Project Management tool, Bundled

rx-K -.IT JULY 29, 1994IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION .hled JUL 2 9 1994 JAMES V/ By:____ LITTLE ROCK SCHOOL DISTRICT McCormack, clerk ~ CEPclerk PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S 1995-96 BUDGET/JULY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD"), for its 1995-96 Budget/July Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending July 31, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending July 31, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE & CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 > CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1995-96 Budget/July Project Management Tool has been mailed by First Class Mail, postage pre-paid on July 29, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite 504 Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone T > Little RocKSchool District Program Planning and Budgeting Tool ID 1 Name % Complete 100% Scheduled Start Apr 1 '94 Scheduled Finish Jun 30 '95 Resource Names________ Williams.Matthis.Clowers 2 Analyze, reassess, and revise planning organization and structure 100% Apr 1 '94 Jun 30 '95 Williams,Matttiis,Glowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet, Basse 4 Begin to circulate 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 100% Jul 15'94 Jun 30 '95 Bassa,Cabinet,Council fi Jun 1 '94 Jun 30 '95 Williams.Clowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet Page 1 FY 96 7/29/94Little RocI Ichool District Program Planning and Budgeting Tool ID 9 Name Revise /redefine/draft the mission statement and goals of the District % Complete 0% Scheduled Start Aug 19'94 Scheduled Finish Aug 31 '94 Resource Names Council,Cabinet in 0% Aug 1 '94 Nov 1 5 '94 Hurley 11 Define purpose and scope for Personnel Study 0% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 0% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 0% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 0% Sep 2 '94 Sep 29 '94 Hurley 15 Analyze data from Personnel Study 0% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 0% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY 96 7/29/94ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing IS STANFORD 8 TEST DATA STUDY 19 Define purpose and scope for Stanford 8 Test data study 20 Design data collection plan for study of Stanford 8 Test 21 Assign responsibilities for study of Stanford 8 Test data 22 Collect data from Stanford 8 Test 23 Analyze data from Stanford 8 Test 24 Prepare Stanford 8 Test Report Page 3 Little RocKSchoolDistrict Program Planning and Budgeting Tool % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15'94 Resource Names Hurley 0% 0% 0% 0% 0% 0% 0% Aug 1 '94 Oct 31 '94 Clowers Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 12 '94 Oct 3'94 FY96 Aug 15 '94 Aug 30 '94 Aug 16'94 Sep 9 '94 Sep 30 '94 Oct 14'94 Clowers, Williams,Council Clowers,Dunbar Clowers Clowers,Dunbar Clowe rs,Dunbar Dunbar 7/29/943CKSc Little RocKSchool District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge info needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Resource Names Glowers, Dunbar 26 ARKANSAS MINIMUM PERFORMANCE TEST (AMPTI DATA STUDY 0% Aug 1 '94 Oct 31 '94 Glowers 27 Define purpose and scope for AMPT study 0% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 28 Design data collection plan for AMPT study of data 0% Aug 16 '94 Aug 30 '94 Glowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 0% Aug 16 '94 Aug 16'94 Glowers 30 Collect data from AMPT 0% Aug 30 '94 Sep 9 '94 Glowers,Penn-Norman 31 Analyze data from AMPT 0% Sep 12'94 Sep 30 '94 Glowers,Penn-Norman 32 Prepare AMPT Report 0% Oct 3 '94 Oct 14 '94 Penn-Norman Page 4 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Resource Names Glowers,Penn-Nomian 34 PRE MONITORING REPORTS STUDY 0% Aug 1 '94 Oct 31 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 0% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 36 Design data collection plan for PRE Reports Study 0% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 0% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 0% Aug 30 '94 Sep 9 '94 Clowers,Smith 39 Analyze data from PRE Monitoring Reports Study 0% Sep 12 '94 Sep 30 '94 Clowers,Smifh 40 Prepare PRE Monitoring Reports Study Report 0% Oct 3 '94 Oct 14 '94 Smith Page 5 FY 96 7/29/94Little Roi ichool District Program Planning and Budgeting Tool ID 41 Name________________________________ Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Resource Names Glowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRt STUDY 0% Aug 1 94 Nov 1 5 '94 Glowers 43 Define purpose and scope of SC/HR Survey 0% Aug 1 '94 Aug 1 '94 Glowers, Williams,Council 44 Design data collection plan for study of SC/HR 0% Aug 16 '94 Aug 30 '94 Glowers,Hobby 45 Assign responsibilities for SC/HR data collection 0% Aug 16'94 Aug 16 '94 Glowers 46 Collect data from SC/HR Survey 0% Aug 30 '94 Sep 23 '94 Clowers,Hobby 47 Analyze data from SC/HR Survey 0% Sep 26 '94 Oct 14 '94 Glowers,Hobby 48 Prepare SC/HR Survey Report 0% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 7/29/94Little Ro3eClKSicchool District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 0% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Resource Names Clowers,Hobby 5Q CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 0% Seo 1 '94 Nov 15 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 0% Sep 1 '94 Sep 16 '94 Council, Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 0% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 0% Sep 16 '94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 0% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 0% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors Page 7 FY96 7/29/94 Little Ro( ichool District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 0% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Resource Names____________ Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Make recommendations for program additions/deletions/modifications 0% Oct 31 '94 Nov 4 '94 Matthis,Curriculum Supervisors 62 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 0% Nov 7 '94 Nov 15'94 Matthis,Curriculum Supervisors ea PROPORTIONAL ALLOCATION FORMULAS STUDY 0% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 0% Aug 1 '94 Aug 15 '94 Milhollen,Williams,Council,Hurley,Gadberr Page 8 FY96 7/29/94 Little Roel ichool District Program Planning and Budgeting Tool ID 65 Name____________________________ Review/revise data collection plan for Proportional Allocation Formulas % Complete 0% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Resource Names Mllhollen 66 Assign responsibilities for Proportional Allocation Formulas 0% Aug 19 '94 Aug 19 '94 Mllhollen 67 Collect data for Proportional Allocation Formulas 0% Aug 22 '94 Sep 9 '94 Hurley,Boykins,Eaton,Neal,Milhollen.Gadb 68 Analyze data from Proportional Allocation Fonnulas 0% Sep 12'94 Sep 23 '94 Milhollen,Boykins,Eaton,Neal,Hurley,Gadb 69 Prepare Proportional Allocation Fonnulas Report 0% Sep 26 '94 Oct 12'94 Milhollen,Hurley,Boykins,Eaton,Neal 70 Report data findings from Proportional Allocations Fonnulas Study for merge info needs assessment listing 0% Oct 13'94 Oct 31 '94 Mllhollen 21 DISTRICTWIDE FACILITIES STUDY 0% Jul 15 '94 Nov 23 '94 Mllhollen 72 Define purpose and scope of Districtwide Facilities Study 0% Jul 15'94 Aug 1 '94 VVilliams,Milhollen,Council Page 9 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 0% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15'94 Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 0% Aug 8 '94 Aug 15'94 Milhollen,Eaton 75 Collect data for the Districtwide Facilities Study 0% Aug 15 '94 Oct 21 '94 Milhollen.Eaton 76 Prepare report for the Districtwide Facilities Study 0% Oct 24 '94 Nov 18 '94 Milhollen,Eaton 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing 0% Nov 21 '94 Nov 23 '94 Milhollen,Eaton IS DESEGREGATION MONITORING REPORTS AUDIT from ODM/ADE 0% Aug 1 '94 Dec 9'94 Mavo 79 Define purpose and scope of Desegregation Monitoring Reports Audit 0% Aug 1 '94 Aug 15 '94 Mayo,V\/illiams,Council 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 0% Aug 8 '94 Aug 19'94 Mayo Page 10 FY96 7/29/94Little Roel Ichool District ID 81 Name___________________________ Assign responsibility for data collection of Desegregation Monitoring Reports Audit Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 16 '94 Scheduled Finish Aug 31 '94 Resource Names Mayo 82 Collect data 0% Sep 1 '94 Oct 14'94 Mayo 83 Request to Program Managers to compare with 1st Quarter's Program Budget Document 0% Nov 21 '94 Dec 9 '94 Mayo 84 Report findings to PRE tor merge with Program Budget Document, where appropriate 0% Dec 9 '94 Dec 9 '94 Mayo Sh COURT ORDERS AUDIT 0% Aug 1 '94 Dec 9 '94 Mavo 86 Define purpose and scope of Court Orders Audit 0% Aug 1 '94 Aug 15 '94 Mayo,Williams,Council 87 Design data collection plan tor the study of the Court Orders Audit 0% Aug 8 '94 Aug 19 '94 Mayo 88 Assign responsibility for data collection 0% Aug 16 '94 Aug 31 '94 Mayo Page 11 FY96 7/29/94Little Roi ichool District ID 89 Name Collate data 90 Request to Progam Managers to compare with 1st Quarter's Program Budget Document 91 Report findings to PRE tor merge with Program Budget document, where appropriate 32 TOWN HALL MEETINGS 93 Define purpose and scope of Town Hall Meetings 94 Review previous year's data 95 Review/revise data collection plan for Town Hall Meetings 96 Set locations and schedule for Town Hall Meetings Page 12 Program Planning and Budgeting Tool % Complete 0% Scheduled Start Sep 1 '94 Scheduled Finish Oct 14'94 Resource Names Mayo 0% 0% 0% 0% 0% 0% 0% Nov 21 '94 Nov 14 '94 Jul 15 '94 Jul 15'94 Jul 15'94 Aug 22 '94 Aug 25 '94 FY 96 Dec 9 '94 Nov 23 '94 Dec 7 '94 Sep 5 '94 Sep 5 '94 Aug 25 '94 Aug 30 '94 Mayo Mayo Williams.Glowers Williams,Glowers,Council Modeste,Clowers Clowers,Wagner Wagner 7/29/94 Little Rod ichool District Program Planning and Budgeting Tool ID 97 Name Develop advertisement plan and schedule for Town Hall Meetings % Complete 0% Scheduled Start Aug 30 '94 Scheduled Finish Sep 15 '94 Resource Names Wagner 98 Prepare Town Hall Meetings sample agenda 0% Aug 30 '94 Sep 10'94 Penn-Norman 99 Review/revise data collection tool (matrix) for Town Hall Meetings 0% Sep 1 '94 Sep 15'94 Modeste,Penn-Norman 100 Execute advertisement plan for Town Hall Meeting I 0% Sep 12 '94 Sep 15'94 Wagner,Modeste 101 Conduct Town Hall Meeting I 0% Sep 15'94 Oct 31 '94 Williams. Boa rd,Modeste 102 Gather feedback data from Town Hall Meeting I for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 103 Execute advertisement plan for Town Hall Meeting II 0% Sep 12'94 Sep 22 '94 Wagner,Modeste 104 Conduct Town Hall Meeting II 0% Sep 15'94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 7/29/94Little Rod Ichool District Program Planning and Budgeting Tool IO 105 Name Gather feedback data from Town Hall Meeting II for input into matrix % Complete 0% Scheduled Start Sep 5 '94 Scheduled Finish Nov 30 '94 Resource Names Wagner,Penn-Norman 106 Execute advertisement plan for Town Hall Meeting III 0% Sep 12 '94 Sep 29 '94 Wagner,Modeste 107 Condud Town Hall Meeting III 0% Sep 15'94 Oct 31 '94 Williams 108 Gather feedback data from Town Hall Meeting III for input into matrix 0% Sep 15'94 Od 31 '94 Wagner, Penn-Norman 109 Execute advertisement plan for Town Hall Meeting IV 0% Sep 12 '94 Oct 6 '94 Wagner 110 Conduct Town Hall Meeting IV 0% Sep 15'94 Od 31 '94 Williams,Board,Modeste 111 Gather feedback data from Town Hall Meeting IV into matrix 0% Sep 15 '94 Od 31 '94 Wagner,Penn-Norman 112 Execute advertisement plan for Town Hall Meeting V 0% Sep 12 '94 Od13'94 Wagner,Modeste Page 14 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting V % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Resource Names______ Williams,Board,Modeste 114 Gather feedback data from Town Hall Meeting V into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 115 Execute advertisement plan for Town Hall Meeting VI 0% Sep 12 '94 Oct 20 '94 Wagner,Modeste 116 Conduct Town Hall Meeting VI 0% Sep 15'94 Oct 31 '94 Williams,Board, Modeste 117 Gather feedback data from Town Hall Meeting VI into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VII 0% Sep 12'94 Oct 27 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VII 0% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 120 Gather feedback data from Town Hall Meeting VII for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman Page 15 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 121 Name Finalize and publish Town Hall Meeting Report, 1994-95 % Gomplete 0% Scheduled Start Nov 15'94 Scheduled Finish Nov 30 '94 Resource Names___________ Bassa,Penn-Norman,Modeste 122 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Dec 7 '94 Basse,Glowers,Penn-Norman 123 0% Jul 15 '94 Dec 7 '94 Williams.Glowers 124 Define purpose and scope of District Dialogues 0% Jul 15'94 Sep 5 '94 Williams, Glowers,Gouncil 125 Review/revise data collection plan for District Dialogues 0% Aug 22 '94 Aug 25 '94 Glowers,Wagner,Bassa,Penn-Norman 126 Set locations and schedule for District Dialogues 0% Aug 25 '94 Aug 30 '94 Wagner 127 Develop