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LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 COURT SUBMISSION JULY 30, 1993 LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING July 30, 1993 GENERAL CONCEPT LITTLE ROCK SCHOOL DISTRICT PROGRAM PLANNING AND BUDGETING A comprehensive program planning and budgeting process will improve the district's ability to allocate its revenue rationally and, therefore, have maximum impact on achieving the goals of the district. By linking program objectives and program expenditures we can see more clearly if our money is being spent appropriately. During the planning and budgeting process, we will do the following: 1. Determine the needs of the district, particularly legal obligations under the desegregation and settlement plans. 2. Define goals and objectives. 3. Define programs to achieve those objectives, particularly those required by the desegregation plans. 4. Measure performance and expenditures. 5. Prepare information for corrective decision-making. A. Organizational Structure for Planning and Budgeting Process 1. Key Players - The Superintendent shall lead the planning and budgeting process with direct support from his/her cabinet. The Board is the ultimate decisionmaker for the planning and budgeting process. 2. Description - The planning and budgeting process shall be under the leadership of the Superintendent with LRSD - PROGRAM PLANNING AND BUDGETING Page 2 direct support from the Superintendent's Cabinet. The planning and budgeting process will be coordinated by the Director of Planning, Research and Evaluation (PRE) and the Manager of Resources and School Support who both serve on the superintendent's Cabinet. The Board will provide guidance for developing a planning and budgeting calendar. The calendar will allow the Board to continuously monitor progress of the planning and budgeting process. The Director of Planning, Research and Evaluation will be the lead planning person. He/She will ensure that the planning process is conducted according to established timeframes, provide technical assistance, coordinate the planning process, collect appropriate reports, coordinate the preparation of related documents and advise the Superintendent and Board relative to the planning process. In addition, the lead planning person will be responsible for ensuring all requirements from the desegregation plans and court orders are integrated into the planning process. The Director of PRE will be assisted by a Planning, Research and Evaluation Specialist whose major responsibility will be district-wide planning. The PRE Specialist will be housed in the PRE office. The job description for the PRE Specialist details the necessary qualifications and job responsibilities (See Attachment 1). LRSD - PROGRAM PLANNING AND BUDGETING Page 3 3. Outcome - An organizational chart that displays the current lines of authority and responsibility is attached (Attachment 2), as well as the proposed Planning and Budget Development Calendar (Attachment 4). 4. Timeframe - The lead planning person will be named in July 1993. The Planning and Budget Development Calendar will be finalized in August 1993. The organizational structure will be reviewed in May 1994 to ensure that the July 1993 configuration is the most effective and efficient arrangement. Necessary revisions and adjustments will be made by the district at that time. B. Needs Assessment A needs assessment is a process of comparing the current situation with the desired conditions. 1. Key Players - The Superintendent will provide leadership and direction for the needs assessment process. The lead planning person will coordinate the process. The Superintendent's Cabinet will be responsible for directing the staff in the collection of assessment information. The Superintendent and the Cabinet will be the decision-makers for identifying the needs. 2. Description - Utilizing a combination of district-wide perceptual, empirical and objective instruments, data LRSD - PROGRAM PLANNING AND BUDGETING Page 4 will be collected and analyzed to determine the needs of the students, parents, teachers, and administrators. Perceptual information will be collected through broadbased input sessions such as community forums and district dialogue sessions. e community forums will be conducted. One forum each for area schools, magnet schools and incentive schools will be scheduled. Every effort will be made to strategically locate the sessions to accommodate maximum participation. Additional sessions may be scheduled with other focus groups, when necessary. One district dialogue will be conducted with principals, teachers, classified staff, and central office administrators. An administrative work session will be conducted to review and analyze various districtwide reports and objective data. The following data will be reviewed: Arkansas Minimum Performance Test Results Stanford Achievement Test Results Desegregation Monitoring Reports Desegregation Plan Audit LRSD Desegregation Plans and Court Orders Curriculum Audit School Climate/Human Relations Survey Results LRSD - PROGRAM PLANNING AND BUDGETING Page 5 Facilities study Proportional Allocation Formulas Program Inventory A comparison between identified needs and the program inventory will be conducted to determine if there are programmatic gaps and areas of need. 3. outcome - The outcome of the administrative work sessions, community forums and district dialogue sessions will be a list of needs in the curriculum, desegregation, and support areas that will be rank ordered based on supporting data. The Superintendent and Cabinet will begin to identify programs in need of "fast-track" evaluations. 