Project Management tool

Includes court filings
FRIDAY, ELDREDGE & CLARK 2000 First Commercial Bldg. 400 West Capitol Little Rock, AR (501) 376-2011 72201 Attorneys for Little Rock School District J^fy^L. MaTc^e^ ' Bar I.D. No. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing notice of filing has been served upon the following persons by First Class Mail, postage pre-paid: Mr. John Walker JOHN WALKER, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones WRIGHT, LINDSEY & JENNINGS 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones JACK, LYON 7 JONES, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 7201 Mr. Richard Roachelle First Federal Plaza 401 West Capitol Avenue Suite 504 Little Rock, AR 72201 Ms. Ann Brown Heritage West Building, Suite 510 201 East Markham Street Little Rock, AR 72201 Jerry L. MaloneIN THE UNITED STATES DISTRICT COURTS EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION rtT LITTLE ROCK SCHOOL DISTRICT vs. PULASKI COUNTY SPECIAL SCHOOL DISTRICT No. 1, ET AL Mrs. Lorene Joshua, Et Al Katherine Knight, Et Al Gy. PLAINTIFFS LR-C-82-866 DEFENDANTS Intervenors Intervenors aJ -f-i.'i 'fAti 5 f -3 NOTICE OF FILING The plaintiff, Little Rock School District ("LRSD"), for its Notice of Filing, states: 1. By order dated August 26, 1993, the Court directed the LRSD to submit to the Court, not later than 5:00 p.m. on the last day of each month, the most recent copy of any project management tool the district is using to guide. monitor. and control the development and implementation of its program planning and budgeting processes. 2. The LRSD has attached hereto as an exhibit a true and accurate copy of its project management tool reflecting 1994-95 program planning and budgeting activities to date. PROGRAM MANAGER Sterlinq Inqram MONTH ACTIVITIES LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: August 31, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT August 1993 (cont.) 2.5 Begin to identify programs for "fast-track" evaluation July 14, 1993 January 31, 1993 Superintendent and Cabinet Academic Progress Grant - memo to Assistant Superintendents Student Assignment - August 18, 1993, 1:30 p.m. meeting conducted by Dr. H. Williams. Academic Support, Special Education, Vocational Education, Library Media August 30, 1993 meeting Substitute - August 26, 1993 meeting with LRCTA Out-sourcing - August 9, 1993 meeting with Coopers and Lybrand Stephens construction 2.6 Complete Desegregation Program Inventory May 31, 1993 July 19, 1993 Superintendent and Cabinet Final version of Program Identification worksheet (see attached) September 1993 3.1 Conduct worksession for analysis of collected data August 20, 1993 August 31, 1993 Superintendent and Cabinet Meeting agenda 3.2 Conduct Board work session September 9, 1993 September 30, 1993 Board and Superintendent TBALITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) PROGRAM MANAGER Sterling Ingram DATE
August 31, 1993 MONTH ACTIVITIES BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT July 1993 August 1993 1.1 Designate lead planning person 1.2 Develop proposed budget calendar for budget year 1994-95 1.3 Begin Desegregation Program Inventory using desegregation audit as baseline 1.4 Identify tentative list of various types of districtwide objective and perceptual data to be collected for the needs assessment 2.1 Establish final budget calendar for 1994-95 that will allow the Board to monitor progress of the planning and budgeting process 2.2 Begin to develop monitoring and reporting procedures and issue instructions, as needed 2.3 Begin development of proportional allocation formulas 2.4 Begin data collection July 1993 July 27, 1993 Superintendent Sterling Ingram, Director of Planning, Research arid Evaluation designated - PPBD,* p.2 July 21, 1993 May 31, 1993 July 21, 1993 July 21, 1993 April 26, 1993 August 17, 1993 May 1993 Program Planning and Budgeting Document (PPBD) dated July 30, 1993 July 26, 1993 July 9, 1993 July 26, 1993 July 27, 1993 August 27, 1993 November 30, 1993 November 30, 1993 Superintendent and Cabinet Superintendent and Cabinet Superintendent and Cabinet Superintendent Superintendent and Cabinet Superintendent and Cabinet Lead planning person PPBD, Attachment 4 Final version (7-9-93) of Program Identification worksheet (See attached) Tentative list located in PPBD, page 4 and 5 Acceptance of Budget calendar by Board of Directors at July 27, 1993 work session
PPBD, Attachment 4 Meeting with Bill Mooney on August 27, 1993. Final version of data disk to follow. Topic covered during school start-up meeting MPT and Stanford-8 test resultsLITTLE ROCK SCHOOL DISTRICT DESEGREGATION PLAN ASSESSMENT/EVALUATION ACTIVITIES INCLUDED PROGRAM RESPONSIBLE PERSON(S) Early Childhood Education (6) HIPPY/JTPA (6) 4-year-old program (7) Citywide (9) Rockefeller Early Childhood Magnet (12) E. Matthis (M. Shead, P, Price) Summer Learning Program (21) J. Bernard (S. Stueart) Asset Program (24) J. Bernard (S. Stueart) School Operations (28) Teacher Recruiter (44) In-School Suspension (34) Alternative Learning Center Job Fair (Guidance) (35) Student Hearing Officier (28) J. Bernard (L. Robertson, M. Gremillion, S. Stueart) Academic Support Program (48) E. Matthis (L. Adams, D. Wood, A. Stovall) Multicultural Curriculum (63) E. Matthis (Curriculum Supervisors) Focused Activities (81) Academic Incentive Grants (82) J. Bernard (L. Robertson, M. Gremillion S. Stueart) Magnet Schools (86) E. Matthis (J. Bernard) Booker, Carver, Gibbs, Williams, Mann, and Parkview (86) Library Media Services (106) E. Matthis (L. Lyons) Special Education (114) E. Matthis (P. Kohler) Parent Involvement (131) M. Parker (D. Milam) Educational Equity Monitoring (224) Planning, Research and Evaluation Testing Assistance (28) M. Parker (S. Ingram) (A1.3 LITTLE ROCK SCHOOL DISTRICT PLANNING, RESEARCH AND EVALUATION DEPARTMENT Date: May 21, 1993 To: Mac Bernd, Superintendent From: Sterling Ingram, Director Planning, Research and Evaluation Re: Desegregation Programs Attached is a listing of desegregation programs that have been sorted according to whether assessment/ evaluation activities are included or not included as part of the program descriptions. No quality judgement was made relative to the activities. The Incentive some School section included activities for sub-sections but not an overall assessment/evaluation component. This list will serve as a guide for reviewing and/or developing assessment/evaluation activities for desegregation programs. I will determine the status of assessment components during the follow-up meeting with the program managers. beginning of the 1993-94 school year. I expect this to start at the If you need additional information at this time, please contact me. bjgLRSD DESEGREGATION PLAN NO ASSESSMENT/EVALUATION ACTIVITIES INCLUDED Page 2 PROGRAM RESPONSIBLE PERSON(S) Incentive Schools (149) (Partial) Writing to Read (152) Science Lab (153) Computer Lab (153) Computer Loan Program (153) Extended Day (154) Field Trips (158) Transportation (additional) (171) Instructional Aides (172) Extended Year (172) Incentive/Recognition (176) Recommended Staffing (190) Required Staff Development (193) Teacher Stipend Inservice (194) Incentive School Alternative Classroom (190) J. Bernard (A. Hart)LITTLE ROCK SCHOOL DISTRICT DESEGREGATION PLAN NO ASSESSMENT/EVALUATION ACTIVITIES INCLUDED PROGRAM RESPONSIBLE PERSON(S) Commitment to Desegregation (1) Board (M. Bernd) Leadership (2) Board of Education ODM Board (M. Bernd) Board of Education - Prejudice Reduction (125) Special Programs (20) E. Matthis Gifted Education (58) E. Matthis (M. Donaldson) McClellan Community School (93) J. Bernard (M. Daggett) Recruitment of Private School Students (95) Parent Recruiting (215) VIPS Recruiting (131) M. Parker (B. Rather, D. Milam) Federal Programs (96) E. Matthis (L. Adams) Vocational Education (98) E. Matthis (D. Dillahunty) Staff Development (46) (124) E. Matthis (M. Zimmerman) Support Services Safety and Security (129) Data Processing (129) ' ii/' ' G. Jones (B. Barnhouse, D. Kingsella) Student Assignment/OLE (28) (139) M-M, Magnets Interdistrict (Central, Washington, Romine (119) Dunbar, McClellan, Henderson, King, and Stephens) (143) M. Parker (S. Pederson, J. Wiedower) (14 8) (148) Facilities (129) (146) G. Jones (D. Eaton) Computerized Transportation (227) New Furtures (145) G. Jones (B. Montgomery) J. Bernard (L. Young)To: Ms. Mr. From: Subject: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS July 14, 1993 72201 Margaret Gremillion, Assistant Superintendent Larry Robertson, Assistant Superintendent '^^telle Matthis, Interim Superintendent Academic Progress Incentive Grants L approved Desegregation Plan describes the Academic Incentive Grants and the process for implementation. ,4 it states that the continuation_of the Academic Incentive Grant Program will be reviewed at the end of the It is necessary for us to proceed with the final evaluation of this program in order to make a decision You may wish to consult with Sterling The court Progress On Page 84 Progress 1992-93 school year. regarding future funding. Ingram regarding this matter. 2.5 S'INTERDISTRICT PLAN NO ASSESSMENT/EVALUATION ACTIVITIES INCLUDED PROGRAM RESPONSIBLE PERSON(S) Student Choices/Options (8) M. Parker (S. Pederson, J. Wiedower) Summer School (13) J. Bernard (L. Robertson, M. Gremillion S. Stueart) Staff Development (21) E. Matthis (M. Zimmerman) School Operations (23) J. Bernard (L. Robertson, M. Gremillion S. Stueart) Library Media (33) E. Matthis (L. Lyons) Vocational Education (53) E. Matthis (D. Dillahunty) Guidance/Counseling Program (54) E. Matthis (J. E. Elston) Parent Involvement/Community Linkages (56) M. Parker (D. Milam) Public Relations (57) J. Wagner INTERDISTRICT PLAN ASSESSMENT/EVALUATION ACTIVITIES INCLUDED PROGRAM RESPONSIBLE PERSON(S) Special Education (35) E. Matthis (P. Kohler)2.5 AGENDA CURRICULUM AND LEARNING IMPROVEMENT MEETING BOARD OF DIRECTORS CONFERENCE ROOM August 30, 1993 - 1:15 p.m. 1. Opening Remarks Estelle Matthis 2. Fast Track Evaluations Discussion Area Personfs) Responsible Academic Support Special Education Vocational Education Library Media Resurvey Leon Adams Patty Kohler Carol Green Lucy Lyon Planning Process/Procedures to be Used (Matthis) Development of Uniform Format Established Timeline for Completion of Evaluation Preliminary Report Due - November 15, 1993 Final Report Due - December 15, 1993 Report to Board of Directors - January, 1994 3. Next Meeting - August 31, 1993LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 July 27, 1993 TO: Ms. Margaret Gremillion Mr. Larry Robertson FROM: SUBJECT: 'Estelle Matthis, Interim Superintendent ACADEMIC PROGRESS INCENTIVE GRANTS Please review my requests dated July 14, 1993 and apprise me of the process as well as the date that I can expect to receive the evaluation report as stated in the Desegregation Plan, page 84. Your urgent attention to this matter is appreciated.# 1 2 3 5 6 7 8 9 10 12 13 14 15 16 17 26 STPROGll REVISED 09 JUL 93 SOURCE BP 6 BP7 OP12 OP2 8 OP28 OP39 BP44 BP46 BP48 BP63 OP82 BP86 BP114 BP129 BP129 PROGRAM IDENTIFICATION WORKSHEET IN PROGRAM CODE SEQUENCE final version PROGRAM NAME PRIMARY SECONDARY hippy Matthis Shead 4 year old program' Rockefeller Early Childhood Magnet Student Hearing Officer Office of Desegregation and Student Assignment Extra-Curricular Participation Teacher Recruiter Staff Development Academic Support Program Multicultural Programs Academic Incentive Grants Original Magnets Special Education Security required for Schools safe Data Processing System for Matthis Matthis Bernd Parker Bernard Gadberry Matthis Matthis Matthis Bernard Matthis Matthis Jones Jones Price Price Howard Bernard Matthis Stueart Gremillion Robertson Robinson Zimmerman Adams Woods Stovall Various Robertson Stueart Gremillion Bernard Kohler Barnhouse Bernard Kingsella2.5 Little Rock School District August 31, 1993 Mrs. Eleanor Coleman, President Little Rock Classroom Teachers Association 1500 West 4th Street, Suite 305 Little Rock, AR 72201 Dear Mrs. Coleman: This communication is a follow-up of our meeting held August 26, 1993, in which we addressed several issues including substitute teachers. For some time the LRSD and the CTA have worked together to identify strategies and approaches that could lead to an increase in the number of days teachers are present in the schools to interact with our students for quality instruction. The budget allocation to cover substitute teacher pay increases every year. It appears as if some of these funds could be used in a more productive manner, such as purchasing materials, supplies, or quality staff development. I am requesting the assistance of the (3TA in reestablishing a review committee with the LRSD to study the issue of increasing teacher attendance, which may result in a reduction in the use of substitute teachers. Please contact me regarding the composition of this committee and a date for us to begin to "fast track evaluate" the effectiveness of the existing guidelines for use of substitute teachers. The CTAs assistance in this matter will be of great value to the district and our students. I will provide you with the format that will be used to document our fast track evaluation. Sincerely, Estelle Matthis Interim Superintendent EM/lks 810 West Markham street Little Rock, Arkansas 72201 (501)324-2000 54 BP153 IS. Computer Labs Bernard 55 OP153 IS. Foreign Language Labs Bernard 56 BP153 IS. Computer Loan Program Bernard 57 BP154 IS. Extended Day Bernard 59 BP158 IS. Field Trips Bernard 60 OP171 IS. Homework Centers Bernard 61 BP171 IS. Transportation (Add) Bernard 62 OP171 IS. Homework Hotline Bernard 63 OP171 IS. Mentors/Tutors Bernard 64 BP172 IS. Instructional Aides (add) Bernard 65 BP172 IS. Extended Year Bernard 66 BP176 IS. Incentive/Recognition Bernard 67 OP176 IS. Resident Counseling Service Camp Pfeiffer Bernard 68 OP176 IS. Monitoring Ingram 69 OP178 IS. Permanent Substitute Bernard Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Matthis Parker Bernard Parker Gadberry 70 OP178 IS. Additional Compensation Bernard Gadberry 71 OP179 IS. Extended Week Bernard Matthis18 BP143 19 OP148 21 OP148 22 BP224 24 BP227 25 019 26 BP93 27 BP34 28 BP35 29 BP28 32 BP106 33 BI56 34 BP131 35 BP125 51 OP149 52 BP152 53 BP153 Student Information (including CIMS and ABACUS) M-to-M Magnet Schools (Central,Dunbar, Washington, Henderson, McClellan) King Interdistrict School Stephens Intedistrict School Monitoring activities fEval Dept) Computerized Transportation System Romine Interdistrict Theme McClellan Community School In School Suspension Job Fair Testing Assistance - Disadvantaged Library Services Parent Parker Bernard Bernard Ingram Jones Bernard Bernard Bernard Matthis Parker Matthis Linkages^^^^^"'^^^'^ Bernard VIPS - Recruiting Parker Prejudice Reduction Board IS. Office of Incentive Schools IS. Writing To Read IS. Science Labs Bernard Bernard Bernard Parker Matthis Parker Matthis Parker Montgomery Matthis Parker Daggett Stueart Elston Ingram Lyons Parker Milam Bernd Parker Matthis Parker MatthisBP28 School