Program identification and coding

STPR0G09 Date: May 14, 1993 To: Janet Bernard Brady Gadberry Sterling Ingram Gary Jones Estelle Matthls Marie Parker Jeanette Wagner Fro: Bill Mooney SubJ: Program Identification As we have discussed in Cabinet meetings, we must identify all of the programs in the district before we can move into comprehensive planning and budgeting. Additionally, those programs must be identified soon enough to change the coding in the accounting system so that we may begin collecting expenditures on July 1 against those programs. Once identified, we will have a list of programs around which we can begin to build a planning structure, and we will begin accumulating program costs which will help us in decision-making and reporting. So that we dont have to start form ground zero, I have prepared an initial program listing for your review and correction. This listing is a composite of an old list prepared some months ago and a more recent list prepared by Sterling Ingram. This listing represents ONLY programs which can be found in the LRSD Desegregation Plan and the Interdistrict Plan. We certainly want to identify those programs, but we also need to identify ALL programs conducted by the District. You will really have to help me out here. We want to come out of this with a listing of ALL programs operated by the District. We will use this listing for the following purposes: a) Starting point for our comprehensive planning, b) The link to evaluation criteria and progress reporting, c) Unit upon which we collect expenditures for FY93-94. For our purposes, a program can be defined as an established plan of operation, composed of a group or series of related strategies which are carried out to serve a specific area of identified need. It is a major undertaking by the district to fulfill statutory, executive, and/or legal requirements. Program's are the district's methods of implementing goals and objectives, and will be the basis for work progress monitoring and fiscal reporting. A word about the listing. The "source" column is a code I used to keep myself straight. The first character
S = from Sterling's list, 0 = from theolder list, B = from both lists, and P = pulled directly from the Plan. The second character
P = LRSD Desegregation Plan, I = Interdistrict Plan. The numerics are the page numbers of the respective plan. Please mark-up any additions/corrections to any of the information, and return to me by first thing Monday, May 24, 1993. draft. If I can help in any way. Just give me a call. This will give us several days to clean up the 2020. Your help in accurately identifying our programs will be the foundation for a comprehensive planning, budgeting, and reporting process which will help us get ahead. Thank you for your help. Copy to: Mac Bernd Mark MUhoUenSTPROG08 REVISED 13 MAY 93 PROGRAM IDENTIFICATION WORKSHEET SOURCE PROGRAM NAME PRIMARY SECONDARY SPl Commitment to Desegregation Board Bernd SP2 Leadership Board Bernd BP 6 HIPPY Matthis Shead, Price BP 7 4-year old program Matthis Shead, Price PP9 City-wide Early Childhood Education Program Matthis OP12 Rockefeller Early Childhood Magnet Matthis SP20 Special Programs Matthis BP21 Summer Learning Program Bernard Stueart BP24 ASSET Program Bernard Stueart BP28 School Operations Bernard SP Alternative Learning Center Bernard BP28 Testing Assistance - Disadvantaged Parker Ingram OP28 Student Hearing Officer OP28 Office of Desegregation and Student Assignment Parker BP34 In-School Suspension Bernard Stueart BP35 Job Fair Bernard OP39 Extra-Curricular Participation BP44 Teacher Recruiter Bernard Robertson BP46 Staff Development Matthis ZimmermanBP48 Academic Support Program Matthls Adams, Wood Stovall SP58 Gifted Education Matthls Donaldson BP63 Multicultural Programs Matthls Various SP81 Focused Activities Bernard Robertson Stueart Gremillion OP82 Academic Incentive Grants Bernard BP86 Original Magnets Matthls Bernard PP86 Parkview Science Magnet Bernard BP9 3 McClellan Community School Bernard Daggett PP9 5 Recruitment of Private School Students Parker SP96 Federal Programs Matthls Adams SP98 Vocational Education Matthls Dlllahunty BP106 Library Services Matthls Lyons BP114 Special Education Learning Center at Washington Matthls Kohler PP124 Staff Development Matthls BP125 Prejudice Reduction Board Bernd BP129 Security required for safe Schools Jones Barnhouse BP129 Data Processing System for Student Information Jones Klngsella SP129 Facilities Jones Eaton PP130 Employment Practices PP130 Bidding Practices Jones PP131 Parent Involvement/Communlty Linkages Parker BP131 VIPS - Recruiting Parker Milam PP139 Student Assignments ParkerBP143 M-to-M Magnet Schools (Central,Dunbar, Washington, Henderson, McClellan) Parker Pederson W1edower SP145 New Futures Bernard Young PP146 Facilities Jones OP148 King Interdistrlet School OP148 Stephens Intedlstrlct School OP149 IS. Office of Incentive Schools Bernard BP152 IS. Writing To Read Bernard Hart BP153 IS. Science Labs Bernard Hart BP153 IS. Computer Labs Bernard Hart OP153 IS. Foreign Language BP153 IS. Computer Loan Program Bernard Hart OP153 IS. Other Incentive School Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory - School Themes - Seml-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans - Specialized Programs - Incentive Programs - Homework - Criterlon-Refer Test - Heterogeneous grouping - Effective Schools - Afrlcan/Amer History BP154 IS. Extended Day Bernard HartPP156 IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal skills - Rites of Passage - Role Model Program - Mentoring Program PP157 IS. Special Actlvltes - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs BP158 IS. Field Trips Bernard Hart PP159 IS. Latin Enrichment Program OP171 IS. Homework Centers BP171 IS. Transportation (Add) Bernard Hart OP171 IS. Homework Hotline OP171 IS. Mentors/Tutors BP172 IS. Instructional Aides (add) Bernard Hart PP172 IS. Supervision Aides PP172 IS. Career Skills Development BP172 IS. Extended Year Bernard Hart PP173 IS. Support Services Other - Community Access/Fleld Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - SubJ Related Extracurr PP175 IS. CounselIng/Soclal Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Nelghborhood Meet- Individual and Group Counselling - Wellness Program BP176 IS. Incentive/Recognltion Bernard Hart OP176 IS. Resident Counseling Service Camp Pfeiffer OP176 IS. Monitoring OP178 IS. Permanent Substitute OP178 IS. Additional Compensation PP178 IS. School Policies and Procedures Others OP179 IS. Extended Week OP190 IS. Staffing - Recommended Full-time positions PP190 IS. Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commlt/Effect Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist SP190 IS. Alternative Classroom Bernard Hart BP193 IS. Required Staff Development Bernard Hart BP194 IS. Teacher Stipends for Inservice and Extra 5 days Bernard Hart SP205 IS. Parent Involvement Parker Milam PP215 IS. Parent Recruitment BP224 Monitoring activities (Eval Parker BP227 Dept plus CMIS- ABACUS Ingram Computerized Transportation System Jones Montgomery**************************************************************** SIS student Cholces/Optlons Parker Pederson Wiedower 019 Romine Interdistrict Theme SI13 Summer School Bernard Roberts o n Gremillion Stueart SI21 Staff Development Matthls Zimmerman SI23 School Operations Bernard Robertson Gremillion Stueart SI33 Library Media Matthls Lyons SI35 Special Education Matthls Kohler SI53 Vocational Education Matthls Dlllahunty SI54 Guldance/Counseling Program Matthls Elston BI56 Parent Involvement/Communlty Linkages Parker Milam SI59 Public Relations WagnerSTPROGIO Date: June 21, 1993 To: Janet Bernard Brady Gadberry Sterling Ingram Gary Jones Estelle Matthis Marie Parker Jeanette Wagner From: Bill Mooney Sub j : 2! Program Identification Attached is the final draft of the identified programs. Today, I met with those