{"response":{"docs":[{"id":"bcas_bcmss0837_596","title":"Program planning and budget tool, FY 1997","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959"],"dcterms_creator":null,"dc_date":["1995-09-28"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System."],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--20th century","Little Rock School District","Education--Arkansas","Education--Evaluation","School improvement programs"],"dcterms_title":["Program planning and budget tool, FY 1997"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/596"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["budgets"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District Program Planning and Budget Tool ID 1 Code PINV Name PROGRAM INVENTORY % Complete 100% Scheduled Start Jul 3 '95 Scheduled Finish Aug 31 '35 Revised Finish Resource Names Jackson 2 PINV Identify and revise DSeg and NonDSeg Programs 100% Jul 3 '95 Aug 11 '95 Jackson,Lewis,Smith 3 PINV Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 100% Jul 17'95 Aug 14 '95 Lewis,Mayo 4 PINV Finalize list of DSeg and NonDSeg Programs 100% Aug 15 '95 Aug 18 '95 Jackson,Lewis 5 PINV Generate a Program Inventory Report for 1995-96 100% Aug 18 '95 Aug 31 '95 Jackson,Lewis 6 PEVAL PROGRAM EVALUATION 70% Jul 3 '95 Nov 22 '95 Jackson 7 PEVAL Notify program managers that program evaluation begins in fall\nbegin data collection 100% Jul 3 '95 Jul 28 '95 Jackson C3 \u0026lt; \u0026gt; IT. 8 PEVAL Review/revise process for cabinet review of program evaluations 100% Aug 1 '95 Aug 15 '95 Jackson,Cabinet S o o o Co re tr: mC C'/l. O' o o o o: 1 - 1 Z-i w \u0026gt; tn Page 1 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 9 Code PEVAL Name_________________________ Review/revise program evaluation instrument % Complete 100% Scheduled Start Aug 1 '95 Scheduled Finish Aug 15 '95 Revised Finish Resource Names Cabinet,Jackson 10 PEVAL Distribute program evaluation instruments and instructions to primary and/or secondary leaders\nprovide additonal information/instruments, if needed 100% Aug 25 '95 Aug 25 '95 Jackson 11 PEVAL Conduct required training sessions describing the process and evaluation criteria for designated staff 100% Aug 4 '95 Aug 31 '95 Jackson 12 PEVAL Program evaluations due from secondary or primary leaders 100% Sep 15 '95 Sep 15'95 Cabinet 13 PEVAL Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 25% Sep 18 '95 Oct 2 '95 Cabinet 14 PEVAL Finalize identification of extended evaluation targets 0% Oct 2 '95 Oct 13'95 Cabinet 15 PEVAL Notify appropriate staff to prepare Extended Program Evaluations 0% Oct 16 '95 Oct 20 '95 Jackson,Cabinet 16 PEVAL Extended evaluations due 0% Nov 13'95 Nov 13'95 Program Managers Page 2 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 17 Code PEVAL Name______________________________ Cabinet review extended evaluations for merge into needs assessment report % Complete 0% Scheduled Start Nov 17 '95 Scheduled Finish Nov 22 '95 Revised Finish Resource Names Jackson IS NEEDS NEEDS ASSESSMENT 45% Sen 1 '95 Nov 30 '95 Jackson.Cabinet 19 NEEDS Review types of data to measure needs of district for FY 96-97 100% Sep 1 '95 Sep 8 '95 Cabinet,Jackson 20 NEEDS Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 21 NEEDS Review strategic planning mission statement and goals of the District (and implement) 100% Sep 1 '95 Sep 8 '95 Jackson,Cabinet 22 NEEDS Board identifies District concerns for input from public at Town Hall/District Dialogues 100% Sep 14 '95 Sep 14'95 Williams,Board 23 NEEDS STANFORD 8 TEST PAIA SIDDX 51% Seo 11 '95 Oct 31 '95 Jackson 24 NEEDS Define purpose and scope for Stanford 8 Test data study 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet Page 3 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 25 Code NEEDS Name_________________________ Assign responsibilities for study of Stanford 8 Test data % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Jackson 26 NEEDS Design data collection plan for study of Stanford 100% Sep 11 '95 Sep 15 '95 Jackson,Lacey 27 NEEDS Collect and analyze data from Stanford 8 Test (Spring 95 administration) 50% Sep 15 '95 Oct 13'95 Jackson,Lacey,Savage 28 NEEDS Prepare Stanford 8 Test Report 0% Oct 13'95 Oct 31 '95 Lacey 29 NEEDS Submit Stanford 8 Test Report to PRE for merge into needs assessment 0% Oct 31 '95 Oct 31 '95 Jackson,Lacey 3Q NEEDS PRE EDUCATIONAL EQDIIX MONITORING REPQBIS SUBVEY 67% Sep 11 '95 Oct 31 '95 Jackson 31 NEEDS Define purpose and scope tor PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet 32 NEEDS Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% Sep 11 '95 Sep 15'95 Jackson Page 4 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 33 Code NEEDS Name_________________________________ Analyze data from PRE Educational Equity Monitoring Reports Studies % Complete 100% Scheduled Start Sep 18'95 Scheduled Finish Sep 30 '95 Revised Finish Resource Names Jackson,Smith 34 NEEDS Prepare PRE Educational Equity Monitoring findings 0% Oct 2 '95 Oct 13'95 Smith 35 NEEDS Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 0% Oct 31 '95 Oct 31 '95 Jackson,Smith 36 NEEDS SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRISTUDY 100% Seo 11 '95 Oct 31 '95 Jackson 37 NEEDS Define purpose and scope of SC/HR Survey 100% Sep 11 '95 Sep 15'95 Jackson,Cabinet 38 NEEDS Assign responsibilities for SC/HR data collections 100% Sep 11 '95 Sep 15 '95 Jackson 39 NEEDS Design data collection plan for study of SC/HR 100% Sep 11 '95 Sep 15 '95 Jackson,Hobby 40 NEEDS Collect and analyze data from SC/HR Survey 100% Sep 15 '95 Oct 13'95 Jackson,Hobby Page 5 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 41 Code NEEDS Name______________________ Prepare SC/HR Survey Report % Complete 100% Scheduled Start Oct 13'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Hobby 42 NEEDS Submit SC/HR Survey Report to PRE for merge into needs assessment 0% Oct 31 '95 Oct 31 '95 Jackson,Hobby 43 NEEDS PORPORTIONALS ALLOCATION FORMULAS STUDY 51% Sep 11 '95 Oct 31 '95 Smith.Milhollen 44 NEEDS Define purpose and scope of Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith.Milhollen,Cabinet 45 NEEDS Assign responsibilities for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15 '95 Smith 46 NEEDS Design data collections plan for Proportional Allocation Formulas 100% Sep 11 '95 Sep 15'95 Smith 47 NEEDS Collect and analyze data for Proportional Allocation Formulas 50% Sep 15 '95 Oct 13'95 Hurley,Eaton,Gadberry,Neal,Milhollen,Smith 48 NEEDS Prepare Proportional Allocation Formulas Report 0% Oct 13'95 Oct 31 '95 Milhollen,Hurley,Eaton,Neal,Smith Page 6 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 49 Code NEEDS Name_________________________________ Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing % Complete 0% Scheduled Start Oct 31 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Milhollen 2 NEEDS DISTRICTWIDE FACILITIES STUDY 62% Seo 11 '95 Oct 31 '95 Smith 51 NEEDS Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% Sep 11 '95 Sep 15 '95 Williams,Smith,Cabinet 52 NEEDS Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% Sep 11 '95 Sep 15'95 Smith,Eaton 53 NEEDS Prepare findings from the Districtwide Facilities Study 50% Sep 16 '95 Oct 31 '95 Smith,Mayo,Eaton,Vann 54 NEEDS Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report 0% Oct 31 '95 Oct 31 '95 Smith,Mayo,Eaton 55 NEEDS DESEGREGATION MONITORING REPORTS AUDIT FROM PPM 42% Seo 11 '95 Nov 30 '95 Mavo 56 NEEDS Define purpose and scope of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15'95 Williams,Mayo,Cabinet Page 7 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 57 Code NEEDS Name________________________________ Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15'95 Revised Finish Resource Names Mayo 58 NEEDS Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Sep 11 '95 Sep 15'95 Mayo 59 NEEDS Collect data 100% Sep 18'95 Oct 13'95 Mayo 60 NEEDS Review with Cabinet and Attorneys 0% Oct 16'95 Oct 31 '95 Mayo 61 NEEDS Report findings to PRE 0% Oct 31 '95 Nov 18'95 Mayo 62 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2 NEEDS COURT ORDERS AUDIT 39% Sep 11 '95 Nov 30 '95 Mavo 64 NEEDS Define purpose and scope of Court Orders Audit 100% Sep 11 '95 Sep 15'95 Cabinet,Mayo Page 8 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 65 Code NEEDS Name_______________________________ Assign responsibility for data collection of Court Orders Audit % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Mayo 66 NEEDS Collect data 100% Sep 18'95 Oct 13'95 Mayo 67 NEEDS Review with Cabinet and Attorneys 0% Oct 16'95 Oct 31 '95 Mayo 68 NEEDS Report findings to PRE 0% Nov 1 '95 Nov 18'95 Mayo 69 NEEDS Merge new obligations with Program Budget Document 0% Nov 1 '95 Nov 30 '95 Mayo,Lewis 2Q HEEDS TOWN HALL MEETINGS 19% Sep 11'95 Nov 21 '95 Williams. Jackson. Modeste 71 NEEDS Define purpose and scope of Town Hall Meetings 100% Sep 11 '95 Sep 15'95 Jackson,Modeste,Cabinet 72 NEEDS Review previous years data from Town Hall Report 100% Sep 11 '95 Sep 15 '95 Modeste, Jackson,Vann Page 9 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 73 Code NEEDS Name_______________________ Review and data collection plan (matrix)forTown Hall Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Jackson. Vann.Lewis 74 NEEDS Set locations and schedule for Town Hall Meeting 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 75 NEEDS Develop advertisement plan and schedule for Town Hall Meetings\nPrepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 76 NEEDS Execute advertisement plan for Town Hall Meeting I 80% Sep 18 '95 Oct 31 '95 Vann.Modeste 77 NEEDS Conduct Town Hall Meeting I 0% Sep 18 '95 Oct 31 '95 Williams 78 NEEDS Gather feedback data from Town Hall Meeting I for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann.Lewis 79 NEEDS Execute advertisement plan for Town Hall Meeting II 0% Sep 18 '95 Oct 31 '95 Vann.Modeste 80 NEEDS Conduct Town Hall Meeting II 0% Sep 18 '95 Oct 31 '95 Williams Page 10 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 81 Code NEEDS Name___________________________ Gather feedback data from Town Hall Meeting II for input into matrix % Complete 0% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 82 NEEDS Execute advertisement plan for Town Hall Meeting III 0% Sep 18'95 Oct 31 '95 Vann.Modeste 83 NEEDS Finalize and publish Town Hall Meeting Report 0% Nov 1 '95 Nov 15 '95 Modeste, Lewis 84 NEEDS Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson,Lewis as NEEUS DISTRICT DIALOGUES 5% Seo 11 '95 Nov 21 '95 Williams. Jackson. Modeste 86 NEEDS Define purpose and scope of District Dialogues 100% Sep 11 '95 Sep 15 '95 Williams, Jackson,Modeste,Cabinet 87 NEEDS Review previous years data from District Dialogue Report 100% Sep 11 '95 Sep 15'95 Modeste,Vann 88 NEEDS Review data collection plan (matrix) for District Dialogues 100% Sep 11 '95 Sep 15'95 Jackson, Vann,Modeste Page 11 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 89 Code NEEDS Name Set locations and schedule for District Dialogue Meetings % Complete 100% Scheduled Start Sep 11 '95 Scheduled Finish Sep 15 '95 Revised Finish Resource Names Modeste.Vann 90 NEEDS Develop advertisement plan and schedule for District Dialogues\nprepare sample agenda 100% Sep 11 '95 Sep 15 '95 Vann.Modeste 91 NEEDS Execute advertisement plan for District Dialogue I 0% Sep 18'95 Oct 31 '95 Vann.Modeste 92 NEEDS Conduct District Dialogue I 0% Sep 18 '95 Oct 31 '95 Williams 93 NEEDS Gather feedback from District Dialogue 1 for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann,Lewis 94 NEEDS Execute advertisement plan for District Dialogue II 0% Sep 18 '95 Oct 31 '95 Vann.Modeste 95 NEEDS Conduct District Dialogue II 0% Sep 18 '95 Oct 31 '95 Williams 96 NEEDS Gather feedback data from District Dialogue II for input into matrix 0% Sep 18 '95 Oct 31 '95 Vann.Lewis Page 12 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 97 Code NEEDS Name____________________________ Execute advertisement plan for District Dialogue III % Complete 0% Scheduled Start Sep 18'95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Modeste 98 NEEDS Conduct District Dialogue III 0% Sep 1895 Oct 31 '95 Williams 99 NEEDS Gather feedback data from District Dialogue III for merge into matrix 0% Sep 18'95 Oct 31 '95 Vann,Lewis 100 NEEDS Execute advertisement plan for District Dialogue IV 0% Sep 18'95 Oct 31 '95 Vann,Modeste 101 NEEDS Conduct District Dialogue IV 0% Sep 18'95 Oct 31 '95 Williams 102 NEEDS Gather feedback data from District Dialogue IV for input into matrix 0% Sep 18'95 Oct 31 '95 Vann,Lewis 103 NEEDS Execute advertisement plan for District Dialogue V 0% Sep 18'95 Oct 31 '95 Vann,Modeste 104 NEEDS Conduct District Dialogue V 0% Sep 18 '95 Oct 31 '95 Williams Page 13 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 105 Code NEEDS Name Gather feedback data from District Dialogue V for input into matrix % Complete 0% Scheduled Start Sep 18 '95 Scheduled Finish Oct 31 '95 Revised Finish Resource Names Vann,Lewis 106 NEEDS Finalize and publish District Dialogue Report 1995-96 0% Nov 1 '95 Nov 1595 Jackson,Lewis 107 NEEDS Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% Nov 15'95 Nov 21 '95 Jackson.Lewis 108 NEEDS PREPARE NEEDS ASSESSMENT REPORT 0% Nov 1 '95 Nov 30 '95 Jackson 109 NEEDS Conduct Administrative review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Jackson.Cabinet 110 NEEDS Conduct Board Work Session for review of available districtwide reports and objective data 0% Nov 1 '95 Nov 15'95 Williams. Jackson. Board 111 NEEDS Publish Draft of Needs Assessment /Report and disseminate to selected persons 0% Nov 27 '95 Nov 27 '95 Jackson.Cabinet 112 NEEDS Publish Needs Assessment Report, 1995-96 0% Nov 30 '95 Nov 30 '95 Jackson Page 14 FY 97 Sept 28 '95 [Little Rock School District Program Planning and Budget Tool ID 11: Code GOALS Name__________________________ PLANNING AND BODOEI GOALS % Complete 0% Scheduled Start Oct 2 '95 Scheduled Finish Jan 31 '96 Revised Finish Resource Names Jackson 114 GOALS CABINET PLANNING SESSION 0% Qct 2 '95 Dec 11 '95 Jackson.Cabinet 115 GOALS Review 1994-95 Needs Assessment Report 0% Oct 2 '95 Oct 31 '95 Jackson.Cabinet 116 GOALS Distribute 1995-96 Needs Assessment Report to Cabinet members 0% Dec 1 '95 Dec 8 '95 Jackson.Cabinet 117 GOALS Distribute District goals to Cabinet 0% Dec 1 '95 Dec 8 '95 Jackson.Cabinet 118 GOALS Cabinet review of goals 0% Dec 11 '95 Dec 11 '95 Jackson.Cabinet 119 GOALS BOARD WORK SESSION 0% Nov 15 '95 Dec 19 '95 Jackson.Williams 120 GOALS Establish date and site for Work Session 0% Nov 15 '95 Nov 30 '95 Williams.Cabinet Page 15 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 121 Code GOALS Name________________________________ Identify materials for Board Work Session % Complete 0% Scheduled Start Nov 15'95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson,Williams 122 GOALS Prepare materials for Board Work Session 0% Nov 15 '95 Nov 30 '95 Jackson 123 GOALS Conduct Board Work Session 0% Dec 12'95 Dec 15'95 Board,Williams 124 GOALS Distribute background materials to Board members 0% Dec 12 '95 Dec 15 '95 Jackson 125 GOALS Review/revise mission statement and goals 0% Dec 12'95 Dec 15'95 Board 126 GOALS Review DSeg and NonDSeg Program Inventory 0% Dec 12'95 Dec 15 '95 Board 127 GOALS Review identified proportional allocations 0% Dec 12'95 Dec 15 '95 Board 128 GOALS Establish written priorities 0% Dec 12 '95 Dec 15 '95 Board Page 16 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 129 Code GOALS Name_____________________________ Identity strategies for funding shortfalls % Complete 0% Scheduled Start Dec 12 '95 Scheduled Finish Dec 15'95 Revised Finish Resource Names Board 130 GOALS Develop timeline for identification and researching of funding shortfall strategies 0% Dec 12 '95 Dec 15 '95 Board 131 GOALS Develop communication strategy for mission statement and goals 0% Dec 14 '95 Dec 14 '95 Williams,Vann 132 GOALS Distribute mission statement and goals 0% Dec 19'95 Dec 19 '95 Jackson,Vann 133 GOALS Distribute list of priorities 0% Dec 19'95 Dec 19'95 Jackson,Vann 134 GOALS BOARD RETREAT 0% Dec 8 '95 Jan 31 '96 Williams 135 GOALS Determine date and site for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams, Board 136 GOALS Identity agenda items for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Board Page 17 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 137 Code GOALS Name__________________________ Establish agenda for Board Retreat % Complete 0% Scheduled Start Dec 8 '95 Scheduled Finish Dec 20 '95 Revised Finish Resource Names Williams.Board 138 GOALS Identify materials for Board Retreat 0% Dec 8 '95 Dec 20 '95 Williams,Jackson 139 GOALS Distribute materials for Board Retreat 0% Jan 9 '96 Jan 10 '96 Williams,Jackson 140 GOALS Conduct data analysis work session in preparation for Board Retreat 0% Jan 12 '96 Jan 12'96 Williams,Cabinet 141 GOALS Conduct Board Retreat 0% Jan 22 '96 Jan 26 '96 Williams,Board 142 GOALS Report outcomes of Board Retreat 0% Jan 31 '96 Jan 31 '96 Williams, Board 143 PDEV 0% May 22 '95 Aug 30 '96 Jackson.Cabinet 144 PDEV SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 0% Nov 1 '95 Williams.Jackson Page 18 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 145 Code PDEV Name________________________________ Review process for program development % Complete 0% Scheduled Start Nov 1 '95 Scheduled Finish Nov 10'95 Revised Finish Resource Names Cabinet 146 PDEV Use extended program evaluations to identify program additions, modifications, deletions 0% Nov 17'95 Nov 27 '95 Cabinet 147 PDEV Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% Nov 17 '95 Nov 30 '95 Cabinet 148 PDEV Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) 0% Dec 5 '95 Dec 11 '95 Cabinet 149 PDEV Business Cases due 0% Jan 8 '96 Jan 8 '96 Primary Leaders 150 PDEV Review of Business Cases by Cabinet 0% Jan 15 '96 Jan 22 '96 Cabinet 151 PDEV Submit Business Cases for program and/or program modifications to Board of Directors 0% Feb 8 '96 Feb 8 '96 Jackson,Williams 152 PDEV Review of Business Cases by Board 0% Feb 8 '96 Feb 22 '96 Board Page 19 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 153 Code BUDGT Name______ BUDGETING % Complete 0% Scheduled Start Nov 20 '95 Scheduled Finish Aug 30 '96 Revised Finish Resource Names Smith.Gadberrv.Hurley.Milhollen 154 BUDGT Develop budget preparation training materials 0% Nov 20 '95 Nov 27 '95 Smith,Milhollen 155 BUDGT Issue instructions for budget preparation at all levels 0% Nov 28 '95 Nov 30 '95 Smith 156 BUDGT Conduct budget preparation training sessions 0% Dec 1 '95 Dec 8 '95 Smith 157 BUDGT Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% Dec 11 '95 Jan 6 '96 Milhollen,Smith 158 BUDGT Begin districtwide expense budget consolidation and executive review process 0% Jan 9 '96 Mar 8 '96 Smith 159 BUDGT Year to date revenue expenditure analysis 0% Jan 9 '96 Jan 31 '96 Smith,Milhollen 160 BUDGT Revise financial forecast for coming year 0% Feb 26 '96 Mar 6 '96 Smith Page 20 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 161 Code BUDGT Name_________________________ Submit proposed budget to Board % Complete 0% Scheduled Start Mar 14 '96 Scheduled Finish Mar 14 '96 Revised Finish Resource Names Williams 162 BUDGT Conduct Board Work Sessions on proposed budget 0% Mar 18'96 Mar 29 '96 Smith,Board,Williams 163 BUDGT Revise proposed budget, as needed 0% Mar 14'96 Apr 2 '96 Smith,Milhollen 164 BUDGT Prepare tentative budget 0% Apr 3 '96 May 13'96 Smith,Milhollen 165 BUDGT Board review of tentative budget 0% May 23 '96 May 23 '96 Board,Smith 166 BUDGT Conduct Board Work Session on tentative Budget 0% May 24 '96 May 31 '96 Board,Williams 167 BUDGT Account reconciliation and Purchase Order (PO) clean-up 0% Jun 17'96 Jul 12 '96 Eaton 168 BUDGT Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA, Transportation, ABC) 0% Jun 16 '96 Jun 16 '96 Milhollen,Smith Page 21 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 169 Code BUDGT Name Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% Scheduled Start Jul 1 '96 Scheduled Finish Jul 19'96 Revised Finish Resource Names Smith, Milhollen,Cabinet 170 BUDGT Compute ending fund balance 0% Jul 22 '96 Jul 22 '96 Milhollen, Smith 171 BUDGT Administrative review of final budget 0% Jul 24 '96 Jul 29 '96 Williams,Cabinet 172 BUDGT Submit final budget to Board 0% Aug 1 '96 Aug 1 '96 Williams,Smith 173 BUDGT Board review and adoption of 96-97 final budget 0% Aug 1 '96 Aug 8 '96 Board 174 BUDGT Submit final Budget to Court/Parties 0% Aug 8 '96 Aug 21 '96 Williams,Attorney 175 BUDGT Submit 96-97 final budget to State 0% Aug 21 '96 Aug 30 '96 Williams,Smith lie BUDGT Staffing 0% Jan 26 '96 Aug 15 '96 Hurley Page 22 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 177 Code BUDGT Name________________________________ First review of changes in course offerings by Board % Complete 0% Scheduled Start Jan 26 '96 Scheduled Finish Feb 8 '96 Revised Finish Resource Names Board, Williams 178 BUDGT Meeting with counselors and principals to review courses offerings 1995-96 0% Jan 29 '96 Feb 15'96 Elston 179 BUDGT Print secondary course selection sheets 0% Jan 29 '96 Feb 15'96 Williams,Gadberry 180 BUDGT Counselors meet with students and complete course selection sheets 0% Feb 19'96 Mar 8 '96 Principals,Counselors 181 BUDGT Counselors send course selection sheets to receiving schools 0% Mar 8 '96 Mar 11 '96 Principals,Counselors 182 BUDGT Registrars tally course selections 0% Mar 11 '96 Mar 29 '96 Principals,Registrars 183 BUDGT Review course tallies secondary. Note possible staffing changes based on courses requested 0% Apr 1 '96 Apr 19'96 Gadberry,Hurley,Asst. Supts. 184 BUDGT Identify elementary enrollment (tentative) for 1995-96 0% Apr 1 '96 May 19'96 Mayo,Hurley,Gadberry,Asst Supts Page 23 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 185 Code BUDGT Name______________________________ Make determination by subject area (secondary) of possible changes and by projected elementary enrolled % Complete 0% Scheduled Start Apr 1 '96 Scheduled Finish Apr 19 '96 Revised Finish Resource Names Gadberry,Hurley,Asst. Supts. 