Magnet Review Committee: Budget

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Magnet Review Co1111nittee 1900 North Main Street Su ite 101 North Little Rock, Arkansas 72114 Donna Grady Creer Executive Director ,,{,,, ,,._,p.4 - (50 11 753 -0156 December 1, 1998 The Honorable Susan Webber Wright Judge, U.S. District Court Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock, AR 72201 Dear Judge Wright: As you know, the Magnet Review Committee was est Circuit Court of Appeals at St. Louis. The Committee is monitoring, evaluating and recommending changes i schools, as well as recruitment for the six original maI rr,agnet s,,d1Qols. The Magnet Review Committee is al fli=fo-M transfer students between Little Rock School [ School District and is allocateq an annual budget of$ three districts contriouting $25,000 each fiscal year, \/\ the ADE. \_l:!l-1 ..,0hu1""? h'/ <- ..nl, ,(c -
p<J <1--f- ~A~~ rlt{JJ. Ct1~c c~u ~L ~ c__ lh1-P-J-<.d vl~t_ tr 1) Since its inception, the MRC has operated within this S 150,000 budget. ,/.,< " 2) Fiscal Year 1998-99 budget in the amount of $150,000 was approved (Jr .'~- (_, by the MRC on August 6, 1998. _,\kl r 1 , '\~ I 3) To this point, the MRC has contained expenditures to remain within the )o ,.,1 J k i
r- \. initial allocation. o.:t of:,( ~ 4) Increases in cost of services has caused us to predict a deficit spending or a ~J--} Y. -1J reduction in services for the 1998-99 fiscal year. \--
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d' 5) The MRC, by formal motion and vote, approved the increase at its ':,"' ~ , <''
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, . \"'.... October 22, 1998 meeting. I'-- "' r
., ~ ~ ,. O'- 0\ / ' .i\ We, therefore, are seeking your approval for an increase in the amount allocated. For your ~ c, review, we have attached data which speaks to the need for an increase. ',, At this time, we respectfully request that the Magnet Review Committee Office budget be increase :r-om- 000 to $185,000. This action would increase each district's proportional share b $~33.33-- 0 to $30,833.33) a,J.JM, .......... ~,e the State's MRC budget contribution , 00 ($75,000, plus dcitt-io1r7,,5I0 0). he $35,000 additional funding request reflects a 23% increase in the budgeted a n or the Magnet Review Committee. t ~ '
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(\~~i I Dear Judge Wright: , \ '7 '1, r" \A,l As you know, the Magnet Review Committee was established in Jul'l.J:-~ ~ .-'\ Circuit Court of Appeals at St. Louis. The Committee is charged--wifnthe responsibility of ,,,, monitoring, evaluating and recommending changes in the actual operation of magnet / "
schools, as well as recruitment for the six original magnet schools and nine interdistrict i" tY: rr:iagnet scb.g.oJs. The Magnet Review Committee is also responsible for recruitment of 0 ., tr fl:.:fo-M transfer students between Little Rock School District and Pulaski County Special ~-rY l School District and is allocat~_g. an annual budget of $150,000. That amount is funded by the \'i l" three districts contriouting $25,000 each fiscal year, with the remaining $75,000 coming fr om,.,\~~7\i'~ . the ADE. \_B'/ wh~11,7 /4' b .1,,,v' t- ,. o' L,, l) Since its inception, the MRC has operated within this S 150,000 budget. , ~J~ 1 v'c~ / 2) Fiscal Year 1998-99 budget in the amount of $150,000 was approved C} (1'-' t?...,.~ by the MRC on August 6, 1998: -\~'( r r{ 1 t 3) To this point, the MRC has contained expenditures to remain within the
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initial allocation . .. or~JoJ,{ .n ~ 4) Increases in cost of services has caused us to predict a deficit spending or a ,
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5) The MRC, by formal motion and vote, approved the increase at its '
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\t--c..... October 22, 1998 meeting. ,,f ,-
, ,,.,_ 0 -- ~ ~o'- o\" " <',,~ (} We, therefore, are seeking your approval for an increase in the amount allocated. For your i :
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review, we have attached data which speaks to the need for an increase. - l. t" .-:,<- At this time, we respectfully request that the Magnet Review Committee Office budget be increase~em-$-l-SQ,000 to $185,000. This action would increase each district's proportional share b'f-:l._~33 .33 Oto $30,833.33) a e the State's MRC budget contribution ~, 00 ($75,000, plus deiHo- 1~7,5I0 0). he $35,000 additional funding request reflects a 23% increase in the budgeted a n or the Magnet Review Committee. i L,, '
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--J_A 1 ? ..,\ \\c:_./ ri')_-, (, "l -i7~0 (--- .,., \ f I ,rl'/ '' ,,,0 -A fl' ~ " ~ ~.,) ti...., t:. ..i.1-~"' ,,~ :+() , . :)'-,...~ ~('vr,.. . \1-:,_"r~-1~ . tf N~\ re! ~~'(.,,,.. 1il~J<..: u--? :.. \\\'-- f ~ . ,.9' f'i''" o< \ r-/'& ~\ ~ ,, t' \ ~ \\ --1~ \'>..,i' ?'- <?. 'e 1,7 Q \~ . ~J\\" ... I / If you or the parties should need any additional information, I will be happy to provide it. Sincerely, ~~II. Ch erson Magnet Review Committee SM/DGC:sml Attachment EXPENDITURES FRINGE BENEFITS Includes Social Security, Medicare, Teacher Retirement, Life Insurance, Health Insurance and Dental 1997-98 ACTUAL 14,173 "In the approved budget, this figure was _ , ? v input at a lower rate, due to the anticipated '{ ,_. \ i-' ~ . changes in teacher retirement, insurance, '- t- \ ...._..,, t.. 1..! L, etc. The new figure most accurately _.,. r' -
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, " 1 -' ref/eds the costs for this line item. u--\-.. 11 C 1 PROFESSIONAL & TECHNICAL SERVICES Utilization of persons or organizations to provide
r,ecializeq_ser.vices.Jhis category includes costs 6f the lnterdistrict Magnet S..cbQQJ.s...E'lClluation.Aru:w.olReport, and the month! travel allowance orovided to the xecutive Director oflhe Magnet Review Committee. "Because of additional professional services required as a result of providing updated recruiting ~oo/s (e.g., bq,churr
s. ra~ ~ ... etc./ and the website mqstec ad design which re/led changes in magnet schools, including new principals, updated curriculum, and the middle school transition, an increase in this line item is expeded MAINTENANCE OF EQUIPMENT & VEHICLES l l,868 1,532 1998-99 APPROVED 12,800 12,000 1,400 1998-99 REVISED AMOUNT 20,900 :/ 1s,ooo , _:.1,soo --------~f1 This covers the costs of service contracts for the office copier, t_tie R~OAes5y~te~ and the IBM Personal Typing System in the MRC Office. "Because of contract cost increases since the equipment ls over ten years old, an increase in expenses is ex eded _ _ -__ _ RENTAL OF LAND AND BUILDING Monthly rent for the MRC Office is $1, 188.00 (1,296 square feet) and will remain that amount. 14,256 I 14,256 SAME EXPENDITURES (Continued) TRAVEL OUT OF DISTRICT This line item is used to send MRC members to the International Magnet Schools of 1997-98 ACTUAL 6,012 America Conference and the NCSO 1 '? ~ :'> Conference each year. r~~I~ C)~..,. .x_\,' ftn order to decrease line items in the - .. c-7 -
i_c u approVi udget,.l[J!.vel was one item ~
:Jj' ~~ 1: whic as lowered m iffort to remain tt. ,-r.' within t e , VO total. Now, Donna ' Grady Creer has been e eded MSA President-Elect, this, in turn, will require her to attend Board meetings several times a year. Although some of the cost is borne by the MSA, the amount for travel out of the distrid has been increased to a requested figure as shown. <=_____ - POSTAGE Includes postage necessary to respond to parent inquiries, bulk mailings for recruitment purposes, and all other mailouts as necessary for the operation of the MRC office. No change in amount is requested. TELEPHONE Includes monthly billings and long distance charges, Internet access monthly charges, and FAX expenses. The MRC Office has been using a *butldingowned* FAX machine and paying a *per page rate. A new FAX machine has recently been purchased and expenses are expeded to decrease in the FAX line item. However, the Internet access has been added and the costs will again go up in this catego,y. oil p.f- ~ or- ~I .__, P1 -1 (. ,,, '1- < r 1,575 3,921 Page 2 1998-99 1998-99 APPROVED REVISED AMOUNT ' 3,500 *6,000 2,500 SAME 3,500 *4,000 EXPENDITURES (Continued) ADVERTISING The MRC is charged with the responsibility for recruiting students to the original interdistrid magnet schools and M-to-M transfer. In recent years, the interdistrid magnets have also looked to the MRC for recruitment assistance. With new principals in place in several of the magnet schools, new curriculum information to be distributed, and the middle schools transitioa-.Jgking place, a reconfiguration roll advertising brochures, M-to-M flyers, videos'dnd any other materials requiring modtfication is necessary 1997-98 ACTUAL 31,502 Poge 3 1998-99 1998-99 APPROVED REVISED AMOUNT 23,595 *35,000 PRINTING AND BINDING 2,700 1,200 *4,000 This category ties in with advertising expense. Even though the MRC Office copies whatever possible, voluminous jobs, such as a~ation , I ?. forms, are handled by outside agencies. r J ~r . Again, this amount has been increased to handle large pro/eds related to advertising the changes in the schools' make-up, new principals, and curriculum changes. OTHER PURCHASED SERVICES 3,700 I Includes any outside help necessary to finish ,..
... t\"- .It , gjob fgc the. M"-C Office. This will also incluae v ,-
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", catering services, etc., when necessary. 1 1 Due to increased meeting adivities, Magnet fair expenses, and all other recruitment f undions, this amount has been increased 2,000 f :' . ,., I - *4,000 SUPPLIES Materials nee ssary for the operation of the Mag t Review Committee Office. This is a cootrgolled line item and can be ~ -t held to buagete'a figures. ~~/)-\ yl \0 '
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, ).".., ,....1--': ~~c..- l ~jO\..:) PERIODICALS ~Q. o+h~~ Used to purchase media materials of interest to the MRC and its adivities (e.g., Education Week. Arkansas Democrat-Gazette. Arkansas Times. Magnet Schools of America materials!. Also includes MSA yearly membership fee to obtain a reduced rate for the MSA Conference in the spring. *The amount requested has been increased slightly in order to expand ./ our subscription access to more education periodicals. CAPITAL OUTLAY This category is used for any major expense for equipment for the MRC Office, such as a copier, computer, or office furniture. 1,217 572 1998-99 APPROVED 1,500 500 500 Page 4 1998-99 REVISED AMOUNT SAME *595 *5.000 ,, c-t'i ' J '-'f ,~ ~' I I,,. ' I *With the approved 7998-99 budget in August, .- \ 1--, .. ~ ~. - ,o the MRC was planning not to make any ma
or _\ ::i \ -r-'< , -st" 1 ,.:y , { tJ purchases for the office. However, the copy ~i-....( 1 .('\-::,'" X\) ~i-
( 1 ~' ~ ,,, machine is over ten years old, and the telephone __.,., , ..) ~ l c- r~ SJ! 7 1 system is also. Consequently, some expenses , -::. ~ :> --
~ Ii,, are anticipated for this category \ ' .\-:) ,. ,>~' TOTAL BUDGET FIGURES SALARIES 79,251 70 749 .. 150,000 114,251 70 749 185,000 . ,, \"\cl NOTE: Salary increases will be determined later in the year, after final negotiations are I I complet~d, and distrid salary increases are established. At that time, it will be ~ J' - / ermined if, and how much, an increase can be incorporated into the budget. \ ,.. u' ~,v vt... ~! h ... y 7J'
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, Magnet Review Co1nn1ittee Donna Grady Creer Executive Director December l, 1998 1900 orth Main Street Suite l Ol North Little Rock, Arkansas 72114 RECEIVE The Honorable Susan Webber Wright Judge, U.S. District Court DEC 1 1998 Eastern District of Arkansas 600 West Capitol Suite 302 OlflCEOF DESEGREGATION rroRI Little Rock, AR 7220 l Dear Judge Wright: 501 758-01 SU As you know, the Magnet Review Committee was established in July, 1987 by the Eighth Circuit Court of Appeals at St. Louis. The Committee is charged with the responsibility of monitoring, evaluating and recommending changes in the actual operation of magnet schools, as well as recruitment for the six original magnet schools and nine interdistrict magnet schools. The Magnet Review Committee is also responsible for recruitment of M-to-M transfer students between Little Rock School District and Pulaski County Special School District and is allocated an annual budget of $150,000. That amount is funded by the three districts contributing $25,000 each fiscal year, with the remaining $75,000 coming from the ADE. l) Since its inception, the MRC has operated within this $150,000 budget. 2) Fiscal Year 1998-99 budget in the amount of $150,000 was approved by the MRC on August 6, 1998. 3) To this point, the MRC has contained expenditures to remain within the initial allocation. 4) Increases in cost of services has caused us to predict a deficit spending or a reduction in services for the 1998-99 fiscal year. 5) The MRC, by formal motion and vote, approved the increase at its October 22, 1998 meeting. We, therefore, are seeking your approval for an increase in the amount allocated. For your review, we have attached data which speaks to the need for an increase. At this time, we respectfully request that the Magnet Review Committee Office budget be increased from $150,000 to $185,000. This action would increase each district's proportional share by $5,833.33 (from $25,000 to $30,833.33) and make the State's MRC budget contribution $92,500 ($75,000, plus the additional $17,500). The $35,000 additional funding request reflects a 23% increase in the budgeted amount for the Magnet Review Committee. . . . The Honorable Susan Webber Wright -2- December 1, 1998 If you or the parties should need any additional information, I will be happy lo provide ii. Sincerely, ~~II. Ch erson Magnet Review Committee SM/DGC:sml Attachment cc: Ann Brown, Federal Monitor - ODM EXPENDITURES 1997-98 l 998-99 1998-99 ACTUAL APPROVED REVISED AMOUNT FRINGE BENEFITS 14,173 12,800 * 20,900 Includes Social Security, Medicare, Teacher Retirement, Life Insurance, Health Insurance and Dental *In the approved budget, this figure was input at a lower rote, due to the anticipated changes in teacher retirement, insurance, etc. The new figure most accurately ref/eds the costs for this line item. PROFESSIONAL & TECHNICAL SERVICES l l ,868 12,000 * 15,000 Utilization of persons or organizations to provide specialized services. This category includes costs of the lnterdistrict Magnet Schools Evaluation Annual Report, and the monthly travel allowance provided to the Executive Director of the Magnet Review Committee. *Because of additional professional services required as a result of providing updated recruiting tools /e.g ., brochures, radio/TV ads, etc./ and the website master ad design which reflect changes in magnet schools, including new principals, updated curriculum, and the middle school transition, an increase in this line item is expected MAINTENANCE OF EQUIPMENT & VEHICLES 1,532 1,400 *l,500 This covers the costs of service contracts for the office copier, the phone system and the IBM Personal Typing System in the MRC Office. *Because of contract cost increases since the equipment is over ten years old, an increase in expenses is expected RENTAL OF LAND AND BUILDING 14,256 14,256 SAME Monthly rent for the MRC Office is $1,188.00 (1,296 square feet) and will remain that amount. EXPENDITURES (Continued) TRAVEL OUT OF DISTRICT This line item is used to send MRC members to the International Magnet Schools of America Conference and the NCSD Conference each year. *In order to decrease line items in the approved budget, travel was one item which was lowered in an effort to remain within the $150,000 total. Now, Donna Grady Creer has been eleded MSA President-Elect
