Program planning and budgeting tool, FY 1997

Little Rock School District Program Planning and Budgeting Tool ID 1 Code PINV Name % Complete 100% Scheduled Start Jul 3 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Names E Jackson rs Received Jan 3 1996 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '95 Aug 11 '95 Jackson,Lejfigiigy Office of Desegregation Monitoring Monitunii f 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'95 Aug 14 '95 Lewis,Mayo r 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15'95 Aug 18 '95 Jackson,Lewis 5 PINV Generate a Program Inventory Report for 1995-96 100% Aug 18 '95 Aug 31 '95 Jackson,Lewis PEVAL 100% Jul 3 '95 Nov 22 '95 Jackson 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Jul 3 '95 Jul 28 '95 Jackson 8 PEVAL Review/revise process for cabinet review of program evaluations 100% Aug 1 '95 Aug 15'95 Jackson,Cabinet Page 1 FY97 January 31 '96filed IN THE UNITED STATES ARkan EASTERN DISTRICT OF ARKANSAS ARKANSAS WESTERN DIVISION 3 f 1996 LITTLE ROCK SCHOOL DISTRICT VS. NO. LR-C-'82-866 JAMES VI/. By
_____ McCOfiMACI^^:TlFF PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL RECESVEO* DEP CLERK DEFENDANTS MRS. LORENE JOSHUA, ET AL JAM 5 1 1996 INTERVENORS KATHERINE KNIGHT, ET AL Office of Desegregation Monitoring INTERVENORS LRSDs 1997-98 BUDGET/JANUARY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its 1997-98 Budget/January Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending January 31, 1996, relating to its 1997-98 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending January 31, 1996, relating to its 1997-98 budget. Respectfully submitted. FRIDAY, ELDREDGE & CLARK Attorneys at Law , 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 dtana\pccsd\jan-96.too (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT ByT Jerry L. Malone ABA #85096 -1-I, CERTIFICATE OF SERVICE Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1997-98 Budget/January Project Management Tool has been served by U. S. Mail, postage prepaid, except as otherwise indicated, on January 31, 1996, upon the following: Mr. John W. Walker JOHN W. WALKER, P.A. (Hand-Delivered) d iana\pccsd\jan*96. too Attorneys at Law 1723 Broadway Little Rock, AR 72206 Mr. Samuel M. Jones, III WRIGHT, LINDSEY & JENNINGS Attorneys at Law 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Stephen W. Jones JACK, LYON & JONES, P.A. Attorneys at Law 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard W. Roachell ROACHELL & STREETT Attorneys at Law First Federal Plaza, Suite 504 401 West Capitol Avenue Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered as per Order by the Court) Federal Monitor, Office of Desegregation Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone -2-Little Rock School District Program Planning and Budgeting Tool ID 9 Code PEVAL Name_________________________________ Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15 '95 Revised Finish Resource Names Cabinet.Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders: provide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 15 '95 Sep 15'95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) tor potential target programs for extended evaluations 100% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 100% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 100% Oct 16 '95 Oct 20 '95 Jackson,Cabinet * 16 PEVAL Extended evaluations due 100% Nov 13'95 Nov 13'95 Program Managers Page 2 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 17 Code PEVAL Name Cabinet review extended evaluations for merge into needs assessment report % Complete 100% Scheduled Start Nov 17'95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson 1 NEEDS 100% Sep 1 '95 Nov 30 '95 Jackson.Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% Sep 1 '95 Sep 8 '95 Cabinet,Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Sep 14 '95 Sep 14 '95 Williams,Board 22 NEECS STANFORD 8 TEST DATA STUDY 100% Seo 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet Page 3 FY97 January 31 '96I Little Rock School District Program Planning and Budgeting Tool ID 25 Code NEEDS Name Assign responsibilities for study of Stanford 8 Test data % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '95 Sep 15 '95 Jackson,Lacey 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 100% Sep 15 '95 Oct 13'95 Jackson,Lacey,Savage 28 NEEDS Prepare Stanford 8 Test Report 100% Oct 13'95 Oct 31 '95 Lacey 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson, Lacey 3Q NEEDS PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY 100% Seo 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15 '95 Jackson Page 4 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 33 Code NEEDS Name Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 100% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 100% Oct 31 '95 Oct 31 '95 Jackson,Smith 3 NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRISTUDY 100% Sep 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 100% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 100% Sep 11 '95 Sep 15 '95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 100% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 41 Code NEEDS Name Prepare SC/HR Survey Report % Complete 100% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson,Hobby 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 100% Sep 11 '95 Oct 31 '95 Smith.Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith,Milhollen,Cabinet 45 NEEDS Assign responsibilities for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 100% Sep 15 '95 Oct 13'95 Hurley,Eaton,Gadberry, Neal,Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Formulas Report 100% Oct 13'95 Oct 31 '95 Milhollen, Hurley,Eaton, Neal,Smith Page 6 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 49 Code NEEDS Name Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 100% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen NEEDS DISTRICTWIDE FACILITIES STUDY 100% Sep 11 '95 Oct 31 '95 Smith 51 NEEDS Define purpose and scope of Oistrictwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% Sep 11 '95 Sep 15'95 Williams,Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% Sep 11 '95 Sep 15 '95 Smith,Eaton 53 NEEDS Prepare findings from the Districtwide Facilities Study 100% Sep 16 '95 Oct 31 '95 Nov 15'95 Smith, Mayo,Eaton,Vann 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% Oct 31 '95 Oct 31 '95 Smith,Mayo,Eaton S5 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 100% Sep 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15 '95 Williams,Mayo,Cabinet Page 7 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 57 Code NEEDS Name______________________________ Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15'95 Mayo 59 NEEDS Collect data 100% Sep 18 '95 Oct 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 100% Oct 16'95 Oct 31 '95 Mayo 61 NEEDS Report findings to PRE 100% Oct 31 '95 Nov 18'95 Mayo 62 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '95 Nov 30 '95 Mayo,Lewis ea NEEDS COURT ORDERS AUDIT 100% Sep 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '95 Sep 15'95 Cabinet,Mayo Page 8 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 65 Code NEEDS Name ____________________________ Assign responsibility for data collection of Court Orders Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 100% Sep 18'95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 100% Oct 16'95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 100% Nov 1 '95 Nov 18'95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2Q NEEDS TOWN HALL MEETINGS 100% Sep 11 '95 Noy 21 .35 Williatins. Jackson. Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '95 Sep 15'95 Jackson,Modeste,Cabinet 72 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '95 Sep 15'95 Modeste, Jackson,Vann Page 9 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 73 Code NEEDS Name Review and data collection plan (matrix)for Town Hall Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson,Vann.Lewis 74 NEEDS Set locations and schedule for Town Hall Meeting 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings: Prepare sample agenda 100% Sep 11 '95 Sep 15'95 Vann.Modeste 76 NEEDS Execute advertisement plan for Town Hall Meeting I 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 77 NEEDS Conduct Town Hall Meeting I 100% Sep 18 '95 Oct 31 '95 Williams 78 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep 18 '95 Oct 31 '95 Vann.Lewis 79 NEEDS Execute advertisement plan for Town Hall Meeting II 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 80 NEEDS Conduct Town Hall Meeting II 100% Sep 18 '95 Oct 31 '95 Nov 9 '95 Williams Page 10 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 81 Code NEEDS Name Gather feedback data from Town Hall Meeting II for input into matrix % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 9 '95 Resource Names Vann,Lewis 82 NEEDS Execute advertisement plan for Town Hall Meeting III 100% Sep 18'95 Oct 31 '95 Nov 14 '95 Vann.Modeste 83 NEEDS Conduct Town Hall Meeting III 100% Nov 14 '95 Nov 14 '95 Williams 84 NEEDS Finalize and publish Town Hall Meeting Report 100% Nov 1 '95 Nov 15'95 Nov 17 '95 Modeste,Lewis 85 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 100% Nov 15'95 Nov 21 '95 Jackson,Lewis as NEEDS DISTRICT DIALOGUES 100% Sep 11 Nov 21 '95 Williams. Jackson. Modeste 87 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '95 Sep 15 '95 Williams, Jackson,Modeste,Cabinet 88 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '95 Sep 15 '95 Modeste,Vann Page 11 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 89 Code NEEDS Name Review data collection plan (matrix) for District Dialogues % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson. Vann.Modeste 90 NEEDS Set locations and schedule for District Dialogue Meetings 100% Sep 11 '95 Sep 15 '95 Modeste.Vann 91 NEEDS Develop advertisement plan and schedule for District Dialogues
prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 92 NEEDS Execute advertisement plan for District Dialogue l(Principals) 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 93 NEEDS Conduct District Dialogue I 100% Sep 18 '95 Oct 31 '95 Williams 94 NEEDS Gather feedback from District Dialogue 1 for input into matrix 100% Sep 18 '95 Oct 31 '95 Vann,Lewis 95 NEEDS Execute advertisement plan for District Dialogue ll(Ass't Principals) 100% Sep 18 '95 Oct 31 '95 Vann.Modeste 96 NEEDS Conduct District Dialogue II 100% Sep 18 '95 Oct 31 '95 Williams Page 12 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 97 Code NEEDS Name Gather feedback data from District Dialogue II for input into matrix % Complete 100% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 98 NEEDS Execute advertisement plan for District Dialogue lll(Teachers) 100% Sep 18 '95 Oct 31 '95 Nov 1 '95 Vann,Modeste 99 NEEDS Conduct District Dialogue III 100% Sep 18 '95 Oct 31 '95 Nov 1 '95 Williams 100 NEEDS Gather feedback data from District Dialogue III for merge into matrix 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 101 NEEDS Execute advertisement plan for District Dialogue IV(Admin. and Classified) 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Modeste 102 NEEDS Conduct District Dialogue IV 100% Sep 18 '95 Oct 31 '95 Nov 6 '5 Williams 103 NEEDS Gather feedback data from District Dialogue IV for input into matrix 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 104 NEEDS Execute advertisement plan for District Dialogue V(Transportation) 100% Sep 18 '95 Oct 31 '95 Nov 8 '95 Vann,Modeste Page 13 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 105 Code NEEDS Name__________________ Conduct District Dialogue V % Complete 100% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Nov 8 '95 Resource Names Williams 106 NEEDS Gather feedback data from District Dialogue V for input into matrix 100% Sep 18'95 Oct 31 '95 Nov 8 '95 Vann,Lewis 107 NEEDS Finalize and publish District Dialogue Report 1995-96 100% Nov 1 '95 Nov 15'95 Nov 17 '95 Jackson,Lewis 108 NEEDS Merge findings of District Dialogue Report 1995-96 into needs assessment listing 100% Nov 15'95 Nov 21 '95 Jackson,Lewis 109 NEEQS PREPARE NEEDS ASSESSMENT REPORT 100% Nov 1 '95 Nov 