{"response":{"docs":[{"id":"bcas_bcmss0837_31","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1997-11/1997-12"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Education--Arkansas","Office of Desegregation Monitoring (Little Rock, Ark.)","School integration--Arkansas","Arkansas. Department of Education","Project management"],"dcterms_title":["Arkansas Department of Education's (ADE's) Project Management Tool"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/31"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":["287 pages"],"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nIN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DMSION IVED ov 2 6 1997 OlflCE OF DESEGREGATION MONITORING LITTLE ROCK SCHOOL DISTRICT PLAINTIFF v. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, et al. DEFENDANTS NOTICE OF FILING In accordance with the Court's order of December 10, 1993, the Arkansas Department of Education hereby gives notice of the filing of ADE's Project Management Tool for November, 1997. Respectfully Submitted, WINSTON BRYANT Attorney General -\n__~ /, ~ TIMO'i1-tva. ~ER#95019 Assistant Attorney General 323 Center Street, Suite 200 Little Rock, Arkansas 72201 (501) 682-2007 Attorney for Arkansas Department of Education , IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, ET AL V. PULASKI COUNTY SPECIAL SCHOOL DISTRICT, ET AL MRS. LORENE JOSHUA, ET AL KATHERINE W. KNIGHT, ET AL NO. LR-C-82-866 ADE'S PROJECT MANAGEMENT TOOL RECEIVE NOV 2 S 1997 OFFiCE OF DESffl ~,~ITORING DEFENDANTS INTERVENORS INTERVENORS In compliance with the Court's Order of December 10, 1993, the Arkansas Department of Education (ADE) submits the following Project Management Tool to the parties and the Court. This document describes the progress the ADE has made since March 15, 1994, in complying with provisions of the Implementation Plan and itemizes the ADE's progress against timelines presented in the Plan. IMPLEMENTATION PHASE ACTIVITY I. FINANCIAL OBLIGATIONS A. Use the previous year's three quarter average daily membership to calculate MFPA for the current school year. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of November 28, 1997 B. Include all Magnet students in the resident District's average daily membership for calculation. 1. Projected Ending Date Last day of each month, August - June. I. FINANCIAL OBLIGATIONS (Continued) 8. Include all Magnet students in the resident District's average daily membership for calculation. (Continued) 2. Actual as of November 28, 1997 Sa_sed on the 1mormation=availa61e at Octooer'31, 19'97, ~ ADE i\nal~ulated for FY 97(98, subject to_periodic adjustments. C. Process and distribute State MFPA. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of November 28, 1997 At October 1997, distributions of State Equalization Funding for FY '97/98 were as follows: LRSD - $11,470,002 NLRSD- $6,618,198 pc~sD -J1p, 111,014 !The allotments of State Equalization Funding calculated for FY 97/98 at October 31, 1997, subject to periodic 2 c\nljustments, were _as follows: LRSD - $42,056,681 NLRSD- $24,266,733 PCSSD- $55,410,722 D. Determine the number of Magnet students residing in each District and attending a Magnet School. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of November 28, 1997 Based on the information available, the ADE calculated at October 3~1, 1997 (or FY 97 /9~, suofect io periodic apj1cJstments. 2 I. FINANCIAL OBLIGATIONS (Continued) E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. 1. Projected Ending Date Ongoing, as ordered by the Court. 2. Actual as of November 28, 1997 F. Calculate state aid due the LRSD based upon the Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of November 28, 1997 G. Process and distribute state aid for Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of November 28, 1997 IJ bistributions'fo'r Fy ~7{98\"\"at b.d8Deri 3'1\n199'7 !~talea, $2,~55,317. otment calculated at October 1997for FY 97/98 was $9,002,821, '4 'OY~'1i. .............. ~~x:ic-................... = .,.,...,._ bjecJ to. p~ri.odic agjuslments. H. Calculate the amount of M-to-M incentive money to which each school district is entitled. 1. Projected Ending Date Last day of each month, August - June. 3 I. FINANCIAL OBLIGATIONS (Continued) H. Calculate the amount of M-to-M incentive money to which each school district is entitled. (Continued) 2. Actual as of November 28, 1997 t\nalculated f r FY 97/98, _subject to periodic adjustments. I. Process and distribute M-to-M incentive checks. J . 1. Projected Ending Date Last day of each month, September - June. 2. Actual as of November 28, 1997 Distributions for FY 97/98 at October 31, 1997 were: LRSD - $709,626 ~LRSD - $283,222 PCSSD - $1,164,468 The allotments calculated for FY 97 /98 at October 31, 1997, subject to periodic adjustments, were: LRSD - $3,548,125 NLRSD-$1,416,112 PCSSD - $5,822,342 Districts submit an estimated Magnet and M-to-M transportation budget to ADE. 1. Projected Ending Date Ongoing, December of each year. 2. Actual as of November 28, 1997 In September 1997, the Magnet and M-to-M transportation budgets for FY 97/98 were submitted to the ADE by the Districts. K. Reginald Wilson notifies General Finance to pay districts for first two-thirds of the Districts' proposed budget. 1. Projected Ending Date Ongoing, annually. 4 I. FINANCIAL OBLIGATIONS (Continued) K. Reginald Wilson notifies General Finance to pay districts for first two-thirds of the Districts' proposed budget. (Continued) 2. Actual as of November 28, 1997 In September 1997, General Finance was notified to pay the first onethird payments for FY 97/98 to the Districts. It should be noted that the Transportation Coordinator is currently performing this function. L. ADE pays districts for first two-thirds of their proposed budget. 1. Projected Ending Date Ongoing, annually. 2. Actual as of November 28, 1997 In September 1997, General Finance made the first one-third payments to the Districts for their FY 97/98 transportation budget. At October 1997, the following had be~n paid for fY 97/98: LRSO - $1,019,861.33 NLRSD- $141,696.00 PCSSD- $536,541.00 M. ADE verifies actual expenditures submitted by Districts and reviews each bill with each District's transportation coordinator. 1. Projected Ending Date Ongoing, annually. 2. Actual as of November 28, 1997 In August 1997, the ADE transportation coordinator reviewed each district's Magnet and M-to-M transportation costs for FY 96/97. N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. 1. Projected Ending Date Ongoing, as stated in Exhibit A of the Implementation Plan. s I. FINANCIAL OBLIGATIONS (Continued) N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. (Continued) 2. Actual as of November 28, 1997 In FY 94/95, the State purchased 52 buses at a cost of $1,799,431 which were added to or replaced existing Magnet and M-to-M buses in the Districts. The buses were distributed to the Districts as follows: LRSD - 32\nNLRSD - 6\nand PCSSD- 14. The ADE purchased 64 Magnet and M-to-M buses at a cost of $2 ,334,800 in FY 95/96. The buses were distributed accordingly: LRSD- 45\nNLRSD - 7\nand PCSSD- 12. In May 1997, the ADE purchased 16 Magnet and M-to-M buses at a cost of $646,400. In July 1997, the ADE purchased 16 Magnet and M-to-M buses at a cost of $624,879. 0 . Process and distribute compensatory education payments to LRSD as required by page 23 of the Settlement Agreement. 1 . Projected Ending Date July 1 and January 1, of each school year through January 1, 1999. 2. Actual as of November 28, 1997 Obligation fulfilled in FY 96/97. P. Process and distribute additional payments in lieu of formula to LRSD as required by page 24 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of November 28, 1997 Obligation fulfilled in FY 95/96. 6 I. FINANCIAL OBLIGATIONS (Continued) Q. Process and distribute payments to PCSSD as required by Page 28 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1994. 2. Actual as of November 28, 1997 Final payment was distributed July 1994. R. Upon loan request by LRSD accompanied by a promissory note, the ADE makes loans to LRSD. 1. Projected Ending Date Ongoing through July 1, 1999. See Settlement Agreement page 24. 2. Actual as of November 28, 1997 The LRSD received $3,000,000 in June 1997. As of this reporting date, the LRSD has received $15,000,000 in loan proceeds. S. Process and distribute payments in lieu of formula to PCSSD required by page 29 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of November 28, 1997 Obligation fulfilled in FY 95/96. T. Process and distribute compensatory education payments to NLRSD as required by page 31 of the Settlement Agreement. 1. Projected Ending Date July 1 of each school year through June 30, 1996. 2. Actual as of November 28, 1997 Obligation fulfilled in FY 95/96. 7 I. FINANCIAL OBLIGATIONS (Continued) U. Process and distribute check to Magnet Review Committee. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of November 28, 1997 Distribution in July 1997 for FY 97/98 was $75,000. This was the total amount due to the Magnet Review Committee for FY 97/98. V. Process and distribute payments for Office of Desegregation Monitoring. 1. Projected Ending Date Not applicable. 2. Actual as of November 28, 1997 Distribution in July 1997 for FY 97/98 was $200,000. This was the total amount due to the ODM for FY 97/98. 8 II. MONITORING COMPENSATORY EDUCATION A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. 1. Projected Ending Date January 15, 1995 2. Actual as of November 28, 1997 In May 1995, monitors completed the unannounced visits of schools in Pulaski County. The monitoring process involved a qualitative process of document reviews, interviews, and observations. The monitoring focused on progress made since the announced monitoring visits. In June 1995, monitoring data from unannounced visits was included in the July Semiannual Report. Twenty-five per cent of all classrooms were visited, and all of the schools in Pulaski County were monitored. All principals were interviewed to determine any additional progress since the announced visits. The July 1995 Monitoring Report was reviewed by the ADE administrative team, the Arkansas State Board of Education, and the Districts and filed with the Court. The report was formatted in accordance with the Allen Letter. In October 1995, a common terminology was developed by principals from the Districts and the Lead Planning and Desegregation staff to facilitate the monitoring process. The announced monitoring visits began on November 14, 1995 and were completed on January 26, 1996. Copies of the preliminary Semiannual Monitoring Report and its executive summary were provided to the ADE administrative team and the State Board of Education in January 1996. A report on the current status of the Cycle 5 schools in the ECOE process and their school improvement plans was filed with the Court on February 1, 1996. The unannounced monitoring visits began in February 1996 and ended on May 10, 1996. 9 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of November 28, 1997 (Continued) In June 1996, all announced and unannounced monitoring visits were completed, and the data was analyzed using descriptive statistics. The Districts provided data on enrollment in compensatory education programs by race, gender, and type of program. The Districts and the ADE Desegregation Monitoring staff developed a definition for instructional programs. The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996 with copies distributed to the parties. Quantitative and qualitative indicators were displayed with specific information provided on cost and enrollment in compensatory programs. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996 and concluded in December 1996. In January 1997, presentations were made to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties to review the draft Semiannual Monitoring Report. The monitoring instrument and process were evaluated for their usefulness in monitoring the impacts of compensatory education programs on achievement disparities. In February 1997, the Semiannual Monitoring Report was filed. Unannounced monitoring visits began on February 3, 1997 and concluded in May 1997. In March 1997, letters were sent to the Districts regarding data requirements for the July 1997 Semiannual Monitoring Report and the additional discipline data element that was requested by the Desegregation Litigation Oversight Subcommittee. Desegregation data collection workshops were conducted in the Districts from March 28, 1997 to April 7, 1997. A meeting was conducted on April 3, 1997 to finalize plans for the July 15, 1997 Semiannual Monitoring Report. Onsite visits were made to 11 Cycle 1 schools who did not submit accurate and timely data on discipline, M-to-M transfers, and policy. 10 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of November 28, 1997 (Continued) As of June 1997, the July 15, 1997 Semiannual Monitoring Report and its executive summary were finalized. In July 1997, the Semiannual Monitoring Report and its executive summary were filed with the court, and the ADE sponsored a School Improvement Conference. Copies of the Semiannual Monitoring Report and its executive summary were made available for the Districts to review on July 10, 1997 from 10:00 am to 2:00 pm. The purpose of the review was to provide the Districts an opportunity to review the report prior to submitting it to the Court. Desegregation monitoring staff members were available to answer questions. Representatives from each district participated. In August 1997, procedures and schedules were organized for the monitoring of the Cycle 2 schools in FY 97/98. A Desegregation Monitoring and School Improvement Workshop for 55 educators from the Districts was held September 10, 1997. Monitoring expectations, instruments, data collection and school improvement visits were discussed. As of October 1997, 10 of the Cycle 2 announced monitoring visits were completed, and 36 technical assistance visits were conducted. On October 9, 1997, a planning meeting was held with the desegregation monitoring staff. Deadlines, responsibilities, and strategic planning issues were discussed regarding the completion of the Semiannual Monitoring Report. Reminder letters were sent to the Cycle 2 principals outlining the data collection deadlines and availability of technical assistance. In November 1997, technical assistance visits were conducted, and announcecl monitoring visits of the Cycle 2 schools were completed. 11 Ill. A PETITION FOR ELECTION FOR LRSD WILL BE SUPPORTED SHOULD A MILLAGE BE REQUIRED A. Monitor court pleadings to determine if LRSD has petitioned the Court for a special election. 1. Projected Ending Date Ongoing. 2. Actual as of November 28, 1997 Ongoing. All Court pleadings are monitored monthly. B. Draft and file appropriate pleadings if LRSD petitions the Court for a special election. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 To date, no action has been taken by the LRSD. 12 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION A. Using a collaborative approach, immediately identify those laws and regulations that appear to impede desegregation. 1 . Projected Ending Date December, 1994 2. Actual as of November 28, 1997 The information for this item is detailed under Section IV.E. of this report. 8. Conduct a review within ADE of existing legislation and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of November 28, 1997 The information for this item is detailed under Section IV.E. of this report. C. Request of the other parties to the Settlement Agreement that they identify laws and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of November 28, 1997 The information for this item is detailed under Section IV. E. of this report. D. Submit proposals to the State Board of Education for repeal of those regulations that are confirmed to be impediments to desegregation. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section IV.E. of this report. 13 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of November 28, 1997 A committee within the ADE was formed in May 1995 to review and collect data on existing legislation and regulations identified by the parties as impediments to desegregation. The committee researched the Districts' concerns to determine if any of the rules, regulations, or legislation cited impede desegregation. The legislation cited by the Districts regarding loss funding and worker's compensation were not reviewed because they had already been litigated. In September 1995, the committee reviewed the following statutes, acts, and regulations: Act 113 of 1993\nADE Director's Communication 93-205\nAct 145 of 1989\nADE Director's Memo 91- 67\nADE Program Standards Eligibility Criteria for Special Education\nArkansas Codes 6-18-206, 6-20-307, 6-20-319, and 6-17-1506. In October 1995, the individual reports prepared by committee members in their areas of expertise and the data used to support their conclusions were submitted to the ADE administrative team for their review. A report was prepared and submitted to the State Board of Education in July 1996. The report concluded that none of the items reviewed impeded desegregation. As of February 3, 1997, no laws or regulations have been determined to impede desegregation efforts. Any new education laws enacted during the Arkansas 81st Legislative Session will be reviewed at the close of the legislative session to ensure that they do not impede desegregation. In April 1997, copies of all laws passed during the 1997 Regular Session of the 81 st General Assembly were requested from the office of the ADE Liaison to the Legislature for distribution to the Districts for their input and review of possible impediments to their desegregation efforts. In August 1997, a meeting to review the statutes passed in the prior legislative session was scheduled for September 9, 1997. 14 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of November 28, 1997 (Continued) On September 9, 1997, a meeting was held to discuss the review of the statutes passed in the prior legislative session and new ADE regulations. The Districts will be contacted in writing for their input regarding any new laws or regulations that they feel may impede desegregation. Additionally, the Districts will be asked to review their regulations to ensure that they do not impede their desegregation efforts. The committee will convene on December 1, 1997 to review their findings and finalize their report to the Administrative Team and the State Board of Education. In October 1997, the Districts were asked to review new regulations and statutes for impediments to their desegregation efforts, and advise the ADE, in writing, if they feel a regulation or statute may impede their desegregation efforts. lri~Octobef1{:f97, lne Ojstricts were requested to advise:the-ADE, in ~rJting, noJater than, N9vember_ 1, 1997 of any f'!ew lawJhat might i-mm- pede~their desegregation efforts. As of, November 12, 1997, no :0. :)(},. .\n'Y \" \\\" :,, ~ritten',,,responses were received from the Districts. t The ADE ~. % ,_'\u0026lt;\"\"',M \"\"\" -\n: -,\n'\n,\"'  '' d ~ \":\nJ_   fOnCIY,,des th.,.at \u0026amp;!he D1stncts do ,not'feel that,apy1newjpw negatively illlpacts th.~Jr d~~g[~gation efforts. 15 V. COMMITMENT TO PRINCIPLES A. Through a preamble to the Implementation Plan, the Board of Education will reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The preamble was contained in the Implementation Plan filed with the Court on March 15, 1994. B. Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 Ongoing C. Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement by actions taken by ADE in response to monitoring results. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 Ongoing D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. 1. Projected Ending Date Ongoing 16 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of November 28, 1997 At each regular monthly meeting of the State Board of Education, the Board is provided copies of the most recent Project Management Tool (PMT) and an executive summary of the PMT for their review and approval. Only activities that are in addition to the Board's monthly review of the PMT are detailed below. In May 1995, the State Board of Education was informed of the total number of schools visited during the monitoring phase and the data collection process. Suggestions were presented to the State Board of Education on how recommendations could be presented in the monitoring reports. In June 1995, an update on the status of the pending Semiannual Monitoring Report was provided to the State Board of Education. In July 1995, the July Semiannual Monitoring Report was reviewed by the State Board of Education. On August 14, 1995, the State Board of Education was informed of the need to increase minority participation in the teacher scholarship program and provided tentative monitoring dates to facilitate reporting requests by the ADE administrative team and the Desegregation Litigation Oversight Subcommittee. In September 1995, the State Board of Education was advised of a change in the PMT from a table format to a narrative format. The Board was also briefed about a meeting with the Office of Desegregation Monitoring regarding the PMT. In October 1995, the State Board of Education was updated on monitoring timelines. The Board was also informed of a meeting with the parties regarding a review of the Semiannual Monitoring Report and the monitoring process, and the progress of the test validation study. In November 1995, a report was made to the State Board of Education regarding the monitoring schedule and a meeting with the parties concerning the development of a common terminology for monitoring purposes. 17 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of November 28, 1997 (Continued) In December 1995, the State Board of Education was updated regarding announced monitoring visits. In January 1996, copies of the draft February Semiannual Monitoring Report and its executive summary were provided to the State Board of Education. During the months of February 1996 through May 1996, the PMT report was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. In June 1996, the State Board of Education was updated on the status of the bias review study. In July 1996, the Semiannual Monitoring Report was provided to the Court, the parties, ODM, the State Board of Education, and the Desegregation Litigation Oversight Subcommittee. In August 1996, the State Board of Education and the ADE administrative team were provided with copies of the test val idation study prepared by Dr. Paul Williams. During the months of September 1996 through December 1996, the PMT was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. On January 13, 1997, a presentation was made to the State Board of Education regarding the February 1997 Semiannual Monitoring Report, and copies of the report and its executive summary were distributed to all Board members. The Project Management Tool and its executive summary were addressed at the February 10, 1997 State Board of Education meeting regarding the ADE's progress in fulfilling their obligations as set forth in the Implementation Plan. 18 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of November 28, 1997 (Continued) In March 1997, the State Board of Education was notified that historical information in the PMT had been summarized at the direction of the Assistant Attorney General in order to reduce the size and increase the clarity of the report. The Board was updated on the Pulaski County Desegregation Case and reviewed the Memorandum Opinion and Order issued by the Court on February 18, 1997 in response to the Districts' motion for summary judgment on the issue of state funding for teacher retirement matching contributions. During the months of April 1997 through June 1997, the PMT was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. The State Board of Education received copies of the PMT and its executive summary at the July 14, 1997 board meeting. Additionally, copies of the July 15, 1997 Semiannual Monitoring Report and executive summary were also provided to board members. The State Board of Education received copies of the PMT and its executive summary at the August 11, 1997 board meeting. The Implementation Phase Working Group held its quarterly meeting on August 4, 1997 to discuss the progress made in attaining the goals set forth in the Implementation Plan and to direction regarding the critical areas for the current quarter. A special report regarding a historical review of the Pulaski County Settlement Agreement and the ADE's role and monitoring obligations were presented to the State Board of Education on September 8, 1997. Additionally, the July 15, 1997 Semiannual Monitoring Report was presented to the Board for their review in accordance with the requirements contained in the ADE monitoring documents. In October 1997, the State Board of Education was provided copies of the monthly PMT and its executive summary. Additionally, a special draft report regarding disparity in achievement was submitted to the State Board Chairman and the Desegregation Litigation Oversight Subcommittee. 19 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of November 28, 1997 (Continued) 20 VI. REMEDIATION A Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 During May 1995, team visits to Cycle 4 schools were conducted, and plans were developed for reviewing the Cycle 5 schools. In June 1995, the current Extended COE packet was reviewed, and enhancements to the Extended COE packet were prepared. In July 1995, year end reports were finalized by the Pulaski County field service specialists, and plans were finalized for reviewing the draft improvement plans of the Cycle 5 schools. In August 1995, Phase I - Cycle 5 school improvement plans were reviewed. Plans were developed for meeting with the Districts to discuss plans for Phase II - Cycle 1 schools of Extended COE, and a school improvement conference was conducted in Hot Springs. The technical review visits for the FY 95/96 year and the documentation process were also discussed. In October 1995, two computer programs, the Effective Schools Planner and the Effective Schools Research Assistant, were ordered for review, and the first draft of a monitoring checklist for Extended COE was developed. Through the Extended COE process, the field service representatives provided technical assistance based on the needs identified within the Districts from the data gathered. In November 1995, ADE personnel discussed and planned for the FY 95/96 monitoring, and onsite visits were conducted to prepare schools for the FY 95/96 team visits. Technical review visits continued in the Districts. In December 1995, announced monitoring and technical assistance visits were conducted in the Districts. 21 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of November 28, 1997 (Continued) At December 31, 1995, approximately 59% of the schools in the Districts had been monitored. Technical review visits were conducted during January 1996. In February 1996, announced monitoring visits and midyear monitoring reports were completed, and the field service specialists prepared for the spring NCA/COE peer team visits. In March 1996, unannounced monitoring visits of Cycle 5 schools commenced, and two-day peer team visits of Cycle 5 schools were conducted. Team lists and materials for two-day visits were prepared, and written reports of two-day team visits were prepared. Technical assistance was provided to schools in final preparation for team visits and to schools needing any school improvement information. In April and May 1996, the unannounced monitoring visits were completed. The unannounced monitoring forms were reviewed for completeness and included in the July monitoring report. The twoday peer team visits were completed, and annual COE monitoring reports were prepared. In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed using descriptive statistics. The Districts identified enrollment in compensatory education programs by race, gender, and type of compensatory program. The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996, and copies were distributed to the parties. During August 1996, meetings were held with the Districts to discuss the monitoring requirements. Technical assistance meetings with Cycle 1 schools were planned for the 96/97 school year. The Districts were requested to record discipline data in accordance with the Allen Letter and to include the race, gender, and years of experience of the teacher. In September 1996, recommendations regarding the ADE monitoring schedule for Cycle 1 schools and content layouts of the semiannual report were submitted to the ADE administrative team for their review. Training materials were developed with training schedules outlined for Cycle 1 schools. 22 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of November 28, 1997 (Continued) In October 1996, all schools in the Districts identified their technical assistance needs by utilizing their school improvement plans. Technical assistance needs were identified and addressed to prepare each school for their team visits. The announced monitoring visits of the Cycle 1 schools began on October 28, 1996. In December 1996, the announced monitoring visits of the Cycle 1 schools were completed, and technical assistance needs were identified from school site visits. In January 1997, the ECOE monitoring section identified technical assistance needs of the Cycle 1 schools, and the data was reviewed when the draft February Semiannual Monitoring Report was presented to the Desegregation Litigation Oversight Subcommittee, the State Board of Education, and the parties. In February 1997, field service specialists prepared for the peer team visits of the Cycle 1 schools. NCA accreditation reports were presented to the NCA Committee, and NCA reports were prepared for presentation at the April NCA meeting in Chicago. In March and April 1997, 76 visits were made to schools or central offices to work with principals, ECOE steering committees, and designated district personnel concerning school improvement planning. As of May 1997, 111 visits were made to schools or central offices to work with principals, ECOE steering committees, and designated central office staff concerning school improvement planning, and a workshop was conducted on Learning Styles for Geyer Springs Elementary School. A School Improvement Conference was held in Hot Springs on July 15-17, 1997. The conference included information on the process of continuous school improvement, results of the first five years of COE, connecting the mission with the school improvement plan, and improving academic performance. In August 1997, technical assistance needs were evaluated for the FY 97/98 school year. 23 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of November 28, 1997 (Continued) In October 1997, technical reviews of the ECOE process were conducted by the field service representatives. The field service representatives provided technical assistance to the Districts through meetings with the ECOE steering committees, assistance in analyzing perceptual surveys, and by providing samples of school improvement plans, Gold File catalogs, and web site addresses to schools visited. l_n November 1997, technic\naf r~view')5'f1the EC0E process were f:onaucted_by the field servi~ r~preenJ~iio~opjunction wi!h the ~nnounc~d' rn.onitoring visits. B. Identify available resources for providing technical assistance for the specific condition, or circumstances of need, considering resources within ADE and the Districts, and also resources available from outside sources and experts. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section VI.F. of this report. C. Through the ERIC system, conduct a literature search for research evaluating compensatory education programs. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 An updated ERIC Search was conducted on May 15, 1995 to locate research on evaluating compensatory education programs. The ADE received the updated ERIC disc that covered material through March 1995. 24 VI. REMEDIATION (Continued) C. Through the ERIC system, conduct a literature search for research evaluating compensatory education programs. (Continued) _ 2. Actual as of November 28, 1997 (Continued) In August 1995, a new ERIC disc arrived, and an updated search was conducted. These articles were reviewed. An ERIC search was conducted in September 30, 1996 to identify current research dealing with the evaluation of compensatory education programs, and the articles were reviewed. An ERIC search was conducted in April 1997 to identify current research on compensatory education programs and sent to the Cycle 1 principals and the field service specialists for their use. D. Identify and research technical resources available to ADE and the Districts through programs and organizations such as the Desegregation Assistance Center in San Antonio, Texas. 1. Projected Ending Date Summer 1994 2. Actual as of November 28, 1997 The information for this item is detailed under Section VI.F. of this report. E. Solicit, obtain, and use available resources for technical assistance. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section VI.F. of this report. F. Evaluate the impact of the use of resources for technical assistance. 1. Projected Ending Date Ongoing 25 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of November 28, 1997 From March 1995 through July 1995, technical assistance and resources were obtained from the following sources: the Southwest Regional Cooperative\nUALR regarding training for monitors\nODM on a project management software\nADHE regarding data review and display\nand Phi Delta Kappa, the Desegregation Assistance Center and the Dawson Cooperative regarding perceptual surveys. Technical assistance was received on the Microsoft Project software in November 1995, and a draft of the PMT report using the new software package was presented to the ADE administrative team for review. In December 1995, a data manager was hired permanently to provide technical assistance with computer software and hardware. In October 1996, the field service specialists conducted workshops in the Districts to address their technical assistance needs and provided assistance for upcoming team visits. In November and December 1996, the field service specialists addressed technical assistance needs of the schools in the Districts as they were identified and continued to provide technical assistance for the upcoming team visits. In January 1997, a draft of the February 1997 Semiannual Monitoring Report was presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties. The ECOE monitoring section of the report included information that identified technical assistance needs and resources available to the Cycle 1 schools. Technical assistance was provided during the January 29-31, 1997 Title I Mid-Winter Conference. The theme of the conference centered around the Improving America's Schools Act which emphasizes creating a learning community by building capacity schools to better serve all children and empowering parents to acquire additional skills and knowledge to better support the education of their children. 26 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of November 28, 1997 (Continued) In February 1997, three ADE employees attended the Southeast Regional Conference on Educating Black Children which facilitated the ADE in identifying and obtaining technical assistance resources. The focus of the conference was Excellence Without Excuse - Educating All Children. Participants received training from national experts who outlined specific steps that promote and improve the education of black children. On March 6-9, 1997, three members of the ADE's Technical Assistance Section attended the National Committee for School Desegregation Conference in order to identify and obtain technical assistance resources for use in desegregation efforts. The participants received training in strategies for Excellence and Equity: Empowennent and Training for the Future. Specific information was received regarding the current status of court-ordered desegregation, unitary status, and resegregation and distributed to the Districts and ADE personnel. The field service specialists attended workshops in March on ACT testing and school improvement to identify technical assistance resources available to the Districts and the ADE that will facilitate desegregation efforts. ADE personnel attended the Eighth Annual Conference on Middle Level Education in Arkansas presented by the Arkansas Association of Middle Level Education on April 6-8, 1997 which identified technical assistance resources available to the Districts. The theme of the conference was Sailing Toward New Horizons. In May 1997, the field service specialists attended the NCA annual conference and an inservice session with Mutiu Fagbayi in their continuing efforts of identifying resources for providing technical assistance. An Implementation Oversight Committee member participated in the Consolidated COE Plan inservice training. In June 1997, field service staff attended a SAT-9 testing workshop to facilitate their efforts of identifying resources for providing technical assistance to the Districts. 27 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of November 28, 1997 (Continued) In July 1997, the field service specialists participated in the three-day School Improvement Conference held in Hot Springs. The conference provided the Districts with information on the COE school improvement process, technical assistance on monitoring and assessing achievement, availability of technology for the classroom teacher, and teaching strategies for successful student achievement. In a continuing effort to identify and provide technical assistance resources to the Districts, Field Service personnel attended the ASCD Statewide Conference and the AAEA Administrators Conference in August 1997. On August 18, 1997, the bi-monthly Team V meeting was held and presentations were made on the Early Literacy Leaming in Arkansas (ELLA) program and the Schools of the 21st Century program. The ELLA program provides staff development to classroom teachers with an emphasis on grades K-3. The Schools of the 21st Century program emphasizes a coordination of efforts and resources within the community to prepare children in their early years for school. In September 1997, technical assistance was provided to the Cycle 2 principals on data collection for onsite and offsite monitoring. In an effort to obtain resources for technical assistance, the Lead Planner, the Equity Coordinator, the Reading Specialist, and the Assistant Director for Accountability attended the Region VI Desegregation Conference in October 1997. Current desegregation and educational equity cases and unitary status issues were the primary focus of the conference. On October 14, 1997, the bi-monthly Team V meeting was held in Paragould to enable members to observe a 21st Century school and a school that incorporates traditional and multi-age classes in its curriculum. 28 VII. TEST VALIDATION A. Using a collaborative approach, the ADE will select and contract with an independent bias review service or expert to evaluate the Stanford 8, or other monitoring instruments used to measure disparities in academic achievement between black students and white students. 1. Projected Ending Date March, 1995 2. Actual as of November 28, 1997 On March 29, 1995, letters were sent to four national experts about conducting a test bias validation of the Stanford Achievement Test, Eighth Edition, Form K (SAT-8). Dr. Paul Williams, Deputy Director of Educational Testing Service (ETS), contacted the ADE in April of 1995 concerning the proposal for validating the SAT-8 test. The ADE requested that Dr. Williams conduct a validity study of test items used in the SAT-8. Dr. Williams submitted a final proposal for his services. The ADE Bias Review Test Committee met Friday, July 7, 1995, and approved Dr. William's contract proposal. The final contract was forwarded to Dr. Williams for his signature. The contract was signed in August 1995, thereby, completing this goal. B. By April 1994, establish a bias review committee to oversee the bias review process, and invite representatives of the Districts and parties to meet with the bias review committee. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 Complete. ADE established a Bias Review Committee in April 1994. In accordance with the Implementation Plan, representatives from the Districts and the parties were invited to attend and participate in this and all meetings of the Bias Review Committee. 29 VII. TEST VALIDATION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. 1. Projected Ending Date March 1995 and ongoing 2. Actual as of November 28, 1997 Dr. Paul Williams met with the staff of the Psychological Corporation to review their methods and procedures. In August 1995, he met with the staff at Georgia State University to review the statistical methods that would be used in the analysis. Dr. Williams reported difficulty with the bias-review study in receiving the names of the bias panel and the complete SAT-8 data set from the Psychological Corporation . Dr. Williams submitted an invoice totaling $8,961 for Task I activities of the SAT-8 validity study for partial fulfillment of the test validation study. On December 6, 1995, a contract extension for Dr. Williams was reviewed by the Legislative Council. In January 1996, he indicated that he was in the final stages of the test validation, and the ADE was presented a draft report in March 1996. In May 1996, Dr. Williams stated that the wrong data sets were sent to him by the Psychological Corporation resulting in Task 3 having to be redone. A new draft of the final report was received by the ADE in July 1996. In August 1996, copies of the test validation report were provided to the State Board of Education and the ADE administrative team for their review. On September 10, 1996, the LRSD notified the ADE that they had reviewed the test validation report and would like to meet with the ADE to discuss the report. The ADE Director indicated that he would schedule a meeting with the LRSD to discuss the report. In October 1996, historical files and data were provided to the ADE Director, the ADE Assistant Director for Technical Services, and the ADE Assistant Director for Planning and Curriculum for their review in preparation for a meeting with the LRSD regarding the validity study. 30 VII. TEST VALIDATION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. (Continued) 2. Actual as of November 28, 1997 (Continued) Test validation procedures by the expert have been completed. A recommendation was drafted proposing the use of the SAT-8 by the ADE as the validated test for monitoring. The ADE is presently working to arrange a meeting with the Administration of the LRSD to discuss the test validation study. Effective September 22, 1997, the State Board of Education hired a new Director of the General Education Division, which should allow the ADE to move forward in this matter. In October 1997, the GED Director was updated on the history of the test validation process to provide the Director with background information in preparation for a meeting with the LRSD. 31 VIII. IN-SERVICE TRAINING A. Through an interactive process with representatives of desegregating districts, identify in-service training needs. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section VIII.D. of this report. B. Develop in-service training programs to address in-service training needs of desegregating districts. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section VIII.D. of this report. C. Implement in-service training programs to address in-service training needs of desegregating districts. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section VIII.D. of this report. D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. 1. Projected Ending Date Ongoing 32 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of November 28, 1997 In April 1995, the Tri-District Staff Development Committee were provided an overview of the Scott Alternative Learning Center's operation and met with students and staff. In May 1995, the Districts were in the process of self-assessment and planning for fall staff development. The Districts worked on staff development to be incorporated into their fall 95/96 preschool calendars. The uniqueness of each district's needs and their schools was considered in the planning by utilizing the results of needs assessment instruments. The Tri-District Staff Development Committee met on September 13, 1995 to plan for an ADE administered Classroom Management grant. The Tri-District Staff Development Committee met on September 19, 1995 to finalize the Classroom Management grant proposal. The Tri-District Staff Development Committee met on October 24, 1995 to discuss program and staff development evaluation models that might be available to the Districts. On November 15, 1995, the ADE met with an ODM representative to discuss the progress the ADE had made in attaining the objectives outlined in the Implementation Plan with regard to inservice training. The Tri-District Staff Development Committee met on November 21, 1995 to discuss upcoming training events and various NLR programs that focus on non-academic needs. A new program consisting of placing a graduate student of social work, a field supervisor, and a OHS worker in the district at no cost to the district was discussed. Additionally, NLR provided an overview of their program for credit deficient students. The Tri-District Staff Development Committee met on December 19, 1995 to discuss information dealing with ways to broaden the perspective of multicultural education. The Tri-District Staff Development Committee met on January 17, 1996 to discuss proposed changes in the standards regarding media centers and NLRSD's staff development strategic planning committee. The committee reviewed a video on diversity produced by the Arkansas Elementary Principals Association. 