"Little Rock School District Board of Directors' Meeting" agenda

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RECEIVED MAY 2 1 2003 OFFICE OF DESEGREGATION MONITORING Agenda Little Rock School District Board of Directors' Meeting ao1t1rat148atio1es 2003 (iradl4at as! May2003 n -o >::1m0 ~ C: .... 1:: Oz o>
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i::m l::n m8 Zz cil :3 0 0 z "' ~ f. 0 C" ~- c::)) > I. 11. 111. IV. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS REGULAR MEETING May 22, 2003 PRELIMINARY FUNCTIONS A. Call to Order B. Roll Call PROCEDURAL MATTERS A. Welcome to Guests 5:30 p.m. B. Presentation - Mabe/vale Middle School EAST Lab Students Kathy Farley, Instructor REPORTS/RECOGNITIONS/PUBLIC COMMENTS: A. Superintendent's Citations B. Remarks from Citizens (persons who have signed up to speak) Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District's complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process) C. Little Rock Classroom Teachers Association D. Joshua lntervenors REPORTS AND COMMUNICATIONS: A. Remarks from Board Members B. Desegregation Update C. Budget Update D. Construction Report: Proposed Bond Projects Status Report: Construction Projects E. Internal Auditors Report (")~ > r= :":0' C: cil o> :c:o:~:o "'.., ::0 C: -z ::o<"> ,o--~< ,- z <"> en > F C ~ r: Occn - ::C:i, !i
Regular Board Meeting May 22, 2003 Page 2 V. APPROVAL OF ROUTINE MATTERS: A Minutes Regular Meeting - 04-24-03 Special Meeting - 04-28-03 B. Personnel Changes VI. INSTRUCTIONAL SERVICES DIVISION: A. Extension of EDS Contract B. Update on Progress to Complete Remaining Program Evaluations C. Grant Proposal - Enhancing Education Through Technology D. Art, Music and Drama Textbooks Adoption, Grades 6-12 VII. ADMINISTRATIVE SERVICES DIVISION: A. Recommendations for Revision of the 2003-04 Student Handbook VIII. BUSINESS SERVICES DIVISION: A. Audit Report for June 30, 2002 and Extension of Audit Services B. Resolution: Fulbright Elementary School Property Approval of Offer and Acceptance C. Donations of Property D. Financial Report IX. SCHOOL SERVICES DIVISION: 1. Professional Teacher Appraisal System (PT AS) 2. Evaluation of Athletic Coaches X. CLOSING REMARKS: Superintendent's Report: 1. Dates to Remember 2. Special Functions XI. EMPLOYEE HEARINGS XII. ADJOURNMENT I. PRELIMINARY FUNCTIONS CA.LL TO ORDER/ ROLL CALL Ill. PROCEDURAL MATTERS STUDENT PRESENTATION 111. REPORTS/RECOGNITIONS PUBLIC COMMENTS A. 1.IIAIIUN~ \
. I.IA B. CITIZENS COMMENTS D. JOSHUA ~a
::.,7, i\\ 1 ~n Individual Approach to a World of Knowledge" DATE: TO: FROM: PREPARED BY: SUBJECT: May 22, 2003 Board of Directors Dr. T. Kenneth James, Superintendent Bill Goodma~ May 2003 Construction Report, Bond Projects Total cost of projects that are under construction and financed through bonds is approximately $50,000,000. By comparison, last year at this time bond projects under construction totaled approximately $25,000,000. The present construction activity has reached a peak in terms of cost. In the future, this activity will slowly diminish as the construction projects in the District's schools are completed, particularly the larger schools. The trend is indicated by the number of completed projects that are shown in the May report. Bids on the addition and renovation of Dunbar Middle School were taken on May 9. The bids are being analyzed and the results will be known soon. The plan is to start construction in June and complete the project during the summer of 2004. Bids were taken on May 15 for the addition to McClellan High School. I am pleased to report that the low bid met our budget, and the letter of Notification of Award has been sent to the contractor. Construction will start within thirty (30) days. The following projects have been bid, contracts awarded, and construction has started: 1. New roof and an addition to J.A. Fair High School 2. Addition to Williams Elementary School and parking lot improvements 3. Computer Technology Center Phase II and miscellaneous upgrades to Metropolitan Vocational-Technical Center The classroom addition and new gymnasium for Hall High School is nearly complete. I hope you have an opportunity to tour these facilities. I think you will be pleased. Please call me at 447-1146 if you need additional information. 810 W Markham Little Rock, Arkansas 72201 www.lrsd.k12.ar.us C'. ()1 ".2'>A '){)()() C., . . C:()1 ".2') ,1 ')()'.\') rn z -m<
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:c Facility Name Administration Administration Carver Central Central/Quigley Central/Quigley Central/Quigley Facility Services Forest Park Hall J. A. Fair J. A. Fair J. A. Fair Mabelvale MS Mann McClellan McClellan Procurement Pulaski Hgts. Elem Pulaski Hgts. MS Southwest Southwest Student Assignment Williams Williams Wilson Wilson CONSTRUCTION REPORT TO THE BOARD MAY 22, 2003 BOND PROJECTS UNDER CONSTRUCTION Project Description Cost Fresh air system $55,000 Fire alarm $32,350 Parking lot $111 ,742 Renovation - Interior $10,200,266 Stadium light repair & electrical repair $100,000 Athletic Field Improvement $38,000 ' Irrigation System $14,500 Fire alarm $12,000 Replace window units w/central HVAC $485,258 Major renovation & addition $8,637,709 Roof repairs $391,871 Athletic Field Improvement $38,000 Irrigation System $14,000 Renovation $6,851,621 Partial Replacement $11,500,000 Athletic Field Improvement $38,000 Irrigation System $14,750 Fire alarm $25,000 Renovation $1 ,193,259 1 Renovation $3,755,041 Drainage/ street widening $250,000 New roof $690,000 'Fire alarm $9,000 Renovation $2,106,492 Parking expansions $183,717 Parking Expansion $110,000 I Renovation/expansion $1,263,876 Est. completion Date Jun-03 Jul-03 Jul-03 Dec-05 Jul-03 Jul-03 Jul-03 Jul-03 Aug-03 May-03 Aug-03 Jul-03 Jul-03 Dec-03 Dec-03 Jul-03 Jul-03 Jul-03 Aug-04 Aug-04 Aug-03 Aug-03 Jul-03 Jun-04 Jun-04 Jul-03 Nov-03 BOND PROJECTS CONSTRUCTION SPRING/ SUMMER 2003 t:.st. Completion Facility Name Project Description Cost Date Baseline Renovation $953,520 Dec-03 Brady Addition/renovation $973,621 Dec-04 Central Parking Student parking $50,000 Aug-03 Dunbar Renovation/addition $6,161,950 Aug-04 6 classroom addition & cafeteria/music J. A. Fair room addition $3,155,640 Feb-04 Forest Park Diagonal parking $111,742 Aug-03 McClellan Classroom Addition $2,155,622 Jul-04 Parkview Addition $2,121,226 Jun-04 Southwest Addition $2,000,000 Jun-04 Tech Ctr/ Metro Renovation Addition/Renovation - Phase II $2,725,000 Jun-04 Wakefield Rebuild $5,300,000 Jun-04 BOND PROJECTS PLANNING STARTED CONST. DATE TO BE DETERMINED t:.st. vomp1et1on Facility Name Project Description Cost Date Mitchell Renovation Unknown Pulaski Hgts. MS Energy monitoring system installation Unknown Rightsell Renovation Unknown Wilson Energy monitoring system installation Unknown Woodruff ParkinQ addition $193,777 Unknown CONSTRUCTION REPORT TO THE BOARD MAY 22, 2003 BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name Project Description Cost Administration Asbestos abatement $380,495 Administration Annex Energy monitoring system installation Alternative Learning Ctr. Energy monitoring system installation $15,160 Alternative Learning Ctr. Energy efficient lighting $82,000 Badgett Partial asbestos abatement $237,237 Badgett Fire alarm $18,250 Bale Classroom addition/renovation $2,244,524 Bale Energy monitoring system Bale Partial roof replacement $269,587 Bale HVAC I $664,587 Booker Energy efficient lighting $170,295 Booker Energy monitoring system installation $23,710 Booker Asbestos abatement $10,900 Booker Fire alarm $34,501 Brady Energy efficient lighting $80,593 Brady Asbestos abatement $345,072 Carver Energy monitoring system installation $14,480 Central Purchase land for school Unknown Central Roof & exterior renovations $2,000,000 Central Ceiling and wall repair $24,000 Central Fire Alarm System Design/Installation $80,876 Central Front landing tile repair $22,470 Cloverdale Elem. Energy efficient lighting $132,678 Cloverdale MS Energy efficient lighting $189,743 Cloverdale MS . Major renovation & addition I $1,393,822 Dodd Energy efficient lighting $90,665 Dodd Asbestos abatement-ceiling tile $156,299 Dodd Replace roof top HVAC $215,570 Facilities Service Interior renovation $84,672 Fair Park HVAC renovation/fire alarm $315,956 Fair Park Energy efficient lighting $90,162 Fair Park Asbestos abatement-ceiling $59,310 J. A. Fair Energy efficient lighting $277,594 J. A. Fair Press box $10,784 J. A. Fair Security cameras $12,500 Forest Park Energy efficient lighting $119,788 Fulbright Energy efficient lighting $134,463 Fulbright Energy monitoring system installation $11,950 Fulbright Replace roof top HVAC units $107,835 Fulbright Parking lot $140,000 Fulbright Roof repairs $200,000 Franklin Renovation $2,511,736 Gibbs Energy efficient lighting $76,447 Gibbs Energy monitoring system installation $11,770 Hall Asbestos abatement $168,222 Hall Energy efficient lighting $42,931 Hall Energy efficient lighting $296,707 Hall Infrastructure improvements $93,657 Hall Intercom Hall I Security cameras $10,600 est. compIetIon Date Mar-03 May-02 Oct-01 Dec-01 Jul-01 Aug-02 Dec-02 Mar-02 Dec-01 Aug-01 Apr-01 Oct-01 Feb-02 Mar-02 Sep-02 Aug-02 May-01 Dec-02 Dec-02 Oct-01 Aug-01 Aug-01 Jul-01 Jul-01 Nov-02 Aug-01 Jul-01 Aug-02 Mar-01 Apr-02 Aug-01 Aug-01 Apr-01 Nov-00 Jun-01 May-01 Jun-01 Aug-01 Aug-02 Sep-02 Oct-02 Mar-03 Apr-01 Jul-01 Aug-01 Jul-01 Apr-01 Aug-01 Feb-01 Jun-01 2 !%> "D m
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:c z 'f!. ]> C g 0 X Facility Name Henderson Henderson Henderson Henderson IRC Jefferson Jefferson Laidlaw Mabelvale Elem. Mabelvale Elem. Mabelvale Elem. Mabelvale Elem. Mabelvale MS Mann Mann Mann Mann Mann McClellan McClellan McClellan McClellan McDermott McDermott Meadowcliff Meadowcliff Meadowcliff Metropolitan Metropolitan Metropolitan Mitchell Mitchell Mitchell Oakhurst Otter Creek Otter Creek Otter Creek Otter Creek Otter Creek Parkview Parkview Parkview Parkview Parkview Parkview Procurement Pulaski Hgts. Elem Rightsell Rockefeller Rockefeller Rockefeller CONSTRUCTION REPORT TO THE BOARD MAY 22, 2003 BOND PROJECTS THAT HAVE BEEN COMPLETED Project Description Cost Energy efficient lighting $193,679 'Roof replacement gym $107,835 Asbestos abatement Phase I $500,000 Asbestos abatement Phase 2 $250,000 Energy efficient lighting $109,136 Asbestos abatement $43,639 Renovation & fire alarm $1,630,000 Parking lot $269,588 Energy monitoring system installation $12,150 Replace HVAC units $300,000 Asbestos Abatement $107,000 Energy efficient lighting I $106,598 Renovate bleachers $134,793 Asphalt walks The total $1 .8 million Walkway canopies is what has been Boiler replacement used so far on the Fencing projects listed Partial demolition/portable classrooms completed for Mann. Security cameras $36,300 Energy efficient lighting $303,614 Stadium stands repair $235,000 Intercom $46,000 Energy efficient lighting $79,411 Replace roof top HVAC units $476,000 Fire alarm $16,175 Asbestos abatement $253,412 1 Engergy efficient lighting $88,297 Replace cooling tower $37,203 Replace shop vent system $20,000 Energy monitoring system installation $17,145 Energy efficient lighting $103,642 Energy monitoring system installation $16,695 Asbestos abatement $13,000 HVAC renovation $237,237 Energy monitoring system installation $10,695 Energy efficient lighting $81,828 Asbestos abatement $10,000 Parking lot $138,029 6 classroom addition $888,778 HV AC controls $210,000 Roof replacement $273,877 Exterior lights $10,784 HVAC renovation & 700 area controls $301,938 Locker replacement $120,000 Energy efficient lighting $315,000 Energy monitoring system installation $5,290 Move playground $17,000 Energy efficient lighting $84,898 Energy efficient lighting $137,004 Replace roof top HVAC $539,175 Parking addition $111,742 t:.st. 1.,
ompletlon Date Jul-01 May-01 Aug-01 Aug-02 Jul-02 Oct-01 Nov-02 Jul-01 Aug-01 Aug-02 Aug-02 Dec-02 Aug-01 Dec-01 Dec-01 Oct-01 Sep-01 Aug-01 Jun-01 May-01 Aug-01 Feb-02 Feb-01 Aug-02 Jul-01 Aug-02 Dec-02 Dec-00 May-01 Aug-01 Apr-01 Jul-01 Jul-01 Aug-01 May-01 Apr-01 Aug-02 Aug-02 Oct-02 Jun-02 Sep-01 Nov-00 Aug-01 Aug-01 Jun-01 Jun-02 Dec-02 Apr-01 Mar-01 Aug-01 Aug-02 3 CONSTRUCTION REPORT TO THE BOARD MAY 22, 2003 BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name Project Description Cost Romine Asbestos abatement $10,000 Romine Major renovation & addition $3,534,675 Security/Transportation Bus cameras $22,500 Southwest Asbestos abatement $28,138 . Southwest Energy efficient lighting $168,719 Student Assignment Energy monitoring system installation $4,830 Tech Center Phase 1 Renovation $275,000 Technology Upgrade Upgrade phone system & data Terry Energy efficient lighting $73,850 Terry Driveway & Parking $83,484 Terry Media Center addition $704,932 Wakefield Security cameras $8,000 Wakefield Energy efficient lighting $74,776 Wakefield Demolition/ Asbestos Abatement $200,000 Washington Security cameras $7,900 Washington Energy efficient lighting $165,281 Watson Energy monitoring system installation $8,530 Watson Asbestos abatement $182,241 Watson Energy efficient lighting $106,868 Watson Asbestos abatement $10,000 Watson Major renovation & addition $800,000 Western Hills Asbestos abatement $191,946 Western Hills Intercom $7,100 Western Hills Energy efficient lighting $106,000 Williams Energy efficient lighting $122,719 Woodruff I Renovation $246,419 t:.st. c.
