Textbook selection and adoption
....... . ADE Memos - Received 7-1-96 Textbook Selection and Adoption State Approved List of Materials to be Incorpoarated into the Textbook and Instructional Materials Binder Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION , 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 j ~I!!- GENE WILHOIT, Director, General Education Division / q~c~,11i
:~. :::6-122 j. o11L ' C Ottice 1996 Of r,_ -11reg
:,f {/0f7 A, IV/Qn ,11tori17 Forward Copies To:~ Superintendents, Co-Op Directors Middle/Jr. High Principals Elementary Principals Date: June 27, 1996 Type of Memo: Informational Response Required By: None There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis - Subject: Textbook Selection and Adoption State Approved List of Materials to be Incorporated into the Textbooks and Instructional Materials Binder Index Code: IJJ Regulatory Authority: Arkansas Code Annotated 6-21-401-413 (Repl. 1993) Contact Person: Sue McKenzie Phone No: 682-4593 This memorandum is accompanied by pages listing the new grades K-6 textbooks and other instructional materials for fine arts, handwriting, spelling and literature. These materials were adopted by the State Board of Education with contracts effective July 1, 1996 thru June 30, 2002. These pages should be inserted in your school's copy of Textbooks and Instructional Materials for Arkansas, Grades K-6 (the red vinyl binder). Please follow these instructions: Fine Arts Remove from binder and discard all old fine arts (art and music) pages. Insert the new fine arts (art and music) pages, 1 thru 9. Language Arts: Remove and discard any old handwriting and spelling pages. Insert the new handwriting and spelling pages, 1 thru 9. Do not remove lanaguage arts pages, A-1 thru A-13, these are still current. Director's Memo No. FIN 96-122 Page2 June 27, 1996 The other pages provide updated information to replace, page for page, the information in the front of your binder and the textbook depositories' and publishers' information in the back of your binder. Please remove and discard all old pages and replace them with the new. Besides the new pages, we are also enclosing a list of changes to be made in other sections of the binder. Please cross out the old information and write in the new information for each individual change at the appropriate location in the binder. The aforementioned pages and the changes give you the most current information to keep the binder of state-approved listings up-to-date. It is extremely important that these insertions and changes be made, when possible. Please return to the appropriate textbook depository, all samples (examination copies) of the fine arts, handwriting, spelling and literature textbooks or other materials received by your district. (You may keep samples of any materials that your school adopts and purchases, but all other samples should be returned.) Please exercise one following .option when returning the textbook samples to the appropriate - depository: If shipment weighs 100 pounds or less, send it "PARCEL POST FOURTH CLASS." Package no more than 50 pounds per carton~ Do not send COD. Instead, request a postage credit or refund from the depository. Ship "FREIGHT COLLECT" if a depository shipment weighs more than 100 pounds. Be sure to label all boxes with the words "TEXTBOOK SAMPLES." If your district has not submitted a Report of Local Adoptions for fine arts, handwriting, and spelling Grades K-6, please do so immediately. These reports are used to have adequate stock available when you place your textbooks/instructional materials orders in July and August. Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION ~ 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 I
c GENE WILHOIT, Director, General Education Division JJ NO: FIN 96-121 lj JUL 1 1996 Office of Desegregation AA,..~, , .-----~~l,IJ.Jjj~~...- ~ ------,,-------------------, Page: 1 of2 Date: June 27, 1996 Forward Copies To: Superintendents, Co-Op Directors Secondary Principals Type of Memo: Administrative Response Required By: None Middle/Jr. High Principals There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Textbook Selection and Adoption State Approved List of Materials to be Incorporated into the Textbooks and Instructional Materials Binder Index Code: IJJ Regulatory Authority: Arkansas Code Annotated 6-21-401-413 (Rep!. 1993) Contact Person: Sue McKenzie Phone No: 682-4593 This memorandum is accompanied by pages listing the new grades 7-12 textbooks and other instructional materials for fine arts, handwriting, spelling and literature. These materials were adopted by the State Board of Education with contracts effective July 1, 1996 thru June 30, 2002. These pages should be inserted in your school's copy of Textbooks and Instructional Materials for Arkansas, Grades 7-12 (the gray vinyl binder). Please follow these instructions: Fine Arts Remove from binder and discard all old fine arts (art and music) pages. Insert the new fine arts (art and music) pages, one thru 9B. Language Arts: Remove and discard any old handwriting or spelling pages. Insert the new handwriting and spelling pages, 10 thru 13. Remove and discard any old literature pages. Insert the new literature pages, 14 thru 53. The remaining pages in this section, A-1 thru A-53 (journalism, language, grammar, composition) are still current, do not remove. Director's Memo No. FIN 96-121 Page 2 June 27, 1996 The other pages provide updated information to replace, page for page, the information in the front of your binder and the textbook depositories' and publishers' information in the back of your binder. Please remove and discard all old pages and replace them with the new. Besides the new pages, we are also enclosing a list of changes to be made in other sections of the binder. Please cross out the old information and write in the new information for each individual change at the appropriate location in the binder. The aforementioned pages and the changes give you the most current information to keep the binder of state-approved listings up-to-date. It is extremely important that these insertions and changes be made, when possible. Please return to the appropriate textbook depository, all samples ( examination copies) of the fine arts, handwriting, spelling and literature textbooks or other materials received by your district. (You may keep samples of any materials that your school adopts and purchases, but all other samples should be returned.) Please exercise one following option when returning the textbook samples to the appropriate - depository: If shipment weighs 100 pounds or less, send it "PARCEL POST FOURTH CLASS." Package no more than 50 pounds per carton. Do not send COD. Instead, request a postage credit or refund from the depository. Ship "FREIGHT COLLECT" if a depository shipment weighs more than 100 pounds. Be sure to label all boxes with the words "TEXTBOOK SAMPLES." If your district has not submitted a Report of Local Adoptions for fine arts, handwriting, spelling and literature, Grades 7-12, please do so immediately. These reports are used for having adequate stock available when you place your textbooks/instructional materials orders in July and August. ADE Memos - Received 7-18-96 Voting Method Compliance with the Federal Voting Rights Act Communication Services Corrections for the 1996-97 Arkansas Education Directory Textbook Selection and Adoption Recognition for Accomplishment Identification of Exemplary Educators in Arkansas Professional Staff Schedules Instructional/Classified Salary Schedules Professional & Support Staff Fringe Benefits Employer Contribution for Employee Health Insurance and Retirement Food Services - ~ J
~ ?-2-'I- 9~ Debarment and Suspension Audits - ~ t-, ~ ~ 1-
iv-e, ~ Rules and Regulations Governing Audit Requirements for School Districts Regulations Communication Rules and Regulations Governing Waivers of Minimum Salaries for Certified Personnel Student Transportation Volunteer Assistance Program Compensatory Education Title I Summer School Data Gathering Instrument Food Services Reimbursement Rates, Effective from July 1, 1996 - June 30, 1997 Report Forms for School Lunch and Breakfast Programs Adcansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION C ~~t~~ CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 ii_
:: ,1 . GENE WILHOIT, Director, General Education Division ,1111 1 B 1996 Office of D~gregation Mom10Mir, Forward Copies To: Superintendents, Co-Op Directors NO: FIN-97-009 Page: 1 of 1 Date: July 11, 1996 Type of Memo: Regulatory Response Required By: All There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Voting Method Index Code: BEDF Compliance with the Federal Voting Rights Act Regulatory Authority: Arkansas Code Annotated 6-13-631 (Supp. 1993) Contact Person: Brandy Vogelpohl Phone No: 682-4488 In accordance with A.C.A. 6-13-631 (Supp. 1993) the State Department of Education is required to obtain information concerning the effect of minority population on school elections. Enclosed is a form concerning your district's compliance with the Federal Voting Rights Act of 1965 as amended. Based on your September. 1995 election, please indicate if your district meets one of the exceptions in category I. If you do not, please indicate the type of board you have in category II. If you do not meet any of the exceptions, please mark "other", and explain your board size and whether it is at-large or zoned, and your minority ratio. Please return the form no later than July 26, 1996 to: Department of Education Local Fiscal Services Attn: Brandy Vogelpohl #4 State Capitol Mall, Room 202-A Little Rock, AR 72201 I. Compliance With Act 786 of 1993 Member of the Board of Directors of Local School Districts Elected from single-member zones or single member zones and at-large Does the district meet one of the following exemptions as specified in Act 786 of 1993? Please indicate by using a check mark in one of the boxes in category I. a. The district is currently operating under a federal court order enforcing school desegregation or the Federal Voting Rights Act of I 965, as amended
or b. The district is operating under a pre-consolidation agreement that is in compliance with the Federal Voting Rights Act of 1965, as amended
or c. The district has a zoned board which meets the requirements of the Federal Voting Rights Act of 1965, as amended
or d. A federal court has ruled the district is not in violation of the Federal Voting Rights Act of 1965, as amended, and the court order is in effect. e. (Ark. Code Ann. 6-13-631) A school district which on August 13, 1993 was in the process of defending a lawsuit brought under the Voting Rights Acts of 1965, as amended, shall also be exempt from the provisions of this section until such time as the lawsuit has been finally resolved. OR II. If the district does not meet one of the exceptions listed above and then which one of the four listed below does the district meet. Please indicate by using a check mark in one of the boxes. D a. A five single member district board selected in compliance with Act 786 of I 993
or D b. A seven single member district board selected in compliance with Act 786 of 1993
or D c. A seven member board selected in compliance with Ark. Code Ann. 6-13-631 members elected from single member districts and with two members elected at-large. D d. Other, please explain:----------------------- County School _______ _ Phone ________ _ Board President Signature ______________________ _ Superintendent Signature ______________________ _ RETURN TO: Department of Education, Local Fiscal Services, Attn: Brandy Vogelpohl, #4 State Capitol Mall, Room 202-A, Little Rock, AR 72201 6-13-631. Effect of minority population on election. (a) Beginning with the 1994 annual school ele:::tion, the qualified electors of a school district having a ten percent (10%) or greater mi nority population. as reported by the most recent federal decennial census information, shall elect the members of the board of directors as authorized in this section, utilizing selection procedures in compliance with the federal Voting Rights Act of 1965, as amended. (b)(l) At least ninety (90) days before the election, the local board of directors shall: (A) By resolution choose to elect board members from five (5) or seven (7) sinle-member zones or from five (5) sinle-member zones and two (2) -at large
and - (B) With approval of the controlling county board of education, shall divide each school district having a ten percent (10%) or greater minority population into five (5) or seven (7) single-member zones in accordance with the federal Voting Rights Act of 1965, as amended. (2) Zones shall have substantially equal population, with boundaries based on the most recent available federal decennial census information. (c) A board of directors choosing to elect board members by five (5) single-member zones and two (2) at-large positions may fill the two (2) at-large positions by drawing lots from among the current board members. (d)(l)(A) A candidate for election from a single-member zone must be a qualified elector and a resident of the zone. CB) A candidate for an at-larze Position must be a auali.fied elector and a resident of the ci.istrict~ (2)(A) Except as provided in subsection ( e) of this section, a ci.istrict board member shall serve a five-vear term. CB) A term shall commence wh
n the countv court declares the results of the election bv an order entered or" record. (e) At the first meetin of a new board of ci.irectors, the membe:-s shall establish initial terin.s by lot so that, to the extent possible, an eaual number of Positions are filled each vear and not more than two (2.) members' terms exnire each vear. (f)(l) After each federal decenn'ial census and at least ninetv (90) days before the annual school election, the local board of directori, with the approval of the controlling county board of education, shall ci.ivici.e each school ci.istrict having a ten percent (10%) or greater minority population into single-member zones. The zones shall be based on the most recent federal decennial census information and substantially equal in population. SCHOOL DIS7RICTS 6-13-632 (2) At the annual school election following
the rezoning
, a new school board shall be elected in accordance with procedures set forth in this section. (g) The following school districts shall be exempt from the provisions of this section: (1) A school district that is currently operating under a federal court order enforcing school desegregation or the federal Voting Rights Act of 1965, as amended
(2) A school district that is operating under a preconsolidation agreement that is in compliance with the federal Voting Rights Act of 1965, as amended
(3) A school district that has a zoned board meeting
the reouirements of the federal Voting Rights Act of 1965, as ~ended
and (4) A school district that a federal court has ruled is not in violation of the federal Voting Rights Ac: of 1965, as amended, so long as the court order is in effect. (h) The State Department of Education shall withhold twenty percent (20%) of the annual state funds allocation to a school district not in comnliance with this section. (i) The State Board of Education is herebv authorized to adoot rules and regulations necessary for the implem~ntation of this se.ction. History. Ac:s 1993, No. 786, 1
