{"response":{"docs":[{"id":"vrc_car_37143","title":"Brenda Hudson interview (2000-01-03)","collection_id":"vrc_car","collection_title":"Carver-VCU Partnership Oral History Collection","dcterms_contributor":["Carver-VCU Partnership","James Branch Cabell Library. 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Acknowledgment of Virginia Commonwealth University Libraries as a source is required."],"dcterms_medium":["sound recordings","oral histories (literary works)"],"dcterms_extent":["Track 1: 42.1 MB (23 minutes)"],"dlg_subject_personal":["Hudson, Brenda","Plybon, Laura"],"dcterms_subject_fast":null,"fulltext":null},{"id":"bcas_bcmss0837_1025","title":"2000-2001 AAA Handbook of the Arkansas Activities Association, North Little Rock, Ark.","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959","United States, Arkansas, Pulaski County, North Little Rock, 34.76954, -92.26709"],"dcterms_creator":null,"dc_date":["2000/2001"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System."],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--21st Century","Education--Arkansas","School management and organization","Student activities","Student assistance programs","School facilities"],"dcterms_title":["2000-2001 AAA Handbook of the Arkansas Activities Association, North Little Rock, Ark."],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/1025"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["handbooks"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nThis transcript was created using Optical Character Recognition and may contain some errors.\n1i1 i ~~( 2000-2001 AAA HANDBOOK of the Arkansas Activities Association 3920 Richards Road North Little Rock, AR 72117 501-955-2500  FAX 501-955-2600/955-252 l Visit our web site at www.ahsaa.org ~ ~ Building Citizenship Through Activities Participation FORWARD This official Handbook of the Arkansas Activities Association, hereafter referred to as the AAA, is compiled and distributed to all member schools of the state. It is for the specific use of all persons connected with the administration and supervision of the various activity programs in the member schools and for general use of parents, pupils, and fans who feel a need to understand the rules and regulations of the AAA. Handbooks may be purchased upon request. It is the desire of the Board of Directors of the AAA that this handbook, containing the constitution and bylaws of the assoctation and eligibility rules for the various activities, be designed to clarify and interpret the numerous requirements and regulations pertaining to the administration of all interscholastic contests, festivals, etc. In the rules that follow, the singular includes the plural and the plural includes the singular as the context requires or permits. Where appropriate, pronouns refer to either gender. If there is a question concerning any phase of this handbook, the Executive Director should be contacted for an explanation. If there is a question concerning the eligibility of a contestant in any interscholastic activity, the Executive Director should be contacted in writing for an official interpretation of the rule in question. NOTE: The only official interpretations are those in writing in response to requests received in writing. The members of the Governing Body, the officers of the association, and the Executive Director and staff desire to promote educational and cultural standards of sportsmanship and effective citizenship, among all participants and to extend the activities programs that will provide additional opportunities for all students to participate and compete in a variety of sports and activities at their own level of ability and interest. INDEX Activity Districts ......................... ..... .... .... ... ...... ... ...... .... .................. ........ ............................................... ..... .... ... ......... .. .. .... 10-11 Administrative Responsibilities ......... ... ...... ........ ..... .... ... ..... ................. ... .......... ......... ... ...... ..... ......... .. .... ..... ... ............... .. .... 15-17 Advisory Committees (Non-Athletic) ........... ........ ..... .... . ... ....... ..... ......... .... ... ... ....... ............. ......... ..... .................... .. ... ............ 11 All-Star Events..... .... .............. ... ... ..... ... ... .... ...... .. .... .. ... ................................. . ........ ...... . ..... .. .. .. .. ... ............ ... 28 Amendments (Also Referred to as Proposals) ... ...... ......... ...... .... ....... ................. ......... .... ... ... ........ .. .. .. ........... .......... .... ... ... 12-13 Appeals ....... ..... ....... .. ........................ ... ..... ....... .... .... ....... .... .... .... ... .... .. ... .... ... .... ... ... ....... ...... ..... ... .... .... .... .. .... ... ... ... .... .... .. 19-21 Approval of Events (See Sanction of Events) .... ... ... .... ....... .......... .. ........... .. ..... ... ... ........... ......... .. ... .. .. ...... .. ... ....... .. .... .. ... . 24-27 Arkansas Officials Association .... ........ ...... ................................. .. ........ ............................. ...... ....................... ..... ..... ... .. .. ..... ... 54 Authority of AAA and the Board of Directors ... ... ...... .. .. ... ...... ..... ............ .. .. .... ... .. .. ..... ... ..... .... .... .. .. .. ...... .... ... ... .. .. .. ................... 9 Authority of School Administrators.. .... ... .... .. .. .. .. ......... ..... ... .. .. . . .. . .. ... .. . . . .. . ... .. . .. . .. . ... ... .. . . ... ..... .. ... .. ......... . 8 Awards ...... ...... ... ... .. ..... ...... ......... .. ......... ....................... ...... ..... .... ............... .... .... ........... .... .... .... .. .... ....... ............................ 26, 33 Ballots ............. .. ........ .................... ..... .. ... .. ... ..... .. .. ...... .. ......... ...... ... ... ........ ..... ...... ...... .... ... ...... ...... ....... .. ..... ..... .. .. .. ...... .. ... 12 Baseball .. .... ... ..... ... .. . .. ................. . ....... ... ... .... ............................................................. 23, 24 ,39 ,40 ,49, 50,55 Basketball .................... ..... .. .... ...... .... .... ... ....... .............. .... ...................... .. ... ...................... ..... ..... ..... ........... .. 23 ,39 ,43-47 ,55 Benefit Games ...... .................. .... ....... .. ...... .. ...... ... ... .............. ..... .... .... ....... ... .. .. .. .... ....... ... .. ... ..... .... .. ... .... .... ....... ................... .. 13 Board of Directors ... .. ... .. ... ... .................. ..... ...................................... ................... ............................ ....... ... ... ... .. ............. .4, 5, 8 Board of Directors Code of Ethics ..... .. ....... .. ...... .......... ........................................... ... .. .. .. ........ .. .. .. ........ ...... .... ... ... .. .. ........... .... 6 Boarding School ... . .. . . ... ... .. . .... ..... ... . . . . ... . . .... ... ...... ... . ... . ... .... ...... ... .. . . . . . ... . .. . . .. ...... .. ... ... .. .. . . .. .. ... . .. ... . .. . .. . . .. . .. . ..... ... . . .. .... 30 Bona Fide Student ............ ........... .................. .. ...... .. .. .... .. .... ... .. .. ..... .. ...... ..... ..... .. ...... .... .. .. .... ... ..... ................... 31 , 32, 36, 37 Brackets . .. ... ... ...... .... ..... .. .. ...... .. ....... .. .. . . ... .. . . ... . . . .. . ....... .. .... ... . . ... ..... .. .. ... . . . ..... .. ..... ..... .. .. .. .. . .... .. ... . ... .. . . . .. ... ... . .. . . . ..... 45 Broadcasts, Radio, and Television .. . ........ .... .. .... .. .. .. . .... ... ... ... .. ... . .. ... . .. . ......... . ... .... .. .. .. . ... . . ... .. ... . ... ...... .. ..... ... .. . . . . . . . . . .. .... 28 Bylaws .......... .......... ....... ...... ..... ..... ........... ..... ....... ... .... ........ .... .............. ................... .. ... .. .... ... .... .. .. ... ... .. ...... .. ... ..... ..... 14-57 Calendar of Events ... ... . . ... . . ............ .. .. ..... .. .. .. .. . .. . ...... . . . . . . . ... .... . .. . . . . .... . . .. ... ..... ... .. .. . ....... ........ .. ... ...... ... 25, 56 Camps, Summer Athletic... ...... . ........ .......... ...... .. ..... ..... .... .. ... . . ........ .. . . .... .... .. . . . . . .. ... ... .. . .. . ... .... ... . ..... .... ........ ........... 27, 28 Cancellations .................................... ........... .. ..... ... .. .. .. ... ........ .. ...... ... ...... ...... ........ .... .. .. .... .. ...... ... ........... ........ .. ................. .... 18 Catastrophe Insurance Fund .................... ....................... .. ...... .. .. . ......... .. ....... ...... ... ...... .......... ..... ........................................... 14 Championships... . ... .. .. . . .. ....... .... . ...... ... ... ... ....................................... .. ........................................... ........ .......... ............ 22-24 Cheerleading/Drill Teams/Spirit Groups ..... ..................... .. .............. ..................... ... ........ .... ...... ... .. ..... .... ..... .... ... ... .. .. ..... .. ..... 37 Classification of Schools . ..... ..... ..................... ....... ......... ...... .. ................... ................... .... .. ....... .. .... .. .............. ... .... 13, 21, 22 Classification of Students .. ... .. .............. ... .. .. ...... ............................. ........ .......... . .. ......... ... ... ..... .... .......... ............... 24 Coaches (Also See All-Star) .... .. .. .... ... .. .... ...... ..... ... ..... .................... ... ........ .......... .... .... ...... .. .. .. . ..... ....... .... 16, 28 Coed Teams . .... ..... .. . ... . .. .. .... .. . . .. ... . .. ... . ..... ... . .. ... .... ... . . . .. . .. .. .. ... . . . .. .... .. ... . . .. ... .... . . ... ... . ... 38 Conferences ...... .. .. ....... ... ... ..... ... .. ........ ......... .. .... .......... ......... ..21 , 22, 40, 43 Constitution . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ... 7 -14 Contracts ................. ... ..... ... .... .... ........ ....... .. .... .. .... ... .... .. .... ... .......... .... .... .... ....... .. .... .. ...... .. .... ..... ..... .. .... .......... ... ...... .... 17, 18 Cross Country. ...... .... ...... .................. ..... ........... ......... .... .... . ............ ..... . ........ ...... .. ........ .. ..... ....... .... .. ... .... .. ......... .48, 55 Decathlon ... ......... .... .. .. .... .. ... . ....... ........ .. ..... ... ...... ................. ... ...... ........................ .... ...... ..... ....... ... ..48 Declaration for Sports .. . ... . .. .. . .. ..... ... . . . .... .. ... .... ...... .. . .. . .. .... .. . .......... .. .. .. . . . ... ........ ... . ... .. . .... ... .. .... ... . ......... 17 Definitions . . . . .. . . .. .. . . . ..... .. ..... ...... ........ .. .. . . ... .... ... ......... ..... ... . ..... .. . . . . . .... .... ... .. . ... ....... .. .... ...... .. . . . .......... 57 Dropout Rule. . . .. ...... .. .. .. ... .... ..... ........ ...... ... ... ... ................. .. ................. .... ....................... ... ..... ......... . ..... 32 Eligibility List .. . .... . ... ... .. ... .. .. . . .. . .. .... ... .. . . ........ . ........ .. .. . ... ... ... .. ... ... . .. . . . . ..... ... ... . ...... .... .. . ... .. ... .... ... .. . ........ .. ... . .. . ....... 17 Eligibility Rules for Students (Athletic) . . . . .... ... ........ ........... .. .. ....................................... .. ........................... ........ ............ 29-37 Rule 1 Residence . .. .. .. . .. ... ............ ... .. .. .. ...... .. ... ..... .................................. ......................... ...................... 29 Rule 2. Transfer Between Schools ..... ................ ...... .... . ............... ...... .... .... .... ..... .. ..... .. .. ... .... .... ...... ... ..... .... .. 29, 30 Rule 3. Recruitment ..... ........ ................. ... ..... .. .. ... ... ........... .. .................. ........ ......... ........ ... ... ..... .......... .. . . ..... 31 Rule 4. Bona Fide Students .... ... . ......................................... .... ....... ..... ........ .... .... ...... ... .... ... ............. 31 , 32 Rule 5. Dropouts. . .. ..... .. ... .. . .. .. .... .. ... ... ............... .. . .. ... ....... ....... . ............ .. .... .. ... .... ...... .... .. 31, 32 Rule 6. Semesters .......... ....... ..... ... ...... ......... ........ .. ....... ........... ... ......... ... ...... .... .... .......... .. ... .... ....... ... .. ... .... ..... .. ...... 32 Rule 7. Age ....... ................ ........................ ...... ........................... ...................... .. : ......................... ......... ... .. ............ 32 Rule 8. Amateur ... .. ........ .... ...... .. ... . ... .. ........ ... .. . ... .. . ..... ... . ............. ..... . . . . ... ...... .. ....... .... .. ... ... .. ..... ... ... ... ... ... . .. 33 Rule 9. Tryouts ....... ....... ..... . ..... .. ... ..... .. ....... ........... ... ..... .... ... ........... ..... .. .... . ..... .... ..... ......... ... ...... ... .... ... . ... .. 33 Rule 10. Scholarship ............ .. . ..... ....... .... ..... ... .. ... ...... .. ..... ... ... ......... ....... ........ ... ...... ....... .. ... .. .... ... .. .... ........ .. 33, 34 Rule 11 . Ineligible in Another State ...................................... ........................ ....... .......................... ........................... 34 Rule 12. Participation on Non-School Teams ...... .... .... .. . ........ ... ..... ....... .. ...... .... ..... ...... .... ............. .. ...... .. .... .. 34, 35 Rule 13 Participation in Individual Non-School Activities ............................. .................... .. ..... .. ..... .. .. .. ................. 35 Rule 14. Physical Examination ............. ......... ..... ... .... ..... ......... .... ..... .... .............. .... ... .... ......... .... ...... ... ............. 35 Rule 15 Hardship Exceptions .. ...... .... ..................................................... ........ ............. ......... ..................... .... ... 35, 36 Eligibility Rules for Students (Non-Athlelics) .......... ... ....................... ..... ............................ ............................ ... ......... ........ .... .. 36 Rule 1. Bona Fide Student... .................. .. .. ........... ............. . .. . ... .. . . .. ... . .. .. . ... .... .. . ... .... ..... .. . ..... .......... .. 36 Rule 2. Scholarship ........ ........ ....... .. .. ... ... ..... .. .......... ..... ...... ....... ... ..... .. .... .... ...... .. ... .... ..... .... .......... .. .... ... ... .. .......... .. 36 Rule 3. Semesters ... ..... ....... .. .. .... .. ..... ........ .................... ..... ........ ............. ... .. ...... .. ... ... ...... ... .. .. ..... ... ... ... ... .. .. .. ........ 36 Rule 4. Age . . . .. . . ..................... ................. ..... ... ....... ..... .. .. ...... .... ... .. ..... ........ .. ..... ...... ........... ................. .. .... ........... 36 Rule 5. Vocational Education Youth Organizations ....... .. .......... ... ........ ........... ... .... ... ....... .. ... ... .. ... .......................... 36 Rule 6. Hardship Cases ........ .... ... ...... ... .... ...... .... .. ...... ...... ...... ............. ....... ... ..... ... .............. .... .. ....... .. .. .... .... .. ........ 36 Exceptions to the Rules.. .... .. . ... . . . . . ... .. .. ....... ..... .... ... .. . .. . . .. ...... ... ... . ... . ...... . ....... .... ... ................ ........ .... ........ .... .... .... .. ... .. ... 36 Fees......... ........................... ... ...................... ... .. ... .... .. .... ...... ..... ..... .. ..... ............................... .... .. .... .... ... . ..... 14 Film1ngNideotaping . . . .. . .... ... ........ .. . .. . . . .. .. .. ... . ....... ... .... .. .. ... . . . . .. ... .. . ... . . . .. ..... .. ....... .. ... . . . ...... .... .. .. . ..... 28 Page 2 - 2000-2001 AAA Handbook Five-Quarter Rule (Basketball) Football Foreign Exchange Students .. Forfeits ... Golf... Governing Body Gymnastics ..... Hardships . Hearings .. Heptathlon Home School Jurisdiction of AAA Limitations \u0026amp; Restrictions Loss of Class Time Number of EventsfTournaments Married Students Meetings ... Membership Requirements Minimum Participations for State Championships NASSP . Nonpublic Schools Non-School Participation Officers . AAA . Activity Districts .. Conference . Officials (Also see Contracts) Out of State Travel Penalties ... Physicals Playoffs .. Practice .... Protests .. Purpose of AAA . Recruitment . Registered Officials ......... . .. . Registration of Athletes \u0026amp; Non-Athletes (see El1g1bil1ty Lists) .. Round Robins .... . ...... ....... . Rules Books . Rules Meetings Sanction of Events Scouting . Seeding Seasons (Beginning and End) Soccer Softball Special Olympics . Sportsmanship . Sunday Interscholastic Contest . Sw1mm1ng and Diving .. Teams (Definition). Teams, Multiple Jr High Tennis . Tie Breakers Tournaments Track and Field .. Transfers Travel Restrictions Use of Registered Officials Varsity/Non Varsity . Violations . Volleyball Voting      .43 .... 22-24, 39-43, 55, 56 30 41 ... 25, 48, 55, 56  ................. 8 .. ...... .. ... 50, 51 , 55, 56 . , ........................... 35, 36 .. ............................. 19, 20,21 .48, 55 .. 31 ..... 38 . 39, 43, 44, 55 .................... .. ...... 25- 27 ..... .... ................ 39-55 ... ... ................ ...... 36 . .. ......... ... ...... ....... .. .... , ..... .. ............. , ............ 8 .................................................. 7, 8 ........................ .. .................... 39 .. ........ .... .......... .. .... 27 ..... 7, 16, 30, 31 ........ 34, 35 .. .............. .. ...... .4, 5, 9, 10 .. ...................... 4, 5, 9, 10 .. .... 10 22 18,39, 54 .. 27 .. .. 19, 20 .... 35 41 , 42 40, 41 18 ... 7 .17, 31 39, 54 17 22 37, 40 40 25-27 28 22, 23, 44 , 45 39 .23, 39, 53, 55 . 23, 51-53, 55 7, 38 15, 16 28 39, 49, 55, 56 38 38 39,49 55 56 22. 24 42, 46. 50-54 44-46 39, 47, 48 55 29 30 25, 26 39 38 19 24 39 50, 51 55 7, 8, 12 13 2000-2001 AAA Handbook - Page 3 Arkansas Activities Association Board of Directors Officers Consecutive Term Term Class. Dist. Expires Number President ........... ............. Bill Barnes, Principal, Mills Univ. Studies ..... ................ ... AAAAA ................. At-Large ... ...... ...... 2002 ........ At-Large 1st Vice President ............ Calvin Estes, Asst. Superintendent, Searcy ............... ......... AAAA .... ..... .... ... ... ....... . 2 .. ............. 2002 ................. .3 2nd Vice President ........ ... Ed Sellers, Principal, Vilonia ................. .. ...... .................. AAAA ............ .. ....... ...... 5 ............... 2002 .............. .. .. 3 Secretary ........................ John Selph, Superintendent, West Fork .............................. AAA .......... .. .......... ..... 1 ............... 2003 .................. 3 Treasurer ................. ........ Bobby Harper, Superintendent, Hamburg ...... .... .. .. ........... AAAA ........................... 8 .. ............. 2003 .................. 2 Other Executive Committee Members Richard Blevins ................ Superintendent, Augusta ........................... ... ............. ..... .... AA ........ ..... ............ .. 2 .. .... ... ...... 2003 ............ .. .... 3 Doug Graham .................. Principal, Nashville ........... ............................................. AAA ......... .............. .. .. 7 ............... 2003 ......... ......... 1 Carl Hughes ..................... Superintendent, Cutter Morning Star .................................... AA ... ..... ................... 5 ............. .. 2001 ............ ...... l Tom Kimbrell .. ................. Superintendent, Paragould ............................................. AAAA ........................... 3 ..... .......... 2001 ...... .... ........ 1 Raymond Massey .............. Superintendent, Spring Hill.. ........................................ .. .. .... A ..... ...................... 7 ............... 2002 ...... ... ......... 1 Larry McKinney ................ Superintendent, Bergman ....... ...... .............. ........ ..... ... .. ...... AA ........................... 1 .......... ..... 2001 .... .. .. ..... ... .. 1 Dr. Mike McSpadden .... ...... Asst. Superintendent, Alma ....... .. ............ .. .. .. ................. AAAA .. ......................... 4 ............... 2001 ...... ... .. ....... 1 Dennis Meins ............. ...... Superintendent, Clarendon ........... ...... .. ...... .. .. .................... AA .... ........... ... ... ...... 6 ...... ......... 2002 .... .. ... .... ... .. 0 Harvie Nichols .... ............. Superintendent, Lavaca ...................... ............................. AAA ........ ................... 4 ............... 2002 .................. 2 Danny Sample ................. Superintendent, Harrisburg ..... .. ... ... .. ... ...... ..... .................. AAA ............ .... .. .. ... .... 3 .. ... .......... 2003 .... ......... ..... 1 Johnny Tyler ........ ..... ...... Principal, Conway ................... .. .............................. ..... AAAAA ........... ....... ...... ... 5 .... ... ........ 2001 .... ......... ... .. 0 Ted Waller ....................... Superintendent, Genoa Central. ......................... ......... ...... ... AA ........................... 7 ............... 2003 .. .. .............. 0 AT-LARGE: Loutelious Holmes .. .. ........ Principal, West Memphis ..... ......................................... AAAAA ....... .. ...... ..... ....... ................ 2003 ........ At-Large Charlotte Wright .............. Superintendent, Weiner ....................................................... A ......... .. .. ............. ..... .......... .. 2001 ........ At-Large STATE OFFICE Arkansas Activities Association / 3920 Richards Road / North Little Rock, AR 72117 Office: (501) 955-2 500 Fax: (501) 955-2 600 Monday through Thursday . . 8:00 a.m. to 4:30 p.m. Friday . .. 8:00 a.m. to 4:00 p.m. Visit our web site at www.ahsaa.org Arkansas Activities Assodation Staff Administrative Staff Jim my Coats .... ....................... ...... ... .. .... .. ........... .. ................. ... ...... ................... ............................... Executive Di rector Kathy Snell Tadlock ....... .. ......... .................. ... .............. .... .................... ................ ...... ... ......... Assistant Executive Director Don Brodell .... ............ ...... ... ......... ...... .. ..... .. ..... ..... .. .. .... .. ........ .. .... ..... ........ .. ..... ...... ..... .... ... Assistant Executive Director Lance W. Taylor .................................................................................................................... Assistant Executive Director Wadie Moore ................................ .. ............................ ........................ .. .................. .. ................. Administrative Assistant Belle Huie ...... .... ......... ... .. ....................................... .. ... .. ..................... .... ............... ..... .. ..... ...... Administrative Assistant Support Staff Shirley Gateley ...................... .... ......................... ...... ... ... .. ................. .... .... ................. Secretary to Executive Director/Board of Directors Deborah Pinkerton .................. ....... .. ... ..... ......... ......................................... ........... .... .............. Secretary to Wadie Moore/Media Secretary Amy Church ...................................... .................................................................................... Secretary to Don Brodell/Official's Records Holly Francis ....................................................................................................... Secretary to Kathy Tadlock/AHSAAA Secretary Tammy Brock ........... .. ..... .... .. .. .......................... .................................. ....... .. ...... ... Secretary to Lance W Taylor/AHSCA Secretary Angi Walker ................................................................................................................................................. Receptionist Amber Balboa .......... ............................................. ....... ...... .... ..................... ......................... Secretary to Belle Huie/Accounting Records Page 4 - 2000-2001 AAA Handbook BOARD OF DIRECTORS Richard Blevins, Supt Augusta Or. Mike McSpadden. Asst Supt Alma THE ARKANSAS ACTIVITlES ASSOCIATION BOARD OF DIRECTORS AND STAFF Doug Graham, Prin Nashville Dennis Heins, Supt Clarendon Bill Barnes Prin Hills Univ. Studies President loutelious Holmes, Prin West Memphis Harvie Nichols, Supt Lavaca Calvin Estes, Asst Supt, Searcy 1st Vice President Cart Hughes, Supt Cutter Morning Star Danny Sample, Supt Harrisbu,g Ed Sellers, Prin Vilonia Znd Vice President Tom Kimbrell, Supt Paragould i - Johnny Tyler, Prin Conway John Selph, Supt West Fork Seaetory Raymond Massey, Supt Spring Hill I Ted Waller, Supt Genoa Central Bobby Harper, Supt, Hamburg r,eosurer Larry McKinney, Supt Bergman Charlotte Wright, Supt Weiner The members of the Go,cming Bod: and staff of the association desire to promote educational and cultural values among its -191 member school s. These schools are junior and senior high. both public and pri, ate. A po iti, e auitude and appreciation for higher standards or srortsmanship and effective citizenship among all participants is a goal. Encouraging activity programs that \"ill pro, ide additional or portunities for all students to participate and compete in a, arict: of sports and acti, ities is a mission . Since 1912 \\\\hen the AAA \"as organi7cd as an athletic association. and since 1969 \\\\hen the scope \"as broadened to include all acti-..i ties. the association has e,presscd its commitment 10 promoting and encouraging other school acti, ities beneficial to the denlopment or students in addition to athletics. The AAA no\\\\ conducts 67 state championships in L\\\\ent) sports as \\\\Cl! as pro, iding cooperati, e asse. tancl! ,,ith the state c,ents for numerous student acti, it) organi7ations. Due 10 inno,ati,c rlanning and concern b) the Board or Directors. the 1\\AA has been able 10 return o,er S2.0 m,llion to the schools since 1985 throu gh football and basketball reimbursements. I he AAA administers the eligibilit: records for appro,imatel: 70.000 studenLs annual!:. helps organi7e and tram o,er 2.000 game olli cials and sen es as the administrati, e o11ice for theArJ.ansas Officials Association. A rkansas High School Coaches Association and the Arkansos High School Athletic Administrators Association . In addition. the associations special sen ,ces includes coordination and administration or a nationa l!: -based coaches education program. the annual coaching clinic and All-Star games. the Srortsmanship A\\\\ ard selection process. the Interscholastic Stor program and the State I arm :\\A,\\ Scholar-Athlete Scholarships. rlie ,\\,\\A i, dedicated 10 rromoting school acti, ities as a , aluablc part or a student s total educational rrogram. Administrative Staff Jimmy Coats Executive Directo, Kathy S. Tadlock Asst Executive 011ector Don Brodell Asst Executive Director Lance W Taylor Asst Executive Oirecto, Wad1e Moore Adminimatl've Asst Belle Huie Administ1a1ive A~st Supporting Good Sportmanship for Tomorrow's Leaders. 2000-2001 AAA Handbook - Page 5 Board of Directors Code of Ethics BOARD OF DIRECTORS CODE OF ETHICS \"I hereby affirm that I, as a member of the Board of Directors of the Arkansas Activities Association, agree to uphold the rules and regulations of the Constitution and Bylaws of the Arkansas Activities Association. \"I also state that I believe that this organization should serve the interests of the students of the state as a whole and these interests should have precedence over the interest of students in a particular school or district, and, if the school of which I am an employee is involved in a dispute or an infraction of the rules and regulations of the Arkansas Activities Association, I will refrain from participation in the deliberations of the Board of Directors relative to the evaluation and actions pertaining to the accusation or dispute. \"Furthermore, I realize that my authority as a Board of Directors member is in effect only at those times the board if actually in session, and to divulge information pertaining to the actions of the board or its individual members is unethical, therefore, I will refrain from giving such informations, or giving interpretations of rules, regulations, and precedents, and will refer all such questions to the Executive Director of the Arkansas Activities Association for proper answers.