Operations Bernard Robertson Stueart Gremillion SP Alternative Learning Center Bernard Stueart SPSS Gifted Education Matthis Donaldson SP81 Focused Activities Bernard Robertson Stueart Gremillion PP86 Parkview Science Magnet Matthis Bernard PP95 Recruitment of Private School Students Parker Cole Rather SP96 Federal Programs Matthis Adams SP98 Vocational Education Matthis Green PP124 Staff Development Matthis Zimmerman SP129 Facilities Jones Eaton PP130 Employment Practices Gadberry PP130 Bidding Practices Jones Neal PP131 Parent Involvement/Community Linkages Parker Gill PP139 Student Assignments Parker Weidower SP145 New Futures Bernard Young PP146 Facilities Jones Bernard Parker PP156 IS. Social Skills - Family Forklore - Positive Imaging - Interpersonal skills - Rites of Passage ~ Role Model Program - Mentoring Program Bernard Matthis Parker72 0P19O IS. Staffing - Recommended Full-time positions Bernard 73 BP193 IS. Required Staff Development Bernard 74 BP194 IS. Teacher Stipends for Inservice and Extra 5 days Bernard 75 OP153 IS. Other Incentive School Academic Programs - Kindergarten - Reading across the Curriculum - Oral Expression across Curriculum - Learning Styles Inventory - School Themes - Semi-departmental - Instructional Tech - Study/Test-taking - Parent Home Study - Computer Managed Inst - Student Educ Plans Specialized Programs Incentive Programs - Homework - Criterion-Refer Test - Heterogeneous grouping - Effective Schools - African/Amer History Bernard SPl Commitment to Desegregation Board SP2 Leadership Board PP9 City-wide Early Childhood Education Program Matthis SP20 Special Programs Matthis BP21 Summer Learning Proqram JTPA Bernard BP24 ASSET Program Bernard Parker Matthis Parker Matthis Parker Gadberry Matthis Parker Bernd Bernd Shead Price Bernard Glasgow Adams Young Stueart StueartSP190 SP205 PP215 SIS SI13 SI21 SI23 SI33 SI35 SI53 SI54 SI59 Monitor - Teacher Demonstration Program - Master Teacher Prog - New Teacher Assist IS. Alternative Classroom IS. Parent Involvement IS. Parent Recruitment Student Choices/Options Summer School Staff Development School Operations Library Media Special Education Vocational Education Guidance/Counseling Program Public Relations Bernard Bernard Parker Parker Bernard Matthis Bernard Matthis Matthis Matthis Matthis Wagner Matthis Parker Parker Bernard Pederson Wiedower Robertson Gremillion Stueart Zimmerman Robertson Gremillion Stueart Lyons Kohler Green Elston ParkerPP157 IS. Special Activites - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs Bernard Matthis Parker PP159 IS. Latin Enrichment Program Bernard Matthis Parker PP172 IS. Supervision Aides Bernard Matthis Parker PP172 IS. Career Skills Development PP173 IS. Support Services - Other - Community Access/Field Trip - Community Involve - Special Skills Prog - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm - Extracurricular Prog - Attendance and Behav - Subj Related Extracurr Bernard Matthis Parker PP175 IS. Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counselling - Wellness Program Bernard Matthis Parker PP178 IS. School Policies and Procedures Others Bernard Matthis Parker PP190 IS. Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effect Bernard Matthis Parker1. 2. 3. GOALS ADOPTED BY BOARD OF DIRECTORS SEPTEMBER, 1989 To increase educational achievement for all specific emphasis on closing disparities "in^achiiiJXneit^ To establish climates of educational school through: excellence in all a) b) c) d) To providing equitable educational all students in a environment
opportunities for desegregated learning enabling all students to develop capacity and love for learning
students to a lifelong to be productive contributors the schoq^ the community and the workplace
providing a disciplined, environment for all students. structured learning enhance human relations . , --- --------- skills for teachers, and central office administrators. principals,3.1 PRE-PLANNING GOAL SETTING LITTLE ROCK SCHOOL DISTRICT August 20, 1993 9 a.m. ADMINISTRATION BUILDING 1. Opening/Purpose Remarks Estelle Matthis Issues - Direction 2. Strategic Planning Dr. Henry Williams 3. Discussion . Desegregation Plan . Existing District Mission and . Proportional Allocations - . Achievement Data . Attendance/Discipline . Parent Involvement 4 . Goals Next Step . Cabinet Work Sessions . Formulate Procedures for Board . Goal Setting Session of Directors 3- /Little Rock School District STUDENT LEARNING OUTCOMES Sve^uccesstTSnPriPn^P^ possessing the skills and knowledge they need to curricular program, level/course, unit, and The District has the following outcomes for all students by the time they graduate from the 12th grade: Students will
1. Adequately master reading, writing, speaking, listening (communication and creative thinking), and mathematics skills sufficient functioning. I, critical for effective, efficient 2. Locate and use needed information from resources. printed materials and/or other 3. Identify problems and needs, apply problem solving information ____ .. * information for meaning and/or action. strategies, and analyze 4. 5. 6. Use tools of technology at an effective, efficient, flexible, and adaptable level. historical, geographic, political, literary, and scientific information and use such knowledge in day-to-day decisions. Appreciate and understand cultural differences, the arts and humanities current happenings, and ways to predict or influence future events. 7. Establish and maintain effective and supportive intrapersonal interoersonal and cooperative relationships, and civic and social interpersonal, and responsibility. 8. Demonstrate self-direction as an active life-long learner and demonstrate self- Sy and a physically and =ly SnSd ! ILITTLE ROCK SCHOOL DISTRICT MISSION STATEMENT The mission of the Little Rock School District is to provide an educational program that enables each child to achieve his/her highest potential. To that end, the Little Rock School District will provide (1) a program of basic education for all students
(2) programs that address the special needs of students (emotional, physical, and mental)
and (3) enrichment opportunities such as art, music, and athletics. Through an organized program of studies, each student will experience academic success and will learn and appreciate responsibility and productive citizenship.FRIDAY, ELDREDGE & CLARK 2000 First Commercial Bldg. 400 West Capitol Little Rock, AR (501) 376-2011 72201 Attorneys for Little Rock School District By: J^rry L. Malone Bar I.D. No. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing notice of filing has been served upon the following persons by First Class Mail, postage pre-paid on this 30th day of September, 1993. Mr. John Walker JOHN WALKER, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones WRIGHT, LINDSEY & JENNINGS 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones JACK, LYON 7 JONES, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 7201 Mr. Richard Roachelle First Federal Plaza 401 West Capitol Avenue Suite 504 Little Rock, AR 72201 Ms. Ann Brown Heritage West Building, Suite 510 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION ^3 LITTLE ROCK SCHOOL DISTRICT PLAINTiFFS? g vs. LR-C-82-866 CASL By
PULASKI COUNTY SPECIAL SCHOOL DISTRICT No. 1, ET AL DEFENDANTS Mrs. Lorene Joshua, Et Al Intervenors Ccr*. c._ Katherine Knight, Et Al Intervenors NOTICE OF FILING The plaintiff. Little Rock School District ("LRSD"), for its Notice of Filing, states: 1. By order dated August 26, 1993, the Court directed the LRSD to submit to the Court, not later than 5:00 p.m. on the last day of each month, the most recent copy of any project management tool the district is using to guide, monitor. and control the development and implementation of its program planning and budgeting processes. 2 The LRSD has attached hereto as an exhibit a true and accurate copy of its project management tool reflecting 1994-95 program planning and budgeting activities to date. PROGRAM MANAGER Sterling Ingram MONTH ACTIVITIES LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT HANAGEHENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT Sept. 1993 (cont.) 3.2 Conduct Board Work Session 3.2.1 Review preliminary list of issues for needs assessment 3.2.2 Review Desegregation Program Inventory Report 3.2.3 Review and revise, if necessary, the mission statement 3.2.4 Establish tentative written goals and objectives 3.2.5 Establish written priorities Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Sept. 9, 1993 Nov. 30, 1993 Board and Superintendent Board and Superintendent Board and Superintendent Board and Superintendent Board and Superintendent Board and Superintendent Agenda of Board work session Copy of issues related to the goals Copy of Program Inventory that was distributed to the Board Copy of revised mission statement Copy of tentative goals The Desegregation Plan is the priority. As we complete the needs assessment process including the broad-based input sessions and the monitoring of expenditures, the Superintendent will identify priorities for funding and will make recommendations to the Board as we move toward budget development.PROGRAM MANAGER Sterling Ingram MONTH Sept. 1993 ACTIVITIES 3.1 Conduct worksession for analysis of collected data 3.1.1 Develop preliminary list of issues for needs assessment 3.1.2 Identify the need for program modification or development LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT Aug. 20, 1993 Aug. 31, 1993 Aug. 30, 1993 Aug. 20, 1993 Aug. 31, 1993 Jan. 31, 1994 Superintendent and Cabinet Superintendent and Cabinet Superintendent and Cabinet Meeting agenda Memorandum to attendees from Estelle Matthis Roster of attendees Memorandum to attendees from Dennis Glasgow, session facilitator Outline of process used in preliminary goal setting meeting Program modifications will be recommended after "fast-track" evaluation is completed. At this time we do not anticipate the development of any new programs.PROGRAM MANAGER Sterling Ingram MONTH ACTIVITIES LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT Sept. 1993 (cont.) 3.2.7 (continued) 2. Pursue receipt of additional local dollars through lobbying techniques and/or grant writing. 3. Vigorously pursue federal dollars, especially through a team approach composed of the new grant writer and/or other selected individuals. 4. Examine thoroughly millage question and make appropriate decisions. 5. Explore possibility of program consolidation and different delivery of current programs and systems. 6. Consider options on efficient use of all our physical plants - expansion/ closure/modification. 7. Conduct energy audits and evaluate data generated from that process.PROGRAM MANAGER Sterling Ingram MONTH ACTIVITIES LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT Sept. 1993 (cont.) 3.2.6 Review and provide guidance related to proportional allocation formulas Sept . 9, 1993 Nov. 30, 1993 Board and Superintendent Staff identified the following formulas: School Budget (per pupil al location) Supervision Aide formula 4-Year-Old Budget allocations Library books and materials Omaha formula Custodial Services Security/Campus Supervisors Food Service School/Department Copier Allocations State and North Central Association standards for staffing The Superintendent will make recommendations relative to the proportional allocation formulas 3.2.7 Consider strategies for funding shortfall Sept. 9, 1993 Nov. 30, 1993 Board and Superintendent At the Sept. 9, 1993 Board work session the following strategies were identified for the Board: 1. Effectively Implement the program planning and budgeting process.PROGRAM MANAGER Sterling Ingram MONTH ACTIVITIES LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT Sept. 1993 (cont.) 3.3 Define procedures for broad-based input sessions Aug. 5, 1993 Sept. 21, 1993 Director-Communications Superintendent and Lead Planning Person Sept. 21, 1993 memorandum from J. Wagner to M. Bassa 3.4 Planning and Budgeting support activities 3.4.1 Little Rock School Dist./ City of Little Rock collaborative efforts 3.4.2 Principals meeting to review: * mission statement * goals * Program Planning and Budget Document (PBD) * Program Budget Document terms and data element definitions * Desegregation Plan/School Operations 1993-94 Budget Allocation 3.4.3 Inservice for inputing achievements on the PBD Sept. 15, 1993 Sept. 15, 1993 Sept. 23, 1993 Sept. 15, 1993 Sept. 17, 1993 Sept. 23, 1993 Legal Advisor Interim Superintendent Director-Planning, Research, Evaluation Controller Interim Superintendent Assistant Supt's. Lead Planning Person Controller ODM - Budget specialist Lead planning person I Copy of agenda and hand-out materials Memorandum to principals announcing cluster meeting dates Agenda of cluster meetings Copy of PBD Terms and Data Element definitions Memorandum announcing inservice datePROGRAM MANAGER Sterling Inqram MONTH Sept. 1993 (cont.) ACTIVITIES 3.2.7 (continued) 3.2.8 Identify any additional programs for "fast-track" evaluation. LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY 8. EVIDENCE OF ACHIEVEMENT Conduct transportation study to achieve effective utilization of transportation system. Sept. 9, 1993 Nov. 30, 1993 Board and Superintendent Copy of memorandum from E. Matthis to program managers establishing "fast-track" evaluation guidelines. No additional programs were added during the Sept. 9, 1993 work session.3.1 PRE-PLANNING GOAL SETTING LITTLE ROCK SCHOOL DISTRICT August 20, 1993 9 a.m. administration building 1. Opening/Purpose Remarks Estelle Matthis Issues - Direction 2. Strategic Planning Dr. Henry Williams 3. Discussion . Desegregation Plan . Existing District Mission . Proportional Allocations . Achievement Data . Attendance/Discipline . Parent Involvement 4 . and Goals Next Step . Cabinet Work Sessions . Formulate Procedures for . Goal Setting Session Board of DirectorsPROGRAM MANAGER Sterling Ingram MONTH ACTIVITIES LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING MANAGEMENT TIMELINE (PROJECT MANAGEMENT TOOL) DATE: September 30, 1993 BEGINNING DATE COMPLETION DATE RESPONSIBILITY EVIDENCE OF ACHIEVEMENT Sept. 1993 (cont.) 3.5 Desegregation update to LRSD Board of Directors 3.6 Conduct follow-up training for using the WordPerfect file Sept. 23. 1993 Oct. 5, 1993 Sept. 23, 1993 Oct. 8, 1993 Superintendent Interim Associate Superintendent for Curriculum and IRC staff Memorandum and attachments to the Board Memorandum to principals from Dennis Glasgow1. 2. 3. 4 . 5. 6. 7. 8. 