1993, No. 1169, 1. A.C.R.C. Notes. Reierences to "this subchaote," in 6-13-601 - 6-13-630 mav not aoolv to this section which wa enicted sti~s
quentiy. V.S. Code. The fecieral Voting Rights Act oi 1965, referred to in this section, is cociified as 42 U .S.C. 1971 et seq. I' Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION RECEV PITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 GENE WILHOIT, Director, General Education Division .1\11 1 B ,996 office ot oesegre9auon Monitonnij X SUPERINTENDENTS, CO-OP DIRECTORS SECONDARY PRINCIPALS MIDDLE/JR. HIGH PRINCIPALS ELEMENTARY PRINCIPALS OTHER DEPUTY DIRECTOR: Diana Julian SUBJECT: Communication Services TYPE: ADMINISTRATIVE X INFORMATIONAL REGULATORY X ATTACHMENT(S) Corrections for the 1996-97 Arkansas Education Directory REGULATORY AUTHORITY: N/ A CONTACT PERSON: Gayle Morris, Communications Supervisor NO: DIR 96-015 PAGE: 1 of I DATE: July 11 , 1996 RESPONSE REQUIRED BY: X ALL THOSE AFFECTED OPTIONAL NONE lNDEXCODE: EGA PHONE NO: 682-4217 We are updating information for the 1996-97 Arkansas Education Directory and our computer mailing lists for the coming school year. We are attaching the listing for the schools in your district as it currently appears in our computer files and need your assistance in revising this information. Please review the attached mailing labels (which have been expanded to include additional information necessary for the directory) for your district and make the corrections needed according to the instructions on the attached form . Be certain to check the accuracy of names and grade levels for schools, North Central accreditation listings, zip codes, and telephone numbers, as well as the names of the administrators and mailing addresses. The attached information should be corrected on the form provided and returned to the Communications Office, Room 101 A, no later than Friday, August 9, 1996. It is important that the attached form be returned EVEN lF THERE ARE NO CHANGES. We need a response from every district so that we will know if our information is correct. Additional position changes which occur after Friday, August 9, can be phoned to us prior to Friday, August 23, 1996, in order to be included in the directory. We would also like to be made aware of changes as they occur throughout the year in order to keep our mailing lists current. DIRECTIONS CORRECTIONS NEEDED FOR CURRENT SCHOOL DISTRICT INFORMATION Please make the needed corrections directly on the attached labels when possible. If there is not enough room 011 the label, please write to the side and plearly indicate which information is being corrected. If a new school has been established and/or the grade levels for one school have been split into two schools, please provide all of the information for the schools on the back of the sheet oflabels (PLEASE MARK- SEE BACK) using the format of the sample below: SAMPLE OF ATTACHED MAILING LABEL WITH DESCRIPTIONS OF INFORMATION TO BE REVIEWED AND CORRECTED, IF NEEDED: (LEA Number) 01-01-004 Tom Davis, PRIN. DeWitt High School* 204 N. Jackson Street DeWitt 72042 (Grade Levels) 09-12 (Administrator) (Name of School) (Mailing Address) (Phone) 946-4661 The asterisk(*) beside the school name is the North Central indicator and only appears if the school is accredited by the North Central Association. Please review, c01Tect, and return the attached labels for your school district no later than Friday, August 9, 1996. Please remember that accuracy is extremely important. Return to: NOTE: Gayle Morris, Communications Arkansas Department of Education 4 Capitol Mall Little Rock, AR 72201-1071 PLEASE RETURN THE LABELS EVEN IF THERE ARE NO CORRECTIONS - MARK THE ''NO CORRECTIONS NEEDED" ENTRY AT THE BOTTOM OF THE SHEET. SPECIAL REQUESTS: 1. If the mailing address of the superintendent's office is normally a P. 0 . Box, then it will be used for the mailing label. There are occasions when we need a street address for the superintendent's office in order to ship items by UPS. Please make a note beside the superintendent entry of a street address and zip code if our label shows a P. 0 . Box. 2. Next to the listing of the names of the superintendent and principals in the district, please note the proper title of each. For example, Dr., Mr. , Mrs., or Ms. 3. Beside each building entry, please give the facsimile telephone number if the building has a FAX machine. Alkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION RECE ~APITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 ,.. GENE WILHOIT, Director, General Education Division JIii 1 8 1996 Office of oesegre9ation Monitoring Forward Copies To: Superintendents, Co-Op Directors Other: Child Nutrition Directors NO: FIN-97-010 Page: 1 of 1 Date: July 11, 1996 Type of Memo: Regulatory Response Required By: None Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Food Services Debarment and Suspension Regulatory Authority: 7CFR 3017 Contact Person: Dorothy Caldwell or Barbara Smith Index Code: EF Phone No: 501-324-9502 The suspension of Hiland Dairy Foods has been terminated by the Defense Logistics Agency. The Southwest Regional Office of USDA Food and Consumer Service has confirmed that the company is once again an eligible bidder for schools participating in Child Nutrition Programs and is qualified to participate in school bids. As you were notified in Director Memo FIN-96-104, Hiland Dairy Foods was ineligible to enter into school contracts in excess of $100,000 during the time of the suspension
however their eligibility to enter into school contracts below the $100,000 threshold was not affected by the suspension. Please contact me if you have questions. Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION ECE, \ f-!! ITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 GENE WILHOIT, Director, General Education Division Jlll_ 1 8 1996 Office ot oeseoregation Monitorini Forward Copies To: Superintendents, Co-Op Directors . NO: FIN-97-001 PAGE: 1 OF 2 DATE: July 11, 1996 Type of Memo: Informational Response Required By: None There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Textbook Selection and Adoption Index Code: IJJ Regulatory Authority: Arkansas Annotated Code 6-21-401-413 (Repl. 1993) Contact Person: Sue McKenzie Phone No: 682-4593 During the 1995-96 school year some district exercised flexibility in the Arkansas Code concerning textbooks and other instructional materials by selecting materials other than those on the state-approved lists. The Department of Education negotiated contracts with publishing companies for materials identified on the requests from these districts enabling them to utilize funds from the state for purchasing. A list of these textbooks and other instructional materials now on official state contracts is being provided to each district. The list does not signify state approval or carry a state recommendation because the materials listed have not been reviewed or evaluated by a state textbook selecting committee. The materials listed carry only the endorsement of the district who requested them. Any district may select materials from this list. Districts desiring to utilize funds received from the state to purchase them may do so by following these steps: Contact the Department of Education Instructional Materials office and identify the instructional material. Director's Memo No.: FIN-97-001 Page 2 July 11, 1996 Provide a justification for specific request assuring that the materials requested are consistent with the curriculum and educational goals established by the State Board of Education. Include an explanation of why instructional materials on the state-recommended list was not considered appropriate for use by the district. This justification process is required by Rules and Regulations established by the State Board of Education. The off-list request form enclosed with this mailing, when completed, will fulfill these requirements. It is provided for your convenience. -- Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION RECEUV4 rS_--mi::: '~APITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 GENE WILHOIT, Director, General Education Division JUI_ 1 8 \996 Oltice ot oesegregation Monitoring Forward Copies To: Superintendents, Co-Op Directors Secondary Principals Middle/Jr. High Principals Elementary Principals Other: Deans, Colleges of Education NO: DIR-97-001 Page: 1 of2 Date: July 11, 1996 Type of Memo: Informational Response Required By: Optional There are attachments to this memo. Deputy Director, General Education: Dr. Diana Julian Subject: Recognition for Accomplishment Index Code: AEB Identification of Exemplary Educators in Arkansas Regulatory Authority: NI A Contact Person: Betty Gale Davis Phone No: 682-4247 The Arkansas Department of Education maintains a talent pool that consists of a cadre of educators to be considered for membership on advisory boards, task forces and special recognition programs. We invite you to make recommendations for the talent pool by completing the attached form identifying the assignment of each person and her/his strong capacities. Though experience is an important ingredient in the refinement of an educator's effectiveness, often highly innovative, enthusiastic educators with only a few years' experience, seven years or less, can be highly effective. Therefore, in your consideration of exemplary educators, we ask you to include educators with less experience. Please feel free to reproduce the form so that you can share this communication with your colleagues. Thank you for your valuable input in the process of identifying our exemplary educators. IDENTIFICATION OF EXEMPLARY EDUCATORS IN ARKANSAS Recommendation Form Please use this form when, in your opinion, the individual possesses exceptional expertise in his/her area. The recommendations you make should be truly exemplary educators who display outstanding qualities as an educator and have made outstanding contributions to education. A separate form is required for each individual recommended. Make copies of this form as needed. Name of Educator: School Name: -------------- School Address: -------------School Phone: ( Number, Street, or P.O. Box) -------------School Fax: (City) (Zip Code) School District: ____________ County: Number of Years of Experience: ______ _ Current Working Level: Teacher ___ Counselor ___ Media Specialist __ _ Principal ___ Assistant/Vice Principal ___ Other: (Give description) ______ _ Grade Level(s) and/or Area(s) of Expertise: Ethnicity: (Used for affirmative action purposes only) Please check. ___ African-American ___ Asian ___ American Indian ___ Filipino Brief Reason for Recommendation: List any awards or special recognitions this educator has received: --- Hispanic White Please return your completed form to: Betty Gale Davis, Recognition Programs, Arkansas Department of Education, 4 Capitol Mall, 203B, Little Rock, AR 72201 Signature/position of person making recommendation: Exedform.srp Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION REC~'i'\T.. f~OL MALL LITTL~ ROCK, ARKANSAS 72201-1071 (501) 682-4475 C, D V ~ -B.J GENE WILHOIT, Dtrector, General Education Division NO: FIN-97-006 .1111 1 8 1996 Page: 1 of2 Office of Desegregation Monitorin9 Date: July 11 1996 Forward Copies To: Superintendents, Co-Op Directors Type of Memo: Regulatory Response Required By: All Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Professional Staff Schedules Instructional/Classified Staff Salary Schedules Index Code: GCBA Regulatory Authority: Ark. Code Ann. 6-13-906 (1993 Rep.), 6-17-201 (1993 Rep.) Ark. Code Ann. 6-17-204 (1995 Supp.), 6-17-808 (1993 Rep.) Ark. Code Ann. 6-17-1001 (1995 Supp.), 6-20-319 (4) (B) (1995 Supp.) Contact Person: John Kunkel Phone No: 682-4258 In order to comply with Ark. Code Ann. 6-17-20 I ( 1993 Rep.) and 6-17-808 (d) (I) ( 1993 Rep.) we are requesting the following information from all school districts and education service cooperatives. Please submit the information referred to in the three sections of this memo no later than July 31, 1996. Be sure to send in updated salary schedules for certified and classified employees as schedules are amended. A. PERSONNEL POLICIES AND SALARY SCHEDULES FOR CERTIFIED PERSONNEL Ark. Code Ann. 6-17-20 I ( 1995 Rep.) requires each school district to report annually their current personnel policies and/or updates, as approved by the district school board (showing date of approval), including current salary schedules. The personnel policies including salary schedules must: (I) be signed by the president of the school board
(2) recognize a minimum level of training and experience
(3) reflect the actual pay practices of the district including all fringe benefits
(4) have all salary increments for education and experience identified on the salary schedule
(5) include supplemental schedules for personnel employed for I 0, 11, or 12 months and the schedules for added responsibility. Fringe benefits received for extended contracts and added Director's Memo No. FIN-97-006 July 11, 1996 Page 2 of2 responsibilities should also be listed. If indexed, list the indexed percentage. If not indexed, list the supplement portion which is in addition to the teacher salary schedule amount. As a reminder, all Superintendents, Assistant Superintendents and Principals are required to be on the Salary Schedule and their salary indexed for the additional duties. NOTE: Reimbursement for travel expenses is not a fringe benefit. Fringe benefits include free housing, automobiles furnished for private and business use, payments of insurance premiums, uti I ities paid by the district for personal use of certified personnel, annuities purchased by the school district for certified personnel, etc. If the employee receives a flat grant for travel, list the total amount and the estimate of actual travel expenses. List the positions receiving fringe benefits and the amounts of the fringe benefits. Also, list separately positions and fringe benefits available to only selected certified personnel. B. SALARY SCHEDULES FOR CLASSIFIED PERSONNEL Ark. Code Ann. 6-17-808 (2) (d) ( 1993 Rep.) requires annually each school district to adopt and file with the Department of Education, written salary schedules for classified personnel by job category. The schedules shall reflect the actual pay practices of the district. Classified employees are those employees not required to hold a valid teaching certificate issued by the Department of Education. (Example: maintenance employees, instructional aides, secretaries, paraprofessionals, etc.) C. MINIMUM BASE SALARY For 1996-97, Ark. Code Ann. 6-17-1001 ( 1995 Supp.) Establishes a new minimum base salary of $20,000 for a bachelors degree and zero years of experience. For 1996-97, a district shall pay teachers with a masters degree and zero years of experience 115% of the minimum base salary ($23,000). Districts must also continue to have a salary schedule which reflects a minimum of fomteen annual increments for experience. NOTE: Language in Ark. Code Ann. 6-17-1001 (1995 Supp.) states that the minimum base salary