ompletIon Date Apr-02 Mar-03 Jun-01 Aug-00 Jan-02 Aug-02 Dec-01 Nov-02 Feb-01 Aug-02 Sep-02 Jun-01 Feb-01 Nov-02 Jun-01 Apr-01 Jul-01 Aug-01 Aug-01 Aug-02 Aug-02 Aug-02 Dec-01 Jul-01 Jun-01 Aug-02 4 !TI .z... m :,c z ~ )> C: !2 C
:c MEMORANDUM I FACILITY SERVICES DIRECTORATE DATE: May 22, 2003 TO: Little Rock School District Board of Directors THROUGH: Dr. Don Stewart and Dr. Kenneth James FROM: ,~aton, Director of Facility Services SUBJ: Special Board Report: LRSD Construction Projects In response to questions raised by Board members during the April, 2003, Board meeting of the Little Rock School District Directors, the following report is submitted. This report is intended to bring you up-to-date on the overall status of the bond and major maintenance programs within the District. The general plan that the Administration is following is outlined in two documents. The first, dated June 22, 2000, is a Board-submitted and approved document that covers the phase-in of capital projects. The project list indicates two general categories: additions and renovations, which are then divided into general construction phases. The intent of this phased delineation was to provide general parameters as to how schools could expect their projects to be addressed during the administration of the bond program. Project phases were determined by a committee consisting of administrative and support members as outlined in the June 22 document. Capital consideration was given to present and future academic needs, the need for addressing overcrowding at schools, and the need for beginning major capital projects because of the length of time required and their complexity. In addition to these parameters, the committee also discussed ways to administer the bond program in order for all schools to immediately see the results of the support of their school and parents for the millage program. An update based solely on these phases is included in the report. The second document is a "talking-paper" that was presented to the committee in July of the same year outlining the general parameters of how the bond program should be administered. It goes on to explain, in addition to addressing the projects and the phases as outlined in the June 2000 letter, that we would attempt to phase the common-in-nature projects into multiple schools. These, although addressed separately by specific design and engineering firms, would be ongoing in conjunction with the general, major renovations listed in our phased report to the Board. To date we have adhered to the general parameters of the June 22 letter and the "talking-paper" of July 14. This has allowed us, as of the writing of this report, to have completed, have under construction, or have in design 313 of the 551 projects that were identified on the capital-bond list presented to the public in 2000. The most significant of the projects that have been completed or are planned for the immediate future can be found in the monthly bond report under Bond Construction Reports. The execution of the dedicated millage-program is slightly more complicated as the project-list is ever changing. As the Little Rock School District's projected projects surface based on their urgency, we are constantly adjusting the list and programming each year for what we feel can be accomplished. Our in-house workforce, while continuing to maintain the daily maintenance requirements as reported by our schools, is completing most of the minor dedicated-millage projects. The larger dedicated-millage projects, those requinng extensive design and accomplishment by contractors, are programmed under urgency-basis. We are continuing to expend some monies accomplishing minor landscaping projects and miscellaneous emergency asbestos abatements as necessary. We are also extending our dedicated millage-program-list into roofing, asbestos removal, and environmental design projects. Lastly, we are attempting to do dedicated millage projects in conjunction with bond projects at schools that will be under construction during the 2003 and 2004 school year. Included in this report is the planned program of major contracts in 2003 and 2004 that will be funded by dedicated millage. Our total expenditures for dedicated millage are expected to reach approximately $2,000,000 each year. The projects planned or scheduled for 2003 and 2004 that do not begin on time or extend beyond this timeframe will be rolled into the following year. It is possible for higher priority projects to supplant those on this list should emergencies develop with regard to heating and mechanical failures, roofing or structural failures, or as the opportunity to perform dedicated millage work presents itself as the bond program continues. DE:cg specialreport !XI "D m
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:,: t Little Rock School Distr1ct Associate Superintendent - Operations 810 West Markham Sueet Little Rock, AR 72201 Phone: (501 )324-2009 Fax: (501)324-2023 June 22, 2000 To: Board of Directors FROM: ~~ictor Anderson, Associate Superintendent, Operations THROUGH: Leslie V. Carnine, Superintendent of Schools SUBJECT:- Phasing of Capital Projects A committee consisting of Victor Anderson, Wayne Adams, Junious Babbs, Doug Eaton, Brady Gadberry, Mark Milhollen, Sadie Mitchell, Lucy Neal, John Ruffins, and Don Stewart met to develop the phasing of the capital projects. A second committee consisting of Victor Anderson, Doug Eaton, Wayne Adams, Darral Paradis, and Don Stewart met to make the initial assignments of architects and engineering firms to projects. The phasing of the projects was done by category of projects. It was determined that_ design work would be grouped into several categories to include: building additions, asbestos removal, renovation projects with additions, renovation projects without additions, f,DA contracts, mechanical contracts, electrical contracts, security/ alarm upgrades, roofing contracts, paving contracts, athletic field renovations, and new school consrruction. Architectural firms will be selected to complete design work on the individual projects within the categories. The phasing of the projects follows: Maior Additions -Phase one Hall McClellan Mann MS Cloverdale MS Terry Otter Creek So:n:I -phasing of C<
pitd j:r:)JC:U I Board of Direct01_ June 22, 2000 Page2 Major Renovations - Phase One Central Mabelvale MS Bale Franklin Garland Jefferson Watson Major Additions -Phase Two Parkview J. A. Fair Dunbar MS Pulaski Heights MS Southwest MS Major Renovations - Phase Two Pulaski Heights Elementary Williams Woodruff New Construction - Phase Two West Elementary School Major Additions - Phase Three Metropolitan Romine Mai or Renovations -Phase Three Forest Heights Henderson Baseline Booker Brady Fair Park Fulbright Wakefield Western Hills Wilson BcMd -1=:"1aSin, 0f capiu! prvjccu 2 !l' ~ m XI is zz ,m... !" .z.... m XI z >,... > C: 52 C ::c Board of Directo1~ June 22, 2000 Page 3 Additions - Renovations -Phase Four Badgett Carver Chicot Cloverdale Elementary Dodd Forest Park Geyer Springs Gibbs King Mabelvale Elementary McDermott Meadow cliff Mitchell Rightsell Rockefeller Washington The following architectural / engineering firms that have been selected for the contracts are listed below. This list is not final, as all of the assignments to specific sites have not yet been made. Central High School - Witsell/Evans/Rasco Hall High School - Wittenburg/Delany/Davidson McClellan High School - Stuck Associates Mann Middle School - Simms/Grisham/Blair Asbestos Removal - Morris and Jones Associates Approval is recommended. C: Don Stewart Mark Milhollen Sadie Mitchell Doug Eaton Darral Paradis 3 CAPTIAL PROJECTS TALKING PAPER July 14 2000 This report will comprise of general notes regarding Facility Services ideas on the implementation of the capital projects program. We propose to begin by awarding approximately 30-35 architectural/engineer contracts, both by subject matter and by individual projects so as to ensure a steady flow of contracts for construction. Architectural/engineer subject matters will be: ADA, asbestos, fire alarms, additions, civil, mechanical, recreational, structural, pavement, interior, and landscaping projects. All of the architectural/engineer contracts would cross the line between capital projects and dedicated millage. Funding for these architectural/engineer projects would primarily be capital monies
yet, some would be funded with dedicated millage funds. The purpose of this report is to get a head start on the scope of work and designs, which is our major initiative during the first year of the bond issue. During this period of time, we will clarify the scope of work and begin preliminary designs once Architect/Engineer firms have been selected. As the projects progress and we are able to more clearly define the construction estimates, we will have a better idea of the remaining funds needed to carry out the projects and the time frame necessary. Architect/Engineer's will be detailed to look at projects covering a two to three year time span. FUNDING This will necessitate that funding be compiled for a three to four year period with the majority of the funds spent during the late half of the second, third and fourth years. This will be necessary because of the long lead-time that is needed to develop scopes of work and planning. It is perceived that 4.5 to 4.8 percent of the entire project list will be dedicated to Architectural/Engineer spending. If we identify forty million dollars in projects, we can expect to spend about 4.5 to 4.8 percent of that amount during the first year with the remaining expenditures arising from short term projects, which can be developed at a quicker pace. Many of the projects in the lower spectrum of the list above will be projects that can be more readily adapted because they can go to specialized Architect/Engineer firms. These projects have shorter design and construction times and would show a positive image to the public that we are implementing projects as quickly as possible. Initially, funding for these projects may have to be funded from the sale of bonds and later reimbursed through dedicated millage retrievals. ?' "C m Al ~ z z m r- !T' .z.... m Al z > r- > C: 0 ::
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<: Page Two, Continued Capital Projects GENERAL COMMENTS The basis for lumping contracts together is to offset the need to hire more people than necessary. It is anticipated that approximately 34 employees must be hired for the projects to support spending of the money derived from the dedicated millage
these employees will be at Facility Services, Procurement and Athletics. By lumping projects together, and writing contracts in such a manner that Architect/Engineer firms will provide some limited construction management experience, we can possibly derive complete control of the project for the anticipated six percent (6%) (plus reimbursable expense) of the overall project. This will give greater latitude in the authority of the Architect/Engineer's management of the projects in that one decision could be used across the board at numerous locations. Once the Little Rock School District derives a general scope that will apply to all schools, only minor decisions will need to be made to "tweek" the system. Contracts could be let crossing the number of schools and work could begin as soon as the first schools are under design. This will also allow us to spread the workload over small, medium and larger contractors. The same is true for such projects as fire alarms and other minor additions as they come aboard. Administrative Requirements Attached is an updated list of personnel that we feel is necessary to implement this program. There is a small deviation from the original list compiled. We are beginning to look at administrative requirements and we are in the process of reviewing computerized construction management software. The purpose of these programs will be to have multiple input in contract folders and more quickly document projects so as to allow the most current information available for reports and other information required. CONSTRUCTION VARIABLES The greatest construction variable will be the availability of contractors as the projects are developed. Certain projects are obviously going to attract large contractors where other projects may attract smaller firms. If we are smart in our packaging of these contracts, by pulling them together with similar items across individual school boundaries, we will have the flexibility of tailoring the projects Page Three, Continued Capital Projects based on the availability of contractors in the market. At the present time, the general outlook for large construction firms reveal that we are going into a moderate to heavy construction period. We are coming out of a rather heavy construction period and, hopefully, will catch these firms at a low point in their scheduling. Small construction companies will continue to be a problem, but it is hopeful that through specific solicitations, with an emphasis on minority and small business owners, we can attract new contractors to assist us in constructing our projects. SUMMARY The intent of this document is to present general possible areas for discussion. Definitive plans with regard to priorities, influx of funds and time schedule, and exact responsibilities have not been delineated. However, great thought has gone behind the general schemes listed here as to possible project implementation. DCE/apl/capproj !'" z -m-<
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:t: Construction Status: Special Board Report 5 May 2003 Major Additions -Phase one 1 Hall 2 McClellan 3 MannMS 4 Cloverdale MS 5 Terry 6 Otter Creek Major Renovations - Phase One 7 Central 8 Mabelvale MS 9 Bale 10 Franklin 11 Garland 12 Jefferson 13 Watson Major Additions -Phase Two 14 Parkview 15 J. A. Fair 16 Dunbar MS 17 Pulaski Heights MS 18 Southwest MS Major Renovations - Phase Two 19 Pulaski Heights Elementary 20 Williams 21 Woodruff New Construction - Phase Two 22 West Elementary School Major Additions - Phase Three Under Construction through 2003 Construction to begin 2003 through 2004 Under construction through 2004 Complete Complete Complete Under Construction through 2005 Under Construction through 2003 Completed Completed Deferred Completed Completed Construction to begin 2003 through 2004 Construction to begin 2003 through 2004 Construction to begin 2003 through 2004 Construction to begin 2003 through 2005 Construction to begin 2003 through 2004 Construction to begin 2003 through 2005 Construction to begin 2003 through 2004 Completed Not Scheduled 23 Metropolitan Construction to begin 2003 through 2004 !l1 24 Romine Complete .., m
:c !S z Major Renovations -Phase Three z m r- 25 Forest Heights Not Scheduled 26 Henderson Not Scheduled 27 Baseline Construction to begin 2003 through 2004 28 Booker Not Scheduled 29 Brady Construction to begin 2003 through 2004
s >. z- 30 Fair Park Not Scheduled m"' o""' "'~ 31 Fulbright Complete no 0--< 32 Wakefield Construction to begin 2003 through 2004 z i5 --<z ~> 33 Wes tern Hills Not Scheduled n r- .... ~ n 34 Wilson Under construction through 2004 !I' Additions - Renovations -Phase Four 35 Badgett Deferred !l1 36 Carver Not scheduled C: m
g 37 Chicot Not scheduled ~> ~~ 38 Cloverdale Elementary Not scheduled >-., --<
:c 39 Dodd Not scheduled ~8 "'~ 40 Forest Park Not scheduled i: 41 Geyer Springs Not scheduled 42 Gibbs Not scheduled 43 King Not scheduled 44 Mabelvale Elementary Not scheduled 45 McDermott Not scheduled !T1 .z... 46 Meadowcliff Not scheduled m