advertisement plan and schedule for District Dialogues 0% Aug 30 '94 Sep 10'94 Wagner 128 Prepare District Dialogues sample agenda 0% Aug 30 '94 Sep 10'94 Glowe rs,Penn-Norman Page 16 FY 96 7/29/94a ID 129 Name Design data collection tool (matrix) for District Dialogues 130 Execute advertisement plan for District Dialogue I 131 Conduct District Dialogue I 132 Gather feedback data from District Dialogue I tor input into matrix 133 Execute advertisement plan for District Dialogue II 134 Conduct District Dialogue II 135 Gather feedback data from District Dialogue II for input into matrix 136 Execute advertisement plan for District Dialoge III Page 17 Little RocKSchool District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 30 '94 Scheduled Finish Sep 10'94 Resource Names___________ Bassa,Glowers,Penn-Norman 0% 0% 0% 0% 0% 0% 0% Sep 10 '94 Sep 15'94 Sep 15'94 Sep 19'94 Sep 15'94 Sep 15'94 Sep 18'94 FY96 Sep 19'94 Oct 31 '94 Oct 31 '94 Oct 1 '94 Oct 31 '94 Oct 31 '94 Oct 14 '94 Wagner Williams Wagner,Penn-Norman Wagner Williams Wagner,Penn-Norman Wagner 7/29/94Little Roel ichool District ID 137 Name___________________ Conduct District Dialogue III 138 Gather feedback data from District Dialogue III for merge into matrix 139 Execute advertisement plan for District Dialogue IV 140 Conduct District Dialogue IV 141 Gather feedback data from District Dialogue IV for input into matrix 142 Finalize and publish District Dialogue Report, 1994-95 143 Merge findings of District Dialogue Report, 1994-95, info needs assessment listing 144 Collect and merge issues from Goal-Setting Work Session (Aug.22-26, 1994) into needs assessment information at Board Retreat Page 18 Program Planning and Budgeting Tool % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Resource Names Williams 0% 0% 0% 0% 0% 0% 0% Sep 15'94 Sep 1994 Sep 15'94 Sep 15'94 Nov 15 '94 Nov 30 '94 Dec 7 '94 FY 96 Oct 31 '94 Oct 31 '94 Oct 31 '94 Oct 31 '94 Nov 30 '94 Dec 7 '94 Jan 26 '95 Wagner,Penn-Norman Wagner Williams Wagner,Penn-Norman Bassa,Penn-Norman Bassa, Penn-Norman Glowers, Penn-Norman 7/29/94Little Roci Ichool District Program Planning and Budgeting Tool ID 145 Name Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. % Complete 0% Scheduled Start Dec 7 '94 Scheduled Finish Apr 28 '95 Resource Names Williams,Clowers 146 Complete needs assessment listing 0% Dec 1 '94 Dec 7 '94 Clowers,Bassa 147 Publish Draft of Needs Assessment Report and disseminate to selected persons 0% Dec 14 '94 Dec 14 '94 Clowers,Bassa,Savage 148 Finalize and publish Needs Assessment Report, 1994-95 0% Dec 15'94 Dec 15'94 Clowers, Bassa,Savage 149 Begin 1996-97 Needs Assessment Cycle 0% Apr 1 '95 Jun 30 '95 Clowers 150 30% May 2 '94 Seo 15 '95 Clowers 151 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13 '94 Bassa,Milhollen, Ingram 152 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13 '94 Ingram,Bassa Page 19 FY96 7/29/94Little Roel ichool District Program Planning and Budgeting Tool ID 153 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Complete 100% Scheduled Start Jun 18 '94 Scheduled Finish Jun 18 '94 Resource Names Bassa 154 Generate a Program Inventory Report for 1994-95 100% Jun 1 '94 Jun 30 '94 Bassa 155 Review/revise Program Inventory following submisssion of budget to ADE 0% Aug 1 '94 Sep 16'94 Glowers,Milhollen, Bassa 156 Conduct 1995-96 Program Inventory 0% May 1 '95 Sep 15'95 Glowers,Milhollen,Bassa 152 PLANNING AND BUDGET GOALS 0% Aug 1 '94 Apr 26 '95 Matthis.Clowers 158 CABINET/COUNCIL PLANNING SESSION 0% Aug 1 '94 Aug 26 '94 Matthis 159 Identify process for goal development/revision 0% Aug 1 '94 Aug 19 '94 Matthis,Clowers 160 Determine date and site for work session 0% Aug 1 '94 Aug 19 '94 Matthis,Clowers Page 20 FY96 7/29/94Little Roel Ichool District ID 161 Name Identify materials for work session Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Resource Names Ingram,Glowers 162 Develop materials for work session 0% Aug 1 '94 Aug 19 '94 Ing ram,Glowers 163 Identify and notify participants for the work session 0% Aug 1 '94 Aug 19 '94 Matthis,Glowers,Ingram 164 Gonduct work session 0% Aug 22 '94 Aug 26 '94 Williams,Matthis,Glowers 165 GOAL-SETTING WQBK SESSION 0% Aug 22 '94 Sep 5 '94 Matthis.Glowers 166 Identify process for Goal-Setting Work Session 0% Aug 22 '94 Aug 26 '94 Matthis,lngram,Glowers 167 Identify participants for the Goal-Setting Work Session 0% Aug 22 '94 Aug 26 '94 Matthis,Glowers, Ingram 168 Identify and collect background materials for participants 0% Aug 22 '94 Aug 26 '94 Matthis,Glowers Page 21 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 169 Name Determine date and site for Goal-Setting Work Session % Complete 0% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Resource Names Matthis 170 Distribute background materials to the participants 0% Aug 22 '94 Aug 26 '94 Matthis,Glowers 171 Conduct work session to develop review/revise/tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment 0% Aug 29 '94 Aug 31 '94 Council,Cabinet 172 Identify materials for Board Work Session 0% Sep 1 '94 Sep 5 '94 Williams,Glowers 173 Establish date and site for Work Session 0% Sep 1 '94 Sep 5 '94 Williams,Clowers 174 Prepare materials for Board Work Session 0% Sep 1 '94 Sep 5 '94 Matthis,Glowers 12S BOARD WORK SESSION 0% Seo 6'94 Seo 26 '94 Matthis.Glowers 176 Distribute background materials to Board members 0% Sep 6 '94 Sep 7 '94 Matthis,Glowers Page 22 FY 96 7/29/94Little Roa Ichool District ID 177 Name_____________________________ Review of preliminary list of issues for needs assessment by Board Program Planning and Budgeting Tool % Complete 0% Scheduled Start Sep 7 '94 Scheduled Finish Sep 15 '94 Resource Names Board,Williams 178 Review/revise tentative mission statement and goals 0% Sep 15'94 Sep 15'94 Board 179 Review DSeg and NonDSeg Program Inventory 0% Sep 15'94 Sep 15'94 Board 180 Review identified proportional allocations 0% Sep 15'94 Sep 15 '94 Board 181 Establish written priorities 0% Sep 15'94 Sep 15'94 Board 182 Identify additional "fast-track" program evaluation, if needed 0% Sep 15'94 Sep 15'94 Board 183 Identify strategies for funding shortfalls 0% Sep 15'94 Sep 15'94 Board 184 Develop timeline for identification and researching of funding shortfall strategies 0% Sep 15 '94 Sep 15'94 Board Page 23 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 185 Name Develop communication strategy for mission statement and goals % Complete 0% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Resource Names Williams,Wagner 186 Distribute mission statement and goals 0% Sep 22 '94 Sep 26 '94 Matthis,Wagner 187 Distribute list of priorities 0% Sep 22 '94 Sep 26 '94 Board,Matthis,Glowers, Wagner 188 BOARD RETREAT WORK SESSION 0% Dec 8 '94 Apr 26 '95 Williams.Matthis 189 Determine date and site for Board Retreat 0% Dec 8 '94 Dec 8 '94 Williams,Board 190 Identify agenda items for Board Retreat 0% Dec 8 '94 Dec 15'94 Williams,Board 191 Establish agenda for Board Retreat 0% Dec 16'94 Dec 20 '94 Williams, Boa rd 192 Identify materials for Board Retreat 0% Dec 20 '94 Jan 6 '95 Williams Page 24 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 193 Name_______________________________ Gather and distribute materials for Board Retreat % Complete 0% Scheduled Start Jan 9 '95 Scheduled Finish Jan 10'95 Resource Names_______________ Williams,Matthis,Clowers,Mllhollen 194 Conduct data analysis work session for Board Reatreat 0% Jan 9 '95 Jan 10'95 Williams,Council 195 Conduct Board Retreat 0% Jan 13'95 Jan 14 '95 Williams, Boa rd 196 Report outcomes of Board Retreat 0% Jan 23 '95 Jan 26 '95 Williams,Board 197 Determine the need for an additional Board Retreat 0% Jan 23 '95 Apr 26 '95 Williams,Council,Board 198 4% Aug 1 '94 Jun 30 '95 Matthis 199 Develop philosophy and/or objectives for programs and/or program modifications 0% Nov 16'94 Nov 25 '94 Matthis,Williams,Mayo,Milhollen,Clowers 200 Schedule and hold meetings for organizing the project 0% Nov 16 '94 Nov 25 '94 Matthis,Williams,Mayo,Mllhollen,Clowers Page 25 FY 96 7/29/94Little Roi ichool District ID 201 Name______________________________ Seek copies of source documents from experts, other school districts Program Planning and Budgeting Tool % Gomplete 0% Scheduled Start Nov 16 '94 Scheduled Finish Dec 2 '94 Resource Names____________ Matthis,Williams,Mayo,Milhollen,Glowers 202 Examine trends of experts in the designated fields 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 203 Organize a committee to develop educational specifications 0% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 204 Establish framework tor curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/equipment
staffing needs and staff development needs
budget 0% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen, Glowers 205 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 206 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 207 Develop Business Gase for program and/or program modifications for submitting to Superintendent and Board of Directors 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 208 Review program and/or program modifications with Gouncil 0% Jan 9 '95 Jan 13'95 Williams,Matthis,Mayo,Milhollen,Glowers Page 26 FY 96 7/29/94Little Roel ichool District ID 209 Name___________________________________ Develop business case for incentive schools' program modifications for submitting to Supt, and Council Program Planning and Budgeting Tool % Complete 40% Scheduled Start Nov 16 '94 Scheduled Finish Jan 31 '95 Resource Names____________ Matthis,Curriculum Supenzisors 210 Explore, gather, and assess data relative to the transition to the Middle School concept 0% Nov 16 '94 Jan 13'95 Williams,Council 211 Review of Outsourcing 0% Aug 1 '94 Jun 30 '95 Williams,Milhollen.Mayo 212 SUBMIT BUSINESS CASE FOR PROGRAM AND7QR MODIFICATIONS TO SUPERINTENDENT 0% Jan 23 '95 Feb 28 '95 Matthis. Williams.Mavo,Milhollen.Clowers 213 Submit Business Case for program and/or program modifications to Board of Directors 0% Jan 23 '95 Jan 24 '95 Matthis.Williams.Mayo.Milhollen.Clowers 214 Review of Business Cases/Board approval for funding 0% Jan 24 '95 Feb 9 '95 Matthis.Williams.Mayo.Milhollen.Clowers 215 Conduct second program review-revisit-reevaluate 0% Feb 13'95 Feb 17'95 Matthis.Williams.Mayo.Milhollen,Clowers 216 Decide to add, implement, modify, or delete programs 0% Feb 20 '95 Feb 28 '95 Matthis.Williams.Mayo,Milhollen.Clowers Page 27 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 212 Name BUDGETING % Complete 0% Scheduled Start Nov 21 '94 Scheduled Finish Aug 25 '95 Resource Names________ Milhollen,Gadberrv,Hurley 218 Develop budget preparation training material 0% Nov 21 '94 Nov 28 '94 Milhollen 219 Issue instructions for budget preparation at all levels 0% Nov 28 '94 Nov 30 '94 Milhollen 220 Conduct budget preparation training sessions 0% Dec 1 '94 Dec 9 '94 Milhollen 221 Prepare initial financial forecasts for coming year 0% Dec 1 '94 Dec 31 '94 Milhollen 222 Budget managers submit 95-96 budget requests 0% Dec 12 '94 Jan 6 '95 Milhollen 223 Begin budget development 0% Jan 7 '95 Mar 8 '95 Milhollen 224 Prepare current year budget revisions 0% Jan 9 '95 Jan 31 '95 Milhollen Page 28 FY96 7/29/94Little Roi Ichool District Program Planning and Budgeting Tool ID 225 Name Year to date revenue expenditure analysis % Complete 0% Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Resource Names Mllhollen 226 Revise financial forecast for coming year 0% Feb 24 '95 Mar 3 '95 Mllhollen 227 Submit proposed budget to Board (Draft 1) 0% Mar 9 '95 Mar 9 '95 Mllhollen 228 Conduct Board Work Sessions on proposed budget (Draft 1) 0% Mar 10'95 Mar 17'95 Board,Williams 229 Revise proposed budget (Draft 1), as needed 0% Mar 20 '95 May 10 '95 Mllhollen 232 Staffing 0% Jan 26 '95 Aug 1 '95 231 Adoption of changes in course offerings 0% Jan 26 '95 Jan 26 '95 Boa rd,Williams.Matthis 232 Meeting with counselors and principals to review course offerings for 1995-96 0% Jan 30 '95 Feb 15'95 Matthis,Elston Page 29 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 233 Name Print course selection sheets % Complete 0% Scheduled Start Jan 30 '95 Scheduled Finish Feb 15'95 Resource Names Matthis 234 Counselors meet with students and complete course selection sheets 0% Feb 16 '95 Mar 10'95 Principals,Counselors 235 Registrars enter course selections 0% Mar 13'95 Mar 31 '95 Principals,Registrars 236 Identify elementary enrollment (tentative) for 1995-96 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Mayo 237 Review course tallies for secondary. Note possible cuts based on courses requested. 0% Apr 3 '95 Apr 21 '95 Gadberry, Hurley ,Ass't Superintendents 238 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 0% Apr 3 '95 Apr 21 '95 Gadberry, Hurley ,Ass't Superintendents 239 Verification of need, based on manpower report and by program (program managers and principals) 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley, Assistant Superintendents 240 Check results of above 4 items against known retirement, resignations, and intern positions 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley Page 30 FY 96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 241 Name Identify teachers for Reduction in Force (RIF), if needed % Complete 0% Scheduled Start Apr 20 '95 Scheduled Finish Apr 28 '95 Resource Names Gadberry,Hurley 242 Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 0% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 243 Recall from RIF, if needed 0% Jun 1 '95 Aug 1 '95 Gadberry,Hurley 244 Notify classified personnel of staff reduction 0% May 3 '95 Jul 15'95 Gadberry, Hurley 245 Prepare tentative budget (Draft II) 0% May 11 '95 May 11 '95 Milhollen 246 Board review of tentative budget (Draft II) 0% May 25 '95 May 25 '95 Board,Williams,Milhollen 247 Conduct Board Work Session on tentative budget (Draft II) 0% May 29 '95 May 31 '95 Williams,Board 248 Recall from RIF, if needed 0% Jun 1 '95 Jul 15'95 Gadberry,Hurley Page 31 FY96 7/29/94Little Roi Ichool District Program Planning and Budgeting Tool ID 249 Name__________________________________ Account reconciliation and Purchase Order (PO) clean-up % Complete 0% Scheduled Start Jun 16 '95 Scheduled Finish Jul 14 '95 Resource Names Mllhollen 250 251 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% 252 Compute ending fund balance 0% 253 Administrative review of final budget 0% 254 Submit final budget to Board 0% 255 Board review and adoption of 95-96 final budget 0% 256 Submit 95-96 final Budget to Court/Parties 0% Page 32 Jun 16 '95 Jul 14'95 Mllhollen Jul 3 '95 Jul 20 '95 Williams,Council Jul 21 '95 Jul 21 '95 Jul 24 '95 Jul 27 '95 Aug 4 '95 FY96 Jul 21 '95 Jul 27 '95 Jul 24 '95 Jul 27 '95 Aug 22 '95 Mllhollen Williams,Council Williams Board Williams 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 257 Name Submit 95-96 final budget to State % Complete 0% Scheduled Start Aug 25 '95 Scheduled Finish Aug 25 '95 Resource Names Board,Milhollen 258 MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER
2ND QUARTER
3RD QUARTER
4TH QUARTER) 0% Jul 1 '94 Jun 30 '95 Clowers 259 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa 260 Program budget document diskettes are returned to PRE for summer housing 90% Jun 9 '94 Jul 29 '94 Principals,Program Managers 261 PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) 10% Jul 25 '94 Aug 31 '94 PRE Clerical 262 Detennine process/strategies for clarifying additional obligations language inserted into the dseg program budget documents at the end of the third quarter (FY 1993-94) 0% May 13'94 Sep 15'94 Council 263 Revise written program budget document instructions, as needed 0% Aug 8 '94 Aug 19 '94 Bassa 264 PRE dispenses program budget document diskettes to principals and program managers 0% Aug 18 '94 Sep 2 '94 PRE Clerical,Bassa Page 33 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 265 Name Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey % Complete 0% Scheduled Start Jul 25 '94 Scheduled Finish Aug 30 '94 Resource Names Bassa 266 Conduct maintenance education and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 0% Aug 31 '94 Sep 30 '94 Bassa 267 Disseminate written program budget document instructions to principals and program managers 0% Aug 31 '94 Sep 30 '94 Bassa 2sa 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Aug 8 '94 Nov 21 '94 Glowers.Bassa 269 Advise program managers and principals on program budget document 0% Aug 8 '94 Oct 14 '94 Bassa,Ass't Supts 270 Primary leaders provide formative feedback info to their secondary people regarding 1st quarter achievement reporting in the PBD's 0% Aug 8 '94 Oct 14 '94 Primary Leaders 271 Generate diskette management flow information to relative staff in School Operations and PRE office 0% Sep 19'94 Sep 23 '94 Bassa 272 Plan advanced training sessions on the Program Budget Document and WordPerfect 0% Sep 19'94 Sep 23 '94 Matthis,Bassa Page 34 FY96 7/29/94Little Roel ichool District Program Planning and Budgeting Tool ID 273 Name Conduct advanced training sessions on the Program Budget Document and WordPerfect % Complete 0% Scheduled Start Sep 26 '94 Scheduled Finish Sep 30 '94 Resource Names Matthis,Bassa 274 DSeg and NonDSeg diskettes returned to PRE 0% Oct 14 '94 Oct 14 '94 Principals,Program Managers 275 PRE performs check-in procedures and data clean-up on diskettes 0% Oct 14 '94 Oct 28 '94 PRE Clerical,Bassa 276 PRE generates hard copies of diskettes 0% Oct 14'94 Oct 28 '94 PRE Clerical,Bassa 277 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 0% Oct 28 '94 Nov 4 '94 PRE Clerical,Milhollen,Bassa 278 PRE combines all relative info for the 1 st Quarter Program Budget Reports (DSeg and NonDSeg) 0% Oct 31 '94 Nov 4 '94 PRE Clerical,Bassa 279 PRE disseminates drafts of reports to selected resource people 0% Nov 7 '94 Nov 7 '94 Clowers, Bassa 280 Revise drafts 0% Nov 8 '94 Nov 8 '94 PRE Clerical,Bassa Page 35 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 281 Name Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) % Complete 0% Scheduled Start Nov 9 '94 Scheduled Finish Nov 11 '94 Resource Names__________ PRE Clerical,Bassa,Mllhollen 282 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 0% Nov 11 '94 Nov 14 '94 Williams,Clowers 283 Submit 1st Quarter Program Budget Document Reports to the Court 0% Nov 18'94 Nov 18'94 Attorney 284 Return diskettes and paper copies to managers and principals 0% Nov 21 '94 Nov 21 '94 PRE Clerical 2SS 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Nov 14 '94 Clowers.Bassa 286 Advise program managers and principals on PBD 0% Nov 14 '94 Jan 13 '95 Bassa,Ass't Supts 287 Primary leaders provide formative feedback info to their secondary people regarding 1st quarter achievement reporting in the PBD's 0% Nov 14 '94 Jan 13'95 Primary Leaders 288 Plan advanced training sessions on the Program Budget Document and WordPerfect 0% Dec 5 '94 Dec 9 '94 Matthis, Bassa Page 36 FY96 7/29/94Little Roa ichool District Program Planning and Budgeting Tool ID 289 Name____________________________________ Disseminate "reminder" instructions for completing the PBD to principals and program managers % Complete 0% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Resource Names Bassa 290 Conduct training sessions for principals, program managers, and clerical staff 0% Dec 12 '94 Dec 16'94 Matthis,Bassa 291 Diskettes due back to PRE 0% Jan 13 '95 Jan 13'95 Principals,Program Managers 292 PRE performs check-in procedures and data clean-up on diskettes 0% Jan 13'95 Jan 27 '95 PRE Clerical, Bassa 293 PRE generates hard copies of diskettes 0% Jan 13'95 Jan 27 '95 PRE Clerical, Bassa 294 PRE develops relative narrative and the controller provides financial info for PBD Reports (DSeg and NonDSeg) 0% Jan 27 '95 Feb 3 '95 PRE Clerical,Milhollen,Bassa 295 PRE combines all relative info for 2nd Quarter PBD Reports 0% Jan 30 '95 Feb 3 '95 PRE Clerical,Bassa 296 PRE disseminates drafts of reports to selected resource people 0% Feb 6 '95 Feb 6 '95 Bassa,Clowers Page 37 FY96 7/29/94Little Roi ichool District Program Planning and Budgeting Tool ID 297 Name Revise drafts % Complete 0% Scheduled Start Feb 7 '95 Scheduled Finish Feb 7 '95 Resource Names PRE ClericaLBassa 298 Prepare for publication of 2nd Quarter PBD Reports 0% Feb 8 '95 Feb 10'95 PRE Clerical,Bassa,Milhollen 299 Submit revised draft of 2nd Quarter PBD Report to the Attorney for review/revision 0% Feb 10 '95 Feb 13'95 Williams,Glowers 300 Submit 2nd Quarter PBD Report to Court 0% Feb 17'95 Feb 17'95 Attorney 301 Return diskettes and paper copies to principals and program managers 0% Feb 20 '95 Feb 20 '95 PRE ClericaLBassa 302 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 14 '95 May 22 '95 Glowers.Bassa 303 Advise program managers and principals on the PBD 0% Feb 14'95 Apr 14 '95 Bassa,Ass't Supts 304 Primary leaders provide formative feedback info to their secondary people regarding 2nd quarter achievement reporting in the PBD's 0% Feb 14 '95 Apr 14 '95 Primary Leaders Page 38 FY 96 7/29/94Little Roi Ichool District ID 305 Name Disseminate "reminder" instructions for PBD completion to principals and program managers Program Planning and Budgeting Tool % Complete 0% Scheduled Start Mar 7 '95 Scheduled Finish Mar 10'95 Resource Names Bassa 306 Diskettes due back to PRE 0% Apr 14 '95 Apr 14 '95 Principals,Program Managers 307 PRE performs check-in procedures and data clean-up on diskettes 0% Apr 14 '95 Apr 28 '95 PRE Clerical,Bassa 308 PRE generates hard copies of diskettes 0% Apr 14 '95 Apr 18'95 PRE Clerical 309 PRE develops relative narrative and the controller provides financial info for 3rd Quarer PBD Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Bassa 310 PRE combines all relative info for 3rd Quarter PBD Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Bassa 311 PRE disseminates drafts of reports to selected resource people 0% May 8 '95 May 8 '95 Bassa 312 Revise drafts 0% May 9 '95 May 9 '95 PRE Clerical,Bassa,Clowers Page 39 FY96 7/29/94ockSc LittleRockSchool District Program Planning and Budgeting Tool ID 313 Name Prepare for publication of 3rd Quarter PBD Reports % Complete 0% Scheduled Start May 10 '95 Scheduled Finish May 12'95 Resource Names_________ PRE Clerical,Bassa,Mllhollen 314 Submit revised draft of 3rd Quarter PBD Reports to the Attorney for review/revision 0% May 15'95 May 1895 Williams,Clowers 315 Submit 3rd Quarter PBD Reports to Court 0% May 19'95 May 19'95 Attorney 316 Return diskettes and paper copies to principals and program managers 0% May 22 '95 May 22 '95 PRE Clerical,Bassa ai2 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '95 Aug 17 '95 Clowers.Bassa 318 Advise principals and program managers on the PBD 0% May 15'95 Jul 14 '95 Bassa,Ass't Supts 319 Primary leaders provide formative and summative feedback info to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders 320 Disseminate "reminder" instructions for completing the PBD to principals and program managers 0% May 9 '95 May 15'95 Bassa Page 40 FY96 7/29/94Little Roel Ichool District Program Planning and Budgeting Tool ID 321 Name____________________________________ Principals submit School Operations Diskettes to Ass't Supts % Complete 0% Scheduled Start Jun 9 '95 Scheduled Finish Jun 16 '95 Resource Names Principals 322 Programs' diskettes due back to PRE 0% Jul 14 '95 Jul 14 '95 Program Managers 323 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Bassa 324 PRE generates hard copies of diskettes 0% Jul 14'95 Jul 28 '95 PRE Clerical.Bassa 325 PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Reports 0% Jul 28 '95 Aug 4 '95 Bassa,PRE Clerical,Milhollen 326 PRE combines all relatvie info for 4th Quarter PBD Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical, Bassa 327 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Bassa,Clowers 328 Revise drafts 0% Aug 8 '95 Aug 8 '95 PRE Clerical,Bassa,Clowers Page 41 FY96 7/29/94Little Roel Ichool District Program Planning and Budgeting Tool ID 329 Name__________________________________ Prepare for publication the 4th Quarter PBD Reports % Complete 0% Scheduled Start Aug 9 '95 Scheduled Finish Aug 11 '95 Resource Names__________ PRE Clerical,Bassa,Milhollen 330 Submit revised draft of 4th Quarter PBD Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 Williams,Glowers 331 Submit 4th Quarter PBD Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 332 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14'95 PRE ClericaLBassa 333 23ii May 27 '94 Jan 13 '95 Matthis.Glowers 334 Review Desegregation Plan for potential target programs 0% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Glowers 335 Review Non-Desegregation Plan for potential target programs 0% Jul 1 '94 Nov 30 '94 336 Begin program evaluation instrument and process 25% Jun 1 '94 Aug 15 '94 Council Page 42 FY96 7/29/94Little Roi Ichool District ID 337 Program Planning and Budgeting Tool 338 339 340 341 342 343 344 Page 43 Name Distribute program evaluation instruments and process Conduct information/orientation events to inforni appropriate staff of activities Identify fast-track evaluation targets, if needed Conduct required training sessions for use of process and evaluation criteria for designated staff, if necessary Develop process for cabinet review of regular evaluations Regular evaluations documentation due from 1993-94 program budget documents Use regular evaluations to recommend program additions, modifications, deletions Notify appropriate staff to prepare Business Cases based on results of program evaluations % Complete 0% Scheduled Start Jun 1 '94 Scheduled Finish Aug 31 '94 Resource Names Clowers,Council 0% 0% 0% 0% 0% 0% 0% Aug 1 '94 Sep 6 '94 Aug 8 '94 May 27 '94 Oct 14 '94 Oct 17'94 Oct 17'94 FY96 Sep 26 '94 Jan 13'95 Aug 31 '94 Aug 8 '94 Oct 14 '94 Nov 30 '94 Nov 30 '94 Clowers Matthis,Clowers,Williams,Mayo,Milhollen Clowers Clowers,Council Matthis,Clowers,Williams,Mayo,Milhollen Matthis,Clowers, Williams,Mayo,Milhollen Matthis,Clowers,Williams,Mayo,Milhollen 7/29/94 Little Roel ichool District Program Planning and Budgeting Tool ID 345 Name % Complete 0% Scheduled Start Sep 5 '94 Scheduled Finish May 1 '95 Resource Names Williams 346 Define input requirements at Board work session 0% Sep 5 '94 Sep 12'94 Board,Williams 347 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 0% Feb 1 '95 Feb 28 '95 Williams,Wagner,Modeste 348 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 0% Feb 15 '95 May 1 '95 Williams. Wagner,Modeste 349 Execute