186 BUDGT List known retirements, resignations, and intern positions 0% Apr 3 '96 Apr 24 '96 Gadberry, Hurley 187 BUDGT Identify certified personnel for Reduction in Force (RIF), if needed 0% Apr 17'96 Apr 26 '96 Hurley,Gadberry 188 BUDGT Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% Apr 24 '96 Apr 29 '96 Hurley,Gadberry 189 BUDGT Recall certified personnel from RIF, if needed 0% Jun 3 '96 Aug 1 '96 Hurley,Gadberry 190 BUDG Notify classified personnel of staff reduction 0% May 6 '96 Jul 15'96 Hurley,Gadberry 191 BUDGT Recall classified personnel from RIF, if needed 0% Jun 3 '96 Aug 15 '96 Hurley 192 BUDGT PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% May 22 '95 Apr 30 '96 Modeste.Vann. Williams Page 24 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 193 Code BUDGT Name______________________________ Plan for infernal and external feedback. Set locations and dates % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Feb 15'96 Revised Finish Resource Names Williams,Modeste,Vann 194 BUDGT Execute advertisement for district feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 195 BUDGT Conduct District Feedback Session I 0% Feb 1 '96 Apr 30 '96 Williams 196 BUDGT Execute advertisement plan for district feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste,Vann 197 BUDGT Conduct District Feedback Session II 0% May 22 '95 Aug 17 '95 Williams 198 BUDGT Execute advertisement for district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 199 BUDGT Conduct district feedback. Session III 0% Feb 1 '96 Apr 30 '96 Williams 200 BUDGT Execute advertisement plan for Town Hall feedback. Session I 0% Feb 1 '96 Apr 30 '96 Modeste,Vann Page 25 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 201 Code BUDGT Name_____________________________ Conduct Town Hall feedback. Session I % Complete 0% Scheduled Start Feb 1 '96 Scheduled Finish Apr 30 '96 Revised Finish Resource Names Williams 202 BUDGT Execute advertisement plan for Town Hall feedback. Session II 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 203 BUDGT Conduct Town Hall feedback , Session II 0% Feb 1 '96 Apr 30 '96 Williams 204 BUDGT Execute advertisement tor Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Williams 205 BUDGT Conduct Town Hall feedback, Session III 0% Feb 1 '96 Apr 30 '96 Modeste.Vann 206 MR MONITORING AND REPQRTINfi QE DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS 1151 QUARTER: 2ND QUARTER: 3BD QUARTER: 4TH QUARTERl 21% Aug 1 '9.5 Aug 31 '9S Jackson 207 MR PRE performs necessary diskette management functions for the summer ( i e. archival filing, achievement erasures, copying, etc.) 100% Aug 1 '95 Aug 17 '95 PRE Clerical 208 MR Revise written program budget document instructions, as needed 68% Aug 31 '95 Sep 5 '95 Lewis Page 26 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 209 Code MR Name____________________________ PRE fonward program budget document diskettes to principals and program managers % Complete 100% Scheduled Start Aug 31 '95 Scheduled Finish Sep 5 '95 Revised Finish Resource Names PRE Clerical,Lewis 210 MR Distribute written program budget document instructions to principals and program managers 100% Sep 1 '95 Sep 5 '95 Lewis,PRE Clerical 211 MR Plan maintenance education and orientation regarding the program budget document process 100% Aug 1 '95 Aug 31 '95 Jackson,Lewis 212 MR 213 MR Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 1ST QUARTER PROGRAM BUDSEI DOCUMENT REPORTS 100% 25% 214 MR Review program budget document with program managers and principals 25% 215 MR Generate diskette management flow information to relative staff School Operations and PRE office 100% 216 MR Carryout training sessions on the Program Budget Document and WordPerfect 100% Page 27 Sep 4 '95 Aug 8 '95 Aug 8 '95 Aug 8 '95 Sep 2 '95 FY 97 Sep 30 '95 Dec 21 '95 Oct 14 '95 Aug 31 '95 Sep 15'95 Jackson,Lewis Jackson Asst. Supts,Lewis,PRE Clerical Jackson,Lewis Lewis,Jackson Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 217 Code MR Name _________________________ Send reminder notice regarding deadline for submission of 1 st Quarter PBD diskettes % Complete 0% Scheduled Start Oct 3 '95 Scheduled Finish Oct 3 '95 Revised Finish Resource Names Lewis 218 MR DSeg and NonDSeg diskettes returned to PRE 0% Oct 14 '95 Oct 14 '95 Principals,Program Managers 219 MR PRE performs check-in procedures and data clean-up on diskettes 0% Oct 16 '95 Nov 8 '95 PRE Clerical,Lewis 220 MR PRE generate hard copies of diskettes 0% Oct 16'95 Nov 8 '95 PRE Clerical 221 MR PRE develops narrative and the Controller provides financial info for the PBD reports 0% Oct 16 '95 Oct 31 '95 Lewis,Milhollen 222 MR PRE combines all information for the 1st Quarter Program Budget Report 0% Oct 31 '95 Nov 8 '95 Lewis,PRE Clerical 223 MR Submit report to Attorney tor review 0% Nov 8 '95 Nov 13 '95 Lewis 224 MR Prepare for publication of 1st Quarter Program Budget Document Reports 0% Nov 13 '95 Nov 13'95 Lewis,Jackson Page 28 FY97 Sept 28 '95 JLittle Rock School District Program Planning and Budget Tool ID 225 Code MR Name______________________ Submit 1st Quarter Program Budget Document Reports to Court % Complete 0% Scheduled Start Nov 21 '95 Scheduled Finish Nov 21 '95 Revised Finish Resource Names Jackson,Attorney 226 MR Return diskettes and hard copies to managers and principals 0% Nov 21 '95 Nov 22 '95 PRE Clerical 227 MR Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% Nov 21 '95 Dec 21 '95 Primary Leaders 22a MR 2ND QUARTER PROGRAM BUPGEI DOCUMENT REPORTS 0% Nov 21 '95 Mar 22 '96 Jackson 229 MR Advise program managers and principals on Programs Budget Document 0% Nov 21 '95 Jan 13'96 Asst. Supts,Lewis 230 MR Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% Jan 6 '96 Jan 6 '96 Lewis 231 MR Diskettes due back to PRE 0% Jan 13'96 Jan 13'96 Program Managers,Principals 232 MR PRE performs check-in procedures and data clean-up on diskettes 0% Jan 13 '96 Jan 26 '96 PRE Clerical Page 29 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 233 Code MR Name______________________________ PRE generates hard copies of diskettes % Complete 0% Scheduled Start Jan 15 '96 Scheduled Finish Jan 31 '96 Revised Finish Resource Names PRE Clerical 234 MR PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 29 '96 Feb 3 '96 Lewis,Milhollen 235 MR PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% Jan 29 '96 Feb 3 '96 Lewis,PRE Clerical 236 MR Submit report to Attorney for review 0% Feb 14 '96 Feb 19'96 Attorney,Jackson 237 MR Prepare publication of 2nd Quarter Program Budget Document Reports 0% Feb 22 '96 Feb 22 '96 Lewis 238 MR Submit 2nd Quarter Program Budget Document Reports to Court 0% Feb 23 '96 Feb 23 '96 Jackson, Attorney 239 MR Return diskettes and paper copies to principals and program managers 0% Feb 23 '96 Feb 24 '96 PRE Clerical 240 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Feb 23 '96 Mar 22 '96 Primary Leaders Page 30 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 241 Code MR Name_________________________ 3RD quarter program BUDGET DOCUMENT REPORTS % Complete 0% Scheduled Start Feb 23 '96 Scheduled Finish Jun 24 '96 Revised Finish Resource Names Jackson 242 MR Advise program managers and principals on the Program Budget Document 0% Feb 23 '96 Apr 12'96 Asst. Supts,Lewis 243 MR Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% Mar 7 '96 Mar 7 '96 Lewis 244 MR Diskettes due back to PRE 0% Apr 12 '96 Apr 12 '96 Principals,Program Managers 245 MR PRE performs check-in procedures and data clean-up on diskettes 0% Apr 15 '96 Apr 28 '96 PRE Clerical 246 MR PRE generate hard copies of diskettes 0% Apr 15 '96 May 3 '96 PRE Clerical 247 MR PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% Apr 29 '96 May 3 '96 Lewis,Milhollen 248 MR PRE combines all revised information for 3rd Quarter PBD Reports 0% May 6 '96 May 10'96 Lewis,PRE Clerical Page 31 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 249 Code MR Name___________________________ Submit report to Attorney for review % Complete 0% Scheduled Start May 13'96 Scheduled Finish May 16'96 Revised Finish Resource Names Lewis 250 MR Prepare publication of 3rd Quarter Program Budget Document Reports 0% May 20 '96 May 23 '96 Lewis 251 MR Submit 3rd Quarter Program Budget Document to Court 0% May 24 '96 May 24 '96 Jackson,Attorney 252 MR Return diskettes and paper copies to principals and program managers 0% May 24 '96 May 27 '96 PRE Clerical 253 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% May 24 '96 Jun 24 '96 Primary Leaders 254 MR 4th QUARTER PROGRAM BUDGET DOCUMENT REPQBIS 0% May 9 '96 Aug 31 '96 Jackson 255 MR Advise program managers and principals on Program Budget Document 0% May 22 '96 Jul 22 '96 Asst. Supts,Lewis,PRE Clerical 256 MR Send reminder notice for completing the PBD to principals and program managers 0% May 9 '96 May 15'96 Lewis Page 32 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 257 Code MR Name___________________________ Principals submit School Operations Diskettes to Asst. Supts. % Complete 0% Scheduled Start Jun 10 '96 Scheduled Finish Jun 16 '96 Revised Finish Resource Names Principals 258 MR Diskettes due from Program Managers who are on a less than 12 month contract 0% Jun 10 '96 Jun 16 '96 Program Managers 259 MR All Program diskettes due back to PRE 0% Jul 14'96 Jul 14 '96 Program Managers 260 MR PRE performs check-in procedures and data clean-up 0% Jul 15'96 Jul 28 '96 PRE Clerical,Lewis 261 MR PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,Milhollen 262 MR PRE combines all information for 4th Quarter Program Budget Document Reports 0% Jul 29 '96 Aug 4 '96 Lewis,PRE Clerical 263 MR Submit report to Attorney for review 0% Aug 12'96 Aug 12'96 Jackson 264 MR Prepare for publications the 4th Quarter Program Budget Document Reports 0% Aug 16 '96 Aug 19 '96 Lewis Page 33 FY97 Sept 28 '95 JLittle Rock School District Program Planning and Budget Tool ID 265 Code MR Name___________________________ Submit 4th Quarter Program Budget Document Reports to Court % Complete 0% Scheduled Start Aug 22 '96 Scheduled Finish Aug 22 '96 Revised Finish Resource Names Jackson,Attorney 266 MR Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% Aug 1 '96 Aug 31 '96 Primary Leaders 267 MR PRE house diskettes as 1996-97 school year begins 0% Jun 16 '96 Aug 22 '96 Lewis 268 MR SUBMIT MONTHLY MANAGEMENT REPORT IMANAGEMENT TOOL) IQ CQURI 23% Jul 31 '95 Aug 31 '96 Jackson 269 MR Submit July's monthly management report to Court 100% Jul 31 '95 Jul 31 '95 Jackson,Attorney 270 MR Submit August's monthly management report to Court 100% Aug 31 '95 Aug 31 '95 Jackson,Attorney 271 MR Submit September's monthly management report to Court 100% Sep 29 '95 Sep 29 '95 Jackson,Attorney 272 MR Submit October's monthly management report to Court 0% Oct 31 '95 Oct 31 '95 Jackson,Attorney Page 34 FY 97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 273 Code MR Name________________________________ Submit November's monthly management report to Court % Complete 0% Scheduled Start Nov 30 '95 Scheduled Finish Nov 30 '95 Revised Finish Resource Names Jackson,Attorney 274 MR Submit December's monthly management report to Court 0% Dec 21 '95 Dec 21 '95 Jackson,Attorney 275 MR Submit January's monthly management report to Court 0% Jan 31 '96 Jan 31 '96 Jackson,Attorney 276 MR Submit February's monthly management report to Court 0% Feb 29 '96 Feb 29 '96 Jackson,Attorney 277 MR Submit March's monthly management report to Court 0% Mar 29 '96 Mar 29 '96 Jackson,Attorney 278 MR Submit April's monthly management report to Court 0% Apr 30 '96 Apr 30 '96 Jackson,Attorney 279 MR Submit May's monthly management report to Court 0% May 31 '96 May 31 '96 Jackson, Attorney 280 MR Submit June's monthly management report to Court 0% Jun 28 '96 Jun 28 '96 Jackson ,Attorney Page 35 FY97 Sept 28 '95Little Rock School District Program Planning and Budget Tool ID 281 Code MR Name________________________________ Submit July's monthly management report to Court % Complete 0% Scheduled Start Jul 31 '96 Scheduled Finish Jul 31 '96 Revised Finish Resource Names Jackson,Attorney 282 MR Submit August's monthly management report to Court 0% Aug 31 '96 Aug 31 '96 Jackson 283 ORG REASSESSMENT OF PROCESS AND ORGANIZATION 1996-9.Z 12% Jul 5 '95 Aug 30 '96 Jackson.Attorney 284 ORG Analyze, reassess, and revise planning organization and structure 10% Jul 5 '95 Jul 28 '96 Williams,Jackson 285 ORG Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% Jul 5 '95 Jul 24 '95 Cabinet,Lewis, Jackson 286 ORG Initial circulation of 1996-97 Management Tool 100% Jul 13'95 Jul 31 '95 Lewis,Jackson 287 ORG Evaluate tasking of 1996-97 Management Tool 5% Jul 24 '95 Aug 30 '96 Cabinet,Lewis Page 36 FY 97 Sept 28 '95Quarter 1 st Quarter ID 1 Name_________________ PROGRAM INVENTORY % Complete 90% May 1 Jun~ Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 2 Identify and revise DSeg and NonDSeg Programs 100% 3 Review and adjust primary and secondary leaders for DSeg and NonDSeg Programs 69% 4 Finalize list of DSeg and NonDSeg Programs 100% I 5 Generate a Program Inventory Report for 1995-96 100%  PROGRAM EVALUATION 70% 7 Notify program managers that program evaluation begins In fall: begin data collection 100% 1 i i Project: Date: 9/27/95 Critical Noncritical Progress M Milestone  Summary Rolled Up  PagelID 8 Name___________________________________ Review/revise process for cabinet review of program evaluations % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec g Review/revise program evaluation instrument 100% 10 Distribute program evaluation instruments and instructions to primary and/or secondary leaders\nprovide additonal information/instruments, if needed 100% I 11 Conduct required training sessions describing the process and evaluation criteria for designated staff 100% 12 Program evaluations due from secondary or primary leaders 100% I 13 Review program evaluations (DSeg and NonDSeg) for potential target programs for extended evaluations 25% 14 Finalize identification of extended evaluation targets 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up  Page2ID 15 Name_____________________________ Notify appropriate staff to prepare Extended Program Evaluations % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Q 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 16 Extended evaluations due 0% I 17 Cabinet review extended evaluations for merge into needs assessment report 0% 3 la 45% 19 Review types of data to measure needs of district for FY 96-97 100% I 20 Analyze results of the budgeting and planning priorities revealed from the 94-95 Needs Assessment Report 100%  21 Review strategic planning mission statement and goals of the District (and implement) 100% 1 Project: Date: 9/27/95 Critical Noncritical  i Progress h Milestone H Summary Rolled Up Q PagesID 22 Name_______________________________ Board identifies District concerns for input from public at Town Hall/District Dialogues % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov 1 Dec 23 STANFORD 8 TEST DATA STUDY 512S1 24 Define purpose and scope for Stanford 8 Test data study 100% I 25 Assign responsibilities for study of Stanford 8 Test data 100% I 26 Design data collection plan for study of Stanford 100% I 27 Collect and analyze data from Stanford 8 Test (Spring 95 administration) 50% 28 Prepare Stanford 8 Test Report 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up  Page4ID 29 Name Submit Stanford 8 Test Report to PRE for merge into needs assessment % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I SQ PRE EDUCATIONAL LQUIIY MONITORING REEQBIS SUBVEY 67% 31 Define purpose and scope for PRE Educational Equity Monitoring Reports Study 100% I 32 Assign responsibilities for PRE Educational Equity Monitoring Reports Study 100% I 33 Analyze data from PRE Educational Equity Monitoring Reports Studies 100% 34 Prepare PRE Educational Equity Monitoring findings 0% 35 Submit PRE Educational Equity Monitoring Reports Study to PRE for merge into needs assessment listing 0% Project: Date: 9/27/95 Critical Noncritical Progress Milestone Pages 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecD ID ae Name SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HR)STU.DY % Complete 100% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 37 Define purpose and scope of SC/HR Survey 100% I 38 Assign responsibilities for SC/HR data collections 100% I 39 Design data collection plan for study of SC/HR 100% I 40 Collect and analyze data from SC/HR Survey 100% 41 Prepare SC/HR Survey Report 100% 42 Submit SC/HR Survey Report to PRE for merge into needs assessment 0% 1 Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up  Pages 1 ID 42 Name____________________________ PORPORTIONALS ALLOCATION FORMULAS STUDY % Complete 51% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 44 Define purpose and scope of Proportional Allocation Formulas 100% I 45 Assign responsibilities for Proportional Allocation Formulas 100% I 46 Design data collections plan for Proportional Allocation Formulas 100% I 47 Collect and analyze data for Proportional Allocation Formulas 50% 48 Prepare Proportional Allocation Formulas Report 0% 49 Submit Proportional Allocations Formulas Study Report to PRE for merge into needs assessment listing 0% I Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up  Page?r ID 5Q Name_______________________________ DISTRICTWIDE FACILITIES STUDY % Complete fi22Si Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 51 Define purpose and scope of Districtwide Facilities Study/Report from 1994-95 Study for purposes of 1995-96 Needs Assessment Report 100% I 52 Assign responsibilities for the Districtwide Facilities Study/Reporting of findings 100% I 53 Prepare findings from the Districtwide Facilities Study 50% 54 Submit Districtwide Facilities Study Report recommendations to PRE for merge into needs assessment report 0% DESEGREGATION MONITORING REPORTS AUDIT FROM QDM 42% 56 Define purpose and scope of Desegregation Monitoring Reports Audit 100% I Project: Date: 9/27/95 Critical Noncritical Progress Milestone Summary Rolled Up  PagesID 57 Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 58 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% I 59 Collect data 100% 60 Review with Cabinet and Attorneys 0% 61 Report findings to PRE 0% 62 ea Merge new obligations with Program Budget Document COURT ORDERS AUDIT Project: Date: 9/27/95 Critical Noncritical 0% 39% Progress  Milestone fl 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep i Page9 2nd Quarter Oct I Nov I Dec Summary Rolled Up QID 64 Name Define purpose and scope of Court Orders Audit % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 65 Assign responsibility for data collection of Court Orders Audit 100% I 66 Collect data 100% 67 Review with Cabinet and Attorneys 0% 68 Report findings to PRE 0% 69 Merge new obligations with Program Budget Document 0% ZQ TOWN HALL MEETINGS 19% i Project: Date: 9/27/95 Critical Noncritical Progress  Milestone | 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun i Pagel0 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up Q ID 71 Name Define purpose and scope of Town Hall Meetings % Complete 100% Quarter May I Jun 1st Quarter Jul I Aug I Sep I 72 Review previous years data from Town Hall Report 100% I 73 Review and data collection plan (matrix)forTown Hall Meetings 100% I 74 Set locations and schedule for Town Hall Meeting 100% I 75 Develop advertisement plan and schedule for Town Hall Meetings\nPrepare sample agenda 100% I 76 Execute advertisement plan for Town Hall Meeting I 80% 77 Conduct Town Hall Meeting I 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone I 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec E S HSESB^ Summary Rolled Up  Pagel1ID 78 Name Gather feedback data from Town Hall Meeting I for input into matrix % Complete 0% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | 79 Execute advertisement plan for Town Hall Meeting II 0% 80 Conduct Town Hall Meeting II 0% 81 Gather feedback data from Town Hall Meeting II for input into matrix 0% 82 Execute advertisement plan for Town Hall Meeting III 0% 83 Finalize and publish Town Hall Meeting Report 0% 84 Merge findings of Town Hall Meeting Report, 1995-96 into needs assessment listing 0% 0 Project: Date: 9/27/95 Critical Noncritical Progress Milestone Pagel2 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec .. Summary Rolled Up QID as Name DISTRICT DIALOGUES % Complete 5% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 86 Define purpose and scope of District Dialogues 100% I 87 Review previous years data from District Dialogue Report 100% I 88 Review data collection plan (matrix) for District Dialogues 100% I 89 Set locations and schedule for District Dialogue Meetings 100% I 90 Develop advertisement plan and schedule for District Dialogues: prepare sample agenda 100% I 91 Execute advertisement plan for District Dialogue I 0% Project: Date. 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Pagel 3ID 92 Name Conduct District Dialogue I % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 93 Gather feedback from District Dialogue 1 for input into matrix 0% 94 Execute advertisement plan for District Dialogue II 0% 95 Conduct District Dialogue II 0% 96 Gather feedback data from District Dialogue II for input into matrix 0% 97 Execute advertisement plan for District Dialogue III 0% 98 Conduct District Dialogue III 0% Project. Date\n9/27/95 Critical Noncritical Progress m Milestone  Page14 3rd Quarter Jan I Feb | Mar Summary Rolled Up  4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 99 Name Gather feedback data from District Dialogue III for merge into matrix % Complete 0% Quarter May I Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 100 Execute advertisement plan tor District Dialogue IV 0% 101 Conduct District Dialogue IV 0% 102 Gather feedback data from District Dialogue IV for input into matrix 0% 103 Execute advertisement plan for District Dialogue V 0% 104 Conduct District Dialogue V 0% 105 Gather feedback data from District Dialogue V for input into matrix 0% Project: Date: 9/27/95 Critical Noncritical Progress m Milestone B Pagels 3rd Quarter Jan I Feb | Mar i Summary Rolled Up  4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec ID 106 Name Finalize and publish District Dialogue Report 1995-96 % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 107 Merge findings of District Dialogue Report 1995-96 into needs assessment listing 0% 108 PREPARE NEEDS ASSESSMENT REPORT 0% 109 Conduct Administrative review of available districtwide reports and objective data 0% 110 Conduct Board Work Session for review of available districtwide reports and objective data 0% 111 Publish Draft of Needs Assessment /Report and disseminate to selected persons 0% I 112 Publish Needs Assessment Report, 1995-96 0% Project: Date: 9/27/95 Critical Noncritical Progress H Milestone  Summary Rolled Up  Pagel6ID US Name__________________________ PLANNING AND BUDGET GOALS % Complete 0% Quarter May I Jun 1st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 114 CABINET PLANNING SESSION 0% 115 Review 1994-95 Needs Assessment Report 0% 1^^ 116 Distribute 1995-96 Needs Assessment Report to Cabinet members 0% 0 117 Distribute District goals to Cabinet 0% 0 118 Cabinet review of goals 0% I US BOARD WORK SESSION 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up  Pagel? ID 120 Name Establish date and site for Work Session % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 121 Identify materials tor Board Work Session 0% 122 Prepare materials for Board Work Session 0% 123 Conduct Board Work Session 0% 0 124 Distribute background materials to Board members 0% 0 125 Review/revise mission statement and goals 0% 0 126 Review DSeg and NonDSeg Program Inventory 0% a Project: Date: 9/27/95 Critical Noncritical Progress m Milestone | Summary Rolled Up Q Pagel8ID 127 Name Review identified proportional allocations % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 0 128 Establish written priorities 0% 0 129 Identify strategies for funding shortfalls 0% 0 130 Develop timeline for identification and researching of funding shortfall strategies 0% 0 131 Develop communication strategy tor mission statement and goals 0% I 132 Distribute mission statement and goals 0% 133 Distribute list of priorities 0% I Project: Date: 9/27/95 Critical Noncritical Progress  Milestone B Page19 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 134 Name BOARD RETREAT % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 135 Determine date and site for Board Retreat 0% 136 Identify agenda items for Board Retreat 0% 137 Establish agenda for Board Retreat 0% 138 Identify materials for Board Retreat 0% 139 Distribute materials for Board Retreat 0% 140 Conduct data analysis work session in preparation for Board Retreat 0% Project\nDate: 9/27/95 Critical Noncritical Progress H Milestone  Summary Rolled Up  Page20ID 141 Name Conduct Board Retreat % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 0 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 142 1 144 145 146 147 Report outcomes of Board Retreat SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT Review process for program development Use extended program evaluations to identify program additions, modifications, deletions Notify appropriate staff to prepare Business Cases on results of extended program evaluations 0% 0% 0% 0% 0% 0% 0 0 Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up Q Page21ID 148 Name Review recommendations from district needs assessment report in order to identify additional programs or programs modifications resulting in business