must be "in the school year 1996-97". Therefore, districts wi II have until the end of the 1996-97 school year to meet this requirement. If a waiver of this requirement is deemed necessary, please refer to Director's Memo FIN-97-004 dated July 11, 1996 for the State Board rules and regulations concerning this matter. Ari<ansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 RECEIVE~ENE WILHOIT, Director, General Education Division NO: FIN-97-007 .llll 1 8 1996 Office of Desegregation Monitoring Forward Copies To: Superintendents, Co-Op Directors Other: Educational Agencies Page: 1 of2 Date: July 11, 1996 Type of Memo: Informational Response Required By: Optional Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Professional & Support Staff Fringe Benefits Index Code: GCBD Employer Contribution for Employee Health Insurance and Retirement Regulatory Authority: Act 1194 of 1995 Contact Person: Paul Blaney Phone No: 682-4258 Act 1194 of 1995, requires Local School Districts to assume the responsibility for paying the employer contribution for employee health insurance and retirement benefits beginning with the 1996-97 school year. Districts are required to pay $105 per month for those employees participating in the health insurance program, beginning with the payment due July of 1996. The payment for the employer contribution should be recorded as an expenditure for the 1996-97 fiscal year. Additionally, the expenditure must be coded to the same functional area that the employee's salary is coded. For example, if the employee was an elementary teacher and the salary was posted to function 112 Elementary and object 11 Salaries (Regular Certified), then the employer contribution for health insurance would be coded to function 112 Elementary and object 24 Employee Benefits (Insurance). Districts are also required to pay an amount equal to 12% of the prior fiscal year salaries as retirement benefits for non-federal employees participating in the Teacher Retirement System. Districts will be required to make nine (9) monthly payments to the Teachers' Retirement System beginning October of 1996, and ending June 1997. Federal employees' retirement Director's Memo No. FIN-97-007 July 11, 1996 Page 2 of2 contribution will continue to be calculated on 12% of current year salaries. Prior year salaries are used only for the calculation of retirement contributions for employees paid from district funds. The payment for the employer contribution, although calculated using prior year salaries, is a liability to the district for the current year. Therefore, the expenditure would be recorded in the 1996-97 fiscal year. The distribution of the expenditure, for both federal and non-federal employees, should follow the same method as detailed above for health insurance benefits. For state reporting purposes, expenditures for retirement contributions may be prorated to the various functional categories using the percentage of gross salaries for the current year. It is not a requirement to track the expenditure by employee. As with FICA and Medicare employer matching payments, the expenditure for health insurance and retirement should be recorded in the fund the salary is paid from, with the exception of salaries paid from the Teachers' Salary Fund, in which case the employee benefit would be recorded in the Operating Fund. These expenditures should not be posted to a single functional area such as 231 General Administration (Board of Education Services). Because of the significance of these expenditures, in both amount and type, the cost must be traceable back to the functional areas that the expenditures are related to (i.e. elementary, high school, special education, vocational education, etc.). NOTE: School districts will be required to send premiums withheld and the matching amount for insurance at the same time. However, districts may wait to make the payment for July until they receive their first installment of state funds in late July. Blue Cross Blue Shield has assured the state that there will be no loss of coverage and no penalty for this payment. Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION 4 STATE ~PITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 RECEI fr:!" GENE WILHOIT, Director, General Education Division ' NO: FIN-97-003 Jlll 1 8 1996 Office of Desegregation Monitoring Forward Copies To: Superintendents, Co-Op Directors Other: Child Nutrition Directors Page: 1 of2 Date: July 11, 1996 Type of Memo: Regulatory Response Required By: None There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Food Services Reimbursement Rates, Effective from July I, 1996 - JW1e 30, 1997 Report Forms for School LW1ch and Breakfast Programs Regulatory Authority: 7CFR 210.4, 220.4 Index Code: EF Contact Person: Dorothy Caldwell or Louann Griswood Phone No: 501-324-9502 Reimbursement rates for the National School LW1ch, School Breakfast and Special Milk Programs which became effective July 1, 1996 arc as follows: Rei:ular Lunches Total LW1ches Additional for Reduced Price Ltmches Additional for Free Lunches Rei:ular Breakfasts Total Breakfasts Additional for Reduced Price Breakfasts Additional for Free Breakfasts $ .1775 1.2600 1.6600 $ .1975 .5200 .8200 Special Milk Paid Free $ .1225 Average cost per pint Safety Net Lunches Total LW1ches Additional for Reduced Price Lw1ches Additional for Free LW1ches Severe Need.Breakfasts Total Breakfasts Additional for Reduced Price Breakfasts Additional for Free Breakfasts $ .1975 1.2600 1.6600 $ .1975 .7150 1.0150 Commodity Entitlement per LW1ch $ .1450 Estimated Bonus Commodity Value per LW1ch .0150 Director's Commw1ication FIN-97-003 July 11, 1996 Page 2 of2 School districts which served 60% or more of the total lunches to students eligible for free or reduced price meals in the second preceding school year ( 1994-95) are designated "Safety Net" districts and will receive 2 cents additional reimbursement for each lunch served. A list of districts eligible for these rates is enclosed. Severe Need Breakfast rates are approved on a school by school basis after application is made by the school district. Enclosed is a copy of the following report forms. Please make additional copies as needed. Claim for Reimbursement: The revised Claim Form has the new reimbursement rates for 1996-97. Please discard the old claim forms. Daily Record Form: It is recommended that a separate record be maintained for each school as listed on Schedule A of the Agreement. Participation figures, by school, are required for severe need breakfast reimbursement. If you will not apply for severe need breakfast reimbursement and wish to keep only one record for all students served in the same location (even if this includes more than one school), you may do so. If this is done, all schools combined on one report will be reviewed when State or Federal Reviews are made. This form may be modified if a local district needs additional information. The cash management worksheet on the back will provide good management information. If you decide to use it, you may use it in its entirety or you may use only the total columns (O,S,W,X, and Y). Edit Check Worksheet: This is the current form recommended for edit checks required by regulation. It may be modified to meet local needs
however, the comparisons required on this form must be a part of any form used. On-Site Review Form: Regulations require that each district (with more than one serving site) conduct on-site reviews of each school by February 1 each year. Verification Summary: This is the current form recommended for the swnmary of verification results. It may be modified if you choose
however, the information required on this form must be a part of any form used. SAFETY NET SCHOOL DISTRICTS 1996-97 - This is a list of school districts that served 60% or more of total student lunches to free and/or reduced price students during the 1994-95 school year. Arkansas Franklin Lonoke Pulaski Stuttgart Altus-Denning England AR School F/T Blind Humphrey Fulton Humnoke AR School FIT Deaf Ashley Mammoth Spring Madison Little Rock Hamburg Garland Kingston North Little Rock Baxter Hot Springs St. Paul Randolph Cotter Greene Marion Biggers-Reyno Norfork Delaplaine Marion County Maynard Boone Hempstead Miller Randolph Omaha Blevins Texarkana St. Francis Bradley Hope Mississippi Forrest City Hermitage Saratoga Blytheville Hughes Warren Hot Spring So. Miss. County Palestine/Wheatley Chicot Malvern Special Manila Searcy Dermott Independence Osceola Leslie Eudora Special Cushman Monroe St. Joe Lakeside Southside Brinkley Witts Springs Cleburne Izard Clarendon Sharp Wilburn Izard Co. Consol. Holly Grove Williford Cleveland Jackson Montgomery Stone Kingsland Newport Caddo Hills Mountain View - Rison Swifton Special Nevada Stone County Columbia Jefferson Emmet Union McNeil Altheimer Unified Prescott El Dorado Waldo Dollarway Nevada Huttig Walker Pine Bluff Newton Smackover Crawford Watson Chapel Deer Strong Cedarville Johnson Jasper Van Buren Mountainburg Oark Mount Judea Alread Crittenden Westside Western Grove Scotland Crawfordsville Lafayette Ouachita Shirley Earle Bradley Camden-Fairview Washington West Memphis Lewisville Stephens Lincoln Consol. Turrell Stamps Perry Winslow Cross Lawrence East End Woodruff Parkin Black Rock Perry-Casa Augusta Dallas Sloan-Hendrix Phillips Cotton Plant Carthage River Valley Elaine Yell Fordyce Lee Heler:ia-West Helena Fourche Valley Desha Lee County Marvell Ola Arkansas City Lincoln Lake View Delta Special Gould Poinsett Dumas Special Grady Marked Tree McGehee Special Little River Polk Drew Foreman Acorn - Monticello Logan Hatfield Faulkner Magazine Van-Cove Mount Vernon-Enola Wickes School Term Regular __ Summer __ l. LEA NUMBER ------- CHILD NUTRITION UNIT ARKANSAS DEPARTMENT OF EDUCATION CLAIM FOR REIMBURSEMENT 1996-97 DISTRICT ____________ MONTH _____ , 19 _ SUPERINTENDENT _____________ _ la. NUMBER OF SCHOOLS IN DISTRICT --- NUMBER OF SCHOQLS WITH BREAKFAST __ LUNCH _ lb. NUMBER OF SEVERE NEED BREAKFAST SCHOOLS _ _ le. ELIGIBLE FOR SAFETY NET YES ___ NO __ _ PREPARED BY ___________ PHONE NUMBER ______ FAX NUMBER _____ _ ld. Breakfast ADM Last Quarter Pre-K ___ K-12____ ADA Last Quarter Pre-K __ _ K-12 ---- Lunch ADM Last Quarter Pre-K____ K-12____ ADA Last Quarter Pre-K ___ _ K-12 __ _ le. FREE ELIGIBLES BREAKFAST_________ LUNCH ________ _ REDUCED ELIGIBLES BREAKFAST LUNCH ----------- 1 f. DAYS SERVED BREAKFAST LUNCH ----------- ,...-:,:--:.:.-:.-:-:-:-.-...,.:-,.-:->-:.--.<--.-.:-.-::-:-:-.:--...... ........ -.,,.-.....-.-.-.-.. -.',.,...- ........ .....,..., ... .. ,. .. .. .. , i{f,4.J1tv~'!i litt l~ij5ui:rvii~PVRI:NG MPN:fI a. Opening Cash Balance $ a. Food $ ______ _ b. Federal Reimbursement $ b. Labor $ ______ _ c. Student Meal Income $ c. Loan Repayment $ ________ _ d. Adult Meal Income $ d. Other Expenditures $ ______ _ e. A la carte Income $ e. Total $ ______ _ Contract Meal Income $ Loans to Progam $ h. Other Cash Income $ 4. CLOSING CASH -- i. Total $ BALANCE $ ______ _ 5. UNPAID BILLS: FOOD____ LABOR____ OTHER ____ _ TOTAL$ ___ _ 6. ENDING FOOD INVENTORY, EXCLUDING USDA COMMODITIES: 7. FUNDS DUE PROGRAM: FED. REIMB. ____ CONTRACT ____ OTHER ___ _ 8. Free Reduced Price Paid TOTAL (severe need) (severe need) .8200 1.0150 .5200 .7150 ------ ------ ------ ~ xxxxxxxxxxxxx.xx .1975 Free Reduced Price Paid TOTAL (safety net) TOTAL$ __ _ TOTAL$ ___ _ 1.6600 1.2600 ------ xxx.xx xxxxxxxxxxxxx.xx .1775 .1975 9. TOTAL BREAKFAST REIMBURSEMENT$____ TOTAL LUNCH REIMBURSEMENT$ __ _ ea. TOTAL COMBINED REIMBURSEMENT$_ ______. NUMBERADULTBREAKFASTS: PAID _ FREE _ NUMBERADULTLUNCHES: PAID _ FREE _ NUMBEROFCONTRACTMEALS ___ _ 11. DATE________ SIGNATURE ________________ _ 7CFR Parts 210.8 and 220.11 ADE FORM NO. FIN O 1--00-005 R6/96 INS'IRirnCNS: Provide all infornatian requested. Inanplete claims will delay processim. 1. Sch::x:>l Tenn: Check regular or surnrer. If meals for roth regular and surrmer terms are served in same rronth, suhnit one claim for regular rreals and another for surrmer rreals. Provide financial info:mation on only one claim, since it will be the same for roth. Sul:mit roth claims at the same tine. a. It>. Sch::x:>ls in District: "As reported on October, 1996 (FAPD6) Annual Report of Pupil Enrollrrent by School District. b. It>. Severe Need Sch::x:>ls: "As approved on 96-97 Severe Need Ibcurrentation of Eligibility (FIN-01-00-002 R/5-96). 2. 3. c. Eligible for Safety Net: "As identified by Director Merro # FIN-97-003. d. AIM/ADA.: K-12 - Fran the rrost recent Superintendent's Quarterly Report e. f. a. b. C. d. e. f. g. h. i. a. b. C. d. Eligibles: IHys Seived: q:,ening Cash Balance: Federal ReinhJrsaIEnt: student ~ Inccne: Adult~ Inccne: A la carte Inccne: Cbntract ~ Inccne: loans to Program: Other Cash Inccne: 'lbtal: Food: I..aoor: loan Repaynent: Other Expenditures: (FAPD3). Pre-K - Fran other school records. Highest number eligible, by count of applications, on any day during rronth. Number of days served during rronth. Sarne as closing cash balance on prior rronth's claim. All federal reimburserrent received during rronth. All rroney collected during rronth for student lunches & breakfasts. All rroney collected during rronth for adult lunches & breakfasts. All rroney collected during rronth for a la carte items, including second rreals and milk. All rroney collected during rronth for banquets, rreals for Headstart, senior citizens, and any other contracted function. All funds transferred to program frcm operating fund or any other loan source. - All other incare received during rronth, including, but not limited to, state matching funds and interest on investrrents. Add 2a, 2b, 2c, 2d, 2e, 2f, 2g and 2h. All food expenditures for all program areas. All labor expenditures for all program areas. All expenditures for repayrrent of loans to program. Total of all other expenditures from child nutrition account during rronth. e. 'lbtal: Add 3a, 3b, 3c and 3d. 4. Closing Cash Balance: Subtract 3e, from 2i. May not be a negative number. 5. Anount of unpaid bills for food, labor and other .rrchases. If expenditures have been paid from operating fund and are to be repaid, they should be included in unpaid bills. 6. Value of inventory of all food, excluding USDA carrrodities. 7. Funds due program, including federal reimburserrent clairred but not received, contract rreals served but not paid, and any other funds due program. 8. Enter total breakfasts and lunches served to students by category (free, :redua:d price, paid) . Enter total. Multiply free, reduced price ar19- total rreals by assigned rate and enter reimburserrent by category. There is no rate for paid rreals. 9. .Adi re:iIIbrrsarent for all categ'.)ri.es. Add reimburserrent for breakfast and lunch. Enter total. 10. Enter nurrber of breakfasts and lunches served to adults and nurrber of contract treals. ll. Claim is to be signed by official autlX>rized in the Agrearent. Signature indicates a review and analysis of rreal counts to ensure accuracy as specified in regulations. Claims are processed weekly in order received. Mail by 10th of month following service of meals to: Child Nutrition Section Arkansas Department of Education 2020 West Third Street, Suite 404 Little Rock, AR 72205 DAILY RECORD FORM DAILY RECORD OF __________ SERVED FOR.___________ 19 (LUNCHES/BREAKFASTS) (SCHOOL) (MONTH) (YR) ' ' It is important that counts be accurate and based upon on-line no int of service record of paid free and reduced price meals EDITCHECKl STUDENT MEALS ADULT MEALS CURRENT TOTAL NUMBER DATE REDUCED PAID l