30 '95 Jackson 110 NEEDS Conduct Administrative review of available districtwide reports and objective data 100% Nov 1 '95 Nov 15'95 Jackson,Cabinet 111 NEEDS Review of available districtwide reports and objective data by Board 100% Nov 1 '95 Nov 15'95 Williams, Jackson,Board 112 NEEDS Publish Draft of Needs Assessment /Report and disseminate to selected persons 100% Nov 27 '95 Nov 27 '95 Jackson,Cabinet Page 14 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool IO 113 Code NEEDS Name Publish Needs Assessment Report, 1995-96 % Complete 100% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson 114 GOALS PLANNING AND BUDGET GOALS 48% Oct 2 '95 Aug 30 '96 Jackson 115 GOALS CABINET PLANNING SESSION 100% Oct 2 '95 Jan 31 '96 Jackson.Cabinet 116 GOALS Review 1994-95 Needs Assessment Report 100% Oct 2 '95 Oct 31 '95 Jackson.Cabinet 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 100% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 118 GOALS Distribute draft copy of Strategic Plan to Cabinet and review 100% Oct 23 '95 Nov 16'95 Young,Modeste,Cabinet 119 GOALS Submit Strategic Plan to Board for approval of Five Year Strategic Plan 100% Nov 16 '95 Nov 16'95 Williams 120 GOALS Board review and adopt Strategic Plan mission statement and goals 100% Nov 16 '95 Nov 16 '95 Board Page 15 FY97 January 31 '96ID 121 Code GOALS Name Board adopt written priorities as outlined in the Five Year Strategic Plan 122 GOALS Develop communications strategy for mission statement and goals 123 GOALS Distribute mission statement, goals and written priorities (action plans) 124 PDEV PROGRAM DEVELOPMENT 125 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 126 PDEV Review process for program development 127 PDEV Use extended program evaluations to identify program additions, modifications, deletions 128 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations Page 16 Little Rock School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Nov 16'95 Scheduled Finish Nov 16'95 Revised Finish Resource Names Board 100% 100% 27% 27% 100% 100% 100% Nov 17'95 Dec 14'95 Nov 1 '95 Nov 1 '95 Nov 1 '95 Nov 17'95 Nov 17 '95 FY97 Dec 14 '95 Jan 31 '96 Aug 30 '96 Aug 30 '96 Nov 10'95 Nov 27 '95 Nov 30 '95 Williams,Vann Young,Modeste.Vann Jackson.Cabinet Williams.Jackson Cabinet.Jackson Cabinet Cabinet January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 129 Code PDEV Name Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) % Complete 100% Scheduled Start Dec 5 '95 Scheduled Finish Dec 11 '95 Revised Finish Resource Names Cabinet 130 PDEV Business Cases due 100% Jan 8 '96 Jan 8 '96 Primary Leaders 131 PDEV Review of Business Cases by Cabinet 100% Jan 15 '96 Jan 22 '96 Cabinet 132 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% Feb 8 '96 Feb 8 '96 Jackson.Williams 133 PDEV Review of Business Cases by Board 0% Feb 8 '96 Feb 22 '96 Board 134 BUDGT BOARD RETREAT/BOARD WORKSESSION 15% Nov 20 '95 Aug 30 '96 Williams 135 BUDGT Determine date and site for Board Retreat 100% Dec 8 '95 Dec 20 '95 Williams,Board 136 BUDGT Identify agenda items for Board Retreat 100% Dec 8 '95 Dec 20 '95 Williams.Board Page 17 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 137 Code BUDGT Name________________________ Establish agenda for Board Retreat % Complete 100% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams,Board 138 BUDGT Identify materials tor Board Retreat 100% Dec 8 '95 Dec 20 '95 Williams,Jackson 139 BUDGT Distribute materials for Board Retreat 100% Jan 9 '96 Jan 10 '96 Williams.Jackson 140 BUDGT Conduct data analysis work session in preparation for Board Retreat 0% Jan 12 '96 Jan 12'96 Feb 29 '96 Williams,Cabinet 141 BUDGT Conduct Board Retreat 0% Jan 22 '96 Jan 26 '96 Feb 29 '96 Williams,Board 142 BUDGT Report outcomes of Board Retreat 0% Jan 31 '96 Jan 31 '96 Feb 29 '96 Williams,Board na BUDGT BUDGETING 14% Nov 20 '95 Aug 30 '96 144 BUDGT Develop budget preparation training materials 100% Nov 20 '95 Nov 27 '95 Smith,Milhollen Page 18 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 145 Code BUDGT Name_________________________________ Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels % Complete 100% Scheduled Start Dec 1 '95 Scheduled Finish Dec 8 '95 Revised Finish Resource Names Smith 146 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 100% Dec 11 '95 Jan 8 '96 Milhollen,Smith 147 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith 148 BUDGT Year to date revenue expenditure analysis 0% Jan 9 '96 Jan 31'96 Smith,Milhollen 149 BUDGT Revise financial forecast for coming year 0% Feb 26 '96 Mar 6'96 Smith 150 BUDGT Submit proposed budget to Board 0% Mar 14 '96 Mar 14 '96 Williams 151 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18'96 Mar 29 '96 Smith,Board, Williams 152 BUDGT Revise proposed budget, as needed 0% Mar 14 '96 Apr 2 '96 Smith,Milhollen Page 19 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 153 Code BUDGT Name_______________ Prepare tentative budget % Complete 0% Scheduled Start Apr 3 '96 Scheduled Finish May 13'96 Revised Finish Resource Names Smith,Milhollen 154 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Board,Smith 155 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board,Wiliiams 156 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17 '96 Jul 12'96 Eaton 157 BUDGT 158 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals 0% 0% 159 BUDGT Compute ending fund balance 0% 160 BUDGT Administrative review of final budget 0% Jun 16 '96 Jun 16 '96 Milhollen,Smith Jul 1 '96 Jul 19'96 Smith,Milhollen,Cabinet Jul 22 '96 Jul 22 '96 Milhollen,Smith Jul 24 '96 Jul 29 '96 Williams,Cabinet Page 20 FY97 January 31 '96 Little Rock School District Program Planning and Budgeting Tool ID 161 Code BUDGT Name Submit final budget to Board % Complete 0% Scheduled Start Aug 1 '96 Scheduled Finish Aug 1 '96 Revised Finish Resource Names Williams,Smith 162 BUDGT Board review and adoption of 96-97 final budget 0% Aug 1 '96 Aug 8 '96 Board 163 BUDGT Submit final Budget to CourVParties 0% Aug 8 '96 Aug 21 '96 Williams,Attorney 164 BUDGT Submit 96-97 final budget to State 0% Aug 21 '96 Aug 30 '96 Williams,Smith 165 BUDGT Staffing 0% Jan 26 '96 Aug 15 '96 Hurley 166 BUDGT First review of changes in course offerings by Board 0% Jan 26 '96 Feb 8 '96 Board,Williams 167 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 Feb 15'96 Elston 168 BUDGT Print secondary course selection sheets 0% Jan 29 '96 Feb 15'96 Williams,Gadberry Page 21 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 169 Code BUDGT Name Counselors meet with students and complete course selection sheets % Complete 0% Scheduled Start Feb 19'96 Scheduled Finish Mar 8 '96 Revised Finish Resource Names Principals,Counselors 170 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 Mar 11 '96 Principals,Counselors 171 BUDGT Registrars tally course selections 0% Mar 11 '96 Mar 29 '96 Principals,Registrars 172 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. 173 BUDGT Identify elementary enrollment (tentative) for 1995-96 0% Apr 1 '96 May 19'96 Mayo,Hurley,Gadberry,Asst Supts 174 BUDGT Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% Apr 1 '96 Apr 19 '96 Gadberry,Hurley,Asst. Supts. 175 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry,Hurley 176 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry Page 22 FY97 January 31 '96 ILittle Rock School District Program Planning and Budgeting Tool ID 177 Code BUDGT Name Notify certified personnel of Reduction in Force (RIF), if needed staff reduction % Complete 0% Scheduled Start Apr 24 '96 Scheduled Finish Apr 29 '96 Revised Finish Resource Names Hurley,Gadberry 178 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '96 Aug 1 '96 Hurley,Gadberry 179 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry 180 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '96 Aug 15 '96 Hurley lai BUDGT PROVIDE BROAD-BASED INTERNAL AND 0% Feb 1 '96 Apr 30 '96 Modeste. Vann. Williams 182 BUDGT Plan for internal and external feedback. Set locations and dates 0% Feb 1 '96 Feb 15'96 Williams,Modeste,Vann 183 BUDGT Execute advertisement for district feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 184 BUDGT Conduct District Feedback Session I 0% Feb 1 '96 Apr 30 '96 Williams Page 23 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 185 Code BUDGT Name___________________________ Execute advertisement plan for district feedback, Session II % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Modeste.Vann 186 BUDGT Conduct District Feedback Session II 0% Feb 1 '96 Apr 30 '96 Williams 187 BUDGT Execute advertisement for district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 188 BUDGT Conduct district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 189 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 190 BUDGT Conduct Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Williams 191 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 192 BUDGT Conduct Town Hall feedback . Session II 0% Feb 1 '96 Apr 30 '96 Williams Page 24 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 193 Code BUDGT Name Execute advertisement for Town Hall feedback. Session III % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names V\/illiams 194 BUDGT Conduct Town Hall feedback. Session III 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 195 MR MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS 11ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER! 54% Aug 1 '95 Aug 31 '96 Jackson 196 MR PRE performs necessary diskette management functions for the summer (i.e. archival filing, achievement erasures, copying, etc.) 100% Aug 1 '95 Aug 17'95 PRE Clerical 197 MR Revise written program budget document instructions, as needed 100% Aug 31 '95 Sep 5 '95 Lewis 198 MR PRE forward program budget document diskettes to principals and program managers 100% Aug 31 '95 Sep 5 '95 PRE Clerical.Lewis 199 MR Distribute written program budget document instructions to principals and program managers 100% Sep 1 '95 Sep 5 '95 Lewis.PRE Clerical 200 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jackson.Lewis Page 25 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool IO 201 Code MR Name Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders % Complete 100% Scheduled Start Sep 4 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Lewis 2Q2 MB 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Aug 8 '95 Dec 21 '95 Jackson 203 MR Review program budget document with program managers and principals 100% Aug 8 '95 Oct 14 '95 Asst. Supts,Lewis,PRE Clerical 204 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% Aug 8 '95 Aug 31 '95 Jackson.Lewis 205 MR Carryout training sessions on the Program Budget Document and WordPerfect 100% Sep 2 '95 Sep 15 '95 Lewis,Jackson 206 MR Send reminder notice regarding deadline for submission of 1 st Quarter PBD diskettes 100% Oct 3 '95 Oct 3 '95 Lewis 207 MR DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 '95 Oct 14 '95 Principals,Program Managers 208 MR PRE performs check-in procedures and data clean-up on diskettes 100% Oct 16 '95 Nov 8 '95 PRE ClericaLLewis Page 26 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 209 Code MR Name PRE generate hard copies of diskettes % Complete 100% Scheduled Start Oct 16 '95 Scheduled Finish Nov 8 '95 Revised Finish Resource Names PRE Clerical 210 MR PRE develops narrative and the Controller provides financial info for the PBD reports 100% Oct 16 '95 Oct 31 '95 Lewis,Milhollen 211 MR PRE combines all information for the 1st Quarter Program Budget Report 100% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical 212 MR Submit report to Attorney for review 100% Nov 8 '95 Nov 13'95 Lewis 213 MR Prepare for publication of 1st Quarter Program Budget Document Reports 100% Nov 13'95 Nov 13'95 Lewis,Jackson 214 MR Submit 1st Quarter Program Budget Document Reports to Court 100% Nov 21 '95 Nov 21 '95 Jackson,Attorney 215 MR Return diskettes and hard copies to managers and principals 100% Nov 21 '95 Nov 22 '95 PRE Clerical 216 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 100% Nov 21 '95 Dec 21 '95 Primary Leaders Page 27 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 212 Code MB Name__________________________ 