue III 0% 98 Conduct District Dialogue III 0% Project. Date
9/27/95 Critical Noncritical Progress m Milestone Page14 3rd Quarter Jan I Feb | Mar Summary Rolled Up 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 99 Name Gather feedback data from District Dialogue III for merge into matrix % Complete 0% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 100 Execute advertisement plan tor District Dialogue IV 0% 101 Conduct District Dialogue IV 0% 102 Gather feedback data from District Dialogue IV for input into matrix 0% 103 Execute advertisement plan for District Dialogue V 0% 104 Conduct District Dialogue V 0% 105 Gather feedback data from District Dialogue V for input into matrix 0% Project: Date: 9/27/95 Critical Noncritical Progress m Milestone B Pagels 3rd Quarter Jan I Feb | Mar i Summary Rolled Up 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec ID 106 Name Finalize and publish District Dialogue Report 1995-96 % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 107 Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% 108 PREPARE NEEDS ASSESSMENT REPORT 0% 109 Conduct Administrative review of available districtwide reports and objective data 0% 110 Conduct Board Work Session for review of available districtwide reports and objective data 0% 111 Publish Draft of Needs Assessment /Report and disseminate to selected persons 0% I 112 Publish Needs Assessment Report, 1995-96 0% Project: Date: 9/27/95 Critical Noncritical Progress H Milestone Summary Rolled Up Pagel6ID US Name__________________________ PLANNING AND BUDGET GOALS % Complete 0% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 114 CABINET PLANNING SESSION 0% 115 Review 1994-95 Needs Assessment Report 0% 1^^ 116 Distribute 1995-96 Needs Assessment Report to Cabinet members 0% 0 117 Distribute District goals to Cabinet 0% 0 118 Cabinet review of goals 0% I US BOARD WORK SESSION 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Pagel? ID 120 Name Establish date and site for Work Session % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 121 Identify materials tor Board Work Session 0% 122 Prepare materials for Board Work Session 0% 123 Conduct Board Work Session 0% 0 124 Distribute background materials to Board members 0% 0 125 Review/revise mission statement and goals 0% 0 126 Review DSeg and NonDSeg Program Inventory 0% a Project: Date: 9/27/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Pagel8ID 127 Name Review identified proportional allocations % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 0 128 Establish written priorities 0% 0 129 Identify strategies for funding shortfalls 0% 0 130 Develop timeline for identification and researching of funding shortfall strategies 0% 0 131 Develop communication strategy tor mission statement and goals 0% I 132 Distribute mission statement and goals 0% 133 Distribute list of priorities 0% I Project: Date: 9/27/95 Critical Noncritical Progress Milestone B Page19 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 134 Name BOARD RETREAT % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 135 Determine date and site for Board Retreat 0% 136 Identify agenda items for Board Retreat 0% 137 Establish agenda for Board Retreat 0% 138 Identify materials for Board Retreat 0% 139 Distribute materials for Board Retreat 0% 140 Conduct data analysis work session in preparation for Board Retreat 0% Project
Date: 9/27/95 Critical Noncritical Progress H Milestone Summary Rolled Up Page20ID 141 Name Conduct Board Retreat % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 0 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 142 1 144 145 146 147 Report outcomes of Board Retreat SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT Review process for program development Use extended program evaluations to identify program additions, modifications, deletions Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% 0% 0% 0% 0% 0% 0 0 Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page21ID 148 Name Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 149 Business Cases due 0% 150 Review of Business Cases by Cabinet 0% 151 Submit Business Cases for program and/or program modifications to Board of Directors 0% 152 Review of Business Cases by Board 0% 153 BUDGETING 0% 154 