\" Page 6 - 2000-2001 AAA Handbook CONSTITUTION ARTICLE I - Name The name of this organization shall be the Arkansas Activities Association. ARTICLE II - Purpose Sectfon 1. Mission Statement: The mission of the association is to approve, promote, develop and direct all interscholastic activities among its member schools, that will contribute to, or be a part of, a well-rounded and meaningful educational experience at all grade levels. The association shall strive to develop a unified and coordinated activities plan, but preserve the identity of each specific activity. Section 2. More specifically the main purposes of the association are: A. To ensure that interscholastic activities shall remain an integral part of the educational program which will provide opportunities for youth to acquire worthwhile knowledge, skills, and proper emotional patterns. B. To promote the educational values inherent in interscholastic activities which contribute to the accepted aims of education. C. To avoid interference with the educational program of the school and to prevent expolitation of youth by speci'al interest groups. D. To foster a cooperative spirit of good sportsmanship on the part of the school representatives, school patrons, and students. E. To develop standards of officiating and adjudicating to ensure greater statewide consistency and quality. ARTICLE III - Membership Section 1. Any junior, middle, or senior high school accredited by the Arkansas Department of Education or the Arkansas Nonpublic School Accrediting Association may become a member of the association upon approval of the Board of Directors when the chief administrative officer of the school agrees in the name of the school board to abide by the rules of the association as set forth in its constitution and bylaws and so interpreted by the AAA Governing Body, Board of Directors, and the Executive Director. Name - Purpose - Membership AAA rules shall govern interscholastic activities for grades seven through twelve. Section 2. Membership Representative. The superintendent shall be the authorized representative of the member school. The superintendent may designate an assistant/deputy superintendent or the principal/assistant principal of the member school as the school's voting representative. Section 3. Interscholastic Participation A. Member schools are not permitted to participate with: 1. Arkansas schools which are not members of the AAA\n2. Schools outside of Arkansas which are not members of a state association affiliated with the National Federation\n3. Schools which are not approved by National Federation state associations\n4. Schools which are under suspension or expulsion from the AAA or other approved associations. B. Member schools may not participate in athletic competition (including scrimmage) with teams of any nonschool groups, organizations, etc., except for charitable purposes, when such events are under school sponsorship. C. The Board of Directors may make exceptions to the AAA participation requirements for schools whose entire enrollments are composed of handicapped students and for students involved in contests sponsored by the state chapter of the Arkansas Special Olympics. Section 4. Fiscal Year - Voting Eligibility. The fiscal year of the association shall end on June 30 of each year. Annual membership fees are due by October 1. No school shall be eligible to vote in the annual meeting unless a membership application has been approved. 2000-2001 AAA Handbook - Page 7 Constitution  Meetings - Governing Body - Board of Directors ARTICLE IV - MEETINGS Section 1. Annual A. The annual meeting of the association, for the authorized representatives of all member schools, shall be held at a time and place to be designated by the Board of Directors. One hundred members shall constitute a quorum for the regular meeting. B. The authorized representative shall represent only one school at any one meeting. Section 2. Special. Special meetings of the Governing Body may be called by the president when deemed necessary. One hundred members shall constitute a quorum for a special meeting. ARTICLE V - GOVERNING BODY Sectionl, Composition. The sovereign body of the association shall be known as the Governing Body and shall be composed of one voting representative from each member school. The superintendent, assistant/ deputy superintendent, principal, or assistant principal shall represent the member school as the voting representative. Section 2, Authority. The Governing Body shall have full legislative authority on all matters pertaining to those activities herein or hereafter mentioned and shall adopt a constitution and bylaws to govern its procedures. Section 3, Notification of Meetings. Notice of each meeting of the Governing Body shall be sent to each member at least fifteen days before the time of the meeting. Section 4. Voting. All motions and voting shall be limited to authorized voting representatives. Directors of various activities shall be invited to attend and may be called upon for information or advice. Section 5. Parliamentary Procedure. Robert's Rules of Order, Revised, shall govern all parliamentary matters of the Arkansas Activities Association. Page 8 - 2000-2001 AAA Handbook ARTICLE VI - BOARD OF DIRECTORS Section 1. Regular Membership. A. The number of AAA Board of Directors members elected by each district shall be based upon the number of school memberships in an activity district as compared to the total school memberships of the entire association. The total number of board members elected shall not exceed 16. Each activity district shall elect at least one member. The board members shall assume office July 1 following election. In the event a district qualifies for additional board members, they shall be elected from schools of different classification. The number of additional board members a district shall elect will be determined by dividing the number of district memberships by the number of state memberships, multiplying the result by 16, then subtracting one. 8. Minor fractions shall not qualify a district for additional board members. Major fractions shall qualify districts for additional board members except when the total exceeds 16, in which event the smallest major fraction( s) shall be disallowed to the extent necessary to reduce such additional members to a total of 16. C. The number of board members elected by activity districts shall be computed each nine years. Section 2, Meetings. The Board of Directors shall meet at least once each quarter with the organizational meeting being the last meeting held before July 1 each year. A majority of the members shall constitute a quorum. Section 3. Election. A. Board of Directors members shall be elected at a regularly scheduled meeting in their respective activity districts by the authorized representatives of member schools. Said election shall take place prior to May 1 of the year in which the member's term will expire. B. A member of the Board of Directors shall be eligible to be elected for not more than three consecutive terms of three years each and must be an authorized voting representative. C. Candidates for a position as a member of the AAA Board of Directors must notify the AAA office and/or Activity District President at least two weeks prior to the Activity District meeting where their election will be held, of their intention to seek election. Section 4. Vacancy. When a vacancy occurs on the AAA Board of Directors the Activity District Executive Committee shall fill the vacancy until the next regular spring meeting of that district. Constitution  Authority  Appeals  Officers Section 5. At-Large Members A. There shall be three at-large members. B. At-large members shall represent the female gender and ethnic minorities. C. Each member shall serve a three-year term. D. Two full time administrators should be nominated by each activity district, preferably one female and one ethnic minority. E. The at-large members shall then be appointed by the AAA Board of Directors from the activity district nominations considering the need for geographical representation, classification, ethnic and gender representation. F. Vacancies Same As E Above. Section 6. Authority. A. The Governing Body when in session, shall be the sovereign body of this association. At all other times the Board of Directors shall act on behalf of the Governing Body provided the Board of Directors not change, omit, or nullify by manner of administration any rules or policies regularly approved by the Governing Body except in extraordinary situations. B. The Board of Directors shall have the authority to set policies, to plan and carry out all activities of the Arkansas Activities Association, to have all accounts audited, and to serve as a working board where other provisions are not made. It shall at all times govern the association in accordance with rules adopted by the Governing Body. C. The Board of Directors shall have the authority to amend any rules declared invalid by a court and to amend any rules invalidated by laws which may be adopted by the state and/or federal government, subject to the approval of the Governing Body at its next annual meeting. Section 7. Appeals of Board of Directors Dedsions A. The Governing Body when in session shall have the right to review the decisions of the Board of Directors and may alter or set aside such decisions if, in the judgment of the Governing Body, such decisions are in violation of the constitution or bylaws of the association. B. When an appeal is made to the Governing Body over a ruling of the Board of Directors of the AAA, a statement of the case giving the reason for the action of the Board of Directors must be sent to the members of the Governing Body along with the appeal seeking to overrule the action taken by the Board of Directors of the AAA. ARTICLE VII - OFFICERS Section 1. Officers Defined. The officers of this association shall be a president, first vice president, second vice president, secretary, treasurer, and parliamentarian. Section 2. Election A. All officers except the parliamentarian shall be elected by the Board of Directors from its membership each year at its organizational meeting as stated in Article VI, Section 3. New officers shall assume their duties on being elected. B. The parliamentarian shall be appointed by the president. The parliamentarian may be a member of the Board of Directors or may be selected from outside its membership. C. A majority of votes cast with a quorum of the Board of Directors present shall be necessary for the election of any officer. Section 3. Voting. All members of the Board of Directors, including officers, shall be eligible to vote on all matters considered by the Board of Directors. Section 4. President. A. The president shall preside at all meetings of the Governing Body and the Board of Directors. The president shall call special meetings of the Governing Body or Board of Directors when deemed necessary, when requested to do so by a majority of either and shall appoint all committees not otherwise provided for. B. In case of a dispute between schools that cannot be settled by a conference between the adminstrative officials of the schools, or procedures otherwise specified in the constitution and bylaws, the proper method of procedure shall be to set forth clearly all facts to the president who shall in turn make the decision. C. The president shall have the authority to take whatever action deemed necessary in settling disputes or any other matter not specifically provided for in the handbook. Section 5. Vice Presidents. The first vice president, in the absence of the president, and the second vice president, in the absence of both the president and first vice president, shall perform duties of the president. Section 6. Secretary. The secretary shall be responsible for the recording of minutes of all meetings and other official acts of the Governing Body and the Board of Directors. 2000-2001 AAA Handbook - Page 9 Constitution - Officers - Activity District Organization Minutes taken by a staff member shall be approved by the secretary before they are submitted to the Governing Body or the Board of Directors or entered in official records of the association. Section 7. Treasurer. The Treasurer or a person designated by the Board of Directors shall countersign all checks drawn on any account of the association. The treasurer shall report at each annual meeting of the Governing Body and at such other times as requested by the Board of Directors, the financial condition of the association. Section 8. Parliamentarian. The parliamentarian shall advise and assist the president in conducting all meetings. Unless specific exceptions are provided in the constitution and bylaws, Robert's Rules or Order, Revised, shall be the accepted authority in all questions of parliamentary procedure. Section 9. The Executive Director A. The Board of Directors of the Arkansas Activities Association shall select and employ an Executive Director to give full time to the affairs of the assocation as an annual salary to be paid monthly. The Board of Directors shall not contract with the Executive Director for a term of longer than three years. Other personnel necessary to carry out the functions of this association shall be employed by the Board of Directors upon the recommendation of the Executive Director. 8. The Executive Director shall manage all the affairs of the association delegated by the Board of Directors. Among the duties which are delegated are the following: The Executive Director shall: (1) Interpret the rules and regulations of the association when asked to do so by the superintendent or prinicipal of any member school. (2) Be custodian of all association properties not otherwise provided for. (3) Enforce the rules of the association and shall make any investigation necessary. (4) Have custody of the official minutes and records of the Governing Body, the Board of Directors, and other committee meetings and shall make proper reports at respective meetings. All written committee reports received shall be a matter of record. (5) Be the executive officer of all school interscholastic activities. Page 10 - 2000-2001 AAA Handbook (6) Be bonded and shall be the custodian of all funds due the association. (7) Make such expenditures as are necessary and keep an itemized record of all receipts and expenditures which shall be audited annually. ARITCLE VIII - ACITVITY DISTRICT ORGANIZATION Section 1. Membership. Member schools shall be assigned geographically to Activity Districts for administrative purposes. The superintendent or his/her authorized representative (see page 7, Article III, Section 2) shall be the voting representative at Activity District meetings. Voting representatives must be present, authorized in writing and may represent only one school. NOTE: Voting representatives are listed in the AAA Directory and need no additional authorization. Section 2. Officers and Terms. Each Activity District shall elect a president, vice president, secretary, and a member(s) of the Board of Directors. These officers shall be elected for a term of one year, except the member(s) of the AAA Board of Directors who shall take office on July 1, following the election. Election of officers shall be held at a regular meeting of the district. Section 3. Duties of Officers. The officers of the district shall constitute the district executive committee. The function and duties of this committee shall be to conduct the business of the district in regards to interscholastic events of the Arkansas Activities Association as authorized by the regulations of the Governing Body. It shall be responsible at all times to the AAA Board of Directors. This committee shall not have the power to nullify or modify any rules of the constitution and bylaws of the Arkansas Activities Association or to change any decisions of the AAA. Section 4. Meetings. Regular meetings shall be held by the district membership. These meetings shall be scheduled in the spring with the time and place to be determined by the district executive committee. Section 5. Activity Districts. The state shall be divided into eight geographical activity districts by county groupings as follows. District 1 - Baxter, Benton, Boone, Carroll, Madison, Marion, Newton, Searcy, Washington. Constitution - Activity District Organization - Advisory Committees District 2 - Cleburne, Fulton, Independence, Izard, Jackson, Lawrence, Randolph, Sharp, Stone, White, Woodruff. District 3 - Clay, Craighead, Crittenden, Greene, Mississippi, Poinsett. District 4 - Crawford, Franklin, Johnson, Logan, Montgomery, Pope, Scott, Sebastian, Yell. District 5 - Conway, Faulkner, Garland, Grant, Hot Spring, Lonoke, Perry, Pulaski, Saline, Van Buren. District 6 - Arkansas, Cross, Lee, Monroe, Phillips, Prairie, St. Francis. District 7 - Calhoun, Clark, Columbia, Dallas, Hempstead, Howard, Lafayette, Little River, Miller, Nevada, Ouachita, Pike, Polk, Sevier, Union. District 8 - Ashley, Bradley, Chicot, Cleveland, Desha, Drew, Jefferson, Lincoln. ARTICLE IX - ADVISORY COMMITTEES Section 1. Purpose A. There shall be an advisory committee for areas of non-athletic student activity approved by the AAA. The purpose of such advisory committees shall be to plan and direct the acitivities of the students it serves and to advise with the AAA Board of Directors and the Executive Director of the Arkansas Activities Association in re~ard to scheduling and regulating such activities. B. Each student organization of non-athletics shall be assigned to one of the following areas committees- (1) Fine Arts and Performance. {2) Vocational. (3) Honorary and Service. ( 4) Curriculum Oriented. Section 2. Committee Members A. Each advisory committee shall consist of one member from each individual student organization or activity approved by the AAA, one principal, one superintendent and one member from the Arkansas Department of Education. B. The member from each student organization or activity shall be the president, executive secretary, or a sponsor of that activity and the selection or appointment and term of office shall be determined by the student organization or activity. C. The principal and superintendent shall be appointed by the president of the AAA and shall serve a three-year term. The Arkansas Department of Education member shall be appointed by the State Director of Education and shall serve until replaced by the director. Section 3. Duties and Functions. Each advisory committee shall have the following duties and functions. A. To make plans in cooperation with the AAA Executive Director for the holding of all contests, festivals, meetings and other activities that come under its sponsorship. B. To recommend rules and regulations for the governing of all contests, festivals, and other activities that come under its jurisdiction. All matters of a technical nature or matters unique to an activity shall be considered by the advisory committee for that activity before recommendations are submitted to the Board of Directors. Changes recommended are also subject to the provisions of Bylaws, Art. II, Sec. 1, Rule 2. Visit the AAA web site at www.ahsaa.org Building Citizenship Through Activities Participation 2000-2001 AAA Handbook - Page 11 Constitution  Amendments  Special Ballots ARTICLE X - AMENDMENTS Section 1, Origin. Proposed amendments to the constitution or to the bylaws, commonly referred to as proposals, shall originate in one of three ways. A. Originated by one or more member schools or a conference/ district at an Activity District meeting. The proposal may be approved or amended and approved by a majority of those eligible to vote at the meeting. NOTE: All proposals for amendments to the constitution or bylaws submitted at the activity district meetings must first be presented in writing to the AAA office or the district president at least 24 hours prior to the meeting, and in proper form. Such proposals, if approved by a majority vote at an activity district meeting, shall be placed on the governing body agenda for a vote by member schools. B. Orginated by the AAA-approved state organization of a student activity or other suborganization. The state organization's secretary shall certify the proposal to the Executive Director of the AAA, stating date passed by the organization. NOTE: AAA Board of Directors shall have the authority to approve a proposal submitted in this manner. C. Originated by the Board of Directors of the Arkansas Activities Association. Section 2. Constitution Amendments A. A proposal to amend the constitution shall be sent to the Executive Director no fewer than thirty days before the next regular meeting. At least fifteen days prior to the meeting a copy of the proposal shall be mailed to each member of the Governing Body and this proposal shall be presented to the Governing Body for discussion and consideration at the next regular meeting. B. To be adopted a proposal shall receive a two-thirds majority of those voting. Section 3, Bylaw Amendments. A proposal which is approved shall meet the same requirements as a proposal to amend the constitution except that is shall be adopted by a majority of those voting. Section A.. Effective Date. A proposal which is adopted shall be effective immediately unless the proposal contains a clause specifying an exact date or time to become effective. Page 12 - 2000-2001 AAA Handbook Section 5. Voting by Mail. The Board of Directors may, if in their opinion the interest of the association would be best served by a mail vote, delay a proposal(s) for a vote by mail. Section 6. Time Requirements. The Governing Body shall be informed when and how voting will occur when proposals are mailed to the Governing Body. Mail votes authorized by the Board of Directors shall be presented to the membership no later than forty-five (45) days following the regular meeting. Ballots shall be mailed to the superintendent or to the designated voting representative. Ten (10) days shall be allowed from the date of mailing for members of the Governing Body to mark their ballot and post them for return to the AAA office. Section 7. Provision for Spedal Ballots. When a proposal is presented to the Executive Director in the three quarters of the year following a regular meeting, the board may authorize a mail vote at the next regular meeting of the board, or delay the proposal for consideration at the next regular meeting of the Governing Body. In the event the board authorizes an early mail vote on such a proposal, the board shall extend the deadline for returning such a ballot to twenty (20) days from the date of mailing. Section 8. Editing. The Board of Directors shall review all proposals to amend the constitution or bylaws and shall combine germane proposals into one proposal, and shall submit only one proposal when identical proposals are submitted. However, in no case shall subject matter be deleted as a result of combining, selecting or editing of proposals. Section 9. Ballot Requirements A. Any proposal for change submitted to member schools for a vote by mail shall be accompanied by the following information. (1) Identity of the sponsor of the proposal. (2) A statement of purpose for the proposal. (3) A recommendation by the Board of Directors concerning the effect of the proposal on the association, its districts, and its student organizations or activities. B. The same information shall be sent to members of the advisory committee for each student organization or activity. Only schools participating in a given activity or a specific classification may vote on the involved issue(s), unless otherwise determined by the Board of Directors. Constitution  Amending Proposals - Classification - Building Fund Section 10. Tellers. The president shall appoint a teller committee to count the votes and certify the results. The Board of Directors may adopt additional regulations which are necessary to implement this section. Section 11, Reconsideration for Tabled Proposals. Items that have been tabled in previous meeting of the Governing Body can not be called up for reconsideration unless the Board of Directors has been notified in writing in time to place the item on the agenda and the proposal mailed to each member of the Governing Body. Section 12. Amending Proposals. The Governing Body may consider amendments to proposals previously mailed to member schools as part of the Governing Body meeting agenda under either of the following conditions: A. If the amendment to a proposal is submitted to the Executive Director at least fifteen days before the meeting of the Governing Body, the Board of Directors shall study the amendment and furnish the Governing Body with a written interpretation of its effect on the original proposal and on the association's student organizations, conferences and member schools. The Governing Body may then consider amendments to the proposal and, after their consideration, may consider the original proposal following the parliamentary procedure outlined in Robert's Rules of Order, Revised. An amendment to a proposal may be approved by a simple majority of those voting. B. 1f an amendment to a proposal is submitted fewer than fifteen days before the meeting of the Governing Body, it can be considered at that meeting only by a two-thirds majority vote of the Governing Body members present. Such amendment to a proposal must be submitted to the Executive Director in writing with sufficient copies for all voting representatives, and must be approved by the parliamentarian as being in proper form. A member school may initiate this action. C. Amendments to proposals shall be voted on at the Governing Body meeting. Proposals that may be authorized for mail vote in the three quarters of a year after the Governing Body meeting shall not be amendable until the next regular meeting. ARITCLE XI PROCEDURE FOR CHANGING ATHLETIC SEASONS Proposed changes in athletic seasons (beginning and end) shall conform to the requirements for amending the constitution as outlined in Article X of the constitution. Two-thirds of votes cast shall be required for approval. ARTICLE XII - PROCEDURE FOR CHANGING THE CLASSIFICATION AND CONFERENCE OF SCHOOLS Section 1. Classification. Proposed changes in student enrollment for the classification of schools shall conform to the procedures and requirements for amending the constitution as outlined in Article X, and shall require two-thirds of the votes cast to be adopted, except that, in the event a classification's membership becomes less than four schools, the Board of Directors is authorized to assign such school(s) to the classification whose enrollment level is nearest the enrollments of the school(s) being assigned. Section 2. Conferences A. Any district, conference, etc., may petition the Board of Directors for a revision of the member schools in one or more conferences with a definite plan for such revision. The Board of Directors shall consider such plan and, if approved, submit the plan to all schools of the state in the classification concerned for approval, either by mail vote or a meeting called by the AAA president for this purpose. If such a plan is approved by twothirds of the schools in the classification, the new conferencing plan shall be considered adopted. B. The Board of Directors shall review the membership of conferences when reclassifying schools each uneven year and is authorized to submit plans for revisions to improve the travel required for participation in athletic conference events for the majority of member schools being reassigned. ARTICLE XIII - BUILDING FUND The Arkansas Activities Association Board of Directors is authorized to establish and administer a building fund. Building fund money shall be maintained in a separate account. Expenditures from this fund shall be limited to building maintenance and equipment. The Arkansas Activities Association Board of Directors is authorized to transfer 1% of the gross receipts from all revenue sources to the building fund. 2000-2001 AAA Handbook - Page 13 Constitution  Catastrophe Insurance  Bylaws  Fees ARTICLE XIV - CATASTROPHE INSURANCE FUND The AAA Board of Directors is authorized to establish and administer a Catastrophe Insurance Fund. Member schools may participate in one interscholastic contest (benefit game) more than provided by limitations of the bylaws in sports for every varsity team, provided the school agrees to give the proceeds of permitted games to the AAA Catastrophe Insurance Fund. The AAA Board of Directors is authorized to purchase Catastrophe Insurance for senior high member schools using the funds available in the Catastrophe Insurance Fund. If sufficient funds are not available to pay 100% of the costs, schools may be billed on a pro-rata share for the balance. BYLAWS ARITCLE I - MEMBERSHIP FEES Each school shall be assessed fees as determined by their basketball classification status and as outlined below- CLASSIFICATION SENIOR HS *JR HS AAAAA $1250 $300 AAAA 1050 250 AAA 700 200 AA 500 150 A 350 100 *Junior high fees shall be paid by all junior high schools or middle schools containing at least two grades of grades 7, 8, or 9. No membership fee shall be paid by a feeder school having only one grade of grades seven through nine. Such school may enjoy the benefits of membership but may not have voting privileges. NOTE: Schools with enrollments all of one gender shall pay one-half the membership fee of this classification plus $100 for additional administrative costs. $50 per senior high school shall be applied to state basketball tournament reimbursements. The AAA shall pay to the final eight teams in each classification reimbursement for participation in the quarterfinals through the finals of state basketball tournaments. The amount of reimbursement shall be $50 multiplied by the number of high school memberships and shall be prorated to schools on the basis of one way mileage from the school to the tournament site for each game played. Arkansas Activities Association Handbook for 2000-2001 The AAA has printed a limited number of AAA Handbooks. Two are being mailed to each member school. Additional copies will be available on the AAA website (www.ahsaa.org) to be downloaded and printed. Remember: www.ahsaa.org Page 14 - 2000-2001 AAA Handbook Responsibilities of Administration - Sportsmanship ARITCLE II ADMINISTRATION OF INTERSCHOLASITC EVENTS SECllON 1 - SUPERINTENDENT ANO/OR PRINCIPAL RESPONSIBIUITES ANO AUTHORITY B1l1LJ.. General Responsibility. The Principal and/or Superintendent of each school, in all matters pertaining to the activity relations of their school, are responsible for enforcing the rules of this association. They may delegate some of these powers, but such delegation shall not relieve them of responsibility for any infraction by their school. \u0026amp;!.k..2.,_ Authority and Additional Responsibilities A. To have general local control over all interscholastic activities and contests in which the school participates. B. To be responsible for the conduct of all students representing the school as participants or spectators at any interscholastic activity, and to exclude any contestant who, because of bad habits or improper conduct, will not represent the school in a becoming manner. Any contestant who has suffered serious illness or injury should be excluded until that contestant is pronouced physically fit by the school physician or the attending physician. C. To approve all activities in which the school participates. D. To be responsible for the treatment of all visitors and officials attending activities conducted by the school. Penalties may be imposed upon a member school whose principal or superintendent fails to provide reasonable protection for officials and visitors at home contests. Although the administrator of a host school is responsible for the treatment of visitors and officials as specified above, the principal, superintendent, or school representative of a visiting school shall have the responsibility of helping the authorities of a host school in the control of the fans, students and players from the visiting school and shall make a reasonable effort to assist in controlling fans, students, and players as soon as potential crowd control problems become evident. If a game or contest is held at a neutral place, the principal or superintendent of the participating schools shall be held jointly responsible for this protection. In such a case, penalties may be imposed upon either or both of the schools. E. To see that all contracts for athletic contests in which the school participates are in writing and signed by the superintendent, principal or athletic director. F. To authorize a full time faculty member or Certified Registered Volunteer of the school to be the school representative of the organizations representing the school unless the administrator serves as the school representative. However, for activities, other than team sports, involving fewer than six students, a responsible adult may be authorized in writing as the school representative. Such individual shall not represent more than one member school. Such authorization shall not relieve the school and the superintendent or principal of responsibility to the association. NOTE: A full time faculty member, certified or non-certified, who is employed by the school for a minimum of three periods a day shall be assigned the responsibility for any spirit group of the school (cheerleaders, dance/drill team, porn pon squad, etc.). This person shall have participated in a program of education which teaches rules governing spirit activities and have received instruction aimed at safety knowledge and awareness. Such training shall have occurred within each two-year period, except that becoming certified in a recognized safety certification program may meet that safety requirement for a period of up to four years. G. To accompany all groups to all events except as indicated in F. above. H. To be responsible for certifying, in writing, the eligibility of all contestants in accordance with the bylaws of the association. I. To have such other powers concerning interscholastic contests and activities in the school as are in keeping with the growth and needs of the school and which are consistent with the provisions of the Constitution and Bylaws of the Arkansas Activities Association. B.uk....J... Sportsmanship. Responsibility to the AAA to assure good sportsmanship is as follows: A. The superintendent and principal shall be responsible for providing leadership to assure implementation of good sportsmanship policies in each school. B. School policies shall contain provisions for soliciting the support of fans in maintaining good sportsmanship. Furthermore, each school shall be prepared to expel and/or prosecute any person who commits a misdemeanor or criminal act, under the statutes of Arkansas governing an individual's conduct in public or when such action at an activity or contest constitutes unsportsmanlike conduct. 