:c z 47 Mitchell In design >r- > 48 Rightsell In design c:: E 49 Rockefeller Not scheduled C ::t: 50 Washington Not scheduled 2003/2004 Dedicated Millage Proposed Projects Projects Facility 1 Landscape To Be Determined 2 Misc Floors To Be determined 3 Envir. Design Mitchell 4 Envir. Design Rightsell 5 Asbestos Removal Meadowcliff 6 Asbestos Removal Franklin 7 Asbestos Removal Watson 8 Asbestos Removal Forest Park 9 Rest room Plumbing Repairs McClellan HS 10 Painting/Flooring J A Fair HS 11 Flooring Wilson 12 RoofRepl Fair Park 13 Park Lot Otter Creek 14 Gym Refinish Central HS 15 HVAC Cafe Wilson 16 HVAC Print Shop Metro HS 17 Bleacher Repl Booker 18 Park Lot Resurface Parkview 19 Park Lot Resurface Hall HS 20 Roof Repl. Design Booker 21 Roof Repl. Design Williams 22 Roof Repl. Design Forest hts 23 Roof Repl. Design Hall HS 24 Roof Repl. Design McClellan HS 25 Park Lot Resurface Admin 26 Park Lot Resurface Baseline 27 Park Lot Resurface Cloverdale el Date: May 22, 2003 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS To: Board of Directors From: sandy Becker, Internal Auditor Re: Audit Report - May This is the forty-third communication regarding status of the current year projects and reviews. Activity Funds a) Working with one high school, one middle school, and one elementary school to resolve financial issues in their activity funds. b) Reviewing monthly financial information for all schools and assisting in resolving balance issues. c) Training school staff at schools on financial processes by request. Activities Advisory Board (AAB) a) Working with the new Activities Advisory Board to develop plans for the new school year and beyond. b) Assist the Activities Advisory Board in its mission to strengthen the effectiveness and viability of activities in the District. c) Working with the Activities Advisory Board to provide ways to assist the different Booster groups in our schools. Board Policy and Regulation a) Coordinating development of payroll guidelines with Financial Services as part of Financial Services Section of the District Operations Manual. Technology a) Monitoring implementation of technology by participation in the technology committee( s). b) Monitoring technology plans to determine how use of technology will improve and streamline the workflow for staff persons. c) Participating with the Technology Committee. !" "C m
o ~ z z m,... Audit Report - May 2003 Page 2 of2 Training a) Served as a trainer for financial portion of Nuts & Bolts, Bookkeeper & Secretaries Training, Security Guard Training, individual school in-service meetings, and others as needed. Working to facilitate best means to improve financial processes and increase accountability for resources. Training new bookkeepers on bookkeeping procedures as requested. b) Placed training material, smart worksheets, and other helpful items on the Teachers Lounge section of the Little Rock School District web page. c) Coordinated guidelines and aids to inform and assist new activity sponsors of specific tasks relating to each activity. Added new checklist for spirit sponsors and smart spreadsheet for fundraiser reconciliation. This information is now in the Teachers Lounge section of the District web page. Audit Area Sampling and Review of Financial Procedures Other a) Pulling samples of district expenditures to test for accuracy, accountability, and compliance with District policies. Reviewing district payroll processes for compliance, economy and efficiency, internal controls, and cost control. Working with Financial Services Payroll on internal control and processing issues. b) c) d) e) f) g) a) b) Working with Financial Services on internal controls and rules for payroll processes and implementation of a new interface system. Monitoring other selected risk areas for efficiency, cost effectiveness, and compliance with District policies. Reviewing grant programs. Working with Child Nutrition on implementation of streamlined information processing system with Information Services and Child Nutrition Staff. Working with Information Services on streamlining of data processes regarding SIS reporting. Monitoring cost reduction efforts in the District. Monitoring payroll for compliance with internal controls. Provided technical assistance to school staff on grant writing. Serving as co-chair of Strategic Team One - Financial Resources. Problem Resolution a) I have made myself available to help resolve financial issues, assist in improving processes, and help find solutions to questions that arise. Please let me know if you need further information. My telephone number is 501-447-1115. My e-mail is sandy.becker@lrsd.org. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS May 22, 2003 TO: Board of Education FROM: r Beverly Williams, Director, Human Resources THROUGH: T. Kenneth James, Superintendent of Schools SUBJECT: Personnel Changes I recommend the approval of the following personnel changes at the indicated positions, salaries and classifications. In accordance with A.C.A. 6-17-1502, it is recommended that one additional year of probationary status is provided for all teachers who have been employed in a school district in this state for three (3) years. Teachers with an effective date of employment after August 19, 2002 are considered intern teachers. Personnel Changes Page 2 May 22, 2003 NAME POSITION SCHOOL START DATE END DATE SALARY CLASS Resignationsff erminations Certified Employees Kellye, Darlene Reason: Terminated Kathy Burris Elem II ROCKEFELLER 8-9-00 4-24-03 New Certified Employees NONE 1-11 TCH925 Additional Years of Probationary Status Teacher FAIR Resignationsfferminations Non-Certified Employees Chacon, Nancy Reason: Accepted Another Position Eason, Mary Reason: None Given Henson, James Reason: None Given Occupational Ther. SPECIAL ED. 8-12-99 5-16-03 Pupil Personnel 11-15-02 CLOVERDALE MID. 4-25-03 Security Officer FAIR 8-29-88 5-4-03 60-17 AN925 1-01 FSH5 36-20 SOFR9 ANNUAL SALARY 35735.00 49224.00 7312.00 18404.00 Personnel Changes Page 3 May 22, 2003 NAME Hoover, Sin-Chun Reason: Personal Johnson, Lisa Reason: None Given Lancaster, Jason Reason: None Given Lee, Michael Reason: Abandonment Lloyd, Terri Reason: Accepted Another Position Sterley, Pamela Reason: Personal Enlow, Robert Kemp, Anita POSITION SCHOOL Interprete SPECIAL ED. Care Worker CARE Care Worker CARE Child Nutrition ROCKEFELLER Care Worker CARE Child Nutrition FORESTHGTS START DATE END DATE 1-22-01 3-14-03 10-14-02 3-31-03 10-1-02 4-11-03 9-9-02 4-24-03 9-23-02 4-17-03 4-4-03 4-17-03 SALARY CLASS 40-19 AN925 1-03 CARE 3-17 CARE 1-01 FSH5 4-01 CARE 1-01 FSH5 New Non-Certified Employees Child Nutrition 4-11-03 1-01 CENTRAL FSH5 Child Nutrition 4-14-03 1-01 ROCKEFELLER FSH5 ANNUAL SALARY 28764.00 6.431hr 9.151hr 7312.00 6.251hr 7312.00 7312.00 annual 1242.27 prorated 7312.00 annual 1333.13 prorated ~ >- Z m"' o--< "'~ (")(") 0--< ~o ~s!'
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s z:i Personnel Changes Page 4 May 22, 2003 NAME Porter, Ebony Rucker, Elnora Seawood, Ruthie Shelton, Annie Smith, John Walls, Angela Young, Vickie POSITION SCHOOL Child Nutrition ALC Custodian FRANKLIN Child Nutrition WESTERN HILLS Care Workers CARE Custodian FULBRIGHT Child Nutrition MCCLELLAN Custodian WASHINGTON START DATE END DATE 4-24-03 4-21-03 4-7-03 4-7-03 4-21-03 4-15-03 4-21-03 SALARY CLASS 3-01 FSH4 1-02 CUS928 3-01 FSH4 1-04 CARE 1-01 CUS925 1-01 FSH5 1-01 CUS925 ANNUAL SALARY 5687.00 annual 807.81 prorated 10737.00 annual 1750.00 prorated 5687.00 annual 1195.56 prorated 6.55/hr 5164.50 annual 842.04 prorated 7312.00 annual 1292.73 prorated 5164.50 annual 842.04 prorated TO: BOARD OF DIRECTORS FROM: Dr. Kenneth James, Superintendent PREPARED BY: Lucy Neal, Director, Technology and Media Services John Ruffins, Director, Computer Information Services DATE: May 22, 2003 RE: Extension of EDS Contract Background Information: After the successful millage campaign in May 2000, LRSD entered into a contract with EDS for consulting services related to the development of a new technology plan and with A TS&R for services related to improving the technology infrastructure. The development and approval of the LRSD Technology Plan 2001-2004 was a direct result of those consultant services. In the spring of 2001 the District again entered into a contract with EDS for a wide range of services that included project management (WAN, phone system, cabling, magnet media retrieval systems, E-rate assistance) and engineering services (e-mail conversion, network systems integration, help desk configuration and network training). That contract expires June 30, 2003. Projects completed under the EDS contract are WAN, phone system, cabling, magnet media retrieval systems, annual E-rate applications, e-mail conversion and help desk configuration. Network training materials will be on the web by May 15 and all sites will be cut over to the new network by June 15. At this time it is clear that District staff will continue to need a reduced level of support from EDS. The new network is complex and requires a high degree of technical skill to maintain and support. Because of the speed and intensity of technology projects over the last two years, District staff is not yet prepared to step in and assume total responsibility for the network. A gradual weaning from the expertise of the EDS engineers will take place over the next year as the LRSD technical staff grows in skill level. Other projects that continue to require assistance are E-rate applications, media retrieval system installations, and the technical specifications for the new technology center. EDS has been instrumental in our getting E-rate funding of $2.2 million in 2001-2002 with applications pending for 2002-2003 ($2.4 million) and 2003-2004 ($3.1 million). We are now in Program Review with our E-rate applications, requiring extensive documentation efforts. Having the expertise of . EDS as we go through the next year will be critical for successful implementation of these projects. Fiscal Impact: The amount of the EDS contract for a one year extension will be $252,000. Dedicated millage technology funds of approximately $2,000,000 are available each year for continuing technology support. The expense of the EDS contract extension would come from that fund. Recommendation: It is recommended that the Board of Directors approve an extension of the technology support contract with EDS until June 30, 2004. Scope of Work-Project Management and Server Infrastructure Management July 1, 2003-June 30, 2004 EDS will work with LRSD personnel to support the LRSD network systems and to assist in the implementation of the Little Rock School District Technology Plan, 2003-2006 and integrate this plan into the District's Strategic Plan. Implementation of the District's Technology Plan will include the following tasks. Project management for all components of the District's Technology Plan Implementation Network systems maintenance support Help Desk hardware and software maintenance support Help Desk policies and procedures development Remote management support In addition, EDS team members will continue to: Participate in Technology Committee meetings Assist in developing an evaluation process that will enable the District to monitor progress toward technology goals Research specific District recommended software applications suitable for instructional applications delivered in a variety of ways Conduct research in order to identify alternative funding resources Assist LRSD in developing other corporate partnerships Prepare public relations materials in order to communicate status to stakeholders EDS will establish objectives, standards, and procedures for the project team to help the District meet their goals. An integrated plan will define the activities to be performed, resources required for accomplishing the tasks, and assignment of responsibility and accountability. Scope of work provided by EDS for Little Rock School District will include the following components. Little Rock School District Server Infrastructure Management Software Research specific District recommended software applications suitable for instructional applications delivered in a variety of ways EDS Tasks/Deliverables Review software applications currently in use Research software applications/alternatives (cost, functionality, etc.) EDS will provide a summary analysis of instructional applications researched for installation on the District's Enterprise Network Server Infrastructure Management EDS Tasks/Deliverables Provide Active Directory (AD) Maintenance and Support Provide 2"d level desktop support to the District's support personnel Perform on-site routine maintenance of servers at the Technology Center Monitor Technology Center network servers' performance Update as needed the Site Administration Manual (SAM) for the Technology Center servers Document network performance and develop a benchmark Instruct District technology support staff on the LRSD network and maintenance procedures EDS will continue to assemble and load the operating system for new servers. EDS will install virus detection software on all new servers. EDS will update and maintain DHCP servers. EDS will maintain the network based home directories. EDS will maintain Windows 2000 Terminal Services in remote administration mode on all Windows 2000 or above servers at the Technology Center. EDS will maintain the backup solution for the Technology Center servers. EDS will install and configure server-based instructional applications at the Technology Center as provided by the District. EDS will perform periodic on-site testing to determine overall functionality and performance of the network. EDS will develop SAM for new local servers up to the release of those servers. EDS will assist LRSD in the development of network policies, processes and procedures. 2 Little Rock School District Server Infrastructure Management Server Infrastructure Instruction EDS Tasks/Deliverables EDS will develop a structured training plan for LRSD personnel on the server infrastructure at the Technology Center. EDS will provide instructional sessions on the following topics as they relate to the Technology Center server infrastructure. --Server Infrastructure Layout --Active Directory Design --Organizational Unit Design --User Import/Creation Process --Exchange Design --Trust Configuration --DNS Configuration --DHCP Scope Configuration --HEAT System Configuration --Backup Schedule --Anti-Virus Configuration Project Management EDS Tasks/Deliverables Plan and facilitate regular meetings with project personnel including both LRSD staff and vendor team Work with LRSD personnel to ensure execution of District's Technology Plan by coordinating all efforts of Project Team Responsible for managing the following project components --Scope --Quality --Resources --Schedule --Communication --Contracts --Budget Other EDS Tasks/Deliverables Participate in District Technology Committee meetings Conduct research in order to identify alternative funding resources Assist LRSD in developing other corporate partnerships Prepare public relations materials in order to communicate status to stakeholders Conduct research on appropriate evaluation process Assist the District in future E-rate filings and applications 3 r, Cl ~ z -< "t> ::c 0 6 ~ r- Little Rock School District Server Infrastructure Management Coordinate the solicitation and aid the District in the evaluation of proposals received for additional RFPs Consult in the technical specifications of the Technology Center Coordinate ongoing construction activities as they relate to technology initiatives Coordinate the integration of all site technologies into the District's technology initiatives Business Assumptions EDS assumes LRSD will identify appropriate staff for the team with one individual appointed decision-maker. Contact information will be made available to the EDS team. EDS assumes LRSD will provide temporary space for two offices (cubes) with networked PCs and phones. EDS assumes LRSD will make facilities available when on-site visits are requested. EDS assumes project team personnel will be available as needed. EDS assumes all existing technology related information and data will be made available upon request. EDS assumes LRSD will provide EDS personnel a safe and secure work environment free of harassment or hostilities. Technical Assumptions LRSD will provide their technical staff appropriate training to ensure a fundamental understanding of Windows 2000 and Active Directory. EDS will not provide Microsoft Certified Training on any Microsoft product. LRSD will provide technical staff to work along side EDS personnel on a daily basis so EDS can mentor staff on daily network operations and maintenance. issues. LRSD technical staff will be required to attend the Instructional Sessions presented by EDS. EDS assumes LRSD technical staff will have the background and training to understand materials presented in these sessions and will be able to put it to use on the network infrastructure. 