Develop budget preparation training materials 0% 0 Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Page22 3rd Quarter Jan I Feb | Mar I I Summary Rolled Up 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 155 Name Issue instructions for budget preparation at all levels % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 0 156 Conduct budget preparation training sessions 0% 0 157 Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% 158 Begin districtwide expense budget consolidation and executive review process 0% 159 Year to date revenue expenditure analysis 0% 160 Revise financial forecast for coming year 0% 161 Submit proposed budget to Board 0% Project: Date: 9/27/95 Critical Noncritical Progress M Milestone Page23 3rd Quarter Jan I Feb | Mar 0 I 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up QID 162 Name Conduct Board Work Sessions on proposed budget % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 163 Revise proposed budget, as needed 0% 164 Prepare tentative budget 0% 165 Board review of tentative budget 0% I 166 Conduct Board Work Session on tentative Budget 0% 0 167 Account reconciliation and Purchase Order (PO) clean-up 0% 168 Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA,________ 0% Project: Date: 9/27/95 Critical Noncritical Progress H Milestone Summary Rolled Up Page24ID 169 Name Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter | 3rd Quarter Oct I Nov I Dec Jan | Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 170 Compute ending fund balance 0% I 171 Administrative review of final budget 0% 172 Submit final budget to Board 0% I 173 Board review and adoption of 96-97 final budget 0% 0 174 Submit final Budget to Court/Parties 0% 175 Submit 96-97 final budget to State 0% 0 Project: Date: 9/27/95 Critical Noncritical Progress Milestone Summary Rolled Up Page25ID IZfi Name Staffing % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 177 First review of changes in course offerings by Board 0% 178 Meeting with counselors and principals to review courses offerings 1995-96 0% 179 Print secondary course selection sheets 0% 180 Counselors meet with students and complete course selection sheets 0% 181 Counselors send course selection sheets to receiving schools 0% 0 182 Registrars tally course selections 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page26ID 183 Name Review course tallies secondary. Note possible staffing changes based on courses requested % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr 1 May | Jun 1 st Quarter Jul 1 Aug I Sep 2nd Quarter Oct I Nov I Dec 184 Identify elementary enrollment (tentative) for 1995-96 0% 185 Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% 186 List known retirements, resignations, and intern positions 0% 187 Identify certified personnel for Reduction in Force (RIF), if needed 0% 0 188 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% 189 Recall certified personnel from RIF, if needed 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone I Summary Rolled Up Q Page27ID 190 Name Notify classified personnel of staff reduction % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun Jul | Aug | Sep 191 Recall classified personnel from RIF, if needed 0% 192 PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% 193 Plan for internal and external feedback. Set locations and dates 0% 194 Execute advertisement for district feedback, Session I 0% 195 Conduct District Feedback Session I 0% 196 Execute advertisement plan for district feedback, Session II 0% .. Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page28 2nd Quarter Oct I Nov I DecQuarter 1 st Quarter ID 197 Name Conduct District Feedback Session II % Complete 0% Mar Jun Jul Aui Sei 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I Ma