33 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of November 28, 1997 (Continued) The Tri-District Staff Development Committee met on February 21, 1996 to discuss the implications of budget cuts on staff development programs and PCSSD's request for unitary status for their staff development program. The committee also discussed the need for computer literacy, technology training, and acquisition of hardware and software by the Districts. The Tri-District Staff Development Committee met on March 27, 1996 to discuss available resources concerning sexual harassment. ADE regulations in relation to staff members attending professional association conferences as well as the district staff development and potential sites for training seminars were also discussed. The Tri-District Staff Development Committee met on April 30, 1996 to discuss the reconfiguring of Jacksonville Junior High, PCSSD professional development schedules, and APSCN on-line timelines. A tour of the Washington Magnet school was also conducted. The Tri-District Staff Development Committee received a demonstration of UALR's Baum Decision Support Center's capabilities regarding consensus and planning on May 29, 1996. The Tri-District Staff Development Committee did not meet during September, October, and November 1996 because of scheduling conflicts and the extended medical leave of the ADE liaison. On December 18, 1996, the Tri-District Staff Development Committee met to discuss the linkage between the Implementation Plan, staff development, and student achievement. On January 21, 1997, the Tri-District Staff Development Committee met and discussed sharing middle school strategies and the Districts' training catalogs. The Tri-District Staff Development Committee met on February 25, 1997 to discuss their current staff development programs and an overview of the relationship of their current programs with their desegregation plans. 34 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of November 28, 1997 (Continued) The Tri-District Staff Development Committee met on March 26, 1997 to observe the Great Expectations Program, a program designed to instill confidence and self-esteem in students at Bale Elementary, one of five schools in the LRSD participating in the program. The principal and mentor teachers provided information on the components and philosophy of the program, and students demonstrated selected components. The PCSSD may adopt the program for selected schools in their district. The committee was provided with an update of pertinent information on resources available to the Districts. The committee decided that the ADE liaison to the committee would gather documentation of completed staff development directly from the Districts, instead of the Districts providing this information at the committee meetings. New information on teacher licensure and rules and regulations was shared with the Tri-District Staff Development Committee at their April 1997 meeting. A report was presented to the committee on information from the Arkansas Council for Social Studies about an October 1997 meeting on integrated curriculum. The Districts will provide principal retreats this summer as a part of their staff development. The PCSSD will sponsor a renowned speaker on strategies to serve at risk youth in August 1997 in which the committee is invited to attend. The LRSD shared survey results from a pilot administration to four teachers in each district. The survey found the sample to be strong in content but lacking in context and process. Plans to address these needs will be developed. In another survey to certified and noncertified LRSD staff, stress management was the major concern. The Tri-District Staff Development Committee met on May 14, 1997 to participate in a teleconference with the five 1996 awardees of the National Awards Program for Model for Professional Development. The PCSSD shared their summer and fall staff development catalog with the members. The committee will reconvene in the fall of the 97/98 school year. The Tri-District Staff Development Committee is scheduled to meet on September 30, 1997 to discuss collaborative actions for FY 97/98. 35 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of November 28, 1997 (Continued) The Tri-District Staff Development Committee met on September 30, 1997 to discuss their staff development for the 1997 /1998 school year. The PCSSD had a pre-school in-service for the faculty, and the LRSD conducted a Principals Academy with an expert on the math and science initiative which lasted several days. The NLRSD is providing staff development by satellite. 'fheTn-bistncfStaff~Develo-pmenf'committee met on October 28, ~ ~ - 1997. The LRSD and NLRSD shared some of their staff development course offerings with the c::pmmittee, and the PCSSD discussed ways of optimizing opportunities for staff development with specific ~mptiasiS..QIJ Jhejun.iQ[JJlgb,~q_hoq_l co_nflict reQlytion training. In November 1997, the Lead Planner provided technical assistance to the certified staff of Central High School regarding data disaggregation, test score analysis and ways to improve student achievement. 36 IX. RECRUITMENT OF MINORITY TEACHERS A. Facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. 1. Projected Ending Dates (See dates on individual key activities) 2. Actual as of November 28, 1997 A staff member of the ADE's certification department attended all of the college career days in FY 94/95 in Arkansas and one out-of-state. In FY 95/96, ADE certification staff members attended career and job fairs at the following colleges and universities: Philander Smith College\nUAM\nHSU\nATU\nUCA\nASU\nUA-Pine Bluff\nUA-Fayetteville\nHarding University\nSAU\nand Jackson State. ADE certification staff met with representatives from the Districts to ensure they were aware that ADE personnel were available to provide assistance in recruitment and certification of minority teacher candidates. A job fair was conducted at the University of Arkansas at Pine Bluff on December 4, 1996. The Districts were advised of the ADE's availability for providing assistance in recruitment and certification. In February 1997, ADE certification staff members attended teacher job fairs at Henderson State University, Arkansas Tech University, and University of Central Arkansas to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. ADE certification staff members attended teacher job fairs at Harding University, UA-Fayetteville, UA-Pine Bluff, and ASU in April 1997 to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. From April 16, 1997 through May 6, 1997, ADE certification staff members attended teacher job fairs at Philander Smith College and SAU to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. Additionally, ADE staff attended an out-of-state teacher job fair at Jackson State University at Jackson, Mississippi. Recruitment activities were suspended for the summer, but they wi ll resume in the later part of September for FY 97/98. On September 25, 1997, the ADE's Professional Licensure Supervisor attended a career day job fair at Philander Smith College to provide support to the Districts in recruiting teachers. 37 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) A. Facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. 2. Actual as of November 28, 1997 (Continued) B. Beginning in 1994, by May and November of each year, Districts will supply to the ADE information about shortages of teachers by grade and subject area. 1. Projected Ending Dates Ongoing, as stated. 2. Actual as of November 28, 1997 Letters were sent in May, August, and December 1995 to the Districts requesting information regarding teaching positions available by grade and subject areas. In May and November 1996, the Human Resources offices of the Districts were requested to provide information regarding teaching positions available by grade and subject area. On February 4, 1997, the ADE again requested that the Districts provide information to ADE regarding teacher shortages. During February 1997, the NLRSD and the PCSSD responded to the ADE regarding teacher shortages. NLRSD teacher shortages are expected in the areas of Special Education, Mathematics, the Sciences, Foreign Language, and English as a Second Language. PCSSD teacher shortages are anticipated in the areas of Foreign Language, Mathematics, the Sciences, and Gifted and Talented Education. On May 20, 1997, information was requested from the Districts regarding teacher shortages. Follow-up letters were sent to the Districts on July 11, 1997 requesting information on teacher shortages that was initially requested in May. 38 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) C. Beginning in 1994, by May and December of each year, request information from colleges and universities about the numbers and types of minorityteacher graduates. D. 1. Projected Ending Dates Ongoing, as stated. 2. Actual as of November 28, 1997 In May and December 1995, letters were sent to all Deans and Certifying Officers of Institutions of Higher Education in Arkansas requesting information on minority teacher graduates. Letters were sent to all Deans and Certifying Officers of Institutions of Higher Education in Arkansas in May and November 1996 requesting information on minority teacher graduates. On May 20, 1997, letters were sent to all Arkansas colleges and universities with teacher education programs requesting minority teacher graduate information. Within 30 days of receiving data from colleges and universities provide the Districts data on teacher openings to the colleges and universities on minority graduates to the Districts. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 In June 1995 and January 1996, ADE sent the information received from Arkansas colleges and universities on minority teacher education graduates to the Districts. In July 1996 and January 1997, ADE sent the information received from Deans and Certifying Officers on minority teacher education graduates to the Districts. On February 3, 1997, a list of minority teacher graduates from the University of Arkansas at Fayetteville was forwarded to the Districts. The information on these graduates was received after the initial list was compiled. The addition of these graduates was sent to the Districts as an addendum to the list of graduates compiled on January 16, 1997. 39 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) D. Within 30 days of receiving data from colleges and universities provide the Districts data on teacher openings to the colleges and universities on minority graduates to the Districts. 2. Actual as of November 28, 1997 (Continued) The ADE provided the Districts with the Minority Teacher Graduate Report which was compiled from the minority teacher graduate information received from Arkansas colleges and universities in July 1997. E. Each November, ADE will request information from the Districts on the effectiveness of ADE's minority recruitment assistance, including an assessment of the minority teacher candidates' database. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 On November 30, 1994, letters were sent to the Districts requesting feedback on the effectiveness of the ADE's minority recruitment assistance. Follow-up letters were sent on March 17, 1995 since no responses had been received. Additional follow-up letters were sent to the Districts in August 1995 because the ADE had received no responses from the Districts. A planning and evaluation meeting was scheduled on January 11, 1996 with representatives from the Districts. The Districts did not attend the meeting. In February 1997, letters were sent to the Districts requesting feedback on the effectiveness of ADE's minority recruitment assistance. The NLRSD and the PCSSD submitted favorable evaluations concerning the effectiveness of the ADE's recruitment assistance efforts. The ADE did not received any information from the LRSD regarding this matter. 40 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES A. Assist ADHE in identifying, analyzing, addressing and eliminating racial disparities in the allocation of scholarships. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section X.D. of this report. B. Representatives of the ADE and the ADHE will work together, review ADHE's available data to identify racial disparities in allocation of scholarships. C. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section X.D. of this report. Using its knowledge about public schools, teacher education and certification, and through a collaborative effort with the Districts, ADE will analyze racial disparities in ADHE scholarship allocations. ADE will report its findings, conclusions, and recommendations about racial disparities in allocating scholarships to ADHE. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section X. D. of this report. D. Working with the ADHE, the ADE will use its relationships in the public education institutional settings to assist implementation of measures designed to reduce racial disparities in allocation of scholarships. 1. Projected Ending Date Ongoing 41 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) D. Working with the ADHE, the ADE will use its relationships in the public education institutional settings to assist implementation of measures designed to reduce racial disparities in allocation of scholarships. (Continued) 2. Actual as of November 28, 1997 In April 1995, ADE met with representatives of ADHE concerning identification and analysis of possible disparities in scholarship allocations. In June 1995, a collaborative effort was made between the ADE and ADHE to enhance the rate at which minorities were applying for the 1995 teacher scholarships with special emphasis on the areas of science, math, and foreign language through a direct mail program. In July 1995, representatives from the ADE and the Districts met to review the scholarship applications. The Implementation Committee on Financial Assistance to Minority Teacher Candidates discussed ways to increase minority awareness of the scholarships available for minority teacher applicants. The committee agreed to meet quarterly to identify, analyze, and address elfminating racial disparities in scholarships. The committee met in December 1995 to discuss the distribution of scholarships for the 95/96 school year. The committee meets on a continuous basis to review scholarship distributions and discuss ways of improving the pool of applicants for minority teacher scholarships as detailed further in Section X. E. of this report. E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 During the May 1995 Legislative session, Acts 188, 189 and 259 regarding scholarships were passed. A meeting to monitor and analyze the distribution of scholarships for the 95/96 school year was held on December 15, 1995. 42 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of November 28, 1997 (Continued) The committee met on June 7, 1996 to review the scholarship applications for minority teacher candidates for the 96/97 school year. Representatives from the ADHE stated that the ADHE expected to have the resources to fund: 56 scholarships under the Emergency Secondary Education Loan Program\n100 scholarships under the Minority Teacher Scholars Program\nand 13 scholarships under the Minority Masters Fellows Program. The committee also discussed ways of increasing the scholarship applicant pools, and a recommendation was made to make scholarships available to parttime students. In September 1996, a proposal was submitted to the Assistant to the Director for Legislative Services recommending the Legislature offer minority teacher scholarships to part-time students. The committee met on October 23, 1996 to review the scholarships awarded for the 96/97 school year. The following scholarships were funded: 60 scholarships totaling $144,266 for the Emergency Secondary Education Loan Program\n20 scholarships totaling $107,500 for the Minority Masters Fellows Program\n109 scholarships totaling $505,093 for the Minority Teacher Scholars Program\nand 258 students in the Freshman/Sophomore Minority Grant Program received scholarships totaling $374,000. In March 1997, information on minority teacher scholarships and how to apply was provided to the Districts and Arkansas colleges and universities. The Districts were informed of ADHE's scholarship promotional efforts and legislative updates. The next meeting of the committee will be in September 1997. On April 8, 1997, notifications were sent to all Arkansas colleges and universities on the Minority Teacher Scholars Program reminding them that the deadline for receiving applications was June 1, 1997. This information was also provided to the Districts. The Minority Teacher Scholarship Committee will meet on October 9, 1997 to discuss the scholarships awarded for FY 97/98. 43 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of November 28, 1997 (Continued) The Minority Teacher Scholarship Recruitment Committee met on October 9, 1997 to discuss the scholarships awarded for FY 97/98. The ADHE Assistant Coordinator for Student Financial Aid provided a comprehensive presentation on scholarships awarded for the 97 /98 school year. There were 235 scholarships awarded in the Freshman/Sophomore Minority Scholarship program totaling $344,988. The Emergency Secondary Education Loan program awarded 52 scholarships for a total of $119,370. There were 83 scholarships for $403,520 awarded in the Minority Teachers Scholars program. The Minority Masters Fellows program awarded 20 scholarships for a total of $73,750. The ADHE representative indicated that during the 1997 regular legislative session legislation was passed to allow hispanics and asians to participate in the minority scholarship programs. It was stated that the average GPA for minority teacher scholarship recipients had increased to 3.13, and that the dollars awarded in the Minority Masters Fellows program were down from last year because most of the recipients were part-time students. The committee discussed numerous avenues that might be utilized to inform minority applicants of scholarships available. Communication with the faculty of Arl\u0026lt;ansas colleges and universities regarding the availability of scholarships was discussed as a way of infom,ing teaching students of possible resources available to them. The next quarterly meeting of the Minority Teacher Scholarship Recruitment Committee will be February 19, 1998. 44 XI. MINORITY RECRUITMENT OF ADE STAFF A. Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific objectives and timelines). 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The Minority Recruitment Committee met on Friday, April 14, 1995. New committee members were assigned tasks and goals to increase the effectiveness of the Minority Recruitment Plan. At the Minority Recruitment Committee meeting on May 18, 1995, the committee was divided into four working sub-teams to update the annual plan. Each team focused on one of the four goals in the Minority Recruitment Plan and monitored specific task completions. From June to October 1995, subcommittees met and worked on monitoring the progress of the ADE in accomplishing the tasks outlined in the Minority Recruitment Plan. In September 1995, the ADE reached an agreement with the Arkansas Statewide Systemic Initiative (ASSI) for conducting an audit of the Minority Recruitment Plan. The committee reviewed the recommendations and comments for updating the plan at the November 1995 meeting and reviewed the final draft at the December meeting. The ASSl's audit findings were presented to the committee on January 16, 1996. It was determined during the initial review that the files were incomplete to the extent that an accurate audit was not possible. The auditor met with the committee in March 1996 to review the additional documentation in the files. The auditor prepared the final report in April 1996 indicating that of the 89 actions contained in the Minority Recruitment Plan, 74 of the items had been completed, nine were in progress, and six had not been started. The audit stated that of the 22 items in Goal 1, 15 were completed , one was in progress, and six had not been started. Goal 2 contained 14 items, 13 of which were completed and one in progress. Goal 3 consisted of 30 items with 29 items completed and one in progress. Goal 4 consisted of 23 items with 17 items completed and six in progress. 45 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) A. Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific goals, objectives and timelines). (Continued) 2. Actual as of November 28, 1997 (Continued) The Minority Recruitment Committee met on June 6, 1996 to discuss updates and revisions addressed in the audit and the new racial/gender report on Grades 21 and above. Since the completion of the audit, Goals 2.3.4 and 3.3.8 were completed, and a list of recommendations for retention activities was written. Also, a random sample of ADE employees was asked to fill out questionnaires, but only a limited number were returned. In August 1996, the Minority Recruitment Committee met and discussed the actions necessary to complete Goals 1 and 4 contained in the Minority Recruitment Plan. At the September 1996 meeting, the committee was updated on the progress of all four goals in the Minority Recruitment Plan. The committee heard an analysis of application and hiring practices and discussed the relevance of the data. Suggestions made by the State Board of Education regarding the Employee Tracking Data Check Sheet were discussed at the February 1996 meeting of the Minority Recruitment Committee. Goal 1 of the Minority Recruitment Plan will be completed when the employee tracking sheet is finalized. The Minority Recruitment Committee met on March 14, 1997 and March 27, 1997 to discuss the draft Revised Minority Recruitment Plan and progress toward completing Goal 4. The committee passed a motion to omit Section 1.1 from Goal 1 of the draft revised plan. Additionally, the committee suggested that communication be made an integral part of each goal of the revised plan. The committee discussed the need for professional training programs, incentives for educational opportunities, and upward mobility for all staff within the ADE. In an effort to complete Goal 4, a representative from the ADE communication section presented development costs for media materials to the committee. Additionally, a representative from the ADE MIS section discussed the possibility of using the network to disseminate information to employees. It was suggested that the committee continue to receive assistance from MIS on the orientation video. 46 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) A. Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific goals, objectives and timelines). (Continued) 2. Actual as of November 28, 1997 (Continued} In an effort to represent all sections within the ADE, the committee recommended that representatives from the ADE communication and MIS sections be added as members to the committee. Currently, neither section is represented on the committee. The Minority Recruitment Committee met on April 18, 1997 to discuss the need to revise the action steps for each of the committee's four goals. The committee decided to schedule a two-day retreat in an effort to review all goals and actions. The Minority Recruitment Committee met on May 19, 1997 to discuss the agenda for the annual retreat and revisions to the action plan emphasizing recruitment and retention at all grade levels. A two-day annual retreat was held on June 18-19, 1997 at the Teacher Retirement Building. The retreat facilitated the revision of the Minority Recruitment Committee's action plan for their four goals. Dr. Gary Chamberlain, UALR faculty member, served as the facilitator. The revised plan was distributed to the Minority Recruitment Committee at their July 18, 1997 meeting for final approval before it is submitted to the administrative team and the State Board of Education. The Minority Recruitment Committee meeting scheduled for September 12, 1997 was rescheduled for September 30, 1997 due to members scheduling conflicts. The meeting will be reported in the November PMT. !the Minorily'7Recruitmen Committee met wifh fhe ADE Deputy pirector i~ November 1997 to provide him w~IJ..@-copy of th~ revised plan and fe,_~iye_his i11pJ.Jt .Qn the plan. B. Monitor minority representation at all levels of ADE and assess the effectiveness of the ADE Minority Recruitment Plan. 1. Projected Ending Date Ongoing 47 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) 8. Monitor minority representation at all levels of ADE and assess the effectiveness of the ADE Minority Recruitment Plan. (Continued) 2. Actual as of November 28, 1997 As of August 1995, the ADE had hired or transferred 38 employees in Grades 21 and above in the General Education Division. This group was composed of 11 black females, 5 black males, 16 white females, 4 white males, 1 other female, and 1 other male. The racial composition of the these employees was 52.6 percent non-minority and 47.4 percent minority. As of October 1995, there were 161 filled positions in the GED in Grades 21 and above. There were 27 minorities or 22.9 percent in Grades 21 and above. An analysis on Goal 1 regarding application and hiring practices was presented at the September 1996 meeting. Samples of graphs and tables for presenting the data were distributed at the meeting. The Minority Recruitment Committee met on December 13, 1996 to discuss the latest draft of the ADE Employee Tracking Data Check Sheet. The committee recommended various format changes including the addition of a table of contents and an executive summary. The committee met on January 17, 1997 to continue the discussion on the draft ADE Employee Tracking Data Check Sheet. The Assistant Director for Planning and Curriculum agreed with all but three of the committee's recommendations for the employee tracking sheet. He requested that the committee continue discussions on this matter. The Minority Recruitment Committee met on February 14, 1997 to discuss the status of the Employee Tracking Data Check Sheet. The employee tracking sheet will enable the committee to monitor the recruitment and retention of minority employees by unit and section at every grade level and monitor minority representation at all grade levels within the ADE. The committee also discussed the lack of minority employees in some areas and the loss of several minority employees. There were also discussions regarding the possibility of revising the new Minority Recruitment Plan that has been submitted to the ADE administrative team. 48 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) B. Monitor minority representation at all levels of ADE and assess the effectiveness of the ADE Minority Recruitment Plan. (Continued) 2. Actual as of November 28, 1997 (Continued) The committee received information on Arkansas pupil enrollment by race at their March 14, 1997 meeting. Arkansas enrollment figures for October 1, 1996 revealed that 73. 7% of all students are white, 23.4% are black, 1.8% are hispanic, 0.7% are asian, and 0.4% are native american. In an effort to assess the effectiveness of the action steps for each goal, agenda items are being developed for the committee's June retreat. The committee recommended that invitations be sent to Senator Beebe, Julie Cullen, Gene Wilhoit, and all State Board members. At the May 1997 Minority Recruitment Committee meeting, the committee discussed reviewing the most recent quarterly hiring and retention report and revisions to the action plan at the annual retreat. Discussions during the July retreat focused on the current plan, the original purpose of the plan, and necessary changes with input provided by committee members and speakers from the Arkansas Department of Higher Education, Employment Securities, and the ADE. 49 XII. SCHOOL CONSTRUCTION A. Improve the effectiveness of the ADE's existing rules, regulations, and site evaluation form for assessing the desegregation impacts of school construction between school districts. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section XII.C. of this report. B. Review existing rules, regulations and site evaluation forms and their application to school construction projects within districts and between districts. 1. Projected Ending Date October 1994 2. Actual as of November 28, 1997 The information for th is item is detailed under Section XII.C. of this report. C. Amend the rules, regulations and site evaluation forms as they apply to all districts contiguous to the three Pulaski County school districts to assure that the school construction analysis specifically addresses the impacts on racial balances of individual school sites within the three districts. 1. Projected Ending Date October 1994 2. Actual as of November 28, 1997 ADE's School Site Selection Committee met on April 21, 1995 to revise the proposed rules and regulations. The proposed rules and regulations were presented to the State Board of Education on May 8, 1995. The Board voted to table the decision on public comment until the proposed rules and regulations were reviewed by the Attorney General's Office. The Attorney General's Office reviewed the revised school construction draft and provided a letter of approval. 50 XII. SCHOOL CONSTRUCTION (Continued) C. Amend the rules, regulations and site evaluation forms as they apply to all districts contiguous to the three Pulaski County school districts to assure that the school construction analysis specifically addresses the impacts on racial balances of individual school sites within the three districts. (Continued) 2. Actual as of November 28, 1997 (Continued) On June 12, 1995, the State Board of Education voted to place the revised School Site Approval rules and regulations for public comment. The hearing was held on June 19, 1995 in the ADE Auditorium, and a copy of the revised draft was sent to all school districts in an ADE Director's Memo. Proposed rules and regulations underwent a third revision and were presented to the Board in July 1995 with a request for final approval. The revised rules and regulations were approved by the State Board of Education on July 10, 1995. On August 3, 1995, the proposed School Site Approval rules and regulations were reviewed by the Legislative Council. Due to questions raised by the staff attorney for the Legislative Council, the council voted to defer review until their next meeting so that additional information could be obtained to resolve the questioned items. The proposed School Site Approval rules and regulations were reviewed by the Legislative Council on September 7, 1995 and went into effect on September 8, 1995. Goal completed. No additional reporting required. 51 XIII. ASSIST PCSSD A. Detennine if the PCSSD wants and needs assistance in lowering the cost of Black History course offerings to its certified staff. 8. 1. Projected Ending Date April, 1994 2. Actual as of November 28, 1997 A letter was mailed to the desegregation director of the PCSSD on March 16, 1995 regarding offering assistance in facilitating a special arrangement with colleges and universities for reducing the cost of a black history course offering to the PCSSD certified staff. In a letter dated April 3, 1995, the PCSSD responded that their staff development director was working with UALR to develop the black history course offerings. No additional assistance was requested of the ADE. Goal completed as of June 1995. If PCSSD wants assistance, communicate with local colleges and universities to facilitate the Black History course offerings to PCSSD teachers at the lower costs possible. 1. Projected Ending Date September 1994 2. Actual as of November 28, 1997 UALR informed the ADE that they had contacted PCSSD regarding their willingness to provide non-credit black history studies for the PCSSD. UALR indicated that as of November 11, 1994 they had received no response from the PCSSD. Two universities offered assistance in providing teachers in the PCSSD a black history course. The ADE had not received requests for any assistance with the facilitation of a black history course in the PCSSD as of February 27, 1995. On April 3, 1995, the PCSSD informed ADE that its staff development director was working with UALR to develop the black history course offering. No additional assistance was requested of the ADE. 52 XIV. SCATTERED SITE HOUSING A. Through Executive Branch communication procedures, ADE will inquire about State land holdings in Pulaski County and about the availability of State land holdings for use as building sites for scattered-site housing. 1. Projected Ending Date Not applicable. 2. Actual as of November 28, 1997 The ADE had previously inquired about State land holdings in Pulaski County and about availability of State land holdings for use as building sites for scattered site housing. All materials were distributed to the appropriate district representatives. There has been no contact with the PCSSD on Scattered Site Housing since July 1995. Goal completed. No additional reporting required. 53 xv. STANDARDIZED TEST SELECTION TO DETERMINE LRSD LOAN FORGIVENESS A Meet with and propose to the representatives of the LRSD that the current Stanford 8 standardized test, following a bias-free validation study, be used to measure the District's progress toward meeting the loan forgiveness thresholds of the Settlement Agreement. 1 . Projected Ending Date May 1994 2. Actual as of November 28, 1997 On April 21, 1995, a letter was sent to the LRSD Superintendent suggesting meeting dates to discuss the variables which affect student achievement. On May 1, 1995, the ADE Director was advised of the need to discuss the selection of the SAT-8 to measure the LRSD's progress toward meeting the loan forgiveness threshold of the Settlement Agreement. On May 21, 1995, the ADE staff discussed the status of the selection of the test relevant to the ADE's Implementation Plan. The Variables Committee, a subcommittee of the Test Selection Committee, received evaluations on the relationship of the various types of scores that could be used on the SA T-8 Test. The Variables Committee recommended using the state-adopted norm referenced test to determine the achievement levels of black and white students. Based on the evaluations, they indicated that scaled scores or raw scores would appear to be the better metrics to use for this purpose. The recommendation from the Variables Committee was submitted to the Test Selection Committee and the ADE Director on July 28, 1995. Until the test validation has been completed, no additional progress can occur on this objective. For the progress being made on the test validation process see Section VII. of this report. In August 1996, copies of the test validation report were provided to the State Board of Education and the ADE administrative team. Additionally, the LRSD Director of Planning, Research and Evaluation was provided a copy of the test validation report. 54 XV. STANDARDIZED TEST SELECTION TO DETERMINE LRSD LOAN FORGIVENESS (Continued) A. Meet with and propose to the representatives of the LRSD that the current Stanford 8 standardized test, following a bias-free validation study, be used to measure the Districts' progress toward meeting the loan forgiveness thresholds of the Settlement Agreement. (Continued) 2. Actual as of November 28, 1997 (Continued) On September 10, 1996, the LRSD notified the ADE that the district had reviewed the test validation report and would like to meet with the ADE to discuss the report. The Director of the ADE indicated that he would schedule a meeting with the LRSD to discuss the report. In October 1996, historical files and data were provided to the Director of the ADE, ADE Assistant Director of Technical Assistance, and ADE Assistant Director of Planning and Curriculum for their review in preparation for the meeting with the LRSD regarding the validity study. In February 1997, a memorandum was sent to the Assistant Directors of Technical Assistance and Planning and Curriculum which summarized the test validation and variables subcommittee work and outlined the next step of formalizing an agreement with the LRSD on the use of the SAT-8 and the choice of raw or scaled scores as the metric. Effective September 22, 1997, the State Board of Education hired a new Director of the General Education Division, which should allow ADE to move forward in this matter. In October 1997, the GED Director was updated on the history of the test validation process to provide the Director with background information in preparation for a meeting with the LRSD. 55 XVI. MONITOR SCHOOL IMPROVEMENT PLANS A. Fully implement the Extended COE Improvement Plan Process in all schools in the three Pulaski County school districts. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section XVI.D. of this report. 8 . Conduct the Extended COE School Improvement Plan peer review process in 20% of the schools each year (every school every five years) and provide peer review team recommendations to the schools reviewed. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section XVI. D. of this report. C. Receive from all schools, annual reports on progress toward meeting recommendations of School Improvement Plans. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 The information for this item is detailed under Section XVI.D\nof this report. D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 In June 1995, ADE personnel reviewed the Extended COE packet and prepared for holistic reviews of the Cycle 5 schools. 56 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of November 28, 1997 In July 1995, year-end reports were finalized by the field service specialists. Plans to conduct holistic reviews of the draft school improvement plans of the Cycle 5 schools, and plans for the 95/96 school year were discussed. In August 1995, holistic reviews of the Cycle 5 school improvement plans were conducted. A school improvement conference was conducted, and documentation for technical review visits in the 95/96 school year was discussed. In October 1995, computer programs used by Effective Schools proponents were ordered for review, and a draft monitoring checklist for ECOE was developed. In November 1995, two meetings were held to plan for 95/96 monitoring. Onsite visits were conducted to prepare schools for the FY 95/96 team visits, and technical review visits continued in the Districts. In December 1995, technical assistance visits were conducted, and monitoring occurred in all schools in the Districts. As of December 31, 1996, approximately 59% of the schools in the Districts had been monitored, and technical review visits continued. In February 1996, announced monitoring visits in the Districts were completed. The field service specialists completed the midyear monitoring reports and prepared for the spring NCA/COE peer team visits. In March 1996, unannounced visits and peer team two-day visits of Cycle 5 schools were conducted. Written reports of two-day team visits were prepared, and field service specialists provided assistance to schools on their school improvement plans. In April and May 1996, unannounced monitoring visits were completed, and monitoring forms were scanned for inclusion in the July monitoring report. Team visits were completed, and the annual COE monitoring reports were prepared. 57 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of November 28, 1997 (Continued) In June 1996, the data from the announced and unannounced monitoring visits of the Cycle 5 schools was analyzed using descriptive statistics. The Semiannual Monitoring Report was filed with the Court, and copies were distributed to the parties. Information was included on cost and enrollment in compensatory programs. All school improvement plans were monitored in the Cycle 5 schools. Reports regarding the two day team visits were included in the Semiannual Monitoring Report. In August 1996, meetings were held with the Districts regarding announced monitoring requirements. Technical assistance meetings with Cycle 1 schools were planned for 96/97. The Districts were requested to record discipline data in accordance with the Allen Letter. In September 1996, recommendations on the monitoring schedule and content layouts of the semiannual report were submitted to the ADE administrative team for their review. Training materials were developed with tentative training schedules outlined for Cycle 1 schools. In October 1996, a meeting was held with the Districts to identify, update, and modify the schools in Cycles 1 - 5. Monitoring packets for the Cycle 1 schools were presented during the Principal's Monitoring Workshops. Technical assistance was provided to the Cycle 1 schools regarding their school improvement goals. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996, and technical assistance was provided to schools in realizing the goals established in their school improvement plans. In December 1996, the field service representatives completed the announced monitoring visits of the Cycle 1 schools and provided assistance to the schools in achieving their school improvement goals. The ECOE monitoring reports on the Cycle 1 school improvement plans were included in the Semiannual Monitoring Report and presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties in January 1997. 58 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of November 28, 1997 (Continued) In February 1997, the field service specialists prepared for the spring peer team visits of the Cycle 1 schools and prepared the annual NCA reports. The NLRSD Cycle 1 ECOE team visits were completed in March 1997. Cycle 5 schools submitted their progress reports from their FY 95/96 team visits, and the outcomes will be reviewed and compiled for inclusion in the PMT after all have been received. Assistance was provided to the Districts based on the results of monitoring visits and specific requests. Team visits were completed in April 1997 for the PCSSD. The LRSD prepared for their team visits, and Cycle 5 school progress reports were received. Assistance was provided to the Districts based on the monitoring reports and specific requests. An expanded team meeting of Team Vwas held on April 7, 1997 to provide training for monitoring activities and evaluating school improvement plans during team visits. A presentation was made on Act 338 of 1991 . ECOE team visits were scheduled, and all Cycle 1 peer team external visits were conducted as of May 1997. Assistance was provided based on the results of the monitoring visits and specific requests. As of June 1997, all Cycle 1 schools had their ECOE team reports provided to them for their review, and information was mailed to the Cycle 5 schools regarding their progress reports. Assistance was provided based on information received in progress reports or specific requests. The July 15-17, 1997 School Improvement Conference was held in Hot Springs and emphasized the COE school improvement process. The conference focused on Phase II of COE and the need for the continuation of school improvement. The field service specialists provided technical assistance throughout the conference on school improvement activities and plans and answered questions from delegates. As of August 1997, dates for the ECOE team visits of the Cycle 2 schools were established for FY 97/98, and progress reports were in the final stages. Technical assistance was provided as progress reports were evaluated and when specific requests were made. 59 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of November 28, 1997 (Continued) Technical assistance was provided to the Cycle 2 principals at the Desegregation Monitoring and School Improvement Workshop held on September 10, 1997. In October 1997, technical reviews of the ECOE process were conducted along with the announced monitoring visits of the Cycle 2 schools. The field service representatives discussed the ECOE process with principals, ECOE steering committees, and faculty and worked with teachers on analyzing perceptual surveys. Additionally, the field service representatives emphasized the need for a database on achievement and provided guidance regarding their school improvement plans. fn November 1997, teclinfcai reviews 'of the- ECOE process'were conducted along with the announced mon~ori,ng v)sits of the Cycle 2 schools. 