4. Timeframe - The needs assessment for the 1994-95 budget process begins in August 1993 with data collection. An initial list will be developed in September 1993. The final list will be developed in November 1993 after the community forums and district dialogues are completed. c. Program Inventory During the needs assessment period which starts in August 1993 for the 1994-95 budget y~ar, current desegregation programs will be identified. 1. Key Players - The Superintendent will provide overall direction, and the Board will review the findings. The lead planning person will coordinate the collection of basic data and prepare the data into appropriate LRSD - PROGRAM PLANNING AND BUDGETING Page 6 documents for use in goal setting and program modification and/or development. The Cabinet and staff will collect the necessary data. 2. Description - All current programs and services will be identified. Using the desegregation Audit, desegregation programs will be identified and defined first. Non-desegregation programs will be identified, defined and merged with the list of desegregation programs to formulate a composite list of all programs. The desegregation plan and court orders will be reviewed to ensure all obligations related to compliance are operative. Primary and secondary responsible persons will be identified for each program or service. 3. outcome - A Program Inventory Report will be generated and used during the goals and objectives development process, program modification and/or development process, and the budgeting process. 4. Timeframe - The program inventory will be conducted during the needs assessment period. All desegregation programs will be identified in August 1993. The non-desegregation programs should be identified by the completion of the needs assessment period in November 1993. LRSD - PROGRAM PLANNING AND BUDGETING Page 7 D. Planning and Budget Goals The goal setting process helps guide all actions of the administration. The process defines the expected outcomes for a specified period of time. 1. Key Players - The Board and Superintendent will provide leadership for identifying the mission and goals of the district. 'The Cabinet will provide assistance and support by defining objectives for programs which will satisfy the accepted goals. The goal setting process will be coordinated by the lead planning person. 2. Description - The Board will conduct a work session. After reviewing the preliminary list of issues for the needs assessment and the Program Inventory Report, the Board will: * Review and revise, if necessary, the mission statement. * Establish tentative written goals/objectives. The goals and objectives will define what the district expects to realistically accomplish for the year. Goals and objectives that conflict with the desegregation plan will not be adopted. * Review and provide guidance related to proportional allocation formulas (materials and supplies, staffing, etc.). * Establish written priorities. These priorities will guide staff in program modification and program LRSD - PROGRAM PLANNING AND BUDGETING Page a development, as well as to help allocate funding and resources during the budgeting process. * Identify any additional programs for "fast-track" evaluation. * Consider strategies for funding shortfalls. The Cabinet will work to ensure that program goals and evaluation criteria are linked to the established goals. 3. outcome - At the conclusion of the goal setting session(s), the Board will publish: * a written mission statement * written goals * a list of priorities The staff will revise program objectives and evaluation criteria as needed for each program, and these will be incorporated into the Program Budget Document. 4. Timeframe - Although the goal setting process is dependent on the needs assessment and program inventory, it will operate concurrently with them. The work session will be conducted in September 1993. Program objectives and evaluation criteria will be established by November 1993. A status report will also be provided to the Board in November 1993. E. Program Development If a service or program does not exist to support needs addressed by the defined goals, it may be necessary to develop a program or modify an existing program. LRSD - PROGRAM PLANNING AND BUDGETING Page 9 1. Key Players - The Superintendent will provide leadership and guidance to ensure that goals are achieved by offering the best possible programs. The Cabinet will provide direction to staff in developing, modifying, and implementing effective and efficient programs. The lead planning person will monitor and advise the Superintendent throughout the program modification and development phase. 