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JA JAN 2 2005 TORING Agenda F NITORING Little Rock School District Board of Directors' Meeting :- n >-c ~ ~ -<O: I: oz ::o> ~~ ::o-,, -c:: ::oz o.....n... .-5 nz )>(J) .......... ::e
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i: 3: CD C:: :m:o~n <J>.).>. 0 z tJ> I. 11. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS BOARD OF DIRECTORS MEETING January 27, 2005 5:30 o.m. PRELIMINARY FUNCTIONS A. Call to Order B. Roll Call PROCEDURAL MATTERS A. Welcome to Guests B. Student Performance - M. L. King Elementary School Choir Ill. REPORTS/RECOGNITIONS/PUBLIC COMMENTS: A. Superintendent's Citations B. Remarks from Citizens (persons who have signed up to speak) C. Little Rock Classroom Teachers Association IV. REPORTS AND COMMUNICATIONS: V. A. Remarks from Board Members B. Entry Plan Executive Summary Report to the Board C. Report on Superintendent's Aspiring Principals Institute D. Student Assignment Report E. Budget Update F. Construction Report: Proposed Bond Projects G. Internal Auditors Report H. Technology Update APPROVAL OF ROUTINE MATTERS: A. Minutes: Special Meeting - 12-08-04 Regular Meeting - 12-16-04 Special Meeting - 01-13-05 ,... n )>"D ~~ -<- 031: oz
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on en>... 0 z en Regular Board Meeting January 27, 2005 Page 2 VI. HUMAN RESOURCES A. Personnel Changes VII. BUSINESS SERVICES DIVISION: A. Donations of Property B. Financial Report VIII. CLOSING REMARKS: Superintendent's Report: 1. Dates to Remember IX. ADJOURNMENT ~ n )> "'0 ,
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a n Cf> .).>.. 0z Cf> I. PRELIMINARY FUNCTIONS CA.LL TO ORDER/ ROLL CALL II. PROCEDURAL MATTERS/ WELCOME/PERFORMANCE Ill. REPORTS/RECOGNITIONS A. SUPT. CITATIONS B. CITIZENS REMARKS C. LR CTA IV. REPORTS / COMMUNICATIONS A. BOARD MEMBERS LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 DATE: January 27, 2004 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Entry Plan Executive Summary Report to the Board of Education BACKGROUND: The Superintendent's Entry Plan: A New Beginning provided a step-by-step guide to the First 100 Days of my Superintendency. The attached executive summary provides a brief overview of progress made in implementing the plan and establishing a means to communicate effectively with LRSD staff and community. RATIONALE: To provide a clear direction for implementation of necessary change as identified by the Board of Directors, teachers, building administrators and others in the community who are supportive of significant progress toward reaching the established goals and improving student achievement in the Little Rock School District. FUNDING: N/A RECOMMENDATION: I ask the Board to accept the report as presented. In addition, I would ask that you provide feedback for progressing beyond the First 100 Days in order to establish guidelines for future positive Board-Superintendent relationship. PREPARED BY: Roy G. Brooks, Superintendent of Schools
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.:..,.o.. "' Executive Summary Report to the Board of Education Roy G. Brooks, Ed.D. January, 2005 Superintendent's Entry Plan A New Beginning EXECUTIVE SUMMARY SUPERINTENDENT'S ENTRY PLAN FIRST 100 DAYS As we begin the 2005 calendar year, I wanted to provide you with an executive summary of the Superintendent's Entry Plan which encompassed my first 100 days as superintendent of the Little Rock School District. Every School Board member had significant involvement in the successful implementation of the Entry Plan, and for that I thank you. As you know, I made a commitment to visit every school in the district during my first 100 days, and I accomplished that goal. I visited some schools as many as ten times, while I visited other schools just once or twice. The school and department site visits allowed me to hear directly from staff members about their concerns, challenges and hopes for the district. The interaction was very positive, and some employees told me they were surprised to see me, and were pleased to have an opportunity to express their opinions and advice. The breakfast and lunch meetings at four schools and four administrative sites allowed me to visit in person with more than 300 staff members. Additionally, the community forums, neighborhood coffees, and meetings with teachers, ministers, business leaders, PT A Council and Superintendent's Student Cabinet enabled me to hear from another 900 interested citizens. I have compiled the comments and suggestions provided at all of these meetings and will consider them carefully as we continue our efforts to improve our schools. Some of the issues that were repeated most often related to accountability
student achievement
curriculum
leadership stability
parent and community involvement
school choice options
West Little Rock school
student discipline and attendance
equitable funding
teacher attendance
class size
lack of materials, books and other resources
neighborhood issues such as boarded-up houses near schools
customer service
extended year education
alternative schools
portable classrooms
site-based management
school renovation and maintenance needs
technology assistance
ESL resources
and lack of adequate professional development. Additionally, I asked the Superintendent's Student Cabinet, PTA Council and Teachers of the Year to complete a brief survey. This input was helpful to me and will be incorporated with notes from the public meetings, and taken into consideration during the development of the organizational audit recommendations. The time and energy invested in the Superintendent's Entry Plan has paid greater dividends than I anticipated. Not only did I receive extremely valuable input during the process, but I also came away with a better understanding of the perceptions of parents, employees and community residents toward our schools. I heard overwhelming support and countless endorsements of the work that our teachers are doing in the classroom. I have great respect for our teachers and for their professionalism and dedication to providing the very best for all our students. I learned that there is a broad base of community support for our schools, and that people are willing to help us address our problems and work with us to develop solutions. I trust that you will agree with me that the Entry Plan has been helpful as a communications tool and that the comments we have gathered will guide us toward achieving the goal of increasing student achievement and improving the climate and academic culture of our schools. !=' !!l C: 0 .zm.. . > en en 1z5
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l-< DATE: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 January 27, 2005 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Superintendent's Aspiring Principals' Institute BACKGROUND: District data reveals that 26% of the current building principals have between 26-30 years of experience
another 26% have 31 years of experience or more, resulting in 52% of the current principals who are eligible to retire. With such possibility of employee retirements ahead, it has become necessary and critical to begin training aspiring principals to fill forthcoming vacancies. To this end, the Superintendent's Aspiring Principals' Institute has been revitalized with significant and improved changes. Efforts have begun to identify candidates who will participate in the Institute over the next year. RATIONALE: The Superintendent's Aspiring Principals' Institute has been specifically designed to prepare, train, and hire individuals who will serve our schools with a paradigm of new leadership. The lnstitute's purpose will be to prepare an in-house cadre of emerging leaders who can provide a seamless transition into building leadership with necessary confidence and skills. Through the Institute, these leaders will acquire extensive knowledge concerning research-based and common sense practices to facilitate school improvement, develop an understanding of building culture and enhance student achievement. FUNDING: The cost for the Institute has been shared between School Services and Title II funds. RECOMMENDATION: A presentation will be made at the January Board meeting in order to share with you the lnstitute's process, intended program, and the identified candidates who will be participating. PREPARED BY: Dr. Sadie Mitchell, Associate Superintendent Dr. Lloyd Sain, Coordinator of Leadership Development
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.o.. en The Superintendent's Aspiring Principals' Institute - Board Report "Transforming Schools Through Instructional Leadership and Preparation" Prepared by Dr. Lloyd Sain, Coordinator of Leadership Development Submitted to Dr. Roy G. Brooks, Superintendent Dr. Sadie Mitchell, Associate Superintendent - School Services Steering Committee Members Dr. Sadie Mitchell, Associate Superintendent - School Services Dr. Marian Lacey, Assistant Superintendent - School Services Dr. Linda Watson, Assistant Superintendent - Student Discipline Dr. Olivine Roberts, Associate Superintendent - Curriculum Division Frances Jones, Assistant Superintendent - School Services Dr. Deborah Price, Director - Magnet School Assistance Planning Grant Leon Adams, Director of Federal Programs Marion Woods, Coordinator of Staff Development Mr. Dennis Glasgow, Director of Math and Science RATIONALE In addressing proactively the potential turnover and retirement forecast, the Little Rock School District (LRSD) has specifically developed the Superintendent's Aspiring Principals' Institute to meet the supply and demand for identifying, training, and hiring highly qualified building administrators for our schools. District data reveals that our present staff of principals brings 474.5 years of combined experience as building administrators and 1,214 years of combined experience in education. Such impressive years of service and experience suggest that many of our veteran administrators are at the height of their careers and could exit educational administration at any juncture. A closer examination of the administrators' total years of service further reveals the following results with regard to the impact of retirement for the category of building principals (see Table 1): Table 1 Total Years of Service in Education for LRSD Principals Years 0-5 6-10 11-15 16-20 21-25 26-30 31+ 0 2 2 7 6 8 9 Elementary Middle 0 1 0 4 0 3 0 School High 0 0 0 1 1 2 4 School Total 0 3 2 12 7 13 13 Percentage 0% 6% 4% 24% 14% 26% 26%