2000-2001 AAA Handbook - Page 15 Coaches Duties C. Disqualifications. 1. Coaches, faculty representatives and other school representatives shall teach and exemplify good sportsmanship and are specifically prohibited from attempting to gain advantage by intimidation of officials or the opposing team. Removing a team from the playing floor, field, etc. which causes the game to be ended for any reason other than an emergency is prohibited. 2. Any school representative or athlete ejected from an event for unsportsmanlike conduct shall automatically be suspended from the next comparable event. If a school representative, athlete or participant is ejected twice during the same sport season or activity, that individual shall automatically be suspended from the next two comparable events. If a school representative, athlete or particpant is ejected three times during the same sport season or activity, the school administration shall be placed on probation unless the school representative or athlete is suspended for the remainder of the same sport season or activity, in which case the penalty may be reduced to warning. NOTE: The ejected athlete becomes ineligible for the next comparable event. D. Interscholastic participants shall be required by coaches, faculty representatives and other school representatives to exhibit good sportsmanship. E. Schools hosting events shall require officials such as scorers, judges, announcers, etc. to exhibit fairness by accomplishing their responsibilities in a competent manner without exhibiting emotion or becoming argumentative and observing recommendations of the AAA and AOA. F. Cheerleaders, pep groups, dance/drill teams, bands and other uniformed groups representing the school shall be required to exemplify and promote good sportsmanship. G. Any school representative who publicly criticizes an event official or event official who makes public comments criticizing the performance of a school representative shall subject themselves and/or school to a penalty issued by the Arkansas Activities Association that could include warning or probation. Public comments would include quotes published in the press or taped or live comments from radio, television or other media source. Page 16 - 2000-2001 AAA Handbook SECTION 2 - COACHES B.l1k..1.,_ Qualifications. All coaches shall be certified teachers as required by the Arkansas Department of Education or Certified Registered Volunteers as authorized by Act 1012 of the 1997 Arkansas General Assembly. All coaches shall be certified teachers. Football, basketball and track coaches are required by the Arkansas Department of Education to have a coaching endorsement. Coaches of other team sports (baseball, softball, soccer, volleyball) who do not have the ADE coaching endorsement must be certified through the National Federation Coaches Education Program. NFHS Coaches Education certification is recommended for coaches of individual sports. B.Yk....l.. Employment. Coaches shall be regularly employed and paid by the local board of education for professional duties. Assignments of professional duty shall be for a minimum of three regular class periods or equivalent time each day. NOTE: Assignment to a professional education duty other than a classroom teaching assignment all or part of the required three periods is permissible, but such assignment does not excuse a coach from the certification required as a teacher. 8.JJ.1tl Duties. The coach's duties as an employee shall require certification that will qualify them to be paid legally from a public school teachers salary fund. NOTE: A coach may receive money for directing recreational activities outside his regular coaching duties during off-hours, including summer months, from an outside agency. NOTE: Payment from federal program funds is permissible if the contract of the coach is eligible to be paid from teacher salary funds. However, the AAA does not approve a vocational permit as a certification for coaching even though such an- individual can be contracted and paid from salary funds. Rule 4, Nonpublic School Coaches. Nonpublic school coaches will meet the above requirement if the same assignment of duties in a comparable public school would meet the requirement. B.uk..5..,_ Volunteer Coaches/Student Teachers. An individual failing to meet the above requirements is ineligible to assume coaching duties during interscholastic events. A student teacher may assist with the coaching duties, but in no instance may he assume the responsibilities of head coach or be paid for service. Declaration for Sports - Eligibility Lists - Contracts SEffiON 3 - SCHOOL PARTICIPATION REQUIREMENTS Bmtl Declaration for Sports A. Deadlines. Member schools shall declare, each year, the sports and designated activities in which they plan to participate interscholastically for a championship. Declarations for fall/winter sports are due by June 1. Declarations for spring sports are due by December 1. Declarations for sports may be amended by deletions or additions without penalty on or before Friday of Week #13 for fall and winter sports or Week #22 for spring sports. Following these deadlines and until the Friday of Week #16 for fall and winter sports or week #30 for spring sports a school may amend its original declaration (to delete or add a sport) upon payment of a $25 late fee, subject to the following exceptions. B. Sports qualifying or entering directly to the state event (cross country and swimming) shall be required to declare no later than the deadline for entries. A $25 penalty shall be assessed for declaring after week #13 for fall and winter sports and after week #22 for spring sports. Any school failing to declare track, baseball, softball or soccer by week #22 shall not be permitted to participate in district, region or state events in that sport. C. Failure to make a declaration or amendment to a declaration by the time specified in paragraphs A and B above shall cause a school to forfeit the right of participation for its students in the conference, district, or state events involved. D. Fall and winter sports are: Football, Girls Volleyball, and Cross Country, Swimming \u0026amp; Diving and Basketball. Spring Sports are: Girls Gymnastics, Tennis, Golf, Track, Baseball, Girls Slow Pitch Softball, Girls Fast Pitch Softball and Soccer. E. Failure to Participate. A school failing to participate in a sport (no shows) after declaring for the sport shall forfeit the right for its students to participate in other conference, district, or state events until a $25.00 penalty fee has been paid to the AAA office. The Executive Director has the authority to suspend the fee if the school's failure to appear for the event was unavoidable. F. Football and Basketball. Schools starting or dropping football and basketball programs, junior or senior high, shall notify the Arkansas Activities Association and schools of their conferences within a reasonable time (approximately ten days) after such decisions are made. \u0026amp;ikL EUgibility Lists A. Student Registration - Athletics. A member school must register its athletes on an eligibility list with the Arkansas Activities Association before the student may enter interscholastic competition. Such registration of athletes indicates they meet all AAA eligibility rules. Non-Athletics. The school administrator shall sign a statement to be attached to any entry form or list of participating students, indicating these students meet all AAA non-athletic eligibility rules. B. Exchange of Lists - Athletics. On the same date the lists are mailed to the AAA, the school should submit to all opponents with whom the school has written contracts, its eligibility lists for those sports in which the student will participate. Schools must exchange eligibility lists for students who will participate in events scheduled later, or for events scheduled without written contracts, before the schools engage in competition. RMk...1._ Recruitment of an athlete by anyone is expressly prohibited by the Arkansas Activities Association. Any school representative found guilty by the AAA Board of Directors of knowingly using or permitting to be used in an interscholastic event any student so recruited by anyone, whether that person is connected with the said member school or not, may cause the school to be suspended for up to one full year (365 days) or to be expelled. B.u.kA.,_ Contracts Between Schools A. Scheduled contests among members of the association shall be covered by contracts drawn up on regular AAA contract forms. Contracts may be cancelled only upon mutual agreement, in writing, between the two schools involved. NOTE: An exception to this requirement may be made by the Executive Director when it is determined that a schedule change is necessary for a school to be in compliance with a change of rules and regulations adopted by the Governing Body. Contractual agreements exceeding one year shall be limited to and shall coincide with reclassification cycles. 2000-2001 AAA Handbook - Page 17 Contracts - Protests B. A school cancelling a game or contest without mutual consent shall forfeit the game, pay the stipulated forfeiture fee of the contract, and reimburse the other involved school for all reasonable financial obligations incurred in their preparation for the scheduled contest. Also, the school cancelling a contract without mutual agreement may not schedule another contest during the week prescribed in the contract that was cancelled. Furthermore, all forfeitures and reimbursements shall be made within thirty days {30) following the designated contract date cancelled. Failure to make such payment may cause the school to be penalized by suspension. B.Y.k..5.,_ Contract with Offidals A. Contracts between schools and officials shall be made on AAA approved contract forms. Contracts will not be cancelled except upon mutual agreement, in writing, between the schools and officials involved. NOTE: An exception to this requirement can be made by the Executive Di rector when 1t is determined that a schedule change is necessary for a school to be in compliance with change of rules and regulations adopted by the Governing Body. B. Schools or officials breaking the contract without mutual consent shall pay to the offended party the stipulated sum stated in the contract. C. All game officials for regular season events, in those sports for which the Board of Directors specifies that registered officials are required, shall be selected by mutual agreement of the competing schools. If the official( s) approved notifies the host school that the contract cannot be fulfilled fewer that forty-eight hours before the scheduled event is to begin, the host school shall not be required to get approval of the visiting school for a replacement official of an equal or higher classification, except in the event the host school's conference establishes a list of approved officials, the host school may employ a replacement from that list regardless of the official's classification. 8.Yk.....,_ Enforcement of Contracts A. Oral Contracts. The association will not enforce oral contracts or contracts not drawn up on AAA contract forms. B. Breach of Contract. A breach of contract may be declared if a coach orders the team to cease play before an interscholastic event is completed. NOTE: The participation of an ineligible athlete may be considered a breach of contract. Page 18 - 2000-2001 AAA Handbook C. If a coach unknowingly violates a contract by playing an ineligible player, the game must be forfeited to the opposing team, except that, in the cases of transfer students, where legitimate errors or omissions in the official school transcript as received are proved, such player must be withdrawn from participation upon discovery of the error without penalty to the school. D. Cancellations. Cancellation of games due to epidemics, accidents, or other hazards ordinarily judged to be of natural causes, may also be authorized by the Executive Director. E. Two-Year Contracts. Football contracts and other two-year contracts shall be drawn up with the date to be played based upon the number of week rather than upon the month and day of the month and shall coincide with classification cycles. NOTE: This regulation is designed to eliminate misunderstandings which sometimes arise when contracts are drawn up on a home-and-home basis and the second game is to be played on the corresponding week number. (Exception: out-of-state games.) B.Yk.L Protests on Games and Offidals A. Basis for Protest. No protest concerning scheduled games will be considered unless the protest is based upon a violation of contract, shown by the contract made and signed upon AAA contract forms. 1. A protest must be made in writing to the Executive Director, who must investigate and render a decision. 2. Games may be played under protest, provided the protest be made in writing, one copy being given to the coach of the protested team and a copy mailed to the AAA office. Verbal notification to the opposing coach and game officials must also be made. 3. If a game is protested, and the protest is allowed, the innocent team wins by forfeit. NOTE: Officials' Judgement Calls. The association has no authority to reverse a judgement decision made by an official. SECTION 4 - VIOLATIONS, APPEALS, AND PENALTIES. B.Y.k..L. Reporting Violations. Any authorized representative of a member school or involved game official may file a complaint against any school or school representative for a violation of the rules and regulations of this assocation. Such complaint shall be filed with the Executive Director of the Arkansas Activities Association in writing within 5 working days after the discovery of the violation. Upon receipt of a complaint, the Executive Director shall make an investigation of the charges contained in the complaint within a reasonble time. Rule 2. Notification and Investigation A. After investigating the complaint, the Executive Director shall notify the school's authorized representative of the alleged charges of violations of the rules and regulations in writing or by telephone in such language that the charged party (school or representative) shall have disclosure of the alleged acts of misconduct or impropriety constituting the alleged violation of the rules and regulations of the association. It shall not be necessary or required that the Executive Director disclose the name(s) of the person(s) making the complaint. B. When a written notice is given by the Executive Director, it shall be served by certified mail and shall be mailed to the school address of the charged party(ies). Such notice shall contain the time and place set for a hearing of the charges. C. The Executive Director shall hear the evidence presented at the hearing and at the conclusion issue a written finding and recommended order. D. Any oral or documentary evidence, not privileged, may be received if it is of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs. E. The findings and recommended order of the Executive Director shall be served upon the charged party(ies) by certified mail in the same manner required for notice of a hearing. Unless a written objection and request for appeal is received by the Executive Director within 10 working days of the mailing of said recommended order, the recommended order shall be final. If time is of the essence, a written objection and request for appeal may be required in fewer than the allotted 10 working days. F. If a school accepts a suggested penalty after receiving the notice of alleged charges of violations, no further hearing shall be necessary. Violations - Appeals Ruk-1.._ Procedure for Appeals. Any authorized representative of a member school or student (parent) may appeal a decision, opinion or recommended order given by the Executive Director, either oral or written, and such appeal shall be made in writing by certified mail. An appeal on behalf of a student by the parents shall be filed through the school's authorized representative. After receiving the written appeal, the Executive Director shall: A. Notify the president of the AAA of said appeal. B. And, 1. If time is of the essence, the president shall within a reasonable time, appoint a hearing subcommittee of the Board of Directors of not fewer than (5) members which shall convene for the purpose of conducting a hearing of the appeal with reasonable notice to the party(ies) involved. 2. If time is not of the essence, the appeal shall be heard by the Board of Directors at a regular meeting. The procedure for notice of such hearing shall be the same as for a subcommittee hearing. C. Notice of the time and place of such hearing shall be served upon the appealing party(ies) by certified mail. An administrator of the involved school should be present at the hearing. The appealing parties may be represented by legal counsel provided the AAA Executive Director is notified at least 24 hours prior to the scheduled hearing. D. Within ten (10) working days after the conclusion of any hearing, the Executive Director shall notify all parties of the commitee's or hearing officer's decision. E. Then, 1. In the event the appealing parties are dissatisfied with the decision of the hearing subcommittee, an appeal to an independent hearing officer may be had by serving written notice of appeal upon the Executive Director. 2. The Executive Director shall contact a hearing officer and set a date, time and place for the hearing. Notice of the time and place shall follow the procedures established for the first appeal. 2000-2001 AAA Handbook - Page 19 Procedure for Appeals  Penalties 3. After the hearing, the hearing officer shall render an expedious written opinion as to whether the Executive Director, hearing subcommittee or the Board of Directors followed the rules of the association and the law in making a determination about the alleged violation or other basis for appeal. 4. a. In the event the appealing parties are dissatisfied with the decision of the subcommittee and hearing officer, an appeal to the Board of Directors may be had by serving a written notice of appeal upon the Executive Director. Notice of the time and place of such a hearing shall follow the procedures established for the earlier appeals. b. In the event a majority of the original hearing subcommittee is dissatisfied with the opinion of the hearing officer, and if the Board of Directors has not previously heard the matter, the subcommittee may request a hearing before the Board of Directors to review the opinion of the hearing officer. A 75% majority agreement of the Board of Directors present at the hearing is required to reject an opinion of the hearing officer. Notice of the time and place of such a hearing shall follow the procedures established for the earlier appeals. F. Upon receipt of the notice of appeal to the Board of Directors by the appealing parties, or by request from the subcommittee, the Executive Director shall set the appeal for hearing, de nova, at its next meeting. The rules as herein above set out for a hearing before the Executive Director shall apply to hearings before the Board of Directors. G. The procedure for notifications of the appealing party(ies) shall be the same as for the previous appeal. H. The filing of a written objection and appeal from the decision of the Executive Director of an appeal from the decision of the hearing subcommittee or the opinion of the hearing officer shall not stay the order of the Executive Director. Such order may be stayed by the Board of Directors if, in the exercise of its judgement, the interest of justice will be served thereby. A hearing subcommittee may stay the order of the Executive Director when acting instead of the Board of Directors and such action shall be considered at the next meeting of the Board of Directors. Page 20 - 2000-2001 AAA Handbook I. If the appeal to the Board of Directors as a whole requires a special called meeting, the appealing party(ies) shall be required to make such arrangements as are satisfactory to the Executive Director to secure the payment of the costs of the appeal including travel expenses of the Board of Directors and the cost of taking and transcribing a record thereof to be paid by the appealing party(ies) in the event the appeal to the Board of Directors is not successful. ~ Penalties. Except for fines authorized in other sections of the bylaws, a violation of any rule or regulation, mandatory or prohibitory, contained in either the bylaws or the constitution of the Arkansas Activities Association, or any amendment enacted, by any member school or a representative of such school shall subject the school or the representative, through action against the school, to one of the following penalties, depending upon the severity of the violation: Warning, Probation, Suspension, or Expulsion. Any further violations during a penalty period shall subject the school or individual to a more severe penalty. If a violation occurs during a non-participating time period other penalties may be imposed. A. Warning. A school may be forced to forfeit all games played or awards received during the period of violation. The school may compete for a championship, rating, or award during this period. (See note on Bylaws Article II, Section 3, Rule 6 - Enforcement of Contracts) B. Probation. 1. A school shall forfeit all games played or awards received during the period of violation. The school may not compete for a championship, rating, or award in the sport or activity involved during the time period it is placed or continues on probation. Such penalty may extend up to a year (365 days) from the date of violation but the school may participate in regular season events. 2. As an alternative, the school may reduce the penalty of probation to a warning by suspending a school employee or student causing the violation for a length of time designated by the AAA and for duties or privileges of attendance, supervision, coaching, practicing or playing in the activity or sport involved. However, suspension of such individuals shall not exceed the time prescribed for the probation or warning period. C. Suspension. A school shall forfeit all games played or awards received during the period of violation. The school may not participate in a regular season schedule nor participate in any invitational, district, or state events during the suspension period. D. Expulsion. A school shall forfeit all games played or awards received during the period of violation. The school or individual may not participate in any interscholastic activities after it has been expelled. NOTE: The Governing Body shall have exclusive power to expel a school from the association by a two-thirds vote. NOTE: See Eligibility Rule 4 B and Rule 6 B under contracts for additional penalties. E. In the event a penalty specified in paragraphs A-D above requires a forfeiture, the offended participant or team shall receive the same forfeit as defined by the approved rule book for the forfeit of events or games due to violations of rules in the sport involved. F. If a violation requiring a penalty of forfeiture is discovered after an event has occurred, any award received by the offender shall be awarded to the next finisher in individual sports or to the last team offended in team sports. G. If a student is ineligible according to AAA rules but is permitted to participate in interscholastic competition contrary to such AAA rules but in accordance with the terms of a court restraining order of injunction against that student's school and/or the AAA, and that injunction is subsequently voluntarily vacated, stayed, reversed or finally determined by the courts that injunctive relief is not or was not justified or expires without further judicial determination, those penalties stipulated in Rule 4 A, B, C, D, E, or F may be imposed. SECTION 5 - CLASSIFICATION OF SCHOOLS B.!!.k-1..,_ Senior High Classification Cycle. The classification cycle shall occur in each two-year period in which schools are assigned to a conference. The cycle begins with an even school year (2000-2002, etc.). The classification of schools for sports in the senior high division shall be based upon the October 1 enrollment report to the ADE in grades 10-12. The enrollment from public schools shall be taken from the school's report filed with the ADE and shall be a three-year average of the October 1 enrollment. The nonpublic school enrollment figures multiplied by 1.35 shall be taken from a school's report to ANSAA at the end of the fiscally uneven year. Penalties - Classification of Schools A. Class AAAAA - The largest 32 schools. A statewide organization, not assigned to an activity district, but supervised directly by the AAA Board of Directors. Schools shall be assigned to the activity district compatible with each school's geographic location. B. Class AAAA - The second largest 32 schools. A statewide organization, not assigned to an activity district, but supervised directly by the AAA Board of Directors. Schools shall be assigned to the activity district compatible with each school's geographic location. C. Class AAA - The next largest 64 schools. D. Class AA - Basketball - The next 96 largest schools\nFootball - The remainder of football schools. E. Class A - Basketball - The remainder of football schools having an enrollment within Class A range shall be added to basketball conferences. F. Each conference in classes AAA, AA, and A is assigned to the activity district compatible with each school's geographic location. NOTE: Non-football schools larger than Class AA and A shall be assigned to a conference in the class indicated by their ADM. 8JJk..2..,. Junior High. Junior High schools shall be classified the same as their parent school except that schools not located within the principal population area (wing schools) may classify according to ADM of grades 7-9 instead of 10-12. B.uk..J.._ The ADM of schools with students all of one gender shall be doubled for classification purposes. BJ!1tl Schools whose enrollment is made up entirely of students selected on the basis of academic excellence shall participate with schools of the largest state classification in academic contests. SECTION 6 - ATHLETIC CONFERENCES Rule 1. Schools are assigned georgraphically to conferences by the AAA Board of Directors for each two-year cycle. Schools may be in a conference other than indicated by their location of their county in an activity district. A. In the event a conference has fewer than four schools declaring and participating in any sport, the Board of Directors of the AAA shall assign such schools to adjacent conferences for participation in meets, tournaments, playoffs, etc. The Board of Directors may 2000-2001 AAA Handbook - Page 21 Conferences  Conference Authority - Round Robin assign schools from adjacent conferences to such a conference, if approved by the school(s) being reassigned. Such assignments will be for one sport only and the term shall coincide with the two-year classification cycle. In making these assignments, the committee shall attempt to keep the size of the conferences equalized and at the