3.1.1 Agenda Preliminary Goal Setting Meeting Tuesday, August 31, Welcome and Statement of Purpose Clarification or Questions Regarding Resource Documents: Achievement Test Results Desegregation Plan Program Planning and Budgeting Document Goals Adopted by Board of Directors, September, 1989 LRSD Student Learning Outcomes Arkansas Board of Education Learner Outcomes Developing a Mission Statement for LRSD Process for Developing Preliminary Goals -Break- Preliminary Goal Setting Small Groups (Using Nominal Group Technique) -Lunch- Preliminary Goal Setting Large Group (Using Nominal Group Technique) -Break- Develop Preliminary List of Issues Related to GoalsSmall Groups (Using Nominal Group Technique) 1993 Estelle Matthis, Interim Superintendent LRSD Staff Dennis Glasgow, Facilitator Dennis Glasgow, Facilitator Facilitators: Sterling Ingram Donita Hudspeth Dennis Glasgow Dennis Glasgow, Facilitator Facilitators: Sterling Ingram Donita Hudspeth Dennis Glasgow -Break- (Between Goals) Reporting Session on Issues Large Groups Dennis Glasgow, Facilitator 9. Processing and Closure Estelle Matthis, Interim Superintendent3.1.1 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 August 25, 1993 To: Little Rock School District Goal Setting Committee From: stelle Matthis, Interim Superintendent Subject: Pre-Goal Setting Meeting I wish to express my appreciation to each of you for agreeing to serve on this very special committee. The district is in the process of goal setting that will culminate with our long-range strategic planning. We will provide the leadership for the Board and Superintendent by identifying a tentative mission statement and goals for the district. In order to accomplish this objective, we have scheduled a work session for August 31, 1993 beginning at 8:30 a.m. and ending at approximately 8:30 p.m. Lunch and dinner will be provided for participants. We will convene the meeting at Calvary Baptist Church, 1901 N. Pierce Street in the Family Life Center. Enclosed are copies of some documents that you will need to review prior to August 31, 1993. For your convenience, we have identified a contact person for certain documents. These persons will assist you in the summarization of the content of these documents. We look forward to a very productive session on August 31, 1993. If there are any questions, please contact me at 324-2012.3.1.1 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 September 2, 1993 Dear Committee Member, Thank you for your valuable assistance in providing input to the Little Rock School District Board of Directors about the District's mission statement and goals and also about issues related to attainment of the goals. productive in terms of the task it was given. The group worked very hard and was quite Enclosed are the results of the meeting. This information is being shared with the School Board for consideration at a goal setting meeting starting at 5:00 p.m. on Thursday, September 9, 1993. Sincerely, Dennis Glasgow <i * V 3.1.1 LITTLE ROCK SCHOOL DISTRICT Preliminary Goal Setting Meeting Tuesday, August 31, 1993 Committee Members Anne Hansen - Principals Roundtable Lonnie Dean - Principals Rountable Lou Ethel Nauden - Classroom Teachers Association Eleanor Coleman - Classroom Teachers Association John Walker - Joshua Intervenors Joy Springer - Joshua Intervenors Katherine Mitchell - LRSD Board of Education Dorsey Jackson - LRSD Board of Education Carla Bobo - Parents Teachers Association Bettye Caldwell - Future LR Estelle Matthis - Cabinet Margaret Gremillion - Cabinet Bill Mooney - Cabinet Larry Robertson - Cabinet Brady Gadberry - Cabinet Mark Milhollen - Cabinet Jeanette Wagner - Cabinet Arma Hart - Cabinet Sterling Ingram - Facilitator Donita Hudspeth - Facilitator Dennis Glasgow - Facilitator Rene Carson - Recorder Marjorie Bassa - Recorder Kathy Penn-Norman - Recorder1. 2. 3. LITTLE ROCK SCHOOL DISTRICT GOALS Implement integrated educational programs that will ensure that all students grow academically, socially and emotionally with emphasis on basic skills and academic enrichment while closing disparities in achievement. Developing and maintaining staff that is well-trained and motivated. (Communicating with colleges and universities about teacher training will be a strategy for this goal). The Little Rock School Board, administration, staff, and students will demonstrate behavior and human relations skills that value people as human beings and that are consistent with an appreciation and understanding of multicultural diversity. 4. Solicit and secure financial and other resources that are necessary to fully support our schools, including our desegregation plan. 5. Provide a safe and orderly climate that is conducive to learning for all students. 6. Ensure that equity occurs in all phases of school activities and operations.LITTLE ROCK SCHOOL DISTRICT MISSION STATEMENT The mission of the Little Rock School District is to provide a quality, integrated educational program which encourages all children to achieve their optimum academic, social, and emotional development. To that end, the students in the Little Rock School District will develop an appreciation for racial and cultural diversity. develop skills in problem solving and conflict resolution, and demonstrate mastery of specific skills. This will be achieved through the collaborative efforts of a Board, a dedicated and competent staff. and of parents and citizens committed to fairness, racial equity and adequate support for education.Note - The issues related to each goal which are listed on the following pages are stated subcommittees. problems (e.g., exactly as They are not in parallel form. reported by the Some are stated as behavior.), others Adults not modeling appropriate interpersonal are stated as overcome problems (e.g., strategies or activities to Encourage student participation in a cross-section of extracurricular activities.), while others are stated as programs). needs All, (e.g., however, parental involvement involve areas in all school which were viewed as impediments to achieving the goals of the District.These were goals that were considered but were not chosen as being the most important. * Help students be productive in the 21st century by developing a capacity for life-long learning, problem solving skills, positive self-concept and a responsibility for learning. Provide a disciplined environment that promotes responsible citizenship. * By the year 1996: (1) reduce by 50% the number of students at grades 3 and 6 below the 50th percentile
and (2) increase by 50% the students scoring at the 90% percentile (on standardized tests) strongly promote parental involvement in the education of their children through home and school activities and encourage community involvement through partnerships and volunteerism. * Development and infusion of multicultural education in all areas of the curriculum. * Develop and maintain a system of accountability to the public of the District (achievement and resources).Issues related to Goal #2 Goal #2 - Developing and maintaining staff that is well-trained and motivated. (Communication with colleges and universities about teacher training will be a strategy for this goal.) 1) Accountability/change how do we deal with staff, i. e. teachers, principals, etc. who have not been held accountable in past (i.e. principal, etc.) 2) Monitor, evaluate, reinforce, and replicate 3) Recruitment and retention of quality staff and issuance of contracts in a timely manner 4) Quality inservice learning and trainers 5) Needs assessment, i.e., building level and district-wide 6) Adequate resources (financial and human)Issues related to Goal fl Goal fl ensure that Implenient integrated educational programs that will all students grow academically, socially and emotionally with emphasis on basic skills and academic enrichment while closing disparities in achievement. 1) Program development in areas where needs of all children are not met 2) Accountability (Staff,student, parents, and programs) 3) Objective criteria for determining program effectiveness 4) growth Measurement system to measure academic, social, and emotional 5) Needs assessment (local and District) 6) Adequate resources (human and financial) 7) Environment conducive to learningIssues related to Goal #4 Goal #4 - Solicit and secure financial and other resources that are necessary to fully support our schools, including our desegregation plan. 1) Lack of knowledge and commitment by public and District personnel to desegregation plan commitments. 2) Need hard data to evaluate programs in desegregation plan - - remove those that don't work. District and 3) More focused effort by all District personnel to promote school District. 4) Change in attitude in marketing (We have a lot to sell) progress in meeting LRSD goals. 5) Lack of knowledge of funding sources private) - such as Wal-Mart, Tyson (federal, state, 6) News coverage of schools needs to be more positive 7) Review and audit of personnel needs 8) Level of confidence of public in system 9) Instability in staff and staff changes promotes confusion. distrust, and lack of support to pass a school millage 10) Securing partners for all schools 11) State funding processesIssues related to Goal #3 Goal #3 - The Little Rock School Board, administration, staff and students will demonstrate behavior and human relations skills that value people as human beings and that are consistent with an appreciation and understanding of multicultural diversity. 1) Provide financial resources 2) Practices and procedures which will be used in teaching strategies relating to positive interpersonal relationships 3) Training in human relations (job performance related) 4) Lack of understanding of cultural differences 5) promote Communications to parents concerning teaching strategies that enhanced relationships achievement and positive interpersonal 6) Parental involvement in all school programs 7) Provide adequate time for staff development 8) The biases and practices that all of the players bring to the setting (i.e., segregated lounges, cafeteria) 9) Racial sensitivity programs for students, staff, and parents 10) Adults not modeling appropriate interpersonal behavior 11) Encourage student participation in a cross-section of extra curriculum activities 12) Lack of understanding of the desegregation plan 13) Need for a different type of staff development delivery system, other that the current five member staff 14) Employment practices at all levels 15) Effective monitoring of diversity in all programsIssues related to Goal #6 Goal #6 Ensure that equity occurs in activities and operations. all phases of school 1) What is equity? 2) The lack of a definition of site-based management in the LRSD 3) Provide financial resources 4) Practices and procedures which will be used strategies relating to positive interpersonal relationships in teaching 5) setting The biases and practices that all of the players bring to the 6) Racial sensitivity programs for students, staff and parents 7) Encourage student participation in a cross-section of extra curriculum activities 8) Lack of understanding of the desegregation plan 9) Employment practices at all levels 10) Effective monitoring of diversity in all programsIssues related to Goal #5 Goal #5 - Provide a safe and orderly climate that is conducive to learning for all students. 1) Promote parent participation that includes parents and students helping to establish and support classroom/school rules 2) Identify community problems/conflicts that spill over into the school setting 3) Lack of commitment of staff for inservice training 4) Cost of purchasing materials/equipment to maintain attraction facilities and grounds 5) Cost of adding custodial staff and security personnel to maintain clean, attractive, and safe buildings 6) Teachers need to be trained to be effective in controlling student behavior 7) Role models (especially male) are needed for students at the elementary and secondary level 8) A planned program for citizenship, personal responsibility, and moral/ethical behavior is needed. 9) Expense and space for In-School Suspension Program Kids don't need to be on the street 10) Difficulty in getting parents to come to school for conferences and training 11) Physical structure of some buildings create safety problems (Too many doors, etc.) 12) Changing staff expectations about student behavior 13) Training of students/staff on the Rights and Responsibility handbooks to ensure consistent enforcement.Note - The issues related to each goal which are listed on the following pages are stated subcommittees. problems (e.g., exactly as They are not in parallel form. reported by the Some are stated as behavior.), others Adults not modeling appropriate interpersonal are stated as overcome problems (e.g., strategies or activities to Encourage student participation in a cross-section of extracurricular activities.), while others are stated as programs). needs All, (e.g., however. parental involvement involve areas in all school which were viewed as impediments to achieving the goals of the District.These were goals that were considered but were not chosen as being the most important. Help students be productive in the 21st century by developing a capacity for life-long learning, problem solving skills, positive self-concept and a responsibility for learning. * Provide a disciplined environment that promotes responsible citizenship. * By the year 1996: (1) reduce by 50% the number of students at grades 3 and 6 below the 50th percentile