<JUDE l'RJCE TOTAL .. MEALS k OFELIGIBLES $ PRICE PRICE STUDENT PRICE FREE SERVED FREFi REDUCED $ $ MEALS $ A B C D E F G H l J K I 2 3 4 5 6 7 8 9 10 II 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ~]] TOTALS *Meals served free to student workers should be reported m the category (free, reduced pnce, paid) for which they are ehg1ble. Record total meals served to student workers during this month (reduced price___, paid___) to document variance in potential and actual income. D A T E 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 PAID TODAY L TOTALS REDUCED PRICE AbV PMT M CHG Pb N 0 CASH MANAGEMENT WORKSHEET PAID TODAY p PAID ADV PMT Q CHG PD R ADULT ... . .. TOTAL PAID ADV CHG TODAY PMT PD s T u V w . . ALA . CARTE AND SECOND MEALS X . < .TOTAL . <2i~f~ y Total Columns (O,S, W,X, Y) must be completed. Other columns are optional. Enter amount of money collected by category. EDIT rnEX:X 1 (nrily Recn:rd Fb:rm) UlRRENI' Nl:M3ER. OF ELIGIBIES: EDIT CllEIX * Enter the current number of students eligible for free and reduced price meals in Col. A & B of the Daily Record Form on the first day of the TTDnth. As changes occur, enter the revised number on the appropriate date. * Canpare the current number of eligible free and reduced price students (Col. A & B) to the number of free and reduced price meals claimed daily (Col. D & E) . The number of free and reduced price meals claimed MET WI' exceed the number of eligibles on file (Col. A & B) for that day. EDIT rnEX:X 2 (See ~tan back) ~ F7\C.IDR.: * Place the highest number of students eligible for free meals (Col. A, Daily Record Form) and for reduced price meals (Col. B, Daily Record Form) for this TTDnth in Col. I on Edit Check 2 Worksheet. Determine the highest number eligible for paid meals by subtracting the free eligibles and reduced price eligibles fran the average daily membership (Col. 14, line G on superintendent's Quarterly Attendance Report, Grades K-12, FAPD-3) . Place the number of students eligible for paid meals in Col. I on Edit Check 2 Worksheet. * Calculate the attendance factor by dividing the average daily attendance (ADA) (Col. 13, line G on superintendent's Quarterly Attendance Report, Grades K-12, FAPD-3) by the average daily membership (ACM) (Col. 14 on superintendent's Quarterly Attendance Report, Grades K-12, FAPD-3) . Enter attendance factor in Col. II. Add pre-kindergarten students to ADA & ACM if their meals are claimed for reimbursement. * Multiply the highest number of eligibles for free, reduced price, and paid meals by the attendance factor and enter each in Col. III (attendance adjusted eligibles). * Compare the attendance adjusted eligibles for free meals in Col. III to the number of free meals claimed daily (Col. D, Daily Record Form). Repeat the sane procedure for reduced price meals (Col. E - Daily Record Form) andc for paid meals (Col. F & G - Daily Record Form) . If the number of free, reduced price or paid meals claimed on any day exceeds the attendance adjusted eligibles in Col. III, a p:>tential problem exists. Document valid reasons for variances or take corrective action. JA: 7/01/96 EDIT CHECK 2 \IJRKSHEET II Ill SCIIOOL HIGHEST ATTEll>ANCE ATTEll>ANCE IUIIER FACT!lt ADJUSTED ELIGIBLE ELIGIBLES (I X II) FREE REDUCED PAID FREE REDUCED PAID FREE REDUCED PAID FREE REDUCED PAID FREE REDUCED PAID FREE REDUCED PAID FREE REDUCED PAID FREE - REDUCED PAID ARKANSAS DEPARTMENT OF EDUCATION CHILD NUTRITION SECTION ON-SITE REVIEW (Sample Form) School District School ADA EST. PERCENT ATTENDANCE ________ % Prior Month ADP Meal Count On Currently Day of Review Approved Paid Reduced Price Free I. APPLICATION APPROVAL 1. Are applications approved at this school? Responsible party _________ _ 2. Are applications on file correctly approved? 3. Are applications retrievable by school? II. MASTER LIST/ROSTER 1. Is a master list used in the meal count system? 2. Do names listed on the master list match approved applications on file? 3. If more than one list is used (e.g. master list/ticket issuance list/ food service list), are all lists the same? 4. Are all lists updated as needed? (Increased benefits within 3 days decreased benefits within 1D days) IEAL OlJIIT SYSTEM 1. Does the meal count system produce an accurate count of reimbursable meals (free/reduced price/paid) served to eligible children? a) Does the collection procedure in use match the approved collection procedure? b) If the meal count is not taken at the end of the food service line, does the school have a system to monitor reinbursable,meals? c) Are only meals that meet the meal pattern requirement counted and claimed for reimbursement? d) Does the collection procedure in use ensure that only one meal per child per day is claimed for reimbursement? 2. Does the meal count system prevent overt identification? a) Is the mediun of exchange made available to all students at the same location? b) Does the mediun of exchange use prohibited codes for identifying students as free, reduced, or paid? c) Does the school have a trained substitute cashier? YES NO N/A IV. IEAl IXIIIT RECXIIDING All) EDIT CHECICS 1. Does the school use proper procedures for counting and recording meals? 2. For any day during the review month, does the nllli:>er of free and reduced price meals exceed the nllli:>er of free and reduced price eligibles? 3. For any day during the review month, does the nllli:>er of meals claimed exceed average daily attendance? If yes, explain in conments (VI.) 4. Does the school have proper procedures to manage and safeguard cash (reconciliation, extra item sales, adult meals, etc.)? V. RESULTS OF REVIE\I 1. Is corrective action plan required? 2. Is follow-up review required? VI. CCJIENTS, NOTES, All) <BSERVATIONS DURING THE REVIEV VII. SUGGESTED CORRECTIVE ACTION (Must be completed within 45 days) YES NO N/A Initial Review Completed: Follow-Up Review Showing Satisfactory Completion of Corrective Action: (Date) (Date) Signature of Reviewer Signature of Reviewer Signature of Manager Signature of Manager JA: 7/01/95 .. CCMPIEIE BY DECEMBER 15 VEIDFICATICN SlM-1ARY District ----------- * SELECTION ME:IHOD: OR RANIXM _____ applications on file October 31, 19 _ total# _____ :i:,ercent of applications verified FOCUSED _____ total applications on file October 31, 19 _ total# ----- focxi stanp/AFDC applications on file October 31, 19 total# ----- % of non-focxi stanp/AFDC applications verified ----- % of focxi stanp/AFDC applications verified - * BRIEF DESCRIPTION OF ME:IHOD USED TD SELECT APPLICATIONS FDR VERIFICATION: * SOURCE (S) OF INFDRMATION USED: _____ wage stubs collateral contacts ----- focxi stanp/AFDC office * STATUS rnANGES AFTER VERIFICATION: _____ reduced price to free ----- reduced price to full price ----- free to reduced price free to full price ----- _____ no change - * Refer to Eligibility Guidance for Sclx:x::>l M=als August 1990 pages 41-59 JA: 7/01/95 1D BE RETAINED BY SCHOOL Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION REC4 S TATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 , -~ENE WILHOIT, Director, General Education Division - NO: CUR-97-001 .JIii 1 B 1996 Office of Desegregation Monitoring ~-.._ -- - .......... ........ ~ ..,. Forward Copies To: Superintendents, Co-Op Directors Other: Title I Coordinators Page: 1 of 1 Date: July 11, 1996 Type of Memo: Administrative Response Required By: Those Affected There are attachments to this memo. Assistant Director, Planning & Curriculum: Jim Boardman Subject: Compensatory Education Index Code: IHBD Title I Summer School Data Gathering Instrument Regulatory Authority: 20 USC 6491 Contact Person: Bob Kerr Phone No: 682-4269 The enclosed forms are for those school districts that spent Title I funds for summer school. This form is to report the summer school project(s) approved in your FY 1996 Title I plan. Please retain a copy of the completed report for your files and return the original report to this office no later than August 1, 1 996. Approval of the FY 1997 Title I plan will not be delayed because of this supplemental report. If your district did not spend Title I funds for this FY 1996 summer school, you are not required to report. If you have any questions, please do not hesitate to call 682-4269. TITLE I DEMOGRAPHIC DATA COLLECTION FORM SUMMER SCHOOL 1995-96 SCHOOL YEAR Submitted by: School District LEA Code Number Authorized by: Original Signature of the Superintendent Contact Person: Name and Phone Number of Contact Person Date Submitted: -------------------- DEADLINE FOR SUBMITTING THIS REPORT IS AUGUST 1, 1996 SUBMIT ONE COPY TO: Bob Kerr, Coordinator Title I, ESEA State Education Building #4 Capitol Mall, Room 202-B Little Rock, Arkansas 72201-1071 (FOR STATE DEPARTMENT USE ONLY) REPORT REVIEWED AND APPROVED BY: ____________ / ______ _ Title I Program Advisor Date Approved DISTRICT LEA CODE NUMBER NARRATIVE EVALUATION OF TITLE I SUMMER PROGRAMS On plain white paper, attach a write-up on the total instructional program in terms of its success or failure in the Title I objective(s) as set out in the school's plan. Use the following outline: INTRODUCTION 1. 2. 3. 4. Name of local educational Length of term - Beginning: agency. weeks. Ending: Length of treatment - per week. FOR EACH SCHOOL, PROVIDE THE FOLLOWING INFORMATION: TOTAL NUMBER NO. STUDENTS NO. STUDENTS OF STUDENTS ACHIEVING NOT ACHIEVING GRADE LEVEL IN SCHOOL* OBJECTIVE OBJECTIVE WAS OBJECTIVE ACHIEVED? YES NO *Number of students not completing pre or post measuring instrument USC 6311 (Public Law 103-382) FED-01-00-003 7/96R Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION REC~ ~~,,1,! ''E,C PITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 C, ~ ~} GENE WILHOIT, Director, General Education Division JllL 1 8 199g Offii
e of Desegregation Monitol'lng Forward Copies To: Superintendents, Co-Op Directors Other: Other Educational Agencies NO: FIN-97-004 Page: 1 of 1 Date: July 11 , 1996 Type of Memo: Regulatory Response Required By: None There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Regulations Communication Index Code: CHC Rules and Regulations Governing Waivers of Minimum Salaries for Certified Personnel Regulatory Authority: Ark. Code Ann. 6-17-1001 (Supp. 1995) and 6-11 -105 (Rep!. 1993) Contact Person: John Kunkel Phone No: 682-4258 Attached are the Rules and Regulations Governing Waivers of Minimum Salaries for Certified Personnel. These regulations are enacted pursuant to the State Board of Education's specific authority under Arkansas Code Annotated 6-17-1001 (Supp. 1995) and 6-11-105 (Rep!. 1993). Arkansas Department of Education Rules and Regulations Governing Waivers of Minimum Salaries for Certified Personnel c
-, I..O 1.00 Regulatory Authority /-< ~
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~u: ~ ~~: ~~= ~ -. 1.01 These regulations shall be known as the Department of Edu~ati5tf~g~tioJs "71 governing the waiving of minimum salaries to be paid certified/pe1*-pjip-:_e1. - ,:~ 1:=: I
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- - 1 ., 1.02 These re11:ulations are enacted pursuant to the State Board oftEd~6"h'~ecinC:::, authority-under Arkansas Codes Annotated 6-17-1001 and 6-1 -l~Rep~99:~- 2.00 Purpose 2.01 It is the purpose of these regulations to set general guidelines for granting waivers to school districts which cannot meet the provisions of Arkansas Code Annotated 6-1 7- 1001. 3.00 Filing a Request 3.01 School district requests for waivers shall be on forms provided by the Arkansas Department of Education. 4.00 District Eligibility Criteria 4.01 School districts shall meet the minimum expenditure requirements of Ark. Code Ann. 6-20-310 (Supp. 1995) for the school year for which the request is made. 4.02 School districts shall have a base millage of no less than 25 mills available for maintenance and operation. 4.03 A school district must show that its combined teacher salary, operating and debt service fund balances will be depleted within three years if relief is not granted. 4.04 Prior to receiving a waiver, a school district shall seek assistance from the Department of Education in developing and filing a plan with the Department for the purpose of eliminating the need for a waiver as soon as possible. -L05 Prior to receiving a waiver, the school board shall review in a regularly scheduled public meeting the need for a waiver, the plan to eliminate the future needs for a waiver which is to be filed with the Department, and implications for all educational programs should the waiver be granted. ADE 022-1 5.00 Review and Approval of Requests 5.01 A committee appointed by the Director of the Department of Education shall review waiver applications and make recommendations. The Director shall have final authority in the disposition of requests. 5.02 One year approved waivers shall be tentative subject to findings which reflect compliance with all eligibility criteria. 