60 XVII. DATA COLLECTION A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31, 1989 Monitoring Plan. 1. Projected Ending Date Ongoing 2. Actual as of November 28, 1997 Data was collected in May 1995 from all schools during the unannounced visits. Information that was unavailable during the announced visits was collected during the unannounced monitoring visits. In June 1995, data was collected from the Districts and analyzed for inclusion in the July Semiannual Monitoring Report. In July 1995, data from perceptual surveys was reviewed. In August 1995, the data elements to be reviewed and the data collection process for FY 95/96 were articulated to the Districts. In September 1995, the data collection format for the 95/96 school year was distributed to the Districts. Financial information for FY 93/94 and FY 94/95 was requested from the Districts, and principals were given inservice training regarding FY 95/96 monitoring. The Districts provided fourth quarter data on discipline, testing, nonpromotes, and budget for inclusion in the February 1996 Semiannual Monitoring Report. A workshop to develop a common terminology for monitoring purposes was conducted on October 17, 1995 with the Districts. The workshop identified the data available in the Districts to fulfill the requirements of the Allen Letter's 14 elements. The group correlated the data elements to the five monitoring forms. Monitoring data was verified for inclusion in the February Semiannual Monitoring Report. Data on nonpromotes was analyzed for inclusion in the February Semiannual Monitoring Report. Announced monitoring visits began on November 14, 1995. The preliminary February Semiannual Monitoring Report and its executive summary were presented to the ADE administrative team and the State Board of Education. Announced monitoring visits were completed on January 26, 1996. Unannounced monitoring visits began in late February 1996 for the Cycle 5 schools in the Districts and were completed in April 1996. 61 XVII. DATA COLLECTION (Continued) A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31 , 1989 Monitoring Plan. (Continued) 2. Actual as of November 28, 1997 (Continued) A supplemental report to the February 1, 1996 Semiannual Monitoring Report was filed with the Court on April 8, 1996. Data requests for information were forwarded to the Districts. Information was reviewed, analyzed, and formatted for inclusion in the July Semiannual Monitoring Report. The data received from the Districts was analyzed and reviewed. Instructional program reporting was clarified after the Districts and ADE desegregation staff collaboratively established a definition. All data collected for the July 1996 Semiannual Report was disaggregated, analyzed, and displayed in color graphic form for reporting. In August 1996, the Districts were provided with the monitoring requirements and expectations for the 96/97 school year. In September 1996, arrangements were made for data collection, and monitoring formats were revised. Technical assistance was provided to the LRSD on data collection and formatting of certified staffing data. Monitoring packets for the Cycle 1 schools were developed in October 1996 and presented during the Principal's Monitoring Workshops. In November 1996, data specified by the Allen Letter was received, reviewed, and formatted for the February 1997 Semiannual Monitoring Report. In December 1996, the remainder of the quantitative data specified in the Allen Letter was reviewed and formatted for inclusion in the February 1997 Semiannual Monitoring Report. The Semiannual Monitoring Report was finalized in January 1997 and presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, and the parties. In February 1997, the Lead Planning and Desegregation Monitoring Section developed the format for the July 1997 Semiannual Monitoring Report and obtained Cycle 1 SAT-9 test data from the ADE's Assessment Section. 62 XVII. DAT A COLLECTION (Continued) A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31, 1989 Monitoring Plan. (Continued) 2. Actual as of November 28, 1997 (Continued) In March 1997, data forms were sent to the Districts to assist with the submission of information for the July Semiannual Monitoring Report. Some data was collected through existing reports submitted by the Districts for the annual report. In April 1997, the Districts were notified that the deadline for data collection submission was April 24, 1997. ADE desegregation staff received training on software useful in desegregation reporting. As of May 14, 1997, all data was received from the Districts. In June 1997, the July 15, 1997 Semiannual Monitoring Report and its executive summary were finalized and presented to the Desegregation Litigation Oversight Subcommittee on June 25, 1997. In July 1997, the Semiannual Monitoring Report and its executive summary were filed with the Court and copies were distributed to the State Board of Education and the parties. In August 1997, data requirements for the February 1998 monitoring report were sent to the Districts. In September 1997, Cycle 2 principals and the Districts' superintendents were provided with the data requirements for monitoring and data analysis. In October 1997, the financial information requested for inclusion in the February 1998 monitoring report was received from the Districts. 63 CERTIFICATE OF SERVICE I, Timothy Gauger, certify that a copy of the foregoing document was served by first class mail on this 25th day ofNovember, 1997, on the following person(s) at the address(es) indicated: M. Samuel Jones, III Wright, Lindsey \u0026amp; Jennings 2000 Boatmen's Bank Bldg. 200 W. Capitol Little Rock, AR 72201 John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72201 Richard Roachell Roachell \u0026amp; Street 401 W. Capitol, Suite 504 Little Rock, AR 72201 Christopher Heller Friday, Eldredge \u0026amp; Clark 2000 First Commercial Bldg. 400 W. Capitol Little Rock, AR 72201 Stephen W. Jones Jack, Lyon \u0026amp; Jones 3400 TCBY Tower 425 W. Capitol Little Rock, AR 72201 Ann Brown ODM 201 E. Markham, Ste. 510 Little Rock, AR 72201 IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DMSION JAN 5 199B OfFICE OF DESEGREGATION M0NITORJNQ LITTLE ROCK SCHOOL DISTRICT PLAINTIFF v. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, et al. DEFENDANTS NOTICE OF FILING In accordance with the Court's order of December 10, 1993, the Arkansas Department of Education hereby gives notice of the filing of ADE's Project Management Tool for December, 1997. Respectfully Submitted, WINSTON BRYANT Attorney General Assistant Attorney General 323 Center Street, Suite 200 Little Rock, Arkansas 72201 (501) 682-2007 Attorney for Arkansas Department of Education IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, ET AL PLAINTIFFS V. NO. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE W. KNIGHT, ET AL INTERVENORS ADE'S PROJECT MANAGEMENT TOOL In compliance with the Court's Order of December 10, 1993, the Arkansas Department of Education (ADE) submits the following Project Management Tool to the parties and the Court. This document describes the progress the ADE has made since March 15, 1994, in complying with provisions of the Implementation Plan and itemizes the ADE's progress against timelines presented in the Plan. IMPLEMENTATION PHASE ACTIVITY I. FINANCIAL OBLIGATIONS A. Use the previous year's three quarter average daily membership to calculate MFPA for the current school year. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of December 31, 1997 8. Include all Magnet students in the resident District's average daily membership for calculation. 1. Projected Ending Date Last day of each month, August - June. I. FINANCIAL OBLIGATIONS (Continued) B. Include all Magnet students in the resident District's average daily membership for calculation. (Continued) 2. Actual as of December 31, 1997 C. Process and distribute State MFPA. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of December 31 , 1997 ~ NOV!!Jl~t 1997, 9istnbutiQ[IL\u0026lt;\u0026gt;t St!'@EsfuaJi?\nitiqn 1:_un.~ih9. foJ,.E.Y ~ll98 were ~s f9ll0~: LRSD- $15,293,336 NfRSD:. $8,824,2\u0026amp;,\\ PCSSD-$20,149,352 iThe allotments of State Equalization Funding calculated for FY 97/98 ~t November 3Q, 1997, subject tQ periodic adjustments, were as follows: CR\"sD - $42,056,681 ~LRSO -0$24,266,733 PC.SSD -$55,41..0,722 D. Determine the number of Magnet students residing in each District and attending a Magnet School. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of December 31 , 1997 eased on_ the information available, the ADE calculated at November 80, 1997(or FY 97/~8, sul?_ject to periodic aclj!,l~tments. 2 I. FINANCIAL OBLIGATIONS (Continued) E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. 1. Projected Ending Date Ongoing, as ordered by the Court. 2. Actual as of December 31, 1997 F. Calculate state aid due the LRSD based upon the Magnet Operational Charge. 1. Projected Ending Date 2. Last day of each month, August - June. Actual as of December 31, 1997 13ased_.~m) Qe informati~ availa6ie, t ~,7'-1:fE,JalcOlateaffat NQYeQ1bfil !f0,i1997 for FY 9]/9,!!,\n:.subject !2 periopif aojustments. G. Process and distribute state aid for Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of December 31, 1997 Distributions for FY 97/98 at November 32, 1997 totaled $3,273,756. ~llotment calculated at November 1997 for FY 97/98 was\"$9\n002,821 , subject to 'periodic agju~!ments. =- -~ -\" . M - -- H. Calculate the amount of M-to-M incentive money to which each school district is entitled. 1. Projected Ending Date Last day of each month, August - June. 3 I. FINANCIAL OBLIGATIONS (Continued) H. Calculate the amount of M-to-M incentive money to which each school district is entitled. (Continued) 2. Actual as of December 31, 1997 I. Process and distribute M-to-M incentive checks. J . 1. Projected Ending Date Last day of each month, September - June. 2. Actual as of December 31, 1997 Qistri6ution.sJQ(E.Y. 977gs a_rr:.to,i.E! 99,7\ntwer~: l!'RSD ._.,,$-1, 064\".'439 NLRSD - $434,833 i:\u0026gt;csso- $1)4s.zo2 !fhe allotments calculated for FY\"\"97/98 at Nov~oer\"30: 1~97, subject to periodic ~djustments, were: LRSD- $3,548,125 NLRSD - $1,416,112 PC_SD - $5,82,2,342 Districts submit an estimated Magnet and M-to-M transportation budget to ADE. 1. Projected Ending Date Ongoing, December of each year. 2. Actual as of December 31, 1997 In September 1997, the Magnet and M-to-M transportation budgets for FY 97/98 were submitted to the ADE by the Districts. K. Reginald Wilson notifies General Finance to pay districts for first two-thirds of the Districts' proposed budget. 1. Projected Ending Date Ongoing, annually. 4 I. FINANCIAL OBLIGATIONS (Continued) K. Reginald Wilson notifies General Finance to pay districts for first two-thirds of the Districts' proposed budget. (Continued) 2. Actual as of December 31, 1997 In September 1997, General Finance was notified to pay the first onethird payments for FY 97/98 to the Districts. It should be noted that the Transportation Coordinator is currently performing this function. L. ADE pays districts for first two-thirds of their proposed budget. M. 1. Projected Ending Date Ongoing, annually. 2. Actual as of December 31, 1997 In September 1~7, General FipF,ice, \"J_aciethe ~_[st one-thlro ~a.yment~ to the Qi~trict~J2r their,FY: 9,7/98 tra!!p.Qrt~tiol budget ~! Nov~ffi!:\u0026gt;.er 1~fil,Jh~ folfowiQg ha''o't\neen p1Ja~forJ::Y:El't98: ~ RSD-$1,019,861.33 LRSD- $141,696.00 CSSD,.:,.153(?,541 QQ ADE verifies actual expenditures submitted by Districts and reviews each bill with each District's transportation coordinator. 1. Projected Ending Date Ongoing, annually. 2. Actual as of December 31, 1997 In August 1997, the ADE transportation coordinator reviewed each district's Magnet and M-to-M transportation costs for FY 96/97. N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. 1. Projected Ending Date Ongoing, as stated in Exhibit A of the Implementation Plan. 5 I. FINANCIAL OBLIGATIONS (Continued) N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. (Continued) 2. Actual as of December 31, 1997 In FY 94/95, the State purchased 52 buses at a cost of $1 ,799,431 which were added to or replaced existing Magnet and M-to-M buses in the Districts. The buses were distributed to the Districts as follows: LRSD - 32\nNLRSD - 6\nand PCSSD - 14. The ADE purchased 64 Magnet and M-to-M buses at a cost of $2,334,800 in FY 95/96. The buses were distributed accordingly: LRSD - 45\nNLRSD - 7\nand PCSSD- 12. In May 1997, the ADE purchased 16 Magnet and M-to-M buses at a cost of $646,400. In July 1997, the ADE purchased 16 Magnet and M-to-M buses at a cost of $624,879. 0 . Process and distribute compensatory education payments to LRSD as required by page 23 of the Settlement Agreement. 1. Projected Ending Date July 1 and January 1, of each school year through January 1, 1999. 2. Actual as of December 31 , 1997 Obligation fulfilled in FY 96/97. P. Process and distribute additional payments in lieu of formula to LRSD as required by page 24 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of December 31 , 1997 Obligation fulfilled in FY 95/96. 6 I. FINANCIAL OBLIGATIONS (Continued) Q. Process and distribute payments to PCSSD as required by Page 28 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1994. 2. Actual as of December 31 , 1997 Final payment was distributed July 1994. R. Upon loan request by LRSD accompanied by a promissory note, the ADE makes loans to LRSD. S. 1. Projected Ending Date Ongoing through July 1, 1999. See Settlement Agreement page 24. 2. Actual as of December 31 , 1997 The LRSD received $3,000,000 in June 1997. As of this reporting date, the LRSD has received $15,000,000 in loan proceeds. Process and distribute payments in lieu of formula to PCSSD required by page 29 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of December 31, 1997 Obligation fulfilled in FY 95/96. T. Process and distribute compensatory education payments to NLRSD as required by page 31 of the Settlement Agreement. 1. Projected Ending Date July 1 of each school year through June 30, 1996. 2. Actual as of December 31, 1997 Obligation fulfilled in FY 95/96. 7 I. FINANCIAL OBLIGATIONS (Continued) U. Process and distribute check to Magnet Review Committee. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of December 31, 1997 Distribution in July 1997 for FY 97/98 was $75,000. This was the total amount due to the Magnet Review Committee for FY 97/98. V. Process and distribute payments for Office of Desegregation Monitoring. 1. Projected Ending Date Not applicable. 2. Actual as of December 31, 1997 Distribution in July 1997 for FY 97/98 was $200,000. This was the total amount due to the ODM for FY 97/98. 8 II. MONITORING COMPENSATORY EDUCATION A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. 1. Projected Ending Date January 15, 1995 2. Actual as of December 31 , 1997 In May 1995, monitors completed the unannounced visits of schools in Pulaski County. The monitoring process involved a qualitative process of document reviews, interviews, and observations. The monitoring focused on progress made since the announced monitoring visits. In June 1995, monitoring data from unannounced visits was included in the July Semiannual Report. Twenty-five per cent of all classrooms were visited, and all of the schools in Pulaski County were monitored. All principals were interviewed to determine any additional progress since the announced visits. The July 1995 Monitoring Report was reviewed by the ADE administrative team, the Arkansas State Board of Education, and the Districts and filed with the Court. The report was formatted in accordance with the Allen Letter. In October 1995, a common terminology was developed by principals from the Districts and the Lead Planning and Desegregation staff to facilitate the monitoring process. The announced monitoring visits began on November 14, 1995 and were completed on January 26, 1996. Copies of the preliminary Semiannual Monitoring Report and its executive summary were provided to the ADE administrative team and the State Board of Education in January 1996. A report on the current status of the Cycle 5 schools in the ECOE process and their school improvement plans was filed with the Court on February 1, 1996. The unannounced monitoring visits began in February 1996 and ended on May 10, 1996. 9 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of December 31, 1997 (Continued) In June 1996, all announced and unannounced monitoring visits were completed, and the data was analyzed using descriptive statistics. The Districts provided data on enrollment in compensatory education programs by race, gender, and type of program. The Districts and the ADE Desegregation Monitoring staff developed a definition for instructional programs. The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996 with copies distributed to the parties. Quantitative and qualitative indicators were displayed with specific information provided on cost and enrollment in compensatory programs. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996 and concluded in December 1996. In January 1997, presentations were made to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties to review the draft Semiannual Monitoring Report. The monitoring instrument and process were evaluated for their usefulness in monitoring the impacts of compensatory education programs on achievement disparities. In February 1997, the Semiannual Monitoring Report was filed. Unannounced monitoring visits began on February 3, 1997 and concluded in May 1997. In March 1997, letters were sent to the Districts regarding data requirements for the July 1997 Semiannual Monitoring Report and the additional discipline data element that was requested by the Desegregation Litigation Oversight Subcommittee. Desegregation data collection workshops were conducted in the Districts from March 28, 1997 to April 7, 1997. A meeting was conducted on April 3, 1997 to finalize plans for the July 15, 1997 Semiannual Monitoring Report. Onsite visits were made to 11 Cycle 1 schools who did not submit accurate and timely data on discipline, M-to-M transfers, and policy. 10 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of December 31, 1997 (Continued) As of June 1997, the July 15, 1997 Semiannual Monitoring Report and its executive summary were finalized. In July 1997, the Semiannual Monitoring Report and its executive summary were filed with the court, and the ADE sponsored a School Improvement Conference. Copies of the Semiannual Monitoring Report and its executive summary were made available for the Districts to review on July 10, 1997 from 10:00 am to 2:00 pm. The purpose of the review was to provide the Districts an opportunity to review the report prior to submitting it to the Court. Desegregation monitoring staff members were available to answer questions. Representatives from each district participated. In August 1997, procedures and schedules were organized for the monitoring of the Cycle 2 schools in FY 97/98. A Desegregation Monitoring and School Improvement Workshop for 55 educators from the Districts was held September 10, 1997. Monitoring expectations, instruments, data collection and school improvement visits were discussed. As of October 1997, 10 of the Cycle 2 announced monitoring visits were completed, and 36 technical assistance visits were conducted. On October 9, 1997, a planning meeting was held with the desegregation monitoring staff. Deadlines, responsibilities, and strategic planning issues were discussed regarding the completion of the Semiannual Monitoring Report. Reminder letters were sent to the Cycle 2 principals outlining the data collection deadlines and availability of technical assistance. In November 1997, technical assistance visits were conducted, and announced monitoring visits of the Cycle 2 schools were completed. ffl December f997 I technlciia sslstance \"'v1s1ts\" w~re\" conaucted if.egardif!9 ,team_,xi~ts,.,and tectlpig:al re'!J,,ew re. comm,e11dations, anfl pies of the infusion document and ~pe~iual SJ!~ ~ er~ .LOVi~,JQ\n_sro29lsJ n t eE OE,\n\u0026gt;r~,- 11 Ill. A PETITION FOR ELECTION FOR LRSD WILL BE SUPPORTED SHOULD A MILLAGE BE REQUIRED A. Monitor court pleadings to determine if LRSD has petitioned the Court for a special election. 1. Projected Ending Date Ongoing. 2. Actual as of December 31, 1997 Ongoing. All Court pleadings are monitored monthly. B. Draft and file appropriate pleadings if LRSD petitions the Court for a special election. 1. Projected Ending Date Ongoing 2. Actual as of December 31, 1997 To date, no action has been taken by the LRSD. 12 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION A. Using a collaborative approach, immediately identify those laws and regulations that appear to impede desegregation. 1. Projected Ending Date December, 1994 2. Actual as of December 31, 1997 The information for this item is detailed under Section IV.E. of this report. B. Conduct a review within ADE of existing legislation and regulations that appear to impede desegregation. C. 1. Projected Ending Date November, 1994 2. Actual as of December 31 , 1997 The information for this item is detailed under Section IV.E. of this report. Request of the other parties to the Settlement Agreement that they identify laws and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of December 31, 1997 The information for this item is detailed under Section IV.E. of this report. D. Submit proposals to the State Board of Education for repeal of those regulations that are confirmed to be impediments to desegregation. 1. Projected Ending Date Ongoing 2. Actual as of December 31 , 1997 The information for this item is detailed under Section IV. E. of this report. 13 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of December 31, 1997 A committee within the ADE was formed in May 1995 to review and collect data on existing legislation and regulations identified by the parties as impediments to desegregation. The committee researched the Districts' concerns to determine if any of the rules, regulations, or legislation cited impede desegregation. The legislation cited by the Districts regarding loss funding and worker's compensation were not reviewed because they had already been litigated. In September 1995, the committee reviewed the following statutes, acts, and regulations: Act 113 of 1993\nADE Director's Communication 93-205\nAct 145 of 1989\nADE Director's Memo 91- 67\nADE Program Standards Eligibility Criteria for Special Education\nArkansas Codes 6-18-206, 6-20-307, 6-20-319, and 6-17-1506. In October 1995, the individual reports prepared by committee members in their areas of expertise and the data used to support their conclusions were submitted to the ADE administrative team for their review. A report was prepared and submitted to the State Board of Education in July 1996. The report concluded that none of the items reviewed impeded desegregation. As of February 3, 1997, no laws or regulations have been determined to impede desegregation efforts. Any new education laws enacted during the Arkansas 81st Legislative Session will be reviewed at the close of the legislative session to ensure that they do not impede desegregation. In April 1997, copies of all laws passed during the 1997 Regular Session of the 81st General Assembly were requested from the office of the ADE Liaison to the Legislature for distribution to the Districts for their input and review of possible impediments to their desegregation efforts. In August 1997, a meeting to review the statutes passed in the prior legislative session was scheduled for September 9, 1997. 14 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of December 31, 1997 (Continued) On September 9, 1997, a meeting was held to discuss the review of the statutes passed in the prior legislative session and new ADE regulations. The\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_147","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1997-03/1997-09"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Education--Arkansas","Office of Desegregation Monitoring (Little Rock, Ark.)","School integration--Arkansas","Arkansas. Department of Education","Project management"],"dcterms_title":["Arkansas Department of Education's (ADE's) Project Management Tool"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/147"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":["343 pages"],"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nIN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, ET AL PLAINTIFFS V. NO. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL KATHERINE W. KNIGHT, ET AL ADE'S PROJECT MANAGEMENT TOOL INTERVENORS INTERVENORS In compliance with the Court's Order of December 10, 1993, the Arkansas Department of Education (ADE) submits the following Project Management Tool to the parties and the Court. This document describes the progress the ADE has made since March 15, 1994, in complying with provisions of the Implementation Plan and itemizes the ADE's progress against timelines presented in the Plan. IMPLEMENTATION PHASE ACTIVITY I. FINANCIAL OBLIGATIONS A. Use the previous year's three quarter average daily membership to calculate MFPA for the current school year. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of March 31, 1997 Based on the information available at February 28, 1997, the ADE calculated the Equalization Funding for FY 96/97, subject to periodic adjustments. B. Include all Magnet students in the resident District's average daily membership for calculation. 1. Projected Ending Date Last day of each month, August - June. I. FINANCIAL OBLIGATIONS (Continued) B. Include all Magnet students in the resident District's average daily membership for calculation. (Continued) 2. Actual as of March_ 31 , 1997 Based on the information available at February 28, 1997, the ADE calculated for FY 96/97, subject to periodic adjustments. C. Process and distribute State MFPA. D. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of March 31 , 1997 Distributions for FY 96/97 at February 28 , 1997 were: LRSD - $26,797,116 NLRSD - $15,056,672 PCSSD - $36,098,319 The allotments calculated for FY 96/97 at February 28, 1997, subject to periodic adjustments, were as follows: LRSD - $41 ,530,927 NLRSD - $23,335,255 PCSSD - $55,946,194 Determine the number of Magnet students residing in each District and attending a Magnet School. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of March 31 , 1997 Based on the information available, the ADE calculated at February 28, 1997 for FY 96/97, subject to periodic adjustments. E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. 1. Projected Ending Date Ongoing, as ordered by the Court. 2 I. FINANCIAL OBLIGATIONS (Continued) E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. (Continued) 2. Actual as of March 31 , 1997 Based on the information available, the ADE calculated at February 28, 1997 for FY 96/97, subject to periodic adjustments. It should be noted that currently the Magnet Review Committee is reporting this information instead of the staff attorney as indicated in the Implementation Plan. F. Calculate state aid due the LRSD based upon the Magnet Operational Charge. G. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of March 31 , 1997 Based on the information available, the ADE calculated at February 28, 1997 for FY 96/97, subject to periodic adjustments. Process and distribute state aid for Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of March 31 , 1997 Distributions for FY 96/97 at February 28, 1997 were $5,358,939. Allotment calculated at February 28, 1997 for FY 96/97 was $8,680,733, subject to periodic adjustments. H. Calculate the amount of M-to-M incentive money to which each school district is entitled . 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of March 31 , 1997 Calculated for FY 96/97, subject to periodic adjustments. 3 I. FINANCIAL OBLIGATIONS (Continued) I. Process and distribute M-to-M incentive checks. 1. Projected Ending Date Last day of each month, September - June. 2. Actual as of March 31, 1997 Distributions for FY 96/97 at February 28, 1997 were: LRSD- $1,915,195 NLRSD - $768,744 PCSSD - $3,257,222 The allotments for FY 96/97 calculated at February 28, 1997, subject to periodic adjustments, were: LRSD - $3,697,681 NLRSD - $1,409,554 PCSSD - $5,769,907 J. Districts submit an estimated Magnet and M-to-M transportation budget to ADE. 1. Projected Ending Date Ongoing, December of each year. 2. Actual as of March 31 , 1997 In October 1996, the Magnet and M-to-M transportation budgets for FY 96/97 were submitted to the ADE by the Districts. K. Reginald Wilson notifies General Finance to pay districts for first two-thirds of the Districts' proposed budget. 1. Projected Ending Date Ongoing, annually. 2. Actual as of March 31 , 1997 In October 1996, General Finance was notified to pay the first payment for FY 96/97 to the Districts. It should be noted that the Transportation Coordinator is currently performing this function. 4 I. FINANCIAL OBLIGATIONS (Continued) L. ADE pays districts for first two-thirds of their proposed budget. 1. Projected Ending Date Ongoing, annually. 2. Actual as of March 31, 1997 In October 1996, General Finance made an initial one-third payment to the Districts for their FY 96/97 transportation budget, and all three districts had received their last one-third payments for FY 95/96. At February 1997, the following had been paid for FY 96/97: LRSD - $962 ,264.34 NLRSD - $123,104.00 PCSSD - $537,688.67 M. ADE verifies actual expenditures submitted by Districts and reviews each bill with each District's transportation coordinator. 1. Projected Ending Date Ongoing , annually. 2. Actual as of March 31, 1997 In October 1996, the ADE transportation coordinator reviewed each district's Magnet and M-to-M transportation costs for FY 95/96. N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. 1. Projected Ending Date Ongoing , as stated in Exhibit A of the Implementation Plan. 2. Actual as of March 31 , 1997 In FY 94/95, the State purchased 52 buses at a cost of $1 ,799,431 which were added to or replaced existing Magnet and M-to-M buses in the Districts. The buses were distributed to the Districts as follows : LRSD - 32\nNLRSD - 6\nand PCSSD - 14. 5 I. FINANCIAL OBLIGATIONS (Continued) N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. (Continued) 2. Actual as of March 31, 1997 (Continued) The ADE purchased 64 Magnet and M-to-M buses at a cost of $2,334,800 in FY 95/96. The buses were distributed accordingly: LRSD - 45\nNLRSD - 7\nand PCSSD - 12. 0. Process and distribute compensatory education payments to LRSD as required by page 23 of the Settlement Agreement. 1. Projected Ending Date July 1 and January 1, of each school year through January 1, 1999. 2. Actual as of March 31, 1997 Distributions as of February 28, 1997 for FY 96/97 were $2,527,936. Total to be paid for FY 96/97 was $2,527,936. P. Process and distribute additional payments in lieu of formula to LRSD as required by page 24 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of March 31 , 1997 Obligation fulfilled in FY 95/96. Q. Process and distribute payments to PCSSD as required by Page 28 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1994. 2. Actual as of March 31 , 1997 Final payment was distributed July 1994. 6 I. FINANCIAL OBLIGATIONS (Continued) R Upon loan request by LRSD accompanied by a promissory note, the ADE makes loans to LRSD. 1. Projected Ending Date Ongoing, through July 1, 1999. See Settlement Agreement page 24. 2. Actual as of March 31 , 1997 The last loan request from the LRSD was made on June 4, 1993. As of this reporting date, the LRSD has received $12,000,000 in loan proceeds. S. Process and distribute payments in lieu of formula to PCSSD required by page 29 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of March 31, 1997 Obligation fulfilled in FY 95/96. T. Process and distribute compensatory education payments to NLRSD as required by page 31 of the Settlement Agreement. 1. Projected Ending Date July 1 of each school year through June 30, 1996. 2. Actual as of March 31 , 1997 Obligation fulfilled in FY 95/96. U. Process and distribute check to Magnet Review Committee. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of March 31 , 1997 Distribution in July 1996 for FY 96/97 was $75,000. This was the total amount due to the Magnet Review Committee for FY 96/97. 7 I. FINANCIAL OBLIGATIONS (Continued) V. Process and distribute payments for Office of Desegregation Monitoring. 1. Projected Ending Date Not applicable. 2. Actual as of March 31 , 1997 Distribution in July 1996 for FY 96/97 was $200,000. This was the total amount due to the ODM for FY 96/97. 8 II. MONITORING COMPENSATORY EDUCATION A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white st.udents. 1. Projected Ending Date January 15, 1995 2. Actual as of March 31 , 1997 In May 1995, monitors completed the unannounced visits of schools in Pulaski County. The monitoring process involved a qualitative process of document reviews, interviews, and observations. Information was collected on scan sheets and completed by the Southwest Regional Cooperative. The monitoring focused on progress made since the announced monitoring visits. In June 1995, monitoring data completed during the unannounced visits was scanned , displayed, and formatted for insertion in the July Semiannual Report. Twenty-five per cent of all classrooms in each building were visited, and all of the schools in Pulaski County were monitored. All principals were interviewed to determine if there was any additional progress since the announced visits. The July 1995 Monitoring Report was reviewed by the ADE administrative team, the Arkansas State Board of Education, and the Districts. The report was formatted in accordance with the Allen Letter. Information about budget, M-to-M transfers, discipline, recidivism, PSAT testing, staffing, and onsite monitoring was included in the report. The monitoring report was filed in accordance with the Allen Letter and Implementation Plan. In October 1995, a common terminology was developed by principals from the Districts and the Lead Planning and Desegregation staff to facilitate the monitoring process. The announced monitoring visits began on November 14, 1995 and were completed on January 26, 1996. Copies of the preliminary February 1996 Semiannual Monitoring Report and the monitoring report executive summary were provided to the ADE administrative team and the State Board of Education in January 1996. 9 II. MONITORING COMPENSATORY EDUCATION (Continued) A Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of March 31 , 1997 (Continued) A report on the current status of the Cycle 5 schools in the ECOE process and their school improvement plans was filed with the Court on February 1, 1996. The unannounced monitoring visits began in February 1996 and ended on May 10, 1996. In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed using descriptive statistics. Additionally, the Districts identified the total number of students enrolled in compensatory education programs by race, gender, and type of compensatory program. District representatives and the ADE Desegregation Monitoring staff collaboratively developed a definition for instructional programs. The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996, and copies were distributed to the parties. The report featured data on enrollment, testing, discipline, budget, M-to-M transfers, and onsite and offsite monitoring results. Quantitative and qualitative indicators were displayed. Specific information was included on cost and enrollment in compensatory programs. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996 and concluded in December 1996 . In January 1997, presentations were made to the State Board of Education, the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, and the parties to review and comment on the draft February 1997 Semiannual Monitoring Report. At the January 21 , 1997 meeting with the parties, the monitoring instrument and monitoring process were evaluated for their usefulness in monitoring the impacts of compensatory education programs on achievement disparities. In February 1997, the Semiannual Monitoring Report was filed. The field service specialists began the unannounced monitoring visits of the Cycle 1 schools on February 3, 1997. 10 II. MONITORING COMPENSATORY EDUCATION (Continued) A Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of March 31, 1997 (Continued) In March 1997, reminder letters were sent to the Districts' superintendents regarding data requirements for the July 1997 Semiannual Monitoring Report. The deadline for data submission is April 25, 1997. The Districts were also reminded of an additional data element regarding discipline that was requested by the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly. Unannounced monitoring visits continued in March with approximately 20 percent of the monitoring visits completed. 11 Ill. A PETITION FOR ELECTION FOR LRSD WILL BE SUPPORTED SHOULD A MILLAGE BE REQUIRED A. Monitor court pleadings to determine if LRSD has petitioned the Court for a special election. 1 . Projected Ending Date Ongoing. 2. Actual as of March 31 , 1997 Ongoing. All Court pleadings are monitored monthly. B. Draft and file appropriate pleadings if LRSD petitions the Court for a special election . 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 To date, no action has been taken by the LRSD. 12 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION A. Using a collaborative approach, immediately identify those laws and regulations that appear to impede desegregation. 1. Projected Ending Date December, 1994 2. Actual as of March 31, 1997 . The information for this item is detailed under Section IV.E. of this report. B. Conduct a review within ADE of existing legislation and regulations that appear to impede desegregation. C 1. Projected Ending Date November, 1994 2. Actual as of March 31, 1997 The information for this item is detailed under Section IV.E. of this report. Request of the other parties to the Settlement Agreement that they identify laws and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of March 31 , 1997 The information for this item is detailed under Section IV.E. of this report. D. Submit proposals to the State Board of Education for repeal of those regulations that are confirmed to be impediments to desegregation. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section IV.E. of this report 13 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of March 31, 1997 A committee within the ADE was formed in May 1995 to review and collect data on existing legislation and regulations identified by the parties as impediments to desegregation. The committee researched the Districts' concerns to determine if any of the rules, regulations, or legislation cited impede desegregation. The legislation cited by the Districts regarding loss funding and worker's compensation were not reviewed because they had already been litigated. In September 1995, the committee reviewed the following statutes, acts, and regulations: Act 113 of 1993\nADE Director's Communication 93-205\nAct 145 of 1989\nADE Director's Memo 91- 67\nADE Program Standards Eligibility Criteria for Special Education\nArkansas Codes 6-18-206, 6-20-307, 6-20-319, and 6-17-1506. In October 1995, the individual reports prepared by committee members in their areas of expertise and the data used to support their conclusions were submitted to the ADE administrative team for their review. A report was prepared and submitted to the State Board of Education in July 1996. The report concluded that none of the items reviewed impeded desegregation. As of February 3, 1997, no laws or regulations have been determined to impede desegregation efforts. Any new education laws enacted during the Arkansas 81 st Legislative Session will be reviewed at the close of the legislative session to ensure that they do not impede , desegregation. 14 V. COMMITMENT TO PRINCIPLES A. Through a preamble to the Implementation Plan, the Board of Education will reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The preamble was contained iri the Implementation Plan filed with the Court on March 15, 1994. B. Through execution of the Implementation Plan , the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. C. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 Ongoing Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement by actions taken by ADE in response to monitoring results. 1 . Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 Ongoing D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. 1. Projected Ending Date Ongoing 15 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of March 31 , 1997 At each regular monthly meeting of the State Board of Education, the Board is provided copies of the most recent Project Management Tool (PMT) and an executive summary of the PMT for their review and approval. Only activities that are in addition to the Board's monthly review of the PMT are detailed below. In May 1995, the State Board of Education was informed of the total number of schools visited during the monitoring phase and the data collection process. Suggestions were presented to the State Board of Education on how recommendations could be presented in the monitoring reports. In June 1995, an update on the status of the pending Semiannual Monitoring Report was provided to the State Board of Education. In July 1995, the July Semiannual Monitoring Report was reviewed by the State Board of Education. On August 14, 1995, the State Board of Education was informed of the need to increase minority participation in the teacher scholarship program and provided tentative monitoring dates to facilitate reporting requests by the ADE administrative team and the Desegregation Litigation Oversight Subcommittee. In September 1995, the State Board of Education was advised of a change in the PMT from a table format to a narrative format. The Board was also briefed about a meeting with the Office of Desegregation Monitoring regarding the PMT. In October 1995, the State Board of Education was updated on monitoring timelines. The Board was also informed of a meeting with the parties regarding a review of the Semiannual Monitoring Report and the monitoring process, and the progress of the test validation study. In November 1995, a report was made to the State Board of Education regarding the monitoring schedule and a meeting with the parties concerning the development of a common terminology for monitoring purposes. 16 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of March 31 , 1997 (Continued) In December 1995, the State Board of Education was updated  regarding announced monitoring visits. In January 1996, an executive summary of the February Semiannual Monitoring Report and a draft of the February Semiannual Monitoring Report were provided to the State Board of Education. During the months of February 1996 through May 1996, the PMT report was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. In June 1996, the State Board of Education was updated on the status of the bias review study. In July 1996, the July 1996 Semiannual Monitoring Report was provided to the Court, the parties, ODM, the State Board of Education, and the Desegregation Litigation Oversight Subcommittee. In August 1996, the State Board of Education and the ADE administrative team were provided with copies of the test validation study prepared by Dr. Paul Williams. During the months of September 1996 through December 1996, the PMT was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. On January 13, 1997, a presentation was made to the State Board of Education regarding the February 1997 Semiannual Monitoring Report, and the copies of the report and its executive summary were distributed to all Board members. The Project Management Tool and its executive summary were addressed at the February 10, 1997 State Board of Education meeting regarding the ADE's progress in fulfilling their obligations as set forth in the Implementation Plan. 17 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of March 31 , 1997 (Continued) In March 1997, the State Board of Education received the PMT and the PMT executive summary. The Board was also notified that historical information in the PMT had been summarized at the direction of the Assistant Attorney General in order to reduce the size and increase the clarity of the report. Additionally, the Assistant Attorney General updated the Board on the Pulaski County Desegregation Case and reviewed the Memorandum Opinion and Order issued by the Court on February 18, 1997 in response to the Districts' motion for summary judgment on the issue of state funding for teacher retirement matching contributions. 