2. Description - Programs may need to be developed to address newly identified needs or fill gaps. Current programs may have to be modified to successfully meet objectives. Some programs may have to be eliminated. The District will establish a framework for program development. The framework will include: * Overview/Program Description * Program Goals/Objectives * Identified Needs * Target Population * Organizational Management/Personnel * Staff Development * Parental Involvement, if any * Physical Facilities, if any * Identification of possible funding sources * Proposed Budget (start-up costs/recurring costs) * Impact on Desegregation Plan * Evaluation Criteria * Program Budget Document (See Attachment 5, p. 2) LRSD - PROGRAM PLANNING AND BUDGETING Page 10 Program development and modification will be conducted by staff with the appropriate cabinet level official providing oversight to ensure that all tasks are completed in a timely manner. The Superintendent and the Cabinet will review all program development and modification to ensure that commitments in the desegregation plan are not hindered by such program development or modification. 3. outcome - Existing programs and programs that are developed to satisfy a need will include all of the elements for budget development and can be directly placed into the Program Budget Document. 4. Timeframe - The program development process will begin in October 1993, if necessary, and conclude in January 1994. F. Budget Priorities - Budgeting 1. Key Players - The Board is the ultimate decision-making authority on the budget. However, the Superintendent will ensure that a balanced budget is developed that meets the needs and goals of the school district. The Manager for Resources and School Support will coordinate the budget preparation process and the lead planning person will ensure that the planning and budgeting components are linked appropriately. Budget managers will provide input relative to his/her area of LRSD - PROGRAM PLANNING AND BUDGETING Page 11 responsibility. The Controller will produce the budget information. 2. Description - Funds, personnel and facilities will be allocated based on the goals and objectives of the district. Directions for budget preparation will be issued by the Superintendent. These directions will include the identification of all proportional formulas and exceptions. 3. outcome - A budget document will be developed that satisfies traditional budgeting and accounting requirements with a program planning and budgeting component which links the program and budget allocations. Funding of desegregation requirements will be a priority. 4. Timeframe - December - Prepare initial financial forecast for next and out years. - Issue directions for budget preparation. - Budget managers submit requests for 1994-95 school year. - Begin developing program budget document. January - Begin budget development February - Continue budget development. - Continue developing program budget document March - Revise financial forecast. - Revise program budget document April - Complete program budget document LRSD - PROGRAM PLANNING AND BUDGETING Page 12 May-June - Revise budget as needed July - Adopt Budget August - Submit 1994-95 budget to Arkansas Department of Education G. Budget-Planning Document (Program Budget Document) The document will provide the means for monitoring program performance and expenditures throughout the fiscal year. 1. Key Players - The Superintendent will provide guidance for the development of the document. The Cabinet members will provide program information for their respective areas. The Controller will provide financial information for each program. The lead planning person will coordinate the document into the final product. 2. Description - The Desegregation Audit and Program Inventory will provide the information necessary to develop the initial budget document. Programs will be developed or modified in such a manner that the Program Budget Document (Attachment 5, p. 2) will be a necessary component of the submission. A Cabinet member will be assigned as the responsible primary leader for each identified program. A secondary leader will also be assigned. The primary leader is tasked with ensuring the program meets its objectives, coordinating the required activities or LRSD - PROGRAM PLANNING AND BUDGETING Page 13 strategies, and the preparation and submission of regular reports. 3. outcome - A program budget document will be developed that will become the basis for monitoring and reporting, and will become a guide for interim decision-making. (See Attachment 5) 4. Timeframe - Development of the document will begin in December and be completed in conjunction with the completion of the tentative budget in April. H. Monitoring and Reporting 1. Key Players - The Board and Superintendent will be the recipients of the reporting for oversight and decisionmaking. The lead planning person will coordinate the process and prepare a composite report. The Manager for Resources and School Support will provide matching financial information by program. The Cabinet and Staff will prepare all reporting documents falling within their area of responsibility. 