and (2) increase by 50% the students scoring at the 90% percentile (on standardized tests) strongly promote parental involvement in the education of their children through home and school activities and encourage community involvement through partnerships and volunteerism. Development and infusion of multicultural education in all areas of the curriculum. * Develop and maintain a system of accountability to the public of the District (achievement and resources). *GOALS/ISSUES The Nominal Group Technique was used to establish preliminary goals. Participants were divided into three small groups, each representative of the larger group. The Nominal Group Technique consists of the following steps: SMALL GROUP PROCEDURES Step 1 Silent Generation of Ideas Step 2 Round Robin Recording Step 3 Serial Discussion for Clarification Step 4 Clustering of Ideas Step 5 Preliminary Vote Step 6 Discusslon/Debate on Results of Preliminary Vote Step 7 Final VotePROCESS USED IN PRELIMINARY GOAL SETTING MEETING MISSION STATEMENT 1. Facilitator defined "mission statement and shared current LRSD Mission Statement with participants 2. Participants worked in three small groups to identify components needed in a revised LRSD Mission Statement 3. Small groups shared ideas for a revised mission statement which were recorded on a chart tablet 4. Ideas generated from small groups were discussed/debated by large group 5. Each small group developed its "ideal" mission statement using Its own ideas and those that were shared by the other groups 6. A representative from each small group met to reconcile the three mission statements to produce a single mission statement 7. The revised mission statement was shared with the large group and received approval3.1.2 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS August 30, 1993 MEMORANDUM TO: Program Managers, Directors, and Supervisors FROM: Jie Matthis, Interim Superintendent SUBJECT: Procedures to be Used for Fast Track Evaluation of Desegregation Plan The districts Program Planning and Budgeting document identified a number of activities that are to be implemented during the 1993-94 school year. An activity for August 1993 is for the Superintendent and the Cabinet to begin to identify programs for "fast track" evaluation. A fast track evaluation will not have as many dimensions or details as a regular evaluation, since the evaluative process is conducted in a reduced time frame. Evaluation of the districts program will provide the information that is needed for us to determine if programs are effective and that such implementation will assist us in meeting our commitment to our Court-approved Desegregation Plan. The following guidelines are to be used to conduct fast track evaluations of targeted programs. 1. Prepare a comprehensive program description for each area or component that is targeted for evaluation. 2. Identify program goals for each area or component of the program that is being evaluated. 3. Identify the evaluation criteria that is to be used to fast track evaluate each goal. Include all evaluative measures and instruments that will be used in this process. 4. Identify any obstacles or problems that were encountered that hindered or impacted the obtainment of program goals. 5. Given the results of your fast track evaluation, reconunendations for program additions, deletions, and/or changes are deemed appropriate. This data can be extremely helpful as you develop a strong business case for making a major decision(s) regarding continued implementation of various programs in the Desegregation Plan. The format for a businessLARGE GROUP PROCEDURES Step 1 Step 2 Summary and Clustering of Small Group Ideas Large Group Discussion/Debate Session Using "Hot Seat" Approach Step 3 Large Group VoteLITTLE ROCK SCHOOL DISTRICT 3.2 PROGRAM PLANNING AND BUDGETING September 9, 1993 - 5 p.m. Overview . . Dr. Henry P. Williams Superintendent of Schools Observations: Pre-Goal Setting Work Session (August 31, 1993) Dr. Katherine Mitchell Dorsey Jackson Dennis Glasgow - Facilitator DISCUSSION-. Review and Revise the Mission Statement Board of Directors Establish Tentative Written Goals Board of Directors Review Preliminary List of Issues for Needs Assessment ........................ Board of Directors Sterling Ingram - Facilitator DISCUSSION. Review Desegregation Program Inventory Report................. Board of Directors Identify the Need for Program Modification or Development Board of Directors Review and Provide Guidance Related to Proportional Allocations Formulas..... Board of Directors Establish Written Priorities Board of Directors Identify Any Additional Programs for "Fast Track" Evaluation ................. Board of Directors Mark Milhollen - Facilitator DISCUSSION. Consider Strategies for Funding Shortfall Board of Directors "Next Step"/Summary Estelle Matthis2 case is enclosed for your review. You will receive copies of the standard format that is to be used to fast track evaluate targeted programs. The following programs have been targeted for fast track evaluation: Targeted Program Person(s) Responsible 1. 2. 3. 4. All Employment Contracts Student Assignment Process Construction of Stephens Outsourcing Support Services 5. 6. 7. 8. 9. 10. 11. Special Education Vocational Education Academic Progress Incentive Grant Academic Support Program Library Media Services Resurvey Requirement Lucy Lyon Brady Gadberry Estelle Matthis Doug Eaton/John Riggs Doug Eaton/Charlie Neal Coopers and Lybrand Patty Kohler Carol Green Margaret Gremillion/Larry Robertson Leon Adams Early Retirement Incentive Program Substitute Teachers Mark Milhollen/Brady Gadberry LRSD/LRCTA We need each program manager to submit your preliminary evaluation report to my office by November 15, 1993. The final report is due by December 15, 1993. All evaluation reports will be submitted to the Board of Directors during January, 1994. /Iks8) Lack of understanding of the desegregation plan 9) Employment practices at all levels 10) Effective monitoring of diversity in all programs3.2.1 Issues related to Goal #1 Goal #1 Implement integrated educational programs that will ensure that all students grow academically, socially and emotionally with emphasis on basic skills and academic enrichment while closing disparities in achievement. 1) Program development in areas where needs of all children are not met 2) Accountability (Staff, student, parents, and programs) 3) Objective criteria for determining program effectiveness 4) Measurement system to measure academic, social, and emotional growth 5) Needs assessment (local and District) 6) Adequate resources (human and financial) 7) Environment conducive to learning7) Provide adequate time for staff development 8) The biases and practices that all of the players bring to the setting (i.e., segregated lounges, cafeteria) 9) Racial sensitivity programs for students, staff, and parents 10) Adults not modeling appropriate interpersonal behavior 11) Encourage student participation in a cross-section of extra curriculum activities 12) Lack of understanding of the desegregation plan 13) Need for a different type of staff development delivery system, other that the current five member staff 14) Employment practices at all levels 15) Effective monitoring of diversity in all programsIssues related to Goal #2 Goal #2 Develop and maintain a staff that is well-trained and motivated. 1) Accountability/change - - how do we deal with staff, I.e. teachers, principals, etc. who have not been held accountable in past (i.e. principal, etc.) 2) Monitor, evaluate, reinforce, and replicate 3) Recruitment and retention of quality staff and issuance of contracts in a timely manner 4) Quality inservice learning and trainers 5) Needs assessment, I.e., building level and district-wide 6) Adequate resources (financial and human)Issues related to Goal #4 Goal #4 Solicit and secure financial and other resources that are necessary to fully support our schools. Including our desegregation plan. 1) 2) 3) 4) 5) 6) Lack of knowledge and commitment by public and District personnel to desegregation plan commitments. Need hard data to evaluate programs in District and desegregation plan - - remove those that don t work. More focused effort by all District personnel to promote school District. Change in attitude in marketing (We have a lot to sell) progress in meeting LRSD goals. Lack of knowledge of funding sources - (federal, state, private) - such as Wal-Mart, Tyson News coverage of schools needs to be more positiveIssues related to Goal #3 Goal #3 The Little Rock School Board, administration, staff and students will demonstrate behavior and human rela- tions skills that value people as human beings and that are consistent with an appreciation and understanding of multicultural diversity. 1) Provide financial resources 2) Practices and procedures which will be used in teaching strategies relating to positive Interpersonal relationships 3) Training in human relations (job performance related) 4) Lack of understanding of cultural differences 5) Communications to parents concerning teaching strategies that promote enhanced achievement and positive interpersonal relationships 6) Parental involvement in ail school programsIssues related to Goal #5 Goal #5 Provide a safe and orderly climate that is conducive to learning for all students. 1) Promote parent participation that includes parents and students helping to establish and support classroom/school rules 2) Identify community problems/conflicts that spill over into the school setting 3) Lack of commitment of staff for inservice training 4) Cost of purchasing materials/equipment to maintain attraction facilities and grounds 5) Cost of adding custodial staff and security personnel to maintain clean, attractive, and safe buildings 6) Teachers need to be trained to be effective in controlling student behavior7) Review and audit of personnel needs 8) Level of confidence of public In system 9) Instability in staff and staff changes promotes confusion, distrust, and lack of support to pass a school millage 10) Securing partners for all schools 11) State funding processesIssues related to Goal #6 Goal #6 Ensure that equity occurs in all phases of school activities and operations. 1) What is equity? 2) The lack of a definition of site-based management in the LRSD 3) Provide financial resources 4) Practices and procedures which will be used in teaching strategies relating to positive interpersonal relationships 5) The biases and practices that ail of the players bring to the setting 6) Racial sensitivity programs for students, staff and parents 7) Encourage student participation in a cross-section of extra curriculum activities7) 8) 9) 10) 11) 12) 13) Role models (especially male) are needed for students at the elementary and secondary level A planned program for citizenship, personal responsibility, and moral/ethical behavior Is needed. Expense and space for In-School Suspension Program Kids don't need to be on the street Difficulty In getting parents to come to school for conferences and training Physical structure of some buildings create safety problems (Too many doors, etc.) Changing staff expectations about student behavior Training of students/staff on the Rights and Responsibility handbooks to ensure consistent enforcement.STPROG08 REVISED 09 SEPT 93 3.2.2 1 2 3 29 5 6 27 28 7 SOURCE SPl SP2 BP6 BP7 PP9 OP12 SP20 BP21 BP24 BP28 SP BP28 OP28 OP28 BP34 BP35 OP39 PROGRAM IDENTIFICATION WORKSHEET IN PLAN SEQUENCE ORDER FINAL VERSION PROGRAM NAME PRIMARY SECONDARY Commitment to Desegregation Leadership HIPPY 4-year old program City-wide Early Childhood Education Program Rockefeller Early Childhood Magnet Special Programs Summer Learning Program JTPA ASSET Program School Operations Alternative Learning Center Testing Assistance - Disadvantaged Student Hearing Officer Office of Desegregation and Student Assignment In-School Suspension Job Fair Extra-Curricular participation Board Board Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Mayo Williams Mayo Matthis Matthis Matthis Williams Williams Shead Price Shead Price Price Glasgow Adams Young Anderson Anderson Robertson Anderson Gremillion Anderson Ingram Watson Matthis Anderson Elston Anderson Gremillion Robertson8) Lack of understanding of the desegregation plan 9) Employment practices at all levels 10) Effective monitoring of diversity in all programs34 18 19 21 51 52 53 54 55 56 75 SOURCE PP130 PP131 BP131 PP139 BP143 SP145 PP146 OP148 OP148 OP149 BP152 BP153 BP153 OP153 BP153 OP153 PROGRAM NAME Bidding Practices PRIMARY TBA Parent Involvement/Community Mayo Linkages VIPS - Recruiting Student Assignments M-to-M Magnet Schools (Central, Dunbar, Washington, Henderson, McClellan) New Futures Facilities King Interdistrict School Mayo Mayo Mayo Matthis TBA Matthis Stephens Interdistrict School Matthis Office of Incentive Schools IS Writing to Read IS Science Labs IS Computer Labs IS Foreign Language Labs IS Computer Loan Program IS Other Incentive School Academic Programs - Kindergarten - Reading across the curriculum - Oral Expression across curriculum SECONDARY Neal Gill Milam TBA Young Matthis Mayo Mayo Gremillion Mayo Robertson Matthis Matthis Matthis Matthis Matthis Matthis Matthis Mayo Robertson Gremillion Robertson Gremillion Robertson Gremillion Robertson Gremillion Robertson Gremillion Robertson Gremillion8 9 10 12 13 14 26 32 15 35 16 17 SOURCE BP44 BP46 BP48 SP58 BP63 SP81 OPS 2 BPS 6 PP86 BP93 PP95 SP96 SP98 BP106 BP114 PP124 BP125 BP129 BP129 SP129 PP130 PROGRAM NAME Teacher Recruiter Staff Development Academic Support Program Gifted Education Multicultural Programs Focused Activities Academic Incentive Grants Original Magnets Parkview Science Magnet McClellan Community School Recruitment of Private School Students Federal Programs Vocational Education Library Services Special Education Staff Development Prejudice Reduction Security required for safe Schools Data Processing System for Student Information (including CIMS and ABACUS) Facilities Employment Practices PRIMARY Gadberry Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Mayo Glasgow Glasgow Glasgow Glasgow Glasgow Board TBA TBA TBA Gadberry SECONDARY Robinson Hudspeth Adams Woods Stovall Donaldson Various Robertson Anderson Gremillion Robertson Anderson Gremillion Anderson TBA Cole Rather Adams Green Lyons Kohler Hudspeth Williams Barnhouse Matthis Kingsella Eaton64 65 66 67 68 69 70 SOURCE BP172 PP172 PP172 BP172 PP173 PP175 BP176 OP176 0P176 OP178 OP178 PROGRAM NAME IS Instructional Aides (add) IS Supervision Aides IS Career Skills Development IS Extended Year IS Support Services - Other - Community Access/Field Trips - Community Involvement - Special Skills Prog. - Special Training - Parental Involvement - Learning Time Sched - Home/School Comm. - Extracurricular Prog. - Attendance and Behav. - Subj. Related Extracurr IS Counseling/Social Work - Community Services Access - College/Post Grad Aware - Study Skills - Home/Neighborhood Meet - Individual and Group Counseling - Wellness Program IS Incentive/Recognition IS Resident Counseling Service Camp Pfeifer IS Monitoring IS Permanent Substitute IS Additional Compensation PRIMARY Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis SECONDARY Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow MayoSOURCE PROGRAM NAME PRIMARY SECONDARY - Learning Styles Inventory - School Themes - Semi-Departmental - Instructional Tech. - Study/Test-taking - Parent Home Study - Computer Managed Inst. - Student Educ. Plans - Specialized Programs - Incentive Programs - Homework - Criterion-Referenced Test - Heterogeneous grouping - Effective Schools - African/Amer. History 57 BP154 IS Extended Day Matthis Glasgow Mayo 59 60 61 62 63 PP156 PP157 BP158 PP159 OP171 BP171 OP171 OP171 IS Social Skills - Family Folklore - Positive Imaging - Interpersonal skills - Rites of Passage - Role Model Program - Mentoring Program IS Special Activities - Peer Tutoring Program - Academic Reinforcement Clubs - Special Interest Clubs IS Field Trips IS Latin Enrichment Program IS Homework Centers IS Transportation (Add) IS Homework Hotline IS Mentors/Tutors Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo33 SOURCE SI13 SI21 SI23 SI33 SI35 SI53 SI54 BI56 SI59 PROGRAM NAME Summer School Staff Development School Operations Library Media Special Education Vocational Education Guidance/Counseling Program PRIMARY Matthis Glasgow Matthis Glasgow Glasgow Glasgow Glasgow Parent Involvement/Community Matthis Linkages Public Relations Wagner SECONDARY Robertson Gremillion Anderson Hudspeth Robertson Gremillion Anderson Lyons Kohler Green Elston Mayo Mayo71 72 73 74 22 24 SOURCE PP178 OP179 OP190 PP190 SP190 BP193 BP194 SP205 PP215 SP224 BP227 PROGRAM NAME IS School Policies and Procedures Others IS Extended Week IS Staffing - Recommended Full-time positions IS Staffing - Other - Staffing Committee - Staffing Needs Assessment - Staff Recruitment - Staff Selection - Staff Commit/Effect Monitor - Teacher Demonstration Program - Master Teacher Program - New Teacher Assist IS Alternative Classroom IS Required Staff Development IS Teacher Stipends for Inservice and Extra 5 days IS Parent Involvement IS Parent Recruitment Monitoring activities (Eval Dept) Computerized Transportation System PRIMARY Matthis Matthis Matthis Matthis Matthis Matthis Matthis Matthis Mayo Ingram TBA SECONDARY Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Glasgow Mayo Matthis Mayo Montgomery SIS student Choices/Options Mayo Pederson Wiedower 25 019 Romine Interdistrict Theme Matthis Mayo3.2.4 1. 2. 3. 4. 5. 6. LITTLE ROCK SCHOOL DISTRICT GOALS Implement Integrated educational programs that will ensure that all students grow academically, socially and emotionally with emphasis on basic skills and academic enrichment while closing disparities in achievement. Develop and maintain a staff that is well-trained and motivated. The Little Rock School Board, administration, staff, and students will demonstrate in their day to day behavior that they accept each individual as a valued contributor to society and view cultural diversity among students, staff and the community as a valued resource upon which our community and nation can draw as we prepare for the 21st Century. Solicit and secure financial and other resources that are necessary to fully support our schools, including our desegregation plan. Provide a safe and orderly climate that is conducive to learning for all students. Ensure that equity occurs in ail phases of school activities and operations.3.2.3 LITTLE ROCK SCHOOL DISTRICT MISSION STATEMENT The mission of the Little Rock School District is to provide a quality, integrated educational program which encourages all children to achieve their optimum academic, social, and emotional development. To that end, the students in the Little Rock School District will develop an appreciation for ethnic and cultural diversity, develop skills in problem solving and conflict resolution, and demonstrate mastery of the District's curriculum. This will be achieved through the collaborative efforts of a Board, a dedicated and competent staff, and of parents and citizens committed to fairness, racial equity and adequate support for education.Board of Directors Special Meeting September 9, 1993 BOND REFUNDING