this, in turn, will require her to attend Board meetings several times a year. Although some of the cost is borne by the MSA, the amount for travel out of the dis/rid has been increased to a requested figure as shown. POSTAGE Includes postage necessary to respond to parent inquiries, bulk mailings for recruitment purposes, and all other mailouts as necessary for the operation of the MRC office. No change in amount is requested. TELEPHONE Includes monthly billings and long distance charges, Internet access monthly charges, and FAX expenses. *The MRC Office has been using a *buildingowned' FAX machine and paying a 'per page' rate. A new FAX machine has recently been purchased and expenses are expected to decrease in the FAX line item. However, the Internet access has been added and the costs will again go up in this category Page 2 1997-98 l 998-99 1998-99 ACTUAL APPROVED REVISED AMOUNT 6,012 3,500 *6,000 1,575 2,500 SAME 3,921 3,500 *4,000 EXPENDITURES (Continued) Page 3 1997-98 1998-99 1998-99 ACTUAL APPROVED REVISED AMOUNT ADVERTISING 31 ,502 23,595 *35,000 The MRC is charged with the responsibility for recruiting students to the original interdistrict magnet schools and M-to-M transfer. In recent years, the interdistrict magnets have also looked to the MRC for recruitment assistance. *With new principals in place in several of the magnet schools, new curriculum information to be distributed, and the middle schools transition taking place, a reconfiguration of all advertising brochures, M-to-M flyers, videos and any other materials requiring modification is necessary. PRINTING AND BINDING 2,700 1,200 *4,000 This category ties in with advertising expense. Even though the MRC Office copies whatever possible, voluminous jobs, such as application forms, are handled by outside agencies. *Again, this amount has been increased to handle large projects related to advertising the changes in the schools' make-up, new principals, and curriculum changes. OTHER PURCHASED SERVICES 3,700 2,000 *4,000 Includes any outside help necessary to finish a job for the MRC Office. This will also include catering services, etc., when necessary. *Due to increased meeting activ1Yies, Magnet Fair expenses, and all other recruitment functions, this amount has been increased EXPENDITURES (Continued) Page 4 1997-98 1998-99 1998-99 ACTUAL APPROVED REVISED AMOUNT SUPPLIES 1,217 1,500 SAME Materials necessary for the operation of the Magnet Review Committee Office. This is a controlled line item and can be held to budgeted figures. PERIODICALS 572 500 595 Used to purchase media materials of interest to the MRC and its activities (e.g ., Education Week. Arkansas Democrat-Gazette. Arkansas Times. Magnet Schools of America materials). Also includes MSA yearly membership fee to obtain a reduced rate for the MSA Conference in the spring. ~The amount requested has been increased slightly in order to expand our subscription access to more education periodicals. CAPITAL OUTLAY -0- 500 *5,000 This category is used for any major expense for equipment for the MRC Office, such as a copier, computer, or office furniture. ~with the approved 1998-99 budget in August, the MRC was planning not to make any maior purchases for the office. However, the copy machine is over ten years old, and the telephone system is also. Consequently, some expenses are anticipated for this category TOTAL BUDGET FIGURES 79,251 114,251 SALARIES 70 749 70 749 150,000 185,000 NOTE: Salary increases will be determined later in the year, after final negotiations are completed. and district salary increases are established. At that time, it will be determined if, and how much, an increase can be incorporated into the budget. - I ., Magnet Review Co1111nittee Donna Grady Creer Executive Director December l, 1998 1900 North Main Street Suite 101 North Little Rock, Arkansas 72114 RECEIVED The Honorable Susan Webber Wright Judge, U.S. District Court DEC 1 1998 Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock, AR 7220 l Dear Judge Wright: OFFICE OF DESEGREGATION MON!TORlNG As you know, the Magnet Review Committee was established in July, ] 987 by the Eighth Circuit Court of Appeals at St. Louis. The Committee is charged with the responsibility of monitoring, evaluating and recommending changes in the actual operation of magnet 7-- schools, as well as recruitment for the six original magnet schools and nine interdistrict #'" t)A-magnet schools. The Magnet Review Committee is also responsible for recruitment of 0 111 _ I' , M-fo-M transfer students between Little Rock School District and Pulaski County Special .r v School District and is allocated an annual budget of $150,000. That amount is funded by the -> bl,,,. three districts contriouting $25,000 each fiscal year, with the remaining $75,000 coming from f
\J the ADE. , 1 / }. Ir ~ c' l) ct'.., 2) 4) Since its inception, the MRC has operated within this S 150,000 budget. Fiscal Year 1998-99 budget in the amount of $150,000 was approved by the MRC on August 6, 1998. To this point, the MRC has contained expenditures to remain within the initial allocation. Increases in cost of services has caused us to predict a deficit spending or a reduction in services for the 1998-99 fiscal year. The MRC, by formal motion and vote, approved the increase at its October 22, 1998 meeting. r For your At this time, we respectfully request that the Magnet Review Committee Office budget be increase from $150,000 to $185,000. This action would increase each district's proportional share b $5,833.33 (frorn $25.,000 to $30,833.33) and make the State's MRC budget contribution $92,500 ($75,000, plus Hie additional 17,500)/ he $35,000 additional funding request reflects a 23% increase in the budgeted amount for the Magnet Review Committee. fl 1 The Honorable Susan Webber Wright -2- December l, 1998 If you or the arties should need any additional information, I will be happy to provide it. Sincerely, ~~II, Ch erson Magnet Review Committee SM/OGC:sml Attachment cc: Ann Brown, Federal Monitor - ODM EXPENDITURES 1997-98 1998-99 1998-99 ACTUAL APPROVED REVISED AMOUNT FRINGE BENEFITS 14,173 12,800 20,900 Includes Social Security, Medicare, Teacher Retirement, Life Insurance, ~ Health Insurance and Dental *In the approved budget, this figure was input at a lower rate, due to the anticipated changes in teacher retirement, insurance, etc. The new figure most accurately ref/eds the costs for this line item. PROFESSIONAL & TECHNICAL SERVICES l l ,868 12,000 15,000 Utilization of persons or organizations to provide specialized services. This category includes costs of the lnterdistrict Magnet Schools Evaluation Annual Report, and the monthly travel allowance provided to the Executive Director of the Magnet Review Committee. *Because of additional professional services required as a result of providing updated recruiting tools (e.g., br_gg:w[.es, radj,gtJJ(_ ads, etc.) and the website..aJQ~ ad design which reffed changes in magnet schools, 0 including new principals, updated curriculum, and the middle school transition, an increase in this line item is expeded MAINTENANCE OF EQUIPMENT & VEHICLES 1,532 1,400 *l ,500 This covers the costs of service contracts for the office copier, the phone system and -\ & )I the IBM Personal Typing System in the MRC ~ Office. t J "- (' ~ 0 ~ :
t *Because of contract cost increases since I 7 "' the equipment is over ten years old, an increase in expenses is expeded RENTAL OF LAND AND BUILDING 14,256 14,256 SAME Monthly rent for the MRC Office is $1,188.00 (1,296 square feet) and will remain that amount. EXPENDITURES (Continued) TRAVEL OUT OF DISTRICT This line item is used to send MRC members to the International Magnet Schools of America Conference and the NCSD Conference each year. *In order to decrease line items in the approved budget, travel was one item which was lowered in an..effort to remain within the $150,000 total Now, Donna Grady Creer has been eleded MSA President-fled
this, in turn, will require her to attend Board meetings several times a year. Although some of the cost is borne by the MSA, the amount for travel out of the distrid has been increased to a requested figure as shown. POSTAGE Includes postage necessary to respond to parent inquiries, bulk mailings for recruitment purposes, and all other mailouts as necessary for the operation of the MRC office. No change in amount is requested. TELEPHONE Includes monthly billings and long distance charges, Internet access monthly charges, and FAX expenses. *The MRC Office has been using a 'bu11dingowned' FAX machine and paying a "per page' rate. A new FAX machine has recently been purchased and expenses are expeded to decrease in the FAX line item. However, the Internet access has been added and the costs will again go up in this category. Page 2 1997-98 1998-99 1998-99 ACTUAL APPROVED REVISED AMOUNT 6,012 3,500 6,000 1,575 2,500 SAME 3,921 3,500 EXPENDITURES (Continued) ADVERTISING The MRC is charged with the responsibility for recruiting students to the original interdistrid magnet schools and M-to-M transfer. In recent years, the interdistrid magnets have also looked to the MRC for recruitment assistance. *With new principals in place in several of the magnet schools, new curriculum information to be distributed, and the middle schools transition taking place, a reconfiguration of all advertising brochures, M-to-M flyers, videos and any other materials requiring modification is necessary. PRINTING AND BINDING This category ties in with advertising expense. Even though the MRC Office copies whatever possible, voluminous jobs, such as application forms, are handled by outside agencies. *Again, this amount has been increased to handle large projeds related to advertising the changes in the schools' make-up, new principals, and curriculum changes. OTHER PURCHASED SERVICES Includes any outside help necessary to finish a job for the MRC Office. This will also include catering services, etc., when necessary. *Due to increased meeting adivities, Magnet fair expenses, and all other recruitment fundions, this amount has been increased 1997-98 ACTUAL 31,502 2,700 3,700 Page 3 1998-99 1998-99 APPROVED REVISED AMOUNT 23,595 *35,000 1,200 *4,000 2,000 *4,000 EXPENDITURES (Continued) SUPPLIES Materials nes ssary for the operation of the Magnet Review Committee Office. This is a controlled line item and can be held to budgetea figures. PERIODICALS Used to purchase media materials of interest to the MRC and its adivities (e.g., Education Week. Arkansas Democrat-Gazette. Arkansas Times. Magnet Schools of America materials). Also includes MSA yearly membership fee to obtain a reduced rate for the MSA Conference in the spring. *The amount requested has been ~ 1 increased slightly in order to ex122IJ.d our subscription access to more eaucation periodicals. CAPITAL OUTLAY This category is used for any maior expense for equipment for the MRC Office, such as a copier, computer, or office furniture. *With the approved 7998-99 budget in August, the MRC was planning not to make any ma
'or purchases for the office. However, the copy machine is over ten years old, and the telephone system is also. Consequently, some expenses are anticipated for this category. 1997-98 ACTUAL 1,217 572 TOTAL BUDGET FIGURES SALARIES 1998-99 APPROVED 1,500 500 500 79,251 70 749 150,000 Page 4 1998-99 REVISED AMOUNT SAME *595 *5.000 114,251 70 749 185,000 Magnet Revieiv Cinn1nittee 1900 North Main Street Suite 101 North Little Rock, Arkansas 72114 Donna Grady Creer Executive Director January 6, 1999 -The Honorable Susan Webber Wright Judge, U.S. District Court Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock, AR 7220 l Dear Judge Wright: On Thursday, October 22, 1998, the Magnet Review Committee voted to adopt a y~a.d.L budget increase from $150,000 to $185,000. Four votes were in favor of the increase, with ffiese votes being cast by the State of Arkansas (~ve-~ , uo.d0cb.QQLDistrict, and the Joshua lntervenors. North Little Rock School o t i om voting, anafhePtilaski County Special School District representativ was a sent. sis our custom, each Magne____ Review Committe_e me_mber discussed this issue wI I eir party. We are confident tho~ party supports this action. ~
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,-"", As you know, the Magnet Review Committee was established in July, 1987 by the Eighth Circuit Court of Appeals at St. Louis. The Committee is charged with the responsibility of monitoring, evaluating and recommending changes in the actual operation of magnet schools, as well as recruitment for the six original magnet schools and nine interdistrict magnet schools. The Magnet Review Committee is also responsible for recruitment of M-to-M transfer students between Little Rock School District and Pulaski County Special School District and is allocated an annual budget of $150,000. That amount is funded by the three districts, with each district contributing one-sixth ($25,000) of the total amount and the State providing the additional three-sixths, or one-half ($75,000). (7 /.J, ~ l'v 11
,C' :} '',,,,~ 2) Since its inception, the MRC has operated within this $150,000 budget. Fiscal Year 1998-99 budget in the amount of $150,000 was approved / \ ~-.Y ,-?' ( }, .... by the MRC on August 6, 1998. ,
.)- --\ -\ -'":7.31 / ,V ...,,c....., ? .I,\'/ J :') (iv\./ /\"I" Y ~ L,- / x 41 /.(t r.,t' C /X. To this point, the MRC has contained expenditures to remain within the initial allocation. Increases in cost of services have caused us to predict a deficit spending or a /\/.)? reduction in services for the 1998-99 fiscal year. \I \"' '1
"' J ?-l 1 .. / We, therefore, are seeking your approval for an increase in the amount indicated. For your '" ,J ~ review, we have attached data which speaks to the need for an increase. r---\"-' \' VJ _,
-7-l,Q v {,./'5 \'( \ At this time, we respectfully request that the Magnet Review Committee Office budget be increased from $150,000 to $185,000. This action would increase each district's proportional share by $5,833.33 (from $25,000 to $30,833.33) and make the State's MRC budget The Honorable Susan Webber Wright -2- January 6, 1999 contribution $92,500 ($75,000, plus the additional $17,500). The $35,000 additional funding request reflects a 23% increase in the budgeted amount for the Magnet Review Committee. If you should need any additional information, I will be happy to provide it. . Sincerely, ~ . Sadie Mitchell, Chairperson Magnet Review Committee SM/DGC:sml Attachment cc: Ann Brown, Federal Monitor - ODM ~~-f,F/'"'-:1-- , I -,--, ( N" i. ~ . ._ C'V L-//\ .. ' A.~r 197Y l\f?il.ov~o -&,J+ ~ . }.__"'-~~ y, L '~ .:e'" 1,,+ EXPENDITURES FRINGE BENEFITS Includes Social Security, Medicare, Teacher Retirement, Life Insurance, Health Insurance and Dental 7 J /, j 'In the approved budget, this figure I l' 7 was Input at a lo ale, due lo the l) ' 11 1-', }.> T anlicipat anges teacher , I J retirement, ,n urance, etc. The new -, , ~ figure most accurately reflects the costs for this line item. PROFESSIONAL & TECHNICAL SERVICES Utilization of persons or organizations to provide specialized services. This category includes costs of the lnterdistrict Magnet Schools Evaluation Annual Report, and the monthly travel allowance provided to the Executive Director of the Magnet Review Committee. Because addilio 1 1 ~ professional services required /2! J..i as a res uh of providing updated P' \ ?7 v recruiting tools /e.g., creative layout 4 ,,. "\ and design for brochures, l? )"' .J( radio/TV ads, etcJ and the ,-r _:
'' Website master ad design which , \ \' -
, .:71 . reflect changes in magnet schools, v-?' 1 '/ ,
---'" induding new principals, updated ? \ curriculum, and the middle school \ \ transition, an increase in this line item is expected. MAINTENANCE OF EQUIPMENT & VEHICLES This covers the costs of service contracts for the office copier, the phone system and the IBM Personal Typing System in the MRC Office. Because of contrad cost increases since the equipment is over ten years old, an increase in expenses Is expected. ~ fil.!.QQfI 9,500 11,800 1,600 1997-98 ~ 16,925.68 733.45 1998-99 fil1QQ.E! 12,000 1,400 1s.ooo 1.650 MRC ExPENDINRES IContinuedl RENTAL OF LAND AND BUILDING Monthly rent for the MRC Office is $1,188.0011,296 square feetl and will remain that amount. TRAVEL OUT OF DISTRICT This line item is used to send MRC members lo the International Magnet Schools of America Conference and the NCSD Conference eoyea~r. ch 1 1 -The revised amou .1 ~ '"' "~' ' to bring travel fund ~ 1 1997-98 budgeted amount. e,, POSTAGE ~I-,, ""'l ),\ \ "-, \ Includes postage necessary to ~0 ~ r<'~~~ respond to parent inquiries, bulk ,,..,v rJ' mailings for recruitment purposes, 1 \ 1..._ ... t '\--:- and all other mailouts as necessary ' _ 1_
\"?' \~'. for the operation of the MRC office. 1\Y-J.. .,, ', vv\"- No change in amount is requested . {' TELEPHONE Includes monthly billings and long distance charges, Internet access monthly charges, and FAX expenses. -The Internet access has been added to the MRC's computer system. and the teleph0Relremmt1nicalion costswHl-g&- up ir:, this rolegery_ ..J- ---J2,_," ,s, D D<.J j) r -...,, ~ .. rt---r-t> ~of'o,... --fi-1 I
:, 1997-98 fil.LQfilI 14,256 6,000 2,000 3,500 J 997-98 ~ 14,256 7,984.05 2,492.25 1998-99 .fil.!.QQfl 14,256 3,500 2,500 Page 2 1998-99 ID'.filQ AMOUNT 14,256 6,000 2,500 MRC EXPENDITURES IContinuedl ADVERTISING The MRC is charged with the responsibility for recruiting students to magnet schools and M-to-M transfer. With new principals in place in several of the magnet schools, new curriculum information to be distributed, and the middle schools transition taking place, a reconfiguration of all advertising brochures, M-to-M flyers, videos and any other materials requiring modification is necessary. PRINTING AND BINDING This category ties in with advertising expense. Even though the MRC Office copies whatever possible, voluminous jobs. such as application forms for magnet schools for enrollment, are handled by outside agencies. Again, this amount has been increased to handle large proiecls related to advertising the changes in the schools' make-up, new principals, and curriculum changes. 1997-98 fil!QfilI 23,600 2,800 1997-98 AfJ!m 1998-99 BUDGET Page 3 1998-99 REVISED AMOUNT 25,658 .35 23,595 36,900 ~__./ .... ) L-,,7 (
? "\01~ ~ r GYI I, (' I l ~/o 2,560 .25 l.200 3.200 _____.__/ .e
./ ,, <" ,._ MRC EXPENDITURES !Continued! CAPITAL OUTlAY This category is used for any major expense for equipment for the MRC Office, such as a copier, computer, or office furniture. TOTAL EXPENDITURES SALARIES TOTALS 1997-98 filLOOEI 1997-98 ACTUAL 733.45 1998-99 BUDGET 500 Page 5 1998-99 REVISED AMOUNT 3,700 81,972 96,437.77 79,251 114,251 68,028 70,749.00 70 749 70 749 150,000 167, 186.77-f, 150,000 185,000 ~ ,.