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 70% Scheduled Start Nov 21 '95 Scheduled Finish Mar 22 '96 Revised Finish Resource Names Jackson 218 MR Advise program managers and principals on Programs Budget Document 100% Nov 21 '95 Jan 13 '96 Asst. Supts,Lewis 219 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 100% Jan 6 '96 Jan 6 '96 Lewis 220 MR Diskettes due back to PRE 100% Jan 13 '96 Jan 13 '96 Program Managers,Principals 221 MR PRE performs check-in procedures and data clean-up on diskettes 100% Jan 13 '96 Jan 26 '96 PRE Clerical 222 MR PRE generates hard copies of diskettes 100% Jan 15 '96 Jan 31 '96 PRE Clerical 223 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 75% Jan 29 '96 Feb 3 '96 Lewis, Milhollen 224 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 50% Jan 29 '96 Feb 3 '96 Lewis,PRE Clerical Page 28 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool IO 225 Code MR Name Submit report to Attorney for review % Complete 0% Scheduled Start Feb 14 '96 Scheduled Finish Feb 19'96 Revised Finish Resource Names Attorney,Jackson 226 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 227 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson,Attorney 228 MR Return diskettes and paper copies to principals and program managers 0% Feb 23 '96 Feb 24 '96 PRE Clerical 229 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Feb 23 '96 Mar 22 '96 Primary Leaders 230 MR 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Efib 23 '96 Jun 24 '96 Jackson 231 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 232 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7 '96 Lewis Page 29 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 233 Code MR Name _______________ Diskettes due back to PRE % Complete 0% Scheduled Start Apr 12 '96 Scheduled Finish Apr 12 '96 Revised Finish Resource Names Principals,Program Managers 234 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15'96 Apr 28 '96 PRE Clerical 235 MR PRE generate hard copies of diskettes 0% Apr 15 '96 May 3 '96 PRE Clerical 236 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Apr 29 '96 May 3 '96 Lewis,Milhollen 237 MR PRE combines all revised infomiation for 3rd Quarter PBD Reports 0% May 6 '96 May 10 '96 Lewis,PRE Clerical 238 MR Submit report to Attorney for review 0% May 13'96 May 16'96 Lewis 239 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 240 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson,Attorney Page 30 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool IO 241 Code MR Name Return diskettes and paper copies to principals and program managers % Complete 0% Scheduled Start May 24 '96 Scheduled Finish May 27 '96 Revised Finish Resource Names PRE Clerical 242 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 243 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '96 Aug 31 '96 Jackson 244 MR Advise program managers and principals on Program Budget Document 0% May 22 '96 Jul 22 '96 Asst. Supts,Lewis,PRE Clerical 245 MR Send reminder notice for completing the PBD to principals and program managers 0% May 9 '96 May 15'96 Lewis 246 MR Principals submit School Operations Diskettes to Asst. Supts. 0% Jun 10 '96 Jun 16'96 Principals 247 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 Jun 16 '96 Program Managers 248 MR All Program diskettes due back to PRE 0% Jul 14 '96 Jul 14'96 Program Managers Page 31 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 249 Code MR Name________________________________ PRE performs check-in procedures and data clean-up % Complete 0% Scheduled Start Jul 15'96 Scheduled Finish Jul 28 '96 Revised Finish Resource Names PRE Clerical,Lewis 250 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,Milhollen 251 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,PRE Clerical 252 MR Submit report to Attorney for review 0% Aug 12 '96 Aug 12 '96 Jackson 253 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% Aug 16 '96 Aug 19 '96 Lewis 254 MR Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 22 '96 Aug 22 '96 Jackson, Attorney 255 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Aug 1 '96 Aug 31 '96 Primary Leaders 256 MR PRE house diskettes as 1996-97 school year begins 0% Jun 16 '96 Aug 22 '96 Lewis Page 32 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 251 Code MR Name SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT % Complete 54% Scheduled Start Jul 31 '95 Scheduled Finish Aug 31 '96 Revised Finish Resource Names Jackson 258 MR Submit July's monthly management report to Court 100% Jul 31 95 Jul 31 '95 Jackson,Attorney 259 MR Submit August's monthly management report to Court 100% Aug 31 '95 Aug 31 '95 Jackson .Attorney 260 MR Submit September's monthly management report to Court 100% Sep 29 '95 Sep 29 '95 Jackson .Attorney 261 MR Submit October's monthly management report to Court 100% Oct 31 '95 Oct 31 '95 Jackson.Attorney 262 MR Submit November's monthly management report to Court 100% Nov 30 '95 Nov 30 '95 Jackson.Attorney 263 MR Submit December's monthly management report to Court 100% Dec 21 '95 Dec 21 '95 Jackson.Attorney 264 MR Submit January's monthly management report to Court 100% Jan 31 '96 Jan 31 '96 Jackson.Attorney Page 33 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 265 Code MR Name_____________________________ Submit February's monthly management report to Court % Complete 0% Scheduled Start Feb 29 '96 Scheduled Finish Feb 29 '96 Revised Finish Resource Names Jackson.Attorney 266 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson,Attorney 267 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson,Attorney 268 MR Submit May's monthly management report to Court 0% May 31 '96 May 31 '96 Jackson,Attorney 269 MR Submit June's monthly management report to Court 0% Jun 28 '96 Jun 28 '96 Jackson,Attorney 270 MR Submit July's monthly management report to Court 0% Jul 31 '96 Jul 31 '96 Jackson .Attorney 271 MR Submit August's monthly management report to Court 0% Aug 31 '96 Aug 31 '96 Jackson 222 QBfi REASSESSMENT OF EBQCESS AtlB ORGANIZATION 1996132 123Si Jul 5 '95 Aug 30 '96 Jackson.Attorney Page 34 FY97 January 31 '96 Little Rock School District Program Planning and Budgeting Tool ID 273 Code ORG Name Analyze, reassess, and revise planning organization and structure % Complete 10% Scheduled Start Jul 5 '95 Scheduled Finish Jul 28 '96 Revised Finish Resource Names Williams.Jackson 274 ORG Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% Jul 5 '95 Jul 24 '95 Cabinet. Lewis. Jackson 275 ORG Initial circulation of 1996-97 Management Tool 100% Jul 13'95 Jul 31 '95 Lewis.Jackson 276 ORG Evaluate tasking of 1996-97 Management Tool 15% Jul 24 '95 Aug 30 '96 Cabinet.Lewis Page 35 FY97 January 31 '96FI Quarter 1st Quarter ID 1 Code PINV Name % Complete 100% May I Jun~ Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 2 PINV Identify and revise DSeg and NonDSeg Programs 100% 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% 4 PINV Finalize list of DSeg and NonDSeg Programs 100% I 5 PINV Generate a Program Inventory Report for 1995-96 100% PEVAL PROGRAM EVALUATION 100% 7 PEVAL Notify program managers that program evaluation begins in fall
begin data collection 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone B Summary Rolled Up Q Page 1ID 8 Code PEVAL Name Review/revise process for cabinet review of program evaluations % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar' 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 9 PEVAL Review/revise program evaluation instrument 100% 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% I 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 12 PEVAL Program evaluations due from secondary or primary leaders 100% I 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 100% 14 PEVAL Finalize identification of extended evaluation targets 100% 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 100% I - Project: FY 96 Date: 01/31/96 Critical Noncritical Progress - Milestone | Summary Rolled Up Page 2ID 16 Code PEVAL Name Extended evaluations due % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec I 3rd Quarter 4th Quarter 17 IB 19 20 21 22 Jan Feb I Mar~ Apr | May | Jun 1st Quarter Jul I Aug I Sep 2n Oct PEVAL NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date. 01/31/96 Cabinet review extended evaluations for merge into needs assessment report Review types of data to measure needs of district for FY 96-97 Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report Review strategic planning mission statement and goals of the District (and implement) Board identifies District concerns for input from public at Town Hall/District Dialogues Critical Noncritical 100% 100% 100% 100% 100% 100% i Progress h Milestone I Page 3 Summary Rolled Up QID 23 Code NEEDS Name STANFORD 8 TEST DATA STUDY % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% I 25 NEEDS Assign responsibilities for study of Stanford 8 Test data 100% I 26 NEEDS Design data collection plan for study of Stanford 100% I 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 100% 26 NEEDS Prepare Stanford 8 Test Report 100% 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 100% I i Project: FY 96 Date: 01/31/96 Critical Noncritical Progress H Milestone Summary Rolled Up Page 4Quarter ID 312 31 32 33 34 35 as Code N12S Needs NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date. 01/31/96 Name 1st Quarter PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY Define purpose and scope for PRE Educational Equity Monitoring Reports Study Assign responsibilities for PRE Educational Equity Monitoring Reports Study Analyze data from PRE Educational Equity Monitoring Reports Studies Prepare PRE Educational Equity Monitoring findings Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRISTUDY Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% May [ Jun Jul | Aug | Sep I I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone | Summary Rolled Up Q Page 5ID 37 Code NEEDS Name Define purpose and scope of SC/HR Survey % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 38 NEEDS Assign responsibilities for SC/HR data collections 100% I 39 NEEDS Design data collection plan for study of SC/HR 100% I 40 NEEDS Collect and analyze data from SC/HR Survey 100% 41 NEEDS Prepare SC/HR Survey Report 100% 42 43 44 NEEDS NEECS NEEDS Project: FY 96 Date: 01/31/96 Submit SC/HR Survey Report to PRE for merge into needs assessment PORPORTIONALS ALLOCATION FORMULAS STUDY Define purpose and scope of Proportional Allocation Formulas Critical Noncritical 100% 100% 100% I Progress m Milestone | Summary Rolled Up Page 6ID 45 46 47 48 49 5Q 51 52 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Name Assign responsibilities for Proportional Allocation Formulas Design data collections plan for Proportional Allocation Formulas Collect and analyze data for Proportional Allocation Formulas Prepare Proportional Allocation Formulas Report Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing DISTRICTWIDE FACILITIES STUDY Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report Assign responsibilities for the Districtwide Facilities Study/Reporting of findings Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I I I I 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan Feb I Mar~ i 4th Quarter 1st Quarter 2n Apr I May | Jun Jul | Aug [ Sep Oct Progress M Milestone Summary Rolled Up Page 7ID 53 Code NEEDS Name Prepare findings from the Districtwide Facilities Study % Complete 100% Quarter May I Jur? 1st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec Jan 3rd Quarter Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% 55 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 100% 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% I 57 NEEDS Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% I 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% I 59 NEEDS Collect data 100% 60 NEEDS Review with Cabinet and Attorneys 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress Milestone I Summary Rolled Up Page 8r ID 61 62 3 64 65 66 67 68 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date. 01/31/96 Name Report findings to PRE Merge new obligations with Program Budget Document COURT ORDERS AUDIT Define purpose and scope of Court Orders Audit Assign responsibility for data collection of Court Orders Audit Collect data Review with Cabinet and Attorneys Report findings to PRE Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jut? 1st Quarter Jul I Aug I Sep I I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan 4th Quarter Feb I Mar~ Apr | May | Jun 1 1st Quarter Jul I Aug I Sep 2n Oct Progress M Milestone Summary Rolled Up Page 9ID 69 Code NEEDS Name Merge new obligations with Program Budget Document % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 22 NEEDS TOWN HALL MEETINGS 100% 71 NEEDS Define purpose and scope of Town Hall Meetings 100% I 72 NEEDS Review previous years data from Town Hall Report 100% I 73 NEEDS Review and data collection plan (matrix)forTown Hall Meetings 100% I 74 NEEDS Set locations and schedule for Town Hall Meeting 100% I 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% I 76 NEEDS Execute advertisement plan for Town Hall Meeting I 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress Milestone | Summary Rolled Up Page 10IO 77 Code NEEDS Name Conduct Town Hall Meeting I i Quarter | 1st Quarter 2nd Quarter May I Jun I Jul | Aug | Sep Oct | Nov | Dec mno/. 