that responded to the initial listing, and we worked through all the unresolved issued in a very productive meeting. This final draft represents all of the changes to date. Please review this draft, and feel free to mark it up if it is not right. This is the last chance before "go" time. If you have any comments, please get them to me prior to 10:00 AM, Wednesday, June 23, 1993. If from you by then, I forward. I don't hear I will go The next step will be to identify those programs for which we need to collect expenditure data during the coming year. Once that is done, I will get with Mark and finalize the coding structure so he can get it done. Better check to see if someone made YOU responsible for something you know nothing about. Copy to: Mac Bernd Mark Milhollen C # N N N 1 N 2 A A 3 A C N N A STPROG08 REVISED 1300 21 JUN 93 SOURCE SPl SP2 BPS BP7 PP9 OP12 SP20 BP21 BP24 BP28 SP N 29 BP28 A 5 OP28 N 6 OP28 N 27 BP34 A 28 BP35 PROGRAM IDENTIFICATION WORKSHEET SECOND REVISED MARK-UP PROGRAM NAME PRIMARY SECONDARY Commitment to Desegregation Leadership HIPPY 4-year old program City-wide Early Childhood Education Program Rockefeller Early Childhood Magnet Special Programs Summer Learning Program JTPA ASSET Program School Operations Alternative Learning Center Testing Assistance - Disadvantaged Student Hearing Officer Office of Desegregation and Student Assignment In-School Suspension Job Fair Board Bernd Board Bernd Matthis Matthis Matthis Matthis Matthis Bernard Bernard Bernard Bernard Parker Bernd Parker Bernard Matthis Shead Price Shead Price Shead Price Shead Price Bernard Glasgow Adams Young Stueart Stueart Stueart Ingram Howard Stueart ElstonN 7 OP39 Extra-Curricular Participation Bernard Stueart Gremillion Robertson C 8 BP44 Teacher Recruiter Gadberry Robinson N 9 BP46 Staff Development Matthls Zimmerman N 10 BP48 Academic Support Program Matthls Adams Woods Stovall N SP58 Gifted Education Matthls Donaldson N 12 BP63 Multicultural Programs Matthls Various N SP81 Focused Activities Bernard Robertson Stueart Gremillion A 13 OP82 Academic Incentive Grants Bernard Robertson Stueart Gremillion N 14 BP86 Original Magnets Matthls Bernard A PP86 Parkview Science Magnet Matthls Bernard N 26 BP93 McClellan Community School Bernard Daggett A PP95 Recruitment of Private School Students Parker Cole Rather N SP96 Federal Programs Matthls Adams A SP98 Vocational Education Matthls N 32 BP106 Library Services Matthls Lyons C 15 BP114 Special Education Matthls Kohler N PP124 Staff Development Matthls Zimmerman N 35 BP125 Prejudice Reduction Board Bernd A 16 BP129 Security required for safe Schools Jones Barnhouse Bernard C 17 BP129 Data Processing System for Student Information (including CIMS and ABACUS) Jones Klngsella N SP129 Facilities Jones EatonA PP130 Employment Practices Gadberry A PP130 Bidding Practices Jones A PP131 Parent Involvement/Community Linkages Parker Gill N 34 BP131 VIPS - Recruiting Parker Milam A PP139 Student Assignments Parker Wiedower N 18 BP143 M-to-M Magnet Schools (Central,Dunbar, Washington, Henderson, McClellan) Parker Pederson Wiedower N SP145 New Futures Bernard Young A PP146 Facilities Jones Bernard Parker A 19 OP148 King Interdistrict School Bernard Parker Matthis A 21 OP14 8 Stephens Intedistrict School Bernard Parker Matthis N 51 OP149 IS. Office of Incentive Schools Bernard A 52 BP152 IS. Writing To Read Bernard Matthis Parker A 53 BP153 IS. Science Labs Bernard Matthis Parker A 54 BP153 IS. Computer Labs Bernard Matthis Parker A 55 OP153 IS. Foreign Language Labs Bernard Matthis Parker A 56 BP153 IS. Computer Loan Program Bernard Matthis Parker A 75 OP153 SD IS. Other Incentive School. Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory Bernard Matthis ParkerSD SD - School Themes - Semi-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans - Specialized Programs - Incentive Programs - Homework - Criterion-Refer Test - Heterogeneous grouping - Effective Schools - African/Amer History A 57 BP154 IS. Extended Day Bernard Matthis Parker A PP156 IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal sicills - Rites of Passage - Role Model Program - Mentoring Program Bernard Matthis Parker A PP157 IS. Special Activites - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs Bernard Matthis Parker A 59 BP158 IS. Field Trips Bernard Matthis Parker A PP159 IS. Latin Enrichment Program Bernard Matthis Parker A 60 OP171 IS. Homework Centers Bernard Matthis Parker A 61 BP171 IS. Transportation (Add) Bernard Matthis Parker A 62 OP171 IS. Homework Hotline Bernard Matthis Parker A 63 OP171 IS. Mentors/Tutors Bernard Matthis Parker A 64 BP172 IS. Instructional Aides (add) Bernard Matthis ParkerA PP172 IS. Supervision Aides Bernard Matthis Parker A PP172 IS. Career Skills Development A 65 BP172 IS. Extended Year Bernard Matthis Parker A PP173 IS. Support Services Other Bernard A PP175 A 66 BP176 A 67 OP176 A 68 OP176 A 69 OP178 A 70 OP178 A PP178 A 71 OP179 A 72 OP190 - Community Access/Field Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - Subj Related Extracurr IS. Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counselling - Wellness Program IS. Incentive/Recognition IS. Resident Counseling Service Camp Pfeiffer IS. IS. IS. IS. Bernard Bernard Bernard Monitoring Ingrain Permanent Substitute Additional Compensation School Policies and Procedures Others IS. Extended Week IS. Staffing - Recommended Full-time positions Bernard Bernard Bernard Bernard Bernard Matthis Parker Matthis Parker Matthis Parker Matthis Parker Bernard Parker Gadberry Gadberry Matthis Parker Matthis Parker Matthis ParkerA PP190 IS. Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effect Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist Bernard Matthis Parker A SP190 IS. Alternative Classroom Bernard Matthis Parker A 73 BP193 IS. Required Staff Development Bernard Matthis Parker A 74 BP194 IS. Teacher Stipends for Inservice and Extra 5 days Bernard Gadberry A SP205 IS. Parent Involvement Bernard Parker A PP215 IS. Parent Recruitment Parker Bernard C 22 BP224 Monitoring Dept) activities (Eval Ingram Parker N 24 BP227 Computerized Transportation System Jones Montgomery N SI8 Student Choices/Optlons Parker Pederson Wiedower A 25 019 Romine Interdistrict Theme Bernard Matthis Parker N SI13 Summer School Bernard Robertson Gremillion Stueart / / N SI21 Staff Development Matthis Zimmerman N SI23 School Operations Bernard Robertson Gremillion Stueart N SI33 Library Media Matthis LyonsN SI35 Special Education Matthis Kohler N SI53 Vocational Education Matthis N SI54 Guidance/Counseling Program Matthis Elston A 33 BI56 Parent Involvement/Communlty Linkages Bernard Parker A SI59 Public Relations Wagner ParkerSTPROG12 Date: July 2, 1993 (SI To: Estelle Matthis Brady Gadberry Sterling Ingram Marie Parker Jeanette Wagner From: Bill Mooney Subj: Program Identification and Coding On June 30, 1993, I reached agreement with Bob Morgan on the expense coding in the attached program listing. Bob believes the current coding structure can provide the program-to-budget link we are looking for, assuming we follow through with program definitions and details. This is a great step forward for us since it means Mark would not have to revise any coding for this year. However, it does place a burden on us to follow through on the program side. I have provided you with the final program listing in the same order we have been using, that is in plan sequence order. For your convenience, I have also provided you the same listing in the current program code sequence. I wanted to give everyone a last shot at reviewing the expense coding for this year. If you believe coding changes are needed, please mark up the listing (either one) and get it back to me not later than 8:00 AM, July 9,1993. Remember, if there is no number in the far left column we will not try to collect program level expenditures for that program during the current fiscal