-: I V h ' , l-- ... ., -,, 1,, e- :
r,o''": 1- -', /,N'/1. /l)C' 'o !?' '1,- NOTE: , r , I ( ~ .,. ,, , ' Salary increases will be determined later in the year, ofter final negotiations ore _. :\J <
,( completed, and district salary increases ore established. At that time, it will be determined if, and how much, on increase con be incorporated into the budget. Donna Grady Creer Executive Director January 6, 1999 Magnet Review Committee 1900 North Main Street Suite 101 North Little Rock, Arkansas 72114 The Honorable Susan Webber Wright Judge, U.S. District Court Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock, AR 7220 l Dear Judge Wright: (501) 758-0156 On Thursday, October 22, 1998, the Magnet Review Committee voted to adopt a yearly budget increase from $150,000 to $185,000. Four votes were in favor of the increase, with these votes being cast by the State of Arkansas (two votes), Little Rock School District, and the Joshua lntervenors. North Little Rock School District abstained from voting, and the Pulaski County Special School District representative was absent. As is our custom, each Magnet Review Committee member discussed this issue with their party. We are confident that each party supports this action. As you know, the Magnet Review Committee was established in July, 1987 by the Eighth Circuit Court of Appeals at St. Louis. The Committee is charged with the responsibility of monitoring, evaluating and recommending changes in the actual operation of magnet schools, as well as recruitment for the six original magnet schools and nine interdistrict magnet schools. The Magnet Review Committee is also responsible for recruitment of M-to-M transfer students between Little Rock School District and Pulaski County Special School District and is allocated an annual budget of $150,000. That amount is funded by the three districts, with each district contributing one-sixth ($25,000) of the total amount and the State providing the additional three-sixths, or one-half ($75,000). l I Since its inception, the MRC has operated within this $150,000 budget. 21 Fiscal Year 1998-99 budget in the amount of $150,000 was approved by the MRC on August 6, 1998. 3) To this point, the MRC has contained expenditures to remain within the initial allocation. 41 Increases in cost of services have caused us to predict a deficit spending or a reduction in services for the 1998-99 fiscal year. We, therefore, are seeking your approval for an increase in the amount indicated. For your review, we have attached data which speaks to the need for an increase. At this time, we respectfully request that the Magnet Review Committee Office budget be increased from $150,000 to $185,000. This action would increase each district's proportional share by $5,833.33 (from $25,000 to $30,833.33) and make the State's MRC budget t!.F ... ....1. .J.... ~ The Honorable Susan Webber Wright -2- January 6, 1999 contribution $92,500 ($75,000, plus the additional $17,500). The $35,000 additional funding request reflects a 23% increase in the budgeted amount for the Magnet Review Committee. If you should need any additional information, I will be happy to provide it. Sincerely, ~ . Sadie Mitchell, Chairperson Magnet Review Committee SM/DGC:sml Attachment cc: Ann Brown, Federal Monitor - ODM EXPENDITURES 1997-98 1997-98 1998-99 1998-99 BUDGET ACTUAL BUDGET REVISED AMOUNT FRINGE BENEFITS 9,500 14,173.16 12,800 *20,819.94 Includes Social Security, Medicare, Teacher Retirement, Life Insurance, Heatth Insurance and Dental "In the approved budget, this figure was Input at a lower rate, due to the anticipated changes in teacher retirement, insurance, etc. The new figure most accurately reflects the costs for this line item. PROFESSIONAL & TECHNICAL SERVICES 11,800 16,925.68 12,000 *15,000 Utilization of persons or organizations to provide specialized services. This category includes costs of the lnterdistrict Magnet Schools Evaluation Annual Report, and the monthly travel allowance provided to the Executive Director of the Magnet Review Committee. "Because of additional professional services required as a result of providing updated recruiting tools /e.g., creative layout and design for brochures, radio/TY ads, etc./ and the Website master ad design which reffed changes in magnet schools, including new principals, updated curriculum, and the middle school transition, an increase in this line item is expeded. MAINTENANCE OF EQUIPMENT & VEHICLES 1,600 733.45 1,400 *1,650 This covers the costs of service contracts for the office copier, the phone system and the IBM Personal Typing System in the MRC Office. "Because of contrad cost increases since the equipment is over ten years old, an increase in expenses is expeded. MRC EXPENDITURES IContinuedl Poge2 1997-98 1997-98 1998-99 1998-99 BUDGET ACTUAL BUDGET REVISED AMOUNT RENTAL OF LAND AND BUILDING 14,256 14,256 14,256 14,256 Monthly rent for the MRC Office is $1,188 .0011,296 square feetl and will remain that amount. TRAVEL OUT OF DISTRICT 6,000 7,984.05 3,500 6,000 This line item is used to send MRC members to the International Magnet Schools of America Conference and the NCSD Conference each year. "The revised amount is requested to bring travel funds bock to the 7997-98 budgeted amount. POSTAGE 2,000 2,492.25 2,500 2,500 Includes postage necessary to respond to parent inquiries, bulk mailings for recruitment purposes, and all other mailouts as necessary for the operation of the MRC office. No change in amount is requested. TELEPHONE 3,500 3,418 .31 3,500 4,225 Includes monthly billings and long distance charges, Internet access monthly charges, and FAX expenses. "The Internet access hos been added to the MRC's computer system, and the telephone/communication costs will go up in this category. MRC EXPENDITURES IContinuedl Page 3 1997-98 1997-98 1998-99 1998-99 BUDGET ACTUAL BUDGET REVISED AMOUNT ADVERTISING 23,600 25,658 .35 23,595 36,900 The MRC is charged with the responsibility for recruiting students to magnet schools and M-to-M transfer. "With new principals in place in several of the magnet schools, new curriculum information to be distributed, and the middle schools transition taking place, a reconfiguration of all advertising brochures, M-to-M flyers, videos and any other materials requiring modification is necessary. PRINTING AND BINDING 2,800 2,560.25 1,200 3.200 This category ties in with advertising expense. Even though the MRC Office copies whatever possible, voluminous jobs, such as application forms for magnet schools for enroll-ment, are handled by outside agencies. "Again, this amount has been increased to handle large pro/eds related to advertising the changes in the schools' make-up, new principals, and curriculum changes. MRC EXPENDITURES (Continuedl Page 4 1997-98 1997-98 1998-99 1998-99 BUDGET ACTUAL BUDGET REVISED AMOUNT OTHER PURCHASED SERVICES 3,000 5,025.68 2,000 *4,000 Includes any outside help necessary to finish a job for the MRC Office. This will also include the cost for our fiscal agent. *Due to increased meeting adivifies, Magnet Fair expenses, all other recruitment fundions, and contrad labor for incidental jobs, this amount has been increased from the 1991-98 budget. SUPPLIES 1,800 1,872.36 1,500 1.405.06 Materials necessary for the operation of the Magnet Review Committee Office. PERIODICALS 616 604.78 500 595 Used to purchase media of interest to the MRC and its activities (e.g., Education Week, Arkansas Democrat-Gazette, Arkansas Times, Magnet Schools of America materials). Also includes MSA yearly membership fee to obtain a reduced rote for the MSA Conference in the spring. *The amount requested hos been adjusted to keep in line with the 1991-98 adual expenses. MRC EXPENDITURES IConlinuedl 1997-98 1997-98 1998-99 BUDGET ACTUAL BUDGET CAP1T AL OUTLAY 1,500 733.45 500 This category is used for any major expense for equipment for the MRC Office, such as a copier, computer, or office furniture. "With the approved 1998-99 budget in August, the MRC was planning not to make any major purchases for the office. The copy machine and the telephone system are over ten years old. Some expenses are anticipated for this category. TOTAL EXPENDITURES 81 ,972 96,437.77 79,251 SALARIES 68.028 70 749.00 70 749 TOTALS 150,000 167,186.77 150,000 NOTE: Salary increases will be determined later in the year, after final negotiations ore completed, and district salary increases ore established. At that time, it will be determined if, and how much, an increase can be incorporated into the budget. Page 5 1998-99 REVISED AMOUNT *3,700 114,251 70 749 185,000 Background Issues ODM Review of the MRC Budget Proposal Dated January 6, 1999 As explained in the MRC's cover letter, the MRC's office budget has been $150,000 since its inception, an amount ordered by the Court long years ago. The MRC is asking for a bigger budget ($185,000) to cover cost increases that have been rising and accumulating each year. While we believe the MRC does need more money, we'd like to see some changes in the budget and the budgeting process, which we' ll explain below. The MRC has never presented its office budget to the Court for annual approval. Rather, the MRC staff has reconfigured the dollar allotments within its budget every year, but always within the bottom-line $150,000. (The staff has carried over any money left from one year to the next in order to meet rising expenses while not disturbing the $150,000 bottom line.) Annual budget review and approval has been a function of the parties' representatives who comprise the MRC. Before the MRC submitted its final January 1999 version of its proposed 1998-99 budget, ODM worked with the MRC to refine the document, pointing out what we saw as problems and suggesting improvements. Our goal was that the MRC budget ultimately be: 1. clearly presented 2. easily understandable and defensible 3. aligned with the MRC's genuine financial needs for the year 4. a reflection of past expenditures and anticipated needs, rather than budgeting on past budget (the nefarious "budgeting on budget") The proposed budget was evidently prepared by the MRC Executive Director and her assistant, who don't have much experience or expertise in budget preparation. While they were willing to listen to our suggestions and adopted a few of them, they declined to make others, as explained below. We still believe the budget could be improved considerably. As submitted, the document isn 't clear, contains some budgeting on budget, and prompts many questions, which we will also point out below. It is important to understand the overriding concern of the MRC members that is driving their budget strategy: the committee does not want to risk changing, on an annual basis, the MRC budget total and thus the amounts contributed by the parties and the State. They fear that yearly budgetary changes could result in an increased budget total, thus providing an opening for the parties (especially the State) to raise objections and cause trouble. So this budget has been constructed (and padded) to cover an extended period of time, at least five years. Nevertheless, the budget document is labeled and offered as that for 1998-99. The MRC realizes that its budget must be offered and approved by its members on an annual basis, but the MRC doesn't intend to change the budgetary bottom line every year. 1 Document Critique In a nutshell, the MRC's strategy is to change the budget total this one time and stick to the new status quo for as many years as possible, thus minimizing the potential for making waves with the parties every year. We don't think this is the most useful or even honest way to construct a budget. An amwal budget should be a tool, based on identified needs, for allotting adequate appropriations and guiding corresponding expenditures for one year's time. As needs and costs change, a budget must be realigned accordingly. We don't object to a reasonable amount of cushion in a budget to provide flexibility and cover unexpected expenses, but an annual budget is just that: it has only a 12- month life span, because circumstances can change quickly and unexpectedly. Too much padding or number juggling destroys the budget's effectiveness as a planning and spending guide. If the tvlRC inflates its budget to take care of outlying years in addition to the current 12 months, it will be taking in more money than it really needs, causing the parties to appropriate money they shouldn't have to. The tvlRC has no history of returning unspent monies to the parties who appropriate it, as does ODM. Yet, we do know that the tvlRC has squirreled away any unspent amounts to cover overspending as it occurs. Some expenditures will probably rise each year (such as staff salaries, for example) but others could decline. Locking into a long-term budget removes some of the tvlRC's responsibility for managing public money in response to ongoing changes in circumstances and needs. The MRC is about to run out of money and overspend its budget or reduce its activities
