Care Program Staff manual and other documents

*-M 1 CA> CARE Program Rockefeller School 700 E. 17 Little Rock, AR 72206 Child's Name Child's Doctor or Clinic - Doctor or ClinicAddress- Hospital Preference Phone ------------------ Describe medical conditions, physical or mental problems, etc. the CARE staff should know about your child: In case of emergency, I auorize the C ARE Program to arrange for medical/dental care and transportation to the hospital or doctor of my choice or the hospital nearest to the school. CARE cannot assume financial liability for injuries, student accident insurance is available through the school office. I have read and understand the Care Program Discipline Plan. I accept responsibility for paying tuition charges according to CARE policies and procedures. Date Signature of Parent or Guardianf y CARE Program F Little Rock School District The CARE Program is anon-profit, self-supporting program of child care provided for elementary-age students and parents of the Little Rock School District. The program operates before and after school and all day on most school holidays. The CARE Program provides a structured program of creative activities and recreation in a nurturing environment. Varied group and independent activities are planned according to the students' ages and interests. The goals of the CARE PROGRAM are: to provide a safe environment for students before and after school to offer a wide variety of creative and recreational activities to help create a positive school attitude to encourage acceptable social and play skills - to help each child develop a positive self image LOCATIONS A CARE Program is located in LRSD elementary schools where there are a minimum of 15 participants between the ages of 5 -12 years and at selected schools for 4 year olds. received in the CARE Office on or before the 15th of each month for the upcoming month. example: October payment is due September 15th ilications are available for reduced rates at Incentive Schools HOURS Each program operates from 7:00 A.M. until school opens and from the close of school until 5:30 P.M. (6:(X) P.M. at Incentive School<J (y>^^^nklin, Garland, Ish,Mitchell, Rightsell, Rockefeller, Stephens), requirements are based on family size and income. on regular school days. During most school lol 's, from 7:00 A.M. to 5:30 P.M. at specified schools. The CARE Program is also open at several accessible schools when LRSD schools are closed due to severe weather. When school is closed for any reason before the normal dismissal time, CARE begins operation at the earlier time. FOOD SERVICES CARE provides a nuiritous breakfast and snack prepared by the LRSD Food Services Department Registration Fee J Full-time (5 days @ wk.) Part-time (4 days @ wk.) Part time (3 days < wk.) Part time (2 days @ wk.) Part time (1 day @ week) 3 Day Drop-in @$4.50 @day Holiday (reservations required) "Snow" Day 6.00 69.25 @ month 56.00 @ month 42.00 @ month 28.00 @ month 14.00 @ month 13.50 @ card 7.00 @ day 7.00 @ day SUPERVISION The CARE Program is supervised by a certified leacher/supervisor. A ratio of one adult instructor to every 18 children is maintained at each site. COST Monthly payments for regular school days, not including holidays, are averaged over nine equal payments. These payments must be REGISTRATION To register, return the completed registration form to the CARE Program Office with the $6.00 registraticn fee and 1st month tuition. The program will be available at schools with a minimum of 15 children participating on a monthly basis. If CARE is not offered due to an insufficient number of participants at a school, fees will be refunded. For further information, please call the CARE Program Office at 324-2395. $ CARE PROGRAM REGISTRATION TO REGISTER for 1991-92, mail $6.00 registration fee, 1st month tuition and completed form (front and back) to: ATTENDANCE AND FEES (Check one): Full-time and part-time fees are due two weeks in advance. example: October payment is due September 15 CARE Program 700 E. 17th Little Rock, AR 72206 Telephone: 324-2395 Full-time (5 days @ wk.) Part-time (4 days @ wk.) . Part-time (3 days @ wk.) - Part-time (2 days @ wk.) - Part-time (1 day @ week) -3 Day Drop-in @ 4.50 @ day -Holiday (reservations required) -Snow" Day $ 69.25 @ month 56.00 @ month 42.00 @ month 28.00 @ month 14.00 @ month 13.50 @ card 7.00 @ day 7.00 @ day Child's Name. Date Of Birth School Grade Date To Enter Care Mothers Name Fathers Name. Address- Zip Address Zip Phone (Home). (Woric) .Work Hours. Phone (Home) (Worit). .Work Hours_____ Emergency Information: Name, address and telq)hoDe numbers of persons to contact other than parent/guardian (2 required). Name. Address Plione (Home) (Work) Name Address Phone (Home) (Work) Persons Authorized to Pick Up Child: How/where did you first hear about the CARE Program? (check one) school friend/relative previously enrolled other COMPLETE AND SIGN OTHER SIDE OF FORM4 [Arkansas Democrat SUNDAY, APRIL 18, 1999 { LR district tests waters on program The Little Rock School District will offer a before-school and afterschool care program at its eight new middle schools beginning next fall if there is sufficient parent interest District officials this week mailed notices asking parents of pupils in grades five through seven to preregister their children for the senice by Friday, A minimum of 15 full-time participants will be needed to open and operate the care program at each of the schools. To preregister, parents must complete a form and pay a $50 nonre- fundable deposit The district offers child care at its elementary schools but not at the ju- The care program fees include a $20 registration and charges ranging from $20 a month for one day of care a week to $100 a month for five days a week. nior highs for students in grades seven through nine. As part of plans to convert the junior highs into middle schools for sixth-, seventh- and eighthgraders, some parents had asked for an e.xpansion of the care program. The program is to provide creative and recreational time for students. The cai-e program fees include a S20 registration and charges ranging from J20 a month for one day of care a week to $100 a month for five days a week. The program hours will be 7 a JU. until the start of classes and from school dismissal until 6 p.m. More information or a preregistration form is available at the districts C.ARE progi'am office at 100 S. Arch Si or from the office at 324-2395. The schools planning to offer the program include Cloverdale. Dunbar. Forest Heights, Henderson, Mabel- vale, Mann, Pulaski Heights, and Southwest schools
all will be middle schools next year.Office of Desegregation Monitoring United States District Court Eastern District of Arkansas Ann S. Brown, Federal Monitor 201 East Markham, Suite 510 Heritage West Building Little Rock, Arkansas 72201 (501)376-6200 Fax (501) 371-0100 Date: To: From: Re: April 20, 1999 Junious Babbs, Brady Gadberry, Bonnie Lesley, Sadie Mitchell Ann Bro,wnlk(4^___^ Request ror Information Im sending this memo to all of you hoping that it will increase the odds that I can get a small but critical bit of information. Does anyone know for sure what hours Dunbar Middle School will operate next year' Heres an overview of my plight: As the parent of an elementary school child who will be a 7' grader at Dunbar Middle School next year, I recently received in the mail a brochure for the new CARE Program in the middle schools, including a pre-registration form (copy enclosed). The literature explains that CARE will be available from 7 a.m. until school startup and from school dismissal until 6 p.m." and invites me to send a non-refundable $50 deposit to secure a place for my child. Ive used CARE for my children since its inception almost 20 years ago, so Im very familiar with the program. I know that my familys need for CARE depends on the time that school starts in the morning and lets out in the afternoon. Moms got the morning covered, and if school is over late, like 3:50 p.m.. Dad can pick up child and we dont need CARE. But if schools over early, say 2:30 p.m., thats another story and we need CARE. What a simple criterion: to determine whether or not to sign up for CARE, all I have to know is what hours middle school classes will operate. But guess what: no one can tell me! Not only do the school startup and school dismissal hours not appear on the CARE brochure, my phone calls to several offices (including that of CARE, Student Registration, Dunbar, and an associate superintendent) uncovered no one who could tell me with certainty what hours the middle schools will operate. How can the district expect parents to plunk down a non-refundable $50 and sign up tor a program four months in advance without having such a basic piece of information? Not only is a non-refundable $50 deposit outrageous (its way out of line with the programs price history, it isnt clear if it covers or is in addition to the $20 pre-registration fee, and is it still non- refundable if the minimum 15 students dont sign up?), its just plain bad business to expect parents to make a hefty non-refundable down payment on a service they may or may not need depending on school hours that no one can disclose at the time parents are being asked to pre-register. Given these circumstances, it wont be surprising if CARE isnt overwhelmed with sign-ups for its maiden venture into the middle schools. But will any dearth of pre-registration indicate a lack of need or rather parents unwillingness to risk losing fifty bucks on a service that may prove to be unneeded depending on the elusive school hours?Paoe Two April 20, 1999 In asking for your help in learning what hours Dunbar Middle School will operate next year, Im also asking that you carefully examine the scope, quality, and consistency of the customer service processes that need to be in place to effectively support those who are most directly affected by the transition to middle schools, namely parents, students, and teachers. As a parent. Ive already had very unhappy, frustrating experiences trying to navigate the shoals of a decidedly customer-unfriendly course selection process for middle schools. Now Im exasperated by the unsolved mystery of the middle school hours. And Ill bet Im not the only one. Enc.TO