Mr. Mark McBryde, Bond Consultant, explained to the Board the process for authorizing the Refunding Bonds in the converted principal amount of $5,385,000 for the purpose of refunding outstanding indebtedness. for the purpose The interest rate on these bonds would reduce from 7.06 percent to an average of 4.5 percent - a reduction of approximately 2.5 percent in debt service. remain on the same freouencv. A Resolution Authorizing the frequency. The payments will Issuance and Delivery of Bonds
and Prescribing Other Matters Pertaining Thereto was presented to the Board for approval. (Copy Attached). Mr. John Riggs moved approval of the recommendation as discussed by Mr. McBryde, seconded by Mr. Willie C. (Bill) Hamilton, and it carried unanimously. D, PERSONNEL It was recommended that Dr. Marjorie Bassa be hired as the 12 month Planning, Research and Evaluation specialist. Dr. coordination of the Program Planning and Budgeting process. Mr. John Riggs moved acceptance of the Interim Superintendent's recommendation, seconded by Mr. Willie D. (Bill) Hamilton, and it carried 3-1 with Ms. Pat Gee voting "nay." Bassa would assist with the If approved, NOTE: Mr. Dorsey Jackson arrived at 5:40 p.m. STEPHENS SITE SELECTION COMMITTEE
Mr. Jerry Malone, LRSD Attorney, explained the process that was used in making a recommendation for the location of the new Stephens Interdistrict School. Mr. Malone explained that Judge Susan Webber Wright had ordered a decision from a second committee to be made up of patrons from all three schools districts (Little Rock, North Little Rock and Pulaski County Special School District). Mr. John Riggs, Board Member, chaired the committee and served as a non-voting member. (2) bus tours. Five meetings were held with two District Administration Building. Each meeting was held at the Little Rock School The committee was instructed to consider busing burden on students, recruitment and safety in the selection process. ' - Judge Wright and her law clerk, together with Mrs. Ann Brown, Desegregation Monitor, were present for one of the bus tours. At the final meeting, all members were present and turned in their tally sheets except one person and that person brought the tally sheet the next day. the tally sheets as follows
The sites were ranked from3.2.7 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 Board of Directors Special Meeting September 9, 1993 The Board of Directors of the Little Rock School District met in a lawfully-called special meeting at 5:20 p.m. on September 9, 1993, in the Board Room of the Administration Building, Markham Street, Little Rock, Arkansas. 1993 , 810 West Board Secretary, presided. Dr. Katherine Mitchell, MEMBERS PRESENT: Dr. Katherine Mitchell Ms. Pat Gee Mr. Willie D. (Bill) Hamilton Mr. John Riggs Mr. Dorsey Jackson (NOTE: ARRIVED AT 5:40 p.m.) MEMBERS ABSENT: Mrs. O. G. Jacovelli Mr. John Moore OTHERS PRESENT: Dr. Henry P. Williams, Superintendent Elect Mrs. Estelle Matthis, Interim Superintendent Mrs. Norma Rodgers, Acting Recorder of Minutes Ms. Betty Forbes, Staff Assistant Ms. Karen Carter, Franklin Teacher Representative Incentive School, Miss Tameka Dillard, Parkview Magnet, Student Representative Mr. Don Umfleet, Audio Specialist PURPOSE OF SPECIAL MEETING: Dr. Katherine Mitchell, Board Secretary, called the meeting to order and announced that the special meeting was called for the purpose of considering the following issues: 1. 2. 3 . 4 . Bond Refunding Stephens Site Selection Committee Personnel Long Range Goals/Mission StatementBoard of Directors Special Meeting September 9, 1993 guidelines to be used to conduct fast tract evaluations of targeted programs and format for program evaluation. Mr. jjark_Milhpllen, Controller, and a facilitator for the budgeting process, gave a short recap of eight strategies for funding shortfall, (copy attached) Mrs, Estelle Matthis gave a summary of the goals and mission statement together with a budgeting. wrap-up on the program planning and ADJOURNMENT
Mr. seconded by Mr. unanimously. John Riggs moved that the meeting adjourn at T.-r.nj- - (Bill) Hamilton, and it carried Willie D. it 8:15, John lore, President Approved: Dr. Katherine Mitchell, SecretairyBoard of Directors Special Meeting September 9, 1993 Stephens Incentive School site - 309 points UAMS/DHS - 264 points 7th and Jones (Lumber Yard) - 211 points Discussion was held on the possibility for the use of the Stephens Building if the recommendation of the committee was not approved. Mr. Jackson moved that the Board approve the recommendation from the Site Selection Committee by locating the new school at the Stephens School's present location. The motion was seconded by Mr. Willie D. Hamilton, and it carried unanimously. The Board called for a break at 6:40 p.m. and resumed at 7:10 p.m. LONG-RANGE GOALS/MISSION STATEMENT Dr. Henry Williams gave an overview of his concern for strategic planning. He stated he had requested that a committee be put together to review and revise the goals and mission statement for the District. This committee was made up of community people, staff, and Board members. Dr. session. Katherine Mitchell reported on the pre-goal setting She stated the groups began their meeting in open session and were placed in small groups. The six highest goals from each group were chosen to work with. The groups were facilitated by Donita Hudspeth, Sterling Ingram and Dennis Glasgow. Mr. Dorsey Jackson expressed his thanks to the administrative staff, community people, classroom teachers, Joshua Intervenors, PTA and Mr. Bill Mooney of ODM Office for their work on the goals and mission statement. Mr. Dennis Glasgow expressed his thanks to the group and served as a facilitator. He explained that the group had used the nominal group technique in establishing a mission statement and the goals. Mr. Glasgow reviewed the proposed mission statement and goals with the audience. After questions were answered, Hamilton moved that the Board accept the preliminary mission Mr. statement and goals as presented by the committee. accepted by Ms. Pat Gee and it carried unanimously, preliminary Mission Statement and Goals is attached. The motion was A copy of the Mr. Sterling Ingram a facilitator on the discussion of the Desegregation Program gave a report. He discussed a need to identify program modification or development
review and provide guidance to proportional allocations formulas
related establishment of written priorities
and identify any additional programs for "Fast Track" evaluation. Mr. Ingram distributedLITTLE ROCK SCHOOL DISTRICT GOALS 1. Implement Integrated educational programs that will ensure that all students grow academically, socially and emotionally with emphasis on basic skills and academic enrichment while closing disparities in achievement. 2. Develop and maintain a staff that is well-trained and motivated. 3. The Little Rock School Board, administration, staff, and students will demonstrate In their day to day behavior that they accept each individual as a valued contributor to society and view cultural diversity among students, staff and the community as a valued resource upon which our community and nation can draw as we prepare for the 21st Century. 4. Solicit and secure financial and other resources that are necessary to fully support our schools, including our desegregation plan. 5. Provide a safe and orderly climate that is conducive to learning for all students. 6. Ensure that equity occurs in all phases of school activities ^nd operations.LITTLE ROCK SCHOOL DISTRICT MISSION STATEMENT The mission of the Little Rock School District is to provide a quality, Integrated educational program which encourages all children to achieve their optimum academic, social, and emotional development. To that end, the students in the Little Rock School District will develop an appreciation for ethnic and cultural diversity, develop skills In problem solving and conflict resolution, and demonstrate mastery of the District's curriculum. This will be achieved through the collaborative efforts of a Board, a dedicated and competent staff, and of parents and citizens committed to fairness, racial equity and adequate support for education.3.2.8 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS August 30, 1993 MEMORANDUM TO: Program Managers, Directors, and Supervisors FROM: .style Matthis, Interim Superintendent SUBJECT: Procedures to be Used for Fast Track Evaluation of Desegregation Plan The districts Program Planning and Budgeting document identified a number of activities that are to be implemented during the 1993-94 school year. An activity for August 1993 is for the Superintendent and the Cabinet to begin to identify programs for "fast track" evaluation. A fast track evaluation will not have as many dimensions or details as a regular evaluation, since the evaluative process is conducted in a reduced time frame. Evaluation of the districts program will provide the information that is needed for us to determine if programs are effective and that such implementation will assist us in meeting our commitment to our Court-approved Desegregation Plan. The following guidelines are to be used to conduct fast track evaluations of targeted programs. 1. Prepare a comprehensive program description for each area or component that is targeted for evaluation. 2. Identify program goals for each area or component of the program that is being evaluated. 3. Identify the evaluation criteria that is to be used to fast track evaluate each goal. Include all evaluative measures and instruments that will be used in this process. 4. Identify any obstacles or problems that were encountered that hindered or impacted the obtainment of program goals. 5. Given the results of your fast track evaluation, recommendations for program additions, deletions, and/or changes are deemed appropriate. This data can be extremely helpful as you develop a strong business case for making a major decision(s) regarding continued implementation of various programs in the Desegregation Plan. The format for a business1. 2 . 3. 4. 5. 6, 7. 8. STRATEGIES FOR FUNDING SHORTFALLS Effectively implement the program planning and budgeting process. Pursue receipt of additional local dollars through lobbying techniques and/or grant writing. Vigorously pursue federal dollars, especially through a team approach composed of the new grant writer and/or other selected individuals. Examine thoroughly millage question and make appropriate decisions. Explore possibility of program consolidation and different delivery of current programs and systems. Consider options on efficient use of all our physical plants - expansion/closure/modification. Conduct energy audits and evaluate data generated from that process. Conduct transportation study to utilization of transportation system. achieve effective3.3 LITTLE ROCK SCHOOL DISTRICT 810 West Markham Street Little Rock, Arkansas September 21, 1993 To: From: Re: Marjorie Bassa, Planning, Research & Evaluation Jeanette Wagner^irector of Communications 1993/94 Community Forums The Community' Forums have been set for the following dates at the foUowdng locations: Monday, October 11 - Cloverdale Elementary Tuesday, October 26 - Parkview Arts and Sciences Magnet High Wednesday, November 10 - Bale Elementary Tuesday, November 16 - Forest Heights Junior High Tuesday, November 30 - Rockefeller Incentive School After reading the document you prepared on the "Steps to Planning Forums Meetings," I began to separate out the actions and tried to hst those who might be responsible for them. Let me know if you have any problems with the division of labor, so to speak. Dept, of Communications: 1. Acquire school locations for forums (seating for 90-100). 2. Prepare postcards announcing the forum dates and times 3. Prepare news release for Central Arkansas media 4. Write and send 30 second PSA to TV/radio stations 5. /urange for any sound equipment needed for forums 6. Prepare sign-in sheets for forums 7. Arrange for Security personnel for forums Dept, of Planning, Research and Evaluation 1. Prepare minutes of planning meeting 2. Prepare agenda for forums 2, Prepare survey or method of written input from community 3. Prepare matrix or report of written input for superintendent 2 case is enclosed for your review. You will receive copies of the standard format that is to be used to fast track evaluate targeted programs. The following programs have been targeted for fast track evaluation: Targeted Program Person(s) Responsible 1. 2. 3. 4. All Employment Contracts Student Assignment Process Construction of Stephens Outsourcing Support Services 5. 6. 1. 8. 9. 10. 