case(s) % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 149 Business Cases due 0% 150 Review of Business Cases by Cabinet 0% 151 Submit Business Cases for program and/or program modifications to Board of Directors 0% 152 Review of Business Cases by Board 0% 153 BUDGETING 0% 154 Develop budget preparation training materials 0% 0 Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Page22 3rd Quarter Jan I Feb | Mar I I Summary Rolled Up  4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 155 Name Issue instructions for budget preparation at all levels % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 0 156 Conduct budget preparation training sessions 0% 0 157 Budget managers develop and submit revised 1995-96 expense budget revisions and 1996-97 expense budget requests 0% 158 Begin districtwide expense budget consolidation and executive review process 0% 159 Year to date revenue expenditure analysis 0% 160 Revise financial forecast for coming year 0% 161 Submit proposed budget to Board 0% Project: Date: 9/27/95 Critical Noncritical Progress M Milestone  Page23 3rd Quarter Jan I Feb | Mar 0 I 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Summary Rolled Up QID 162 Name Conduct Board Work Sessions on proposed budget % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 163 Revise proposed budget, as needed 0% 164 Prepare tentative budget 0% 165 Board review of tentative budget 0% I 166 Conduct Board Work Session on tentative Budget 0% 0 167 Account reconciliation and Purchase Order (PO) clean-up 0% 168 Receipt of state generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Vocational Ed., Chapters 1 and 2, Compensatory Ed., MFPA,________ 0% Project: Date: 9/27/95 Critical Noncritical Progress H Milestone  Summary Rolled Up  Page24ID 169 Name Close-out 1995-96 accounts: adjust physical inventory, (fiscal)federal grants, magnet, state grants, accruals % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter | 3rd Quarter Oct I Nov I Dec Jan | Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 170 Compute ending fund balance 0% I 171 Administrative review of final budget 0% 172 Submit final budget to Board 0% I 173 Board review and adoption of 96-97 final budget 0% 0 174 Submit final Budget to Court/Parties 0% 175 Submit 96-97 final budget to State 0% 0 Project: Date: 9/27/95 Critical Noncritical Progress Milestone Summary Rolled Up  Page25ID IZfi Name Staffing % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 177 First review of changes in course offerings by Board 0% 178 Meeting with counselors and principals to review courses offerings 1995-96 0% 179 Print secondary course selection sheets 0% 180 Counselors meet with students and complete course selection sheets 0% 181 Counselors send course selection sheets to receiving schools 0% 0 182 Registrars tally course selections 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up  Page26ID 183 Name Review course tallies secondary. Note possible staffing changes based on courses requested % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr 1 May | Jun 1 st Quarter Jul 1 Aug I Sep 2nd Quarter Oct I Nov I Dec 184 Identify elementary enrollment (tentative) for 1995-96 0% 185 Make determination by subject area (secondary) of possible changes and by projected elementary enrolled 0% 186 List known retirements, resignations, and intern positions 0% 187 Identify certified personnel for Reduction in Force (RIF), if needed 0% 0 188 Notify certified personnel of Reduction in Force (RIF), if needed staff reduction 0% 189 Recall certified personnel from RIF, if needed 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  I Summary Rolled Up Q Page27ID 190 Name Notify classified personnel of staff reduction % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun Jul | Aug | Sep 191 Recall classified personnel from RIF, if needed 0% 192 PROVIDE BROAD-BASED INTERNAL AND EXTERNAL FEEDBACK 0% 193 Plan for internal and external feedback. Set locations and dates 0% 194 Execute advertisement for district feedback, Session I 0% 195 Conduct District Feedback Session I 0% 196 Execute advertisement plan for district feedback, Session II 0% .. Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up Q Page28 2nd Quarter Oct I Nov I DecQuarter 1 st Quarter ID 197 Name Conduct District Feedback Session II % Complete 0% Mar Jun Jul Aui Sei 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan Feb I Mar 4th Quarter Apr I Ma\nJun 1st Quarter Jul Aui 2nd Quarter Oct I Nov I Dec 198 Execute advertisement for district feedback, Session III 0% 199 Conduct district feedback. Session III 0% \\'7777777777/^^ 200 Execute advertisement plan for Town Hall feedback, Session I 0% \\77777777777^^ 201 Conduct Town Hall feedback. Session 1 0% \\777777777//^^ 202 Execute advertisement plan for Town Hall feedback, Session II 0% Kf77777j777^^ 203 Conduct Town Hall feedback , Session II 0% K\u0026lt;777777i77^^ Project: Date: 9/27/95 Critical Noncritical ^777777777777777^ Progress M Milestone  Summary Rolled Up Q Page29ID 204 Name Execute advertisement for Town Hall feedback. Session III % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun 205 Conduct Town Hall feedback, Session III 0% 206 MONITORING AND REPORTING OF DESEG AND NONDESEG PROGRAM BUDGET DOCUMENT REPORTS tlSI QUARTEBl 2ND QUARTER: 3RD QUARTER: 4IH QUARTERl 21% 207 PRE performs necessary diskette management functions for the summer ( i e archival filing, achievement erasures, copying, etc.) 100% 208 Revise written program budget document instructions, as needed 68% B 209 PRE fonrvard program budget document diskettes to principals and program managers 100% I 210 Distribute written program budget document instructions to principals and program managers 100% I Project: Date: 9/27/95 Critical Noncritical Progress  Milestone | Summary Rolled Up  Page30 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I DecID 211 Name___________________________________ Plan maintenance education and orientation regarding the program budget document process % Complete 100% Quarter May 1 Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 212 213 Conduct maintenance education workshops and orientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders___________________ 1ST QUARTER PROGRAM BUDSEI DOCUMENT REPORTS 100% 2S3ii 214 Review program budget document with program managers and principals 25% 215 Generate diskette management flow information to relative staff School Operations and PRE office 100% 216 Carryout training sessions on the Program Budget Document and WordPerfect 100% 217 Send reminder notice regarding deadline for submission of 1st Quarter PBD diskettes 0% I Project\nDate: 9/27/95 Critical Noncritical Progress H Milestone | Summary Rolled Up Q Pages1ID 218 Name DSeg and NonDSeg diskettes returned to PRE % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 219 PRE performs check-in procedures and data clean-up on diskettes 0% 220 PRE generate hard copies of diskettes 0% 221 PRE develops narrative and the Controller provides financial info for the PBD reports 0% 222 PRE combines all information for the 1st Quarter Program Budget Report 0% 0 223 Submit report to Attorney for review 0% 224 Prepare for publication of 1st Quarter Program Budget Document Reports 0% I Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Summary Rolled Up Q Page32ID 225 Name Submit 1st Quarter Program Budget Document Reports to Court % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 226 Return diskettes and hard copies to managers and principals 0% 227 Primary leaders provide feedback to the secondary people regarding achievement reporting in the PBD 0% 22a 2ND QUARTER PROGRAM BUDGEI DOCUMENT REPORTS Q2Si 229 Advise program managers and principals on Programs Budget Document 0% 230 Send reminder notice regarding deadline for submission of 2nd Quarter PBD diskettes 0% 231 Diskettes due back to PRE 0% I Project\nDate: 9/27/95 Critical Noncritical Progress  Milestone  Page33 3rd Quarter Jan I Feb | Mar Summary Rolled Up Q 4th Quarter Apr I May | Jun 1 st Quarter Jul 1 Aug I Sep 2nd Quarter Oct I Nov I DecID 232 Name PRE performs check-in procedures and data clean-up on diskettes % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 233 PRE generates hard copies of diskettes 0% 234 PRE revises narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% 235 PRE combines all revised information for 2nd Quarter Program Budget Document Reports 0% 0 236 Submit report to Attorney for review 0% 0 237 Prepare publication of 2nd Quarter Program Budget Document Reports 0% 238 Submit 2nd Quarter Program Budget Document Reports to Court 0% 1 Project: Date: 9/27/95 Critical Noncritical Progress M Milestone | Summary Rolled Up Q Page34ID 239 Name Return diskettes and paper copies to principals and program managers % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 240 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 241 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% 242 Advise program managers and principals on the Program Budget Document 0% 243 Send reminder notice regarding deadline for submission of 3rd Quarter PBD diskettes 0% I 244 Diskettes due back to PRE 0% I 245 PRE performs check-in procedures and data clean-up on diskettes 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone  Summary Rolled Up  Page35ID 246 Name PRE generate hard copies of diskettes % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 247 PRE revises narrative and the controller provides financial information for 3rd Quarter Program Budget Document Reports 0% 0 248 PRE combines all revised information for 3rd Quarter PBD Reports 0% 0 249 Submit report to Attorney for review 0% a 250 Prepare publication of 3rd Quarter Program Budget Document Reports 0% a 251 Submit 3rd Quarter Program Budget Document to Court 0% 252 Return diskettes and paper copies to principals and program managers 0% 0 i Project: Date: 9/27/95 Critical Noncritical Progress m Milestone B Summary Rolled Up  Page36ID 253 Name Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May 1 Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 254 4th QUARTER PROGRAM BUDGLI DOCUMENT REPORTS 0% 256 Advise program managers and principals on Program Budget Document 0% 256 Send reminder notice for completing the PBD to principals and program managers 0% 0 257 Principals submit School Operations Diskettes to Asst. Supts. 0% 0 258 Diskettes due from Program Managers who are on a less than 12 month contract 0% 0 259 All Program diskettes due back to PRE 0% i Project: Date: 9/27/95 Critical Noncritical Progress m Milestone | Summary Rolled Up  Page37ID 260 Name PRE performs check-in procedures and data clean-up % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 261 PRE develops narrative and the controller provides financial information for 4th quarter Program Budget Document Reports 0% 262 PRE combines all information for 4th Quarter Program Budget Document Reports 0% 0 263 Submit report to Attorney for review 0% I 264 Prepare for publications the 4th Quarter Program Budget Document Reports 0% 0 265 Submit 4th Quarter Program Budget Document Reports to Court 0% I 266 Primary leaders provide feedback to their secondary people regarding achievement reporting in the PBD 0% 1 i Project: Date\n9/27/95 Critical Noncritical Progress H Milestone | Summary Rolled Up  Page38ID 267 Name PRE house diskettes as 1996-97 school year begins % Complete 0% Quarter May I Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | Sep 268 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL) IQ CQUBl 23% 269 Submit July's monthly management report to Court 100% 270 Submit August's monthly management report to Court 100% 271 Submit September's monthly management report to Court 100% 272 Submit October's monthly management report to Court 0% I 273 Submit November's monthly management report to Court 0% I Project: Date: 9/27/95 Critical Noncritical Progress m Milestone  Summary Rolled Up  Page39 2nd Quarter Oct I Nov I DecID 274 Name________________________ Submit December's monthly management report to Court % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I 275 Submit January's monthly management report to Court 0% 276 Submit February's monthly management report to Court 0% 277 Submit March's monthly management report to Court 0% 278 Submit April's monthly management report to Court 0% 279 Submit May's monthly management report to Court 0% 280 Submit June's monthly management report to Court 0% Project: Date: 9/27/95 Critical Noncritical Progress h Milestone | Page40 3rd Quarter Jan I Feb | Mar I I Summary Rolled Up Q 4th Quarter Apr I May | Jun I I 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec ..ID 281 Name_______________________________ Submit July's monthly management report to Court % Complete 0% Quarter May I Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I 282 Submit August's monthly management report to Court 0% 283 REASSESSMENT OF PROCESS AMD ORGANIZATION 1996132 123S1 284 Analyze, reassess, and revise planning organization and structure 10% 285 Revise, discuss and reach consensus regarding format and tasking of 1996-97 Management Tool 100% 286 Initial circulation of 1996-97 Management Tool 100% 287 Evaluate tasking of 1996-97 Management Tool 5% Project: Date: 9/27/95 Critical Noncritical Progress Milestone Summary Rolled Up Q Page41 2nd Quarter Oct I Nov I Deccr A ' FRIDAY. ELDREDGE \u0026amp; CLARK HERSCHEL H. FRI0 A y'm 1 9 2 2 * 1 9 9 4 I ROBERT V. LIGHT. P.A. WILLIAM H. SUTTON, P.A. JAMES W. MOORE BYRON M. EISEMAN. JR., P.A. JOE 0. BELL. P.A. JOHN C, ECHOLS. P.A. JAMES A. BUTTRY. P.A. FREDERICK S. URSERY, P.A. H.T. LARZELERE. P.A. OSCAR E. DAVIS. JR., P.A. JAMES C. CLARK, JR., P.A. THOMAS P. LEGGETT. P.A, JOHN DEWEY WATSON. P.A. PAUL 8. BENHAM III. P.A. LARRY W. BURKS. P.A. A. WYCKLIFF NISBET. JR.. P.A. JAMES EDWARD HARRIS. P.A. J. PHILLIP MALCOM. P.A. JAMES M. SIMPSON. P.A. MEREDITH P. CATLETT. P.A. JAMES M. SAXTON. P.A. J. SHEPHERD RUSSELL III. P.A. DONALD H. BACON. P.A. WILLIAM THOMAS BAXTER. P.A. WALTER A. PAULSON II, P.A. BARRY E. COPLIN, P.A. RICHARD 0. TAYLOR. P.A. JOSEPH a. HURST. JR.. P.A. ELIZABETH ROBBEN MURRAY, P.A. CHRISTOPHER HELLER. P.A. LAURA HENSLEY SMITH. P.A. ROBERT S. SHAFER. P.A. WILLIAM M. GRIFFIN III, P.A. THOMAS N. ROSE. P.A. MICHAEL S. MOORE. P.A. OIANE S. MACKEY. P.A. WALTER M. EBEL 111. P.A. A PARTNERSHIP OF INDIVIDUALS AND PROFESSIONAL ASSOCIATIONS ATTORNEYS AT LAW 2000 FIRST COMMERCIAL BUILDING 400 WEST CAPITOL LITTLE ROCK. ARKANSAS 72201-3493 TELEPHONE 501-376-2011 FAX NO. 501-376-2147 September 28, 1995 SEP 2 d J995 3 Office of Oesegregawn KEVIN A. CRASS. P.A. WILLIAM A. WADDELL. JR., P.A. CLYDE TAB* TURNER. P.A. CALVIN J. HALL. P.A. SCOTT J. LANCASTER. P.A. JERRY L. MALONE. P.A. M. GAYLE CORLEY. P.A. ROBERT 9, BEACH. JR,. P.A. J. LEE BROWN. P.A. JAMES C. BAKER. JR.. P.A. H. CHARLES GSCHWENO. JR.. P.A. HARRY A. LIGHT. P.A. SCOTT H. TUCKER. P.A. JOHN CLAYTON RANDOLPH. P.A. GUY ALTON WAOE. P.A. PRICE C. GARDNER. P.A. J. MICHAEL PICKENS TONIA P. JONES DAVID 0. WILSON JEFFREY H. MOORE ANDREW T. TURNER DAVID M.GRAF CARLA G. SPAINHOUR JOHN C. FENDLEY. JR. ALLISON GRAVES JONANN C. ROOSEVELT R. CHRISTOPHER LAWSON GREGORY 0. TAYLOR TONY L. WILCOX FRAN C. HICKMAN BETTY J. OEMORY BARBARA J. RAND JAMES W. SMITH CLIFFORD W. PLUNKETT WILL BONO DANIEL L. HERRINGTON COUNSEL WILLIAM J. SMITH WILLIAM A. ELDREDGE. JR.. P.A. B.S. CLARK WILLIAM L. TERRY. P.A. WILLIAM L. PATTON. JR.. P.A. WRITIR'S DIRECT NO. (5011 370-1553 Mr. John W. Walker JOHN W. WALKER, P.A. Attorneys at Law 1723 Broadway Little Rock, Arkansas Mrs. Ann Brown, Federal Monitor Office of Desegregation Heritage West Building, Suite 520 201 East Markham Street 72206 Little Rock, Arkansas 72201 Mr. Sam Jones WRIGHT, LINDSEY \u0026amp; JENNINGS Attorneys at Law 2200 Worthen Bank Building 200 West Capitol Avenue Little Rock, Arkansas 72201 Mr. Richard Roachell ROACHELL \u0026amp; STREETT Attorneys at Law First Federal Plaza, Suite 504 401 West Capitol Avenue Little Rock, Arkansas 72201 Mr. Stephen W. Jones JACK, LYON i JONES, P.A. 3400 Capitol Towers Capitol i Broadway Streets Little Rock, Arkansas 72201 Re: LRSD V. PCSSD/Project Management Tool Gentlemen and Mrs. Brown: Enclosed please find the LRSD's 1996-97 Budget/September Project Management Tool filed pursuant to the Order of the Court. By agreement, three copies are being delivered to Mrs. Brown and two copies are being delivered to Mr. Walker. ijiin\\pcid\\tool-iep.lir  Gentlemen and Mrs. Brown September 28, 1995 Page 2 Thank you for your attention to this matter. Sincerely, / s.- Jerry L. Malone LRSD Attorney JLM/dtw Enclosures cc (w/enc): Dr. Dr. Dr. Henry P. Williams Russell Mayo Ed Jackson din\\pcud\\ux)l-iep. Itr IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. NO. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL MRS. LORENE JOSHUA, ET AL KATHERINE KNIGHT, ET AL DEFENDANTS SEP d d 1995 INTERVENORS n/PA X INTERVENORS wjce Of Desegregation Moniionng LRSDs 1996-97 BUDGET/SEPTEMBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD\"), for its 1996-97 Budget/Septemher Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending September 30, 1995, relating to its 1996-97 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending September 30, 1995, relating to its 1996-97 budget. Respectfully submitted. FRIDAY, ELDREDGE \u0026amp; CLARK Attorneys at Law 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas (501) 72201-3493 dtam\\pcud\\biidget-2.*u( 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 -1-CERTIFICATE OF SERVICK I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1996-97 Budget/September Project Management Tool has been served by U. S. Mail, postage prepaid, except as otherwise indicated, on September 28, 1995, upon the following: diana\\pcud\\budg-2.aug Mr. John W. Walker JOHN W. WALKER, P.A. Attorneys at Law 1723 Broadway Little Rock, AR 72206 (Hand-Delivered) Mr. Samuel M. Jones, III WRIGHT, LINDSEY \u0026amp; JENNINGS Attorneys at Law 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Stephen W. Jones JACK, LYON Sc JONES, P.A. Attorneys at Law 3400 Capitol Towers Capitol fit Broadway Streets Little Rock, AR 72201 Mr. Richard W. Roachell ROACHELL \u0026amp; STREETT Attorneys at Law First Federal Plaza, Suite 504 401 West Capitol Avenue Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered as per Order by the Court) Federal Monitor, Office of Desegregation Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone -2-\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcri_bcri-ohpc_112","title":"Flora Washington Smith","collection_id":"bcri_bcri-ohpc","collection_title":"Birmingham Civil Rights Institute Oral History Project Collection","dcterms_contributor":null,"dcterms_spatial":["United States, Alabama, Jefferson County, Birmingham, 33.52066, -86.80249"],"dcterms_creator":null,"dc_date":["1995-09-27"],"dcterms_description":["Flora Washington Smith discusses getting involved with ACMHR from the earliest meetings. 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(John Fitzgerald), 1917-1963","Black, Hugo LaFayette, 1886-1971"],"dcterms_subject_fast":null,"fulltext":null},{"id":"bcas_bcmss0837_1209","title":"Little Rock School District Management Services Agreement with ServiceMaster","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959"],"dcterms_creator":["Little Rock School District"],"dc_date":["1995-09-20"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System."],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--20th century","Little Rock School District","Education--Arkansas","Education--Economic aspects","School management and organization","School administrators"],"dcterms_title":["Little Rock School District Management Services Agreement with ServiceMaster"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/1209"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":null,"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nThe transcript for this item was created using Optical Character Recognition (OCR) and may contain some errors.\nLittle Rock School District Management Services Agreement With ServiceMaster September 20, 1995 tjc3/~5 ~ kv (14-' c~~ daiv ~w\nJku t1J ~~ ~ ve11 i~ ~ ~ ~rU#~ ( CJl_ II II II -\u0026lt;.-t?r..-t./~I -~ J ~ ~JV-S//1 ~~ ~ 11/. l:2 ~ 1:. ISTRICT GREEMENT TS . . . . . . . . . . . . . 1 .... . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . . . . . 1 ' . . .   1 .... . . . . . . . . . . . . . 2 N ..... . . . .     . 2 ..... . . . . . . . . . . . . . . 2 ..... . . . . . . . . . . . . . . . 2 .. .. .. .. .            .  . . 3 .... . . . . . . . . . . . . 3 .. .. .. .. . . . .   4 . . . . ....   4 . . . . ....   4 ..... . . . . . . . . . . . 4 . . . .   4 peratio~               5 I. : : : : : : : : : : : : : : : : : : :\n,t .. . . . : : : : : : : : : : : : : : : : : 66 .... rage In~\ne~~             6 e in Services            6 ......... : : : : : : : : : : : ~ LITTLE ROCK SCHOOL DISTRICT MANAGEMENT SERVICES AGREEMENT TABLE OF CONTENTS RECITALS . . . . . . . . . . . . . . . . . . . . . _. . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1. INTRODUCTION 1.1 Nature and Scope of Employment . . . . . . . . . . . . . . . . . . . . . . . . . . 1 1.2 Information Provided by School . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2. SERVICES 2.1 Management Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2.2 Related Administrative Services . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2.3 Training Materials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 2.4 Permits and Licenses\nCompliance with Law . . . . . . . . . . . . . . . . . . . 2 2.5 Costs To Be Absorbed by ServiceMaster . . . . . . . . . . . . . . . . . . . . . 2 3. PERSONNEL 3. 1 ServiceMaster Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3.2 School Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 4. MATERIALS AND SUPPLIES 4 .1 Scope of this Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 4.2 Custodial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 4.3 Plant Operations and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . 4 4.4 Grounds . . . ... . ... . .. .................. .. ... .. .. . 4 5. EQUIPMENT 5 .1 Equipment Provided by ServiceMaster . . . . . . . . . . . . . . . . . . . . . . . 4 5.2 Equipment Provided by School: Custodial . . . . . . . . . . . . . . . . . . . . . 5 5.3 Equipment Provided by the School: Plant Operations and Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 5.4 Equipment Provided by the School: Grounds . . . . . . . . . . . . . . . . . . . 5 6. COMPENSATION 6.1 School's Agreement to Pay Contract Amount . . . . . . . . . . . . . . . . . . . 6 6.2 Contract Amount ......... ... ..... . ... .... .. .. ....... 6 6.3 Payments of the Contract Amount . . . . . . . . . . . . . . . . . . . . . . . . . 6 6.4 Adjustment of the Contract Amount: Base Wage Increase . . . . . . . . . . . 6 6.5 Adjustment of the Contract Amount: Change in Services . . . . . . . . . . . 6 6.6 ServiceMaster Guarantee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 7. INDEMNIFICATION 7. 1 Insurance and Indemnification of the School . . . . . . . . . . . . . . . . . . . 8 7. 2 Indemnification of ServiceMaster . . . . . . . . . . . . . . . . . . . . . . . . . . 9 7. 3 Indemnification Regarding Asbestos . . . . . . . . . . . . . . . . . . . . . . . . 9 8. AGREEMENTS CONCERNING EMPLOYEES OF A PARTY 8.1 Agreements . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 8.2 Remedies for Breach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 9. TERM 9.1 Initial Term: Renewals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 10. SPACE AND OTHER ACCOMMODATIONS PROVIDED BY THE SCHOOL 10.1 Space and Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 11. MONTHLY JOINT REVIEW 11.1 Joint Review Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 12. TERMINATION FOR NON-PERFORMANCE 12.1 Notice of Non-Performance\nGrace Period\nTermination . . . . . . . . . . . 