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o ~ .... The data strongly reveals that 52% of our present building administrators are reaching or have exceeded the appropriate years of service for retirement, which is recognized in Arkansas as 28 years of service. While this high percentage warns us that this district could face a sudden turnover in school leadership in upcoming years, it also suggests that the district has a high level of committed school administrators who have devoted a significant portion of their lives to the Little Rock School District. Nevertheless, the District must enact a preparation and training program that will begin to train and equip emergent leaders to assume the forthcoming leadership roles in schools. To this end, the Little Rock School District has created the Superintendent's Aspiring Principals' Institute, which will prepare an in-house cadre of emerging leaders who: will provide a seamless transition into building leadership with the necessary confidence and skills. will acquire extensive knowledge concerning research-based and common sense practices to facilitate school improvement. develop an understanding of building culture and enhance student achievement. Initial Selection Process Each interested applicant submitted: o a completed application. o a letter of recommendation from their past or present supervisor. o a 1-2 page narrative that explained their professional goals to aspire as a principal and their accomplishments in their present position. A screening committee composed of central office personnel, current principals, and other professionals with expertise and experience in school leadership reviewed the initial applicants' qualifications and selected the applicants who progressed to Phase II. Second Phase of the Selection Process Of the 63 applicants who initially applied, 32 applicants ., ~re selected to participate in Phase II. Throughout the selection process, a total of four candidates withdrew from the process because of personal or professional reasons. Phase II required the participant to: 1) complete an online, timed profile assessment that highlighted certain leadership aspects. 2) complete an on-site case scenario assessment that measured their abilities to problem-solve a school issue, to write coherently, and to organize their thoughts and ideas under a timed environment. 3) submit two additional reference letters that spotlighted their abilities to be a leader. The Final Phase of the Selection Process From these pieces of data, the third and final round of applicants was chosen for an interview. Twenty-five (25) of the 31 applicants were invited to interview with the Selection Committee. A list of the participants who have met the selection process criteria is included with this report. These educators, who will be our first cadre of emerging leaders to participate in the Aspiring Principals' Institute, will be introduced to the Board at the January 27, 2005 meeting. We anticipate that classes will begin on Saturday, February 51\ they will meet on two Mondays and one Saturday per month over the next year. The candidates will receive training and on-hands experience with instructional leadership as outlined on the timeline and schedule attached.
r .... m n C: :c -.::,z co ~5 me, -< !=' ~ C: C .zm.. . > ""'' czi 31: .zm.. . !'Tl a, C: 8 !!l C: -.::, ~ m :"' a,n oo zZ o"' -.::,~ :o:cm::c <..."tl mo .n..:..:.c.. "' SELECTED PARTICIPANTS SUPERINTENDENT'S ASPIRING PRINCIPALS' INSTITUTE CANDIDATES Leticia Miller, Ed.D Ericka Mccarroll. Ed.S Diane Smith Katherine Snyder Nancy Swaty Judge Evans Cynthia Collins Monica Norwood Stephen Ewings M' Shay Callicott Jane M. Sharp, Ed.D Steven Wise Shoutell Richardson Teresa Richardson, EdS Barbara Strickland Alma Dawson CURRENT SCHOOL SITE / POSITION Dunbar - CUR. SPEC. Wilson - LITER. COACH Fulbright - K Washington -ASST. PRIN. McDermott - MEDIA SPECIAL! Mabevale Middle - Asst. Principal Jefferson, GT Spec Rightsell, First Grade Tchr Cloverdale El - 4th TCHR Parkview - T chr Forest Heights - TEACHER J. A. Fair, 7th ASST PRIN Wilson - FOCUS LRNG PR Gibbs - LITERACY COACH Williams - TCHR Reading Spec. - IRC Superintendent's Aspiring Principals Institute Timeline 2004-05 (rev. 12/1/04) DATE ACTIVITY PERSON RESPONSIBLE September 9-10 Meet with Communication Dr. Lloyd Sain Department to devise a Suellen Vann communication rollout plan September 9-14 Develop and complete the Dr. Lloyd Sain brochure for printing Suellen Vann Shea Cochran September 20-23 Review and prepare Dr. Lloyd Sain application, writing prompt, Dr. Linda Watson and rubric October 13-25, 2004 Introduce the Aspiring Dr. Lloyd Sain Principals' Rollout Suellen Vann Advertisement and Application Period October 29, 2004 Final day for applications to be Dr. Lloyd Sain submitted November 15-29, 2004 Review applications to identify Selected Panelist of Reviewers potential candidates for Phase II December 1-2, 2004 Notify and Implement Phase II Dr. L. Sain Location: TBD selection process M. Woods Lionel Ward December 6-9, 2004 Phase II On-site Dr. L. Sain 4:00- 7:00 PM/IRC Demonstration: Profile, Dr. L. Watson Letters, and Writing Dr. Debbie Price Marion Woods December 14-15, 2004 Phase II Scoring: Pick up Selection Committee Packets Dr. L. Sain January 4, 2005 Identify Final Phase candidates Selection Committee l:30P.M. and schedule interviews January 5-6, 2005 Notify Participants of Phase III Dr. L. Sain Progression January 7-21, 2005 Fine tune program needs, Steering Committee faculty, curriculum, etc. January 13-14, 2005 Hold interviews with the Phase Selection Committee III finalists January 18-21, 2005 Notify all Phase III applicants Dr. L. Sain of the final results January 18-28, 2005 Send information packets to Dr. L. Sain the participants/faculty January 27, 2005 Hold SAP! Reception Steering Committee 4:30 P.M. February 5, 2005 Aspiring Principals ' Institute Faculty classes begin
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.,. V) Aspiring Principals' Institute Class Schedule 2005 Primary MODULE TITLE/PRESENTER Faculty DATE TIME LOCATION Module I Understanding Self and Others: Organizational Value System Creating a Visionary Leadership Portfolio Module II Creating a High Performance Leaming Culture Module III LRSD Curriculum Overview Module IV Leadmg Assessment and Instruction Module V Relating Teacher Assignment and Student Work Module VI Using Data to Lead Change Module VII Federal State Statutes & LRSD Board Policies and Administrative Directives Module Fiscal Management and VIII Master Schedules Module IX Building and Leading Effective Team ModuleX Parental Involvement Module XI Providing Focused & Sustained Professional Development Module XII Communicating Effectively in a High-performing School Module Interview Techniques XIII Module Special Education XIV Steering Committee Members Dr. Lloyd Sain, Coordinator, Leadership Development Dr. Sadie Mitchell, Associate Superintendent - School Services Dr. Marian Lacey, Assistant Superintendent - School Services Dr. Linda Watson, Assistant Superintendent - Student Discipline Dr. Olivine Roberts, Associate Superintendent - Curriculum Division Frances Jones, Assistant Superintendent - School Services Dr. Deborah Price - Director, Magnet Schools Assistance Planning Grant Leon Adams, Director of Federal Programs Marion Woods, Coordinator of Staff Development Dennis Glasgow, Director of Math and Science In addition to the Steering Committee Members who served as members of the Selection Committee, we also had the participation of our principals who readily understand and recognize the role of today's principal and the needed behaviors and skills to do this job: Frederick Fields, Principal Theresa Ketcher, Principal Ann Blaylock, Principal :,0 m ~ ~ ~ m :,0 z >,... > C: 0 ~
i: ..... ~ C: :r "Dz 00 >r- m-< cO, -< !==' !!l C: 0 zm ..... > ~ cz i l!C zm ..... !T1 Dl C: 0 C) ~ C: "D ~ m :" Dl n oO zZ o en "D :--1 :,0:,0 om <m- "oD .n...:..,..o.. en DATE: TO: FROM: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 January 27, 2005 Board of Directors Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: January 2005 Construction Report - Bond Projects BACKGROUND: Eighty-five percent (85%) of the money from the bond issues approved by the voters in May of 2000 has been spent or obligated for construction and technology upgrades for LRSD school buildings. The list of completed projects contained in my report is a testament to the extent of improvements that have been made to our schools. Possible changes to the architectural drawings for the Forest Heights project may cause some delay in start-up. RATIONALE: Monthly reports are submitted to the Board to keep members up-to-date on construction projects in the District. FUNDING: Bond Funds RECOMMENDATION: Report item
no action necessary.