18 VI. REMEDIATION A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 During May 1995, team visits to Cycle 4 schools were conducted, and plans were developed for reviewing the Cycle 5 schools. In June 1995, the current Extended COE packet was reviewed, and enhancements to the Extended COE packet were prepared. In July 1995, year end reports were finalized by the Pulaski County field service specialists, and plans were finalized for reviewing the draft improvement plans of the Cycle 5 schools. In August 1995, Phase I - Cycle 5 school improvement plans were reviewed . Plans were developed for meeting with the Districts to discuss plans for Phase II - Cycle 1 schools of Extended COE, and a school improvement conference was conducted in Hot Springs. The technical review visits for the FY 95/96 year and the documentation process were also discussed. In October 1995, two computer programs, the Effective Schools Planner and the Effective Schools Research Assistant, were ordered for review, and the first draft of a monitoring checklist for Extended COE was developed. Through the Extended COE process, technical assistance needs were identified for numerous schools within the Districts based on the data gathered, and the field service representatives provided technical assistance. In November 1995, ADE personnel discussed and planned for the FY 95/96 monitoring, and onsite visits were conducted to prepare schools for the FY 95/96 team vis its. Technical review visits continued in the Districts. In December 1995, announced monitoring visits were conducted in the Districts. Technical assistance visits were also conducted. 19 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of March 31, 1997 (Continued) At December 31, 1995, approximately 59% of the schools in the Districts had been monitored. Technical review visits were conducted during January 1996. In February 1996, announced monitoring visits and midyear monitoring reports were completed, and the field service specialists prepared for the spring NCA/COE peer team visits. In March 1996, unannounced monitoring visits of Cycle 5 schools commenced, and two-day peer team visits of Cycle 5 schools were conducted. Team lists and materials for two-day visits were prepared, and written reports of two-day team visits were prepared. Technical assistance was provided to schools in final preparation for team visits and to schools needing any school improvement information. In April and May 1996, the unannounced monitoring visits were completed. The unannounced monitoring forms were reviewed for completeness and sent to the co-op to be scanned for inclusion in the July monitoring report. The two-day peer team visits were completed, and annual COE monitoring reports were prepared. In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed using descriptive statistics. The Districts identified the total number of students enrolled in compensatory education programs by race , gender, and type of compensatory program . The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996, and copies were distributed to the parties. During August 1996, meetings were held with representatives from the Districts regarding monitoring requirements. Copies of monitoring requirements were presented and discussed. Technical assistance and individual meetings with Cycle 1 schools were planned for the 96/97 school year. The Districts were requested to record discipline referrals, suspensions, expulsions, and exclusions in accordance with the Allen Letter and to include the race , gender, and years of experience of the teacher. 20 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of March 31, 1997 (Continued) In September 1996, recommeridations regarding the ADE monitoring schedule for Cycle 1 schools and content layouts of the semiannual report were submitted to the ADE administrative team for their review. Training materials were developed with tentative training schedules outlined for Cycle 1 principals and schools. In October 1996, all schools in the Districts identified their technical assistance needs by utilizing their school improvement plans as provided for in the ECOE process. Technical assistance needs were identified and addressed by the field service specialists to prepare each school for their team visits. The announced monitoring visits of the Cycle 1 schools began on October 28, 1996. In December 1996, the announced monitoring visits of the Cycle 1 schools were completed , and technical assistance needs were identified from school site visits. In January 1997, the ECOE monitoring section identified technical assistance needs of the Cycle 1 schools, and the information was reviewed at January meetings in which a draft of the February Semiannual Monitoring Report was presented to the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, the State Board of Education, and the parties. In February 1997, field service specialists prepared for the peer team visits of the Cycle 1 schools. NCA accreditation reports were presented to the NCA Committee, and NCA reports were prepared for presentation at the April NCA meeting in Chicago. In March 1997, 76 visits had been made to schools or central offices to work with principals, ECOE steering committees, and designated district personnel concerning school improvement planning. B. Identify available resources for providing technical assistance for the specific condition, or circumstances of need, considering resources within ADE and the Districts, and also resources available from outside sources and experts. 1. Projected Ending Date Ongoing 21 VI. REMEDIATION (Continued) B. Identify available resources for providing technical assistance for the specific condition, or circumstances of need, considering resources within ADE and the Districts, and also resources available from outside sources and experts. (Continued) C. 2. Actual as of March 31, 1997 The information for this item is detailed under Section VLF. of this report. Through the ERIC system, conduct a literature search for research evaluating compensatory education programs. 1. Projected Ending Date Ongoing 2. Actual as of March 31, 1997 An updated ERIC Search was conducted on May 15, 1995 to locate research on evaluating compensatory education programs. The ADE received the updated ERIC disc that covered material through March 1995. In August 1995, a new ERIC disc arrived, and an updated search was conducted. These articles were reviewed. An ERIC search was conducted in September 30, 1996 to identify current research dealing with the evaluation of compensatory education programs. These articles were reviewed. D. Identify and research technical resources available to ADE and the Districts through programs and organizations such as the Desegregation Assistance Center in San Antonio, Texas. 1. Projected Ending Date Summer 1994 2. Actual as of March 31, 1997 The information for this item is detailed under Section VI.F. of this report. 22 VI. REMEDIATION (Continued) E. Solicit, obtain, and use available resources for technical assistance. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section VI.F. of this report. F. Evaluate the impact of the use of resources for technical assistance. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 From March 1995 through July 1995, technical assistance and resources were obtained from the following sources: the Southwest Regional Cooperative\nUALR regarding training for monitors\nODM on a project management software\nADHE regarding data review and display\nand Phi Delta Kappa, the Desegregation Assistance Center and the Dawson Cooperative regarding perceptual surveys. Technical assistance was received on the Microsoft Project software in November 1995, and a draft of the PMT report using the new software package was presented to the ADE administrative team for review. In December 1995, a data manager was hired permanently to provide technical assistance with computer software and hardware. In October 1996, the field service specialists conducted workshops in the Districts to address their technical assistance needs and provided assistance for upcoming team visits. In November and December 1996, the field service specialists addressed technical assistance needs of the schools in the Districts as they were identified and continued to provide technical assistance for the upcoming team visits. In January 1997, a draft of the February 1997 Semiannual Monitoring Report was presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, and the parties. The ECOE monitoring section of the report included information that identified technical assistance needs and resources available to the Cycle 1 schools. 23 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of March 31 , 1997 (Continued) . Technical assistance was provided from sources outside the ADE during the January 29-31 , 1997 Title I Mid-Winter Conference. The theme of the conference centered around the Improving America's Schools Act which emphasizes creating a learning community by building capacity schools to better serve all children and empowering parents to acquire additional skills and knowledge to better support the education of their children. There were keynote speakers each morning with concurrent sessions during the remainder of the day and an exhibit area which was open throughout the conference. All speakers, sessions, and exhibits were directed at the overall theme of Creating the Learning Community: Building School Capacity, Empowering Families and Strengthening Partnerships. In February 1997, three ADE employees attended the Southeast Regional Conference on Educating Black Children which facilitated the ADE in identifying and obtaining technical assistance resources. The focus of the conference was Excellence Without Excuse - Educating All Children. Participants received training from national experts who outlined specific steps that students, teachers, administrators, parents, community leaders, policy makers, paraprofessionals, higher education institutions, religious institutions, and support providers can take to help promote and improve the education of black children. Three members of the ADE's Technical Assistance Section attended the National Committee for School Desegregation Conference in Cincinnati, Ohio during March 6-9, 1997 in order to identify and obtain technical assistance resources for use in desegregation efforts. The participants received training in strategies for Excellence and Equity: Empowerment and Training for the Future. Specific information was received regarding the current status of court-ordered desegregation, unitary status, and resegregation. The information received from the conference was distributed to the Districts and ADE personnel. A copy of the book Dismantling Desegregation by Dr. Gary Orfield, Court Consultant, was added to the resource files in the ADE Office of Education Lead Planning and Desegregation. Additionally, the field service specialists attended workshops in March on ACT testing and school improvement to identify technical assistance resources available to the Districts and the ADE that will facilitate desegregation efforts. 24 VII. TEST VALIDATION A. Using a collaborative approach, the ADE will select and contract with an independent bias review service or expert to evaluate the Stanford 8, or other monitoring instruments used to measure disparities in academic achievement between black students and white students. 1. Projected Ending Date March, 1995 2. Actual as of March 31 , 1997 On March 29, 1995, letters were sent to four national experts about conducting a test bias validation of the Stanford Achievement Test, Eighth Edition, Form K (SAT-8). Dr. Paul Williams, Deputy Director of Educational Testing Service (ETS), contacted the ADE in April of 1995 concerning the proposal for validating the SAT-8 test. The ADE requested that Dr. Williams conduct a validity study of test items used in the SAT-8. Dr. Williams submitted a final proposal for his services. The ADE Bias Review Test Committee met Friday, July 7, 1995, and approved Dr. William's contract proposal. The final contract was forwarded to Dr. Williams for his signature. The contract was signed in August 1995, thereby, completing this goal. B. By April 1994, establish a bias review committee to oversee the bias review process, and invite representatives of the Districts and parties to meet with the bias review committee. 1. Projected Ending Date Ongoing 2. Actual as of March 31, 1997 Complete. ADE established a Bias Review Committee in April 1994. In accordance with the Implementation Plan, representatives from the Districts and the parties were invited to attend and participate in this and all meetings of the Bias Review Committee. 25 VII. TEST VALi DA TION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. 1. Projected Ending Date March 1995 and ongoing 2. Actual as of March 31 , 1997 Dr. Paul Williams met with the staff of the Psychological Corporation to review their methods and procedures. In August 1995, he met with the staff at Georgia State University to review the statistical methods that would be used in the analysis. Dr. Williams reported difficulty with the bias-review study with regard to receiving information from the Psychological Corporation. The problems specifically centered around receiving the names of the bias panel and the complete SAT- 8 data set. Dr. Williams submitted an invoice totaling $8,961 for Task I activities of the SAT-8 validity study. This task was partial fulfillment of the requirements for the test validation study. On December 6, 1995, a contract extension for Dr. Williams was reviewed by the Legislative Council. He indicated on January 19, 1996 that he was in the final stages of the test validation. In March 1996, he presented a draft report to the ADE for review. In May 1996, Dr. Williams stated that the wrong data sets were sent to him by the Psychological Corporation resulting in Task 3 having to be redone. A new draft of the final report was received by the ADE in July 1996. In August 1996, copies of the test validation report were provided to the State Board of Education and the ADE administrative team for their review. On September 10, 1996, the LRSD Director of Planning, Research and Evaluation notified the ADE Office of Education Lead Planning and Desegregation Monitoring that the LRSD had reviewed the test validation report. He indicated that the district would like to meet with the ADE to discuss the report. The ADE Director indicated that he would schedule a meeting with the LRSD to discuss the report. 26 VII. TEST VALIDATION (Continued) C. Upon completion of test validation procedures by the bias review service or expert, the ADE will adopt and use a validated test as a monitoring instrument. (Continued) 2. Actual as of March 31 , 1997 (Continued) In October 1996, historical files and data were provided to the ADE Director, the ADE Assistant Director for Technical Services, and the ADE Assistant Director for Planning and Curriculum for their review in preparation for a meeting with the LRSD regarding the validity study. Test validation procedures by the expert have been completed. A recommendation was drafted proposing the use of the SAT-8 by the ADE as the validated test for monitoring. 27 VIII. IN-SERVICE TRAINING A. Through an interactive process with representatives of desegregating districts, identify in-service training needs. 1. Projected Ending Date Ongoing 2. Actual as of March 31, 1997 The information for this item is detailed under Section VIII.D. of this report. B. Develop in-service training programs to address in-service training needs of desegregating districts. C. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section VIII.D. of this report. Implement in-service training programs to address in-service training needs of desegregating districts. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section VIII.D. of this report. D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. 1. Projected Ending Date Ongoing 28 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of March 31, 1997 The Tri-District Staff Development Committee met in April 1995. The committee received an overview of the Scott Alternative Learning Center's operation and met with students and staff. In May 1995, the Districts were in the process of self-assessment and planning for fall staff development. The Districts worked on staff development to be incorporated into their fall 95/96 preschool calendars. The uniqueness of each district's needs and their schools was considered in the planning by utilizing the results of needs assessment instruments. The Tri-District Staff Development Committee met on Wednesday, September 13, 1995. The major focus of the meeting was to plan for an ADE administered Classroom Management grant. The Tri-District Staff Development Committee met on Tuesday, September 19, 1995. The major focus of the meeting was the finalization of the Classroom Management grant proposal. The Tri-District Staff Development Committee met on Tuesday, October 24, 1995. The major focus of the meeting was program and staff development evaluation models that might be available to the Districts. On November 15, 1995, the ADE met with an ODM representative to discuss the progress the ADE had made in attaining the objectives outlined in the Implementation Plan with regard to inservice training. The Tri-District Staff Development Committee met on Tuesday, November 21 , 1995. The committee discussed upcoming training events and various NLR programs that focus on non-academic needs. A new program consisting of placing a graduate student of social work, a field supervisor, and a DHS worker in the district at no cost to the district was discussed. Additionally, NLR provided an overview of their program for credit deficient students. The Tri-District Staff Development Committee met on Tuesday, December 19, 1995. The committee received information dealing with ways to broaden the perspective of multicultural education. 29 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of March 31, 1997 (Continued) The Tri-District Staff Development Committee met on Wednesday, January 17, 1996. The committee discussed proposed changes in the standards regarding media centers and NLRSD's staff development strategic planning committee. The committee reviewed a video on diversity produced by the Arkansas Elementary Principals Association. The Tri-District Staff Development Committee met on Wednesday, February 21, 1996. The committee discussed the implications of budget cuts on staff development programs, and PCSSD's request for unitary status for their staff development program. The committee also discussed the need for computer literacy, technology training, and acquisition of hardware and software by the Districts. The Tri-District Staff Development Committee met on Wednesday, March 27, 1996. The committee discussed available resources concerning sexual harassment. ADE regulations in relation to staff members attending professional association conferences as well as the district staff development and potential sites for training seminars were also discussed. The Tri-District Staff Development Committee met on Tuesday, April 30, 1996. The committee discussed the reconfiguring of Jacksonville Junior High, PCSSD professional development schedules, and APSCN on-line timelines. A tour of the Washington Magnet school was also conducted. The Tri-District Staff Development Committee met on Wednesday, May 29, 1996. The committee received a demonstration of UALR's Baum Decision Support Center's capabilities regarding consensus and planning. The Tri-District Staff Development Committee did not meet during September, October, and November 1996 because of scheduling conflicts and the extended medical leave of the ADE liaison. On December 18, 1996, the Tri-District Staff Development Committee met to discuss the linkage between the Implementation Plan, staff development, and student achievement. On January 21, 1997, the Tri-District Staff Development Committee met and discussed sharing middle school strategies and the Districts' training catalogs. 30 VIII. IN-SERVICE TRAINING (Continued) D. Evaluate in-service training programs developed and executed to address inservice training needs of desegregating districts. (Continued) 2. Actual as of March 31, 1997 (Continued) The Tri-District Staff Development Committee met on February 25, 1997 to discuss their current staff development programs and an overview of the relationship of their current programs with their desegregation plans. 31 IX. RECRUITMENT OF MINORITY TEACHERS A. Facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. 1. Projected Ending Pates (See dates on individual key activities) 2. Actual as of March 31, 1997 A staff member of the ADE's certification department attended all of the college career days in FY 94/95 in Arkansas and one out-of-state. In FY 95/96, ADE certification staff members attended career and job fairs at the following colleges and universities: Philander Smith College\nUAM\nHSU\nATU\nUCA\nASU\nUA-Pine Bluff\nUA-Fayetteville\nHarding University\nSAU\nand Jackson State. ADE certification staff met with representatives from the Districts to ensure they were aware that ADE personnel were available to provide assistance in recruitment and certification of teachers, especially minority teacher candidates. A job fair was conducted at the University of Arkansas at Pine Bluff on December 4, 1996. An ADE certification staff member met with representatives from the Districts to ensure that they were aware that ADE personnel were available to provide assistance in recruitment and certification. In February 1997, ADE certification staff members attended teacher job fairs at Henderson State University, Arkansas Tech University, and University of Central Arkansas to facilitate communication between the Districts and Arkansas colleges and universities with teacher education programs. B. Beginning in 1994, by May and November of each year, Districts will supply to the ADE information about shortages of teachers by grade and subject area. 1. Projected Ending Dates Ongoing, as stated. 2. Actual as of March 31 , 1997 Letters were sent in May, August, and December 1995 to the Districts requesting information regarding teaching positions available by grade and subject areas. 32 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) B. Beginning in 1994, by May and November of each year, Districts will supply to the ADE information about shortages of teachers by grade and subject area. (Continued) 2. Actual as of March 31 , 1997 (Continued) In May and November 1996\nthe Human Resources offices of the Districts were requested to provide information regarding teaching positions available by grade and subject area. On February 4, 1997, the ADE again requested that the Districts provide information to ADE regarding teacher shortages. During February 1997, the NLRSD and the PCSSD responded to the ADE regarding teacher shortages. NLRSD teacher shortages are expected in the areas of Special Education, Mathematics, the Sciences, Foreign Language, and English as a Second Language. PCSSD teacher shortages are anticipated in the areas of Foreign Language, Mathematics, the Sciences, and Gifted and Talented Education. C. Beginning in 1994, by May and December of each year, request information from colleges and universities about the numbers and types of minorityteacher graduates. 1. Projected Ending Dates Ongoing, as stated. 2. Actual as of March 31 , 1997 In May and December 1995, letters were sent to all Deans and Certifying Officers of Institutions of Higher Education in Arkansas requesting information on minority teacher graduates. Letters were sent to all Deans and Certifying Officers of Institutions of Higher Education in Arkansas in May and November 1996 requesting information on minority teacher graduates. D. Within 30 days of receiving data from colleges and universities provide the Districts data on teacher openings to the colleges and universities on minority graduates to the Districts. 1. Projected Ending Date Ongoing 33 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) D. Within 30 days of receiving data from colleges and universities provide the Districts data on teacher openings to the colleges and universities on minority graduates to the Districts. (Continued) 2. Actual as of March 31 , 1997 In June 1995 and January 1996, ADE sent the information received from Arkansas colleges and universities on minority teacher education graduates to the Districts. In July 1996 and January 1997, ADE sent the information received from Deans and Certifying Officers on minority teacher education graduates to the Districts. On February 3, 1997, a list of minority teacher graduates from the University of Arkansas at Fayetteville was forwarded to the Districts. The information on these graduates was received after the initial list was compiled. Therefore, the addition of these graduates was sent to the Districts as an addendum to the list of graduates compiled on January 16, 1997. E. Each November, ADE will request information from the Districts on the effectiveness of ADE's minority recruitment assistance, including an assessment of the minority teacher candidates' database. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 On November 30, 1994, letters were sent to the Districts requesting feedback on the effectiveness of the ADE's minority recruitment assistance. Follow-up letters were sent on March 17, 1995 since no responses had been received. Additional follow-up letters were sent to the Districts in August 1995 because the ADE had received no responses from the Districts. A planning and evaluation meeting was scheduled on January 11 , 1996 with representatives from the Districts. The District representatives did not attend the meeting. In February 1997, letters were sent to the Districts requesting feedback on the effectiveness of ADE's minority recruitment assistance. 34 IX. RECRUITMENT OF MINORITY TEACHERS (Continued) E. Each November, ADE will request information from the Districts on the effectiveness of ADE's minority recruitment assistance, including an assessment of the minority teacher candidates' database. (Continued) 2. Actual as of March 31, 1997 (Continued) In February 1997, the NLRSD and the PCSSD submitted favorable evaluations concerning the effectiveness of the ADE's recruitment assistance efforts. At this time, the ADE has not received any information from the LRSD regarding this matter. 35 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES A. Assist ADHE in identifying, analyzing, addressing and eliminating racial disparities in the allocation of scholarships. 1. Projected Ending Date Ongoing 2. Actual as of March 31, 1997 The information for this item is detailed under Section X.D. of this report. B. Representatives of the ADE and the ADHE will work together, review ADHE's available data to identify racial disparities in allocation of scholarships. C. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section X.D. of this report. Using its knowledge about public schools, teacher education and certification, and through a collaborative effort with the Districts, ADE will analyze racial disparities in ADHE scholarship allocations. ADE will report its findings, conclusions, and recommendations about racial disparities in allocating scholarships to ADHE. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section X.D. of this report. D. Working with the ADHE, the ADE will use its relationships in the public education institutional settings to assist implementation of measures designed to reduce racial disparities in allocation of scholarships. 1. Projected Ending Date Ongoing 36 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) D. Working with the ADHE, the ADE will use its relationships in the public education institutional settings to assist implementation of measures designed to reduce racial disparities in allocation of scholarships. (Continued) 2. Actual as of March 31 , 1997 In April 1995, ADE met with representatives of ADHE concerning identification and analysis of possible disparities in scholarship allocations. In June 1995, a collaborative effort was made between the ADE and ADHE to enhance the rate at which minorities were applying for the 1995 teacher scholarships with special emphasis on the areas of science, math, and foreign language through a direct mail program. In July 1995, representatives from the ADE and the Districts met to review the scholarship applications. The Implementation Committee on Financial Assistance to Minority Teacher Candidates (the committee) discussed ways to increase minority awareness of the scholarships available for minority teacher applicants. The committee agreed to meet quarterly to identify, analyze, and address eliminating racial disparities in scholarships. The committee met in December 1995 to discuss the distribution of scholarships for the 95/96 school year. The committee meets on a continuous basis to review scholarship distributions and discuss ways of improving the pool of applicants for minority teacher scholarships as detailed further in Section X.E. of this report. E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 During the May 1995 Legislative session , Acts 188, 189 and 259 regarding scholarships were passed. A meeting to monitor and analyze the distribution of scholarships for the 95/96 school year was held on December 15, 1995. 37 X. FINANCIAL ASSISTANCE TO MINORITY TEACHER CANDIDATES (Continued) E. Monitor the allocation of scholarships to minority students by the ADHE\nevaluate the impacts of new approaches and new legislation on an ongoing basis. (Continued) 2. Actual as of March 31, 1997 (Continued) The committee met on June 7, 1996 to review the scholarship applications for minority teacher candidates for the 96/97 school year. Representatives from the ADHE stated that the ADHE expected to have the resources to fund: 56 scholarships under the Emergency Secondary Education Loan Program\n100 scholarships under the Minority Teacher Scholars Program\nand 13 scholarships under the Minority Masters Fellows Program. Proposals for the Freshman/ Sophomore Minority Grant Program were received from all colleges. The committee also discussed ways of increasing the scholarship applicant pools, and a recommendation was made to make scholarships available to part-time students. In September 1996, a proposal was submitted to the Assistant to the Director for Legislative Services recommending the Legislature offer minority teacher scholarships to part-time students. The committee met on October 23, 1996 to review the scholarships awarded for the 96/97 school year. The following scholarships were funded: 60 scholarships totaling $144,266 were awarded for the Emergency Secondary Education Loan Program\n20 scholarships totaling $107,500 were awarded in the Minority Masters Fellows Program\n109 scholarships totaling $505,093 were awarded in the Minority Teacher Scholars Program\nand 258 students were awarded scholarships totaling $374,000 in the Freshman/Sophomore Minority Grant Program. In March 1997, information regarding how to apply for minority teacher scholarships was disseminated to the Districts and ADE personnel. Scholarship information was also distributed to counselors in the Districts and admission offices of Arkansas colleges and universities. The committee was also informed of ADHE's scholarship promotional efforts and legislative updates. The next meeting of the committee will be in September 1997. 38 XI. MINORITY RECRUITMENT OF ADE STAFF A Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific objectives and timelines). 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The Minority Recruitment Committee met on Friday, April 14, 1995. New committee members were assigned tasks and goals to increase the effectiveness of the Minority Recruitment Plan. At the Minority Recruitment Committee meeting on May 18, 1995, the committee was divided into four working sub-teams to update the annual plan. Each team focused on one of the four goals in the Minority Recruitment Plan and monitored specific task completions. From June to October 1995, subcommittees met and worked on monitoring the progress of the ADE in accomplishing the tasks outlined in the Minority Recruitment Plan. In September 1995, the ADE reached an agreement with the Arkansas Statewide Systemic Initiative (ASSI) for conducting an audit of the Minority Recruitment Plan . The committee reviewed the recommendations and comments for updating the plan at the November 1995 meeting and reviewed the final draft at the December meeting. The ASSl's audit findings were presented to the committee on January 16, 1996. It was determined during the initial review that the files were incomplete to the extent that an accurate audit was not possible. The auditor met with the committee in March 1996 to review the additional documentation in the files. The auditor prepared the final report in April 1996 indicating that of the 89 actions contained in the Minority Recruitment Plan, 74 of the items had been completed, nine were in progress, and six had not been started. The audit stated that of the 22 items in Goal 1, 15 were completed, one was in progress, and six had not been started. Goal 2 contained 14 items, 13 of which were completed and one in progress. Goal 3 consisted of 30 items with 29 items completed and one in progress. Goal 4 consisted of 23 items with 17 items completed and six in progress. 39 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) A. Administer the ADE Minority Recruitment Plan developed by the ADE staff and Board of Education and officially adopted by the Board of Education (see Exhibit B for the ADE's Minority Recruitment Plan with specific goals, objectives and timelines). (Continued) B. 2. Actual as of March 31 , 1997 (Continued) The Minority Recruitment Committee met on June 6, 1996 to discuss updates and revisions made to the Minority Recruitment Goals addressed in the audit and the new racial/gender report on Grades 21 and above. Since the completion of the audit, Goals 2.3.4 and 3.3.8 were completed, and a list of recommendations for retention activities was written. Also, a random sample of ADE employees was asked to fill out questionnaires, but only a limited number of questionnaires were returned. In August 1996, the Minority Recruitment Committee met and discussed the actions necessary to complete Goals 1 and 4 contained in the Minority Recruitment Plan. At the September 1996 meeting, the committee was updated on the progress of all four goals in the Minority Recruitment Plan. The committee heard an analysis of application and hiring practices and discussed the relevance of the data and its presentation. Suggestions made by the State Board of Education regarding the Employee Tracking Data Check Sheet were discussed at the February 1996 meeting of the Minority Recruitment Committee. Goal 1 of the Minority Recruitment Plan will be completed when the employee tracking sheet is finalized. The committee will discuss the development of new employee orientation materials at their March meeting. Monitor minority representation at all levels of ADE and assess the effectiveness of the ADE Minority Recruitment Plan. 1. Projected Ending Date Ongoing 40 XI. MINORITY RECRUITMENT OF ADE STAFF (Continued) B. Monitor minority representation at all levels of ADE and assess the effectiveness of the ADE Minority Recruitment Plan. (Continued) 2. Actual as of March 31, 1997 As of August 1995, the ADE had hired or transferred 38 employees in Grades 21 and above in the General Education Division. This group was composed of 11 black females, 5 black males, 16 white females, 4 white males, 1 other female, and 1 other male. The racial composition of the 38 employees hired or transferred in Grades 21 and above was 52.6 percent non-minority and 47.4 percent minority. As of October 1995, there were 161 filled positions in the GED in Grades 21 and above. There were 27 minorities or 22.9 percent in Grades 21 and above. An analysis by the Assistant Director of Planning and Curriculum was presented at the September 1996 meeting on Goal 1 regarding application and hiring practices. Samples of graphs and tables for presenting the data were distributed at the meeting. The Minority Recruitment Committee met on December 13, 1996 to discuss the latest draft of the ADE Employee Tracking Data Check Sheet. The committee recommended various format changes including the addition of a table of contents and an executive summary. The committee met on January 17, 1997 to continue the discussion on the draft ADE Employee Tracking Data Check Sheet. The Assistant Director for Planning and Curriculum agreed with all but three of the committee's recommendations for the employee tracking sheet. He requested that the committee continue discussions on this matter. The Minority Recruitment Committee met on February 14, 1997 to discuss the status of the Employee Tracking Data Check Sheet. The employee tracking sheet will enable the committee to monitor the recruitment and retention of minority employees by unit and section at every grade level. The employee tracking sheet will also be used to monitor total minority representation at all grade levels within the ADE. The committee also discussed the lack of minority employees in some areas and the loss of several minority employees. There were also discussions regarding the possibility of revising the new Minority Recruitment Plan that has been submitted to the ADE administrative team. 41 XII. SCHOOL CONSTRUCTION A. Improve the effectiveness of the ADE's existing rules, regulations, and site evaluation form for assessing the desegregation impacts of school construction between school districts. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section XII.C. of this report. B. Review existing rules, regulations and site evaluation forms and their application to school construction projects within districts and between districts. 1. Projected Ending Date October 1994 2. Actual as of March 31 , 1997 The information for this item is detailed under Section XII.C. of this report. C. Amend the rules, regulations and site evaluation forms as they apply to all districts contiguous to the three Pulaski County school districts to assure that the school construction analysis specifically addresses the impacts on racial balances of individual school sites within the three districts. 1. Projected Ending Date October 1994 2. Actual as of March 31 , 1997 ADE's School Site Selection Committee met on April 21, 1995 to revise the proposed rules and regulations. The proposed rules and regulations were presented to the State Board of Education on May 8, 1995. The Board voted to table the decision on public comment until the proposed rules and regulations were reviewed by the Attorney General's Office. The Attorney General's Office reviewed the revised school construction draft and provided a letter of approval. 42 XII. SCHOOL CONSTRUCTION (Continued) C. Amend the rules, regulations and site evaluation forms as they apply to all districts contiguous to the three Pulaski County school districts to assure that the school construction analysis specifically addresses the impacts on racial balances of individual school sites within the three districts. (Continued) 2. Actual as of March 31, 1997 (Continued) On June 12, 1995, the State Board of Education voted to place the revised School Site Approval rules and regulations for public comment. The hearing was held on June 19, 1995 in the ADE Auditorium, and a copy of the revised draft was sent to all school districts in an ADE Director's Memo. Proposed rules and regulations underwent a third revision and were presented to the Board in July 1995 with a request for final approval. The revised rules and regulations were approved by the State Board of Education on July 10, 1995. On August 3, 1995, the proposed School Site Approval rules and regulations were reviewed by the Legislative Council. Due to questions raised by the staff attorney for the Legislative Council, the council voted to defer review until their next meeting so that additional information could be obtained to resolve the questioned items. The proposed School Site Approval rules and regulations were reviewed by the Legislative Council on September 7, 1995 and went into effect on September 8, 1995. Goal completed. No additional reporting required. 43 XIII. ASSIST PCSSD A. Detennine if the PCSSD wants and needs assistance in lowering the cost of Black History course offerings to its certified staff. B. 1. Projected Ending Date April, 1994 2. Actual as of March 31, 1997 A letter was mailed to the desegregation director of the PCSSD on March 16, 1995 regarding offering assistance in facilitating a special arrangement with colleges and universities for reducing the cost of a black history course offering to the PCSSD certified staff. In a letter dated April 3, 1995, the PCSSD responded that their staff development director was working with UALR to develop the black history course offerings. No additional assistance was requested of the ADE. Goal completed as of June 1995. If PCSSD wants assistance, communicate with local colleges and universities to facilitate the Black History course offerings to PCSSD teachers at the lower costs possible. 1. Projected Ending Date September 1994 2. Actual as of March 31 , 1997 UALR informed the ADE that they had contacted PCSSD regarding their willingness to provide non-credit black history studies for the PCSSD. UALR indicated that as of November 11, 1994 they had received no response from the PCSSD. Two universities offered assistance in providing teachers in the PCSSD a black history course. The ADE had not received requests for any assistance with the facilitation of a black history course in the PCSSD as of February 27, 1995. On April 3, 1995, the PCSSD informed ADE that its staff development director was working with UALR to develop the black history course offering. No additional assistance was requested of the ADE. 44 XIV. SCATTERED SITE HOUSING A. Through Executive Branch communication procedures, ADE will inquire about State land holdings in Pulaski County and about the availability of State land holdings for use as building sites for scattered-site housing. 1. Projected Ending Date Not applicable. 2. Actual as of March 31 , 1997 The ADE had previously inquired about State land holdings in Pulaski County and about availability of State land holdings for use as building sites for scattered site housing. All materials were distributed to the appropriate district representatives. There has been no contact with the PCSSD on Scattered Site Housing since July 1995. Goal completed. No additional reporting required. 45 XV. STANDARDIZED TEST SELECTION TO DETERMINE LRSD LOAN FORGIVENESS A. Meet with and propose to the representatives of the LRSD that the current Stanford 8 standardized test, following a bias-free validation study, be used to measure the District's progress toward meeting the loan forgiveness thresholds of the Settlement Agreement. 1. Projected Ending Date May 1994 2. Actual as of March 31 , 1997 On April 21 , 1995, a letter was sent to the Superintendent of the LRSD suggesting meeting dates to discuss the variables which affect student achievement. On May 1, 1995, the Director of the ADE was advised of the need to discuss the selection of the SA T-8 to measure the LRSD's progress toward meeting the loan forgiveness threshold of the Settlement Agreement. On May 21 , 1995, the ADE staff discussed the status of the selection of the test relevant to the ADE's Implementation Plan. The Variables Committee, a subcommittee of the Test Selection Committee, received evaluations on the relationship of the various types of scores that could be used on the SA T-8 Test. The Variables Committee recommended using the state-adopted norm referenced test to determine the achievement levels of black and white students. Based on the evaluations, they indicated that scaled scores or raw scores would appear to be the better metrics to use for this purpose. The recommendation from the Variables Committee was submitted to the Test Selection Committee and the ADE Director on July 28, 1995. Until the test validation has been completed, no additional progress can occur on this objective. For the progress being made on the test validation process see Section VII. of this report. In August 1996, copies of the test validation report were provided to the State Board of Education and the ADE administrative team. Additionally, the LRSD Director of Planning , Research and Evaluation was provided a copy of the test validation report. 46 XV. STANDARDIZED TEST SELECTION TO DETERMINE LRSD LOAN FORGIVENESS (Continued) A. Meet with and propose to the representatives of the LRSD that the current Stanford 8 standardized test, following a bias-free validation study, be used to measure the Districts' progress toward meeting the loan forgiveness thresholds of the Settlement Agreement. (Continued) 2. Actual as of March 31, 1997 (Continued)  On September 10, 1996, the LRSD Director of Planning, Research and Evaluation notified the ADE that they had reviewed the test validation report. He indicated -that the district would like to meet with the ADE to discuss the report. The Director of the ADE indicated that he would schedule a meeting with the LRSD to discuss the report. In October 1996, historical files and data were provided to the Director of the ADE, ADE Assistant Director of Technical Assistance, and ADE Assistant Director of Planning and Curriculum for their review in preparation for the meeting with the LRSD regarding the validity study. In February 1997, a memorandum was sent to the Assistant Directors of Technical Assistance and Planning and Curriculum which summarized the test validation and variables subcommittee work and outlined the next step of formalizing an agreement with the LRSD on the use of the SA T-8 and the choice of raw or scaled scores as the metric. In March 1997, recommendations were drafted proposing the use of the SA T-8 as the ADE's monitoring instrument and the use of an aggregate average for racial groups to measure achievement disparity using scaled scores as the metric. 