10 12.2 Termination by ServiceMaster Based on the School's Failure to Pay the Net Amount Due . . . . . . . . . . . . . . . . . 11 12.3 Relationship to Section 8.2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 13. NOTICES 13 .1 Form of Notice and Delivery . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 14. GENERAL PROVISIONS 14.1 Appropriation of Funds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 14.2 Severability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 14.3 Headings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.4 Entire Agreement ......................... : . . . . . . . . 12 14.5 Amendments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.6 Management Service (Exhibit D) . . . . . . . . . . . . . . . . . . . . . . . . . 12 14. 7 Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.8 Choice of Law and Jurisdiction . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.9 Attorney's Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.10 Non-Waiver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.11 Counterparts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 14.12 Pending Litigation .................................... 12 Agreement Page 2 MANAGEMENT SERVICES AGREEMENT THIS AGREEMENT, made this __ day of ________ , 199 _, by and between SERVICEMASTER MANAGEMENT SERVICES L.P., a Delaware limited partnership (\"ServiceMaster\") and Little Rock School District, (the \"School\") W I T N E S S E T H: RECITALS: A. B. C. D. The School operates various departments which provide services in support of the School's principal function\nThe School recognizes that it is important to its overall operations that the employees of its support services departments be well trained and managed to provide a clean, safe environment for students, staff and public and that the materials, supplies and equipment used by such employees in the discharge of their responsibilities be of the proper quality and quantity\nServiceMaster has represented to the School that ServiceMaster has extensive experience in providing management services to support departments of education facilities and in providing certain of the materials and supplies needed by such departments\nThe School wishes to obtain the management services of ServiceMaster for certain of its support departments and ServiceMaster desires to provide such management services for the School. NOW, TIIEREFORE, in consideration of the foregoing and the terms and conditions set fo,:11 ,{ ,f. below the parties agree as follows: ~ ~. 1. INTRODUCTION ~~~ 1.1 Nature and Scope of Employment. The School hereby retains ServiceMaster as the sole, exclusive provider of management services as set forth in section 2 and to make available certain materials, supplies and equipment for the efficient performance of such management services as set forth in sections 4 and 5, and the School agrees to pay the consideration therefor as provided in section 6\nand ServiceMaster accepts such employment and responsibilities and agrees to provide such services and to make available to the School such materials, supplies and equipment, all as set forth herein. 1.2 Information Provided by School and Acquired by ServiceMaster. The program of  l, management services which ServiceMaster is to provide hereunder has been developed based on ~ information provided by the School and upon an independent on-site survey and investigation by ServiceMaster, an inspection of building, equipment and grounds and interviews with administrators, principals and staff of school. 2. SERVICES 2.1 Management Services. (a) ServiceMaster agrees to train, manage and direct the School's employees in the support service departments of School which are identified in section Agreement Page 1 3.2 below (the \"Service Employees\"). Such training, management and direction together with the administrative services related thereto (the \"Management Services\") shall be provided by ServiceMaster in the context of the statements and descriptions of the physical areas, the job descriptions and duties of the Service Employees and the elaborations of ServiceMaster's duties as are set forth in the Exhibits attached hereto and hereby incorporated in this Agreement by reference. (b) The Management Services shall be provided to those departments for which an Exhibit number appears in the following table: Department Support Services Function Custodial Plant Operations and Maintenance Grounds Exhibit A A AB \\ Grounds Equipment . J' 2.2 Related Administrative Services. ServiceMaster agrees that it will perform all~~ administrative responsibilities which relate to the employment of the Service Employees by the School as directed by the School, including maintenance of time records and furnishing to the \\ School the data from which the School can formulate its regular payroll for the Service t Employees should the School so desire. 2.3 Training Materials. ServiceMaster will, at its sole expense, provide and maintain all Management Service related training equipment, films, slides, literature, daily work and project schedules, indices, standard operational procedures, and training manuals used to train the Service Employees. Such materials shall at all times remain the property of ServiceMaster. 2.4 Permits and Licenses\nCompliance with Law. ServiceMaster shall, at its sole expense, procure all licenses and permits which are required for the lawful rendering of the Management Services and ServiceMaster agrees to comply with all statutes, ordinances and regulations which are applicable to the conduct of its services and sales hereunder. 2.5 Costs To Be Absorbed by ServiceMaster. (a) ServiceMaster shall pay all direct operating costs incurred in connection with the Management Services. The term \"direct operating costs\" as used in the preceding sentence means all costs directly attributable to the provision of the Management Services hereunder except that the term does not include those items listed in paragraph (b) below. The term includes (but is not limited to) the following costs: (i) salaries, taxes, benefits and employment-related costs or contributions (i.e., worker's compensation, unemployment, retirement, etc., if any) of ServiceMaster personnel, (ii) all taxes and fees currently imposed by federal, state or local authorities in connection with the provision of the Management Services, and (iii) training materials described in section 2.3. (b) The following costs are not \"direct operating costs\" and are not costs which are to be paid by ServiceMaster as provided in paragraph (a) above: (i) wages and all related payroll taxes of Service Employees and all other employment-related costs or contributions (including all items listed in section 3.2(d))\n(ii) cost of uniforms or other special clothing currently provided to Service Employees\n(iii) maintenance expenses for equipment owned by the School Agreement Page 2 which is made available to ServiceMaster as provided in Section 5\n(iv) repair and maintenance of the space provided to ServiceMaster pursuant to Section 10\n(v) materials and supplies pursuant to Section 4.2(d)\nand, (vi) payroll and employment forms and documents (such as time cards, time sheets, application forms, evaluation forms, etc). 3. PERSONNEL 3 .1 ServiceMaster Personnel. (a) ServiceMaster agrees to furnish no less than five (5) coordinating management personnel which, in ServiceMaster's judgment, are required for the f proper performance of the Management Services as elaborated in the Exhibits attached hereto~ _,A One of such persons shall be a coordinating manager, who shall be ServiceMaster's chie ( \\ representative in connection with the performance of ServiceMaster' s powers and duties under this Agreement. (b) In addition to the management personnel, ServiceMaster will furnish all necessary supervisory, training and technical personnel and special projects personnel as required for the efficient performance of the Management Services. (c) All of the personnel described in paragraphs (a) and (b) will be employees of ServiceMaster. ServiceMaster will pay all of their salaries and all payroll and other taxes, fees, workers ' compensation insurance and other charges or insurance levied or required by any federal , state or local statute in connection with their employment. ( d) If any ServiceMaster management, supervisory, training, technical or special projects personnel are not acceptable to the Superintendent of the School or his or her designee, such person may request, in writing, the removal of such personnel. Upon the receipt by ServiceMaster of such a request, ServiceMaster will provide within a reasonable time a replacement reasonably acceptable to the Superintendent. j 3.2 School Personnel. (a) All persons who were Service Employees on the date of this Agreement shall continue to be employees of the School as opposed to becoming employees of ServiceMaster and all persons employed by School as Service Employees after the date of this Agreement shall be employees of the School. All such persons are subject to discipline, job action and discharge by the School pursuant to applicable practices, polices, procedures, statutes and other laws. (b) ServiceMaster shall not be regarded as a party to any collective bargaining agreement or agreements to which the School was or becomes a party. ServiceMaster will, upon request by the School, make recommendations in connection with wage and wage-related matters, but ServiceMaster shall not make any decisions with respect to wages, hours or other working conditions for Service Employees. ServiceMaster agrees to comply with all collective bargaining agreements, school policies and procedures, and state, local and federal laws. (c) The School shall have the sole responsibility to hire, discipline and discharge Service , Employees. The School states that such matters will be handled in accordance with its established policies and procedures. _ \\ (d) The School shall pay all wages and salaries of the Service Employees and the School V shall pay all payroll and other taxes, fees, and other charges or insurance levied or required by lJ federal, state or local statutes relating to the employment of the Service Employees. The School J ,shall pay all workers compensation insurance. Any claims for the Service Employees injured '\\ 111J,\n/~,w.,:_ ,,A ~reema ee nt ( t~ while working under the direction and supervision of ServiceMaster shall be handled by the ., School. ( e) The School agrees to furnish to ServiceMaster, upon request, certificates of insurance as evidence of the proper employee insurance coverage for the Service Employees and ServiceMaster agrees to furnish to School certificates of insurance as evidence of proper employee insurance coverage for the employees of ServiceMaster, including, but not limited to, workers compensation insurance. 4. MATERIALS AND SUPPLIES 4.1 Scope of this Section. This Section 4 allocates the responsibilities of the parties for the furnishing of the materials and supplies which are required in connection with the performance of the Management Services. If any sub-section in this Section 4 is not applicable because the condition set forth in paragraph (a) thereof is not satisfied, the sub-section shall be considered as deleted from this Agreement. 4.2 Custodial. (a) This Section 4.2 shall be applicable only if the Management Services y to be provided hereunder include services with respect to the School's custodial department. ~ (b) The cost of the materials and supplies (excluding the expendable supplies referred . to in paragraph (d)) which are needed in connection with the performance of the Management~ Services applicable to the Custodial Department is included in the Contract Amount. The materials and supplies purchased by ServiceMaster pursuant to this paragraph (b) are owned as ~ of the date of Purchase by School and upon termination of this Agreement any inventory of unused materials and supplies shall be delivered to School. d(. (c) If the School is an organization which is exempt from state and local sales and use taxes, the School shall furnish to ServiceMaster a Certificate of Tax Exemption upon the commencement of the Management Services. (d) School agrees to provide, at its own expense, the expendable supplies, as such may be defined by agreement of ServiceMaster and School, required in connection with the operation of the School's Custodial department. Such expendable supplies include (but are not limited to) toilet tissue, paper towels, deodorants, washroom soap, plastic container liners, and paint. 4.3 Plant Operations and Maintenance. (a) This section 4.3 shall be applicable only if the Management Services to be provided hereunder include services with respect to School's plant operations and maintenance. (b) The School shall provide, at its own expense, all plant operations and maintenance supp lies, materials, repair parts, purchased services and utilities. 4.4 Grounds. (a) This section 4.4 shall be applicable only if the Management Services to be provided hereunder include services with respect to the School's grounds department. (b) The School shall provide, at its own expense, all grounds supplies, materials, repair parts, and purchased services. 5. EQUIPMENT 5. 1 Equipment Provided by ServiceMaster. All equipment now owned by ServiceMaster and used in connection with the rendering of the Management Services (including computer hardware and software) shall remain the property of ServiceMaster. ServiceMaster shall be Agreement Page 4 responsible for the repair, maintenance and replacement of such equipment, at no additional cost to the School. 5.2 Equipment Provided by the School: Custodial. (a) This section 5.2 shall be applicable only if the Management Services to be provided hereunder include services with respect to the School's custodial department. (b) The School shall make available for use by ServiceMaster the equipment owned by the School and used in the custodial department at the date of this Agreement. Such equipment shall remain the property of the School, and ServiceMaster shall be responsible for the maintenance of the equipment. Additional or replacement equipment needed for the Management Services which are provided to the custodial department shall be provided and maintained by ServiceMaster. The cost of such additional or replacement equipment has been included in the Contract Amount. Equipment purchased by ServiceMaster pursuant to this paragraph (b) is owned by the School. The only additional amounts to be paid to ServiceMaster at the termination of this Agreement being the unamortized book value of said equipment. Equipment purchased hereunder shall be amortized by ServiceMaster over its useful life, not to exceed five years. School is not obligated to pay to ServiceMaster the unamortized book value of any equipment School does not desire to retain. In such an event, title to any equipment not desired by School shall be transferred to ServiceMaster. In the event ServiceMaster has not paid the complete amount owed on the additional equipment at the time the Agreement is terminated, the School may make any payments pursuant to this sub-section directly to the entity owed, rather than to ServiceMaster. 5.3 Equipment Provided By the School: Plant Operations and Maintenance. (a) This section 5. 3 shall be applicable only if the Management Services to be provided hereunder include services with respect to the School's plant operations and maintenance. (b) The School agrees to permit ServiceMaster to utilize the present plant operations and maintenance service equipment. The School agrees to maintain such equipment in an operative, workable and safe condition. The School shall be responsible, at its expense, for the repair of such equipment (including replacement parts) and the provision of additional or replacement maintenance service equipment. 5.4 Equipment Provided by the School: Grounds. (a) This section 5.4 shall be applicable only if the Management Services to be provided hereunder include services with respect to the School's grounds department. (b) The School agrees to permit ServiceMaster to utilize the present grounds equipment. The School shall maintain such equipment, at its expense, in an operable, workable and safe condition. The School shall be responsible, at its expense, for the repair of such equipment (including replacement parts). ServiceMaster shall purchase, within forty-five (45) days of the date of this Agreement, grounds equipment, the purchase price of which has been paid in full, described in Exhibit B. The equipment so described shall be owned by School as of the date of its purchase. The only additional amounts to be paid to ServiceMaster at the termination of this Agreement being the unamortized book value of said equipment. Equipment purchased hereunder shall be amortized by ServiceMaster over its useful life, not to exceed five years. School is not obligated to pay to ServiceMaster the unamortized book value of any equipment School does not desire to retain. In such an event, title to any equipment not desired by School shall be transferred to ServiceMaster. In the event ServiceMaster has not paid the complete Agreement Page 5 amount owed on the additional equipment at the time the Agreement is terminated, the School may make any payments pursuant to this sub-section directly to the entity owed, rather than to ServiceMaster. 6. COMPENSATION 6.1 School's Agreement to Pay Contract Amount. In consideration of the performance by ServiceMaster of the Management Services and in consideration of the transfer of the materials and supplies by ServiceMaster to the School in connection with the performance of the ..-Q Management Services, the School agrees to pay to ServiceMaster, at the times set forth inGJJtl C,~ 1 section 6.3, the Contract Amount as set forth in section 6.2. c11' \\~ 6.2 Contract Amount. Subject to adjustment as provided in subsequent sections of this f'(\"' Section 6, the Contract Amount shall be $98,659.00 per month. If the Management Services commence on a day other than the first day of a month, or if the Management Services terminate on a day other than the last day of a month, the Contract Amount for the first or the last month shall be prorated on the basis of the number of days within such first or last month on which Management Services were provided. It is agreed that of the $1 ,183,908 to be paid annually f p to ServiceMaster pursuant to this Agreement, ServiceMaster will incur not less than an average of $329,347 expense per year for materials, supplies and equipment to be used in its performance of the terms and conditions of this Agreement and title to such material, supplies and equipment will be solely in the name of School. On or before each annual anniversary date of this Agreement, ServiceMaster shall provide invoices, contracts or other written documentation satisfactory to School evidencing that at least an average of $329,347 has been expensed by ServiceMaster toward the purchase of materials, supplies and equipment. 6.3 Payments of the Contract Amount . (a) Commencing on October 15, 1995, and on the fifteenth of each month thereafter, the School shall pay to ServiceMaster the Contract Amount. (b) If any payment of the Contract Amount is not paid in full within fifteen days of the due date, the unpaid portion shall bear interest at the highest rate allowed by the laws of the State of Arkansas . Further, School shall pay all costs and reasonable attorney's fees incurred by ServiceMaster (not to exceed 10% of the amount awarded) in collecting amounts due to ServiceMaster from the School. I 1~/3 'f. I 6- 6 .4 Adjustment of the Contract Amount: Base Wage Increase. On each anniversary of the commencement of services hereunder, the Contract Amount (excluding custodial and grounds capital equipment, computerization and vehicles) ~all be increased by the percentage increase that the ba wa e rate of the Service Em lo es of Sctiool have mere sect for the previous twelve 12 month enod not to excee 2.5%in an given ear. Base wage rate 1s e med as e rate of compensation pa1 to service employees w c s al include the annual raise approved or authorized for the Service Employees of School. This amount does not include any annual step increase or increment given for an additional year of service with the School. 