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,o Cll< n m CJ) Facility Name Central Fair Park Scott Field Wilson CONSTRUCTION REPORT TO THE BOARD JANUARY 27, 2005 BOND PROJECTS UNDER CONSTRUCTION Project Description I Cost I t:st. compIe11on Date Renovation - Interior $10,200,266 Aug-05 Roof ! $245,784 I Mar-05 Track Renovations I $289,056 I Jan-05 HVAC for Cafeteria I $56,000 Feb-05 BOND PROJECTS CONSTRUCTION - WINTER/ SPRING 2004-05 Facility Name Project Description I Cost I Est. Completion Date Carver 1 Media Center Expansion $167,490 Unknown Gibbs Addition I $705,670 I Dec-05 Meadowcliff Remodel I $164,150 I Jun-05 Oakhurst (Adult Education) New Windows $215,000 Jun-05 BOND PROJECTS PLANNING STARTED CONST. DATE TO BE DETERMINED Facility Name Project Description I Cost I t:.st. compIe11on Date Booker 1 Electrical Upgrade Unknown Unknown - Chicot Electrical Upgrade I Unknown Unknown Cloverdale Elementary Addition I $520,750 I Unknown Fair Park Remodel I $799,000 Unknown Forest Heights Remodel I $1,547,000 Unknown Garland Remodel I Unknown Unknown Mitchell I Renovation I $2,212,493 I Unknown Pulaski Hgts. MS Energy monitoring system installation Unknown Unknown Rightsell Renovation I $2,494,000 Unknown Western Hills Electrical Upgrade & HVAC i $640,QQQ I Aug-05 Woodruff Parking addition $193,777 Unknown BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name Project Description I Cost I Est. Completion Date Administration Asbestos abatement - I $380,495 Mar-03 Administration Fresh air system - - $55,000 Aug-03 Adm-inis-tration- - Fire alarm $32,350 ~g-03 Administration HVAC I $70,000 I Nov-04 - Administration Annex Energy monitoring system installation May-02 Alternative Learning Ctr. Energy monitoring system installation $15,160 I Oct-01 I Energy efficient lighting + Alternative Learning Ctr. I $82,000 Dec-01 Badgett Partial asbestos abatement $237,237 Jul-01 Badgett Fire alarm $18,250 Aug-02 - -- - ~244,524 --- Bale Classroom addition/renovation Dec-02 - - -.--- - Bale Energy monitoring system Mar-02 - - - ~- Bale Partial _i:_oof replacement $269,587 - Dec-01 Bale HVAC $664,587 Aug-01 Baseline Renovation $953,520 Aug-04 Booker Gym Roof $48,525 Oct-04 Booker ADA Rest rooms $25,000 Aug-04 Booker Energy efficient lighting $170,295 Apr-01 Booker Energy monitoring system installation $23,710 Oct-01 Booker Asbestos abatement $10,900 Feb-02 Booker Fire alarm $34,501 Mar-02 Brady Addition/renovation $973,621 Nov-04 Brady Energy efficient lighting $80,593 Sep-02 Brady Asbestos abatement $345,072 Aug-02 CONSTRUCTION REPORT TO THE BOARD JANUARY 27, 2005 BOND PROJECTS THAT HAVE BEEN COMPLETED Est. Completion Facility Name Project Description Cost Date Carver , Energy monitoring system installation $14,480 May-01 Carver Parking lot $111 ,742 Aug-03 Central HVAC Renovation - Band Area $225,000 Dec-04 Central Reflecting Pond $57,561 Sep-04 Central Parking Student parking $174,000 Aug-03 Central/Quigley Stadium light repair & electrical repair $265,000 Aug-03 Central/Quigley Athletic Field Improvement I $38,000 Aug-03 Central/Quigley Irrigation System $14,500 - - Aug-03 Central Purchase land for school I Unknown Dec-02 Central Roof & exterior renovations $2,000,000 Dec-02 Central Ceiling and wall repair I $24,000 Oct-01 Central Fire Alarm System Design/Installation $80,876 Aug-01 Central Front landing tile repair I $22,470 Aug-01 Chicot Drainage $64,700 I Aug-04 Chicot Sound Attenuation $43,134 Jul-04 Cloverdale Elem. Energy efficient lighting $132,678 Jul-01 Cloverdale MS Energy efficient lighting I $189,743 Jul-01 Cloverdale MS Major renovation & addition I $1,393,822 Nov-02 Dodd Fire Alarm Upgrade I $9,200 Oct-04 Dodd i Energy efficient lighting $90,665 I Aug-01 Dodd Asbestos abatement-ceiling tile I $156,299 Jul-01 Dodd Replace roof top HVAC I $215,570 Aug-02 Dunbar Renovation/addition $6,149,023 Nov-04 Facilities Service ' Interior renovation I $84,672 . Mar-01 Facility Services !Fire alarm I $12,QQQ I Aug-03 Fair Park HVAC renovation/fire alarm $315,956 I Apr-02 Fair Park Energy efficient lighting $90,162 I Aug-OJ_ Fair Park !Asbestos abatement-ceiling $59,310 Aug-01 J. A. Fair 6 classroom addition & cafeteria/music room addition $3,155,640 Aug-04 J. A. Fair Tnergy efficient lighting $277,594 1 Apr-01 J. A. Fair Press box I $10,784 Nov-00 J. A. Fair Security cameras $12,500 Jun-01 J. A. Fair Athletic Field Improvement I $38,000 I Jul-03 J. A. Fair Irrigation System I I - $14,000 - - Jul-03 J. A. Fair Roof repairs I $391 ,871 Aug-03 ----- Forest Park Replace window units w/central HVAC $485,258 Nov-03 - j. ~~- Forest Park - --- Diagonal parking --- $111 ,742 ,-- Aug-03 Forest Park -- - Energy efficient lighting $119,788 May-01 - Energy efficient lighting -+-- - $134,463 - Fulbright Jun-01 -- + - Fulbright Energy monitoring system installation - $11,950 Aug-01 Fulbright Replace roof top HVAC units $107,835 Aug-02 Fulbright Parking lot $140,000 Sep-02 Fulbright Roof repairs $200,000 Oct-02 Franklin Renovation $2,511 ,736 Mar-03 Geyer Springs Roof Repair $161,752 Jun-04 Gibbs Energy efficient lighting $76,447 Apr-01 Gibbs Energy monitoring system installation $11,770 Jul-01 Hall Major renovation & addition $8,637,709 Sep-03 Hall Asbestos abatement $168,222 Aug-01 Hall Energy efficient lighting $42,931 Jul-01 - Hall Energy efficient lighting $296,707 Apr-01 2