11. Special Education Vocational Education Academic Progress Incentive Grant Academic Support Program Library Media Services Resurvey Requirement Lucy Lyon Brady Gadberry Estelle Matthis Doug Eaton/John Riggs Doug Eaton/Charlie Neal Coopers and Lybrand Patty Kohler Carol Green Margaret Gremillion/Larry Robertson Leon Adams Early Retirement Incentive Program Substitute Teachers Mark Milhollen/Brady Gadberry LRSD/LRCTA We need each program manager to submit your preliminary evaluation report to my office by November 15, 1993. The final report is due by December 15, 1993. All evaluation reports will be submitted to the Board of Directors during January, 1994. /Iks3,4.1 LITTLE ROCK SCHOOL DISTRICT/CITY OF LITTLE ROCK COLLABORATIVE EFFORTS AGENDA September 15, 1993 - 1:30 p.m. Overview of Desegregation Plan Jeriy Matone Legal Adviser Linkages - LRSD Desegregation Plan and Future Little Rock Plans................. ..................................................Sterling Ingram Director of Planning/Research/Evaluation Financial Implications .......................Mark Milhollen Director of Financial Services Remarks LRSD Board of Directors LR City Board of Directors(WEOEOIEJn 3.4 Alls 0 - 1993 LITTLE ROCK SCHOOL DISTRICT PLANNING, RESEARCH AND EVALUATION DEPARTMENT Date: August 5, 1993 To: Jeanette Wagner, Director of Communications From: Sterling Ingram/ irector Planning, Research and Evaluation Re: Program Planning and Budgeting Tasks Attached is a copy of the Planning and Budgeting document which was submitted to the court on July 29, 1993 . Although the document has not been approved, I expect the basic framework will not be changed. On page 3 of Attachment 4, you will find that Community Forums and District Dialogue sessions will be conducted as part of the needs assessment process. You have been identified as one of the persons responsible for this task. Please plan for three area school forums instead of one for a total of five community forums, an addition that the Board wanted. This was As the lead planning person for the planning and budgeting process, I am reguesting that as you make plans for the 1993-94 school year, please include the necessary strategies, timelines, etc. in your management plan which will be included in the budget document. bjg cc: Estelle Matthis Jerry MaloneCITY OF LITTLE ROCK-LRSD LINKAGE FUTURE LITTLE ROCK EDUCATIONAL TASK FORCE RECOMMENDATIONS The City of Little Rock will: #1 - create and coordinate network of early childhood services. #2 - develop a strategic plan for determining the resources needed to develop a World Class Work force in the city. LRSD DESEGREGATION COMPONENTS # 1 - Early Childhood Education - HIPPY (Home Instruction Program for Preschool Youngsters) - Four-Year-Old Program - CARE - Breakfast Program #2 - Vocational Education - JTPA (Job Training Partnership Act)GOALS FOR LITTLE ROCK A NEW FOCUS FOR CHANGE COMMUNITY AND RACIAL DIVERSITY * L.R. Race Relations Committee Annual Race Relations Summit Multicultural Events & Festivals COMMUNITY IMAGE ENHANCEMENT Central High Museum CRIME PREVENTION AND PUBLIC SAFETY Early Childhood Education * After School Programs * Mentoring Fighting Back * New Futures * Insure the Children INTERVENTION * Neighborhood Drop-Off Center * Hearing Officer - Alternatives to Suspension TREATMENT * Treatment Program EDUCATION NEIGHBORHOOD REVITALIZATION * Early childhood education, mentoring, tutoring and intervention will be provided through neighborhood centers.CITY OF LITTLE ROCK-LRSD LINKAGE FUTURE LITTLE ROCK EDUCATIONAL TASK FORCE RECOMMENDATIONS The City of Little Rock will: #5 - work with the LRSD to review the school calendar to accommodate care and academic needs of children and their parents. #6 - establish an Educational Commission to carry out recommendations of Future Little Rock Education Task Force. LRSD DESEGREGATION COMPONENTS # 5 - Summer Learning Program - MPT Summer School - Incentive School Extended Year #6 - Joint Board Meetings of the Little Rock School District and the City of Little RockCITY OF LITTLE ROCK-LRSD LINKAGE FUTURE LITTLE ROCK EDUCATIONAL TASK FORCE RECOMMENDATIONS The City of Little Rock will: #3 - develop a human relations program with the objective of teaching children to function successfully in a safe learning environment. #4 - designate a LRSD administrator as Assistant Superintendent for Parent Activities. LRSD DESEGREGATION COMPONENTS # 3 - Safety and Security: The District Hearing Officer will develop plans to reduce the disparity of disciplinary actions. #4 - Associate Superintendent for Desegregation - VIPS (Volunteers in Public Schools) - Parent Involvement - Incentive School Mentor ProgramINSERVICE IMPLEMENTATION: DESEGREGATION PLAN PROGRAM PLANNING AND BUDGET DOCUMENT September 15, 1993 - 3 p.m. Opening Remarks . . . Margaret Gremillion Assistant Superintendent Budget Document ..................................................Sterling Ingram Director of Planning/Research/Evaluation Mission Statement/Tentative Goals .......... Estelle Matthis Interim Superintendent Desegregation Plan/School Operations Estelle Matthis 1993-94 Budget Allocations .......................Mark Milhollen Director of Financial Services Report Card Inservice Margaret Gremillion Other3.4.2 Little Rock School District Office of the Assistant Superintendents 810 West Markham Street Little Rock, AR 72201 September 13, 1993 TO
AJl Principals FROM: Margaret Gremillion, Assistant Superintendent Larry S. Robertson, Assistant Superintendent SUBJECT: Cluster Meeting Dates Please mark your calendar for the following meeting dates: 1. Wednesday, September 15 - 3:00 p.m. Elementary principals and assistants - Gremillions Cluster *2. Thursday, September 16 - 1:30 p.m. Junior high principals 3. Thursday, September 16 - 3:00 p.m. Elementary' principals and assistants - Robertsons Cluster *4. Friday, September 17 - 9:30 a.m. Senior high principals ^Secondary assistants will be scheduled at a later date. All meetings will be held in the Board Room. Mrs. Matthis will make a presentation to all clusters starting at the designated time on the School Operations Section of the Desegregation Plan. Elementarj' principals will receive a sample of the report card and fact sheet to disseminate to their staffs. Thank you for giving this your attention. /laj cc: Estelle Matthis, Interim Superintendent Dennis Glasgow, Interim Associate Superintendent - CurriculumINSERVICE IMPLEMENTATION: DESEGREGATION PLAN PROGRAM PLANNING AND BUDGET DOCUMENT Junior High Principals - September 16, 1993 - 1:30 p.m. Senior High Principals - September 17, 1993 - 9:30 a.m. Opening Remarks .......... Estelle Matthis Interim Superintendent Budget Document ..................................................Sterling Ingram Director of Planning/Research/Evaluation Mission Statement/Tentative Goals Estelle Matthis Desegregation Plan/School Operations Estelle Matthis 1993-94 Budget Allocations .......................Mark Milhollen Director of Financial Services OtherINSERVICE IMPLEMENTATION: DESEGREGATION PLAN PROGRAM PLANNING AND BUDGET DOCUMENT September 16, 1993 - 3 p.m. Opening Remarks ............. Larry Robertson Assistant Superintendent Budget Document ..................................................Sterling Ingram Director of Planning/Research/Evaluation Mission Statement/Tentative Goals Estelle Matthis Desegregation Plan/School Operations Estelle Matthis 1993-94 Budget Allocations .......................Mark Milhollen Director of Financial Services Report Card Inservice .......... Alice Stovall Director of Reading Judy Teeter Reading Specialist Other Larry Robertsonactions undertaken in a program which accomplishment of the objective. contributes to the intermediate steps, A strategy is a combination of and produces a distinct end product intermediate processes which only support other strategies. - not These end products should be measurable or quantifiable where possible, showing how the objective is to be achieved. have at least one strategy, but may have several. Each objective must Evaluation Criteria. Evaluation criteria are statements which specify the end product of an objective or strategy and establish measurable levels products should be measurable of performance for the product. These end showing how the objective or strategy is or quantifiable where possible. criteria should measure. to be achieved. The if possible. the relative impact of the results on the problem which the objective or strategy is designed to solve. If a strategy or objective cannot be measured in terms of impact, the measurement can be stated in terms of the level (or volume) of strategy provided and/or the number of persons served. Each strategy must have at least one evaluation criteria, but may have several.DEFINITIONS A 3.4.2 CONCPT04 REVISED 02 SEP 93 LRSD FY 93-94 PROGRAM BUDGET DOCUMENT TERM AND DATA ELEMENT DEFINITIONS TERM DEFINITIONS. The following definitions are provided for general guidance, and will be used throughout the Program Planning and Budgeting Process. Program. A program is composed of a group or series an established plan of of operation, related activities which carried out to serve a specific area of identified need. are IS a major undertaking by the district executive, and/or legal requirements. to fulfill A program statutory. methods of implementing goals and objectives. Programs are the district's Programs will be a basis for work progress and fiscal reporting and monitoring. Program Description. Generally, program descriptions do not currently exist on most programs, and will have to be written, program description should include at least three parts: A - Purpose. A one or two sentence statement of what the program is designed to accomplish. Scope and Content. A general description of the activities that are to be undertaken to achieve the purpose. description program. This of section the might also administrative include structure a ] of brief the Participants/Beneficiaries. A specific statement of how many and what kind of persons will be affected by the program during one fiscal year. Program Goal. A program goal is a broad guiding statement and should describe the overall aim(s), purpose(s), or ambition{s) of the specific program. It is a'general and enduring statement of purpose that expresses the district's fundamental intentions and provides guidelines for planning the future development of the program. What is the program trying to accomplish? must have at least one goal, but may have several. Each program Objectives. Program objectives present explicitly the desired impact the program should have on a problem. detail to the goals. They should provide They tell in specific, measurable terms what is to be accomplished to implement adopted goals. statement should: The objective (A) tell what is to be achieved
(B) tell when the achievement is to be realized
(C) tell how the achievement of the objective will be measured. least one objective, but may have several. Each program goal must have at Strategies. Strategies are the jobs. tasks, efforts, oror more district goals. If more than one district goal, the appropriate district goals should be listed in descending priority order. District goals will be established by. the Board. element should be a static field
year. This it should not change during the Program Goal. placed in this field, but may have several. The program goal, as defined above, must be sequentially. Each program must have at least one goal. Each goal should be numbered and listed not change during the year. This element should be a static field
it should Plan Reference. Specific plan and page references will be listed in this section for those programs directly cited in one of the desegregation plans. L= InterDistrict Plan. LRSD Desegregation Plan. The format should be L23 or 113-20. 1 = This element will be left blank if the program is not directly cited in one of the desegregation plans. This element should be a static field
it should not change during the year, unless by Court Order. FY Program Budget. The total budgeted dollars appropriate fiscal year will be shown in this element. for the The number will be the total for the program code, and will be supplied by Financial Services at the beginning of the fiscal year, element will change only if the budget changes. This FTE. This element reflects the Full Time Equivalents (FTE) budgeted for this program (at the program code level). The number will be the total for the program code, and will be supplied by Financial Services at the beginning of the fiscal year. element will change only if the budget changes. This lst/2nd/3rd/4th Qtr Expend. quarter will be entered into the appropriate The actual expenditures for each quarterly reporting process. field during the Financial Services will provide the information, but the Primary Leader is responsible for entering the information onto the form. Once entered. remain static unless an error is detected. these fields should YTD Expenditures. actual expenditures at the program level. This field is the year-to-date total of departments with expenditures against this program. This will include all Financial Services will provide the information once each quarter is closed, but the Primary Leader is responsible for entering the information onto the form. unless an error is detected. Once entered, these fields should remain static Related Function Codes. This field identifies all function- level accounting codes which combine to make the complete program budget. Each program will have at least one function code, but may have several. with one space between them. Each four digit code should be listed sequentiallyDEFINITIONS B PROGRAM PAGE DATA ELEMENTS DATA ELEMENT DEFINITIONS. Page. Each program will have one of these cover pages. Extensive program narrative will carry-over onto a second page. The form is set up on diskette to allow for this carry-over, so you do not have to get everything on one page. Program Seq #. Each program will be sequence number by the district planner. assigned a unique The purpose of this sequence number is to establish a reference for placing programs in order within assembled, the planning document. When the document IS programs are arranged in this sequence. The program sequence number will help facilitate look-up since there is front-to-back page numbering. no field
it should not change during the year. This element should be a static Revision Date. document was last changed. This date is the actual date this program This date will be entered by the person making the change each time the document is changed. this date will change at performance reporting. least quarterly with As a minimum, the regular Program Name. The district planner established name of the program in this field. will place the Name consistency will eliminate confusion, so try to use the designated name on all documents. change during the year. This element should be a static field
it should not Program Code. link budget and expenditures This is a unique accounting code which will to the associated program. The code will be assigned by Financial Services prior to the beginning of each fiscal year, and all expenditures during the year should use this program code. should not change during the year. This element should be a static field