same time avoid excessive travel. NOTE: When such assignments are made, the schools participating shall be responsible for determining fees necessary for conducting the meet, purchasing awards, etc., and fees as agreed upon by the majority shall be paid to the di rector of the event before a school is eligible to compete in the activity. B. Classification groups, when approved by the AAA Board of Directors, may organize on a statewide basis for selected athletic activities and such groups shall not be assigned to activity districts for administrative purposes in these sports, but shall be responsible directly to the AAA Board of Directors. C. A member school shall be permitted to change from one conference to another if it does not exceed the limitation on numbers, upon consent of each of the conferences involved by a two-thirds majority vote. This shall apply to all sports in which the school participates that are under the jurisdiction of the conference. D. A member school may petition the AAA Board of Directors for assignment to a classification higher than the one indicated by its average daily membership report. Upon approval of this request the Board of Directors will assign such a school to a conference in the new class. E. Any school choosing to participate independently from their conference assignment in any sport shall be required to participate independently in ALL sports offered by their school. B.Y.k..l.. Conference Authority A. Conferences shall organize, elect officers and adopt rules and regulation to conduct conference interscholastic events as provided by the AAA Handbook. Such rules and regulations may be more restrictive, but not less restrictive than and not in conflict with, the rules and regulations of the AAA constitution and bylaws. B. Each conference shall be responsible for furnishing awards. C. Each conference shall make regular financial reports, at least annually, to its member schools. D. Conferences shall have the responsibility of working with schools to see that schedules are arranged prior to June 1 in football and October 1 in basketball so that each new school may have the opportunity of playing Page 22 - 2000-2001 AAA Handbook the required number games. The conferences shall have the responsibility to set the date of the first game to be counted for the championship. B.uk...1,_ Determining Round-Robin Champions A. Conferences may use round robin scheduling for determining conference champions, certifying teams to state events or seeding of tournaments on a percent basis of games won and lost if two-thirds of the conference schools approve. B. Any school failing to schedule a conference opponent or refusing to play a conference opponent without just cause shall forfeit the contest and shall not be eligible to compete for a championship in that sport. If one or more schools involved is agreeable to scheduling, such school(s) may select from their schedule a non-conference game with an equal or higher class for a substitute game. The AAA director may approve a substitute game with a school of equal or higher classification, prior to the beginning of the season, for a school that establishes just cause for failure to schedule. C. In the event a game that is a part of the conference round robin schedule to be used for certification of teams or seeding of a tournament is unavoidably postponed and cannot be rescheduled before the date the schedule is to be completed, the placement of the teams who failed to play the required game(s) in the final order of standings shall be accomplished by two computations. First, the teams shall be placed in the order on the basis of round robin games actually played. Then each team shall be charged a loss of each game not played and the standings order adjusted accordingly. In the event the latter adjustment causes the team(s) involved to tie with another team(s) in the order, the procedure for breaking ties shall be applied to choose the team to receive the highest placement. D. Conferences may also use round robins to certify the winner to a state event and\nin basketball, may require a tournament for certification of the other team(s). E. In the event a school chooses not to participate in the basketball round robin schedule such school shall be permitted to participate in the basketball tournament and shall be inserted into the seeding order determined by the round robin by a vote of schools participating in the round robin. Bl!.1tl Conference Ties in Football A. If two teams tie, and one of the teams has defeated the other in a regular schedule conference game, the winner shall be declared the conference playoff representative. Three or more tied teams shall first be considered in sets of two-way ties. B. If two teams tie and the tied teams split or have not played each other in a conference game(no round robin) the team with the greater sum of winning margin, using the following point system, shall be the playoff representative. C. If more than two teams remain tied after applying (1) above, the following point system shall be utilized to eliminate all but two teams. Tabulate the sum of the winning margins of each team's conference games as indicated in the following: 1. If the margin of victory is more than 13 points only 13 points shall count. 2. Losses shall be tallied as O (zero) points. 3. Forfeited games. Offended teams shall receive 13 points when tabulating the sum of the winning margins for breaking conference ties. D. After tabulating the sum of the winning margins, all teams except the two with the greater sum shall be eliminated and the selection process shall begin again with paragraph(A). E. If teams remain tied after the above procedures are applied, the playoff representative shall be determined by a coin toss. The coin toss, supervised by the Executive Director, shall be used to eliminate all but two teams and then begin again with paragraph (A). F. In the event the conference is eligible for more than one playoff representative each subsequent playoff representative shall be chosen by reapplying the procedures above. G. All conferences will use the AAA adopted procedures for breaking ties that occur in the order of standings when round robin schedules are completed. R.u.k.2,_ Basketball Tie Breaker Rule (Classes A-AA-AAA-AAAA-AAAAA) If two teams are tied from regular season conference play, tie breaker procedures will be: 1. Head to head in regular season conference play 2. If the two teams have a split margin of victory between the two teams, with a maximum of 10 points per game 3. If the two teams are still tied, all winning conference game points, with a maximum of 10 points per game 4. If the two teams are still tied, a coin flip by the Arkansas Activities Association's Executive Director will decide seeding. Conference Ties If three teams are in a three-way tie from regular season conference play, tie breaker procedures will be: 1. Head to head competition. If one team has been defeated by one of the other teams twice, they would be eliminated. The two remaining teams would go to step two listed above for two teams that are tied. If step two does not break the tie, step three would follow, then step four. If three teams are tied and each team has split ( or a perfect triangle), tie breaker procedures will be: 1. Margin of victory in all conference games, with a maximum of 10 points per game, would be used. Example: A=50, B=49\nC=38 If you have one spot in the bracket team A would go If two spots were on the bracket teams A and B would go If three spots were on the bracket teams A, B and C would go If four~ teams are tied the margin of victory in all conference games would be used, with a maximum of 10 points per game. The two teams with the highest amount of points would be decided by head to head competition. If these teams had split victories, the team with the highest points would receive the spot for the first team (if both tied with the same amount of points, a coin toss would be used to decide the first team). This procedure would continue until all spots were filled. Example: Teams A, B, C, D, E are all tied from regular season conference play. A margin of victory in conference play was: A=68, 8=60, C=58, D=50, E=40 A and B would go head to head. If they split A would receive the spot in the bracket. If more than one spot was available B and C would go head to head. If they had split B would receive the spot on the bracket. This would continue until all spots on the bracket were completed. \u0026amp;!k.....i._ Conference Championships in Baseball, Softball and Soccer Determining Conference Champions/Playoff Representatives 1. Head to head competition is always the first consideration. In case of ties the following procedure shall be followed: A. If two teams tie, head to head in conference competition is always the first consideration. If one team has defeated the other team (once or twice) that team shall be the representative. B. If two teams tie and each team has beaten the other in conference play the two teams' margin of victory against each other will decide the conference representative. 2000-2001 AAA Handbook - Page 23 Conference Championships - Classification of Students C. If the two teams are still tied, the sum of the winning margins of each team's conference games with a five run limit shall be used. (In forfeited games the offended team shall receive five runs.) D. If the two teams are still tied, a one game playoff at a site agreed upon by both teams will be played. The winner will be declared the playoff representative. E. If two or more teams tie, head to head competition will first be used (if one team has defeated one or more of the teams twice in conference play this will eliminate these teams, unless two positions are available). The two or three remaining teams would go to head to head competition and the margin of victory against each other. If this did not decide a playoff representative, a coin toss by the Executive Director of the Arkansas Activities Association will be used. 1. If two positions are available and one position is decided from the above mentioned methods, the two remaining teams will be: a. Decided by a margin of victory against each other. If the two teams are still tied: b. A margin of victory not to exceed a five (5) run difference for baseball and softball and a one (1) goal difference for soccer against all conference opponents will be used. If a winner is not determined, a coin toss by the Executive Director of the Arkansas Activities Association will determine the playoff representative. \u0026amp;!k..L. Conference Championships in Volleyball If a tie results it shall be broken by the first of the following procedures which is successful in doing so: 1. Head-to-head competition between the tied schools\n2. Game record in head-to-head competition\n3. Actual point spread of head-to-head games\n4. A playoff match between schools involved in the tie. If there is a three-way tie, the schools shall draw for the numbers 1, 2 and 3 which shall identify each school to begin the playoff with 1 playing 2 and 3 playing the winner. The winner of the final match will be the first conference seed with the opponent being the second seeded team and the loser of the first playoff match being the third seed. This procedure shall be applied in the same manner if four teams are tied. After drawing numbers, 1 would play 4 and 2 would play 3, after which winners would play one another for the first seeded position. The loser of Page 24 - 2000-2001 AAA Handbook this match will be the second seeded team. If more than two teams are to advance to the state tournament, further elimination play would be conducted for third and fourth seeds. BfilU Football Conference Schedules A. Any school contending for a conference championship must have its schedule in the office of the conference president and the AAA no later than August 20. Games scheduled after that date shall not count in conference standings. B. Schools moving into a new classification must be given the provilege of contending for the championship the first year of each classification cycle. SECTION 7 - CLASSIFICATION OF STUDENTS 8J!k..L. Ninth grade students may participate in all high school activities regardless of their grade placement or where they are housed, provided they are in the same attendance zone and the principals of both involved schools agree, except Class AAAAA ninth grade students who are eligible for junior high athletics may not participate in a sport on a senior high team if the junior high has a team participating in that sport, except in the sports of gymnastics and cross country. \u0026amp;!.1f:...L A ninth grade student may be promoted to the senior team in any sport and then moved back to the junior high team in a different sport. However, once engaging in interscholastic competition in senior high the student is ineligible for junior high competition in that sport. B.!lk...Ji A student ineligible for junior high athletics due only to the age rule or the semester rule may be allowed to participate on the senior high team. Seventh or eighth grade students may not participate on a senior high team except when they are in violation of the semester or age rule. SECTION 8 - EVENTS RMkJ..,. All organized interscholastic student activities shall have its rules and regulations approved by the AAA Board of Directors. B.u.k.1..,. All changes in rules and regulations, relative to the participation of students of member schools in interscholastic activities on the district, conference, region, and state level shall be referred to the superintendent, principal, or the authorized representative (with written authorization) for approval. Any change affecting fees or dates shall be voted on by mail. Events - Sanction (Approval) of Events Such ballots shall be mailed to the superintendent or 45 principal and shall be provided with a signature space 46 for the sponsor, coach, advisor, director, etc., as well as 46 Girls Golf Tournaments *Meet of Champs Overall Girls Golf the administrator. .B.u1tl The Board of Directors has authority to revoke approval of any activity at any time it does not conform to the criteria upon which approval was based for an educational program or if irregularities occur. The Board of Directors may reconsider approval of any activity at any time and it shall do so upon receipt of a written request by a school superintendent or principal. ~ A permanent calendar of events sponsored by the AAA shall be established by numbering the weeks of the calendar\nthe week containing Thanksgiving Day shall be week #21 with preceding and succeeding weeks numbered consecutively. NOTE: The AAA calendar will always contain 52 numbered weeks. A seven-year calendar will be published each year in the AAA Directory. \u0026amp;!k..5..._ Scheduling Events A. Athletic events sponsored by the AAA are scheduled as follows: CALENDAR OF ATHLETIC EVENTS Week# Event 6 Football practice begins on Monday (no pads) 6 Thursday-Football practice in full equipment 9 First football game\nfirst volleyball match 16 **First basketball game for non-football schools 16 Conference and District Volleyball Tournaments 17 *State Volleyball Tournaments 18 * State Cross Country Meet 18 Football Season ends 19 22/23 33 34 34 35 36 41 43 44 44 44 44 45 45 ***Begin football playoffs Football finals Conference Basketball Tournaments *State Swimming/Diving Meet Regional Basketball Tournaments State Basketball Tournaments State Basketball Finals *State Gymnastics Meet State Tennis and Boys Golf Tournaments State Soccer Tournament Overall Boys Golf *State Track Meet Prelims-AA-AAAAA Overall Tennis *State Track Meet A\n*State Track Finals AA-AAAAA *State Baseball and Softball Tournaments 47 *Decathlon and Heptathlon *Traditional date - Board of Directors has authority to assign date. **Football schools may begin basketball the week following last regularly scheduled game, but no earlier than week #17. ***All football playoffs shall be scheduled on Fridays except by mutual agreement of participating schools or assignment by AAA. ~ Sanction (Approval) of Events A. The AAA has jurisdiction over the following events that QQ..D..Q.t.require AAA sanction forms to be submitted: 1. Regularly scheduled events between two schools beginning after 3:30 p.m. on school days or anytime on Saturday including out-of-state athletic trips of less than 300 miles one way. 2. Invitational events sponsored by member schools and involving only member schools that occur after 3:30 on school days or anytime on holidays or weekends. Invitational tournaments shall meet the criteria in Rule 7 A. 3. Sub-District, district, and state (official) events regularly scheduled on a numbered week of the AAA calendar by the constitution and bylaws or rules of statewide affiliated student organizations or activities that begin after 3:30 p.m. on school days or anytime on holidays or weekends. 4. State or Federal constitutional events or any special event sponsored by a state for federal constitutional officer. (A special event is one that does not occur annually.) 5. Events on the National Association of Secondary School Principals list. B. The AAA has jurisdication over the following events that DO REQUIRE AAA SANCTION FORMS to be submitted and approved prior to participation. 1. Events that are not sponsored by member schools or that involve out-of-state schools. 2. Events which are postponed due to weather conditions or unavoidable circumstances that previously required sanctions or would cause a loss of class time. 2000-2001 AAA Handbook - Page 25 Sanction (Approval) of Events 3. When isolated schools, as designated by the AAA Board of Directors, participate out-of-state prior to 3:30 p.m. on a school day to use less class time for such participation. 4. Official events involving a loss of class ti me. 5. One national non-competitive non-athletic interscholastic event per year for a senior high school-sponsored group or individual. Events must meet NASSP guidelines for national participation. 6. Competition that is scheduled to begin prior to 3:30 p.m. on a school day in the academic areas of mathematics, science, social studies, language arts, or foreign language if students compete in two or more of these academic areas. A student who participates in such competition shall be currently enrolled in courses of the academic area(s) involved and be selected for participation on the basis of outstanding achievement. The actual time that a student shall be permitted to engage in such competition shall not exceed one school day or 5 1/2 hours per school year. C. The AAA has jurisdiction over events that occur during the summer or extended holiday period that are sanctioned. D. That AAA has no jurisdiction over the following events. 1. Events that are not sanctioned and occur during the summer or extended holiday period for individuals or groups that are school-sponsored that do not adversely affect the eligibility of involved students. 2. Field trips that do not adversely affect the eligibility of involved students. 3. Events in which students who are not school-sponsored participate. E. There shall be no activities on the state level (state championship or statewide invitational) for junior high students except programs listed on the NASSP Advisory List of National Contests and Activities that permit junior high participation. (See Rule 9.) Any district or regional junior high activity that is not an official event of an affiliated organization must be limited to participation of junior high schools assigned to the activity district in which the event is scheduled except when AAA sanction is requested and approved by the established procedures. Page 26 - 2000-2001 AAA Handbook NOTE: One or more of the following circumstances shall be required before exceptions to the 3:30 rule may be granted and then only for official district, region or state events. 1. Facilities - If it is not possible to secure the needed facilities on a non-school day. 2. Scheduling of Events - If the essential activities involved in the event require more than one day's duration. 3. Number of participants - If there are more participants scheduled to compete than can be accommodated in one day. 4. Staffing - If a sufficient quantity of qualified officials, judges, etc. can not be secured for the event on a non-school day. 5. Financial - If the cost of officials, guest conductors, judges, etc. would be prohibitive to involve only nonschool days. B.Yk.L. Criteria for Sanction (Approval). The following criteria, ranked in order of importance, shall be considered for approving events. A. All invitational events must be scheduled to begin after 3:30 p.m., with no part scheduled to begin after 9:00 p.m. if held on week days, or any time on holidays or Saturdays. Invitational tournaments shall be scheduled to be concluded in one week. Early rounds of such tournaments in athletics may begin on a Saturday if the finals are scheduled to be on or before the following Saturday. Basketball schools may schedule only one regular event by a team the week that the team is in a tournament except when the tournament is of one day's duration and played on Saturday. B. The purpose of an event shall not be in conflict with the purposes of the AAA and any social activities should conform with the student personnel policies of a majority of the participating schools. C. Worthwhile educational benefits resulting from the activity must be realized by students who are to participate. D. Awards shall be appropriate in number, kind and value (Athletics: see Art. III, Sec. 1, Rule 8). In nonathletics, equipment awards relating to the student's skills are acceptable. Scholarships are always recommended and cash awards are discouraged. Sanction (Approval) of Events - NASSP List - Summer Camp E. Entry fees shall be proportionate to the total cost of conducting the event without a profit being realized at the expense of the student or school. F. Events will not be approved which are commercial in nature requiring special tour packages and/or theme park admittance fees. G. Junior high invitational events which occur on Saturday or a school holiday and which involve junior highs located outside the activity district in which the event is held, may be sanctioned if not issuing a statewide invitation. Rule 8. Application for Sanction ( Approval) A. An application for approval of a contest, festival, meeting or other activity must be made in writing to the Executive Director at least thirty (30) days prior to the date of the event. An exception to this rule may be made if it can be determined that all involved administrators had knowledge 30 days prior to the event and that all necessary preparation had been made prior to the request. NOTE: Events approved after July 1 will not appear on the annual calendar but will be published in the AAA Bulletin. B. An application for approval may be submitted by an authorized faculty representative of an affiliated student organization or a sponsor of an event. C. The application shall include the following: 1. Name of school or organization wishing to sponsor the event. 2. Name of the faculty representative or event manager or di rector. 3. Title or name of the interscholastic event. 4. Awards to be offered and their value. 5. Entry fees, if any. 6. Time schedule and date of event. 7. Schools to be invited. 8. Agenda, program and general rules of the event. B11k...9..,_ NASSP Advisory List of Contests and Activities. Any event or activity included in the NASSP Advisory List of National Contests and Activities shall be automatically approved by the AAA Executive Director. Those events for which the NASSP has taken no action or has not included in the list may be approved if the host state's authorized association approves the event. If there is no organization in the host state authorized by the schools to have jurisdiction over an activity, the Executive Director may approve the event if it meets AAA criteria for approval. Rule 10. Out-Of-State Events A. Out-of-state events shall be approved on the same basis as in-state events. 1. Participation in school-sponsored interscholastic activities shall be restricted to the states contiguous to Arkansas. 2. School groups may not spend more than one school night out-of-state. (Monday - Thursday.) 3. Athletic events exceeding 600 miles round trip require National Federation approval. 4. An AAA member school may not participate with an out-of-state school that is not in good standing with their state association and the member school is responsible for ascertaining the status of such school. B. Exceptions to the above sections: 1. All events on the NASSP approved list. 2. The AAA Executive Director may make an exception to A. 1 and 2 above based on the educational merits of the activity. Rule 11. Summer Athletic Camp Guidelines. Student participation in athletic camps is permitted as long as: 1. No school time is lost. 2. There is no competition between the camps either during or after the camp. 3. The student does not violate the amateur rule as to receiving pay for coaching. 4. Helmets, shoulder pads and upper body padding (arms, forearm, rib, etc.) may be worn in football camps. No padding is to be worn below the waist. Use of sleds or tackling machines is also prohibited. 5. The football camps are held during the period following the end of school year through week #5. 6. The school is responsible for informing its students of the summer camp regulations and monitoring the activities of the camp. 7. A violation of these regulations may subject the school to a penalty for the sport involved throughout the following season and may cause a student to be ineligible for up to one year. 2000-2001 AAA Handbook - Page 27 Summer Camp  All-Stars  Sunday Contests  Scouting  Broadcast Rights Camp is defined as a site where three or more students or school teams meet for the purpose of receiving instruction in basic skills in a sport. Football camps may be held only between the final day of the spring term (May-June) and the beginning of fall football practice (Week #6). NOTE: A violation of the Summer Camp Rule or the AllStar Rule may cause the student to lose eligibility for up to one year. Rule 12, All-Star Contests A. AHSCA All-Star Game. The Arkansas Activities Association sanctions an All-Star Football game and All-Star Boys' and Girls' Basketball Games and a Girls Volleyball Game. The AHSCA Executive Committee is authorized to plan the details and mechanics for the All-Star Games and the coaching clinic subject to the approval of the Board of Directors of the AAA. B. Coach and Administrator Participation. No athletic director, coach, teacher, or administrator of an Arkansas Activities Association member school, nor athletic official who is registered with the Arkansas Officials Association, shall at any time assist with the coaching, management, direction, election of players, promotion, or officiating of any All-Star or similar contest in football or basketball in which one or more of the competing teams is composed of a player, who, during the previous school year, was a member of a member high school football, basketball, or volleyball team with the exception of the All-Star games sponsored by the Arkansas High School Coaches Association. C. Student All-Star Participation 1. A student who is a member of a school team may not become a member of an all-star football, basketball or volleyball team, in season, without losing his eligibility in that sport for up to one year {365 days) from the date of such participation with the all-star team. 2. Following completion of high school eligibility in a sport and prior to graduation from high school, a student may not participate in an all-star contest that is not specifically approved by the AAA or participate in more than two such all-star football, basketball or volleyball contests. NOTE: Violation of any of the above regulations may cause a student to be ineligible for the AAA-sanctioned AHSCA All-Star Game(s). Page 28 - 2000-2001 AAA Handbook Rule 13. Sunday Interscholastic Contests. There shall be no interscholastic athletic contests on Sunday. Rule 14, Approved Scouting and Filming or Videotaping A. When hosting regularly scheduled competitive events, member schools shall grant admission to at least two scouting representatives from other member schools who are scheduled to compete with either of the participating schools at a later date. No filming or videotaping by a third party member school shall be allowed unless permission is granted by both competing schools. B. Filming/Videotaping: Each school when engaging in regular events shall have the right to make films or videotapes for educational or historical purposes and such films or tapes may be shared with other member schools for scouting purposes. The host school may also permit the use of non-commercial cameras and video reco1ders to record events for families and friends of participants. Rule 15. Broadcast and Television Rights A. For regularly scheduled local interscholastic events the host school only shall have the right to grant permissions for public broadcast by radio or television. B. Conference, Region, or State Events: The AAA shall have the rights and authority for controlling the scouting, filming, videotaping or broadcasting, either by radio or television, at all elimination events leading to a state championship endorsed or sponsored by the association, except those games approved by the AAA bylaws to be played as regularly scheduled events. ARnCLE Ill - EUGIBIUTY INTRODUCTION Participation in competitive interscholastic activities as a part of a school's educational program is a privilege and not a right. The eligibility rules of this association are designed to promote the educational values derived from participation in interscholastic activities, prevent exploitation of youth by special interest groups and to ensure that interscholastic activities shall remain an integral part of the educational program. Students wishing to participate in interscholastic activities shall have the opportunity to become eligible for these activities when they meet ill eligibility rules. They will remain eligible for the opportunity to participate provided they .d.2....n.Qt: (1) exceed any limitations, (2) fail to meet any minimums, or (3) violate any other rules of the association. They may, however, regain their opportunity to participate at a later date by correcting any deficiencies which caused the ineligibility. NOTE: Students who exceed the junior high age rule or junior high semester rule limitations shall have the opportunity to be eligible for senior high activities. NOTE: Students who exceed the senior high age rule or the senior high semester rule limitations shall have no further opportunity to be eligible. Eligibility rules apply to students in grades 7-12 inclusive\nspecific rules for junior high schools apply to students in grades 7-9 inclusive\nspecific rules for senior high schools apply to students in grades 9-12 inclusive. In the rules that follow, the singular includes the plural and the plural includes the singular as the context requires or permits. Where appropriate, personal pronouns refer to either gender. Rule 1. RESIDENCE: 1. A student's eligibility for interscholastic athletics shall be in the public school district of the parent's residence. Refer to other residence and transfer rules for limitations and situations. The AAA recognizes only one residence for eligibility. A change in residence consists of a complete and bona fide move from one domicile to another. 