year. If I do not have your mark-up by the noted time, I will assume you concur with the current coding and will proceed with the program listing as it is in the attachments. Time is sliort...lets get those cards and letters flowing. Copy to: Mark MilhollenSTPR0G13 Date: July 19,1993 fS, To: Estelle Matthis Brady Gadberry Sterling Ingram Mark Milhollen Marie Parker Jeanette Wagner From: Bill Mooney Subj : Program Identification and Coding Attached is your copy of the final version of the Program Identification Worksheet. sequence order and in program code sequence. I have provided the listing in plan No further action is required at this time. We will be using these listings to ensure program coverage when we start work on the program budget document. other For your information, am also working on listing of tf programs in desegregation plan. the district not directly related to the This draft listing covers the rest of the services $100,000,000. in the district, approximately 150 These will be addressed later. Iprograms tf for over I a If you have any questions, or if I can help you in any way, just give me a call. STPR0G13 Date: July 19,1993 From: Estelle Matthis Brady Gadberry Sterling Ingram Mark Milhollen Marie Parker Jeanette Wagner Bill Mooney Program Identification and Coding Attached is your copy of the final version of the Program Identification Worksheet. sequence order and in program code sequence. I have provided the listing in plan No further action is required at this time. We will be using these listings to ensure program coverage when we start work on the program budget document. other" For your information, programs in I am also working on a listing of desegregation plan. services the district not directly related to the This draft listing covers the rest of the $100,000,000. in the district, approximately 150 These will be addressed later. tr programs It for over To: Sub j : If you have any questions, or if I can help you in any way, just give me a call.# 1 2 3 29 5 6 27 28 STPROG08 REVISED 09 JUL 93 SOURCE SPl SP2 BP6 BP7 PP9 OP12 SP20 BP21 BP24 BP28 SP BP28 OP28 OP28 BP34 BP35 PROGRAM IDENTIFICATION WORKSHEET IN PLAN SEQUENCE ORDER FINAL VERSION PROGRAM NAME PRIMARY SECONDARY Commitment to Desegregation Leadership HIPPY 4-year old program City-wide Early Childhood Education Program Rockefeller Early Childhood Magnet Special Programs Summer Learning Program JTPA ASSET Program School Operations Alternative Learning Center Testing Assistance - Disadvantaged Student Hearing Officer Office of Desegregation and Student Assignment In-School Suspension Job Fair Board Board Matthis Matthis Matthis Matthis Matthis Bernard Bernard Bernard Bernard Parker Bernd Parker Bernard Matthis Bernd Bernd Shead Price Shead Price Price Bernard Glasgow Adams Young Stueart Stueart Robertson Stueart Gremillion Stueart Ingram Howard Bernard Matthis Stueart Elston7 OP39 Extra-Curricular Participation Bernard Stueart Gremillion Robertson 8 BP44 Teacher Recruiter Gadberry Robinson 9 BP46 Staff Development Matthis Zimmerman 10 BP4 8 Academic Support Program Matthis Adams Woods Stovall 12 13 14 26 32 15 35 16 17 SP58 BP63 SP81 OP82 BP86 PP86 BP93 PP95 SP96 SP98 BP106 BP114 PP124 BP125 BP129 BP129 SP129 Gifted Education Multicultural Programs Focused Activities- Academic Incentive Grants Original Magnets Parkview Science Magnet McClellan Community School Recruitment of Private School Students Federal Programs Vocational Education Library Services Special Education Staff Development Prejudice Reduction Security required for safe Schools Data Processing System for Student Information (including CIMS and ABACUS) Facilities Matthis Matthis Bernard Bernard Matthis Matthis Bernard Parker Matthis Matthis Matthis Matthis Matthis Board Jones Jones Jones Donaldson Various Robertson Stueart Gremillion Robertson Stueart Gremillion Bernard Bernard Daggett Cole Rather Adams Green Lyons Kohler Zimmerman Bernd Barnhouse Bernard Kingsella Eaton I34 18 19 21 51 52 53 54 55 56 75 PP130 PP130 PP131 BP131 PP139 BP143 SP145 PP146 OP148 OP148 OP149 BP152 BP153 BP153 OP153 BP153 OP153 Employment Practices Bidding Practices Parent Involvement/Communlty Linkages VIPS - Recruiting Student Assignments M-to-M Magnet Schools (Central,Dunbar, Washington, Henderson, McClellan) New Futures Facilities King Interdistrict School Stephens Intedistrict School IS. Office of Incentive Schools IS. Writing To Read IS. Science Labs IS. Computer Labs IS. Foreign Language Labs IS. Computer Loan Program IS. Other Incentive School Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory Gadberry Jones Parker Parker Parker Parker Bernard Jones Bernard Bernard Bernard Bernard Bernard Bernard Bernard Bernard Bernard Neal Gill Milam Weidower Young Bernard Parker Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker57 BP154 PP156 PP157 59 BP158 PP159 60 OP171 61 BP171 62 OP171 63 OP171 64 BP172 - School Themes - Semi-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans - Specialized Programs - Incentive Programs - Homework - Criterion-Refer Test - Heterogeneous grouping - Effective Schools - African/Amer History IS. Extended Day IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal skills - Rites of Passage - Role Model Program - Mentoring Program IS. Special Activites - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs IS. Field Trips IS. Latin Enrichment Program IS. Homework Centers IS. Transportation (Add) IS. Homework Hotline IS. Mentors/Tutors Bernard Bernard Bernard Bernard Bernard Bernard Bernard Bernard Bernard IS. Instructional Aides (add) Bernard Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis ParkerPP172 IS. Supervision Aides Bernard Matthis Parker PP172 IS. Career Skills Development 65 BP172 IS. Extended Year Bernard Matthis Parker PP173 IS. Support Services Other Bernard 66 67 68 69 70 71 72 PP175 BP176 OP176 OP176 OP178 OP178 PP178 OP179 OP190 - Community Access/Field Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - Subj Related Extracurr IS. Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counselling - Wellness Program IS. Incentive/Recognition IS. Resident Counseling Service Camp Pfeiffer IS. Monitoring IS. Permanent Substitute IS. Additional Compensation IS. School Policies and Procedures Others IS. Extended Week IS. Staffing - Recommended Full-time positions Bernard Bernard Bernard Ingram Bernard Bernard Bernard Bernard Bernard Matthis Parker Matthis Parker Matthis Parker Matthis Parker Bernard Parker Gadberry Gadberry Matthis Parker Matthis Parker Matthis Parker73 74 22 24 25 PP190 SP190 BP193 BP194 SP205 PP215 BP224 BP227 SIS 019 SI13 SI21 SI23 SI33 IS. Staffing - Other Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effeet Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist IS. Alternative Classroom IS. Required Staff Development IS. Teacher Stipends for Inservice and Extra 5 days IS. Parent Involvement IS. Parent Recruitment Monitoring activities (Eval Dept) Computerized Transportation System Student Choices/Options Romine Interdistrict Theme Summer School Staff Development School Operations Library Media Bernard Bernard Bernard Bernard Bernard Parker Ingram Jones Parker Bernard Bernard Matthis Bernard Matthis Matthis Parker Matthis Parker Matthis Parker Gadberry Parker Bernard Parker Montgomery Pederson Wiedower Matthis Parker Robertson Gremillion Stueart Zimmerman Robertson Gremillion Stueart Lyons33 SI35 SI53 SI54 BI56 SI59 Special Education Vocational Education Guidance/Counseling Program Parent Involvement/Community Linkages Public Relations Matthis Matthis Matthis Bernard Wagner Kohler Green Elston Parker Parker'i * 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 STPROGll REVISED 09 JUL 93 SOURCE BP6 BP7 OP12 OP28 OP28 OP39 BP44 BP46 BP48 BP63 OP82 BP86 BP114 BP129 BP129 PROGRAM IDENTIFICATION WORKSHEET IN PROGRAM CODE SEQUENCE FINAL VERSION PROGRAM NAME PRIMARY SECONDARY HIPPY Matthis Shead 4-year old