Little Rock School District Program Planning and Budgeting Tool ID 1 Name % Complete 78% Scheduled Start Apr 4 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Williams.Clowers.Ingram 2 Analyze, reassess, and revise planning organization and structure 75% Apr 4 '94 Jun 30 '95 Williams,Matthis,Glowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet,Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa may 3 f 1995 Office of Desegregation Monitoring 5 Evaluate tasking of 1994-95 Management Tool weekly 77% Jul 15'94 Jun 30 '95 Aug 31 '95 Council,Glowers & 99% Jun 1 '94 Apr 28 '95 Aug 31 '95 Williams.Glowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet Page 1 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet Ifl PERSONNEL STUDY 100% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley,Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 100% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Hurley IS STANFORD 8 TEST DATA STUDY 100% Auo 1 '94 Oct 31 '94 Nov 4 '94 Clowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15'94 Clowers,Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowers,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16 '94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowers, Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12'94 Sep 30 '94 Clowe rs,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3 '94 Oct 14 '94 Dunbar Page 3 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17 '94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Dunbar 2& ARKANSAS MINIMUM PERFORMANCE TEST (AMPT) DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16'94 Aug 30 '94 Glowers, Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16 '94 Glowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Glowers,Penn-Norman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Clowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3 '94 Oct 14 '94 Penn-Norman Page 4 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Penn-Norman 24 PRE MONITORING REPORTS STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16'94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Clowe rs,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12 '94 Sep 30 '94 Glowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3 '94 Oct 14 '94 Smith Page 5 FY96 May 31 '95ID 41 Name _______________ Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 100% 4
SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRI STUDY 100% 43 Define purpose and scope of SC/HR Survey 100% 44 Design data collection plan for study of SC/HR 100% 45 Assign responsibilities for SC/HR data collection 100% 46 Collect data from SC/HR Survey 100% 47 Analyze data from SC/HR Survey 100% 48 Prepare SC/HR Survey Report 100% I Page 6 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Oct 17 '94 Aug 1 '94 Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 26 '94 Oct 17'94 FY96 Scheduled Finish Oct 31 '94 Nov 15 '94 Aug 15 '94 Aug 30 '94 Aug 16 '94 Sep 23 '94 Oct 14 '94 Oct 28 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Smith Glowers Glowers, Williams.Council Glowers,Hobby Glowers Glowers,Hobby,Savage Glowers,Hobby Hobby May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Clowe rs,Hobby Sfl CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Sep 1 '94 Nov 15 '94 Dec. 14 '94 MaUhis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 May 31 '95ID 57 Name______________________________ Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% 59 Identify factors that facilitated attainment of curriculum/standards goals 100% 60 Identify obstacles that prevented curriculum/standards goal attainment 100% 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% 62 Make recommendations for program additions/deletions/modifi cations 100% 3 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% 64 Define purpose and scope of Proportional Allocation Formulas 100% Page 8 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 30 '94 Sep 30 '94 Sep 30 '94 Sep 30 '94 Nov 7 '94 Oct 31 '94 Aug 1 '94 Aug 1 '94 FY96 Scheduled Finish Oct 31 '94 Oct 31 '94 Oct 31 '94 Oct 31 '94 Nov 15 '94 Nov 4 '94 Oct 31 '94 Aug 15 '94 Revised Finish Dec 14 '94 Resource Names___________ Mafthis,CutTiculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Matthis,Curriculum Supervisors Milhollen Milhollen,Williams,Council,Hurley,Gadberry May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Name Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley .Armstrong,Eaton,Neal,Milhollen,Gadbeny 68 Analyze data from Proportional Allocation Fomiulas 100% Sep 12 '94 Sep 23 '94 Milhollen ,Armstrong,Eaton,Neal,Hurley,Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12 '94 Milhollen,Hurley ,Armstrong,Eaton, Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13'94 Oct 31 '94 Milhollen 21 DISTRICTWIDE FACILITIES STUDY 91% Jul 15 '94 Nov 23 '94 Aug 31 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15 '94 VVilliams,Milhollen, Council Page 9 FY96 May 31 '95ID 73 Name Design data collection plan for Districtwide Facilities Study Little Rock School District Program Planning and Budgeting Tool 74 Assign responsibilities for the Districtwide Facilities Study 75 Collect data for the Districtwide Facilities Study 76 Establish Committee to study Districtwide Facilities 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 22 DESECREGATIQN MONITORING REPORTS AUDIT from PPM 80 Define purpose and scope of Desegregation Monitoring Reports Audit I Page 10 % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Milhollen,Eaton 100% 80% 100% 100% 100% 100% 100% Aug 8 '94 Aug 15 '94 Nov 16'94 Oct 24 '94 Nov 21 '94 Aug 1 '94 Aug 1 '94 FY96 Aug 15 '94 Oct 21 '94 Nov 16'94 Nov 18 '94 Nov 23 '94 Dec 9 '94 Aug 15 '94 Aug 31 '95 Dec 21 '94 Dec 21 '94 Milhollen,Eaton Milhollen,Eaton Eaton,Milhollen,Mayo Milhollen,Eaton,Mayo Milhollen, Eaton,Mayo Mavo Mayo,Williams,Council E s 1^
May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 81 Name Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 16'94 Aug 31 '94 Mayo 83 Collect data 100% Sep 1 '94 Oct 14'94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Oct 14'94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 100% Aug 1 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15'94 Mayo, Williams,Council Page 11 FY96 May 31 '95ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% 90 Assign responsibility for data collection of Court Orders Audit 100% 91 Collect data 100% 92 Review with Superintendent's Council and Attorneys 100% 93 Report findings to PRE 100% 94 Request Program Managers merge new obligations with Program Budget Document 100% as TOWN HALL MEETINGS 100% 96 Define purpose and scope of Town Hall Meetings 100% Page 12 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 8 '94 Aug 16 '94 Sep 1 '94 Oct 14 '94 Nov 22 '94 Nov 27 '94 Jul 15 '94 Jul 15'94 FY96 Scheduled Finish Aug 19 '94 Aug 31 '94 Oct 14 '94 Oct 24 '94 Nov 23 '94 Dec 9 '94 Dec 7 '94 Sep 5 '94 Revised Finish Dec 9 '94 Resource Names Mayo Mayo Mayo Mayo Mayo Mayo Williams.Glowers Williams,Glowers,Council,Modeste May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 97 Name Review previous year's data % Gomplete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Glowers 98 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 94 Aug 25 '94 Glowers,Wagner 99 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner,Modeste 100 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15 '94 Wagner 101 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Clowers,Modeste 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15 '94 Modeste,Glowers 103 Execute advertisement plan for Town Hall Meeting I 100% Sep 12 '94 Sep 15 '94 Wagner,Modeste 104 Gonduct Town Hall Meeting I (Terry Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board, Modeste Page 13 FY96 May 31 '95ID 105 Name__________________________________ Gather feedback data from Town Hall Meeting I for input into matrix % Complete 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% 112 Execute advertisement plan for Town Hall Meeting IV 100% Page 14 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 15'94 Sep 12 '94 Sep 15 '94 Sep 5 '94 Sep 12 '94 Sep 15 '94 Sep 15 '94 Sep 12 '94 FY96 Scheduled Finish Oct 31 '94 Sep 22 '94 Oct 31 '94 Nov 30 '94 Sep 29 '94 Oct 31 '94 Oct 31 '94 Oct 6 '94 Revised Finish Resource Names Wagner,Penn-Norman Wagner,Modeste Williams,Board,Modeste Wagner,Penn-Nonnan Wagner,Modeste Williams Wagner,Penn-Norman Wagner,Modeste May 31 '95 iLittle Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names______ Williams, Board,Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 115 Execute advertisement plan for Town Hall Meeting V 100% Sep 12'94 Oct 13'94 Wagner,Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15 '94 Oct 31 '94 Williams, Board,Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12'94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 120 Gather feedback data from Town Hall Meeting VI info matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman Page 15 FY96 May 31 '95 JLittle Rock School District Program Planning and Budgeting Tool ID 121 Name_____________________________ Execute advertisement plan for Town Hall Meeting VII % Complete 100% Scheduled Start Sep 12'94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner,Modeste 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% Sep 15'94 Oct 31 '94 Nov 1 '94 Williams,Board,Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% Nov 15'94 Nov 30 '94 Modeste,Lewis 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Glowers,Lewis 126 100% Jul 15 '94 Dec 7 '94 Pec 15.'94 Williams.Clowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Clowe rs,Wagner,Modeste Page 16 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 129 Name Set locations and schedule for District Dialogues % Gomplete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10'94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10 '94 Glowers,Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 133 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 134 Gonduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 135 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 136 Execute advertisement plan for District Dialogue II 100% Sep 19 '94 Oct 1 '94 Wagner Page 17 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 137 Name Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 139 Execute advertisement plan for District Dialogue III 100% Sep 18'94 Oct 14 '94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15'94 Oct 31 '94 Williams 141 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan for District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15 '94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix 100% Sep 15 '94 Oct 31 '94 Nov 9 '94 Wagner,Penn-Norman Page 18 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 145 Name Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input Into matrix 100% Nov 8 '94 Nov 8 '94 Wagner,Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue VI for merge into matrix 100% Nov 14'94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15 '94 Nov 30 '94 Dec 15 '94 Savage,Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15'94 Savage,Lewis Page 19 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 153 Name Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Complete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Glowers,Penn-Norman 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 100% Dec 7 '94 Apr 28 '95 Apr 29 '95 Williams.Clowers 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Dec 