6.5 Adjustment of the Contract Amount: Change in Services. The Contract Amount has been established on the basis of the area, job descriptions and specific duties described in the Exhibits. If the total amount of area or the job descriptions or the duties to be performed by ServiceMaster or the Service Employees is enlarged, reduced or altered in any manner, there shall be an increase or decrease, as the case may be, in the Contract Amount. Such adjustment Agreement Page 6 shall be effective with the first payment to be made immediately following such increase, reduction or alteration. In connection therewith, ServiceMaster and School shall negotiate in good faith and mutually agree upon any enlargement, reduction or alteration of the contract amount. _ 6.6 ServiceMaster Guarantee. ServiceMaster guarantees that the School's costs to perform services for the custodial, maintenance and grounds departments as set forth in Exhibit A attached hereto, including ServiceMaster annual fees, during each year of this agreement, shall not exceed the amount reflected in the applicable portions of the School's 1995-96 fiscal year /\\. budget for such period as reflected in Exhibit C. Should any payment to ServiceMaster for \\~f services provided cause School to exceed the budget as adjusted for fiscal year 1995-96, . ~ ServiceMaster agrees that the School shall not be obligated to make any payment(s) to 1 ServiceMaster which would cause the School to exceed the amount reflected in the applicable \\ portions of the School's 1995-96 fiscal year budget. Rather, the school's liability to ServiceMaster for any remaining amounts owed pursuant to Section 6 would terminate, except to the extent hereinafter provided. As such, the School would not be obligated to pay ~ l ServiceMaster the total annual amount reflected in paragraph 6.2. However, should the School realize sufficient savings in the applicable portions of the School's budget such that the amounts for the 1995-96 school year is less than or equal to the applicable portions of the adjusted budget, 'i .f for the 1995-96 fiscal year, including the amount owed to ServiceMaster, the School shall pay ~ ~ ServiceMaster any remaining amounts owed under paragraph 6.2. It being the intent of the parties that the School shall not incur costs and expenses, including the amounts paid to ServiceMaster, in the applicable portions of the School's budget relating to maintenance and plant operations which would cause the School to exceed the amount budgeted for that area during the 1995-96 fiscal year. For instance, the School's 1995-96 budget for custodians, maintenance and related matters is $10,779,986.00. The ServiceMaster projection for 1995-96 for these same areas, including the annual amount in paragraph 6.2, total $10,621,136.00. If those projections are achieved, ServiceMaster would receive the compensation as provided by this Agreement, assuming all other terms and conditions are met. Should the projections not be achieved, the School would not be obligated to pay ServiceMaster, to the extent the payment(s) would cause the School to exceed the $10,779,986.00 budgeted amount for the 1995-96 fiscal year as pro-rated for the nine (9) months of the shortened initial year. In subsequent years, the School would not be obligated to pay ServiceMaster, to the extent the payments would cause the School to exceed the baseline amount as adjusted pursuant to the provisions of this Agreement. To get the pro-rated baseline and actual amounts for the 1995-96 fiscal year, ServiceMaster and the School shall negotiate and mutually agree in writing within forty (40) calendar days after the October 2, 1995 commencement date. Management fees and amounts to be expended by ServiceMaster on equipment and supplies during the initial year will also need to be pro-rated, as necessary. Likewise, if the operational costs, exclusive of the amounts owed to ServiceMaster, exceed $9,596,086.00 ($10,779,986.00 minus $1,183,908.00), ServiceMaster must refund to the School, dollar for dollar, all such amounts already paid to Service Master which would cause the School to exceed the 1995-96 budgeted amount ($10,779,986.00). However, in no event would ServiceMaster be obligated to refund more than the management fee for the particular year (i.e., $854,561, which will be subject to proration during the initial year.) For example, Agreement Page 7 should the operational costs, exclusive of the amounts owed to ServiceMaster reach $10,300,000 during the school year and the School has already paid ServiceMaster $640,917 ($71,213 x 9), the total in this category so far would be $10,940,917. This exceeds the budgeted amount by $160,931.00. As such, ServiceMaster would be required to refund $160,931.00 to the School and not receive any payments remaining ($71,213 x 3 = $213,639), to honor its guarantee to the School. This same guarantee would apply for each year of this agreement, using the school's 1995-96 budgeted amount as the baseline. However, following the 1995-96 fiscal year, the wage and benefit portion of the baseline will increase each year by the base wage rate as defined in paragraph 6 .4 plus any annual step increase or increment given for an additional year of service with the School. Likewise, the remaining portion including supplies, purchased services and utilities will increase each year by 1.5 % . The amounts not paid from year-to-year, for which the School is not liable, may be determined by the School and ServiceMaster and recorded in a log. Thereafter, should the operational costs for the applicable portions of the School's budget, including the amounts paid to ServiceMaster for the year in consideration, achieve sufficient savings (after all required services, supplies, equipment and other school needs for the year in question have been met), the School may pay ServiceMaster a portion of the amounts reflected in the log, but only to the extent such payment(s) (after determining the actual expenditures for the year in question, including payments to ServiceMaster for the year in question) would not cause the School to exceed the applicable portions of the baseline. Should such savings never be achieved during the term of this Agreement, the School would have no liability whatsoever to ServiceMaster for the amounts reflected in the log. Should ServiceMaster deem it necessary to request that certain expenditures be removed or adjusted to arrive at the actual expenditures for a particular year of this Agreement, upon request by ServiceMaster, ServiceMaster and School shall negotiate in good faith and mutually agree upon any such adjustments. Notwithstanding any of the foregoing, including the possibility that ServiceMaster may either receive less than full payment of the amounts reflected in paragraph 6.2 during one or more years of this Agreement or that ServiceMaster may have to refund monies to the School should sufficient savings not be achieved, ServiceMaster's obligation to perform management services shall not be reduced, abated or otherwise relieved as such constitutes a portion of the guarantee made by ServiceMaster to the School. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant including ServiceMaster guarantee if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, work stoppage, strike, lockout, civil disturbance, riot, war, national emergency, act of government, act of public enemy, or other cause of similar or dissimilar natu,r,e beyond its control. 7. INDEMNIFICATION Ii. 7 .1 Insurance and Indemnification of the School. ServiceMaster agrees to indemnify and hold the School and its School board members, officers and employees harmless from any liability imposed against the School by reason of the negligent acts or omissions of ServiceMaster or its employees. ServiceMaster shall, at its sole expense, obtain and keep in force during the term of this Agreement, a policy of comprehensive public liability insurance Agreement Page 8 insuring ServiceMaster and School against any liability arising out of the negligent acts or omissions of ServiceMaster or its agents, representatives or employees. Such insurance shall be in an amount of not less than $1,000,000.00 for injury to or death of one person in any one accident or occurrence and in an amount of not less than $20,000,000.00 for injury to or death of more than one person in any one accident or occurrence. Such insurance shall further insure ServiceMaster and the School against liability for property damage of at least $20,000,000.00. The limits of said insurance shall not, however, limit the liability of ServiceMaster hereunder. If ServiceMaster shall fail to procure and maintain said insurance School may, but shall not be required to, procure and maintain the same, but at the expense of ServiceMaster. 7. 2 Indemnification of ServiceMaster. The School shall indemnify and hold ServiceMaster and its partners, directors, officers and employees harmless from any liability imposed against ServiceMaster by reason of the negligent acts or omissions of the School or its employees to the extent that the School is covered by insurance and to the extent that such is permitted by applicable law. Such insurance shall be in an amount of not less than $1,000,000 for injury to or death of one person in any one accident or occurrence and in an amount of not less than $3,000,000 for injury to or death of more than one person in any one accident or occurrence. Further, the school does not, by so agreeing, intend to waive any immunity or other defense to which it may be entitled. Therefore, to the extent such an agreement would jeopardize or otherwise interfere with the School's immunity and other defenses, such indemnity provision becomes null and void. 7 .3 Indemnification Regarding Asbestos. The School acknowledges its obligation to identify the presence, if any, of asbestos material on the School's premises and its responsibility to appoint the Asbestos Hazard Emergency Response Act (AHERA) \"Designated Person.\" ServiceMaster agrees to provide assistance to the School in the form of: (i) support service employee education and training material when ServiceMaster is responsible to train, manage and direct said employees\n(ii) guidance in the fonn of Standard Operating Procedures for smallscale, short-duration operation and maintenance activities as defined by AHERA\nand (iii) other support as determined by ServiceMaster to aid the School in its AHERA-related activities. School agrees that under no circumstance shall a ServiceMaster employee be or act in the capacity of the \"Designated Person.\" School also acknowledges that ServiceMaster has no obligation hereunder to identify or take corrective action by removing or containing asbestos fibers for other than small-scale, short-duration operations and maintenance activities as defined by AHERA, nor does ServiceMaster have any duty to mitigate the hazards from exposure to asbestos fibers. The School agrees to indemnify and hold ServiceMaster harmless from any liability imposed against ServiceMaster, including costs and reasonable attorney's fees (not to exceed 10% of the amount awarded), by reason of the presence of asbestos material on the School's premises or for any actions done or failed to be done by ServiceMaster while acting on School's behalf related to AHERA. (This indemnity agreement is subject to the conditions, restrictions and limitations in paragraph 7. 2.) 8. AGREEMENTS CONCERNING EMPLOYEES OF A PARTY 8.1 Agreements. At no time during the tenn of this Agreement and for a period of one year thereafter will either of the parties call upon any employee of the other party or persons who were employees of the other within the then previous twelve months, to employ, hire or Agreement Page 9 otherwise interfere with the contractual relationships of such employees, without the prior written approval of the other party\nnor will either party directly or indirectly, for itself or on behalf of or in connection with, any other person, firm, partnership, corporation, association or School, solicit, hire, employ or take away any such employee from the other party. The parties agree that this provision is for the protection of their respective legitimate business interests and is not intended to restrict the employment rights of individuals. 8.2 Remedies for Breach. If either party breaches the above covenant, the offended party shall have the right to apply to a court of competent jurisdiction for an injunction to restrain the offending party from employing such employee and for an order to enforce the terms of this section so breached, and the offending party shall be liable to the offended party for all reasonable attorneys' fees , costs and expenses incurred by it to enforce the covenant. 9. TERM 9.1 Terms. The term of this Agreement shall be for a period of five years commencing on October 2, 1995. 10. SPACE AND OTHER ACCOMMODATIONS PROVIDED BY THE SCHOOL 10.1 Space and Utilities. The School shall provide ServiceMaster with reasonable offices, storage space and facilities on the School's premises from which ServiceMaster will conduct the Management Services. Such offices and storage space shall be under the operational control of ServiceMaster. The provision of such space shall include all utilities (including water, sewer, electricity and local telephone service). Such space, local facilities and utilities shall be provided without cost to ServiceMaster. ServiceMaster will insure its interest in any property owned by it located on or about the office and storage space provided to ServiceMaster. ServiceMaster shall vacate the office and storage space upon termination of this Agreement. 11. MONTHLY JOINT REVIEW 11 .1 Joint Review Committee. The parties shall form a Joint Review Committee consisting of at least two persons from the School and two persons from ServiceMaster. The Joint Review Committee will meet on a monthly basis for the purpose of reviewing ServiceMaster' s performance with respect to the Management Services and generally to review the results of operations under this Agreement in comparison with the expectations of the parties. 12. TERMINATION FOR NON-PERFORMANCE 12.1 Notice of Non-Performance: Grace Period: Termination. If one party (the \"Offended Party\") considers the other party (the \"Offending Party\") to have not performed one or more of its obligations hereunder, the Offended Party shall give the Offending Party a written notice which shall specify the nature of the alleged non-performance. The Offending Party shall then have sixty days from the receipt of such notice to remedy the alleged non-performance. If, at the end of such sixty-day period, the Offended Party considers the alleged non performance not to have been cured, the Offended Party may thereupon terminate this Agreement by giving the Offending Party a written notice of termination and, at the expiration of the thirtieth day following the delivery of such notice, the Offended Party shall be relieved from the further performance of its obligations hereunder. The parties understand and agree that the foregoing Agreement Page 10 30-day period is to allow for an orderly transition from the Management Services as provided hereunder to an alternative service mechanism. 12.2 Termination by ServiceMaster Based on the School's Failure to Pay the Net Amount Due. Notwithstanding the provisions of Section 12.1 and 6.3(b), ServiceMaster may terminate this Agreement upon ten days prior written notice if the School fails or refuses to pay ServiceMaster in accordance with the provisions of Sections 6.1, 6.2, 6.3(a) or 6.6. 12.3 Relationship to Section 8.2. This Section 12 shall not affect the covenants and remedies for breach thereof which are set forth in Section 8. 13. NOTICES 13 .1 Form of Notice and Delivery. Any notice required or permitted under this Agreement shall be in writing and shall be delivered by certified or registered mail, with proper postage prepaid If to ServiceMaster, to: ServiceMaster Management Services L. P. ServiceMaster Education Management Services One ServiceMaster Way Downers Grove, IL 60515 Attn: President If to the School, to: Little Rock School District 810 West Markham Street Little Rock, AR 72201 Attn: Superintendent In the event the date of actual receipt of any notice is not recorded, notices shall be deemed to have been received on the third day after post. 14. GENERAL PROVISIONS 14.1 Appropriation of Funds. In the event sufficient funds shall not be appropriated or made available for the funding of operations of the School and School has no funds legally available for the payments due hereunder from other sources, School and ServiceMaster shall review the services provided hereunder and the Contract Amount, in keeping with the then proportionate amount of appropriated funds for the services hereunder, and determine the level of services which can be performed and the method of delivery of such services to School within the level of appropriated funds. In the event ServiceMaster is not able to modify its program to meet the funds appropriated, either party may terminate this Agreement upon giving to the other thirty days prior written notice. 14.2 Severability. If a court holds any part, term or provision of this Agreement to be unenforceable, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if this Agreement did not contain the particular part, term or provision. Agreement Page 11 14.3 Headings. The headings which appear in this Agreement have been inserted for the purpose of convenience and ready reference. They are not intended to, and shall not be deemed to, define, limit or extend the scope or intent of any provision hereof. 14.4 Entire Agreement. This Agreement (including Exhibits A, B, C and Das well as the School's Business Case dated August 24, 1995, all of which are incorporated herein by reference as if included word-for-word) has been negotiated and prepared by and for the parties equally and shall not be construed as having been drafted by one party. When fully executed, it shall supersede any and all prior and existing.Agreements between the parties, either oral or in writing. This Agreement contains the entire agreement between the parties hereto with respect to the subject matter hereof. 14.5 Amendments. Other than for amendments as provided in Section 6.4, any amendment or modification of this Agreement must be made in writing and signed by the parties. 14.6 Management Service (Exhibit D). A proposal detailing ServiceMaster Management Services has been submitted. The said proposal becomes a part of this agreement and is attached hereto as Exhibit D. 14. 7 Assignments. This Agreement is not assignable by either party without the prior written consent of the other party. 1Y 14.8 Choice of Law and Jurisdiction. This Agreement shall be governed by the laws of the State of Arkansas. The parties agree to submit to the jurisdiction of the courts within th~~ State of Arkansas. 14.9 Attorney 's Fees. Except as otherwise specifically provided herein, in any action '~ brought in law or in equity based on this Agreement, each party shall be responsible for its ow ~ ,J costs and attorneys fees .  ..4\n,y,- 14.10 Non-Waiver. No waiver of any default will be construed to be or constitute arr' waiver of any subsequent defaults. 14.11 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be a separate document but all of which constitute one and the same instrument. 14.12 Pending Litigation. Each of the parties agree that as of the date of the execution of this Agreement a motion to enjoin School from entering into this Agreement with ServiceMaster is now pending in the United States District Court, Eastern District of Arkansas, Western Division, styled Little Rock School District v. Pulaski County Special School District No. I, et al., No. LR-C-82-866. Service Master does hereby release and forever discharge School from any and all actions, causes of action, damages, claims or demands which ServiceMaster may hereafter have, arising out of or in any way relating, directly or indirectly, from orders issued by the United States District Court which may terminate or modify this Agreement. School is under no obligation or duty to appeal any decisions of the United States District Court affecting this Agreement. Further, the School's liability hereunder will be subject to the outcome (through either settlement, order of the Court or otherwise) of that litigation. Agreement Page 12 IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. SERVICEMASTER MANAGEMENT SERVICES Limited Partnership ServiceMaster Management Services, Inc., General Partner Education Management Services, General Partner ATTEST By: By: Kevin L. Creasman, President Assistant Secretary LITTLE ROCK SCHOOL DISTRICT ATTEST By: By: Title: Title: Agreement Page 13 Exhibit \"A\" General Contract Work Specifications I. Buildings, Plant Facilities, and Areas to be serviced: Custodial, Plant Operations and Maintenance, and Grounds. Buildings Central High Hall High Parkview High J. A. Fair High McClellan High Metropolitan Vo Tech Cloverdale Jr. High Dunbar Jr. High Forest Heights Jr. High Henderson Jr. High Mabelvale Jr. High Mann Jr. High Pulaski Heights Jr. High Southwest Jr. High Badgett Elementary Bale Elementary Baseline Elementary Booker Elementary Brady Elementary Carver Magnet Chicot Elementary Cloverdale Elementary David 0. Dodd Elementary Fair Park Elementary Forest Park Elementary Franklin Elementary Fullbright Elementary Garland Elementary Geyer Springs Elementary Gibbs Elementary Oakhurst/Chicot Elementary Jefferson Elementary McDermott Elementary Mabelville Elementary Meadowcliff Elementary Mitchell Elementary Gross Square Feet 262,626 153,916 166,477 133,116 128,203 129,546 81,894 99,397 113,034 103,212 66,673 113,013 76,240 86,064 25,612 36,688 50,455 74,530 38,419 61,695 0 33,263 46,712 31,075 33,450 68,500 66,892 38,632 41,780 38,677 31,955 48,490 48,020 55,568 37,651 39,968 Exhibit \"A\" Page 1 Buildings Otter Creek Elementary Puliski Heights Elementary Rightsell Elementary Rockefeller Elementary Romine Elementary Ish Elementary Terry Elementary Wakefield Elementary Washington Elementary Watson Elementary W estem Hills Elementary Williams Elementary Wilson Elementary Woodruff Elementary ALC Elementary Martin L. King Elementary Administration Admin. Annex Plant Services Transportation IRC Procurement Food Service Safety Security Quigley Stadium Adult Ed. Scott Stadium Cashin Building Total Square Footage Total Acreage: 634 II. SERVICES TO BE PERFORMED Gross Square Feet 37,319 59,652 39,166 64,561 45,098 31,802 46,080 39,699 89,800 55,934 41,991 50,956 38,539 38,000 37,360 76,000 26,790 26,273 22,644 20,414 24,000 20,914 38,456 6,000 30,905 89,133 4,401 6,418 3,769,748 SERVICEMASTER shall provide administration and technical direction in the management of the plant operations and maintenance organiz.ation of the School. In the discharge of its responsibilities, SERVICEMASTER will be guided by the highest professional and technical standards in order to accomplish the following services: A. Professionalized Mana~ement 1. The company resources of SERVICEMASTER shall be applied to serve the custodial and plant operations and maintenance management needs of the School. Counsel shall be made available to the School in Exhibit \"A\" Page 2 B. recommendation and appraisal of functions and services associated with custodial, maintenance and grounds departments. SERVICEMASTER shall seek to enhance interdepartmental coordination and cooperation. 2. SERVICEMASTER shall provide professionally qualified resident and resource management for the direction of custodial, maintenance, and grounds administrative functions. 3. SERVICEMASTER shall make initial and continuing recommendations for the custodial, maintenance, and grounds organizational structure, procedures implementation and resource application. The recommendations will be acted upon only with School concurrence. 4. SERVICEMASTER shall provide the leadership necessary for the effective coordination of custodial, maintenance, and grounds efforts and skills. Personnel Selection and Development 1. SERVICEMASTER and School recognize that the most important element of a ~uccessful custodial, maintenance, and grounds program is people. SERVICEMASTER shall make recommendations in the recruitment, selection and assignment of people for positions in the custodial, maintenance, and grounds department, subject always to the control of School as sole employer of such employees. Concern for the individual shall extend to one-on-one training directed to a sense of professionalism, personal worth, and dignity. 2. Direction - SERVICEMASTER shall encourage employee self-development by establishing clearly defined objectives and uniformity of efforts. All custodial, maintenance and grounds employees will be provided orientation in support of the School and its staff. There shall be a current, written policy and an organization structure approved by School, for coordination within the department and with the other departments of the School. Job descriptions, organizational diagrams, lines of communications, and policies and procedures shall be provided to contribute to employee understanding and teamwork. 3. Training - SERVICEMASTER will offer each employee the individual attention necessary to personal and occupational growth. The program shall include resource material available in multimedia form: the determination of employee qualifications and experience, on-the-job training, educational counseling, and School orientation. A series of self-paced study courses shall be made available to the custodial and Exhibit \"A\" Page 3 c. maintenance employees. Resource material in multimedia form shall be provided by SERVICEMASTER. 4. Administration - SERVICEMASTER shall establish and/or maintain personnel records in accordance with the requirements of the facility and will facilitate the measurement of individual progress and the preparation of required reports. 5. Organizational Level - SERVICEMASTER shall supervise the School employees as shown in the proposed custodial, maintenance, and grounds organization and as reflected in the corresponding contract amount. Standard Operational Procedures 1. Objectives - SERVICEMASTER shall implement, with the concurrence of School, Standard Operational Procedures. The purpose of these procedures shall be to coordinate manpower efforts, skills, and other designated resources through the establishment of clearly defined objectives. The primary objectives shall include a clean, safe 2. 3. 