it Primary Leader. The Primary Leader is the cabinet-level associate responsible for the management and operation of this program. This person should have the authority to ensure all necessary actions are taken to make the program successful. This person is responsible for the correctness and timeliness of the planning document and all subsequent reporting. Secondary Leader. The Secondary Leader is the associate who is back-up to the Primary, and will function in that capacity in the absence of the Primary. Program Description. above, must be placed in this field. The program description. as defined static field
it should not change during the year. This element should be a District Goal Support. Each program must directly support oneWording not taken from a desegregation plan be in bold face within parentheses. or-court order should least one objective, but may have Each program goal must have at several. should allow for all supporting strategies, should be numbered sequential!v unrtpr Spacing between Strategies. sequentially under each goal. Objectives the related objective. Wording not taken from List all of the strategies required to Strategies should be listed in bold face, desegregation plan or court order should within parentheses. satisfy a be in bold face witnin parentheses. Each objective must have at strategy, but may have several. least one numbered sequentially under each object! ve. Strategies should be Beginning Date. This is the actual date this p^..i^.lo_ the fniiA ' t consistency, all dates should be entered in format
MM/DD/YY, 07/22/93. If an activity has no? activity began. This particular . ---- 07/22/93. stated yet, leave this field blank. Completion Date, activity was completed. This IS the actual date this particular . - For consistency, entered the following format
i j activity has been started but not completed, on the percent of completion (75%). started, leave this field blank. in MM/DD/YY, all dates should be 07/22/93. If an give your best guess If the activity has not Responsibility. This is the name nponsioiuty. of the individual tasked with ensuring this activity is accomplished. Evaluation Criteria. for each strategy. List at least one evaluation criteria Include the specific measure of success. taken f-om a desegregation plan or court order should be in bold parentheses. Each evaluation criteria should be numbered to correspond to the appropriate strategy, and should be numbered sequentially under each strategy.DEFINITIONS C OBJECTIVE PAGE DATA ELEMENTS DATA ELEMENT DEFINITIONS. Page . This is the relating to the the field. program". sequential page number for all pages This number is automatically placed in Program Seq #. This should be the same number as program page. This number will link all objectives back to the major program. separate on the program Revision Date. document was last changed. This date is the actual date this program This date will be entered by the person making the change each time the document is changed. this date will change at performance reporting. least quarterly with As a minimum, the regular The date on this page may be different from that on the program page since this objective page should change more frequently. Program Name. page. This name is This should be the same name as on the program a further link back to the major program. Including the name on this page prevents the need to refer back for the program name. Program Code. This should be the same code(s) as on the program page. This code(s) is a link back to the major program. Including the code(s) on this page prevents the need to refer back for the program code. Primary Leader. This should be the same person as on the program page. Including this name on this page prevents the need to refer back for the leader 's name. Secondary Leader. that name on the program page. This name will generally be the same as objectives, supporting objectives. the Secondary Leader may be However, if a program has several different for those Program Goal. program page in this field. Include only one of the program goals from the For each program goal listed on the program page, there will be at least one objective page. Plan Reference Page Number. Source references should be listed for each objective and strategy. If the objective or strategy is desegregation plan related, list the specific plan and page upon which this objective or strategy is found. If the objective or strategy is not related to a desegregation plan or Court Order, list whatever source was used. Each reference should be numbered to correspond to the appropriate strategy. Objectives. the program goal. List all of the objectives required to satisfy Objectives should be listed in bold face.LRSD HY 93-94 PROGRAM BUDGET DOCUMENT Page: 2 I'logiaiii Seq Revistoo Dale: September 14, 1993 Ptogiain Name: i'lugrarn Cixlu: Primary Ixader Sccciutary Ixadcr: Pntgiajn (kal
Ir !i Plan Refeieiice Page Number Objectives Stralegies Begiiwing Dale Coniptelion Date Responsibility Evaluation Criteria-ram Scq i: i>ram Name: ..tain Code: Primary Leader -ram Description
licl Goal Support
rain Oral: n References
Pnrgram Budget: Dl'xpcndiiurcs: t.ited Punction Codes: Ist Qir Expend: 2rxl Qtr Expend
LRSD rv 93-94 PROGRAM BUDGHI DOCUMENT Sccotxlary Ixadcr 3rtl Qir Expcixi: 4th Qtr Expend: Page
1 Revision Date
Septcniler 14. 1993 PTE3.4.3 LITTLE ROCK SCHOOL DISTRICT PLANNING, RESEARCH, AND EVALUATION DEPARTMENT Date: September 20, 1993 To: Principals and Selected Central Office Administrators From: Sterling Ingram, Director' Subject: Program Budget Document Inservice As discussed in the Implementation Desegregation Plan- Program Planning and Budget Document sessions, a training session for completing the Program Budget Document (PBD) is scheduled for Thursday, September 23, 1993, in the Board Room at 1:30 p.m. You should designate the person to attend this session who will input evidence into the computer for your school. If you have questions, contact Dr. Marjorie Bassa at 3242120. drgProgrnn Scq Hz Progf .Tfl* Nome: Il ogram Ctxte: Pl (>gi
Hn Goal: Plan Reference Page Nijrlxr LRSD FY 93-94 PROGRAM BUDGET DOCUKCHT Primary Leader: Secondary leader: The intent of the school operations goal is to provide equitable educational opporti>iitics for all students in the LRSD. Objectives Strategics Beginning Date Couplet ion Date Page: 2 Revision Date: ResponsibiIity Scptrinbcr 1993 Evaluation Criteria I I. Page 30 1. To ensure an organizational structure wtn'ch provides equal opportunity and access for parents, students and staff. 1. To review organizatiorwl structure in schools and central office to ensure sufficient support for students and staff success and for the inplementation of the desegregation plan. (July 1. 1993) (June 30, 1994) (Principals,, Assistant Supts., Assoc. Supt. 1. Sufficient program personnel are in place to meet the needs of all students in the program os measured by the monitoring instrunent.. 1. (Satisfactory complianc* with the Education Equity Monitoring Document) 1.1 Page 30 1.1 Appoint school-based biracial comittees to monitor iirplemcntation and July 1, 1993 June 30, 1994 data. (Report to faculty) Principals, Assistant Stpts. I 1.2 Page 30 1.3 Page 30 2. Page 30 I : 2.1 Page 30 I 1.2 A district-wide biracial conmittee will monitor district-wide desegregation efforts and data and (report to Board) 1.3 Establish a reporting system. 2. To provide inservice to raise staff awarcness/cxpectations of equity corxrcrns for stixicnts. 2.1 Inservice cycles for existing arxi rx?w staff including: a. teacher expectations b. workirtg with parents c. at-risk youth d. learning styles July 1, 1993 July 1. 1993 July 1, 1993 Jtrx: 30. 1994 June 30, 1994 Ju-K? 30. 1994 1. School-level docunentation of qwrterly meetings (minutes, rosters: Assoc. Sipt. of Educational Programs, Assoc. Sept, for Desegregation Associate Supts., Assistant Supts. Local schools. Staff Development, Conmunicat ions Dept., Staff Development, Academic Support) Appropriate Associate Septs., arid Staff Developnent 1.2 Report from the monitoring of the biracial conmittee to the Board 1.3 Monitorir>g reports district-wide biracial ctwni t tees 2. Results of school climate survey 2. (Random survey results from Staff Oevelopncnt) 2.1 Roster of teachers/pnrt icipating staf f 2.1 Evaluation of insorvic- segments by participants3.5 LITTLE ROCK SCHOOL DISTRICT PLANNING, RESEARCH AND EVALUATION DEPARTMENT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS 72201 Date: September 23, 1993 To: From: Through: Board of Directors Sterling Ingra^^Director Planning, Research and Evaluation
V'Estelle Matthis, Interim Superintendent Re: Program Planning and Budgeting Process Attached is a preliminary copy of the Program Budget Document for the School Operations section. language is identified in bold type. language is displayed parenthetically. Original Clarifying Schools were requested to provide evidence of completion or status after the end of each quarter as indicated in the Program Planning and Budgeting document. I am available for questions. bjgLITTLE ROCK SCHOOL DISTRICT MONITORING AND REPORTING OPERATIONS FLOW Aasistant Suparintandanta Maatar Diakatta Planning, Raaaarch and Evaluation FInancial Sarvloaa School Oparatlona Program Dlakattaa A A Master Dlakstts Financial Information Schools Other Program Managers V V Quarterly ReportProgran Seq *: ProgroM Maae: School Operations Prograa Code: Prieary Leader: Progran Description: LRSD FY 93*94 PROGRAM BUDGET DOCUMENT Secondary Leader: Page: 1 Revision Date: September 23, 1993 District Goal St^iport: Prograe Goal: Ensure that equity occurs in all phases of school activities and operations. The intent of the school operations goal is to provide equitable educational opportmities for all students in the LRSD. Plan References
FY Prograe Budget
TTP Expenditures
Related Fuiction Codes
1st Qtr Expend
2nd Qtr Expend: 3rd Qtr Expend
4th Qtr Expend
Prograa Seq f: Prograa Naae: School Operations Progri Code: Prograa Goal: Plan Reference Page Mtaber 1. Page 30 1.1 Page 30 1.2 Page 30 1.3 Page 30 2. Page 30 LRSD FY 93-94 PROGRAM BUDGET DOCUMENT Priaary Leader: Secondary Leader: The intent of the school operatiora goal is to provide equitable educational opportmities for all students in the LRSD. Objectives Strategies Begiming Date Coapletion Date Page: 2 Revision Date: Responsibility Septentier 23, 1993 Evaluation Criteria 1. To ensure an organizational structure which provides equal opportunity and access for parents, students and staff. 1. To review organizational structure in schools and central office to ensure sufficient s(<]port for students and staff success and for the iapleaentation of the desegregation plan. 1.1 Appoint school-based biracial coHsittees to snnitor iaplcaentation and data. (Report to faculty) 1.2 A district-wide biracial coanittee will annitor district-wide desegregation efforts and data and (report to Board) 1.3 Establish a reporting systea. 2. To provide inservice to raise staff auareness/expectations of equity concerns for students. (July 1, 1993) (June 30, 1994) (Principals,, Assistant Supts., Assoc. Supt.) 1. (Sufficient program personnel are in place to meet the needs of all students in the program as measured by the monitoring instrunent) 1. (Satisfactory compliance with the Education Equity Monitoring Docunent) 1.1 Survey of staff patrons July 1, 1993 July 1, 1993 July 1, 1993 July 1, 1993 Jme 30, 1994 June 30, 1994 June 30, 1994 Jisie 30, 1994 Principals, Assistant Supts. Assoc. Si^xt. of Educational PrograsB, Assoc, sigyt. for Desegregation Associate S^>ts., Assistant Si<>ts. (Local schools, Staff Development, Communications Dept., Staff Development, Academic Support) 1.1 School-level docuaentation of quarterly meetings (minutes, rosters) 1.2 Report of the biracial coanittee 1.2 (Report from the monitoring of the biracial coninittee to the Board) 1.3 Honitoring reports district-wide biracial coanittees 2. Results of school climate survey 2. (Random survey results from Staff Development)Page: 3 ProgroB Seq f: Revision Date: September 23, 1993 Prograa NasK: School Operations Progri Code: Priaary Leader: Secondary Leader: Program Goal: The intent of the school operations goal is to provide equitable educational opportmities for all students in the LRSD. Plan Reference Page Hiaber 2.1 Page 30 1. (cont'd) 3. Page 30 3.1 Page 30 4. Page 30 Objectives Strategies Begiming Date Coapletfon Date Responsibility Evaluation Criteria 2.1 Inservice cycles for existing ard rww staff including: a. teacher expectatiorm b. working with parents c. at-risk youth d. learning styles 3. To provide programs which raise parental awareness of district structure, policy, and programs and ways to access them. 3. (Programs which demonstrate high quality of parent involvement) 3.1 Mini-seminars at PTA ametinga ard in the coamunity. 3.1 (Evidence of quality programs presented to parents.) 4. To Bionitor school standards to ensure high quality education for all students. July 1, 1993 July 1. 1993 (July 1. 1993) July 1. 1993 July 1. 1993 Jine 30. 1994 Jme 30. 1994 (June 30, 1994) Jme 30. 1994 Jine 30. 1994 Appropriate Associate Si^s.. and Staff Develofxaent (Comruni cat ions Dept.. Staff Development, and Academic Support) District staff PTA Council (local and area) 2.1 Roster of tcachers/participating staff Data-based iaproveamt in targeted stud^ schools 2.1 (Evaluation of inservice segments by participants) 3. Roster of attendance 3.1 Calendar showing prograam held 3.1 (Calendar showing roster of participants and evaluation form) 3.1 (Evidence of parent participation
increase in nurber of parents involved in school activities including VIPS, PTA, Parent Forums
and increase in student achievement date