16 '94 Glowers,Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14 '94 Dec 21 '94 Glowers,Savage, Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15'94 Dec 15'94 Jan 6 '95 Clowers,Savage,Lewis 159 Identify and revise DSeg and NonDSeg Programs 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% 100% 100% Page 20 May 1 '94 Sep 16 '94 Sep 16 '94 Glowers May 2 '94 Jun 13'94 Bassa,Milhollen, Ingram Jun 6 '94 Jun 13 '94 Ingram,Bassa FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 161 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Gomplete 100% Scheduled Start Jun 18 '94 Scheduled Finish Jun 18'94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16 '94 Glowers,Milhollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Apr 26 '95 Matthis.Glowers 165 GABINET/GOUNCIL PLANNING SESSION 100% Aug 1 '94 Aug 26 '94 Seo 1 '94 Matthis 166 Identify process tor goal development/revision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 167 Determine date and site tor work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 168 Identify materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Ingram,Glowers Page 21 FY96 May 31 '95 hLittle Rock School District Program Planning and Budgeting Tool ID 169 Name________________________ Develop materials for work session % Gomplete 100% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Revised Finish Sep 1 '94 Resource Names Ingram,Glowers 170 Identify and notify participants for the work session 100% Aug 1 '94 Aug 19 '94 Aug 29 '94 Matthis,Glowers, Ingram 171 Gonduct work session 100% Aug 22 '94 Aug 26 '94 Sep 1 '94 Williams,Matthis,Glowers 2, GOAL-SETTING WORK SESSION 100% Aug 22 '94 Seo 6 '94 Sep 6 '94 Matthis.Glowers 173 Identify process for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis, lngram,Glowers 174 Identify participants for the Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 31 '94 Matthis,Glowers, Ingram 175 Identify and collect background materials for participants 100% Aug 22 '94 Aug 26 '94 Sep 2 '94 Matthis,Glowers 176 Determine date and site for Goal-Setting Work Session 100% Aug 22 '94 Aug 26 '94 Aug 30 '94 Matthis Page 22 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 177 Name Distribute background materials to the participants % Complete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Revised Finish Sep 2 '94 Resource Names Matthis,Clowers 178 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 29 '94 Aug 31 '94 Sep 6 '94 Council,Cabinet 179 Identify materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Williams,Clowers 180 Establish date and site for Work Session 100% Sep 1 '94 Sep 6 '94 Williams,Clowers 181 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12 '94 Matthis,Clowers 182 BOARD WORK SESSION 100% Seo 5 '94 Seo 26 '94 Matthis.Clowers 183 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12 '94 Matthis,Clowers 184 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep 15'94 Board,Wllliams Page 23 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 185 Name___________________________________ Define input requirements at Board work session (for broad-based feedback) % Complete 100% Scheduled Start Sep 5 '94 Scheduled Finish Sep 12'94 Revised Finish Sep 14 '94 Resource Names Board .Williams 186 Review/revise tentative mission statement and goals 100% Sep 15'94 Sep 15 '94 Board 187 Review DSeg and NonDSeg Program Inventory 100% Sep 15'94 Sep 15'94 Board 188 Review identified proportional allocations 100% Sep 15'94 Sep 15'94 Board 189 Establish written priorities 100% Sep 15'94 Sep 15 '94 Board 190 Identify additional extended program evaluation, if needed 100% Sep 15'94 Sep 15 '94 Nov 3 '94 Board 191 Identify strategies for funding shortfalls (Note
date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% Sep 15'94 Sep 15'94 Nov 23 '94 Board Page 24 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 193 Name Develop communication strategy for mission statement and goals % Complete 100% Scheduled Start Sep 19 '94 Scheduled Finish Sep 19'94 Revised Finish Resource Names Williams,Wagner 194 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 195 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Board,Matthis,Glowers, Wagner 196 BOARD RETREAT WORK SESSION 100% Dec 8 '94 Apr 26 '95 Williams.Matthis 197 Determine date and site for Board Retreat 100% Dec 8 '94 Dec 8 '94 Williams,Board 198 Identify agenda items for Board Retreat 100% Dec 8 '94 Dec 15'94 Williams,Board 199 Establish agenda for Board Retreat 100% Dec 16'94 Dec 20 '94 Williams,Board 200 Identify materials for Board Retreat 100% Dec 20 '94 Jan 6 '95 Williams Page 25 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 201 Name__________________________________ Gather and distribute materials for Board Retreat % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 10 '95 Revised Finish Resource Names Williams,Matthis,Clowers,Milhollen 202 Conduct data analysis work session for Board Reatreat 100% Jan 9 '95 Jan 10 '95 Williams,Council 203 Conduct Board Retreat 100% Jan 24 '95 Jan 25 '95 Williams,Board 204 Report outcomes of Board Retreat 100% Jan 23 '95 Jan 26 '95 Williams,Board 205 Determine the need for an additional Board Retreat 100% Jan 23 '95 Apr 26 '95 Williams,Council,Board 206 Conduct Board Retreat 100% Feb 1 '95 May 1 '95 Williams,Board 207 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Matthis 208 Develop philosophy and/or objectives tor programs and/or program modifications 100% Nov 16 '94 Nov 23 '94 Mafthis,Williams,Mayo,Milhollen,Clowers Page 26 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 209 Name Schedule and hold meetings for organizing the process % Gomplete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 23 '94 Revised Finish Resource Names__________________ Matthis,Williams,Mayo,Milhollen,Glowers 210 Seek copies of source documents from experts, as needed 100% Nov 16 '94 Dec 2 '94 Matthis,Williams,Mayo,Milhollen,Glowers 211 Examine trends of experts in the designated fields, as needed 100% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 212 Organize a committee to develop educational specifications 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Glowers 213 Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget 100% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Glowers 214 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% Dec 5 '94 Jan 6 '95 Matthis, Williams,Mayo,Milhollen,Glowers 215 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 100% Dec 5 '94 Jan 6 '95 Jan 13'95 Matthis, Williams,Mayo,Milhollen,Glowers 216 Develop Business Gase for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Dec 5 '94 Jan 6 '95 Jan 13 '95 Matth is, Williams,Mayo,Milhollen,Glowers Page 27 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 217 Name________________________________ Review program and/or program modifications with Council (i.e., Business Cases) % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 13 '95 Revised Finish Jan 27 '95 Resource Names Williams,Matthis,Mayo,Milhollen,Clowers 218 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% Nov 16'94 Jan 31 '95 Matthis,Curriculum Supervisors 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% Nov 16 '94 Jan 17'95 Williams,Council 220 Review of Outsourcing 100% Aug 1 '94 Jun 30 '95 Mar 1 '95 Williams, Milhollen,Mayo 221 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% Jan 23 '95 Feb 28 '95 Matthis. Williams. Mavo.Milhollen.Clowers 222 Submit Business Case for program and/or program modifications to Board of Directors 100% Jan 23 '95 Jan 24 '95 Feb 8 '95 Matthis.Williams,Mayo,Milhollen,Clowers 223 First review of Business Cases by Board 100% Jan 24 '95 Feb 9 '95 Matthis,Williams,Mayo,Milhollen,Clowers 224 Conduct second program review-revisit-reevaluate 100% Feb 13'95 Feb 17'95 Matthis. Williams,Mayo,Milhollen,Clowers Page 28 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 225 Name Decide to add, implement, modify, or delete programs % Complete 100% Scheduled Start Feb 20 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names___________________ Matthis,VVilliams,Mayo,Milhollen,Clowers 226 BUDGETING 65% Nov 21 '94 Aug 25 '95 Milhollen.Gadberrv.Hurley 227 Develop budget preparation training material 100% Nov 21 '94 Nov 28 '94 Milhollen 228 Issue instructions for budget preparation at all levels 100% Nov 28 '94 Nov 30 '94 Milhollen 229 Conduct budget preparation training sessions 100% Dec 1 '94 Dec 9 '94 Milhollen 230 Prepare initial financial forecasts for coming year 100% Dec 1 '94 Dec 31 '94 Milhollen 231 Budget managers submit 95-96 budget requests 100% Dec 12 '94 Jan 6 '95 Jan 13'95 Milhollen 232 Begin budget development 100% Jan 7 '95 Mar 8 '95 Milhollen Page 29 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 233 Name Prepare current year budget revisions % Complete 100% Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Revised Finish Resource Names Milhollen 234 Year to date revenue expenditure analysis 100% Jan 9 '95 Jan 31 '95 Milhollen 235 Revise financial forecast for coming year 100% Feb 24 '95 Mar 3 '95 Milhollen 236 Submit proposed budget to Board 100% Mar 9 '95 Mar 9 '95 Milhollen 237 Conduct Board Work Sessions on proposed budget 100% Mar 10'95 Mar 17'95 Board,Williams 238 Revise proposed budget, as needed 100% Mar 20 '95 May 10'95 Milhollen 239 Staffing 82% Jan 26 '95 Aug 1 '95 Hurley 240 First review of changes in course offerings by Board 100% Jan 26 '95 Jan 26 '95 Feb 9 '95 Board,Williams,Matthis Page 30 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 241 Name Approval of course offerings by Board contingent upon adoption of business case % Complete 100% Scheduled Start Feb 9 '95 Scheduled Finish Feb 9 '95 Revised Finish Resource Names Board, VVilliams,Matthis 242 Meeting with counselors and principals to review course offerings for 1995-96 100% Jan 30 '95 Feb 15 '95 Matth is,Elston 243 Print course selection sheets 100% Jan 30 '95 Feb 15'95 Matthis 244 Counselors meet with students and complete course selection sheets 100% Feb 16'95 Mar 10'95 Principals,Counselors 245 Registrars tally course selections 100% Mar 13 '95 Mar 31 '95 Principals,Registrars 246 Identify elementary enrollment (tentative) for 1995-96 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Mayo 247 Review course tallies for secondary. Note possible cuts based on courses requested. 