FROM: fJECHVIED MAY 1339 OFFICE OF DESEGREGATiONMOfllTOfii^'G Ann Brown, Federal Monitor, Office of Desegregation Monitoring T"^Martha Rogers, CARE Program Supervisor DATE: April 26, 1999 RE: Middle School Hours Ann, I received a copy of your memo and I can understand your frustration. I apologize if our office was partly responsible. The response from the parent survey regarding CARE for middle schools, did not indicate a need for CARE. In order to try to pursue the concept. The Little Rock School District felt that we could better determine a need if parents were asked to make a commitment by requiring a non- refundable deposit. The intention was that if it was determined that there was a need, and a CARE site opened, the deposit would be used for the registration fee and pan of the tuition fee. If CARE did not open at a particular school, the money would be refunded. If a site opened and based on the number of students interested, the staff would be hired and supplies and equipment would be purchased, those parents who withdrew from those programs would not be refunded the deposit. We stated in the middle school brochure that CARE hours would be from 7:00 a.m. until the start of school and from school dismissal until 6:00. Again I apologize that I was unable to confirm the middle school hours for you. If 1 can be of help in the future, please dont hesitate to call me.LITTLE ROCK SCHOOL DISTRICT PUPIL SERVICES DEPARTMENT Hay 3, 1999 TO: Ann Brown, Fed^al Honitor, ODH FROM: Jo Fvalyn Blstoity Director ot Pupil services SUBJECT: Follow-up: "Reguest for information" 1999 Junious forwarded to me a copy of your memo dated April 20, 1999, regarding guestions and concerns you have about opening and closing times for district middle schools for 1999-2000 and the CARE program deposit for middle school students. First, let me respond to your comments regarding the hours of CARE alluded to in the CARE Middle School registration information that was sent out. Since no information regarding a change in the opening and closing times for junior high/middle schools had been distributed from the District, we made the assumption that the hours would be the same or with only a slight modification. Consequently, we thought it would be safe to indicate that the CARE hours from "7:00 a.m. until school start-up and from school dismissal until 6
00 p.m. would PeJR. n capture any minor deviations from the current school schedule if changes in school opening and closing times were subsequently made. If we are to be The reason we made the decision to require a deposit for CARE at Middle Schools is because of our need to determine staffing requirements for 19992000 based on the number of students registered for CARE at specific school locations. _______________ ready to open CARE in new sites in August, staff will have to be recruited and trained, as well as furnishings and equipment purchases made before school starts. This deadline really forces us to have firm participation intentions, early on before this school year ends because of the front-end start-up expenses that would have to be obligated. The In our view, a deposit would indicate a firm intent on the part of parents to participate in the CARE program. The deposit would be credited toward the first months tuition, so it would not be lost. However, if we do not receive the minimum of twelve students to open a CARE site, the deposit would be refunded to the parent. The deposit would only be "non refundable" if the parent failed to fill his/her reserved slot. Conditions for a refundable or non refundable deposit were not addressed in the CARE registration information that was distributed. Me apologize tor any confusion or inconvenience this may have caused. Please feel free to call ae if we need to discuss further.STAFF MANUAL REVISED 1991-92 RECEIVED CARE PROGRAM STAFF MANUAL OCT 2 8 1991 TABLE OF CONTENTS Office of Desegregation Monitoring I . Introduction 1 II . III. A. B. Program Description Program Goals...... Personnel Policies A. B. C. D. E. F. G. H. I . J. K. L. M. N. 0. Employee Dual ifications..... Organizational Relationships Selection of Personnel...... Performance Responsibilities Staff Training and Support.. Licensing Requirements...... Conditions of Employment.... Terminations and Due Process Grievances................... Compensation.................. Hours of Work....... Fringe Benefits.............. Service Records.............. Change of Address........... Guidelines for Site Staff... Program Policies 1 1 .4 .4 .4 . 5 .6 .6 .6 .7 .9 .9 .9 10 10 10 10 13 A. B. C. D. E. F. 6. H. I . J . K. L. M. N. 0. Office Check-in...................... Payrol 1 Time Sheets........... Attendance............................. Tuition........................ Late Fees................................ Field Trips. ......................... Parent Sign-Out Sheets.............. Injuries and Accidents............... Medications............................ Inventory and Supply Requests....... Food Service Requirements............ Building Pass. . ........................ Confidentiality. ............. Suspected Child Abuse or Neglect.... Fire, Tornado, and Earthquake Drills 14 14 14 14 14 15 15 15 15 16 16 16 17 17 17 IV. Daily Site Procedures 19 A. B. C. D. Staff Arrival....... Check-In of Children Snack Time........... Active Play......... 20 20 21 22E. P . 6. H. Activity Time H ree P1ay . . . Sign Cut of Children........... Close Down and Staff Departure V. Discipline A. B. C. D. E. Philosophy of CARE Discipline Plan... Discipline Plan........................ Guidelines for Staff................... How to Communicate with CARE Children Handling Common Behavior Problems.... 26 27 29 29 29 VI . Programming with Children A. B. C. D. E. F. Activities....................................... Daily Schedule................................... Time Schedule for Regular School Days....... Time Schedule for Long Days/Holidays........ Activity Ideas............................... Procedures for Inclement Weather Conditions. 34 34 35 36 36 371 CARE PROGRAM I . INTRODUCTION A. Program Description As a school-age child care service, the CARE Program B. provides an informal and unique environment for children of different, ages to live and learn together. maintains CARE structured environment to insure order and safety, yet provides children with opportunities to make choices and activities. become involved in both group and independent The program includes a wide range of social. recreational, and creative opportunities. Program Goals a The CARE Program staff strives to achieve the following goals: -to provide a safe environment for students before and after school, -to offer a wide variety of creative and recreational activities, -to help children feel good about themselves and develop positive attitudes toward school, growth in -to encourage relationships and social skills.! ! b ''r>'^0^ I : P HOITOUaORlk!! . I no J. J-q XI3 590 (nftipo'-i-i -A 'Ti/
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iTifc-irJ'... 'iq scl S3.f..i-1'^ si.") fi a3.j bn& . : iKnaxJ&s-iqs^ S.(so8 l!iS-ip.~J-)S Q I* o Qnxwgllot Slid ovsxriq?:- ot .egviita tsda fnanpo-i*^' 3>1AO srlT :aXsop tana, slotsd adnsbuda 101 .tnsi'nno'^.xvn"' sta.a sbxvoiq a:J - I siio.xdssT 39-1 bnfe S'< X j6S"13 to Yd'3 iiav qo/svsb tans as'x Isamsrid xuods bopp isst H loorioxi staxw 6 isdtfe istirj od , .as'xd xvxdoe- .all .h-de Xsxpoa iaort.oa b36(/i{p.:J nai b I X d 3 q I sd od-. asbudxdda bns aq cd.anaxd-s X S'l svld xapq :ix dfwaip spa-dijoona od- . .iij.^.i.iiiiiiiiiiiiiiiiiii|i mil III II ..-iL_iL.LII.I.II. Jinn, III II |i I.iiiiiilll|^|^ . n.im 1 iiiimnriioiiMnGTjiOT I I4 II. PERSONNEL POLICIES A, Employee Qualification The following minimum qualifications are required of CARE Program site staff members: 1. High school diplofpa or GFiD and background of successful, practical experience in groups of children. working with Genuine 1 ove and respect for young children and strong motivation to work with them. Pleasant personality. 4. Minimum age of 13 years. 5. Understands the positive approach to discipline and student behavior management. Willing to learn the policies and procedures of the CARE Program and the Little Rock School District. 7. Desire to work within school philosophy. the framework of a specific 8. Willing to share any special talents and interests with the children. B. Organizational Relationships CARE staff members are employees of the Little Rock School District and: Work under the supervision of the Supervisor of the CARE Program. Work under the cooperating supervision of the building principal. C. Selection of Personnel 6. 1. 1. All applicants for CARE positions must complete and submit a written application form to the Supervisor who will review forms. interview qualified persons. and recommend applicants for employment. Three personal reference and information regarding the application previous employment are required on form. References and previous employment will be checked by telephone or written reference form.5 4 . 5. D. All employee information will be filed in a confidential permanent personnel record maintained in the LRSD Personnel Office. Applicants recommended for employment must be approved by the LRSD Board of Education. Each employee will receive a contract showing salary, contract length. and other pertinent information. Performance Responsibilities of Site Staff 1. Site staff are responsible for planning and implementation of the daily program. a. Plan and implement a weekly schedule of developmentally appropriate experiences for the school-age children attending CARE. 4. 5. b. c . Provide supervision and leadership in a positive manner to children engaged in CARE activities. Participate in activities with children, encouraging them to become increasingly responsible for their behavior and choice of activities. Follow procedures in safeguarding the health and safety of children at all times and in handling emergency situations. Organize and maintain all CARE equipment, and space