it needs a ruling as soon as possible. The cover letter, signed by MRC Chair Sadie Mitchell, admits that the NLRSD representative abstained from voting to approve the budget and the PCSSD representative was absent. Yet the Chair asserts confidence that each party supports the budget proposal. With one abstention and one absentee (one-third of the possible vote total), where does this confidence come from? The MRC approved the 1998-99 budget for the same old $150,000 last August, yet only five months later has made this request for more money. The appeal demonstrates that a budget designed to last for years at a time doesn't fit with the changing shortterm needs that obviously occur. (It probably also demonstrates that the MRC waited until it got into a tight financial corner to make its case for more money, perhaps hoping that a looming crisis - deficit spending or a reduction in services- would be sufficient to get a budget increase from the parties.) The Expenditures section presents many puzzles: Fringe Benefits: The increase between 1997-98 Actual and 1998-99 Revised is 47%. This huge leap needs to be explained in terms of the salaries that are indicated later in the document. 2 Professional and Technical Services: The notation explains that additional professional services will be required, but the requested 1998-99 Revised amount ($15,000) is less than what was actually spent in 1997-98 ($16,925.68). This isn't sensible budgeting. Maintenance of Equipment and Vehicles: The increase between what was spent in 1997-98 ($733.45) and that anticipated in 1998-99 ($1650) is 125%, a huge jump. Our contracts at ODM haven't fluctuated much (if any) due to equipment age. The notes claim that MRC equipment is over ten years old. In our book, that means the equipment is not only obsolete, it's about to break down. The Capital Outlay category does address the need for equipment purchases or upgrades, and provides for a significant sum. So why increase this category if you're going to buy new equipment? This is actually an example of budgeting on budget. Travel Out of District: Travel in 1997-98 was almost $2000 more than revised for 1998-99. Yet the notes give no hint as to why this cutback is reasonable in light of past expenditures. Postage: The amount allotted for postage remains unchanged and in line with the I 997-98 actual expenditures. Yet postage rates have increased. Moreover, we would expect that MRC mailings would increase in line with its new "updated recruiting tools," some of which were necessitated by the LRSD's change to middle schools. Telephone: The jump between the 1997-98 Actual and 1998-99 Revised is $806.67, which would allow more than $67.00 per month for Internet fees (which is what the notes say drove the increase.) That's an unrealistically high amount. Advertising: The increase between 1997-98 Actual and 1998-99 Revised is $11 ,241.65, or 44%. This may be perfectly realistic, but how did they calculate the odd number of $36,900 (for 1998-99)? Other Purchased Services: The amount spent in 1997-98 is over $ 1000 greater than in the revised budget for 1998-99. Yet notations cite increased meeting activities. This is another example of budgeting on budget rather than on expenditures and projected needs. Supplies: The amount spent for supplies in 1997-98 was very near the budgeted amount, but the odd figure budgeted for 1998-99 ($1405 . 06) is almost $4 70 less than the previous year. How could they be sure they could cut supplies by 25% and arrive at this revised figure with such specificity? Periodicals: The notes indicate that this line item for 1998-99 has been revised to be consistent with that of 1997-98, which was $604.78. How did they arrive at the odd new number ($595)? Capital Outlay: This category as used here should really be entitled Equipment, as the Capital Outlay category is quite broad and Equipment is much more specific, according to the State's guidelines. evertheless, what's most significant here is that the revised numbers for 1998-99 reflect an increase of $3000 above the actual expenditures of 1997-98. Notes explain the increase will provide for replacing old equipment. Fine, but then the Maintenance category above surely doesn't warrant a 125% increase. 3 Potential Options Salaries: Compensation for staff is expressed in a lump sum. It might be informative to indicate each employee's salary as ODM does. Further, a note explains that any salary increases will be determined later in the year. If salaries are indeed increased, where will the budget be modified to accommodate the raises? Totals: The document indicates that the 1997-98 budget was $150,000, yet the amount actually spent that year was $167,186. Whence the money to cover the overspending? The document doesn't explain that the overspending was financed by carryover from previous years. Do they intend to persist in this pattern? 1. Approve the revised 1998-99 budget as submitted, but order the MRC to develop future budgets based on past expenditures and anticipated annual expenses. Order the state to pay 50% of the projected total and each district to pay 16.66%, as has been the practice. While this option would enable the MRC to most quickly get its cash flow problem under control, the districts have advanced the MRC some money, so it isn't in imminent danger of overdrawing its bank account. or 2. Order the MRC to submit within 10 (?) days a 1998-99 budget that is based on previous expenditures and anticipated annual expenses, instead of the flat amount of $185,000, along with justifications for each category. In any event, we think that it could be helpful for them to be required to model their budget format on that of ODM. We've spent so much time developing an easy-tounderstand budget and the parties are all used to it. It would be easy for the MRC to emulate our budget format to save them time and grief We will be glad to help them to get their revisions done quickly. 4 MAY-10-99 MON 13:28 SUSAN W WRIGHT FAX NO. 5013246576 P. 01 FILED U.S DISTRICT COURT ASTRN DISTRICT ARAANSAS IN THE UNITED ST A TES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION MAY' t O 1999 JAM~~W. M\COAMACK. CLERK By: M , ~ U [\ M ~ [\,,...,- LITTLE ROCK SCHOOL DISTRICT, Plaintiff, vs. PULASKI COUNTY SPECIAL DISTRJCTNo. 1, et al., Defendants. .tvfRS . LORENE JOSHUA, et al., Intervenors, * * * * * DI
!' ci't:RII. No. LR-C-82-866 NATURE SAVER'" FAX MEMO 01616 Dale l~ies 10 To Ii tJ ~ 'l.,.o t,..,,J From Co /Oeot. Co Phone# Phone, Fax
'] 1,,-/.,, ..- ()1,, ITTi F .. , : . '----~--------------- KATHERINE KNIGHT, et al ., Intervenors, * ORDER Before the Court is the request of the Magnet Review Committee ("MRC") to increase the MRC office budget from $150,000 per year to $185,000 per year effective with the 1998-99 school year. The proposal now under consideration was communicated to the Court by the chair of the MRC in a letter dated January 6, 1999 (attached). After reviewing the matter, the Court is inclined to approve the request. The Eighth Circuit Court of Appeals established the MRC in 1987 to supervise the operations of the six magnet schools in the Little Rock School District ("LRSD"). The District Court later allocated $150,000 per year to fund the operations of the MRC and its office. The MAY-10-99 MON 13:29 SUSAN W WRIGHT FAX NQ 5013246576 P. 02 --::.., Court determined that the State of Arkansas, through the Arkansas Department of Education ("ADE"), should pay $75,000 of that allocation and each of the three Pulaski County school districts should pay $25,000. The MRC has never presented its office budget to the Court for annual approval
instead, the MRC staff has reconfigured line item allocations each year to total $150,000 and the MRC members have approved that budget each year. In the letter submission. the MRC chair explained that, over the years, normal inflation in the price of goods and services has strained the committee's $150,000 budget. Additionally, notes accompanying the budget explain that the restructuring of LRSD schools to accommodate the middle school initiative has required some substantial changes in the magnet schools. These changes necessitate an increase in advertising and recruitment costs, because brochures and other recruitment materials must be redesigned, printed, and distributed. The MRC further requests that the budget increase to $185,000 be shared by the ADE and the three districts in the same proportions as in the past, increasing the state's share (which is one-half) to $92,500 and each district's share (which is one-sixth) to $30,833.33. The letter submission asserts that four MRC members voted for the increase, one abstained, and one was absent. In August of 1998. the MRC approved a budget for the 1998-99 school year for the usual total of $150,000 in an apparent failure to foresee the need for increases in the same year. The need for additional funds to flow quickly to the MRC leads the Court to believe the request for a budget increase to $185,000 for 1998-99 should be approved. Accordingly, the Court is inclined to approve MRC's request for an increase in its 1998- 99 budget from $150,000 to $1-85,0{)0. The Court will allow the parties until and including May 2 MAY-10-99 MON 13:29 SUSAN W WRIGHT FAX NO. 5013246576 P. 03 24, I 999, in which to object to MRC's request. Should no objections be filed within the time allowed, the Court will enter an Order providing that within one week. each of the parties is to pay the MRC the amount of money that represents the difference between what the parties have already paid for the l 998-99 MRC budget and the expanded 1998-99 .\'fRC budget hereby approved. IT IS SO ORDERED iliis /~ day of ,-:: 1999. m,~ ~ru7:r"T UNITED STATES DISTRlCT COURT 3 NAY-10-99 NON 13:29 Donna Grady Creer Ex8C\lllve Oi1'9C!or January 6, 1999 SUSAN W WRIGHT FAX NO. 5013246576 . - - . .... .., , Magtte0t Review . Committee 1900 North Main Street Suite 101 North Little Rock, Ark.ansas 72114 The Honorable Susan Webber Wright Judge, U.S. District Court Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock, AR 72201 Dear Judge Wright: P. 04 (501 ) 758-0156 On Thursday, Odober 22, 1998, the Magnet Review Committee voted to adopt o yearly budget increase from $150,000 to $185,000. Four votes were In favor of the increase, with these voles being cost by the State of Arkansas (two votes), Little Rock SChocl District, and the Joshua lntervenors. North Little Rock SChool District abstained from voting. and the Pulaski t Coun1y Speclal School District representative was absent. As is our custom, each Magnet ~ Review Committee member d'ISCUSSed this Issue with their party. We are confident that each party supports this action. As you know, the Magnet Review Committee was established in July, 1987 by the Eighth Circuit Court of Appeals at St. Louis. The Committee Is charged with the responsibility of monitoring, evoluottng and recommending changes in the actual operation of magnet sthools, as well as recruitment for the six original magnet schools and nine inferdlstrict magnet school$. The Magnet RevieW Committee is also responsible for recruitment of M-to-M transfer students between Little Rock school District and Pulaski County Special school Distric
t and is allocated" annuQI budget of S 150,000. That amount iS funded by the three districts, with each distrkt contributing one-sixth ($25,000) of the total amount and the State providing the odditional three.sixths, or one-half ($75,000). 11 Since its Inception, the MRC has operoted within this $150,000 budget. 21 Fiscal Year 1998-99 budget in the amount of S 150,000 was approved by the MRC on August 6, 1998. ~) To this point, the MRC has contained expenditures to remain within lhe .J~"-!al allocation. 41 fnaeases in cost of services hove caused us to predict a deficit spending or a reduction in services for the 1998-99 fiscal year. We, therefore, are seeking your approval for an increase In the amount indicated. For your review, we have attached data which speaks to the need for an increase. At this time, we rQspectfully request that the Magnet Review Committee Office budget be increased from $150,000 to S 185,000. This action would increase each dis1rid's proportional shore by $5,833.33 (from $25,000 to $30,833.331 and make the State's MRC budget MAY-10-99 MON 13:30 SUSAN W WRIGHT FAX NO. 5013246576 P. 05 The Honorable 5usan Webber Wright -2- January 6, 1999 contribution $92,500 {$75,000, plus the additional $17,500). The $35,000 additional funding request reflects a 231 increose ln the budgeted amount for the Magnet RevieW CommitteQ. If you should need ony addltlonol information, I will be happy to provide it. Sincerely, die , Magnet Review Committee SM/0GC:sml A1tochment CC: Ann Brown, ~deral Monitor - ODM =1 .-. ,-:, i NAY-10-99 NON 13:32 SUSAN W WRIGHT FAX NQ 5013246576 P. 01 EXPE~QITIJ~ES 1997-98 ]997-98 ~ illUi ~ ~ ~ ~ AMOUNT FRINGE BENEFITS 9,500 14,173.16 12.800 20.819.94 lndudes Sodol Security, Medicare, Teacher Reflfemenl, life Insurance, HQOl1h Insurance and Deotal rn the approved budge!, this flg11re was Input at a lower rate. dlle to the anfkipoled dlanges In teocJ,er retirement, lnsvronce. etc. 111a new l!gvre most occurafe/y relled.s the costs for this line Item. PROFES~IQI:::l~ !Ii TECHl::ll~ ~~Vl,E,:i 11,800 16,925.68 12,000 15,000 Utilization of persons or organfzolfons to provide sp@dalized services. This category Includes costs of the lnterdislricl Magnet Schools Evaluation Annual Report, and 1he monlhly travel allowance prO'lk:ied to the ElcflCUtive Director of the Magnet Review Committee. Because of additional professional services required as a re.suh of providing updated recruiting lr>Cls /e.g., creative layout and design for brochures. rad/o/TY ads, etcJ and the WebSJte mos/er ad design which reflect changes In mognet schools. indudlng new principals. updated currlcvltJm. and the middle school transition, on Increase in this fine item is expected. M~NTENAN'E QE fQUIPMENT i VEHICLES 1,600 733.45 l.400 1,650 This covers the costs of service contracts for the office copier. the phone system and !he ISM Personal Typing System in the MR.C Office. Because of con/rad cos! increases since the equipment is o.-er ten years old, an increase In expenses is expected. NAY-10-99 NON 13:33 SUSAN W WRIGHT FAX NQ 501 3246576 P. 01 MRC ExPENOOURE5 tContlnuedl Poge 2 1997.95 1991-96 li2.l-li )998-99 .au.Q!ill AQ!.!AL lill.O!'ill 1ill'!ili:2 ~Q!..!t:il RENTAL OF lAl':IIJ 61':!IJ ~~IL~ 14,256 14,256 14,256 14,256 Monthly rent for the MRC Office is Sl, 188.0011,296 square feel! and wiO remain !hot amount, TRAVEL Q!.!I Qf ~IEIQ 6.000 7,984.05 3,500 6.000 This rine item is used to send MRC members to the lntemo1lono1 Magnet Schools of America Conference and the NCSD Conference each year. The revised amount Is requested to bring !ravel funds bock to the 1997-98 blldgeled amount. PQSTAGE 2,000 2,492.25 2,500 2.500 lndudes postage necessary to respond to porent Inquiries. bulk maihngs for recruitment purposes, and oil other mollouts as necessary for the operation of the MRC office. No change in amount is reques1ed. re_~PHONE 3.500 3,418.31 3,500 4,225 lndudes rnonthly btlllngs and long dls1ance charges, Internet access monthly charges, and FAX expenses. The Internet access hos been added to the MRC's CO/"fl/Wfer system, and the telephone/communication costs will go up in this category. NAY-10-99 NON 13:33 SUSAN W WRIGHT MRC ExPENDmJRE5 IContinuedl ~QVERTISING The MRC is charged with the responsibility for recruiting students lo magnet schools and M-lo-M transfer. wlftl new pr!l'lcfpals in place in seYeral of the magnet scho<