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents Page 31 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 249 Name Verification of need, based on manpower report and by program (program managers and principals) % Complete 100% Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names Gadberry, Hurley ,Assistant Superintendents 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% Apr 3 '95 Apr 21 '95 Gadberry,Hurley 251 Identify teachers for Reduction in Force (RIF), if needed 100% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 252 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 100% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 253 Recall from RIF, if needed 20% Jun 1 '95 Aug 1 '95 Gadberry,Hurley 254 Notify classified personnel of staff reduction 40% May 3 '95 Jul 15'95 Gadberry,Hurley 255 Prepare tentative budget 100% I May 11 '95 May 11 '95 May 25 '95 Milhollen 256 Board review of tentative budget 100% May 25 '95 May 25 '95 Board,Williams, Milhollen Page 32 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 257 Name Conduct Board Work Session on tentative budget % Complete 0% Scheduled Start Jun 1 '95 Scheduled Finish Jun 7 '95 Revised Finish Resource Names Williams,Board 258 Recall from RIF, if needed 0% Jun 1 '95 Jul 15 '95 Gadberry,Hurley 259 Account reconciliation and Purchase Order (PO) clean-up 0% Jun 16'95 Jul 14 '95 Milhollen 260 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) 0% Jun 16 '95 Jul 14 '95 Milhollen 261 Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% Jul 3 '95 Jul 20 '95 Williams,Council 262 Compute ending fund balance 0% Jul 21 '95 Jul 21 '95 Milhollen 263 Administrative review of final budget 0% Jul 21 '95 Jul 27 '95 Williams,Council 264 Submit final budget to Board 0% Jul 24 '95 Jul 24 '95 Williams Page 33 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 265 Name Board review and adoption of 95-96 final budget % Complete 0% Scheduled Start Jul 27 '95 Scheduled Finish Jul 27 '95 Revised Finish Resource Names Board 266 Submit 95-96 final Budget to Court/Parties 0% Aug 4 '95 Aug 22 '95 Williams 267 Submit 95-96 final budget to State 0% Aug 25 '95 Aug 25 '95 Boa rd,Milhollen 268 MONITORING AND REPORTING DE PSEG. AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS IIST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTER) 86% Jun 1 '94 Aug 17 '95 Clowers 269 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa 270 Program budget document diskettes are returned to PRE for summer housing 100% Jun 9 '94 Jul 29 '94 Aug 12'94 Principals,Program Managers,Lewis 271 PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) 100% Jul 25 '94 Aug 31 '94 Sep 7 '94 PRE Clerical 272 Revise written program budget document instructions, as needed 100% Aug 8 '94 Aug 19 '94 Sep 9 '94 Clowers Page 34 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 273 Name PRE dispenses program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 18'94 Scheduled Finish Sep 2 '94 Revised Finish Resource Names PRE Clerical 274 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% Jul 25 '94 Aug 30 '94 Sep 8 '94 Clowers 275 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 100% Aug 31 '94 Sep 30 '94 Clowers 276 Disseminate written program budget document instructions to principals and program managers 100% Aug 31 '94 Sep 30 '94 Clowers 100% Aug 8 '94 Nov 21 '94 Clowers 278 Advise program managers and principals on program budget document, if problems in data entry 100% Aug 8 '94 Nov 4 '94 Ass't Supts,Clowers,PRE Clerical 279 Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's 100% Aug 8 '94 Oct 14 '94 Primary Leaders 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% Sep 19'94 Sep 23 '94 Clowers Page 35 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 281 Name_________________________________ Plan training sessions on the Program Budget Document and WordPerfect % Complete 100% Scheduled Start Sep 7 '94 Scheduled Finish Sep 23 '94 Revised Finish Resource Names Clowers 282 Conduct training sessions on the Program Budget Document and WordPerfect 100% Sep 26 '94 Sep 30 '94 Clowers 283 DSeg and NonDSeg diskettes returned to PRE 100% Oct 14 '94 Oct 14'94 Nov 4 '94 Principals,Program Managers,Clowers 284 PRE performs check-in procedures and data clean-up on diskettes 100% Oct 14'94 Oct 28 '94 Nov 11 '94 PRE Clerical,Clowers 285 PRE generates hard copies of diskettes 100% Oct 14'94 Oct 28 '94 Nov 11 '94 PRE Clerical,Clowers 286 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 100% Oct 28 '94 Nov 4 '94 Nov 11 '94 PRE Clerical,Milhollen, Clowers 287 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 100% Oct 31 '94 Nov 4 '94 Nov 11 '94 PRE Clerical,Clowers 288 PRE disseminates drafts of reports to selected resource people 100% Nov 7 '94 Nov 7 '94 Nov 11 '94 Clowers Page 36 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 289 Name Revise drafts % Complete 100% Scheduled Start Nov 8 '94 Scheduled Finish Nov 8 '94 Revised Finish Nov 14'94 Resource Names PRE ClericaLCIowers 290 Prepare tor publication of Program Budget Document Reports (DSeg and NonDSeg) 100% Nov 9 '94 Nov 11 '94 Nov 14 '94 PRE Clerical,Milhollen,Glowers 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% Nov 11 '94 Nov 14 '94 Williams,Glowers 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% Nov 18 '94 Nov 18'94 Attorney 293 Return diskettes and paper copies to managers and principals 100% Nov 21 '94 Nov 21 '94 PRE Clerical 294 100% Nov 14 '94 Feb 20 '95 Feb 24 '95 Glowers 295 Advise program managers and principals on Program Budget Document, if data entry problems 100% Nov 14 '94 Jan 13'95 Jan 27 '95 Ass't Supts, Lewis 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% Nov 14 '94 Jan 13 '95 Primary Leaders Page 37 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 297 Name Plan training sessions on the Program Budget Document and WordPerfect % Complete 100% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Revised Finish Nov 30 '94 Resource Names Clowers 298 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% Dec 5 '94 Dec 9 '94 Jan 4 '95 Clowers,Lewis 299 Conduct training sessions for principals, program managers, and clerical staff 100% Dec 12 '94 Dec 16'94 Matthis,Clowers 300 Diskettes due back to PRE 100% Jan 13 '95 Jan 13'95 Principals,Program Managers,Lewis 301 PRE performs check-in procedures and data clean-up on diskettes 100% Jan 13 '95 Jan 27 '95 PRE Clerical,Clowers 302 PRE generates hard copies of diskettes 100% Jan 13'95 Jan 27 '95 PRE ClericaLCIowers 303 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 100% Jan 27 '95 Feb 3 '95 PRE Clerical,Milhollen,Clowers 304 PRE combines all revised info for 2nd Quarter Program Budget Document Reports 100% Jan 30 '95 Feb 3 '95 PRE ClericaLCIowers Page 38 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 305 Name PRE disseminates drafts of reports to selected resource people and attorney % Complete 100% Scheduled Start Feb 6 '95 Scheduled Finish Feb 6 '95 Revised Finish Feb 14 '95 Resource Names Clowers 306 Revise drafts 100% Feb 7 '95 Feb 7 '95 Feb 17'95 PRE Clerical,Clowers 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% Feb 8 '95 Feb 10'95 Feb 20 '95 PRE Clerical,Milhollen,Clowers 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% Feb 10'95 Feb 13'95 Williams,Clowers 309 Submit 2nd Quarter Program Budget Document Report to Court 100% Feb 17'95 Feb 17'95 Feb 24 '95 Attorney 310 Return diskettes and paper copies to principals and program managers 100% Feb 20 '95 Feb 20 '95 Feb 24 '95 PRE Clerical 311 100% Feb 14 '95 May 22 '95 Clowers 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% Feb 14 '95 Apr 14 '95 Ass't Supts,Lewis Page 39 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 313 Name___________________________________ Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's % Complete 100% Scheduled Start Feb 14 '95 Scheduled Finish Apr 14 '95 Revised Finish Resource Names Primary Leaders 314 Disseminate "reminder" instructions for PBD completion to principals and program managers 100% Mar 7 '95 Mar 10 '95 Clowers 315 Diskettes due back to PRE 100% Apr 14 '95 Apr 14 '95 Principals,Program Managers 316 PRE performs check-in procedures and data clean-up on diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 317 PRE generates hard copies of diskettes 100% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 100% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Clowers 319 PRE combines all revised info for 3rd Quarter Program Budget Document Reports 100% Apr 28 '95 May 5 '95 PRE Clerical,Clowers 320 PRE disseminates drafts of reports to selected resource people 100% May 8 '95 May 8 '95 Clowers Page 40 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 321 Name Revise drafts % Complete 100% Scheduled Start May 9 '95 Scheduled Finish May 9 '95 Revised Finish Resource Names PRE Clerical,Glowers 322 Prepare for publication of 3rd Quarter Program Budget Document Reports 100% May 10'95 May 12 '95 PRE Clerical,Miihollen,Glowers 323 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision, if revisions needed 100% May 15'95 May 18'95 Williams.Clowers 324 Submit 3rd Quarter Program Budget Document Reports to Court 100% May 19 '95 May 19 '95 Attorney,Glowers 325 Return diskettes and paper copies to principals and program managers 100% May 22 '95 May 22 '95 PRE Clerical 326 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 3% May 9 '95 Aug 17 '95 Glowers 327 Advise program managers and principals on Program Budget Document 0% May 15'95 Jul 14 '95 Ass't Supts,Clowers,PRE Clerical 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15 '95 Jul 15'95 Primary Leaders Page 41 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 329 Name Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 100% Scheduled Start May 9 '95 Scheduled Finish May 15'95 Revised Finish Resource Names Clowers 330 Principals submit School Operations Diskettes to Ass't Supts 0% Jun 9 '95 Jun 16 '95 Principals 331 Programs' diskettes due back to PRE 0% Jul 14'95 Jul 14 '95 Program Managers 332 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14'95 Jul 28 '95 PRE Clerical,Clowers 333 PRE generates hard copies of diskettes 0% Jul 14 '95 Jul 28 '95 PRE ClericaLCIowers 334 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Milhollen,Clowers 335 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE ClericaLCIowers 336 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Clowers Page 42 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 337 Name Revise drafts % Complete 0% Scheduled Start Aug 8 '95 Scheduled Finish Aug 8 '95 Revised Finish Resource Names PRE Clerical,Clowers 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% Aug 9 '95 Aug 11 '95 PRE Clerical,Milhollen,Clowers 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 Willianis,Clowers 340 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 341 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14 '95 PRE Clerical 342 100% May 27 '94 Jan 13 '95 Dec 14 '94 Matthis.Clowers 343 Review Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers 344 Review Non-Desegregation Plan for potential target programs 100% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Clowers Page 43 FY96 May 31 '95BQ Little Rock School District Program Planning and Budgeting Tool ID 345 Name Begin program evaluation instrument and process % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Council 346 Distribute program evaluation instruments and process 100% Jun 1 '94 Aug 31 '94 Clowers 347 Identify extended evaluation targets, if needed 100% Sep 6 '94 Jan 13 '95 Nov 21 '94 Matthis,Clowers,Williams,Mayo,Milhollen 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% Aug 8 '94 Aug 31 '94 Clowers 349 Develop process for council/cabinet review of program evaluations 100% May 27 '94 Aug 8 '94 Aug 24 '94 Clowers,Council 350 Program evaluations due from secondary or primary leaders 100% Oct 14 '94 Oct 14'94 Nov 11 '94 Matthis,Clowers, Williams.Milhollen,Mayo 351 Notify appropriate staff to prepare Extended Program Evaluations 100% Nov 7 '94 Dec 7 '94 Clowe rs,Council 352 Use extended program evaluations to identify program additions, modifications, deletions 100% Oct 17'94 Nov 30 '94 Dec 19 '94 Matthis,Clowers, Williams,Mayo,Milhollen Page 44 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 353 Name Notify appropriate staff to prepare Business Cases based on results of extended program evaluations % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Nov 30 '94 Revised Finish Dec 21 '94 Resource Names___________________ Matthis,Clowers,Williams,Mayo,Milhollen 354 100% Feb 1 '95 May 1 '95 Williams 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% Feb 1 '95 Feb 28 '95 Williams, Modeste.Vann 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 100% Feb 15 '95 May 1 '95 