advertisement plan for district feedback. Session I 0% Feb 15'95 Apr 28 '95 Wagner 350 Conduct District Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams 351 Execute advertisement plan for district feedback. Session II 0% Mar 1 '95 May 1 '95 Wagner 352 Conduct District Feedback, Session II 0% Mar 1 '95 May 1 '95 Williams Page 44 FY96 7/29/94 Little Roi ichool District ID 353 Name______________________________ Execute advertisement plan. Session III Program Planning and Budgeting Tool % Complete 0% Scheduled Start Mar 15'95 Scheduled Finish May 1 '95 Resource Names Wagner 354 Conduct District Feedback, Session III 0% Mar 1 '95 May 1 '95 Williams 355 Execute advertisement plan district for feedback. Session IV 0% Apr 1 '95 May 1 '95 Wagner 356 Conduct District Feedback, Session IV 0% Mar 1 '95 May 1 '95 Williams 357 Execute advertisement plan for community feedback. Session I 0% Feb 15'95 Mar 15'95 Wagner 358 Conduct Community Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for community feedback. Session II 0% Mar 15'95 Mar 31 '95 Wagner 360 Conduct Community Feedback, Session II 0% Mar 1 '95 Apr 28 '95 Williams Page 45 FY 96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 361 Name SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL! TO COURT % Complete 0% Scheduled Start Jul 29 '94 Scheduled Finish Aug 31 '95 Resource Names Williams 362 Submit July's monthly management report to Court 100% Jul 29 '94 Jul 29 '94 Williams,Attorney 363 Submit August's monthly management report to Court 0% Aug 31 '94 Aug 31 '94 Williams .Attorney 364 Submit September's monthly management report to Court 0% Sep 30 '94 Sep 30 '94 Williams,Attorney 365 Submit October's monthly management report to Court 0% Oct 31 '94 Oct 31 '94 Williams,Attorney 366 Submit November's monthly management report to Court 0% Nov 30 '94 Nov 30 '94 Williams,Attorney 367 Submit December's monthly management report to Court 0% Dec 30 '94 Dec 30 '94 Williams,Attorney 368 Submit January's monthly management report to Court 0% Jan 31 '95 Jan 31 '95 Williams,Attorney Page 46 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 369 Name Submit February's monthly management report to Court % Complete 0% Scheduled Start Feb 28 '95 Scheduled Finish Feb 28 '95 Resource Names Williams.Attorney 370 Submit March's monthly management report to Court 0% Mar 31 '95 Mar 31 '95 Williams,Attorney 371 Submit April's monthly management report to Court 0% Apr 28 '95 Apr 28 '95 Williams,Attorney 372 Submit May's monthly management report to Court 0% May 31 '95 May 31 '95 Williams,Attorney 373 Submit June's monthly management report to Court 0% Jun 30 '95 Jun 30 '95 Williams .Attorney 374 Submit July's monthly management report to Court 0% Jul 31 '95 Jul 31 '95 Williams,Attorney 375 Submit August's monthly management report to Court 0% Aug 31 '95 Aug 31 '95 Williams .Attorney 376 TASKS FOR SCHOOL CLOSINGS 0% Jul 1 '94 Jun 30 '95 Williams Page 47 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool IO 377 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 0% Scheduled Start Jul 1 '94 Scheduled Finish Jun 30 '95 Resource Names Williams 378 TASKS FOR COURT FILINGS 0% Jun 1 '94 May 31 '95 Williams 379 REGISTRATION AND RECRUITMENT TASKS 22% May 2 '94 Jan 30 '95 Mavo 380 100% May 2 '94 May 31 '94 Waoner.Mavo 381 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 382 Set locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo 383 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent. Principals, and Support Administration 100% May 17'94 May 31 '94 Mayo 384 Present dates to Superintendent's Council for review 100% May 17'94 May 31 '94 Mayo Page 48 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 385 Name PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15 '94 Resource Names Wagner 386 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15 '94 Wagner 387 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 388 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 0% Aug 15 '94 Dec 21 '94 Mavo 389 Review the Plan as it relates to student assignment and racial balance 0% Aug 15 '94 Aug 30 '94 Mayo 390 Review racial balances in each school 0% Sep 15'94 Oct 28 '94 Mayo 391 Collect private school directories 0% Nov 1 '94 Dec 9 '94 Wagner 392 Collect data on number of students not attending attendance zone school 0% Oct 17'94 Dec 21 '94 Mayo Page 49 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 393 Name____________________________________ Begin entering private school students into the computer % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Dec 21 '94 Resource Names Mayo 394 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 0% Nov 1 '94 Dec 21 94 Mayo 395 PREPARE AWARENESS MATERIALS EOB REGISTRATION 0% Seo 15 '94 Jan 30 '95 Waanet 396 Revise Student Assignment Handbook for schools 0% Nov 15 '94 Dec 20 '94 Weidower 397 Schedule date for inservice for registrars and notify them 0% Nov 15 '94 Dec 20 '94 Weidower 398 Revise registration brochure 0% Sep 15'94 Nov 1 '94 Wagner 399 Revise Incentive School brochures, if appropriate 0% Sep 15'94 Nov 15 '94 Wagner 400 Prepare PSA's 0% Nov 1 '94 Nov 30 '94 Wagner Page 50 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 401 Name Prepare posters and flyer(s) % Complete 0% Scheduled Start Nov 1 '94 Scheduled Finish Nov 30 '94 Resource Names Wagner 402 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 0% Nov 1 '94 Jan 30 '95 Wagner 403 Plan and schedule "kick-off event for registration 0% Nov 1 '94 Dec 20 '94 Wagner 404 Send reminder memorandum to all district administrators. Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 0% Jan 2 '95 Jan 15 '95 Mayo Page 51 FY96 7/29/94 ID 1 2 3 4 5 7 Name_________________________ BEASSESSMENT QE PROCESS AND ORGANIZATION 1994-95 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool Begin to circulate 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun I 1 st Quarter Jul I Aug I Sep Progress Milestone Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar i 4th Quarter 1st Quarter 2nd Quarter 3r Apr I May | JurT Jul [ Aug | Sep Tm | Nov | Dec Jan Page 1 Rolled Up ID 15 Name Analyze data from Personnel Study 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jur? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 16 Prepare Personnel Study Report 17 Report data findings from Personnel Study for merge into needs assessment listing Ifi STANFORD 8 TEST DATA STUDY 19 Define purpose and scope for Stanford 8 Test data study 20 Design data collection plan for study of Stanford 8 Test 21 Assign responsibilities for study of Stanford 8 Test data I Project: Date: 7/29/94 Critical P-9ress Noncritical Milestone Summary Rolled Up n Page 3ID 22 Name Collect data from Stanford 8 Test 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 23 Analyze data from Stanford 8 Test 24 Prepare Stanford 8 Test Report 25 Report data findings from Stanford 8 for merge into needs assessment listing 26 PERFORMANCE TEST (AMPTI DATA STUDY 27 Define purpose and scope for AMPT study 28 Design data collection plan for AMPT study of data Project: Date: 7/29/94 Critical Progress Noncritical Milestone !nd Quarter Oct I Nov I Dec Page 4 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up ID 29 Name Assign responsibilites for AMPT data collection 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' 30 Collect data from AMPT 31 Analyze data from AMPT 32 Prepare AMPT Report 33 Report data findings from AMPT for merge into needs assessment listing 34 PRE MONITORING REPORTS STUDY 35 Define purpose and scope for PRE Monitoring Reports Study Project: Date: 7/29/94 Critical P^9ress Noncritical Milestone 'Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Rolled Up Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 5ID 36 Name Design data collection plan for PRE Reports Study 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 37 Assign responsibilites for PRE Monitoring Reports Study 38 Collect data from PRE Monitoring Reports Study 39 Analyze data from PRE Monitoring Reports Study 40 Prepare PRE Monitoring Reports Study Report 41 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY Project: Date: 7/29/94 Critical Noncritical Milestone Summary Rolled Up Q Page 6ID 43 Name Define purpose and scope of SC/HR Survey 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I 44 Design data collection plan for study of SC/HR 45 Assign responsibilities for SC/HR data collection I 46 Collect data from SC/HR Survey 47 Analyze data from SC/HR Survey 48 Prepare SC/HR Survey Report 49 Report data findings from SC/HR Survey for merge into needs assessment Project: Date: 7/29/94 Critical Noncritical Milestone Quarter 3rd Quarter 4th Quarter 1st Quarter ---- 131 wuaritsr Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun Jul | Aug | Sep' Rolled Up Page 7 2nd Quarter Oct I Nov I Dec 3r JanID 5Q Name 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep~ Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 51 Define purpose and scope of Curriculum Audit/Standards 52 Design plans for data collection for Curriculum Audit/Standards 53 Assign responsibilities for data collection of Curriculum Audit/Standards 54 Collect data for Curriculum Audit/Standards 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 8ID Name 57 Relate/assess the data results back to the Curriculum Audit/Standards findings 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep~ 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 59 Identify factors that facilitated attainment of curriculum/standards goals 60 Identify obstacles that prevented curriculum/standards goal attainment 61 Make recommendations for program add itions/deletions/modifi cations 62 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 3 PROPORTIONAL ALLOCATION FORMULAS STUDY Project: Date: 7/29/94 Critical Progress Noncritical Milestone Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar~ Apr | May | Jun I Summary Rolled Up Page 9 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan ID 64 Name Define purpose and scope of Proportional Allocation Formulas 65 Review/revise data collection plan for Proportional Allocation Formulas 66 Assign responsibilities for Proportional Allocation Formulas 67 Collect data for Proportional Allocation Formulas 68 Analyze data from Proportional Allocation Formulas 69 Prepare Proportional Allocation Formulas Report 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' I I Progress Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 10 Summary Rolled Up QID 21 Name 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 72 Define purpose and scope of Districtwide Facilities Study 73 Design data collection plan for Districtwide Facilities Study i 74 Assign responsibilities for the Districtwide Facilities Study 75 Collect data for the Districtwide Facilities Study 76 Prepare report for the Districtwide Facilities Study 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing Project: Date: 7/29/94 Critical progress Noncritical Milestone Summary Rolled Up n Page 11ID za Name DESEGREGATION MONITORING REPORTS AUDIT from ODM/ADE 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 79 Define purpose and scope of Desegregation Monitoring Reports Audit 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 81 Assign responsibility for data collection of Desegregation Monitoring Reports Audit 82 Collect data 83 Request to Program Managers to compare with 1st Quarter's Program Budget Document 84 Report findings to PRE for merge with Program Budget Document, where appropriate I Jan I Feb I Mar~ Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 12 ID as Name COURT ORDERS AUDIT 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 86 Define purpose and scope of Court Orders Audit 87 Design data collection plan for the study of the Court Orders Audit 88 Assign responsibility for data collection 89 Collate data 90 Request to Progam Managers to compare with 1st Quarter's Program Budget Document 91 Report findings to PRE for merge with Program Budget document, where appropriate Project: Date: 7/29/94 Critical Summary Noncritical Milestone Rolled Up n Page 13ID S2 Name TOWN HALL MEETINGS 93 Define purpose and scope of Town Hall Meetings 94 Review previous year's data 95 Review/revise data collection plan for Town Hall Meetings 96 Set locations and schedule for Town Hall Meetings 97 Develop advertisement plan and schedule for Town Hall Meetings 98 Prepare Town Hall Meetings' sample agenda Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 14 Summary Rolled Up nID Name 99 Review/revise data collection tool (matrix) for Town Hall Meetings 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep" 100 Execute advertisement plan for Town Hall Meeting I 0 101 Conduct Town Hall Meeting I 102 Gather feedback data from Town Hall Meeting I for input into matrix 103 Execute advertisement plan for Town Hall Meeting II 104 Conduct Town Hall Meeting II 105 Gather feedback data from Town Hall Meeting II for input into matrix 106 Execute advertisement plan for Town Hall Meeting III aircQuarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up Page 15 ID 107 Name Conduct Town Hall Meeting III 108 Gather feedback data from Town Hall Meeting III for input into matrix 