ls, new CUff/aJ/um informahon fo be distribuled, and the middle schools trons,lion toking piece. a reconfiguration of ol odYerlising brochures, M-ro-M flyers, videos and any other materials requiring modific:ation is necessary. PRINTING AND BINDING This category ties in with advertising expense. Even though lhe MRC Office copies whatever possible, voluminous jobs, such as application forms for mognet schools for @nrol\. menl, ore handled by outside agencies. Again, this amount hos bean increased ro handle large pro
ects related To advertising the changes in Ifie schools' make-vp, new principals, and Cllrric/Jlum changes. ill2=il ~ 23,600 2,800 FAX NO. 5013246576 P. 02 Poge3 .l.2.2Z.:2a ~ 1998-99 ~ ~ REV15ED ~Q!..!~ 25,658.35 23,595 36.900 2,560.25 1,200 3.200 MAY-10-99 MON 13:34 SUSAN W WRIGHT FAX NQ 5013246576 P. 03 MRC EX?ENomJRES fConttnuedl Poge4 ~ 1997.98 1998-99 ill:..2.2 ~ ~ BUDGET ~ ~9!.!t::il OTHER PUR~HA5EC ~f&Yl!:~ 3,000 5,025.68 2,000 "4,000 lndudes any outside help necessary to finish o lob for the MRC Office. This w,N also include the cos! for our fiscal agent. aue to Increased meeting octM/les, Mognel Fair expenses.. oH other recruitment functions. ond con/rod lobar for inddental
obs, fhis amount hos been increased from the 1997-98 budge/. SUPPt.lES 1,800 1,872.36 1,500 1,405.06 Materials necessary for the operation of the Mognet Re1ew Commlt1ee Office. PERIQPICALS 616 604.78 500 595 Used to purchase media of interest to the MRC and its octiv~ies fe.g~ Education Week. Arkansas Democraf-Oa.zi:lt~ Arkansas rimes, Magnet Sd'loots of Amerlco moterlolsl. Also indudes MSA yearly membership fee to obloin o reduced rote for the rwsA Conference In the spnng. "The amcvnt reqve$led hos been od/vsfed lo keep /fl Hne WJ/h the 1997-98 octuol expenses. MAY-10-99 MON 13:34 SUSAN W WRIGHT FAX NO, 5013246576 MRC EXf'ENDITURES IConttnuedl .l.22Z:il 1997-98 1998-92 IDJ.000 ~ ~ CAP!r AL QUJlAY l,500 733.45 500 This category ls used for any major expense for equipment for the MRC Office, such as a copier, computer, or office furniture. wn11 the approved 1998-99 budget in August. the MRC ww- plonnlng nol lo make any ma
o, purchases for the office. The copy madline and the telephone ~fem are c.-er fen yecrs o . Some expensas are anflclpaled for !his colegory. TOTAL EXPENDITURES 81,972 96,437 .77 79,251 SALARIES .2...Ql. 70,74900 ~ TOTALS 150.000 167,186.77 150,000 NOTE: Salary increases wiU be determined later In the year, after final negolio1ions ore completed, and distrld solory lncreoses ore established. At tha1 time, it will be determined if. and how much, on Increase can be incorporated in1o the budget. P. 04 PogeS ]996-99 REVISED AMQUt:i! 3,700 114.251 70749 185,000 MAY 11 1999 OFFICE OF DESEGREGATION MONITORING IN THE UNITED ST A TES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, Plaintiff, vs. PULASKI COUNTY SPECIAL DISTRICT No. 1, et al., Defendants. MRS. LORENE JOSHUA, et al., Intervenors, KA THERINE KNIGHT, et al., Intervenors, * * * * * * * * * * * * * * * * * * * * * * * ORDER No. LR-C-82-866 FILED U.S. DISTRICT COURT EASTERN DISTRICT ARKANSAS MAY 1 0 1999 JAMES1W. M\CORMACK, CLERK By: \ . , ~ U I\ M D J"\.-,' OEP CLERK Before the Court is the request of the Magnet Review Committee ("MRC") to increase the MRC office budget from $150,000 per year to $185,000 per year effective with the 1998-99 school year. The proposal now under consideration was communicated to the Court by the chair of the MRC in a letter dated January 6, 1999 (attached). After reviewing the matter, the Court is inclined to approve the request. The Eighth Circuit Court of Appeals established the MRC in 1987 to supervise the operations of the six magnet schools in the Little Rock School District ("LRSD"). The District Court later allocated $150,000 per year to fund the operations of the MRC and its office. The 3261 Court determined that the State of Arkansas, through the Arkansas Department of Education ("ADE"), should pay $75,000 of that allocation and each of the three Pulaski County school districts should pay $25,000. The MRC has never presented its office budget to the Court for annual approval
instead, the MRC staff has reconfigured line item allocations each year to total $150,000 and the MRC members have approved that budget each year. In the letter submission, the MRC chair explained that, over the years, normal inflation in the price of goods and services has strained the committee's $150,000 budget. Additionally, notes accompanying the budget explain that the restructuring of LRSD schools to accommodate the middle school initiative has required some substantial changes in the magnet schools. These changes necessitate an increase in advertising and recruitment costs, because brochures and other recruitment materials must be redesigned, printed, and distributed. The MRC further requests that the budget increase to $185,000 be shared by the ADE and the three districts in the same proportions as in the past, increasing the state's share (which is one-half) to $92,500 and each district's share (which is one-sixth) to $30,833.33. The letter submission asserts that four MRC members voted for the increase, one abstained, and one was absent. In August of 1998, the MRC approved a budget for the 1998-99 school year for the usual total of $150,000 in an apparent failure to foresee the need for increases in the same year. The need for additional funds to flow quickly to the MRC leads the Court to believe the request for a budget increase to $185,000 for 1998-99 should be approved. Accordingly, the Court is inclined to approve MRC's request for an increase in its 1998- 99 budget from $150,000 to $185,000. The Court will allow the parties until and including May 2 24, 1999, in which to object to MRC's request. Should no objections be filed within the time allowed, the Court will enter an Order providing that within one week, each of the parties is to pay the MRC the amount of money that represents the difference between what the parties have already paid for the 1998-99 MRC budget and the expanded 1998-99 MRC budget hereby approved. IT IS SC ORDERED this
/--day of 1/ 1999. ~~ ~FJU G --,, UNITED STATES DISTRICT COURT fHIS DOCUMENT ENTERED ON DOCKET SHEET 1H XMPUA~ WOH <llf 58 ANDIOR ?8(1) FA0P )N !:J-I - ev .vt:' ~ 3 Donna Grady Creer Executive Director January 6, 1999 1900 North Main Street Suite 101 North Little Rock, Arkansas 72114 The Honorable Susan Webber Wright Judge, U.S. District Court Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock. AR 72201 Dear Judge Wright: (501) 758--0156 On Thursday, October 22, 1998, the Magnet Review Committee voted to adopt a yearJy budget increase from $150,000 to $185,000. Four votes were in favor of the increase, wltti" these votes being cast by the State of Arkansas (two votes), Little Rock School District, and11lie Joshua lntervenors. North Little Roek School District abstained from voting, and the Pulas f County Special School District representative-was absent. As is our custom, each Magnet Review Committee member discussed this issue with their party. We are confident that ~a party supports this action. As you know, the Magnet Review Committee was established in July, 1987 by the Efghth Circuit Court of Appeals at St. Louis. The-Committee is charged with the responsibility of monitoring, evaluating and recommending cha~ in the actual operation of mag,,.t : "" schools, as well as recruitment for the six original magnet schools and nine interdistrict magnet schools. The Magnet Review Committee is also responsible for recruitment of: M-to-M transfer students between little Rock School Oistcid and Pulaski County Special . School District and is allocated an annual budget of $150
000. lhat amount ls funded-by the three districts, with each district contributing one-sixth ($25,000) of the total amount ana ttfe State providing the additional three-sixths, or one-half ($75,000). 1) 2) 3) 4) Since its Inception, the MRC. has operated within this $150,000 budget. Fiscal Year t99~-99 budget in the amount of $150,000 was approved . ~ . bythe MR on August 6, 1998. . , . ' To t~is point, fhe MRC has contained expenditures to remain Within the : , [.Nial allocation, "' ~ ~ in cost of services have caused us to-predict a deficit spending ar a ,- rEJd':JdiQn Jn serv~es for the 1998-99 fiscal year. - : We, therefore, are seeking your approval for an increase in the amount indicated. ror your review, we have attached data which speaks to the need for an i"'crease. , , At this time, we respectfully request that the Mognet Review Committee Office budget be_:-.:increased from $150,000 to $185,000. This action would increase each district's proportional share by $5,833.33 (from $25,000 to $30,833.33) and make the St~e's MRC qudg~t . _ The Honorable SUSon Webber Wright -2- January 6, 1999 contribution $92,500 ($75,000, plus the additional $17,500). The $35,000 additional funding request reflects a 231. lnaease in the budgeted amount for the Magnet Review Committee. If you should need any adcfrtional information, I will be happy to provide it. Sincerely, d~/f Magnet Review Committee SM/OGC:sml Attachment cc: Ann Brown, Federal Monitor - OOM EXPE~DITURES ]997-98 ]997-98 1998-99 1998-99 ~ ~ ~ ~ AMQ!.!NT FRINGE BENEFTTS 9,500 14,173.16 12,800 20,819.94 lndudes Social Security, Medicare, Teacher Retirement, Life Insurance, Health Insurance and Dental tn the approved budget, this figure was Input at a lower rate. due to the anticipated changes in teacher retirement, insurance, etc. The new figure rr,ost accurately reflects me costs for this line item. PRQF5SIQNAL ~ TE!:t:JNICAL SE~~!:ES 11,800 16,925.68 12,000 *15,000 Utilization of persons or organizations to provide specialized services. This category indudes costs of the lnterdistrict Magnet Schools Evaluation Annual Report, and the monthly travel allowance provided to the Executive Director of the Magnet Review Committee. Because of additional professional services required as a resuh of providing updated recruiting tools /e.g., creative layout and design for brochures, radio/TV ads, etcJ and the Website master ad design which reflect changes in magnet schools, including new principals, updated curriculum, and the middle school transition, an increase in this line item is expected. MAINTENAN~E OF EQ!.!IPMENT ~ VEHICL5 1,600 733.45 1,400 *l,650 This covers the costs of service contracts for the office copier, the phone system and the IBM Personal Typing System in the MRC Office. "Because of contrad cost increases since the equipment is over ten years old, an increase in expenses is expeded. MRC ExPENOOURB {Continued! Page2 1997-98 1997-98 1998-99 1998-99 B.U.QQfI ~ 6.U.QQ.EI ~ AMQ!.!NT RENTAL QF LANO ANQ 6!.!ILQ!t:::IQ 14,256 14,256 14,256 14,256 Monthly rent for the MRC Office is $1,188.0011.296 square feet! and will remain that amount. TRAVEL OUT QF DISTRICT 6,000 7,984.05 3,500 6,000 This line item is used to send MRC members to the International Magnet Schools of America Conference and the NCSD Conference each year. The rerised amount is requested to bring travel funds bade to the 1991-98 budgeted amount. PQSTAGE 2,000 2.492.25 2,500 2,500 lndudes postage necessary to respond to parent inquiries. bulk mailings for recruitment purposes, and all other mailouts as necessary for the operation of the MRC office. No change in amount is requested. TELEPHQNE 3,500 3,418.31 3,500 4.225 Includes monthly billings and long distance charges. Internet access monthly charges, and FAX expenses. The Internet access has been added to the MRC's computer system. and the telephone/communication costs wil go up in this category. MRC EXPENDITURES IContinuedl Page3 1997-98 1997-98 1998-99 1998-99 ~ ~ fil.!QQfI R.EYIS.fQ AMOUNT ADVERTI~ING 23,600 25,658 .35 23,595 36,900 The MRC is charged with the responsibility for recruiting students to magnet schools and M-to-M transfer. with new principals in place in several of the magnet schools, new curriculum information to be distributed, and the middle schools transition taking place, a reconfiguration of all advertising brochures, M-to-M flyers. videos and any other materials requiring modification is necessary. PRINTING ANQ BINQ!NG 2,800 2,560.25 1,200 3,200 This category ties in with advertising expense. Even though the MRC Office copies whatever possible, voluminous jobs, such as application forms for magnet schools for enroll-ment, ore handled by outside agencies. *Again, this amount has been increased to handle large projects related to advertising the changes in the schools' make-up, new principals, and curriculum changes. MRC EXPENOOURES IConttnuedl Page4 1997-98 1997-98 1998-99 1998-99 ~ ~ 6.1.!00EI IDfilQ AMQ!.!NT QTHER PUR!:
HASEQ ~ERVl!:
