Cluster A meetings

RECEIVED OCT 6 1998 OFFICE OF DESEGREGATION MONITORING Planning, Research, and Evaluation Little Rock School District 3001 S. Pulaski Little Rock, AR 72206 October 2. 1998 Mrs. Ann Brown, Federal Monitor Office of Desegregation Monitoring 201 E. Markham, Ste. 510 Heritage West Bldg. Little Rock, AR 72201 Dear Ann: I have been chosen to facilitate the work of Cluster A for the 98-99 school year. The focus of our work will center on customer relations and school climate. I would like to invite you to send me the name of someone from your office that would like to work with us on this cluster assignment. It should be an interesting assignment. We have a great group of schools to work with. Give me a call, if youd like to visit about this. Sincerely, Kathy Lease, Ed.D. Asst. Supt, PRE 324-2122 krlease@lrsdadm.lrsd.k12.ar.usOffice of Desegregation Monitoring United States District Court Eastern District of Arkansas Ann S. Brown, Federal Monitor 201 East Markham, Suite 510 Heritage West Building Little Rock, Arkansas 72201 (501)376-6200 Fax (501) 371-0100 Date
October 30, 1998 To: Kathy Lease From: Ann Bro' Re: Cluster A i^n^UC^- Thanks for inviting me to work with Cluster A. Customer relations and school climate are subjects dear to my heart, so Ill be happy to contribute what I can. When we last talked, I promised to send you some information related to the clusters mission that is also a part of my personal manifesto on public relations. I then immediately left on a two week out-of-state trip so am just now getting this to you. Sorry for the delay. Although the LRSDs new desegregation plan supercedes all others, the district pledged to continue to work cooperatively with the PCSSD and the NLRSD in the areas addressed by the Interdistrict Desegregation Plan. Enclosed is the Public Relations section of that plan, which in 1992 the LRSD Board of Directors voted unanimously to incorporate into the Interdistrict Plan from the 1989 Tri-District Desegregation Plan. (Sounds like whos on first, so enough history.) I have to confess up front that I wrote this section back in 1989, based on my own convictions, research, and input from a broad-based, tri-district task force that included teachers, principals, community leaders, and parents. Although Id have done a better job of writing it today, it still accurately reflects what I believe about public relations and customer service. Also, the section contains lots of good ideas that are still valid. It might helpful for the cluster to review the section, especially since the district is still supposed to be supporting the plan of which it is part. Im really excited about working with the cluster group. Just let me know when and where and Ill be there.INTERDISTRICT DESEGREGATION PLAN Little Rock School District North Little Rock School District Pulaski County Special School District April 29, 1992PUBLIC RELATIONS 5^/5. Summary and Recommendations Public relations describes the process by which schools and the community achieve awareness, understanding, and confidence through communication, shared experiences, and a history of fulfilled promises. Desegregation will succeed only so far as the commumty supports and participates iu it. Therefore, creating an understanding of desegregation as a preferred way of living together and teaching our children, and marketing the programs which support desegregation, is the basic function of public relations as a means to achieving support of the public schools. Highlights of the recommendations of parents are as follows: - The public relations programs and strategies currently employed by the districts are approved for continuation but with e addition of certain approaches which have been suggested by parents. - The districts will search for ways to increase the number of staff who are responsible for public relations programs. - Emphasis must be placed on the accomplishments of the schools and educating the community about the various features of the desegregation plan. - The districts will cooperate to form a media coalition as a commumcation and advisory link with the local media. Innovative ways must be devised to commumcate with citizens who are difficult to reach. - Each district will establish a school communication network which will feature a communications coordinator at each building. - Outreach into the community must be energetic and ongoing, including fresh and creative ways to promote the public schools, and boost employee morale and job satisfaction. - Staff, students, and parents must be prepared with information and skills so they can serve as positive ambassadors for the schools. - Communication channels between school-based personnel, district leadership, and the community must be established and maintained. - The districts will demonstrate dependability and integrity by faithfully including, informing, and communication with the community. Page 59RECEIVED NOV 1 2 1998 OFICEOF / DESEGREGATION MONITOR receded HOV ! Planning, Research, & Evaluation Instructional Resource Center 3001 S, Pulaski Little Rock, AR 72206 To: From: Date: Re: Cluster A Kathy Lease, Asst. Supt., PRE November 10,1998 Meeting, Nov. 17, at 1:30 p.m. Board Room Just a reminder. Cluster A will meet on_Monday, November^7* at 1:30 in the Board Room. Please join uTand bring with you any information that you have on customer service and school climate. ) 7 Little Rock School District November 16, 1998 Administrative Directive TO: FROM: SUBJECT All Principals '^K^Victor Anderson, Associate Superintendent, Operations i^Sadie Mitchell, Associate