Jun 1st Quarter Jul Aui 2nd Quarter Oct I Nov I Dec 198 Execute advertisement for district feedback, Session III 0% 199 Conduct district feedback. Session III 0% \'7777777777/^^ 200 Execute advertisement plan for Town Hall feedback, Session I 0% \77777777777^^ 201 Conduct Town Hall feedback. Session 1 0% \777777777//^^ 202 Execute advertisement plan for Town Hall feedback, Session II 0% Kf77777j777^^ 203 Conduct Town Hall feedback , Session II 0% K<777777i77^^ Project: Date: 9/27/95 Critical Noncritical ^777777777777777^ Progress M Milestone Summary Rolled Up Q Page29ID 204 Name Execute advertisement for Town Hall feedback. Session III % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun 205 Conduct Town Hall feedback, Session III 0% 206 MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS tlSI QUARTEBl 2ND QUARTER: 3RD QUARTER: 4IH QUARTERl 21% 207 PRE performs necessary diskette management functions for the summer ( i e archival filing, achievement erasures, copying, etc.) 100% 208 Revise written program budget document instructions, as needed 68% B 209 PRE fonrvard program budget document diskettes to principals and program managers 100% I 210 Distribute written program budget document instructions to principals and program managers 100% I Project: Date: 9/27/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page30 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 211 Name___________________________________ Plan maintenance education and orientation regarding the program budget document process % Complete 100% Quarter May 1 Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 212 213 Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders___________________ 1ST QUARTER PROGRAM BUDSEI DOCUMENT REPORTS 100% 2S3ii 214 Review program budget document with program managers and principals 25% 215 Generate diskette management flow information to relative staff School Operations and PRE office 100% 216 Carryout training sessions on the Program Budget Document and WordPerfect 100% 217 Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 0% I Project
Date: 9/27/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Q Pages1ID 218 Name DSeg and NonDSeg diskettes returned to PRE % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 219 PRE performs check-in procedures and data clean-up on diskettes 0% 220 PRE generate hard copies of diskettes 0% 221 PRE develops narrative and the Controller provides financial info for the PBD reports 0% 222 PRE combines all information for the 1st Quarter Program Budget Report 0% 0 223 Submit report to Attorney for review 0% 224 Prepare for publication of 1st Quarter Program Budget Document Reports 0% I Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page32ID 225 Name Submit 1st Quarter Program Budget Document Reports to Court % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 226 Return diskettes and hard copies to managers and principals 0% 227 Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% 22a 2ND QUARTER PROGRAM BUDGEI DOCUMENT REPORTS Q2Si 229 Advise program managers and principals on Programs Budget Document 0% 230 Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% 231 Diskettes due back to PRE 0% I Project
Date: 9/27/95 Critical Noncritical Progress Milestone Page33 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1 st Quarter Jul 1 Aug I Sep 2nd Quarter Oct I Nov I DecID 232 Name PRE performs check-in procedures and data clean-up on diskettes % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 233 PRE generates hard copies of diskettes 0% 234 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% 235 PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% 0 236 Submit report to Attorney for review 0% 0 237 Prepare publication of 2nd Quarter Program Budget Document Reports 0% 238 Submit 2nd Quarter Program Budget Document Reports to Court 0% 1 Project: Date: 9/27/95 Critical Noncritical Progress M Milestone | Summary Rolled Up Q Page34ID 239 Name Return diskettes and paper copies to principals and program managers % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 240 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 241 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 242 Advise program managers and principals on the Program Budget Document 0% 243 Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% I 244 Diskettes due back to PRE 0% I 245 PRE performs check-in procedures and data clean-up on diskettes 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page35ID 246 Name PRE generate hard copies of diskettes % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 247 PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% 0 248 PRE combines all revised information for 3rd Quarter PBD Reports 0% 0 249 Submit