109 Execute advertisement plan for Town Hall Meeting IV 110 Conduct Town Hall Meeting IV 111 Gather feedback data from Town Hall Meeting IV into matrix 112 Execute advertisement plan for Town Hall Meeting V 113 Conduct Town Hall Meeting V 114 Gather feedback data from Town Hall Meeting V into matrix Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' Quarter Oct I Nov I Dec Progress Milestone Page 16 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up QID 115 Name Execute advertisement plan for Town Hall Meeting VI 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 116 Conduct Town Hall Meeting VI 117 Gather feedback data from Town Hall Meeting VI into matrix 118 Execute advertisement plan for Town Hall Meeting VII 119 Conduct Town Hall Meeting VII 120 Gather feedback data from Town Hall Meeting VII for input into matrix 121 Finalize and publish Town Hall Meeting Report, 1994-95 122 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr [May [ Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 17ID 123 Name 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 124 Define purpose and scope of District Dialogues 125 Review/revise data collection plan for District Dialogues 126 Set locations and schedule for District Dialogues 127 Develop advertisement plan and schedule for District Dialogues 128 Prepare District Dialogues sample agenda 129 Design data collection tool (matrix) for District Dialogues Project: Date: 7/29/94 Critical Summary Noncritical Milestone |H Rolled Up n Page 18ID 130 131 132 133 134 135 136 137 Name Execute advertisement plan for District Dialogue I Conduct District Dialogue I Gather feedback data from District Dialogue I for input into matrix Execute advertisement plan for District Dialogue II Conduct District Dialogue II Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialoge III Conduct District Dialogue III Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul ^Quarter 3rd Quarter 4th Quarter 1st Quarter ---------- -------I___________________- ________-rm vmquci__________I at uiuaner Aug I Sep Oct | Nov | Dec Jan | Feb Apr | May | Jun ~Jul | Aug | Sep Progress Milestone Rolled Up Page 19 2nd Quarter Oct I Nov I Dec 3r JanID 138 Name 4th Quarter Apr I May | Jun 1st Quarter Jul 139 140 141 142 143 144 145 Gather feedback data from District Dialogue III for merge into matrix Execute advertisement plan for District Dialogue IV Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Finalize and publish District Dialogue Report, 1994-95 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing Collect and merge issues from Goal-Setting Work Session (Aug. 22-26, 1994) into needs assessment information at Board Retreat Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. Project: Date: 7/29/94 Critical Noncritical I Aug I Se^ Quarter Oct I Nov I Dec P-9ress Milestone Page 20 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun Summary Rolled Up n 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanBl ID 146 --------------------------------------------------- Name Complete needs assessment listing 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec ~Jan | Feb | Mar ~Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 147 Publish Draft of Needs Assessment Report and disseminate to selected persons 148 Finalize and publish Needs Assessment Report, 1994-95 149 Begin 1996-97 Needs Assessment Cycle 150 151 Identify and revise DSeg and NonDSeg Programs 152 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs I Project: Date: 7/29/94 Critical Summary Noncritical Milestone Rolled Up n Page 21ID 153 Name Finalize listing/leaders of DSeg and NonDSeg Programs 4th Quarter Apr I May | Jun 1 st Quarter Jul J Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 154 Generate a Program Inventory Report for 1994-95 155 Review/revise Program Inventory following submisssion of budget to ADE 156 Conduct 1995-96 Program Inventory 152 PLANNING AND BUDGET GOALS 158 CABINET/COUNCIL PLANNING SESSION 159 Identify process for goal development/revision Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Page 22ID 160 Name Determine date and site for work session 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter 3rd Quarter 4th Quarter 1st Quarter Oct I Nov I Jan | Feb | Mar ~Apr [ May | Jun~ Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan 161 Identify materials for work session 162 Develop materials for work session 163 Identify and notify participants for the work session 164 Conduct work session I 165 GOAL-SETTING WORK SESSION 166 Identify process for Goal-Setting Work Session 0 Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up Q Page 23ID 167 Name Identify participants for the Goal-Setting Work Session 168 Identify and collect background materials for participants 169 Determine date and site for Goal-Setting Work Session 170 Distribute background materials to the participants 171 172 Conduct work session to develop review/revise/tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment____________________ Identify materials for Board Work Session 173 Establish date and site for Work Session 174 Prepare materials for Board Work Session Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I I I I I I Progress Milestone Quarter Oct I Nov [ Dec 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan Page 24 Summary Rolled Up QID Name BOARD WORK SESSION 4th Quarter Apr I May | Jun 1st Quarter Jul 176 Distribute background materials to Board members 177 Review of preliminary list of issues for needs assessment by Board 178 Review/revise tentative mission statement and goals 179 Review DSeg and NonDSeg Program Inventory 180 Review identified proportional allocations 181 Establish written priorities Project: Date
7/29/94 Critical Noncritical Quarter I Aug I Se^ Oct | Nov | Dec I I Milestone Page 25 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up ID 182 Name Identify additional "fast-track" program evaluation, if needed 183 Identify strategies for funding shortfalls 184 Develop timeline for identification and researching of funding shortfall strategies 185 Develop communication strategy for mission statement and goals 186 Distribute mission statement and goals 187 Distribute list of priorities 188 BOARD RETREAT WORK SESSION Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I I I Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 26 Summary Rolled Up ID Name 189 Determine date and site for Board Retreat 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter 3r Feb I Mar Apr | May | Jun Jul | Aug | Sep' Oct | Nov | Dec ~Jan 190 Identify agenda items for Board Retreat a 191 Establish agenda for Board Retreat 192 Identify materials for Board Retreat 193 Gather and distribute materials for Board Retreat 194 Conduct data analysis work session for Board Reatreat 195 Conduct Board Retreat 196 Report outcomes of Board Retreat I Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 21 ID 197 Name Determine the need for an additional Board Retreat 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 198 199 Develop philosophy and/or objectives for programs and/or program modifications 200 Schedule and hold meetings for organizing the project 201 Seek copies of source documents from experts, other school districts 202 Examine trends of experts in the designated fields 203 Organize a committee to develop educational specifications Project: Date: 7/29/94 Critical Pragress Noncritical Milestone Quarter Oct I Nov I Dec Page 28 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Up n ID 204 205 Name Establish framework for curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/equipment
staffing needs and staff development needs
Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rcl Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 206 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 207 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 208 Review program and/or program modifications with Council 209 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 210 Explore, gather, and assess data relative to the transition to the Middle School concept 211 Review of Outsourcing Project: Date: 7/29/94 Critical Noncritical Milestone Summary Rolled Up n Page 29 ID Name 212 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 4th Quarter Apr I May | Jun 1 st Quarter Jul ^9 I Sep Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I jec^ Jan | Feb | Mar Apr | May | Jun Jul | Aug | Sep~ Oct | Nov | Dec 3r Jan 213 Submit Business Case for program and/or program modifications to Board of Directors 214 Review of Business Cases/Board approval for funding 215 Conduct second program review-revisit-reevaluate 0 216 Decide to add, implement, modify, or delete programs 212 BUDGETING 218 Develop budget preparation training material Project. Date: 7/29/94 Critical Progress Summary Noncritical Milestone Rolled Up n Page 30 ID 219 Name________________________ Issue instructions for budget preparation at all levels 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec I 220 Conduct budget preparation training sessions 221 Prepare initial financial forecasts for coming year 222 Budget managers submit 95-96 budget requests 223 Begin budget development 224 Prepare current year budget revisions 225 Year to date revenue expenditure analysis 226 Revise Financial forecast for coming year Project: Date
7/29/94 Critical Progress Noncritical Milestone Page 31 3rd Quarter 4th Quarter 1 st Quarter Jan I Feb | MaT Apr | May | Jun ~Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan Summary Rolled Up QID 227 Name Submit proposed budget to Board (Draft 1) 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr [ May | Jun I 1st Quarter 2nd Quarter Jul I Aug I Oct I Nov | Dec 3r Jan 228 Conduct Board Work Sessions on proposed budget (Draft 1) 229 Revise proposed budget (Draft 1), as needed 230 Stafting 231 Adoption of changes in course offerings I 232 Meeting with counselors and principals to review course offerings for 1995-96 233 Print course selection sheets Project: Date: 7/29/94 Critical Progress Summary Noncritical Milestone Rolled Up n Page 32ID 234 Name Counselors meet with students and complete course selection sheets 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 235 Registrars enter course selections 236 Identify elementary enrollment (tentative) for 1995-96 237 Review course tallies for secondary. Note possible cuts based on courses requested. 238 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 239 Verification of need, based on manpower report and by program (program managers and principals) 240 Check results of above 4 items against known retirement, resignations, and intern positions 241 Identify teachers for Reduction in Force (RIF), if needed Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 33ID 242 Name Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 243 Recall from RIF, if needed KM 244 Notify classified personnel of staff reduction 245 Prepare tentative budget (Draft II) I 246 Board review of tentative budget (Draft II) I 247 Conduct Board Work Session on tentative budget (Draft II) 8 248 Recall from RIF, if needed Mi 249 Account reconciliation and Purchase Order (PO) clean-up Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up Q Page 34ID 250 251 Name Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar Apr | May | Jun ~Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan 252 Compute ending fund balance 253 Administrative review of final budget 254 Submit final budget to Board I 255 Board review and adoption of 95-96 final budget I 256 Submit 95-96 final Budget to Court/Parties 257 Submit 95-96 final budget to State I Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 35ID 258 Name MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER
2ND QUARTER