Vann.Modeste. Williams 357 Execute advertisement plan for district feedback, Session I 100% Feb 15'95 Apr 28 '95 Vann,Modeste 358 Conduct District Feedback, Session l(Principals) 100% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for district feedback. Session II 100% Mar 1 '95 May 1 '95 Vann,Modeste 360 Conduct District Feedback, Session II (Teachers) 100% Mar 1 '95 May 1 '95 May 2 '95 Williams Page 45 FY96 May 31 '95L Little Rock School District Program Planning and Budgeting Tool ID 361 362 363 364 365 366 367 368 Page 46 Name Execute advertisement plan. Session III Conduct District Feedback, Session III (Ass't Principals) Execute advertisement plan for district feedback. Session IV Conduct District Feedback, Session IV (Transportation) Execute advertisement plan for district feedback. Session V Conduct District Feedback Session V (Administrative and Non-Certified) Execute advertisement plan for Town Hall feedback. Session I Conduct Towrn Hall Feedback, Session I (Fulbright) % Complete 100% Scheduled Start Mar 15'95 Scheduled Finish May 1 '95 Revised Finish Resource Names Vann,Modeste 100% 100% 100% 100% 100% 100% 100% Mar 1 '95 Mar 1 '95 Mar 1 '95 Mar 1 '95 Mar 1 '95 Feb 15'95 Mar 1 '95 FY96 May 1 '95 May 8 '95 Williams Apr 20 '95 May 1 '95 May 1 '95 May 1 '95 Mar 15'95 May 1 '95 Vann,Modeste Williams Vann,Modeste Williams Vann,Modeste Williams May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 369 Name Execute advertisement plan for Town Hall feedback. Session II % Complete 100% Scheduled Start Mar 15'95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Vann,Modeste 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% Mar 1 '95 Apr 28 '95 Williams 371 Execute advertisement plan for Town Hall feedback. Session III 100% Mar 1 '95 Apr 24 '95 Vann,Modeste 372 Conduct Town Hall Feedback, Session III (University Park Leisure Center) 100% Mar 1 '95 Apr 24 '95 Williams 373 Execute advertisement plan for Town Hall feedback. Session IV 100% Mar 1 '95 May 1 '95 Vann,Modeste 374 Conduct Town Hall Feedback, Session IV (Pulaski Heights) 100% Mar 1 '95 Apr 28 '95 May 10 '95 Williams 375 Execute advertisement for Town Hall feedback. Session V 100% Mar 1 '95 May 1 '95 Vann,Modeste 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 100% Mar 1 '95 May 1 '95 Williams Page 47 FY96 May 31 '95ID Name SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL! TO COURT % Complete 79% 378 Submit July's monthly management report to Court 100% 379 Submit August's monthly management report to Court 100% 380 Submit September's monthly management report to Court 100% 381 Submit October's monthly management report to Court 100% 382 Submit November's monthly management report to Court 100% 383 Submit December's monthly management report to Court 100% 384 Submit January's monthly management report to Court 100% Page 48 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jul 29 '94 Jul 29 '94 Aug 31 '94 Sep 30 '94 Oct 31 '94 Nov 30 '94 Dec 30 '94 Jan 31 '95 Scheduled Finish Aug 31 '95 Jul 29 '94 Aug 31 '94 Oct 3 '94 Oct 31 '94 Nov 30 '94 Dec 30 '94 Jan 31 '95 FY96 Revised Finish Resource Names Clowers Clowers Clowers Clowers Clowers Clowers Clowers Clowers May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 385 Name Submit February's monthly management report to Gourt % Gomplete 100% Scheduled Start Feb 28 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names Glowers 386 Submit March's monthly management report to Gourt 100% Mar 31 '95 Mar 31 '95 Glowers 387 Submit April's monthly management report to Gourt 100% Apr 28 '95 Apr 28 '95 Glowers 388 Submit May's monthly management report to Gourt 100% May 31 '95 May 31 '95 Glowers 389 Submit June's monthly management report to Gourt 0% Jun 30 '95 Jun 30 '95 Glowers 390 Submit July's monthly management report to Gourt 0% Jul 31 '95 Jul 31 '95 Glowers 391 Submit August's monthly management report to Gourt 0% Aug 31 '95 Aug 31 '95 Glowers 392 TASKS FOR SGHOOL GLOSINGS 99% Jul 1 '94 Jun 30 '95 Williams Page 49 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 393 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 50% Scheduled Start Jul 1 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Williams 394 TASKS FOR COURT FILINGS 50% Jun 1 '94 May 31 '95 Jun 30 '95 Williams 395 REGISTRATION AND RECRUITMENT TASKS 100% May 2 '94 Jan 30 '95 Mavo 396 SET REGISTRATION DATES 100% May 2 '94 May 31 '94 Wagner.Mayo 397 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 398 Set locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo 399 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration 100% May 17 '94 May 31 '94 Mayo 400 Present dates to Superintendent's Council for review 100% May 17 '94 May 31 '94 Mayo Page 50 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 401 Name PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15 '94 Revised Finish Resource Names Wagner 402 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15'94 Wagner 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15 '94 Wagner 404 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 100% Aug 15 '94 Dec 21 '94 Mavo 405 Review the Plan as it relates to student assignment and racial balance 100% Aug 15 '94 Aug 30 '94 Mayo 406 Review racial balances in each school 100% Sep 15'94 Oct 28 '94 Mayo 407 Collect private school directories 100% Nov 1 '94 Dec 9 '94 Wagner 408 Collect data on number of students not attending attendance zone school 100% Oct 17'94 Dec 21 '94 Mayo Page 51 FY96 May 31 '95F ID 409 410 411 412 413 414 415 416 Page 52 Name_________ Begin entering private school students into the computer Analyze data on number of students not attending attendance zone school to develop strategies for balancing REGISTRATiON FOR Revise Student Assignment Handbook for schools Schedule date for inservice tor registrars and notify them Revise registration brochure Revise Incentive School brochures, if appropriate Prepare PSA's Little Rock School District Program Planning and Budgeting Tool % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Dec 21 '94 Revised Finish Resource Names Mayo 100% 100% 100% 100% 100% 100% 100% Nov 1 '94 Dec 21 '94 Mayo Seo 15 '94 Jan 30 '95 Waoner Nov 15 '94 Nov 15 '94 Sep 15 '94 Sep 15 '94 Nov 1 '94 FY96 Dec 20 '94 Dec 20 '94 Nov 1 '94 Nov 15 '94 Nov 30 '94 Weidower Weidower Wagner Wagner Wagner May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 417 Name Prepare posters and flyer(s) % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 30 '94 Revised Finish Dec 23 '94 Resource Names Teague 418 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 100% Nov 1 '94 Jan 30 '95 Rather 419 Plan and schedule "kick-off" event for registration 100% Nov 1 '94 Dec 20 '94 Rather 420 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 100% Jan 2 '95 Jan 15 '95 Mayo Page 53 FY96 May 31 '95F2nd Quarter ID 1 Name % Complete Apr | May | Jun 78% 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 2 3 4 5 e 7 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool Initial circulation of 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly NEEDS ASSESSMENT Identify data to measure needs of district for FY 95-96 Project: FY96 Date: 4/28/95 Critical Noncritical 75% 100% 100% 77% 99% 100% i Progress h Milestone | Summary Rolled Up Page 1I 2nd Quarter ID 8 9 in 11 12 13 14 15 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report Review/revise the mission statement and goals of the District Define purpose and scope for Personnel Study Design data collection plan for study of Personnel Study Assign responsibilities for study of Personnel Study Collect data from Personnel Study Analyze data from Personnel Study 3rd Quarter Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% Apr I May | Jun ~~Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter | 4th Qu7 Jul I Aug I Sep Oct | Nov 100% 100% 100% 100% 100% 100% 100% Progress h Milestone | I Summary Rolled Up Q Page 2ID 16 Name Prepare Personnel Study Report % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Ouai Oct I Nov~ 17 Report data findings from Personnel Study for merge into needs assessment listing 100% IS STANFORD 8 TEST DATA STUDY 100% 19 Define purpose and scope for Stanford 8 Test data study 100% 20 Design data collection plan for study of Stanford 8 Test 100% 21 Assign responsibilities for study of Stanford 8 Test data 100% I 22 23 Project: FY96 Date: 4/28/95 Collect data from Stanford 8 Test Analyze data from Stanford 8 Test Critical Noncritical 100% 100% Progress h Milestone Summary Rolled Up Q Page 3ID 24 Name Prepare Stanford 8 Test Report % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan [ Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 25 2 27 28 29 30 31 Report data findings from Stanford 8 for merge into needs assessment listing TEST (AMPT) DATA STUDY Define purpose and scope for AMPT study Design data collection plan for AMPT study of data Assign responsibilites for AMPT data collection Collect data from AMPT Analyze data from AMPT 100% 100% 100% 100% 100% 100% 100% I Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 4ID 32 Name Prepare AMPT Report % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan I Feb | Mar ~Apr | May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 33 Report data findings from AMPT for merge into needs assessment listing 100% 34 PRE MONITORING REPORTS STUDY 100% 35 Define purpose and scope for PRE Monitoring Reports Study 100% 36 Design data collection plan for PRE Reports Study 100% 37 Assign responsibilites for PRE Monitoring Reports Study 100% I 38 Collect data from PRE Monitoring Reports Study 100% 39 Analyze data from PRE Monitoring Reports Study 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 5ID 40 Name Prepare PRE Monitoring Reports Study Report % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May I Jun Jul | Aug | Sep 4th Quar Oct I Nov 41 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing 100% 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRI STUDY 100% 43 Define purpose and scope of SC/HR Survey 100% 44 Design data collection plan for study of SC/HR 100% 45 Assign responsibilities for SC/HR data collection 100% I 46 47 Project: FY96 Date: 4/28/95 Collect data from SC/HR Survey Analyze data from SC/HR Survey Critical Noncritical 100% 100% Progress hi Milestone | Summary Rolled Up Q Page 6ID 48 Name Prepare SC/HR Survey Report % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 49 5fl 51 52 53 54 55 Report data findings from SC/HR Survey for merge into needs assessment CURRICULUM AUDIT/ADE Define purpose and scope of Curriculum Audit/Standards Design plans for data collection for Curriculum Audit/Standards Assign responsibilities for data collection of Curriculum Audit/Standards Collect data for Curriculum Audit/Standards Establish procedures for review and assessment of Curriculum Audit/Standards data 100% 100% 100% 100% 100% 100% 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page 7ID 56 Name 2nd Quarter 57 58 59 60 61 62 3 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement Relate/assess the data results back to the Curriculum Audit/Standards findings Analyze the effectiveness of revised curriculum/standards, policies, etc. Identify factors that facilitated attainment of curriculum/standards goals Identify obstacles that prevented curriculum/standards goal attainment Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment Make recommendations for program additions/deletions/modifications EBQPQRTIQNAL ALLOCATION FORMULAS STUDY Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 3rd Quarter 4th Quarter