2. A student may meet the residence requirement at another AAA member school after attending said member school for one calendar year (365 days from initial Eligibility  Residence  Transfers enrollment). 3. A student shall also meet the residence requirement if the student receives a legal transfer from one public school to another (release and acceptance respectively by the boards of both schools). Transfers must take place prior to Labor Day. 4. Member schools accredited by the Arkansas Nonpublic School Accrediting Association shall be required to have student eligibility boundaries which will be limited to the county in which the school resides and/or a 25-mile radius of the school. Students who live outside the boundaries may participate in all AAA sanctioned athletic events as long as they have been enrolled in the nonpublic school before Labor Day of the 10th grade year. Those enrolling after Labor Day of their 10th grade year may not participate in interscholastic athletics for 365 days from the first day of their enrollment. LEGAL ATTENDANCE: A student's eligibility for interscholastic athletics with respect to the residence rule may be in the public school that the student is legally attending at the beginning of the fall semester, provided attendance is not for athletic purposes. Refer to other residence and transfer rules for additional limitations and situations. NON-SCHOOL COACH: A student transferring, moving or, for any reason, attending a new school where the student's non-school coach is the school coach, or is anyone assisting in any capacity with the coaching or training of the school team, is presumed to be attending for athletic purposes, if the student participated in athletics the previous year. TRANSFERS: 1. Students changing schools under the Freedom of Choice law, transferring other than legal transfers (both boards agreeing) or any circumstances other than residence rules 1 through 3 above is assumed to have changed schools for athletic purposes if the student participated in athletics the previous year. 2. A student changing schools, for any reason, who has been a member of an a\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"loc_rosaparks_48215","title":"[Actor Peter Francis James, half-length portrait, facing front] [graphic].","collection_id":"loc_rosaparks","collection_title":"Rosa Parks Papers","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5"],"dcterms_creator":null,"dc_date":["2000"],"dcterms_description":["Title devised by Library staff.","\"To Mrs. Rosa Parks, with my gratitude, affection, and awe! Where I may have [erred?] in my portrayal, please know all was born of the deepest respect and admiration for \"Rosa\" and for \"Parks\", Peter Francis James\"--inscription on front."],"dc_format":["image/jpeg"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":null,"dc_relation":null,"dc_right":null,"dcterms_is_part_of":null,"dcterms_subject":null,"dcterms_title":["[Actor Peter Francis James, half-length portrait, facing front] [graphic]."],"dcterms_type":["StillImage"],"dcterms_provenance":["Library of Congress"],"edm_is_shown_by":null,"edm_is_shown_at":["http://hdl.loc.gov/loc.pnp/ppmsca.48215"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Please contact holding institution for information regarding use and copyright status."],"dcterms_medium":["photographic prints2000.gmgpc","portrait photographs2000.gmgpc"],"dcterms_extent":null,"dlg_subject_personal":["James, Peter Francis"],"dcterms_subject_fast":null,"fulltext":null},{"id":"loc_rosaparks_48947","title":"\"All abord [i.e., aboard] for the freedom express!\" [graphic].","collection_id":"loc_rosaparks","collection_title":"Rosa Parks Papers","dcterms_contributor":null,"dcterms_spatial":["United States, Ohio, Franklin County, Columbus, 39.96118, -82.99879"],"dcterms_creator":null,"dc_date":["2000-01"],"dcterms_description":["Title from item.","Drawing sent to Rosa Parks by a student at Hastings Middle School, Columbus, Ohio. Signed: Stephanie Hill."],"dc_format":["image/jpeg"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":null,"dc_relation":null,"dc_right":null,"dcterms_is_part_of":null,"dcterms_subject":["Birthday cards"],"dcterms_title":["\"All abord [i.e., aboard] for the freedom express!\" [graphic]."],"dcterms_type":["StillImage"],"dcterms_provenance":["Library of Congress"],"edm_is_shown_by":null,"edm_is_shown_at":["http://hdl.loc.gov/loc.pnp/ppmsca.48946","http://hdl.loc.gov/loc.pnp/ppmsca.48947"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Please contact holding institution for information regarding use and copyright status."],"dcterms_medium":["drawingscolor2000-2010.gmgpc","children's art2000-2010.gmgpc","birthday cards"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":null},{"id":"bcas_bcmss0837_97","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["2000-01","2000-02","2000-03","2000-04","2000-05"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System."],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Education--Arkansas","Little Rock (Ark.). Office of Desegregation Monitoring","School integration--Arkansas","Arkansas. Department of Education","Project managers--Implements"],"dcterms_title":["Arkansas Department of Education's (ADE's) Project Management Tool"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/97"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nIN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION REcc,vco FEB 1 ZO[a UTILE ROCK SCHOOL DISTRICT PLAINTIFF v. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, et al. DEFENDANTS NOTICE OF FILING In accordance with the Court's order of December 10, 1993, the Arkansas Department of Education hereby gives notice of the filing of ADE' s Project Management Tool for January, 2000. Respectfully Submitted, MARK PRYOR Attorney General Assista t Atto e General 323 Center S t, Suite 200 Little Rock, Arkansas 72201 (501) 682-2007 Attorney for Arkansas Department of Education I IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, ET AL PLAINTIFFS V. NO. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KA THERINE W. KNIGHT, ET AL INTERVENORS ADE'S PROJECT MANAGEMENT TOOL In compliance with the Court's Order of December 10, 1993, the Arkansas Department of Education (ADE) submits the following Project Management Tool to the parties and the Court. This document describes the progress the ADE has made since March 15, 1994, in complying with provisions of the Implementation Plan and itemizes the ADE's progress against timelines presented in the Plan. - IMPLEMENTATION PHASE ACTIVITY I. FINANCIAL OBLIGATIONS A. Use the previous year's three quarter average daily membership to calculate MFPA (State Equalization) for the current school year. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of January 31, 2000 !Iii~ 99 ~Hi \\mfirlltlin ~Yl~!~i!I It iisirniir ~1i ~~I~\n~ii !mlFiill!~tii m~ eqmt!i.t~ti@o rwnPimi ttFY! ~i!PPtiY~i~ttJi m~n?MJ/4 $9li$ffl.i~ntii B. Include all Magnet students in the resident District's average daily membership for calculation. 1. Projected Ending Date Last day of each month, August - June. I. FINANCIAL OBLIGATIONS (Continued) B. Include all Magnet students in the resident District's average daily membership for calculation. (Continued) 2. Actual as of January 31, 2000 ~iii PD t~i !Bfirmi!,em :!xl1!ii1! ltR*Sillit ~11 j$ijijfJt\\gmffi.S iii.iiiij1ii ftRM~@lQQl$YP1Wm!t P$tj@.gjggtjj$Jmio1M C. Process and distribute State MFPA. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of January 31, 2000 111111,11.1,\n1ii~i~!iiri.lt1QG.$At~i~1ggr4\nJ,iitl@P.Ym\ni.ngfgrflMiitPQ \u0026amp;1111 rm~ l!!Btml@~ qf ffiti~i ffiBY!!ll!,em: Ewml\\m\nsilswlit! f 9[ Fi ijg(QQ ij1 p~~mt@ll$J}jg~~(YP1@(Jg p~rjg@ $.#JmMID~bt$Ml\u0026amp;~fW ij~f!!M\u0026amp;$\n!illlilil:!lf-1111. 8q}I!d~$@i2HWJ D. Determine the number of Magnet students residing in each District and attending a Magnet School. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of January 31, 2000 iiiil RD ~~i ~n~irli11im iii~!il~~\nii Iii i!JqQ!!t~~ !{JP$P.lmigr 111 )iii ft6 ~!\n1/QQ\n$QpJgfJp P@figJ@pJ!l@tm?b!$i E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. 1. Projected Ending Date Ongoing, as ordered by the Court. 2 I. FINANCIAL OBLIGATIONS (Continued) E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. (Continued) 2. Actual as of January 31 , 2000 %~~g RD mJ 1hfdf 9.1~J,h ava ila~iiil~~ {{DE 9Ji9y!~f d ~t R~sim~~f ~1-l 1~~~ f(fY9WQO\nsubjecft9perlodic a\u0026lt;lJQstments. It $fioftl(tb~h6.tEifftha(.cUrfe.ot.ty the Magnef Review G~mmlttee. is i\nepbrting this irif9rmation ih~tgti:'.!d of the s#if.f attotryeY,~s lndicatedjo the tmplern~fitaticn Plan, F. Calculate state aid due the LRSD based upon the Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of January 31 , 2000 Based bn the information available, the ADE calculated at December 31, 1999 for FY 99/00, subject to periodic adjustments.  G. Process and distribute state aid for Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of January 31 , 2000 Distributions for FY 99/00 at December 31 , 1999, totaled $4,289,494, Allotment calculated.for FY 99/00 was $10,074,196 subject to periodic adjystrpents, H. Calculate the amount of M-to-M incentive money to which each school district is entitled. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of January 31 , 2000 Calculated for FY 99/00, subject to periodic adjustments. I. Process and distribute M-to-M incentive checks. 1. Projected Ending Date Last day of each month, September - June. 3 I. FINANCIAL OBLIGATIONS (Continued) I. Process and distribute M-to-M incentive checks. (Continued) 2. Actual as of January 31, 2000 1.m1i1ij~w1im~ r1r 1t gwrqi il@ig~mi~r@11 1gwi 11r~~ 1111111111~11: .... 8@\nj $4.\\~$@.}944 liil!!Blii~isili4l@i\nifiriltMgwf PPitilgmiJ~r\n1\njgwill@j~g~tQ p~fiiijig @91A$Jttlinti:!iW$'t$.I J. Districts submit an estimated Magnet and M-to-M transportation budget to ADE. 1. Projected Ending Date 2. Ongoing, December of each year. Actual as of January 31 , 2000 In July 1999, the Magnet and M-to-M transportation budgets for FY 99/00 were submitted to the ADE by the Districts. K. The Coordinator of School Transportation notifies General Finance to pay districts for the Districts' proposed budget. 1. Projected Ending Date Ongoing, annually. 2. Actual as of January 31 , 2000 In September 1999, General Finance was notified to pay the first one-third payment for FY 99/00 to the Districts. It should be noted that the Transportation Coordinator is currently performing this function instead of Reginald Wilson as indicated in the Implementation Plan. L. ADE pays districts three equal installments of their proposed budget. 1. Projected Ending Date Ongoing, annually. 4 I. FINANCIAL OBLIGATIONS (Continued) L. ADE pays districts three equal installments of their proposed budget. (Continued) 2. Actual as of January 31, 2000 In September 1999, General Finance made the first one-third payment to the Districts for their FY 99/00 transportation budget. The budget is now paid out in three equal installments. At iJgliroiir1iti, the following had been paid for FY 99/00: LRSD -$1,139,152.67 NLRSD - $192,666.67 PCSSD - $648,457.33 M. ADE verifies actual expenditures submitted by Districts and reviews each bill with each District's transportation coordinator. 1. Projected Ending Date Ongoing, annually. 2. Actual as of January 31, 2000 In August 1997, the ADE transportation coordinator reviewed each district's Magnet and M-to-M transportation costs for FY 96/97. In July 1998, each district was asked to submit an estimated budget for the 98-99 school year. In September 1998, paperwork was generated for the first payment in the 1998- 99 school year for the Magnet and M-to-M transportation program. School districts should receive payment by October 1, 1998 In July 1999, each district submitted an estimated budget for the 99-00 school year. In September 1999, paperwork was generated for the first payment in the 99-00 school year for the Magnet and M-to-M transportation program. N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. 1. Projected Ending Date Ongoing, as stated in Exhibit A of the Implementation Plan. 5 I. FINANCIAL OBLIGATIONS (Continued) N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. (Continued) 2. Actual as of January 31 , 2000 In FY 94/95, the State purchased 52 buses at a cost of $1 ,799,431 which were added to or replaced existing Magnet and M-to-M buses in the Districts. The buses were distributed to the Districts as follows: LRSD - 32\nNLRSD - 6\nand PCSSD - 14. The ADE purchased 64 Magnet and M-to-M buses at a cost of $2,334,800 in FY 95/96. The buses were distributed accordingly: LRSD - 45\nNLRSD - 7\nand PCSSD - 12. In May 1997, the ADE purchased 16 Magnet and M-to-M buses at a cost of $646,400. In July 1997, the ADE purchased 16 Magnet and M-to-M buses at a cost of $624,879. In July 1998, the ADE purchased 16 new Magnet and M-to-M buses at a cost of $695,235. The buses were distributed accordingly: LRSD - 8\nNLRSD - 2\nand PCSSD- 6. Specifications for 16 school buses have been forwarded to state purchasing for bidding in January, 1999 for delivery in July, 1999. The ADE accepted a bid on 16 buses for the Magnet and M/M transportation program. The buses will be del ivered after July 1, 1999 and before August 1, 1999. The buses will be distributed accordingly: LRSD- 8\nNLRSD - 2\nPCSSD - 6. In July 1999, the ADE purchased 16 new Magnet and M-to-M buses at a cost of $718,355. The buses were distributed accordingly: LRSD - 8\nNLRSD - 2\nand PCSSD-6. 0 . Process and distribute compensatory education payments to LRSD as required by page 23 of the Settlement Agreement. 1. Projected Ending Date July 1 and January 1, of each school year through January 1, 1999. 2. Actual as of January 31 , 2000 Obligation fulfilled in FY 96/97. 6 I. FINANCIAL OBLIGATIONS (Continued) P. Process and distribute additional payments in lieu of formula to LRSD as required by page 24 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of January 31 , 2000 Obligation fulfilled in FY 95/96. Q. Process and distribute payments to PCSSD as required by Page 28 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1994. 2. Actual as of January 31 , 2000 Final payment was distributed July 1994. R. Upon loan request by LRSD accompanied by a promissory note, the ADE makes loans to LRSD. 1. Projected Ending Date Ongoing through July 1, 1999. See Settlement Agreement page 24. 2. Actual as of January 31, 2000 The LRSD received $3,000,000 on September 10, 1998. As of this reporting date, the LRSD has received $20,000,000 in loan proceeds. S. Process and distribute payments in lieu of formula to PCSSD required by page 29 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of January 31 , 2000 Obligation fulfilled in FY 95/96. 7 I. FINANCIAL OBLIGATIONS (Continued) T. Process and distribute compensatory education payments to NLRSD as required by page 31 of the Settlement Agreement. 1. Projected Ending Date July 1 of each school year through June 30, 1996. 2. Actual as of January 31 , 2000 Obligation fulfilled in FY 95/96. U. Process and distribute check to Magnet Review Committee. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of January 31, 2000 Distribution in July 1997 for FY 97/98 was $75,000. This was the total amount due to the Magnet Review Committee for FY 97/98. Distribution in July 1998 for FY 98/99 was $75,000. This was the total amount due to the Magnet Review Committee for FY 98/99. Distribution in July 1999 for FY 99/00 was $92,500. This was the total amount due to the Magnet Review Committee for FY 99/00. V. Process and distribute payments for Office of Desegregation Monitoring. 1. Projected Ending Date Not applicable. 2. Actual as of January 31 , 2000 Distribution in July 1997 for FY 97/98 was $200,000. This was the total amount due to the ODM for FY 97 /98. Distribution in July 1998 for FY 98/99 was $200,000. This was the total amount due to the ODM for FY 98/99. Distribution in July 1999 for FY 99/00 was $200,000. This was the total amount due to the ODM for FY 99/00. 8 II. MONITORING COMPENSATORY EDUCATION A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. 1. Projected Ending Date January 15, 1995 2. Actual as of January 31 , 2000 In May 1995, monitors completed the unannounced visits of schools in Pulaski County. The monitoring process involved a qualitative process of document reviews, interviews, and observations. The monitoring focused on progress made since the announced monitoring visits. In June 1995, monitoring data from unannounced visits was included in the July Semiannual Report. Twenty-five per cent of all classrooms were visited, and all of the schools in Pulaski County were monitored. All principals were interviewed to determine any additional progress since the announced visits. The July 1995 Monitoring Report was reviewed by the ADE administrative team, the Arkansas State Board of Education, and the Districts and filed with the Court. The report was formatted in accordance with the Allen Letter. In October 1995, a common terminology was developed by principals from the Districts and the Lead Planning and Desegregation staff to facilitate the monitoring process. The announced monitoring visits began on November 14, 1995 and were completed on January 26, 1996. Copies of the preliminary Semiannual Monitoring Report and its executive summary were provided to the ADE administrative team and the State Board of Education in January 1996. A report on the current status of the Cycle 5 schools in the ECOE process and their school improvement plans was filed with the Court on February 1, 1996. The unannounced monitoring visits began in February 1996 and ended on May 10, 1996. In June 1996, all announced and unannounced monitoring visits were completed, and the data was analyzed using descriptive statistics. The Districts provided data on enrollment in compensatory education programs. The Districts and the ADE Desegregation Monitoring staff developed a definition for instructional programs. 9 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of January 31 , 2000 (Continued) The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996 with copies distributed to the parties. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996 and concluded in December 1996. In January 1997, presentations were made to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties to review the draft Semiannual Monitoring Report. The monitoring instrument and process were evaluated for their usefulness in monitoring the impacts of compensatory education programs on achievement disparities. In February 1997, the Semiannual Monitoring Report was filed. Unannounced monitoring visits began on February 3, 1997 and concluded in May 1997. In March 1997, letters were sent to the Districts regarding data requirements for the July 1997 Semiannual Monitoring Report and the additional discipline data element that was requested by the Desegregation Litigation Oversight Subcommittee. Desegregation data collection workshops were conducted in the Districts from March 28, 1997 to April 7, 1997. A meeting was conducted on April 3, 1997 to finalize plans for the July 15, 1997 Semiannual Monitoring Report. Onsite visits were made to Cycle 1 schools who did not submit accurate and timely data on discipline, M-to-M transfers, and policy. The July 15, 1997 Semiannual Monitoring Report and its executive summary were finalized in June 1997. In July 1997, the Semiannual Monitoring Report and its executive summary were filed with the court, and the ADE sponsored a School Improvement Conference. On July 10, 1997, copies of the Semiannual Monitoring Report and its executive summary were made available to the Districts for their review prior to filing it with the Court. In August 1997, procedures and schedules were organized for the monitoring of the Cycle 2 schools in FY 97 /98. 10 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of January 31, 2000 (Continued) A Desegregation Monitoring and School Improvement Workshop for the Districts was held on September 10, 1997 to discuss monitoring expectations, instruments, data collection and school improvement visits. On October 9, 1997, a planning meeting was held with the desegregation monitoring staff to discuss deadlines, responsibilities, and strategic planning issues regarding the Semiannual Monitoring Report. Reminder letters were sent to the Cycle 2 principals outlining the data collection deadlines and availability of technical assistance. In October and November 1997, technical assistance visits were conducted, and announced monitoring visits of the Cycle 2 schools were completed. In December 1997 and January 1998, technical assistance visits were conducted regarding team visits, technical review recommendations, and consensus building. Copies of the infusion document and perceptual surveys were provided to schools in the ECOE process. The February 1998 Semiannual Monitoring Report was submitted for review and approval to the State Board of Education, the Director, the Administrative Team, the Attorney General's Office, and the Desegregation Litigation Oversight Subcommittee. Unannounced monitoring visits began in February 1998, and technical assistance was provided on the school improvement process, external team visits and finalizing school improvement plans. On February 18, 1998, the representatives of all parties met to discuss possible revisions to the ADE's monitoring plan and monitoring reports. Additional meetings will be scheduled. Unannounced monitoring visits were conducted in March 1998, and technical assistance was provided on the school improvement process and external team visits. In April 1998, unannounced monitoring visits were conducted, and technical assistance was provided on the school improvement process. 11 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of January 31, 2000 (Continued) In May 1998, unannounced monitoring visits were completed, and technical assistance was provided on the school improvement process. On May 18, 1998, the Court granted the ADE relief from its obligation to file the July 1998 Semiannual Monitoring Report to develop proposed modifications to ADE's monitoring and reporting obligations. In June 1998, monitoring information previously submitted by the districts in the Spring of 1998 was reviewed and prepared for historical files and presentation to the Arkansas State Board. Also, in June the following occurred: a) The Extended COE Team Visit Reports were completed, b) the Semiannual Monitoring COE Data Report was completed, c) progress reports were submitted from previous cycles, and d.) staff development on assessment (SAT-9) and curriculum alignment was conducted with three supervisors. In July, the Lead Planner provided the Desegregation Litigation Oversight Committee with (1) a review of the court Order relieving ADE of its obligation to file a July Semiannual Monitoring Report, and (2) an update of ADE's progress toward work with the parties and ODM to develop proposed revisions to ADE's monitoring and reporting obligations. The Committee encouraged ODM, the parties and the ADE to continue to work toward revision of the monitoring and reporting process. In August 1998, the ADE Implementation Phase Working group met to review the Implementation Phase activities for the previous quarter. The Assistant Attorney General, the Assistant Director for Accountability and the Education Lead Planner updated the group on all relevant desegregation legal issues and proposed revisions to monitoring and reporting activities during the quarter. In September 1998, tentative monitoring dates were established and they will be finalized once proposed revisions to the Desegregation Monitoring Plan are finalized and approved. In September/October 1998, progress was being made on the proposed revisions to the monitoring process by committee representatives of all the Parties in the Pulaski County Settlement Agreement. While the revised monitoring plan is finalized and approved, the ADE monitoring staff will continue to provide technical assistance to schools upon request. In December 1998, requests were received from schools in PCSSD regarding test score analysis and staff Development. Oak Grove is scheduled for January 21 , 1999 and Lawson Elementary is also tentatively scheduled in January. 12 Ill. A PETITION FOR ELECTION FOR LRSD WILL BE SUPPORTED SHOULD A MILLAGE BE REQUIRED A. Monitor court pleadings to determine if LRSD has petitioned the Court for a special election. 1. Projected Ending Date Ongoing. 2. Actual as of January 31 , 2000 Ongoing. All Court pleadings are monitored monthly. B. Draft and file appropriate pleadings if LRSD petitions the Court for a special election. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 To date, no action has been taken by the LRSD. 13 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION A. Using a collaborative approach, immediately identify those laws and regulations that appear to impede desegregation. 1. Projected Ending Date December, 1994 2. Actual as of January 31 , 2000 The information for this item is detailed under Section IV.E. of this report. B. Conduct a review within ADE of existing legislation and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of January 31 , 2000 The information for this item is detailed under Section IV.E. of this report. C. Request of the other parties to the Settlement Agreement that they identify laws and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of January 31 , 2000 The information for this item is detailed under Section IV.E. of this report. D. Submit proposals to the State Board of Education for repeal of those regulations that are confirmed to be impediments to desegregation. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 The information for this item is detailed under Section IV.E. of this report. 14 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of January 31 , 2000 A committee within the ADE was formed in May 1995 to review and collect data on existing legislation and regulations identified by the parties as impediments to desegregation. The committee researched the Districts' concerns to determine if any of the rules, regulations, or legislation cited impede desegregation. The legislation cited by the Districts regarding loss funding and worker's compensation were not reviewed because they had already been litigated. In September 1995, the committee reviewed the following statutes, acts, and regulations: Act 113 of 1993\nADE Director's Communication 93-205\nAct 145 of 1989\nADE Director's Memo 91-67\nADE Program Standards Eligibility Criteria for Special Education\nArkansas Codes 6-18-206, 6-20-307, 6-20-319, and 6-17- 1506. In October 1995, the individual reports prepared by committee members in their areas of expertise and the data used to support their conclusions were submitted to the ADE administrative team for their review. A report was prepared and submitted to the State Board of Education in July 1996. The report concluded that none of the items reviewed impeded desegregation. As of February 3, 1997, no laws or regulations have been determined to impede desegregation efforts. Any new education laws enacted during the Arkansas 81 st Legislative Session will be reviewed at the close of the legislative session to ensure that they do not impede desegregation. In April 1997, copies of all laws passed during the 1997 Regular Session of the 81 st General Assembly were requested from the office of the ADE Liaison to the Legislature for distribution to the Districts for their input and review of possible impediments to their desegregation efforts. In August 1997, a meeting to review the statutes passed in the prior legislative session was scheduled for September 9, 1997. On September 9, 1997, a meeting was held to discuss the review of the statutes passed in the prior legislative session and new ADE regulations. The Districts will be contacted in writing for their input regarding any new laws or regulations that they feel may impede desegregation. Additionally, the Districts will be asked to review their regulations to ensure that they do not impede their desegregation efforts. The committee will convene on December 1, 1997 to review their findings and finalize their report to the Administrative Team and the State Board of Education. 