supplies, order additional material as needed. Communicate appropriate information to parents. teachers, principal, cafeteria manager. and supervisor/coordinator concerning the children and program. (Lead) Perform the administrative functions of the programs a. Complete the time sheet each day and mail to CARE office in time for preparation of payroll. b. Complete and mail all reports and forms to CARE Office when requested (bi-weekly payroll sheets, monthly student attendance, orders, etc.) supply inventory and Di tributer notices to parents as requested by CARE Office staff. d . Keep accurate records of each student's attendancee f . 9- in the roll book and mail the CARE Main tain business cl 6 copy of attendance Office at the end of each month. record of current addresses, phone numbers, numbers for each child. to home and and emergency telephone Provide cafeteria manager with information regarding number of children eating breakfast each day
update afternoon snack count based on number of children attending. Follow instructions for drop-in procedures section D. average p. 14 E. Staff Training and Support CARE employees are required to attend 10 hours of in-service training yearly to increase skills and learn about creative and enrichment activities. The following staff support and training will be provided: 1. Orientation session before school begins each fal 1 . Periodic workshops and resource materials on developmentally appropriate experiences for school-age children. Frequent personal contact with CARE coordinator and supervisor. F . B. 4. Annual written evaluation of performance with continuous oversight and positive suggestions for improvement. Licensing Requirements 1. Annual skin test for tuberculosis is required by Arkansas day care licensing regulations. Ten hours of in-service training or outside workshop attendance regarding child care practices are required each year and will be documented in personnel records. Conditions of Employment 1. For the first year of continuous employment, persons shall be employed on a probationary basis and may be discharged at any time'they are not needed or when their work. unsatisfactory. IS After employees have worked for one year and been4 . 7 contracted for the second year, permanent emp1oyees > they shall become Job performance will be evaluated annually in writinig by the CARE Supervisor- A recommendation will be made for continued employment, dismissal , or reassignment of the employee. Employees will be assigned by the Supervisor to a specific CARE site on the basis of the number of full-time participants and the needs of the program. 5. Permanent employees may be discharged for inefficiency, repeated absence or late arrival on the job, for conduct unbecoming an employee of the LRSD, or other reasons believed to be detrimental to the best interests of the program. A. Permanent employees may be laid off due to a lack of work or financial circumstances of the program. An employee desiring to terminate employment should submit a written resignation at least two S. weeks in advance. Additional regulations regarding termination and due process for permanent employees can be found in the LRSD "Non-Organized Support Staff Employee Handbook" available in the LRSD Office of Human Resources and school offices. H. Terminations and Due Process for Permanent Employees In order to maintain a good working environment, all employees are expected to conform to reasonable standards of performance and conduct. When an employee demonstrates an inability or unwillingness to maintain these standards, the supervisor will take necessary corrective action. This action is directed toward resolving personal and work-related problems which interfere with the employee's effectiveness. When all reasonable efforts to correct employee deficiencies are exhausted, it is necessary that this person be terminated. There are occasions when persons, because of the nature of their misconduct, recommended for immediate termination. must be suspended and 1. Following are examples of offenses for which an employee will be recommended for immediate termination. These offenses may include. but arenot 1imited to: cl n Lonvic tion, felony or m.i a t a t. r i a 1 court 8 level, of I s demeanor which is manifestly inconsistent with the safe and efficient operation of CARE. C. F i g fl t i. n g , threaten ing, bodily injury to an Bodily injury an or attempting to do employee or student. means physical pain, illness 9 or impairment of physical condition. Carrying weapons. A weapon is any object that could cause injury to another person and is not. required to be in the possession of the employee in the normal course of the job. d. Stealing or misappropriation of property of employees of the LRSD. e f . 9 Malicious mischief
the abuse, misuse, or deliberate destruction or damaging of property, tools, or employees of the LRSD. equipment of other Altering or tampering with time sheets, sign in/out rosters, or other reporting documents relative to attendance, promptness, departure. or Drinking alcoholic beverages on the job during working hours
introduction of, any alcoholic or the possession beverage or of , on or LRSD property at any time. This also includes reporting alcohol. to work while under the influence of h. Use of narcotics and/or the use, possession. or transmitting on school premises of drugs or substances capable of modifying mood and/or behavior. i . Insubordination, including refusal or failure to perform work assigned and/or refusal to obey orders of supervisors. k. Disorder1y, disruptive, school premises. The making of or or ma1ic ious or immoral conduct on publishing of false. vicious, tatements concerning employees j . of the LRSD. 1 . Falsification of personnel or other officialm, n. o. 9 school or insurance records, or making false statements when applying for employment. Falsifying or refusing to give testimony concerning incidents which are being investigated. Harboring a disease which, through carelessness, may endanger .the health of fellow workers. Failure to observe or purposefully disregarding school district or CARE Program policies or procedures. I , Grievances 1. Employees have the right to present grievance and shall be assured of freedom from restraint, interference, discrimination, and reprisal. Employees are encouraged to pursue an informal approach through their immediate supervisor to resolve a grievance. result in a satisfactory solution Should this approach not J the employee should then follow the Grievance Procedure as outlined in the "Non-Organized Support Staff Employee Handbook available in the LRSD Office of Human Resources. J . Compensation 1. The CARE Program salary schedule is based on job responsibilities and years of experience. Each employee will receive a contract indicating a specific school assignment and salary level. Overtime work shall be avoided insofar as is possible, but may be required in the interest of efficient and safe operation. Overtime hours causing a LRSD employee to work more than' 40 hours in a regular work, week will be paid at the current overtime rate. K. Hours o'f Work Hours of worker shall be determined by the supervisor and shall be designed to facilitate the most efficient operation o'f the CARE Program on a self-supporting basis. Before-school assignments will be for 1 or 2 hours and after-school assignments will be for no more 3-1/4 hours depending upon the specific school site and program needs.L. Fringe Benefits 10 1 . Permanent CARE Program employees who are regularly employed in the LRSD for- 25 hours or more per week are eligible to receive LRSD employee benefits (health, life, dentcal , and disability insurance) . providing they have worked in the position for one year. Enrollment procedures and information concerning the various policies can in the "Non-Organized Support Staff Employee Handbook available in the LRSD Office of Human Resources. M. Service Records A service record is maintained in the LRSD Office of Human Resources for every employee and contains all information pertinent to employment. N. Change of Address Any change of address or telephone number must be reported to the CARE and Human Resources Offices. O. Guidelines for Site Staff 1. BE ON TIME! If you are sick or an emergency arises, call the supervisor to arrange for a substitute. ARRIVING LATE FOR WORK, AND THEREBY LEAVING CHILDREN UNSUPERVISED, IS GROUNDS FOR TERMINATION OF EMPLOYMENT. NEVER leave a child or a group of children unsupervised even for a brief time period. Always tell a co-worker if you must leave a group of children briefly. Make sure another person will be temporarily supervising your children. 4, Eat and drink only with the children. 5. Constant and effective supervision of the children is required. while supervising Sitting or standing in one location activities is not a safe or acceptable practice. must move around the area, To effectively supervise, you continuously scan the 6. group, by an adult. and make sure every child is being observed The school telephone may not be used for personal calls during CARE, It may be used only for emergency purposes related to the children or to contact the CARE Office.8. 9, 10. 11. 13. 14. 11 Always handle yourself in a professional manner when dealing with children, parents, and school staff. YOU are a representative of the LRSD! Use good language and correct. English in the presence of the children. Never use paddling. or physical punishment (spanking. sarcastic pinching, hitting, poking, etc.), verbal threats. remarks in CARE. Know what children are capable of at each age level. Hold them to a standard they are capable of achieving. Respect individual differences. Everything should have a special place in the CARE area. Help children learn to return each thing to its place. Care area must be kept clean. Show affection to all children alike