100% 3rd Quarter Jan Feb I Ma? 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 78 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 100% 79 NEEDS Execute advertisement plan for Town Hall Meeting II 100% 80 NEEDS Conduct Town Hall Meeting II 100% 81 NEEDS Gather feedback data from Town Hall Meeting II for input into matrix 100% 82 NEEDS Execute advertisement plan for Town Hall Meeting III 100% 83 NEEDS Conduct Town Hall Meeting III 100% I 84 NEEDS Finalize and publish Town Hall Meeting Report 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 11ID 85 S 87 88 89 90 91 92 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 V Name Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing % Complete 100% 100% Quarter 1st Quarter May I Jun~ Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan 4th Quarter 1st Quarter 2n Feb I Mar Apr | May | Jun Jul | Aug | Sep Oct Define purpose and scope of District Dialogues Review previous years data from District Dialogue Report Review data collection plan (matrix) for District Dialogues Set locations and schedule for District Dialogue Meetings Develop advertisement plan and schedule for District Dialogues: prepare sample agenda Execute advertisement plan for District Dialogue l(Principals) Critical Noncritical 100% 100% 100% 100% 100% 100% Progress h Milestone H Page 12 I I I I I Summary Rolled Up QQuarter 1st Quarter 2nd Quarter ID 93 Code NEEDS Name Conduct District Dialogue I % Complete 100% May I Jun Jul | Aug | Sep Oct | Nov | Dec Jan 3rd Quarter 4th Quarter 1st Quarter 2n Feb I Ma(~ Apr | May | Jun Jul | Aug | Sep Oct 94 95 96 97 98 99 100 NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Gather feedback from District Dialogue 1 for input into matrix Execute advertisement plan for District Dialogue ll(Ass't Principals) Conduct District Dialogue II Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialogue lll(Teachers) Conduct District Dialogue III Gather feedback data from District Dialogue III for merge into matrix Critical Noncritical 100% 100% 100% 100% 100% 100% 100% Progress m Milestone | Summary Rolled Up Q Page 13ID 101 102 103 104 105 106 107 108 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Name Execute advertisement plan for District Dialogue IV(Admin. and Classified) Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input info matrix Execute advertisement plan for District Dialogue V(Transportation) Conduct District Dialogue V Gather feedback data from District Dialogue V for input info matrix Finalize and publish District Dialogue Report 1995-96 Merge findings of District Dialogue Report 1995-96 into needs assessment listing Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun i 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec I 3rd Quarter 4th Quarter 1 st Quarter Jan 2n Feb I Mar Apr | May | Jun ~Jul | Aug | Sep Oct 1 Progress Milestone Summary Rolled Up Q Page 14ID 1122 Code NEEDS Name PREPARE NEEDS ASSESSMENT REPORT % Complete 100% Quarter May I Jur? f 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 110 NEEDS Conduct Administrative review of available districtwide reports and objective data 100% 111 NEEDS Review of available districtwide reports and objective data by Board 100% 112 NEEDS Publish Draft of Needs Assessment /Report and disseminate to selected persons 100% I 113 NEEDS Publish Needs Assessment Report, 1995-96 100% 1L4 GOALS PLANNING AND BUDGET GOALS 48% GOALS CABINET PLANNING SESSION 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress Milestone I Summary Rolled Up Page 15ID 116 Code GOALS Name Review 1994-95 Needs Assessment Report % Complete 100% Quarter May I Juti 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 100% I 118 GOALS Distribute draft copy of Strategic Plan to Cabinet and review 100% 119 GOALS Submit Strategic Plan to Board for approval of Five Year Strategic Plan 100% I 120 GOALS Board review and adopt Strategic Plan mission statement and goals 100% I 121 GOALS Board adopt written priorities as outlined in the Five Year Strategic Plan 100% I 122 GOALS Develop communications strategy for mission statement and goals 100% 123 GOALS Distribute mission statement, goals and written priorities (action plans) 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page 16Quarter 1st Quarter ID 124 Code PDEV Name % Complete 27% May I Jun~ Jul [ Aug | Sep 2nd Quarter Oct I Nov I Dec Jan 3rd Quarter 4th Quarter Feb I Mar~ Apr | May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 125 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR 27% I 126 PDEV 127 PDEV 128 129 130 PDEV PDEV PDEV Project: FY 96 Date: 01/31/96 SUPERINTENDENT Review process for program development Use extended program evaluations to identify program additions, modiTications, deletions Notify appropriate staff to prepare Business Cases on results of extended program evaluations Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) Business Cases due Critical Noncritical 100% 100% 100% 100% 100% Progress h Milestone Page 17 I I Summary Rolled Up nID 131 Code PDEV Name Review of Business Cases by Cabinet % Complete 100% Quarter May I Jui? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan 132 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% 133 PDEV Review of Business Cases by Board 0% 12A BUDGT BOARD RETREAT/BOARD WORKSESSION 135 BUDGT Determine date and site for Board Retreat 100% 136 BUDGT Identify agenda items for Board Retreat 100% 137 BUDGT Establish agenda for Board Retreat 100% 138 BUDGT Identity materials for Board Retreat 100% Feb I Mar~ I Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone B Summary Rolled Up Page 18 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n OctQuarter Ist Quarter ID 139 Code BUDGT Name Distribute materials for Board Retreat % Complete I May | Jun | Jul | Aug | Sep 100% 2nd Quarter Oct I Nov I Dec 3r<l Quarter Jan Feb I Ma7 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 140 BUDGT Conduct data analysis work session in preparation for Board Retreat 0% 141 BUDGT Conduct Board Retreat 0% 0 142 BUDGT Report outcomes of Board Retreat 0% 143 BUDGT BUDGETING 14% 144 BUDGT Develop budget preparation training materials 100% 145 BUDGT 146 BUDGT Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget 100% 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone | Page 19 Summary Rolled Up UID 147 Code BUDGT Name Begin districtwide expense budget consolidation and executive review process % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 148 BUDGT Year to date revenue expenditure analysis 0% 149 BUDGT Revise financial forecast for coming year 0% 0 150 BUDGT Submit proposed budget to Board 0% 151 BUDGT Conduct Board Work Sessions on proposed budget 0% a 152 BUDGT Revise proposed budget, as needed 0% 153 BUDGT Prepare tentative budget 0% 154 BUDGT Board review of tentative budget 0% Project: FY 96 Date. 01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 20 4th Quarter Apr I May | Jun I 1 st Quarter Jul I Aug I Sep 2n OctID 155 Code BUDGT Name Conduct Board Work Session on tentative Budget % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter T Jan Feb I MaF 4th Quarter Apr I May | Jun 0 156 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% 157 BUDGT 158 BUDGT 159 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals Compute ending fund balance 0% 0% 0% 160 BUDGT Administrative review of final budget 0% 161 BUDGT Submit final budget to Board 0% 162 BUDGT Board review and adoption of 96-97 final budget 0% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone Summary Rolled Up Page 21 1st Quarter Jul I Aug I Sep I a I 0 2n OctID 163 Gode BUDGT Name Submit final Budget to Court/Parties % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar~ 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 164 BUDGT Submit 96-97 final budget to State 0% 0 165 BUDGT Staffing 0% 166 BUDGT First review of changes in course offerings by Board 0% 167 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% 168 BUDGT Print secondary course selection sheets 0% 169 BUDGT Counselors meet with students and complete course selection sheets 0% 170 BUDGT Counselors send course selection sheets to receiving schools 0% 0 Project: FY 96 Date
01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 22ID 171 Code BUDGT Name Registrars tally course selections 172 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 173 BUDGT Identify elementary enrollment (tentative) for 1995-96 174 BUDGT 175 BUDGT Make determination by subject area (secondary) of possible changes and by projected elementary enrolled List known retirements, resignations, and intern positions 176 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 177 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 178 BUDGT Recall certified personnel from RIF, if needed Project: FY 96 Date
01,31/96 Critical Noncritical I % Complete 0% 0% 0% 0% 0% 0% 0% 0% Quarter May I JurT 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 0 1st Quarter Jul I Aug I Sep 2n Oct Progress Milestone Summary Rolled Up Page 23ID 179 Code BUDG Name Notify classified personnel of staff reduction % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar^ 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 180 BUDGT Recall classified personnel from RIF, if needed 0% lai BUDGT PROVIDE BROAD-BASED INTERNAL AND 0% 182 BUDGT Plan for internal and external feedback. Set locations and dates 0% 183 BUDGT Execute advertisement for district feedback, Session I 0% 184 BUDGT Conduct District Feedback Session I 0% 185 BUDGT Execute advertisement plan for district feedback, Session II 0% 186 BUDGT Conduct District Feedback Session II 0% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up V Page 24ID 187 Code BUDGT Name Execute advertisement for district feedback. Session III % Complete 0% Quarter May I JurT 1st Quarter Jul I Aug [ Sep f 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun 188 BUDGT Conduct district feedback. Session III 0% 189 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% 190 BUDGT Conduct Town Hall feedback, Session I 0% 191 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% 192 BUDGT Conduct Town Hall feedback , Session II 0% 193 BUDGT Execute advertisement for Town Hall feedback, Session III 0% 194 BUDGT Conduct Town Hall feedback, Session III 0% Project: FY 96 Date
01/31/96 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 25 1st Quarter Jul I Aug I Sep 2n OctID 195 Code MR Name MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI % Complete 54% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar~ 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 196 MR PRE performs necessary diskette management functions for the summer ( i.e archival filing, achievement erasures, copying, etc.) 100% 197 MR Revise written program budget document instructions, as needed 100% I 198 MR PRE forward program budget document diskettes to principals and program managers 100% I 199 MR Distribute written program budget document instructions to principals and program managers 100% I 200 MR Plan maintenance education and orientation regarding the program budget document process 100% 201 MR Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 100% Project: FY 96 Date