4. environment, conducive for learning, and the ability to provide the designated an.d appropriate levels of plant operations and grounds maintenance. Management Systems - SERVICEMASTER shall provide clearly defined routines, record requirements, tests and inspections, plant operating instructions, and administrative procedures essential to the designated custodial, maintenance, and grounds levels and programs. Research- SERVICEMASTER shall provide the research necessary to design and implement the respective plant operations and maintenance, grounds, as well as the custodial levels and programs. Direction - SERVICEMASTER shall develop and maintain a Departmental Manual containing instructions for implementation and maintenance of the program. D. Fiscal Management 1. Objectives - SERVICEMASTER shall fulfill custodial, maintenance, and grounds management responsibilities with a strong and continued attention to fiscal responsibilities. The objectives of SERVICEMASTER financial and materials management programs are: Exhibit \"A\" Page 4 E. 2. a. To strive for increased effectiveness at less cost through improved management and engineering practices. b. To provide written instructions necessary to the fiscal management of operations, maintenance, equipment and supplies. c. To comply with established School fiscal control systems and directives. Budgets - SERVICEMASTER shall provide custodial, plant operations and maintenance, and grounds financial and statistical data to assist the School in preparation of its budgets. SERVICEMASTER shall monitor expenditures as designated by the School in accordance with the chart of accounts. 3. Cost Accounting - SERVICEMASTER will structure a work order system permitting allocation to designated cost centers as may be desired by School. 4. Purchasing - SERVICEMASTER shall provide written policies and instructions based on School requirements governing the purchase of plant operations and maintenance materials, supplies, equipment and utilities. SERVICEMASTER shall make available consultation in the purchase of mechanical or electrical equipment as may be contemplated by the School. 5. Receipt, Storage and Issue of Materials - SERVICEMASTER shall provide procedures, in accordance with School directives and guidance, necessary for the implementation of programs for the proper inspection, charges, storage, inventory, security and issue of custodial, maintenance, and grounds supplies and equipment. Quality Control of SeCTice The following quality performance reviews will be initiated to insure a high standard of service for the School: I. Weekly inspections will be made by the ServiceMaster Manager in the company of the Superintendent or appointed designee. 2. Daily Journal will be maintained for the use of the Director of Facilities Services and the review by the Superintendent. 3. Preventive Maintenance schedules with notation of performance will be maintained for management control, control inspection, and administrative review. Exhibit \"A\" Page 5 F. 4. Corrective Maintenance Requisition actions will be tabulated by category, resource requirement (cost/time), originator and cost center. 5. A Joint Executive Committee meeting will be held monthly, with at least two representatives from the School and an equal number from SERVICEMASTER. In addition, a monthly summary of custodial, maintenance, and grounds functions, accomplishments and objectives will be prepared and presented for comments, additions, and concurrence of the Superintendent. 6. An annual report will be prepared and submitted to the Superintendent. This report will summarize the activities of the ServiceMaster Managed Departments for the fiscal year. This report includes financial information, training and other areas that are under the responsibility of ServiceMaster. Iechpical Support 1. SERVICEMASTER shall provide professional services and technical resources in support of its field management to: a. Perform research in determination of School custodial, plant operations and grounds management needs, resources, utilization, programs, procedures and systems. b. Implement technical support programs for system implementation, training, control inspection and consultant services relating to School custodial, plant operations and maintenance, and grounds management. 2. It is understood that SERVICEMASTER personnel will provide counsel concerning applicable codes including Life Safety and National Electric Codes, but that official interpretation shall only be made by those authorities having jurisdiction. a. Consult and make recommendations concerning the plant operations and maintenance aspects of architectural and engineering proposals. b. Provide program to follow progress of major modernization and new construction projects as an option available requiring amendment to this Agreement. Exhibit \"A\" Page 6 G. H. Authorized Personnel Structure 1. SERVICEMASTER shall propose the number of personnel necessary to carry out the custodial, maintenance, and grounds program. After initial agreement, any revision to the number of personnel required to carry out the custodial, maintenance, and grounds program will be made in the form of a written amendment, approved and signed by SERVICEMASTER and School. 2. School and SERVICEMASTER recognize that the proposed personnel structure is subject to revision as may be necessary to comply with all federal, state, and municipal laws, rules and regulations that are now or may in the future become applicable to the School and its personnel engaged in custodial, maintenance, and grounds services. School Information 1. The School, after consideration and at discretion, has requested SERVICEMASTER to perform the duties and frequencies as set forth in this Exhibit. To the best of 'sERVICEMASTER's knowledge, the duties and frequenci~s are in compliance with applicable standards or regulations presently in force unless SERVICEMASTER has otherwise advised School. If in the future SERVICEMASTER becomes aware that the School is not in compliance with a standard or regulation, SERVICEMASTER shall notify School of its noncompliance, but will not change the duties or frequencies unless directed to do so by School. School retains the responsibility for any liability arising from noncompliance and agrees to indemnify and hold SERVICEMASTER harmless from any liability imposed on SERVICEMASTER due to the failure of School to comply with applicable standards or regulations. 2. SERVICEMASTER shall provide advice to School regarding School's obligations to comply with applicable federal, state or local building or construction code requirements where known to SERVICEMASTER. Advice in such matters is understood to be supplementary to architects and engineers of School\ntherefore, School agrees to indemnify and hold SERVICEMASTER harmless from any liability imposed on SERVICEMASTER due to any noncompliance or violation of such requirements by School. Exhibit \"A\" Page 7 III. MAINTENANCE DEPARTMENT DUTIES A. B. Responsibilities 1. Preventive Maintenance: Pre-scheduled maintenance designed to maintain equipment and structure in normal operating condition. 2. Corrective Maintenance: Program designed to return equipment or structure to normal operating condition. 3. Casualty Prevention and Control : Safety inspections and tasks designed to minimize and control casualties to structure, equipment and personnel. 4. Minor Construction : Minor changes or additions to facility. 5. Plant Operations : Routine day-to-day operation of environmental systems to include careful control, adjustment, monitoring and recording of equipment functions. 6. Operational Energy Management (OEM): Program designed to minimize energy consumption through personnel education and proper equipment operation, maintenance and control. 7. Computerized Maintenance Management System : ServiceMaster computerized system for maintenance management with 24-hour on-site computer access to complete plant equipment records, personnel records, cost and hours records and energy management information. Resource Management SERVICEMASTER shall advise School of maintenance resource requirements. Maintenance actions shall respond to the School's current designation of priorities for the completion of preventive maintenance, corrective maintenance, and minor construction (additions, alterations, modifications) in consideration of SERVICEMASTER recommendations. SERVICEMASTER shall advise School should priorities require reduced standards of preventive maintenance. SERVICEMASTER shall administer Plant Operations and Maintenance purchased services to include: I. Recommendation of services 2. Control of services for timely completion, satisfactory performance, proper materials, and agreed costs. Exhibit \"A\" Page 8 C. Formalized Maintenance Program SERVICEMASTER shall develop, implement and maintain effective programs for the standardization of maintenance. These programs shall be based on the SERVICEMASTER computer-assisted maintenance scheduling, control and documentation system for maximizing cost and management effectiveness. These programs shall be designed to promote the longevity of equipment and structure, reduce costly breakdowns, control costs and meet emergency requirements. 1. Preventive Maintenance SERVICEMASTER shall implement and manage an ongoing system of periodic maintenance on structures and electromechanical equipment. Preventive maintenance procedures and frequencies shall be based on the Computerized Maintenance Management system and shall meet or exceed minimum regulatory agency and manufacturers' requirements. 2. Corrective Maintenance SERVICEMASTER shall implement a corrective maintenance program to both initiate corrective maintenance and to respond to user initiated maintenance requests. This program shall include a formalized maintenance request system with provisions for prioritization of requests and feedback to the initiator in regard to scheduled repair time. Equipment and structure deficiencies which threaten the safety of building occupants or the primary academic mission of the School shall be responded to on an emergency basis. 3. Casualty Prevention and Control (a) The resident SERVICEMASTER manager will be available to serve as a member of the safety committee if directed by School administration. (b) SERVICEMASTER shall advise and implement to the extent requested and authorized by School, casualty prevention and control programs and measures for custodial and maintenance in contribution to a structurally and functionally safe facility. SERVICEMASTER shall recommend and assist in the administration of casualty prevention and control programs to include: (1) Assistance with written fire programs (2) Assistance with instruction of School staff in emergency responsibilities Exhibit \"A\" Page 9 (3) Assistance in developing the format and content of inspections and tests (4) Liaison with insurance and regulatory organizations (5) Reduction of safety hazards (mechanical and electrical) ( 6) Assistance with the preparation of School's external and internal disaster plan (7) Provisions for emergency services and utilities 4. Minor Construction Minor construction projects are a specifically limited part of the plant operations and maintenance program. Where individual projects exceed 10% of the allocated hours, they shall be considered Facility Improvement Maintenance and will be subject to negotiation to determine the feasibility of accomplishing the project in-house or inviting bids and awarding a contract for accomplishment. It is understood that any authorized expenditure of man-hours over the above agreed upon figure will be at the expense of other programs. SERVICEMASTER personnel shall supervise minor building alterations in accordance with designs originated by others and approved by authorities having jurisdiction. Minor construction requirements .shall be approved by the School. All requisitions requiring the expenditure of materials shall also be approved by School. 5. Plant Operations 6. SERVICEMASTER shall develop, implement and maintain a plant operations program designed to insure an environment conducive to the learning process. School employees shall be trained in the efficient and safe operation of environmental systems Operational Energy Management (OEM) SERVICEMASTER shall design, implement and maintain an operational energy management program. Energy consumption shall be controlled through the proper operation and maintenance of School's environmental systems. D. Property Identification The following Plant Operations and Maintenance materials shall become the property of School. POM02M POM0ID Work Order Summary Sheet and Additional Work Order Sheets and Corrective Maintenance Summary Inventory Edit List Exhibit \"A\" Page JO 73001 Daily Journal 73015 Maintenance and Repair Requisitions 73012 Service Request/f rouble Call Log 73008 Roof Inspection Sheet 73006 Fire Extinguisher Inspection Log 73023 Emergency Generator Log 73029 Automatic Heat, Smoke Detector and Fire Alarm Test Record 73031 Sprinkler Valve Inspection, Fire Drill Log and Sprinkler Drop Test 73018 Filter System Log 73013 Inventory Control Sheet 73017 Water Test Control Log 73055 Contractor Service Log Purchase Order Records (locally reproduced), Valve Schedules and Charts Transportation Log (locally reproduced) All other materials will remain the property of ServiceMaster Management Services Corporation. IV. CUSTODIAL DUTIES TO BE PERFORMED A. GENERAL - Monday through Friday - First/Second/Third Shift 1. Work Schedules The custodial and maintenance employees will be instructed and their schedules will be written so as to be as flexible as possible to meet the many and various requests or needs of the Administration. 2. Outside Grounds Outside grounds of all entrances will be policed daily, five times per week. B. CLASSROOMS AND OFFICES - Monday through Friday - First/Second/Third Shifts 3. Main cleaning of floors - Daily, five days per week Thoroughly clean all traffic areas using a chemically treated dust mop or vacuum where appropriate. 4. Wet cleaning of floors - Weekly, one time per week Wet clean hard surface floors with an appropriate floor chemical designed to extend the life of the floor finish. Provide a schedule to Administration showing which rooms and areas are to be done. The wet cleaning of floors Exhibit \"A\" Page 11 will be provided one time per week, month. Shampoo carpeted floors on a project basis. 5. Spot cleaning of floors Remove spots from spillage on hard surface and carpeted floors as needed. 6. Check and spot clean - Daily, five days per week Spot clean walls, doors and electric switch plates. Clean interior of glass doors and glass partitions. Remove graffiti. Adjust shades or blinds to a uniform height throughout the buildings. 7. Trash Receptacles - Daily, five days per week Empty and clean wastepaper baskets and ashtrays. Wet wipe with an odor controlling solution as needed. Reline wastebaskets where necessary. (Liners to be provided by SCHOOL.) 8. Wet wipe - Weekly/On a Project Basis All office and classroom desks will be dusted and/or wet cleaned once per week when cleared. All desks, including student desks, will be cleaned on a project basis annually. 9. Chalkboards, Chalktrays, Slate Blackboards and Pencil Sharpeners - Weekly Dust and wet clean chalktrays and slate blackboards, empty pencil sharpeners, and erase chalkboards weekly. 10. Laboratories - Biology, Chemistry, (Earth) Science, Physics - Daily, five days per week and/or project Perform points 1 through 7 Equipment, chemical sinks, hoods, shelves and countertops will be cleaned by students or other SCHOOL personnel. 11. Art Rooms - Daily, five days per week and/or project Perform points 1 through 7 Kilns, ovens, countertops and sinks will be cleaned by students or other SCHOOL personnel. 12. Library Daily, Weekly, five times per week Exhibit \"A\" Page 12 Perform points 1 through 7. All book cleaning to be done by students or SCHOOL personnel. 13. Auditoriums, Stages, Music Rooms - Daily and Project Perform points 1 through 7 Cleaning of equipment will be performed by students or other SCHOOL personnel. Refinishing of the stage floor will be the responsibility of the custodial staff. 14. Industrial Arts Department Perform points 1 through 7 in the Industrial Arts classrooms. Students and instructors will perform all shop cleaning. C. NON-CLASSROOM AREAS 1 5. Custodial and Maintenance Closets as required Clean and maintain all custodial and maintenance closets. 16. Metal work-As required/weekly Clean, polish and maintain all bright metal work. 17. Drinking fountain - Daily, five days per week Wet clean and disinfect drinking fountains with a germicidal solution. 18. Public telephones - Daily, five days per week Wet clean and disinfect public telephones with a germicidal solution. 19. Stairways - Daily, five days per week Dust down, dry mop and spot wet mop once per day, five days per week. 20. Corridors - Daily, five days per week Thoroughly dry mop with a chemically treated mop daily, five times per week, and spot wet mop as needed. Wet clean all hard surface corridors thoroughly once per week. Thoroughly vacuum all carpeted corridors five times per week. Remove spots as necessary. Exhibit \"A\" Page 13 21. Public entrances - Daily, five days per week Spot clean glass doors and clean entrance floor area as needed. Vacuum walk off mats. Sweep exterior steps and sidewalk in front of main entrances. Entrance steps and sidewalks will be cleaned by custodial. 22. Kitchen and kitchen storerooms - Daily, five days per week All cleaning of kitchen areas will be by Food Service personnel. Cleaning of floors and equipment will be by Food Service personnel. 23. Cafeteria - Daily, five times per week Thoroughly wet clean floor area once daily, five times per week. Wet wipe all tables and chairs on a project basis. Cleaning of cafeteria floors will be performed by custodial personnel, one time per day. Cleaning of tables and chairs will be by Food Service personnel. Spot cleaning of floors will be done throughout feeding periods. 24. Kitchen - Annually The kitchen floors, walls, vents, hoods, ovens, equipment, and refrigerators will be thoroughly cleaned by food service personnel. All cleaning of food preparation equipment will be the responsibility of Food Service personnel. 25. Bathrooms - Daily, five times per week Completely clean and disinfect washrooms including: a. Wet wipe fixtures, shelves and ledges with a germicidal solution. b. Clean and disinfect both the inside and outside of urinals, toilet bowls and sinks. c. Replenish the supply of dispenser items such as toilet tissue, soap and paper towels. (These items provided by SCHOOL.) d. Wet clean and disinfect floors with a germicidal solution. e. Clean and polish mirrors. f. Provide daily spot checking and cleaning as needed. Exhibit \"A\" Page 14 26. Locker rooms and shower - Daily, five days per week Police areas. Wet clean floor with a gennicidal solution. Daily maintenance of lockers to be done by students or district personnel. Cleaning of inside of lockers to be done annually by custodial personnel. 27. Conditioning area - Weekly Dry and wet mop floors with a germicidal solution. Vacuum carpets and sanitize mats on a scheduled basis. 28. Athletic Program - Daily, five days per week a. Gymnasium, Field House Perform dry mopping and/or sweeping of floors one time per day and prior to as well as following all interscholastic sporting events. Clean bleachers and grandstand areas after use and as needed. Prepare floor surfaces with proven finishes and cleaners on a project basis. b. Wrestling, Gymnastic and Dancing Rooms Dry mop floor daily one time per day and prior to and as well as following all interscholastic sporting events. Clean matting on a weekly basis. Prepare floor surface with specified cleaners as needed. D. OTHER CUSTODIAL/MAINTENANCE DUTIES 29. Cleaning and relamping oflight fixtures - as needed Light fixtures will be cleaned once per year. Some relamping will be provided as needed. 30. Window cleaning - Annually All cleaning of the interior and exterior of all windows up to the second level will be done annually by custodial personnel. 31. Security - As needed The custodial and maintenance employees will have the responsibility of opening buildings per administration's direction. Tum off all lights and Exhibit \"A\" Page I 5 lock all doors and windows at the completion of cleaning each room. Lock all doors after extracurricular activities and provide weekend supervision over community events when assigned by administration. 32. Trash removal - Daily, five times per week Remove trash from all areas of the SCHOOL and take to incinerator, dumpster, compactor area. 33. Floor finishing Follow a carefully planned program of applying correct finishes and maintaining the floor surfaces throughout SCHOOL. Refinish floors on a scheduled program that will take into account the different use conditions, traffic, types of floors and activities in each area of SCHOOL. A floor buffing program one time per week will be established and coordinated with each building administrator. 34. Carpet/furniture cleaning Service carpe~ and furniture on a scheduled program that will take into consideration the different use conditions, traffic, types of floors and activities in each area of SCHOOL. All of these programs will utilize the unique SERVICEMASTER method of carpet care developed by ServiceMaster laboratories. 35. Grounds care and snow removal Scheduled grounds care and snow removal will be provided for the lawns, trees, shrubs, sidewalks, and roadways to provide a safe and attractive environment. This includes cutting grass, trimming and fertilizing of grass and shrubbery. In addition, we will handle the policing of roads, walks, leaves, trimming trees and supervision of contract snow removal. Staffing and expense for these programs will be in line with the SCHOOL's budgets. 36. Transportation and grounds vehicles - As needed All vehicle maintenance cleaning and refueling will be the responsibility of district SCHOOL personnel. 37. Other miscellaneous projects of a cleaning nature will be done such as: a. Removal of graffiti Exhibit \"A\" Page 16 b. Cleaning of grills and vents c. Delivery of general custodial supplies from central warehouse to other FACILITIES. d. Machine scrubbing of all ceramic tile floors in showers and lavatories to remove odors, grease and reduce the possibility of bacterial and fungal growth. e. Minor ceiling repair and replacement will be. done on an as needed basis by maintenance personnel. f. Minor repairs of doors will be the responsibility of the Maintenance Department. g. Minor electrical and plumbing repairs will be the responsibility of the Maintenance Department. h. Minor repair of audiovisual equipment will be coordinated through the Maintenance Department. 1. Custodial service will be provided for community and extracurricular activities on SCHOOL premises as approved by SCHOOL administration. J. Custodians will be responsible to aid in the setting up of chairs and tables for activities on SCHOOL property. 38. Summer Program All facilities used for any approved summer or week-end/after school program will be maintained within the schedule of items A - D and paid for from custodial accounts as per existing practice. V. GROUNDSCARE SERVICEMASTER shall develop, implement and maintain an effective program of grounds maintenance. The program shall be designed to promote the safe and enjoyable use of recreational facilities as well as the overall attractiveness of the School. All equipment and supplies necessary to perform these services, including but not limited to tractors, lawn mowers, edgers, trucks, hand tools, seed, fertilizer, lime, herbicides, mulch, plant material, hoses and sprinklers is the responsibility of the School. Exhibit \"A\" Page I 7 The following services will be perfonned: I. General Turf Maintenance 2. The levels and frequency of turf-care for each site shall be established by mutual agreement between SERVICEMASTER and School and will be based on specific site use, relative impact on overall site appearance and safety factors. Mowing Mowing will be done at regular intervals to conf onn to good turf care practices. Rate of growth, level of care and cultural practices will all influence frequency of mowing. Frequencies in rapid growth seasons will be increased to keep up with needs, conditions pennitting. Frequency will be reduced during dry periods. Mowing height will be detennined by the type of grass present and use of the turf areas. 