4 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS DATE: May 22, 2003 TO: Board of Education From: T. Kenneth James, Superintendent of Schools Re: Update on Progress to Complete the Remaining Program Evaluations Background Information: As you know, we have contracted with Dr. Steve Ross to complete the Literacy Program Evaluations. Dr. Ross and members of his University of Memphis team met with members of our elementary and secondary Literacy Team, Math and Science Team members, Dr. Ed Williams of PRE, and Dr. James on Wednesday, April 30th to discuss the scope of the project. The purpose of the study will be to evaluate the Literacy programs across the District. The research questions that will guide the study are: 1. What are the long-term impacts of the Literacy programs on student achievement in the Little Rock School District? a. Are there different impacts between alternative literacy approaches, such as ELLA with enhancements and SFA? b. What are the impacts of the overall program and the alternative specialized program on raising the achievement of African American students? c. What are the relationships between student and school variables as they affect alternative programs? d. What are the characteristics of effective schools or programs? 2. What are the reactions of teachers and District Literacy leaders toward the Literacy Programs with regard to implementation, professional development, resources, and effectiveness on teaching and learning improvement? The research study will have both quantitative and qualitative components. The focus group interviews started on May 1st . Recommendation: ~ It is recommended that the Board of Directors receive the report as presented. DATE: TO: FROM: PREPARED BY: RE: Background LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 May 22, 2003 Board of Education Dr. T. Kenneth James, Superintendent Linda Austin, Director of Planning and Development Lucy Neal, Director of Instructional Technology/Library Media Grant Proposal - Enhancing Education Through Technology Grant The Arkansas Department of Education (ADE) released the Enhancing Education Through Technology (EETT) grant competition for proposals. The EETT competitive grants are made available through the U.S. Department of Education's No Child Left Behind legislation for the purpose of improving student academic achievement through the effective integration of technology. The goals of EETT are to: 1) improve student achievement through the use of technology
2) assist every student to become technologically literate by the end of the eighth grade
and 3) encourage the effective integration of technology. The District partnered with the North Little Rock School District and the Pulaski County Special School District to prepare and submit the Tri-District Technology Training for Teachers (T4) proposal. The three districts will collaborate on an innovative professional development project that will assist teachers in developing skills of integrating technology into the curriculum. The T4 Project includes a three-pronged approach to professional development: 1) facilitator-led technology seminars, 2) webbased technology training opportunities, and 3) the UALR Cyber Teacher program. Emphasis of all training sessions will be on integration of technology into the curriculum, not on learning to merely operate the software. All activities extend and enrich the technology plans of the three districts. If funded, Lucy Neal will serve as the T4 project director. The grant was submitted on May 5, 2003 in order to meet the May 5, 2003 submission deadline. Fiscal Impact The total one-year award request was $506,552.65. The LRSD will serve as the lead agency for grant management and fiscal responsibilities. The requested funds will be used to provide the following: 1) tri-district professional development activities
2) purchased professional development and technical services to support professional development activities
3) provide UALR tuition and laptops for 25 Cyber teachers to be selected from all three districts
and 4) a computer lab for both Woodruff and Dodd Elementary schools. Local match is not required. Recommendation The staff requests approval for the submission of this grant. ~~ r-
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:a c5 ~oz- ~~ p 0 0z ~ 5z en FINE ARTS DEPARTMENT INSTRUCTIONAL RESOURCE CENTER 3001 South Pulaski Little Rock, A R 72206 Phone (501) 447-3343 Fax (501) 447-7612 May 22, 2003 TO: ~ ~ Board of Directors FR~anny Fletcher, Director, Arts Department THROUGH: T. Kenneth James, Superintendent SUBJECT: 6-12 Art, Music and Drama Textbook Adoption Recommendation In accordance with the District's PN Agreement, the LRSD Art, Music and Drama Textbook Committee has completed the selection process for the 2003-2009 adoption cycle. Committee members voted unanimously to recommend the attached list of textbooks for adoption. DJF/rcm f) C 0 z :!:
5z u, Music (6-8) ART, MUSIC AND DRAMA TEXTBOOK ADOPTION LIST 2003-2009 Share The Music, Compact Disc MacMillan/McGraw-Hill Silver Burdett Making Music, Compact Disc Pearson Educational Music (6-12) Music, Its Role & Importance in Our Lives Glencoe/McGraw-Hill Art (6-8) Introducing Art Glencoe/McGraw-Hill Exploring Art Glencoe/McGraw-Hill Understanding Art Glencoe/McGraw-Hill A Community Connection Davis Publications A Global Pursuit Davis Publications A Personal Journey Davis Publications Portfolios Pupil's Barrett-Kendall/Pearson Ed. Art (9-12} .,.. Discovering Art History ~~ Davis Publications, Inc. 0> mo ~!
%:Z > rn Discovering Drawing z< ~ Davis Publications, Inc.
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ill :c: Exploring Visual Design Davis Publications, Inc. ?"'~ Art Talk >ID Glencoe/McGraw-Hill c<= 0~ =IZ ill~ Art in Focus c3: .
.,.: ,n< !" Glencoe/McGraw-Hill Creating & Understanding Drawings Glencoe/McGraw-Hill ~~ The Jeweler's Art ,....
,:, ID m Davis Publications, Inc. ~ is %r- ... c ~ ...
,:, 15 o~z- The Photographic Eye ~~ ~ fn Davis Publications, Inc. Art (AP} Gardner's Art through the Ages Harcourt !"' 0 0 z Stokstad's Art History ~ 0 Prentice-Hall (Pearson Ed.) z rn History of Art Prentice-Hall (Pearson Ed.) Art Synetics Davis Publication .!=.. z :,, :z c- Design Synetics :,.
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. u Davis Publication A Short Guide to Writing About Art Addison Wesley (Pearson Ed.) The Annotated Mona Lisa University Press Centennial Drama (9-12) The Stage and the School Glencoe/McGraw-Hill Basic Drama Projects Perfection Learning 2002-2003 MUSIC, ART AND DRAMA TEXTBOOK SELECTION COMMITTEE ~~ 0 me =:i !
SCHOOL SUBJECT AREA NAME :c
z! cn z< Co ~!" Kayen Baker Gibbs K-5 Music 0
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Rita Bledsoe Booker K-5 Music A:c:l Sharon Boyd-Struthers Rockefeller K-5 Art Robert Brack Central 9-12 Music Cynthia Buehling Western Hills/Dodd K-5 Music Susan Crosby Southwest 6-8 Music s Edward Duncan Forest Heights 6-8 Music ~ DI Carole Dyson Williams K-5 Art C: C: c!!? Don Enderson Central 9-12 Art =iz Al~ Kathy Goodwin Meadowcliff K-5 Music c3::: ,:,< Jeaneau Julian Parkview 9-12 Music -,n !" Susan King Hall 9-12 Art Karen Lawson Franklin K-5 Music Olen McCoy McClellan 9-12 Art Kelly Mcintire Booker K-5 Art Boyce Pearson Fair Park K-5 Music Susan Purvis Gibbs K-5 Art ~~ ..... ,,, Barbara Strickland Williams K-5 Music a,m ~ is Becky Webb Dunbar 6-8 Music :c,.... .....,. C...:. Lucy Willis-Washington J. A. Fair 9-12 Art "o'cz5 Mary Zies King K-5 Art ~- :!!l~ Robin Miller-Bookhout Mann 6-8 Art -< fn Edgar Porchia Henderson 6-8 Art Susan Chambers Mann 6-8 Art Legail Biggs Parkview 9-12 Drama Roxie Hannah Mann 6-8 Drama !"'I C Ex-Officio Members 0 z .... 5 Judy Magness School Board z Tyrone Harris Principal (/) Felicia Hobbs Principal Danny J. Fletcher Arts Director TO: FROM: SUBJECT: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS May 22, 2003 Board of Directors Linda Watson, Assistant Superintendent Kenneth James, Superintendent 2003-2004 Recommendations for the Revision of the Student Handbook The District-wide Student Handbook Committee is recommending the attached revisions to the Student Handbook. The old information is presented in regular print, the revised information is present with a strike through, and the new information is presented in bold print. .>,, .x ~~ en :c ~,....,8.... c: en >~
3!" z !"' C 0 z ?. 5z en DRAFT STUDENT CONDUCT CODE 2003-2004 ELEMENTARY, MIDDLE AND SENIOR IDGB SCHOOL STUDENTS Rule 1: Dishonesty Cheating on tests, (plagiarism) or copying the work of another student/person will not be tolerated. For all offenses involving academic assessments, the student will receive a grade of zero on the assessment or test. Forgery of parent's/guardian's signature(s) or falsifying information will not be tolerated. Rule 6: Failure to Serve Detention A student who fails or refuses to serve detention when directed to do so by a school administrator or other authorized school personnel will be disciplined according to the Student Handbook. Rule 7: Using Verbally Abusive Language, Obscene Gestures, or Fighting Words The use of profanity, inflammatory or verbally abusive language, obscene gestures, intimidation and/or the instigation of a fight or altercation are prohibited in the school environment. Peer Mediation/Conflict Resolution is required. Rule 8: Smoking or Use of Smokeless Tobacco Smoking or possession of matches, lighters, lighter fluids and/or tobacco products of any kind on school district property, at a school-related activity or on the school bus is prohibited. (Arkansas Code 5-78-101-102) First Offense: Enrollment in, and completion of, a smoking H88808B education program. Enrollment documentation required. Three days in-school suspension. Three days out of school suspension for failure to complete the program. Second Offense: Enrollment in, and completion of, a smoking cessation program. ..-
11rolleui11t IIHHHU!ntation is HlfHind. Three to five day in Hhool sHspension out of school suspension and probation. Failure to complete cessation program will result in long-term suspension recommendation. Third Offense: Enrollment in and completion of a smoking cessation program. Enrollment documentation required. Long-term suspension recommendation. Note: A student found in possession of matches, lighters, lighter fluids and/or flammable products on school buses will be required to attend a student/ parent/ administrator conference within twenty-four hours of the incident. 2 Rule 14: Gambling Playing a game of chance for something of value will not be tolerated. First Offense: Suspension: 3-5 days and probation (regular schedule schools) Suspension: 4-6 days and probation (block schedule schools) Second Offense: Long-term suspension recommendation Rule 18: False Alarm The act of pulling or attempting to pull or calling in an alarm of a fire, bomb threat or other emergency without a lawful purpose is prohibited. The act of communicating a false alarm to or about a school, a school bus, at a school-sponsored or related activity or any public facility is a Class D Felony. Fire Marshall and/or Police notification is required. (Arkansas Codes 5-71-210, 6- 18-502, and 6-17-113) First Offense: Second Offense: Long-term suspension recommendation Expulsion recommendation Rule 21: Repeated Violation of Category 1 Offenses Rule 21A. Habitual or repeated violation (3 or more times) of school rules and regulations will not be tolerated. First Offense: Suspension: 3 days (regular schedule schools) Suspension: 4 days (block schedule schools) Second Offense: Suspension: 5-10 days and probation (regular schedule schools) Suspension: 6-10 days and probation (block schedule schools) Third Offense: Suspension: Long-term suspension recommendation Rule 21B. Repeated Violation of Category 2 Offenses A student who repeatedly violates Category 2 Offenses will be disciplined. l. The violation of a single rule two (2) or more times, or 2. The violation ofa combination of rules two (2) or more times. First Offense: Second Offense: Suspension: 10 days and probation Long-term suspension recommendation 3 .>.. x,. !!l (J)::c ~,....,8.... C: (J) >
!i =oi .(J ) z Rule 24: Harassing Communications Harassing communication on school property is prohibited. The use of the voice, telephone, telegraph, mail, E-mail, Facsimile (Fax), or any other form of written, verbal, or electronic communication that intimidates, bullys, annoys, causes alarm, or threatens harm to another person, is deemed in violation of this rule. To knowingly allow another person to use a telephone or other electronic device under your control for such a purpose is a crime. To violate another person by using sexually explicit language or gestures is also prohibited (see the Anti-Harassment Policy, p. '54). (Arkansas Code 5-71-208) First Offense: Second Offense: Suspension: 10 days and probation Long-term suspension recommendation Rule 25: Forgery or Falsification of Information The act of falsifying teacher/administrator or school staff signatures or information on official school records, hall passes, documents, and any items requiring staff signatures will not be tolerated. First Offense: Second Offense: Third Offense: Suspension: 5 days (regular schedule schools) Suspension: 6 days (block schedule schools) Suspension: 10 days Long-term suspension recommendation 4 A committee, composed of elementary principals developed the Elementary Tardy And Early Check-out Policy. The policy was then presented to all of the elementary principals, during a principals' meeting, for their review and input. A needs assessment is provided so that the Board can understand why a policy is needed. (The needs assessment will not be printed in the Student Handbook). NEEDS ASSESSMENT The elementary principals are concerned about the excessive amount of student tardies and early check-outs that most of them are experiencing in their schools. They explained that some parents are bringing students to school late, in excess of 20 times in one nineweeks and some as late as 12:00 noon. In addition, some parents are checking students out prior to the end of the school day because they do not want to be in line with the cars and buses at the end of the school day. The principals expressed that students are missing an extreme amount of instructional time
but they (the principals) are held accountable for students' academic achievement. Elementary schools have a 5 and 1/2 hour instructional day with a 2 and 1/2 hour uninterrupted literacy block which generally occurs during the morning school hours. Most tardies occur in the morning
therefore, students are missing the entire literacy block. Since the federal government has mandated NCLB legislation, it is imperative that students are at school and participate in the literacy block ELEMENT ARY TARDY AND EARLY CHECK-OUT POLICY DEFINITION A student receives a tardy when he/she fails to be in the classroom or other assigned location by the time the tardy bell stops ringing. A student receives an early checkout when he/she exits school prior to the end of the school day (when the last bell has rung). CONDITIONS 1. There are generally no excused tardies or early student check-outs. However, an exception will be made if the student is delayed or checked out early due to official school business, illnesses or medical appointments (documentation is required on the day the child returns to school) or for other reasons approved by the building administrator, such as an accident or other emergency. 2. Generally, school/class tardiness or early check-outs will not affect a student's citizenship grade. In those cases, however, when the persistent efforts of school personnel fail to eliminate tardiness or early check-out, or if 5 ~~ r-:,, Cllm ~~ :,:,...,.,. C...:.