01/31/96 Critical Noncritical Progress H Milestone | Summary Rolled Up Page 26Quarter T ID 202 Code MR Name 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 100% May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Ma? 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 203 MR Review program budget document with program managers and principals 100% 204 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% 205 MR Carryout training sessions on the Program Budget Document and WordPerfect 100% 206 MR Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 100% I 207 MR DSeg and NonDSeg diskettes returned to PRE 100% 208 MR PRE performs check-in procedures and data clean-up on diskettes 100% 209 MR PRE generate hard copies of diskettes 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress Milestone | Summary Rolled Up Q Page 27ID 210 Code MR Name PRE develops narrative and the Controller provides financial info for the PBD reports % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mai^ 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 211 MR PRE combines all information for the 1st Quarter Program Budget Report 100% 212 MR Submit report to Attorney for review 100% I 213 MR Prepare for publication of 1 st Quarter Program Budget Document Reports 100% I 214 MR Submit 1st Quarter Program Budget Document Reports to Court 100% I 215 MR Return diskettes and hard copies to managers and principals 100% 216 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 100% 217 MR Project: FY 96 Date: 01/31/96 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS Critical Noncritical 70% Progress Milestone Summary Rolled Up Page 28ID 218 Code MR Name Advise program managers and principals on Programs Budget Document % Complete 100% Quarter May I JurF 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Jan 3rd Quarter Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 219 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 100% 220 MR Diskettes due back to PRE 100% 221 MR PRE performs check-in procedures and data clean-up on diskettes 100% 222 MR PRE generates hard copies of diskettes 100% 223 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 75% 224 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 50% 225 MR Submit report to Attorney for review 0% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress H Milestone | Summary Rolled Up Page 29ID 226 Code MR Name Prepare publication of 2nd Quarter Program Budget Document Reports % Complete 0% Quarter May I Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Qct I Nov I Dec 3rd Quarter Jan Feb I Ma7 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 227 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% 228 MR Return diskettes and paper copies to principals and program managers 0% 229 230 231 232 233 MR MR MR MR MR Project: FY 96 Date: 01/31/96 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on the Program Budget Document Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes Diskettes due back to PRE Critical Noncritical 0% 0% 0% 0% 0% Progress h Milestone | Summary Rolled Up Page 30 I IID 234 Code MR Name PRE performs check-in procedures and data clean-up on diskettes % Complete 0% f Quarter May I Jut? 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 235 MR PRE generate hard copies of diskettes 0% 236 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% 0 237 MR PRE combines all revised information tor 3rd Quarter PBD Reports 0% 0 238 MR Submit report to Attorney for review 0% 0 239 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% 0 240 MR Submit 3rd Quarter Program Budget Document to Court 0% 241 MR Return diskettes and paper copies to principals and program managers 0% 0 Project: FY 96 Date
01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 31ID 242 Code MR Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD % Complete 0% Quarter May I JurT 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 243 MR 0% 244 MR Advise program managers and principals on Program Budget Document 0% 245 MR Send reminder notice for completing the PBD to principals and program managers 0% 0 246 MR Principals submit School Operations Diskettes to Asst. Supts. 0% 0 247 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% 0 248 MR All Program diskettes due back to PRE 0% 249 MR PRE performs check-in procedures and data clean-up 0% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress H Milestone | Summary Rolled Up Page 32ID 250 251 252 253 254 255 256 252 Code MR MR MR MR MR MR MR MR Project: FY 96 Date: 01/31/96 Name PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports PRE combines all information for 4th Quarter Program Budget Document Reports Submit report to Attorney for review Prepare for publications the 4th Quarter Program Budget Document Reports Submit 4th Quarter Program Budget Document Reports to Court Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD PRE house diskettes as 1996-97 school year begins SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT Critical Noncritical % Complete 0% 0% 0% 0% 0% 0% 0% 54% ijggjgiamggM Quarter May I Jur? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 0 0 I 0 I 2n Oct Progress h Milestone H Summary Rolled Up Page 33ID 258 Code MR Name Submit July's monthly management report to Court % Complete 100% Quarter May I Jur? 1 st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 259 MR Submit August's monthly management report to Court 100% I 260 MR Submit September's monthly management report to Court 100% 261 MR Submit October's monthly management report to Court 100% I 262 MR Submit November's monthly management report to Court 100% I 263 MR Submit December's monthly management report to Court 100% I 264 MR Submit January's monthly management report to Court 100% 265 MR Submit February's monthly management report to Court 0% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone Summary Rolled Up Page 34ID 266 Code MR Name Submit March's monthly management report to Court % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter | Oct I Nov I Dec 3rd Quarter Jan Feb I Mar I 267 MR Submit April's monthly management report to Court 0% 268 MR Submit May's monthly management report to Court 0% 269 MR Submit June's monthly management report to Court 0% 270 MR Submit July's monthly management report to Court 0% 271 MR Submit August's monthly management report to Court 0% 272 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1996-97 17% 273 ORG Analyze, reassess, and revise planning organization and structure 10% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress m Milestone | 4th Quarter Apr I May | Jun I I I 1st Quarter Jul I Aug I Sep I Summary Rolled Up Page 35 2n OctID 274 Code ORG Name Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar~ 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 275 ORG Initial circulation of 1996-97 Management Tool 100% 276 ORG Evaluate tasking of 1996-97 Management Tool 15% Project: FY 96 Date: 01/31/96 Critical Noncritical ^///////////^^^^^ Progress - Milestone | Summary Rolled Up Page 36* x r i. s I t 1' I Little Rock School District Program Planning and Budgeting Tool ID 1 2 3 4 5 S 7 8 Page 1 Code PINV PINV PINV PINV PINV PEVAL PEVAL PEVAL Name % Complete 100% Scheduled Start Jul 3 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Namei Jackson dttr r j Identify and revise DSeg and NonDSeg Programs Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs Finalize list of DSeg and NonDSeg Programs Generate a Program Inventory Report for 1995-96 Notify program managers that program evaluation begins in fall
begin data collection Review/revise process for cabinet review of program evaluations 100% 100% 100% 100% 100% 100% 100% Jul 3 '95 Jul 17'95 Aug 15 '95 Aug 18 '95 Jul 3 '95 Jul 3 '95 Aug 1 '95 FY97 Aug 11 '95 Aug 14 '95 Aug 18 '95 Aug 31 '95 Nov 22 '95 Jul 28 '95 Aug 15'95 Jackson,! 1996 ,Lewis,^^S^SCegafjOf) Lewis,Mayo Jackson,Lewis Jackson,Lewis Jackson Jackson Jackson,Cabinet '^nitOfiiig January 31 '96 sLittle Rock School District Program Planning and Budgeting Tool ID 9 Code PEVAL Name Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15'95 Revised Finish Resource Names Cabinet.Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 15 '95 Sep 15 '95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) lor potential target programs for extended evaluations 100% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 100% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 100% Oct 16 '95 Oct 20 '95 Jackson,Cabinet 16 PEVAL Extended evaluations due 100% Nov 13'95 Nov 13'95 Program Managers Page 2 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 17 Code PEVAL Name Cabinet review extended evaluations for merge into needs assessment report % Complete 100% Scheduled Start Nov 17'95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson la NEEQS 100% Sep 1 '95 Nov 30 '95 Jackson.Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% Sep 1 '95 Sep 8 '95 Cabinet,Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Sep 14 '95 Sep 14'95 Williams,Board 2a NEEDS STANFORD 8 TEST DATA STUDY 100% Seo 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet Page 3 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 25 Code NEEDS Name_________________________________ Assign responsibilities for study of Stanford 8 Test data % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '95 Sep 15 '95 Jackson,Lacey 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 100% Sep 15 '95 Oct 13'95 Jackson, Lacey.Savage 28 NEEDS Prepare Stanford 8 Test Report 100% Oct 13'95 Oct 31 '95 Lacey 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson,Lacey 3Q NEEDS PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY 100% Seo 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15 '95 Jackson Page 4 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 33 Code NEEDS Name Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 100% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 100% Oct 31 '95 Oct 31 '95 Jackson,Smith 3fi NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY 100% Sep 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 100% Sep 11 '95 Sep 15 '95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 100% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 100% Sep 11 '95 Sep 15 '95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 100% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 41 Code NEEDS Name_____________________ Prepare SC/HR Survey Report % Complete 100% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 100% Oct 31 '95 Oct 31 '95 Jackson,Hobby 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 100% Seo 11 '95 Oct 31 '95 Smith.Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith,Milhollen,Cabinet 45 NEEDS Assign responsibilities for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 100% Sep 15'95 Oct 13'95 Hurley,Eaton,Gadberry,Neal,Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Formulas Report 100% Oct 13'95 Oct 31 '95 Milhollen, Hurley, Eaton, Neal,Smith Page 6 FY97 January 31 '96r Little Rock School District Program Planning and Budgeting Tool ID 49 Code NEEDS Name Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 100% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen 5Q NEEDS DISTRICTWIDE FACILITIES STUDY 100% Sep 11 '95 Smith 51 NEEDS Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% Sep 11 '95 Sep 15'95 Williams, Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% Sep 11 '95 Sep 15 '95 Smith,Eaton 53 NEEDS Prepare findings from the Districtwide Facilities Study 100% Sep 16 '95 Oct 31 '95 Nov 15'95 Smith,Mayo, Eaton, Vann 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% Oct 31 '95 Oct 31 '95 Smith,Mayo,Eaton 55 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 100% Sep 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15 '95 Williams,Mayo,Cabinet Page 7 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 57 Code NEEDS Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15 '95 Mayo 59 NEEDS Collect data 100% Sep 18 '95 Oct 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 100% Oct 16'95 Oct 31 '95 Mayo 61 NEEDS Report findings to PRE 100% Oct 31 '95 Nov 18'95 Mayo 62 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2 NEEDS COURT ORDERS AUDIT 100% Sep 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '95 Sep 15 '95 Cabinet,Mayo Page 8 FY97 January 31 '96r Little Rock School District Program Planning and Budgeting Tool ID 65 Code NEEDS Name Assign responsibility for data collection of Court Orders Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 100% Sep 18 '95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 100% Oct 16'95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 100% Nov 1 '95 Nov 18 '95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 100% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2Q NEEDS TOWN HALL MEETINGS 100% Sep 11 '95 Nov 21 '95 Williams. Jackson.Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '95 Sep 15 '95 Jackson, Modeste,Cabinet 72 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '95 Sep 15 '95 Modeste, Jackson, Vann Page 9 FY97 January 31 '96ID 73 Code NEEDS Name Review and data collection plan (matrix)for Town Hall Meetings 74 NEEDS Set locations and schedule for Town Hall Meeting 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 76 NEEDS Execute advertisement plan for Town Hall Meeting I 77 NEEDS Conduct Town Hall Meeting I 78 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 79 NEEDS Execute advertisement plan for Town Hall Meeting II 80 NEEDS Conduct Town Hall Meeting II Page 10 Little Rock School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson,Vann. Lewis 100% 100% 100% 100% 100% 100% 100% Sep 11 '95 Sep 15'95 Vann.Modeste Sep 11 '95 Sep 15 '95 Vann.Modeste Sep 18 '95 Sep 18 '95 Sep 18 '95 Sep 18'95 Sep 18 '95 FY97 Oct 31 '95 Oct 31 '95 Oct 31 '95 Oct 31 '95 Oct 31 '95 Nov 9 '95 Vann.Modeste Williams Vann.Lewis Vann.Modeste Williams January 31 '96r Little Rock School District Program Planning and Budgeting Tool ID 81 Code NEEDS Name Gather feedback data from Town Hall Meeting II for input into matrix % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 9 '95 Resource Names Vann,Lewis 82 NEEDS Execute advertisement plan for Town Hall Meeting III 100% Sep 18 '95 Oct 31 '95 Nov 14 '95 Vann.Modeste 83 NEEDS Conduct Town Hall Meeting III 100% Nov 14'95 Nov 14'95 Williams 84 NEEDS Finalize and publish Town Hall Meeting Report 100% Nov 1 '95 Nov 15'95 Nov 17'95 Modeste,Lewis 85 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 100% Nov 15'95 Nov 21 '95 Jackson,Lewis SS. NEEDS DISTRICT DIALOGUES 100% Seo 11 '95 Nov 21 '95 Williams. Jackson.Modeste 87 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '95 Sep 15 '95 Williams. Jackson,Modeste,Cabinet 88 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '95 Sep 15 '95 Modeste.Vann Page 11 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 89 Code NEEDS Name Review data collection plan (matrix) for District Dialogues % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson,Vann,Modeste 90 NEEDS Set locations and schedule for District Dialogue Meetings 100% Sep 11 '95 Sep 15 '95 Modeste.Vann 91 NEEDS Develop advertisement plan and schedule for District Dialogues
prepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann,Modeste 92 NEEDS Execute advertisement plan for District Dialogue l(Principals) 100% Sep 18 '95 Oct 31 '95 Vann,Modeste 93 NEEDS Conduct District Dialogue I 100% Sep 18 '95 Oct 31 '95 Williams 94 NEEDS Gather feedback from District Dialogue 1 for input into matrix 100% Sep 18 '95 Oct 31 '95 Vann,Lewis 95 NEEDS Execute advertisement plan for District Dialogue ll(Ass't Principals) 100% Sep 18 '95 Oct 31 '95 Vann,Modeste 96 NEEDS Conduct District Dialogue II 100% Sep 18 '95 Oct 31 '95 Williams Page 12 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 97 Code NEEDS Name Gather feedback data from District Dialogue II for input into matrix % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 98 NEEDS Execute advertisement plan for District Dialogue lll(Teachers) 100% Sep 18 '95 Oct 31 '95 Nov 1 '95 Vann.Modeste 99 NEEDS Conduct District Dialogue III 100% Sep 18 '95 Oct 31 '95 Nov 1 '95 Williams 100 NEEDS Gather feedback data from District Dialogue III for merge into matrix 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 101 NEEDS Execute advertisement plan for District Dialogue IV(Admin. and Classified) 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann.Modeste 102 NEEDS Conduct District Dialogue IV 100% Sep 18 '95 Oct 31 '95 Nov 6 '5 Williams 103 NEEDS Gather feedback data from District Dialogue IV for input info matrix 100% Sep 18 '95 Oct 31 '95 Nov 6 '95 Vann,Lewis 104 NEEDS Execute advertisement plan for District Dialogue V(Transportatlon) 100% Sep 18 '95 Oct 31 '95 Nov 8 '95 Vann,Modeste Page 13 FY97 January 31 '96L n Little Rock School District Program Planning and Budgeting Tool esaa 1 ID 105 106 107 108 109 110 111 112 Page 14 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Name Conduct District Dialogue V % Complete 100% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Nov 8 '95 Resource Names Williams Gather feedback data from District Dialogue V for input into matrix Finalize and publish District Dialogue Report 1995-96 Merge findings of District Dialogue Report 1995-96 info needs assessment listing EBEPARE NEEDS ASSESSMENT REPORT Conduct Administrative review of available districtwide reports and objective data Review of available districtwide reports and objective data by Board Publish Draft of Needs Assessment /Report and disseminate to selected persons 100% 100% 100% 100% 100% 100% 100% Sep 18 '95 Oct 31 '95 Nov 8 '95 Vann,Lewis Nov 1 '95 Nov 15'95 Nov 1 '95 Nov 1 '95 Nov 1 '95 Nov 27 '95 FY97 Nov 15 '95 Nov 21 '95 Nov 30 '95 Nov 15 '95 Nov 15'95 Nov 27 '95 Nov 17'95 Jackson,Lewis Jackson,Lewis Jackson Jackson,Cabinet Williams, Jackson,Board Jackson,Cabinet January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 113 Code NEEDS Name Publish Needs Assessment Report, 1995-96 % Complete 100% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson 114 GOALS PLANNING AND BUDGET GOALS 48% Oct 2 '95 Aug 30 '96 Jackson 115 GOALS CABINET PLANNING SESSION 100% Oct 2 '95 Jan 31 '96 Jackson.Cabinet 116 GOALS Review 1994-95 Needs Assessment Report 100% Oct 2 '95 Oct 31 '95 Jackson,Cabinet 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 100% Dec 1 '95 Dec 8 '95 Jackson,Cabinet 118 GOALS Distribute draft copy of Strategic Plan to Cabinet and review 100% Oct 23 '95 Nov 16'95 Young,Modeste,Cabinet 119 GOALS Submit Strategic Plan to Board for approval of Five Year Strategic Plan 100% Nov 16 '95 Nov 16'95 Williams 120 GOALS Board review and adopt Strategic Plan mission statement and goals 100% Nov 16 '95 Nov 16'95 Board Page 15 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 121 Code GOALS Name Board adopt written priorities as outlined in the Five Year Strategic Plan % Complete 100% Scheduled Start Nov 16'95 Scheduled Finish Nov 16 '95 Revised Finish Resource Names Board 122 GOALS Develop communications strategy for mission statement and goals 100% Nov 17'95 Dec 14 '95 Wiiliams.Vann 123 GOALS Distribute mission statement, goals and written priorities (action plans) 100% Dec 14'95 Jan 31 '96 Young,Modeste, Vann 124 PDEV 27% Nov 1 '95 Aug 30 '96 Jackson.Cabinet 125 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 27% Nov 1 '95 Aug 30 '96 Wiiliams,Jackson 126 PDEV Review process for program development 100% Nov 1 '95 Nov 10'95 Cabinet,Jackson 127 PDEV Use extended program evaluations to identify program additions, modifications, deletions 100% Nov 17'95 Nov 27 '95 Cabinet 128 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 100% Nov 17'95 Nov 30 '95 Cabinet Page 16 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 129 Code PDEV Name Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) % Complete 100% Scheduled Start Dec 5 '95 Scheduled Finish Dec 11 '95 Revised Finish Resource Names Cabinet 130 PDEV Business Cases due 100% Jan 8 '96 Jan 8 '96 Primary Leaders 131 PDEV Review of Business Cases by Cabinet 100% Jan 15 '96 Jan 22 '96 Cabinet 132 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% Feb 8 '96 Feb 8 '96 Jackson, Williams 133 PDEV Review of Business Cases by Board 0% Feb 8 '96 Feb 22 '96 Board 134 BUDGT BOARD RETREAT/BOARD WORKSESSION 15% Noy 20 '95 Aug 30 '96 Williams 135 BUDGT Determine date and site for Board Retreat 100% Dec 8 '95 Dec 20 '95 Williams,Board 136 BUDGT Identify agenda items for Board Retreat 100% Dec 8 '95 Dec 20 '95 Williams,Board Page 17 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 137 138 139 140 141 142 143 144 Page 18 Code BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT BUDGT Name Establish agenda for Board Retreat identify materials for Board Retreat Distribute materials for Board Retreat Conduct data analysis work session in preparation for Board Retreat Conduct Board Retreat Report outcomes of Board Retreat BUDGETING Develop budget preparation training materials % Complete 100% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams,Board 100% 100% 0% 0% 0% 14% 100% Dec 8 '95 Jan 9 '96 Jan 12 '96 Jan 22 '96 Jan 31 '96 Nov 20 '95 Nov 20 '95 FY97 Dec 20 '95 Jan 10 '96 Jan 12'96 Jan 26 '96 Jan 31 '96 Aug 30 '96 Nov 27 '95 Feb 29 '96 Feb 29 '96 Feb 29 '96 Williams,Jackson Williams,Jackson Williams,Cabinet Williams,Board Williams,Board Smith,Milhollen January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 145 Code BUDGT Name Conduct budget preparation training sessions and distribute instructions for budget preparation training at all levels % Complete 100% Scheduled Start Dec 1 '95 Scheduled Finish Dec 8 '95 Revised Finish Resource Names Smith 146 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 100% Dec 11 '95 Jan 8 '96 Milhollen,Smith 147 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith 148 BUDGT Year to date revenue expenditure analysis 0% Jan 9 '96 Jan 31 '96 Smith,Milhollen 149 BUDGT Revise financial forecast for coming year 0% Feb 26 '96 Mar 6 '96 Smith 150 BUDGT Submit proposed budget to Board 0% Mar 14'96 Mar 14 '96 Williams 151 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18'96 Mar 29 '96 Smith,Board, Williams 152 BUDGT Revise proposed budget, as needed 0% Mar 14 '96 Apr 2 '96 Smith,Milhollen Page 19 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 153 Code BUDGT Name_______________ Prepare tentative budget % Complete 0% Scheduled Start Apr 3 '96 Scheduled Finish May 13'96 Revised Finish Resource Names Smith,Milhollen 154 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Board,Smith 155 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board.Williams 156 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17'96 Jul 12'96 Eaton 157 BUDGT 158 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals 0% 0% Jun 16 '96 Jun 16 '96 Milhollen,Smith 159 BUDGT Compute ending fund balance 0% 160 BUDGT Administrative review of final budget 0% Jul 1 '96 Jul 19'96 Smith, Milhollen,Cabinet Jul 22 '96 Jul 22 '96 Milhollen,Smith Jul 24 '96 Jul 29 '96 Williams,Cabinet Page 20 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 161 Code BUDGT Name Submit final budget to Board % Complete 0% Scheduled Start Aug 1 '96 Scheduled Finish Aug 1 '96 Revised Finish Resource Names Williams,Smith 162 BUDGT Board review and adoption of 96-97 final budget 0% Aug 1 '96 Aug 8 '96 Board 163 BUDGT Submit final Budget to Court/Parties 0% Aug 8 '96 Aug 21 '96 Williams .Attorney 164 BUDGT Submit 96-97 final budget to State 0% Aug 21 '96 Aug 30 '96 Williams,Smith 165 BUDGT Staffing 0% Jan 26 '96 Aug 15 '96 Hurley 166 BUDGT First review of changes in course offerings by Board 0% Jan 26 '96 Feb 8 '96 Board.Willlams 167 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 Feb 15'96 Elston 168 BUDGT Print secondary course selection sheets 0% Jan 29 '96 Feb 15'96 Williams,Gadberry Page 21 FY97 January 31 '96 Little Rock School District Program Planning and Budgeting Tool ID 169 Code BUDGT Name Counselors meet with students and complete course selection sheets % Complete 0% Scheduled Start Feb 19'96 Scheduled Finish Mar 8 '96 Revised Finish Resource Names Principals,Counselors 170 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 Mar 11 '96 Principals,Counselors 171 BUDGT Registrars tally course selections 0% Mar 11 '96 Mar 29 '96 Principals,Registrars 172 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '96 Apr 19 '96 Gadberry,Hurley,Asst. Supts. 