Apr I May | Jun Jul | Aug | Sep Oct | Nov | Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May I JuTT 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov 100% 100% 100% 100% 100% 100% 100% 1 Progress H Milestone I Page 8 I Summary Rolled Up QID 64 Name Define purpose and scope of Proportional Allocation Formulas % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter 4th Quai Jul I Aug I Sep ~Oct | Nov 65 Review/revise data collection plan for Proportional Allocation Formulas 100% I 66 Assign responsibilities for Proportional Allocation Formulas 100% 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 100% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% 21 DISTRICTWIDE FACILITIES STUDY 91% Project: FY96 Date: 4/28/95 Critical Noncritical Progress bi Milestone | Summary Rolled Up Page 9nn noRMBmi n ID 72 73 74 75 76 77 78 22 Name Define purpose and scope of Districtwide Facilities Study Design data collection plan for Districtwide Facilities Study Assign responsibilities for the Districtwide Facilities Study Collect data for the Districtwide Facilities Study Establish Committee to study Districtwide Facilities Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) Report data findings from Preliminary Facilities Study for merge into needs assessment. DESEGREGATION MONITORING REPORTS AUDIT from ODM Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter 4th Quar Apr I May I Jun Jul | Aug | Sep Oct | Nov 100% 100% 80% 100% 100% 100% 100% Progress h Milestone | I I Summary Rolled Up Page 10ID 80 Name Define purpose and scope of Desegregation Monitoring Reports Audit % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 81 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% 83 Collect data 100% 84 Review with Superintendent's Council and Attorneys 100% 85 Report Findings to PRE 100% 86 Request Program Managers merge new obligations with Program Budget Document 100% S2 COURT ORDERS AUDIT 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 11ID 88 Name Define purpose and scope of Court Orders Audit % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr [ May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 89 Design data collection plan for the study of the Court Orders Audit 100% 90 Assign responsibility for data collection of Court Orders Audit 100% 91 Collect data 100% 92 Review with Superintendent's Council and Attorneys 100% 93 Report findings to PRE 100% 94 Request Program Managers merge new obligations with Program Budget Document 100% 25 TOWN HALL MEETINGS 100% 1 Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 12ID 96 Name Define purpose and scope of Town Hall Meetings % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 1 97 Review previous year's data 100% 98 Review/revise data collection plan for Town Hall Meetings 100% I 99 Set locations and schedule for Town Hall Meetings 100% I 100 Develop advertisement plan and schedule for Town Hall Meetings 100% 101 Prepare Town Hall Meetings' sample agenda 100% 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% 103 Execute advertisement plan for Town Hall Meeting I 100% I Project
FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page 13ID 104 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter Jul [ Aug I Sep 4th Quai Oct I Nov 105 Gather feedback data from Town Hall Meeting I for input into matrix 100% 106 Execute advertisement plan for Town Hall Meeting II 100% 107 Conduct Town Hall Meeting II (University Park Adult Center) 100% 108 Gather feedback data from Town Hall Meeting II for input into matrix 100% 109 Execute advertisement plan for Town Hall Meeting III 100% 110 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% 111 Gather feedback data from Town Hall Meeting III for input into matrix 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone | Summary Rolled Up Q Page 14ID 112 Name Execute advertisement plan for Town Hall Meeting IV % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Qu^ Oct I Nov 113 Conduct Town Hall Meeting IV (Fulbright Elementary) 100% 114 Gather feedback data from Town Hall Meeting IV into matrix 100% 115 Execute advertisement plan for Town Hall Meeting V 100% 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% 118 Execute advertisement plan for Town Hall Meeting VI 100% 119 Conduct Town Hall Meeting VI (McClellan High School) 100% i Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 15ID 120 121 122 123 124 125 126 127 Name Gather feedback data from Town Hall Meeting VI into matrix Execute advertisement plan for Town Hall Meeting VII Conduct Town Hall Meeting VII (Southwest Community Center) Gather feedback data from Town Hall Meeting VII for input into matrix Finalize and publish Town Hall Meeting Report, 1994-95 Merge findings of Town Hall Meeting Report, 1994-95, info needs assessment listing Define purpose and scope of District Dialogues Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov Progress Milestone Summary Rolled Up Page 16ID 128 Name Review/revise data collection plan for District Dialogues % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 129 Set locations and schedule for District Dialogues 100% I 130 Develop advertisement plan and schedule for District Dialogues 100% 131 Prepare District Dialogues sample agenda 100% 132 Review/Revise data collection tool (matrix) for District Dialogues 100% 133 Execute advertisement plan for District Dialogue I 100% 134 Conduct District Dialogue I (principals, Franklin Elementary) 100% 135 Gather feedback data from District Dialogue I for input into matrix 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 17ID 136 Name Execute advertisement plan for District Dialogue II % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quat Oct I Nov 137 Conduct District Dialogue II (Transportation) 100% 138 Gather feedback data from District Dialogue II for input into matrix 100% 139 Execute advertisement plan for District Dialogue III 100% 140 Conduct District Dialogue III (Administration) 100% 141 Gather feedback data from District Dialogue III for merge into matrix 100% 142 Execute advertisement plan for District Dialogue IV 100% 143 Conduct District Dialogue IV (Classified) 1 100% i i Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Page 18ID 144 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 145 146 147 148 149 150 151 Project: FY96 Date
4/28/95 Execute advertisement plan for District Dialogue V Conduct District Dialogue V (Teachers) Gather feedback from District Dialogue V for input into matrix Execute advertisement plan for District Dialogue VI Conduct District Dialogue VI (Assistant Principals) Gather feedback data from District Dialogue VI for merge into matrix Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) Critical Noncritical 100% 100% 100% 100% 100% 100% 100% V////////////////A Progress h Milestone Page 19 I I I I Summary Rolled Up ID 152 Name Merge findings of District Dialogue Report, 1994-95, info needs assessment listing % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 153 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 100% 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 100% 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% I 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% I 157 Finalize and publish Needs Assessment Report, 1994-95 100% I 158 100% 159 Identify and revise DSeg and NonDSeg Programs 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress M Milestone | Page 20 1st Quarter Jan I Feb | Mar Summary Rolled Up 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug [ Sep 4th Quai Oct I NovID 160 Name Review and adjust primary and secondary leaders for DSeg and NonDSeg programs % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep II 4th Quai Oct I Nov' 161 Finalize listing/leaders of DSeg and NonDSeg Programs 100% 162 Generate a Program Inventory Report for 1994-95 100% 163 Review/revise Program Inventory following submisssion of budget to ADE 100% 164 PLANNING AND BUDGET GOALS 100% 165 CABINET/COUNCIL PLANNING SESSION 100% 166 Identify process for goal development/revision 100% i Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 212nd Quarter ID 167 168 169 170 171 122 173 174 Name Determine date and site for work session Identify materials for work session Develop materials for work session Identify and notify participants tor the work session Conduct work session GOAL-SETTING WORK SESSION Identity process for Goal-Setting Work Session Identify participants for the Goal-Setting Work Session 3rd Quarter Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Apr I May | Jun | Jul | Aug | Sep Progress h Milestone I I I Page 22 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb [ Mar Summary Rolled Up 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ID 175 176 177 178 179 180 181 182 Name Identify and collect background materials for participants Determine date and site for Goal-Setting Work Session Distribute background materials to the participants Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment Identify materials for Board Work Session Establish date and site for Work Session Prepare materials for Board Work Session BOARD WORK SESSION Project: FY96 Date: 4/28/95 Critical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Noncritical 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep I I I I I I I 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May 1 Jun 3rd Quarter Jul I Aug I Sep 4th Qu^ Oct I Nov' 1 Progress h Milestone | Summary Rolled Up Page 23ID 183 Name Distribute background materials to Board members % Complete 100% 2nd Quarter Apr [ May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr [ May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 184 Review of preliminary list of issues for needs assessment by Board 100% 185 Define input requirements at Board work session (for broad-based feedback) 100% 186 Review/revise tentative mission statement and goals 100% I 187 Review DSeg and NonDSeg Program Inventory 100% I 188 189 190 Project: FY96 Date: 4/28/95 Review identified proportional allocations Establish written priorities Identify additional extended program evaluation, if needed Critical Noncritical 100% 100% 100% Progress m Milestone | I I I Summary Rolled Up Page 24ID 191 Name Identify strategies for funding shortfalls (Note: date extended to allow community input) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug 1 Sep I 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | MayT Jun 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov~ 192 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 100% I 193 Develop communication strategy for mission statement and goals 100% I 194 Distribute mission statement and goals 100% I 195 196 197 198 Distribute list of priorities BOARD RETREAT WORK SESSION Determine date and site for Board Retreat Identify agenda items for Board Retreat 100% 100% 100% 100% I I Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 25IO 199 200 201 202 203 204 205 206 Name Establish agenda for Board Retreat Identify materials for Board Retreat Gather and distribute materials for Board Retreat Conduct data analysis work session for Board Reatreat Conduct Board Retreat Report outcomes of Board Retreat Determine the need for an additional Board Retreat Conduct Board Retreat Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 100% 100% 100% 100% 100% 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1 st Quarter Jan I Feb | Mar I 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ Progress h Milestone | Summary Rolled Up Page 26ID 207 Name % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter 3rd Quarter Apr I May I Jun Jul | Aug | Sep 4th Quai Oct I Nov 208 Develop philosophy and/or objectives for programs and/or program modifications 100% 209 Schedule and hold meetings for organizing the process 100% 210 Seek copies of source documents from experts, as needed 100% 211 Examine trends of experts in the designated fields, as needed 100% 212 Organize a committee to develop educational specifications 100% 213 214 Establish framework for curriculum offerings: services and support programs