,, i5 .o,,z_ !..:.:.l ~,... -< rn f> C 0 z ~ 0z en the student refuses to accept an assigned sanction, the citizenship grade may be lowered by a building administrator. 3. The Tardy and Early Check-out Policy becomes effective one week after the opening of the school year to allow students time to learn the school. 4. Tardies and early check-outs will accumulate on a semester basis. PROCEDURE 1. On the first unexcused tardy or unexcused early check-out, the teacher/administrator will record the tardy or early check-out, document the amount of time missed and warn the student. Parent/guardian notification is required. 2. On the second unexcused tardy or unexcused early check-out, the teacher will record the tardy, document the amount of time missed and warn the student. Parent/guardian notification is required. 3. On the third unexcused tardy or unexcused early check-out, the teacher will document the amount of time missed and the student will be sent home for a required parent conference. NOTE: The conference may be held via telephone. 4. On the forth and fifth unexcused tardy or unexcused early check-out, the building administrator will contact the parent and may elect one of the following procedures, based on the conditions existing in his/her school. A disciplinary sanction will be assigned from the following alternatives: a. Early morning, after school, lunch, or recess detention hall b. In-school time out, or in-school suspension 5. On the sixth and seventh unexcused tardy or unexcused early check-out, the student will receive a two-day short-term suspension. 6. On the eighth and ninth unexcused tardy or unexcused early check-out, the student will receive a five-day, short-term suspension, which may be served in an elementary ALE, if space is available. The parent must provide transportation to the ALE. If the student is tardy while he/she is assigned to an Elementary ALE, another day is added to the ALE assignment. No student will remain in an Elementary ALE for tardies or excused early check-outs more than ten days. 7. If the student continues to be unexcused tardy and/or is checked out early from school unexcused, whether in an elementary ALE or his/her regular school, the student will be recommended to be long-term suspended and assigned to an ALE for a minimum of 20 days. 8. A student who continues to accumulate excessive (10 or more times) tardies and/or early check-outs will be reported to the appropriate agency. 6 The following information is being recommended for review and adoption by the Director of Pupil Services, Coordinator of Health Services, Drug Free Schools Coordinator, school nurses, and a parent. ADMINISTERING MEDICATIONS TO STUDENTS Schools are responsible for providing students the opportunity to take prescription and non..:prescription medications that have been provided by the parent/guardian. Written permission from the parent/guardian must be received before the medication may be administered by school personnel. Narcotic pain medication will not be administered at school. Students who have recently had surgery or a medical procedure and need prescribed pain medication should not attend school. The LRSD Health Services Department is responsible for providing procedures for the safe administration of medications and will provide training for non-nursing personnel on appropriate methods of administering medications. In case of an anaphylactic reaction, or the risk of such a reaction, or severe asthma attack, a school nurse or trained designated staff may administer emergency oral, injectable or inhalation medication to any student in need thereof on the school grounds, in the school building, or at a school function according to the Standing Orders of the school physician or the student's primary care physician. Medication Containers All medication brought to school must be in the original container. Prescription drugs will be in the original bottle with proper label indicating student's name, administration time and dosage. Non-prescription drugs will be in the original container with the original label which will indicate reason for use. Medication is not to be sent in any other container or wrapper (e.g. Saran Wrap, aluminum foil, lunch box, etc.). Parents will be notified if medication has been sent in an inappropriate container. Pharmacists can be encouraged to provide the medication in two appropriately labeled bottles so one can be left at school. Medication Transit Between Home and School Parents of students in elementary and middle school who take prescription medication are responsible for bringing the medication to school. Elementary and Middle school students are not to transport their own prescription medication. Parents are responsible for picking up any unused medication. (The only exception to this is asthma inhalers, Epi-Pens, and antibiotics, which may be carried to and from school by the student.) Permission and Accountability of Medication Parents will provide a written permission slip for any medication that is to be administered by school personnel. When the parent brings the medication to school, the number of pills will be counted, ( or the amount of liquid measured). This counting will be done by the 7 p C 0 z ~ 5z u, parent and a school district employee. The name of the medication, dosage, and amount will be recorded on the BSS (Medication Permission Slip). This information will be dated and signed by the parent and school employee. The amount of medication brought by the parent should not exceed the amount needed for one month. Middle School Students Middle school students may carry their own non-prescription medications and certain prescription medications that have been approved by the school nurse. These medications will be limited to one (1) full day's supply and must be in the original container. All other prescription medications must be kept in the health room or office under lock. Middle school students may carry their inhalers. They are encouraged to report any use of inhalers to the school nurse. Nurses will verify any medication at the request of the school administrators. Senior High Students Senior high students may carry their prescription and non-prescription medication, limited to one (1) full days supply. Routine verification by the school nurse is not required but nurses will verify any medication at the request of school administrators. Student Responsibility It is expected that Senior High and Middle School students will be responsible and report to the school nurse's office to take their medication at the appropriate time. STUDENTS ARE NEVER TO GIVE OR RECEIVE MEDICATION FROM OTHER STUDENTS. 8 Pursuant to the requirements of the No Child Left Behind (NCLB) legislation the following information is to be provided to parents: TEACHER QUALIFICATIONS At the beginning of each school year, the District will notify parents/guardians that they may request information regarding the professional qualifications of students' classroom teachers. Parents/guardians may be given timely notice that the students have been assigned,.or have been taught for four or more consecutive weeks by teachers who are not fully certified. SAFE AND UNSAFE SCHOOLS Safe Schools Safe schools are those where students, staff members and visitors feel safe and welcome and have the opportunity to learn, teach, work, and engage in activities without being threatened, intimidated, bullied, harassed, or made the victim of crime. Such schools provide an environment in which students are challenged academically, respected and supported socially and emotionally by peers and staff, held accountable for their actions, and able to work without fear. Perhaps, most importantly, a safe school is one where students are connected and feel a part of the school. This broad definition of a safe school extends the concept of safety beyond the realm of physical well-being to include the related areas of social climate and order. Unsafe Schools For the purpose of NCLB, the definition of a persistently dangerous public school implies a pattern of unsafe behaviors as demonstrated over time, not just a single event. The committee recommended a period of two consecutive years, during which the following are evidenced, establishes the condition of "persistently unsafe." A school would be considered persistently dangerous if the following conditions are observed: 1. For each year during the past two consecutive years, the school has had a federal or state gun-free school violation as allowed by the USC and/or Arkansas Criminal Code Annotated, or at least one violent criminal offense has been committed on school property (Violent criminal offense means homicide, rape, robbery and/or aggravated assault), and 2. For each year during the past two consecutive years, the school has experienced expulsions for drugs, alcohol, weapons or violence that exceeds 3% of the total school population as reported on October 1st of each year. A parent/guardian of a student, who is attending an unsafe school, may transfer to another school that has been determined to be safe, under the above guidelines. All such request should be directed to the LRSD Student Registration Office (447-2950). 9 ~~ r- :,0 a,m ~ lS :J: r.... C: -0 .... :,0 c5 Oz -o- ~~ ~~ f) 0 0 z ~ 6z u, != T 2 )> .z.. '.j
,- " SEMESTER EXAM EXEMPTION FOR SENIOR STUDENTS SECOND SEMESTER ONLY Students in the second semester of their 12th grade year may be exempt from semester exams in a maximum of four (4) classes if they meet the following requirements. 1. The student shall not accumulate more than three (3) excused absences, and shall have no unexcused absences, in the class. 2. The student shall not accumulate more than one (1) tardy in the class. 3. The student shall not receive a citizenship mark of two (2) or higher in the class. 4. The student shall earn a grade of eighty percent (80%) or higher in the class for each of the nine weeks' grading periods. The student's semester grade shall then be calculated by taking the average of the two nine weeks' grades. S. The student shall receive no out-of-school suspensions or expulsions in the said semester. 6. The student shall obtain consent from a parent or legal guardian for the particular class. 7. If the student qualifies for an exemption but chooses to take a semester exam in order to raise his or her grade, the resulting semester grade cannot be lower than the average of the two nine weeks' grades. Authorized Use of Computer Networks Regulations I. Purpose To establish regulations for the appropriate use of the District computer network by students. II. Definitions Chat room: A variation of the interactive messaging board, a chat room is a web site for live, online conversation in which any number of computer users can type messages to each other and communicate IRT (In Real Time). These messages usually appear on an area of the screen next to the user's nickname or handle. Most chat rooms have a particular topic (which you are expected to discuss), but some chat rooms are purely for meeting other people. Other chat rooms are designed as elaborate 3-D environments, where you select an avatar that represents you in this virtual meeting place. Instant Messaging: (IM) - A technology that gives users the ability to identify people online and to exchange messages with them in real time. Referred to by many as the "coolest way to communicate online since e-mail," it typically works like this: The instant messaging system alerts you whenever somebody on your "buddy list" is online and trying to contact you via your computer. That person can then initiate a chat session with you and both parties can type text messages back and forth. Hate site: A hate site is defined as, "an organization or individual that advocates violence against or unreasonable hostility toward those persons or organizations identified by their race, religion, national origin, sexual orientation, gender or disability. A hate site also includes organizations or individuals that disseminate historically inaccurate information with regards to these persons or organizations for the purpose of vilification." E-mail: The process by which messages are sent electronically across computer networks. Flaming: To send an e-mail message that is abusive or that offends. Typing in all capital letters is considered shouting and may be offensive. Internet: A network of computer networks. Networks in the Internet are connected so that they can communicate with others regardless of their manufacture. Spamming: To send an annoying or unnecessary message to a large number of people. An example might be a chain letter asking a user to forward the message to x number or people. 11 ~~ r-
:c ID m ~ [S :::c r... C: "II ...
:c i5 Oz "II- ~~ ... r-< !TI r> C 0 z ~ 5z u, Virus: A computer program that uses various techniques to duplicate itself and travel between computers. Viruses can cause serious damage to computers such as erasing important data or crashing a system. III. Regulations General 1. Computer systems and networks are provided for conducting school business and for the educational benefit of students. They are not intended for private or personal use. 2. Users of the network are responsible for following local, state, federal and international laws. This includes copyright laws. 3. Users are responsible for the use of their own account, including security and proper use. Users are not to allow others to use their password. 4. Users are responsible for respecting the policies of other networks which they access and adhering to those policies. 5. Users may not deliberately damage or disrupt a network or computer system. System components such as hardware, software, property or facilities shall not be destroyed, modified or abused. Examples of activities that are prohibited are altering security codes or passwords and introducing computer viruses. 6. No LRSD network, phone, or computer system will be used to intimidate, threaten or harass. 7. Users will not use the LRSD network for financial or commercial gain or to advertise, promote or endorse products or personal services. 8. The District will not be responsible for financial obligations or legal infractions arising from unauthorized use of the system. 9. Network resources, information and electronic mail are not guaranteed to be private. Routine maintenance and monitoring of the system may lead to the discovery that a violation of a law or regulation has occurred. If there is reasonable suspicion that a law or regulation has been violated, an investigation will be conducted. Hardware 10. Only authorized individuals will install, service or maintain District-owned hardware. Software 11 . Only software authorized by the District may be installed on computer hardware. 12. Only authorized individuals will install software on District equipment. 12 Internet 13. The purpose of providing Internet access to students is for educational benefit only. 14. Before a student is allowed to access the Internet, a Student Use Agreement must be signed by the student and the parent/guardian each school year. 15. E-mail accounts will be issued to secondary students in grades 6-12. Elementary students will not be issued individual e-mail accounts but may be provided access to e-mail through a classroom account. 16. Users will not post personal contact information about themselves or other people. 