3RD QUARTER: 4TH QUARTER) 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2na Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 259 Obtain/Examine feedback from survey on the program budget document process 260 Program budget document diskettes are returned to PRE for summer housing BIS 261 PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) 262 Determine process/strategies for clarifying additional obligations language inserted into the dseg program budget documents at the end of the third quarter (FY 1993-94) 263 Revise written program budget document instructions, as needed 264 PRE dispenses program budget document diskettes to principals and program managers 265 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey Project: Date: 7/29/94 Critical Pfgfess Noncritical Milestone Summary Rolled Up Page 36ID 266 Name Conduct maintenance education and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep ft Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 267 Disseminate written program budget document instructions to principals and program managers 2fia 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 269 Advise program managers and principals on program budget document 270 Primary leaders provide formative feedback Info to their secondary people regarding 1st quarter achievement reporting in the PBD's 271 Generate diskette management flow information to relative staff in School Operations and PRE office 272 Plan advanced training sessions on the Program Budget Document and WordPerfect 0 Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 37ID 273 275 276 217 276 279 280 Name_________________________________ Conduct advanced training sessions on the Program Budget Document and WordPerfect DSeg and NonDSeg diskettes returned to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports PRE combines all relative info for the 1 st Quarter Program Budget Reports (DSeg and NonDSeg) PRE disseminates drafts of reports to selected resource people Revise drafts Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul Quarter I Aug I Sep~ Oct | Nov | Dec MOM Progress Milestone 3rd Quarter 4th Quarter 1st Quarter 2nd Quai 3r I Page 38 I ________ ______fciiu vmqupi OI Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec' "jar? Rolled Up QID 281 Name Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' Quarter Oct I Nov I Dec I 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan 282 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 0 283 Submit 1st Quarter Program Budget Document Reports to the Court 284 Return diskettes and paper copies to managers and principals I 285 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 286 Advise program managers and principals on PBD 287 Primary leaders provide formative feedback info to their secondary people regarding 1st quarter achievement reporting in the PBD's Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 39ID 288 Nathe Plan advanced training sessions on the Program Budget Document and WordPerfect 4th Quarter Apr I May | Jun 1st Quarter Jul 'Quarter 3rd Quarter 4th Quarter 1-------1------------___________ _________-rm vt u a 11 I Aug [ Sep Oct | Nov | DiT Jan | Feb | Mar "Apr | May [ Jun 1st Quarter 2nd Quaner Jul I Aug I Sep ' Oct | Nov | Dec 3r Jan 289 Disseminate "reminder" instructions for completing the PBD to principals and program managers 290 Conduct training sessions for principals, program managers, and clerical staff 0 291 Diskettes due back to PRE 292 PRE performs check-in procedures and data clean-up on diskettes 293 PRE generates hard copies of diskettes 294 PRE develops relative narrative and the controller provides financial info for PBD Reports (DSeg and NonDSeg) 295 PRE combines all relative info for 2nd Quarter PBD Reports 0 Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 40ID 296 Name PRE disseminates drafts of reports to selected resource people 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 'Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 297 Revise drafts I 298 Prepare for publication of 2nd Quarter PBD Reports 299 Submit revised draft of 2nd Quarter PBD Report to the Attorney for review/revision 300 Submit 2nd Quarter PBD Report to Court I 301 Return diskettes and paper copies to principals and program managers I 302 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 41ID 303 Name Advise program managers and principals on the PBD 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' 304 Primary leaders provide formative feedback info to their secondary people regarding 2nd quarter achievement reporting in the PBD's 305 Disseminate "reminder" instructions for PBD completion to principals and program managers 306 Diskettes due back to PRE 307 PRE performs check-in procedures and data clean-up on diskettes 308 PRE generates hard copies of diskettes 309 PRE develops relative narrative and the controller provides financial info for 3rd Quarer PBD Reports 310 PRE combines all relative into for 3rd Quarter PBD Reports Project: Date: 7/29/94 Critical Progress Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I I Page 42 Summary Rolled Up 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec JanID 311 Name_________________________________ PRE disseminates drafts of reports to selected resource people 4th Quarter Apr I May | Jun 1st Quarter Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 312 Revise drafts I 313 Prepare for publication of 3rd Quarter PBD Reports 8 314 Submit revised draft of 3rd Quarter PBD Reports to the Attorney for review/revision I 315 Submit 3rd Quarter PBD Reports to Court I 316 Return diskettes and paper copies to principals and program managers I 312 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project: Date: 7/29/94 Critical P^9ress Noncritical Milestone Summary Rolled Up n Page 43ID 318 Name Advise principals and program managers on the PBD 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 319 Primary leaders provide formative and summative feedback info to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBDs 320 Disseminate "reminder instructions for completing the PBD to principals and program managers 321 Principals submit School Operations Diskettes to Asst Supts 322 Programs diskettes due back to PRE I 323 PRE performs check-in procedures and data clean-up on diskettes 324 PRE generates hard copies of diskettes 325 PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Reports Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up n Page 44ID 326 Name PRE combines all relatvie info for 4th Quarter PBD Reports 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 327 PRE disseminates drafts of reports to selected resource people I 328 Revise drafts I 329 Prepare for publication the 4th Quarter PBD Reports I 330 Submit revised draft of 4th Quarter PBD Reports to Attorney for review/revision I 331 Submit 4th Quarter PBD Reports to Court 332 PRE houses diskettes as 1995-96 school year begins I Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 45ID 333 Name 4th Quarter Apr I May | Jun 1st Quarter Jul Aug I Sep 334 Review Desegregation Plan for potential target programs 335 Review Non-Desegregation Plan for potential target programs 336 Begin program evaluation instrument and process 337 Distribute program evaluation instruments and process 338 Conduct information/orientation events to inform appropriate staff of activities 339 Identify fast-track evaluation targets, if needed Project: Date: 7/29/94 Critical Noncritical Quarter 3rd Quarter Oct I Nov I Dec Jan | Feb | Mar Milestone Summary Rolled Up Page 46 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan ID 340 Name_________________________________ Conduct required training sessions for use of process and evaluation criteria tor designated staff, if necessary 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 'Quarter 3rd Quarter Oct I Nov I Dec ~Jan | Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 341 Develop process for cabinet review of regular evaluations 342 Regular evaluations documentation due from 1993-94 program budget documents 343 Use regular evaluations to recommend program additions, modifications, deletions 344 Notify appropriate staff to prepare Business Cases based on results of program evaluations 345 346 Define input requirements at Board work session Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 47 ID 347 Name Plan for internal and external feedback (Set locations and schedule for infernal and external feedback) 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec' 3r Jan 348 PROVIDE INTERNAL AND 349 Execute advertisement plan for district feedback, Session I 350 Conduct District Feedback, Session I 351 Execute advertisement plan for district feedback, Session II 352 Conduct District Feedback, Session II 353 Execute advertisement plan. Session III Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up Q Page 48ID Name 354 Conduct District Feedback, Session III 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 355 Execute advertisement plan district for feedback. Session IV 356 Conduct District Feedback, Session IV 357 Execute advertisement plan for community feedback, Session I 358 Conduct Community Feedback, Session I 359 Execute advertisement plan for community feedback, Session II 360 Conduct Community Feedback, Session II Project: Date: 7/29/94 Critical Progress Summary Noncritical Milestone Rolled Up Page 49 ID 361 Name SUBMIT MONTHLY MANAGEMENT BEPORT [MANAGEMENT TOOLI TO COURT 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep ^1^ Quarter 3rd Quarter 4th Quarter 1st Quarter Oct I Nov I beT Jan | Feb | Mar Apr [ May | Jun Jul | Aug | 2nd Quarter 3r Oct I Nov I Dec Jan 362 Submit July's monthly management report to Court 363 Submit August's monthly management report to Court 364 Submit September's monthly management report to Court 365 Submit October's monthly management report to Court 366 Submit November's monthly management report to Court 367 Submit December's monthly management report to Court Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up Page 50ID 368 Name Submit January's monthly management report to Court 4th Quarter Apr I May | Jun 1st Quarter Jul 369 Submit February's monthly management report to Court 370 Submit March's monthly management report to Court 371 Submit April's monthly management report to Court 372 Submit May's monthly management report to Court 373 Submit June's monthly management report to Court 374 Submit July's monthly management report to Court 375 Submit August's monthly management report to Court Project: Date: 7/29/94 Critical Noncritical Quarter I Aug I Oct I Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | 2nd Quarter Oct I Nov I Dec 3r Jan progress Milestone Rolled Up n Page 51ID 376 Name TASKS FOR SCHOOL CLOSINGS 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 377 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 378 TASKS FOR COURT FILINGS 379 BEGISTRATIQN AND RECRUITMENT TASKS 380 SET REGISTRATION DATES 381 Recommend adjusted dates based on last year I 382 Set locations for 4-year-old programs Project: Date: 7/29/94 Critical MOM Progress Noncritical Milestone Rolled Up Page 52ID 383 384 385 386 387 388 389 Name Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration__________ Present dates to Superintendent's Council for review EUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS Include approved dates in school year calendar Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM DEFINE TARGETED AUDIENCES FOR RECRUITMENT Review the Plan as it relates to student assignment and racial balance Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' Progress Milestone Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar" Apr [May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Page 53 Rolled Up QID 390 Name Review racial balances in each school 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan 391 Collect private school directories 392 Collect data on number of students not attending attendance zone school 393 Begin entering private school students into the computer 394 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 395 PREPARE AWARENESS MATERIALS FOR REGISTRATION 396 Revise Student Assignment Handbook for schools Project: Date: 7/29/94 Critical Noncritical Milestone H Summary Rolled Up n Page 54'I ID 397 Name Schedule date for inservice for registrars and notify them 398 Revise registration brochure 399 Revise Incentive School brochures, if appropriate 400 Prepare PSA's 401 Prepare posters and flyer(s) 402 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 403 Plan and schedule "kick-off event for registration 404 Send reminder memorandum to all district administrators. Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec Progress Noncritical Milestone 3rd Quarter Jan I Feb | Mar Summary Rolled Up Page 55 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanJULY 31, 1994 (FIRST OffY) RECEIVPf' IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION JUL 9 1994 Office of Desegregation fviuiiiL^i .uy LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^3 1994-95 BUDGET/JULY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District ("LRSD), for its 1994-95 Budget/July Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending July 31, 1994, relating to its 1994-95 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending July 31, 1994, relating to its 1994-95 budget. FRIDAY, ELDREDGE & CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT B Jerry L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1994-95 Budget/July Project Management Tool has been mailed by First Class Mail, postage pre-paid on July 29, 1994, upon the following, except as otheirwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey & Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon & Jones, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite 504 Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone 1 Little Rocl^chool District Program Planning and Budgeting Tool ID 1 Name Development of a Planning Organization and Structure % Complete 100% Scheduled Start Jul 1 '93 Scheduled Finish Jul 30 '94 Resource Names 2 Designate District Planner 100% Jul 27 '93 Jul 27 '93 Board 3 Hire Planning Specialist 100% Sep 9 '93 Sep 9 '93 Ingram,Board 4 Train Planning Specialist 100% Sep 9 '93 Apr 30 '94 Ingram,Clowers 5 Reassess planning organization and structure 100% Jul 1 '93 Jul 30 '94 Williams,Matthis,Clowers 6 Restructure and modify, if necessary 100% Apr 1 '94 Jul 30 '94 Williams,Matthis,Board 2 100% Jul 2 '93 Jun 30 '94 8 Define purpose, process, and format 100% Jul 30 '93 Jul 30 '93 Matthis, Ing ram,Milhollen,B Page 1 FY95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 9 Name Communicate to the District and community the purpose, process, and format to be used in the program planning and budgeting process % Complete 100% Scheduled Start Jul 30 '93 Scheduled Finish Feb 3 '94 Resource Names Matthis, Ing ram,Board 10 Develop and define the mission statement and goals for the District 100% Aug 31 '93 Aug 31 '93 Matthis, Ing ram,Board,Cabi 11 Develop preliminary list of issues for needs assessment 100% Aug 31 '93 Aug 31 '93 Matthis, Ing ram,Board,Cabi 12 Identify data to measure needs of district 100% Jul 2 '93 Jul 2 '93 Matthis, Ingram,Milhollen 13 Study data to measure needs 100% Aug 2 '93 Mar 24 '94 Williams,Matthis,lngram,M 14 Arkansas Minimum Performance (AMPTI Test data management 100% Nov 10 '93 Nov 23 '93 15 Develop data collection plan for AMPT results 100% Nov 10'93 Nov 10'93 Ingram 16 Assign responsibilities for AMPT data collection 100% Nov 12'93 Nov 12'93 Ingram Page 2 FY 95 7/29/94 Little RockSchool District Program Planning and Budgeting Tool ID 17 Name Collect data from AMPT results % Complete 100% Scheduled Start Nov 12'93 Scheduled Finish Nov 17'93 Resource Names Hobby 18 Analyze data from AMPTresults 100% Nov 17'93 Nov 19'93 Hobby 19 Report data findings from AMPT for merge into needs assessment 100% Nov 23 '93 Nov 23 '93 Hobby,Ingram 2Q. Stanford fi Test data management 100% Nov 10 '93 Nov 23 '93 21 Develop data collection plan for Stanford 8 results 100% Nov 10'93 Nov 10'93 Ingram 22 Assign responsibilities for Stanford 8 data collection 100% Nov 12'93 Nov 12 '93 Ingram 23 Collect data from Stanford 8 results 100% Nov 15'93 Nov 16'93 Dunbar 24 Analyze data from Stanford 8 results 100% Nov 18'93 Nov 22 '93 Dunbar Page 3 FY95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into' needs assessment % Complete 100% Scheduled Start Nov 23 '93 Scheduled Finish Nov 23 '93 Resource Names Dunbar,lngram 2 100% Oct 15 '93 Act 20 '94 27 Assign responsibility for data collection 100% Oct 15'93 Oct 18'93 Mayo 28 Develop data collection plan 100% Oct 18'93 Oct 20 '93 Mayo,Hart 29 Collect data 100% Oct 21 '93 Dec 14 '93 Mayo,Hart 30 Request to Program Managers to compare with 1st Quarter's Program Budget Document 100% Dec 15'93 Jan 31 '94 Hart,Mayo 31 Report findings to PRE for merge with Program Budget Document, where appropriate 100% Feb 9 '94 Apr 20 '94 Mayo 32 100% Oct 15 '93 Apr 20 '94 Page 4 FY95 7/29/94 Little Roel * :hool District Program Planning and Budgeting Tool ID 33 Name Assign responsibility for data collection % Complete 100% Scheduled Start Oct 15'93 Scheduled Finish Oct 18'93 Resource Names Mayo 34 Develop data collection plan 100% Oct 1893 Oct 20 '93 Mayo,Hart 35 Collect data 100% Oct 21 '93 Dec 14 '93 Mayo,Hart 36 Request to Program Managers to compare with 1st Quarter's Program Budget Documents 100% Jan 31 '94 Jan 31 '94 Mayo,Hart 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Document, where appropriate 100% Feb 9 '94 Apr 20 '94 Mayo Court Orders Audit 100% Oct 15 '93 Apr 20 '94 39 Assign responsibility for data collection 100% Oct 15'93 Oct 18'93 Mayo 40 Develop data collection plan 100% Oct 18'93 Oct 20 '93 Mayo,Hart Page 5 FY 95 7/29/94Little Roi :hool District Program Planning and Budgeting Tool ID 41 Name Collect data % Complete 100% Scheduled Start Oct 21 '93 Scheduled Finish Dec 14 '93 Resource Names Mayo,Hart 42 Request to Program Managers to compare with 1st Quarter's Program Budget Document 100% Dec 15'93 Jan 31 '94 Mayo,Hart 43 Report findings to Planning, Research and Evaluation for merge with Program Budget Document, where appropriate 100% Feb 9 '94 Apr 20 '94 Mayo 44 Curriculum Audit 100% Aug 2 '93 Feb 4 '94 45 Develop plans for data collection for Curriculum Audit 100% Aug 2 '93 Nov 19'93 Matthis,Curriculum Supervisors 46 Assign responsibilities for collection-Curriculum Audit 100% Nov 12 '93 Nov 12'93 Matthis 47 Collect data for Curriculum Audit 100% Nov 15'93 Nov 30 '93 Curriculum Supervisors 48 Establish procedures for review and assessment of Curriculum Audit data 100% Nov 15'93 Nov 19'93 Matthis,Curriculum Supervisors Page 6 FY 95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 49 Name Organize and label Curriculum audit data-findings of Monitoring and Status Reports, Curriculum Objectives, achievement % Complete 100% Scheduled Start Nov 29 '93 Scheduled Finish Dec 7 '93 Resource Names Matthis,Curriculum Supervisors 50 Relate/assess the data results back to the Curriculum Audit findings 100% Dec 6 '93 Dec 15'93 Matthis,Curriculum Supervisors 51 Analyze the effectiveness of revised curriculum, polices, etc. 100% Dec 15 '93 Dec 15'93 Matthis,Curriculum Supervisors 52 Identify factors that facilitated attainment of curriculum goals 100% Dec 16 '93 Dec 17'93 Matthis,Curriculum Supervisors 53 Identify obstacles that prevented curriculum goal attainment 100% Dec 16'93 Dec 17'93 Matthis,Curriculum Supervisors 54 Make recommendatioins for program additions/deletions/modifications 100% Jan 7 '94 Jan 21 '94 Matthis,Curriculum Supervisors 55 Report data findings from Curriculum Audit for merge into needs assessment 100% Jan 7 '94 Feb 4 '94 Matthis,Curriculum Supervisors 5 School Climate/Human Relations Survey 100% Aug 16 '93 Aug 25 '93 Page 7 FY95 7/29/94 Little Rock'School District Program Planning and Budgeting Tool ID 57 Name Develop data collection plan for SC/HR % Complete 100% Scheduled Start Aug 16 '93 Scheduled Finish Aug 16'93 Resource Names Ingram 58 Assign responsibilities for SC/HR data collection 100% Aug 17'93 Aug 17'93 Ingram 59 Collect data from SC/HR survey 100% Aug 18 '93 Aug 19'93 PennNonnan,Smith 60 Analyze data from SC/HR survey 100% Aug 23 '93 Aug 25 '93 PennNorman,Smith 61 Report of data findings from SC/HR survey for merge into needs assessment 100% Aug 24 '93 Aug 24 '93 PennNorman,Smith,Ingra 2 Facilities Study 100% Sep 1 '93 Jun 30 '94 63 Develop data collection plan for Facilities Study 100% Sep 1 '93 Sep 16 '93 Mllhollen,Eaton 64 Assign responsibilities for Facilities Study 100% Sep 17'93 Sep 17'93 Mllhollen,Eaton Page 8 FY 95 7/29/94 Little RockSchool District Program Planning and Budgeting Tool ID 65 Name Collect data for Facilities Study % Complete 100% Scheduled Start Sep 20 '93 Scheduled Finish Jan 12 '94 Resource Names Milhollen,Eaton 66 Prepare report for Facilities Study 100% Jan 25 '94 Mar 4 '94 Milhollen,Eaton 67 Report data findings from Facilities Study for merge into needs assessment/Court submission 100% Mar 22 '94 Jun 30 '94 Milhollen.Eaton Proportional Allocation Formulas 100% Aug 2 '93 Feb 4'94 69 Develop data collection plan for Proportional Allocation Formulas 100% Aug 2 '93 Aug 20 '93 Milhollen 70 Assign responsibilities for Proportional Allocation Formulas 100% Aug 23 '93 Aug 23 '93 Milhollen 71 Collect data for Proportional Allocation Formulas 100% Aug 24 '93 Oct 27 '93 Eaton, Barn house,Boykins, 72 Analyze data from Proportional Allocation Formulas 100% Nov 1 '93 Nov 24 '93 Milhollen,Eafon,Barnhouse Page 9 FY 95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 73 Name Prepare Proportional Allocation Formulas Report % Complete 100% Scheduled Start Nov 29 '93 Scheduled Finish Feb 3 '94 Resource Names Milhollen 74 Report data findings from Proportional Allocations Formulas study for merge into needs assessment 100% Feb 4 '94 Feb 4 '94 Milhollen 75 Collect and merge issues from work session (Aug. 31,1993) into needs assessment information 100% Jan 25 '94 Feb 4 '94 Williams,Matthis,Ingram,M 76 Conduct work session for data analyses of all studies, surveys, forums, dialogues, etc. 100% Jan 26 '94 Feb 4 '94 Williams,Matthis,lngram,M 77 Complete needs assessment listing 100% Jan 27 '94 Mar 7 '94 Williams,Matthis,Mayo 78 Publish Draft of Needs Assessment Report 100% Feb 25 '94 Mar 24 '94 Williams,lngram 79 Finalize and Publish Needs Assessment Report 100% Mar 29 '94 Apr 4 '94 Williams, Matfhis,lngram BQ Program Inventory 100% Jul 1 '93 Apr 22 '94 Page 10 FY 95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 81 Name Identify DSeg programs % Complete 100% Scheduled Start Jul 1 '93 Scheduled Finish Jul 1 '93 Resource Names Ingram 82 Identify primary and secondary leaders for DSeg programs 100% Jul 1 '93 Jul 1 '93 Ingram 83 Revise DSeg Program listings 100% Jul 19'93 Sep 8 '93 Ingram 84 Receive approval of DSeg Program listing 100% Jul 19'93 Jul 19'93 Matthis,Ing ram 85 Distribute DSeg Program listings to selected resource persons 100% Sep 9 '93 Sep 9 '93 Ingram 86 Conduct inservice for DSeg Program managers and principals 100% Sep 16 '93 Sep 23 '93 Matthis,Ingram 87 Develop Program Budget Document for DSeg Programs 100% Aug 6 '93 Sep 9 '93 Ingram 88 Establish a list of Non-DSeg Programs 100% Aug 26 '93 Aug 26 '93 Williams,Matthis,lngram Page 11 FY 95 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 89 Name Identify primary and secondary leaders for Non-DSeg Programs % Complete 100% Scheduled Start Nov 16 '93 Scheduled Finish Nov 29 '93 Resource Names______ Williams,Matthis, Ingram 90 Revise Non-DSeg Program listings 100% Aug 27 '93 Nov 15'93 Williams,Matthis, Ingram 91 Receive approval of Non-DSeg Program listing 100% Nov 15'93 Nov 15'93 Williams,Mafthis,Ingram 92 Distribute Non-DSeg Program listing to selected resource persons 100% Nov 16 '93 Nov 16 '93 Ingram 93 Conduct inservice for Non-DSeg program managers 100% Dec 10 '93 Dec 10'93 Ingram 94 Develop Program Budget Documents for Non-DSeg Programs 100% Dec 10 '93 Apr 22 '94 Ing ram,Non-DSeg Program Managers 95 Merge DSeg and Non-DSeg Programs into a composite listing 100% Jan 18'94 Jan 18 '94 Ingram 96 Generate a Program Inventory Report 100% Jan 20 '94 Jan 20 '94 Ing ram, Bassa Page 12 FY 95 7/29/94ID az Name Community Forums 98 Develop data collection plan for Community Forums 99 Set locations and schedule for Community Forums 100 Develop Community Forum sample agenda 101 Develop data collection tool (matrix) for Community Forums 102 Conduct Cloverdale Elementary Community Forum 103 Gather Cloverdale feedback data for input into matrix 104 Conduct Parkview Community Foaim Page 13 Little Rock school District Program Planning and Budgeting Tool % Complete 100% 100% 100% 100% 100% 100% 100% 100% FY 95 Scheduled Start Seo 14'93 Sep 14 '93 Sep 21 '93 Oct 4 '93 Oct 6 '93 Oct 11 '93 Oct 12'93 Oct 26 '93 Scheduled Finish Feb 16 '94 Sep 14 '93 Sep 21 '93 Oct 4 '93 Oct 7 '93 Oct 11 '93 Oct 12'93 Oct 26 '93 Resource Names Bassa, Wagner,Mayo Wagner,Mayo Bassa Bassa,Wagner,Mayo Williams Bassa Williams 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 105 Name Gather Parkview Community Forum feedback data for input into matrix % Complete 100% Scheduled Start Oct 27 '93 Scheduled Finish Oct 27 '93 Resource Names Bassa 106 Conduct Bale Community Forum 100% Nov 10'93 Nov 10'93 Williams 107 Gather Bale Community Forum feedback data for input into matrix 100% Nov 11 '93 Nov 12'93 Bassa 108 Conduct Forest Heights Community Forum 100% Nov 16'93 Nov 16 '93 Williams 109 Gather Forest Heights Community Forum feedback data for input into matrix 100% Nov 17'93 Nov 17'93 Bassa 110 Conduct Rockefeller Community Forum 100% Nov 30 '93 Nov 30 '93 Williams 111 Gather Rockefeller Community Forum feedback data for input into matrix 100% Dec 1 '93 Dec 1 '93 Bassa 112 Conduct Garland Community Forum 100% Dec 6 '93 Dec 6 '93 Williams Page 14 FY 95 7/29/94 Little Rock'School District Program Planning and Budgeting Tool ID 113 Name Gather Garland Community Forum feedback data for input into matrix % Complete 100% Scheduled Start Dec 6 '93 Scheduled Finish Dec 6 '93 Resource Names Bassa 114 Finalize and publish Community Forum Matrix 100% Dec 6 '93 Jan 6 '94 Bassa Hi District Dialogues 100% Oct 27 '93 Feb 16 '94 116 Develop data collection plan for District Dialogues 100% Oct 27 '93 Oct 27 '93 Mayo,Bassa,Wagner 117 Set schedule for District Dialogues 100% Oct 28 '93 Oct 28 '93 Wagner,Bassa,Williams,M 118 Develop District Dialogue sample agenda 100% Nov 9 '93 Nov 9 '93 Bassa 119 Develop data collection tool for District Dialogues (matrix) 100% Nov 9 '93 Nov 9 '93 Bassa 120 Conduct Central Office Administration District Dialogue 100% Nov 23 '93 Nov 23 '93 Williams Page 15 FY95 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 121 Name Gather Central Office Administration feedback data for input into matrix % Complete 100% Scheduled Start Dec 1 '93 Scheduled Finish Dec 13'93 Resource Names Bassa 122 Conduct Teachers District Dialogue 100% Dec 15'93 Dec 15 '93 Williams 123 Gather Teachers District Dialogue feedback data for input into matrix 100% Dec 16 '93 Dec 16 '93 Bassa 124 Conduct Principals District Dialogue 100% Jan 6 '94 Jan 6 '94 Williams 125 Gather Principals District Dialogue feedbaci data for input into matrix 100% Jan 7 '94 Jan 7 '94 Bassa 126 Conduct Classified Staff District Dialogue 100% Feb 3 '94 Feb 3 '94 Williams 127 Gather Classified Staff District Dialogue feedback data for merge into matrix 100% Feb 3 '94 Feb 3 '94 Bassa 128 Finalize and publish District Dialogue matrix 100% Feb 4 '94 Feb 16'94 Bassa Page 16 FY95 7/29/94 ID 122 Name Goals and Objectives 130 Conduct Cabinet Planning Session 131 Identify process for goal development 132 Determine date and site for work session 133 Identify materials for work session 134 Develop