policies for instructional delivery
materials/supplies/ equipment
staffing needs and staff development needs
budget______________________ Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up Q Page 27ID 215 Name Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter . ----- 4C.IIU uuan Jul I Aug I Sep Oct | Nov | Dec | Feb | Mar Apr | May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 216 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% 217 Review program and/or program modifications with Council (i.e.. Business Cases) 100% I 218 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 100% 219 Explore, gather, and assess data relative to the transition to the Middle School concept 100% 220 Review of Outsourcing 100% 221 SUBMIT BUSINESS CASE FOR EB.QSRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 100% 222 Submit Business Case for program and/or program modifications to Board of Directors 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page 28 7ID 223 Name First review of Business Cases by Board % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov^ 1 224 Conduct second program review-revisit-reevaluate 100% I 225 Decide to add, implement, modify, or delete programs 100% 22 BUDGETING 65% 227 Develop budget preparation training material 100% 228 Issue instructions for budget preparation at all levels 100% I 229 Conduct budget preparation training sessions 100% 230 Prepare initial financial forecasts for coming year 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone H Summary Rolled Up Page 29ID 231 232 233 234 235 236 237 238 Name Budget managers submit 95-96 budget requests Begin budget development Prepare current year budget revisions Year to date revenue expenditure analysis Revise financial forecast for coming year Submit proposed budget to Board Conduct Board Work Sessions on proposed budget Revise proposed budget, as needed Project: FY96 Date: 4/28/95 Critical % Complete 100% 100% 100% 100% 100% 100% 100% 100% Noncritical 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May I Jun I 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov Progress Milestone | Summary Rolled Up Q Page 30ID 239 Name Staffing % Complete 82% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 240 First review of changes in course offerings by Board 100% I 241 Approval of course offerings by Board contingent upon adoption of business case 100% I 242 Meeting with counselors and principals to review course offerings for 1995-96 100% 243 Print course selection sheets 100% 244 Counselors meet with students and complete course selection sheets 100% 245 246 Project: FY96 Date: 4/28/95 Registrars tally course selections Identify elementary enrollment (tentative) for 1995-96 Critical Noncritical 100% 100% Progress Hi Milestone Summary Rolled Up Page 31ID 247 Name Review course tallies for secondary. Note possible cuts based on courses requested. % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr [ May Jun 3rd Quarter Jul I Aug [ Sep 4th Quai Oct I Nov~ 248 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 100% 249 Verification of need, based on manpower report and by program (program managers and principals) 100% 250 Check results of above 4 items against known retirement, resignations, and intern positions 100% 251 Identify teachers for Reduction in Force (RIF), if needed 100% 252 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 100% 253 Recall from RIF, if needed 20% e 254 Notify classified personnel of staff reduction 40% i Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Page 32ID 255 256 257 258 259 260 261 262 Name Prepare tentative budget Board review of tentative budget Conduct Board Work Session on tentative budget Recall from RIF, if needed Account reconciliation and Purchase Order (PO) clean-up Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals Compute ending fund balance Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 0% 0% 0% 0% 0% 0% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun I I 3 3rd Quarter Jul I Aug I Sep I 4th Quai Oct I Nov~ 1 Progress h Milestone Summary Rolled Up Page 33ID 263 Name Administrative review of final budget % Complete 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep Q 4th Quai Oct I Nov 264 Submit final budget to Board 0% I 265 Board review and adoption of 95-96 final budget 0% I 266 Submit 95-96 final Budget to Court/Parties 0% 267 263 269 270 Submit 95-96 final budget to State MONITORING AND REPORTING OF DSEG AMD NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI Obtain/Examine feedback from survey on the program budget document process Program budget document diskettes are returned to PRE for summer housing Project: FY96 Date: 4/28/95 Critical Noncritical 0% 100% 100% Progress h Milestone | Summary Rolled Up Q Page 34 I JID 271 Name PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov^ 1 272 Revise written program budget document instructions, as needed 100% 273 PRE dispenses program budget document diskettes to principals and program managers 100% 274 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% 275 276 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders__________________ Disseminate written program budget document instructions to principals and program managers 100% 100% 278 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 100% Project: FY96 Date: 4/28/95 Advise program managers and principals on program budget document, if problems in data entry Critical Noncritical 100% Progress h Milestone | Summary Rolled Up Page 35 ID 279 Name Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter Jul I Aug I Sep Oct | Nov | Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May Jun 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov 280 Generate diskette management flow information to relative staff in School Operations and PRE office 100% I 281 Plan training sessions on the Program Budget Document and WordPerfect 100% 282 Conduct training sessions on the Program Budget Document and WordPerfect 100% 283 DSeg and NonDSeg diskettes returned to PRE 100% 284 PRE performs check-in procedures and data clean-up on diskettes 100% 285 PRE generates hard copies of diskettes 100% 286 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports i 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone Page 36 Summary Rolled Up QID 287 Name PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec I 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 1 288 PRE disseminates drafts of reports to selected resource people 100% I 289 Revise drafts 100% I 290 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 100% I 291 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 100% I 292 Submit 1st Quarter Program Budget Document Reports to the Court 100% I 293 Return diskettes and paper copies to managers and principals 100% I 294 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Page 37 ID 295 Name Advise program managers and principals on Program Budget Document, if data entry problems % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter Jan 3rd Quarter I Feb I Mar Apr | May I jun~ Jul | Aug | Sep 4th Quat Oct I Nov 296 Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's 100% 297 Plan training sessions on the Program Budget Document and WordPerfect 100% I 298 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% I 299 Conduct training sessions for principals, program managers, and clerical staff 100% I 300 Diskettes due back to PRE 100% I 301 PRE performs check-in procedures and data clean-up on diskettes 100% 302 PRE generates hard copies of diskettes 100% i i i Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page 38ID 303 Name PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) % Complete 100% I 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 304 PRE combines all revised info tor 2nd Quarter Program Budget Document Reports 100% I 305 PRE disseminates drafts of reports to selected resource people and attorney 100% I 306 Revise drafts 100% I 307 Prepare for publication of 2nd Quarter Program Budget Document Reports 100% I 308 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision, if revisions needed 100% I 309 Submit 2nd Quarter Program Budget Document Report to Court 100% I 310 Return diskettes and paper copies to principals and program managers 100% I Project: FY96 Date: 4/28/95 Critical Noncritical V////////////////A Progress H Milestone Summary Rolled Up Page 39ID an Name 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 312 Advise program managers and principals on the Program Budget Document, if data entry problems 100% 313 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's 100% 314 Disseminate "reminder instructions for PBD completion to principals and program managers 100% I 315 Diskettes due back to PRE 100% I 316 PRE performs check-in procedures and data clean-up on diskettes 100% 317 PRE generates hard copies of diskettes 100% 318 PRE revises narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Page 40ID 319 Name PRE combines all revised info for 3rd Quarter Program Budget Document Reports % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 320 PRE disseminates drafts of reports to selected resource people 100% 321 Revise drafts 100% I 322 Prepare for publication of 3rd Quarter Program Budget Document Reports 100% I 323 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision, if revisions needed 100% I 324 Submit 3rd Quarter Program Budget Document Reports to Court 100% I 325 Return diskettes and paper copies to principals and program managers 100% I 326 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 3% Project: FY96 Date: 4/28/95 Critical Noncritical V////////////////A Progress h Milestone H Summary Rolled Up Q Page 41ID 327 Name Advise program managers and principals on Program Budget Document % Complete 0% 2nd Quarter Apr I May | Jun 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter 3rd Quarter Jul I Aug I Sep Oct | Nov | De^ Jan | Feb | Mar Apr | May I Jun ~jul | Aug | 4th Quai Oct I Nov~ 328 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBDs 0% 329 Disseminate "reminder" instructions for completing the PBD to principals and program managers 100% I 330 Principals submit School Operations Diskettes to Ass't Supts 0% 0 331 Programs diskettes due back to PRE 0% I 332 PRE performs check-in procedures and data clean-up on diskettes 0% 333 PRE generates hard copies of diskettes 0% 334 PRE develops relative narrative and the controller provides financial into for 4fh Quarter Program Budget Document Reports 0% 0 Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Page 42ID 335 Name PRE combines all relatvie info for 4th Quarter Program Budget Document Reports % Complete 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov 336 PRE disseminates drafts of reports to selected resource people 0% 337 Revise drafts 0% 338 Prepare for publication the 4th Quarter Program Budget Document Reports 0% 1 339 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% 0 340 Submit 4th Quarter Program Budget Document Reports to Court 0% B 341 PRE houses