report to Attorney for review 0% a 250 Prepare publication of 3rd Quarter Program Budget Document Reports 0% a 251 Submit 3rd Quarter Program Budget Document to Court 0% 252 Return diskettes and paper copies to principals and program managers 0% 0 i Project: Date: 9/27/95 Critical Noncritical Progress m Milestone B Summary Rolled Up Page36ID 253 Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May 1 Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 254 4th QUARTER PROGRAM BUDGLI DOCUMENT REPORTS 0% 256 Advise program managers and principals on Program Budget Document 0% 256 Send reminder notice for completing the PBD to principals and program managers 0% 0 257 Principals submit School Operations Diskettes to Asst. Supts. 0% 0 258 Diskettes due from Program Managers who are on a less than 12 month contract 0% 0 259 All Program diskettes due back to PRE 0% i Project: Date: 9/27/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page37ID 260 Name PRE performs check-in procedures and data clean-up % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 261 PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% 262 PRE combines all information for 4th Quarter Program Budget Document Reports 0% 0 263 Submit report to Attorney for review 0% I 264 Prepare for publications the 4th Quarter Program Budget Document Reports 0% 0 265 Submit 4th Quarter Program Budget Document Reports to Court 0% I 266 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 1 i Project: Date
9/27/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Page38ID 267 Name PRE house diskettes as 1996-97 school year begins % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | Sep 268 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL) IQ CQUBl 23% 269 Submit July's monthly management report to Court 100% 270 Submit August's monthly management report to Court 100% 271 Submit September's monthly management report to Court 100% 272 Submit October's monthly management report to Court 0% I 273 Submit November's monthly management report to Court 0% I Project: Date: 9/27/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page39 2nd Quarter Oct I Nov I DecID 274 Name________________________ Submit December's monthly management report to Court % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 275 Submit January's monthly management report to Court 0% 276 Submit February's monthly management report to Court 0% 277 Submit March's monthly management report to Court 0% 278 Submit April's monthly management report to Court 0% 279 Submit May's monthly management report to Court 0% 280 Submit June's monthly management report to Court 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Page40 3rd Quarter Jan I Feb | Mar I I Summary Rolled Up Q 4th Quarter Apr I May | Jun I I 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec ..ID 281 Name_______________________________ Submit July's monthly management report to Court % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I 282 Submit August's monthly management report to Court 0% 283 REASSESSMENT OF PROCESS AMD ORGANIZATION 1996132 123S1 284 Analyze, reassess, and revise planning organization and structure 10% 285 Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% 286 Initial circulation of 1996-97 Management Tool 100% 287 Evaluate tasking of 1996-97 Management Tool 5% Project: Date: 9/27/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page41 2nd Quarter Oct I Nov I Deccr A ' FRIDAY. ELDREDGE & CLARK HERSCHEL H. FRI0 A y'm 1 9 2 2 * 1 9 9 4 I ROBERT V. LIGHT. P.A. WILLIAM H. SUTTON, P.A. JAMES W. MOORE BYRON M. EISEMAN. JR., P.A. JOE 0. BELL. P.A. JOHN C, ECHOLS. P.A. JAMES A. BUTTRY. P.A. FREDERICK S. URSERY, P.A. H.T. LARZELERE. P.A. OSCAR E. DAVIS. JR., P.A. JAMES C. CLARK, JR., P.A. THOMAS P. LEGGETT. P.A, JOHN DEWEY WATSON. P.A. PAUL 8. BENHAM III. P.A. LARRY W. BURKS. P.A. A. WYCKLIFF NISBET. JR.. P.A. JAMES EDWARD HARRIS. P.A. J. PHILLIP MALCOM. P.A. JAMES M. SIMPSON. P.A. MEREDITH P. CATLETT. P.A. JAMES M. SAXTON. P.A. J. SHEPHERD RUSSELL III. P.A. DONALD H. BACON. P.A. WILLIAM THOMAS BAXTER. P.A. WALTER A. PAULSON II, P.A. BARRY E. COPLIN, P.A. RICHARD 0. TAYLOR. P.A. JOSEPH a. HURST. JR.. P.A. ELIZABETH ROBBEN MURRAY, P.A. CHRISTOPHER HELLER. P.A. LAURA HENSLEY