ES 3,000 5,025.68 2,000 4,000 lndudes any outside help necessary to finish a job for the MRC Office. This will also include the cost for our fiscal agent. *Due to increased meeting adMties, Magnet Fair expenses, all other recruitment fundions, and contrad labor for incidental jobs, this amount has been increased from the 1997-98 budget. S!.!PPLIES 1,800 1,872.36 1,500 1,405.06 Materials necessary for the operation of the Magnet Review Committee Office. PERIODICALS 616 604.78 500 595 Used to purchase media of interest to the MRC and its activities le.g .. Education Week. Arkansas Democrot-Goz~tt~. Arkansas Times. Magnet Schools of America materials). Also includes MSA yearly membership fee to obtain a reduced rote for the MSA Conference in the spring. *The amount requested has been adjusted to keep in line with the 1997-98 actual expenses. MRC ExPf NDITURES IConttnuedl 1997-98 1997-98 1998-99 6.1.J.QQE! ~ fil.!OOfI CAPIT Al OUll.AY 1,500 733 .45 500 This category is used for any major expense for equipment for the MRC Office, such as a copier, computer, or office furniture. ~with the approved 1998-99 budget in August, the MRC was planning not to make any major purchases for the off,ce. The copy machine and the telephone system are over ten years old. Some expenses are anticipated for this category. TOT AL EXPENOOURES 81,972 96,437.77 79,251 SALARIES ~ 7Q,749.00 7Q 749 TOTALS 150,000 167.186.77 150,000 NOTE: Salary increases will be determined later in the year, after final negotiations are completed, and district salary increases are established. At that time, it will be determined if, and how much, an increase can be incorporated into the budget. Pages 1998-99 RfY!S..EQ AMO!,!NT 3,700 114,251 70,749 185,000 IN THE UNITED ST A TES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, Plaintiff, vs. PULASKI COUNTY SPECIAL DISTRICT No. 1, et al., Defendants. MRS. LORENE JOSHUA, et al., Intervenors, KA THERINE KNIGHT, et al., Intervenors, * * * * * * * * * * * * * * * * * * * * * * * ORDER No. LR-C-82-866 By Order dated May 10, 1999 [doc.#3261], this Court informed the parties that it was inclined to approve the request of the Magnet Review Committee ("MRC") to increase the MRC office budget from $150,000 per year to $185,000 per year effective with the 1998-99 school year. 1 The Court allowed the parties a period of time in which to object to MRC' s request, and stated that should no objections be filed within the time allowed, the Court would enter an Order providing that within one week, each of the parties is to pay the MRC the amount of money that 1 The proposal was communicated to the Court by the chair of the MRC in a letter dated January 6, 1999, which was attached to the Order. represents the difference between what the parties have already paid for the 1998-99 MRC budget and the expanded 1998-99 MRC budget hereby approved. The time for objecting to MRC's request has passed with no objections being filed. Accordingly, MRC's request is granted. IT IS THEREFORE ORDERED that within one week of the date of entry of this Order, each of the parties is to pay the MRC the amount of money that represents the difference between what the parties have already paid for the 1998-99 MRC budget and the expanded 1998- 99 MRC budget hereby approved. Dated this L/l ~y of ~ 1999. ~ UNITED STATES DISTRICT COURT TrilS DOCUMENT ENTERED ON DOCKET SHEET IN ::~oMPL)i
CE WITH RULE 58 A(/OR 79(a) FRCP ON Of 1.f,/1'7 BY~ 7 2 IN THE UNITED ST A TES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, Plaintiff, VS. PULASKI COUNTY SPECIAL DISTRICT No. 1, et al., Defendants. MRS. LORENE JOSHUA, et al., Intervenors, KATHERINE KNIGHT, et al., Intervenors, * * * * * * * * * * * * * * * * * * * * * * * ORDER No. LR-C-82-866 By Order dated May 10, 1999 [ doc.#3261 ], this Court informed the parties that it was inclined to approve the request of the Magnet Review Committee ("MRC") to increase the MRC office budget from $150,000 per year to $185,000 per year effective with the 1998-99 school year. 1 The Court allowed the parties a period of time in which to object to MRC's request, and stated that should no objections be filed within the time allowed, the Court would enter an Order providing that within one week, each of the parties is to pay the MRC the amount of money that 1 The proposal was communicated to the Court by the chair of the MRC in a lener dated January 6, 1999, which was anached to the Order. represents the difference between what the parties have already paid for the 1998-99 MRC budget and the expanded 1998-99 MRC budget hereby approved. The time for objecting to MRC's request has passed with no objections being filed. Accordingly, MRC's request is granted. IT IS THEREFORE ORDEREO that within one week of the date of entry of this Order, each of the parties is to pay the MRC the amount of money that represents the difference between what the parties have already paid for the 1998-99 MRC budget and the expanded. 1998- 99 MRC budget hereby approved. Dated this [/j__ ~ay of ~ 1999. ~JV~)~ UNITED STATES DISTRICT COURT -:-~is DOCUMENT ENTERED ON DOCKET SHEET IN ~OMP[)/Ji
IA/ITH RULE 58 ArJOR79(a)FRCP ON 6
~~ BY ~ 2 (!: Ji,,,,.,...,._ Magnet Review Conz,nittee 1920 North Main Street, Suite 1 01 North Little Rock, Arkansas 72114 (501) 758-0156 {Phone} (501) 758-5366 {Fax} magnet@magnetschool.com {E -mail} June 30, 1999 The Honorable Susan Webber Wright Judge, U. S. District Court Eastern District of Arkansas 600 West Capitol Suite 302 Little Rock, AR 7220 l Dear Judge Wright: RECEI 0 .. :,:.:. 1 lS99 OFF!aEGF tl!SEGREGATION MONITORING At its June 22, 1999 special-called meeting, the Magnet Review Committee, by formal motion and 4-0 vote (North Little Rock and Joshua lntervenors representatives were not present), approved the interdistrict magnet schools' actual budget for the six original magnet schools for the 1998-99 school year (Draft l). FINAL 1998-99 STIPULATED ORIGINAL MAGNET SCHOOLS BUDGET. The total amount budgeted, $20,146,910, is based on a per pupil expenditure of $5,127 .00, calculated from an average third-quarter enrollment of 3,929 .86 students. This budget reflects an increase of $473.00 per student over the 1997-98 budget, with the third year of the five-year proposed program improvement plan included. This final 1998-99 budget reflects actual figures and takes into account the variables (teacher retirement and health insurance changes) that were uncertain when the proposed budget was submitted in June, 1998. As you know, in correspondence dated May 7, 1999, the Magnet Review Committee requested a change in the magnet school grade configurations beginning with the 1999- 2000 school year. As described in that May 7, 1999 letter, tl:le changes result in an additional 132 magnet school seats. At its June 22, 1999 meeting, the Magnet Review Committee approved the proposed budget for the l 999-2000 school year for the six original magnet schools which reflected costs associated with the additio~al seats (Draft 1). PROPOSED 1999-2000 STIPULATED ORIGINAL MAGNET SCHOOLS BUDGET: The total proposed budget for the 1999-2000 school year is $22, 941 ,363, which results in a per-pupil expenditure of $5,648 and an increase of $521 .00 per student over the 1998-99 actual budget. Salary negotiations are in progress, and it should be noted that these negotiations may have an impact on the 1999-2000 proposed budget. It is the intention of the Magnet Review CommitteE, therefore, to submit this budget with the recognition that some flexibility rnay be necessary. The Magnet Review Committee respectfully requests the Court's review and approval of the l 998-99 finalized budget, as well as the proposed 1999-2000 budget, both att ached herewith. "Pursue the Po.,, ihilitin of ,\ta KIi i' / School 1: nro/1111111I " . . ' The Honorable Susan Webber Wright -2- June 30, 1999 The Magnet Review Committee is committed to maintaining the existing quality of the original magnet schools. We will continue to work with the host district as we exercise stringent oversight of the magnet schools' budget in an effort to achieve and ensure efficient management and cost containment to the greatest extent possible. Sincerely, ~ Sadie Mitchell, Chairperson Magnet Review Committee SM/DGC:sl Attachments - Actual 1998-99 Original Magnet Schools Budget (Draft l) Proposed 1999-2000 Original Magnet Schools Budget (Draft l) cc: Ann Brown, Federal Monitor - Office of Desegregation Monitoring - 1998-99 BUDGET PROPOSAL(DRAFT 1) \ SUMMARY FOR MAGNET SCHOOLS CERTIFIED 01 Principal STAFF 02 Asst. Pnn. 03 Specialists 04 Counselors 05 Media Spec. 06 Art-Perf./Prod. 07 Music 08 Foreign Lang. 09 Vocational 10 Special Education 11 Gifted 12 Classroom 13 Substitutes 14 Other-Kinderqarten TOTAL CERTIFIED SALARY SUPPORT 15 Secretaries STAFF 16 Nurses 17 Custodians 18 Information Services 19 Paraprofessionals-Other 20 Other-Aides 21 Fringe Beneflts(20) TOTAL SUPPORT SALARY TOTAL (10-20) PURCHASED 22 Ut1lit1es SERVICES 23 Travel (30) 24 Maintenance Agreements 25 Other TOTAL (30) MATERIALS 26 Pnnc1pal's Office SUPPLIES 27 Reqular Classroom (40) 28 Media 29 Other TOTAL (40) CAPITAL 30 Equipment OUTLAY 31 Bu1ld1ng Repair, etc. (50) 32 Other TOTAL (50) OTHER 33 Dues and Fees (60) 34 Other TOTAL (60) TOTAL (30-60) TOTAL (10-60) TOTAL LINE ITEMS - (SECOND PAGE) GRAND TOTAL 97-98 97-98 ,,. "''\,. 97 98, F.T'.E
Budger :::::: .. ?f\'Actua_l ",."""' 6.0 $376,587 10.0 $488,462 39.2 $1,343,119 12.4 $505,887 6.5 $253,085 1.0 $26,065 0.0 $0 0.0 $0 12.6 $343,817 8.7 $289,709 5.4 $199,275 177.9 $6,147,115 0.0 $165,000 13.0 $425,964 292.7 $10,564,086 20.0 $407,495 5.4 $163,262 29.0 $356,470 1.0 $22,415 6.0 $133,806 37.0 $285,102 xxxxxxxx $3,090, 046 98 4 $4,458,595 xxxxxxxx $15,022,681 $617,803 $27,000 $0 )0000000( $156,919 xxxxxxxx $801,722 )0000000( $2,500 xxxxxxxx $574,289 XXX)OOO()( $35,450 XXlOO(X)O( $17,632 xxxxxxxx $629,871 xxxxxxxx $281,692 xxxxxxxx $0 $0 $281,692 $11 ,213 xxxxxxxx $0 xxxxxxxx $11,213 xxxxxxxx $1 ,724,498 391.1 $16,747,179 XXlOO(X)O( $1,412,026 xxxxxx $18,159,205 D JUL 1 1999 OffiCEOF DESEGREGATION MONITOat $379,403 $486,343 $1 ,364,146 $505,804 $247,844 $26,065 $0 $0 $344,417 $302,121 $199,275 $6,202,291 $127,946 $425,964 $10,611 ,619 $408,913 $163,742 $366,991 $22,416 $169,737 $312,321 $3,070,261 $4,514,381 $15,125,999 $559,062 $37,886 $0 $142,241 $739,1 88 $0 $462,324 $42,498 $17,721 $522,543 $334,791 $0 $0 $334,791 $32,049 $0 $32,049 $1 ,628,571 $16,754,570 $1 ,404,824 $18,159,395 98-99 / .,,,, ... .,,,., 98-99 ,:,,> ,, 'FlT
E
) t.,}.Prowsedt 6.0 $405,002 10,0 $538,313 40.2 $1,573,736 12.4 $562,628 6.5 $285,649 1.0 $29,673 0.0 $0 0.0 $0 12.6 $362,514 8.7 $358,938 5.4 $224,300 177.9 $6,850,936 0.0 $130,000 13.0 $507,181 293.7 $11,828,870 20.0 $442,653 5.4 $199,997 29.0 ,$453,656 1.0 $49,635 6.0 $173,752 37.0 $364,471 )0000000( $3,601,089 98.4 $5,285,254 $17,114,123 $607,657 $46,000 $0 $164,009 )(XX)OO()()( $817,666 XXX)O(XXX $1 ,500 >0000000< $510,244 )OOOO(XXX $43,250 $26,700 $58,~ ,694 XXX)O(XXX $412,097 XXiOOOOO( $0 $0 $412,097 $21,900 $0 XXX)O(XXX $21,900 XXX)O(XXX $1,833,357 392.1 $18,947,481 xxxxxxxx $1 ,199,429 xxxxxx $20,146,910 Line Item Costs - 1 < Budget ./\. ?ft:tK
..-.,..
..., ... .,.. ....., .. , .:.::: fi'frl
{p~iiW F \:: ..... :::?}: ::j:/::
:::::/::~ : 1997-98 1997-98 1998-99 Stipends $33,837 $26,635 $37,366 Other Obiects $0 $0 $0 Indirect Costs $1,284,189 $1,284,189 $1,075,563 Vocational $32,000 $32,000 $32,000 Athletics $40,500 $40,500 $33,000 Gifted Programs $500 $500 $500 Plant Services $15,000 $15,000 $15,000 Reading $500 $500 $500 Science $0 $0 $0 Enqlish $1,500 $1,500 $1,500 Special Education $4,000 $4,000 $4,000 $0 $0 $0 xx:xxxx $0 $0 $0 xx:xxxx $0 $0 $0 Tofal Line Items $1 ,412,026 $1,404,824 $1,199,429 Per Pupi!Cost/ 1998-99 BUDGET PROPOSAL(DRAFT1} 97-98 97-98 .,r ." ,
,97-98 " . V 98c..99} " 98-99){ :I Booker Magnet School F.T.E. Budget )? /,:/ Acttiar ..:"':'- f'/LE/ "'>-, Pro.pos~cl}".:. CERTIFIED 01 Principal 1.0 $61 ,582 $61 ,582 1.0 $67,173 STAFF 02 Asst Pr1n 1.0 $43,757 $44,246 1.0 $56,872 03 Specialists 7.0 $268,408 $270,556 7.0 $293,535 04 Counselors 2.0 $76,155 $76,071 2.0 $85,862 05 Media Spec. 1.0 $42,653 $42,653 1.0 $46,975 06 Art-Perf./Prod. 1.0 $26,065 $26,065 1.0 $29,673 07 Music 0.0 $0 $0 0.0 $0 08 Foreign Lang. 0.0 $0 $0 0.0 $0 09 Vocational 0.0 $0 $0 0.0 $0 10 Specia l Education 1.3 $55,624 $55,624 1.3 $61 ,889 11 Gifted 1.0 $39,594 $39,594 1.0 $44,121 12 Classroom 30.2 $1,042,379 $1,067,326 30.2 $1,144,112 13 Substitutes 0.0 $30,000 $17,666 0.0 $21 ,000 14 Other-Kindergarten 4.0 $105,300 $105,300 4.0 $146,338 TOTAL CERTIFIED SALARY 49.5 $1,791,516 $1,806,681 49.5 $1,997,549 SUPPORT 15 Secretaries 2.0 $39,821 $40,661 2.0 $42,999 STAFF 16 Nurses 1.0 $33,050 $33,530 1.0 $36,169 17 Custodians 4.0 $53,033 $58,134 4.0 $61 ,704 18 I nformat1on Services 0.2 $3,736 $3,736 0.2 $8,273 19 Paraprofessionals-Other 0.0 . $0 $0 0.0 $0 20 Other-Aides 7.0 $56,973 $58,696 7.0 $68,802 21 Fringe Benef1ts(20) $519,779 $517,153 $589,205 TOTAL SUPPORT SALARY 14.2 $706,392 $711 ,910 14.2 $807,152 TOTAL (10-20) $2,497,909 $2,518,591 $2,804,701 PURCHASED 22 Util1t1es $81,480 $75,300 $74,250 SERVICES 23 Travel $2,000 $10,143 $10,000 (30) 24 Maintenance Agreements 25 Other $13,350 $19,065 $28,584 TOTAL (30) $96,830 $104,508 $112,834 MATERIALS, 26 Pnnc1pal's Office SUPPLIES 27 Re<:iular Classroom $105,498 $75,760 $72,000 (40) 28 Media $5,250 $6,038 $5,500 29 Other $3,372 $3,453 $5,000 TOTAL (40) $114,120 $85,251 $83,500 CAPITAL 30 Equipment $65,760 $78,372 $77, 833 OUTLAY 31 Building Repair, etc. $0 $0 -- $0 (50) 32 Other TOTAL (50) $65,760 $78,372 $77, 833 OTHER 33 Dues and Fees $250 $2,655 $1 ,000 (60) 34 Other TOTAL (60) $250 $2,655 $1,000 TOTAL (30-60) $276,960 $270,786 $275,1 67 TOTAL (10-60) 63.7 $2,774,869 $2,789,377 63.7 $3,079,868 TOTAL LINE ITEMS - (SECOND PAGE) $217,370 $213,446 $186,314 I GRANO TOTAL xxxxxx $2,992,238 $3,002,823 xxxxx.x $3,266,181 Line Item Costs. - . . .,., .. B u_dget .,,.. .. ,.,.,.,.,.,.,. ::
-::. .. -:-.-:,::..-:-:-: i/i,\ : 'efciiio.~~4it Booker ' '/? >} /} : ,:j 1997-98 1997-98 1998-99 Stipends $8,357 $4,434 $10,686 Other Objects Indirect Costs $205,499 $205,499 $172,114 Vocational $0 $0 $0 Athletics $0 $0 $0 Gifted Programs $153 $153 $153 Plant Services $2,400 $2,400 $2,400 Reading $80 $80 $80 Science $0 $0 $0 English $240 $240 $240 Special Education $640 $640 $640 xxxxxx xxxxxx Total Lrne Items $217,370 $213,446 $186,314 Per Pupfl Cost 3rd Qtr. ADM or Proj. 624.39 624.39 630.43 Total Costs $2,992,238 $3,002,823 $3,266,181 1998--99 BUDGET PROPOSAL(DRAFT1} 97-98 97 98 \/c, c ,"' .. ,.97-98' . . > .. ,-98~9!