17. All users should observe network etiquette. Users are expected to be polite and use appropriate language. Using vulgar or profane language is not appropriate. 18. Engaging in flaming or spamming is not appropriate. Students are prohibited from using chat rooms and instant messenger services. 19. Use of the system to access, store or distribute obscene, pornographic or inappropriately suggestive material is prohibited. 20. Use of the LRSD networks and computers to access, store, or distribute materials or sites that are considered racially derogatory or "hate sites" is strictly prohibited. 21. Students are to report any inappropriate material they access to a teacher or other staff person. Students are not to share inappropriate materials or their sources with other students. Supervision of the Computer Network 22. Coordination of the District computer network is under the supervision of the Superintendent or designee. At the building level, the principal or designee will be responsible for coordination of activities related to the network. 23. The principal or designee will establish a system that ensures that all students receive instruction on District policies that address computer systems and networks. The principal or designee will also establish a process for supervision of students using the system and will maintain user and account agreements. 24. Any user who violates this policy and accompanying regulations is subject to Joss of computer, phone, and network privilege as well as other District disciplinary actions. 13 >s :. -.,. >!!l Cl) :c i,..8...- c: Cl) >~ o=I .C l) z f) C 0 z ~ 5z en School Little Rock School District Authorized Use of Computer Networks Student Use Agreement Student Section ----------------------------- Student Name _______________ Grade ______ _ I have read the District Authorized Use of Computer Networks Policy. I agree to follow the rules contained in this policy. I understand that if I violate the rules my computer privileges can be terminated and I may face other disciplinary measures. Student Signature ______________ Grade ______ _ Parent or Guardian Section I have read the District Authorized Use of Computer Networks Policy. I hereby release the District, its Board of Directors, staff, employees, and any institutions with which it is affiliated, from any and all claims and damages or any nature arising from my child's use of, or inability to use, the District computer network. This includes but is not limited to claims that may arise from the unauthorized use of the system to purchase products or services. I will instruct my child regarding any additional restrictions I wish to be followed in addition to those outlined in these regulations. I will emphasize to my child the importance of following the rules for personal safety. I give permission for my child to use the District computer system and network, and certify that the information contained in this form is correct. Parent Signature ______________ Date _______ _ Parent Name ---------------Phone- ------ Home Address _________________________ _ Parent's e-mail address _____________________ _ 14 '54.n Individual Approach to a World of Knowledge" May 22, 2003 TO: Board of Directors FROM: ~ Mark D. Milhollen, Manager, Financial Services THROUGH: Donald M. Stewart, Chief Financial Officer T. Kenneth James, Superintendent of Schools SUBJECT: Audit Report for June 30, 2002 and Extension of Audit Services Background Information: The District's Annual Financial Audit for the fiscal year 2001-2002 has been provided to you under separate cover for your review. The audit was prepared by Thomas and Thomas, Certified Public Accountants and has been reviewed internally by the Financial Services Department. In June of 1999 the Governmental Accounting Standards Board (GASB) issued Statement No. 34, Basic Financial Statements-and Management's Discussion and Analysis-for State and Local Governments. The purpose of this new financial reporting model is to provide more understandable and useful financial reports to a wider range of users than the previous model
however, the GASB34 format created a whole new and different way ofreporting than has been used in the past. Because of the new method of preparing financial statements and the complications involved with the reporting transition, it is our desire to extend the auditing services of Thomas and Thomas for another auditing cycle. A more detailed description of the audit can be found in the Management's Discussion and Analysis on pages 3-10 of the audit report. Mr. Don Smith, the managing partner of the Little Rock office of Thomas and Thomas, will make a presentation and answer questions at the Board Agenda meeting. 810 W Markham Little Rock, Arkansas 72201 www.lrsd.k12.ar.us c
n1-~?4_ ?nnn fax: 'i01-124-2032 !JI m ~ 0 -n (") ~ f) 0 0 z ::c emn ~ 6z en ------------- Fiscal Impact: The fee for the annual audit will not exceed $53,000 which includes a 3% increase over the previous year. Recommendation: We recommend that the audit be approved as submitted and that the contract with Thomas and Thomas to provide audit services be extended through June 30, 2004. At the end of the 2003-2004 cycle, the Board will send out an RFP for audit services. TO: FROM: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS May 22, 2003 Little Rock School District Board of Directors Doug Eaton, Director of Facility Services THROUGH:~ T. Kenneth James, Superintendent of Schools ~ ur. Donald M. Stewart, Chief Financial Officer SUBJECT: Resolution: Sale of Fulbright Elementary School Property The Little Rock School District has recently received an offer of $250,000 for portions of the property of Fulbright Elementary School. In order for this sale to be considered by the Board, a resolution must be made to excess this property in order to dispose of it according to operating procedures. It is requested that the Little Rock School District approve the attached resolution for the excessing of the property at Fulbright Elementary School. The Offer and Acceptance for this property is also attached at this time. Once the Board has approved the Resolution to excess the property, we recommend acceptance of the offer. DE:cg Attachment: 1. Resolution 2. Offer and Acceptance .>.. x,. >!!l V,::,: ,~....8.- c: V, >c5 o~ .V , z p 8 z ~ 6z V, !J:l m ~ 0.. , (") ~ (") ::,: m V, ,.:.: 2 )> 2 (" .'..D. (I FULBRIGHT ELEMENTARY SCHOOL PROPERTY RESOLUTION WHEREAS, the Little Rock School District of Pulaski County, Arkansas, herein called "District," is the owner of the following described lands located in the City of Little Rock, Arkansas: Land lying in the County of Pulaski, State of Arkansas, to wit: Part of Section 28, T-2-N, R-13-W and
WHEREAS, said lands are hereby found to be surplus to the needs of the District and are, accordingly, no longer needed for school purposes and should be abandoned and sold
and, WHEREAS, in order to convey merchantable title to said lands, free and clear of all liens and encumbrances, it is necessary to secure releases of said lands from the liens of several mortgages or deeds-of-trust securing bonds issued by the District
and it will be necessary in order to secure such releases that the District place the proceeds of the sale in the Building Fund of the District to be used exclusively for either repairs or new construction of buildings and other facilities for school purposes of the District. NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the Little Rock School District of Pulaski County Arkansas: 1. That the administration take the necessary measures to offer for sale the abovedescribed surplus lands that are no longer needed for school purposes. 2. That no offer be accepted except by resolution of this Board convened in a legal meeting. 3. That the proceeds, if any, from the sale of said lands be placed in the Building Fund of the District and will be used exclusively for either repairs or new construction of buildings and other facilities for school purposes. 4. That a certified copy of this Resolution be delivered to the several trustees of the mortgages and deeds-of-trust presently encumbering the above-described property with this Board requesting that, upon receipt of such certified Resolution, said corporate trustees forthwith release, in recordable form, the above-described lands from each of the separate mortgages and deeds-of-trust aforesaid, as same are applicable to each corporate trustee. ADOPTED: STATE OF ARKANSAS) ) ss COUNTY OF PULASKI ) President, Board of Directors Secretary, Board of Directors Subscribed and sworn to before me this ____ day of ________ , 2003 . Notary Public My Commission Expires: ___________ _ > x "ti >~ "':c i8 ,- re: (/) >c5i o=I(./ ) z ~ i 0.. , 0 ~ :c m (/) fl 8 z ~ 5z (/) ?< n 5 (/) z G') ~ ~ ~ (/) != T 2 ), z ("' ,).>. r, OFFER AND ACCEPTANCE St. James United Methodist Church{hereinafter referred to as the "Buyer") hereby offers this the 16th day of May , 2003, to purchase the Property {as hereinafter defined) from Little Rock School District known henceforth as {"SELLER"), pursuant to the following terms and conditions {which are referred to herein as the Agreemenr): 1. PURCHASE AND SALE: Seller agrees to sell to Buyer, and Buyer agrees to purchase from Seller, for the consideration set forth herein and subject to the terms, conditions, and provisions hereinafter stated, certain real property {the "Property") located in Little Rock, Pulaski County, Arkansas, being approximately described as follows: That real property described on Exhibit "A" attached hereto, being an undeveloped parcel of land on the north side of Pleasant Valley Drive immediately to the east side of Fulbright Elementary School, the precise boundaries of such undeveloped parcel of land to be more particularly described on a survey of the area to be prepared as set forth in Paragraph 5 below (being approximately 4.04 acres), which precise boundaries must be mutually agreed upon by Buyer and Seller. 2. PURCHASE PRICE: The total purchase price which Buyer agrees to pay and which Seller agrees to accept for the Property is the sum of $250,000.00. 3. PAYMENT OF PURCHASE PRICE: The purchase price shall be payable in cash at Closing. 4. TITLE INSURANCE: {a) Within twenty-one (21) days from acceptance hereof, Buyer shall obtain, at Buyer's sole expense, a commitment for an American Land Title Association {AL TA) owner's title insurance policy, with Buyer as the Named Insured, committing to insure the Buyer's fee simple interest in the Property to Buyer in the amount of the purchase price issued by a company authorized to insure title to real property in the state of Arkansas, {the "Title Commitment"). If the Title Commitment shows special exceptions to title other than those standard exceptions contained in the AL TA commitment form, and where such special exceptions relate to restrictions, conditions, defects or other matters which would interfere with Buyer's use or adversely affect the title of the property, then within ten days of delivery of the Title Commitment, Buyer shall deliver written notice thereof to _Seller which notice shall state specifically those exceptions to which Buyer objects. All objections not specifically enumerated in such notice shall be deemed to be waived by Buyer. {b) Upon Buyer's delivery of notice of objections to Seller, Seller shall have twenty-one (21) days within which to cure such objections to Seller's satisfaction. If, within such twenty-one day period, Seller fails to cure and/or have waived such objections and exceptions to Buyer's satisfaction then this Agreement shall terminate in which event all Earnest Money paid or deposited by Buyer shall be returned to Buyer within seven (7) days. At Closing, or as soon thereafter as practical, a policy of title insurance issued pursuant to the Commitment shall be issued to Buyer, which Policy shall have the so-called standard exceptions removed therefrom. 5. SURVEY: Buyer shall, prior to Closing, contract for, at its sole cost and expense, a certified topographical land survey of the Property to be made by an Arkansas-licensed engineer or surveyor showing the following: Adjacent roads, building lines, a metes and bounds description showing the beginning point, the distance and bearing from a readily ascertainable point {such as a street intersection), and the course, bearing and measured distances of all boundary lines
monuments or stakes found and set
any building setback lines
location, dimensions, area, and street address of all buildings and the distance from each side of the building to the property line, location, size, and physical evidence of any building, fence or hedge near any property line
physical evidence of any possible easement, power line, pipeline, manhole or drain outlets
and encroachment or overlapping of improvements
location of all utilities contiguous or adjacent to the Property
Flood Plain designation
elevations/distance to the property lines from the center line and roadway pavement edge for Pleasant Valley Drive and the location and recording references of all easements or other locatable encumbrances or restrictions affecting the Property which are established by any recorded instrument. Such Survey shall be dated and all particulars shall be signed and sealed by the aforesaid surveyor or engineer. 6. CONVEYANCE: Conveyance shall be made to Buyer, or as directed by Buyer, by general warranty deed. At the time of Closing, the Property shall be free of any liens and mortgages of any kind. 7. TAXES: Seller warrants that all taxes and other assessments on the Property are paid {or will be paid at the Closing) down to and including the immediate past real estate tax year. General taxes for the current real estate tax year shall be prorated between Buyer and Seller as of the Closing Date, based on the most current statements. Oastjames2rev4 I 403 Seller shall provide to Buyer a copy of the most recent Real Estate Property Tax Bill for the Property. Seller warrants that there are no special tax assessments levied against the Property and none are anticipated and the Property does not lie within the boundaries of any existing improvement districts. Seller has no knowledge of any improvement districts that are in the process of being formed within whose boundaries the property lies. Buyer hereby recognizes, acknowledges, and agrees that during Seller's ownership of the Property, it has been exempt from such taxes. s. CLOSING: The Closing (hereinafter referred to as the "Closing") shall take place at the offices of Standard Abstract and Title Company, 3420 Old Cantrell Road, Little Rock, AR 72202 on or before June 30, 2003, (said date is herein referred to as the "Closing Date") or at such other time and place mutually acceptable to both parties. 9. POSSESSION. Possession of the Property shall be delivered to Buyer upon the Closing Date. 10. EARNEST MONEY: Buyer shall tender a check for Five Thousand Dollars and no/100's ($5,000.00), to be deposited with Standard Abstract and Title Company, 3420 Old Cantrell Road, Little Rock, AR, 72202 upon acceptance, which shall apply to the Purchase Price or Buyer's closing costs at Closing. If title requirements are not fulfilled, or other conditions in the Agreement are not satisfied, and as otherwise provided in the Agreement, all of the Earnest Money shall be promptly returned to the Buyer. If Buyer fails to fulfill its obligations, the Earnest Money may be retained by Seller as liquidated damages or Seller may refund such Earnest Money and bring legal action against Buyer. 11. CLOSING COSTS: Unless otherwise agreed by Buyer and Seller, the party indicated below will pay transaction costs: Buyer: Premium for owner's title insurance policy, Premium for mortgagee's title insurance policy, IRS notification form, Recording fees, Preparation of loan documents, Preparation of conveyance documents, Escrow fees, Documentary stamps, Other charges customarily paid by Buyer, Title examination or search fees. 12. CONDEMNATION: In the event that during the period of time after the date of this "Agreemenr and prior to the Closing Date, any portions of the Subject Property taken in condemnation or under rights of eminent domain (or conveyed in lieu thereof), Seller shall notify Buyer in writing of such condemnation or conveyance in lieu thereof, and Buyer may, at its option, either: (1) terminate this "Agreement" in such case neither party shall have any further liability under this "Agreement"