with respect. hurt feelings. treat them Never say anything that might cause Children need to experience success most of the time. Guide them appropriately
plan for success! Dress appropriately for your job in clothes that look neat and clean. are safe for interacting with the children on the playground. and are comfortable in the heat or cold. Remember, all schools have rules for the appearance of their staff. If shorts are worn in very hot weather. the shorts must be "long" (no shorter than " above the knee) and loose fitting.12 I1314 H Office Cheek I n CARE Program staff members are arrival to check the CARE mail box for messages. required upon This lets the CARE B. C. D. E. teacher receive daily. reports and messages from the CARE office Payroll Time Sheets staff attendance will be mailed A time sheet for recording i.,._= of the time period and will be The lead staff person should record to each school in advane kept in the cabinet. the a.m./p.m. attendance of each person on a daily basis. do not include time Record only time actually worked
missed due to arriving late or leaving before the end of the CARE day. At the end of the payroll period, each the time sheet and verify the accuracy to arriving late or person should sign The amount of the payroll checks will of their hours. based on these hours records. Daily Attendance in be and the CARE Office substitute Roll Books
Attendance records on each child are required for both a.m. and p.m. participation. Specific instructions for recording attendance are of the roll book. Tuition Fees
located on the inside front cover the Parent Handbook are Monthly tuition charges listed in full on the 15th of the preceding month. due in The fee must be paid before the child may continue participation in the program on the 1st of the month. Please call the CARE Office (uncertain about whether a child shoulcT^e'^Tdwfed to continue attending. .1st program is supported completely by parent fees, fees must be paid in advance at the CARE Office. and long days are prepaid, parents purchase drop-in The and the Drop-in or Care teachers will long day cards in the CARE office. record all drop-ins according to instructions and will long day card to equal the value of that punch parent's day. Parents must sign a drop-in or long day attendance form Late Fees
The CARE Program concludes at 5 0 p.m. each day (6
00 at Incentive Schools). the late charge for arriving after closing time late) and an is $ .50 for arriving by 5 5 (1-5 minutes additional $1.00 for each additional five minute period. This charge must be paid directly to the CARE teacher upon picking up the child. Since CAREF. B. H. I . employees and af ter work , school custodian CARE reserves the program when Field Trips
parents are According to LRSD policy. is required away 15 have other obligations the right to remove a child from late over three times. a signed parent permission form for each child for any trip, from the school. When a field trip copies of this permission form should be the CARE Office and completed in advance Parents should be notified in writing of by foot or car, is planned, requested from b'y the parents, the destination of the field trip and the time of departure and return. In addition, the school secretary and the CARE Office should be advised of your plans. LRSD buses are usually unavailable in the afternoon for CARE Program field trips. possibility of transportation. If you should wish to check the complete the field trip form and mail it to the CARE Office at least three weeks in advance of the field trip date. Parent Sign-Out Sheets
On regular school days children come directly from their class to the CARE area. Each parent should be asked to sign his/her name on the computerized Sign-Out Sheet upon picking up a child. It is important to make sure that each child is dismissed only to the parent, specified on the registration card, permission from the parent. On holidays or Teacher Workdays, both sign person or person with written parents are expected to in and out, providing the CARE staff with an emergency telephone number for the day. Inj uries and Accidents
Record the occurrence of bumps. received by children in CARE in sc rapes, and scratches the spiral bound injury log. This is to provide information about the injury and its treatment should it be needed at a the instructions on Report more serious later date. Fol low the inside cover of the injury log. injuries to the Supervisor and send her a completed accident form, CARE staff. signed by both parent and Medications CARE staff are to follow the procedures of LRSD Health Services Department regarding medication to be given to chiIdren. On regular school days medicine is given only by the school nurse or principal.16 J . K. L. On long days in CARE, CAKE staff may (jive medicine provided the parent brinijs with directions Keep the in a n d medic
ine in locked cabinet. it in the prescription bottle completes a written permission form, the school office or on a high shelf Inventory and Supply Requests
An annual inventory should be completed for each CARE site in the spring. This will indicate which materials need to be replenished before the beginning of school To request supplies or proj ec t, call or send a request in August. items needed for a specific craft Food Service Requirements
Breakfast
by our children. CARE is charged for You are asked for the Cafeteria Manager, to the CARE Office. every breakfast consumed to fill out a daily form children eating breakfast that day. indicating the number of Please be accurate, since we will be billed for these breakfasts. Sn ac k
afternoon The Cafeteria Manager will prepare and leave the nack for CARE based on the number of children and staff regularly attending. Please monitor the leftover snacks carefully and reduce the snack, count when your enrollment or attendance declines. expenses within the budgeted amount, To keep food we have to monitor our snack costs closely and not waste money. Leftover Food
If there is extra food, you may divide it among children wanting a second serving. Put remaining food in trash can and return uncut fresh fruit on tray to the kitchen. Do not take left, over food home. The Cafeteria Manager will use several forms each day to exchange information with you. Fill them in daily and leave them on the tray. Use the comments section to adjust the snack number and communicate concerns. Food Not Left
If you are unable to find the afternoon snack, call the cafeteria manager at home to see if the snack was prepared. If find it or come to school to locate it, emergency peanut butter and crackers. he is unable to tell you where to you may serve your Let the CARE Office know to send you more emergency food the next day. Buildinq Pass
A child requesting permission to return to the building to use the restroom must take a CARE "building pass". This pass must be returned to the same adult. ' Observe closely the length of time the child is in the building. If the child is away from the playground or CARE area for more than 3 or 4 minutes. an adult needs to check on the child.17 M. Confidentiality
Always maintain confidentiality about information related to CARE children. Do not discuss a child or provide written information about him to persons other than his parents or per ons needing the specific information to care for the child. Do not discuss or .give information about a child to the parents of another child. This also includes late charge forms. emergency cards, roll book, and communications from parents or our office. Any requests from other than CARE or school office staff should be referred to the Supervisor. N. Suspected Child Abuse or Neglect: 0. A CARE employee who suspects a child's physical or mental health and/or welfare may be adversely affected by abuse or neglect., shall report these concerns to the school principal. The principal will then contact SCAN. staff is unable to report to the school principal, If CARE she should contact the CARE Supervisor who will contact the appropriate authorities for an investigation. Fire Dri11, Tornado Drill, and Earthquake Drill
FIRE DRILLS MUST BE HELD MONTHLY! 1. Assign a student to be line leader, if necessary. Announce fire drill in a loud, clear voice. Have the children walk quickly and quietly in a single file to the designated area on the playground. If possible, one adult should be at the front of the line and one at the back. 4. The last adult in line should make sure that all children are out of the building, including restrooms. 5. Take the roll book with you. and check, to make sure every child is out of the building. 6. After accounting for every child, return to the building in an orderly and controlled manner. 7 . Practice and discuss this procedure with your children every month and on all long days in CARE. TORNADO DRILL: Practice monthly Follow steps in fire drill procedure, except go to area in the building specified by the principal. Children shouldface the wall, h?ads to protec t Do riot pract.ice kneel, and place drills on the procedures .18 the.ir arms over the.ir from falling debris. Avoid window areas. fire drill, same day because in the event of tornado drill, and earthquake chiIdren may be confused on a rea 1 emergency. EARTHQUAKE DRILL
Practice Monthly Be prepared to anticipate and avoid dangers, the following procedures. Prac tice INSIDE