2. Description - The program budget document will be the basis for monitoring and reporting, and will establish the format and design. The document would merge both program performance and expenditure reporting on a quarterly basis. Programs with poor performance or expenditure problems could be addressed with corrective action during the year rather than after the year is completed. LRSD - PROGRAM PLANNING AND BUDGETING Page 14 3. outcome - The result would be a quarterly composite progress report on identified programs within the district, supported with expenditure information. The quarterly report would be an extension of the program budget document. 4. Timeframe - The first report would be generated by the end of October for the period July, August, and September. Subsequent quarterly reports would be due by the end of January, April, and July. I. Program Evaluation Program evaluation will provide an assessment of performance for decision-making purposes. 1. Key Players - The Board and Superintendent are recipients of the evaluations, and will use the information to determine direction and resource allocation. The lead planning person will coordinate the program evaluation process. The Manager of Resources and School Support will provide supporting financial information. The Cabinet and staff will prepare all reporting documents falling within their area of responsibility. 2. Description - During the first year of the planning and budgeting process only, there will be two concurrent and parallel program evaluation components. A regular evaluation and a "fast-track" evaluation. A "fasttrack" evaluation does not have the details or LRSD - PROGRAM PLANNING AND BUDGETING Page 15 dimension of a regular evaluation, since the evaluative process is conducted in a reduced time frame. After the first year, "fast-track" evaluations will be utilized as necessary. Each program will be evaluated through the district's regular program evaluation component. As programs are developed and implemented, they will contain program objectives and evaluation criteria. Special evaluations might be directed by the Superintendent. Programs may be identified for "fasttrack" evaluation if they have high impact on the goals and direction of the district. 3. Outcome - Program evaluation information will enable the district to make programmatic decisions in the areas of program modification, program development, program elimination and resource allocation which are the result of careful planning and thoughtful analysis. 4. Timeframe - The initial evaluation period will begin in August 1993 and continue until the initial decision point in the budgeting phase in January 1994. J. Broad-Based Feedback Broad-based feedback is designed to provide feedback to the various groups who participated in the community forum and district dialogues. Every effort will be made to include other interested groups, if needed. 1. Key Players - The Board and the Superintendent will provide direction for the broad-based feedback. The I,RSD - PROGRAM PLANNING AND BUDGETING page 16 Director of Communications, with the assistance from the lead planning person, will develop a plan for disseminating information. 2. Description - Seven broad-based feedback sessions will be conducted to provide information relative to the planning and budgeting process to the community and our employees. The target populations will be the same as the broad-based input sessions conducted in October 1993 and November 1993. 3. Outcome - Positive community support in recognition of the thoughtfully planned budgeting process may be generated. 4. Timeframe - Broad-based feedback sessions will be conducted in March 1994. K. summary - A strategy to Address Shortfall of Funding One of the primary goals of the long-range planning and budget process is to instill in the minds of the patrons and others interested in the affairs of the District a new sense of fiscal respo~sibility, accountability and internal program evaluation by the District. Such tools as the program inventory, needs assessment strategies and quarterly reporting will serve to not only strengthen the process, as outlined in the monthly calendar of critical events, but to increase the community's awareness of the Desegregation Plan, the commitments it contains and the District's carefully thought-out process designed to live up to those LRSD - PROGRAM PLANNING AND BUDGETING page 17 commitments. With commitment comes the responsibility of providing funds and ensuring that the funding levels are sufficient to support those programs that are determined by the planning and evaluation process to be effective toward achieving the desired goals. Increased use and refinement of the District's new Position Control Inventory System software should yield valuable data for program evaluation and budget decision making. Internal monthly reporting will be structured