5.03 Relief shall not be granted beyond an amount necessary to prevent the district from depleting its balances within three years. ADE 0~2-2 Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 REce1vr~ GENE WILHOIT, Director, General Education Division NO: FIN-97-008 ,JUI 1 8 1996 Page: 1 of I Date: July 11 , 1 996 Office ot oesegregalion MonitoriflQ Type of Memo: Informational Forward Copies To: Superintendents, Co-Op Directors Response Required By: Those Affected There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Student Transportation Volunteer Assistance Program Regulatory Authority: N/ A Contact Person: Spence Holder Index Code: EEA Phone No: 682-4264 As a result of a successful training program for Arkansas School Bus Mechanics, a cooperative agreement among the mechanics has materialized. The mechanics have agreed to offer their service to assist schools with buses that experience mechanical problems on activity trips within driving distance of the mechanics' home school. The superintendents and mechanics who participate in the program are to be commended for the cooperative effort to assist other school districts during mechanical breakdowns on activity trips. This program may have a fee attached to it for parts and/or labor. The attached list of mechanics may be posted in each activity trip bus. The names and phone numbers are for emergency school use only. Please in-service the activity trip drivers on the proper use of the program. ARKANSAS SCHOOL BUS MECHANICS WORKSHOP CONWAY CAREER CENTER - CONWAY, ARKANSAS - JUNE 17-21, 1996 SCHOOL PHONE NUMBERS DISTRICT COUNTY MECHANIC SC!:IOOL SHOP HOME Altheimer Unified Jefferson William Wheat 766-8358 766-4840 Altheimer Unified Jefferson Henry Jynes 766-8358 766-4840 766-4847 Altheimer Unified Jefferson Milbourn Clark 766-8358 766-4840 766-4646 Arkadelphia Clark Wayne Hasley 246-5564 246-1128 246-5706 Ashdown Little River Roy Mitchell 898-3208 898-4415 898-8490 Ashdown Little River Sammy Walker 898-3208 898-4415 903/838-0845 Atkins Pope Jim Camp 641-7871 641-7030 641-2111 Bald Knob White Alvin Holden 724-3361 724-3635 724-5603 Bald Knob White Odell Martin 724-3361 724-3635 724-3876 Barton-Lexa Phillips Dencil Johnston 572-7294 572-1275 572-4307 Beebe White Stanley Woods 882-5463 882-3391 882-6253 Benton Saline James Ray 776-5704 776-5706 778-5897 Benton Saline Betty Hobbs 776-5704 776-5706 776-2863 Bentonville Benton Cliff Downs 271-1100 271-3800 271-8814 Bentonville Benton Don Beard 271-1100 271-3800 248-7417 Bergman Boone Harold Garrison 741-5213 741-5213 Bismarck Hot Springs Tony Tart 865-4888 865-3964 865-6708 - Blevins Hempstead Gene Moses 874-2801 874-2266 874-2872 Blytheville Mississippi Sam Maupin 762-2053 763-0551 763-8947 Blytheville Mississippi Bill West 762-2053 763-0551 763-5026 Booneville Logan Richard Brannam 675-3504 675-2620 928-5680 Bradford White Brent Piker 344-2707 344-2660 Bradley Lafayette Milan Gallander 894-3316 894-3314 894-6141 Brinkley Monroe Charles Sartin 734-5000 734-5021 734-4795 Bryant Saline David Henson 847-5600 847-5641 Bryant Saline Jimmy Lee 847-5600 847-5641 Cabot Lonoke Jimmy Hull 843-3562 843-7848 Cabot Lonoke Ronnie Russell 843-3562 843-7848 Cabot Lonoke Allan Ogden 843-3562 843-7848 Camden Fairview Ouachita Linny Oakley 836-4193 231-6885 836-5028 Camden Fairview Ouachita Lonnie Hall 836-4193 231-6885 837-1354 Carlisle Lonoke Wayne Coffelt 552-3931 552-3196 552-7290 Charleston Franklin Virgil Watson 965-7160 965-7392 965-2695 Clay County Clay David Scallion 595-3151 595-3201 595-2504 Clinton Van Buren Lonnie Flannery 745-2135 745-4212 745-5236 Conway Faulkner John Southerland 450-4800 450-4892 327-4206 Conway Faulkner Billy Brazear 450-4800 450-4892 336-4753 - Conway Faulkner Rick Bane 450-4800 450-4892 336-9003 Cotter Baxter Donald Marler 435-6171 Ext. 134 430-5490 County Line Franklin Robert Greb 635-2113 635-2113 635-5102 ARKANSAS SCHOOL BUS MECHANICS WORKSHOP - CONWAY CAREER CENTER-CONWAY, ARKANSAS JUNE 17-21, 1996 SCHOOL PHONE NUMBERS DISTRICT CQUNTY MECHANIC SCHOOL SHOP HOME Crossett Ashley Wayne Jordan 364-6300 364-3225 364-6364 Crossett Ashley Charlie Jordan 364-6300 364-3225 364-6364 Cutter Morning Star Garland Eddy Poole 262-2414 262-5568 262-1452 Dardanelle Yell Terry Standridge 229-4111 229-4111 229-1692 Deer Newton Vernie Heydenreich 428-5433 428-5587 428-5882 Delaplaine Greene Kenny Allison 249-3898 249-3205 586-0692 Delta Special Desha Preston Greer 644-3800 644-3004 644-3877 Des Arc Prairie Howard Hinshaw 256-4166 256-4166 Devalls Bluff Prairie Wayne Guenther 998-2361 998-2407 Dewitt Arkansas Leon Duncan 946-3576 946-3576 946-4100 Dewitt Arkansas Tim Criswell 946-3576 946-3576 282-3452 Dollarway Jefferson Richard Welch 534-7003 534-8478 247-2525 Drew Central Drew Keith Norris 367-5369 367-3266 367-2143 Dumas Desha Homer Elliott 382-6436 382-6436 382-6562 El Dorado Union Kenneth Vaughn 864-5086 864-5086 El Dorado Union Ronald Harrison 864-5086 864-5086 863-8221 - Elaine Phillips Charles Brown 827-6395 827-6359 827-6865 England Lonoke Garland McRae 842-2031 842-2811 842-3880 Eudora Chicot Charles Hicks 355-2546 355-4066 355-2526 Farmington Washington Harold Smith 267-6028 267-6023 846-2773 Fayetteville Washington David Whittenburg 444-3095 444-3095 443-5056 Flippin Marion Roy Roberts 453-2270 453-2230 453-3362 Fordyce Dallas William Vetter 352-3005 352-8419 352-8557 Forrest City St. Francis Jerry Kilgore 633-1485 633-2416 633-8122 Forrest City St. Francis Alvin Gregory 633-1485 633-2416 630-1725 Fort Smith Sebastian Ken Patterson 785-2501 785-2501 785-2944 Fort Smith Sebastian Daniel McCleary 785-2501 785-2501 785-2955 Genoa Central Miller Gary Green 653-2272 653-2272 653-4572 Gosnell Mississippi Stan Gable 532-4000 532-4025 532-5247 Gravette Benton Richard Carver 782-5268 787-5964 787-6114 Gravette Benton Robert Littrell 782-5268 787-5964 787-5887 Greenbrier Faulkner Randall Reed 679-2113 679-3169 679-4541 Greenbrier Faulkner Curtis Bradley 679-2113 679-3169 679-6610 Greene Co. Tech Greene Brian Hall 236-2762 239-3281 Greenland Washington Lester Shadrick 521-2366 521-7361 443-1609 Guy Perkins Faulkner Jerry Grissom 679-3507 679-3507 679-5602 Hamburg Ashley Richard Smith 853-2892 853-2892 473-2371 - Hamburg Ashley Thurman Shaw 853-2892 853-2892 473-2582 Hampton Calhoun Bill Hannegan 798-2229 798-2673 798-2780 Harmony Grove Ouachita Homer Purifoy 574-0867 574-0867 574-2429 ARKANSAS SCHOOL BUS MECHANICS WORKSHOP CONWAY CAREER CENTER - CONWAY, ARKANSAS JUNE 17-21, 1996 - SCHOOL PHONE NUMBERS DISTRICT COUNTY MECHANIC SCHOOL SHOP HOME Harrisburg Poinsett Billy Loughary 578-2416 578-2415 578-2055 Harrisburg Poinsett Terry Pierce 578-2416 578-2415 578-2749 Harrison Boone Rick Rogers 741-7600 741-5847 741-5356 Harrison Boone Dennis Carter 741-7600 741-5847 420-3303 Harrison Boone John Gragg 741-7600 741-5847 365-0538 Hartford Sebastian Clyde Mendenhall 639-2910 Hazen Prairie Vernon Owens 255-4549 998-2334 Heber Springs Cleburne Jackie Tapley 362-2451 362-7180 556-5336 Heber Springs Cleburne Tim Baldwin 362-2451 362-7180 362-7895 Helena W. Helena Phillips Henry Danaby 338-8172 338-8992 Helena W. Helena Phillips William Johnson 338-8172 338-8992 338-6391 Hermitage Bradley Moses Williams 463-2246 463-2647 463-2521 Hope Hempstead Ron Koontz 722-2700 722-2790 722-6204 Hot Springs Garland Melvin Ashley 623-2995 623-2995 624-6216 Hot Springs Garland Glenn James 623-2995 623-2995 767-3620 Izard County Izard Ronnie Walker 322-7229 322-7373 368-4671 Jackson County Jackson Bobby Clark 349-2657 349-2657 349-5357 - Jessieville Garland Wayne Ritter 984-5381 767-0409 767-9583 Jonesboro Craighead Jerry Lee Lewis 933-5800 933-5897 972-0196 Jonesboro Craighead Harold Bailey 933-5800 933-5897 886-7256 Kingsland Cleveland Michael Jones 348-5381 348-5783 352-8051 Laidlaw Transit Pulaski Keith Baier 570-4000 570-4006 941-2814 Laidlaw Transit Pulaski Jerry Brewer 570-4000 570-4006 455-1091 Laidlaw Transit Pulaski Ray Burke 570-4000 570-4006 Lake Hamilton Garland Willis Loper 767-2306 767-9393 624-5187 Lake Hamilton Garland Vernon Crews 767-2306 767-9393 767-5977 Lakeside Chicot Lamar Payne 263-3883 265-7320 Lakeside Garland Ray Ennis 262-1880 262-2476 767-1725 Lakeside Garland Bob Kellar 262-1880 262-2476 624-6257 Lamar Johnson Don White 885-3907 885-3489 885-3678 Lamar Johnson Don Cagle 885-3907 885-3489 885-3407 Lee County Lee Samuel Jordan 295-7100 295-7134 Leslie Searcy Steven Bresette 447-2431 447-6100 745-2940 Lincoln Washington Willis Winkler 824-3031 824-3024 824-5878 Lonoke Lonoke William Bynum 676-3639 676-3382 843-3950 Magnet Cove Hot Springs George Dorris 332-5468 337-4426 337-1250 Magnolia Columbia Walter Hunter 234-4933 234-5853 234-1455 Magnolia Columbia Mark Trower 234-4933 234-5853 234-8309 - Malvern Hot Springs David Jordan 332-7500 332-7570 865-2561 Malvern Hot Springs James Clifton 332-7500 332-7570 337-5458 ARKANSAS SCHOOL BUS MECHANICS WORKSHOP - CONWAY CAREER CENTER - CONWAY, ARKANSAS JUNE 17-21, 1996 SCHOOL PHONE NUMBERS DISTRICT COUNTY MECHANIC SCHOOL SHOP HOME Mammoth Spring Fulton Jerry Hardin 625-3612 625-3612 895-3985 Marion Crittenden Calvin Parnell 739-5100 739-5190 739-1503 Marion Crittenden Robert Compton 739-5100 739-5190 343-2763 Marshall Searcy Norbert Novak 448-3011 448-3268 448-2566 Marshall Searcy Ray Clark 448-3011 448-3268 448-5715 Marvell Phillips Levi Prowell 829-2101 829-2381 829-2960 Marvell Phillips Lee Tate 829-2101 829-2381 338-9221 Mayflower Faulkner Buddy Huett 470-0506 470-1344 470-0060 Maynard Randolph Wendell Johnston 647-2051 647-2011 647-2229 McCrory Woodruff Jerry Morgan 731-2574 731-2574 731-5597 McGehee Desha Doyle Burke 222-3670 222-4259 367-5705 McNeil Columbia Willie Leaks 695-3342 695-3500 695-3963 Melbourne Izard Dewayne Wallis 368-4500 368-4500 368-4105 Mena Polk Phillip Williams 394-1710 394-5252 Mineral Springs Howard Sherman West 287-4747 845-4979 845-4979 Monticello Drew Billy Boyd 367-6862 367-6690 392-2220 Monticello Drew Danny Lloyd 367-6862 367-6690 367-8261 Mountain View Stone Johnny McIntire 269-3443 269-3922 269-3583 Mountain View Stone Larry Sutton 269-3443 269-3922 269-8293 Mt Vernon/Enola Faulkner Dave Smith 849-2211 849-2211 849-3120 Mulberry Crawford Keith Moore 997-1701 474-1592 Nashville Howard Dan Detar 845-3425 845-7331 845-2120 Nevada Nevada Jim Cross 871-2418 871-2418 871-2313 Nevada Nevada Eddie Heard 871-2418 871-2418 Nevada Nevada Homer Green 871-2418 871-2418 887-2422 Newport Jackson John Cooper 523-1311 523-1322 523-8261 Newport Jackson Mike Barnes 523-1311 523-1322 523-8602 Norfork Baxter Jewell Stinson 499-7193 499-7194 297-4240 Northeast Ar Greene Dub Taylor 236-2238 586-0483 239-5546 Northeast Ar Greene Rickey Norman 236-2238 586-0483 586-0463 North Little Rock Pulaski Johnny Morris 340-5150 340-5150 771-4670 North Little Rock Pulaski Jim Henry 340-5150 340-5150 753-7604 North Little Rock Pulaski Troy Tucker 340-5150 340-5150 920-8525 North Little Rock Pulaski Ray Hollister 340-5150 340-5150 812-0399 Ola Yell Elmer Padgett 489-5251 489-4169 272-4237 Omaha Boone Don Young 426-3366 426-4135 426-5447 - Ouachita Hot Spring Walter White 384-2318 384-2397 384-2251 Ozark Franklin Joe Bond 667-4118 667-2742 667-3110 Palestine Wheatley St. Francis James Moore 581-2646 581 -2246 581-2256 ARKANSAS SCHOOL BUS MECHANICS WORKSHOP CONWAY CAREER CENTER - CONWAY, ARKANSAS - JUNE 17-21, 1996 SCHOOL PHONE NUMBERS DISTRICT CQUNTY MECHANIC SCHOOL SHOP HOME Pea Ridge Benton Carl Landis 451-8181 451-8181 451-1796 Perryville Perry George Robinson 889-2327 889-2329 662-4722 Perryville Perry Arthur Weith 889-2327 889-2327 889-2689 Piggott Clay Charles Conley 598-2572 598-3092 598-3722 Pine Bluff Jefferson Lester Johnson 543-4200 543-4271 879-0488 Pine Bluff Jefferson Cedric Bennett 543-4200 543-4271 534-4640 Pine Bluff Jefferson Kevin King 543-4200 543-4271 628-3911 Pine Bluff Jefferson Fred Bennett 543-4200 543-4271 536-7187 Pocahontas Randolph Steve Rose 892-4573 Ext. 234 892-9034 Pocahontas Randolph Robert Barnett 892-4573 Ext. 234 647-2485 Pottsville Pope Leonard Hudson 968-8101 Ext. 16 965-1436 Prairie Grove Washington Jerry Farmer 846-4213 846-4233 848-3322 Prescott Nevada Fred Davis 887-3016 887-3221 887-3918 Pulaski County Pulaski Edward Anderson 490-5760 490-5760 490-4176 Pulaski County Pulaski Thomas Pearson 490-5760 490-5760 897-4544 Pulaski County Pulaski Henry Hawkins 490-5760 490-5760 988-1890 Pulaski County Pulaski James Perdicaris 490-5760 490-5760 985-2851 Quitman Cleburne Joe Barber 589-3156 589-2731 589-3890 Randolph Co Randolph Bobby Matthews 869-2479 EXT 24 892-7673 River Valley Lawrence W.O. Watson 528-3856 528-3856 528-3887 River Valley Lawrence A.L. Bennett 528-3856 528-3856 Riverview White Windle Porter 279-0540 279-0038 323-4462 Riverview White James Gray 279-0540 279-0038 729-5692 Rose Bud White Harvey McKay 556-5815 556-5612 556-5648 Rural Special Stone LE. Martin 363-4365 948-2360 Russellville Pope Bobby Carter 968-1306 968-2906 967-4586 Russellville Pope Kenneth Lay 968-1306 968-2906 967-5784 Salem Fulton Ed Foster 895-2516 895-2419 895-4191 Saratoga Hemstead Wade Jackson 388-9262 388-9235 388-9235 Searcy White Lonnie Collins 268-6954 278-2295 Searcy White Danny Martin 268-6954 278-2295 279-3021 Sheridan Grant Terry Draper 942-2413 942-2413 337-1458 Sheridan Grant Clayton Smith 942-2413 942-2413 Sheridan Grant Ron York 942-2413 942-2413 942-8820 Shirley Van Buren Donald Bonds 723-8191 723-4251 745-4435 Shirley Van Buren Mike Hennessee 723-8191 723-4251 723-4238 Siloam Springs Benton Larry Dennis 524-3191 524-5614 524-8598 Sloan Hendrix Lawrence Joe Rone 869-2361 869-2361 869-2849 - So Conway Co Conway Tommy Cook 354-9400 354-9421 354-5837 So Conway Co Conway James Stacy 354-9400 354-9421 354-6958 - ARKANSAS SCHOOL BUS MECHANICS WORKSHOP CONWAY CAREER CENTER - CONWAY, ARKANSAS JUNE 17-21, 1996 SCHOOL PHONE NUMBERS DISTRICT COUNTY MECHANIC SCHOOL SHOP HOME Southside Independence Aldon Bell 251-2341 251-4004 251-2014 Sparkman Dallas Loyce Brazeale 678-2243 678-2243 678-2508 St. Joe Searcy Bob Grinder 439-2213 439-2213 439-2241 Star City Lincoln Tommy Weeks 628-4237 628-5951 628-1226 Stone County Stone Lanny Avey 746-4303 746-4303 447-2933 Strong Union Billy Manning 797-7322 797-2678 318-292-5234 Stuttgart Arkansas Willie Johnson 673-3561 673-7036 673-4537 Texarkana Miller Larry Anderson 772-1401 772-1281 774-0152 Texarkana Miller Chris Richardson 772-1401 772-1281 792-2195 Valley Springs Boone Charles Estes 429-5217 429-8128 743-2538 Van Buren Crawford Shaun Pinkerton 474-7942 471-3140 474-4719 Van Buren Crawford Bob Boston 474-7942 471-3140 474-6742 Van Buren Crawford Eugene Bredrick 474-7942 471-3140 474-3649 Viola Fulton Dennis Richardson 458-2213 458-2213 458-2446 Waldron Scott Ed Hawkins 637-3179 637-3332 637-2597 Waldron Scott Walter Embrey 637-3179 637-3332 637-4381 Warren Bradley Walice White 226-8500 226-8508 226-7861 Warren Bradley Jackie Hall 226-8500 226-8508 Watson Chapel Jefferson Eddie Gaston 879-0220 879-0231 535-5204 Watson Chapel Jefferson Darrell Donaldson 879-0220 879-0231 628-4938 Weiner Poinsett Bill Reese 684-2253 Ext. 25 578-2024 Weiner Poinsett Silias Phillips 684-2253 Ext. 25 684-7166 West Fork Washington Doug Cantrell 839-2231 839-2366 839-3090 West Memphis Crittenden James Ashley 735-1915 735-8220 732-0443 Westside Craighead Richard Bates 935-7503 972-1081 972-5936 Westside Craighead Homer Bishop, Jr 935-7503 972-1081 477-5511 White Hall Jefferson Barry Walters 247-2171 247-3564 247-5006 White Hall Jefferson Randy Reynolds 247-2171 247-3564 247-2188 Wynne Cross Jimmy Mitchell 238-5030 238-5033 238-3497 Wynne Cross David Moyers 238-5030 238-5033 238-2059 Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (50~~A5ee /rr.!'D GENE WILHOIT, Director, General Education Division MC\.-,, ~ C NO: FIN-97-005 Page: 1 of2 .1111 1 8 1996 Date: July 11, 1996 Office of Dasegregation Momtonnw Forward Copies To: Superintendents, Co-Op Directors Other: Other Educational Agencies Type of Memo: Regulatory Response Required By: Optional There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Audits Index Code: DIE Rules and Regulations Governing Audit Requirements for School Districts Regulatory Authority: Ark. Code Ann. 6-11-105 (1993 Repl .) and 6-20-311 (Supp. 1995) Contact Person: Paul Blaney Phone No: 682-4258 Attached you will find the Arkansas Department of Education Rules and Regulations for Audit Requirements for School Districts. These rules and regulations are enacted pursuant to the State Board of Education's authority under Ark. Code Ann. 6-11-105 (1993 Rep!.) and 6-20-311 (Supp. 1995). Effective for the 1995-96 fiscal year, Department of Education rules and regulations regarding audit requirements for school districts provides for, as a minimum, comments on compliance with provisions listed in Ark. Code Ann. 6-1-101 (Rep!. 1993 ). In addition, comments on compliance are also specified for certain other financial laws or regulations designated by the Department of Education. According to section 3.04.2 of the rules and regulations, school districts whose audits will not be conducted by the Division of Legislative Audit, must obtain a list of these other compliance items not listed in Ark. Code Ann. 6-1-101 from the Department of Education before contracting for an audit. The contract for audit services must include these additional compliance requirements. Form OCI 95-96, which is a list of the applicable laws and regulations not specifically addressed in Ark. Code Ann. 6-1-101 (Rep!. 1993), is attached. This list is not Director's Memo No. FIN-97-005 July 11, 1996 Page 2 of2 to be construed so as to exclude performance of other audit procedures deemed necessary under professional auditing standards. Form OCI 95-96 will be updated on an annual basis to reflect changes in legislation and/or ADE rules and regulations. Section 3.04.2 of the rules and regulations requires that the contract for audit services includes that, upon request by the school district, such documentation shall be supplied to the district. Thus facilitating the further requirement that, if requested, the school district must furnish such documentation to the Department. In conjuction, the Department has developed a worksheet to be used in order to calculate the 70% of net current revenue minimum teacher's salary requirement, as set forth in Ark. Code Ann. 6-20-307 (Supp. 1995). The worksheet must be incorporated as a part of the auditor's working papers and be available to the Department upon request. Copies of the 70% teacher's salary requirement worksheet can be obtained by calling or writing the Department of Education, Local Fiscal Services Division. Districts should note that Ark. Code Ann. 6-1-101 (1993 Repl.), along with form OCI 95-96, provides a list of certain state laws with which all school districts must comply. 1.00 ARKANSAS DEPARTMENT OF EDUCATION RULES AND REGULATIONS AUDIT REQUIREMENTS FOR SCHOOL DISTRICTS REGULATORY AUTHORITY .'t.