1. Move away from windows. heavy objects that can fall. brick wal1, shelves and Take cover under table, desk or counter. cover head with elbows clasp hands firmly behind neck. If notebooks or jackets are handy hold over head for added protection from flying debris and glass. Evacuate area as soon as possible away from the building as far as possible and away from power 1ines. OUTSIDE
1. On playground, move to an open space, away from buildings and overhead power lines. Lie down or crouch close to the ground. looking around for danger movement. that may demand Keep) Remain down until shaking stops! Emergency drill procedures MUST be conducted according to the following schedule. 1. FIRE DRILL First Monday of each month. TORNADO DRILL Second Monday of each month. EARTHQUAKE DRILL Third Monday of each month.19H . TAFF arrival 1. Arrival T imes s_ All CARE Program substitute hould arrive in 20 staff members the CARE area c\n d 15 minutes before school dismissal. Office Check-In
CARE mail box in The lead staff member should check the school office to pick up the the mail and for the day (may messages about absences or bookkeeping include supplies or messages procedures). Before the children arrive, Site Check and Set-U&j- staff should complete the following steps: the a. Set up all administrative supplies for book, sign-out form, parent handouts). the day (roll Be organized! b. Set up snack and activity supplies for the day. c . Conduct a d . NOTE
I B. I I I I to be utilized brief site check of the area cafeteria or gym). by CARE (restrooms, playground. Prepare for the arrival of the children. CARE staff should not disturb any on-going classes. All staff are school personnel or reminded that traffic congestion urrounds every school at dismissal time. inside the CARE area Staff should arrange to arrive time. Strictly follow all regulations regarding patrol guards, and parking Strictly follow traffic flow. areas. on CHECK-IN OF CHILDREN 1. Arrival of Children
All children should report to the dismissal from their classroom. CARE area immediately upon During the first week, of school, CARE staff should use list and meet the kindergarten children door. In larger programs, kindergartners met in their wing o* hiiilriino all vear by a CARE staff member. the first week, of school. at their classroom In larger programs. f the building all year by a . Storage of Children's Belgnginas a. b. c . are Each child's personal belongings designated place bookbag or backpack in stool, cubby. locker, a bin ) . Staff should assist children in belongings. After children's belongings should not should be stored in a (cafeteria storing their are stored. the children return to the storage area Without staff approval and supervision.21 C. Roll Call a. b. c. d. e. f . All children must tae seated during roll call. Roll call must be conducted by the CARE staff, usually the lead staff member. Every child must be accounted for within the first 15 minutes after school dismissal (present in CARE, from school today, dismissed early, etc . ) absent When a child does not arrive in CARE as scheduled and cannot be accounted for at the school, the following steps should be taken: 1. 4. Check, with school secretary and teacher to see if the child was absent or dismissed early. Call to inform parent of child's absence in CARE and ask for information concerning the child. Notify the school principal and search the school and school grounds for the missing child. Discontinue the search and inform the parent. principal, located. and CARE Office that the child cannot be When a child not enrolled in CARE arrive on the site, follow these steps: 1. Call the CARE Office for any information. If the child has not been enrolled in CARE, return the child to the school office immediately. Following roll call, daily announcements should be made regarding activities for the day, and rules/procedures that need review. special events. SNACK time The afternoon snack will be left by the cafeteria staff. usually in the refrigerator in or near the kitchen. Fol low these steps for serving snack
1 . Children should be taken to wash their hands. Upon returning, children should be seated during the serving and eating of snack. All staff should wash their hands before serving snack and use the rubber glove provided on tray.Snack cause should be served the in an efficient manner that does not 1 4 . D. E. F. children to wi^it for a long pt- methods are ef fective s children arrive, use "iod Sever 1 put snacks sn ac k. he 1 per s out on to pass table before snack out, or have children walk in table. All children a 1 ine to pick u p snack from cart or should remain seated until snack is finished CARE staff should supervise the clean-up after snacks, helping the children as needed. a. b. c . d . ' NOTE
6. Have children dispose of uneaten food and paper. Examine paper the floor and clean any spills with broom or towe1s. Wipe tables. Return tray to kitchen. for small group Snack, time is a quiet time should never participate in conversations. Children or move physical activities around the room while eating. ACTIVE PLAY TIME is required every day... Outside play
raining, below freezing or it is Unless the temperature is should be outside each afternoon for such as the children active play. Four Square, Include both free play and group games. kickbal1, basketba11, etc . Active Play for Bad Weather
Use the "Indoor/Outdoor Game Book" inside in bad weather. for active games to play Use the You may also include group exercising, War Ball, and beachball volleyball. on paper plates to music. "iceskating" ... Be creative and in control. include a daily be creative, and be varied. Avoid limiting the activity to crayons or markers and paper day after day. ACTIVITY TIME should be planned in advance, opportunity to be creative, and be varied. or Use aciivi c y LU L.I oy ------------- ' x and weekly and seasonal themes, pecxal_xn-cabinet children, and ideas from your art. resource book, in FREE PLAY should be included in the daily schedule for a specific time. Children should be closely supervised and provided with adequate and varied game Children s/toys/art materials. SIGNOUT 1. Each child must be signed out by a parent/guardian or person listed on tudent registration form or person authorized in writing by parent. to you to show their It is good to require a person not. known driver's 1icense. If an unauthorized person comes to pick, up a child, dismiss the child to them unless you can contact a do not parent to4. H. get verbal permission, identity. Check the driver's license to verify Children authorized by a parent, to leave CARE and walk home or go to a class should have written permission days/time and sign themselves out. Distribute indicating communications from the CARE Office to parents as These communications should be kept they sign out, confidential and may include memos and financial statements. NOTE
A child may never be checked out by an unauthorized person or allowed to leave on his own without permission from parent. CLOSE DONN AND STAFF DEPARTURE 1. Site Close Downs following steps should be followed: During the last 15 minutes of the day, the a. Return all equipment and supplies neatly to the cabinet. b. Make a final check of areas used by CARE to be sure materials are secured in cabinet, toilets have been flushed. area is clean, and Staff Departure Time a . One staff (Tiember must remain until last child has been picked up, even if parent arrives after closing time. Parent may be charged late fee for arriving past closing b. time. other staff time. hoLild work until their assigned closing c Staff will be paid for working assigned hours. If staff members leave early on any day, they will be paid only for time actually worked. iiM2425V nfSCIPLINE A. Phi 1 ospphv of sc ipline Plan The discipline policy of the CARt rrogram is based on th_ belief that each child is for his own Discipline in CARE should focus teaching, positive reinforcement, rather than punishment, are taught the standards of behavior expected in for misbehavior. of the CARE Program responsible behavior. in CARE on learning, and reinforcement, taught the standards Children CARE and the consequences to handle stressful or They are encouraged to find an acceptable way and to learn from mistakes. difficult situations activity is used to give the child time Time out from group to calm down. reflect on his behavior, consider the consequences, and evaluate alternatives. CARE staff are expected to request parents help with behavior problems that cannot be solved by time out. the right to suspend a We also reserve the right to suspeiiu . child from CARE for a designated amount of time, or to expel a child from the program for an indefinite period of time. or an if all positive i 1 UI U y I CT n I I -u-r. ------- . efforts are made and the child cannot conform required behavior. to the and hitting) of any .child_is Corporal punishment (spankinq never allowed in the CARE Proqram under any------- Threatening, hitting, or spanking a child are immediate suspension and recommendation for termination of employment in the LRSD. Only the means of discipline Ixste ^the CARE discipline plan (time out, behavior documents) permitted in controlling student behavior in CARE. If have followed this plan and a child's behavior continues allowed in circumstances. or and recommendation the LRSD. in the CARE discipline pian (time out, are CARE, you have followed this plan and a child's behavior to be disruptive, you need to request assistance. ' to redirection t_ children will respond positively activity, discussion of the problem behavior, generous praise for efforts to improve. discussion praise for The aim of discipline is The aim of punishment is NOTICE THE DIFFERENCE! to another time out, and to help children build good habits, to break the child of a bad habit.Il B. Discipline Plan for CARE Program Behavior rules for students! 1. Follow directions of CARE teachers. No cursing, teasing, or 4. 5, 6. Show respect to others