47 XVI. MONITOR SCHOOL IMPROVEMENT PLANS A Fully implement the Extended COE Improvement Plan Process in all schools in the three Pulaski County school districts. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section XVI.D. of this report. B. Conduct the Extended COE School Improvement Plan peer review process in 20% of the schools each year ( every school every five years) and provide peer review team recommendations to the schools reviewed. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section XVI.D. of this report. C. Receive from all schools, annual reports on progress toward meeting recommendations of School Improvement Plans. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 The information for this item is detailed under Section XVI.D. of this report. D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 In June 1995, ADE personnel reviewed the Extended COE packet and prepared for holistic reviews of the Cycle 5 schools. 48 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of March 31 , 1997 In July 1995, year-end reports were finalized by the Pulaski County field service specialists. Plans to conduct holistic reviews of the draft school improvement plans of the Cycle 5 schools were finalized , and plans for the 95/96 school year were discussed. In August 1995, holistic reviews of the Cycle 5 school improvement plans were conducted. A school improvement conference in Hot Springs was conducted, and documentation for technical review visits in the 95/96 school year were discussed. In October 1995, computer programs used by Effective Schools proponents were ordered for review, and a draft monitoring checklist for ECOE was developed. In November 1995, two meetings were held to plan for 95/96 monitoring. Onsite visits were conducted to prepare schools for the FY 95/96 team visits, and technical review visits continued in the Districts. In December 1995, technical assistance visits were conducted, and monitoring occurred in all schools in the Districts. As of December 31 , 1996, approximately 59% of the schools in the Districts had been monitored, and technical review visits continued to be conducted. In February 1996, announced monitoring visits in the Districts were completed . The field service specialists completed the midyear monitoring reports and prepared for the spring NCA/COE peer team visits. In March 1996, unannounced visits and peer team two-day visits of Cycle 5 schools were conducted. Written reports of two-day team visits were prepared, and field service specialists provided assistance to schools on their school improvement plans. In April and May 1996, unannounced monitoring visits were completed, and monitoring forms were scanned for inclusion in the July monitoring report. Team visits were completed, and the annual COE monitoring reports were prepared. 49 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of March 31 , 1997 (Continued) In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed using descriptive statistics. The Districts identified the total number of students enrolled in compensatory education programs by race, gender, and type of compens_atory program. The Semiannual Monitoring Report was completed and filed with the Court, and copies were distributed to the parties. The report featured data on enrollment, testing , discipline, budget, M-to-M transfers, and onsite and offsite monitoring results. Quantitative and qualitative indicators were displayed. Specific information was included on cost and enrollment in compensatory programs. All school improvement plans were monitored in the Cycle 5 schools. Reports regarding the two day team visits were included in the Semiannual Monitoring Report. In August 1996, meetings were held with representatives from the Districts regarding announced monitoring requirements. Copies of monitoring requirements were presented and discussed during the meetings. Technical assistance and individual meetings with Cycle 1 schools were planned for the 96/97 school year. The Districts were requested to record discipline referrals, suspensions, expulsions, and exclusions in accordance with the Allen Letter and to include the race, gender, and years of experience of the teacher. In September 1996, recommendations regarding the ADE monitoring schedule for Cycle 1 schools and content layouts of the semiannual report were submitted to the ADE administrative team for their review. Training materials were developed with tentative training schedules outlined for Cycle 1 principals and schools. In October 1996, a meeting was held with representatives from the Districts to identify, update, and modify the schools in Cycles 1 - 5. Monitoring packets for the Cycle 1 schools in the Districts were developed and presented to the principals during the Principal's Monitoring Workshops. Technical assistance was provided to the Cycle 1 schools regarding their school improvement goals. 50 XVI. MONITOR SCHOOL IMPROVEMENT PLANS (Continued) D. Follow-up and assist schools that have difficulty realizing their school improvement objectives. (Continued) 2. Actual as of March 31, 1997 (Continued) The field service representatives began the announced monitoring visits of the Cycle 1 schools on October 28, 1996 and provided additional technical assistance, as requested, to assist schools in realizing the goals established in their school improvement plans. In December 1996, the field service representatives completed the announced monitoring visits of the Cycle 1 schools and provided assistance, when needed, to assist the schools in achieving their school improvement goals. The ECOE monitoring reports on the school improvement plans of the Cycle 1 schools were included in the Semiannual Monitoring Report that was presented in January 1997 to the State Board of Education, the Desegregation Litigation Oversight Subcommittee, and the parties. In February 1997, the field service specialists prepared for the spring peer team visits of the Cycle 1 schools and prepared the annual NCA reports. Of the 22 Cycle 1 ECOE team visits scheduled within the Districts, the NLRSD team visits were completed in March 1997 with the remainder of the schools continuing to prepare for their team visits. The Cycle 5 schools are in the process of submitting their progress reports from their team visits in FY 95/96. The information from the progress reports will be included in the July 1997 Semiannual Monitoring Report. Additional assistance was provided to the Districts based on the results of monitoring visits, team visits, reported progress, and specific requests made to the field service specialists for technical assistance. 51 XVII. DAT A COLLECTION A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31, 1989 Monitoring Plan. 1. Projected Ending Date Ongoing 2. Actual as of March 31 , 1997 Data was collected in May 1995 from all schools during the unannounced visits. Information that was unavailable during the announced visits was collected during the unannounced monitoring visits. Data regarding budgets, discipline, and M-to-M transfers was collected on diskettes. In June 1995, further data was collected from all District central office personnel regarding facilities, budgets, discipline, perceptual surveys, and M-to-M transfers. Data was analyzed for inclusion in the July Semiannual Monitoring Report. In July 1995, data from perceptual surveys was reviewed. In August 1995, the data elements to be reviewed and the data collection process for FY 95/96 were articulated to the Districts. In September 1995, the format of how data would be collected for the 95/96 school year was distributed to the Districts' superintendents. Financial information for FY 93/94 and FY 94/95 was requested from the Districts to facilitate the ADE's financial monitoring obligations of the Settlement Agreement. School principals were given inservice training regarding FY 95/96 monitoring. The Districts provided fourth quarter data on discipline, testing, nonpromotes, and budget for inclusion in the February 1996 Semiannual Monitoring Report. A workshop to develop a common terminology for monitoring purposes was conducted on October 17, 1995 with principals from the Districts. The workshop consisted of identifying the data available in the Districts that would fulfill the requirements of the 14 elements in the Allen Letter. The group correlated the information from the Allen Letter data elements to the five forms used for monitoring. 52 XVII. DAT A COLLECTION (Continued) A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31, 1989 Monitoring Plan. (Continued) 2. Actual as of March 31, 1997 (Continued) The monitoring data on enrollment, staffing, testing, perceptual, ACT, PSAT, budget, and discipline was verified and checked for errors for inclusion in the February Semiannual Monitoring Report. Data on nonpromotes was analyzed for inclusion in the February Semiannual Monitoring Report. Announced monitoring visits began on November 14, 1995. The preliminary February Semiannual Monitoring Report and the executive summary of the Semiannual Monitoring Report were prepared and presented to the ADE administrative team and the State Board of Education. Announced monitoring visits were completed on January 26, 1996. Unannounced monitoring visits began in late February 1996 for the Cycle 5 schools in the Districts and were completed in April 1996. A supplemental report to the February 1, 1996 Semiannual Monitoring Report was filed with the Court on April 8, 1996. Data requests for information regarding finance, M-to-M transfers, discipline, and enrollment were forwarded to the Districts. Information was reviewed, analyzed, and formatted for inclusion in the July Semiannual Monitoring Report. The data received from the Districts was analyzed and reviewed. The process of reporting instructional programs was clarified after District representatives and ADE desegregation staff collaboratively established a definition. All data collected for the July 1996 Semiannual Report was disaggregated, analyzed, and displayed in color graphic form for reporting. In August 1996, the Districts were provided with the monitoring requirements and expectations for the 96/97 school year. 53 XVII. DATA COLLECTION (Continued) A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31, 1989 Monitoring Plan . (Continued) 2. Actual as of March 31 , 1997 (Continued) Final arrangements were made in September 1996 for the collection of quantitative data. Monitoring formats were revised based on the input from local schools. Technical assistance was provided to the LRSD regarding the collection and formatting of staffing data for certified employees.  Monitoring packets for the Districts and the principals of Cycle 1 schools were developed in October 1996. The monitoring data collection process and the monitoring plan were presented to the principals during the Principal's Monitoring Workshops. In November 1996, quantitative data, as specified by the Allen Letter, was received from each of the Cycle 1 schools. The Lead Planning Section reviewed and formatted the data in preparation for the February 1997 Semiannual Monitoring Report. In December 1996, the remainder of the quantitative data specified in the Allen Letter was reviewed and formatted for inclusion in the February 1997 Semiannual Monitoring Report. The Semiannual Monitoring Report was finalized in January 1997 and presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, and the parties for their review. As specified by the Allen Letter, the following data was collected on the Cycle 1 schools for inclusion in the monitoring report: (1) enrollment by race, gender, school, grade, transported, nontransported, and instructional programs for the Cycle 1 schools and the magnet schools\n(2) nonpromotes by race, gender, grade, school, teacher, transported, and nontransported\n(3) number of 11th and 12th graders by race, gender, school, and guidance counselor who took the PSAT, SAT, or ACT\n(4) staffing data on full time equivalent classroom teachers, school-based administrators, counselors, kindergarten teachers, librarians, department heads, secretaries, and central office positions by race, gender, school , years of experience, and job category, where applicable\n(5) district policy and program information, including updates for the current school year\n54 XVII. DATA COLLECTION (Continued) A. Through the School Improvement Plan annual reporting and monitoring process, collect, analyze and monitor data required in the May 31 , 1989 Monitoring Plan. (Continued) 2. Actual as of March 31 , 1997 (Continued) (6) district financial information for FY 95/96 and budget information for FY 96/97 which included the district's total operating costs, transportation costs, legal costs, compensatory education costs, and magnet school costs\n(7) expulsions for the first quarter of the 96/97 school year\n(8) perceptional data regarding school quality, services, district and building leadership, special state funded programs, and educational equity summarized by race, gender, attendance zone, school, and grade\nand (9) the ECOE monitoring reports. The following information was not included in the February 1997 Semiannual Monitoring Report, but will be collected and reported in the July 1997 Semiannual Monitoring Report on the Cycle 1 schools: (1) (2) (3) (4) SAT-9 results by race, gender, grade, school, SES, and teacher\ndiscipline referrals by school, teacher, race, gender, grade, subject, and teacher's years of experience\nsuspensions, exclusions, and expulsions by type of infraction, and length of punishment by race, gender, grade, school, and teacher\nM-to-M transfers for sending and receiving districts by race, gender, school, and grade. In February 1997, the Lead Planning and Desegregation Monitoring Section began preparing the format for the July 1997 Semiannual Monitoring Report and obtained the SA T-9 test data on the Cycle 1 schools from the ADE's Assessment Section. In March 1997, data forms were created and sent to the Districts' superintendents to assist with the submission of information for the July 1997 Semiannual Monitoring Report. To avoid duplication of effort and unduly burdening school personnel, some of the data required is being collected through existing reports which were submitted by the Districts during the annual reporting process. 55 CERTIFICATE OF SERVICE I, Timothy Gauger, certify that a copy of the foregoing document was served by first class mail on this 28th day of March, 1997, to the following person(s) at the address(es) indicated: M. Samuel Jones, III Wright, Lindsey \u0026amp; Jennings 2000 Boatmen's Bank Bldg. 200 W. Capitol Little Rock, AR 72201 John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72201 Richard Roachell Roachell \u0026amp; Street 401 W. Capitol, Suite 504 Little Rock, AR 72201 Christopher Heller Friday, Eldredge \u0026amp; Clark 2000 First Commercial Bldg. 400 W. Capitol Little Rock, AR 72201 Stephen W. Jones Jack, Lyon \u0026amp; Jones 3400 TCBY Tower 425 W. Capitol Little Rock, AR 72201 Ann Brown ODM 201 E. Markham, Ste. 510 Little Rock, AR 72201 IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION RECEIVED MAY 5 1997 OFFICE OF DESEGREGATJDn Monitoring LITTLE ROCK SCHOOL DISTRICT PLAINTIFF v. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, et al. DEFENDANTS INTERVENORS INTERVENORS MRS. LORENE JOSHUA, et al. KATHERINE KNIGHT, et al. NOTICE OF FILING In accordance with the Court's order of December 10, 1993, the Arkansas Department of Education hereby gives notice of the filing of ADE's Project Management Tool for April, 1997. Respectfully Submitted, WINSTON BRYANT Attorney General Assistant Attorney General 323 Center Street, Suite 200 Little Rock, Arkansas 72201 (501) 682-2007 Attorney for Arkansas Department of Education ,. IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT, ET AL PLAINTIFFS V. NO. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE W. KNIGHT, ET AL INTERVENORS ADE'S PROJECT MANAGEMENT TOOL In compliance with the Court's Order of December 10, 1993, the Arkansas Department of Education (ADE) submits the following Project Management Tool to the parties and the Court. This document describes the progress the ADE has made since March 15, 1994, in complying with provisions of the Implementation Plan and itemizes the ADE's progress against timelines presented in the Plan . IMPLEMENTATION PHASE ACTIVITY I. FINANCIAL OBLIGATIONS A. Use the previous year's three quarter average daily membership to calculate MFPA for the current school year. 1. Projected Ending Date 2. Last day of each month, August - June. Actual as of April 30, 1997 Based on the information available at March 31 , 1997, the ADE calculated the Equalization Funding for FY 96/97, subject to periodic adjustments. B. Include all Magnet students in the resident District's average daily membership for calculation. 1. Projected Ending Date Last day of each month, August - June. I. FINANCIAL OBLIGATIONS (Continued) B. Include all Magnet students in the resident District's average daily membership for calculation. (Continued) 2. Actual as of April 30, 1997 Based on the information available at March 31 , 1997, the ADE calculated for FY 96/97, subject to periodic adjustments. C. Process and distribute State MFPA. D. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of April 30, 1997 Distributions for FY 96/97 at March 31, 1997 were: LRSD - $30,480,568 NLRSD - $17,126,317 PCSSD- $41 ,060,287 The allotments calculated for FY 96/97 at March 31 , 1997, subject to periodic adjustments, were as follows: LRSD - $41,530,927 NLRSD - $23,335,255 PCSSD- $55,946,194 Determine the number of Magnet students residing in each District and attending a Magnet School. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of April 30, 1997 Based on the information available, the ADE calculated at March 31 , 1997 for FY 96/97, subject to periodic adjustments. E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. 1. Projected Ending Date Ongoing, as ordered by the Court. 2 I. FINANCIAL OBLIGATIONS (Continued) E. Desegregation Staff Attorney reports the Magnet Operational Charge to the Fiscal Services Office. (Continued) 2. Actual as of April 30, 1997 Based on the information available, the ADE calculated at March 31 , 1997 for FY 96/97, subject to periodic adjustments. It should be noted that currently the Magnet Review Committee is reporting this information instead of the staff attorney as indicated in the Implementation Plan. F. Calculate state aid due the LRSD based upon the Magnet Operational Charge. G. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of April 30, 1997 Based on the information available, the ADE calculated at March 31 , 1997 for FY 96/97, subject to periodic adjustments. Process and distribute state aid for Magnet Operational Charge. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of April 30, 1997 Distributions for FY 96/97 at March 31, 1997 were $6,251 ,172. Allotment calculated at March 31 , 1997 for FY 96/97 was $8,680,733, subject to periodic adjustments. H. Calculate the amount of M-to-M incentive money to which each school district is entitled. 1. Projected Ending Date Last day of each month, August - June. 2. Actual as of April 30, 1997 Calculated for FY 96/97, subject to periodic adjustments. 3 I. FINANCIAL OBLIGATIONS (Continued) I. Process and distribute M-to-M incentive checks. 1. Projected Ending Date Last day of each month, September - June. 2. Actual as of April 30, 1997 Distributions for FY 96/97 at March 31, 1997 were: LRSD - $2,360,663 NLRSD - $928,946 PCSSD - $3,885,393 The allotments for FY 96/97 calculated at March 31, 1997, subject to periodic adjustments, were: LRSD - $3,697,528 NLRSD - $1,409,554 PCSSD - $5,769,907 J. Districts submit an estimated Magnet and M-to-M transportation budget to ADE. 1. Projected Ending Date Ongoing, December of each year. 2. Actual as of April 30, 1997 In October 1996, the Magnet and M-to-M transportation budgets for FY 96/97 were submitted to the ADE by the Districts. K. Reginald Wilson notifies General Finance to pay districts for first two-thirds of the Districts' proposed budget. 1. Projected Ending Date Ongoing, annually. 2. Actual as of April 30, 1997 In October 1996, General Finance was notified to pay the first payment for FY 96/97 to the Districts. It should be noted that the Transportation Coordinator is currently performing this function. 4 I. FINANCIAL OBLIGATIONS (Continued) L. ADE pays districts for first two-thirds of their proposed budget. 1. Projected Ending Date Ongoing, annually. 2. Actual as of April 30, 1997 In October 1996, General Finance made an initial one-third payment to the Districts for their FY 96/97 transportation budget, and all three districts had received their last one-third payments for FY 95/96. At March 1997, the following had been paid for FY 96/97: LRSD - $962,264.34 NLRSD - $123,104.00 PCSSD - $537,688.67 M. ADE verifies actual expenditures submitted by Districts and reviews each bill with each District's transportation coordinator. 1. Projected Ending Date Ongoing, annually. 2. Actual as of April 30, 1997 In October 1996, the ADE transportation coordinator reviewed each district's Magnet and M-to-M transportation costs for FY 95/96. N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. 1. Projected Ending Date Ongoing, as stated in Exhibit A of the Implementation Plan. 2. Actual as of April 30, 1997 In FY 94/95, the State purchased 52 buses at a cost of $1,799,431 which were added to or replaced existing Magnet and M-to-M buses in the Districts. The buses were distributed to the Districts as follows: LRSD - 32\nNLRSD - 6\nand PCSSD - 14. 5 I. FINANCIAL OBLIGATIONS (Continued) N. Purchase buses for the Districts to replace existing Magnet and M-to-M fleets and to provide a larger fleet for the Districts' Magnet and M-to-M Transportation needs. (Continued) 2. Actual as of April 30, 1997 (Continued) The ADE purchased 64 Magnet and M-to-M buses at a cost of $2,334,800 in FY 95/96. The buses were distributed accordingly: LRSD - 45\nNLRSD - 7\nand PCSSD - 12. 0 . Process and distribute compensatory education payments to LRSD as required by page 23 of the Settlement Agreement. P. 1. Projected Ending Date July 1 and January 1, of each school year through January 1, 1999. 2. Actual as of April 30, 1997 Distributions as of March 31 , 1997 for FY 96/97 were $2,527,936. Total to be paid for FY 96/97 was $2,527,936. Process and distribute additional payments in lieu of formula to LRSD as required by page 24 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of April 30, 1997 Obligation fulfilled in FY 95/96. Q. Process and distribute payments to PCSSD as required by Page 28 of the Settlement Agreement. 1. Projected Ending Date Payment due date and ending July 1, 1994. 2. Actual as of April 30, 1997 Final payment was distributed July 1994. 6 I. FINANCIAL OBLIGATIONS (Continued) R. Upon loan request by LRSD accompanied by a promissory note, the ADE makes loans to LRSD. 1. Projected Ending Date Ongoing, through July 1, 1999. See Settlement Agreement page 24. 2. Actual as of April 30, 1997 The last loan request from the LRSD was made on June 4, 1993. As of this reporting date, the LRSD has received $12,000,000 in loan proceeds. S. Process and distribute payments in lieu of formula to PCSSD required by page 29 of the Settlement Agreement. T. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of April 30, 1997 Obligation fulfilled in FY 95/96. Process and distribute compensatory education payments to NLRSD as required by page 31 of the Settlement Agreement. 1. Projected Ending Date July 1 of each school year through June 30, 1996. 2. Actual as of April 30, 1997 Obligation fulfilled in FY 95/96. U. Process and distribute check to Magnet Review Committee. 1. Projected Ending Date Payment due date and ending July 1, 1995. 2. Actual as of April 30, 1997 Distribution in July 1996 for FY 96/97 was $75,000. This was the total amount due to the Magnet Review Committee for FY 96/97. 7 I. FINANCIAL OBLIGATIONS (Continued) V. Process and distribute payments for Office of Desegregation Monitoring. 1. Projected Ending Date Not applicable. 2. Actual as of April 30, 1997 Distribution in July 1996 for FY 96/97 was $200,000. This was the total amount due to the ODM for FY 96/97. 8 II. MONITORING COMPENSATORY EDUCATION A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. 1. Projected Ending Date January 15, 1995 2. Actual as of April 30, 1997 In May 1995, monitors completed the unannounced visits of schools in Pulaski County. The monitoring process involved a qualitative process of document reviews, interviews, and observations. Information was collected on scan sheets and completed by the Southwest Regional Cooperative. The monitoring focused on progress made since the announced monitoring visits. In June 1995, monitoring data completed during the unannounced visits was scanned, displayed, and formatted for insertion in the July Semiannual Report. Twenty-five per cent of all classrooms in each building were visited, and all of the schools in Pulaski County were monitored. All principals were interviewed to determine if there was any additional progress since the announced visits. The July 1995 Monitoring Report was reviewed by the ADE administrative team, the Arkansas State Board of Education, and the Districts. The report was formatted in accordance with the Allen Letter. Information about budget, M-to-M transfers, discipline, recidivism, PSAT testing, staffing, and onsite monitoring was included in the report. The monitoring report was filed in accordance with the Allen Letter and Implementation Plan. In October 1995, a common terminology was developed by principals from the Districts and the Lead Planning and Desegregation staff to facilitate the monitoring process. The announced monitoring visits began on November 14, 1995 and were completed on January 26, 1996. Copies of the preliminary February 1996 Semiannual Monitoring Report and the monitoring report executive summary were provided to the ADE administrative team and the State Board of Education in January 1996. 9 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of April 30, 1997 (Continued) A report on the current status of the Cycle 5 schools in the ECOE process and their school improvement plans was filed with the Court on February 1, 1996. The unannounced monitoring visits began in February 1996 and ended on May 10, 1996. In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed using descriptive statistics. Additionally, the Districts identified the total number of students enrolled in compensatory education programs by race, gender, and type of compensatory program. District representatives and the ADE Desegregation Monitoring staff collaboratively developed a definition for instructional programs. The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996, and copies were distributed to the parties. The report featured data on enrollment, testing, discipline, budget, M-to-M transfers, and onsite and offsite monitoring results. Quantitative and qualitative indicators were displayed. Specific information was included on cost and enrollment in compensatory programs. Announced monitoring visits of the Cycle 1 schools began on October 28, 1996 and concluded in December 1996. In January 1997, presentations were made to the State Board of Education, the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, and the parties to review and comment on the draft February 1997 Semiannual Monitoring Report. At the January 21, 1997 meeting with the parties, the monitoring instrument and monitoring process were evaluated for their usefulness in monitoring the impacts of compensatory education programs on achievement disparities. In February 1997, the Semiannual Monitoring Report was filed. The field service specialists began the unannounced monitoring visits of the Cycle 1 schools on February 3, 1997. 10 II. MONITORING COMPENSATORY EDUCATION (Continued) A. Begin testing and evaluating the monitoring instrument and monitoring system to assure that data is appropriate and useful in monitoring the impacts of compensatory education programs on disparities in academic achievement for black students and white students. (Continued) 2. Actual as of April 30, 1997 (Continued) In March 1997, reminder letters were sent to the Districts' superintendents regarding data requirements for the July .1997 Semiannual Monitoring Report. The deadline for data submission is April 25, 1997. The Districts were also reminded of an additional data element regarding discipline that was requested by the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly. Unannounced monitoring visits continued in March with approximately 20 percent of the monitoring visits completed. Unannounced monitoring visits continued in April 1997 with 14 of the 22 Cycle 1 school monitoring visits completed. Desegregation data collection workshops were conducted in the Districts from March 28, 1997 to April 7, 1997. The deadline for receiving data from the Districts is April 24, 1997. Additionally, a desegregation monitoring planning meeting was conducted by the ADE Assistant Director of Technical Assistance on April 3, 1997 to finalize plans for the July 15, 1997 Semiannual Monitoring Report. 11 Ill. A PETITION FOR ELECTION FOR LRSD WILL BE SUPPORTED SHOULD A MILLAGE BE REQUIRED A. Monitor court pleadings to determine if LRSD has petitioned the Court for a special election. 1. Projected Ending Date Ongoing. 2. Actual as of April 30, 1997 Ongoing. All Court pleadings are monitored monthly. 8. Draft and file appropriate pleadings if LRSD petitions the Court for a special election. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 To date, no action has been taken by the LRSD. 12 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION A. Using a collaborative approach, immediately identify those laws and regulations that appear to impede desegregation. 1. Projected Ending Date December, 1994 2. Actual as of April 30, 1997 The information for this item is detailed under Section IV.E. of this report. B. Conduct a review within ADE of existing legislation and regulations that appear to impede desegregation. C. 1. Projected Ending Date November, 1994 2. Actual as of April 30, 1997 The information for this item is detailed under Section IV.E. of this report. Request of the other parties to the Settlement Agreement that they identify laws and regulations that appear to impede desegregation. 1. Projected Ending Date November, 1994 2. Actual as of April 30, 1997 The information for this item is detailed under Section IV.E. of this report. D. Submit proposals to the State Board of Education for repeal of those regulations that are confirmed to be impediments to desegregation. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 The information for this item is detailed under Section IV.E. of this report. 13 IV. REPEAL STATUTES AND REGULATIONS THAT IMPEDE DESEGREGATION (Continued) E. Submit proposals to the Legislature for repeal of those laws that appear to be impediments to desegregation. 2. Actual as of April 30, 1997 A committee within the ADE was formed in May 1995 to review and collect data on existing legislation and regulations identified by the parties as impediments to desegregation. The committee researc.hed the Districts' concerns to determine if any of the rules, regulations, or legislation cited impede desegregation. The legislation cited by the Districts regarding loss funding and worker's compensation were not reviewed because they had already been litigated. In September 1995, the committee reviewed the following statutes, acts, and regulations: Act 113 of 1993\nADE Director's Communication 93-205\nAct 145 of 1989\nADE Director's Memo 91- 67\nADE Program Standards Eligibility Criteria for Special Education\nArkansas Codes 6-18-206, 6-20-307, 6-20-319, and 6-17-1506. In October 1995, the individual reports prepared by committee members in their areas of expertise and the data used to support their conclusions were submitted to the ADE administrative team for their review. A report was prepared and submitted to the State Board of Education in July 1996. The report concluded that none of the items reviewed impeded desegregation. As of February 3, 1997, no laws or regulations have been determined to impede desegregation efforts. Any new education laws enacted during the Arkansas 81 st Legislative Session will be reviewed at the close of the legislative session to ensure that they do not impede desegregation. 14 V. COMMITMENT TO PRINCIPLES A. Through a preamble to the Implementation Plan, the Board of Education will reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 The preamble was contained in the Implementation Plan filed with the Court on March 15, 1994. B. Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement and outcomes of programs intended to apply those principles. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 Ongoing C. Through execution of the Implementation Plan, the Board of Education will continue to reaffirm its commitment to the principles of the Settlement Agreement by actions taken by ADE in response to monitoring results. 1. Projected Ending Date Ongoing 2.  Actual as of April 30, 1997 Ongoing D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. 1. Projected Ending Date Ongoing 15 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of April 30, 1997 At each regular monthly meeting of the State Board of Education, the Board is provided copies of the most recent Project Management Tool (PMT) and an executive summary of the PMT for their review and approval. Only activities that are in addition to the Board's monthly review of the PMT are detailed below. In May 1995, the State Board of Education was informed of the total number of schools visited during the monitoring phase and the data collection process. Suggestions were presented to the State Board of Education on how recommendations could be presented in the monitoring reports. In June 1995, an update on the status of the pending Semiannual Monitoring Report was provided to the State Board of Education. In July 1995, the July Semiannual Monitoring Report was reviewed by the State Board of Education. On August 14, 1995, the State Board of Education was informed of the need to increase minority participation in the teacher scholarship program and provided tentative monitoring dates to facilitate reporting requests by the ADE administrative team and the Desegregation Litigation Oversight Subcommittee. In September 1995, the State Board of Education was advised of a change in the PMT from a table format to a narrative format. The Board was also briefed about a meeting with the Office of Desegregation Mo'nitoring regarding the PMT. In October 1995, the State Board of Education was updated on monitoring timelines. The Board was also informed of a meeting with the parties regarding a review of the Semiannual Monitoring Report and the monitoring process, and the progress of the test validation study. In November 1995, a report was made to the State Board of Education regarding the monitoring schedule and a meeting with the parties concerning the development of a common terminology for monitoring purposes. 16 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of April 30, 1997 (Continued) In December 1995, the State Board of Education was updated regarding announced monitoring visits. In January 1996, an executive summary of the February Semiannual Monitoring Report and a draft of the February Semiannual Monitoring Report were provided to the State Board of Education. During the months of February 1996 through May 1996, the PMT report was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. In June 1996, the State Board of Education was updated on the status of the bias review study. In July 1996, the July 1996 Semiannual Monitoring Report was provided to the Court, the parties, ODM, the State Board of Education, and the Desegregation Litigation Oversight Subcommittee. In August 1996, the State Board of Education and the ADE administrative team were provided with copies of the test validation study prepared by Dr. Paul Williams. During the months of September 1996 through December 1996, the PMT was the only item on the agenda regarding the status of the implementation of the Monitoring Plan. On January 13, 1997, a presentation was made to the State Board of Education regarding the February 1997 Semiannual Monitoring Report, and the copies of the report and its executive summary were distributed to all Board members. The Project Management Tool and its executive summary were addressed at the February 10, 1997 State Board of Education meeting regarding the ADE's progress in fulfilling their obligations as set forth in the Implementation Plan. 17 V. COMMITMENT TO PRINCIPLES (Continued) D. Through regular oversight of the Implementation Phase's Project Management Tool, and scrutiny of results of ADE's actions, the Board of Education will act on its commitment to the principles of the Settlement Agreement. (Continued) 2. Actual as of April 30, 1997 (Continued) In March 1997, the State Board of Education received the PMT and the PMT executive summary. The Board was also notified that historical information in the PMT had been summarized at the direction of the Assistant Attorney General in order to reduce the size and increase the clarity of the report. Additionally, the Assistant Attorney General updated the Board on the Pulaski County Desegregation Case and reviewed the Memorandum Opinion and Order issued by the Court on February 18, 1997 in response to the Districts' motion for summary judgment on the issue of state funding for teacher retirement matching contributions. On April 14, 1997, the State Board of Education received copies of the PMT and the PMT executive summary. 18 VI. REMEDIATION A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 During May 1995, team visits to Cycle 4 schools were conducted, and plans were developed for reviewing the Cycle 5 schools. In June 1995, the current Extended COE packet was reviewed, and enhancements to the Extended COE packet were prepared. In July 1995, year end reports were finalized by the Pulaski County field service specialists, and plans were finalized for reviewing the draft improvement plans of the Cycle 5 schools. In August 1995, Phase I - Cycle 5 school improvement plans were reviewed. Plans were developed for meeting with the Districts to discuss plans for Phase II - Cycle 1 schools of Extended COE, and a school improvement conference was conducted in Hot Springs. The technical review visits for the FY 95/96 year and the documentation process were also discussed. In October 1995, two computer programs, the Effective Schools Planner and the Effective Schools Research Assistant, were ordered for review, and the first draft of a monitoring checklist for Extended COE was developed. Through the Extended COE process, technical assistance needs were identified for numerous schools within the Districts based on the data gathered, and the field service representatives provided technical assistance. In November 1995, ADE personnel discussed and planned for the FY 95/96 monitoring, and onsite visits were conducted to prepare schools for the FY 95/96 team visits. Technical review visits continued in the Districts. In December 1995, announced monitoring visits were conducted in the Districts. Technical assistance visits were also conducted. 19 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of April 30, 1997 (Continued) At December 31, 1995, approximately 59% of the schools in the Districts had been monitored. Technical review visits were conducted during January 1996. In February 1996, announced monitoring visits and midyear monitoring reports were completed, and the field service specialists prepared for the spring NCA/COE peer team visits. In March 1996, unannounced monitoring visits of Cycle 5 schools commenced, and two-day peer team visits of Cycle 5 schools were conducted. Team lists and materials for two-day visits were prepared, and written reports of two-day team visits were prepared. Technical assistance was provided to schools in final preparation for team visits and to schools needing any school improvement information. In April and May 1996, the unannounced monitoring visits were completed. The unannounced monitoring forms were reviewed for completeness and sent to the co-op to be scanned for inclusion in the July monitoring report. The two-day peer team visits were completed, and annual COE monitoring reports were prepared. In June 1996, all announced and unannounced monitoring visits of the Cycle 5 schools were completed, and the data was analyzed using descriptive statistics. The Districts identified the total number of students enrolled in compensatory education programs by race, gender, and type of compensatory program . The Semiannual Monitoring Report was completed and filed with the Court on July 15, 1996, and copies were distributed to the parties. During August 1996, meetings were held with representatives from the Districts regarding monitoring requirements. Copies of monitoring requirements were presented and discussed. Technical assistance and individual meetings with Cycle 1 schools were planned for the 96/97 school year. The Districts were requested to record discipline referrals, suspensions, expulsions, and exclusions in accordance with the Allen Letter and to include the race, gender, and years of experience of the teacher. 20 VI. REMEDIATION (Continued) A. Through the Extended COE process, the needs for technical assistance by District, by School, and by desegregation compensatory education programs will be identified. (Continued) 2. Actual as of April 30, 1997 (Continued) In September 1996, recommendations regarding the ADE monitoring schedule for Cycle 1 schools and content layouts of the semiannual report were submitted to the ADE administrative team for their review. Training materials were developed with tentative training schedules outlined for Cycle 1 principals and schools. In October 1996, all schools in the Districts identified their technical assistance needs by utilizing their school improvement plans as provided for in the ECOE process. Technical assistance needs were identified and addressed by the field service specialists to prepare each school for their team visits. The announced monitoring visits of the Cycle 1 schools began on October 28, 1996. In December 1996, the announced monitoring visits of the Cycle schools were completed, and technical assistance needs were identified from school site visits. In January 1997, the ECOE monitoring section identified technical assistance needs of the Cycle 1 schools, and the information was reviewed at January meetings in which a draft of the February Semiannual Monitoring Report was presented to the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, the State Board of Education, and the parties. In February 1997, field service specialists prepared for the peer team visits of the Cycle 1 schools. NCA accreditation reports were presented to the NCA Committee, and NCA reports were prepared for presentation at the April NCA meeting in Chicago. In March and April 1997, 76 visits were made to schools or central offices to work with principals, ECOE steering committees, and designated district personnel concerning school improvement planning. B. Identify available resources for providing technical assistance for the specific condition, or circumstances of need, considering resources within ADE and the Districts, and also resources available from outside sources and experts. 1. Projected Ending Date Ongoing 21 VI. REMEDIATION (Continued) B. Identify available resources for providing technical assistance for the specific condition, or circumstances of need, considering resources within ADE and the Districts, and also resources available from outside sources and experts. (Continued) 2. Actual as of April 30, 1997 The information for this item is detailed under Section VI.F. of this report. C. Through the ERIC system, conduct a literature search for research evaluating compensatory education programs. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 An updated ERIC Search was conducted on May 15, 1995 to locate research on evaluating compensatory education programs. The ADE received the updated ERIC disc that covered material through March 1995. In August 1995, a new ERIC disc arrived, and an updated search was conducted. These articles were reviewed. An ERIC search was conducted in September 30, 1996 to identify current research dealing with the evaluation of compensatory education programs. These articles were reviewed. An ERIC search was conducted in April 1997 to identify current research on compensatory education programs. On April 8, 1997, th is information was sent to the Cycle 1 principals and the field service specialists for their use. D. Identify and research technical resources available to ADE and the Districts through programs and organizations such as the Desegregation Assistance Center in San Antonio, Texas. 