,/ 1.01 These regulations shall be known as Arkansas Department of Education Re:~~> governing audit requirements for school districts. 1.02 These regulations are enacted pursuant to the State Board Education's authority under Ark. Code Ann. 6-11-105 (1993 Repl.) and 6-20-311 (Supp. 1995). 2.00 PURPOSE 2.01 The purpose of these regulations is to describe reporting and audit requirements for Arkansas school districts. 3.00 SCHOOL DISTRICT AUDIT REQUIREMENTS 3.01 3.02 Annual Audits 3.01.1 The accounts of all school districts shall be audited annually by the Division of Legislative Audit or other certified public accountant. Filing of Audit Reports. 3 .02.1 For audits not conducted by the Division of Legislative Audit, the school district shall file a copy of the district's audit report with all findings, comments and recommendations, including all management letters, with the Arkansas Department of Education within thirty (30) days of receipt of the audit. Within the same time period, the school district shall also file these reports and attachments with the Division of Legislative Audit. Audit reports should be sent to the following addresses: A. Director B. Arkansas Department of Education #4 State Capitol Mall Little Rock, AR 72201 Legislative Auditor Division of Legislative Audit Room 172, State Capitol Little Rock, AR 72201 ADE 032-1 3.02.2 For audits conducted by the Division of Legislative Audit, audit reports with all findings, comments and recommendations, including all management letters shall be made available to the Arkansas Department of Education upon presentation of the audit report to the Legislative Joint Auditing Committee. 3.03 Federal Program Compliance. 3.03.1 Each audit report shall reflect a determination of, and report on: A. Compliance with requirements applicable to federal programs identified in the Schedule of Federal Financial Assistance for the audit year
and B. Whether the school district has an internal control structure to provide reasonable assurance that it is managing federal assistance programs in compliance with applicable laws and regulations, in accordance with Office of Management and Budget (0MB) circular A-128, Audits of State and Local Governments, or other applicable guidance. 3.04 State Program Compliance. 3.04.1 The school audit report shall include, as a minimum, comments on substantial compliance with the provisions listed at Ark. Code Ann. 6-1- 101 (Rep!. 1993) that are in effect for the audit period. 3.04.2 In addition, school audit reports shall include comments on substantial compliance with certain other financial laws or regulations designated by the Department of Education. 3.04.3 For audits not conducted by the Division of Legislative Audit, a school district shall obtain a list of the above mentioned laws and regulations from the Department of Education before contracting for the audit. The contract for audit services shall include these additional compliance requirements. The contract shall also include that, upon request by the school district, documentation evidencing compliance or noncompliance with the provisions mentioned in section 3.04.1 and 3.04.2, shall be supplied to the school district. If requested, the school district shall furnish a copy of these working papers to the Department of Education. 3.05 Accelerated Audits ADE 032-2 3.05.1 If the current year school district's audit report reflects expenditures exceeding total available revenue for the combined Salary, Operating, and Debt Service Funds for the school year, the school district shall provide that the school audit for the next year be started by September 30. 4.00 PRESENTATION OF AUDIT REPORTS. 4.01 Audit reports, along with accompanying comments and recommendations shall be reviewed at the first regularly scheduled school board meeting following receipt of the audit report if the audit report is received by the school board prior to ten (10) days before the regularly scheduled meeting. If the audit report is received by the board or governing body within ten (10) days before a regularly scheduled meeting, the audit report may be reviewed at the next regularly scheduled meeting after the ten-day period. 4.02 Each school board shall take appropriate action relating to each finding and recommendation contained in the audit report. The minutes of the board or governing body shall document the review of the findings and recommendations and the action taken by the school board. ADE 032-3 OTHER COMPLIANCE ITEMS NOT ADDRESSED IN ARK. CODE ANN. 6-1-101 (As Provided In Section 3.04.2 Of The Department Of Education Rules And Regulations Regarding Audit Requirements For School Districts) CODE 6-13-701 & 6-17-918 (Supp. 1995) 6-20-222 (Supp. 1995) 6-20-409 (Supp. 1995) 6-21-301 through 6-21-305 (Rep!. 1993) 19-11-259 & 22-9-20 I through 22-9-203 17-15-302 18-44-503 6-5-303 (Rep!. 1993) 6-13-620 (Supp. 1995) 6-17- I 00 I (Supp. 1995), 6-20-307 (Supp. 1995) & - 6-20-319 (Supp. 1995) 6-20-412 (Rep!. 1993) 6-13-628 (Rep!. 1993), 6-21-60 I (Rep!. 1993) & 6-21-603 (Rep!. 1993) 6-17-1201 through 6-17-1208 (Rep!. 1993) & 6-17-1301 through 6-17-1308 (Rep!. 1993) 6-13-604 through 6-13-616 (Rep!. 1993) 6-20-120 I through 6-20-1215 (Supp. 1995) 6-13-619 (Supp. 1995) 26-80-110 NOTICE DESCRIPTION Powers and Duties-District Treasurer Collateralization Requirement for Deposits of School Funds Petty Cash Funds. Bid Requirements and Purchasing Procedures Requirement of Architect on Projects over $100,000. Construction Bond Requirement Educational Excellence Trust Funds Powers and Duties-School Districts Minimum Teacher's Salary Requirements Nonrecurring Salary Payments Related Pat1y Transactions Sick Leave Provisions for Teachers and Other Employees Number of Board Members, Vacancies, Appointments, Etc. Commercial Bonds Required Regular Board Meetings Current Expenditures Tax The above list is not to be construed so as to exclude performance of other audit procedures deemed necessary under professional auditing standards. This list is prepared as a supplement to the Department of Education Rules and Regulations regarding Audit Requirements for School Districts. It details certain legal statutes, in addition to those referenced in ACA 6-1-101 (Rep!. 1993), that all School Districts must comply with. Form: OCl9596 ADE Memos - Received 7-23-96 Public Hearing Proposed Rules and Regulations Governing the Distribution of District Fiscal Crisis Relief School Funds Rules and Regulations Governing the Distribution oflsolated Funding Summer Program Administration School Funds/Types of Funds State Equalization and Trust Fund Aid Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION C RE ~ff' ~ CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 b~ V tt
U GENE WILHOIT, Director, General Education Division NO: FIN-97-0 I 2 .1111 2 2 l996 Page: 1 of 1 omce of D868Qregaiion MonitonnQ Date: July 18, 1996 Forward Copies To: Superintendents, Co-Op Directors Other: Educational Agencies Type of Memo: Informational Response Required By: Optional There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Public Hearing Index Code: BEE Proposed Rules and Regulations Governing the Distribution of District Fiscal Crisis Relief Funds Regulatory Authority: Ark. Code Ann. 6-11-105 (Repl. 1993) Ark. Code Ann. 6-20-305 and 311 (Supp.1995) Contact Person: John Kunkel Phone No: 682-4258 NOTICE: The Arkansas Department of Education, Finance and Administration, will hold a public hearing on Proposed Rules and Regulations Governing the Distribution of District Fiscal Crisis Relief Funds. The public hearing will be held Tuesday, July 30, 1996, at 10:00 a.m. in the Auditorium of the Arch Ford Education Building, Little Rock, Arkansas. Copies of the proposed rules and regulations are attached. Written comments from the public will be accepted until 4:30 p.m. July 30, 1996. Comments should be sent to: Arkansas Department of Education Attn.: John Kunkel, Coordinator Local Fiscal Services #4 Capitol Mall, Room 202-A Little Rock, Arkansas 72201 Arkansas Department of Education Proposed Rules and Regulations Governing the Distribution of District Fiscal Crisis Relief Funds. 1.00 Regulatory Authority 1.01 These regulations shall be known as Arkansas Department of Education Rules and Regulations Governing Distribution of District Fiscal Crisis Reiief Funds. 1.02 These regulations are enacted pursuant to the State Board of Education's authority under Ark. Code Ann. 6-11-105 (Repl. 1993) and Ark. Code Ann. 6-20-305 and 311 (1995 Supp.) 2.00 Purpose 2.01 It is the purpose of these regulations to provide a method to determine which school districts are eligible to receive School District Fiscal Crisis Relief funding and how those funds are to be distributed. 3.00 Definitions 3.01 ADM: the total number of days attended plus the total number of days absent by students in grades kindergarten through twelve (K-12) during the first three (3) quarters of each school year, divided by the number of school days actually taught in the district during that period of time rounded to the nearest hundredth. 3.02 Assessment per ADM: the 1995 Total Assessment collectable in 1996 divided by the 1995-1996 ADM. 3.03 Base Millage: twenty-five (25) mills excluding mills required to service debt. 3.04 M&O Revenues for 1995-1996: the sum of Local Revenue less revenue required to service bonded debt, plus MFP A and Trust Funds (Less Isolated Aid, Consolidation Incentive Aid, Act 2 of the First Extraordinary Session of 1 994 Funding and Growth Funding), Transportation Funding, At-Risk Funding, State Teacher Retirement Contribution, State Health Insurance Contribution and, General Facilities Funding. 3 .05 M&O Revenues for 1996-1997: the sum of Local Revenue less revenue required to service bonded debt, plus Total State Equalization Funding per Student, General Facilities Funding, Additional Base Funding and Fiscal Crisis Relief Funds. 3.06 Required M&O Expenditures for 1996-1997: the following required expenditures: Classroom Teacher Expenditures, Special Education Required Expenditures, Gifted and Talented Required Expenditures, Alternative Education Required Expenditures, Vocational Education Required Expenditures
Teacher Retirement, Health Insurance, and Salary Schedule Required Increase. 4.00 General Provisions 4.01 Any school district that believes that it has suffered adverse fiscal impact due to the implementation of "The Equitable School Finance System Act of 1995" shall submit an application to the Arkansas Department of Education by December 2, 1996. 4.02 This application shall be reviewed by the Committee on Adverse Fiscal Impact (hereinafter "the committee"). 4.03 The committee shall use all the information in the application as well as any other relevant information on file with the Arkansas Department of Education. The committee shall also have the authority to request additional information or clarifications from the school district. 4.04 The committee shall make a determination as to the eligibility of a school district for Fiscal Crisis Relief funds and the amount of those funds within ninety (90) days of the receipt of the application. 4.05 The Director of the Department of Education, upon recommendation of the Committee, may designate any school district that receives Fiscal Crisis Relief funds a Phase I Fiscally Distressed School District under the provisions of Act 915 of 1995 Rules and Regulations approved by State Board of Education. 5.00 Application 5.01 Any school district submitting an application for Fiscal Crisis Relief funds must be in compliance with the Base Millage requirements. 5.02 In the application, a school district must demonstrate that either its M&O revenues per ADM for the 1995-1996 school year were greater than its M&O revenues per ADM for the 1996-1997 school year or its increase in required M&O expenditures for the 1996-1997 school year were greater than its increase in M&O revenues for the 1996-1997 school year and that these differences in revenues or increased expenditures are solely due to the implementation of Acts 5.03 917and 1194ofl995. /\ school district shall include with its application any and all documents that substantiate the claims in Section 5.02. These documents can include hut shall not be limited to: budgets, audits, revenue forecasts, property tax collection rates. salary schedules, documents concerning salary schedule waivers or fiscal distress. class schedules, and teacher/student class assignment schedules. 6.00 Committee on Adverse Fiscal Impact. 6.01 The committee shall consist of the following individuals: a) Deputy Director of General Education (or his/her designee)
b) Assistant Director for Finance and Administration (or his/her designee)
c) Associate Director for Finance (or his/her designee)
d) Coordinator of Local Fiscal Services (or his/her designee)
e) Director of Vocational Education (or his/her designee)
and, 6.02 The committee shall review all applications after December 2, 1996. 6.03 The committee shall observe the following criteria in disbursing Fiscal Crisis Relief funds: a) No one school district shall receive over ten percent (10%) of the total funds available for Fiscal Crisis Relief
b) The committee shall first review all requests for fiscal crisis relief funds due to a reduction in M&O revenue per ADM and fund those requests which satisfy the criteria to the extent of available funding. If additional funds are available