:c .... ~ <= ::c -,:,z co >r--< O m c, -< s ' ::c .,, <= gi~ ~z z:>l zm mCJ> ,-0 n<= ::c:>l c,n ~~ ~ CD ><= CJ) 8~ ZCJ> >CJ> :::!v, om z:>J v,S n m CJ) Facility Name Hall Hall Hall Henderson Henderson Henderson Henderson Henderson IRC Jefferson Jefferson Laidlaw Mablevale Elem Mabelvale Elem. Mabelvale Elem. Mabelvale Elem. Mabelvale Elem. Mabelvale MS Mabelvale MS Mann Mann Mann Mann Mann Mann McClellan -- McClellan McClellan McClellan McClellan McClellan McClellan McDermott McDermott McDermott Meadowcliff Meadowcliff Meadowcliff Metropolitan Metropolitan Metropolitan Mitchell Mitchell Mitchell Mitchell Oakhurst Otter Creek Otter Creek Otter Creek Otter Creek Otter Creek Otter Creek CONSTRUCTION REPORT TO THE BOARD JANUARY 27, 2005 BOND PROJECTS THAT HAVE BEEN COMPLETED Est. Completion Project Description Cost Date Infrastructure improvements $93,657 Aug-01 Intercom I Feb-01 Security cameras $10,'6o0 Jun-01 Lockers i $43,854 Dec-04 'Energy efficient lighting I $193,679 Jul-01 Roof replacement gym $107,835 May-01 Asbestos abatement Phase I $5QQ,QQQ I Aug-01 Asbestos abatement Phase 2 $250,000 Aug-02 Energy efficient lighting $109,136 Jul-02 Asbestos abatement $43,639 I Oct-01 Renovation & fire alarm $1,630,000 Nov-02 Parking lot $269,588 Jul-01 Fire Alarm Upgrade $12,000 I Oct-04 Energy monitoring system installation $12,150 I Aug-01 Replace HVAC units I $300,000 Aug-02 Asbestos Abatement $107,000 Aug-02 Energy efficient lighting $106,598 Dec-02 Renovate bleachers $134,793 Aug-01 Renovation $6,851,621 Mar-04 Partial Replacement $11,500,000 Apr-04 Asphalt walks I Dec-01 Walkway canopies 1 The total $1.8 million Dec-01 Boiler replacement j is what has been used so far on the Oct-01 Fencing r--- projects listed I Sep-01 , Partial demolition/portable classrooms completed for Mann. , Aug-01 Athletic Field Improvement $38,000 Jul-03 Irrigation System $14,750 Jul-03 Security cameras .i _ $36,300 - Jun-01 Energy efficient lighting I $303,614 May-01 . Stadium stands repair $235,000 Aug-01 Intercom .. $46,000 Feb-02 Classroom Addition $2,155,622 Jul-04 1 Fire Alarm Upgrade I $7,?QQ 1 Sep-04 Energy efficient lighting I $79,411 . Feb-01 Replace roof top HVAC units $476,000 I Aug-02 - Fire alarm $16,175 Jul-01 -- Asbestos abatement $253,412 Aug-02 Engergy efficient lighting -+-- $88,297 -- Dec-02 -- ---+---- - Replace cooling tower $37,203 Dec-00 -- Replace shop vent system $20,000 May-01 Energy monitoring system installation $17,145 Aug-01 Building Remediation $165,000 Jul-04 Energy efficient lighting $103,642 Apr-01 Energy monitoring system installation $16,695 Jul-01 Asbestos abatement $13,000 Jul-01 HVAC renovation $237,237 Aug-01 Energy monitoring system installation $10 ,695 May-01 Energy efficient lighting $81,828 Apr-01 Asbestos abatement $10,000 Aug-02 Parking lot $138,029 Aug-02 6 classroom addition $888,778 Oct-02 Parkinq Improvements $142,541 Auq-03 3 CONSTRUCTION REPORT TO THE BOARD JANUARY 27, 2005 BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name Proiect Descriotion I Cost l Est. Completion Date Parkview !Addition I $2,121,226 I Dec-04 Parkview HVAC controls $210,000 I Jun-02 Parkview I Roof replacement I $273,877 I Sep-01 Parkview Exterior lights I $10,784 I Nov-00 Parkview HVAC renovation & 700 area controls I $301,938 Aug-01 I Parkview Locker replacement I $120,000 I Aug-01 Parkview Energy efficient lighting I $315,ooo I Jun-01 Procurement Energy monitoring system installation I $5,290 I Jun-02 Procurement Fire alarm I $25,000 I Aug-03 Pulaski Hgts. Elem Renovation $1,193,2591 Nov-04 Pulaski Hgts. Elem Move playground $17,000 Dec-02 Pulaski Hgts. MS Renovation I $3,755,041 I Nov-04 Rightsell Energy efficient lighting $84,898 I Apr-01 Rockefeller Energy efficient lighting $137,004 Mar-01 Rockefeller Replace roof top HVAC $539,175 T Aug-01 Rockefeller Parking addition I $111 ,742 Aug-02 Romine Asbestos abatement $10,000 I Apr-02 Romine Major renovation & addition I $3,534,675 I Mar-03 Securityfrransportation Bus cameras $22,500 I Jun-01 Southwest Addition $2 ,000,000 I Nov-04 Southwest Asbestos abatement $28,138 Aug-00 Southwest New roof $690,000 Oct-03 Southwest Energy efficient lighting $168,719 Jan-02 Southwest Drainage I street widening __ $_250,000 Aug-03 Student Assignment Energy monitoring system installation 0- - $4,830 Aug-02 Student Assignment Fire alarm $9,000 Aug-03 Tech Center Phase 1 Renovation -- - $275.~ - Dec-01 -- Tech Ctr/ Metro Renovation 1Addition/Renovation - Phase II $3,679,000 Jun-04 -- - Technology Upgrade Upgrade phone system & data Nov-02 Terry 1 Energy efficient lighting $73,850 Feb-01 -- Terry Driveway & Parking $83,484 Aug-02 Terry Media Center addition $704,932 Sep-02 Wakefield Rebuild $5,300,000 -- Dec-04 Wakefield Security cameras $8,000 Jun-01 Wakefield Energy efficient lighting _!74,776 Feb-01 ---+-- - Wakefield Demolition/ Asbestos Abatement - -- $200,000 - Nov-02 Washington Fire Alarm Upgrade $11,600 Oct-04 -- -- - Washington Security cameras $7,900 Jun-01 -- Washington Energy efficient lighting $165,281 Apr-01 Watson Energy monitoring system installation $8,530 Jul-01 --- Watson Asbestos abatement $182,241 Aug-01 - - . Watson Energy efficient lighting $106,868 Aug-01 - Watson Asbestos abatement $10,000 Aug-02 Watson Major renovation & addition $800,000 Aug-02 Western Hills Fire Alarm Upgrade $8,400 Oct-04 - Western Hills ADA Rest rooms $25,000 Aug-04 Western Hills Asbestos abatement $191 ,946 Aug-02 Western Hills Intercom $7,100 Dec-01 Western Hills Energy efficient lighting $106,000 Jul-01 Williams Renovation $2 ,106,492 Mar-04 Williams Parking expansions $183,717 Dec-03 -- -- - Williams Energy efficient lighting - $122,719 Jun-01 Wilson Renovation/expansion $1,263,876 Feb-04 --- r Wilson Parking Expansion -- $110,000 Aug-03 - Renovation -- --- - Woodruff $246,419 Aua-02 4
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,:, <J>< n m <J> LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 DATE: January 27, 2005 TO: FROM: Board of Directors Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Board Auditor Report BACKGROUND: Monthly report to School Board. RATIONALE: Summary report of activities. FUNDING: No changes. RECOMMENDATION: None. PREPARED BY: Sandy Becker .!X.,' z )> z n ,>....