3. Aeration 4. Core aeration. will be done at least once a year on all lawn and athletic . field areas provided that equipment is supplied by School. Areas of heavy use will receive additional aeration to help promote a soil structure favorable to plant growth. Soil Sampling Within six months of the commencement of this contract, soil samples will be taken from appropriate areas to determine soil nutrient levels. Results of soil sample analysis will be used to determine a proper liming and fertilization program. Expense for the sample analysis will be paid by the School. 5. Liming Application of liming materials will be made based on soil sample results. Materials and equipment necessary to apply liming materials will be supplied by the School. 6. Fertilization Areas to be fertilized will receive treatments based on level of care and soil sample results. Timing and frequency will be based on good turf Exhibit \"A\" Page 18 management practices. Fertilizer and application equipment will be supplied by the School. 7. Turf Repair Seeding or sodding in established turf areas will be performed as needed on damaged areas. Seed or sod best suitable to the climate and use of the turf area will be used. Athletic fields will be overseeded if necessary at the end of the season or in early spring. Seeding will be done with a verticut seeder if available .. Materials and equipment to complete repairs will be supplied by the School. 8. Irrigation Watering of areas of primary concern will be carried out as needed and as equipment permits. Frequency will be based on climatic and turf conditions. A supply of water and equipment for application will be supplied by the School. 9. Weed Control Weeds in turf, paved areas, and along fences, walls and curbs will be controlled as permissible under herbicide application licensing regulations. Materials and equipment for weed control will be supplied by the School. 10. Field Lining 11. 12. 13. Field lining will be done by members of the School Athletic Department, and grounds personnel. Playground Equipment Playground equipment will be inspected annually and repaired as needed during the year. Supplies and parts for repair will be supplied by the School. Shrubs Pruning and shaping will be performed at the appropriate time based on plant growth. Dead, diseased and damaged limbs within easy access of ground will be removed. Appropriate equipment and disposal sites will be supplied by the School. Mulching of Beds Exhibit \"A\" Page 19 Beds to be mulched will be weeded prior to placement of mulch. Application of pre-emergent herbicide will be done in compliance with local herbicide licensing regulations. Mulched areas shall be edged and mulch maintained to an average depth of two inches. Materials and equipment necessary for bed maintenance will be supplied by the School. Exhibit \"A\" Page 20 Exhibit \"B\" The grounds equipment listed below is to be provided by ServiceMaster. Type of Size/ Cost Equip. Equipment M2!!d ~ Q!l:\u0026amp; Eah. ~ Mower Outfront 4x4 72\" 4 $16,000 $64,000 Mower Walk-behind 36\" 5 3,800 19,000 Edger Stickedger 5 300 1,500 Trimmer String 5 300 1,500 Blower Backpack 5 300 1,500 Trimmer Hedge 3 350 1,050 Exhibit \"C\" BUDGET 95/96 SALARIES 2539-120 VO TECH 85,149.00 1199-140 SUBS 200,000.00 FUND 12-2542-120 MAGNET 372,934.00 2542-120 CUST 2,561,168.75 SUBTOTAL 3,219,251.75 2542-121 MAINT 1,109,338.00 2541-120 SER AREA 175,750.00 2548-120 ASB 55,115.43 SUBTOTAL 1,340,203.43 TOTAL SAL 4,559,455.18 210+240 ABOVE FUNCTIONS BENEFITS 720,591.26 TOTAL LABOR 5,280,046.44 SUPPLIES CUST 400,500,600 OBJECTS 2541,2,4,5,8 MAINT 198,641.00 FUND 12 MAGNET 15,000.00 TOTAL 213,641.00 300 OBJECTS 2541,2,4,5 EXCEPT 321-323 PURCH SER 1,035,999.00 UTILITIES FUND 12 MAGNET 576,335.00 2542-322 ELECT 2,791,665.00 2542-321 GAS 698,200.00 2542-323 WATER 184,100.00 TOTAL 4,250,300.00 GRAND TOTAL 10,779,986.44 Executive Overview for Little Rock School District Little Rock, Arkansas ServiceMASTER,  Table of Contents Custodial Services Maintenance Services Grounds Services Technical Support and Resources ServiceMaster, the Company Partial Reference List ServiceMASTER,  Custodial Management Services ServiceMaster manages the cleaning of over 200 million square feet of floors daily. The Objective: ServiceMaster's innovative custodial management programs are designed to work in partnership with you. We specialize in creating and sustaining an attractive, clean and safe environment. Our programs have successfully provided measurable results by improving quality, containing costs, training and motivating support employees and minimizing risks. Our goal is to work with you to provide a customized program which meets your objectives. This is achieved through effective, professional on-site management, combined with proven resources adds up to a program you can depend upon. The primary concern is to enhance the overall quality of your learning environment, while relentlessly seeking cost containment measures. Proven experience has helped us implement quality custodial management programs which have met the demands of over 500 education customers nationwide. A Partnership Designed For Results  Improves Quality  Contains Costs  Trains and Motivates Employees  Minimizes Risks The Value: You can depend on the ServiceMaster Custodial Management Program to: g Provide professional, on-site management. g Improve overall efficiency. g Improve the quality of employee contributions. g Control costs. g Reduce tension and strife among workers caused by uneven work schedules. g Maintain a consistent and high level of quality. g Create a cleaner, more pleasing environment for learning. g Provide a sense of ownership and responsibility for all employees. g Implement training and motivational programs for all support employees. ~ Provide proven expertise in cleaning products and systems for dependable and effective results. g Provide methods to improve response time by accurately assessing tasks accomplished and tasks in need of being completed. ~ Extend the life and improve the appearance of all carpet, hard floors and walls. ~ Provide solutions to your custodial challenges through an extensive technical support network of specialists and systems engineers. IS!r' Provide accurate and timely information on costs for both long-term and short-term budget projections. 1S!r' Provide proven methods and systems to make well-informed decisions regarding costs, people, special projects and day-to-day custodial care. -2- The Specifics: In addition to providing a professionally trained on-site manager, ServiceMaster brings a wealth of proven systems, procedures and equipment. For over a decade we have helped administrators implement comprehensive custodial partnerships. These successful partnerships can be attributed to the specifics of our program including the state-of-the-art systems and procedures ServiceMaster has developed. The following briefly highlights the specifics of the Custodial Management Program that ServiceMaster will provide for your education facility.  Equipment - ServiceMaster provides effective, labor saving equipment, designed specifically to meet the demands of an education environment.  Cleaning Systems - Special cleaning agents, germicides, and floor care products are carefully formulated by ServiceMaster to ensure consistent quality and compatibility with each other.  Effective Procedures - ServiceMaster's laborsaving procedures have been developed by our research experts, field tested and refined to ensure product compatibility, effectiveness and quality control.  Custodial Management Information System  Production Scheduling  Personnel Management  Financial Management  Quality Control  Inventory Management  Employee Work Schedules  Integrated Work Processes for Each Employee  Proven Carpet Cleaning Program  Floor Finishing Program  Wall Cleaning Program -3- The Specifics (continued):  Comprehensive Technical Library including:  Product Safety  Hard Surface Floors  Carpets  Walls  Gymnasium  General Cleaning  Swimming Pool Care  High Dusting Program  Comprehensive Gymnasium Floor Program  Daily Hard Surface Dry Mopping Program  Regular Cleaning of Bathrooms and Lockers  Routine Damp Cleaning of All Window Ledges and Furniture  AHERA Asbestos Training  Public Bathroom Monitoring to Prevent Vandalism  Standard Operating Procedures and Policies Developed to Adhere to State and Federal Regulatory Agencies At ServiceMaster, we believe that your support, commitment and objectives are crucial to a successful program. Our programs are designed to work in collaboration with you to provide results on which yoi.: can depend. -4- Maintenance Management Programs ServiceMaster Plant Operations and Maintenance managers are responsible for over 135 million square feet of structures. The Objective: What separates the ServiceMaster Maintenance Management Program from other programs? Focus. ServiceMaster provides technically trained, on-site managers, tools and supportive resources to focus your maintenance program on achieving planned, quantified results. You can rely on the ServiceMaster Maintenance Management Program to: 1) reduce daily disruptions caused by equipment failure, 2) extend the life of electro-mechanical equipment, 3) minimize risks and liability, 4) improve average response time to mechanical concerns, and 5) control costs in all areas. ServiceMaster offers a proactive solution to managing your physical plant. Our goal is to deliver a program which demonstrates value, effectiveness and cost containment. By implementing effective procedures, resources and management tools, we are confident that together we can provide a program designed for results. A Partnership Designed For Results  Extends Equipment and Building Life  Improves Response Time  Reduces Liability  Controls Costs The Specifics: In addition to providing a professionally trained on-site manager, ServiceMaster brings a wealth of proven systems, procedures and equipment. For over a decade we have helped administrators implement comprehensive custodial partnerships. These successful partnerships can be attributed to the specifics of our program including the state-of-the-art systems and procedures ServiceMaster has developed. The following briefly highlights the specifics of the Custodial Management Program that ServiceMaster will provide for your education facility.  Equipment - ServiceMaster provides effective, labor saving equipment, designed specifically to meet the demands of an education environment.  Cleaning Systems - Special cleaning agents, germicides, and floor care products are carefully formulated by ServiceMaster to ensure consistent quality and compatibility with each other.  Effective Procedures - ServiceMaster's laborsaving procedures have been developed by our research experts, field tested and refined to ensure product compatibility, effectiveness and quality control.  Custodial Management Information System  Production Scheduling  Personnel Management  Financial Management  Quality Control  Inventory Management  Employee Work Schedules  Integrated Work Processes for Each Employee  Proven Carpet Cleaning Program  Floor Finishing Program  Wall Cleaning Program -3- The Specifics (continued):  Comprehensive Technical Library including:  Product Safety  Hard Surface Floors  Carpets  Walls  Gymnasium  General Cleaning  Swimming Pool Care  High Dusting Program  Comprehensive Gymnasium Floor Program  Daily Hard Surface Dry Mopping Program  Regular Cleaning of Bathrooms and Lockers  Routine Damp Cleaning of All Window Ledges and Furniture  AHERA Asbestos Training  Public Bathroom Monitoring to Prevent Vandalism  Standard Operating Procedures and Policies Developed to Adhere to State and Federal Regulatory Agencies At ServiceMaster, we believe that your support, commitment and objectives are crucial to a successfu. program. Our programs are designed to work in collaboration with you to provide results on which yot can depend. -4- Maintenance Management Programs ServiceMaster Plant Operations and Maintenance managers are responsible for over 13 5 million square feet of structures. The Objective: What separates the ServiceMaster Maintenance Management Program from other programs? Focus. ServiceMaster provides technically trained, on-site managers, tools and supportive resources to focus your maintenance program on achieving planned, quantified results. You can rely on the ServiceMaster Maintenance Management Program to: 1) reduce daily disruptions caused by equipment failure, 2) extend the life of electro-mechanical equipment, 3) minimize risks and liability, 4) improve average response time to mechanical concerns, and 5) control costs in all areas. ServiceMaster offers a proactive solution to managing your physical plant. Our goal is to deliver a program which demonstrates value, effectiveness and cost containment. By implementing effective procedures, resources and management tools, we are confident that together we can provide a program designed for results. A Partnership Designed For Results  Extends Equipment and Building Life  Improves Response Time  Reduces Liability  Controls Costs The Value: You can rely on the ServiceMaster Maintenance Management Program to: ~ Provide professional, on-site management. lir Focus on proactive solutions. lir Provide measurable results. lir Give administration accurate, detailed financial information for projecting capital expenditure and replacement. lir Provide proven one-on-one training resources in specific technical areas for all maintenance support employees and supervisors. lir Give administration a clear understanding of the results which have been achieved. lir Reduce the likelihood of emergency breakdowns and repairs. lir Include a complete Technical Resource Library and Manufacturer's Instruction Library for quick access to answers for specific maintenance challenges. 1ir Provide solutions for your maintenance concerns through an extensive network of technical experts and professionals. lir Provide a single source ofresponsibility. [jf' Ensure administrator comfort and peace of mind. The Specifics: Your ServiceMaster Maintenance Management Program is designed to keep your physical plant operating smoothly and efficiently. We have created a program which targets and brings balance to these specific areas of maintenance:  World's Largest Maintenance Data Base  Local Technical Support  Preventive Maintenance  Corrective Maintenance  Casualty Prevention  Minor Construction  Plant Operations  Energy Management  Personnel Information Management A vital component of your ServiceMaster Maintenance Management Program is a computer assisted maintenance information system, developed to improve management control and effectiveness. This ~\"1mputerized system handles: FACT ServiceMaster Manages a Data Base of Over 22 Million Pieces of Electro-Mechanical Equipment Every Day.  Standard operating procedures and life expectancy data  Comprehensive schedules for preventive maintenance tasks  Productivity information for each employee  Specific cost accounting information for labor, parts and service for each building  Up-to-date safety information  Current work order status The Specifics (continued): The ServiceMaster Maintenance Management Program will also take on the following responsibilities and provide you with the comfort of knowing that they are being properly maintained.  Heating, ventilation and air-conditioning systems  All boilers  Hot water systems, portable and other waste systems  Refrigeration  Electrical power and lighting distribution  Local, state, federal code compliance In addition to our management services and on-site comprehensive training programs, ServiceMaster will provide your staff with a variety of technical resources. FACT The ServiceMaster Program Guarantees Total Quality Services for Your Facility -4-  A Technical Resource Library including detailed infonnation on such topics as:  Steam Generation  Electrical Plant Components  Piping, Compressors, Pumps and Lubricants  Refrigeration and Air Conditioning  Steam Power Fundamentals  Structures  Painting and Grounds  Plant Operations Manual  AHERA Asbestos Training The Specifics (continued):  A Manufacturer's Instruction Library will be established and maintained for all equipment. Information will include:  Standard Operating Procedures  Maintenance Programs  Casualty Prevention and Control  Financial and Materials Management  Maintenance and Repair Requisition System  Personnel Selection and Development  Logs documenting locations and work performed will be provided including:  Filter Logs  Electrical Safety  Fire Alarm Systems  Daily Journal of Rounds  Boiler \u0026amp; Chiller Logs FACT ServiceMaster has a 95% Customer RetentionRate Exceptional in the Service Industry ServiceMaster continues to dedicate significant resources each year to develop additional systems, methods and procedures of handling maintenance requirements for you. ServiceMaster is committed to providing you with a program that will meet your needs today, and one that will continue to grow and evolve to meet your needs in the future. Grounds Management Services ServiceMast.er manages over 45,000 acres of grounds for customers throughout the United States. The Objective: In most cases, less than seventy percent of the community will never have the opportunity to walk through your doors to see first-hand the quality educational programs that you are providing. Therefore, Grounds could be one of the most influential fa~tors in determining public image. A strong, positive message is sent to students, parents and community through well maintained grounds and athletic fields. ServiceMaster will help you implement a comprehensive grounds program. We will provide training, motivational programs, technical specialists, cost controlling procedures, and strong leadership. By working in partnership with you, we will deliver measurable results that meet both your long-term and short-term objectives. A Partnership Designed For Results  Enhances Campus Appearance  Trains and Motivates People  Adheres to All Safety Regulations  Controls Costs The Value You can rely on the ServiceMaster Grounds Management Program to: lir' Provide professionally trained, on-site leadership. lir' Enhance the appearance of your campus. lir' Focus on results. g Motivate and train your support employees to work more effectively and conscientiously. g Resolve safety and regulatory challenges. lif\" Utilize environmentally safe procedures and chemicals. g Implement proactive methods and procedures to handle all details. !ir' Respond to your specific needs. lir' Control costs. lir' Provide additional technical resources to address grounds management challenges. g Maintain a consistently high level of quality. -2- The Specifics The ServiceMaster Grounds Management Program concentrates on five important concerns to create an effective and well-balanced program:  Appearance  People Development  Safety + Cost Effectiveness + Environmental Stewardship FACT ServiceMaster Manages Over 45,000 Acres of School Grounds Every Day By providing the following technical resources and procedures, we can provide you with the highest possible quality while operating within your budgetary limits:  Proven System for Grounds Management Based On  Professional departmental operations  Planning and scheduling standards  Technical Expertise  Experienced On-Site Manager  Regional Grounds Specialists  Continuous corporate research and development  Grounds Management Program Materials  Proven Training \u0026amp; Motivational Materials  Department Meetjngs  Self-Development Manual  Audio Visual Library  Winter Seminars  Field Days  One-on-One Training The Specifics (continued):  National Purchasing Agreements  Equipment  Supplies and Materials  Soil Testing  Other Grounds Related Needs ServiceMaster is also able to assist you with your landscape conceptual needs through a variety of methods.  Landscape Design One of our Grounds Management Specialists will visit your site to determine your unique needs. You will then receive a written plan, photos and sketches to assist you in successfully upgrading your existing landscape.  Video-Imaging Through a new process called video-imaging, we can use computer images to transform a photograph of an existing landscape. The resulting picture will show you how the completed landscape project will appear. ServiceMaster has successfully provided grounds management programs to customers for many years. We currently manage over 45,000 acres of grounds for over 500 customers throughout the United States. By providing proactive solutions and measurable results, we have helped our customers enhance their public image, train and motivate their employees, and operate within their budgetary constraints. -4- Operational Energy Management The Objective ServiceMaster is pleased to present to you an Operational Energy Management Program. This unique program is structured to protect your school from unnecessary energy consumption resulting in excessive expenditures. The Operational Energy Management Program provides additional value when combined with the Plant Operations and Maintenance Program offered by ServiceMaster. Through these two programs, the daily operations of your physical plant are ensured to be in harmony with your goals for a comprehensive energy conservation program. Both programs will focus on comfort requirements, operational management, energy conservation, and cost reductions. This provides for a highly coordinated and sophisticated approach for managing the physical assets of your plant. ServiceMaster will provide you with a dependable, single source of responsibility, along with the peace of mind that the job will be handled properly and efficiently. A Partnership Designed For Results  Reduces Consumption  Reduces Costs  Integrates Operations  Assures Comfort The Value You can depend on the ServiceMaster Operational Energy Management Technology Program to: lit\" Operate a more efficient plant system that reduces energy consumption. ~ Provide documented cost information for each unit of energy consumed. lit\" Provide necessary information for developing budgets on projected energy use and costs. lit\" Provide additional engineering and training support over the term of the agreement. lit\" Provide easy-to-read, understandable reports regarding overall energy consumption. ~ Provide historical records of energy consumption and costs. lit\" Provide on-going documentation regarding the success and progress of the program. -?.