then, c) the Committee shall review applications for Fiscal Crisis Relief funds for required M&O expenditures, and fund these requests which satisfy the criteria to the extent of available funding. d) If funding is not available for the committee to fund the approved requests, the committee shall first give preference to districts with the lowest Assessment per ADM. e) The Committee shall not approve funding in excess of that which is made available for such purpose. 6.04 Upon the completion of the review of the applications, the committee shall forward its findings to the districts who have applied for funds. 6.05 If the committee determines that a school district is eligible and will receive Fiscal - Crisis Relief funds, those findings shall be forwarded to the individuals within the Arkansas Department of Education responsible for the disbursement of funds and for working with fiscally distressed school districts thirty (30) days following the completion of the review. If the decision of the committee is appealed, the findings shall not be forwarded. 7.00 Appeals 7.01 Within fifteen (15) days of the decision of the Committee on Adverse Fiscal Impact, a school district may submit in writing to the Director of General Education an appeal of the committee's ruling. 7.02 The Director shall immediately notify the committee that its decision has been appealed. 7.03 The Director, within twenty (20) working days, shall consider the district's appeal. Gene Wilhoit, Director .. .Arkansas DIRECTOR'S COMMUNICATION .. -----------""""'"'------------------------------------ ~-, 1-
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KA.!?,~ S ~ ! ~. 2 t: =~ :s GENE WILHOIT, Director, General Education Division . 1111 2 2 1996 Office of Desegregation Mon\tonng Forward Copies To: Superintendents, Co-Op Directors Other: Educational Agencies NO: FIN-97-011 Page: 1 of 1 Date: July 18, 1996 Type of Memo: Regulatory Response Required By: Optional There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: School Funds Index Code: DIB Rules and Regulations Governing the Distribution of Isolated Funding Regulatory Authority: Ark. Code Ann. 6-11-105 (Repl. 1993) and 6-20-305 (Supp. 1995) Contact Person: John Kunkel Phone No: 682-4258 Attached you will find the final Rules and Regulations Governing the Distribution of Isolated Funding. These regulations are enacted pursuant to the State Board of Education's authority under Arkansas Code Annotated 6-11-105 (Repl. 1993) and 6-20-305 (1995 Supp.). Please review the attached rules and regulations. If your school district had a 1995-96 ADM of less than 350, and you think that your district may meet the conditions and criteria in these rules and regulations, please call to obtain the required application forms. The official ADM can be obtained from Line 1 of the State Aid to School District printout. NOTE: If your district received Isolated Funding during the 1995-96 school year, you will automatically be mailed an application form. You do not need to call to obtain this information. Although the rules and regulations (Section 6.02) states that applications are due by May 15, all requests submitted by August 30, 1996, will be considered. If you have any questions or comments, you may contact John Kunkel at the above number. 1.00 Arkansas Department of Education Rules and Regulations Governing the Distribution o/ Isolated Funding Regulatory Authority 1.01 These regulations shall be known as Arkansas Department of Education Regulations governing the distribution of funding to Isolated School Districts in accordance with Section 1 of Act 1194 of 1995. 1.02 These regulations are enacted pursuant to the State Board of Education s authority under Arkansas Code-Annotated 6-11-105 (Rep!. 1993) and 6-20-305 (1995 Supp.). 2.00 Purpose 2.01 It is the purpose of these regulations to establish criteria to identify Isolated School Districts and establish criteria for the allocation of funding. 3.00 Definitions 3.01 ADM Density--is calculated by dividing the ADM by the square miles in a district. 3.02 Average Daily Membership (ADM) -- The total number of days attended plus the total number of days absent by students in grades kindergarten through twelve (K-12) during the first three quarters of the previous school year. divided by the number of school days actually taught in the school district during that period of time rounded up to the nearest hundredth. 3.03 Base Local Revenue Per Student -- If Category 1 is fully funded. the local revenue per student in the Local School District with the highest amount of Local Revenue Per Student. If Category 1 is not fully funded the Revenue Per Student to which the State equalizes calculated by taking the sum of: 3.04 3.05 (1) The total available state aid for State Equalization Funding per student: (2) Ninety-eight percent (98%) of the Base Millage times the total state assessed valuation
and C? \.0 (3) Seventy-five ~e~c~nt (75%) of Miscellaneous Funds collecffedl,n
t!~e pt:"'iou.~ year: and by d1v1dmg the sum by the total state ADM.
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-- 1 l>-. - :ilj Category I Isolated School District --means a school district \lhic~!1bts~y t~~1w C/)n, . - --=- .....J :-::::: ADE 038-1 (4) of the following five (5) criteria: ( 1) There is a distance of twelve (12) miles or more by hard-surfaced highway from the high school of the district to the nearest adjacent high school in an adjoining district
(2) A density ratio of transported students which is less than three (3) students per square mile of area
(3) Geographic barriers such as lakes, rivers, and mountain ranges which impede travel to schools that otherwise would be appropriate for consolidation. cooperative programs and shared services: ( 4) Total area of one hundred ( 100) square miles or greater
(5) Less than fifty-percent (50%) of bus route on hard-surfaced roads. 3.06 Category II Isolated School District--means a school district that meets the criteria in Section 3.01 and has a ADM Density ofless than 1.2. 3.07 Density Ratio -- is calculated by dividing the ADT (Average Daily Transported) by the number of square miles in a district. 3. 08 Local Revenue Per Student -- In each year ninety-eight percent (98%) of the amount ofrevenue available, whether or not collected, in a Local School District. solely from the levy of the Base Millage plus seventy-five percent (75%) of the Miscellaneous A Funds collected in the previous year divided by the ADM of such Local School W District for the previous year. 4.00 Conditions for Assistance Eligibility 4.01 School districts shall have a base millage of no less than 25 mills. 4.02 The district's budget must be prepared by the local district with Department of Education approval. 4.03 The district has an average daily membership of less than three hundred fifty (350). 4.04 The district must meet the minimum standards for accreditation of public schools prescribed by law and regulation. ADE 038-2 - 5.00 Calculation 5.01 Category I funding provided to qualifying Local School Districts from funds made available for that purpose shall be calculated as follows: (350 - Previous vear's ADM) 850 X Previous years ADM X Base Local Revenue Per Student 5.02 Category II funding shall be calculated at 50% of the Category I funding. 5.03 Category I Isolated School Districts shall receive Category I funding. - ----- - 5.04 Category II Isolated School Districts shall receive both Category I and Category II funding. 5.05 Category I shall be fully funded before Category II is funded. A funding factor shall be established by the State Department of Education to ensure that the calculation of Category I and Category II funding shall not exceed the funds made available for that purpose. 5.06 If a district's Local Revenue Per Student exceeds the Base Local Revenue Per Student, the following formula to calculate Isolated Aid will be used: (Category I funding + Category II funding) + ((Base Local Revenue Per Student minus Local Revenue Per Student) times ADM) 6.00 Application for Aid 6.01 School districts applications for Isolated Status shall be on forms provided by the Arkansas Department of Education. 6.02 Applications for Isolated Status are due by May 15, preceding the school year for which Isolated Funding is to be provided. 6.03 The Department of Education shall review all applications for isolated status to determine compliance with all eligibility criteria. 7.00 Expiration Clause 7 .01 These regulations expire June 30, 1997. ADE 038-3 I Arkansas DIRECTOR'S COMMUNICATION d?Es~1tTM[~!K.~
KA~!?,:rd~!!,2~ GENE WILHOIT, Director, General Education Division .1111 2 2 1996 NO: CUR-97-002 Page: 1 of 1 Office of Desegregation Monitoring Date: July 18, 1996 Forward Copies To: Superintendents, Co-Op Directors Other: Summer School Directors Type of Memo: Informational Response Required By: Those Affected There are attachments to this memo. Assistant Director, Planning & Curriculum: Jim Boardman Subject: Summer Program Aministration Index Code: CGA Regulatory Authority: Ark. Code Ann. 6-16-703 (1993) & Act 348 of 1995 Contact Person: Mary Kaye McKinney Phone No: 682-5615 Enclosed is the Summer School student data form. The student data form will need to be completed and returned by August 31, 1996. This will provide the necessary child count regarding the actual number of children served as well as other data information. The only difference from last year's form is the addition of the number of students who have previously participated in summer school. A representative from the Department was scheduled to visit each summer school program across the state. Feedback from those visits were positive and indicated a lot of motivated students. Thank you and each teacher for the work effort and energy exerted to make a successful enriching experience for so many students. Please contact Mary Kaye McKinney or Shirlee Johnson at 682-5615 if you have questions regarding completion of the data form. Return form to: Mary Kaye McKinney, #4 Capitol Mall Room 401-B, Little Rock, Arkansas 72201. K-5 SUMMER SCHOOL STUDENT DAT A FORM DISTRICT _________ LEA# ___ DIST. PROVIDING SER. _ _ W=WHITE B=BLACK H=HISPANIC A=ASIAN N=NATIVE AMERICAN INDIAN GRADE # SERVED # REPEATING # RETAINED #RETAINED # SPECIAL # LIMITED # TITLE #PRESCHOOL ss ATTENDED DIDNOT ED ENGLISH I EXPERIENCE ss. ATTENDSS PROFICIENT M F M F M F M F M F M F M F M F KW KB KH KA KN IW 1B IH IA IN 2W 2B 2H 2A 2N 3W 3B 3H 3A 3N 4W 48 4H 4A 4N 58 SW SH SA SN TOTAL #RETAINED COLUMNS SHOULD BE UNDUPLICATED COUNTS RINS-07-05-005 Arkansas DIRECTOR'S COMMUNICATION -- DEPARTMENT OF EDUCATION 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 7220 I- I 071 (50 I) 682-44 75 RECr!f\f~"""- GENE WILHOIT, Director, General Education Division ~E ft ' NO: FIN-97-013 , II/I t. :
1996 Office Qt Desegregation Monitorma Forward Copies To: Superintendents, Co-Op Directors Other: County School Supervisors Page: 1 of2 Date: July 19, 1996 Type of Memo: Regulatory Response Required By: None There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: School Funds/Types of Funds Index Code: DIB State Equalization and Trust Fund Aid Regulatory Authority: Ark. Code Ann. 6-05-301 through 6-05-306 (Repl. 1993, as amended by 1995 Ark. Acts 1172) and Ark. Code Ann. 6-20-Subchapter 3 (As enacted by 1995 Ark. Acts 91 7 and 1194) Contact Person: Vivian Roberts Phone No: 682-4258 Enclosed is your first State Aid Printout for 1996-97. Please review this memo very carefully because of changes in the printout and funding distributions. The new funding laws of 1995 have required the Department of Education to alter the methods used to distribute state aid to school districts. We plan to use a single printout for several different sources of state aid. This first printout will only project your State Equalization Aid and Educational Excellence Trust Funds. Later, we will calculate the other items listed on lines 11-16 and line 21. At that time, the information required for those calculations will be provided (M&O Mills Available, State Wealth Index and lines 17-20). State Equalization Aid and Educational Excellence Trust Funds will be distributed in 12 monthly payments. Therefore, you will receive your first payment at the end of July. The remaining fund sources (lines 11-16 and line 21) are now separate appropriations and will be distributed on the following schedule: l>in.:ctor's Ml!mo No. FIN-97-013 Page 2 of 2 July I'>, l 1>W> General Facilities Funding Student Growth Funding Isolated Aid Consolidation Aid Debt Service Funding Supplement Growth Facilities Funding Additional Base Funding December November Quarterly (starting September) September September December 90%, June 10% Quarterly (starting September) The requirements for EducationafExcellence Trust Funds have changed. The Trust Fund amount on Line IO of your printout is identified so that you will know the amount necessary to satisfy the requirement that "Local School Districts must first expend Educational Excellence Trust Funds to satisfy the Classroom Teacher salary requirement" (Act 1172 of 1995, Section 2). Rosters will no longer be required. For audit purposes, districts should document the use of the Trust Funds to pay classroom teacher salaries. The Department of Education is working with Legislative Audit to develop a worksheet for districts to use to document the expenditure of these funds to meet this requirement. In addition to the items listed above, you will also receive Workers' Compensation funding in 1996-97. For your 1996-97 budget you should use $14.50 per ADM to calculate workers' compensation. In response to many calls we have had, you should be aware of the following: * You will not receive separate funding for Transportation, Textbooks, Vocational or Special Education Add-On Weights. * Act 280 requires that districts purchase textbooks according to State Board Rules and Regulations. ADE has been notified that districts may contact the depositories to establish a payment plan for textbook purchases. * The State Board approved the final Rules and Regulations for Expenditure Requirements on July 12. Special Education and Vocational Education will calculate those expenditure requirements for you. You will be required to calculate the expenditure requirements for classroom teacher salaries, alternative learning and gifted and talented. Your official ADM for classroom teacher salaries is on the enclosed printout. The ADM for the other two requirements, as defined in the Rules and Regulations for Expenditure Requirements, will be sent to you after a legislative review that is scheduled in August. ..,, J .... ADE Memos - Received 7-29-96 Student Transportation School Funds/Types of Funds Rules and Regulations Governing School District Education Excellence Trust Funds Technology Resources Satellite Instruction for the 1996-97 School Year -- Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION 4 STA'IV CA-Pf('()L Mi\l.L LITTLE ROCK, i\RKi\NSi\S 72201 - 1071 ( .'iO I) MC-44 7.'i RECEIVF~ (,ENE WILHOIT, Director, General Education Division .1111 2 9 1996 Forward Copies To: Superintendents, Co-Op Directors NO: FIN-97-014 Page: 1 of 1 Date: July 25, 1996 Type of Memo: Regulatory Response Required By: Optional There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: School Funds/Types of Funds Index Code: DIB Rules and Regulations Governing School District Education Excellence Trust Funds Regulatory Authority: Ark. Code Ann. 6-11-105 (Rep!. 1993) and 6-20-305 (Supp. 1995) Contact Person: John Kunkel Phone No: 682-4258 Attached are the rules and regulations governing School District Excellence Trust Funds. These regulations are enacted pursuant to the State Board of Education's authority under Ark. Code Ann. 6-11-105 (Rep!. 1993) and 6-20-305 (Supp. 1995). If you have any questions or comments, please contact John Kunkel at the number listed above. Arkansas Department of Education Rules and Regulations School District Education Excellence Trust Funds 1.00 Legislative Authority 1.01 These regulations shall be known as Arkansas Department of Education regulations governing the distribution of Education Excellence Trust Funds to school districts. 1.02 These regulations are enacted pursuant to the State Board of Education's authority under Ark. Code Ann. 6-11-105 (Repl. 1993) and 6-20-305 (Supp. 1995). 2.00 Purpose 2.01 It is the purpose of these regulations to provide the method for allocation of Education Excellence Trust Funds to school districts beginning with the 1996-97 school year. 3.00 Definitions 3.01 Education Excellence Trust Funds (Trust Funds) are defined as funds made available to school districts for teacher's salaries as provided for by Ark. Code Ann. 6-5-302. 3.02 State Equalization Funding is defined as the total state equalization funding per student provided to school districts as defined by Ark. Code Ann. 6-5-303 (19) (Enacted by Act 917 of 1995). 4.00 Calculation 4.01 Calculate the percent Trust Funds are of State Equalization Funding by dividing Trust Funds by State Equalization Funding. 4.02 Calculate each district's Trust Funds by multiplying the result of Sect-i~m 4.01 times each district's State Equalization Funding. !--~ E,f,:: ~ l ,:::