Superintendent, School Services Documentation of Involvement of Campus Leadership Team and School Community in the Development of New Work Project Lists During the November cluster meetings, principals will receive a memo from the Director of Facility Services requesting that schools review and revise lists of existing requests for new work for the school facility. This revised list will become the basis for projects for a millage campaign next fall. Review the existing lists carefully and delete any requests that are no longer desires. Add any requests for additions, modifications, or renovations to the school. These lists will not include requests for repairs. Those items that cannot be funded in the current fiscal year will be developed into another list at the Facility Services Department and will also be added to the list of projects for the millage campaign. are The involvement of the Campus Leadership Team and representatives from your school community are critical to this task. Involve both groups in the discussions of which projects to be included in the project list. Provide documentation to the Operations Division of the names of the individuals and their positions who participate in the decisions of which projects are to be included on the revised new work list. Be certain to include representatives from your PTA and from other support groups or organizations within your school community. If there is an active neighborhood association in your area, a representative from that group is also recommended for participation. At the high school level, student representatives are appropriate for participation. Return the revised new work lists to Mr. Eaton on or before December 14, 1998. Send the documentation of the participants in the project decisions to the Operations Division on the same date. Attachment C: Doug Eaton Frances Cawthon Marian Lacey 810 West Markham Street Little Rock, Arkansas 72201 (501)324-2000 MEMORANDUM FACILITY SERVICES DIRECTORATE DATE: November 13,1998 TO: II Principal^nd Building Managers FROM: OU . Eaton, Director of Facility Services SUBJ: New Work Lists s Attached to this memorandum is a current listing of the new work projects that our records indicate we have received from your site. You are requested to review this listing, delete any items that you feel are no longer needed at the school, and submit work orders for any new work that you desire to be considered in new work planning sessions for possible funding the latter part of this year. New work consists of additions, modifications, or renovations to facilities that do not exist at this time, submitted at this time. Items needing repair or maintenance are not to be Please review your academic program to ensure that the facilities that you have meet the needs of your program now and in the future. These are the type projects that we are trying to identify as new work. Consideration should also be given support facilities such as driveways, parking lots, and play areas. You are requested to forward any new work requests to Facility Services by December 14, 1998. DCE/apl/newwork3//- i7-^i A Operations Division - Financial Priorities November Cluster Meetings Operations Division has developed the following Financial Priorities for the 1998-99 school year: 1. Complete and implement the recommendations from the Management Audit. 2. List, fund, and begin renovation and repair projects in all district facilities. 3. Design, fund and construct Stephens and new west Little Rock schools. Timeline extends into year 2000 for these projects. 4. Develop plans for occupation of Garland and Mitchell buildings after construction and opening of Stephens school. 5. Develop plans for the possible relocation of administrative office space. 6. Complete and implement plans for the transportation of students for the 1999-2000 school year to comply with the new student assignment zones and the middle school conversion. 7. Develop and implement safety and security building and program modifications for the 1999-2000 school year. 8. Provide funding, procurement, and installation of technology projects in all district facilities as outlined in the districts technology plan. Time line extends into year 2000. 9. Develop, administer, and implement Quality Index for Operations Division departments.C Planning, Research, & Evaluation Instructional Resource Center 3001 S. Pulaski Little Rock, AR 72206 To: From: Date: Re: Cluster A Kathy Lease, AssL Supt, PRE January 12,1999 Meetings Cluster A will not meet today as we discussed in our last meeting. A sub-committee meeting is scheduled on January 20,1999 at 10:00 in my office (Room 9, IRC). The sub-committee consists of the following people: Linda Watson Suellen Vann Junious Babbs Debbie Milam Pat Price Doug Eaton Darrel Paradis Mike Martelio Morlin McCoy Ann Brown Cluster A will meet February 17* at 1.30 in the Board Room. If you have identified items from the old climate surveys that you think we should consider keeping, please send them to me before January 20. The sub-committee will hammer out a draft of our climate surveys for the Cluster to edit in February. I hope youre well rested! We have lots to do. Thanks for your efforts on the old surveys. LITTLE ROCK SCHOOL DISTRICT Planning, Research, and Evaluation MEMORANDUM RECEIVE!? To: Cluster A MAR 2 4 1999 From: -4'^athy Lease, Asst. Superintendent OFFICE Of DESEGREGATION MONITORING Date: March 8, 1999 Re: Meeting Tuesday, March 16th Reminder. Cluster A will meet on Tuesday, March 16**^ at 1:30 p.m. in the Board Room.
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