diskettes as 1995-96 school year begins 0% 14: 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress - Milestone Summary Rolled Up Page 43ID 343 Name Review Desegregation Plan tor potential target programs % Complete 100% 344 Review Non-Desegregation Plan for potential target programs 100% 2nd Quarter 3rd Quarter 4th Quarter Apr I May | Jun Jul | Aug | Sep Oct | Nov | Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 345 Begin program evaluation instrument and process 100% 346 Distribute program evaluation instruments and process 100% 347 Identify extended evaluation targets, if needed 100% 348 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 100% 349 Develop process for council/cabinet review of program evaluations 100% 350 Program evaluations due from secondary or primary leaders 100% I 1 Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 44ID 351 Name Notify appropriate staff to prepare Extended Program Evaluations % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 352 Use extended program evaluations to identify program additions, modifications, deletions 100% 353 Notify appropriate staff to prepare Business Cases based on results of extended program evaluations 100% 354 100% 355 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 100% 356 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 100% 357 Execute advertisement plan for district feedback, Session I 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page 45ID 358 Name Conduct District Feedback, Session l(Principals) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I Dec Jan | Feb | Mar "Apr | May | Jun 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov 359 Execute advertisement plan for district feedback. Session II 100% 360 Conduct District Feedback, Session II (Teachers) 100% 361 Execute advertisement plan, Session III 100% 362 Conduct District Feedback, Session III (Ass't Principals) 100% 363 Execute advertisement plan for district feedback, Session IV 100% 364 Conduct District Feedback, Session IV (Transportation) 100% 365 Execute advertisement plan for district feedback, Session V 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Page 46ID 366 Name Conduct District Feedback Session V (Administrative and Non-Certified) % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | May Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov" 367 Execute advertisement plan for Town Hall feedback, Session I 100% 368 Conduct Town Hall Feedback, Session I (Fulbright) 100% 369 Execute advertisement plan for Town Hall feedback, Session II 100% 370 Conduct Town Hall Feedback, Session II (SW Community Center) 100% 371 Execute advertisement plan for Town Hall feedback. Session III 100% 372 Conduct Town Hall Feedback, Session III (University Park Leisure Center) 100% 373 Execute advertisement plan for Town Hall feedback. Session IV 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress Milestone | Summary Rolled Up Page 47ID 374 Name Conduct Town Hall Feedback, Session IV (Pulaski Heights) % Complete 100% 2nd Quarter 3rd Quarter Apr I May | Jun Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter Jan 2nd Quarter I Feb I Mar~ Apr | May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 375 Execute advertisement for Town Hall feedback, Session V 100% 376 Conduct Town Hall Feedback, Session V (McDermott Elementary) 100% 378 379 380 381 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOLI TO COURT Submit July's monthly management report to Court Submit August's monthly management report to Court Submit September's monthly management report to Court Submit October's monthly management report to Court Project: FY96 Date: 4/28/95 Critical Noncritical 79% 100% 100% 100% 100% Progress m Milestone | Summary Rolled Up Q Page 48 iID 382 Name Submit November's monthly management report to Court % Complete 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter Jan I Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov 383 Submit December's monthly management report to Court 100% 384 Submit January's monthly management report to Court 100% I 385 Submit February's monthly management report to Court 100% I 386 Submit March's monthly management report to Court 100% 387 Submit April's monthly management report to Court 100% I 388 Submit May's monthly management report to Court 100% 389 Submit June's monthly management report to Court 0% Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Page 49ID 390 Name Submit July's monthly management report to Court % Complete 0% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov [ Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | M^ Jun 3rd Quarter Jul I Aug I Sep I 4th Quai Oct I Nov 391 Submit August's monthly management report to Court 0% I 392 TASKS FOR SCHOOL CLOSINGS 99% 393 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 50% 394 TASKS FOR COURT FILINGS 50% 395 REGISTRATION AND RECRUITMENT TASKS 100% 396 SET REGISTRATION DATES 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress h Milestone Summary Rolled Up Q Page 50ID 397 Name Recommend adjusted dates based on last year % Complete 100% 2nd. Quarter Apr I May | Jun I 3rd Quarter Jul I Aug I Sep 4th Quarter 1 st Quarter Oct I Nov I Dec ~jan | Feb | Mar 2nd Quarter Apr I May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ 398 Set locations for 4-year-old programs 100% 399 400 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration Present dates to Superintendent's Council for review 100% 100% 401 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% 402 Include approved dates in school year calendar 100% 403 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Project: FY96 Date: 4/28/95 Critical Noncritical Progress m Milestone Summary Rolled Up Page 51ID 404 Name DEFINE TARGETED AUDIENCES FOR RECRUITMENT % Complete 100% 2nd Quarter 3rd Quarter Apr I May | Jun Jul | Aug | Sep 4th Quarter Oct I Nov I Dec 1st Quarter 2nd Quarter Jan I Feb | Mar Apr | Ma7 Jun 3rd Quarter Jul I Aug I Sep 4th Quar Oct I Nov" 405 Review the Plan as it relates to student assignment and racial balance 100% 406 407 408 409 410 Project: FY96 Date: 4/28/95 Review racial balances in each school Collect private school directories Collect data on number of students not attending attendance zone school Begin entering private school students into the computer Analyze data on number of students not attending attendance zone school to develop strategies for balancing Critical Noncritical 100% 100% 100% 100% 100% Progress Milestone | Summary Rolled Up Q Page 52ID 4U 412 413 414 415 416 417 418 Name PREPARE AWARENESS MATERIALS Revise Student Assignment Handbook for schools Schedule date for inservice for registrars and notify them Revise registration brochure Revise Incentive School brochures, if appropriate Prepare PSA's Prepare posters and flyer(s) Schedule presentations to realtors, churches, businesses and other interested groups for January and early February Project: FY96 Date: 4/28/95 Critical % Complete 100% 100% 100% 100% 100% 100% 100% 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov I Dec 1 st Quarter 2nd Quarter jan [ Feb [ Mar Apr | May I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov Progress bi Milestone Summary Rolled Up Page 53 ID 419 420 Name Plan and schedule "kick-trfT event for registration Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register Project: FY96 Date: 4/28/95 Critical Noncritical % Complete 100% 100% 2nd Quarter Apr I May | Jun 3rd Quarter Jul I Aug I Sep 4th Quarter Oct I Nov [ Dec 1st Quarter Jan I Feb | Mar 2nd Quarter iMay I Jun 3rd Quarter Jul I Aug I Sep 4th Quai Oct I Nov~ Progress m Milestone H Summary Rolled Up Page 54Little Rock School District Program Planning and Budgeting Tool ID 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994-95 % Complete 78% Scheduled Start Apr 4 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Williams, Glowers. Ingram REC" 2 Analyze, reassess, and revise planning organization and structure 75% Apr 4 '94 Jun 30 '95 Williams,Matthis,Glowers MAY 3 1 1995 Office of Desegregation Mon iO( 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet, Bassa 4 Initial circulation of 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 77% Jul 15'94 Jun 30 '95 Aug 31 '95 Council,Glowers e 99% Jun 1 '94 Apr 28 '95 Aug 31 '95 Williams.Clowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet Page 1 FY96 May 31 '95ilW I I II I I Little Rock School District Program Planning and Budgeting Tool ID 9 JJ2 11 12 13 14 15 16 Page 2 Name Review/revise the mission statement and goals of the District Define purpose and scope for Personnel Study Design data collection plan for study of Personnel Study Assign responsibilities for study of Personnel Study Collect data from Personnel Study Analyze data from Personnel Study Prepare Personnel Study Report % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet 100% 100% 100% 100% 100% 100% 100% Aug 1 '94 Nov 15 '94 Hurley Aug 1 '94 Aug 22 '94 Council,Hurley,Williams Aug 22 '94 Aug 29 '94 Sep 2 '94 Sep 30 '94 Oct 24 '94 FY96 Aug 29 '94 Aug 29 '94 Sep 29 '94 Oct 21 '94 Oct 24 '94 Nov 14 '94 Hurley,Gadberry Hurley Hurley Hurley,Gadberry Hurley May 31 '95 J k Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 100% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Hurley IS STANFORD 8 TEST DATA STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Clowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15'94 Clowers,Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16'94 Aug 30 '94 Clowers,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16 '94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowers,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12'94 Sep 30 '94 Clowe rs,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3 '94 Oct 14 '94 Dunbar Page 3 FY96 May 31 '95 nID 25 Name__________________________________ Report data findings from Stanford 8 for merge into needs assessment listing % Complete 100% 2S AB-KANSAS MINIMUM PERFORMANCE TEST (AMPT) DATA STUDY 100% 27 Define purpose and scope for AMPT study 100% 28 Design data collection plan for AMPT study of data 100% 29 Assign responsibilites for AMPT data collection 100% 30 Collect data from AMPT 100% 31 Analyze data from AMPT 100% 32 Prepare AMPT Report 100% Page 4 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Oct 17'94 Aug 1 '94 Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 12 '94 Oct 3'94 FY96 Scheduled Finish Oct 31 '94 Oct 31 '94 Aug 15 '94 Aug 30 '94 Aug 16 '94 Sep 9 '94 Sep 30 '94 Oct 14 '94 Revised Finish Nov 4 '94 Nov 4 '94 Resource Names Clowers,Dunbar Clowers Clowers, Williams,Council Clowers,Penn-NoiTnan Clowers Clowe rs,Penn-Norman Clowe rs,Penn-Norman Penn-Norman May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 100% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Glowers,Penn-Norman 24 PRE MONITORING REPORTS STUDY 100% Aug 1 '94 Oct 31 '94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Glowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3 '94 Oct 14 '94 Smith Page 5 FY96 May 31 '95ID 41 Name____________________________________ Report data findings from PRE Monitoring Reports Study for merge info needs assessment listing % Complete 100% 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY 100% 43 Define purpose and scope of SC/HR Survey 100% 44 Design data collection plan for study of SC/HR 100% 45 Assign responsibilities for SC/HR data collection 100% 46 Collect data from SC/HR Survey 100% 47 Analyze data from SC/HR Survey 100% 48 Prepare SC/HR Survey Report 100% Page 6 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Oct 