and increase in nunber of students above the NCE on Stanford 6 and Abacus)Page: 4 Prograa Seq *: Revision Date: Septeflber 23, 1993 Progn Kaae: School Operations Prograa Code: Priaery Leader: Secondary Leader: Prograa Goal: The intent of the school operations goal is to provide equitable educational opportmities for all students in the LRSD. Plan Reference Page lhad>er 4.1 Page 30 4.2 Page 30 Objectives Strategies Beginning Date Coapletion Date Responsibility Evaluation Criteria 1. (cont'd) 4.1 Review data July b 1993 Jme 30, 1994 4.1 (List data, achievement, discipline, promotion, retention, increase or decrease of white students, rxnber above and below state reference point to assess strengths, needs, and strategies.) 4.2. School aonitoring visits July 1, 1993 Jine 30, 1994 Associate Principals, Assistant Si<>ts. Plaming, Research, and Evaluation 4.1 Calenders of visits 4.1 (Staff, facilities, climate, adninistration, organization, and achievement levels) 4.2 Monitoring reports 4.2 (Staff Climate Survey)Prograa Seq *: Prograa Naae: School Operationa Progri Code: Prograa Goal: Plan Reference Page Rudier 2. Page 31 1.1 Page 31 1.2 Page 31 2. Page 31 LRSD FY 93*94 PROGRAM BUDGET DOCUMENT Priiary Leader: Secondary Leader: The Intent of the School Operationa goal is to provide equitable educational opportunities for all students in the LRSD. Objectives Strategies Beginning Date Completion Date Page: 5 Revision Date: Responsibility Septeffijer 23, 1993 Evaluation Criteria 2. To provide a climate in each school which is besed on the belief and expectation that all children can learn ar^ to provide resources necessary to stpport that belief. 2. (To work with teachers and principals to ^velop a positive school climate) 1. Provide education to staff and patrons regarding school culture and positive school climate. 1.1 PTA Board and general meetings to have educational coaponents regarding climate and expectations. 1.1 (LRSD expectations, teacher-designed instrunent, clarify what kind of expectations--achievement, behavior, attendance) 1.2 Use of cable Channel 4 to carry brief messages to staff regarding expectations, working with at-risk and disadvantaged students, and creating positive clisBte. 1.2 (Clarify performance expectations, such as behavior enphasis on students falling below) 2. Monitor school cliamte and resource allocation. 2. (Review of annual school plan) July 1. 1993 July 1. 1993 July 1. 1993 July 1. 1993 June 30. 1994 June 30. 1994 Jtne 30. 1994 Jisa 30. 1994 (Principals, Teachers, Assistant Supts.) District personnel as designated by the Associate Sipt. (Principals, Teachers, Staff Development, Conmunications Office) 1. Utilization of the school clisBte survey 1. (Results of school climate survey report) 1.1 J^endas of aeetings Measurable iaprovesKnts in individual sdKwl cliaates (1.1 Agendas of meetings and evidence of results of school climate survey report) 1.2 (Assessing performance of the school principal)Page: 6 Progri Seq #: Revision Date: September 23, 1993 Prograa Maae: School Operations Prograa Code: Priaary Leader: Secondary Leader: Prograa Goal: The intent of the School Operations goal is to provide equitable educational opportmities for all students in the LRSD. Plan Reference Page Miatoer 2.1 Page 31 2.2 Page 31 2.3 Page 31 3. Page 31 3.1 Page 31 Objectives Strategies Begiming Date Coagiletion Date Responsibility Evaluation Criteria 2. (cont'd) 2.1 Monitor facility, staff anrale, student achieveamnt, status of media center books, and materials. 2.1 (Assess staff morale, student achievement, etc.) 2.2 Enhance equipment, stgjplies, and materials in buildings. 2.2 (Provide resources) 2.3 Provide staff developamnt and intervention plans m neiaded. 2.3 (To provide staff development to meet the instructional needs of principals, teachers, and all levels of staff) 3. To work with schools to help them desist programs which meet the specific needs of their students. 3. (Assist teachers and principals in the development of individual programs which address learning needs of students) 3.1 Provide resource assistance to school staffs. 3.1 (Provide resources, both human and financial, to teachers and principals in the development of educational programs) July 1. 1993 July 1, 1993 July 1, 1993 (July 1, 1993) July 1, 1993 Jisa 30, Jine 30, Jue 30, 1994 1994 1994 (June 30, 1994) Jme 30, 1994 Assistant SlfltS., Principals, Media Si<iervisor Assistant St<its., Principals, Media SiRjervisor (Curriculun Supervisors) Assistant Starts., Principals, Media Supervisor, Identified District Staff (Staff Development) (Associate Supt., Assistant Supts., Curriculum Supvs., Staff Development) Educational Prograae (Associate Supt., Principals) 2.1 Reports of Supervisors, Assistant Supts. 2.2 (Improvement 1n the climate and environment and kinds of materials that are available) 2.3 Staff Development rosters 2.3 (Kinds of staff development programs developed for needs) 2.3 Quality of education survey results 3. (Evidence of implementation of Desegregation Plan and School Improvement Plan) 3.1 Caaf>letian of prograai designPage: 7 ProgrMi Seq f: Revision Date: September 23, 1993 Progroi Maae: School Operations Prograa Code: Prinary Leader: Secondary Leeder: Prograa Goal: The Intent of the School Operations goal 1s to provide equitable educational opportmities for all students 1n the LRSD. Plan Reference Page Riaber 3.2 Page 31 3.3 Page 31 4. Page 32 4.1 Page 32 4.2 Page 32 Objectives Strategies Beginning Date Coag>letion Date Responsibility Evaluation Criteria 2. (cont'd) 3.2 Provide planning time and formats to school staffs) 3.3 Develop school profiles which show coa^lete data pictures. Set goals for iafx'ovement. 4. Establish a program to familiarize parents with school expectations and to build a partnership with them. 4.1 Share schools' objectives, discipline policy, standards for testing, placing, and proanting students. 4.1 (At the beginning of school, do an annual school letter that shares policies and objectives) 4.2 Involve parents as full partners In planning at schools for students' growth and success. July 1, 1993 July 1, 1993 July 1, 1993 July 1, 1993 July 1, 1993 Jisie 30, 1994 Jine 30, 199( Jine 30, 1994 Jine 30, 1994 Jine 30, 1994 Associate S^>t. for Educational Programs, Principals, School Principals and Staffs (Planning, Research, and Evaluation
Data Processing) (Asst. Supts., Principals, Media Supv.) Principals, Staffs Principals, Staff, PTA Board, Patrons 3.2 School profiles and Bonltored building plans 3.3 (Completed document) 4.1 Development of and sharing of school-based objectives, discipline policies, etc. 4.2 Statistical improveaent In student behavior and achieveaient Prograa Seq f: ProgrsB Nssk: School Operations Prograa Code: Prograa Goal: Plan Reference Page Hiaber 3. Page 33 1.1 Page 33 1.2 Page 33 2. Page 33 LRSD FY 93-94 PROGRAM BUDGET DOCUMENT Priaary Leader: Secondary Leader
The intent of the School Operations goal is to provide equitable educational opportmities for all students in the LRSO. Objectives Strategies Beginning Date Coagiletion Date Page: 8 Revision Date: Responsibility Septenber 23, 1993 Evaluation Criteria 3. To develop and iapleaent policies Uiich influence school climate and iiqx'ove discipline and student attendant while also meeting individual student needs and learning styles. 3. (Design and put into place programs which improve school climate and improve discipline and student attendance while also meeting individual student needs and learning styles) 1. Provide inservice training to district personnet on discipline in a desegregated setting. 1. (Focus on how to use techniques that foster positive student behavior in a desegregated setting) 1.1 Conduct inservice training on discipline manageaRnt in all local schools. 1.1 (Conduct inservice on an ongoing basis on positive discipline management in all local schools) 1.2 Provide follow-(4> training for new staff on a regular bMis. 1.2 (Provide ongoing training for all staff) 2. Provide inservice to district personnel on behavioral styles and learning styles of students with divergent bactcgromds. 2. (Conduct inservice on an ongoing basis on positive discipline management in all local schools) (July 1, 1993) As needed (July 1, 1993) July 1, 1993 (July 1, 1993) (June 30, 1994) (June 30, 1994) June 30, 1994 (June 30, 1994) (Principals, Parents, Staff Development, Student Hearing Officer) Director of P(B>il Services, BuiIding Principals, Assistant Sipts. (Student Hearing Officer) Bui Iding Principals, Director of Pi<>il Services (Student Hearing Officer) (Director of Pupil Services, BuiIding Principals, Asst. Supts., Student Hearing Officer) 1. (Comparative data annual school report for student attendance and student martagement quarterly reports) 1. (Quarterly discipline management reports that will reflect a decrease in behavior referrals and suspensions) 1.1 (Rosters of meetings) 1.1 (Quarterly discipline management reports that will reflect a decrease in behavior referrals and suspensions) 1.2 (Quarterly discipline management reports that will reflect a decrease in behavior referrals and suspensions) 1.1 (Quarterly discipline management reports that will reflect a decrease in behavior referrals and suspensions)Page: 9 Prograa Seq *: Keviaion Date: Septefrtber 23, 1993 Prograa Maae: School Operationa Prograa Code: Prinry Leader: Secondary Leader: Prograa Goal: The Intent of the School Operationa goal ia to provide equitable educational opportmitiea for all atudenta in the LRSD. Plan Reference Page Muad>er 2.1 Page 33 3. Page 33 Objectivea Strategiea Beginning Pate Coapletion Pate Reaponaibility Evaluation Criteria 3. (cont'd) 2.1 Provide training for school-based iiq>roveaent teem (to involve staff and parents uho Mill train staff at the school site with annual Mintenance). 2.1 (Provide ongoing training for staff to foster positive student behavior) 3. Provide a coaaiittee to review attendance and discipline policies and data on an ongoing basis to ensure equity of policy and policy adainistration. 3. (Each school is to establish a conmittee to conduct quarterly reviews of attendance and discipline data to assess conpliance with the goat of equitable policy and policy adninistration. Condict and report results of quarterly reviews.) July 1, 1993 (July 1, 1993) Jme 30, 1994 (June 30, 1994) Associate Sipts., Staff Developaent, Identified Staff (Principals, Teachers, Hearing Officer, Data Processing)) (Principals, Teachers, Student Hearing Officer) 2.1 (Quarterly reports should include positive as well as negative reports which show an increase in the citizenship honor roll in elementary schools. Should show an increase in the nuiber of students that acquire "Vs" and "2'8" in citizenship at the secondary level) 3. (Final report of the quarterly reviews)Page: 10 Progn Seq f: Revision Date: Septenber 23, 1993 Prograa Naae: School Operatiom Program Code: Priaary Leader: Secondary Leader
Program Goal: The intent of the School Operationa goal is to provide equitable educational opportuiities for alt studaita tn the LRSD. E Plan Reference Page Rudier 3.1 Page 33 3.2 Page 33 3.3 Page 33 4. Page 33 Objectives Strategies Beginning Date Coag>letion Date Responaibility Evaluation Criteria 3. (cont'd) 3.1 Coamittee and subcoamittee to include principals, staff, patrons, students (on the secondary level) and at Icmst one (1) Board mraber to review data and recoamend andifications to aeet students' needs and district needs. 3.1 (Establish a district-wide committee to review the local school committee reports which should include attendance, discipline data interventions by race and gender. The district-wide committee will report the results of the review to the Associate Supt. of Desegregation.) 3.2 Revise student handbooks as needed 3.2 (Update student handbooks annually to ensure continued compliance with district attendance and discipline policies) 3.3 The student hearing officer will be responsible for devaluing and monitoring plans to reduce the disparity of disciplinary actions. 3.3 (Use evidence of district-wide reports to provide guidance to local schools in formatting plans to reduce disparity of disciplinary actions) 4. Appoint Joint coamittee with PCSSO and NLRSO. 4. (. . .to establish a uniform attendance and discipline policy.) July 1, 1993 July 1, 1993 July 1, 1993 July 1, 1993 Jine 30, 1994 Jme 30, 1994 Jine 30, 1994 Jim 30, 1994 Associate Si<its., Principals, Teachers, Director of Pupil Services (Hearing Officer, Desegregation Facilitator) (Principals, Teachers) (Asst. Supts., Teachers, Parents, Principals, Student Hearing Officer) (Associate Supt. for Desegregation) 3.1 (Formal report Identifying results of analysis of data received from local school conmittees about level of conpllance with district attendance and discipline policies) 3.2 (Student handbooks reflect conpliance with current district attendance and discipline policies) 3.3 (Analysis of quarterly reports in chart form to determine decrease in reported discipline sanctions) 4. (Evidence of a uniform discipline policy)Page: 11 Prograa Seq *: Revision Date: Septenber 23, 1993 Prograa Naae: School Operations Progri Code: Priaary Leader: Secondary Leader: Progri Goal: The intent of the School Operations goal is to provide equitable educational opportunities for all students in the LRSD. Plan Reference Page Mtadaer 4.1 Page 33 5. Page 34 5.1 Page 34 5.2 Page 34 6. Page 34 Objectives Strategies Beginning Pate Coag>letion Date Responsibility Evaluation Criteria 3. (cont'd) 4.1 Review attendance and disciplinary policies and consequences. 5. Put in place alternatives to suaperwion across the district with at least one such intervention to be placed at each school. 5.1 Develop school-based discipline plans to be reviewed at district level and to Include suspension alternatives. 5.2 Effectiveness of these alternatives to be regularly assessed. 6. Establish a school-based student discipline and attendance incentive systea at ea^ school. 6. (. . .as part of the annual school plan which should result in improved attendance and a decrease in disciplinary sanctions.) July 1, 1993 July 1, 1993 July 1, 1993 July 1, 1993 July 1. 1993 Jme 30, 1994 Jme 30, 1994 Jme 30, 1994 June 30, 1994 Jme 30, 1994 Associate Sights., appointed staff three school districts (use Tri-Pistrict Coaponent) (Principals, staff, Asst. Supts.) Assistant Su^s., Principals, School-based staffs (Principals, Staffs, Schoolbased Coiranittees, Assistant Supts., Hearing Officer) (Principals, Staffs, Schoolbased Committees 4.1 Review and revision of Tri-Pistrict attendance and disciplinary policies 5. (Review of suspensions report to determine decrease in out-of-school suspensions at individual schools) 5.1 (Submission to Asst. Supts. of school plans that identify alternatives to out-of-school suspensions) 5.2 Existence of alternative plan In each buiIding 5.2. (Submission to Asst. Supts. of school plans that identify alternatives to out-of-school suspensions
evidence of decrease in out*of-school suspensions) 6. (Submission of annual school reports to the Asst. Supts. will give evidence of improvement and a decrease in the attendance and disciplinary sanctions)Pa9e: 12 Prograa Seq f: Revision Date: Septeniwr 23, 1993 Prograa Naae: School Operations Prograa Code: Primary Leader: Secondary Leader: Prograa Goal: The intent of the School Operations goal is to provide equitable educatioral opportmitiea for all students in the LRSD. Plan Reference Page Miafeer 6.1 Page 34 7. Page 34 7.1 Page 34 7.2 Page 34 Objectives Strategies Beginning Date_ Collation Date Responaibility Evaluation Criteria 3. (cont'd) 6.1 Review research and develop rewards program so that recognition and incentives will be individual to the school. 6.1 (The research will be reviewed anrHjally to determine revision needs of school incentive systems) 7. Provide comseling intervention for students with chronic disciplinary and/or attendance problems. 7.1 Activate discipUne/attendance Intervention teams at school. Mandate the pi^l I services team to do monitoring and involve the comsalor with students who have discipline/attendanca problems. 7.2 Involve parents in the team process regarding their children through meat1ngs/conferences. 7.2 (. . .about identified attendance and/or disciplinary problems) July 1, 1993 July 1, 1993 July 1, 1993 July 1, 1993 Jme 30, 1994 June 30, 1994 Jme 30. 1994 Jww 30, 1994 Principals/ Staff, Assistant Starts., VIPS, Patrons (Pipil Services Team, Counselors, Parents) Principals, GuidanM Departments, Bui Iding Staffs, School Health Services Coordinator Principals, Parents, PTA Officers, PTA Corneil, Counselors, P4>il Services Tease, School Health Services 6.1 Statistic
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.