173 BUDGT Identify elementary enrollment (tentative) for 1995-96 0% Apr 1 '96 May 19'96 Mayo,Hurley,Gadberry,Asst Supts 174 BUDGT Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. 175 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry,Hurley 176 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry Page 22 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool IO 177 Code BUDGT Name Notify certified personnel of Reduction in Force (RIF), if needed staff reduction % Complete 0% Scheduled Start Apr 24 '96 Scheduled Finish Apr 29 '96 Revised Finish Resource Names Hurley,Gadberry 178 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '96 Aug 1 '96 Hurley,Gadberry 179 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry 180 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '96 Aug 15'96 Hurley 181 BUDGT PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% Feb 1 '96 Apr 30 '96 Modeste. Vann.Williams 182 BUDGT Plan for internal and external feedback. Set locations and dates 0% Feb 1 '96 Feb 15'96 Williams, Modeste,Vann 183 BUDGT Execute advertisement for district feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 184 BUDGT Conduct District Feedback Session I 0% Feb 1 '96 Apr 30 '96 Williams Page 23 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 185 Code BUDGT Name Execute advertisement plan for district feedback. Session II % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Modeste.Vann 186 BUDGT Conduct District Feedback Session II 0% Feb 1 '96 Apr 30 '96 Williams 187 BUDGT Execute advertisement for district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 168 BUDGT Conduct district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 189 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 190 BUDGT Conduct Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Williams 191 BUDGT Execute advertisement plan tor Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 192 BUDGT Conduct Town Hall feedback . Session II 0% Feb 1 '96 Apr 30 '96 Williams Page 24 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 193 Code BUDGT Name Execute advertisement for Town Hall feedback. Session III % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Williams 194 BUDGT Conduct Town Hall feedback. Session III 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 195 MR MONITORING AND REPORTING OF DESEG ANp NONDESEG PROGRAM BUDGET DOCUMENT REPORTS 11ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI 54% Aug 1 '95 Aug 31 '96 Jackson 196 MR PRE performs necessary diskette management functions for the summer (i.e. archival filing, achievement erasures, copying. etc.) 100% Aug 1 '95 Aug 17'95 PRE Clerical 197 MR Revise written program budget document instructions, as needed 100% Aug 31 '95 Sep 5 '95 Lewis 198 MR PRE fonward program budget document diskettes to principals and program managers 100% Aug 31 '95 Sep 5 '95 PRE Clerical.Lewis 199 MR Distribute written program budget document instructions to principals and program managers 100% Sep 1 '95 Sep 5 '95 Lewis.PRE Clerical 200 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jackson.Lewis Page 25 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 201 Code MR Name Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders % Complete 100% Scheduled Start Sep 4 '95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Lewis 202 MB 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Aug 6 '95 Pec 21 '95 Jackson 203 MR Review program budget document with program managers and principals 100% Aug 8 '95 Oct 14 '95 Asst. Supts,Lewis,PRE Clerical 204 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% Aug 8 '95 Aug 31 '95 Jackson,Lewis 205 MR Carryout training sessions on the Program Budget Document and WordPerfect 100% Sep 2 '95 Sep 15 '95 Lewis,Jackson 206 MR Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 100% Oct 3 '95 Oct 3 '95 Lewis 207 MR DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 '95 Oct 14 '95 Principals,Program Managers 208 MR PRE performs check-in procedures and data clean-up on diskettes 100% Oct 16'95 Nov 8 '95 PRE Clerical,Lewis Page 26 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 209 Code MR Name PRE generate hard copies of diskettes % Complete 100% Scheduled Start Oct 16 '95 Scheduled Finish Nov 8 '95 Revised Finish Resource Names PRE Clerical 210 MR PRE develops narrative and the Controller provides financial info for the PBD reports 100% Oct 16'95 Oct 31 '95 Lewis,Milhollen 211 MR PRE combines all information for the 1st Quarter Program Budget Report 100% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical 212 MR Submit report to Attorney for review 100% Nov 8 '95 Nov 13'95 Lewis 213 MR Prepare for publication of 1st Quarter Program Budget Document Reports 100% Nov 13'95 Nov 13'95 Lewis,Jackson 214 MR Submit 1st Quarter Program Budget Document Reports to Court 100% Nov 21 '95 Nov 21 '95 Jackson.Attorney 215 MR Return diskettes and hard copies to managers and principals 100% Nov 21 '95 Nov 22 '95 PRE Clerical 216 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 100% Nov 21 '95 Dec 21 '95 Primary Leaders Page 27 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 212 Code MR Name _____________________ 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 70% Scheduled Start Nov 21 '95 Scheduled Finish Mar 22 '96 Revised Finish Resource Names Jackson 218 MR Advise program managers and principals on Programs Budget Document 100% Nov 21 '95 Jan 13 '96 Asst. Supts,Lewis 219 MR Send reminder notice regarding deadline tor submission of 2nd Quarter PBD diskettes 100% Jan 6 '96 Jan 6 '96 Lewis 220 MR Diskettes due back to PRE 100% Jan 13 '96 Jan 13 '96 Program Managers,Principals 221 MR PRE performs check-in procedures and data clean-up on diskettes 100% Jan 13 '96 Jan 26 '96 PRE Clerical 222 MR PRE generates hard copies of diskettes 100% Jan 15 '96 Jan 31 '96 PRE Clerical 223 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 75% Jan 29 '96 Feb 3 '96 Lewis,Milhollen 224 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 50% Jan 29 '96 Feb 3 '96 Lewis, PRE Clerical Page 28 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 225 Code MR Name________________________ Submit report to Attorney for review % Complete 0% Scheduled Start Feb 14'96 Scheduled Finish Feb 19'96 Revised Finish Resource Names Attorney,Jackson 226 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 227 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson,Attorney 228 MR Return diskettes and paper copies to principals and program managers 0% Feb 23 '96 Feb 24 '96 PRE Clerical 229 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Feb 23 '96 Mar 22 '96 Primary Leaders 23Q MR 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 23 '96 Jun 24 '96 Jackson 231 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 232 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7'96 Lewis Page 29 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool 10 233 Code MR Name Diskettes due back to PRE % Complete 0% Scheduled Start Apr 12 '96 Scheduled Finish Apr 12 '96 Revised Finish Resource Names Principals.Program Managers 234 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15'96 Apr 28 '96 PRE Cierical 235 MR PRE generate hard copies of diskettes 0% Apr 15'96 May 3 '96 PRE Clerical 236 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Apr 29 '96 May 3 '96 Lewis,Milhollen 237 MR PRE combines all revised information for 3rd Quarter PBD Reports 0% May 6 '96 May 10 '96 Lewis.PRE Clerical 238 MR Submit report to Attorney for review 0% May 13'96 May 16 '96 Lewis 239 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 240 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson.Attorney Page 30 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool IO 241 Code MR Name Return diskettes and paper copies to principals and program managers % Complete 0% Scheduled Start May 24 '96 Scheduled Finish May 27 '96 Revised Finish Resource Names PRE Clerical 242 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 243 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '96 Aug 31 '96 Jackson 244 MR Advise program managers and principals on Program Budget Document 0% May 22 '96 Jul 22 '96 Asst. Supts,Lewis,PRE Clerical 245 MR Send reminder notice for completing the PBD to principals and program managers 0% May 9 '96 May 15'96 Lewis 246 MR Principals submit School Operations Diskettes to Asst. Supts. 0% Jun 10 '96 Jun 16 '96 Principals 247 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 Jun 16 '96 Program Managers 248 MR All Program diskettes due back to PRE 0% Jul 14'96 Jul 14 '96 Program Managers Page 31 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 249 Code MR Name PRE performs check-in procedures and data clean-up % Complete 0% Scheduled Start Jul 15'96 Scheduled Finish Jul 28 '96 Revised Finish Resource Names PRE Clerical,Lewis 250 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,Milhollen 251 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,PRE Clerical 252 MR Submit report to Attorney for review 0% Aug 12'96 Aug 12 '96 Jackson 253 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% Aug 16 '96 Aug 19'96 Lewis 254 MR Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 22 '96 Aug 22 '96 Jackson,Attorney 255 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Aug 1 '96 Aug 31 '96 Primary Leaders 256 MR PRE house diskettes as 1996-97 school year begins 0% Jun 16 '96 Aug 22 '96 Lewis Page 32 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 2SJ-Code MR Name__________________________________ SUBMIT MONTHLY MANAGEMENT REPQBl IMANAGEMENT TOOL! TO COURT % Complete 54% Scheduled Start Jul 31 '95 Scheduled Finish Aug 31 '96 Revised Finish Resource Names Jackson 258 MR Submit July's monthly management report to Court 100% Jul 31 '95 Jul 31 '95 Jackson, Attorney 259 MR Submit August's monthly management report to Court 100% Aug 31 '95 Aug 31 '95 Jackson,Attorney 260 MR Submit September's monthly management report to Court 100% Sep 29 '95 Sep 29 '95 Jackson,Attorney 261 MR Submit October's monthly management report to Court 100% Oct 31 '95 Oct 31 '95 Jackson,Attorney 262 MR Submit November's monthly management report to Court 100% Nov 30 '95 Nov 30 '95 Jackson,Attorney 263 MR Submit December's monthly management report to Court 100% Dec 21 '95 Dec 21 '95 Jackson,Attorney 264 MR Submit January's monthly management report to Court 100% Jan 31 '96 Jan 31 '96 Jackson,Attorney Page 33 FY97 January 31 '96 Little Rock School District Program Planning and Budgeting Tool ID 265 Code MR Name____________________________ Submit February's monthly management report to Court % Complete 0% Scheduled Start Feb 29 '96 Scheduled Finish Feb 29 '96 Revised Finish Resource Names Jackson.Attorney 266 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson.Attorney 267 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson.Attorney 268 MR Submit May's monthly management report to Court 0% May 31 '96 May 31 '96 Jackson.Attorney 269 MR Submit June's monthly management report to Court 0% Jun 28 '96 Jun 28 '96 Jackson.Attorney 270 MR Submit July's monthly management report to Court 0% Jul 31 '96 Jul 31 '96 Jackson.Attorney 271 MR Submit August's monthly management report to Court 0% Aug 31 '96 Aug 31 '96 Jackson 272 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1996-97 17% Jul 5 '95 Auq 30 '96 Jackson.Attorney Page 34 FY97 January 31 '96Little Rock School District Program Planning and Budgeting Tool ID 273 Code ORG Name Analyze, reassess, and revise planning organization and structure % Complete 10% Scheduled Start Jul 5 '95 Scheduled Finish Jul 28 '96 Revised Finish Resource Names VVilliams,Jackson 274 ORG Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% Jul 5 '95 Jul 24 '95 Cabinet,Lewis, Jackson 275 ORG Initial circulation of 1996-97 Management Tool 100% Jul 13'95 Jul 31 '95 Lewis,Jackson 276 ORG Evaluate tasking of 1996-97 Management Tool 15% Jul 24 '95 Aug 30 '96 Cabinet, Lewis Page 35 FY97 January 31 '96ID 1 Code PINV I Quarter 1 st Quarter 2 PINV 3 PINV 4 PINV 5 e 7 PINV PEVAL PEVAL Project: FY 96 Date: 01/31/96 Name PROGRAM INVENTORY % Complete 100% May I Jun~ Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Identify and revise DSeg and NonDSeg Programs Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs Finalize list of DSeg and NonDSeg Programs Generate a Program Inventory Report for 1995-96 Notify program managers that program evaluation begins in fall