17'94 Aug 1 '94 Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 26 '94 Oct 17'94 FY96 Scheduled Finish Oct 31 '94 Nov 15 '94 Aug 15 '94 Aug 30 '94 Aug 16 '94 Sep 23 '94 Oct 14 '94 Oct 28 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Smith Clowers Clowers, Williams,Council Clowers,Hobby Clowers Clowers,Hobby,Savage Clowers,Hobby Hobby May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 100% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Clowe rs,Hobby 52 CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 100% Nov 15 '94 Dec, 14 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16 '94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16 '94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names___________ Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curricular Standards for merge into needs assessment 100% Nov 7 '94 Nov 15'94 Matthis,Curriculum Supervisors 62 Make recommendations for program additions/deletions/modifications 100% Oct 31 '94 Nov 4 '94 Dec 14 '94 Matthis,Curriculum Supervisors 3 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15 '94 Milhollen, Williams,Council, Hurley,Gadberry Page 8 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 65 Name Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15'94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19 '94 Aug 19 '94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley .Armstrong,Eaton, Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12'94 Sep 23 '94 Milhollen ,Armstrong, Eaton, Neal,Hurley,Gadberry 69 Prepare Proportional Allocation Fomiulas Report 100% Sep 26 '94 Oct 12'94 Milhollen,Hurley ,Armsfrong,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13'94 Oct 31 '94 Milhollen 21 DISTRICTWIDE FACILITIES STUDY 91% Jul 15 '94 Nov 23 '94 Aug 31 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15 '94 Williams,Milhollen,Council Page 9 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 73 Name______________________________ Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15 '94 Milhollen,Eaton 75 Collect data for the Districtwide Facilities Study 80% Aug 15 '94 Oct 21 '94 Aug 31 '95 Milhollen,Eaton 76 Establish Committee to study Districtwide Facilities 100% Nov 16 '94 Nov 16'94 Eaton,Milhollen,Mayo 77 Prepare status report for the Districtwide Facilities Study (preliminary study for needs assessment) 100% Oct 24 '94 Nov 18 '94 Dec 21 '94 Milhollen, Eaton,Mayo 78 Report data findings from Preliminary Facilities Study for merge into needs assessment. 100% Nov 21 '94 Nov 23 '94 Dec 21 '94 Milhollen,Eaton,Mayo 22 DESEGREGATION MONITORING REPORTS AUDIT from PPM 100% Aug 1 '94 Dec 9 '94 Mavo 80 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15'94 Mayo,VVilliams,Council Page 10 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 81 Name Design data collection plan for study of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 82 Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit 100% Aug 1694 Aug 31 '94 Mayo 83 Collect data 100% Sep 1 '94 Oct 14'94 Mayo 84 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 100% Nov 22 '94 Dec 9 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 100% Aug 1 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15'94 Mayo, Williams,Council Page 11 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 92 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Mayo 93 Report findings to PRE 100% Nov 22 '94 Nov 23 '94 Dec 9 '94 Mayo 94 Request Program Managers merge new obligations with Program Budget Document 100% Nov 27 '94 Dec 9 '94 Mayo 2& TOWN HALL MEETINGS 100% Jul 15 '94 Dec 7 '94 Williams.Clowers 96 Define purpose and scope of Town Hall Meetings 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste Page 12 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 97 Name Review previous year's data % Gomplete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names Modeste,Glowers 98 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Glowers,Wagner 99 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner,Modeste 100 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15'94 Wagner 101 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 102 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15'94 Modeste,Glowers 103 Execute advertisement plan for Town Hall Meeting I 100% Sep 12'94 Sep 15'94 Wagner,Modeste 104 Gonduct Town Hall Meeting I (Terry Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 105 106 107 108 109 110 111 112 Page 14 Name Gather feedback data from Town Hall Meeting I for input info matrix Execute advertisement plan for Town Hall Meeting II Conduct Town Hall Meeting II (University Park Adult Center) Gather feedback data from Town Hall Meeting II for input into matrix Execute advertisement plan for Town Hall Meeting III Conduct Town Hall Meeting III (Pulaski Heights Jr High School) Gather feedback data from Town Hall Meeting III for input into matrix Execute advertisement plan for Town Hall Meeting IV % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner,Penn-Norman 100% 100% 100% 100% 100% 100% 100% Sep 12'94 Sep 22 '94 Wagner,Modeste Sep 15 '94 Oct 31 '94 Williams, Board,Modeste Sep 5 '94 Nov 30 '94 Wagner,Penn-Norman Sep 12 '94 Sep 15 '94 Sep 15'94 Sep 12'94 FY96 Sep 29 '94 Oct 31 '94 Oct 31 '94 Oct 6 '94 Wagner,Modeste Williams Wagner, Penn-Norman Wagner,Modeste May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting IV (Fulbright Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams, Board,Modeste 114 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15'94 Oct 31 '94 Wagner.Penn-Norman 115 Execute advertisement plan for Town Hall Meeting V 100% Sep 12'94 Oct 13'94 Wagner,Modeste 116 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 117 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12'94 Oct 20 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15'94 Oct 31 '94 Williams,Boa rd,Modeste 120 Gather feedback data from Town Hall Meeting VI into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman Page 15 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 121 Name Execute advertisement plan for Town Hall Meeting VII % Complete 100% Scheduled Start Sep 12 '94 Scheduled Finish Oct 27 '94 Revised Finish Resource Names Wagner,Modeste 122 Conduct Town Hall Meeting VII (Southwest Community Center) 100% Sep 15 '94 Oct 31 '94 Nov 1 '94 Wiiiiams, Board,Modeste 123 Gather feedback data from Town Hall Meeting VII for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 124 Finalize and publish Town Hall Meeting Report, 1994-95 100% Nov 15'94 Nov 30 '94 Modeste,Lewis 125 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Clowers.Lewis 126 100% Jul 15 '94 Dec 7 '94 Dec 15 '94 Williams.Clowers 127 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste 128 Review/revise data collection plan for District Dialogues 100% Aug 22 '94 Aug 25 '94 Clowers, Wagner,Modeste Page 16 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 129 Name Set locations and schedule for District Dialogues % Gomplete 100% Scheduled Start Aug 25 '94 Scheduled Finish Aug 30 '94 Revised Finish Resource Names Wagner 130 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10 '94 Wagner 131 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 132 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 133 Execute advertisement plan for District Dialogue 100% 134 135 136 Page 17 I Sep 10'94 Sep 19'94 Wagner Gonduct District Dialogue I (principals, Franklin Elementary) Gather feedback data from District Dialogue I for input into matrix Execute advertisement plan for District Dialogue II 100% 100% 100% Sep 15'94 Sep 15 '94 Sep 19'94 FY96 Oct 31 '94 Oct 31 '94 Oct 1 '94 Williams Wagner,Penn-Norman Wagner May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 137 Name Conduct District Dialogue II (Transportation) % Complete 100% Scheduled Start Sep 15 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Williams 138 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 139 Execute advertisement plan for District Dialogue III 100% Sep 1894 Oct 14 '94 Wagner 140 Conduct District Dialogue III (Administration) 100% Sep 15'94 Oct 31 '94 Williams 141 Gather feedback data from District Dialogue III for merge info matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 142 Execute advertisement plan for District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 143 Conduct District Dialogue IV (Classified) 100% Sep 15 '94 Oct 31 '94 Nov 7 '94 Williams 144 Gather feedback data from District Dialogue IV for input into matrix 100% Sep 15'94 Oct 31 '94 Nov 9 '94 Wagner,Penn-Norman Page 18 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 145 Name Execute advertisement plan for District Dialogue V % Complete 100% Scheduled Start Nov 1 '94 Scheduled Finish Nov 8 '94 Revised Finish Resource Names Wagner 146 Conduct District Dialogue V (Teachers) 100% Nov 8 '94 Nov 8 '94 Williams 147 Gather feedback from District Dialogue V for input into matrix 100% Nov 8 '94 Nov 8 '94 Wagner,Lewis 148 Execute advertisement plan for District Dialogue VI 100% Nov 3 '94 Nov 14 '94 Wagner 149 Conduct District Dialogue VI (Assistant Principals) 100% Nov 14 '94 Nov 14 '94 Nov 22 '94 Williams 150 Gather feedback data from District Dialogue VI for merge into matrix 100% Nov 14 '94 Nov 14 '94 Nov 28 '94 Wagner,Lewis 151 Finalize and publish District Dialogue Report, 1994-95 (delayed because of rescheduled meetings) 100% Nov 15 '94 Nov 30 '94 Dec 15'94 Savage,Lewis 152 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 100% Nov 30 '94 Dec 7 '94 Dec 15'94 Savage,Lewis Page 19 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 153 Name Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat % Complete 100% Scheduled Start Dec 7 '94 Scheduled Finish Jan 26 '95 Revised Finish Dec 21 '94 Resource Names Clowers,Penn-Norman 154 Conduct Board Work Session for data analyses studies, surveys, forums, dialogues, etc. 100% Dec 7 '94 Apr 28 '95 Apr 29 '95 Williams.Clowers 155 Complete needs assessment listing (extended evaluations and other relevant reports) 100% Dec 1 '94 Dec 7 '94 Dec 16 '94 Clowers,Savage,Lewis 156 Publish Draft of Needs Assessment Report and disseminate to selected persons 100% Dec 14 '94 Dec 14 '94 Dec 21 '94 Clowers,Savage. Lewis 157 Finalize and publish Needs Assessment Report, 1994-95 100% Dec 15 '94 Dec 15 '94 Jan 6 '95 Clowers,Savage, Lewis 158 100% May 1 '94 Seo 16 '94 Seo 16 '94 Clowers 159 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13 '94 Bassa,Milhollen, Ingram 160 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13 '94 Ing ram,Bassa Page 20 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 161 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Complete 100% Scheduled Start Jun 18 '94 Scheduled Finish Jun 18'94 Revised Finish Resource Names Bassa 162 Generate a Program Inventory Report for 1994-95 100% May 1 '94 Jun 30 '94 Bassa 163 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16 '94 Glowers, Milhollen 164 PLANNING AND BUDGET GOALS 100% Aug 1 '94 Apr 26 '95 Matthis,Glowers 165 GABINET/GOUNGIL PLANNING SESSION 100% Aug 1 '94 Aug 26 '94 Sep 1 '94 Matthis 166 Identify process for goal development/revision 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 167 Determine date and site for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Matthis,Glowers 168 Identify materials for work session 100% Aug 1 '94 Aug 19 '94 Aug 30 '94 Ingram,Glowers Page 21 FY96 May 31 '95Little Rock School District Program Planning and Budgeting Tool ID 169 Name Develo
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.