to provide more historical data for additional analysis and on-going monitoring. Quarterly monitoring reports, by way of the Program Budget Document, will also be provided. This process, plus the program linkages will serve as the basis for future funding decisions by the Board and the administration. Once these steps and procedures become fully operational, the District will be able to identify those operations which can either be modified or eliminated, thereby serving to demonstrate the level of fiscal responsibility needed to garner community support for future requests for funding. Further, by achieving greater staffing efficiency, reducing over-use of materials and supplies (i.e., through proportional allocations, etc.) and by directing the District's resources toward those programs with demonstrated track records of success, the District will be able to reduce or, hopefully, eliminate its reliance on non-recurring revenue sources. Accordingly, the longrange planning and budget process will be the key component LRSD - PROGRAM PLANNING AND BUDGETING page 18 of the District's strategy to address anticipated funding shortfalls. The continuing Process - Planning and budgeting is a continuing process. As such, the needs assessment and program inventory for FY 1994-95 will begin in May 1994. The lead planning person will review the process and make recommendations for changes to the Superintendent, if necessary. The lead planning person will ensure that the planning process is implemented as designed and coordinate the activities. ATTACHMENTS Attachment 1 Planning, Research and Evaluation Specialist Job Description Attachment 2 Organizational chart Attachment 3 Planning and Budget Cycle Attachment 4 Planning and Budget Calendar Attachment 5 Budget Format LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS 72201 July 14, 1993 Attachment 1 PLEASE POST The Little Rock School District is now accepting applications for the following position for the 1993-94 school year: FQSITION: Planning, Research and Evaluation Specialist Q!JALIFICATIONS: 1. A master's degree or higher in psychology, counseling or education. 2. Eligibility for an Arkansas teacher or administrator certificate. 3. At least five (5) years of successful public school or higher education experience as a teacher, counselor, psychologist, or administrator. Additional related experience may be substituted for public school experience. 4. Evidence of strong organizational and interpersonal skills. 5. Knowledge of planning concepts and techniques. 6. Demonstrates the conviction that all children can learn and will learn in the Little Rock School District. 7. Evidence of a strong commitment to quality desegregated education. NOTE: APPLICANTS SHOULD BE PREPARED TO SHOW EVIDENCE OF THESE QUALIFICATIONS IN THE INITIAL SCREENING INTERVIEW. REPORTS TO: Director of Planning, Research and Evaluation JOB GOAL: To provide technical support in the area of strategic planning to the Director of Planning, Research and Evaluation so that he/she is able to provide the Superintendent and Board of Directors with pertinent evaluative data on all programs and services (both educational and supportive) being provided by the school district. BASIC PERFORMANCE RESPONSIBILITIES: Provides technical support to the Director of Planning, Research and Evaluation in the following ways: 1. Coordinates and provides assistance and technical support for the districtwide planning process. 1anning, Research and Evaluation Specialist Attachment 1 age 2 3. 6. 7. a. 9. 10. 11. Assists in preparing and implementing the planning document. Assists with the collection of reports and other documents related to the planning process. Ensures that all requirements from the desegregation plans and court orders are integrated into the planning process. Keeps continually informed regarding research in educational testing and the development of useful information and improved tests for use in educational and supportive programs. Develops system-wide evaluation designs and develops schedules for implementing the evaluation designs. Administers and/or supervises the administration of group tests. Monitors, on an ongoing basis, the programs being evaluated by the Planning, Research and Evaluation Department. Assists with the supervision and scoring of tests and conducts statistical analysis of test results for all schools and areas of group testing conducted. Prepares informative reports and instructional materials for the guidance of counselors, teachers, and other professionals who use evaluation results and/or test data in performing their own duties. Provides leadership in the development of improved instruments and procedures for evaluating programs and services. 12. Designs and/or administers studies to identify community, fiscal, staff, and other factors which can account for variations in quality within the school system, and suggests ways to improve level of student achievement. 13. Assists with the implementation of data processing programs in the area of student testing and evaluation. 