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ADE 039-1 I -- Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION , RECEIV CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-44 75 GENE WILHOIT, Director, General Education Division . I\ II 2 9 1996 D,,.COAnrenation MonitotinQ omce ot - v ---------'-----------. Forward Copies To: Superintendents, Co-Op Directors Secondary Principals NO: CUR-97-005 Page: 1 of 2 Date: July 25, 1996 Type of Memo: Informational Response Required By: Optional There are attachments to this memo. Assistant Director, Planning & Curriculum: James Boardman Subject: Technology Resources Index Code: IJND Satellite Instruction for the 1996-97 School Year Regulatory Authority: State Board of Education Guidelines Adopted April, 1989 Contact Person: Dr. Charles Watson Phone No: (501) 682-4474 FAX No.: (501) 682-4886 Since 1988, the State Board of Education has endorsed the inclusion of satellite-delivered instruction in secondary schools of the state. Under the guidelines, the Department of Education is charged with supervising the programming as well as approving credit courses that are proposed for the school curriculum. Schools that currently provide satellite courses, as well as those that intend to provide one or more courses via satellite-delivered instruction, must complete the one-page Application for Satellite Instruction 1996-97 form. The providers have been advised that they should not accept registration information that does not include an approved Department of Education application. Currently, there are four approved providers of instructional programming. Each establishes different registration dates, and each has a different method for completing the registration process. Each school must register students directly with the provider. Schools interested in course descriptions and student registration information from the Satellite Education Resource Consortium (SERC) may contact the Department of Education or the Arkansas Educational Television Network (AETN) to receive materials. SERC student registration must be processed through the Department of Education. Due to the changing nature of program delivery, each school should verify that Satellite receiver equipment continues to be compatible with that used by the provider. Schools previously enrolled for courses at OSU or STEP may continue enrollment directly with those institutions . However, new schools must enroll through IDEANET. A Distance Learning Committee, chaired by Dr. Charles D. Watson, is charged with the responsibility of linking the Department with the providers of distance learning and reviewing and recommending approval of applications for credit-based courses. The committee will provide technical assistance to schools as needed to assure quality instructional programs through this medium. Applications will be reviewed as they are received, and a copy of the approval will be returned to the district. Applications should be in our office no later than Thursday, August 15, 1996. Please return to: Dr. Charles D. Watson Manager, Special Projects Arkansas Department of Education #4 State Capitol Mall, Room 107A Little Rock, AR 72201-1071 \ SATELLITE INSTRUCTION 1995 - 96 Application Form Arkansas Department of Education Please type application information School District ------------------------------------------- Address ----------------------------- County ------------- Zip --------------- Superintendent Telephone _________ _ School Coordinator __________________ _ Telephone ________ _ Do you presently have a dish and receiver equipment? Yes ___ No __ _ List each course to be offered, the program source, the classroom facilitator and the social security number of the facilitator. PROGRAM NUMBER FACILITATOR FACILITATOR'S COURSE SOURCE STUDENTS SS# Any change in course or facilitator should be provided to the Arkansas Department of Education on or before September 1, 1995. Did your district participate in satellite instruction during 1994-95? Yes __ _ No _ _ Please return this form on or before August 1, 1995, to: Dr. Charles D. Watson, Manager, Special Projects, Arkansas Department of Education, 4 State Capitol Mall, Room 107-A, Little Rock, AR 72201-1071. ASSURANCES 1. Teachers/classroom managers will participate in an in-service training to learn about equipment, course organization and classroom management. 2. The district is unable to employ a certified teacher(s) to teach the course(s) used to meet the Standards. 3. Enrollment in the oourse(s) does not exceed requirements of the Standards. Date Superintendent A ------------For S-EA -Use O-nly ----------- 1 Approved Reviewed by: I === Disapp,=:: Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION 4 STATE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 GENE WILHOIT, Director, General Education Division 'NO: CUR-97-003 Forward Copies To: Superintendents, Co-Op Directors Other: GIT Supervisors GIT Coordinators Page: 1 OF 1 Date: July 25, 1996 Type of Memo: Administrative Response Required By: All Assistant Director, Planning & Curriculum: Jim Boardman Subject: Gifted and Talented Education Index Code: IHBB Application for Program Approval Regulatory Authority: Ark. Code Ann. 6-20-317 (a)(2) (Repl. 1993) Contact Person: Ann M. Biggers Phone No: 682-4224 Director's Communication No. CUR 96-097 dated June 20, 1996 erroneously requested that an application for funding for the 1996-97 gifted/talented program be submitted to the Arkansas Department of Education by October 1, 1996. Since no separately identifiable funds for gifted and talented programs will be distributed during the 1996-97 school year, this application is not necessary. The only information currently being requested is the Schedule 2 Program Description page and the 1995-96 Final Report (ADE Form SPED-03-004R) which was printed on blue paper in the June 20 memo. Your 1995-96 Program Evaluation Report is still to accompany the Final Report. Please use the cover form when you send in your information so we can maintain current records for each school district. We hope you were not seriously inconvenienced by the first mailing. For those of you who have already submitted budgets we will simply disregard them. If we can be of any assistance, please do not hesitate to contact us. Arkansas DIRECTOR'S COMMUNICATION DEPARTMENT OF EDUCATION V RECEI ~. WE CAPITOL MALL LITTLE ROCK, ARKANSAS 72201-1071 (501) 682-4475 C_Jl GENE WILHOIT, Director, Genera'. Education Division JUL 2 9 1996 Office of Desegregation Monitormij Forward Copies To: Superintendents, Co-Op Directors 'NO: FIN-97-015 Page: I of I Date: July 25, 1996 Type of Memo: Informational Response Required By: All There are attachments to this memo. Assistant Director, Finance & Administration: Dr. Bobbie Davis Subject: Student Transportation Regulatory Authority: N/ A Contact Person: Spence Holder Index Code: EEA Phone No: 682-4264 The attached information was forwarded to the Arkansas Department of Education via certified mail - return receipt requested by the U.S. Department of Transportation, National Highway Traffic Safety Administration. You are requested to read the recall listing and take corrective action on all buses in the district's bus fleet that are affected by the recall. Please notify the contact person above if any additional assistance is needed. US Deportment of Tronsportot1on National Highway Traffic Safety Administration CERTIFIED MAIL RETURN RECEIPT REQUESTED Mr. Spence Holder, Coordinator School Transportation Department of Education #4 Capitol Mall, Room 204-A Little Rock, AR 72201 Dear Mr. Holder: JUL I I 1996 400 Seventh Street. SW Washington. DC 20590 NSA-lllwbl TAB96-001a The National Highway Traffic Safety Administration (NHTSA) is writing this letter to provide State Pupil Transportation Directors with the enclosed second annual NHTSA School Bus Safety Assurance Program Recall Listing. One purpose of the NHTSA School Bus Safety Assurance Program Recall Listing is to inform State Pupil Transportation Directors, State Transportation Inspection Program Directors, and other interested organizations of the current safety recalls involving school buses. Safety recalls involving school bus handrails are of great concern to the agency. There continue to be reports of children snagging articles of clothing on the handrails as they exit the bus. The tragic consequences of not having the handrail recall remedy work completed on all involved school buses was again demonstrated by the death of a 14 year old Irvington, New York girl on February 8, 1996. To date, defective school bus handrails have caused at least six fatalities and numerous u.J .ries. During the fall when the weather is still warm, children will be wearing their clothes loosely, increasing the likelihood of an article snagging on the handrail. State Pupil Transportation Directors are requested to emphasize to each school district the importance of immediately having all relevant handrail recall remedy work completed on all involved school buses. NHTSA strongly recommends that a copy of the School Bus Safety Assurance Program Recall Listing be forwarded to each school district. In addition, the agency is requesting each State Pupil Transportation Director to encourage all state school districts to develop and implement a program that would ensure that all out-standing recall remedy work is completed on each school bus within the district's fleet during the summer vacation maintenance period. School buses owned and/or operated by contractors should also be advised of the safety recalls and provide assurances to the state/district that all recall work is completed. ~~~~~' SAFETY BEL TS SAVE LIVES AUTO SAFETY HOTLINE (800) 424-9393 Wash D.C Area (202) 366-023 School buses remain one of the safest forms of transportation in the United States. The success of the School Bus Safety Assurance Program is dependent on the willingness of each of us concerned with the transportation of children to review the enclosed recall listing and make every effort to ensure that buses within their purview are corrected during the summer vacation maintenance period. 2 If you have any questions concerning the School Bus Safety Assurance Program, please contact either Mr. Bill Lewis or Mr. Jon White of my staff at (202) 366-5227 or by facsimile at (202) 366-7882. If you have any questions concerning a specific recall campaign, please call the involved manufacturer at the phone number given in the recall listing or call NHTSA' s Auto Safety Hotline at (800) 424-9393. Sincerely, ~ Enclosure: School Bus Safety Recall Campaign Listing Kathleen C. DeMeter, Director Office of Defects Investigation Safety Assurance _-------_--- 5,-,.,.., 4 ..._ ---_-_-_- .._,.. People Saving People SCHOOL Bus SAFETY ASSl1RAi~CE PROG~l RECALL LISTING: JAf,rUARY 1991 TI-IROlTG H JtTNE 1996 National Highw'!_v Traffic Safety Administration Washington, D.C. 20590 Auto Safety Hotline 800-424-9393 Wash. D.C. area 202-366-0123 S!
HOOL IL RECALL LISTING J!lll!IE 1226 FROMJANU ARY 1991 THROUGH . OGRAM SSAFETY ASSURANCE PR TABLE OF CONTENTS Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Special Section School Bus Handrail Recalls Handrail Recall Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Handrail Inspection Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Handrail Recall Listing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 School Bus Vehicle Recalls Amtran . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Blue Bird . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Carpenter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Coach & Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Collins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Crown Coach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Eldorado National . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Ford . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 GM ............................
........................ 19 Gillig . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Girardin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 LES Entreprises/Corbeil . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Navistar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Oshkosh .................................................. 23 Spartan ................................................... 24 Superior/United Technologies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Sturdicorp . . . . . . . . . . . . . : . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Thomas Built . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Transi-Corp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Van-Con .................................................. 29 Wayne ................................................... 29 School Bus Equipment Recalls Carpenter , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Ferodo ................ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Hercules Engine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Kinedyne . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Lomar ................................................... 33 Webasto Heater ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Wells Aluminum . . . . . . . . . . . . . . . . .
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.

<dcterms_creator>Arkansas. Department of Education</dcterms_creator>