or (2) receive a pro-rata reduction in such Purchase Price, based on a revised survey, and proceed to consummate this "Agreemenr as to the remaining portion of the Property in accordance with the terms and provisions of this "Agreement". 13. ZONING: Buyer's obligations pursuant to the Agreement are conditioned upon Buyer receiving, prior to Closing, such authority, consent or action that affirms the Property is so zoned by any governmental body, code, law, regulation or ordinance to permit the use of the Property by the Buyer for its intended development, and Buyer has obtained the necessary building, construction, sign, operating, driveway and regulatory permits. Seller agrees to cooperate with Buyer by providing assistance as might be necessary in any way to accommodate the completion of this specific zoning and permitting process to construct and operate the property for its intended use provided, however, Seller shall not be required to incur any costs associated with such assistance. If both parties make the best efforts to accomplish the zoning and it is not accomplished prior to the Closing Date, Seller may extend this Agreement in thirty day increments until the zoning process is completed and permits are issued. 14. ENVIRONMENTAL HAZARD SURVEY AND SELLER'S WARRANTY: Seller will provide any Environmental Hazard Survey, or other environmental information of any kind that may have any bearing on Buyer's purchase of the Property, that Seller has in its possession to the Buyer within ten (10) days after acceptance of this Agreement. Seller states that to its knowledge, without independent inspection or investigation, there are no environmental problems that exist and no Hazardous Materials are present on the Property. oastjames 2 > x ~ - ~~ en :c ,~...,8... c: en >c51 =oi e. n z !"'I 0 0 z ~ 6z en !:D m ~ .0... , C') ~ C') :c m en Seller hereby warrants that to its knowledge: (1) The Property is free from any use or occupancy restrictions
except those imposed by applicable ordinances and regulations of the State of Arkansas and except restrictions of record. (2) Seller has received no notice of alleging or claiming any violations of zoning, health, environmental, or other laws, rules or regulations affecting the Property and Seller has no knowledge of any such violations and will promptly notify Buyer if, prior to closing, Seller receives any such notices. (3) To Seller's knowledge, without independent inspection or investigation: a. The Property has never previously been used as Landfill or as a dump for garbage, refuse, or hazardous materials. b. There are no areas on the Property where Hazardous Materials have been disposed of, released or found and Seller knows of no storage or disposal of any Hazardous Materials on the Property. Neither are there any storage tanks, either above or below ground and there are no underground pipes or lines on the Property except for facilities of public utility companies. c. There has been no leaking or intentional disposal of material of any type onto the Property and no permits for Hazardous Materials of any nature have been granted on the Property. (4) For purposes of the agreement, "Hazardous Material" means and includes (i) any asbestos or insulation or other material composed of or containing asbestos, or (ii) any hazardous, toxic or dangerous waste, substance or material defined or designated as such in any Federal, State or local statute, law, ordinance, code, rule, regulation, order or decree regulating, relating to, or imposing liability or standards of conduct concerning, any hazardous, toxic or dangerous waste, substance or material, including radioactive materials, or concerning air, land or water pollution, as now or at any time hereafter be in effect. Buyer shall have the right to conduct a Phase 1 environmental survey of the Property, and should the results of that survey indicate the presence of Hazardous Materials, then Buyer shall have the right to conduct further testing. Buyer shall have 30 days from the date this Agreement is signed to complete the Phase 1 audit, and shall have the right to terminate this Agreement in the event the audit reveals the presence of hazardous materials. Buyer agrees to return the Property to its original condition and protect and hold seller harmless for any personal injury or property damage that might occur as a result of this testing and audit. 15. REAL ESTATE BROKERS: Buyer is not responsible for any real estate commission as a result of this transaction. 16. ASSIGNMENT. Buyer shall have the right to assign all rights pursuant to this Agreement to one or more parties who will be entitled to receive the conveyances and all rights pursuant hereto at Closing. 17. TIME IS OF THE ESSENCE: Time is of the essence with this Agreement. 18. PARTIES BOUND: The terms and provisions of this "Agreement" shall inure to, extend to and be for the benefit of the heirs, successors, assigns and legal representatives of the respective parties hereto. 19. NOTICES: Any notice, demand or request which may be permitted, required or desired to be give in connection herewith shall be in writing and deemed given when directed to the Seller and Buyer by U.S. mail, Certified Mail, Return Receipt Requested, at the respective addresses of Buyer and Seller. In the event such notice or other communication is effected by personal delivery, the date and hour of actual delivery shall fix the time of notice. Notices shall be as follows: TO BUYER: TO SELLER: oastjames St. James United Methodist Church Attn: Dr. Guy Whitney 321 Pleasant Valley Drive Little Rock, AR 72212 Little Rock School District Attn: Dr. Kenneth James 810 West Markham Little Rock, AR 72201 3 20. ENTIRE AGREE~ENT: This Agreeme~t shall ~epresent the entire agreement by and between the parties hereto, except as o_therw1se provided for herein and It may not be changed except by written agreement duly executed by the parties hereto. 21 . FURTHER ACTS: In the event any supplemental agreement or writing contemplated hereunder is not executed at or prior to the Closing through oversight or otherwise, the terms and provisions of this Agreement shall nevertheless survive the Closing of the sale and purchase and shall continue in full force and effect until all such obligations are fully performed and satisfied. 22. AUTHORITY: Each of the parties to this Agreement warrant and represent that it has the power and authority to enter into this Agreement in the names, titles and capacities herein stated and on behalf of any entities, person, estate, or firms represented by such party, and that all Federal laws in order for Seller to enter into this Agreement have been complied with fully. 23. SEVERABILITY: If any provisions of this "Agreement" shall, for any reason whatsoever, be held to be a violation of any applicable law, and so much of said "Agreement" is held to be unenforceable, then the invalidity of such specific provisions herein shall not be held to invalidate any other provisions herein which shall remain in full force and effect. 24. CONFIDENTIALITY: Seller agrees that this Agreement, its concept, and all terms and negotiations relating to its development are strictly confidential and not to be discussed with any other parties other than those directly involved in the development of this "Agreement" except to the extent required by Arkansas law. 25. DEFAULT: If Seller shall fail to consummate this Offer and Acceptance for any reason other than Buyer's default or the termination of this Offer and Acceptance pursuant to a right to terminate given herein, Buyer may enforce specific performance of this Offer and Acceptance or may bring suit for damages against Seller. If Buyer shall fail to consummate this Offer and Acceptance for any reason other than Seller's default or the termination of this Offer and Acceptance pursuant to a right to terminate given herein, Seller shall have the right to have the earnest money paid to Seller as liquidated damages for the breach of the Offer and Acceptance or return such Earnest Money and bring legal action. 26. EXPIRATION OF OFFER: This offer shall expire, if not accepted, by 3:00 PM on the 30th day of -~M=a=...y __ , 2003. 27. GOVERNING LAW: This Offer and Acceptance shall be governed by and construed in accordance with the internal laws of the State of Arkansas. 28. oastjames RIGHT OF FIRST REFUSAL: A) Church. If at any time after Closing, Buyer elects not to utilize the Property for church related purposes and elects to sell the Property to a third party, Buyer hereby grants to Seller a right of first refusal to purchase the Property. If Buyer receives a bona fide offer which it intends .to accept (an "Offer") to purchase all or any part of the Property (the "Offer Property"), the terms and conditions of the Offer (the "Offer Terms") will be conveyed to Seller in writing within five (5) days following Buyer's determination that it will accept the Offer. Seller will have ten (10) business days following its receipt of the Offer Terms within which to notify Buyer in writing of its acceptance of the Offer Terms (the "Acceptance Period"). If Seller accepts the Offer Terms, Buyer will sell the Offer Property to Seller pursuant to the Offer Terms and Seller will purchase the Offer Property, provided Buyer's title is free and clear of all liens and encumbrances except easements and restriction of record at such time which do not materially adversely affect the value or use of the Offer Property. Should Seller fail to give timely notice of its acceptance of the Offer Terms as provided above, Buyer may proceed to accept the Offer. If Buyer does not consummate a sale of the Offer Property consistent with the Offer Terms within one hundred eighty (180) days of the expiration of the Acceptance Period, any other bona fide offer shall be subject to the provisions of this Paragraph. B) School. If at any time after Closing, Seller elects to sell all or any part of the existing property now owned by Seller comprising the Fulbright Elementary School site and immediately surrounding property (the "School Property"), Seller hereby grants to Buyer a right of first refusal to purchase the School Property. If Seller receives a bona fide offer which it intends to accept (a "School Offer") to 4 .>,, .x >!!l en::,: ~8 ,- r-e en >c5 o=i .e n z p g z ~ 6z en !D m ~ .0. , n ~ ::,: m en ?< n 5 en z C> i::l ~ 91 en purchase all or any part of the School Property (the "School Offer Property"), the terms and conditions of the School Offer (the "School Offer Terms") will be conveyed to Buyer in writing within five (5) days following Seller's determination that it will accept the School Offer. Buyer will have ten (10) business days following its receipt of the School Offer Terms within which to notify Seller in writing of its acceptance of the School Offer Terms (the "School Acceptance Period"). If Buyer accepts the School Offer Terms, Seller will sell the School Offer Property to Buyer pursuant to the School Offer Terms and Buyer will purchase the School Offer Property, provided Seller's title is free and clear of all liens and encumbrances except easements and restriction of record at such time which do not materially adversely affect the value or use of the School Offer Property. Should Buyer fail to give timely notice of its acceptance of the School Offer Terms as provided above, Seller may proceed to accept the School Offer. If Seller does not consummate a sale of the School Offer Property consistent with the School Offer Terms within one hundred eighty (180) days of the expiration of the School Acceptance Period, any other bona fide offer shall be subject to the provisions of this Paragraph. The parties hereto hereby expressly acknowledge and agree that at the time of Closing a memorandum or "short form" of the rights of first refusal set forth in this Paragraph 28 will be prepared, executed by both parties, and recorded in the real property records of Pulaski County, Arkansas. 29. USE AGREEMENT: Buyer and Seller hereby expressly acknowledge and agree that in the event Buyer ultimately purchases the Property, Buyer intends to construct thereon certain facilities for use by Buyer and its members and guests, and that Seller, its employees, visitors, and students shall have certain rights of use to said facilities once constructed. Buyer and Seller agree to enter into a separate written use agreement prior to the date of Closing outlining, among other things, the times, use rights, indemnities, etc ... for use of said facilities, and, in the event the parties are unable to agree upon the terms of and enter into such agreement prior to the date of Closing, either party hereto may cancel this Offer and Acceptance upon written notice to the other, and the Earnest Money shall be immediately returned to Buyer and the parties shall have no further rights or responsibilities hereunder. The parties hereto hereby expressly acknowledge and agree that said Use Agreement shall not run with the land, but rather shall be personal to the Buyer and Seller as set forth in this Agreement, and, in the event , either all of the property comprising the current St. James United Methodist Church property, or all of the property comprising the current Fulbright Elementary School property is sold to a third party, the Use Agreement referenced in this Paragraph 29 shall automatically terminate. Buyer makes this offer at i:tJO .f!_M. on this /,~ay of~r 2003. BUYER: St. James United Methodist Church By: Seller accepts this Offer at ____ M. on this __ day of __ , 2003. SELLER: Little Rock School District By: Dr. Ken James, Superintendent oastjames 5 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, AR 72201 DATE: May 22, 2003 TO: Board of Education FROM, ~al Pacadis, Di,ecto,, Procurement and Materials Mgmt THROUGH: T. Kenneth James, Superintendent of Schools SUBJECT: Donations of Property Attached are requests to donate property to the Little Rock School District as follows: School/DeQartment Item Donor Cloverdale Magnet $1,000.00 cash to be used for Baseline Wal-Mart Store Middle School achievement awards and a school marquee Cloverdale Magnet $1,000.00 cash to be used for Baseline Wal-Mart Store Middle School achievement awards and a school marquee Jefferson Elementary Various food items, valued at Finkbeiner Food Service School $75.00, for use in pancake breakfast fundraiser for playground improvements Jefferson Elementary Various food items, valued at Kroger, 1900 N. Polk School $60.00, for use in pancake breakfast fundraiser for playground improvements Jefferson Elementary Various food items, valued at Kroger, 14000 Hwy. 10 School $25.00, for use in pancake breakfast fundraiser for playground improvements >.., .x ~ !!l en ::c ,~..,8.. c: en ><5i =oi e. n z ~ !Jl i 0., , C') ~ ::c m en ?< ,C.'.) 0 en z C) ~ ~