materials for work session 135 Identify and notify participants for the work session 136 Conduct work session Page 17 Little Rock'School District Program Planning and Budgeting Tool % Complete 100% 100% 100% 100% 100% 100% 100% 100% FY 95 Scheduled Start Aug 2 '93 Scheduled Finish Seo 10 '93 Resource Names Aug 2 '93 Aug 2 '93 Aug 13 '93 Aug 16 '93 Aug 17'93 Aug 12'93 Aug 20 '93 Aug 20 '93 Aug 17'93 Aug 13'93 Aug 16 '93 Aug 18'93 Aug 12'93 Aug 20 '93 Matthis,Ingram,Glasgow Matthis Matthis, lngram,Glasgow Matthis,lngram Matthis Cabinet 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 132 Name Conduct Goal Setting Work Session % Complete 100% Scheduled Start Aug 23 '93 Scheduled Finish Seo 3 '93 Resource Names 138 Identify process for goal setting work session 100% Aug 23 '93 Aug 24 '93 Matthis, Ingram,Glasgow 139 Identify participants for the goal setting work session 100% Aug 23 '93 Aug 23 '93 Matthis 140 Determine date and site for goal setting work session 100% Aug 24 '93 Aug 24 '93 Matthis,Ingram 141 Distribute background materials to the participants 100% Aug 25 '93 Aug 25 '93 Matthis 142 Conduct work session to develop tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 31 '93 Aug 31 '93 Cabinef,Board,PTA,CTA,P Roundtable,Betty Caldwell 143 Prepare materials for Board work session 100% Sep 1 '93 Sep 3 '93 Matthis.Ingram 144 Conduct Board Work Session 100% Aug 30 '93 Seo 9 '93 Page 18 FY 95 7/29/94 Little Rock school District Program Planning and Budgeting Tool ID 145 Name Establish date and site for work session % Complete 100% Scheduled Start Aug 30 '93 Scheduled Finish Aug 30 '93 Resource Names Matthis 146 Distribute background materials to Board members 100% Sep 1 '93 Sep 1 '93 Matthis,Ing ram 147 Review of preliminary list of issues for needs assessment by Board 100% Sep 9 '93 Sep 9 '93 Boa rd,Matthis, Ing ram 148 Review/revise tentative mission statement and goals 100% Sep 9 '93 Sep 9 '93 Board 149 Review desegregation program inventory 100% Sep 9 '93 Sep 9 '93 Board 150 Review identified proportional allocations 100% Sep 9 '93 Sep 9 '93 Board 151 Establish written priorities 100% Sep 9 '93 Sep 9 '93 Board 152 Identify additional "fast-track" program evaluation 100% Sep 9 '93 Sep 9 '93 Board Page 19 FY 95 7/29/94 Little Rock'School District Program Planning and Budgeting Tool ID 153 Name Identify strategies for funding shortfalls % Complete 100% Scheduled Start Sep 9 '93 Scheduled Finish Sep 9 '93 Resource Names Board 154 Develop communication strategy for mission statement and goals 100% Sep 10 '93 Sep 10'93 Ingram,Matthis 155 Distribute mission statement and goals 100% Sep 10 '93 Sep 10 '93 Ingram,Wagner 156 Distribute list of priorities 100% Sep 10 '93 Sep 10 '93 Board Conduct Board Retreat Work Session 100% Dec 2 '93 Apr 30 '94 158 Determine date and site for Board Retreat 100% Dec 2 '93 Dec 2 '93 Williams,Board 159 Identify agenda items for Board Retreat 100% Jan 12 '94 Jan 12'94 Williams,Boa rd 160 Establish agenda for Board Retreat 100% Jan 12 '94 Feb 3 '94 Williams,Board Page 20 FY95 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 161 Name Gather and distribute materials for Board Retreat % Complete 100% Scheduled Start Jan 12'94 Scheduled Finish Feb 3 '94 Resource Names________ Williams,Matthis, Ingram,M 162 Conduct data analysis work session for Board Retreat 100% Feb 1 '94 Feb 1 '94 Williams,Cabinet 163 Conduct Board Retreat 100% Feb 4 '94 Feb 4 '94 Williams,Board 164 Report outcomes of Board Retreat 100% Feb 10'94 Feb 11 '94 Williams,Board 165 Determine the need for an additional Board Retreat 100% Feb 11 '94 Apr 30 '94 Williams,Board,Cabinet 166 Program Development 100% Nov 15 '93 Mar 25 '94 167 Develop philosophy and/or objectives for programs and /or program modifications 100% Nov 15'93 Nov 19'93 Matthis,Curriculum Supervisors 168 Schedule and hold meetings for organizing the project 100% Nov 19'93 Dec 15'93 Matthis,Curriculum Supervisors Page 21 FY95 7/29/94 Little Rock^hool District Program Planning and Budgeting Tool ID 169 Name Seek copies of source documents from experts, other school districts % Complete 100% Scheduled Start Nov 19'93 Scheduled Finish Dec 15'93 Resource Names Matthis,Curriculum Supervisors 170 Examine trends of experts in the designated fields 100% Nov 19'93 Dec 15 '93 Matthis,Curriculum Supervisors 171 Organize a committee to develop educational specifications 100% Nov 19'93 Nov 26 '93 Matthis,Curriculum Supervisors 172 Establish framework for
curriculum offerings
services and support programs
policies for instructional delivery
materials/supplies/equipment
staffing needs and staff development needs
budget 100% Jan 7 '94 Feb 18'94 Matthis,Curriculum Supervisors 173 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% Feb 4 '94 Feb 7 '94 Matthis,Curriculum Supervisors 174 Review recommendations from curriculum audit needs assessment in order to identify additional programs or program modifications 100% Jan 7 '94 Feb 7 '94 Matthis,Curriculum Supervisors 175 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Feb 8 '94 Mar 24 '94 Matthis,Curriculum Supervisors 176 Develop program and/or program modifications 100% Feb 18'94 Mar 24 '94 Matthis,Curriculum Supervisors Page 22 FY95 7/29/94Little Roci?
hool District Program Planning and Budgeting Tool ID 177 Name Review program and/or program modifications with Council % Complete 100% Scheduled Start Feb 25 '94 Scheduled Finish Mar 25 '94 Resource Names Matthis,Curriculum Supervisors 128 Submit Business Case for program and/or program modifications la Superintendent 100% Mar 24 '94 Apr 28 '94 179 Submit Business Case for program and/or program modifications to Board of Directors 100% Mar 24 '94 Mar 29 '94 Matthis,Curriculum Supervisors 180 Review of Business Cases/Board approval for funding 100% Mar 29 '94 Apr 28 '94 Williams,Board 181 Conduct second program review-revisit-reevaluate 100% Mar 29 '94 Apr 15'94 Council 182 Decide to add, implement, modify, or delete programs 100% Mar 30 '94 Apr 15 '94 Williams,Board 183 Budgeting 96% Jul 28 '93 Aug 29 '94 184 Prepare initial financial forecasts for coming year 100% Dec 1 '93 Feb 11 '94 Mllhollen Page 23 FY 95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 185 Name Issue instructions for budget preparation at all levels % Complete 100% Scheduled Start Nov 30 '93 Scheduled Finish Dec 3 '93 Resource Names Milhollen 186 Develop budget preparation training material 100% Nov 18'93 Nov 30 '93 Milhollen 187 Conduct budget preparation training sessions 100% Dec 6 '93 Dec 17'93 Milhollen 188 Budget managers submit 94-95 budget requests 100% Jan 14 '94 Feb 28 '94 Milhollen 189 Begin budget development 100% Jan 18'94 Jan 18 '94 Milhollen 190 Revise financial forecast for coming year 100% Mar 1 '94 Apr 15 '94 Milhollen 191 Submit proposed budget to Board 100% Mar 24 '94 Mar 24 '94 Milhollen 192 Conduct Board work sessions on budget 100% Mar 28 '94 Apr 15 '94 Milhollen,Board Page 24 FY 95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 193 Name Revise budget, as needed % Complete 95% Scheduled Start Mar 24 '94 Scheduled Finish Jul 28 '94 Resource Names Milhollen 194 Secure seniority list 100% Apr 1 '94 Apr 14 '94 Gadberry,R.Hurley 195 Identify elementary enrollment (tentative) for 1994-95 and determine teachers needed 100% Apr 1 '94 Apr 19'94 Gadberry,R.Hurley 196 Review master schedules. Note possible cuts based on low classes. 100% Apr 1 '94 Apr 14 '94 Gadberry, R.Hurley 197 Make determination by subject area (secondary) of possible reductions and elementary enrollment 100% Apr 1 '94 Apr 19 '94 Gadberry,R.Hurley 198 Verification of need, based on manpower report and by program (program managers and principals) 100% Apr 1 '94 Apr 19 '94 Gadberry,R.Hurley 199 Check results of ID#'s 195-198 against known retirement, resignations, and intern positions 100% Apr 20 '94 Apr 26 '94 Gadberry,R.Hurley 200 Identify teachers for Reduction in Force (RIF), if needed 100% Apr 20 '94 Apr 29 '94 Gadberry,R.Hurley Page 25 FY 95 7/29/94Little Rock^hool District Program Planning and Budgeting Tool ID 201 Name Board approval of RIF, if needed % Complete 100% Scheduled Start Apr 28 '94 Scheduled Finish Apr 28 '94 Resource Names Gadberry,R.Hurley 202 Notify certified personnel of possible staff reduction 100% Apr 29 '94 Apr 29 '94 Gadberry,R.Hurley 203 Prepare modified tentative budget 100% Apr 25 '94 May 18'94 Milhollen 204 Board of Directors Work Session on Budget 100% May 12 '94 May 12'94 Milhollen,Board 205 Board approval of modified tentative budget 100% May 2 '94 May 26 '94 Milhollen, Board,Williams 206 Evaluate early retirement incentive numbers 100% May 20 '94 May 22 '94 Gadberry,R.Hurley 207 Recall from RIF, if needed 90% May 23 '94 Aug 1 '94 Gadberry,R.Hurley 208 Review of Outsourcing 100% Feb 17'94 Jul 15'94 Williams,Milhollen,Mayo Page 26 FY95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 209 Name Notify classified personnel of staff reduction % Complete 100% Scheduled Start May 3 '94 Scheduled Finish Jul 18'94 Resource Names Gadberry.R. Hurley 210 Account reconciliation and Purchase Order (PO) cleanup 100% Jun 15 '94 Jul 15'94 Mllhollen 211 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed, Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) 100% Jun 15 '94 Jul 15'94 Mllhollen 212 Prepare proposal to temporarily relocate Stephen's students 100% Mar 29 '94 Apr 28 '94 Williams,Council 213 Evaluate final proposal to temporarily relocate Stephen's students 100% Apr 29 '94 May 18'94 Williams,Boa rd 214 Submit to Court (if approved by Board) proposal to temporarily relocate Stephen's students 100% May 6 '94 May 20 '94 Williams,Board 215 Court Hearing on proposal to temporarily relocate Stephens 100% Jun 7 '94 Jun 7 '94 Williams,Boa rd 216 Prepare proposal for second school closing. 100% Apr 25 '94 Jun 1 '94 Williams,Council Page 27 FY 95 7/29/94 Little Rock^hool District Program Planning and Budgeting Tool ID 217 Name Evaluate final proposal for second school closing. % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jun 23 '94 Resource Names Williams,Board 218 Submit to Court (if approved by Board) proposal for second school closing . (Withdrawn, based on school board meeting.) 100% Jun 24 '94 Jun 24 '94 Williams,Board 219 Review philosophy and/or objectives for incentive schools' programs 100% Apr 25 '94 Apr 28 '94 Matthis,Curriculum Supervisors 220 Schedule and hold meetings for organizing the project 100% Apr 28 '94 Apr 28 '94 Matthis,Curriculum Supervisors 221 Establish framework for: instructional day
curriculum offerings: services and support programs
materials/supplies/equipment
staffing needs and staff development needs 100% Apr 28 '94 May 17'94 Matthis,Curriculum Supervisors 222 Relate program recommendations to program offerings in designated area and magnet schools 100% May 17'94 May 31 '94 Matthis.Curriculum Supervisors 223 Observation of Great Expectations Schools 100% May 31 '94 May 31 '94 Williams, lngram,Boa rd Members, Principals/Teach 224 Reviewed instructional delivery of Incentive Schools' Program 100% Jun 1 '94 Jun 1 '94 Williams,Matthis,Ingram Page 28 FY 95 7/29/94Little Rock'School District Program Planning and Budgeting Tool ID 225 Name Submit to Board a proposal to pilot Great Expectations Schools (Mitchell and Rightsell) % Complete 100% Scheduled Start Jun 14 '94 Scheduled Finish Jun 14 '94 Resource Names Williams 226 Submit to Court (it approved by Board ) incentive schools' program modifications (i.e., Great Expectations pilot study, modification of foreign language and Academic Progress Incentive Grant. Technology Withdrawn.) 100% Jun 14 '94 Jul 15'94 Williams,Board 227 Request for Proposal (RFP) on Outsourcing mailed 100% May 6 '94 May 6 '94 Mayo,Montgomery 228 Pre-proposal conference on Outsourcing 100% May 16 '94 May 16 '94 Mayo,Montgomery 229 Proposals due on Outsourcing 100% May 6 '94 May 31 '94 Mayo,Montgomery 230 Board of Directors' decision on Outsourcing 100% Jun 1 '94 Jul 15'94 Williams,Board 231 Board of Directors work session on budget 100% Jun 14 '94 Jun 14 '94 Milhollen 232 Court Hearing on 1994-95 modified tentative budget 100% Jun 28 '94 Jun 30 '94 Williams,Milhollen Page 29 FY 95 7/29/94Little Rock school District Program Planning and Budgeting Tool ID 233 Name Close-out of 1993-94 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals % Complete 100% Scheduled Start Jul 1 '94 Scheduled Finish Jul 20 '94 Resource Names Milhollen 234 Compute ending fund balance 100% Jul 21 '94 Jul 21 '94 Milhollen 235 Administrative review of budget 100% Jul 22 '94 Jul 28 '94 Williams.Council 236 Submit to Board 1994-95 Budget 100% Jul 25 '94 Jul 25 '94 Williams 237 Court hearing on 1994-95 budgets of LRSD, NLRSD, PCSSD 100% Jul 28 '93 Jul 29 '93 Williams,Milhollen 238 Board review and adoption of 94-95 budget postponed 100% Jul 28 '94 Jul 28 '94 Board 239 Submit revised 94-95 Budget to Board for review 0% Aug 4 '94 Aug 4 '94 Williams 240 Board review and adoption of revised 94-95 budget 0% Aug 5 '94 Aug 5 '94 Board Page 30 FY 95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 241 Name Submit revised 94-95 budget to Court % Complete 0% Scheduled Start Aug 8 '94 Scheduled Finish Aug 8 '94 Reso
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