of all students. Return all materials to Keep hands, threatening. respect the rights and property their proper place. feet and objects to self. Leave assigned area with permission only. Positive consequences may include
Verbal praise and immediate feedback Positive comments to parents Sood citizen display or individual recognition Ribbons, treats Special group activities, proj ec ts, rewards Negative consequences for breaking the CARE rules
Level 1
For the first infraction an individual conference between student and staff will be held to discuss the child's behavior, from group activities. Child may receive time out Level Behavioral document or note to parent to be signed and returned. Child will lose a play or recreational privilege in CARE for 1-2 days. Level Second behavioral document to parent. Conference between student, parent, and staff required to discuss behavior. Child will lose a play or recreational privilege in CARE for 3-5 days. Level 4
Short term suspension of 35 days from CARE, refund of money paid for these days. No Level 5
Expulsion from CARE Program, paid for remainder of month. No refund of money Severe Clause
endangers the safety of others, suspended from the CARE Program, between parent and staff. If a student is severely disruptive or he/she will be immediately pending a conference Note
Corporal punishment (paddling) will not be used in disciplining children in the CARE Program.28 C. (3 u i d alines f o r S t a f f .1 . Consistency of discipline is more important than severity. 2. Any penalty imposed should be the natural outcome of the For example^ if a child gets out of hand while misbehavior, I ----, playing Connect Four, he should be removed from the game to area and allowed back when ready to behave he s another appropriately. Correction misbehavior should be made as close to the time of the as possible and with the child s full understanding of why it. is imposed. 4. State expectations for child's behavior in positive terms, what the child can't do breeds rebellion. Emphasis on resentment, and feelings of frustration. as "no", "don't do that", etc., emphasizes the negative and rather than what Using words such 6, 7. 8. "no" , "don't do that", teaches the child what should not be done, he should do. Good discipline allows the child to feel that his side of the case has been heard, that his point of view is understood. administering Good discipline also requires that the person it understand what caused the misbehavior and remove the causes if possible. People are always more cooperative if they feel liked. When a child is frustrated, help him accepted and relaxed, understand his feelings and find appropriate ways PUNISHMENT JUST ADDS TO THE CHILD'S with these feelings. FRUSTRATION. to deal Correction of a child should never be made out of a feeling of anger or on a personal basi evident when we say help with snack. Punitive feelings are she doesn't deserve to play a game. etc. " or "if he does this to me, then I will do that to her. around." for She can't get away with that while I'm Likewise, good behavior should never be bargained Praise for - "I'll give you a present if you are good." than punishment or good behavior is much stronger motivation bribes. Time out from group activities allows the child to consider his unacceptable behavior and how he could have better handled the situation to stay within Total isolation is not necessary or appropriate. Time out should be limited to three to five minutes for less serious the CARE rules. more than five to ten minutes for more offenses and no -- _ offenses (actions that might cause harm to another serious person).29 D. How to Communicate with CARE Children CARE staff should realize the importance of communication in relation to guidance. The fallowing suggestions will be helpful as you work with the children and try to guide them toward acceptable behavior. 1. RECOGNIZE THAT GOOD COMMUNICATION IS.THE KEY TO GETTING COOPERATION. A conscious effort must be made to learn to communicate effectively with children. ACCEPT THE CHILD'S NEED TO CONTROL YET EXPRESS HIS ANGER, natural. One must help children learn that anger is It i feelings in outward. healthy and wise to express these acceptable ways instead of keeping them pent up. being destructive, or hurting others. LEARN TO LISTEN WITHOUT PRECONCEIVED OPINIONS IN ORDER TO UNDERSTAND WHAT IS BEING SAID. Hear the children out completely. Listen to them from their points of view in order to avoid short-circuiting the lines of communication. 4. STAY TUNED IN WITH THE RIGHT TONE OF VOICE. Sarcasm, preaching, and unpleasant tones of voice turn off communication. LEARN TO SPEAK TO THE CHILD'S FEELING, NOT TO THE WORDS. Strive always to decode the underlying message. He 1 p the child find his own answers by asking questions in return. 6. KEEP PRIVILEGED COMMUNICATION CONFIDENTIAL. Do not 7. E. laugh at or belittle the child. Do not discuss the child's concerns with others. LEARN FROM MISTAKES. ALL OVER AGAIN. LEARN TO LAUGH, LOVE, AND BEGIN Handling Common Behavior Problems
Child is angry Causes: Being told "no", "stop", or "don't too often. Prevented from doing something he wanted to do. Demands beyond child's achievement level. Do Not: Become angry yourself. Do: Use time out to calm the child. Try to reason or talk with him after he is calm.0 Ch_i l_d_ Causes
Treated unfairly or another child. New baby in family. Peer Pressure. Lin f a i r comparison made to Do Not
Shame him. Do: Try to help child improve his self-image. Help him express his feelings. Chi Id demands attention Causes: Is bored. Feels left out, insecure. Do Not
Ridicule or shame. Ignore or isolate. Scold or punish. Do: Try to help child improve his self-image. Help him express his feelings. I I Child uses bad language Causes
Trying to get attention. Imitating others. Letting off steam I I 1 Do Not: Do
Bet exited or Make an show shock or embarrassment. issue of it. Calmly tell child to stop. Suggest substitutes for the word. healthy outlet for his feelings. Offer Child is destructive Causes: Feels jealous, bored. Wants attention. Desires excitement. Do Not: Tell him he is bad or preach at him. Sco1d, yel1, or shout. Punish, spank, or hit him. Do: Provide an adequate space for wear and tear on equipment. play and expect some Substitute something else destroyed. Provide things to pound. for cut., what is being and tear.Child won't share Causes: Do Not: Do: 31 Needs experience in owning and sharing. Snatch things away from him. Scold him or tell him you do not like him. Be fair in settling children's arguments over things. As much as possible let children settle their own arguments. Child hurts other children Causes
Is troubled or angry about something. Do Not
Punish or hurt him. Make him feel Act angry. II bad" . Insist that child apologize. Do: Quietly separate the children. Divert his attention and take away the hurting object, calmly and firmly. Teach him there are some things we do not do. Help child to feel good about himself. Ask that he try to be more tolerant in the future. Child does not tell the truth Causes: Fear of punishment. Likes to exaggerate, Is seeking attention. imitate. Do Not
Punish or shame or reject. Make him apologize. Do
Provide him with opportunities for enriching his imagination. Help him discover the difference between fact and fantasy. Tell him the truth. Give positive strokes when he tells the truth under stress.'I l ! I I I J'<4 VI . PROGRAMMING WITH CHILDREN A. Ac tivities The CARE Program much more than babysitting. 11 is a B. school-age child care program of activities that are: '* Planned! Every day has a written plan. * Exciting and fun. * Varied, not the same thing day after day. * Developmental - ones that challenge children to grow, ones learn and try new things. where staff can interact * Done in a small group with children. not just supervise. To help you plan the program for your CARE site, the CARE ideas for activities supervisor and coordinator will provide and games on a monthly. addition, resources in your this section of the staff manual. CARE cabinet include In addition. resources the Indoor/Outdoor Games Book, LRSD Recreation manual and the Art Book. theme for a Activities can be organized around a specific (Me, Friends, Fall, Thanksgiving, Space, etc.) OR around a special event (September week or a month, Insects, Birds, Thanksgiving, birthdays. Circus Day, Have fun! etc.). Keep spicing up the program! staff meeting should be held to plan the Every week a --- activities for the next week, and supplies must be ordered Remember to have alternate plans for bad in advance. weather days when outdoor play is not possible. Daily Schedule The CARE day is planned around the following times
Snack Time
What's after-school play without a snack? Outdoor Time
Active game and free play to use lots of Indoor Time
Clean-Up Time
physical energy. Large group. activities card games. games, This small group, and independent including art, construction housekeeping, is a time table games, materia1s, active d rama, homework, etc . to create 3 learn a new sk ill, and just have fun. Time to mess, play game put away materials, clean up with a *5! mall group, any and have contact with individual parents as they arrive.>? C. J i b' 35 rIME SCHEDULE FOR REGULAR SCHOOL DAYS (f z L. C| I..' \ 'll , J I i i -I , I !' J.i rk.'s ! j' I- \ I .. bJ 9 .-J-bH tfJ V I , ':3.i Slum , snifi,-ib 3S i-.. q.'J fifislb 3sx:f-.ivjr.j bs yti 1 q <3S'if fa rife .'.I (i-j I. .l-'jj iJ-'lJifiC-J '/ >5 ( 1 rl.'-inul ?t
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i O.rP-. <1-: 3rM *7? ID. TIME SCHEDULE OR I ONG DAY /'HOL .[DAY 5N0w DAY NOTE
U S ? this C
l!E?Puli' ai:i> a 51 a r t i i'l g poin t E. 36 cArtcJ cAcipL it tcc* meet the 7!00-B 0 needs of your children. 0 ,0-9:00 9:OO-1O:OO 10:00-1.1. ! 15 1.1:15-12:00 12 s 00-1