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z,:z,- :ICC) men .z.. .!=.=. 2 ~ 2 (" ~ r- (J Board of Education May 22, 2003 Page 2 School/Department Jefferson Elementary School McClellan Magnet High School Williams Magnet Elementary School Various food items, valued at $5.00, for use in pancake breakfast fundraiser for playground improvements $1,000.00 cash for Boys Baseball $250.00 cash for Football Program $1,000.00 bonus grant to be used to benefit the student body $15,484.00 cash to be used for various projects and events Donor Harvest Foods Wal-Mart Foundation Williams Traditional Magnet School PT A It is recommended that these donation requests be approved in accordance with the policies of the Board. Cloverdale Middle Memo To: From: Date: Re: Darral Paradis Angela Munns, Principal at Cloverdale Magnet Middle School 04/08/03 Wal-Mart Donation Please accept the donation from Wal-Mart for the amount of$i000.00 to Cloverdale Magnet Middle School. The money will be used for Achievement Awards and a Marquee for the school. ><
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zcZ - :I: C') m rn .z.. . CLOVERDALE MIDDLE Memo To: Darral Paradis From: Angela Munns, Principal at Cloverdale Magnet Middle School Date: 04/25/03 Re: Wal-Mart Donation Please accept the donation from Wal-Mart for the amount of$1000.00 to Cloverdale Magnet Middle School. The money will be used for Achievement Awards and a Marquee for the school. APR 2 8 2uG3 PftOCURtMENT JEFFERSON ELEMENTARY SCHOOL April 8, 2003 To: Darral Paradis, Director From: Procurement and Materials Management Roberta Mannon, Principal j /II Jefferson Elementary School Subject: Donations The following merchants donated various food items to Jefferson School for use in a pancake breakfast fundraiser for playground improvements: value. Finkbeiner Food Service, 3115 Madison St., Little Rock, AR 72204 - $75.00 Kroger, 1900 N. Polk, Little Rock, AR 72207 - $60.00 value. Kroger, 14000 Hwy 10, Little Rock, AR 72212 - $25.00 value. Harvest Foods, Tanglewood Center, Little Rock, AR 72207 - $5.00 value. It is recommended that these donations be approved in accordance with the policies of the Little Rock School District. 2600 N. McKinley Street Phone 671-6281 Little Rock, Arkansas 72207 >< !XI i .0.. . n ~ ::c m "'
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: !52!:! zZ !I: Cl zm "' - McCLELLAN MAGNET HIGH SCHOOL THE ACADEMIES: BUSINESS FINANCE, ENGINEERING, MULTIMEDIA DATE: April 16, 2003 TO: FROM: Darral Paradis, Director of Procurement Lany Buck, Princ!p@, SUBJECT: Donations Please accept these generous donations given to McClellan High School. WalMart Foundation, 702 S.W. Eth St., Bentonville, AR 72716 has give McClellan 3 donations: $1000.00 to be used by our Boys Baseball, $250.00 to be used by our football program, $1000.00 Bonus Grant that will be used to benefit our student body. We recommend that these donations be accepted in accordance with the policies and procedures of the Little Rock School District. Cc: Dr. Marion Lacey, Associate Superintendent 9417 Geyer Springs Road Phone 447-2100 J\?R 1 7 t~il3 ~t ~::~n1Sr\J~ '!~'1~,~'.l .?,
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.A.,. '~l Little Rock, Arkansas 72209 WILLIAMS TRADITIONAL MAGNET SCHOOL TO: FROM: A CHOICE FOR EXCELLENCE April 18, 2003 Darral Paradis, Director of Procurement ~ry Menking, Principal SUBJECT: Donations The Williams Traditional Magnet School PTA has graciously donated $15,584.00 to our school for the following: Appreciation Luncheon Teacher Supply Reimbursement Honor Roll Good Citizen Party Audio System for Cafeteria Student Directory Thanksgiving Gift Cards School Carnival Fundraiser prizes for students Staff Appreciation Gifts Fifth grade end of year activities 290.00 2,465.00 1,263.00 176.00 7,525.00 349.00 50.00 253.00 239.00 1,500.00 1,000.00 It is recommended that these donations be approved in accordance with the policies of the Little Rock School District. Ph::irie 1501\ 4~7-' 00 Fax 1501 l 447-710- !JI i g (") 0 > (") :,: m Cl) ?< (") 5 Cl) z G) Rl f
~ Cl) TO: FROM: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS May 22, 2003 Board Of Directors ~ Mark D. Milhollen, Manager, Financial Services THROUGH: T. Kenneth James, Superintendent Of Schools ~onald M. Stewart, Chief Financial Officer SUBJECT: Financial Reports We recommend that the attached financial reports be approved as submitted. ><
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,zZ :IC Cl mU> ::i LITTLE ROCK SCHOOL DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE PERIOD ENDED APRIL 30, 2002 AND 2003 APPROVED RECEIPTS % APPROVED RECEIPTS % 2001 /02 04/30/02 COLLECTED 2002/03 04/30/03 COLLECTED REVENUE-LOCAL SOURCES CURRENT TAXES 57,850,000 57,086,336 98.68% 58,550,000 57,147,781 97.61% DELINQUENT TAXES 6,950,000 7,783,841 112.00% 8,000,000 9,402,287 117.53% 40% PULLBACK 28,450,000 1,739,021 6.11% 29,400,000 4,531 ,954 15.41% EXCESS TREASURER'S FEE 190,000 186,429 98.12% 187,000 209,598 112.08% DEPOSITORY INTEREST 575,000 353,143 61.42% 385,000 174,515 45.33% REVENUE IN LIEU OF TAXES 125,000 126,034 100.83% 135,000 337,232 249.80% MISCELLANEOUS AND RENTS 600,000 135,016 22.50% 340,000 294,574 86.64% INTEREST ON INVESTMENTS 600,000 171 ,343 28.56% 275,000 171 ,061 62.20% ATHLETIC RECEIPTS 155,000 152,196 98.19% 160,000 191,433 119.65% TOTAL 95,495,000 67,733,358 70.93% 97,432,000 72,460,434 74.37% REVENUE - COUNTY SOURCES COUNTY GENERAL 25,000 21 ,619 86.48% 24,000 20,836 86.82% TOTAL 25,000 21,619 86.48% 24,000 20,836 86.82% REVENUE - STATE SOURCES EQUALIZATION FUNDING 54,568,331 43,432,048 79.59% 54,867,630 44,725,180 81 .51% REIMBURSEMENT STRS/HEAL TH 7,455,741 6,724,661 90.19% 7,590,000 6,590,993 86.84% VOCATIONAL 1,325,000 1,117,152 84.31% 1,340,000 1,090,106 81.35% HANDICAPPED CHILDREN 1,900,000 707,441 37.23% 1,700,000 1,106,019 65.06% EARLY CHILDHOOD 233,992 233,992 100.00% 273,358 273,358 100.00% TRANSPORTATION 3,468,291 2,317,542 66.82% 3,685,226 2,453,084 66.57% INCENTIVE FUNDS - M TO M 3,865,000 2,286,063 59.15% 3,265,000 3,028,812 92.77% ADULT EDUCATION 987,869 619,969 62.76% 1,006,014 583,296 57.98% POVERTY INDEX FUNDS 1,195,000 1,097,074 91 .81% 658,607 658,607 100.00% EARLY LITERACY LEARNING 25,000 124,150 496.60% 120,000 TAP PROGRAM 285,271 285,271 100.00% AT RISK FUNDING 605,000 497,645 82.26% 650,000 84,923 13.07% WORKER'S COMPENSATION 600,000 TOTAL 76,229,224 59,157,737 77.61% 75,441,106 60,879,650 80.70% REVENUE - OTHER SOURCES TRANSFER FROM CAP PROJ FUND 600,000 620,000 TRANSFER FROM OTHER FUNDS 700,000 15,540 2.22% 1,126,233 200,754 17.83% TRANSFER FROM MAGNET FUND 1,639,927 546,642 33.33% 1,664,438 1,109,625 66.67% TOTAL 2,939,927 562,182 19.12% 3,410,671 1,310,380 38.42% TOTAL REVENUE OPERATING 174,689,151 127,474,897 72.97% 176,307,777 134,671,301 76.38% REVENUE - OTHER FEDERAL GRANTS 15,868,127 11,009,806 69.38% 22,230,023 14,781 ,578 66.49% DEDICATED M& 0 3,921 ,766 2,200,027 56.10% 3,980,000 2,365,699 59.44% MAGNET SCHOOLS 24,802,743 16,396,998 66.11% 25,065,942 18,279,481 72.93% TOTAL 44,592,636 29,606,831 66.39% 51,275,965 35,426,758 69.09% TOTAL REVENUE 219,281,787 157,081,729 71.63% 227,583,742 170,098,057 74.74% LITTLE ROCK SCHOOL DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE FOR THE PERIOD ENDED APRIL 30, 2002 AND 2003 - APPROVED EXPENDED % APPROVED EXPENDED 2001/02 04/30/02 EXPENDED 2002/03 04/30/03 EXPENSES SALARIES 98,743,100 72,494,647 73.42% 100,865,586 72,416,252 "BENEFITS 25,603,621 18,324,055 71.57% 24,838,361 18,445,774 pURCHASED SERVICES 20,235,454 14,355,086 70.94% 19,795,774 14,678,603 MATERIALS & SUPPLIES 9,252,512 6,334,392 68.46% 8,347,098 6,075,240 '"cAf>IT AL OUTLAY 1,792,554 922,484 51.46% 1,616,991 975,085 OTHER OBJECTS 8,402,940 5,478,621 65.20% 8,508,680 5,652,723 DEBT SERVICE 10,526,942 10,653,854 101 .21% 12,217,048 12,213,572 TOTAL EXPENSES OPERATING 174,557,123 128,563, 140 73.65% 176,189,538 130,457,249 - EXPENSES-OTHER FEDERAL GRANTS 16,519,453 9,738,065 58.95% 22,995,210 12,765,479 DEDICATED M& 0 3,921 ,766 2,521,593 64.30% 3,980,000 2,729,596 MAGNET SCHOOLS 24,802,743 15,906,902 64.13% 25,065,942 16,680,685 - TOTAL 45,243,962 28,166,560 62.25% 52,041,152 32,175,760 - TOTAL EXPENSES 219,801,085 156,729,700 71.31% 228,230,690 162,633,009 INCREASE (DECREASE) IN FUND BALANCE (519,298) 352,029 (646,948) 7,465,048 BEGINNING FUND BALANCE FEDERAL, MAGNET & OED M& 0 1,937,298 1,937,298 1,645,440 1,645,440 OPERATING 8,489,087 8,489,087 8,557,652 8,557,652 ENDING FUND BALANCE FEDERAL, MAGNET & OED M& 0 1,285,972 3,377,569 880,253 4,896,438 OPERATING 8,621,115 7,400,844 8,675,891 12,771 ,703 TOTAL 9,907,087 10,778,413 9,556,144 17,668,141 % EXPENDED 71 .79% 74.26% 74.15% 72.78% 60.30% 66.43% 99.97% 74.04% 55.51% 68.58% 66.55% 61.83% 71.26% ~ !JI i 0 ~ (") ~ ::c m rn ?< ,(.".). 0 rn z C) Rl f
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:o :z:oz~ C) m rn .z. . LITTLE ROCK SCHOOL DISTRICT BOND ACCOUNT FOR THE PERIOD ENDED APRIL 30, 2003 PROJECT BEG BALANCE INCOME TRANSFERS EXPENDITURES ENCUMBRANCES END BALANCE 07-01-02 2002-03 2002-03 2002-03 2002-03 04-30-03 $6,200,000 BOND ISSUE FAIR 33,282.90 33,282.90 MCCLELLAN 78,319.02 800.00 77,519.02 CONTINGENCY 1,052,354.15 1,052,354.15 SUBTOTAL 1,163,956.07 0.00 0.00 800.00 0.00 1,163,156.07 $136,268,560 BOND ISSUES ADMINISTRATION 0.00 182,400.00 109,945.29 72,454.71 NEW WORK PROJECTS 22,028,270.87 8,295,936.00 9,344,378.80 8,064,131.13 12,915,696.94 SECURITY PROJECTS 42,273.97 42,273.97 LIGHTING PROJECTS 348,708.80 30,625.90 379,334.70 0.00 MAINTENANCE & REPAIR 5,749,803.26 650,222.23 2,984,262.24 236,383.35 3,179,379.90 RENOVATION PROJECTS 47,947,115.45 887,767.00 13,662,647.02 11,783,251.02 23,388,984.41 TECHNOLOGY UPGRADES 4,744,881.05 2,090,512.80 4,288,982.83 116,031 .25 2,430,379.77 SUBTOTAL 80,861,053.40 0.00 12,137,463.93 30,769,550.88 20,199,796.75 42,029,169.70 REVENUES PROCEEDS-PROPERTY SALE 139,801.90 45,713.11 5,896.70 179,618.31 DUNBAR PROJECT 5,266.71 5,266.71 FULBRIGHT PROJECT 0.00 50,000.00 50,000.00 PROCEEDS-BOND SALES 31,569,505.02 (12,137,463.93) 19,432,041 .09 PROCEEDS-QZAB SALE 1,293,820.97 1,293,820.97 INTEREST STATE OF ARK 469,063.03 469,063.03 INTEREST 5,022,644.80 2,098,539.30 7,121,184.10 SUBTOTAL 38,500,102.43 2,194,252.41 {12,137,463.93) 5,896.70 0.00 28,550,994.21 GRAND TOTAL l ~!! :i~:i lll l!!! ~ ll!~ ~:i~ ~l l2.J2.!2 J!! ZZ ~~z ~II ~g ll!l! Zl! Z~ Zl H
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!ll! l! PROJECT CATEGORIES ADMINISTRATION NEW WORK PROJECTS SECURITY PROJECTS LIGHTING PROJECTS MAINTENANCE & REPAIR RENOVATION PROJECTSTECHNOLOGY UPGRADES UNALLOCATED PROCEEDS TOTAL PROJECT ALLOCATIONS THRU 04-30-03 586,846.55 35,357,280.16 265,814.17 4,853,208.89 11,409,705.52 53,351,543.00 11,735,611.78 20,725,862.06 138,285,872.13 lN3WN'!lnorov 'IIX S!>Nl'!IV3H 'IX - LITTLE ROCK SCHOOL DISTRICT BOND ISSUE PROJECT HISTORY THRU THE PERIOD ENDED APRIL 30, 2003 EXPENSE EXPENSE ENCUMBERED 2000-01 EXPENSE 2001-02 THRU 04-30-03 THRU 04-30-03 SUBTOTAL 889,772.32 443,467.00 113,930.47 2,641,482.13 791,385.63 397,615.34 575,016.53 (485,325.77) 4,589,606.29 109,609.73 1,832,392.06 4,218,294.40 4,119,045.21 4,325,201.40 109,945.29 9,344,378.80 379,334.70 2,984,262.24 13,662,647.02 4,288,982.83 8,064,131.13 236,383.35 11,783,251.02 116,031.25 514,391.84 22,441,583.22 223,540.20 4,853,208.89 8,230,325.62 29,962,558.59 9,305,232.01 ENDING ALLOCATION 04-30-03 72,454.71 12,915,696.94 42,273.97 0.00 3,179,379.90 23,388,984.41 2,430,379.77 20,725,862.06 5,852,669.42 18,708,823.32 30,769,550.88 20,199,796.75 75,530,840.37 62,755,031.76 S>t'!IVW3'!1 !>NISOl:> 'X S3H:>VO:> ~O lVl\3 'B NOllVnlVl\3 SV!d v 'S:>AS lOOH:>S 'XI LITTLE ROC!f: SCHOOL DISTRICT SCHEDULE OF INVESTMENTS BY FUND - FOR THE PERIOD ENDED APRIL 30, 2003 1 Fund Purchase Maturity Institution 1In terest Rate Type Principal Date Date Operating 12-09-02 06-09-03 Regions 1.190% Money Market 20,000.00 Operating 01-19-03 07-19-03 Regions 1.190% Money Market 20,000.00 Operating 04-08-03 12-05-03 Pulaski 1.290% Money Market 10,000.00 Operating 04-24-03 TFN Bank of America 1.070% Repo 7,665,000.00 Operating 04-15-03 05-01 -03 Bank of the Ozarks 1.360% CD 7,000,000.00 Total 14,715,000.00 Food Service 04-23-03 TFN Bank of America 0.980% Repo 800,000.00 Total 800,000.00 Activity Fund 04-03-03 08-14-03 Bank of America 1.020% Treasury Bills 801,966.49 Total 801 ,966.49 Bond Account 03-10-03 09-08-03 Regions 1.190% CD 400,000.00 Capital Projects Fund 01-17-03 01-16-04 Metropolitan 1.930% CD 1,000,934.31 Capital Projects Fund 01-17-03 01-16-04 I Bank of the Ozarks 2.250% CD 5,116,598.09 Capital Projects Fund 02-14-03 10-15-03 Bank of the Ozarks 1.440% CD 10,000,000.00 Capital Projects Fund 01-29-03 01-29-04 Bancorp South 2.000% CD 2,058,896.90 Capital Projects Fund 01-17-03 01 -16-04 Superior 2.250% CD 2,500,000.00 Capital Projects Fund 02-14-03 11-14-03 I Superior I 1.900% CD 11,000,000.00 Capital Projects Fund 11-15-02 05-15-03 USBANK 1.380% CD 11,000,000.00 Capital Projects Fund 02-14-03 07-15-03 USBANK 1.360% CD 10,000,000.00 Capital Projects Fund 01-22-03 01-16-04 Bank of America 1.240% Treasury Bills 5,299,646.43 Capital Projects Fund 03-14-03 06-16-03 Bank of the Ozarks 1.250% CD 5,000,000.00 Capital Projects Fund 11-15-02 05-15-03 Bank of the Ozarks 1.480% CD 9,000,000.00 Capital Projects Fund 04-15-03 08-01-03 Bank of the Ozarks 1.370% CD 3,035,911 .61 Capital Projects Fund 09-17-02 09-15-03 Bank of the Ozarks 2.200% CD 10,000,000.00 Capital Projects Fund 04-28-03 - TFN Bank of America 1.130% Repo 6,100,000.00 Total 91 ,511,987.34 Deseg Plan Scholarship 01-10-03 06-11 -03 I Bank of America 1.050% Treasury Bills 124,445.83 Deseg Plan Scholarship 09-27-02 06-10-03 I Bank of America 1.430% Treasury Bills 534,508.80 Total 658,954.63 Rockefeller Scholarship 01-30-03 06-24-03 I Bank of America 1.090% Treasury Bills 249,898.04 Total 1 249,898.04 TO: FROM: PREPARED BY: SUBJECT: DATE: LITTLE ROCK SCHOOL DISTRICT 810 West Markham St. Little Rock, Arkansas 72201 (501} 447-1000 Board of Education T. Kenneth James, Superintendent of Schools Sadie Mitchell~ciate Superintendent for School Services Lloyd Sain, Jr., Co-Chairperson, PTAS PTAS Committee Members Professional Teacher Appraisal System (PTAS) April 9, 2003 Background Information On behalf of the Professional Teacher Appraisal System's committee, I submit the Little Rock School District Professional Teacher Appraisal System (PTAS) for your review and adoption. Since your first reading of Track I in April 2002, the committee has developed two additional phases of this appraisal system. In April, you were introduced to Track I, which outlined the evaluation expectations and requirements for all probationary teachers. This document now includes Track II, which describes the evaluation experience for all tenured teachers of the district. In addition, this document outlines a new phase called Track III, which will offer support to any teacher who has difficulty meeting the expectations and teaching standards of this district. During this entire process, the PTAS Committee involved
This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.