SMITH. P.A. ROBERT S. SHAFER. P.A. WILLIAM M. GRIFFIN III, P.A. THOMAS N. ROSE. P.A. MICHAEL S. MOORE. P.A. OIANE S. MACKEY. P.A. WALTER M. EBEL 111. P.A. A PARTNERSHIP OF INDIVIDUALS AND PROFESSIONAL ASSOCIATIONS ATTORNEYS AT LAW 2000 FIRST COMMERCIAL BUILDING 400 WEST CAPITOL LITTLE ROCK. ARKANSAS 72201-3493 TELEPHONE 501-376-2011 FAX NO. 501-376-2147 September 28, 1995 SEP 2 d J995 3 Office of Oesegregawn KEVIN A. CRASS. P.A. WILLIAM A. WADDELL. JR., P.A. CLYDE TAB* TURNER. P.A. CALVIN J. HALL. P.A. SCOTT J. LANCASTER. P.A. JERRY L. MALONE. P.A. M. GAYLE CORLEY. P.A. ROBERT 9, BEACH. JR,. P.A. J. LEE BROWN. P.A. JAMES C. BAKER. JR.. P.A. H. CHARLES GSCHWENO. JR.. P.A. HARRY A. LIGHT. P.A. SCOTT H. TUCKER. P.A. JOHN CLAYTON RANDOLPH. P.A. GUY ALTON WAOE. P.A. PRICE C. GARDNER. P.A. J. MICHAEL PICKENS TONIA P. JONES DAVID 0. WILSON JEFFREY H. MOORE ANDREW T. TURNER DAVID M.GRAF CARLA G. SPAINHOUR JOHN C. FENDLEY. JR. ALLISON GRAVES JONANN C. ROOSEVELT R. CHRISTOPHER LAWSON GREGORY 0. TAYLOR TONY L. WILCOX FRAN C. HICKMAN BETTY J. OEMORY BARBARA J. RAND JAMES W. SMITH CLIFFORD W. PLUNKETT WILL BONO DANIEL L. HERRINGTON COUNSEL WILLIAM J. SMITH WILLIAM A. ELDREDGE. JR.. P.A. B.S. CLARK WILLIAM L. TERRY. P.A. WILLIAM L. PATTON. JR.. P.A. WRITIR'S DIRECT NO. (5011 370-1553 Mr. John W. Walker JOHN W. WALKER, P.A. Attorneys at Law 1723 Broadway Little Rock, Arkansas Mrs. Ann Brown, Federal Monitor Office of Desegregation Heritage West Building, Suite 520 201 East Markham Street 72206 Little Rock, Arkansas 72201 Mr. Sam Jones WRIGHT, LINDSEY & JENNINGS Attorneys at Law 2200 Worthen Bank Building 200 West Capitol Avenue Little Rock, Arkansas 72201 Mr. Richard Roachell ROACHELL & STREETT Attorneys at Law First Federal Plaza, Suite 504 401 West Capitol Avenue Little Rock, Arkansas 72201 Mr. Stephen W. Jones JACK, LYON i JONES, P.A. 3400 Capitol Towers Capitol i Broadway Streets Little Rock, Arkansas 72201 Re: LRSD V. PCSSD/Project Management Tool Gentlemen and Mrs. Brown: Enclosed please find the LRSD's 1996-97 Budget/September Project Management Tool filed pursuant to the Order of the Court. By agreement, three copies are being delivered to Mrs. Brown and two copies are being delivered to Mr. Walker. ijiin\pcid\tool-iep.lir Gentlemen and Mrs. Brown September 28, 1995 Page 2 Thank you for your attention to this matter. Sincerely, / s.- Jerry L. Malone LRSD Attorney JLM/dtw Enclosures cc (w/enc): Dr. Dr. Dr. Henry P. Williams Russell Mayo Ed Jackson din\pcud\ux)l-iep. Itr IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. NO. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL MRS. LORENE JOSHUA, ET AL KATHERINE KNIGHT, ET AL DEFENDANTS SEP d d 1995 INTERVENORS n/PA X INTERVENORS wjce Of Desegregation Moniionng LRSDs 1996-97 BUDGET/SEPTEMBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its 1996-97 Budget/Septemher Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending September 30, 1995, relating to its 1996-97 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending September 30, 1995, relating to its 1996-97 budget. Respectfully submitted. FRIDAY, ELDREDGE & CLARK Attorneys at Law 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas (501) 72201-3493 dtam\pcud\biidget-2.*u( 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 -1-CERTIFICATE OF SERVICK I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1996-97 Budget/September Project Management Tool has been served by U. S. Mail, postage prepaid, except as otherwise indicated, on September 28, 1995, upon the following: diana\pcud\budg-2.aug Mr. John W. Walker JOHN W. WALKER, P.A. Attorneys at Law 1723 Broadway Little Rock, AR 72206 (Hand-Delivered) Mr. Samuel M. Jones, III WRIGHT, LINDSEY & JENNINGS Attorneys at Law 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Stephen W. Jones JACK, LYON Sc JONES, P.A. Attorneys at Law 3400 Capitol Towers Capitol fit Broadway Streets Little Rock, AR 72201 Mr. Richard W. Roachell ROACHELL & STREETT Attorneys at Law First Federal Plaza, Suite 504 401 West Capitol Avenue Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered as per Order by the Court) Federal Monitor, Office of Desegregation Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone -2-
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