00 1:00-2 30
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45 4:45-5 0 ACTIVITY IDEAS Activi ties Arrival of children Independent Activitie games, free play) 15 (card games, board Breakfast and clean up Creative Activity (art project, puppet construction Outside Play Restroom, and use. drama, music, etc. ) lunch and clean up Quiet Time -kindergartners -Others rest or must. n p ** have quiet activities Choice of creative activity ?< free play Snack
restroom Outside Play Small Group Games ?< Activities (story book ?< record, "Hot Potato", etc.) Clean up and dismissal should be ready to begin immediately upon the arrival of the children. Staff should use the 15 before school is dismissed to get supplies out of cabinet and ready to use for planned activities. GAMES, minutes the Labeling CREATIVE the tables with removable signs (HOMEWORK, AREA, ART PROJECT, etc.) has proven to be a helpful tool in sure to locate the quiet organizing the CARE area. Be activities away from the ones action. encouraging conversation and The following pages have many ideas for active play and creative projects you will want to include in your CARL session plans.37 F. PRCCEDURES FOR EMFRPFNCY OR INCLEMENT NEITHER CONDI TJCjNS
PLAN A
EARLY CLOSINC Subject: When schools are dismissed early due to increasingly 'bad weather, CARE WILL BE IN OPERATION from the time school is dismissed until 5:30 P.M. (6:00 extended day sites). When schools are 0 Time: CARE staff will report at the time school is dismissed and will remain until the last child is picked up (no later than the usual closing time). Parents are urged to pick up their children as soon as announcements are made about hazardous driving conditions, streets that, become dangerous Some of the schools are on and are closed to traffic at an early time. PLAN B
LRSD SCHOOLS CLOSED Subj ec t
When school is dismissed for the entire day due to bad weather. CARE WILL BE IN OPERATION IN SPECIFIED SCHOOLS from 8s00 A.M. to 5 0 P.M. If CARE has to be closed due to extremely hazardous road conditions, made on radio and TV stations. announcements will be Charge s There is a $7.00 fee for each emergency day to be paid There will be no additional fee upon signing in your child. charged for snow days added to the school calendar in since these days were paid for in a prior month. Child Needs: June, A sack lunch and drink, for the noontime meal. Breakfast and snacks will be provided. Kindergartners and four year olds need to bring a rest mat and time. towels for nap Location
CARE will be in operation at specified schools. Parents may use any one of these schools. Upon arrival parents must write their name and daytime phone number The CARE office will be closed on these on the signin sheet, days. Special Staff Instructions: Work schedule for days when LRSD schools are closed for emergency or bad weather will be sent to all staff and a copy will be kept at each snow site. When schools are closed early or before school opens for the day this staff schedule goes into effect. ***0FFICIAL ANNOUNCEMENTS ABOUT EARLY DISMISSAL AND/OR CLOSING OF SCHOOLS WILL BE MADE ON KARN RADIO AND TV STATIONS 4, 7, 11***CARE Program CS Little Rock School District CB CARE Program Rockefeller School 700 East 17th St. Little Rock, AR 72206 (501) 324-2395 RECEIVED OCT 2 8 1991 TABLE OF CONTENTS Office of Desegregation Monitoring Introduction 1 Program Description 1 Enrolling Your Child Hours and Days of Operation Payment of Fees Payment of Fees (Drop-In) Fee Schedule Multiple Enrollment Within Family Holiday Attendance Late Pickup Charge 4 Returned Checks 4 Extended Absences 4 Parent Communications 4 Release of Children 4 Food Services 4 Inclement Weather Plans 5 Health Forms 5 Student Accident Insurance 5 Illness in CARE 5 Medication 5 Discipline 6 Parties and Special Occasions 6 Appendix As Inclement Weather Procedures...? Appendix Bs CARE Payment Schedule/Calendar . . 8 Appendix C
Discipline Plan 9B EH 1 Introduction The CARE Program is a non-profit. self-supporting program of child care provided for elementary-age students and parents of the Little Rock School District. The LRSD Board of Education authorised the development of the program for the 1980-81 school year. Based on a survey of district needs, CARE was initially offered in thirteen primary schools. The program continues to strive to meet the needs of district patrons by offering CARE in elementary schools with a minimum of fifteen participants. The CARE Program provides a continuation of important elements in the child's educational environment: a well-known, comfortable place. with a friendly staff, and other children they already know. The program eliminates parental concerns about children being transported to 'J another location for child care. This manual explains the CARE policies and operational procedures. suggestions. Parents are encouraged and volunteer to share to observe, make their skills and interests with the CARE children. Program Description As a school-age child care service. the CARE Program provides an informal and unique environment for children of different ages to live and learn together. CARE maintains a structured environment to insure order and safety, yet provides children with opportunities to make choices and become involved in both group and independent activities. The program includes a wide range of social, and creative opportunities. recreational, The CARE Program is based on the following goals: -to provide a safe environment for students before and after school, -to offer a wide variety of creative and recreational activities, -to help children feel good about themselves and develop positive attitudes toward school. -to encourage growth in skills. relationships and socialE n r Q11 i. n q Y o u r C h i 1 ci A child may be enrolled in the CARE Program on a "full-time, drop-in, or part-time ( 1 , 1 3, or 4 days per week) basis. To register a child, return with the $6.00 registration the completed registration form fee to the CARE Program Office, Rockefeller School, 700 E. 17th, Little Rock, AR. 06. The first monthly payment must be made before your child' first day of attendance in CARE. (324-2395) / Hours and Days of Operation Each program operates from 7:00 A.M. from the close of school until 5
o P.M. until school opens and (6:00 at Incentive Schools) on regular school days and FROM 7:00 A.M.-5 50 P.M. on most school holidays. 8:00 A.M.-5
0 P.M. On "Snow days, CARE is open from at specified schools. When a school site is closed before the normal dismissal time, CARE begins operation at the earlier time. CARE is closed on all legal holidays and other holidays when the school sites are unavailable for use. Payment of Fees Full-time and part-time tuition payments are due in the CARE Program Office on the 15th of the month (two weeks in advance) and must be paid in full by th first of the month in order for your child to participate in the CARE Program. A $5.00 late payment fee will be charged for payments received after the 1st day of the month, payment schedule. See appendix B for Reservations for holiday CARE and payment of the $7.00 per day fee are due in the CARE office prior to the holiday. No refunds can be made in event your child does not attend on the holiday. Payment of Fees (Drop-In) A drop-in card must be purchased at the CARE office for any regular school day. 3 days in a month. the card each time the child attends. The cost is $4.50 per day not to exceed Care teachers will punch out one day on accepted on holidays. Drops-ins are not. refer to Holiday Care page 3. Fee Schedule Monthly fees for regular school days, not holidays, are averaged over nine advance each month. including equal payments and due in There is an additional $7.00 charge per day for CARE at specified sites on holidays. Mail or deliver payments and Rockefeller School, reservations to the CARE Office 700 East 171 h, Little Rock, at '7 06. Ar. /There will be a $7,00 charge per child for attending CARE on a "Snow Day." your child. Snow Day fees must be paid when you sign in Applications are available for free or reduced rates at Incentive Schools (Franklin, Garland, Rightsei 1, Rockefeller, Stephens,). Ish, Mitchel 1, Eligibility requirements are based on family size and income. The following fees are charged for participation: Categories Fees "Annual Registration Fee Ful1-time Part-time Part-time Part-time (5 days @ week) (4 days @ week) (3 days @ week) (2 days @ week) Drop-In (up to 3 days @ month) Holiday (reservations required) "Snow" Day Late Payment Fee Late Pickup Charges (1-5 minutes) (Each additional 5 minutes) 6.00 69.25 @ month 56.00 @ mon t h 42.00 @ month 28.00 @ month 13.50 @ card 7.00 @ day 7.00 Q day 5.00 @ month .50 daily 1.00 daily Multiple Enrollment t*lithin Family If one family enrolls three or more children in the CARE Program, the charge for the third child and every child thereafter will be one-half the normal rate. to a one-family unit with all children under the guardianship of the parent making payments. This applies Holiday Attendance Parents will be notified in advance of the schools which will be open for CARE from 7:00 A.M.5 Teacher Workdays and school holidays. 30 P.M. during Reservations for child care at one of these schools and payment of the $7.00 fee for each day must be received in the CARE Office by the reservation deadline in order for your child to attend. Hiring of staff and purchasing of food/supplies for the children must be done in advance on the basis of the paid reservations received by this date. issued to parents upon receipt of payment. A long day card will be No refunds can be made in the event your child does not attend CARE on the hoiiday. $ The CARE Program is closed on all legal holidays and other holidays when chool sites are unavailable for use.4 Late Pickup Charge CARE concludes at 5 O P.M. each day. The late charge for arriving after this time is $.50 for arriving 1-5 minutes late and an additional $1.00 for each additional five minute period. This charge must be paid directly to the CARE teacher upon picking up your child. In addition, you will also be charged for any overtime pay required for the school custodian to remain until your arriva1. A record will be kept of the dismissal time for your child. Since CARE employees and school custodians have other obligations after work, the CARE Program reserves the right to remove a child from the program when parents are late over three times. Returned Checks . A $5 service charge will be assessed for all checks returned due to insufficient funds. In the event a check is returned, future payments must be made in cash. money order, or cashier's check. Extended Absences If your child is out of CARE for 5 or more consecutive days. please notify the CARE Office (324-