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,, <J>S n m (J) LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS Date: January 27, 2005 To: Board of Directors From~ Sandy Becker, Internal Auditor Re: Audit Report - January This is the sixty-third communication regarding status of the current year projects and reviews. Activity Funds a) Working with one high school, one middle schools and three elementary schools to resolve financial issues in their activity funds. b) Reviewing monthly financial information for all schools and assisting in resolving balance issues. c) Training school staff at schools on financial processes by request. Activities Advisory Board (AAB) a) Assist the Activities Advisory Board in its mission to strengthen the effectiveness and viability of activities in the District. b) Working with the Activities Advisory Board to provide ways to assist the different Booster groups in our schools. Board Policy and Regulation a) Coordinating development of payroll guidelines with Financial Services as part of Financial Services Section of the District Operations Manual. Technology Training a) Monitoring technology plans and technology meetings to determine how use of technology will improve and streamline the workflow for staff persons. b) Facilitating technology upgrade in cooperation with the English Department for Yearbook and Newspaper production staff in LRSD high schools to improve access to tools needed for students and staff. a) Served as a trainer for financial portion of uts & Bolts, Bookkeeper & Secretaries Training, Security Guard Training, individual school in-service meetings, and others as needed. Working to facilitate best means to improve financial processes and increase accountability for resources. Training new bookkeepers on bookkeeping procedures as requested. Audit Report - January 2005 Page 2 of2 b) Placed training material, smart worksheets, and other helpful items on the Teachers Lounge section of the Little Rock School District web page. c) Coordinated guidelines and aids to inform and assist new activity sponsors of specific tasks relating to each activity. Added new checklist for spirit sponsors and smart spreadsheet for fundraiser reconciliation. This information is now in the Teachers Lounge section of the District web page. d) Developed skills test for financial positions. Implementing in coordination with Human Resources. Audit Area Sampling and Review of Financial Procedures a) Pulling samples of district expenditures to test for accuracy, accountability, and compliance with District policies. Reviewing district payroll processes for compliance, economy and efficiency, internal controls, and cost control. Working with Financial Services Payroll on internal control and processing b) c) d) e) f) g) h) i) Other a) b) c) issues. Working with Financial Services on internal controls and rules for payroll processes and implementation of a new interface system. Monitoring other selected risk areas for efficiency, cost effectiveness, and compliance with District policies. Reviewing grant programs. Working with Child Nutrition on implementation of streamlined information processing system with Information Services and Child Nutrition Staff. Monitoring cost reduction efforts in the District. Monitoring combined payroll and human resources issues for compliance with board direction and internal controls. Reviewing leave accountability system. Reviewing Teacher School Supply Fund Records for recommendations. Assisting in travel regulation modifications for submission to the Board. Provided technical assistance to school staff on grant writing. Served as co-chair of Strategic Team One - Financial Resources. Served as District coordinator of United Way's Day of Caring (April 17, 2004) and on planning committee for 2005. Problem Resolution a) I have made myself available to help resolve financial issues, assist in improving processes, and help find solutions to questions that arise. Please let me know if you need further information. My telephone number is 501-447-1115. My e-mail is sandy.becker@lrsd.org.
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,:, enn< m V, DATE: TO: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 January 27, 2005 Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Technology Report BACKGROUND: Since the last Board meeting the following technology activities took place: The computer replacement cycle begins this month. Over the next few weeks Windows 95 computers will be replaced at 14 schools. Approximately 900 machines will be purchased in this phase of upgrades. For the first time the District will be offering teachers at the schools being upgraded an opportunity to purchase the replaced machines for a nominal fee. Training for teachers at Parkview in using Edline for parent access to grades began in January. E-rate filing season opened on December 15 and closes on February 17. We are filing for telecommunications costs, switches, and telephone system maintenance. RATIONALE: To implement the LRSD Technology Plan 2003 - 2006 FUNDING: N/A RECOMMENDATION: It is recommended that the Board accept this report. PREPARED BY: Lucy Neal, Director, Technology and Media Services John Ruffins, Director, Computer Information Services .!E.,l z >z n .:
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o IJ)< <'> m IJ) DATE: January 27, 2005 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 Superintendent of Schools SUBJECT: Personnel Changes BACKGROUND: None RATIONALE: To staff allocated positions within the District FUNDING: Operating Fund RECOMMENDATION: It is recommended that the following personnel changes be approved at the indicated positions, salaries and classifications. In accordance with A.C.A. 6-17-1502, it is recommended that one additional year of probationary status is provided for all teachers who have been employed in a school district in this state for three (3) consecutive years. Teachers with an effective date of employment after August 19, 2004 for regular schools are considered intern teachers. Teachers with an effective date of employment after August 9, 2004 for EYE are consid~r,j intern teachers. PREPARED BY: Beverly Williamfo~ector of Human Resources ~ CD > C: <J) g~ Z<J> <J> ::! <J) oz m
o <J)~ m <J) Personnel Changes Page2 January 27, 2005 NAME ---- START DATE/ SALARY ANNUAL POSITION / SCHOOL END DATE CLASS SALARY Resignations/Terminations Certified Employees Allan, Ashley Reason: Personal Allen, Sarah Reason: Accepted another position East, Pamela Reason: Accepted another position Hays, Linda Reason: Retirement Izard, Rhonda Reason: Personal McQueen, Kay Reason: Personal Moorehead, Kenneth Reason: None Given Pannell, Erin Reason: Leaving city Roland, Ronald Reason: Certification Expiration Samuels, Lori Reason : Personal Agnew, April Elementary V/ FRANKLIN Speech Pathologists/ BRADY Reading/ EARLY CHILDHOOD Learning Skills/ ACC-METRO Gifted and Talented/ DUNBAR Biology/ CENTRAL Instrumental Music/ PARKVIEW Elementary IV/ WAKEFIELD Electronics/ ACC-METRO Elementary I/ MCDERMOTT New Certified Employees Tutor/ WILSON 8-16-04 12-7-04 8-11-04 1-4-05 9-2-03 12-17-04 1-25-82 1-18-05 8-16-93 1-13-05 8-11-04 1-14-05 8-13-01 1-17-05 8-11-04 1-13-05 8-28-89 1-07-05 8-11-04 1-05-05 1-03-05 6-18 56209.00 TCH925 62-9 46572.00 SPE925 6-21 60020.00 TCH11 6-21 53213.00 TCH925 6-12 49277.00 TCH925 6-08 44655.00 TCH925 1-17 47715.00 TCH925 1-01 30040.00 TCH925 1-10 39283.00 VOC10 1-03 31195.00 TCH925 1-01 30040.00 TCH925 annual 16115.21 prorated Personnel Changes Page 3 January 27, 2005 START DATE/ NAME POSITION/ SCHOOL END DATE Brown, Lori Elementary V/ 1-03-05 FRANKLIN Butcher, Angee Elementary Ill/ 1-3-05 CLOVERDALE ELEMENTARY Smith, Donald Journalism/ 10-19-04 MCCLELLAN Smith, Tunza ESL/ 1-03-05 CLOVERDALE MIDDLE Spaulding, Robert Physics/ 12-14-04 MCCLELLAN Spears, Marsha Elementary I/ 1-3-05 CARVER Certified Promotion NONE Certified Transfer NONE SALARY CLASS 4-13 TCH925 4-18 TCH925 1-03 TCH925 1-01 TCH925 4-14 TCH925 1-02 TCH925 ANNUAL SALARY 47284.00 annual 25365.90 prorated 53061 .00 annual 29071 .73 prorated 31195.00 annual 24692.24 prorated 30040.00 annual 16428.13 prorated 48439.00 annual 26994.65 prorated 30617.00 annual 16424.74 prorated .!J,,I z >z C') >r-