program- Rockefeller Early Childhood Magnet Student Hearing Officer Office of Desegregation and Student Assignment Extra-Curricular Participation Teacher Recruiter Staff Development Academic Support Program Multicultural Programs Academic Incentive Grants Original Magnets Special Education Security reguired for safe Schools Data Processing System for Matthis Matthis Bernd Parker Bernard Gadberry Matthis Matthis Matthis Bernard Matthis Matthis Jones Jones Price Price Howard Bernard Matthis Stueart Gremillion Robertson Robinson Zimmerman Adams Woods Stovall Various Robertson Stueart Gremillion Bernard Kohler Barnhouse Bernard KlngsellaStudent Information (including CIMS and ABACUS) 18 BP143 M-to-M Magnet Schools (Central,Dunbar, Washington, Henderson, McClellan) Parker 19 OP148 King Interdistrict School Bernard Parker Matthis 21 OP148 Stephens Intedistrict School Bernard Parker Matthis 22 BP224 Monitoring activities (Eval Dept) Ingram Parker 24 BP227 Computerized Transportation System Jones Montgomery 25 019 Romine Interdistrict Theme Bernard Matthis Parker 26 BP93 McClellan Community School Bernard Daggett 27 BP34 In-School Suspension Bernard Stueart 28 BP35 Job Fair Matthis Elston 29 BP2 8 Testing Assistance - Disadvantaged Parker Ingram 32 BP106 Library Services Matthis Lyons 33 BI56 Parent Involvement/Community Linkages Bernard Parker 34 BP131 VIPS - Recruiting Parker Milam 35 BP125 Prejudice Reduction Board Bernd 51 OP149 IS. Office of Incentive Schools Bernard Parker 52 BP152 IS. Writing To Read Bernard Matthis Parker 53 BP153 IS. Science Labs Bernard Matthis/ Parker 54 BP153 IS. Computer Labs Bernard Matthis Parker 55 OP153 IS. Foreign Language Labs Bernard Matthis Parker 56 BP153 IS. Computer Loan Program Bernard Matthis Parker 57 BP154 IS. Extended Day- Bernard Matthis Parker 59 BP158 IS. Field Trips Bernard Matthis Parker 60 OP171 IS. Homework Centers Bernard Matthis Parker 61 BP171 IS. Transportation (Add) Bernard Matthis Parker 62 OP171 IS. Homework Hotline Bernard Matthis Parker 63 OP171 IS. Mentors/Tutors Bernard Matthis Parker 64 BP172 IS. Instructional Aides (add) Bernard Matthis Parker 65 BP172 IS. Extended Year Bernard Matthis Parker 66 BP176 IS. Incentive/Recognition Bernard Matthis Parker 67 OP176 IS. Resident Counseling Service Camp Pfeiffer Bernard Matthis Parker 68 OP176 IS. Monitoring Ingram Bernard Parker 69 OP178 IS. Permanent Substitute Bernard Gadberry 70 OP178 IS. Additional Compensation Bernard Gadberry 71 OP179 IS. Extended Week Bernard Matthis Parker 72 OP190 IS. Staffing - Recommended Full-time positions Bernard Matthis Parker 73 BP193 IS. Required Staff Development Bernard Matthis Parker 74 BP194 IS. Teacher Stipends for Inservice and Extra 5 days Bernard Gadberry 75 OP153 IS. Other Incentive School Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory - School Themes - Semi-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans - Specialized Programs - Incentive Programs - Homework - Criterion-Refer Test - Heterogeneous grouping - Effective Schools - African/Amer History Bernard Matthis Parker SPl Commitment to Desegregation Board Bernd SP2 Leadership Board Bernd PP9 City-wide Early Childhood Education Program Matthis Shead Price SP20 Special Programs Matthis Bernard Glasgow Adams Young BP21 Summer Learning Program JTPA Bernard Stueart BP24 ASSET Program Bernard Stuearti BP2 8 School Operations Bernard Robertson Stueart Gremillion SP Alternative Learning Center Bernard Stueart SPSS Gifted Education Matthis Donaldson SP81 Focused Activities Bernard Robertson Stueart Gremillion PP86 Parkview Science Magnet Matthis Bernard PP95 Recruitment of Private School Students Parker Cole Rather SP96 Federal Programs Matthis Adams SP98 Vocational Education Matthis Green PP124 Staff Development Matthis Z immerman SP129 Facilities Jones Eaton PP130 Employment Practices Gadberry PP130 Bidding Practices Jones Neal PP131 Parent Involvement/Communlty Linkages Parker Gill PP139 Student Assignments Parker Weidower SP145 New Futures Bernard Young PP146 Facilities Jones Bernard Parker PP156 IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal skills - Rites of Passage - Role Model Program - Mentoring Program Bernard Matthis Parkert PP157 IS. Special Activites - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs Bernard Matthis Parker PP159 IS. Latin Enrichment Program Bernard Matthis Parker PP172 IS. Supervision Aides Bernard Matthis Parker PP172 IS. Career Skills Development PP173 IS. Support Services Other Bernard PP175 PP178 PP190 - Community Access/Field Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - Subj Related Extracurr IS. Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counselling - Wellness Program IS. School Policies and Procedures Others IS. Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effeet Bernard Bernard Bernard Matthis Parker Matthis Parker Matthis Parker Matthis Parkerr Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist SP190 IS. Alternative Classroom Bernard Matthis Parker SP205 IS. Parent Involvement Bernard Parker PP215 IS. Parent Recruitment Parker Bernard SIS Student Choices/Options Parker Pederson Wiedower SI13 Summer School Bernard Robertson Gremillion Stueart SI21 Staff Development Matthis Zimmerman SI23 School Operations Bernard Robertson Gremillion Stueart SI33 Library Media Matthis Lyons SI35 Special Education Matthis Kohler SI53 Vocational Education Matthis Green SI54 Guidance/Counseling Program Matthis Elston SI59 Public Relations Wagner ParkerC0RR23 Date: August 26, 1993 To: Estelle Matthis Sterling Ingraa Mark MilhoUen Fron: Bill Mooney 2i, J*J '?!. sa . 1- Subj: Identification of Non-desegregatlon Prograas As you know, our Planning and Budget Calendar calls for us to have all non-desegregatlon prograas identified by Noveaber and for those prograas to be included in the Program Budget Docuaent for reporting in January. To that end, I have looked at how we could identify those prograas and link thea to budget expenditures. I started by reaovlng all the desegregation prograas and the related budgets. With what was left, it looked like following the current function code scheae would provide the best option. Using this approach allows us to see everything we do and capture all non-desegregation related dollars. The first attachaent lists these "possible" prograas In function code sequence. Looking at the list in this way does not show us auch "prograa structure" logic. Attachaent two is one way to arrange the function codes into "prograa structure" logic. This approach also follows the state coding guidelines, and would let us account for every dollar spent. (Instruction) would be the prograa. For exaaple, Eleaentary There would have to be at least one prograa goal for Eleaentary. There would have to be at least one objective for each of the four eleaents
Eleaentary, Specialty Prograas, Office of the Principal, and Other Support Services - B. You alght question objectives for the latter two, but before you aake up your aind please let ae talk to you about it. V I have taken the liberty to group these "possible" prograas into a recoaaendatlon for you. I suggest we handle this task just like we did the desegregation prograas
the Cabinet aarks tbea up and sends thea back, aarks thea up and sends thea back. Once we get the listing correct, then we can look at a strategy for developing the narrative', which will have to be written froa scratch. Hopefully, this will give us a starting point