- The Specifics The ServiceMaster Operational Energy Management Program is a concept intended to help management analyze the energy usage in their facility and gain involvement of all facility personnel in conserving energy. Designed to work in conjW1ction with our computerized maintenance system, this energy program will help you target specific areas and methods of conserving energy, thus reducing your overall costs. At the beginning of the program, all preventive maintenance actions that have a direct bearing on energy conservation and management are coded into the computer system through the use of a special \"E\" symbol. This coding alerts the director and maintenance service partners to the special significance of these energy related tasks. Each task results in a specific conservation step, method to increase equipment efficiency, or plan to increase the equipment's life cycle. All measures are directed at being cost effective. ServiceMaster Has Provided Energy Savings of Over $75,000,000 ServiceMaster is the Only Sole Source Provider of Energy and Operational Management Programs In addition, the ServiceMaster program provides a set of specific monthly assignments created to improve overall energy management. These assignments cover a ten month period. which allows two months for internal flexibility, seasonal shut down, and operational requirements. ServiceMaster provides comprehensive resource and reference materials which cover a wide range of energy conservation and related functions. ServiceMaster will seek to implement all appropriate low cost/no cost measures. The program also includes a complete analysis of energy consumption and cost in comparison to actual results over three years of energy history for a facility. By normalizing for weather and square footage changes from year to year, actual results of energy conservation efforts can be measured, and new programs for operation and equipment change can be introduced. -3- Additional Resources ServiceMaster is currently the only management services company with an entire division dedicated to energy management. Over the past fifteen years, ServiceMaster Energy Management (SEM) has completed over 3,000 energy management programs ranging from simple energy audits to large, long-term performance based programs where SEM assumed financial liability. SEM currently has over $20 million invested in facilities throughout the United States and is generating over $5 million of utility savings each year. On a portfolio basis, the actual annual energy savings achieved has been ten percent greater than projected during the initial estimate. SEM programs include a variety of flexible financing options. Customers are not required to use dollars provided by SEM. In fact, customers are encouraged to use owner funds in order to talce advantage oflower interest rates. SEM will then provide customers with risk protection from owner funds through debt service or equivalent guarantees. SEM engineers specialize in producing cost-effective capital investment programs for customers across the United States. Since SEM does not manufacture equipment or represent specific vendors, designs are typically completed generically and then bid competitively with local contractors. -4- The ServiceMaster Difference ... Technical Support and Resources As the leading provider of management support programs, ServiceMaster has committed a substantial amount of resources to providing local, regional and national technical support and expertise to our customers. These resources, along with a commitment to technical excellence, allow ServiceMaster to provide a consistent quality of service unmatched by our competitors. The following are some of the support programs and resources available to ServiceMaster customers: [) Quality Assurance Prop-am The ServiceMaster Quality Assurance Program is designed to motivate and encourage all members of the support team to strive for continuous quality improvement. Through recognition and praise for a job well done, support team members learn the value of their individual contributions and take pride in a job done right the first time. The Quality Assurance Program also encourages feedback and participation from school administration and faculty. This teamwork and mutual cooperation provides a framework for fostering an environment dedicated to both quality and productivity. [) Customer Support Center {1-800-SM-KNOWS) The Customer Support Center provides your ServiceMaster on-site manager with additional technical support to solve your facilities management challenges quickly and efficiently. By dialing 1-800-SM-KNOWS, managers can immediately access the right person to gain powerful insights on regulations, finances, personnel, purchasing decisions and a host of other topics. @J National Discount Proeram Customer Supoort Center (continued) The ServiceMaster Customer Support Center specialists take pride in:  Providing immediate support.  Handling all calls to the satisfaction of the caller.  Providing immediate access to experts.  Providing proactive solutions.  Giving consistent, authoritative answers designed for results. As a result of providing facilities management to over 1600 education, healthcare and industrial facilities, ServiceMaster is able to take advantage of national discount agreements based on volume buying. This enables ServiceMaster education customers to realize savings on products and equipment that they would otherwise be unable to achieve. [!} Local Vendor Partnenhips Supporting your community is central to your mission as a school. ServiceMaster understands and supports your desire to give business to local vendors. As a result, for many of our customers, partnerships have been developed with local vendors to continue providing specific products and services. -.., - @J Minority Partnerships As an Equal Opportunity Employer, ServiceMaster continues to support and work in partnership with qualified minority service providers and vendors. @] Quality Assurance and Research Development ServiceMaster is dedicated to providing the highest quality systems and procedures to all of our customers. As a result, we continue to invest in state-of-the-art research and development practices. In addition to product and system development and testing, the ServiceMaster research and development department supports our on-site managers with technical updates and new federal, state and local mandate information. The Research and Development Department also assists on-site managers with any needs related to special problem solving. For example, additional research can be done on specific stain removal, cleaning processes or fabric analysis. This support is provided at no additional cost and is available only through ServiceMaster. To keep up with the growing needs of our customers, ServiceMaster recently opened four new quality assurance and research labs at our training and development center. 12] Prouam \u0026amp; Service Development Departments In addition to the Research and Development Department, ServiceMaster employs specific teams of specialists whose sole function is to update and expand our current level of support programs in each discipline of facilities management. From our plant operations and management development team, to people services development. to market development, ServiceMaster has committed the resources and time to provide you with state-of-the-art programs and services in all areas. -3- [TI Recycline Prouam [!) Nonna \u0026amp; Ken Wessner Leamine Center The new Leaming Center provides expanded facilities for manager training classes. This new center focuses on providing additional opportunities for growth and development. The Leaming Center is equipped with the latest in video and communication technology and further enhances our current programs. In addition to our standard programs, ServiceMaster has developed and implemented a comprehensive recycling program which is available to all of our customers. This recycling program is based on cost-effective and efficiency measures and has been successful in schools throughout the country. [I} Leeal Resources ~ Extensive Electro-Mechanical Equipment Database ServiceMaster maintains historical, maintenance and warranty information on over 22 million pieces of electro- mechanical equipment. Access to this database provides your ServiceMaster on-site manager with crucial technical information needed to make decisions regarding proper preventive and corrective maintenance procedures, warranty protections and replacement assessments. ServiceMaster legal counsel provides support to customers in the areas of labor relations, risk management and other liability issues. These attorneys do not represent the school, but can offer valuable advice and counsel in a variety of matters. -4- [!I) Relocation Program [!I} Unif onn Program ServiceMaster can provide a flexible uniform program to meet your needs. A complete program can be offered including shirts, pants, lightweight and heavyweight jackets. In addition, uniforms can be customized to include your school's name. Because ServiceMaster provides uniforms to customers throughout the country, we can provide valuable savings by qualifying for volume discounts. ServiceMaster provides a comprehensive relocation program for our managers and your requested educational administrators. This program makes relocation simple and efficient. ServiceMaster takes care of many of the administrative details such as selecting a moving carrier, arranging packing and moving dates and unpacking upon arrival. This allows managers more time to concentrate on your goals and objectives and provides minimal disruption. -5- Training \u0026amp; People Development ServiceMaster firmly believes that people are an organization's most valuable resource. As a result, it is our commitment to provide the very finest education and development programs for both ServiceMaster managers and support employees. Support Employees: Service Partners The attitudes and performance of support employees are crucial to the overall success of a facilities management program. It is the support employees, or Service Partners, who will make the most significant difference . in the quality of your learning environment. For that reason, we have created the ServiceMaster Partner Development Program designed to provide orientation, training, personal development and continuing education opportunities for each Service Partner we have the privilege to lead. g g g g g g g g g g g You can depend on the ServiceMaster Partner Development Program to: Motivate \u0026amp; Encourage Your Service Partners Provide Personal Growth Increase Productivity Reduce Absenteeism Improve Morale Increase Quality of Performance Provide a Team Environment Reduce Employee Turnover Build Employee Confidence Demonstrate the High Value of Service Partners Give Well-Earned Recognition L Orientation \u0026amp; Initial Trair.i1ig One-on-one orientation training is the cornerstone of your quality performance effort. With ServiceMaster, both the learner and the instructor gain the benefit of immediate feedback\nand thus, experience the rewards oflearning, growing and contributing to their work environment. Experience has shown, in many cases, one of the major obstacles to learning and incorporating new procedures is a poor self-image. By recognizing worth and performance, ServiceMaster is able to help Service Partners feel good about themselves and their contributions. Our program is unique. It is based on a holistic approach which concentrates on the total person rather than just the \"work\" person. We raise a person's self-image by teaching them to always strive for excellence and making quality a habit ServiceMaster is able to instill values that will enhance the Service Partner's whole life. It is our commitment to people, their dignity and growth. Step 1. Step 2. Step 3. Step 4. Step 5. One-on-One Training TELL THEM. Explain the process to be learned. Use \"keys\" - the essential points of the content that will form a memory structure for future reference. SHOW THEM. Actually demonstrate the process stressing the procedure keys. Emphasize the main points and answer questions. Stress the benefits ofusing the \"best way\" to get things done. This builds credibility for you, the process and the total system. HA VE THEM SHOW BACK. Have the employee demonstrate the process. This provides the opportunity for innnediate feedback. HAVE THEM TEACH BACK. Have the employee repeat the process and actually teach it back to you. This provides assurances that they understand the \"what\" and \"why\" of the process and builds commitment to properly execute the task. We learn best by teaching. As the employee teaches you, it further locks the learning into his or her mind. TEACH THEM HOW TO EVALUATE FOR QUALITY. Show the employee what results are expected and checked. Encourage the employee to do his/her own quality evaluation and be accountable for his/her own work. Use this opportunity to be a \"coach\" and praise those parts of the task which were done well. Let them know we want to catch them doing things the right way. ') - IL Personal Development By directly focusing on the Service Partner, Personal Development will open new doors of information, concern and help. Central to this strategy are monthly Team Meetings. One out of three Team Meetings each quarter will be dedicated to a specific topic such as benefits, self-development, personal finance or total health. In addition, ServiceMaster will also coordinate a week long celebration called Partners Week to recognize Service Partners. This week will focus on creatively recognizing individuals for their specific accomplishments, special service contributions, length of service, attendance, and improved safety records. It promises to be a time of fun, inspiration and reinforcement for developing quality work attitudes. Service Partners Ill Continuing Education Training and Development Program Modules Sharpening individual skills is essential to achieving excellence. Continuing education supplements one-on-one training and is designed to improve both productivity and performance through learning. ServiceMaster offers a comprehensive Leadership Development Program which includes interaction, media and teaching resources. It provides even greater flexibility in teaching Service Partners who desire more responsibility as well as continuing to bring added value.             Service Partner Perceiver Testing Technical Skills Assessment New Employee Orientation and Training Safety Techniques and Procedures On-Going Retraining Monthly Employee Inscrvices Individual and Group Technical Training Cros.s Training Recognition and Motivational Programs Basic Leadership Training Supervisory Development Management Development In addition, Job Skill Videos provide Service Partners the additional opportunity for postskill review and procedure reinforcement. ServiceMaster Management Development ServiceMaster is committed to the growth and development of your on-site manager. We provide our managers with continuous learning experiences beginning with our New Manager Orientation seminar, and continuing with special Management Development seminars held at various points throughout the manager's career. The ServiceMaster New Manager Orientation seminar is a vital component of our training and development program. This seminar helps new managers focus on specific leadership principles, as well as giving them the framework for understanding ServiceMaster culture, resources and various business segments. ServiceMaster strives to help our managers achieve their highest career and personal goals. By providing education resources and development tools, we encourage all of our managers to continually deliver the highest level of service quality, pursue excellence and continue to challenge themselves and those they lead. Manager Training and Development Modules  Orientation Day  Training Academy  Field Training Program  New Manager Orientation  Management Review Program  Management Development Seminar II - Management Styles  Management Development Seminar ill - Excellence  Management Development Seminar IV - Career Planning  Effective Public Speaking and Presentatiom  Courtesy Ambassador Program Implementation  Reauitment Strategies Training  Management Skills Program  Financial Skills Seminar  Leadership Development Program Certification  Annual Fall Conferences  Grounds Care Seminar  Plant Operations and Maintenance Seminar  Tune Management Seminar  Computer Training Program  Technical Specialists Seminars  Partnership Video Series  Plant Operations and Maintenance Career Development Program  Award of Excellence Program Why ServiceMaster? ServiceMaster is the: Only company successfully providing management services for over a quarter of a century. Only management services company to be named by Fortune Magazine as THE top service company in America. Only company that develops chemicals and equipment exclusively for education environments. Only company that provides its customers the advantages of research and development laboratories rather than relying solely on consultants. Only company that offers a total program to provide support in the areas of asbestos, lead in drinking water, roofs, hazardous waste, radon, fiberglass, AHERA and ADA. Only company that has built a sizeable base of custodial, maintenance and grounds management customers through performance rather than through acquisition. Only company offering regional skills certification programs. Only company with a specific division dedicated to energy management. Only company offering staff college credit for on-site work. Only company working in partnership with SRI Gallup to implement the service worker perceivers. Only company employing full-time grounds horticulturists. ServiceMaster The Company Pursuing quality and excellence ... Treating people with dignity and pride ... Being driven by service to our customers ... Growing profitably ... these are all part of the goals and objectives of ServiceMaster. ServiceMaster continues to expand our technical resources and customer base in an atmosphere that fosters innovation, creativity and development. Long before the concept of \"total quality management\" was fervently discussed among businesses and learning institutions, ServiceMaster had committed itself to the objective of \"Pursuing Excellence.\" In the early 1970's, Kenneth T. Wessner, then Chairman of the Board of Directors, wrote: \"Our company accepts the responsibility to continually seek better methods to render current and new services to its' customers at a better value. Our trademarks and service marks stand for excellence ... The pursuit of excellence is a never-ending process, the continuing search for a better way. It requires a strong commitment and an understanding that a job, a career - life itself- is never completed, but is in a continual stage of change and growth.\" It is this philosophy that has continued to guide management and support employees. By listening to customers' needs and remaining focused on the business of providing quality services, ServiceMaster has grown from a small mothproofing business in the early 1940's to a $3.0 billion international company that provides a network of services to consumers, businesses, health care systems and education customers. In 1962, at the request of hospital administrators, the first Housekeeping Management Support Program was introduced. Based on findings from the American Hospital Association, health care professionals and additional research, ServiceMaster designed a program to improve overall cleanliness while reducing costs and management burdens. In 1971, through a series of discussions with school administrators, the company learned of the unique demands and challenges encountered in maintaining school buildings and grounds. As a result, a separate division of the company was started in order to better focus on the specific concerns of educators. Now. over 20 years later, ServiceMaster education resources include four specific divisions nationwide, staffed with operations, sales and support professionals dedicated to handle all aspects of school and college facilities management. In addition, corporate resources are committed to technical research and development. management and support employee training, motivational program development, and hiring professional~ with expertise in the education market. ServiceMaster The Company (continued): Today, as the world's leading provider of support management services to education customers, ServiceMaster continues to serve our first education customer as well as 500 additional colleges, universities and school districts. ServiceMaster is the only company in the world that can provide maintenance, custodial, grounds, energy management, food service, pest control, capital retrofit and asbestos programs all through a single source provider. ServiceMaster Sponsored Programs ServiceMaster continues to demonstrate our education commitment by providing corporate sponsorship and leadership support to a number of different education organizations and programs including:  The AASA National Superintendent of the Year Program - ServiceMaster is proud to have initiated, funded and developed, along with the American Association of School Administrators, this prestigious program. The National Superintendent of the Year recognizes and honors the important contribution that superintendents of America's public schools make to our youth and the preservation of our society.  Education Research and Development Institute (ERDI) - ERDI is a unique organization whose goal is to bring together innovative leadership in education and business from around the country. Initiated, funded and developed by ServiceMaster, ERDI provides a \"think tank\" atmosphere for Fortune 500 companies .... a forum for progressive educators to share and exchange ideas, and funding for education research and development.  Flag of Learning and Liberty -The Flag of Learning and Liberty, developed in 1985 by the National School Public Relations Association (NSPRA), symbolizes the link between education and the American democratic way of life. ServiceMaster continues to provide funding and support to promote this important educa-tion symbol.  ASBO International Eagle Service Award Program - The Eagle Service Award was developed by ServiceMaster and the Association of School Business Officials International to recognize business officials who demonstrate outstanding service to their school, community and the profession. In addition, ServiceMaster was named as one of President Bush's 1,000 Points of Light for providing the opportunity and funding for over 200 ServiceMaster employees to mentor elementary students. ServiceMaster also provides funding and support for the Council of Great City Schools and sponsors over 100 student scholarships nationwide. REFERENCE School District Name of Client: Richardson Independent School District Location: Richardson, Texas Services Provided: Maintenance, Custodial, Grounds, Technology Management Employees on payroll of: District Contract Start Date: October 1990 Total Square Feet/Sites: 5,008,318 sq. ft./63 Buildings Students: 33,000 Contact Person(s)/Phone: Mr. Vernon Johnson, Superintendent Mr. Jack Huffman*, Director of Physical Plant Services 214/301-3333 * Reference Contact ServiceMASTER~.  REFERENCE School District Name of Client: Polk County Schools Location: Bartow, Florida Services Provided: Custodial Management Employees on payroll of: District Contract Start Date: November 1986 Total Square Feet/Sites: 7,828,000 sq. ft./109 Buildings Students: 68,000 Contact Person(s)/Phone: Dr. John A. Stewart, Superintendent * Reference Contact Mr. Denny Dunn*, Deputy Superintendent 813/534-0500 ServiceMASTER~.  Name of Client: Location: Services Provided: REFERENCE School District Memphis City Schools Memphis, Tennessee Custodial, Maintenance, Grounds Management, Energy Employees on payroll of: District Contract Start Date: June 1993 Total Square Feet/Sites: 16,000,000 sq. ftJl,884 Acres Students: 106,000 Contact Person(s)/Phone: Dr. Geny House, Superintendent 901/325-5444 ServiceMASTER, ..  REFERENCE School District Name of Client: Kansas City Missouri School District Location: Kansas City, Missouri Services Provided: Maintenance, Custodial, Grounds Management Employees on payroll of: District Contract Start Date: August 1991 Total Square Feet/Sites: 7,629,101 sq. ft./102 Buildings Students: 35,000 Contact Person(s)/Phone: Dr. Walter Marks, Superintendent Mr. William M. Threatt*, Associate Superintendent 816/871-7814 * Reference Contact ServiceMASTER~.  REFERENCE School District Name of Client: District of Colwnbia Public Schools Location: Washington, D.C. Services Provided: Custodial, Preventive Maintenance Management Employees on payroll of: District Contract Start Date: January 1993 To\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. 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