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o "'s C') m "' Personnel Changes Page4 January 27, 2005 NAME POSITION / SCHOOL START DATE/ SALARY END DATE CLASS Resignations/Terminations Non-Certified Employees Brewington, Kimberly Bus Driver/ 11-18-04 2-01 Reason: None Given TRANSPORTION 1-13-05 BUSDRV Buford, Kamirah Instructional Aide/ 8-11-04 33-13 Reason: Personal JEFFERSON 12-17-04 INA925 Coakley, Kevin Instructional Aide/ 11-11-04 33-03 Reason: Resigned without CHICOT 12-14-04 INA925 Notice Dedmon, Nancy Custodian/ 7-01-01 31-15 Reason: Retirement CLOVERDALE 1-07-05 CUS12 ELEMENTARY Gibbons, William Maintenance/ 11-9-01 51-10 Reason: Personal Reasons FACILITY SERVICES 12-9-04 MAINT Gregory, Regena Nurse/ 9-20-04 38-03 Reason: None Given STEPHENS 11-30-04 NURSES Hackney, Jon Maintenance/ 11-19-01 49-10 Reason: Termination-No FACILITY SERVICES 12-9-04 MAINT Appeal Pending Hubbard, Myia Instructional Aide/ 10-20-03 33-13 Reason: Personal Reasons WILSON 1-10-05 INA925 Jackson, Lamond Maintenance/ 8-9-99 40-8 Reason: Termination-No FACILITY SERVICES 12-30-04 MAINT Appeal Pending Johnson, Linda Custodian/ 1-19-04 31-03 Reason: Personal Reasons FULBRIGHT 12-22-04 CUS925 Jones, Deborah Care/ 8-30-04 1-06 Reason: None Given CARE 12-18-04 CARE Joseph, Fred Maintenance/ 6-12-89 52-20 Reason: Retirement FACILITY SERVICES 1-14-05 MAINT ANNUAL SALARY 9481.00 14732.00 10934.00 22080.00 34548.00 19020.00 32544.00 14735.00 23436.00 12085.00 7.64 per hour 47976.00 Personnel Changes Page 5 January 27, 2005 .!X.,' z > z START DATE/ SALARY ANNUAL n > CLASS SALARY r- NAME POSITION / SCHOOL END DATE
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a C) Reason: Leaving City BRADY 12-15-04 INA925 z~ ~J: ~~ Mullins, Michael Child Nutrition/ 8-23-04 42-01 20184.00 "' Reason: None Given CHILD NUTRITION 1-04-05 AN12 Osorio, Rosa Custodian/ 11-15-01 31-01 11379.00 Reason: Health Reasons ROMINE 12-6-04 CUS925 Patterson, Gary Instructional Aide/ 2-2-04 33-15 19863.00 Reason: Health Reasons ROCKEFELLER 1-4-05 INA925 Samples, Karen Child Nutrition/ 8-26-91 3-13 9892.00 Reason: Retirement CHILD NUTRITION 1-3-05 FSH550 Scaife, James Custodian/ 11-15-04 34-03 17388.00 Reason: Resignation without FRANKLIN 11-16-04 CUS12 Notice Senter, Amelia Care/ 8-19-04 1-05 7.56 Reason: None Given CARE 12-18-04 CARE per hour Whitfield, Charles Maintenance/ 3-12-01 51-10 34548.00 Reason: Termination-No FACILITY SERVICES 12-9-04 MAINT Appeal Pending Yeargin, Julius Custodian/ 10-9-00 34-10 20796.00 Reason: Leaving City BALE 11-11-04 CUS12 New Non-Certified Employees ~ Allen, Sherion Parent Coordinator/ 12-7-04 50-7 30660.00 a, >c "' ALC AN10 annual g~ 17782.80 z "' > "' :::! "' prorated om z::a "' ns m "' Personnel Changes Page 6 January 27, 2005 NAME Allmon, Shikara Baggett, Ruth Broadway, Axie Clingham, Warnetta Evans, Kim Glover, Bruce Lasker, Devon Moreland-Adams, Robbie Obi, Talisa START DATE/ POSITION / SCHOOL END DATE Instructional Aide/ 1-10-05 MABEL VALE ELEMENTARY Instructional Aide/ 11-29-04 CENTRAL Custodian/ 11-15-04 CENTRAL Child Nutrition/ 11-16-04 CHILD NUTRITION Instructional Aide/ 12-6-04 CHICOT Maintenance/ 12-20-04 FACILITY SERIVES Instructional Aide/ 1-3-05 CHICOT Nurse/ 11-11-04 ALC Custodian/ 12-9-04 SOUTHWEST SALARY ANNUAL CLASS SALARY 33-04 11253.00 INA925 annual 5839.39 prorated 33-09 13070.00 INA925 annual 8195.24 prorated 31-01 14532.00 CUS12 annual 8842.88 prorated 3-01 9350.00 FSH550 annual 6333.87 prorated 33-16 16109.00 INA925 annual 9665.40 prorated 49-07 29760.00 MAINT annual 15323.23 prorated 33-16 16109.00 INA925 annual 8794.64 prorated 52-06 6319.20 NURSES annual 4179.89 prorated 31-01 14532.00 CUS12 annual 7915.30 prorated Personnel Changes Page7 January 27, 2005 START DATE/ SALARY NAME POSITION / SCHOOL END DATE CLASS Pulliam, Shareka Instructional Aide/ 1-3-05 33-04 JEFFERSON INA925 Williams, Donald Instructional Aide/ 1-3-05 33-06 WILSON INA925 Non-Certified Promotion Clark, Gerald - Promoted from Custodian to Head Custodian Collier, Richard - Promoted from Carpenter Trade to Carpenter Trade Specialist Musgrave, Jimmy - Promoted from HVAC Trade Specialist to HVAC Foreman Phelps, Stephanie - Promoted from Work Order Secretary to Warehouse Specialist Approved leave as recommended by the Superintendent Hayley, Leslie- medical leave without pay (effective 1-3-05) ANNUAL SALARY 8214.69 annual 4484.78 prorated 11946.00 annual 6521 .87 prorated .!X,,l z >z n >r- ::0 m "0 0 .::.0. "' s x
::: n >r- oO o<--"' !5 ~ z~ ~~ ~~ "' ~ CD >c: "' 8* Zf/l Ul ~om"' z::o UlS n m "' DATE: January 27, 2005 TO: Board of Directors LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Donations of Property BACKGROUND: The Little Rock School District receives donations from businesses and individuals on a regular basis. It is the policy of the Little Rock School District that donations are not formally accepted until they are approved by the Board of Directors. RATIONALE: District policy states that, in order to maintain the centralized fixed asset property accounting system, all property donation requests are forwarded to the Director of Procurement. The Procurement Department forwards the requests, along with the appropriate recommendations, to the Board of Directors for acceptance and approval. In order for proper recognition and appreciation to be conveyed to the donor, donor's name and current mailing address should be included in the donation memo. FUNDING: None RECOMMENDATION: It is recommended that the attached donation requests be approved and accepted in accordance with the policies of the Board of Directors of the Little Rock School District. PREPARED BY: ~arral Paradis, Director of Procurement ~ ~ ,Gwen Caraway, Fixed Asset Property Manager .?.", z >z n > r-
:o m c3 ~ V> DONATIONS School/Department Item Donor Central High School Assorted office furniture Mr. Gary Stephenson valued at approximately on behalf of State Farm $8,322.44 Insurance Company Central High School $2,000.00 cash to the Mr. Walter C. Coleman baseball team Cloverdale Middle Gift cards, valued at Bank of America School $125.00, and trophies, valued at $95.00, to be used for student rewards and teacher incentives Terry Elementary Piano valued at Ms. Karen Stein, Music School $1,500.00 Specialist at Terry Terry Elementary $958.32 cash to Mr. Robert Jones of School purchase a video the Optimist Club of camera for the Greater Little Rock media center Western Hills Side by side Mr. and Mrs. Richard C. Elementary School refrigerator valued Blaine at $200.00 DATE: Little Rock Central High School 1500 South Park Street Little Rock, Arkansas 72202 Phone 501-447-1400 Fax 501-44 7-1401 JANUARY 4, 2005 TO: DARRAL PARADIS, DIRECTOR OF PROCUREMENT FROM: NANCY ROUSSEAU, PRINCIPAL ~ :],(J,{__Cl.,l,,v SUBJECT: DONATION Gary Stephenson, on behalf of State Farm Insurance Company, 22 State Farm Drive, Monroe, Louisiana 71208, generously donated the following items to Little Rock Central High School: 20 desks, 20 file cabinets, 2 work tables, 2 bookcases, 13 conference room tables, and 72 chairs. The value of the furniture is $8,322.44. It is my recommendation that this be accepted in accordance with the donation policies of the Little Rock School District. "-, .. r1 r. ., ... ~ '
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i::m m~ ~~ en DATE: ATTN: FROM: Little Rock Central High School 1500 South Park Street Little Rock, Arkansas 72202 Phone 501-44 7-1400 Fax 501-447-1401 12/17/2004 DARRAL PARADIS NANCY ROUSSEAU, PRINCIPAL ~ SUBJECT: DONATION Walter C. Coleman of 3100 Cole Avenue, Apt. 215, Dallas, Texas 74204, graciously donated $2,000 to our baseball team. It is my recommendation that this donation be accepted in accordance with the policies of the Little Rock School District. December 1, 2004 To: Mr. Darral Paradis, Director of Procurement From: Angela Munns, Principal RE: Donation Please accept the following donations that were given to Cloverdale Magnet Middle School. The trophies will be awarded to six grade students who participate in a "Spelling B". The gift cards will be given as incentives to teachers who have perfect attendance, raise student test scores, etc. Bank of America Ms. Carol Murray, Vice President Gift Cards $125.00- Trophies $95.00 Donated Subject Dividers (25) ? Total Value $220.00 !.D., z )> z ~.... ~ "D 0 ~ U) s .x := (") )> .... oO c... U) gz
%le, z:x> ll: m m~ :!:i~ U) TERRY ELEMENTARY SCHOOL <<Home of the Tcny Tfrrcn" * (I 4) (I * (I '3- DATE: December 17. 2004 TO: Darral Paradis, Director of Procurement FROM: ~ Becky Ramsey. Principal RE: Donation Karen Stein, Music Specialist at Terry Elementary, has generously donated her piano valued at $1,500 to our school . It is my recommendation that this donation be approved in accordance with the policies of the Board of Education of the Little Rock School District. r l r - - ~-1'- r.. 0.... ...'"" -t> .. \.,, TERRY ELEMENTARY S CHOOL ccH01ne of the Terry Tigcd) * (I * (I '1- (I * (I * (I* DATE: TO: FROM: t3f}__ RE: -- 0.':J 1-4-112 Darral Paradis, Director of Procurement Becky Ramsey, Principal Donation Mr. Robert Jones from the Optimist Club of Greater Little Rock, 9900 Vinson Court, Little Rock, AR, 72205, has generously d~nated $958.32 to Terry Elementary on January 4, 2005. The money was used to purchase a new video camera for the media center. It is my recommendation that this donation be approved in accordance with the policies of the Board of Education of the Little Rock School District. ~ .. - r 1 ~.,.