15 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. (Continued) 2. Actual as of January 31, 2000 (Continued) In October 1997, the Districts were asked to review new regulations and statutes for impediments to their desegregation efforts, and advise the ADE, in writing, if they feel a regulation or statute may impede their desegregation efforts. In October 1997, the Districts were requested to advise the ADE, in writing, no later than November 1, 1997 of any new law that might impede their desegregation efforts. As of November 12, 1997, no written responses were received from the Districts. The ADE concludes that the Districts do not feel that any new law negatively impacts their desegregation efforts. The committee met on December 1, 1997 to discuss their findings regarding statutes and regulations that may impede the desegregation efforts of the Districts. The committee concluded that there were no laws or regulations that impede the desegregation efforts of the Districts. It was decided that the committee chair would prepare a report of the committee's findings for the Administrative Team and the State Board of Education. The committee to review statutes and regulations that impede desegregation is now reviewing proposed bills and regulations, as well as laws that are being signed in, for the current 1999 legislative session. They will continue to do so until the session is over. The committee to review statutes and regulations that impede desegregation will meet on April 26, 1999 at the ADE. The committee met on April 26, 1999 at the ADE. The purpose of the meeting was to identify rules and regulations that might impede desegregation, and review within the existing legislation any regulations that might result in an impediment to desegregation. This is a standing committee that is ongoing and a report will be submitted to the State Board of Education once the process is completed. The committee met on May 24, 1999 at the ADE. The committee was asked to review within the existing legislation any regulations that might result in an impediment to desegregation. The committee determined that Mr. Ray Lumpkin would contact the Pulaski County districts to request written response to any rules, regulations or laws that might impede desegregation. The committee would also collect information and data to prepare a report for the State Board. This will be a standing committee. This data gathering will be ongoing until the final report is given to the State Board. On July 26, 1999, the committee met at the ADE. The committee did not report any laws or regulations that they currently thought would impede desegregation, and are still waiting for a response from the three districts in Pulaski County. 16 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. (Continued) 2. Actual as of January 31 , 2000 (Continued) The committee met on August 30, 1999 at the ADE to review rules and regulations that might impede desegregation. At that time, there were no laws under review that appeared to impede desegregation. In November, the three districts sent letters to the ADE stating that they have reviewed the laws passed by the 82nd legislative session as well as current rules \u0026amp; regulations and district policies to ensure that they have no ill effect on desegregation efforts. There was some concern from PCSSD concerning a charter school proposal in the Maumelle area. 17 V. COMMITMENT TO PRINCIPLES A. Through a preamble to the Implementation Plan, the Board of Education will reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 The preamble was contained in the Implementation Plan filed with the Court on March 15, 1994. B. Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 Ongoing C. Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement by actions taken by ADE in response to monitoring results. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 Ongoing D. Through regular oversight of the Implementation Phase's Project ManagementTool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. 1. Projected Ending Date Ongoing 18 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of AD E's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of January 31, 2000 At each regular monthly meeting of the State Board of Education, the Board is provided copies of the most recent Project Management Tool (PMT) and an executive summary of the PMT for their review and approval. Only activities that are in addition to the Board's monthly review of the PMT are detailed below. In May 1995, the State Board of Education was informed of the total number of schools visited during the monitoring phase and the data collection process. Suggestions were presented to the State Board of Education on how recommendations could be presented in the monitoring reports. In June 1995, an update on the status of the pending Semiannual Monitoring Report was provided to the State Board of Education. In July 1995, the July Semiannual Monitoring Report was reviewed by the State Board of Education. On August 14, 1995, the State Board of Education was informed of the need to increase minority participation in the teacher scholarship program and provided tentative monitoring dates to facilitate reporting requests by the ADE administrative team and the Desegregation Litigation Oversight Subcommittee. In September 1995, the State Board of Education was advised of a change in the PMT from a table format to a narrative format. The Board was also briefed about a meeting with the Office of Desegregation Monitoring regarding the PMT. In October 1995, the State Board of Education was updated on monitoring timelines. The Board was also informed of a meeting with the parties regarding a review of the Semiannual Monitoring Report and the monitoring process, and the progress of the test validation study. In November 1995, a report was made to the State Board of Education regarding the monitoring schedule and a meeting with the parties concerning the development of a common terminology for monitoring purposes. In December 1995, the State Board of Education was updated regarding announced monitoring visits. In January 1996, copies of the draft February Semiannual Monitoring Report and its executive summary were provided to the State Board of Education. 19 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of January 31, 2000 (Continued) During the months of February 1996 through May 1996, the PMT report was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. In June 1996, the State Board of Education was updated on the status of the bias review study. In July 1996, the Semiannual Monitoring Report was provided to the Court, the parties, ODM, the State Board of Education, and the Desegregation Litigation Oversight Subcommittee. In August 1996, the State Board of Education and the ADE administrative team were provided with copies of the test validation study prepared by Dr. Paul Williams. During the months of September 1996 through December 1996, the PMT was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. On January 13, 1997, a presentation was made to the State Board of Education regarding the February 1997 Semiannual Monitoring Report, and copies of the report and its executive summary were distributed to all Board members. The Project Management Tool and its executive summary were addressed at the February 10, 1997 State Board of Education meeting regarding the ADE's progress in fulfilling their obligations as set forth in the Implementation Plan. In March 1997, the State Board of Education was notified that historical information in the PMT had been summarized at the direction of the Assistant Attorney General in order to reduce the size and increase the clarity of the report. The Board was updated on the Pulaski County Desegregation Case and reviewed the Memorandum Opinion and Order issued by the Court on February 18, 1997 in response to the Districts' motion for summary judgment on the issue of state funding for teacher retirement matching contributions. During the months of April 1997 through June 1997, the PMT was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. The State Board of Education received copies of the July 15, 1997 Semiannual Monitoring Report and executive summary at the July Board meeting. 20 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of January 31, 2000 (Continued) The Implementation Phase Working Group held its quarterly meeting on August 4, 1997 to discuss the progress made in attaining the goals set forth in the Implementation Plan and the critical areas for the current quarter. A special report regarding a historical review of the Pulaski County Settlement Agreement and the ADE's role and monitoring obligations were presented to the State Board of Education on September 8, 1997. Additionally, the July 15, 1997 Semiannual Monitoring Report was presented to the Board for their review. In October 1997, a special draft report regarding disparity in achievement was submitted to the State Board Chairman and the Desegregation Litigation Oversight Subcommittee. In November 1997, the State Board of Education was provided copies of the monthly PMT and its executive summary. The Implementation Phase Working Group held its quarterly meeting on November 3, 1997 to discuss the progress made in attaining the goals set forth in the Implementation Plan and the critical areas for the current quarter. In December 1997, the State Board of Education was provided copies of the monthly PMT and its executive summary. In January 1998, the State Board of Education reviewed and discussed ODM's report on the ADE's monitoring activities and instructed the Director to meet with the parties to discuss revisions to the ADE's monitoring plan and monitoring reports. In February 1998, the State Board of Education reviewed and approved the PMT and discussed the February 1998 Semiannual Monitoring Report. In March 1998, the State Board of Education reviewed and approved the PMT and its executive summary and was provided an update regarding proposed revisions to the monitoring process. In April 1998, the State Board of Education reviewed and approved the PMT and its executive summary. In May 1998, the State Board of Education reviewed and approved the PMT and its executive summary. 21 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of January 31, 2000 (Continued) In June 1998, the State Board of Education reviewed and approved the PMT and its executive summary. The State Board of Education also reviewed how the ADE would report progress in the PMT concerning revisions in ADE's Monitoring Plan. In July 1998, the State Board of Education reviewed and approved the PMT and its executive summary. The State Board of Education also received an update on Test Validation, the Desegregation Litigation Oversight Committee Meeting, and revisions in ADE's Monitoring Plan. In August 1998, the State Board of Education reviewed and approved the PMT and its executive summary. The Board also received an update on the five discussion points regarding the proposed revisions to the monitoring and reporting process. The Board also reviewed the basic goal of the Minority Recruitment Committee. In September 1998, the State Board of Education reviewed the proposed modifications to the Monitoring plans by reviewing the common core of written response received from the districts. The primary commonalities were (1) Staff Development, (2) Achievement Disparity and (3) Disciplinary Disparity. A meeting of the parties is scheduled to be conducted on Thursday, September 17, 1998. The Board encouraged the Department to identify a deadline for Standardized Test Validation and Test Selection. In October 1998, the Board received the progress report on Proposed Revisions to the Desegregation Monitoring and Reporting Process (see XVIII). The Board also reviewed and approved the PMT and its executive summary. In November, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board also received an update on the proposed revisions in the Desegregation monitoring Process and the update on Test validation and Test Selection provisions of the Settlement Agreement. The Board was also notified that the Implementation Plan Working Committee held its quarterly meeting to review progress and identify quarterly priorities. In December, the State Board of Education reviewed the PMT and its executive summary. The Board also received an update on the joint motion by the ADE, the LRSD, NLRSD, and the PCSSD, to relieve the Department of its obligation to file a February Semiannual Monitoring Report. The Board was also notified that the Joshua lntervenors filed a motion opposing the joint motion. The Board was informed that the ADE was waiting on a response from Court. 22 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of January 31, 2000 (Continued) In January, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board also received an update on the joint motion of the ADE, LRSD, PCSSD, and NLRSD for an order relieving the ADE of filing a February. 1999 Monitoring Report. The motion was granted subject to the following three conditions: (1) notify the Joshua intervenors of all meetings between the parties to discuss proposed changes, (2) file with the Court on or before February 1, 1999, a report detailing the progress made in developing proposed changes and (3) identify ways in which ADE might assist districts in their efforts to improve academic achievement. In February, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board was informed that the three conditions: (1) notify the Joshua lntervenors of all meetings between the parties to discuss proposed changes, (2) file with the Court on or before February 1, 1999, a report detailing the progress made in developing proposed changes and (3) identify ways in which ADE might assist districts in their efforts to improve academic achievement had been satisfied. The Joshua lntervenors were invited again to attend the meeting of the parties and they attended on January 13, and January 28, 1999. They are also scheduled to attend on February 17, 1998. The report of progress, a collaborative effort from all parties was presented to court on February 1, 1999. The Board was also informed that additional items were received for inclusion in the revised report, after the deadline for the submission of the progress report and the ADE would: (1) check them for feasibility, and fiscal impact if any, and (2) include the items in future drafts of the report. In March, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board also received and reviewed the Desegregation Monitoring and Assistance Progress Report submitted to Court on February 1, 1999. On April 12, and May 10, 1999, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board also was notified that once the financial section of the proposed plan was completed, the revised plan would be submitted to the board for approval. On June 14, 1999, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board also was notified that once the financial section of the proposed plan was completed, the revised plan would be submitted to the board for approval. 23 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's ProjectManagementTool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of January 31 , 2000 (Continued) On July 12, 1999, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board also was notified that once the financial section of the proposed plan was completed, the revised plan would be submitted to the board for approval. On August 9, 1999, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board was also notified that the new Desegregation Monitoring and Assistance Plan would be ready to submit to the Board for their review \u0026amp; approval as soon as plans were finalized. On September 13, 1999, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board was also notified that the new Desegregation Monitoring and Assistance Plan would be ready to submit to the Board for their review \u0026amp; approval as soon as plans were finalized. On October 12, 1999, the Arkansas State Board of Education reviewed the PMT and its executive summary. The Board was notified that on September 21 , 1999 that the Office of Education Lead Planning and Desegregation Monitoring meet before the Desegregation Litigation Oversight Subcommittee and presented them with the draft version of the new Desegregation Monitoring and Assistance Plan. The State Board was notified that the plan would be submitted for Board review and approval when finalized. On November 8, 1999, the Arkansas State Board of Education reviewed and approved the PMT and its executive summary for the month of October. On December 13, 1999, the Arkansas State Board of Education reviewed and approved the PMT and its executive summary for the month of November. 24 VI. REMEDIATION A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 During May 1995, team visits to Cycle 4 schools were conducted, and plans were developed for reviewing the Cycle 5 schools. In June 1995, the current Extended COE packet was reviewed, and enhancements to the Extended COE packet were prepared. In July 1995, year end reports were finalized by the Pulaski County field service specialists, and plans were finalized for reviewing the draft improvement plans of the Cycle 5 schools. In August 1995, Phase I - Cycle 5 school improvement plans were reviewed. Plans were developed for meeting with the Districts to discuss plans for Phase II - Cycle 1 schools of Extended COE, and a school improvement conference was conducted in Hot Springs. The technical review visits for the FY 95/96 year and the documentation process were also discussed. In October 1995, two computer programs, the Effective Schools Planner and the Effective Schools Research Assistant, were ordered for review, and the first draft of a monitoring checklist for Extended COE was developed. Through the Extended COE process, the field service representatives provided technical assistance based on the needs identified within the Districts from the data gathered. In November 1995, ADE personnel discussed and planned for the FY 95/96 monitoring, and onsite visits were conducted to prepare schools for the FY 95/96 team visits. Technical review visits continued in the Districts. In December 1995, announced monitoring and technical assistance visits were conducted in the Districts. At December 31, 1995, approximately 59% of the schools in the Districts had been monitored. Technical review visits were conducted during January 1996. In February 1996, announced monitoring visits and midyear monitoring reports were completed, and the field service specialists prepared for the spring NCA/COE peer team visits. 25 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of January 31, 2000 (Continued) In March 1996, unannounced monitoring visits of Cycle 5 schools commenced, and two-day peer team visits of Cycle 5 schools were conducted. Two-day team visit materials, team lists and reports were prepared. Technical assistance was provided to schools in final preparation for team visits and to schools needing any school improvement information. In April and May 1996, the unannounced monitoring visits were completed. The unannounced monitoring forms were reviewed and included in the July monitoring report. The two-day peer team visits were completed, and annual COE monitoring reports were prepared. In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed. The Districts identified enrollment in compensatory education programs. The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996, and copies were distributed to the parties. During August 1996, meetings were held with the Districts to discuss the monitoring requirements. Technical assistance meetings with Cycle 1 schools were planned for 96/97. The Districts were requested to record discipline data in accordance with the Allen Letter. In September 1996, recommendations regarding the ADE monitoring schedule for Cycle 1 schools and content layouts of the semiannual report were submitted to the ADE administrative team for their review. Training materials were developed and schedules outlined for Cycle 1 schools. In October 1996, technical assistance needs were identified and addressed to prepare each school for their team visits. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996. In December 1996, the announced monitoring visits of the Cycle 1 schools were completed, and technical assistance needs were identified from school site visits. In January 1997, the ECOE monitoring section identified technical assistance needs of the Cycle 1 schools, and the data was reviewed when the draft February Semiannual Monitoring Report was presented to the Desegregation Litigation Oversight Subcommittee, the State Board of Education, and the parties. 26 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of January 31, 2000 (Continued) In February 1997, field service specialists prepared for the peer team visits of the Cycle 1 schools. NCA accreditation reports were presented to the NCA Committee, and NCA reports were prepared for presentation at the April NCA meeting in Chicago. From March to May 1997, 111 visits were made to schools or central offices to work with principals, ECOE steering committees, and designated district personnel concerning school improvement planning. A workshop was conducted on Learning Styles for Geyer Springs Elementary School. A School Improvement Conference was held in Hot Springs on July 15-17, 1997. The conference included information on the process of continuous school improvement, results of the first five years of COE, connecting the mission with the school improvement plan, and improving academic performance. Technical assistance needs were evaluated for the FY 97/98 school year in August 1997. From October 1997 to February 1998, technical reviews of the ECOE process were conducted by the field service representatives. Technical assistance was provided to the Districts through meetings with the ECOE steering committees, assistance in analyzing perceptual surveys, and by providing samples of school improvement plans, Gold File catalogs, and web site addresses to schools visited. Additional technical assistance was provided to the Districts through discussions with the ECOE committees and chairs about the process. In November 1997, technical reviews of the ECOE process were conducted by the field service representatives in conjunction with the announced monitoring visits. Workshops on brainstorming and consensus building and asking strategic questions were held in January and February 1998. In March 1998, the field service representatives conducted ECOE team visits and prepared materials for the NCA workshop. Technical assistance was provided in workshops on the ECOE process and team visits. In April 1998, technical assistance was provided on the ECOE process and academically distressed schools. In May 1998, technical assistance was provided on the ECOE process, and team visits were conducted. 27 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of January 31, 2000 (Continued) In June 1998, the Extended COE Team Visit Reports were completed. A School Improvement Conference was held in Hot Springs on July 13-15, 1998. Major conference topics included information on the process of continuous school improvement, curriculum alignment, \"Smart Start,\" Distance Learning, using data to improve academic performance, educational technology, and multicultural education. All school districts in Arkansas were invited and representatives from Pulaski County attended. In September 1998, requests for technical assistance were received, visitation schedules were established, and assistance teams began visiting the Districts. Assistance was provided by telephone and on-site visits. The ADE provided inservice training on \"Using Data to Sharpen the Focus on Student Achievement\" at Gibbs Magnet Elementary school on October 5, 1998 at their request. The staff was taught how to increase test scores through data disaggregation, analysis, alignment, longitudinal achievement review, and use of individualized test data by student, teacher, class and content area. Information was also provided regarding the \"Smart Start\" and the \"Academic Distress\" initiatives. On October 20, 1998, ECOE technical assistance was provided to Southwest Jr. High School. B. Identify available resources for providing technical assistance for the specific condition, or circumstances of need, considering resources within ADE and the Districts, and also resources available from outside sources and experts. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 The information for this item is detailed under Section VI.F. of this report. C. Through the ERIC system, conduct a literature search for research evaluating compensatory education programs. 1. Projected Ending Date Ongoing 28 VI. REMEDIATION (Continued) C. D. Through the ERIC system, conduct a literature search for research evaluating compensatory education programs. (Continued) 2. Actual as of January 31, 2000 An updated ERIC Search was conducted on May 15, 1995 to locate research on evaluating compensatory education programs. The ADE received the updated ERIC disc that covered material through March 1995. An ERIC search was conducted in September 30, 1996 to identify current research dealing with the evaluation of compensatory education programs, and the articles were reviewed. An ERIC search was conducted in April 1997 to identify current research on compensatory education programs and sent to the Cycle 1 principals and the field service specialists for their use. An Eric search was conducted in October 1998 on the topic of Compensatory Education and related descriptors. The search included articles with publication dates from 1997 through July 1998. Identify and research technical resources available to ADE and the Districts through programs and organizations such as the Desegregation Assistance Center in San Antonio, Texas. 1. Projected Ending Date Summer 1994 2. Actual as of January 31, 2000 The information for this item is detailed under Section VI.F. of this report. E. Solicit, obtain, and use available resources for technical assistance. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 The information for this item is detailed under Section VI.F. of this report. F. Evaluate the impact of the use of resources for technical assistance. 1. Projected Ending Date Ongoing 29 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of January 31, 2000 From March 1995 through July 1995, technical assistance and resources were obtained from the following sources: the Southwest Regional Cooperative\nUALR regarding training for monitors\nODM on a project management software\nADHE regarding data review and display\nand Phi Delta Kappa, the Desegregation Assistance Center and the Dawson Cooperative regarding perceptual surveys. Technical assistance was received on the Microsoft Project software in November 1995, and a draft of the PMT report using the new software package was presented to the ADE administrative team for review. In December 1995, a data manager was hired permanently to provide technical assistance with computer software and hardware. In October 1996, the field service specialists conducted workshops in the Districts to address their technical assistance needs and provided assistance for upcoming team visits. In November and December 1996, the field service specialists addressed technical assistance needs of the schools in the Districts as they were identified and continued to provide technical assistance for the upcoming team visits. In January 1997, a draft of the February 1997 Semiannual Monitoring Report was presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties. The ECOE monitoring section of the report included information that identified technical assistance needs and resources available to the Cycle 1 schools. Technical assistance was provided during the January 29-31 , 1997 Title I MidWinter Conference. The conference emphasized creating a learning community by building capacity schools to better serve all children and empowering parents to acquire additional skills and knowledge to better support the education of their children. In February 1997, three ADE employees attended the Southeast Regional Conference on Educating Black Children. Participants received training from national experts who outlined specific steps that promote and improve the education of black children. On March 6-9, 1997, three members of the AD E's Technical Assistance Section attended the National Committee for School Desegregation Conference. The participants received training in strategies for Excellence and Equity: Empowerment and Training for the Future. Specific information was received regarding the current status of court-ordered desegregation, unitary status, and resegregation and distributed to the Districts and ADE personnel. 30 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of January 31 , 2000 (Continued) The field service specialists attended workshops in March on ACT testing and school improvement to identify technical assistance resources available to the Districts and the ADE that will facilitate desegregation efforts. ADE personnel attended the Eighth Annual Conference on Middle Level Education in Arkansas presented by the Arkansas Association of Middle Level Education on April 6-8, 1997. The theme of the conference was Sailing Toward New Horizons. In May 1997, the field service specialists attended the NCA annual conference and an inservice session with Mutiu Fagbayi. An Implementation Oversight Committee member participated in the Consolidated COE Plan inservice training. In June and July 1997, field service staff attended an SAT-9 testing workshop and participated in the three-day School Improvement Conference held in Hot Springs. The conference provided the Districts with information on the COE school improvement process, technical assistance on monitoring and assessing achievement, availability of technology for the classroom teacher, and teaching strategies for successful student achievement. In August 1997, field service personnel attended the ASCD Statewide Conference and the AAEA Administrators Conference. On August 18, 1997, the bi-monthly Team V meeting was held and presentations were made on the Early Literacy Learning in Arkansas (ELLA) program and the Schools of the 21st Century program. In September 1997, technical assistance was provided to the Cycle 2 principals on data collection for onsite and offsite monitoring. ADE personnel attended the Region VI Desegregation Conference in October 1997. Current desegregation and educational equity cases and unitary status issues were the primary focus of the conference. On October 14, 1997, the bi-monthly Team V meeting was held in Paragould to enable members to observe a 21st Century school and a school that incorporates traditional and multi-age classes in its curriculum. In November 1997, the field service representatives attended the Governor's Partnership Workshop to discuss how to tie the committee's activities with the ECOE process. 