14. Serves as a resource person in planning and conducting inservice educational activities for the improvement of teaching practices in the areas of test construction, test administration, and test results evaluation. 15. Prepares various reports as designated by the Director of Planning, Research and Evaluation. 16. Assumes other duties as assigned by the Director of Planning, Research and Evaluation. 'ERMS OF EMPLOYMENT: Twelve month annual contract plus Educational Stipend, Car Allowance and Benefits Package. planning, Research and Evaluation Specialist page 3 ~LINE FOR RECEIPT OF APPLICATION: ~ WRITTEN LETTERS OF INQUIRY TO: oirector of Human Resources Little Rock School District 810 West Markham Street Little Rock, Arkansas 72201 ~: Attachment 1 INDIVIDUALS WHO ARE INTERESTED IN THE ABOVE POSITION MUST COMPLETE A VERY RIGOROUS SELECTION PROCESS. THEREFORE, BECAUSE AN INDIVIDUAL APPLIES FOR A POSITION DOES NOT NECESSARILY MEAN THAT AN INTERVIEW WILL BE CONDUCTED. BOARD OF DIRECTORS Parwnt Coordinator Comm,i,icationl Plannlna Researdl & Evaluation - . s...,r .. EJom. 18Schoolo _ _ S...,r.,Elem. 14Sc:molo _ _ s...,r .. s.c. 13Schooll Principu Teachera 1. *lncrtive Schoolo (7) Principalo Teachera Principu Teachera New FuturH 0 Alhletica Altemaliw l.esning Responsibilily of Appropriate Assocwe Superinlmdmt **Revisions will be made in accordance with district procedures. Readire Lang-- Foreignur,g"- Scienc,- Malhemalica Social SludiN Labor Relalio,. ~ - F.,. Ma 0 1natrudional Tedmology phyaical Education Drug Education Ea,tyChildhood 1. Tentative placement in recognition of LRSD Curriculum Audit, 12/21/90, p.102. ATTACHMENT 2 Little Rock School District Organizational Structure JULY 1993 HumanResourooa Vocalional -ralP,ogni,nol ~~:: Ad..Ed.-n l..ibniry S.rvicaa Controller Facil~ioa S.MON Tranoportation FoodS.rvioe Proc:ursnenl Security/Rial< ~enl lrlonnationSorti:ft Attachment 3 Pl.ANNING /\ND BUDGETING CYCLE --------------------------,,------ ---------------- l 9 9 3 l 9 9 4 l 9 9 5 /\CT IV lTI ES July Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar . Apr. May June July Aug . Sep. Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Aug. - -- ----- ---------+--+--+---l--+--+---1 ..... -~.--+---+---l--+--+---1 ..... --+--+--l fJc~ds Ass~ss1ncnt Regins l===t===l===+===l==> -----------------1---t--- ---t----+---+---1---1-------,---+------1--- - ---+--- PrcHJrc\m Inventory Degins t12y=I===!===> p===l=-==t~~=et==> . -- - - -----------l---+--+---l ..... --+--+--+---l--+---+---l ..... --+----1---+---1--+--+---l---+--+--+---l--+--+---1 ..... --+---l c
o,, l s/Cbjectives Development l===I==> l===!=== l===l0=> -- - --.. -------- --t---~---t---t-----t---+--+---1---t ---+--+--->----1---t----+--- 1--- ---+----t---t----+---+---+------+---+--- l1roqram Development Mn11 it or i11g and Reportinq (('r i o r quarterly reports) l'royro1m 1::vdluation ==-=l===t===p==-~ => ==-1=-===1==4==,,!===l=== l==f=> J===t==,== l===!a==,,!======l===t,==p==I=> ATTACHMENT 4 PROPOSED PLANNING BUDGET CALENDAR 1993-94 JULY 1993 ACTIVITY Designate lead planning person Develop proposed budget calendar for budget year 1994-95 Begin Desegregation Program Inventory using desegregation audit as baseline Identify tentative list of various types of districtwide objectives and perceptual data to be collected for the needs assessment AUGUST 1993 ACTIVITY Establish final Budget Calendar for 1994-95 that will allow the Board to monitor progress of the planning and budgeting process Begin to develop monitoring and reporting procedures and issue instructions, as needed. Begin development of proportional allocation formulas Begin data collection Begin to identify programs for "fast-track" evaluation Complete Desegregation Program Inventory RESPONSIBLE PERSON(S) Superintendent Superintendent and Cabinet Superintendent and Cabinet Superintendent and Cabinet RESPONSIBLE PERSON(S) Superintendent Superintendent and Cabinet Superintendent and Cabinet Lead Planning Person Superintendent and Cabinet Superintendent and Cabinet PROPOSED BUDGET CALENDAR 1993-94 ATTACHMENT 4 - P. 2 SEPTEMBER 1993 ACTIVITY RESPONSIBLE PERSON(S) conduct work session for analysis of collected data * Develop preliminary list of issues for needs assessment * Identify the need for program modification or development conduct Board work session * Review preliminary list of issues for needs assessment * Review Desegregation Program Inventory Report * Review and revise, if necessary, the mission statement. * Establish tentative written goals/objectives. * Establish written priorities. * Review and provide guidance related to proportional allocation formulas * Consider strategies for funding shortfall * Identify any additional programs for "fast-track" evaluation (End of first quarter reporting period.) Superintendent and Cabinet Board and Superintendent ATTACHMENT 4 - P. 3 PROPOSED BUDGET CALENDAR 1993-94 OCTOBER 1993 ACTIVITY Begin necessary program modification or development Begin to generate broad-based input for budget process Issue first quarter FY 1993-94 cycle monitoring and evaluation report (Program Budget Document) NOVEMBER 1993 ACTIVITY complete the gathering of broad-based