soaething to shoot at. Maybe we can talk about this in Cabinet aeetlng and decide how best to proceed. I will help in any way I can.STPROG14 REVISED 20 JUL 93 PROGRAM IDENTIFICATION WORKSHEET NON-DESEGREGATION RELATED TOSSIBLE" PROGRAMS NOTE: The following listing identifies "possible" programs which might be included in the program planning and budgeting process for the District. These "possible" programs were taken from the complete list of function code items for which funds have been budgeted for FY93-94. These "possible" programs are not addressed in the desegregation plan and are not coded as expenditures against the desegregation plan. These "possible" programs represent over $100 million in budgeted expenditures for this fiscal year. IO FUNC DESCRIPTION PROG PRIMARY SECONDARY 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 1105 1120 1130 1140 1146 1151 1152 1154 1155 1156 1157 1158 1190 1191 1193 1199 REGULAR PROGRAMS Four Year Old Program Elementary Middle/Junior High School High School High School Standards Boys Athletics Girls Athletics Football/ Minor Sports Volleyball Basketball Track, Tennis, Golf, Swim Baseball Other Regular Multi-Ethnic Program Traveling Teachers Substitutes - Instruction 00 00 00 00 00 00 1210 1220 1230 1240 1290 1292 SPECIAL EDUCATION Itinerant Instruction Resource Room Special Class Homebound and Hospital Other Extended Year Hand. Service VOCATIONAL EDUCATION00 00 00 00 00 00 00 00 00 00 00 00 1321 1331 1332 1333 1341 1351 1352 1353 1354 1362 1371 1392 Marketing/ Dist. Ed- Coop Business Ed Coop Business Ed Expl Business Ed - Skill Train Health Coop Trade & Ind - Coop Trade & Ind - Expl Trade & Ind - Skill Train Youth Apprenticeship Cons/HMKG Career Orientation Coord Career - Coop 00 00 00 00 00 00 1410 1420 1430 1440 1445 1490 ADULT EDUCATION Adult Basic Education Adult General Education Adult Vocational Program Special Projects Workplace Literacy Other Adult Education 00 00 00 1560 1570 1595 COMPENSATORY EDUCATION Reading Mathematics Compensatory Education 00 1910 GIFTED AND TALENTED Gifted and Talented 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 2111 2114 2120 2121 2134 2142 2211 2212 2213 2217 2219 2222 2229 2314 2315 2317 SUPPORT SERVICES Service Area Direction Pupil Accounting Services Guidance Services Service Area Direction Nursing Services Psychological Testing Services Service Area Direction Instruction and Curr Develop Instructional Staff Training Classroom Management Other Improvement of Inst School Library Services Other Education Media Serv Election Services Legal Services Audit Services00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 2319 2321 2490 2510 2521 2525 2529 2539 2541 2542 2543 2544 2545 2546 2548 2549 2551 2552 2553 2554 2572 2573 2574 2587 2589 2590 2610 2623 2632 2642 2649 2664 3800 3900 3909 3911 4900 5100 6000 Other Board of Education Office of the Superintendent Other Support Services Direction of Business Sup Service Area Direction Financial Accounting Services Other Fiscal Accounting Serv Other Facilities Acq & Co Service Area Direction Upkeep of Buildings Upkeep of Grounds Upkeep of Equipment Vehicle Maintenance Security Services Asbestos Program Other Oper & Maintenance Service Area Direction Vehicle Operation Monitoring Vehicle Servicing Purchasing Services Warehousing & Distribution Printing, Pub. & Duplication Safety & Security Risk Management Other Support Services - B Dir of Central Support Serv Evaluation Services Internal Information Services Recruitment & Placement Serv Other Staff Services Operations Instructional Programs Other Community Services Drug Abuse Prevention Family Life Education N F Other Non-Programmed Ch Bonded Indebtedness Provision for Contingencies 03 1550 Early Childhood Education 07 1152 Girls Athletics 20 20 1110 1120 Kindergarten Elementary20 20 20 20 20 20 20 20 20 20 20 20 20 20 1127 1210 1220 1230 1240 1570 1910 2120 2122 2134 2222 2410 2542 2590 Specialty Programs Itinerant Instruction Resource Room Special Class Homebound and Hospital Mathematics Gifted and Talented Guidance Services Counseling Services Nursing Services School Library Services Office of the Principal Upkeep of Buildings Other Support Services - B 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 30 1130 1132 1137 1151 1210 1220 1230 1240 1332 1333 1352 1353 1360 1362 1371 1595 1910 2120 2134 2222 2410 2542 2590 Middle/Junior High School Junior High Junior High Restructure Boys Athletics Itinerant Instruction Resource Room Special Class Homebound & Hospital Business Ed - Expl Business Ed - Skill Train Trade & Ind - Expl Trade & Ind - Skill train Home Economics Cons/HMKG Career Orientation Compensatory Education Gifted and Talented Guidance Services Nursing Services School Library Services Office of the Principal Upkeep of Buildings Other Support Services - B 40 40 40 40 40 40 40 1110 1120 1140 1210 1220 1230 1321 Kindergarten Elementary High School Itinerant Instruction Resource Room Special Class Marketing/Dist. Ed - Coop40 40 40 40 40 40 40 40 40 40 40 40 40 40 1331 1333 1351 1352 1362 1392 1595 2120 2134 2222 2223 2410 2542 2590 Business Ed Coop Business Ed - Skill Train Trade & Ind - Coop Trade & Ind - Expl Cons/ HMKG Coord Career - Coop Compensatory Education Guidance Services Nursing Services School Library Services Audiovisual Services Office of the Principal Upkeep of Buildings Other Support Services - B 50 50 50 50 50 50 50 50 50 50 50 50 50 1140 1322 1333 1341 1353 1354 1362 1393 2120 2134 2410 2539 2542 High School Marketing/ Dist Ed - Expl Business Ed - Skill Train Health Coop Trade & Ind - Skill Train Youth Apprenticeship ConsHMKG Coord Career - Expl Guidance Services Nursing Services Office of the Principal Other Facilities Acq & Co Upkeep of BuildingsSTPROG15 REVISED 27 JUL 93 PROGRAM IDENTIFICATION WORKSHEET NON-DESEGREGATION RELATED TOSSIBLE" PROGRAMS MOONEYS RECOMMENDATIONS NOTE: The following listing identifies "possible" programs which might be included in the program planning and budgeting process for the District. These "possible" programs were taken from the complete list of function code items for which funds have been budgeted for FY93-94. These "possible" programs are not addressed in the desegregation plan and are not coded as expenditures against the desegregation plan. These "possible" programs represent over $100 million in budgeted expenditures for this fiscal year. IO FUNC DESCRIPTION PROG PRIMARY SECONDARY 00 1105 FOUR YEAR OLD Four Year Old Program 03 1550 EARLY CHILDHOOD Early Childhood Education 20 40 1110 1110 KINDERGARTEN Kindergarten Kindergarten 00 20 40 20 20 20 1120 1120 1120 1127 2410 2590 ELEMENTARY Elementary Elementary Elementary Specialty Programs Office of the Principal Other Support Services - B 00 1130 JUNIOR HIGH Middle/Junior High School30 30 30 30 30 1130 1132 1137 2410 2590 Middle/Junior High School Junior High Junior High Restructure Office of the Principal Other Support Services - B 00 40 50 00 40 40 1140 1140 1140 1146 2410 2590 HIGH SCHOOL High School High School High School High School Standards Office of the Principal Other Support Services - B 00 30 00 07 00 00 00 00 00 1151 1151 1152 1152 1154 1155 1156 1157 1158 ATHLETICS Boys Athletics Boys Athletics Girls Athletics Girls Athletics Football/Minor Sports Volleyball Basketball Track, Tennis, Golf, Swim Baseball 00 20 30 40 00 20 30 40 00 20 30 40 00 20 30 00 00 1210 1210 1210 1210 1220 1220 1220 1220 1230 1230 1230 1230 1240 1240 1240 1290 1292 SPECIAL EDUCATION Itinerant Instruction Itinerant Instruction Itinerant Instruction Itinerant Instruction Resource Room Resource Room Resource Room Resource Room Special Class Special Class Special Class Special Class Homebound and Hospital Homebound and Hospital Homebound & Hospital Other Extended Year Hand. Service00 40 50 00 40 00 30 00 30 40 50 00 50 00 40 00 30 40 00 30 50 00 50 30 30 00 40 50 00 30 00 40 50 50 1321 1321 1322 1331 1331 1332 1332 1333 1333 1333 1333 1341 1341 1351 1351 1352 1352 1352 1353 1353 1353 1354 1354 1360 1362 1362 1362 1362 1371 1371 1392 1392 1393 2410 VOCATIONAL EDUCATION Marketing/ Dist. Ed- Coop Marketing/ Dist. Ed - Coop Marketing/ Dist Ed - Expl Business Ed Coop Business Ed Coop Business Ed Expl Business Ed - Expl Business Ed - Skill Train Business Ed - Skill Train Business Ed - Skill Train Business Ed - Skill Train Health Coop Health Coop Trade & Ind - Coop Trade & Ind - Coop Trade & Ind - Expl Trade & Ind - Expl Trade & Ind - Expl Trade & Ind - Skill Train Trade & Ind - Skill train Trade & Ind - Skill Train Youth Apprenticeship Youth Apprenticeship Home Economics Cons/HMKG Cons/HMKG Cons/ HMKG ConsHMKG Career Orientation Career Orientation Coord Career - Coop Coord Career - Coop Coord Career - Expl Office of the Principal 00 00 00 00 00 00 1410 1420 1430 1440 1445 1490 ADULT EDUCATION Adult Basic Education Adult General Education Adult Vocational Program Special Projects Workplace Literacy Other Adult Education00 00 20 00 30 40 1560 1570 1570 1595 1595 1595 COMPENSATORY EDUCATION Reading Mathematics Mathematics Compensatory Education Compensatory Education Compensatory Education 00 20 30 1910 1910 1910 GIFTED AND TALENTED Gifted and Talented Gifted and Talented Gifted and Talented 00 00 2111 2114 ATTENDANCE/SW SERV Service Area Direction Pupil Accounting Services 00 20 30 40 50 00 20 2120 2120 2120 2120 2120 2121 2122 GUIDANCE SERVICES Guidance Services Guidance Services Guidance Services Guidance Services Guidance Services Service Area Direction Counseling Services 00 20 30 40 50 2134 2134 2134 2134 2134 HEALTH SERVICES Nursing Services Nursing Services Nursing Services Nursing Services Nursing Services 00 2142 PSYCHOLOGICAL SERV Psychological Testing Services 00 00 00 2211 2212 2213 CURRICULUM SERVICES Service Area Direction Instruction and Curr Develop Instructional Staff Training00 00 2217 2219 Classroom Management Other Improvement of Inst 00 20 30 40 40 00 2222 2222 2222 2222 2223 2229 EDUCATIONAL MEDIA SERV School Library Services School Library Services School Library Services School Library Services Audiovisual Services Other Education Media Serv 00 00 00 00 2314 2315 2317 2319 BOARD OF ED SERVICES Election Services Legal Services Audit Services Other Board of Education 00 2321 EXEC ADMIN SERVICES Office of the Superintendent 00 00 00 2510 2590 2610 SUPPORT SERVICE MGMT Direction of Business Sup Other Support Services - B Dir of Central Support Serv 00 00 00 2521 2525 2529 FISCAL SERVICES Service Area Direction Financial Accounting Services Other Fiscal Accounting Serv 00 50 2539 2539 FACILITIES ACQ SERVICES Other Facilities Acq & Co Other Facilities Acq & Co 00 00 20 30 2541 2542 2542 2542 PLANT SERVICES Service Area Direction Upkeep of Buildings Upkeep of Buildings Upkeep of Buildings40 50 00 00 00 00 00 00 2542 2542 2543 2544 2545 2546 2548 2549 Upkeep of Buildings Upkeep of Buildings Upkeep of Grounds Upkeep of Equipment Vehicle Maintenance Security Services Asbestos Program Other Oper & Maintenance 00 00 00 00 2551 2552 2553 2554 PUPIL TRANSPORT SERV Service Area Direction Vehicle Operation Monitoring Vehicle Servicing 00 00 00 2572 2573 2574 PURCHASING SERVICES Purchasing Services Warehousing & Distribution Printing, Pub. & Duplication 00 00 2587 2589 SAFETY & SECURITY SERV Safety & Security Risk Management 00 2623 PLANNING & EVAL SERV Evaluation Services 00 2632 COMMUNICATIONS SERV Internal Information Services 00 00 2642 1199 HUMAN RESOURCE SERV Recruitment & Placement Serv Substitutes - Instruction 00 2649 LABOR RELATIONS Other Staff Services DATA PROCESSING SERV00 2664 Operations 00 00 00 00 1190 1191 1193 3800 INSTRUCTIONAL PROGRAMS Other Regular Multi-Ethnic Program Traveling Teachers Instructional Programs 00 00 00 3900 3909 3911 COMMUNITY SERVICES Other Community Services Drug Abuse Prevention Family Life Education N F 00 00 2490 4900 NON-PROGRAMMED Other Support Services Other Non-Programmed Ch 00 5100 INDEBTNESS Bonded Indebtedness 00 6000 CONTINGENCIES Provision for ContingenciesGENERAL FUCNTION CODING GUIDE FUNCTION DESCRIPTION 00 20 30 40 50 60 61 62 70 90 District wide Elementary Junior High High School Vocational Center Adult Education Post-Secondary (Vo-tech) Adult Vocational Educational Cooperative OtherSTPROG08 REVISED 26 OCT 93 / # ex c s / 76 3 LI 76 3 L2 1 1 L6 2 1 L7 1 L9 3 6 L12 77 3 L20 77 3 L21 77 3 L24 2 L2 8 27 2 L 29 2 L28 5 2 L28 6 3 L28 27 2 L34 28 2 L35 PROGRAM IDENTIFICATION WORKSHEET IN PLAN SEQUENCE ORDER FINAL VERSION PROGRAM NAME PRIMARY SECONDARY Commitment to Desegregation Leadership HIPPY 4-year old program City-wide Early Childhood Education Program Rockefeller Early Childhood Magnet Special Programs Summer Learning Program JTPA ASSET Program School Operations Alternative Learning Center Testing Assistance - Disadvantaged Student Hearing Officer Office of Desegregation and Student Assignment In-School Suspension Job Fair Board Board Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Mayo Williams Mayo Matthis Matthis Williams Williams Shead Price Shead Price Price Glasgow Adams Young Anderson Anderson Robertson Anderson Gremillion Anderson Ingram Watson Matthis Anderson Elston7 2 L39 Extra-Curricular Participation Matthis Anderson Gremillion Robertson 8 3 L44 Teacher Recruiter Gadberry Robinson 9 3 L46 Staff Development Matthis Hudspeth 10 1 L48 Academic Support Program Matthis Adams Woods Stovall 1910 1 L58 Gifted Education Matthis Donaldson 12 1 L63 Multicultural Programs Matthis Various 13 2 L81 Focused Activities Matthis Robertson Gremillion Anderson 13 2 L82 Academic Incentive Grants Matthis Robertson Anderson Gremillion 14 6 L86 Original Magnets Matthis 14 6 L86 Parkview Science Magnet Matthis Anderson 26 2 L93 McClellan Community School Matthis TEA 33 4 L95 Recruitment of Private School Students Mayo Cole Rather 1 L96 Federal Programs Glascow Adams 1 L98 Vocational Education Glascow Green 32 3 L106 Library Services Glascow Lyons 15 1 L114 Special Education Glascow Kohler 9 3 L124 Staff Development Matthis Hudspeth 35 3 L125 Prejudice Reduction Board Williams 16 3 L129 Security required for safe Schools TBA Barnhouse 17 3 L129 Data Processing System for Student Information (including CIMS and ABACUS) TBA Kingsella 2540 3 L129 Facilities TBA Eaton3 L130 Employment Practices Gadberry 33 34 6 18 F15 3 4 4 3 6 2 2540 3 19 6 21 6 51 5 52 5 53 5 54 5 55 5 56 5 75 5 L130 L131 L131 L139 L143 L145 L146 L148 L148 L149 L152 L153 L153 L153 L153 L153 Bidding Practices Parent Involvement/Community Linkages VIPS - Recruiting Student Assignments M-to-M Magnet Schools {Central,Dunbar, Washington, Henderson, McClellan) New Futures Facilities King Interdistrict School Stephens Intedistrict School IS. Office of Incentive Schools IS. Writing To Read IS. Science Labs IS. Computer Labs IS. Foreign Language Labs IS. Computer Loan Program IS. Other Incentive School Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory TBA Mayo Mayo Mayo Mayo Matthis TBA Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Neal Gill Milam TBA Young Matthis Mayo Mayo Gremillion Mayo Robertson Mayo Robertson Gremillion Robertson Gremillion Robertson Gremillion Robertson Gremillion Robertson Gremillion Robertson Gremillion57 5 L154 5 L156 5 L157 59 5 L158 5 L159 60 5 L171 61 5 L171 62 5 L171 63 5 L171 64 5 L172 - School Themes - Semi-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans - Specialized Programs - Incentive Programs - Homework - Criterion-Refer Test - Heterogeneous grouping - Effective Schools - African/Amer History IS. Extended Day IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal skills - Rites of Passage - Role Model Program - Mentoring Program IS. Special Activites - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs IS. IS. IS. Matthis Matthis Matthis Field Trips Latin Enrichment Program Homework Centers IS. Transportation (Add) IS. Homework Hotline IS. Mentors/Tutors IS. Instructional Aides Matthis Matthis Matthis Matthis Matthis Matthis (add) Matthis Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo Glascow Mayo5 L172 IS. Supervision Aides Matthis Glascow Mayo 5 L172 IS. Career Skills Development Matthis Glascow Mayo 65 5 L172 IS. Extended Year Matthis Glascow Mayo 5 L173 IS. Support Services - Community Access/Field Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - Subj Related Extracurr Other Matthis Glascow Mayo 5 L175 IS. Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counselling - Wellness Program Matthis Glascow Mayo 66 5 L176 IS. Incentive/Recognition Matthis Glascow Mayo 67 5 L176 IS. Resident Counseling Service Camp Pfeiffer Matthis Glascow Mayo 68 5 L176 IS. Monitoring Matthis Glascow Mayo 69 5 L178 IS. Permanent Substitute Matthis Glascow Mayo 70 5 L178 IS. Additional Compensation Matthis Glascow Mayo 5 L178 IS. School Policies and Matthis 71 5 L179 Procedures Others Glascow Mayo IS. Extended Week Matthis Glascow Mayo72 5 L190 IS. Staffing - Recommended Full-time positions Matthis Glascow Mayo 5 L190 IS. Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effeet Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist Matthis Glascow Mayo 5 L90 IS. Alternative Classroom Matthis Glascow Mayo 73 5 L193 IS. Reguired Staff Development Matthis Glascow Mayo 74 5 L194 IS. Teacher Stipends for Inservice and Extra 5 days Matthis Glascow Mayo 33 4 L205 IS. Parent Involvement Matthis Glascow Mayo 33 4 L215 IS. Parent Recruitment Mayo Matthis 22 3 L224 Monitoring activities (Eval Dept) Ingram Mayo 24 3 L227 Computerized Transportation System TBA Montgomery 6 18 student Choices/Options Mayo Pederson Wiedower 25 6 19 Romine Interdistrict Theme Matthis Mayo 65 3 113 Summer School Matthis Robertson Gremillion Anderson 9 3 121 Staff Development Matthis Hudspeth 2 123 School Operations Matthis Robertson Gremillion32 3 133 Library Media Glascow Anderson Lyons 15 1 135 Special Education Glascow Kohler 1 153 Vocational Education Glascow Green 3 154 Guidance/Counseling Program Glascow Elston 33 4 156 Parent Involvement/Community Matthis Linkages Mayo 33 4 159 Public Relations Wagner MayoSTPROG08 REVISED 26 OCT 93 PROGRAM IDENTIFICATION WORKSHEET IN CLUSTER SEQUENCE ORDER FINAL VERSION # c s CLUSTER 1 PROGRAM NAME CURRICULUM PRIMARY SECONDARY 1 1 L6 HIPPY Matthis Shead 2 1 L7 4-year old program Matthis Price 10 1 L4 8 Academic Support Program Matthis Adams Woods Stovall 12 1 L63 Multicultural Programs Matthis Various 15 1 L114 Special Education Glasgow Kohler 15 1 135 Special Education Glascow Kohler 1910 1 L58 Gifted Education Matthis Donaldson 1 L9 City-wide Early Childhood Education Program Matthis Shead Price 1 L96 Federal Programs Glasgow Adams 1 L98 Vocational Education Glasgow Green 1 153 Vocational Education Glasgow Green # C S CLUSTER 2 PROGRAM NAME SCHOOL OPERATIONS PRIMARY SECONDARY 1 2 L28 School Operations Matthis Robertson Anderson Gremillion 2 123 School Operations Matthis Robertson Gremillion Anderson7 2 L39 Extra-Curricular Participation Matthis Anderson Gremillion Robertson 5 2 L28 Student Hearing Officer Williams Watson 27 2 L34 In-School Suspension Matthis Anderson F15 2 L145 New Futures Matthis Young 13 2 L82 Academic Incentive Grants Matthis Robertson Anderson Gremillion 13 2 L81 Focused Activities Matthis Robertson Anderson Gremillion 26 2 L93 McClellan Community School Matthis TEA 27 2 L Alternative Learning Center Matthis Anderson 29 2 L28 Testing Assistance - Disadvantaged Mayo Ingram 28 2 L35 Job Fair Matthis Elston # C S CLUSTER 3 PROGRAM NAME SUPPORT PRIMARY SECONDARY 76 3 LI Commitment to Desegregation Board Williams 76 3 L2 Leadership Board Williams 6 3 L28 Office of Desegregation and Student Assignment Mayo Matthis 6 3 L139 Student Assignments Mayo TBA 9 3 L46 Staff Development Matthis Hudspeth 9 3 L124 Staff Development Matthis Hudspeth 9 3 121 Staff Development Matthis Hudspeth 32 3 L106 Library Services Glasgow Lyons 32 3 133 Library Media Glasgow Lyons 24 3 L227 Computerized Transportation TBA Montgomery17 3 16 3 System L129 Data Processing System for Student Information (including CIMS and ABACUS) TBA Kingsella 8 3 22 3 35 3 65 3 77 3 77 3 77 3 2540 3 2540 3 3 3 3 # C S 33 4 33 4 33 4 L129 Security required for safe Schools TBA Barnhouse Matthis L44 Teacher Recruiter Gadberry Robinson L224 Monitoring activities (Eval Dept) L125 Prejudice Reduction 113 L21 L24 L20 Ingram Board Mayo Williams Summer School Matthis Robertson Gremillion Anderson Summer Learning Program JTPA ASSET Program Special Programs L129 Facilities L146 Facilities 154 Guidance/Counseling Program L130 Employment Practices L130 Bidding Practices CLUSTER 4 PROGRAM NAME L131 156 L205 Matthis Matthis Matthis TBA TBA Glascow Gadberry TBA RECRUITING PRIMARY Parent Involvement/Community Mayo Linkages Parent Involvement/Community Matthis Linkages IS. Parent Involvement Matthis Anderson Anderson Glasgow Adams Young Eaton Matthis Mayo Elston Neal SECONDARY Gill Mayo GlasgowMayo 33 4 L215 IS. Parent Recruitment Mayo Matthis 33 4 L95 Recruitment of Private School Students Mayo Cole Rather 33 4 159 Public Relations Wagner Mayo 34 4 L131 VIPS - Recruiting Mayo Milam # C S CLUSTER 5 PROGRAM NAME INCENTIVE SCHOOLS PRIMARY SECONDARY 51 5 L149 IS. Office of Incentive Schools Matthis Mayo 52 5 L152 IS. Writing To Read Matthis Robertson Gremillion 53 5 L153 IS. Science Labs Matthis Robertson Gremillion 54 5 L153 IS. Computer Labs Matthis Robertson Gremillion 55 5 L153 IS. Foreign Language Labs Matthis Robertson Gremillion 56 5 L153 IS. Computer Loan Program Matthis Robertson Gremillion 57 5 L154 IS. Extended Day Matthis Glasgow Mayo 59 5 L158 IS. Field Trips Matthis Glasgow Mayo 60 5 L171 IS. Homework Centers Matthis Glasgow Mayo 61 5 L171 IS. Transportation (Add) Matthis Glasgow Mayo 62 5 L171 IS. Homework Hotline Matthis Glascow Mayo 63 5 L171 IS. Mentors/Tutors Matthis Glascow Mayo 64 5 L172 IS. Instructional Aides (add) Matthis Glasgow65 5 L172 IS. Extended Year Matthis 66 5 L176 IS. Incentive/Recognition Matthis 67 5 L176 IS. Resident Counseling Matthis Mayo Glascow Mayo Glasgow Mayo Service Camp Pfeiffer Glasgow Mayo 68 5 L176 IS. Monitoring Matthis Glascow Mayo 69 5 L178 IS. Permanent Substitute Matthis Glascow Mayo 70 5 L178 IS. Additional Compensation Matthis Glascow Mayo 71 5 L179 IS. Extended Week Matthis Glascow Mayo 72 5 L190 IS. Staffing - Recommended Full-time positions Matthis Glascow Mayo 73 5 L193 IS. Required Staff Development Matthis Glasgow Mayo 74 5 L194 IS. Teacher Stipends for Inservice and Extra 5 days Matthis Glascow Mayo 75 5 L153 IS. Other Incentive School Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory - School Themes - Semi-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans - Specialized Programs - Incentive Programs - Homework - Criterion-Refer Test - Heterogeneous grouping - Effective Schools Matthis Robertson Gremillion5 L156 5 L157 5 L159 5 L172 5 L172 5 L173 5 L175 5 L178 - African/Amer History IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal skills - Rites of Passage - Role Model Program - Mentoring Program IS. Special Activites - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs IS. Latin Enrichment Program IS. Supervision Aides Matthis Matthis Matthis Matthis IS. Career Skills Development Matthis IS. Support Services - Other - Community Access/Field Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - Subj Related Extracurr IS. Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counselling - Wellness Program IS. School Policies and Procedures Others Matthis Matthis Matthis Glascow Mayo Glascow Mayo Glascow Mayo Glasgow Mayo Glasgow Mayo Glascow Mayo Glascow Mayo Glascow Mayo5 L190 IS. Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effeet Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist Matthis Glascow Mayo 5 L90 IS. Alternative Classroom Matthis Glasgow Mayo CLUSTER 6 STUDENT CHOICES/OPTIONS CLUSTER # C S PROGRAM NAME PRIMARY SECONDARY 19 6 L148 King Interdistrict School Matthis Mayo Gremillion 21 6 L148 Stephens Intedistrict School Matthis Mayo Robertson 25 6 19 Romine Interdistrict Theme Matthis Mayo 3 6 L12 Rockefeller Early Childhood Magnet Matthis Price 14 6 L86 Original Magnets Matthis 14 6 L86 Parkview Science Magnet Matthis Anderson 18 6 L143 M-to-M Magnet Schools (Central,Dunbar, Washington, Henderson, McClellan) Mayo 6 18 Student Choices/Options Mayo Pederson WiedowerCHECKLIST JOR DEVELOPING PT'iiTOldiA'NCL OBJECTIVES ] ]. In order to accomplish the objectives of your dcpartment/section, what are the significant contributions that you expect from the subordinate manager? 