3l VI. REM ED IA TION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of January 31 , 2000 (Continued) In March 1998, the field service representatives attended a school improvement conference and conducted workshops on team building and ECOE team visits. Staff development seminars on Using Data to Sharpen the Focus on Student Achievement are scheduled for March 23, 1998 and March 27, 1998 for the Districts. In April 1998, the Districts participated in an ADE seminar to aid them in evaluating and improving student achievement. In August 1998, the Field Service Staff attended inservice to provide further assistance to schools, i.e., Title I Summer Planning Session, ADE session on Smart Start, and the School Improvement Workshops. All schools and districts in Pulaski County were invited to attend the \"Smart Start\" Summit November 9, 10, and 11 to learn more about strategies to increase student performance. \"Smart Start\" is a standards-driven educational initiative which emphasizes the articulation of clear standards for student achievement and accurate measures of progress against those standards through assessments, staff development and individual school accountability. The Smart Start Initiative focused on improving reading and mathematics achievement for all students in Grades K-4. Representatives from all three districts attended. On January 21 , 1998, the ADE provided staff development for the staff at Oak Grove Elementary School designed to assist them with their efforts to improve student achievement. Using achievement data from Oak Grove, educators reviewed trends in achievement data, identified areas of greatest need, and reviewed seven steps for improving student performance. On February 24, 1999, the ADE provided staff development for the administrative staff at Clinton Elementary School regarding analysis of achievement data. On February 15, 1999, staff development was rescheduled for Lawson Elementary School. The staff development program was designed to assist them with their efforts to improve student achievement using achievement data from Lawson, educators reviewed the components of the Arkansas Smart Initiative, trends in achievement data, identified areas of greatest need, and reviewed seven steps for improving student performance. Student Achievement Workshops were rescheduled for Southwest Jr. High in the Little Rock School District, and the Oak Grove Elementary School in the Pulaski County School District. 32 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of January 31, 2000 (Continued) On April 30, 1999, a Student Achievement Workshop was conducted for Oak Grove Elementary School in PCSSD. The Student Achievement Workshop for Southwest Jr. High in LRSD has been rescheduled. On June 8, 1999, a workshop was presented to representatives from each of the Arkansas Education Service Cooperatives and representatives from each of the three districts in Pulaski County. The workshop detailed the Arkansas Comprehensive Testing, Assessment and Accountability Program (ACTAAP). On June 18, 1999, a workshop was presented to administrators of the NLRSD. The workshop detailed the Arkansas Comprehensive Testing, Assessment and Accountability Program (ACTAAP) . On August 16, 1999, professional development on ways to increase student achievement and the components of the new ACTAAP program was presented during the preschool staff development activities for teaching assistant in the LRSD. On August 20, 1999, professional development on ways to increase student achievement and the components of the new ACTAAP program was presented during the preschool staff development activities for the Accelerated Learning Center in the LRSD. On September 13, 1999, professional development on ways to increase student achievement and the components of the new ACTAAP program were presented to the staff at Booker T. Washington Magnet Elementary School. On September 27, 1999, professional development on ways to increase student achievement was presented to the Middle and High School staffs of the NLRSD. The workshop also covered the components of the new ACTAAP program, and ACT 999 of 1999. On October 26, 1999, professional development on ways to increase student achievement was presented to LRSD personnel through a staff development training class. The workshop also covered the components of the new ACTAAP program, and ACT 999 of 1999. On December 7, 1999, professional development on ways to increase student achievement was scheduled for Southwest Middle School in the LRSD. The workshop was also set to cover the components of the new ACT AAP program, and ACT 999 of 1999. However, Southwest Middle School administrators had a need to reschedule, therefore the workshop will be rescheduled. 33 VII. TEST VALIDATION A. Using a collaborative approach, the ADE will select and contract with an independent bias review service or expert to evaluate the Stanford 8, or other monitoring instruments used to measure disparities in academic achievement between black students and white students. 1. Projected Ending Date March, 1995 2. Actual as of January 31, 2000 On March 29, 1995, letters were sent to four national experts about conducting a test bias validation of the Stanford Achievement Test, Eighth Edition, Form K (SAT-8). Dr. Paul Williams, Deputy Director of Educational Testing Service (ETS), contacted the ADE in April of 1995 concerning the proposal for validating the SAT-8 test. The ADE requested that Dr. Williams conduct a validity study of test items used in the SA T-8. Dr. Williams submitted a final proposal for his services. The ADE Bias Review Test Committee met Friday, July 7, 1995, and approved Dr. William's contract proposal. The final contract was forwarded to Dr. Williams for his signature. The contract was signed in August 1995, thereby, completing this goal. B. By April 1994, establish a bias review committee to oversee the bias review process, and invite representatives of the Districts and parties to meet with the bias review committee. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 Complete. ADE established a Bias Review Committee in April 1994. In accordance with the Implementation Plan, representatives from the Districts and the parties were invited to attend and participate in this and all meetings of the Bias Review Committee. C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. 1. Projected Ending Date March 1995 and ongoing 34 VII. TEST VALIDATION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. (Continued) 2. Actual as of January 31 , 2000 Dr. Paul Williams met with the staff of the Psychological Corporation to review their methods and procedures. In August 1995, he met with the staff at Georgia State University to review the statistical methods that would be used in the analysis. Dr. Williams reported difficulty with the bias-review study in receiving the names of the bias panel and the complete SAT-8 data set from the Psychological Corporation. Dr. Williams submitted an invoice totaling $8,961 for Task I activities of the SAT-8 validity study for partial fulfillment of the test validation study. On December 6, 1995, a contract extension for Dr. Williams was reviewed by the Legislative Council. In January 1996, he indicated that he was in the final stages of the test validation, and the ADE was presented a draft report in March 1996. In May 1996, Dr. Williams stated that the wrong data sets were sent to him by the Psychological Corporation resulting in Task 3 having to be redone. A new draft of the final report was received by the ADE in July 1996. In August 1996, copies of the test validation report were provided to the State Board of Education and the ADE administrative team for their review. On September 10, 1996, the LRSD notified the ADE that they had reviewed the test validation report and would like to meet with the ADE to discuss the report. The ADE Director indicated that he would schedule a meeting with the LRSD to discuss the report. In October 1996, historical files and data were provided to the ADE Director, the ADE Assistant Director for Technical Services, and the ADE Assistant Director for Planning and Curriculum for their review in preparation for a meeting with the LRSD regarding the validity study. Test validation procedures by the expert have been completed. A recommendation was drafted proposing the use of the SAT-8 by the ADE as the validated test for monitoring. The ADE is presently working to arrange a meeting with the Administration of the LRSD to discuss the test validation study. Effective September 22, 1997, the State Board of Education hired a new Director of the General Education Division, which should allow the ADE to move forward in this matter. 3 5 VII. TEST VALIDATION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. (Continued) 2. Actual as of January 31, 2000 (Continued) In October 1997, the GED Director was updated on the history of the test validation process to provide the Director with background information in preparation for a meeting with the LRSD. In February 1998, ADE staff met with senior staff members to discuss the test validation and appropriate test scores for consideration by the LRSD. The ADE Director met with the Superintendent of the LRSD to discuss test validation issues. In June 1998, the ADE Director directed the Assistant Director for Accountability to recommend staff to discuss how the ADE would measure LRSD's progress toward meeting the loan forgiveness thresholds of the Settlement Agreement. Plans were made to meet with the staff Tuesday, June 30, 1998. The Test Validation Committee met on June 30, 1998, and discussed the following: 1. The appropriateness of the use of scaled scores on the SAT-8 test as the metric for assessing LRSD compliance with the loan forgiveness provisions of the Settlement Agreement\nand 2. The need for an independent analysis of LRSD students' test scores to determine compliance or noncompliance with loan forgiveness standard, and who would bear the cost of such an independent analysis. The Test Validation Committee met on September 10, 1998, to review recent correspondence from LRSD and to further discuss issues related to the loan forgiveness provisions of the Settlement Agreement. A follow-up administrative meeting was held on October 13, 1998, to discuss issues related to the test validation process. Participants included Tim Gauger, Assistant Attorney General, Dr. Charity Smith, Lead Planner for Desegregation, and Frank Anthony, Assistant Director for Accountability. A meeting was scheduled with Dr. Les Carnine, LRSD Superintendent and Mr. Ray Simon, ADE Director, regarding Test Validation and loan forgiveness provisions of the Settlement Agreement on May 12, 1999. 36 VII. TEST VALIDATION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. (Continued) 2. Actual as of January 31 , 2000 (Continued) On June 14, 1999, the State Board of Education was briefed on the status of LRSD's refusal to make principal and interest payments into escrow as required by the loan provisions of the Settlement Agreement and related documents. The Board requested that a draft motion to enforce the Settlement Agreement be prepared and submitted to the Board for review and discussion at the Board's next regularly scheduled meeting. On July 12, 1999, the State Board of Education authorized the filing of a motion to compel LRSD to make interest and principal payments into escrow pursuant to the loan provisions of the Settlement Agreement. 37 VIII. IN-SERVICE TRAINING A. Through an interactive process with representatives of desegregating districts, identify in-service training needs. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 The information for this item is detailed under Section VIII.D. of this report. B. Develop in-service training programs to address in-service training needs of desegregating districts. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 The information for this item is detailed under Section VIII.D. of this report. C. Implement in-service training programs to address in-service training needs of desegregating districts. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 The information for this item is detailed under Section VIII.D. of this report. D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 In April 1995, the Tri-District Staff Development Committee were provided an overview of the Scott Alternative Learning Center's operation and met with students and staff. In May 1995, the Districts were in the process of self-assessment and planning for fall staff development. 38 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31, 2000 (Continued) The Districts worked on staff development to be incorporated into their fall 95/96 preschool calendars. The uniqueness of each district's needs and their schools was considered in the planning by utilizing the results of needs assessment instruments. The Tri-District Staff Development Committee met on September 13, 1995 to plan for an ADE administered Classroom Management grant. The Tri-District Staff Development Committee met on September 19, 1995 to finalize the Classroom Management grant proposal. The Tri-District Staff Development Committee met on October 24, 1995 to discuss program and staff development evaluation models that might be available to the Districts. On November 15, 1995, the ADE met with an ODM representative to discuss the progress the ADE had made in attaining the objectives outlined in the Implementation Plan with regard to inservice training. The Tri-District Staff Development Committee met on November 21, 1995 to discuss upcoming training events and various NLR programs that focus on non-academic needs. A new program consisting of placing a graduate student of social work, a field supervisor, and a OHS worker in the district at no cost to the district was discussed. Additionally, NLR provided an overview of their program for credit deficient students. The Tri-District Staff Development Committee met on December 19, 1995 to discuss information dealing with ways to broaden the perspective of multicultural education. The Tri-District Staff Development Committee met on January 17, 1996 to discuss proposed changes in the standards regarding media centers and NLRSD's staff development strategic planning committee. The committee reviewed a video on diversity produced by the Arkansas Elementary Principals Association. The Tri-District Staff Development Committee met on February 21 , 1996 to discuss the implications of budget cuts on staff development programs and PCSSD's request for unitary status for their staff development program. They also discussed the need for computer literacy, technology training, and acquisition of hardware and software by the Districts. 39 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31, 2000 (Continued) The Tri-District Staff Development Committee met on March 27, 1996 to discuss available resources concerning sexual harassment. ADE regulations in relation to staff members attending professional association conferences as well as the district staff development and potential sites for training seminars were also discussed. The Tri-District Staff Development Committee met on April 30, 1996 to discuss the reconfiguring of Jacksonville Junior High, PCSSD professional development schedules, and APSCN on-line time lines. A tour of the Washington Magnet school was also conducted. The Tri-District Staff Development Committee received a demonstration of UALR's Baum Decision Support Center's capabilities regarding consensus and planning on May 29, 1996. The Tri-District Staff Development Committee did not meet during September, October, and November 1996 because of scheduling conflicts and the extended medical leave of the ADE liaison. On December 18, 1996, the Tri-District Staff Development Committee met to discuss the linkage between the Implementation Plan, staff development, and student achievement. On January 21, 1997, the Tri-District Staff Development Committee met and discussed sharing middle school strategies and the Districts' training catalogs. The Tri-District Staff Development Committee met on February 25, 1997 to discuss their current staff development programs and an overview of the relationship of their current programs with their desegregation plans. The Tri-District Staff Development Committee met on March 26, 1997 to observe the Great Expectations Program. The principal and mentor teachers provided information on the components and philosophy of the program, and students demonstrated selected components. The PCSSD may adopt the program for selected schools in their district. The committee was provided with an update of pertinent information on resources available to the Districts. The committee decided that the ADE liaison to the committee would gather documentation of completed staff development directly from the Districts, instead of the Districts providing this information at the committee meetings. 40 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31 , 2000 (Continued) New information on teacher licensure and rules and regulations was shared with the Tri-District Staff Development Committee at their April 1997 meeting. A report was presented to the committee on information from the Arkansas Council for Social Studies about an October 1997 meeting on integrated curriculum. The Districts will provide principal retreats this summer as a part of their staff development. The PCSSD will sponsor a renowned speaker on strategies to serve at risk youth in August 1997 in which the committee is invited to attend. The LRSD shared survey results from a pilot administration to four teachers in each district. The survey found the sample to be strong in content but lacking in context and process. Plans to address these needs will be developed. In another survey to certified and non-certified LRSD staff, stress management was the major concern. The Tri-District Staff Development Committee met on May 14, 1997 to participate in a teleconference with the five 1996 awardees of the National Awards Program for Model for Professional Development. The PCSSD shared their summer and fall staff development catalog with the members. The committee will reconvene in the fall of the 97 /98 school year. The Tri-District Staff Development Committee is scheduled to meet on September 30, 1997 to discuss collaborative actions for FY 97 /98. The Tri-District Staff Development Committee met on September 30, 1997 to discuss their staff development for the 1997 /1998 school year. The PCSSD had a pre-school in-service for the faculty, and the LRSD conducted a Principals Academy with an expert on the math and science initiative which lasted several days. The NLRSD is providing staff development by satellite. The Tri-District Staff Development Committee met on October 28, 1997. The LRSD and NLRSD shared some of their staff development course offerings with the committee, and the PCSSD discussed ways of optimizing opportunities for staff development with specific emphasis on the junior high school conflict resolution training. In November 1997, the Lead Planner provided technical assistance to Central High School staff regarding data disaggregation, test score analysis and ways to improve student achievement. 41 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31, 2000 (Continued) The Tri-District Staff Development Committee met on November 25, 1997 to discuss the Standards for Staff Development. The LRSD will begin providing technology training to their employees in January by utilizing business teachers. Additionally, they discussed a collaborative venture of the Districts involving a workshop from Chicago on a program called \"Great Expectations.\" The Tri-District Staff Development Committee met on December 16, 1997 to discuss technology plans, strategies for obtaining information currently being provided to the education cooperatives, scheduling of Arkansas history, and the development of a comprehensive list of locations available for staff development. Members agreed to bring information on available locations to the January meeting and have set a tentative completion date for the project of May 1998. The Tri-District Staff Development Committee met on January 27, 1998 to share information for developing a comprehensive list of locations available for staff development. The Tri-District Staff Development Committee met on February 24, 1998 to work on the development of the list of locations available for staff development. The committee also discussed the meeting on student achievement sponsored by the ADE for the Districts, principals' staff development in the Districts and emphasis on improving achievement as reflected on the SAT-9. The Tri-District Staff Development Committee met on March 19, 1998 to discuss the math and science grant received by the LRSD, the Districts' inservice calendars for August, TESA and Student-Team Learning trainers, and team building for staff. The ADE Deputy Director is scheduled to discuss ways the committee can strengthen their relationship with the regional cooperatives at their May meeting. The Tri-District Staff Development Committee met on April 27, 1998 to discuss their proposal for involvement with the regional cooperatives. The ADE Deputy Director is scheduled to discuss committee's concerns regarding their relationship with the regional cooperatives at their next meeting. 42 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31, 2000 (Continued) The Tri-District Staff Development Committee met Thursday, May 21 , 1998, in the Instructional Resources Center at Little Rock School District. Dr. Woodrow Cummins, ADE Deputy Director, joined the group to discuss ways to develop a closer connection with the Education Service Cooperatives. He also discussed other issues concerning Tri-District Staff Development. Tentative plans were made to meet with the Teacher Center Coordinators at their next regular meeting. The next Central Office meeting will be at 9:00 a.m., Thursday, September 29, 1998, in the PCSSD. The Tri-District Staff Development Committee will attend the Educational Cooperative Teacher Center Coordinators' meeting September 1, 1998, in the ADE auditorium. The next regular meeting of the committee is tentatively set for 9:00 a.m., Thursday, September 29, 1998, in the PCSSD Central Office. The Tri-County Staff Development Committee met Monday, August 24, 1998, at PCSSD central office with four members present: Marion Woods, LRSD\nDoug Ask and Mary McClendon, PCSSD\nand Betty Gale Davis, ADE. Topics of discussion included the September 1 meeting scheduled with the regional cooperatives' teacher center coordinators\nthe staff development task force on which Marion Woods is serving\nthe property tax issue\nand various mathematics and reading programs being used in the districts. The committee met Tuesday, September 1, 1998, with the Teacher Center Coordinators, at which time Dr. Woody Cummins presented. Six Tri-District Staff Development Committee members were present: Marion Woods, LRSD\nDoug Ask and Mary McClendon, PCSSD\nDana Chadwick and Estelle Crawford, NLRSD\nBetty Gale Davis, ADE. The next committee meeting will be 9:00 a.m., Thursday, September 24, 1998, at the Little Rock District Instructional Resources Center. The Tri-District Staff Development Committee met Thursday, September 24, 1998, at the Instructional Resources Center, Little Rock, with five present: Marion Woods and Dr. Bonnie Lesley, LRSD\nDoug Ask, PCSSD\nDana Chadwick, NLRSD\nand Dr. Betty Gale Davis, ADE. Topics of discussion included the meeting with the regional cooperatives' teacher center coordinators\nthe staff development task force on which Marion Woods is serving and the NSCI training\ntraining provided by the Federal Emergency Management Agency (FEMA)\ntraining provided by Casio\nand the proposal of a Principals Academy. 43 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31 , 2000 (Continued) Doug Ask will serve as representative to the October 6, 1998 meeting of the Teacher Center Coordinators. He will submit to Donna Harris, president of the group, a request for one other member of the Tri-County Committee (Dana Chadwick) to attend the meeting. Representatives for future meetings (second Tuesday of each month) will be: Marion Woods, November\nMary McClendon, December\nDana Chadwick, January. The next committee meeting will be 9:00 a.m., Tuesday, October 13, 1998, at the North Little Rock School District Central Office. The Tri-District Staff Development Committee met on Tuesday, October 13, 1998, in the NLRSD Administration Building. Doug Ask represented the committee at the Teacher Center Coordinators' meeting in Fayetteville, October 6. He shared with the Tri-District Committee information regarding the upcoming NSCI/Smart Start Training. James Smith spoke with the group about Amendment 4. Members of the Tri-District Staff Development Committee also met with the Teacher Center Coordinators, Wednesday, October 28. Doug Ask, Marion Woods, and Esther Crawford were trained as facilitators, October 29, for the initial Smart Start Summit to be held November 9-12, 1998. Marion Woods will represent the committee at the next regular Teacher Center Coordinators' meeting, Tuesday, November 3, 10:00 a.m. at the ADE. The next Tri-District Committee meeting will be at 9:00 a.m., November 10, in the PCSSD Administration Building. Members of the Tri-District Staff Development Committee met several times with the Teacher Center Coordinators in preparation for the Smart Start Summit. During the Smart Start Summit, they served as facilitators. The meeting planned for November 10 was postponed due to the conflict with the Summit. Doug Ask, Marion Woods, and Esther Crawford met with the Teacher Center Coordinators on Tuesday, December 1, 1998, for the regular monthly meeting. Principal topics discussed were the Smart Start Initiative and Principals' Institute. The next meeting of the Teacher Center Coordinators is scheduled for January 6, 1999, 9:00 a.m., in the ADE Auditorium. The Tri-District Staff Development Committee will meet at 9:00 a.m., Tuesday, December 8, 1998, at the Little Rock School District Instructional Resources Center. 44 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31, 2000 (Continued) Doug Ask, PCSSD\nMarion Woods, LRSD\nand Esther Crawford, NLRSD, met with the Teacher Center Coordinators on Tuesday, December 1, 1998, for the regular monthly meeting. Principal topics discussed were the Smart Start Initiative and Principals' Institute. The Teacher Center Coordinators held their monthly meeting on January 6, 1999, 9:00 a.m., in the ADE Auditorium, with Doug Ask, Marion Woods, and Esther Crawford in attendance. At the January meeting, the primary focus was on the Smart Start Initiative. Dates for the future committee meetings have been tentatively scheduled to coincide with meetings with the Teacher Center Coordinators. Due to the Tri-District Committee's involvement with the Smart Start Initiative, no formal meeting of the committee was held in January. Members of the TriDistrict Staff Development Committee met with Teacher Center Coordinators, January 6 and 25, 1999, preparing for and facilitating Smart Start activities. Dates for future meetings have been tentatively scheduled to coincide with meetings of Teacher Center Coordinators. The Tri-District Staff Development Committee met Wednesday, February 17, 1999, at the Best Western lnntowne with four members in attendance. Most of the discussion centered on Smart Start and Character Centered Teaching. A March meeting date was not determined. Members of the Tri-District Staff Development Committee met with the Teacher Center Coordinators at their regular monthly meeting, April 6, 1999, at the ADE. Much of the meeting centered on the Smart Start Initiative and the Getting Smarter Summer Conference to be held in Hot Springs, July 28- 31 , 1999. The next meeting of the Tri-District Staff Development Committee will be May 11 , 1999, at the Northeast Arkansas Educational Cooperative, Walnut Ridge. Members of the Tri-District Staff Development Committee met with the Teacher Center Coordinators at their regular monthly meeting, Tuesday, May 11 , 1999, at the Northeast Arkansas Educational Cooperative, Walnut Ridge, with Mary McClendon, PCSSD, Marion Woods, LRSD, Esther Crawford, NLRSD, and Janinne Riggs, ADE, attending. Much of the meeting centered on the Smart Start Initiative. The next meeting was scheduled as a retreat, June 7-9, 1999, at Hot Springs. Members of the Tri-District Staff Development Committee met with the Teacher Center Coordinators for their annual retreat, June 7-9, 1999, at Hot Springs. The next regular meeting will be in September, the date and place to be announced later. Summer activities will include the Getting Smarter Conference. 45 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31 , 2000 (Continued) Members of the Tri-District Staff Development Committee met during the Getting Smarter Conference, July 28-31 , 1999, at Hot Springs. In collaboration with the Teacher Center Coordinators, those participating in the conference as facilitators were: Doug Ask, PCSSD\nEsther Crawford, NLRSD\nand Marion Woods, LRSD. The next regular meeting will be in September, the date and place to be announced later. Target, Teach, and Test for Student Success, a workshop aimed at improving interpretation of test data and applying that knowledge toward more effective lesson planning, was adapted for presentation in conjunction with the Multicultural Institute. Members of the Standards Assurance Unit (Dee Cox, Betty Gale Davis, Bob Maddox, and Lonzo Gatlin) presented an all-day workshop (Target, Teach, and Test for Student Success) for Pulaski County Special School District in connection with the Multicultural Institute, July 27, 1999. Members of the Tri-District Staff Development Committee met Tuesday, September 7, 1999, at the ADE, with five members in attendance: Doug Ask and Mary McClendon, PCSSD\nEsther Crawford, NLRSD\nMaron Woods, LRSD\nand Betty Gale Davis, ADE. Discussion included Smart Start activities and performance assessment. Following the meeting, the committee met with the Teacher Center Coordinators at their regular monthly meeting. The next meeting will be Tuesday, October 5, 1999, at the ADE. Members of the Tri-District Staff Development Committee met Tuesday, October 5, 1999 at the ADE. Discussion included middle level training (LRSD), inservice for administrators in retreat (PCSSD), and Smart Start activities. Following the meeting, the committee met with the Teacher Center Coordinators at their regular monthly meeting. The next meeting will be November 2, 1999 at the ADE. Members of the Tri-District Staff Development Committee met Tuesday, November 2, 1999 at the ADE. Following the meeting, the committee met with the Teacher Center Coordinators at their regular monthly meeting. The next meeting will be December 7, at the ADE. The December meeting was canceled due to conflicts in scheduling. The TriDistrict Staff Development Committee will hold its next meeting January 3, 2000 at the ADE. The Committee continues to work in cooperation with the Teacher Center Coordinators in the Smart Start Initiative. 