95) upon your child's return and request a credit toward your month. fees for the next Parent Communications Please notify the CARE staff (324-:
p5) of any changes in important information relating to your child (telephone numbers, emergency numbers, address, allergies. etc . ) If your child is sick or will be out of town, would appreciate notification. the CARE staff Release of Children A child will be dismissed from CARE only to his/her parents or persons authorised on the registration form to pick up the child. Each child must be signed out with CARE staff on a daily basis before leaving the CARE site. Food Services CARE students are offered breakfast and snack during the hours of operation. The food is prepared by the LRSD Food Services Department and meets the federal breakfast program guidelines, consideration guide1ines. The snack menu given to IS planned by CARE staff with nu t r i t i ona 1 con ten t and cost.5 inclement weather are explained The CARE Program plans for .in Appendix A. When school .is closed due to inclement Appendix A. weather, CARE will be open at. specified schools unless road conditions are extremely hazardous. This decision will be made by the LRSD Superintendent and based on involved for staff and students to reach the school the safety risk building. CARE will be open from 8
oo A.n.-o
w r. ri. at. specified schools (Refer to Appendix A). In the event CARE is closed, announcements will be made on radio, Channel 4, and local TV stations. There will be a $/.00 8:00 M.-5:30 P.M. and stations. Cab 1 e This charge per child for attending CARE on a "Snow day". ' Breakfast and fee is to be paid upon signing in your child. snack will be furnished by CARE, and each child should bring a sack, lunch and drink. Four year olds and kindergartners need to bring a rest mat and two towels, pick up your children as soon as possible. We urge you to School days missed due to snow will be added to the CARE calendar, and your child may attend CARE on those days with no additional charge. Health Forms section of the Parents must, complete the health information registration form for each child. The form will be on file at the CARE site and should This form for each child. be kept current. information is extremely important in the event your child needs medical or emergency attention. Student Accident Insurance The LRSD CARE Program cannot assume liability for Parents are encouraged to financial injuries received by students. apply for the low-cost student accident insurance offered each year through the school district. Enrollment forms are available in the school office. Illness in CARE ) ill and unable to participate in CARE If your child becomes _____________ a parent will be requested to pick, up the child. Should the staff be unable to reach parents or guardians. activities, emergency persons listed on child's records will be called. Medication to a child must be authorized by Any medication to be given written statement from the physician and/or parent and a given be in by the the school nurse or principal. original container. All medication must with the child's name, type and date of prescribed medication, dosage. amount, and time ofWhen medication nurse for proper is required, storage, completed by the parent. Discipline it is to be given to the school and a medication sheet must be The CARE Program's discipline plan is outlined in Appendix C. In CARE children are expected to be responsible'for their own behavior and respect the rights of others. Time-out from group activities may be used to encourage a child to calm down and reflect on his/her behavior. Parental help will be requested for behavior problems that cannot be solved by time-out. suspend a child for 3-5 days, We reserve the right to or to expel a child from the program, after appropriate efforts to correct the behavior problems have been made and the child is still unable to conform to the required behavior. A child may be immediately suspended for severely disruptive behavior or endangering the safety of others. Parties and Special Occasions Parties may be held throughout the year on special occasions and holidays, appreciated, Although parental help with parties is parents are under no obligation. Parties are organized entirely on a volunteer basis. Arrangements for parties and special celebrations may be made through the CARE staff.7 Appendix A CARE Program INCLEMENT WEATHER PROCEDURES Plan A
Subj ect: When schools are dismissed early due to increasingly bad weather, CARE WILL BE IN OPERATION from the time school is dismissed until T ime: Plan B
5 <) P.M. Staff will report to CARE at the time school is dismissed. We urge you to pick up your children as soon as announcements are made about hazardous driving conditions, since some of the schools are on streets that become dangerous and are blocked to traffic at an early time. Subj ect: When school is dismissed for the entire day due to bad weather, CARE WILL BE IN OPERATION in selected schools. We urge you to make early pick ups. Time: 8:00 A.M. to 5
o P.M. Charge: $7.00 fee to be paid upon signing in your child. Bring : Sack lunch and a drink for noontime meal. Rest mat ?< two towels for 4 year olds ?< Kinder gartners. (Breakfast ?< snack furnished by CARE) Location: CARE will be open at the following schools which are the most accessible during ice and snow
Brady Chicot Forest Park Gibbs Magnet 7915 W. Markham (near Mississippi) moo Chicot Rd. 1600 North Tyler (off Cantrell) 1115 W. 16th (near Chester) You may take your child to any of these schools. bring your child each morning, When you telephone number on the sign-in sheet. write your name and daytime This procedure will enable the CARE staff to contact you in an emergency. CARE has to be closed due to extremely hazardous road If conditions, announcements will be made on. Cable Channel 4, local radio and TV stations. ** OFF IC I AL ANNOUNCEMENTS ABOUT EARLY DISMISSAL ?< CLOSING OF SCHOOLS WILL BE MADE ON RADIO AND TV STATIONS**8 Appendix B CARE Payment Schedule TUITION PAYMENTS ARE DUE ON THE FOLLOWINS DATE: August 15, 1991- September 16, 1991 October 15, 1991 November 15, 1991- December 16, January 15, 1991-- 1992---- February 14, 1992 March 16, 1992--- April 15, 1992 Aug/Sept. Tuition - October Tuition November Tuition December Tuition January Tuition February Tuition March Tuition April Tuition May/June Tuition All payments received ten (10) days after the due date will be accessed a $5.00 late charge. CALENDAR August 26, 1991 September 2, 1991 September 23, 1991 September 30, 1991 October 21, 1991 October 31, 1991 November 1, 1991 November 7-8, 1991 November 28-29, 1991 December 23, 1991 January 6, 1992 January 20, 1992 January 23, 1992 January 24, 1992 March 2, 1992 March 26, 1992 March 27, 1992 March 30-April 3, 1992 May 25, 1992 June 5, 1992 First Day for Students Labor Day (School Closed) Staff Development Day Parent Conference Day Staff Development Day End of First Quarter (45 Days) Work Day (Records Day) AEA (Inservice Days) Thanksgiving Holidays Christmas Vacation Classes Resume Martin L. King Holiday End of Second Quarter (44 Days) Work Day (Records Day) Parent Conference Day End of Third Quarter (43 Days) Work Day (Records Day) Spring Break Memorial Day (School Out) Last Day for Students9 CARE Program Discipline Plan Appendix C Eiehavior rules for students: 1. Follow directions of CARE teachers. No cursing, Show respect to others
teasing, or threatening. respect the rights and 4. 5. 6. property of all students. Return all materials to their proper place. Keep hands, feet and objects to self. Leave assigned area with permission only. Positive consequences may include: Verbal praise and immediate feedback. Positive comments to parents Good citizen display or individual Ribbons, treats recognition Special group activities. proj ec ts, rewards Negative consequences for breaking the CARE rules
Level 1
For the first infraction an individual conference between student and staff will be held to discuss the child's behavior. Child may receive time-out from group activities to consider his/her actions. Level Behavioral document or note to parent to be signed and returned. Child may lose a play or recreational privilege in CARE for 1- days. Level Second behavioral document to parent. Conference between student, parent, and staff required to discuss behavior. Child may lose a play or recreational privilege in CARE for 3-5 days. Level 4
Short term suspension of 3-5 days from CARE, refund of money paid for these days. No Level 5
Expulsion from CARE Program, paid for remainder of month. No refund of money Severe Clause: endangers the safety of others. If a student is severely disruptive or he/she will be immediately suspended from the CARE Program, pending a conference between parent and staff. Note
Corporal punishment (paddling) will not be used in disciplining children in the CARE Program.
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.