input for budget process complete identification of proportional allocation formulas and exceptions complete Needs Assessment listing using information gathered from broad-based input sessions. Finalize program objectives and evaluation criteria for each desegregation program. complete inventory list of non-desegregation programs Status report to Board on Budget Process RESPONSIBLE PERSON(S) Cabinet and Program Manager Superintendent and Director of Communications Controller Lead Planning Person RESPONSIBLE PERSON(S) Superintendent and Director of Communications Superintendent Superintendent and Cabinet Superintendent and Cabinet Superintendent and Cabinet Superintendent and Lead Planning Person ATTACHMENT 4 - P. 4 PROPOSED BUDGET CALENDAR 1993-94 DECEMBER 1993 ACTIVITY prepare initial financial forecast for next and out years rssue directions for budget preparation Budget managers submit request for 1994-95 school year Begin developing program budget document (End of second quarter reporting period.) JANUARY 1994 ACTIVITY Complete fast-track evaluations Begin Budget Development complete modifications or program development for submission to Superintendent and Cabinet Submit program modifications and development to Board Issue second quarter FY 1993-94 cycle monitoring and evaluation report (Program Budget Document) RESPONSIBLE PERSON(S) Controller Superintendent Manager Resources and School Support Controller Manager Resources and School Support Controller Controller RESPONSIBLE PERSON(S) Lead Planning Person Cabinet Manager of Resources and School Support Controller Program Managers in Curriculum, Desegregation, and Resources and School Support Superintendent Controller and Lead Planning Person ATTACHMENT 4 - P. 5 PROPOSED BUDGET CALENDAR 1993-94 FEBRUARY 1994 ACTIVITY continue Budget Development continue developing the program budget document MARCH 1994 ACTIVITY Revise financial forecast Revise the program budget document Provide feedback to input participants (End of third quarter reporting period.) RESPONSIBLE PERSON(S) Controller Controller RESPONSIBLE PERSON(S) Controller Controller Superintendent and Director of Communications APRIL 1994 PROPOSED BUDGET CALENDAR 1993-94 ATTACHMENT 4 - P. 6 ACTIVITY RESPONSIBLE PERSON(S) complete program budget document submit proposed budget to Board conduct Board work session on budget Revise budget as needed certified personnel reduction deadline Issue third quarter FY 1993-94 cycle monitoring and evaluation report (Program Budget Document) MAY 1994 ACTIVITY Revise budget as needed Board work session on budget, if needed Approval of tentative budget Classified personnel reduction deadline Reassess planning organization for FY 1994-95 cycle Begin FY 1994-95 cycle needs assessment Begin program inventory for FY 1994-95 Controller Superintendent Superintendent and Board Superintendent and Cabinet Superintendent Controller and Lead Planning Person RESPONSIBLE PERSON(S) Superintendent and Cabinet Superintendent and Cabinet Board and Superintendent Superintendent Superintendent and Cabinet Lead planning person Lead planning person ATTACHMENT 4 - P. 7 PROPOSED BUDGET CALENDAR 1993-94 JUNE 1994 ACTIVITY Revise budget as needed continue FY 1994-95 cycle needs assessment continue FY 1994-95 cycle program inventory (End fourth quarter reporting period.) JULY 1994 ACTIVITY Adopt Budget Conduct Board work session on planning and budgeting to include: * defining tentative goals * defining guidelines on broad-based input * designing tentative planning and budget development calendar * defining any "fast-track" evaluations Continue FY 1994-95 cycle needs assessment Continue FY 1994-95 cycle program inventory Issue fourth quarter FY 1993-94 cycle monitoring and evaluation report RESPONSIBLE PERSON(S) Superintendent and Cabinet Lead planning person Lead planning person RESPONSIBLE PERSON(S) Board Board and Superintendent Lead planning person Lead planning person Controller and Lead Planning Person AUGUST 1994 PROPOSED BUDGET CALENDAR 1993-94 ATTACHMENT 4 - P. 8 ACTIVITY RESPONSIBLE PERSON(S) submit 1994-95 budget to Arkansas Department of Education Establish final Budget Calendar for FY 1994-95 cycle continue FY 1994-95 cycle needs assessment complete FY 1994-95 cycle program inventory (Program Budget Document) Superintendent Superintendent Lead planning person Lead planning person I\TT I\CI-IMHH 5 LRSD FY 93-94 TENTATIVE PROGRAM BUDGET DOCUMENT Program Seq II : Page: Revision Date: Program Name: Program Code: Primary Leader: Secondary Leader: Program Description: District Goal Support: Program Objective: II Pl"n References: J FY Program Budget: 1 at Otr E>cpend: 3rd Qt, Expend: YTO Expenditures: 2nd Otr Expend: 4th Otr Expend: LRSD FY 93-94 TENTATIVE PROGRAM BUDGET DOCUMENT Page: 2 Program Seq II : Revialo n Dale: Program Nome: Program Code: Primary leader: Secondary LI! der: Program Objective: Plan Reference Ob)ectivea S!Tateglc Beginning Completion Responsibility Evaluation Criteria Page Number Date Date -
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<dcterms_creator>Little Rock School District</dcterms_creator>