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. t!_, ~'J -. ' .... -- _ : ..... - - ., - WESTERN HILLS ELEMENTARY SCHOOL December 8, 2004 To: Darrel Paradis, Director of Procurement From: Scott Morgan, Principal Subject: Donation Mr. and Mrs. Richard C. Blaine have graciously donated a side by side refrigerator valued at $200.00 to the Western Hills Elementary School. It is recommended that this donation be accepted in accordance with the policies and procedures of the Little Rock School District. ,. . '. ' 4901 Western Hills Phone (501) 447-6900 Fax (501) 447 -6901 Little Rock, Arkansas 72204 LITTLE ROCK SCHOOL DISTRICT 81 0 WEST MARKHAM LITTLE ROCK, AR 72201 DATE: January 27, 2005 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Financial Reports BACKGROUND: Financial reporting is designed to keep the Board of Directors up-to-date regarding the District's current financial condition. Financial reports are submitted monthly to the Board for review and approval. RATIONALE: December 2004 financial reports are submitted for the Board's review and approval. FUNDING: N/A RECOMMENDATION: It is recommended that the Board of Directors approve the December 2004 financial reports as submitted. PREPARED BY: Mark D. Milhollen, Manager Financial Services LITTLE ROCK SCHOOL DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE PERIOD ENDED DECEMBER 31, 2003 AND 2004 APPROVED RECEIPTS % APPROVED RECEIPTS % 2003/04 12/31/03 COLLECTED 2004/05 12/31/04 COLLECTED REVENUE-LOCAL SOURCES CURRENT TAXES 57,547,800 55,681,497 96.76% 61,436,691 61,324,530 99.82% DELINQUENT TAXES 10,100,000 8,793,799 87.07% 12,135,000 5,821,274 47.97% 40% PULLBACK 29,600,000 31,250,000 EXCESS TREASURER'S FEE 210,000 205,000 DEPOSITORY INTEREST 180,000 155,000 REVENUE IN LIEU OF TAXES 150,000 185,000 MISCELLANEOUS AND RENTS 380,000 225,933 59.46% 485,000 75,378 15.54% INTEREST ON INVESTMENTS 200,000 64,666 32.33% 245,000 169,098 69.02% ATHLETIC RECEIPTS 240,000 142,937 59.56% 215,000 148,349 69.00% TOTAL 98,607,800 64,908,833 65.83% 106,311,691 67,538,630 63.53% REVENUE-COUNTY SOURCES COUNTY GENERAL 21,000 11,594 55.21% 22,000 11 ,183 50.83% TOTAL 21,000 11,594 55.21% 22,000 11,183 50.83% REVENUE- STATE SOURCES EQUALIZATION FUNDING 53,226,139 24,1 93,699 45.45% 65,082,694 29,621,016 45.51% ALTERNATIVE LEARNING 1,927,250 963,624 50.00% ENGLISH LANGUAGE LEARNERS 193,739 NATL SCHL LUNCH STUDENT FUNDING 6,498,240 2,953,745 45.45% PROFESSIONAL DEVELOPMENT 1,141,165 1,141,165 100.00% REIMBURSEMENT STRS/HEAL TH 8,300,000 3,373,820 40.65% 8,275,000 3,468,815 41.92% VOCATIONAL 1,400,000 521,646 37.26% 1,350,000 634,461 47.00% HANDICAPPED CHILDREN 1,675,000 271,285 16.20% 2,100,000 470,225 22.39% EARLY CHILDHOOD 273,358 135,094 49.42% 5,542,510 2,593,434 46.79% TRANSPORTATION 3,875,562 1,243,841 32.09% 4,125,000 1,330,714 32.26% INCENTIVE FUNDS - M TO M 3,900,000 1,473,688 37.79% 4,575,000 1,659,652 36.28% ADULT EDUCATION 920,337 311,832 33.88% 934,380 306,122 32.76% POVERTY INDEX FUNDS 560,545 267,486 47.72% TAP PROGRAM 285,245 142,623 50.00% 382,903 7,645 2.00% AT RISK FUNDING 360,000 193,739 53.82% 395,000 9,400 2.38% TOTAL 74,776,187 32,128,752 42.97% 102,522,882 45,160,018 44.05% REVENUE - OTHER SOURCES TRANSFER FROM CAP PROJ FUND 770,000 770,000 TRANSFER FROM OTHER FUNDS 1,350,000 18,519 1.37% 1,295,000 8,155 0.63% TRANSFER FROM MAGNET FUND 1,632,430 544,143 33.33% 1,849,008 TOTAL 3,752,430 562,662 14.99% 3,914,008 8,155 0.21% TOTAL REVENUE OPERATING 177,157,418 97,611,841 55.10% 212,770,581 112,717,987 52.98% REVENUE-OTHER FEDERAL GRANTS 24,075,790 7,040,060 29.24% 21,531,929 9,541,314 44.31% DEDICATED M & 0 4,000,000 2,368,924 59.22% 4,500,000 2,441,928 54.27% MAGNET SCHOOLS 24,689,351 9,316,330 27,964,934 6,032,105 21.57% TOTAL 52,765,141 18,725,314 35.49% 53,996,863 18,015,347 33.36% TOTAL REVENUE 229,922,559 116,337,155 50.60% 266,767,444 130,733,335 49.01% LITTLE ROCK SCHOOL DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE PERIOD ENDED DECEMBER 31, 2003 AND 2004 APPROVED EXPENDED % APPROVED EXPENDED % 2003/04 12/31/03 EXPENDED 2004/05 12/31/04 EXPENDED EXPENSES SALARIES 100,684,982 38,826,959 38.56% 117,324,912 44,814,698 38.20% BENEFITS 26,483,772 9,621,831 36.33% 36,185,81 i 12,491,139 34.52% PURCHASED SERVICES 19,719,297 8,107,685 41.12% 20,959,918 8,195,818 39.10% MATERIALS & SUPPLIES 8,185,459 4,165,135 50.88% 8,725,914 4,060,254 46.53% CAPITAL OUTLAY 1,575,580 549,257 34.86% 2,760,600 752,520 27.26% OTHER OBJECTS 8,384,567 2,957,578 35.27% 10,770,418 450,883 4.19% DEBT SERVICE 12,098,342 4,699,176 38.84% 12,474,809 4,590,834 36.80% TOTAL EXPENSES OPERATING 177,131,999 68,927,621 38.91% 209,202,382 75,356.147 36.02% EXPENSES-OTHER FEDERAL GRANTS 26,056,193 7,038,023 27.01% 23,853,134 7,615,890 31.93% DEDICATED M & 0 4,000,000 2,157,873 53.95% 5,007,809 1,928,649 38.51% MAGNET SCHOOLS 24,689,351 8,613,259 34.89% 27,964,934 9,306,807 33.28% TOTAL 54,745,544 17,809,155 32.53% 56,825,877 18,851,346 33.17% TOT AL EXPENSES 231,877,543 86,736,m 37.41% 266,028,259 94,207,493 35.41% INCREASE (DECREASE) IN FUND BALANCE (1,954,984) 29,600,377 739,184 