h, >}C::C:t\98'-99\f\c: Carver Magnet School F.T.E. Budqet Actual F.T.E
,.,. .. . Proi:>os"ed CERTIFIED 01 Pnnc1pal 1.0 $57,650 $57,650 1.0 $63,061 STAFF 02 Asst. Prrn 1.0 $45,496 $45,496 1.0 $53,026 03 Speci alists 8.0 $285,971 $285,886 8.0 $315,292 04 Counselors 2.0 $70,795 $70,795 2.0 $74,292 05 Media Spec. 1.5 $54,248 $54,248 1.5 $61,288 06 Art-Perf./Prod. 0.0 $0 $0 0.0 $0 07 Music 0.0 $0 $0 0.0 $0 08 Foreign Lang. 0.0 $0 $0 0.0 $0 09 Vocational 0.0 $0 $0 0.0 $0 10 Special Education 1.5 $50,773 $50,773 1.5 $56,857 11 Gifted 1.4 $48,976 $48,976 1.4 $55,762 12 Classroom 24.3 $694,929 $723,844 24.3 $828,825 13 Substitutes 0.0 $25,000 $16,739 0.0 $20,000 14 Other-Kindergarten 4.0 $128,706 $128,706 4.0 $145,675 TOTAL CERTI FIED SALARY 44.7 $1 ,462,545 $1,483,113 44.7 $1,674,077 SUPPORT 15 Secretaries 3.0 $48,392 $48,392 3.0 $60,537 STAFF 16 Nurses 1.0 $24,383 $24,383 1.0 $28,366 17 Custodians 4.0 $43,692 $43,462 4.0 $71,278 18 Information Services 0.2 $3,736 $3,736 0.2 $8,273 19 Paraprofessionals-Other 0.0 $0 $0 0.0 $0 20 Other-Aides 11 .0 $87,419 $87,718 11 .0 $112,097 21 Fringe Benefits(20) $456,456 $449,541 $544,184 TOTAL SUPPORT SALARY 19.2 $664,078 $657,231 19.2 $824,735 TOTAL (10-20) $2,126,623 $2,140,345 $2,498,812 PURCHASED 22 Ut1l1t1es $81 ,653 $72,098 $83,707 SERVICES 23 Travel $9,000 $7 ,676 $10,000 , (30) 24 Maintenance Agreements 25 Other $8,560 $8,147 $1i,915 TOTAL (30) $99,213 $87,921 $106,622 MATERIALS 26 Pnnc1pal's Office SUPPLIES 27 Regula r Classroom $57,660 $71 ,813 $57,800 (40) 28 Media $5,500 $9,651 $10,000 29 Other $3,600 $2,725 $3,200 TOTAL (40) $66,760 $84.189 $71 ,000 CAPITAL 30 Equipment $56,167 $35,442 $36,430 OUTLAY 31 Buildinq Repai r, etc XII I .... (50) 32 Other ,. . TOTAL (50) I $56,167 $35,442 $36,430 OTHER 33 Dues and Fees $4,000 $8,287 $8,000 (60) 34 other TOTAL (60) $4,000 $8,287 $8,000 TOTAL (30-60) $226,140 $215,839 $222,052 TOTAL (10-60) 63.9 $2,352,763 $2,356,184 63.9 $2.720,864 TOTAL LINE ITEMS - (SECOND PAGE) $217,167 $217,159 $183,238 GRAND TOTAL xxxxxx SZ,569,930 $2,573,343 xxxxxx $2,904,102 Line Item Costs - Budget Actual Proposed Carver . 1997-98 1997-98 1998-99 Stipends $13,390 $13,382 $12,010 Other Objects Indirect Costs $200,352 $200,352 $167,803 Vocational $0 $0 $0 Athletics $0 $0 $0 Gifted Programs $149 $149 $149 Plant Services $2,340 $2,340 $2,340 Reading $78 $78 $78 Science $0 $0 $0 English $234 $234 $234 Special Education $624 $624 $624 xxxxxx xxxxxx Total Line Items $217,167 $217,159 $183,238 Per Pupil Cost 1997-98 1997-98 (( , 1998~99 .. 3rd Qtr. ADM or Proj. 608.75 608.75 616.33 Total Costs $2,569,930 $2,573,343 $2,904,102 Per Pupil Cost $4
222 y$4
221 .. / $4:112 1998-99 BUDGET PROPOSAL(DRAFT1} 97-98 97-98 \/ ,, ,.,/'97-98 ?,, . 98-99:, . ./\::-,,.sa-99'\'c<\ . Gibbs Magnet School F.T.E. B Udctet)/.00:, / 00c<Actua1c :,:,F,LE/ :):) Proo6$t'!c
f ? CERTIFIED 01 Principal 1.0 $50,354 $53,170 1.0 $62,256 STAFF 02 Asst Pr1n 1.0 $58,119 $55,200 1.0 $48,518 03 Specialists 5.8 $169,956 $170,916 6.8 $230,842 04 Counselors 1.0 $43,567 $43,567 1.0 $48,507 OS Media Spec. 1.0 $43,696 $43,569 1.0 $49,766 06 Art-Perf./Prod. 0.0 $0 $0 0.0 $0 07 Music 0.0 $0 $0 0.0 $0 08 Foreign Lang . 0.0 $0 $0 0.0 $0 09 Vocational 0.0 $0 $0 0.0 $0 10 Special Education 1.5 $50,753 $58,247 1.5 $74,622 11 Gifted 1.0 $31,047 $31,047 1.0 $35, 111 12 Classroom 15.0 $485,954 $477,552 15.0 $522,415 13 Substitutes 0.0 $14,000 $7,009 0.0 $14,000 14 Other-Kindergarten 2.0 $67,312 $67,312 2.0 $76,237 TOTAL CERTIFIEb SALARY 29.3 $1 ,014,757 $1,007,589 30.3 $1,162,334 SUPPORT 15 Secretaries 1.4 $22,339 $22,260 1.4 $29,288 STAFF 16 Nurses 0.8 $14,569 $14,569 0.8 $32,457 17 Custodians 3.0 $40,097 $39,684 3.0 $45,642 18 Information Services 0.2 $3,736 $3,736 0.2 $8,273 19 Para professionals-Other 0.0 $0 $0 0.0 $0 20 Other-Aides 5.6 $40,499 $47,870 5.6 $36,188 .. 21 Fringe Benefits(20) $303,473 $307,216 $369,681 TOTAL SUPPORT SALARY 11 .0 $424,712 $435,335 11.0 $521,529 TOTAL (10-20) $1,439,470 $1,442,923 $1 ,683,863 PURCHASED 22 Utilities $39,439 $36,305 .... ,.,..,.-,, $38,201 SERVICES 23 Travel $2,000 $9,268 :.-...
.. $8,500 ,' (30) 24 Maintenance Agreements 25 Other $3,985 $5,957 $Hi,824 TOTAL {30) yy $45,424 $51,530 $62,525 MATERIALS, 26 Pnnc1pal's Office $1,000 $0 $1,000 SUPPLIES 27 Regular Classroom $49,625 $35,821 $39,1 41 (40) 28 Media $3,500 $2,510 $3,000 29 Other $1,260 $1 ,488 $3,000 TOTAL (40) $55,385 $39,820 $46,141 CAPITAL 30 Equipment $62,059 $65,272 $183,040 OUTLAY 31 Building Repair, etc. (50) 32 Other TOTAL (50) $62,059 $65,272 $183,040 OTHER 33 Dues and Fees $1,000 $4,493 $1,000 {60) 34 Other ~ TOTAL (60) $1 ,000 $4,493 $1,000 TOTAL (30-60) $163,868 $161 ,115 $292,706 TOTAL {10-60) 40.3 $1,603,338 $1 ,604,038 41 .3 $1,976,569 TOTAL LINE ITEMS - {SECOND PAGE) $106,558 $106,558 $89,919 GRAND TOTAL xxxxxx $1 ,709,895 $1,710,596 xxxxx:x $2,066,488 Line Item Costs - / :: : .. /.Budge( ? .
::::::
:::::.:::'.:'11 ,,-.:"' : "'/ ! - '::':'c'i:: t tirc$~t~~~ l Gibbs\ ::., .~ << ,,,::rtt 1997-98 1997-98 1998-99 Stipends $540 $540 $835 Other Objects Indirect Costs $104,236 $104,236 $87,302 Vocational $0 $0 $0 Athletics $0 $0 $0 Gifted Programs $78 $78 $78 Plant Services $1,218 $1,218 $1,218 Reading $41 $41 $41 Science $0 $0 $0 English $122 $122 $122 Special Education $325 $325 $325 xxxxxx xxxxxx Total Line Items $106,558 $106,558 $89,919 3rd Qtr ADM or Proj 316.71 316.71 324.80 Total Costs $1,709,895 $1,710,596 $2,066,488 . Pe?'"piJpi(1
ost..- :. -:::::,:::::,:,:::\\ik)? .//\kit . ,.~ ,.,., ,,.,.,.,,,.,.,,,.,.,.,., ,,"'"'"'' ~- n, :,:,:,::::::::::,:
:::::::::::::,:,i,_p,
.,.9~:: 1998-99 BUDGET PROPOSAL(DRAFT1) 97-98 97-98 '". '> "' " -i':97-98'''' 'i 9&
'9m: :::::.:. ,,> 98-9'9 ,i'i/i Willi ams Magnet School F.T.E. Budget /}' Actual "". it ,,,F
T
E} .. , . ,. Proposed.\,, .. CERTIFIED 01 Principal 1.0 $66,662 $66,662 1.0 $72,770 STAFF 02 Asst Pnn 1.0 $44,837 $44,837 1.0 $47,761 03 Specialists 5.0 $201,181 $201,181 5.0 $223,133 04 Counselors 1.4 $51 ,530 $51,530 1.4 $57,763 05 Media Spec. 1.0 $31 ,151 $26,038 1.0 $36,985 06 Art-Perf./P rod. 0.0 $0 $0 0.0 $0 07 Music 0.0 $0 $0 0.0 $0 08 Foreign Lang. 0.0 $0 $0 0.0 $0 09 Vocational 0.0 $0 $0 0.0 $0 10 Special Education 1.1 $39,220 $44,138 1.1 $50,456 11 Gifted 2.0 $79,658 $79,658 2.0 $89,246 12 Classroom 20.0 $703,555 $703,414 20.0 $807,642 13 Substitutes 0.0 $20,000 $12,980 0.0 $20,000 14 Other-Kindergarten 3.0 $124,646 $124,646 3.0 $138,931 TOTAL CERTIFIED SALARY 35.5 $1 ,362,442 $1,355,084 35.5 $1 ,544,686 SUPPORT 15 Secretanes 2.6 $47,016 $47,016 2.6 $53,584 STAFF 16 Nurses 1.0 $39,749 $39,749 1.0 $44,854 17 Custodians 4.0 $47,750 $53, 006 4.0 $55,662 18 Information Services 0.2 $3,736 $3,736 0.2 $8,273 19 Paraprofessionals-Other 0.0 $0 $0 0.0 $0 20 Other-Aides 9.0 $31 ,968 $43,637 9.0 $62,177 21 Fringe Benef1ts(20) $397,919 $393,877 , $472,966 TOTAL SUPPORT SALARY 16.8 $568,138 $581 ,020 16.8 $697,515 TOTAL (10-20) $1 ,930,580 $1,936,104 $2,242,201 PURCHASED 22 Utilities $54,789 $49,789 ._._.,
'.:.:::--.-.. $50,168 SERVICES 23 Travel $3,000 $4,233 $3,500 , (30) 24 Maintenance Agreements 25 Other $6,000 $4,267 .. $6,329 TOTAL (30) - $63, 789 $58,290 )()O()OOO(X $59,997 MATERIALS 26 Princ1pal's Office XXXXXXl<X SUPPLIES 27 Regular Classroom $66,090 $72,633 )OO()OO(XX $62,608 (40) 28 Media $5,000 $4,662 $5,000 29 Other xxxxxxxx $1,400 $1 ,502 $2,500 TOTAL (40) xxxxxxxx $72, 490 $78,797 )(XX)()(X)()( $70,108 CAPITAL 30 Equipment . $34,480 $32,834 $34,400 OUTLAY 31 Bu1ld1ng Repair, etc. XXXlOO<)()( (50) 32 Other $0 $0 )OO()O(X)O( $0 TOTAL (50) xxxxxxxx $34,480 $32,834 xxxxxxxx $34,400 OTHER 33 Dues and Fees xxxxxxxx $800 $3,315 XXXlOOO<X $3,900 (60) 34 Other )0000000( .. TOTAL (60) xxxxxxxx $800 $3,315 xxxxxxxx $3,900 TOTAL (30-60) )0000000( $171,559 $173,235 $168,405 TOTAL (10-60) 52.3 $2,1 02, 138 $2,109,339 52.3 $2,4 10,606 TOTAL LINE ITEMS - (SECOND PAGE) $172,794 $164,394 $146,494 GRAND TOTAL xxxx:xx $2,274,932 $2,273,733 x:xxxxx .$2,557,100 Line Item Costs - w111iains.< 1997-98 1997-98 Stipends $8,400 $0 $8,358 Other Objects Indirect Costs $161,631 $161,631 $135,373 Vocational $0 $0 $0 Athletics $0 $0 $0 Gifted Programs $120 $120 $120 Plant Services $1,888 $1,888 $1,888 Reading $63 $63 $63 Science $0 $0 $0 English $189 $189 $189 Special Education $503 $503 $503 xxxxxx xxxxxx Total Line Items $172,794 $164,394 $146,494 3rd Qtr. ADM or Proj. 491.10 491.10 486.93 Total Costs $2,274,932 $2,273,733 $2,557,100 1998-99 BUDGET PROPOSAL(DRAFT 1) 97-98 97-98 . . 97 -98 " ... 98~99
,:?, .. :,:,98~S9)/t., Mann Magnet School F
T.E. Budget: . ?'.