46 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address in-service training needs of desegregating districts. (Continued) 2. Actual as of January 31 , 2000 (Continued) illl~lllr1ilill!J.il1~fitf lllllllli,lilll1,1llllllfllll~~g L~!tn~ti~P1!ti99f9\\U!t2ra({J,jg9!ll\nigg211Isl!1Brnmlffi!Jl!D!!Mt (ijpfl).f p~Htns~tm11t~ltiifi!BilsQK~lJftmmiYit~~ffiiPQ ni!Qifi{L.  CbBiBitf!IDB ist.!:t!il!Is!In! pm~as1amm~!iv$t:rnnm n$xtm~wttm wm PW pgp@Jtw@T2QPQ$.l1h@\nQe\n47 IX. RECRUITMENT OF MINORITY TEACHERS A. Facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. 1. Projected Ending Dates (See dates on individual key activities) 2. Actual as of January 31 , 2000 A staff member of the ADE's certification department attended all of the college career days in FY 94/95 in Arkansas and one out-of-state. In FY 95/96, ADE certification staff members attended career and job fairs at the following colleges and universities: Philander Smith College\nUAM\nHSU\nATU\nUCA\nASU\nUA-Pine Bluff\nUA-Fayetteville\nHarding University\nSAU\nand Jackson State. ADE certification staff met with representatives from the Districts to ensure they were aware that ADE personnel were available to provide assistance in recruitment and certification of minority teacher candidates. A job fair was conducted at the University of Arkansas at Pine Bluff on December 4, 1996. The Districts were advised of the ADE's availability for providing assistance in recruitment and certification. In February 1997, ADE certification staff members attended teacher job fairs at Henderson State University, Arkansas Tech University, and University of Central Arkansas to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. ADE certification staff members attended teacher job fairs at Harding University, UA-Fayetteville, UA-Pine Bluff, and ASU in April 1997 to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. From April 16, 1997 through May 6, 1997, ADE certification staff members attended teacher job fairs at Philander Smith College and SAU to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. Additionally, ADE staff attended an out-ofstate teacher job fair at Jackson State University at Jackson, Mississippi. Recruitment activities were suspended for the summer, but they will resume in the later part of September for FY 97/98. On September 25, 1997, the ADE's Professional Licensure Supervisor attended a career day job fair at Philander Smith College to provide support to the Districts in recruiting teachers. 48 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) A. Facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. (Continued) 2. Actual as of January 31 , 2000 (Continued) On November 6, 1997, the Professional Licensure Supervisor attended a career day job fair at the University of the Ozarks in order to facilitate the Districts' recruitment efforts. Recruitment activities will resume in February 1998. Representatives of the ADE's Professional Licensure Unit attended job fairs at Arkansas Technical University, UCA, ASU and the University of Memphis from February 26, 1998 through March 12, 1998. A representative from the ADE's Professional Licensure Unit attended job fairs at UA-Fayetteville and Harding University on March 30, 1998 and April 2, 1998, respectively. Representatives from the ADE's Professional Licensure Unit attended job fairs at Philander Smith College, SAU and North East Louisiana in April 1998. The staff members of Professional Licensure have scheduled college and university job fairs as they become aware of them. They have scheduled ATU, UCA, ASU, Harding, and UA-Fayetteville. The Professional Licensure staff assisted NLRSD in getting the spring minority graduate list from all college and university teacher education programs. The Licensure unit scheduled staff to attend job fairs coming up this spring. Representatives for the Professional Licensure Unit attended job fairs at ATU, UCA, and ASU from February 25, 1999 through March 9, 1999. Representatives for the Professional Licensure Unit attended job fairs at Harding, UA-Fayetteville, and UAM from March 25, 1999 through April 7, 1999. Representatives for the Professional Licensure Unit attended job fairs at Philander Smith, April 13, 1999 and Grambling University, April 15, 1999. B. Beginning in 1994, by May and November of each year, Districts will supply to the ADE information about shortages of teachers by grade and subject area. 1. Projected Ending Dates Ongoing, as stated. 49 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) B. Beginning in 1994, by May and November of each year, Districts will supply to the ADE information about shortages of teachers by grade and subject area. (Continued) 2. Actual as of January 31, 2000 Letters were sent in May, August, and December 1995 to the Districts requesting information regarding teaching positions available by grade and subject areas. In May and November 1996, the Human Resources offices of the Districts were requested to provide information regarding teaching positions available by grade and subject area. The ADE sent follow-up letters requesting information from the Districts regarding teacher shortages in February 1997. The NLRSD and the PCSSD indicated that they expect teacher shortages in the areas of Special Education, Mathematics, the Sciences, Foreign Language, English as a Second Language and Gifted and Talented Education. On May 20, 1997, information was requested from the Districts regarding teacher shortages. Follow-up letters were sent in July 1997. On November 5, 1998, letters were sent to the three schools in Pulaski County requesting a list of foreseeable teacher shortages. In May 1999, requests were made to the Pulaski County Schools for a list of teacher openings and grade levels. In June 1999, the Professional Licensure Unit received a list of teacher shortage areas and openings for Pulaski County Schools. In December 1999, the ADE Professional Licensure Unit requested a list of shortage teaching positions for each of the Pulaski County Schools. C. Beginning in 1994, by May and December of each year, request information from colleges and universities about the numbers and types of minority-teacher graduates. 1. Projected Ending Dates Ongoing, as stated. 2. Actual as of January 31, 2000 In May and December 1995, letters were sent to all Deans and Certifying Officers of Institutions of Higher Education in Arkansas requesting information on minority teacher graduates. Letters were sent to all Deans and Certifying Officers of Institutions of Higher Education in Arkansas in May and November 1996 requesting information on minority teacher graduates. 50 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) C. Beginning in 1994, by May and December of each year, request information from colleges and universities about the numbers and types of minority-teacher graduates. (Continued) 2. Actual as of January 31, 2000 (Continued) In May and December 1997, letters were sent to all Arkansas colleges and universities with teacher education programs requesting minority teacher graduate information. On May 14, 1998, letters were sent to all Arkansas colleges and universities with teacher education programs requesting minority teacher graduate information. On August 1, 1998, the ADE Office of Professional Licensure sent advance notice to all Deans/Certifying Officials regarding the change in format for complete minority teacher candidate information. On November 5, 1998, letters were sent to Deans and Certifying Officials requesting a list of their fall minority teacher education graduates which will be sent to the three Pulaski County Schools. In May 1999, requests were made to all colleges and universities for their spring minority graduates for 1999. In June 1999, the ADE Office of Professional Licensure received minority graduate reports from colleges and universities. In December 1999, the ADE Office of Professional Licensure requested a list of all fall graduates from all colleges and universities. D. Within 30 days of receiving data from colleges and universities provide the Districts data on teacher openings to the colleges and universities on minority graduates to the Districts. 1. Projected Ending Date Ongoing 2. Actua! as of January 31 , 2000 In June 1995 and January 1996, ADE sent the information received from Arkansas colleges and universities on minority teacher education graduates to the Districts. In July 1996 and January 1997, ADE sent the information received from Deans and Certifying Officers on minority teacher education graduates to the Districts. 51 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) D. E. Within 30 days of receiving data from colleges and universities provide the Districts data on teacher openings to the colleges and universities on minority graduates to the Districts. (Continued) 2. Actual as of January 31, 2000 (Continued) On February 3, 1997, a list of minority teacher graduates from the University of Arkansas at Fayetteville was forwarded to the Districts as an addendum to the list of graduates compiled on January 16, 1997. The ADE provided the Districts with the Minority Teacher Graduate Report compiled from the minority teacher graduate information received from Arkansas colleges and universities in July 1997 and January 1998. The 1998 Fall Minority Teacher Graduate Report from colleges and universities have been forwarded to the three Pulaski County School District. Information from the three Pulaski County School Districts regarding vacant teaching positions are being forwarded to the colleges and universities. In July 1999, the minority graduate reports from the colleges and universities were mailed to all Pulaski County Schools. Job openings for Pulaski County Schools were mailed to all colleges and universities. Each November, ADE will request information from the Districts on the effectiveness of AD E's minority recruitment assistance, including an assessment of the minority teacher candidates' database. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 On November 30, 1994, letters were sent to the Districts requesting feedback on the effectiveness of the ADE's minority recruitment assistance. Follow-up letters were sent on March 17, 1995 since no responses had been received. Additional follow-up letters were sent to the Districts in August 1995 because the ADE had received no responses from the Districts. A planning and evaluation meeting was scheduled on January 11 , 1996 with representatives from the Districts. The Districts did not attend the meeting. In February 1997, letters were sent to the Districts requesting feedback on the effectiveness of ADE's minority recruitment assistance. The NLRSD and the PCSSD submitted favorable evaluations concerning the effectiveness of the ADE's recruitment assistance efforts. The ADE did not received any information from the LRSD regarding this matter. 52 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) E. Each November, ADE will request information from the Districts on the effectiveness of ADE's minority recruitment assistance, including an assessment of the minority teacher candidates' database. 2. Actual as of January 31, 2000 In December 1999, The ADE requested a letter from each of the three Pulaski County schools documenting the effectiveness of help given the districts. 53 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES A. Assist ADHE in identifying, analyzing, addressing and eliminating racial disparities in the allocation of scholarships. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 The information for this item is detailed under Section X.D. of this report. B. Representatives of the ADE and the ADHE will work together, review ADHE's available data to identify racial disparities in allocation of scholarships. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 The information for this item is detailed under Section X.D. of this report. C. Using its knowledge about public schools, teacher education and certification, and through a collaborative effort with the Districts, ADE will analyze racial disparities in ADHE scholarship allocations. ADE will report its findings, conclusions, and recommendations about racial disparities in allocating scholarships to ADHE. 1. Projected Ending Date Ongoing 2. Actual as of January 31, 2000 The information for this item is detailed under Section X.D. of this report. D. Working with the ADHE, the ADE will use its relationships in the public education institutional settings to assist implementation of measures designed to reduce racial disparities in allocation of scholarships. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 In April 1995, ADE met with representatives of ADHE concerning identification and analysis of possible disparities in scholarship allocations. 54 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) D. Working with the ADHE, the ADE will use its relationships in the public education institutional settings to assist implementation of measures designed to reduce racial disparities in allocation of scholarships. (Continued) E. 2. Actual as of January 31 , 2000 (Continued) In June 1995, a collaborative effort was made between the ADE and ADHE to enhance the rate at which minorities were applying for the 1995 teacher scholarships with special emphasis on the areas of science, math, and foreign language through a direct mail program. In July 1995, representatives from the ADE and the Districts met to review the scholarship applications. The Implementation Committee on Financial Assistance to Minority Teacher Candidates discussed ways to increase minority awareness of the scholarships available for minority teacher applicants. The committee agreed to meet quarterly to identify, analyze, and address eliminating racial disparities in scholarships. The committee met in December 1995 to discuss the distribution of scholarships for the 95/96 school year. The committee meets on a continuous basis to review scholarship distributions and discuss ways of improving the pool of applicants for minority teacher scholarships as detailed further in Section X.E. of this report. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 During the May 1995 Legislative session, Acts 188, 189 and 259 regarding scholarships were passed. A meeting to monitor and analyze the distribution of scholarships for the 95/96 school year was held on December 15, 1995. The committee met on June 7, 1996 to review the scholarship applications for minority teacher candidates for the 96/97 school year. Representatives from the ADHE stated that the ADHE expected to have the resources to fund: 56 scholarships under the Emergency Secondary Education Loan Program\n100 scholarships under the Minority Teacher Scholars Program\nand 13 scholarships under the Minority Masters Fellows Program. The committee also discussed ways of increasing the scholarship applicant pools, and a recommendation was made to make scholarships available to part-time students. 55 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of January 31 , 2000 (Continued) In September 1996, a proposal was submitted to the Assistant to the Director for Legislative Services recommending the Legislature offer minority teacher scholarships to part-time students. The committee met on October 23, 1996 to review the scholarships awarded for the 96/97 school year. The following scholarships were funded: 60 scholarships totaling $144,266 for the Emergency Secondary Education Loan Program\n20 scholarships totaling $107,500 for the Minority Masters Fellows Program\n109 scholarships totaling $505,093 for the Minority Teacher Scholars Program\nand 258 students in the Freshman/Sophomore Minority Grant Program received scholarships totaling $374,000. In March 1997, information on minority teacher scholarships and how to apply was provided to the Districts and Arkansas colleges and universities. The Districts were informed of ADHE's scholarship promotional efforts and legislative updates. The next meeting of the committee will be in September 1997. On April 8, 1997, notifications were sent to all Arkansas colleges and universities on the Minority Teacher Scholars Program reminding them that the deadline for receiving applications was June 1, 1997. This information was also provided to the Districts. The Minority Teacher Scholarship Committee will meet on October 9, 1997 to discuss the scholarships awarded for FY 97/98. The Minority Teacher Scholarship Recruitment Committee met on October 9, 1997 to discuss the scholarships awarded for FY 97/98. The ADHE Assistant Coordinator for Student Financial Aid provided a comprehensive presentation on scholarships awarded for the 97/98 school year. There were 235 scholarships awarded in the Freshman/Sophomore Minority Scholarship program totaling $344,988. The Emergency Secondary Education Loan program awarded 52 scholarships for a total of $119,370. There were 83 scholarships for $403,520 awarded in the Minority Teachers Scholars program. The Minority Masters Fellows program awarded 20 scholarships for a total of $73,750. The ADHE representative indicated that during the 1997 regular legislative session legislation was passed to allow hispanics and asians to participate in the minority scholarship programs. It was stated that the average GPA for minority teacher scholarship recipients had increased to 3.13, and that the dollars awarded in the Minority Masters Fellows program were down from last year because most of the recipients were part-time students. 56 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of January 31 , 2000 (Continued) The committee discussed numerous avenues that might be utilized to inform minority applicants of scholarships available. Communication with the faculty of Arkansas colleges and universities regarding the availability of scholarships was discussed as a way of informing teaching students of possible resources available to them. The next quarterly meeting of the Minority Teacher Scholarship Recruitment Committee will be February 19, 1998. The quarterly meeting of the Minority Teacher Scholarship Recruitment Committee scheduled for February was canceled since only the NLRSD and an ADE representative were present at the scheduled meeting place. The meeting has not been rescheduled at this time. The Minority Teacher Scholarship meeting was rescheduled for March 26, 1998. The Minority Teacher Scholarship Recruitment Committee met on March 26, 1998. The committee was updated on the requirements and application packets were distributed for the Emergency Secondary Education Loan Program (ESELP), Minority Teacher Scholars Program (MTSP), and Minority Masters Fellows Program (MMFP). The deadline for applications was April 1, 1998 for the ESE LP and June 1, 1998 for the MTSP and MMFP. The scholarships will be awarded in July 1998. A committee member requested that ADHE send scholarship applications to the schools as well as the district offices to ensure that their teachers and students were apprised of the scholarships available. It was suggested that the colleges submit prospective graduate information for use by the Districts no later than April since the Districts begin the interview process of Spring graduates in May. The ADE Implementation Plan currently requires that the ADE request information on minority teacher graduates in May, and then it is distributed to the Districts in June or July. A representative from the ADE Teacher Licensure Unit was present at the meeting and stated that the ADE would try to accommodate the Districts with this request, but she cautioned that colleges and universities are reluctant to provide tentative graduate information. The next committee meeting is scheduled for July 30, 1998 at the NLRSD offices. 57 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of January 31 , 2000 (Continued) The Minority Teacher Scholarship Meeting was held July 30, 1998. Donna Elliot, ADE Program Support Manager was appointed to the Committee. She indicated that advance notification would be mailed to all University Deans/Certifying Officials regarding the change in format for more thorough minority teacher candidate information. A complete report will be forwarded and reported in the September PMT. Disparities in minority scholarship distributions were not evidenced in the draft report. Lillian Williams, Arkansas Department of Higher Education, submitted the following report on Minority Teacher Scholarships Distribution: 1998-99 PROGRAM STATISTICS PROGRAM NAME APPROPRIATION AWARDED #STUDENTS Freshman/Sophomore 250,000 250,000 Estimated 300+ ESEL 81 ,717 121 ,250 50 * Minority Teacher 450,000 445,000 89 ** Scholars Minority Masters Fellows 80,000 80,000 30 * Please note that only 81 ,717 was appropriated for the ESEL Scholarship, however, additional repayment funds were used to award an additional 39,533 totaling 121 ,250. ** 11 Students are pending passing the PPST. The report on Minority Teacher Scholarships Distribution was presented October 8, 1998, by the Education Lead Planner during the Break the Mold Workshop: Teacher Recruitment and Retention, sponsored by the Winthrop Rockefeller Foundation. The group was informed about the following: 1. Projected Teacher shortages in Mathematics, Special Education, and Foreign Language 2. Collaborative efforts of the ADE and the ADHE to recruit teachers by funding more than 450 scholarships for applicants interested in teaching annually 3. Reasons new teachers give for leaving the profession 4. The ratio of minority teachers to minority students. 58 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of January 31 , 2000 (Continued) The Minority Teacher Scholarship Committee met on November 2, 1998 in the Pulaski County District Conference Room. The committee received (1) an update on the distribution of scholarships, (2) reviewed the scholarship information booklets, (3) approved the quarterly report of progress. The committee also identified, as a legislative issue, the need to allow part-time students access to scholarships. The next quarterly meeting is scheduled for February 2, 1999. A recommendation was received by the Committee on Financial Assistance to Minority Teacher Candidates regarding the Emergency Secondary Education Loan. The Committee recommended that the Arkansas State Legislature increase the minority teacher candidate pool by offering the Emergency Secondary Education Loan to part-time students. The Committee noted that a number of persons currently serving our education system as substitute teachers would take advantage of the assistance offered, if they could receive assistance for part-time student status. Many prospective minority teacher candidates, and candidates seeking advanced degrees are unable to serve our students and go to school on a full-time basis. The next quarterly meeting is scheduled for February 2, 1999. The next quarterly meeting was rescheduled for February 21 , 1999, to accommodate all participants. The quarterly meeting of the Minority Teacher Scholarship Committee was held on February 21 , 1999, in the Little Rock School District. Representatives from all three districts in Pulaski County, the ADHE and the ADE attended the meeting. A scholarship report update and scholarship applications and deadlines for the 1999 school year were provided. Information regarding the national focus on teacher shortages and recruitment were distributed. The committee discussed the status of the following bills related to teacher recruitment: SB31 , \" an act to make emergency secondary education loans available to students enrolled as a major in a program of study leading to teacher certification for foreign languages and special education.\" HB1466 \"state supported colleges and universities must report to Department of Education the name, address, and major of each minority student completing college requirements for licensure as school teacher.\" SB237 \"to make technical amendments to various sections of the Arkansas Code Annotated relative to public education.\" 59 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of January 31, 2000 (Continued) SB261 \"to encourage teachers to participate in and complete NBPTS Certification by authorizing the Department of Education to pay full tuition and incentive bonuses.\" SB 113 \"to amend A. C.A.  6-17-410 to clarify that the Department of Education will pay criminal record check fees for certain public education employees.\" The quarterly meeting of the Minority Teacher Scholarship Committee was held on May 13, 1999 at the ADHE. Representatives from all three districts in Pulaski County, ADHE, and ADE attended the meeting. A scholarship report update and scholarship application deadline for the 1999 school year were provided. Information regarding the new rules and regulations for professional development that are to go out for public comment were distributed. The committee discussed the status and impact of the following Acts related to teacher recruitment: Act 905 (formerly HB1466)\nAct 391 (formerly SB237)\nAct 58 (formerly SB261)\nAct 226 (formally SB113). On August 23, 1999, Lillian Williams, Arkansas Department of Higher Education, submitted the following report on Minority Teacher Scholarships Distribution: 1999-2000 PROGRAM STATISTICS PROGRAM NAME APPROPRIATION AWARDED #STUDENTS Freshman/Sophomore 250,000 250,000 300 ESEL 81 ,717 101 ,250 6* Minority Teacher Scholars 450,000 425,000 94 Minority Masters Fellows 80,000 65,000 17 * These are all minority students. The Minority Teacher Scholarship committee gathered on November 9, 1999 at the Arkansas Department of Higher Education. Representatives from the ADHE, ADE, and the three districts were present. The committee discussed ways of increasing the scholarship applicant pool and reviewed the current Rules and Regulations for Professional Development. Ms. Lillian Williams of the Arkansas Department of Higher Education made a correction to the 1999 - 2000 scholarship report that was presented in the August PMT. The total number of awarded scholarships for the Minority Teacher Scholars program were 97 rather than 94, also the amount of money awarded for the Minority Teacher Scholar program was $466,104 rather than $425,000. 60 XI. MINORITY RECRUITMENT OF ADE STAFF A. Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific objectives and time lines). 1. Projected Ending Date Ongoing 2. Actual as of January 31 , 2000 The Minority Recruitment Committee met on April 14, 1995. New committee members were assigned tasks and goals to increase the effectiveness of the Minority Recruitment Plan. At the Minority Recruitment Committee meeting on May 18, 1995, the committee was divided into four working sub-teams to update the annual plan. Each team focused on one of the four goals in the Minority Recruitment Plan and monitored specific task completions. From June to October 1995, subcommittees met and worked on monitoring the progress of the ADE in accomplishing the tasks outlined in the Minority Recruitment Plan. In September 1995, the ADE reached an agreement with the Arkansas Statewide Systemic Initiative (ASSI) for conducting an audit of the Minority Recruitment Plan. The committee reviewed the recommendations and comments for updating the plan at the November 1995 meeting and reviewed the final draft at the December meeting. The ASSl's audit findings were presented to the committee on January 16, 1996. It was determined during the initial review that the files were incomplete to the extent that an accurate audit was not possible. The auditor met with the committee in March 1996 to review the additional documentation in the files. The auditor prepared the final report in April 1996 indicating that of the 89 actions contained in the Minority Recruitment Plan, 74 of the items had been completed, nine were in progress, and six had not been started. The audit stated that of the 22 items in Goal 1, 15 were completed, one was in progress, and six had not been started. Goal 2 contained 14 items, 13 of which were completed and one in progress. Goal 3 consisted of 30 items with 29 items completed and one in progress. Goal 4 consisted of 23 items with 17 items completed and six in progress. 61 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) A. Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific goals, objectives and time lines). (Continued) 2. Actual as of January 31 , 2000 (Continued) The Minority Recruitment Committee met on June 6, 1996 to discuss updates and revisions addressed in the audit and the new racial/gender report on Grades 21 and above. Since the completion of the audit, Goals 2.3.4 and 3.3.8 were completed, and a list of recommendations for retention activities was written. Also, a random sample of ADE employees was asked to fill out questionnaires, but only a limited number were returned. In August 1996, the Minority Recruitment Committee met and discussed the actions necessary to complete Goals 1 and 4 contained in the Minority Recruitment Plan. At the September 1996 meeting, the committee was updated on the progress of all four goals in the Minority Recruitment Plan. The committee heard an analysis of application and hiring practices and discussed the relevance of the data. Suggestions made by the State Board of Education regarding the Employee Tracking Data Check Sheet were discussed at the February 1996 meeting of the Minority Recruitment Committee. Goal 1 of the Minority Recruitment Plan will be completed when the employee tracking sheet is finalized. The Minority Recruitment Committee met on March 14, 1997 and March 27, 1997 to discuss the draft Revised Minority Recruitment Plan and progress toward completing Goal 4. The committee passed a motion to omit Section 1.1 from Goal 1 of the draft revised plan. Additionally, the committee suggested that communication be made an integral part of each goal of the revised plan. The committee discussed the need for professional training programs, incentives for educational opportunities, and upward mobility for all staff within the ADE. In an effort to co\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. 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