36,525,841 BEGINNING FUND BALANCE FEDERAL, MAGNET & OED M & 0 3,558,580 3,558,580 4,005,957 4,005,957 OPERATING 9,026,855 9,026,855 6,531,706 6,531,706 ENDING FUND BALANCE FEDERAL, MAGNET & OED M & 0 1,578,177 4,474,738 1,176,943 3,169,958 OPERATING 9,052,274 37,711,075 10,099,905 43,893,546 TOTAL 10,630,451 42,185,813 11,276,848 47,063,505 LITTLE ROCK SCHOOL DISTRICT BOND ACCOUNT FOR THE PERIOD ENDED DECEMBER 31, 2004 PROJECT BEG BALANCE INCOME TRANSFERS EXPENDITURES ENCUMBRANCES END BALANCE 07-01-04 2004-05 2004-05 2004-05 2004-05 12-31-04 $6,200,000 BOND ISSUE FAIR 17,956.90 2,900.00 15,056.90 MCCLELLAN 77,519.02 77,519.02 CLOVERDALE MIDDLE 396.12 396.12 CONTINGENCY 0.00 0.00 SUBTOTAL 95,872.04 0.00 0.00 2,900.00 0.00 92,972.04 $136,268,560 BOND ISSUES ADMINISTRATION 11,586.46 80,000.00 48,838.79 8,936.88 33,810.79 NEW WORK PROJECTS 6,090,835.40 2,708,744.24 1,104,364.63 2,277,726.53 SECURITY PROJECTS 14,541.25 14,541.25 LIGHTING PROJECTS 0.00 0.00 MAINTENANCE & REPAIR 7,569,593.08 618,298.54 113,711.21 6,837,583.33 RENOVATION PROJECTS 12,752,856.34 5,247,940.47 1,528,227.10 5,976,688.77 TECHNOLOGY UPGRADES 1,569,424.27 1,143,377.19 350,547.35 234,696.65 2,127,557.46 SUBTOTAL 28,008,836.80 1,143,377.19 80,000.00 8,974,369.39 2,989,936.47 17,267,908.13 REVENUES PROCEEDS-PROPERTY SALE 445,618.31 181,104.00 626,722.31 DUNBAR PROJECT 5,266.71 5,266.71 PROCEEDS-BOND SALES 14,773,544.18 (80,000.00) 14,693,544.18 PROCEEDS-QZAB SALE 1,293,820.97 1,293,820.97 INTEREST 5,037,437.95 390,654.49 5,428,092.44 SUBTOTAL 21 ,555,688.12 571,758.49 (80,000.00) 0.00 0.00 22,047,446.61 GRAND TOTAL ~l! liliD al!li l!li l Zl:i la:i lia 2Jll2 a,:izz ilil! a:i i :ia:i :iali ~z aMaa aili,za I PROJECT I ALLOCATIONS EXPENSE PROJECT CATEGORIES THRU 12-31-04 2000-01 ADMINISTRATION 760,526.80 889,772.32 NEW WORK PROJECTS 38,788,412.86 443,467.00 SECURITY PROJECTS 265,814.17 113,930.47 LIGHTING PROJECTS 4,862,548.33 2,641,482.13 MAINTENANCE & REPAIR 18,922,387.50 791,385.63 RENOVATION PROJECTS 51,027,748.84 397,615.34 TECHNOLOGY UPGRADES 12,878,988.97 575,016.53 UNALLOCATED PROCEEDS 15,987,365.15 TOTAL 143,493,792.62 5,852,669.42 LITTLE ROCK SCHOOL DISTRICT BOND ISSUE PROJECT HISTORY THRU THE PERIOD ENDED DECEMBER 31, 2004 EXPENSE EXPENSE EXPENSE 2001-02 2002-03 2003-04 (485,325.77) 149,597.63 114,896.16 4,589,606.29 11,671,442.11 15,993,062.06 109,609.73 27,732.73 1,832,392.06 379,661 .38 9,012.76 4,218,294.40 3,455,350.67 2,887,763.72 4,119,045.21 15,666,239.90 18,091,992.05 4,325,201.40 4,500,374.61 765,594.97 18,708,823.32 35,822,666.30 37,890,054.45 EXPENSE ---- ENCUMBERED THRU 12-31-04 --- - THRU 12-31-04 48,838.79 8,936.88 2,708,744.24 1, 104,364fil - 0.00 0.00 0.00 0.00 618,298.54 113,711.21 5,247,940.47 1,528,227.10 350,547.35 234,696.65 -- - - 8,974,369.39 2,989,936.47 1N3111NHnorov xi S>IHVlll3H 9NIS01:l 11111 ENDING ALLOCATION SUBTOTAL - 12-31-04 726,716.01 33,810.79 36,510,686.33 2,277,726.53 251 ,272:-3 14,541.25 4,862,548.33 0.00 12,084,804.17 6,837,583.33 45,051,060.07 5,976,688.77 10,751,431.51 2,127,557.46 15,987,365.15 110,238,519.35 33,255,273.28 Operating Operating Operating Operating Operating Operating Operating Operating Food Service Activity Fund Fund Total Total Total Bond Account Capital Projects Fund Capital Projects Fund Capital Projects Fund Capital Projects Fund Capital Projects Fund Capital Projects Fund Capital Projects Fund Capital Projects Fund Total Deseg Plan Scholarship Total Rockefeller Scholarship Total + + i f t Purchase Date 12-30-04 12-10-04 12-16-04 12-16-04 12-16-04 12-16-04 12-16-04 12-16-04 12-30-04 12-21-04 09-06-04 07-14-04 01-30-04 08-17-04 06-10-04 08-02-04 08-02-04 09-15-04 12-17-04 12-09-04 06-10-04 LITTLE ROCK SCHOOL DISTRICT SCHEDULE OF INVESTMENTS BY FUND FOR THE PERIOD ENDED DECEMBER 31 _,_~04 - Maturity Date TFN 03-15-05 01-14-05 02-01-05 02-15-05 03-01-05 03-15-05 04-01-05 TFN TFN 03-07-05 01-10-05 01-31-05 08-16-05 01-10-05 02-05-05 08-02-05 03-15-05 TFN 06-24-05 01-10-05 - - - Institution I nterest Rate-_ Type _,_ Principal -f---- --- -1-- - -- -+---- -------< 2.100% ~ 15,125,000.00 2.410% CD _ - 4 ,668,206.83 ~10% --+----C-D 5,700,000.00 Bank of A~rica _ Twin City Bank Twin City Bank Twin City Bank Twin City Bank Twin City Bank __ 2.630%- CCDD _ 11 ,000,000.00 2.670% 9,200,000.00 Twin City Bank _ Twin City Bank Bank of America - Bank of America 2.710% 2.730% 2.750% 1.970% 2.040% 1.843% CD 3,500,000.00 - - CD 3,500,000.00 CD 2,60Q,0OO.O0 55,293,2~.83 Repo 920,000.00 920,000.00_ Repo ~--:
,235,000.00 ---+-~1,235,000.0Q_ Regions CD Metropolitan Bancorp South Twin City Bank Bank of America Twin City Bank Twin City Bank - - 1.930% -,-- CD 400,000.00 - -----:r]oo.934.31 Bank of the Ozarks Bank of America Bank of America Bank of America 1 850% CD ~ 610% - - CD ___ 2,100,2~.72 .J.1.,000,0QQ.00 - 1.670% 2.580% 3.030% 2.210% 2.040% 2.300% - Treasury Bills - CD 5,385,005.84 4,500,000.00 CD 4,500,000.00 CD Repo - 10,366,251.16 2,460,000.00 -- 41,712,436.03 Treasury Bills ,---7,,..8,....4c'-,9_ 9 _4_.0_4-1 _ 78i,994.04 1.670% _ Treasury ~s 252,468.56 252,468.56
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