begin data collection Critical Noncritical 100% 100% 100% 100% 100% 100% Progress Milestone I Summary Rolled Up Page 1ID 8 Code PEVAL Name_________________________________ Review/revise process for cabinet review of program evaluations % Complete 100% Quarter May I Jut? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 9 PEVAL Review/revise program evaluation instrument 100% 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders
provide additonal information/instruments, if needed 100% I 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 12 PEVAL Program evaluations due from secondary or primary leaders 100% I 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 100% 14 PEVAL Finalize identification of extended evaluation targets 100% 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 100% I Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone Summary Rolled Up Page 2ID 16 Code PEVAL Name Extended evaluations due % Complete 100% I Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 17 PEVAL Cabinet review extended evaluations for merge into needs assessment report 100% I 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct IS NEEDS 100% 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Project: FY 96 Date. 01/31/96 Critical Noncritical Progress H Milestone | Summary Rolled Up Q Page 3ID 23 Code NEEDS Name STANFORD 8 TEST DATA STUDY % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% I 25 NEEDS Assign responsibilities for study of Stanford 8 Test data 100% I 26 NEEDS Design data collection plan for study of Stanford 100% I 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 100% 28 NEEDS Prepare Stanford 8 Test Report 100% 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 100% I Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 4ID 3Q Code NEEDS Name PRE EDUCATIONAL EQUITY MONITORING REPORTS SURVEY % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 31 NEEDS Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% I 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% I 33 NEEDS Analyze data from PRE Educational Equity Monitoring Reports Studies 100% 34 NEEDS Prepare PRE Educational Equity Monitoring findings 100% 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 100% 2 HEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone H Summary Rolled Up Page 5ID 37 Code NEEDS Name Define purpose and scope of SC/HR Survey % Complete 100% Quarter May I Jur? 1st Quarter Jul I Aug I Sep I 38 NEEDS Assign responsibilities for SC/HR data collections 100% I 39 NEEDS Design data collection plan for study of SC/HR 100% I 40 NEEDS Collect and analyze data from SC/HR Survey 100% 41 NEEDS Prepare SC/HR Survey Report 100% 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 100% 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 100% 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% I Project: FY 96 Date: C1/31/96 Critical Noncritical Progress Milestone Page 6 2nd Quarter Oct I Nov I Dec Summary Rolled Up 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n OctID 45 J Code NEEDS Name Assign responsibilities for Proportional Allocation Formulas % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 46 47 48 49 52 51 52 NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Design data collections plan for Proportional Allocation Formulas Collect and analyze data for Proportional Allocation Formulas Prepare Proportional Allocation Formulas Report Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing PISIBICTWIDE FACILITIES STUDY Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report Assign responsibilities for the Districtwide Facilities Study/Reporting of findings Critical Noncritical 100% 100% 100% 100% 100% 100% 100% Progress M Milestone | Page 7 I I I I .. Summary^ Rolled Up QID 53 Code NEEDS Name Prepare findings from the Districtwide Facilities Study % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan Feb I Mar~ 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 54 5 56 57 58 59 60 NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date
01/31/96 Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report (recommendations cited in this report are subject to change) 100% DESEGREGATION MONITORING REPORTS AUDIT FROM OOM Define purpose and scope of Desegregation Monitoring Reports Audit Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit Design data collection plan for study of Desegregation Monitoring Reports Audit Collect data Review with Cabinet and Attorneys Critical Noncritical 100% 100% 100% 100% 100% 100% Progress h Milestone Page 8 I I I Summary Rolled Up Qu 61 Code NEEDS Name Report findings to PRE % Complete 100% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 62 ea 64 65 66 67 68 NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Merge new obligations with Program Budget Document COURT ORDERS AUDIT Define purpose and scope of Court Orders Audit Assign responsibility for data collection of Court Orders Audit Collect data Review with Cabinet and Attorneys Report findings to PRE Critical Noncritical 100% 100% 100% 100% 100% 100% 100% Progress Milestone B Page 9 I I Summary Rolled Up QID 69 Code NEEDS Name Merge new obligations with Program Budget Document % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rcl Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 2Q NEEDS TOWN HALL MEETINGS 100% 71 NEEDS Define purpose and scope of Town Hall Meetings 100% I 72 NEEDS Review previous years data from Town Hall Report 100% I 73 NEEDS Review and data collection plan (matrix)for Town Hall Meetings 100% I 74 NEEDS Set locations and schedule for Town Hall Meeting 100% I 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings
Prepare sample agenda 100% I 76 NEEDS Execute advertisement plan for Town Hall Meeting I 100% 1 Project: FY 96 Date: 01/31/96 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page 10ID 77 78 79 80 81 82 83 84 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Name Conduct Town Hall Meeting I Gather feedback data from Town Hall Meeting I for input into matrix Execute advertisement plan for Town Hall Meeting II Conduct Town Hall Meeting II Gather feedback data from Town Hall Meeting II for input info matrix Execute advertisement plan for Town Hall Meeting III Conduct Town Hall Meeting III Finalize and publish Town Hall Meeting Report Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Juf? 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec I 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Progress H Milestone | Summary Rolled Up Q Page 11ID 85 as 87 88 89 90 91 92 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS Project: FY 96 Date: 01/31/96 Name Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing DISTRICT DIALOGUES Define purpose and scope of District Dialogues Review previous years data from District Dialogue Report Review data collection plan (matrix) for District Dialogues Set locations and schedule for District Dialogue Meetings Develop advertisement plan and schedule for District Dialogues: prepare sample agenda Execute advertisement plan for District Dialogue l(Principals) Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep I I I I I 2nd Quarter Oct I Nov I Dec I i 3rd Quarter Jan Feb I MaF 4th Quarter Apr I May | Jun 1 st Quarter 2n Jul I Aug I Sep Oct Progress H Milestone H Summary Rolled Up Page 12ID 93 Code NEEDS Name Conduct District Dialogue I % Complete 100% Quarter May I Jun 1st Quarter 2nd Quarter 3rd Quarter 94 NEEDS Gather feedback from District Dialogue 1 for input into matrix 100% 95 NEEDS Execute advertisement plan for District Dialogue ll(Ass't Principals) 100% 96 NEEDS Conduct District Dialogue II 100% 97 NEEDS Gather feedback data from District Dialogue II for input into matrix 100% 98 NEEDS Execute advertisement plan for District Dialogue lll(Teachers) 100% 99 NEEDS Conduct District Dialogue III 100% 100 NEEDS Gather feedback data from District Dialogue III for merge into matrix 100% Jul I Aug I Sep ~Oct | Nov | Dec Jan Feb I Mar 4th Quarter Apr I May | Jun i Project: FY 96 Date: 01/31/96 Critical Noncritical Progress Milestone | Summary Rolled Up Q Page 13 1st Quarter Jul I Aug I Sep .. 2n OctID 101 102 103 104 105 106 107 108 Code NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS NEEDS .. Name Execute advertisement plan for District Dialogue IV(Admin. and Classified) Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Execute advertisement plan for District Dialogue V(Transportation) Conduct District Dialogue V Gather feedback data from District Dialogue V for input into matrix Finalize and publish District Dialogue Report 1995-96 Merge findings of District Dialogue Report 1995-96 info needs assessment listing Project: FY 96 Date: 01/31/96 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec I 3rd Quarter Jan Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct i Progress m Milestone Summary Rolled Up Page 14T ID 109 Code WEBBS Name PREPARE NEEDS ASSESSMENT REPORT % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar~ 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct 110 NEEDS Conduct Administrative review of available districtwide reports and objective data 100% 111 NEEDS Review of available districtwide reports and objective data by Board 100% 112 113 1J4 115 NEEDS NEEDS GOALS GOALS Project: FY 96 Date: 01/31/96 Publish Draft of Needs Assessment /Report and disseminate to selected persons Publish Needs Assessment Report, 1995-96 PLANNING AND BUDGET GOALS CABINET PLANNING SESSION Critical Noncritical 100% 100% 48% 100% Progress Milestone Page 15 I i Summary Rolled Up ID 116 Code GOALS Name Review 1994-95 Needs Assessment Report % Complete 100% Quarter May I Jur? 1st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec 3rd Quarter Jan Feb I Maf 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct 117 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 100% 118 GOALS Distribute draft copy of Strategic Plan to Cabinet and review 100% 119 GOALS Submit Strategic Plan to Board for approval of Five Year Strategic Plan 100% I 120 GOALS Board review and adopt Strategic Plan mission statement and goals 100% I 121 GOALS Board adopt written priorities as outlined in the Five Year Strategic Plan 100% I 122 GOALS Develop communications strategy for mission statement and goals 100% 123 GOALS Distribute mission statement, goals and written priorities (action plans) 100% Project: FY 96 Date: 01/31/96 Critical Noncritical Progress Milestone Summary Rolled Up Q Page 16r ID 124 125 126 127 128 129 130 Code PDEV PDEV PDEV PDEV PDEV PDEV PDEV Project: FY 96 Date: 01/31/96 Name PROGRAM DEVELOPMENT SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT Review process for program development Use extended program evaluations to identify program additions, modifications, deletions Notify appropriate staff to prepare Business Cases on results of extended program evaluations Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) Business Cases due Critical Noncritical % Complete 27% 27% 100% 100% 100% 100% 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep i 2nd Quarter Oct I Nov I Dec I 3rd Quarter Jan I Feb I Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2n Oct Progress h Milestone | Summary Rolled Up Q Page 17ID 131 Code PDEV Name Review of Business Cases by Cabinet % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan 132 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% 133 PDEV Review of Business Cases by Board 0% 134 BUDGT BOARD RETREAT/BOARD WORKSESSIQN 15% 135 BUDGT Determine date and site for Board Retreat 100% 136 BUDGT Identify agenda items for Board Retreat 100% 137 BUDGT Establish agenda for Board Retreat 100% 138 BUDGT Project: FY 96 Date: 01/31/96 Feb I Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2n Oct Identify materials for Board Retreat Criti
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.