2. Are the reconwCTdcd objectives consistent with the contributions you expect? 3. Should any objectives his/her rccoimiended objectives? be established for his/her function in addition to or as substitutes for 4. Are his/her objectives realistic - the priority, timing, budget requirements, and his/her capabilities to accomplish them? 5. As stated, do they meet the criteria of a good performance objective? 6. What assistance will you need to provide to enable them to accomplish their objectives? 7 Are the objectives consistent with and do they effectively coordinate with the objectives of - no conflicts or inappropriate overlapping? your other subordinate managers - 8. Does he/she have sound plans for accomplishing their objectives? 9. How will you evaluate the progress toward accomplishing the objectives? a. How frequently and in what form do you want reports on progress? b. Hovj will interim progress be measured how will you know if progress is on schedule? FORMAT FOR A HELL-STATED OBJECTIVE (Accomplishment verb) (cost in S and/or work hours). (single specific end result) By (specific time period or date) AT A good objective states the WHAT, WHEN and COST but avoids the HOW and FEASIBILITY, EXAMPLES provide introductory M.B.O. training for all departments within the organization by September 1978. To To implement a total M.B.O. program by January 1979. To review the committee structure of Nursing Service and develop a revised approach by 15 January 1979. To achieve a medical supply expenditure rate of 84% of FY 77's experiences by September 1978. NOTE
Stating the cost and/or work hours in the objective is not always necessary, up to the discretion of the manager. It is leftDEVELOPING PFRFORHANCF OBJECTIVES Check List of questions for the Individual 1. What are the major responsibilities of the position? Does your current position description accurately describe those responsibilities? 2. For each of your major responsibilities, what are the significant results that you should be achieving? a. b. c. Based on your best judgment, evaluate whether the results have been reasonable satisfactory or "need improving." In those areas most in need of improvement, what specifically needs to be accomplished? In order to make your best profit contribution, in which areas should you concentrate your efforts during the next year over the next several years? 3. What are the objectives of the next higher unit to which you are expected to contribute? a. What specific contributions should your function make to accomplishing those objectives? 4. Considering your major responsibilities and the objectives of the unit that your unit is part of, list the objectives that you feel should be established for your function for the next year. 5. What priorities should be assigned to those objectives? a. Too many-objectives can lead to confusion or frustration. Reduce the principal objectives b. c. d. to a list of not more than six. Are the principal objectives those that will most significantly contribute to profit? Is it reasonable to expect that they can actually be achieved within the extablished time limits? Will your superior agree to the objectives and priorities? 6. As stated, do your objectives meet the criteria of a good performance objective? 7. How will the stated objectives be accomplished? a. b. c. d. e. f. g. What brganizational resources, assistance, budgets, etc., will be needed to accomplish the objectives? What assistance will be needed from your superior, associates, and subordinates? What responsibilities for implementation will be delegated to subordinates? What steps will have to be taken and how much lead time will be required in order to accomplish the objectives as scheduled? What difficulties are likely to be encountered and how can they be prevented or overcome? What are possible alternate approaches to accomplishing each objective? Under what conditions may it become necessary to revise any of the objectives.PREPARATION OF OBJECTIVES Objectives are end results to be achieved within a given period of time. 1. Endeavor to set an objective for each unit goal. Exceptions are permitted, if data can't be obtained or experience Is insufficient to set mean- Ingful objectives. 2. Objectives should be stated in terms of end results to be accomplished, activity may be used as an objective. Occasional ly, an 3. Objectives should be set at a challenging level, attainable. They should be difficult to achieve but 4. Objectives should be stated as precisely as possible. The more measurable the better. 5. Objectives should be set even though all conditions for their attainment are not within the control of the subordinate. 6. Don't be inhibited by difficulties in planning. CRITERIA FOR OBJECTIVES 1. OUTPUT ORIENTED 2. TIME BOUNDED 3. END RESULT 4. SPECIFY SINGLE RESULT 5. HEASURABLE/VERIFIABLE 6.' CONTROLLABLE 7. REALISTIC/ATTAINABLE 8. STRETCH 9. SUPPORT SUPERORDINATE'S OBJECTIVES 10. INDICATES SUCCESS OR FAILURE 11. FEEDBACK (HOW ARE WE PROGRESSING?) 12. CONCENTRATES ON THE "WHAT" & "WHEN"
THE "WHY" ANO "HOW" ARE AVOIDED 13. MEASURES A MAJOR SEGMENT OF THE INDIVIDUAL'S RESPONSIBILITY 14. NOT SHARED 15. MUTUALLY AGREED UPON 16. CONSISTENT WITH ORGANIZATIONAL POLICIES, PRACTICES, & RESOURCES 17. RELATE DIRECTLY TO ROLES AND MISSION 18. BE UNDERSTANDABLE 19. WRITTEN3 DESEGREGATION PLAN PROGRAMS REQUIRING FUNDS Deseg Plan Proa # Page # Description 1 2 3 5 6 7 8 g 10 12 13 14 15 16 17 18 19 21 22 24 25 26 27 28 29 32 33 34 35 49 5 5 12 28 28 39 44 46 48 63 82 86 114 129 129 143 148 148 224 227 1-9 93 34 35 28 106 1-56 131 125 00 51 52 53 54 55 56 57 59 z 60 61 < 62 ,63 64 65 66 67 149 152 153 153 153 153 154 158 171 171 171 171 172 172 176 176 Hippy 4-Year Old Program Rockefeller Early Childhood Magnet Student Hearing Officer Office of Desegregation (and Student Assignment - p. 142) Extra-Curricular Participation
e.g., transportation / Teacher Recruiter Staff Development '/Academic Support Programs, including remediation (PAL) (See 5/1/92 order) / Multicultural Programs/Curriculum Academic Incentive Grants ^Original Magnets (also page 4 in the Interdistrict Plan) Special Education Learning Center at Washington Security (required for "safe schools") Data Processing System for Student Information (also page 177) / M-to-M Magnet Schools (Central. Dunbar. Washington, Henderson. McClellan) King Interdistrict School (also page 386) Stephens Interdistrict School (also page 386) Monitoring Activities (Evaluation Department plus CMIS-ABACUS) </ Computerized Transportation System Romine Interdistrict Theme / McClellan Community School In-School Suspension / Job Fair /^Testing Assistance - Disadvantaged / Library Services Parent Recruiting '^VIPS - Recruiting Prejudice Reduction To Be Allocated Incentive Schools (Items numbered 50 and above) Office of Incentive Schools - Supplies/Miscellaneous ^Writing To Read Science Labs Computer Labs Foreign Language Computer Loan Program V Extended Day /Field Trips (also 173) Homework Centers (cost included in Extended Day) /Transportation (additional) Homework Hotline Mentors/Tutors ^Instructional Aides (additional) Extended Year / Incentlve/Recognition Resident Counseling Service (Camp Pfeiffer)/ . Desegregation Plan Programs Requiring FurxJs Page 2 68 / 69 70 71 72 73 74 75 176 178 178 179 '^190 ^193 <194 153 Monitoring Permanent Substitute (Recommended
therefore, required) Additional Compensation - extra hours Extended Week Staffing - Recommended Full-Time Positions (Recommended
therefore, required) Required Staff Development (also Page 204 - Paula Greer) Teacher Stipends for Inservice and Extra 5 Days Other Incentive School Academic Programs c:\memos\planoo8l wpd n
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