:: \
\\. Actual \ .......... . / F,T,E~\ .tt,,,,.Pr.6.6Q~cj:.:.,) CERTIFIED 01 Principal 1.0 $68,177 $68,177 1.0 $67,313 STAFF 02 Asst. Prin. 3.0 $134,985 $134,985 3.0 $150,847 03 Specialists 3.6 $94,123 $120,390 3.6 $137,303 04 Counselors 3.0 $122,979 $122,980 3.0 $138,140 05 Media Spec. 1.0 $44,702 $44,702 1.0 $49,770 06 Art-Perf./Prod. 0.0 $0 $0 0.0 $0 07 MUSIC 0.0 $0 $0 0.0 $0 08 Foreign Lang 0.0 $0 $0 0.0 $0 09 Vocational 5.6 $149,318 $149,686 5.6 $161,424 10 Special Education 1.3 $36,600 $36,600 1.3 $44,557 11 Gifted 0.0 $0 $0 0.0 $0 12 Classroom 47.8 $1,605,497 $1 ,609,447 47.8 $1,736,395 13 Substitutes 00 $36,000 $36,915 0.0 $30,000 14 Other-Kindergarten 0.0 $0 $0 0,0 $0 TOTAL CERTIFlffi SALARY 66.3 $2,292,381 $2,323,881 66.3 $2,515,749 SUPPORT 15 Secretaries 5.0 $98,328 $98,328 5.0 $111,209 STAFF 16 Nurses 1.0 $34,864 $34,864 1.0 $38,901 17 Custodians 6.0 $64,058 $66,190 6.0 $87,118 18 Information Services 0.2 $3,736 $3,736 0.2 $8,273 19 Paraprofessionals-Other 1.0 $33,763 $33,087 1.0 $25,957 20 Other-Aides 2.4 $37,240 $41,005 2.4 $46,059 21 Fringe Benef1ts(20) $657,749 $653,559 $738,034 TOT AL SUPPORT SALARY 15.6 $929,738 $930,770 15.6 $1 ,055,550 TOTAL (10-20) xxxxxxx:x $3,222,119 $3,254,651 $3,571,299 PURCHASED 22 Utilities $169,276 $143,189 $158,629 SERVICES 23 Travel $4,000 $2,1 24 $7,000 (30) 24 Maintenance Agreements $0 $0 $0 25 Other ... $61,474 $64,787 $58,878 TOTAL (30) $234,750 $210,100 $22,4,507 MATERIALS, 26 Princ1pal's Office $1,000 $0 $0 SUPPLIES 27 Regular Classroom $129,299 $112,426 $119,615 (40) 28 Media " $7,000 $10,227 .... $10,550 29 Other $3,000 $3,128 $5,000 TOTAL (40) $140,299 $125,780 $135,165 CAPITAL 30 Equipment $19,790 $25,448 $16,450 OUTLAY 31 Building Repair, etc $0 $0 $0 (50) 32 Other TOTAL (50) $19,790 $25,448 $16,450 OTHER 33 Dues and Fees $1,500 $6,678 $4,000 (60) 34 Other TOTAL (60) $1,500 $6,678 $4,000 TOTAL (30-60) $396,339 $368,005 $380,122 TOTAL (10-60) 81 .9 $3,618,458 $3,622,656 81.9 $3,951 ,421 TOTAL LINE ITEMS - (SECOND PAGE) $339,350 $339,350 $286,111 GRAND TOTAL xxxxxx $3,957,807 $3,962,006 xxxxxx. $4,237,532 Line Item Costs - Budget Actual Proposed Mann 1997-98 1997-98 1998-99 Stipends $3,1 50 $3,150 $1 ,672 Other Objects Indirect Costs $296,283 $296,283 $248,150 Vocational $15,480 $15,480 $15,480 Athletics $19,592 $19,592 $15,964 Gifted Programs $0 $0 $0 Plant Services $3,461 $3,461 $3,461 Reading $115 $115 $115 Science $0 $0 $0 English $346 $346 $346 Special Education $923 $923 $923 xxxxxx xxxxxx Total Line Items $339,350 $339,350 $286, 111 Per Pupil Cost ,., 3rd Qtr. ADM or Proj. 900.23 900.23 889.83 Total Costs $3,957,807 $3,962,006 $4,237,532 Per Pupil Cost $4,396 .- 1998-99 BUDGET PROPOSAL(ORAFT1) \l7J.l8 ?,-< >i 97-98 i!Jt>?r r: tt.n,.gsJ::: {}\} 98:-99/ ?}i\:98f9$ i?}J): Parkview Magnet School F.T
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: ,. Budget\) ::: . {\:t: A-cttlat tt> Jffl\E~ : { Pf6Whlic[ ) CERTIFIED 01 Principal 1.0 $72,162 $72,162 1.0 $72,429 STAFF 02 Asst Prin. 3.0 $161 ,268 $161 ,579 3.0 $181,289 03 Speciali sts 9.8 $323,480 $315,218 9.8 $373,632 04 Counselors 3.0 $140,860 $140,860 3.0 $158,064 05 Media Spec. 1.0 $36,635 $36,635 1.0 $40,866 06 Art-Perf./Prod. 0.0 $0 $0 0.0 $0 07 Music 0.0 $0 $0 0.0 $0 08 Foreign Lang. 0.0 $0 $0 0.0 $0 09 Vocational 7.0 $194,499 $194,730 7.0 $201 ,089 10 Special Education 2.0 $56,739 $56,739 2.0 $70,559 11 Gifted 0.0 $0 $0 0.0 $0 12 Classroom 40.6 $1,614,801 $1 ,620,709 40.6 $1,811 ,547 13 Substitutes 0.0 $40,000 $36,638 0.0 $25,000 14 Other-Kindergarten 0.0 $0 $0 0.0 $0 TOTAL CERTIFIED SALARY 67.4 $2,640,444 $2,635,271 67.4 $2,934,474 SUPPORT 15 Secretaries 6.0 $151,599 $152,256 6.0 $145,036 STAFF 16 Nurses 0.6 $16,648 $16,648 0.6 $19,250 17 Custodians 8.0 . $107,841 $106,515 8.0 $132,253 18 Information Services 0.2 $3,736 $3,736 0.2 $8,273 19 Paraprofessionals-Other 5.0 $100,043 $136,650 5.0 $147,795 20 Other-Aides 2.0 $31,002 $33,395 2.0 $39,149 21 Fringe Benefits(20) $754,670 $748,915 $887,018 TOTAL SUPPORT SALARY 21 .8 $1,165,538 $1 ,198,115 21.8 $1 ,378,773 TOT AL ( 10-20) $3,805, 982 $3,833,385 $4,313,247 PURCHASED 22 Utilities $191,166 $182,381 " $202,702 SERVICES 23 Travel $7,000 $4,441 ,.,.,,,,., .... ,,., -.. - $7,000 (30) 24 Maintenance Agreements $0 $0 $0 25 Other $63,550 $40,018 :i:.:.a I.
~,_ $41,480 TOTAL (30) $261,716 $226,840 - $25~, 182 MATERIALS, 26 Princ1pal's Office $500 $0 $500 SUPPLIES 27 Regular Classroom $166,117 $93,871 ~ $159,080 (40) 28 Media $9,200 $9,410 $8,200 29 Other $5,000 $5,425 $8,000 TOTAL (40) r $180,817 $108,706 $175,780 CAPITAL 30 Equipment $43,437 $97,423 $63,944 OUTLAY 31 Bu1ld1ng Repair, etc. (50) 32 Other TOTAL (50) r $43,437 $97,423 $63,944 OTHER 33 Dues and Fees $3,663 $6,621 $4,000 (60) 34 Other TOTAL (60) $3,663 $6,621 ' " $4,000 TOTAL (30-60) $489,633 $439,590 $494,906 TOTAL (10-60) 89.2 $4,295,614 $4,272,976 89.2 $4,808,154 TOTAL LINE ITEMS - (SECOND PAGE) $358,787 $363,918 $307,353 GRAND TOTAL xxxxxx $4,654,401 $4,636,894 xxxxxx $5,1.15,507 Line Item Costs - /\>: :": .-,,".Budget: .,,:,:.:. . . :,,,,: 1:::::,? :-''.-:"' .. _. -- ,,:-::,:, :: :: rH=lt$i&~t JJ Parkview:"', >. , <tt 1997-98 1997-98 1998-99 Stipends $0 $5,130 $3,805 Other Objects Indirect Costs $316, 189 $3 16,189 $264,821 Vocational $16, 520 $16,520 $16,520 Athletics $20,908 $20,908 $1 7,036 Gifted Programs $0 $0 $0 Plant Services $3,693 $3,693 $3,693 Reading $123 $123 $123 Science $0 $0 $0 English $369 $369 $369 Special Education $985 $985 $985 xxxxxx xxxxxx Total Line Items $358 ,787 $363,918 $307,353 3rd Qtr. ADM or Proj . 960.71 960. 71 981.54 Total Costs $4,654,401 $4,636,894 $5,115,507 OCT-18-99 HON 11:11 SUSAN W WRIGHT FAX NQ 5013246576 IN THE UNITED STATES DISTRICT COLTRT EASTERN DISTRICT OF ARKANSAS WESTERN DMSION LIT1LE ROCK SCHOOL DISTRICT, Plaintiff, vs. * * No. LR-C-82-866 P. 01 fjLED U.S. DIST~ICT COURT EASTE:R OISTRJCT ARKANSAS ocr t s 1999 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, et al., Defendants, * * * * Post-It"' brand fax transmittal memo 7671 1-!RS. LORENE JOSHUA, et al., Intervenors, * * * : TD Co. Ocpt. From Co. Phone KATHERINE Th1GHT, et al., Intervenors. * ---------------- ORDER Before the Court is the request of the Magnet Review Committee ("MRC") for approval of the interdistrict magnet schools' final budget for the 1998-1999 school year. The YIB.C communicated the final budget to the Court in a letter dated June 30, 1999 (attached) The etter also contains a proposed budget for the 1999-2000 school year
however, the Court will address the proposed budget in a separate Order. The Court will allow the parties to and including 10 days from entry of this Order to object to :MRC's final budget for 1998-1999. Should no objections be filed within the time aUowed, the Court will enter an Order approving the budget . .--ft'- IT IS SO ORDERED THIS /j DAY OF OCTOBER, 1999 CHIEF JUDGE UNITED STATES DISTRICT COURT rHIS DOCUMENT ENTERED ON DOCKET SHEET IN CO~PUAN~zwr~~ 56 ANDIOA 79(> FRCP ')llf / (j, I 5L . l!!V __ .tt::::: OCT-18-99 MON 11:11 SUSAN W WRIGHT FAX NO. 5013246576 M agli.t!9t Review C om.[~1ittee 1920 North Main Street, Suite 101 North little Rock, Arkansas 72114 (501) 758-0156 {Phone} (501) 758-5366 {Fax} magnet@magnetschool.com {E-mail} June 30, 1999 The Honorable Susan Webber Wright Judge, U. S. District Cour1 Eastern District of Arkansas 600 West Capi1ol Suite 302 Little Rock, AR 72201 Dear Judge Wright: At its June 22, -1999 special-called meeting, the Magnet Review Committee. by formal motion and 4-0 vote (North Little Rock and Joshua lntervenors representatives were not present), approved the interdistrict magnet schools' actual budget for the six original magnet schools for the 1998-99 school year !Draft 1). FINAL 1998-99 STIPULATED ORIGINAL MAGNET SCHOOLS BUDGET: P. 02 The total amount budgeted, 520,146,910, is based on a per pupil expenditure of $5,127.00, calculated from an overage third-quarter enrollment of 3,929 .86 students. This budget reflects an increase of 5473.00 per student over the 1997-98 budget. with the third year of the five-year proposed program improvement pion included. This final 1998-99 budget reflects actual figures and takes into account the variables (teacher retirement and health insurance changes) that were uncertain when the proposed budget was submitted in June, 1998. As you know, in correspondence dated Moy 7, 1999, the Magnet Review Committee requested a change in the magnet school grade configurations beginning with the 1999- 2000 school year As described in that May 7, 1999 letter, the changes result in on additional 132 magnet school seats. At its June 22, 1999 meeting, the Magnet Review Committee approved the proposed budget for the 1999-2000 school year for the six original magnet schools which reflected costs associated with the additional seats (Draft ll. PROPOSED 1999-2000 STIPULATED ORIGINAL MAGNET SCHOOLS BUDGET
The total proposed budget for the 1999-2000 school year is $22,941,363, which results in o per-pupil expenditure of 55,648 and an increase of $521.00 per student over the 1998-99 actual budget. Salary negotiations ore in progress, and it should be noted that these negotiations may have an impact on the 1999-2000 proposed budget. It is the intention of the Magnet Review Committee, therefore, to submit this budget with the recognition that some flexibility may be necessary. The Magnet Review Committee respectfully requQsts the Court's review and approval of the 1998-99 finalized budget, as well as the proposed 1999-2000 budget, both attoched herewith. "Pursue the Possibilities of,",lagnet School Enrollment" OCT-18-99 MON 11:12 SUSAN W WRIGHT FAX NQ 5013246576 P. 03 The Honorable Susan Webber Wright -2- June 30, 1999 The Magnet Review Committee is committed to maintaining !he existing quality of the original magnet schools. We will continue to work with the host district as we exercise stringent oversight of the magnet schools' budget in an effort to achieve and ensure efficient management and cost containment to the greatest extent possible. Sincerely, ~, . ~..--- Sadie Mitchell, Chairperson Magnet Review Committee SM/DGC:sl Attachments - Adual 1998-99 Orlginal Magnet Schools Budget (Draft 1) Proposed 1999-2000 Original Magnet Schools Budget (Draft l) cc: Ann Brown, Federal Monitor - Office of Desegregation Monitoring OCT-18-99 MON tt:13 SUSAN W WRIGHT FAX NO. 5013246576 P. 04 IN THE UNITED ST A TES DISTRICT COL1RT EASTERN DISTRICT OF ARKANSAS WESTERN DMSION LIT1LE ROCK SCHOOL DISTRICT, * Plaintllf: * VS. * No. LR-C-82-866 * PULASKI COUNTY SPECIAL SCHOOL * DISTRICT NO. I, et al., * Defendants, * :MRS. LORENE JOSHUA, et al., * Inteivenors, * KATHERINE KNIGHT, et al., * Intervenors. * :MEMO TO THE FILE FNLED us OIST/~ICT ccu
.r EASTERN OIS'f"RICT ARXANSAS 0('.-, t A I""" Jv f ~ r"'J"J'j JAMES 8'1: ----~~~JJL Defendant Pulaski County Special School District (PCS SD) requested an informal inchambers conference [docket no. 3291]. The Court granted PCSSD's request and held a conference on September 22, 1999, with all parties present. Accordingly, the Court requests that the Clerk make the necessary docket entry to remove PCSSD's request from the pending motions' list. Dated this 14th da of October, 1999 o-Jo Baldwin Law Clerk to Judge Wright f IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DMSION LITTLE ROCK SCHOOL DISTRICT, * Plaintiff, * vs. * No. LR-C-82-866 * PULASKI COUNTY SPECIAL SCHOOL * DISTRICT NO. 1, et al., * Defendants, * * MRS. LORENE JOSHUA, et al., * Intervenors, * * KATHERINE KNIGHT, et al., * Intervenors. * ORDER FILED U.S. DISTRICT COURT EASTERN DISTRICT ARKANSAS NOV 2 'l. 1999 JAME~VV.M:!MACK,ClERK By: \J ,~U f\ M V f'---- oep CLERK IV NOV 2 3 1999 OiRCEOf Before the Court is the request of the Magnet Review Committee ("MRC") for approval of the interdistrict magnet schools' final budget for the 1998-1999 school year. 1 Without objection, the Court hereby approves the budget as submitted. ,J IT IS SO ORDERED THIS Jib DAY OF NOVEMBER, 1999 QZ~,~2 'tttfjgF JUDGE UNITED STATES DISTRICT COURT 1 The MRC communicated the final budget to the Court in a letter dated June 30, 1999. For a copy of the letter, see docket no. 3303, attachment.
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