1. Projected Ending Date Summer 1994 22 VI. REMEDIATION (Continued) D. Identify and research technical resources available to ADE and the Districts through programs and organizations such as the Desegregation Assistance Center in San Antonio, Texas. (Continued) 2. Actual as of April 30, 1997 The information for this item is detailed under Section VI.F. of this report. E. Solicit, obtain, and use available resources for technical assistance. 1. Projected Ending Date Ongoing 2. Actual as of April 30, 1997 The information for this item is detailed under Section VI.F. of this report. F. Evaluate the impact of the use of resources for technical assistance. 1. 2. Projected Ending Date Ongoing Actual as of April 30, 1997 From March 1995 through July 1995, technical assistance and resources were obtained from the following sources: the Southwest Regional Cooperative\nUALR regarding training for monitors\nODM on a project management software\nADHE regarding data review and display\nand Phi Delta Kappa, the Desegregation Assistance Center and the Dawson Cooperative regarding perceptual surveys. Technical assistance was received on the Microsoft Project software in November 1995, and a draft of the PMT report using the new software package was presented to the ADE administrative team for review. In December 1995, a data manager was hired permanently to provide technical assistance with computer software and hardware. 23 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of April 30, 1997 (Continued) In October 1996, the field service specialists conducted workshops in the Districts to address their technical assistance needs and provided assistance for upcoming team visits. In November and December 1996, the field service specialists addressed technical assistance needs of the schools in the Districts as they were identified and continued to provide technical assistance for the upcoming team visits. In January 1997, a draft of the February 1997 Semiannual Monitoring Report was presented to the State Board of Education, the Desegregation Litigation Oversight Subcommittee of the Arkansas General Assembly, and the parties. The ECOE monitoring section of the report included information that identified technical assistance needs and resources available to the Cycle 1 schools. Technical assistance was provided from sources outside the ADE during the January 29-31 , 1997 Title I Mid-Winter Conference. The theme of the conference centered around the Improving America's Schools Act which emphasizes creating a learning community by building capacity schools to better serve all children and empowering parents to acquire additional skills and knowledge to better support the education of their children. The theme of all speakers, sessions, and exhibits was Creating the Learning Community: Building School Capacity, Empowering Families and Strengthening Partnerships. In February 1997, three ADE employees attended the Southeast Regional Conference on Educating Black Children which facilitated the ADE in identifying and obtaining technical assistance resources. The focus of the conference was Excellence Without Excuse - Educating All Children. Participants received training from national experts who outlined specific steps that students, teachers, administrators, parents, community leaders, policy makers, paraprofessionals, higher education institutions, religious institutions, and support providers can take to help promote and improve the education of black children. 24 VI. REMEDIATION (Continued) F. Evaluate the impact of the use of resources for technical assistance. (Continued) 2. Actual as of April 30, 1997 (Continued) Three members of the ADE's Technical Assistance Section attended the National Committee for School Desegregation Conference in Cincinnati, Ohio during March 6-9, 1997 in order to identify and obtain technicai assistance resources for use in desegregation efforts. The participants received training in strategies for Excellence and Equity: Empowerment and Training for the Future. Specific information was received regarding the current status of court-ordered desegregation, unitary status, and resegregation. The i\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_4","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1996-05/1996-09"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. 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Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_8","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1996-01/1996-04"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. 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Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_2","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1995-09/1995-12"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. 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Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_7","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1995-01/1995-08"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. 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Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_13","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1994-10/1994-12"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. 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Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant.\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_728","title":"Project Management tool, Bundled","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959"],"dcterms_creator":null,"dc_date":["1994-09/1994-12"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--20th century","Little Rock School District","Education--Arkansas","Education--Evaluation","Education--Finance","Project management"],"dcterms_title":["Project Management tool, Bundled"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/728"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["projects (object groupings)"],"dcterms_extent":["24 pages"],"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nA A * IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION SEP 3 0 1994 Offica of Oesegrsga'.ion Moniicf.- LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LR8D^8 1995-96 BUDGET/8EPTEMBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD), Budget/September Project Management Tool, states: for its 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending September 30, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending September 30, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE Tcertify that a copy of the foregoing  -7 1995-96 BBuuodggeert//fSaeepptreemmbbeerr PPrroojjeecctt MMaannaaggeemmeenntt Tool has been mailed by First Class Mail, postage pre-paid on September 30, upon the following, except as otherwise indicated: 1994, Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 72201 504 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Heritage West Building, Suite 520 201 East Markham Street Court) Little Rock, AR 72201 Jerry L. Malone ID 1 Name REASSESSMENT OF PROCESS AMP, ORGANIZATION 1994-95 % Complete 17% 2 Analyze, reassess, and revise planning organization and structure 5% 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% 4 Initial circulation of 1994-95 Management Tool 100% 5 Evaluate tasking of 1994-95 Management Tool weekly 15%  54% 7 Identify data to measure needs of district for FY 95-96 100% 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Page 1 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Wiiiiams.Matthis.Ciowers Mar 27 '94 Jun 30 '95 Wiiiiams.Matthis.Ciowers May 25 '94 Jun 24 '94 Jul 15'94 May 13 '94 Jun 1 '94 Jun 1 '94 FY96 Jul 29 '94 Jun 30 '94 Jun 30 '95 Jun 30 '95 Jul 29 '94 Jul 29 '94 Council,Cabinet,Bassa Bassa Council,Clowers Williams.Glowers VVilliams,Council Council,Cabinet 9/30/94Little Rock School District Program Planning and Budgeting Tool IO 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19'94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet PERSONNEL STUDY 40% Aug 1 '34 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley, Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 40% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 0% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 0% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Hurley la STANFORD 8 TEST DATA STUDY 69% Aug 1 '94 Oct 31 '94 ClQwers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15'94 Clowe rs, Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowe rs,Dunbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16 '94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowe rs,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12'94 Sep 30 '94 Clowers,Dunbar 24 Prepare Stanford 8 Test Report 0% Oct 3'94 Oct 14 '94 Dunbar Page 3 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Glowers,Dunbar 2 ARKANSAS MINIMUM PERFORMANCE TEST lAMPTl DATA STUDY 69% Aug 1 '94 Oct 31 '94 Glowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16 '94 Aug 30 '94 Clowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16 '94 Glowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Glowers, Penn-Norman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Glowers,Penn-Norman 32 Prepare AMPT Report 0% Oct 3 '94 Oct 14 '94 Penn-Norman Page 4 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Glowers,Penn-Norman 34 PRE MONITORING REPORTS STUDY 69% Aug 1 '94 Oct 31 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers,Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers, Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Glowers, Smith 40 Prepare PRE Monitoring Reports Study Report 0% Oct 3'94 Oct 14 '94 Smith Page 5 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Clowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY 74% Aug 1 '94 Nov 15 '94 Clowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16 '94 Aug 30 '94 Clowers,Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16 '94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowers,Hobby,Savage 47 Analyze data from SC/HR Survey 75% Sep 26 '94 Oct 14 '94 Clowers,Hobby 48 Prepare SC/HR Survey Report 50% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 0% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Clowers,Hobby SQ CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 23% Sep 1 '94 Nov 15 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 0% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 50% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 0% Sep 30 '94 Oct 31 '94 Matthis,Curricuium Supervisors Page 7 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 0% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names___________ Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Make recommendations for program additions/deletions/modifications 0% Oct 31 '94 Nov 4 '94 Matthis,Curriculum Supervisors 62 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 0% Nov 7 '94 Nov 15 '94 Matthis,Curriculum Supervisors 3 PROPORTIONAL ALLOCATION 71% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15 '94 Milhollen, Williams,Council,Hurley,Gadberry Page 8 FY96 9/30/94ID 65 Name Review/revise data collection plan tor Proportional Allocation Formulas % Complete 100% 66 Assign responsibilities for Proportional Allocation Formulas 100% 67 Collect data for Proportional Allocation Formulas 100% 68 Analyze data from Proportional Allocation Formulas 100% 69 Prepare Proportional Allocation Formulas Report 50% 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 0% 21 DISTRICTWIDE FACILITIES STUDY 38% 72 Define purpose and scope of Districtwide Facilities Study 100% Page 9 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Revised Finish Aug 31 '94 Resource Names Milhollen Aug 19 '94 Aug 22 '94 Sep 12 '94 Sep 26 '94 Oct 13 '94 Jul 15 '94 Jul 15'94 FY96 Aug 19 '94 Sep 9 '94 Sep 23 '94 Oct 12 '94 Oct 31 '94 Nov 23 '94 Aug 15 '94 Milhollen Hurley,Boykins,Eaton.Neal,Milhollen,Gadberry Milhollen, Boykins,Eaton,Neal, Hurley,Gadberry Milhollen.Hurley,Boykins, Eaton. Neal Milhollen Milhollen Williams.Milhollen, Council 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15 '94 Revised Finish Resource Names Milhollen.Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15 '94 Milhollen, Eaton 75 Collect data for the Districtwide Facilities Study 10% Aug 15 '94 Oct 21 '94 Milhollen.Eaton 76 Prepare report for the Districtwide Facilities Study 0% Oct 24 '94 Nov 18 '94 Milhollen.Eaton 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing 0% Nov 21 '94 Nov 23 '94 Milhollen.Eaton za DESEGREGATION MONITORING REPORTS AUDIT from PPM 75% May 13 '94 Dec 9 '94 Mavo 79 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo.Williams. Council 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Aug 8 '94 Aug 19 '94 Mayo Page 10 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 81 Name Assign responsibility for data collection of Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 16 '94 Scheduled Finish Aug 31 '94 Revised Finish Resource Names Mayo 82 Determine process/strategies for clarifying additional obligations language inseted into the dseg program budget documents at the end of the second quarter (FY94-95) 100% May 13 '94 Sep 1594 Council 83 Collect data 50% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 0% Oct 14'94 Oct 24 '94 Mayo 85 Report Findings to PRE 0% Nov 22 '94 Dec 9 '94 Nov 23 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9 '94 Mayo az COURT ORDERS AUDIT 80% May 13 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15 '94 Mayo, Williams,Council Page 11 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19'94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Determine process/strategies clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-94) 100% May 13 '94 Sep 15'94 Council 92 Collect data 50% Sep 1 '94 Oct 14 '94 Mayo 93 Review with Superintendent's Council and Attorneys 0% Oct 14 '94 Oct 24 '94 Mayo 94 Report findings PRE 0% Nov 22 '94 Nov 23 '94 Mayo 95 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9 '94 Mayo ae TOWN HALL MEETINGS 42% Jul 15 '94 Dec 7 '94 Williams.Clow/ers Page 12 FY96 9/30/94ID 97 Name Define purpose and scope of Town Hall Meetings % Gomplete 100% 98 Review previous year's data 100% 99 Review/revise data collection plan for Town Hall Meetings 100% 100 Set locations and schedule for Town Hall Meetings 100% 101 Develop advertisement plan and schedule for Town Hall Meetings 100% 102 Prepare Town Hall Meetings' sample agenda 100% 103 Review/revise data collection tool (matrix) for Town Hall Meetings 100% 104 Execute advertisement plan tor Town Hall Meeting I 100% Page 13 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names______________ Williams,Glowers,Gouncil,Modeste Jul 15'94 Sep 5 '94 Modeste,Glowers Aug 22 '94 Aug 25 '94 Aug 30 '94 Aug 30 '94 Sep 1 '94 Sep 12 '94 FY96 Aug 25 '94 Aug 30 '94 Sep 15'94 Sep 10 '94 Sep 15'94 Sep 15 '94 Glowers,Wagner Wagner,Modeste Wagner Glowers,Modeste Modeste,Glowers Wagner,Modeste 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 105 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names______ Williams,Board, Modeste 106 Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 107 Execute advertisement plan for Town Hall Meeting II 100% Sep 12 '94 Sep 22 '94 Wagner, Modeste 108 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 109 Gather feedback data from Town Hall Meeting II for input into matrix 100% Sep 5 '94 Nov 30 '94 Wagner,Penn-Norman 110 Execute advertisement plan for Town Hall Meeting III 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 111 Conduct Town Hall Meeting III 0% Sep 15'94 Oct 31 '94 Williams 112 Gather feedback data from Town Hall Meeting III for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman Page 14 FY96 9/30/94ID 113 Name Execute advertisement plan for Town Hall Meeting IV % Complete 50% 114 Conduct Town Hall Meeting IV 0% 115 Gather feedback data from Town Hall Meeting IV into matrix 0% 116 Execute advertisement plan for Town Hall Meeting V 35% 117 Conduct Town Hall Meeting V 0% 118 Gather feedback data from Town Hall Meeting V into matrix 0% 119 Execute advertisement plan for Town Hall Meeting VI 25% 120 Conduct Town Hall Meeting VI 0% Page 15 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Sep 12'94 Scheduled Finish Oct 6'94 Revised Finish Resource Names Wagner.Modeste Sep 15'94 Sep 15 '94 Sep 12 '94 Sep 15'94 Sep 15'94 Sep 12 '94 Sep 15 '94 FY 96 Oct 31 '94 Oct 31 '94 Oct 13 '94 Oct 31 '94 Oct 31 '94 Oct 20 '94 Oct 31 '94 Williams, Board,Modeste Wagner,Penn-Norman Wagner,Modeste Williams, Boa rd,Modeste Wagner,Penn-Norman Wagner,Modeste Williams,Board, Modeste 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 121 Name Gather feedback data from Town Hall Meeting VI into matrix % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner, Penn-Norman 122 Execute advertisement plan for Town Hall Meeting VII 25% Sep 12'94 Oct 27 '94 Wagner,Modeste 123 Conduct Town Hall Meeting VII 0% Sep 15'94 Oct 31 '94 Williams, Board,Modeste 124 Gather feedback data from Town Hall Meeting VII for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 125 Finalize and publish Town Half Meeting Report, 1994-95 0% Nov 15 '94 Nov 30 '94 Penn-Norman,Modeste 126 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Dec 7 '94 Clowers,Penn-Norman 122 23% Jul 15 '94 Dec 7 '94 Williams.Clowers 128 Define purpose and scope of District Dialogues 100% Jul 15'94 Sep 5 '94 Williams,Clowers,Council,Modeste Page 16 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 129 Name Review/revise data collection plan for District Dialogues % Gomplete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 25 '94 Revised Finish Resource Names_______ Glowers, Wagner,Modeste 130 Set locations and schedule for District Dialogues 100% Aug 25 '94 Aug 30 '94 Wagner 131 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10 '94 Wagner 132 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10 '94 Glowers,Modeste 133 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 134 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 135 Gonduct District Dialogue I (principals, Franklin Elementary) 0% Sep 15'94 Oct 31 '94 Williams 136 Gather feedback data from District Dialogue I for input info matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Nonnan Page 17 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 137 Name Execute advertisement plan for District Dialogue II % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Oct 1 '94 Revised Finish Resource Names Wagner 138 Conduct District Dialogue II 0% Sep 15 '94 Oct 31 '94 Williams 139 Gather feedback data from District Dialogue II for input into matrix 0% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 140 Execute advertisement plan for District Dialoge III 25% Sep 18'94 Oct 14 '94 Wagner 141 Conduct District Dialogue III 0% Sep 15'94 Oct 31 '94 Williams 142 Gather feedback data from District Dialogue III for merge into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 143 Execute advertisement plan for District Dialogue IV 25% Sep 19'94 Oct 31 '94 Wagner 144 Conduct District Dialogue IV 0% Sep 15 '94 Oct 31 '94 Williams Page 18 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 145 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner, Penn-Norman 146 Finalize and publish District Dialogue Report, 1994-95 0% Nov 15 '94 Nov 30 '94 Penn-Norman,Savage 147 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Dec 7 '94 Penn-Norman,Savage 148 Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat 0% Dec 7 '94 Jan 26 '95 Glowers,Penn-Norman 149 Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. 0% Dec 7 '94 Apr 28 '95 Williams,Clowers 150 Complete needs assessment listing 0% Dec 1 '94 Dec 7 '94 Clowe rs,Penn-Nomnan, Savage 151 Publish Draft of Needs Assessment Report and disseminate to selected persons 0% Dec 14 '94 Dec 14 '94 Glowers,Savage.Penn-Norman 152 Finalize and publish Needs Assessment Report, 1994-95 0% Dec 15 '94 Dec 15 '94 Glowers,Savage,Penn-Norman Page 19 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 153 Name Begin 1996-97 Needs Assessment Cycle % Complete 0% Scheduled Start Apr 1 '95 Scheduled Finish Jun 30 '95 Revised Finish Resource Names Clowers 154 48% May 2 '94 Sep 15 '95 Clowers 155 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13 '94 Bassa.Milhollen, Ingram 156 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13 '94 Ingram,Bassa 157 Finalize listing/leaders of OSeg and NonOSeg Programs 100% Jun 18 '94 Jun 18 '94 Bassa 158 Generate a Program Inventory Report for 1994-95 100% Jun 1 '94 Jun 30 '94 Bassa 159 Review/revise Program Inventory following submisssion of budget to ADE 100% Aug 1 '94 Sep 16 '94 Clowers,Milhollen 160 Conduct 1995-96 Program Inventory 0% May 1 '95 Sep 15'95 Clowers,Milhollen Page 20 FY96 9/30/94 ID IM Name_____________________ ELANNING AND BUDGET GOALS % Gomplete 31% 162 CABINET/COUNCIL PLANNING SESSION 100% 163 Identify process for goal development/revision 100% 164 Determine date and site for work session 100% 165 Identify materials for work session 100% 166 Develop materials for work session 100% 167 Identify and notify participants for the work session 100% 168 Gonduct work session 100% Page 21 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 1 '94 Scheduled Finish Apr 26 '95 Revised Finish Resource Names Matthis.Glowers Aua 1 '94 Aug 1 '94 Aug 1 '94 Aug 1 '94 Aug 1 '94 Aug 1 '94 Aug 22 '94 FY96 Aug 26 '94 Aug 19 '94 Aug 19 '94 Aug 19 '94 Aug 19 '94 Aug 19 '94 Aug 26 '94 Sep 1 '94 Aug 30 '94 Aug 30 '94 Aug 30 '94 Sep 1 '94 Aug 29 '94 Sep 1 '94 Matthis MaHhis,Glowers Matthis,Glowers Ingram,Glowers Ingram,Glowers Matthis,Glowers, Ingram Williams,Matthis, Glowers 9/30/94ID 169 Name GOAL-SETTING WORK SESSION % Complete 100% 170 Identify process for Goal-Setting Work Session 100% 171 Identify participants for the Goal-Setting Work Session 100% 172 Identify and collect background materials for participants 100% 173 Determine date and site for Goal-Setting Work Session 100% 174 Distribute background materials to the participants 100% 175 Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment 100% 176 Identify materials for Board Work Session 100% Page 22 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Aug 22 '94 Scheduled Finish Seo 6 '94 Revised Finish Sep 6 '94 Resource Names Matthis.Clowers Aug 22 '94 Aug 22 '94 Aug 22 '94 Aug 22 '94 Aug 22 '94 Aug 29 '94 Sep 2 '94 FY 96 Aug 26 '94 Aug 30 '94 Matth is, Ingram,Clowers Aug 26 '94 Aug 31 '94 Matthis,Clowers,lngram Aug 26 '94 Aug 26 '94 Aug 26 '94 Aug 31 '94 Sep 6 '94 Sep 2 '94 Aug 30 '94 Sep 2 '94 Sep 6 '94 Matthis,Clowers Matthis Matthis,Clowers Council,Cabinet Williams,Clowers 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 177 Name Establish date and site for Work Session % Complete 100% Scheduled Start Sep 1 '94 Scheduled Finish Sep 6 '94 Revised Finish Resource Names Williams,Clowers 178 Prepare materials for Board Work Session 100% Sep 2 '94 Sep 6 '94 Sep 12 '94 Matthis,Clowers 122 BOARD WORK SESSION . 91% Seo 5 '94 Sep 26 '94 Matthis.Clowers 180 Distribute background materials to Board members 100% Sep 6 '94 Sep 7 '94 Sep 12 '94 Matthis,Clowers 181 Review of preliminary list of issues for needs assessment by Board 100% Sep 7 '94 Sep IS'94 Board,Williams 182 Define input requirements at Board work session (for broad-based feedback) 100% Sep 5 '94 Sep 12 '94 Sep 14 '94 Board,Williams 183 Review/revise tentative mission statement and goals 100% Sep IS'94 Sep IS'94 Board 184 Review DSeg and NonDSeg Program Inventory 100% Sep IS'94 Sep IS'94 Board Page 23 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 185 Name Review identified proportional allocations % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Sep 15'94 Revised Finish Resource Names Board 186 Establish written priorities 100% Sep 15'94 Sep 15'94 Board 187 Identify additional extended program evaluation, if needed 25% Sep 15'94 Sep 15'94 Oct 27 '94 Board 188 Identify strategies for funding shortfalls (Note: date extended to allow community input) 0% Sep 15'94 Sep 15'94 Nov 23 '94 Board 189 Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) 0% Sep 15'94 Sep 15'94 Nov 23 '94 Board 190 Develop communication strategy for mission statement and goals 100% Sep 19'94 Sep 19'94 Williams,Wagner 191 Distribute mission statement and goals 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Matthis,Wagner 192 Distribute list of priorities 100% Sep 22 '94 Sep 26 '94 Sep 28 '94 Boa rd, Matthis,Clowers, Wagner Page 24 FY 96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 193 Name BOARD BEIBEAl WORK SESSION % Complete 0% Scheduled Start Dec 8 '94 Scheduled Finish Apr 26 '95 Revised Finish Resource Names Williams.Matthis 194 Determine date and site for Board Retreat 0% Dec 8 '94 Dec 8 '94 Williams,Board 195 Identify agenda items for Board Retreat 0% Dec 8 '94 Dec 15 '94 Williams,Board 196 Establish agenda for Board Retreat 0% Dec 16'94 Dec 20 '94 Williams, Board 197 Identify materials for Board Retreat 0% Dec 20 '94 Jan 6 '95 Williams 198 Gather and distribute materials for Board Retreat 0% Jan 9 '95 Jan 10'95 Williams,Matthis,Clowers, Milhollen 199 Conduct data analysis work session for Board Reatreat 0% Jan 9 '95 Jan 10 '95 Williams,Council 200 Conduct Board Retreat 0% Jan 13'95 Jan 14 '95 Williams, Board Page 25 FY96 9/30/94ID 201 Name Report outcomes of Board Retreat % Complete 0% 202 Determine the need for an additional Board Retreat 0% 2X23 4% 204 Develop philosophy and/or objectives for programs and/or program modifications 0% 205 Schedule and hold meetings for organizing the project 0% 206 Seek copies of source documents from experts, other school districts 0% 207 Examine trends of experts in the designated fields 0% 208 Organize a committee to develop educational specifications 0% Page 26 Little Rock School District Program Planning and Budgeting Tool Scheduled Start Jan 23 '95 Scheduled Finish Jan 26 '95 Revised Finish Resource Names Williams, Board Jan 23 '95 Apr 26 '95 Wiiiiams,Council,Board Aug 1 '94 Nov 16'94 Nov 16 '94 Nov 16'94 . Dec 5 '94 Dec 5 '94 FY96 Jun 30 '95 Nov 25 '94 Nov 25 '94 Dec 2 '94 Jan 6 '95 Jan 6 '95 Matthis Matthis,Williams,Mayo,Milhollen,Clowers Matthis, Williams, Mayo,Milhollen,Clowers Matthis,Williams,Mayo,Milhollen,Clowers Matthis,Williams,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 209 210 Name Establish framework for curriculum offerings\nservices and support programs\npolicies for instructional delivery\nmaterials/supplies/ equipment\nstaffing needs and staff development needs\nbudget Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan % Complete 0% Scheduled Start Dec 5 '94 Scheduled Finish Jan 6 '95 Revised Finish Resource Names___________________ Williams,Matthis,Mayo,Milhollen, Clowers 211 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 212 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 213 Review program and/or program modifications with Council 214 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 0% 0% 0% 0% 40% 215 Explore, gather, and assess data relative to the transition to the Middle School concept 0% 216 Review of Outsourcing 0% Dec 5 '94 Dec 5 '94 Dec 5 '94 Jan 9 '95 Nov 16 '94 Nov 16 '94 Aug 1 '94 Jan 6 '95 Jan 6 '95 Jan 6 '95 Jan 13 '95 Jan 31 '95 Jan 13'95 Jun 30 '95 Page 27 FY96 Matthis,Williams,Mayo,Milhollen,Clowers Matthis, Williams,Mayo,Milhollen, Clowers Matthis,Williams,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers Matthis,Curriculum Supervisors Williams,Council Williams.Milhollen.Mayo 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 212 Name SUBMIT BUSINESS GASE FOR PROGRAM AND/OR MODIFIGATIONS TO SUPERINTENDENT % Gomplele 0% Scheduled Start Jan 23 '95 Scheduled Finish Feb 28 '95 Revised Finish Resource Names_____________________ Matthis. Williams.Mavo,Milhollen.Glowers 218 Submit Business Gase for program and/or program modifications to Board of Directors 0% Jan 23 '95 Jan 24 '95 Matthis,Williams,Mayo.Milhollen,Glowers 219 Review of Business Gases/Board approval for funding 0% Jan 24 '95 Feb 9 '95 Matthis, Williams,Mayo,Milhollen,Glowers 220 Gonduct second program review-revisit-reevaluate 0% Feb 13'95 Feb 17'95 Matthis, Williams,Mayo,Milhollen,Glowers 221 Decide to add, implement, modify, or delete programs 0% Feb 20 '95 Feb 26 '95 Matthis, Williams,Mayo,Milhollen,Glowers 222 BUDGETING 0% Nov 21 '94 Aug 25 '95 Milhollen.Gadberrv. Hurley 223 Develop budget preparation training material 0% Nov 21 '94 Nov 28 '94 Milhollen 224 Issue instructions for budget preparation at all levels 0% Nov 28 '94 Nov 30 '94 Milhollen Page 28 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 225 Name Conduct budget preparation training sessions % Complete 0% Scheduled Start Dec 1 '94 Scheduled Finish Dec 9 '94 Revised Finish Resource Names Milhollen 226 Prepare initial financial forecasts for coming year 0% Dec 1 '94 Dec 31 '94 Milhollen 227 Budget managers submit 95-96 budget requests 0% Dec 12 '94 Jan 6 '95 Milhollen 228 Begin budget development 0% Jan 7 '95 Mar 8 '95 Milhollen 229 Prepare current year budget revisions 0% Jan 9 '95 Jan 31 '95 Milhollen 230 Year to date revenue expenditure analysis 0% Jan 9 '95 Jan 31 '95 Milhollen 231 Revise financial forecast for coming year 0% Feb 24 '95 Mar 3 '95 Milhollen 232 Submit proposed budget to Board 0% Mar 9 '95 Mar 9 '95 Milhollen Page 29 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 233 Name Conduct Board Work Sessions on proposed budget % Complete 0% Scheduled Start Mar 10'95 Scheduled Finish Mar 17 '95 Revised Finish Resource Names Board,Williams 234 Revise proposed budget, as needed 0% Mar 20 '95 May 10'95 Milhollen Staffing 0% Jan 26 '95 Aug 1 '95 Hurley 236 Adoption of changes in course offerings 0% Jan 26 '95 Jan 26 '95 Board, Williams,Matthis 237 Meeting with counselors and principals to review course offerings for 1995-96 0% Jan 30 '95 Feb 15 '95 Matthis,Elston 238 Print course selection sheets 0% Jan 30 '95 Feb 15 '95 Matthis 239 Counselors meet with students and complete course selection sheets 0% Feb 16 '95 Mar 10 '95 Principals,Counselors 240 Registrars enter course selections 0% Mar 13 '95 Mar 31 '95 Principals,Registrars Page 30 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 241 Name Identify elementary enrollment (tentative) for 1995-96 % Complete 0% Scheduled Start Apr 3 '95 Scheduled Finish Apr 21 '95 Revised Finish Resource Names Gadberry,Hurley,Mayo 242 Review course tallies for secondary. Note possible cuts based on courses requested. 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 243 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment  0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley ,Ass't Superintendents 244 Verification of need, based on manpower report and by program (program managers and principals) 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Assistant Superintendents 245 Check results of above 4 items against known retirement, resignations, and intern positions 0% Apr 3 '95 Apr 21 '9^ Gadberry,Hurley 246 Identify teachers for Reduction in Force (RIF), if needed 0% Apr 20 '95 Apr 28 '95 Gadberry,Hurley 247 Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 0% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 248 Recall from RIF, if needed 0% Jun 1 '95 Aug 1 '95 Gadberry,Hurley Page 31 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 249 Name Notify classified personnel of staff reduction % Complete 0% Scheduled Start May 3 '95 Scheduled Finish Jul 15'95 Revised Finish Resource Names Gadberry,Hurley 250 Prepare tentative budget 0% May 11 '95 May 11 '95 Milhollen 251 Board review of tentative budget 0% May 25 '95 May 25 '95 Board,Williams,Milhollen 252 Conduct Board Work Session on tentative budget 0% May 29 '95 May 31 '95 Williams,Board 253 Recall from RIF, if needed 0% Jun 1 '95 Jul 15'95 Gadberry,Hurley 254 Account reconciliation and Purchase Order (PO) clean-up 0% Jun 16 '95 Jul 14 '95 Milhollen 255 256 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% Jun 16 '95 Jul 14 '95 Milhollen Jul 3 '95 Jul 20 '95 Williams,Council Page 32 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 257 Name Compute ending fund balance % Complete 0% Scheduled Start Jul 21 '95 Scheduled Finish Jul 21 '95 Revised Finish Resource Names Milhollen 258 Administrative review of final budget 0% Jul 21 '95 Jul 27 '95 Williams,Council 259 Submit final budget to Board 0% Jul 24 '95 Jul 24 '95 Williams 260 Board review and adoption of 95-96 final budget 0% Jul 27 '95 Jul 27 '95 Board 261 Submit 95-96 final Budget to c'ourt/Parties 0% Aug 4 '95 Aug 22 '95 Williams 262 Submit 95-96 final budget to State 0% Aug 25 '95 Aug 25 '95 Board,Milhollen 2S2 MONITORING AND REPORTING OF QSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS 11 ST QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI 47% Jun 1 '94 Aug 1 7 '95 Glowers 264 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa Page 33 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 265 Name Program budget document diskettes are returned to PRE for summer housing % Complete 100% Scheduled Start Jun 9 '94 Scheduled Finish Jul 29 '94 Revised Finish Aug 12'94 Resource Names__________ Principals,Program Managers 266 PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) 100% Jul 25 '94 Aug 31 '94 Sep 7 '94 PRE Clerical 267 Revise written program budget document instructions, as needed 100% Aug 8 '94 Aug 19'94 Sep 9 '94 Clowers 268 PRE dispenses program budget document diskettes to principals and program managers 100% Aug 18 '94 Sep 2 '94 PRE Clerical 269 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 100% Jul 25 '94 Aug 30 '94 Sep 8 '94 Clowers 270 271 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders Disseminate written program budget document instructions to principals and program managers 100% 100% 272 ISI QUARTER PROGRAM BUDGET DOCUMENT REPORTS 37% Page 34 Aug 31 '94 Aug 31 '94 Aug 8 '94 FY96 Sep 30 '94 Sep 30 '94 Nov 21 '94 Clowers Clowers Clowers 9/30/94IO 273 Little Rock School District Program Planning and Budgeting Tool 274 275 276 277 278 279 280 Page 35 Name Advise program managers and principals on program budget document, if problems in data entry Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's Generate diskette management flow information to relative staff in School Operations and PRE office Plan training sessions on the Program Budget Document and WordPerfect Gonduct training sessions on the Program Budget Document and WordPerfect DSeg and NonDSeg diskettes returned to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes % Gomplete 0% Scheduled Start Aug 8 '94 Scheduled Finish Oct 14 '94 Revised Finish Resource Names_____________ Ass't Supts,Glowers,PRE Glerical 75% 100% 100% 100% 0% 0% 0% Aug 8 '94 Oct 14 '94 Primary Leaders Sep 19'94 Sep 23 '94 Glowers Sep 7 '94 Sep 26 '94 Oct 14 '94 Oct 14 '94 Oct 14 '94 FY96 Sep 23 '94 Sep 30 '94 Oct 14 '94 Oct 28 '94 Oct 28 '94 Glowers Glowers Principals,Program Managers PRE Glerical,Glowers PRE Glerical,Glowers 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 281 Name PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports % Complete 0% Scheduled Start Oct 28 '94 Scheduled Finish Nov 4 '94 Revised Finish Resource Names___________ PRE Clerical,Milhollen,Clowers 282 PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) 0% Oct 31 '94 Nov 4 '94 PRE Clerical,Clowers 283 PRE disseminates drafts of reports to selected resource people 0% Nov 7 '94 Nov 7 '94 Clowers 284 Revise drafts 0% Nov 8 '94 Nov 8 '94 PRE Clerical,Clowers 285 Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 0% Nov 9 '94 Nov 11 '94 PRE Clerical,Milhollen,Clowers 286 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 0% Nov 11 '94 Nov 14 '94 Williams,Clowers 287 Submit 1st Quarter Program Budget Document Reports to the Court 0% Nov 18'94 Nov 18'94 Attorney 288 Return diskettes and paper copies to managers and principals 0% Nov 21 '94 Nov 21 '94 PRE Clerical Page 36 FY96 9/30/94ID 222 290 291 292 293 294 295 296 Page 37 Little Rock School District Program Planning and Budgeting Tool Name 2ND QUARTER PROGRAM BUDGET Advise program managers and principals on Program Budget Document Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's Plan advanced training sessions on the Program Budget Document and WordPerfect Disseminate \"reminder\" instructions for completing the PBD to principals and program managers Conduct training sessions for principals, program managers, and clerical staff Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes % Gomplete 0% Scheduled Start Nov 14'94 Scheduled Finish Feb 20 '95 Revised Finish Resource Names Glowers 0% 0% 0% 0% 0% 0% 0% Nov 14 '94 Nov 14 '94 Dec 5 '94 Dec 5 '94 Dec 12 '94 Jan 13 '95 Jan 13'95 FY96 Jan 13'95 Jan 13'95 Dec 9 '94 Dec 9 '94 Dec 16 '94 Jan 13'95 Jan 27 '95 Ass't Supts.Clowers.PRE Clerical Primary Leaders Matthis,Glowers Glowers Matthis,Glowers Principals,Program Managers PRE Clerical,Glowers 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 297 Name PRE generates hard copies of diskettes % Complete 0% Scheduled Start Jan 13 '95 Scheduled Finish Jan 27 '95 Revised Finish Resource Names PRE Clerical,Clowers 298 PRE develops relative narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg) 0% Jan 27 '95 Feb 3 '95 PRE Clerical,Milhollen,Clowers 299 PRE combines all relative info for 2nd Quarter Program Budget Document Reports 0% Jan 30 '95 Feb 3 '95 PRE Clerical,Clowers 300 PRE disseminates drafts of reports to selected resource people 0% Feb 6 '95 Feb 6 '95 Clowers 301 Revise drafts 0% Feb 7 '95 Feb 7 '95 PRE Clerical,Clowers 302 Prepare for publication of 2nd Quarter Program Budget Document Reports 0% Feb 8 '95 Feb 10'95 PRE Clerical,Milhollen,Clowers 303 Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision 0% Feb 10'95 Feb 13'95 Williams,Clowers 304 Submit 2nd Quarter Program Budget Document Report to Court 0% Feb 17'95 Feb 17'95 Attorney Page 38 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 305 Name Return diskeRes and paper copies to principals and program managers % Complete 0% Scheduled Start Feb 20 '95 Scheduled Finish Feb 20 '95 Revised Finish Resource Names PRE Clerical 306 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 14 '95 May 22 '95 Clowers 307 Advise program managers and principals on the Program Budget Document 0% Feb 14 '95 Apr 14 '95 Ass't Supts,Clowers,PRE Clerical 308 Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's 0% Feb 14 '95 Apr 14 '95 Primary Leaders 309 Disseminate \"reminder\" instructions for PBD completion to principals and program managers 0% Mar 7 '95 Mar 10'95 Clowers 310 DiskeRes due back to PRE 0% Apr 14'95 Apr 14 '95 Principals.Program Managers 311 PRE performs check-in procedures and data clean-up on diskettes 0% Apr 14 '95 Apr 28 '95 PRE Clerical,Clowers 312 PRE generates hard copies of diskeRes 0% Apr 14'95 Apr 18'95 PRE Clerical,Clowers Page 39 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 313 Name PRE develops relative narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports % Gomplete 0% Scheduled Start Apr 28 '95 Scheduled Finish May 5 '95 Revised Finish Resource Names___________ PRE Glerical,Milhollen,Glowers 314 PRE combines all relative info for 3rd Quarter Program Budget Document Reports 0% Apr 28 '95 May 5 '95 PRE Clericai,Glowers 315 PRE disseminates drafts of reports to selected resource people 0% May 8 '95 May 8 '95 Glowers 316 Revise drafts 0% May 9 '95 May 9 '95 PRE Glerical,Glowers 317 Prepare for publication of 3rd Quarter Program Budget Document Reports 0% May 10'95 May 12'95 PRE Glerical,Milhollen,Glowers 318 Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision 0% May 15 '95 May 18'95 Williams,Glowers 319 Submit 3rd Quarter Program Budget Document Reports to Gourt 0% May 19'95 May 19'95 Attorney 320 Return diskettes and paper copies to principals and program managers 0% May 22 '95 May 22 '95 PRE Glerical Page 40 FY 96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 321 Name 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS % Complete 0% Scheduled Start May 9 '95 Scheduled Finish Aug 17 '95 Revised Finish Resource Names ClQwers 322 Advise program managers and principals on Program Budget Document 0% May 15'95 Jul 14'95 Ass't Supts.Clowers.PRE Clerical 323 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders 324 Disseminate \"reminder\" instructions for completing the PBD to principals and program managers 0% May 9 '95 May 15 '95 Clowers 325 Principals submit School Operations Diskettes to Ass't Supts 0% Jun 9 '95 Jun 16 '95 Principals 326 Programs' diskettes due back to PRE 0% Jul 14 '95 Jul 14 '95 Program Managers 327 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14'95 Jul 28 '95 PRE Clerical.Clowers 328 PRE generates hard copies of diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Clowers Page 41 FY96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 329 Name PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports % Complete 0% Scheduled Start Jul 28 '95 Scheduled Finish Aug 4 '95 Revised Finish Resource Names___________ PRE Clerical,Milhollen,Clowers 330 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical,Clowers 331 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Clowers 332 Revise drafts 0% Aug 8 '95 Aug 8 '95 PRE Clerical,Clowers 333 Prepare for publication the 4th Quarter Program Budget Document Reports 0% Aug 9 '95 Aug 11 '95 PRE Clerical,Milhollen,Clowers 334 Submit revised draft of 4th Quarter Program Budget Document Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 VVilliams,Clowers 335 Submit 4th Quarter Program Budget Document Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 336 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14'95 PRE Clerical Page 42 FY96 9/30/94ID 337 338 339 340 341 342 343 344 Page 43 Name Review Desegregation Plan for potential target programs Review Non-Desegregation Plan tor potential target programs Begin program evaluation instrument and process Distribute program evaluation instruments and process Identify extended evaluation targets, if needed Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary Develop process for council/cabinet review of program evaluations Little Rock School District Program Planning and Budgeting Tool % Complete 34% Scheduled Start May 27 '94 Scheduled Finish Jan 13 '95 Revised Finish Resource Names Matthis.Clowers 10% 10% 100% 100% 0% 100% 100% Jul 1 '94 Jul 1 '94 Jun 1 '94 Jun 1 '94 Sep 6 '94 Aug 8 '94 May 27 '94 FY96 Nov 30 '94 Nov 30 '94 Aug 15 '94 Aug 31 '94 Jan 13'95 Oct 31 '94 Aug 31 '94 Aug 8 '94 Aug 24 '94 Williams,Matthis,Mayo,Milhollen,Clowers Williams,Matthis,Mayo,Milhollen,Clowers Council Clowers Matthis,Clowers,Williams,Mayo,Milhollen Clowers Clowers,Council 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 345 Name Program evaluations due from secondary or primary leaders % Complete 0% Scheduled Start Oct 14 '94 Scheduled Finish Oct 14 '94 Revised Finish Resource Names___________________ Matthis, Clowers,Williams,Mayo,Milhollen 346 Use program evaluations to recommend program additions, modifications, deletions 0% Oct 17'94 Nov 30 '94 Matthis,Glowers, Williams,Mayo,Milhollen 347 Notify appropriate staff to prepare Business Cases based on results of program evaluations 0% Oct 17'94 Nov 30 '94 Matthis,Clowers,Williams, Mayo, Milhollen 348 0% Feb 1 '95 May 1 '95 Williams 349 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 0% Feb 1 '95 Feb 28 '95 Williams,Wagner,Modeste 350 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 0% Feb 15 '95 May 1 '95 Williams. Wagner.Modeste 351 Execute advertisement plan for district feedback, Session I 0% Feb 15'95 Apr 28 '95 Wagner 352 Conduct District Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams Page 44 FY 96 9/30/94Little Rock School District Program Planning and Budgeting Tool ID 353 Name Execute advertisement plan for district feedback. Session II % Complete 0% Scheduled Start Mar 1 '95 Scheduled Finish May 1 '95 Revised Finish Resource Names Wagner 354 Conduct District Feedback, Session II 0% Mar 1 '95 May 1 95 Williams 355 Execute advertisement plan, Session ill 0% Mar 15'95 May 1 '95 Wagner 356 Conduct District Feedback, Session III 0% Mar 1 '95 May 1 '95 Williams 357 Execute advertisement plan district for feedback. Session IV 0% Apr 1 '95 May 1 '95 Wagner 358 Conduct District Feedback, Session IV 0% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for community feedback. Session I 0% Feb 15'95 Mar 15'95 Wagner 360 Conduct Community Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams Page 45 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 361 Name Execute advertisement plan lor community feedback. Session II % Complete 0% Scheduled Start Mar 15'95 Scheduled Finish Mar 31 '95 Revised Finish Resource Names Wagner 362 Conduct Community Feedback, Session II 0% Mar 1 '95 Apr 28 '95 Williams 363 SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL! TO COURT 0% Jul 29 '94 Aug 31 '95 Williams 364 Submit July's monthly management report to Court 100% Jul 29 '94 Jul 29 '94 Williams,Attorney 365 Submit August's monthly management report to Court 100% Aug 31 '94 Aug 31 '94 Williams,Attorney 366 Submit September's monthly management report to Court 100% Sep 30 '94 Sep 30 '94 Williams,Attorney 367 Submit October's monthly management report to Court 0% Oct 31 '94 Oct 31 '94 Williams,Attorney 368 Submit November's monthly management report to Court 0% Nov 30 '94 Nov 30 '94 Williams,Attorney Page 46 FY 96 9/30/9410 369 370 371 372 373 374 375 376 Page 47 Little Rock School District Program Planning and Budgeting Tool Name Submit December's monthly management report to Court Submit January's monthly management report to Court Submit February's monthly management report to Court Submit March's monthly management report to Court Submit April's monthly management report to Court Submit May's monthly management report to Court Submit June's monthly management report to Court Submit July's monthly management report to Court % Complete 0% Scheduled Start Dec 30 '94 Scheduled Finish Dec 30 '94 Revised Finish Resource Names Williams ,Attorney 0% 0% 0% 0% 0% 0% 0% Jan 31 '95 Jan 31 '95 Wiiiiams,Attorney Feb 28 '95 Feb 28 '95 Williams,Attorney Mar 31 '95 Mar 31 '95 Williams,Attorney Apr 28 '95 Apr 28 '95 Willlams,Attorney May 31 '95 May 31 '95 Williams,Attorney Jun 30 '95 Jun 30 '95 Williams,Attorney Jul 31 '95 Jul 31 '95 Williams,Attorney FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 377 Name Submit August's monthly management report to Court % Complete 0% Scheduled Start Aug 31 '95 Scheduled Finish Aug 31 '95 Revised Finish Resource Names Williams,Attorney 378 TASKS FOR SCHOOL CLOSINGS 0% Jul 1 '94 Jun 30 '95 Williams 379 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 10% Jul 1 '94 Jun 30 '95 Williams 380 TASKS FOR COURT FILINGS 0% Jun 1 '94 May 31 '95 Williams 381 REGISTRATION AND RECRUITMENT TASKS 35% May 2 '94 Jan 30 '95 Mavo 3fi2 100% May 2 '94 May 31 '94 Wanner.Mavo 383 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 384 Set locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo Page 48 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 385 Name Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration % Complete 100% Scheduled Start May 17 '94 Scheduled Finish May 31 '94 Revised Finish Resource Names Mayo 386 Present dates to Superintendent's Council for review 100% May 17 '94 May 31 '94 Mayo 387 PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS 100% Jun 1 '94 Jul 15 '94 Wagner 388 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15'94 Wagner 389 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 390 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 6% Aug 15 '94 Dec 21 '94 Mavo 391 Review the Plan as it relates to student assignment and racial balance 100% Aug 15 '94 Aug 30 '94 Mayo 392 Review racial balances in each school 0% Sep 15'94 Oct 28 '94 Mayo Page 49 FY 96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 393 Name Collect private school directories % Complete 0% Scheduled Start Nov 1 '94 Scheduled Finish Dec 9 '94 Revised Finish Resource Names Wagner 394 Collect data on number of students not attending attendance zone school 0% Oct 17'94 Dec 21 '94 Mayo 395 Begin entering private school students into the computer 0% Nov 14 '94 Dec 21 '94 Mayo 396 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 0% Nov 1 '94 Dec 21 '94 Mayo 397 PREPARE AWARENESS MATERIALS FOR REGISTRATION 24% Seo 15 '94 Jan 30 '95 Wagner 398 Revise Student Assignment Handbook for schools 0% Nov 15 '94 Dec 20 '94 Weidower 399 Schedule date for inservice for registrars and notify them 0% Nov 15 '94 Dec 20 '94 Weidower 400 Revise registration brochure 75% Sep 15'94 Nov 1 '94 Wagner Page 50 FY96 9/30/94 Little Rock School District Program Planning and Budgeting Tool ID 401 Name Revise Incentive School brochures, if appropriate % Complete 100% Scheduled Start Sep 15 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Wagner 402 Prepare PSA's 0% Nov 1 '94 Nov 30 '94 Wagner 403 Prepare posters and flyer(s) 0% Nov 1 '94 Nov 30 '94 Wagner 404 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 0% Nov 1 '94 Jan 30 '95 Wagner 405 Plan and schedule \"kick-off event for registration 0% Nov 1 '94 Dec 20 '94 Wagner 406 Send reminder memorandum to all district administrators. Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 0% Jan 2 '95 Jan 15 '95 Mayo Page 51 FY96 9/30/94ter Little Rock School District Program Planning and Budget Tool ID 1 Name REASSESSMENT OF PROCFSS AMD ORGANIZATION 1994-95 4th Quarter Mar Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter Oct I Nov I Dec Tan | Feb | Mar 4th Quarter 1st Quarter 2nd Quarter Apr I May | jTT Jul [ Aug | Sep ~Oct | Nov | Dec 3r Jan 2 3 4 5  7 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding fomtat and tasking of 1994-95 Management Tool Initial circulation of 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Project. FY96 Date: 9/30/94 Critical I MOM Progress Noncritical Milestone Rolled Up Q Page 1Little Rock School District Program Planning and Budget Tool ID 8 9 in 11 12 13 14 Name Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report Review/revise the mission statement and goals of the District Define purpose and scope for Personnel Study Design data collection plan for study of Personnel Study Assign responsibilities for study of Personnel Study Collect data from Personnel Study Project: FY96 Date: 9/30/94 ter Mar Critical Noncritical 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I Milestone Summary Rolled Up Q Page 2Little Rock School District Program Planning and Budget Tool ID 15 Name ter Mar 16 17 la 19 20 21 Analyze data from Personnel Study Prepare Personnel Study Report Report data findings from Personnel Study for merge into needs assessment listing STANFORD 8 TEST DATA STUDY Define purpose and scope for Stanford 8 Test data study Design data collection plan for study of Stanford 8 Test Assign responsibilities for study of Stanford 8 Test data Project. FY96 Date: 9/30/94 1 Critical Noncritical 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I Progress Milestone H Rolled Up Q Page 3 3r JanLittle Rock School District Program Planning and Budget Tool ID 22 Name ter Mar 23 24 25 2\u0026amp; 27 28 Collect data from Stanford 8 Test Analyze data from Stanford 8 Test Prepare Stanford 8 Test Report Report data findings from Stanford 8 for merge into needs assessment listing ARKANSAS MINIMUM PERFORMANCE ISI lAMEIi DATA STUDY Define purpose and scope for AMPT study Design data collection plan for AMPT study of data Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 4 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Rolled Up n 3r JanLittle Rock School District Program Planning and Budget Tool ID 29 Name ter Mar 30 31 32 33 34 35 Assign responsibilites for AMPT data collection Collect data from AMPT Analyze data from AMPT Prepare AMPT Report Report data findings from AMPT for merge into needs assessment listing EBE MONITORING BEQBIS STUDY Define purpose and scope for PRE Monitoring Reports Study Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I Progress Milestone 2nd Quarter Oct I Nov I Dec Page 5 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Upa Little Rock School District Program Planning and Budget Tool ID 36 Name ter Mar 37 38 39 40 41 42 Design data collection plan for PRE Reports Study Assign responsibilites for PRE Monitoring Reports Study Collect data from PRE Monitoring Reports Study Analyze data from PRE Monitoring Reports Study Prepare PRE Monitoring Reports Study Report Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing SCHOOL CLIMATE/HUMAN BELATIQNS SURVEY (SC/HRI STUDY Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress Milestone Page 6 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 43 Name ter Mar 44 45 46 47 48 49 Project: FY96 Date: 9/30/94 Define purpose and scope of SC/HR Survey Design data collection plan for study of SC/HR Assign responsibilities for SC/HR data collection Collect data from SC/HR Survey Analyze data from SC/HR Survey Prepare SC/HR Survey Report Report data findings from SC/HR Survey for merge into needs assessment Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I g 1 Progress Milestone Rolled Up Page 7Little Rock School District Program Planning and Budget Tool ID 5fl Name ter Mar 51 52 53 54 55 56 CURRICULUM AUDIT/ADE Define purpose and scope of Curriculum Audit/Standards Design plans for data collection for Curriculum Audit/Standards Assign responsibilities for data collection of Curriculum Audit/Standards Collect data for Curriculum Audit/Standards Establish procedures for review and assessment of Curriculum Audit/Standards data Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports. Curriculum Objectives, Achievement Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Progress Milestone Rolled Up  Page 8Little Rock School District Program Planning and Budget Tool ID 57 Name ter Mar 58 59 60 61 62 ea Relate/assess the data results back to the Curriculum Audit/Standards findings Analyze the effectiveness of revised curriculum/standards. policies, etc. Identify factors that facilitated attainment of curriculum/standards goals Identify obstacles that prevented curriculum/standards goal attainment Make recommendations for program additidns/deletions/modificatio Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment PROPORTIONAL ALLOCATION FORMULAS STUDY Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 9 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up nLittle Rock School District Program Planning and Budget Tool ID 64 Name ter Mar 65 66 67 68 69 70 Project: FY96 Date: 9/30/94 Define purpose and scope of Proportional Allocation Formulas Review/revise data collection plan for Proportional Allocation Formulas Assign responsibilities for Proportional Allocation Formulas Collect data for Proportional Allocation Formulas Analyze data from Proportional Allocation Formulas Prepare Proportional Allocation Formulas Report Report data findings from Proportional Allocations Formulas Study for merge info needs assessment listing Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep ~Oct | Nov | Dec 3r Jan I p.09. Milestone Rolled Up ^3 Page 10Little Rock School District Program Planning and Budget Tool ID 21 Name ter Mar 72 73 74 75 76 77 DISTRICTWIDE FACILITIES STUDY Define purpose and scope of Districtwide Facilities Study Design data collection plan for Districtwide Facilities Study Assign responsibilities for the Districtwide Facilities Study Collect data for the Districtwide Facilities Study Prepare report for the Districtwide Facilities Study Report data findings from Districtwide Facilities Study for merge into needs assessment listing Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec W//////////^^ Progress Milestone Page 11 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec __ JanLittle Rock School District Program Planning and Budget Tool ID za Name DESEGREGATION MONITORING REPORTS AUDIT from ODM ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 79 Define purpose and scope of Desegregation Monitoring Reports Audit 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 81 Assign responsibility for data collection of Desegregation Monitoring Reports Audit 82 83 Determine process/strategies for clarifying additional obligations language inseted into the dseg program budget documents at the end of the second quarter (FY94-95) Collect data 84 Review with Superintendent's Council and Attorneys 1 i Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 12Little Rock School District Program Planning and Budget Tool ID 85 Name ter Mar 86 az 88 89 90 91 Report Findings to PRE Request Program Managers merge new obligations with Program Budget Document COURT ORDERS AUDIT Define purpose and scope of Court Orders Audit Design data collection plan for the study of the Court Orders Audit Assign responsibility for data collection of Court Orders Audit Determine process/strategies clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-94) Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 13 3rd Quarter Jan I Feb | Mar 1 Rolled Up n 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec JanLittle Rock School District Program Planning and Budget Tool ID 92 Name ter Mar 4th Quarter 1st Quarter 93 94 95 3fi 97 98 Collect data Review with Superintendent's Council and Attorneys Report findings PRE Request Program Managers merge new obligations with Program Budget Document TOWN HALL MEETINGS Define purpose and scope of Town Hall Meetings Review previous year's data Apr I May | Jun ~jul | Aug | Sep 2nd Quarter Oct I Nov I Dec Project: FY96 Date\n9/30/94 Critical Noncritical 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan 1 MOM Milestone Summary Rolled Up Q Page 14Little Rock School District Program Planning and Budget Tool ID 99 Name ter Mar 100 101 102 103 104 105 Project: FY96 Date: 9/30/94 Review/revise data collection plan for Town Hall Meetings Set locations and schedule for Town Hall Meetings Develop advertisement plan and schedule for Town Hall Meetings Prepare Town Hall Meetings' sample agenda Review/revise data collection tool \u0026lt;rnatrix) for Town Hall Meetirigs Execute advertisement plan for Town Hall Meeting I Conduct Town Hall Meeting I (Terry Elementary) Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I I I Progress Milestone 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 15 Rolled Up QLittle Rock School District Program Planning and Budget Tool ID 106 Name ter Mar 4th Quarter 1 st Quarter 2nd Quarter 107 108 109 110 111 112 Project: FY96 Date: 9/30/94 Gather feedback data from Town Hall Meeting I for input into matrix Execute advertisement plan for Town Hall Meeting II Conduct Town Hall Meeting II (University Park Adult Center) Gather feedback data from Town Hall Meeting II for input into matrix Execute advertisement plan for Town Hall Meeting III Conduct Town Hall Meeting III Gather feedback data from Town Hall Meeting III for input into matrix Critical Noncritical Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec Milestone H Page 16 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan Rolled Up Little Rock School District Program Planning and Budget Tool ID 113 Name ter Mar 114 115 116 117 118 119 Project: FY96 Date: 9/30/94 Execute advertisement plan for Town Hall Meeting IV Conduct Town Hall Meeting IV Gather feedback data from Town Hall Meeting IV into matrix Execute advertisement plan for Town Hall Meeting V Conduct Town Hall Meeting V Gather feedback data from Town Hall Meeting V into matrix Execute advertisement plan for Town Hall Meeting VI Critical 4th Quarter Apr I May | Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Ocrt I Nov I Dec 3r Jan 1 Noncritical Milestone Page 17 i Rolled Up nLittle Rock School District Program Planning and Budget Tool ID 120 Name ter Mar 121 122 123 124 125 126 Project: FY96 Date: 9/30/94 Conduct Town Hall Meeting VI Gather feedback data from Town Hall Meeting VI into matrix Execute advertisement plan for Town Hall Meeting VII Conduct Town Hall Meeting Gather feedback data from Town Hall Meeting VII for input info matrix Finalize and publish Town Hall Meeting Report, 1994-95 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec ~J?n | Feb | Mar* Apr | May | Jun i 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct [ Nov | Dec 3r Jan Progress Milestone Rolled Up Page 18Little Rock School District Program Planning and Budget Tool ID 122 Name ter Mar 128 129 130 131 132 133 Project: FY96 Date: 9/30/94 DISTRICT DIALOGUES Define purpose and scope of District Dialogues Review/revise data collection plan for District Dialogues Set locations and schedule for District Dialogues Develop advertisement plan and schedule for District Dialogues Prepare District Dialogues sample agenda Review/Revise data collection tool (matrix) for District Dialogues Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan I I Milestone Rolled Up n Page 19Little Rock School District Program Planning and Budget Tool ID 134 Name tar Mar 135 136 137 138 139 140 Project: FY96 Date: 9/30/94 Execute advertisement plan for District Dialogue I Conduct District Dialogue I (principals, Franklin Elementary) Gather feedback data from District Dialogue I for input into matrix Execute advertisement plan for District Dialogue II Conduct District Dialogue II, Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialoge III Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress Milestone Page 20 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 141 Name ter Mar 142 143 144 145 146 147 Project: FY96 Date: 9/30/94 Conduct District Dialogue III Gather feedback data from District Dialogue III for merge into matrix Execute advertisement plan for District Dialogue IV Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Finalize and publish District Dialogue Report, 1994-95 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Progress Milestone Page 21 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec 3r Jan Rolled UpLittle Rock School District Program Planning and Budget Tool IO 148 Name Collect and merge issues from Goal-Setting Work Session (9-6-94) into needs assessment information at Board Retreat ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 149 Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. 150 Complete needs assessment listing 151 Publish Draft of Needs Assessment Report and disseminate to selected persons 152 Finalize and publish Needs Assessmerit Report, 1994-95 I 153 Begin 1996-97 Needs Assessment Cycle 154 PROGRAM INVENTORY Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 22Little Rock School District Program Planning and Budget Tool ID 155 Name Identify and revise DSeg and NonDSeg Programs ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 156 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 157 Finalize listing/leaders of DSeg and NonDSeg Programs 158 Generate a Program Inventory Report for 1994-95 159 Review/revise Program Inventory following submisssion of budget to ADE 160 Conduct 1995-96 Program Inventory 11 PLANNING AND BUDGET GOALS Project: FY96 Date: 9/30/94 Critical Noncritical Rolled Up Page 23Little Rock School District Program Planning and Budget Tool ID 162 Name CABINET/COUNCIL PLANNING SESSION ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 163 Identify process for goal development/revision 164 Determine date and site for work session 165 Identify materials for work session 166 Develop materials for work session 167 Identify and notify participants for the work session 168 Conduct work session I Project: FY96 Date: 9/30/94 Critical Noncritical i Progress Summary Milestone Rolled Up n Page 24ID 169 Name ter Mar 4th Quarter Apr I May | Jun 170 171 172 173 174 175 SESSION Identify process for Goal-Setting Work Session Identify participants for the Goal-Setting Work Session Identify and collect background materials for participants Determine date and site for Goal-Setting Work Session Distribute background materials to the participants Conduct work session to develop review/revise mission statement, develop goals, and a list of issues that may enhance or restrict goal attainment Project: FY96 Date: 9/30/94 Critical Noncritical Little Rock School District Program Planning and Budget Tool 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan I I I I I I Progress Milestone Summary Rolled Up Page 25Little Rock School District Program Planning and Budget Tool ID 176 Name ter Mar 177 178 jLza 180 181 182 Identify materials for Board Work Session Establish date and site for Work Session Prepare materials for Board Work Session BOARD WORK SESSION Distribute background materials to Board members Review of preliminary list of issues tor needs assessment by Board Define input requirements at Board work session (for broad-based feedback) Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I I I I Milestone 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Page 26 Rolled Up QLittle Rock School District Program Planning and Budget Tool ID 183 Name tar Mar 184 185 186 187 188 189 Project: FY96 Date: 9/30/94 Review/revise tentative mission statement and goals Review DSeg and NonDSeg Program Inventory Review identified proportional allocations Establish written priorities Identify additional extended program evaluation, if needed Identify strategies for funding shortfalls (Note: date extended to allow community input) Develop timeline for identification and researching of funding shortfall strategies (Note: date extended to allow community input) Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar I I I I I I I 1 Progress Milestone Rolled Up n Page 27 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 190 Name ter Mar Develop communication strategy for mission statement and goals 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 191 Distribute mission statement and goals 192 Distribute list of priorities 193 BOARD RETREAT WORK SESSION 194 Determine date and site for Board \"Retreat 195 Identify agenda items for Board Retreat 196 Establish agenda for Board Retreat Project: FY96 Date: 9/30/94 Critical Noncritical Milestone I I I I I 1 Page 28 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Up nLittle Rock School District Program Planning and Budget Tool ID 197 Name ter Mar 198 199 200 201 202 203 Project: FY96 Date: 9/30/94 Identify materials for Board Retreat Gather and distribute materials for Board Retreat Conduct data analysis work session for Board Reatreat Conduct Board Retreat Report outcomes of Board Retreat Determine the need for an additional Board Retreat Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar I Milestone Page 29 4th Quarter Apr I May | Jun Rolled Up n 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 204 Name Develop philosophy and/or objectives for programs and/or program modifications ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 205 Schedule and hold meetings for organizing the project 206 Seek copies of source documents from experts, other school districts 207 Examine trends of experts in the designated fields 208 209 210 Organize a committee to develop educational specifications Establish framework for curriculum offerings\nservices and support programs\npolicies for instructional delivery\nmaterials/supplies/ equipment\nstaffing needs and staff development needs\nbudget Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan Project: FY96 Date: 9/30/94 Critical Noncritical Milestone H Page 30 3rd Quarter Jan I Feb | Mar Summary Rolled Up n 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 211 Name Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan 212 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 213 Review program and/or program modifications with Council 0 214 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 215 Explore, gather, and assess data relative to the transition to the Middle School concept 216 Review of Outsourcing 217 SUBMIT BUSINESS CASE FOR MODIFICATIONS TO SUPERINTENDENT Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Page 31Little Rock School District Program Planning and Budget Tool ID 218 Name ter Mar 219 220 221 222 223 224 Submit Business Case for program and/or program modifications to Board of Directors Review of Business Cases/Board approval for funding Conduct second program review-revisit-reevaluate Decide to add, implement, modify, or delete programs BUDGETING Develop budget preparation training material Issue instructions for budget preparation at all levels Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 32 3rd Quarter Jan I Feb | Mar Rolled Up Q 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 225 Name Conduct budget preparation training sessions ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 226 Prepare initial financial forecasts for coming year 227 Budget managers submit 95-96 budget requests 228 Begin budget development 229 Prepare current year budget revisions 230 Year to date revenue expenditure analysis 231 Revise financial forecast for coming year .. Project\nFY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up  Page 33Little Rock School District Program Planning and Budget Tool ID 232 Name Submit proposed budget to Board ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 233 Conduct Board Work Sessions on proposed budget 234 Revise proposed budget, as needed 235 Staffing 236 Adoption of changes in course offerings I 237 Meeting with counselors and principals to review course offerings for 1995-96 238 Print course selection sheets Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up Q Page 34Little Rock School District Program Planning and Budget Tool ID 239 Name tar Mar 240 241 242 243 244 245 Project: FY96 Date: 9/30/94 Counselors meet with students and complete course selection sheets Registrars enter course selections Identify elementary enrollment (tentative) for 1995-96 Review course tallies for secondary. Note possible cuts based on courses requested. Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment Verification of need, based on manpower report and by program (program managers and principals) Check results of above 4 items against known retirement, resignations, and intern positions Critical Noncritical 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 1 Milestone H Page 35 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Up QLittle Rock School District Program Planning and Budget Tool ID 246 Name ter Mar 247 248 249 250 251 252 Identify teachers for Reduction in Force (RIF), if needed Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction Recall from RIF, if needed Notify classified personnel of staff reduction Prepare tentative budget Board review of tentative budget Conduct Board Work Session on tentative budget Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar i Progress Milestone Rolled Up Page 36 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I s 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 253 Name Recall from RIF, if needed ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 254 Account reconciliation and Purchase Order (PO) clean-up 255 256 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 257 Compute ending fund balance 258 Administrative review of final budget 259 Submit final budget to Board Project: FY96 Date: 9/30/94 Critical Noncritical Milestone H Summary Rolled Up Page 37Little Rock School District Program Planning and Budget Tool ID 260 Name Board review and adoption of 95-96 final budget ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 261 Submit 95-96 final Budget to Court/Parties 262 2fia 264 265 266 Submit 95-96 final budget to State MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUaSEl DOCUMENT BEEQBIS1151 QUARTER: 2ND QUARTER: 3RD QUARTER: 4TH QUARTERI Obtain/Examine feedback from survey on the program budget document process Program budget document diskettes are returned to PRE for summer housing PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) I Project\nFY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 38 ILittle Rock School District Program Planning and Budget Tool ID 267 Name Revise written program budget document instructions, as needed ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 268 PRE dispenses program budget document diskettes to principals and program managers 269 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey 270 271 Conduct maintenance education workshops and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary Disseminate written program budget document instructions to principals and program managers 222 ElJPfiEI DOCUMENT flEEQBIS 273 Advise program managers and principals on program budget document, if problems in data entry i Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up n Page 39Little Rock School District Program Planning and Budget Tool ID 274 Name Primary leaders provide directions and feedback to their secondary people regarding achievement reporting in the PBD's % Complete 75% ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~~Jul | Aug | Sep 2nd Qua Oct I NotT 275 Generate diskette management flow information to relative staff in School Operations and PRE office 100% I 276 Plan training sessions on the Program Budget Document and WordPerfect 100% 277 Conduct training sessions on the Program Budget Document and WordPerfect 100% 278 DSeg and NonDSeg diskettes returned to PRE 0% 279 PRE performs check-in procedures and data clean-up on diskettes 0% 280 PRE generates hard copies of diskettes 0% .. Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up n Page 40Little Rock School District Program Planning and Budget Tool ID 281 Name ler Mar 282 283 284 285 286 287 Project: FY96 Date: 9/30/94 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports PRE combines all relative info for the 1st Quarter Program Budget Reports (DSeg and NonDSeg) PRE disseminates drafts of reports to selected resource people Revise drafts Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) Submit revised draft of Program Budget Document Reports to the Attorney for review/revision Submit 1st Quarter Program Budget Document Reports to the Court Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I I I 0 I Milestone H Page 41 3rd Quarter Jan I Feb | Mar Rolled Up Q 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec __ JanLittle Rock School District Program Planning and Budget Tool ID 288 Name tar Mar 289 290 291 292 293 294 Return diskettes and paper copies to managers and principals 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document Primary leaders provide directions and feedback to their secondary people regarding 1st quarter achievement reporting in the PBD's__________________ Plan advanced training sessions on the Program Budget Document and WordPerfect Disseminate \"reminder instructions for completing the PBD to principals and program managers Conduct training sessions for principals, program managers, and clerical staff Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun i 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec I Milestone H 3rd Quarter Jan I Feb | Mar I I i Rolled Up Q 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec 3r Jan Page 42Little Rock School District Program Planning and Budget Tool ID 295 Name ter Mar 296 297 298 299 300 301 Project: FY96 Date: 9/30/94 Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the controller provides financial info for Program Budget Document Reports (DSeg and NonDSeg)________________ PRE combines all relative info for 2nd Quarter Program Budget Document Reports PRE disseminates drafts of reports to selected resource people Revise drafts Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar s I 1 Summary Milestone Rolled Up n Page 43 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 302 Name ter Mar 303 304 305 306 307 308 Prepare for publication of 2nd Quarter Program Budget Document Reports Submit revised draft of 2nd Quarter Program Budget Document Report to the Attorney for review/revision Submit 2nd Quarter Program Budget Document Report to Court Return diskettes and paper copies to principals and program managers 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on the Program Budget Document Primary leaders provide directions and feedback to their secondary people regarding 2nd quarter achievement reporting in the PBD's Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter Oct I Nov I Dec ~an | Feb | Mar I 0 I I Progress Milestone Page 44 4th Quarter Apr I May | Jun Rolled Up n 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 309 Name ter Mar 310 311 312 313 314 315 Project: FY96 Date: 9/30/94 Disseminate ''reminder\" instructions for PBD completion to principals and program managers Diskettes due back to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the controller provides financial info for 3rd Quarer Program Budget Document Reports PRE combines all relative info for 3rd Quarter Program Budget Document Reports PRE disseminates drafts of reports to selected resource people Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec i Progress Milestone Page 45 3rd Quarter Jan I Feb | Mar Rolled Up n 4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec I I 3r JanLittle Rock School District Program Planning and Budget Tool ID 316 Name ter Mar 317 318 319 320 321 322 Revise drafts 4th Quarter Apr I May [ Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | 3r Jan Prepare for publication of 3rd Quarter Program Budget Document Reports Submit revised draft of 3rd Quarter Program Budget Document Reports to the Attorney for review/revision Submit 3rd Quarter Program Budget Document Reports to Court Return diskettes and paper copies to principals and program managers 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS Advise program managers and principals on Program Budget Document 1 Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up Q Page 46 I 1ter Little Rock School District Program Planning and Budget Tool ID 323 Name Mar 4th Quarter Apr I May | Jun 324 Primary leaders provide directions, formative and summative feedback to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the Disseminate \"reminder\" instructions for completing the PBD to principals and program managers 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 325 Principals submit School Operations Diskettes to Ass't Supts 326 Programs' diskettes due back to PRE 327 PRE performs check-in procedures and data clean-up on diskettes 328 PRE generates hard copies of diskettes 329 PRE develops relative narrative and the controller provides financial info for 4th Quarter Program Budget Document Reports Project: FY96 Date: 9/30/94 Critical p-.~ Summary Noncritical Milestone Rolled Up n Page 47 1st Quarter Jul I Aug I Sep a 2nd Quarter Oct I Nov I Dec 3r JanLittle Rock School District Program Planning and Budget Tool ID 330 Name ter Mar 331 332 333 334 335 336 Project: FY96 Date: 9/30/94 PRE combines all relatvie info for 4th Quarter Program Budget Document Reports PRE disseminates drafts of reports to selected resource people Revise drafts Prepare for publication the 4fh Quarter Program Budget Document Reports Submit revised draft of 4th Quarter Program Budget Docurhent Reports to Attorney for review/revision Submit 4th Quarter Program Budget Document Reports to Court PRE houses diskettes as 1995-96 school year begins Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec I 0 I PW... Milestone Rolled Up n Page 48 3r JanLittle Rock School District Program Planning and Budget Tool ID 337 Name PROGRAM EVALUATION ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec __3^ Jan 338 Review Desegregation Plan for potential target programs 339 Review Non-Desegregation Plan for potential target programs 340 Begin program evaluation instrument and process 341 Distribute program evaluation instruments and process 342 Identify extended evaluation targets, if needed 343 Conduct required training sessions for use of process and evaluation criteria for designated staff, as necessary 1 Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up  Page 49Little Rock School District Program Planning and Budget Tool ID 344 Name Develop process for council/cabinet review of program evaluations ter Mar 4th Quarter 1st Quarter Apr I May | Jun Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec __3 Jan 345 Program evaluations due from secondary or primary leaders 346' Use program evaluations to recommend program additions, modifications, deletions 347 Notify appropriate staff to prepare Business Cases based on results of program evaluations 348 BROAD-BASED FEEDBACK 349 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 350 EBQVIDE INTERNAL AND EXIEBNAL FEEDBACK I Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up n Page 50Little Rock School District Program Planning and Budget Tool ID 351 Name ter Mar 352 353 354 355 356 357 Project: FY96 Date: 9/30/94 Execute advertisement plan for district feedback, Session I Conduct District Feedback, Session I Execute advertisement plan for district feedback. Session II Conduct District Feedback, Session II Execute advertisement plan. Session III Conduct District Feedback, Session III Execute advertisement plan district for feedback. Session IV Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun i Progress Milestone H Summary Rolled Up Q Page 51 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec JanLittle Rock School District Program Planning and Budget Tool ID 358 Name ter Mar 359 360 361 362 363 364 Conduct District Feedback, Session IV Execute advertisement plan for community feedback. Session I Conduct Community Feedback, Session I Execute advertisement plan for community feedback. Session II Conduct Community Feedback, Session II SUBMIT MONTHLY MANAGEMENT BEEQBT [MANAGEMENT TOOLI TO COURT Submit July's monthly management report to Court Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep Oct | Nov | Dec Milestone Rolled Up m Page 52 3r JanLittle Rock School District Program Planning and Budget Tool ID 365 Name Submit August's monthly management report to Court ter Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 366 Submit September's monthly management report to Court 367 Submit October's monthly management report to Court 368 Submit November's monthly management report to Court 369 Submit December's monthly management report to Court 370 Submit January's monthly management report to Court 371 Submit February's monthly management report to Court Project: FY96 Date: 9/30/94 Critical Progress Noncritical Milestone Rolled Up  Page 53Little Rock School District Program Planning and Budget Tool ID 372 Name Submit March's monthly management report to Court ter Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rcl Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 373 Submit April's monthly management report to Court 374 Submit May's monthly management report to Court 375 Submit June's monthly management report to Court 376 Submit July's monthly management report to Court 377 Submit August's monthly management report to Court 378 TASKS FOR SCHOOL CLOSINGS Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up Q Page 54Little Rock School District Program Planning and Budget Tool ID 379 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION ter Mar 4th Quarter 1 st Quarter 2nd Quarter 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep Oct | Nov | Dec Jan | Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec 3r Jan 380 TASKS FOR COURT FILINGS 381 BEGISTRATIQN AND RECRUITMENT TASKS 332 383 Recommend adjusted dates based on last year I 384 Set locations for 4-year-old programs 385 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support 1 Project: FY96 Date: 9/30/94 Critical Noncritical Milestone Rolled Up Page 55Little Rock School District Program Planning and Budget Tool ID 386 Name ter Mar 387 388 389 390 391 392 Present dates to Superintendent's Council for review PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS Include approved dates in school year calendar Share with Student Assignment Office staff, all district adminsitrators, Parties in the case. MRC, and ODM DEFINE TARGETED AUDIENCES FOR RECRUITMENT Review the Plan as it relates to student assignment and racial balance Review racial balances in each school Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec Milestone Page 56 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up n Little Rock School District Program Planning and Budget Tool ID 393 Name ter Mar 394 395 396 397 39B 399 Collect private school directories Collect data on number of students not attending attendance zone school Begin entering private school students into the computer Analyze data on number of students not attending attendance zone school to develop strategies for balancing PREPARE AWARENESS MATERIALS FOR REGISTRATION Revise Student Assignment Handbook for schools Schedule date for inservice for registrars and notify them Project: FY96 Date: 9/30/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3rd Quarter Oct I Nov I Dec ~Jan | Feb | Ma?  4th Quarter 1st Quarter 2nd Quarter Apr I May | Jun Jul | Aug | Sep ~Oct | Nov | Dec 3r Jan Milestone Rolled Up n Page 57ID 400 Name Revise registration brochure 401 Revise Incentive School brochures, if appropriate 402 Prepare PSA's 403 Prepare posters and flyer(s) 404 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 405 Plan and schedule \"kick-off\" event for registration 406 Send reminder memorandum to all district administrators, Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register Project: FY96 Date: 9/30/94 ter Mar i Critical Noncritical 4th Quarter Apr I May | Jun 1 Little Rock School District Program Planning and Budget Tool 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 1 Milestone Rolled Up Q Page 58 4th Quarter Apr I May | Jun 1st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION FILED ys. DISTRICT COURT -------------------------- OCT 3 1 1994 JAMES W. McUUHMAUK. CLERK 8y:____________________ LITTLE ROCK SCHOOL DISTRICT PLAINTir^' VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S 1995-96 BPDGET/OCTOBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD\"), for its 1995-96 Budget/October Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1995-96 Budget/October Project Management Tool has been mailed by First Class Mail, postage pre-paid on October 31, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 Mrs. Ann Brown 72201 (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone RECEIVED IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION MOV 1 1994 Oifice ot Desegregaiiof! t LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S 1995-96 BODGET/OCTOBER PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD\"), for its 1995-96 Budget/October Project Management Tool, states\n1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending October 31, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1995-96 Budget/October Project Management Tool has been mailed by First Class Mail, postage pre-paid on October 31, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone IO 1 2 3 4 5 \u0026amp; 7 8 Page 1 Name REASSESSMENT OF PROCESS AND ORGANIZATION 1994-95 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool Initial circulation of 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report Little Rock School District Program Planning and Budgeting Tool % Complete 21% Scheduled Start Mar 27 '94 Scheduled Finish Jun 30 '95 Revised Finish Resource Names_______ Williams.Matthis.Clowers 5% 100% 100% 25% 77% 100% 100% Mar 27 '94 Jun 30 '95 Williams,Matthis,Clowers May 25 '94 Jun 24 '94 Jul 15'94 May 13 '94 Jun 1 '94 Jun 1 '94 FY 96 Jul 29 '94 Jun 30 '94 Jun 30 '95 Acf 28 '85 Dec 15 '94 Jul 29 '94 Jul 29 '94 Council,Cabinet,Bassa Bassa Council,Clowers Williams.Clowers Williams,Council Council,Cabinet 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 9 Name Review/revise the mission statement and goals of the District % Complete 100% Scheduled Start Aug 19 '94 Scheduled Finish Aug 31 '94 Revised Finish Sep 6 '94 Resource Names Council,Cabinet 79% Aug 1 '94 Nov 15 '94 Hurley 11 Define purpose and scope for Personnel Study 100% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 100% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 100% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 100% Sep 2 '94 Sep 29 '94 Oct 21 '94 Hurley 15 Analyze data from Personnel Study 100% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 10% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY 96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15'94 Revised Finish Resource Names Hurley la STANFORD 8 TEST DATA STUDY 98% Aug 1 '94 Oct 31 -94 Nov 4'94 Clowers 19 Define purpose and scope for Stanford 8 Test data study 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 20 Design data collection plan for study of Stanford 8 Test 100% Aug 16 '94 Aug 30 '94 Clowers,Ounbar 21 Assign responsibilities for study of Stanford 8 Test data 100% Aug 16 '94 Aug 16'94 Clowers 22 Collect data from Stanford 8 Test 100% Aug 30 '94 Sep 9 '94 Clowe rs,Dunbar,Savage 23 Analyze data from Stanford 8 Test 100% Sep 12 '94 Sep 30 '94 Clowe rs,Dunbar 24 Prepare Stanford 8 Test Report 100% Oct 3'94 Oct 14'94 Dunbar Page 3 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into needs assessment listing % Complete 90% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Dunbar 2\u0026amp; ARKANSAS MINIMUM PERFORMANCE TEST (AMPT) DATA STUDY 98% Aug 1 '94 Pct 31 '94 Nov 4 '94 Clowers 27 Define purpose and scope for AMPT study 100% Aug 1 '94 Aug 15 '94 Clowers,Williams,Council 28 Design data collection plan for AMPT study of data 100% Aug 16'94 Aug 30 '94 Clowe rs,Penn-Norman 29 Assign responsibilites for AMPT data collection 100% Aug 16 '94 Aug 16 '94 Clowers 30 Collect data from AMPT 100% Aug 30 '94 Sep 9 '94 Clowers,Penn-Nonman 31 Analyze data from AMPT 100% Sep 12 '94 Sep 30 '94 Clowers,Penn-Norman 32 Prepare AMPT Report 100% Oct 3'94 Oct 14 '94 Penn-Norman Page 4 FY 96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 90% Scheduled Start Oct 17 '94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowers,Penn-Norman 34 PRE MONITORING REPORTS STUDY 98% Aug 1 '94 Oct 31 -94 Nov 4 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 100% Aug 1 '94 Aug 15 '94 Glowers, Williams,Council 36 Design data collection plan for PRE Reports Study 100% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 100% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 100% Aug 30 '94 Sep 9 '94 Glowers,Smith 39 Analyze data from PRE Monitoring Reports Study 100% Sep 12'94 Sep 30 '94 Clowers,Smith 40 Prepare PRE Monitoring Reports Study Report 100% Oct 3'94 Oct 14'94 Smith Page 5 PT 96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 41 Name Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 85% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 4 '94 Resource Names Clowe rs,Smith i2 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRI STUDY 98% Aug 1 '94 Nov 15 '94 Clowers 43 Define purpose and scope of SC/HR Survey 100% Aug 1 '94 Aug IS '94 Clowers,Williams,Council 44 Design data collection plan for study of SC/HR 100% Aug 16'94 Aug 30 '94 Clowers, Hobby 45 Assign responsibilities for SC/HR data collection 100% Aug 16 '94 Aug 16 '94 Clowers 46 Collect data from SC/HR Survey 100% Aug 30 '94 Sep 23 '94 Clowers, Hobby,Savage 47 Analyze data from SC/HR Survey 100% Sep 26 '94 Oct 14'94 Clowe rs,Hobby 48 Prepare SC/HR Survey Report 100% Oct 17 '94 Oct 28'94 Hobby Page 6 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 90% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Revised Finish Resource Names Clowers,Hobby 5fl CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 94% Seo 1 '94 Nov 15 '94 Nov 30 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 100% Sep 1 '94 Sep 16'94 Council,Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 100% Sep 16'94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 100% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Cuniculum Audit/Standards data 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 100% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors Page 7 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 100% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names___________ Matthis.Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards. policies, etc. 100% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 100% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 100% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors 61 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 0% Nov 7 '94 Nov 15'94 Matthis.Curriculum Supervisors 62 Make recommendations for program additions/deletions/modifications 0% Oct 31 '94 Nov 4 '94 Nov 30 '94 Matthis.Curriculum Supervisors 3 PROPORTIONAL ALLOCATION FORMULAS STUDY 100% Aua 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 100% Aug 1 '94 Aug 15'94 Milhollen.Williams.Council.Hurley.Gadberry Page 8 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 65 Name Review/revise data collection plan for Proportional Allocation Formulas % Complete 100% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19'94 Revised Finish Aug 31 '94 Resource Names Milhollen 66 Assign responsibilities for Proportional Allocation Formulas 100% Aug 19'94 Aug 19'94 Milhollen 67 Collect data for Proportional Allocation Formulas 100% Aug 22 '94 Sep 9 '94 Hurley,Boykins,Eaton,Neal,Milhollen,Gadberry 68 Analyze data from Proportional Allocation Formulas 100% Sep 12 '94 Sep 23 '94 Milhollen,Boykins,Eaton,Neal,Hurley,Gadberry 69 Prepare Proportional Allocation Formulas Report 100% Sep 26 '94 Oct 12'94 Milhollen,Hurley,Boykins,Eaton,Neal 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing 100% Oct 13 '94 Oct 31 '94 Milhollen 21 DISTRICTWIDE FACILITIES STUDY 38% Jul 15 '94 Nov 23 '94 Jan 30 '95 Milhollen 72 Define purpose and scope of Districtwide Facilities Study 100% Jul 15'94 Aug 15 '94 Williams,Milhollen,Councjl Page 9 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 100% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15'94 Revised Finish Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 100% Aug 8 '94 Aug 15'94 Miihoilen, Eaton 75 Collect data for the Districtwide Facilities Study (for update of 12-15-94 report) 10% Aug 15 '94 Oct 21 '94 Jan 30 '95 Milhollen,Eaton 76 Prepare status report for the Districtwide Facilities Study 0% Oct 24 '94 Nov 18'94 Milhollen,Eaton 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing (for update of 12-15-94 report) 0% Nov 21 '94 Nov 23 '94 Jan 30 '95 Milhollen,Eaton T\u0026amp; DESEGREGATION MONITORING REPORTS AUDIT from ODM 87% May 13 '94 Dec 9 '94 Mavo 79 Define purpose and scope of Desegregation Monitoring Reports Audit 100% Aug 1 '94 Aug 15 '94 Mayo, Williams,Council 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 100% Aug 8 '94 Aug 19 '94 Mayo Page 10 FY96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 81 Name Assign responsibility for data collection of transcripts and Desegregation Monitoring Reports Audit % Complete 100% Scheduled Start Aug 16 '94 Scheduled Finish Aug 31 '94 Revised Finish Resource Names Mayo 82 Determine process/strategies for clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-95) 100% May 13'94 Sep 15'94 Council 83 Collect data 100% Sep 1 '94 Oct 14 '94 Mayo 84 Review with Superintendent's Council and Attorneys 85% Oct 14 '94 Oct 24 '94 Nov 4 '94 Mayo 85 Report Findings to PRE 0% Nov 22 '94 Dec 9'94 Nov 23 '94 Mayo 86 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9'94 Mayo az COURT ORDERS AUDIT 93% May 13 '94 Dec 9 '94 Mavo 88 Define purpose and scope of Court Orders Audit 100% Aug 1 '94 Aug 15 '94 Mayo.Williams.Council Page 11 FY96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 89 Name Design data collection plan for the study of the Court Orders Audit % Complete 100% Scheduled Start Aug 8 '94 Scheduled Finish Aug 19 '94 Revised Finish Resource Names Mayo 90 Assign responsibility for data collection of Court Orders Audit 100% Aug 16 '94 Aug 31 '94 Mayo 91 Determine process/strategies clarifying additional obligations language inserted into the dseg program budget documents at the end of the second quarter (FY94-94) 100% May 13'94 Sep 15'94 Council 92 Collect data 1OO% Sep 1 '94 Oct 14 '94 Mayo 93 Review with Superintendent's Council and Attorneys 100% Oct 14 '94 Oct 24 '94 Mayo 94 Report findings to PRE 0% Nov 22 '94 Nov 23 '94 Mayo 95 Request Program Managers merge new obligations with Program Budget Document 0% Nov 27 '94 Dec 9'94 Mayo as TOWN HALL MEETINGS 88% Jul 15 '94 Dec 7 '94 Williams.Clowers Page 12 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 97 Name Define purpose and scope of Town Hall Meetings % Complete 100% Scheduled Start Jul 15'94 Scheduled Finish Sep 5 '94 Revised Finish Resource Names______________ Williams,Glowers,Council,Modeste 98 Review previous year's data 100% Jui 15'94 Sep 5 '94 Modeste,Glowers 99 Review/revise data collection plan for Town Hall Meetings 100% Aug 22 '94 Aug 25 '94 Glowers,Wagner 100 Set locations and schedule for Town Hall Meetings 100% Aug 25 '94 Aug 30 '94 Wagner,Modeste 101 Develop advertisement plan and schedule for Town Hall Meetings 100% Aug 30 '94 Sep 15'94 Wagner 102 Prepare Town Hall Meetings' sample agenda 100% Aug 30 '94 Sep 10'94 Glowe rs,Modeste 103 Review/revise data collection tool (matrix) for Town Hall Meetings 100% Sep 1 '94 Sep 15'94 Modeste,Glowers 104 Execute advertisement plan for Town Hall Meeting I 100% Sep 12 '94 Sep 15'94 Wagner,Modeste Page 13 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 105 Name Conduct Town Hall Meeting I (Terry Elementary) % Complete 100% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names______ Williams,Board, Modeste 106 Gather feedback data from Town Hall Meeting I for input into matrix 100% Sep IS '94 Oct 31 '94 Wagner,Penn-Norman 107 Execute advertisement plan for Town Hall Meeting II 100% Sep 12 '94 Sep 22 '94 Wagner.Modeste 108 Conduct Town Hall Meeting II (University Park Adult Center) 100% Sep IS'94 Oct 31 '94 Williams,Board,Modeste 109 Gather feedback data from Town Hall Meeting II for Input into matrix 100% Sep S '94 Nov 30 '94 Wagner,Penn-Norman 110 Execute advertisement plan for Town Hall Meeting III 100% Sep 12 '94 Sep 29 '94 Wagner,Modeste 111 Conduct Town Hall Meeting III (Pulaski Heights Jr High School) 100% Sep 1S'94 Oct 31 '94 Williams 112 Gather feedback data from Town Hall Meeting III for input into matrix 100% Sep IS'94 Oct 31 '94 Wagner,Penn-Norman Page 14 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 113 Name Execute advertisement plan for Town Hall Meeting IV % Complete 100% Scheduled Start Sep 12'94 Scheduled Finish Oct 6'94 Revised Finish Resource Names Wagner,Modeste 114 Conduct Town Hall Meeting IV (Fulbright Elementary) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste 115 Gather feedback data from Town Hall Meeting IV into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 116 Execute advertisement plan for Town Hall Meeting V 100% Sep 12 '94 Oct 13'94 Wagner,Modeste 117 Conduct Town Hall Meeting V (Martin Luther King Elementary) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste 118 Gather feedback data from Town Hall Meeting V for input into matrix 100% Sep 15 '94 Oct 31 '94 Wagner,Penn-Norman 119 Execute advertisement plan for Town Hall Meeting VI 100% Sep 12 '94 Oct 20 '94 Wagner,Modeste 120 Conduct Town Hall Meeting VI (McClellan High School) 100% Sep 15 '94 Oct 31 '94 Williams,Board,Modeste Page 15 FY 96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 121 Name Gather feedback data from Town Hall Meeting VI into matrix % Complete 100% Scheduled Start Sep 15 '94 Scheduled Finish Oct 31 '94 Revised Finish Resource Names Wagner,Penn-Norman 122 Execute advertisement plan for Town Hall Meeting VII 100% Sep 12 '94 Oct 27 '94 Wagner,Modeste 123 Conduct Town Hall Meeting VII (Southwest Community Center) 0% Sep 15 '94 Oct 31 '94 Nov 1 '94 Williams,Board,Modeste 124 Gather feedback data from Town Hall Meeting VII for input into matrix 0% Sep 15'94 Oct 31 '94 Nov 4 '94 Wagner,Penn-Norman 125 Finalize and publish Town Hall Meeting Report, 1994-95 0% Nov 15'94 Nov 30 '94 Penn-Norman,Modeste 126 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Doc 7'94 Clowers,Penn-Norman 122 DISTRICT DIALOGUES 80% Jul 15 '94 Dec 7 *94 Williams.Clowers 128 Define purpose and scope of District Dialogues 100% Jul 15 '94 Sep 5 '94 Williams,Clowe rs,Council,Modeste Page 16 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool IO 129 Name Review/revise data collection plan for District Dialogues % Gomplete 100% Scheduled Start Aug 22 '94 Scheduled Finish Aug 25 '94 Revised Finish Resource Names_______ Glowe rs,Wagner,Modeste 130 Set locations and schedule for District Dialogues 100% Aug 25 '94 Aug 30 '94 Wagner 131 Develop advertisement plan and schedule for District Dialogues 100% Aug 30 '94 Sep 10 '94 Wagner 132 Prepare District Dialogues sample agenda 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 133 Review/Revise data collection tool (matrix) for District Dialogues 100% Aug 30 '94 Sep 10'94 Glowers,Modeste 134 Execute advertisement plan for District Dialogue I 100% Sep 10'94 Sep 19'94 Wagner 135 Gonduct District Dialogue I (principals, Franklin Elementary) 100% Sep 15'94 Oct 31 '94 Williams 136 Gather feedback data from District Dialogue I for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman Page 17 FY 96 10/31/94 Little Rock School District Program Planning and Budgeting Tool ID 137 Name Execute advertisement plan for District Dialogue II % Complete 100% Scheduled Start Sep 19'94 Scheduled Finish Oct 1 '94 Revised Finish Resource Names Wagner 138 Conduct District Dialogue II (Transportation) 100% Sep 15'94 Oct 31 '94 Williams 139 Gather feedback data from District Dialogue II for input into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 140 Execute advertisement plan for District Dialoge III 100% Sep 18'94 Oct 14 '94 Wagner 141 Conduct District Dialogue III (Administration) 100% Sep 15 '94 Oct 31 '94 Williams 142 Gather feedback data from District Dialogue III for merge into matrix 100% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 143 Execute advertisement plan for District Dialogue IV 100% Sep 19'94 Oct 31 '94 Wagner 144 Conduct District Dialogue IV (Classified) 0% Sep 15 '94 Oct 31 '94 Nov 7 '94 Williams Page 18 FY96 10/31/94Little Rock School District Program Planning and Budgeting Tool ID 145 Name Gather feedback data from District Dialogue IV for input into matrix % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Revised Finish Nov 9 '94 Resource Names Wagner,Penn-Norman 146 Finalize and publish District Dialogue Report, 1994-95 0%\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_546","title":"Project Management tool, Bundled","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959"],"dcterms_creator":null,"dc_date":["1994-07/1994-08"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--20th century","Little Rock School District","Education--Arkansas","Education--Evaluation","Education--Finance","Project management"],"dcterms_title":["Project Management tool, Bundled"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/546"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["planning"],"dcterms_extent":["269 pages"],"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nrx-K -.IT JULY 29, 1994IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION .hled JUL 2 9 1994 JAMES V/ By:____ LITTLE ROCK SCHOOL DISTRICT McCormack, clerk ~ CEPclerk PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S 1995-96 BUDGET/JULY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD\"), for its 1995-96 Budget/July Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending July 31, 1994, relating to its 1995-96 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending July 31, 1994, relating to its 1995-96 budget. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 \u0026gt; CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1995-96 Budget/July Project Management Tool has been mailed by First Class Mail, postage pre-paid on July 29, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite 504 Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone T \u0026gt; Little RocKSchool District Program Planning and Budgeting Tool ID 1 Name % Complete 100% Scheduled Start Apr 1 '94 Scheduled Finish Jun 30 '95 Resource Names________ Williams.Matthis.Clowers 2 Analyze, reassess, and revise planning organization and structure 100% Apr 1 '94 Jun 30 '95 Williams,Matttiis,Glowers 3 Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool 100% May 25 '94 Jul 29 '94 Council,Cabinet, Basse 4 Begin to circulate 1994-95 Management Tool 100% Jun 24 '94 Jun 30 '94 Bassa 5 Evaluate tasking of 1994-95 Management Tool weekly 100% Jul 15'94 Jun 30 '95 Bassa,Cabinet,Council fi Jun 1 '94 Jun 30 '95 Williams.Clowers 7 Identify data to measure needs of district for FY 95-96 100% Jun 1 '94 Jul 29 '94 Williams,Council 8 Revisit and analyze the results of the budgeting and planning priorities revealed from the 93-94 Needs Assessment Report 100% Jun 1 '94 Jul 29 '94 Council,Cabinet Page 1 FY 96 7/29/94Little RocI Ichool District Program Planning and Budgeting Tool ID 9 Name Revise /redefine/draft the mission statement and goals of the District % Complete 0% Scheduled Start Aug 19'94 Scheduled Finish Aug 31 '94 Resource Names Council,Cabinet in 0% Aug 1 '94 Nov 1 5 '94 Hurley 11 Define purpose and scope for Personnel Study 0% Aug 1 '94 Aug 22 '94 Council,Hurley .Williams 12 Design data collection plan for study of Personnel Study 0% Aug 22 '94 Aug 29 '94 Hurley,Gadberry 13 Assign responsibilities for study of Personnel Study 0% Aug 29 '94 Aug 29 '94 Hurley 14 Collect data from Personnel Study 0% Sep 2 '94 Sep 29 '94 Hurley 15 Analyze data from Personnel Study 0% Sep 30 '94 Oct 24 '94 Hurley,Gadberry 16 Prepare Personnel Study Report 0% Oct 24 '94 Nov 14 '94 Hurley Page 2 FY 96 7/29/94ID 17 Name Report data findings from Personnel Study for merge into needs assessment listing IS STANFORD 8 TEST DATA STUDY 19 Define purpose and scope for Stanford 8 Test data study 20 Design data collection plan for study of Stanford 8 Test 21 Assign responsibilities for study of Stanford 8 Test data 22 Collect data from Stanford 8 Test 23 Analyze data from Stanford 8 Test 24 Prepare Stanford 8 Test Report Page 3 Little RocKSchoolDistrict Program Planning and Budgeting Tool % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Nov 15'94 Resource Names Hurley 0% 0% 0% 0% 0% 0% 0% Aug 1 '94 Oct 31 '94 Clowers Aug 1 '94 Aug 16 '94 Aug 16 '94 Aug 30 '94 Sep 12 '94 Oct 3'94 FY96 Aug 15 '94 Aug 30 '94 Aug 16'94 Sep 9 '94 Sep 30 '94 Oct 14'94 Clowers, Williams,Council Clowers,Dunbar Clowers Clowers,Dunbar Clowe rs,Dunbar Dunbar 7/29/943CKSc Little RocKSchool District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge info needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Resource Names Glowers, Dunbar 26 ARKANSAS MINIMUM PERFORMANCE TEST (AMPTI DATA STUDY 0% Aug 1 '94 Oct 31 '94 Glowers 27 Define purpose and scope for AMPT study 0% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 28 Design data collection plan for AMPT study of data 0% Aug 16 '94 Aug 30 '94 Glowers,Penn-Norman 29 Assign responsibilites for AMPT data collection 0% Aug 16 '94 Aug 16'94 Glowers 30 Collect data from AMPT 0% Aug 30 '94 Sep 9 '94 Glowers,Penn-Norman 31 Analyze data from AMPT 0% Sep 12'94 Sep 30 '94 Glowers,Penn-Norman 32 Prepare AMPT Report 0% Oct 3 '94 Oct 14 '94 Penn-Norman Page 4 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 33 Name Report data findings from AMPT for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Resource Names Glowers,Penn-Nomian 34 PRE MONITORING REPORTS STUDY 0% Aug 1 '94 Oct 31 '94 Glowers 35 Define purpose and scope for PRE Monitoring Reports Study 0% Aug 1 '94 Aug 15'94 Glowers,Williams,Council 36 Design data collection plan for PRE Reports Study 0% Aug 16 '94 Aug 30 '94 Glowers 37 Assign responsibilites for PRE Monitoring Reports Study 0% Aug 16 '94 Aug 16 '94 Glowers 38 Collect data from PRE Monitoring Reports Study 0% Aug 30 '94 Sep 9 '94 Clowers,Smith 39 Analyze data from PRE Monitoring Reports Study 0% Sep 12 '94 Sep 30 '94 Clowers,Smifh 40 Prepare PRE Monitoring Reports Study Report 0% Oct 3 '94 Oct 14 '94 Smith Page 5 FY 96 7/29/94Little Roi ichool District Program Planning and Budgeting Tool ID 41 Name________________________________ Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing % Complete 0% Scheduled Start Oct 17'94 Scheduled Finish Oct 31 '94 Resource Names Glowers,Smith 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY (SC/HRt STUDY 0% Aug 1 94 Nov 1 5 '94 Glowers 43 Define purpose and scope of SC/HR Survey 0% Aug 1 '94 Aug 1 '94 Glowers, Williams,Council 44 Design data collection plan for study of SC/HR 0% Aug 16 '94 Aug 30 '94 Glowers,Hobby 45 Assign responsibilities for SC/HR data collection 0% Aug 16'94 Aug 16 '94 Glowers 46 Collect data from SC/HR Survey 0% Aug 30 '94 Sep 23 '94 Clowers,Hobby 47 Analyze data from SC/HR Survey 0% Sep 26 '94 Oct 14 '94 Glowers,Hobby 48 Prepare SC/HR Survey Report 0% Oct 17'94 Oct 28 '94 Hobby Page 6 FY96 7/29/94Little Ro3eClKSicchool District Program Planning and Budgeting Tool ID 49 Name Report data findings from SC/HR Survey for merge into needs assessment % Complete 0% Scheduled Start Oct 31 '94 Scheduled Finish Nov 15 '94 Resource Names Clowers,Hobby 5Q CURRICULUM AUDIT/ADE CURRICULAR STANDARDS 0% Seo 1 '94 Nov 15 '94 Matthis 51 Define purpose and scope of Curriculum Audit/Standards 0% Sep 1 '94 Sep 16 '94 Council, Williams,Matthis,Curriculum Supervisors 52 Design plans for data collection for Curriculum Audit/Standards 0% Sep 16'94 Sep 30 '94 Matthis,Curriculum Supervisors 53 Assign responsibilities for data collection of Curriculum Audit/Standards 0% Sep 16 '94 Sep 30 '94 Matthis 54 Collect data for Curriculum Audit/Standards 0% Sep 30 '94 Oct 31 '94 Curriculum Supervisors 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement 0% Sep 30 '94 Oct 31 '94 Matthis.Curriculum Supervisors Page 7 FY96 7/29/94 Little Ro( ichool District Program Planning and Budgeting Tool ID 57 Name Relate/assess the data results back to the Curriculum Audit/Standards findings % Complete 0% Scheduled Start Sep 30 '94 Scheduled Finish Oct 31 '94 Resource Names____________ Matthis,Curriculum Supervisors 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 59 Identify factors that facilitated attainment of curriculum/standards goals 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 60 Identify obstacles that prevented curriculum/standards goal attainment 0% Sep 30 '94 Oct 31 '94 Matthis,Curriculum Supervisors 61 Make recommendations for program additions/deletions/modifications 0% Oct 31 '94 Nov 4 '94 Matthis,Curriculum Supervisors 62 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 0% Nov 7 '94 Nov 15'94 Matthis,Curriculum Supervisors ea PROPORTIONAL ALLOCATION FORMULAS STUDY 0% Aug 1 '94 Oct 31 '94 Milhollen 64 Define purpose and scope of Proportional Allocation Formulas 0% Aug 1 '94 Aug 15 '94 Milhollen,Williams,Council,Hurley,Gadberr Page 8 FY96 7/29/94 Little Roel ichool District Program Planning and Budgeting Tool ID 65 Name____________________________ Review/revise data collection plan for Proportional Allocation Formulas % Complete 0% Scheduled Start Aug 15 '94 Scheduled Finish Aug 19 '94 Resource Names Mllhollen 66 Assign responsibilities for Proportional Allocation Formulas 0% Aug 19 '94 Aug 19 '94 Mllhollen 67 Collect data for Proportional Allocation Formulas 0% Aug 22 '94 Sep 9 '94 Hurley,Boykins,Eaton,Neal,Milhollen.Gadb 68 Analyze data from Proportional Allocation Fonnulas 0% Sep 12'94 Sep 23 '94 Milhollen,Boykins,Eaton,Neal,Hurley,Gadb 69 Prepare Proportional Allocation Fonnulas Report 0% Sep 26 '94 Oct 12'94 Milhollen,Hurley,Boykins,Eaton,Neal 70 Report data findings from Proportional Allocations Fonnulas Study for merge info needs assessment listing 0% Oct 13'94 Oct 31 '94 Mllhollen 21 DISTRICTWIDE FACILITIES STUDY 0% Jul 15 '94 Nov 23 '94 Mllhollen 72 Define purpose and scope of Districtwide Facilities Study 0% Jul 15'94 Aug 1 '94 VVilliams,Milhollen,Council Page 9 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 73 Name Design data collection plan for Districtwide Facilities Study % Complete 0% Scheduled Start Aug 4 '94 Scheduled Finish Aug 15'94 Resource Names Milhollen,Eaton 74 Assign responsibilities for the Districtwide Facilities Study 0% Aug 8 '94 Aug 15'94 Milhollen,Eaton 75 Collect data for the Districtwide Facilities Study 0% Aug 15 '94 Oct 21 '94 Milhollen.Eaton 76 Prepare report for the Districtwide Facilities Study 0% Oct 24 '94 Nov 18 '94 Milhollen,Eaton 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing 0% Nov 21 '94 Nov 23 '94 Milhollen,Eaton IS DESEGREGATION MONITORING REPORTS AUDIT from ODM/ADE 0% Aug 1 '94 Dec 9'94 Mavo 79 Define purpose and scope of Desegregation Monitoring Reports Audit 0% Aug 1 '94 Aug 15 '94 Mayo,V\\/illiams,Council 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 0% Aug 8 '94 Aug 19'94 Mayo Page 10 FY96 7/29/94Little Roel Ichool District ID 81 Name___________________________ Assign responsibility for data collection of Desegregation Monitoring Reports Audit Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 16 '94 Scheduled Finish Aug 31 '94 Resource Names Mayo 82 Collect data 0% Sep 1 '94 Oct 14'94 Mayo 83 Request to Program Managers to compare with 1st Quarter's Program Budget Document 0% Nov 21 '94 Dec 9 '94 Mayo 84 Report findings to PRE tor merge with Program Budget Document, where appropriate 0% Dec 9 '94 Dec 9 '94 Mayo Sh COURT ORDERS AUDIT 0% Aug 1 '94 Dec 9 '94 Mavo 86 Define purpose and scope of Court Orders Audit 0% Aug 1 '94 Aug 15 '94 Mayo,Williams,Council 87 Design data collection plan tor the study of the Court Orders Audit 0% Aug 8 '94 Aug 19 '94 Mayo 88 Assign responsibility for data collection 0% Aug 16 '94 Aug 31 '94 Mayo Page 11 FY96 7/29/94Little Roi ichool District ID 89 Name Collate data 90 Request to Progam Managers to compare with 1st Quarter's Program Budget Document 91 Report findings to PRE tor merge with Program Budget document, where appropriate 32 TOWN HALL MEETINGS 93 Define purpose and scope of Town Hall Meetings 94 Review previous year's data 95 Review/revise data collection plan for Town Hall Meetings 96 Set locations and schedule for Town Hall Meetings Page 12 Program Planning and Budgeting Tool % Complete 0% Scheduled Start Sep 1 '94 Scheduled Finish Oct 14'94 Resource Names Mayo 0% 0% 0% 0% 0% 0% 0% Nov 21 '94 Nov 14 '94 Jul 15 '94 Jul 15'94 Jul 15'94 Aug 22 '94 Aug 25 '94 FY 96 Dec 9 '94 Nov 23 '94 Dec 7 '94 Sep 5 '94 Sep 5 '94 Aug 25 '94 Aug 30 '94 Mayo Mayo Williams.Glowers Williams,Glowers,Council Modeste,Clowers Clowers,Wagner Wagner 7/29/94 Little Rod ichool District Program Planning and Budgeting Tool ID 97 Name Develop advertisement plan and schedule for Town Hall Meetings % Complete 0% Scheduled Start Aug 30 '94 Scheduled Finish Sep 15 '94 Resource Names Wagner 98 Prepare Town Hall Meetings sample agenda 0% Aug 30 '94 Sep 10'94 Penn-Norman 99 Review/revise data collection tool (matrix) for Town Hall Meetings 0% Sep 1 '94 Sep 15'94 Modeste,Penn-Norman 100 Execute advertisement plan for Town Hall Meeting I 0% Sep 12 '94 Sep 15'94 Wagner,Modeste 101 Conduct Town Hall Meeting I 0% Sep 15'94 Oct 31 '94 Williams. Boa rd,Modeste 102 Gather feedback data from Town Hall Meeting I for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 103 Execute advertisement plan for Town Hall Meeting II 0% Sep 12'94 Sep 22 '94 Wagner,Modeste 104 Conduct Town Hall Meeting II 0% Sep 15'94 Oct 31 '94 Williams,Board,Modeste Page 13 FY96 7/29/94Little Rod Ichool District Program Planning and Budgeting Tool IO 105 Name Gather feedback data from Town Hall Meeting II for input into matrix % Complete 0% Scheduled Start Sep 5 '94 Scheduled Finish Nov 30 '94 Resource Names Wagner,Penn-Norman 106 Execute advertisement plan for Town Hall Meeting III 0% Sep 12 '94 Sep 29 '94 Wagner,Modeste 107 Condud Town Hall Meeting III 0% Sep 15'94 Oct 31 '94 Williams 108 Gather feedback data from Town Hall Meeting III for input into matrix 0% Sep 15'94 Od 31 '94 Wagner, Penn-Norman 109 Execute advertisement plan for Town Hall Meeting IV 0% Sep 12 '94 Oct 6 '94 Wagner 110 Conduct Town Hall Meeting IV 0% Sep 15'94 Od 31 '94 Williams,Board,Modeste 111 Gather feedback data from Town Hall Meeting IV into matrix 0% Sep 15 '94 Od 31 '94 Wagner,Penn-Norman 112 Execute advertisement plan for Town Hall Meeting V 0% Sep 12 '94 Od13'94 Wagner,Modeste Page 14 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 113 Name Conduct Town Hall Meeting V % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Resource Names______ Williams,Board,Modeste 114 Gather feedback data from Town Hall Meeting V into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 115 Execute advertisement plan for Town Hall Meeting VI 0% Sep 12 '94 Oct 20 '94 Wagner,Modeste 116 Conduct Town Hall Meeting VI 0% Sep 15'94 Oct 31 '94 Williams,Board, Modeste 117 Gather feedback data from Town Hall Meeting VI into matrix 0% Sep 15'94 Oct 31 '94 Wagner,Penn-Norman 118 Execute advertisement plan for Town Hall Meeting VII 0% Sep 12'94 Oct 27 '94 Wagner,Modeste 119 Conduct Town Hall Meeting VII 0% Sep 15'94 Oct 31 '94 Williams,Board,Modeste 120 Gather feedback data from Town Hall Meeting VII for input into matrix 0% Sep 15'94 Oct 31 '94 Wagner, Penn-Norman Page 15 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 121 Name Finalize and publish Town Hall Meeting Report, 1994-95 % Gomplete 0% Scheduled Start Nov 15'94 Scheduled Finish Nov 30 '94 Resource Names___________ Bassa,Penn-Norman,Modeste 122 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing 0% Nov 30 '94 Dec 7 '94 Basse,Glowers,Penn-Norman 123 0% Jul 15 '94 Dec 7 '94 Williams.Glowers 124 Define purpose and scope of District Dialogues 0% Jul 15'94 Sep 5 '94 Williams, Glowers,Gouncil 125 Review/revise data collection plan for District Dialogues 0% Aug 22 '94 Aug 25 '94 Glowers,Wagner,Bassa,Penn-Norman 126 Set locations and schedule for District Dialogues 0% Aug 25 '94 Aug 30 '94 Wagner 127 Develop advertisement plan and schedule for District Dialogues 0% Aug 30 '94 Sep 10'94 Wagner 128 Prepare District Dialogues sample agenda 0% Aug 30 '94 Sep 10'94 Glowe rs,Penn-Norman Page 16 FY 96 7/29/94a ID 129 Name Design data collection tool (matrix) for District Dialogues 130 Execute advertisement plan for District Dialogue I 131 Conduct District Dialogue I 132 Gather feedback data from District Dialogue I tor input into matrix 133 Execute advertisement plan for District Dialogue II 134 Conduct District Dialogue II 135 Gather feedback data from District Dialogue II for input into matrix 136 Execute advertisement plan for District Dialoge III Page 17 Little RocKSchool District Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 30 '94 Scheduled Finish Sep 10'94 Resource Names___________ Bassa,Glowers,Penn-Norman 0% 0% 0% 0% 0% 0% 0% Sep 10 '94 Sep 15'94 Sep 15'94 Sep 19'94 Sep 15'94 Sep 15'94 Sep 18'94 FY96 Sep 19'94 Oct 31 '94 Oct 31 '94 Oct 1 '94 Oct 31 '94 Oct 31 '94 Oct 14 '94 Wagner Williams Wagner,Penn-Norman Wagner Williams Wagner,Penn-Norman Wagner 7/29/94Little Roel ichool District ID 137 Name___________________ Conduct District Dialogue III 138 Gather feedback data from District Dialogue III for merge into matrix 139 Execute advertisement plan for District Dialogue IV 140 Conduct District Dialogue IV 141 Gather feedback data from District Dialogue IV for input into matrix 142 Finalize and publish District Dialogue Report, 1994-95 143 Merge findings of District Dialogue Report, 1994-95, info needs assessment listing 144 Collect and merge issues from Goal-Setting Work Session (Aug.22-26, 1994) into needs assessment information at Board Retreat Page 18 Program Planning and Budgeting Tool % Complete 0% Scheduled Start Sep 15'94 Scheduled Finish Oct 31 '94 Resource Names Williams 0% 0% 0% 0% 0% 0% 0% Sep 15'94 Sep 1994 Sep 15'94 Sep 15'94 Nov 15 '94 Nov 30 '94 Dec 7 '94 FY 96 Oct 31 '94 Oct 31 '94 Oct 31 '94 Oct 31 '94 Nov 30 '94 Dec 7 '94 Jan 26 '95 Wagner,Penn-Norman Wagner Williams Wagner,Penn-Norman Bassa,Penn-Norman Bassa, Penn-Norman Glowers, Penn-Norman 7/29/94Little Roci Ichool District Program Planning and Budgeting Tool ID 145 Name Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. % Complete 0% Scheduled Start Dec 7 '94 Scheduled Finish Apr 28 '95 Resource Names Williams,Clowers 146 Complete needs assessment listing 0% Dec 1 '94 Dec 7 '94 Clowers,Bassa 147 Publish Draft of Needs Assessment Report and disseminate to selected persons 0% Dec 14 '94 Dec 14 '94 Clowers,Bassa,Savage 148 Finalize and publish Needs Assessment Report, 1994-95 0% Dec 15'94 Dec 15'94 Clowers, Bassa,Savage 149 Begin 1996-97 Needs Assessment Cycle 0% Apr 1 '95 Jun 30 '95 Clowers 150 30% May 2 '94 Seo 15 '95 Clowers 151 Identify and revise DSeg and NonDSeg Programs 100% May 2 '94 Jun 13 '94 Bassa,Milhollen, Ingram 152 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs 100% Jun 6 '94 Jun 13 '94 Ingram,Bassa Page 19 FY96 7/29/94Little Roel ichool District Program Planning and Budgeting Tool ID 153 Name Finalize listing/leaders of DSeg and NonDSeg Programs % Complete 100% Scheduled Start Jun 18 '94 Scheduled Finish Jun 18 '94 Resource Names Bassa 154 Generate a Program Inventory Report for 1994-95 100% Jun 1 '94 Jun 30 '94 Bassa 155 Review/revise Program Inventory following submisssion of budget to ADE 0% Aug 1 '94 Sep 16'94 Glowers,Milhollen, Bassa 156 Conduct 1995-96 Program Inventory 0% May 1 '95 Sep 15'95 Glowers,Milhollen,Bassa 152 PLANNING AND BUDGET GOALS 0% Aug 1 '94 Apr 26 '95 Matthis.Clowers 158 CABINET/COUNCIL PLANNING SESSION 0% Aug 1 '94 Aug 26 '94 Matthis 159 Identify process for goal development/revision 0% Aug 1 '94 Aug 19 '94 Matthis,Clowers 160 Determine date and site for work session 0% Aug 1 '94 Aug 19 '94 Matthis,Clowers Page 20 FY96 7/29/94Little Roel Ichool District ID 161 Name Identify materials for work session Program Planning and Budgeting Tool % Complete 0% Scheduled Start Aug 1 '94 Scheduled Finish Aug 19 '94 Resource Names Ingram,Glowers 162 Develop materials for work session 0% Aug 1 '94 Aug 19 '94 Ing ram,Glowers 163 Identify and notify participants for the work session 0% Aug 1 '94 Aug 19 '94 Matthis,Glowers,Ingram 164 Gonduct work session 0% Aug 22 '94 Aug 26 '94 Williams,Matthis,Glowers 165 GOAL-SETTING WQBK SESSION 0% Aug 22 '94 Sep 5 '94 Matthis.Glowers 166 Identify process for Goal-Setting Work Session 0% Aug 22 '94 Aug 26 '94 Matthis,lngram,Glowers 167 Identify participants for the Goal-Setting Work Session 0% Aug 22 '94 Aug 26 '94 Matthis,Glowers, Ingram 168 Identify and collect background materials for participants 0% Aug 22 '94 Aug 26 '94 Matthis,Glowers Page 21 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 169 Name Determine date and site for Goal-Setting Work Session % Complete 0% Scheduled Start Aug 22 '94 Scheduled Finish Aug 26 '94 Resource Names Matthis 170 Distribute background materials to the participants 0% Aug 22 '94 Aug 26 '94 Matthis,Glowers 171 Conduct work session to develop review/revise/tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment 0% Aug 29 '94 Aug 31 '94 Council,Cabinet 172 Identify materials for Board Work Session 0% Sep 1 '94 Sep 5 '94 Williams,Glowers 173 Establish date and site for Work Session 0% Sep 1 '94 Sep 5 '94 Williams,Clowers 174 Prepare materials for Board Work Session 0% Sep 1 '94 Sep 5 '94 Matthis,Glowers 12S BOARD WORK SESSION 0% Seo 6'94 Seo 26 '94 Matthis.Glowers 176 Distribute background materials to Board members 0% Sep 6 '94 Sep 7 '94 Matthis,Glowers Page 22 FY 96 7/29/94Little Roa Ichool District ID 177 Name_____________________________ Review of preliminary list of issues for needs assessment by Board Program Planning and Budgeting Tool % Complete 0% Scheduled Start Sep 7 '94 Scheduled Finish Sep 15 '94 Resource Names Board,Williams 178 Review/revise tentative mission statement and goals 0% Sep 15'94 Sep 15'94 Board 179 Review DSeg and NonDSeg Program Inventory 0% Sep 15'94 Sep 15'94 Board 180 Review identified proportional allocations 0% Sep 15'94 Sep 15 '94 Board 181 Establish written priorities 0% Sep 15'94 Sep 15'94 Board 182 Identify additional \"fast-track\" program evaluation, if needed 0% Sep 15'94 Sep 15'94 Board 183 Identify strategies for funding shortfalls 0% Sep 15'94 Sep 15'94 Board 184 Develop timeline for identification and researching of funding shortfall strategies 0% Sep 15 '94 Sep 15'94 Board Page 23 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 185 Name Develop communication strategy for mission statement and goals % Complete 0% Scheduled Start Sep 19'94 Scheduled Finish Sep 19'94 Resource Names Williams,Wagner 186 Distribute mission statement and goals 0% Sep 22 '94 Sep 26 '94 Matthis,Wagner 187 Distribute list of priorities 0% Sep 22 '94 Sep 26 '94 Board,Matthis,Glowers, Wagner 188 BOARD RETREAT WORK SESSION 0% Dec 8 '94 Apr 26 '95 Williams.Matthis 189 Determine date and site for Board Retreat 0% Dec 8 '94 Dec 8 '94 Williams,Board 190 Identify agenda items for Board Retreat 0% Dec 8 '94 Dec 15'94 Williams,Board 191 Establish agenda for Board Retreat 0% Dec 16'94 Dec 20 '94 Williams, Boa rd 192 Identify materials for Board Retreat 0% Dec 20 '94 Jan 6 '95 Williams Page 24 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 193 Name_______________________________ Gather and distribute materials for Board Retreat % Complete 0% Scheduled Start Jan 9 '95 Scheduled Finish Jan 10'95 Resource Names_______________ Williams,Matthis,Clowers,Mllhollen 194 Conduct data analysis work session for Board Reatreat 0% Jan 9 '95 Jan 10'95 Williams,Council 195 Conduct Board Retreat 0% Jan 13'95 Jan 14 '95 Williams, Boa rd 196 Report outcomes of Board Retreat 0% Jan 23 '95 Jan 26 '95 Williams,Board 197 Determine the need for an additional Board Retreat 0% Jan 23 '95 Apr 26 '95 Williams,Council,Board 198 4% Aug 1 '94 Jun 30 '95 Matthis 199 Develop philosophy and/or objectives for programs and/or program modifications 0% Nov 16'94 Nov 25 '94 Matthis,Williams,Mayo,Milhollen,Clowers 200 Schedule and hold meetings for organizing the project 0% Nov 16 '94 Nov 25 '94 Matthis,Williams,Mayo,Mllhollen,Clowers Page 25 FY 96 7/29/94Little Roi ichool District ID 201 Name______________________________ Seek copies of source documents from experts, other school districts Program Planning and Budgeting Tool % Gomplete 0% Scheduled Start Nov 16 '94 Scheduled Finish Dec 2 '94 Resource Names____________ Matthis,Williams,Mayo,Milhollen,Glowers 202 Examine trends of experts in the designated fields 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 203 Organize a committee to develop educational specifications 0% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen,Clowers 204 Establish framework tor curriculum offerings\nservices and support programs\npolicies for instructional delivery\nmaterials/supplies/equipment\nstaffing needs and staff development needs\nbudget 0% Dec 5 '94 Jan 6 '95 Williams,Matthis,Mayo,Milhollen, Glowers 205 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 206 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 207 Develop Business Gase for program and/or program modifications for submitting to Superintendent and Board of Directors 0% Dec 5 '94 Jan 6 '95 Matthis,Williams,Mayo,Milhollen,Glowers 208 Review program and/or program modifications with Gouncil 0% Jan 9 '95 Jan 13'95 Williams,Matthis,Mayo,Milhollen,Glowers Page 26 FY 96 7/29/94Little Roel ichool District ID 209 Name___________________________________ Develop business case for incentive schools' program modifications for submitting to Supt, and Council Program Planning and Budgeting Tool % Complete 40% Scheduled Start Nov 16 '94 Scheduled Finish Jan 31 '95 Resource Names____________ Matthis,Curriculum Supenzisors 210 Explore, gather, and assess data relative to the transition to the Middle School concept 0% Nov 16 '94 Jan 13'95 Williams,Council 211 Review of Outsourcing 0% Aug 1 '94 Jun 30 '95 Williams,Milhollen.Mayo 212 SUBMIT BUSINESS CASE FOR PROGRAM AND7QR MODIFICATIONS TO SUPERINTENDENT 0% Jan 23 '95 Feb 28 '95 Matthis. Williams.Mavo,Milhollen.Clowers 213 Submit Business Case for program and/or program modifications to Board of Directors 0% Jan 23 '95 Jan 24 '95 Matthis.Williams.Mayo.Milhollen.Clowers 214 Review of Business Cases/Board approval for funding 0% Jan 24 '95 Feb 9 '95 Matthis.Williams.Mayo.Milhollen.Clowers 215 Conduct second program review-revisit-reevaluate 0% Feb 13'95 Feb 17'95 Matthis.Williams.Mayo.Milhollen,Clowers 216 Decide to add, implement, modify, or delete programs 0% Feb 20 '95 Feb 28 '95 Matthis.Williams.Mayo,Milhollen.Clowers Page 27 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 212 Name BUDGETING % Complete 0% Scheduled Start Nov 21 '94 Scheduled Finish Aug 25 '95 Resource Names________ Milhollen,Gadberrv,Hurley 218 Develop budget preparation training material 0% Nov 21 '94 Nov 28 '94 Milhollen 219 Issue instructions for budget preparation at all levels 0% Nov 28 '94 Nov 30 '94 Milhollen 220 Conduct budget preparation training sessions 0% Dec 1 '94 Dec 9 '94 Milhollen 221 Prepare initial financial forecasts for coming year 0% Dec 1 '94 Dec 31 '94 Milhollen 222 Budget managers submit 95-96 budget requests 0% Dec 12 '94 Jan 6 '95 Milhollen 223 Begin budget development 0% Jan 7 '95 Mar 8 '95 Milhollen 224 Prepare current year budget revisions 0% Jan 9 '95 Jan 31 '95 Milhollen Page 28 FY96 7/29/94Little Roi Ichool District Program Planning and Budgeting Tool ID 225 Name Year to date revenue expenditure analysis % Complete 0% Scheduled Start Jan 9 '95 Scheduled Finish Jan 31 '95 Resource Names Mllhollen 226 Revise financial forecast for coming year 0% Feb 24 '95 Mar 3 '95 Mllhollen 227 Submit proposed budget to Board (Draft 1) 0% Mar 9 '95 Mar 9 '95 Mllhollen 228 Conduct Board Work Sessions on proposed budget (Draft 1) 0% Mar 10'95 Mar 17'95 Board,Williams 229 Revise proposed budget (Draft 1), as needed 0% Mar 20 '95 May 10 '95 Mllhollen 232 Staffing 0% Jan 26 '95 Aug 1 '95 231 Adoption of changes in course offerings 0% Jan 26 '95 Jan 26 '95 Boa rd,Williams.Matthis 232 Meeting with counselors and principals to review course offerings for 1995-96 0% Jan 30 '95 Feb 15'95 Matthis,Elston Page 29 FY96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 233 Name Print course selection sheets % Complete 0% Scheduled Start Jan 30 '95 Scheduled Finish Feb 15'95 Resource Names Matthis 234 Counselors meet with students and complete course selection sheets 0% Feb 16 '95 Mar 10'95 Principals,Counselors 235 Registrars enter course selections 0% Mar 13'95 Mar 31 '95 Principals,Registrars 236 Identify elementary enrollment (tentative) for 1995-96 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley,Mayo 237 Review course tallies for secondary. Note possible cuts based on courses requested. 0% Apr 3 '95 Apr 21 '95 Gadberry, Hurley ,Ass't Superintendents 238 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 0% Apr 3 '95 Apr 21 '95 Gadberry, Hurley ,Ass't Superintendents 239 Verification of need, based on manpower report and by program (program managers and principals) 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley, Assistant Superintendents 240 Check results of above 4 items against known retirement, resignations, and intern positions 0% Apr 3 '95 Apr 21 '95 Gadberry,Hurley Page 30 FY 96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 241 Name Identify teachers for Reduction in Force (RIF), if needed % Complete 0% Scheduled Start Apr 20 '95 Scheduled Finish Apr 28 '95 Resource Names Gadberry,Hurley 242 Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 0% Apr 14 '95 Apr 28 '95 Gadberry,Hurley 243 Recall from RIF, if needed 0% Jun 1 '95 Aug 1 '95 Gadberry,Hurley 244 Notify classified personnel of staff reduction 0% May 3 '95 Jul 15'95 Gadberry, Hurley 245 Prepare tentative budget (Draft II) 0% May 11 '95 May 11 '95 Milhollen 246 Board review of tentative budget (Draft II) 0% May 25 '95 May 25 '95 Board,Williams,Milhollen 247 Conduct Board Work Session on tentative budget (Draft II) 0% May 29 '95 May 31 '95 Williams,Board 248 Recall from RIF, if needed 0% Jun 1 '95 Jul 15'95 Gadberry,Hurley Page 31 FY96 7/29/94Little Roi Ichool District Program Planning and Budgeting Tool ID 249 Name__________________________________ Account reconciliation and Purchase Order (PO) clean-up % Complete 0% Scheduled Start Jun 16 '95 Scheduled Finish Jul 14 '95 Resource Names Mllhollen 250 251 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 0% 0% 252 Compute ending fund balance 0% 253 Administrative review of final budget 0% 254 Submit final budget to Board 0% 255 Board review and adoption of 95-96 final budget 0% 256 Submit 95-96 final Budget to Court/Parties 0% Page 32 Jun 16 '95 Jul 14'95 Mllhollen Jul 3 '95 Jul 20 '95 Williams,Council Jul 21 '95 Jul 21 '95 Jul 24 '95 Jul 27 '95 Aug 4 '95 FY96 Jul 21 '95 Jul 27 '95 Jul 24 '95 Jul 27 '95 Aug 22 '95 Mllhollen Williams,Council Williams Board Williams 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 257 Name Submit 95-96 final budget to State % Complete 0% Scheduled Start Aug 25 '95 Scheduled Finish Aug 25 '95 Resource Names Board,Milhollen 258 MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER\n2ND QUARTER\n3RD QUARTER\n4TH QUARTER) 0% Jul 1 '94 Jun 30 '95 Clowers 259 Obtain/Examine feedback from survey on the program budget document process 100% Jun 1 '94 Jul 31 '94 Bassa 260 Program budget document diskettes are returned to PRE for summer housing 90% Jun 9 '94 Jul 29 '94 Principals,Program Managers 261 PRE performs necessary diskette management functions for the summer (i.e ,archival filing, achievement erasures, copying, etc,) 10% Jul 25 '94 Aug 31 '94 PRE Clerical 262 Detennine process/strategies for clarifying additional obligations language inserted into the dseg program budget documents at the end of the third quarter (FY 1993-94) 0% May 13'94 Sep 15'94 Council 263 Revise written program budget document instructions, as needed 0% Aug 8 '94 Aug 19 '94 Bassa 264 PRE dispenses program budget document diskettes to principals and program managers 0% Aug 18 '94 Sep 2 '94 PRE Clerical,Bassa Page 33 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 265 Name Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey % Complete 0% Scheduled Start Jul 25 '94 Scheduled Finish Aug 30 '94 Resource Names Bassa 266 Conduct maintenance education and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 0% Aug 31 '94 Sep 30 '94 Bassa 267 Disseminate written program budget document instructions to principals and program managers 0% Aug 31 '94 Sep 30 '94 Bassa 2sa 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Aug 8 '94 Nov 21 '94 Glowers.Bassa 269 Advise program managers and principals on program budget document 0% Aug 8 '94 Oct 14 '94 Bassa,Ass't Supts 270 Primary leaders provide formative feedback info to their secondary people regarding 1st quarter achievement reporting in the PBD's 0% Aug 8 '94 Oct 14 '94 Primary Leaders 271 Generate diskette management flow information to relative staff in School Operations and PRE office 0% Sep 19'94 Sep 23 '94 Bassa 272 Plan advanced training sessions on the Program Budget Document and WordPerfect 0% Sep 19'94 Sep 23 '94 Matthis,Bassa Page 34 FY96 7/29/94Little Roel ichool District Program Planning and Budgeting Tool ID 273 Name Conduct advanced training sessions on the Program Budget Document and WordPerfect % Complete 0% Scheduled Start Sep 26 '94 Scheduled Finish Sep 30 '94 Resource Names Matthis,Bassa 274 DSeg and NonDSeg diskettes returned to PRE 0% Oct 14 '94 Oct 14 '94 Principals,Program Managers 275 PRE performs check-in procedures and data clean-up on diskettes 0% Oct 14 '94 Oct 28 '94 PRE Clerical,Bassa 276 PRE generates hard copies of diskettes 0% Oct 14'94 Oct 28 '94 PRE Clerical,Bassa 277 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports 0% Oct 28 '94 Nov 4 '94 PRE Clerical,Milhollen,Bassa 278 PRE combines all relative info for the 1 st Quarter Program Budget Reports (DSeg and NonDSeg) 0% Oct 31 '94 Nov 4 '94 PRE Clerical,Bassa 279 PRE disseminates drafts of reports to selected resource people 0% Nov 7 '94 Nov 7 '94 Clowers, Bassa 280 Revise drafts 0% Nov 8 '94 Nov 8 '94 PRE Clerical,Bassa Page 35 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 281 Name Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) % Complete 0% Scheduled Start Nov 9 '94 Scheduled Finish Nov 11 '94 Resource Names__________ PRE Clerical,Bassa,Mllhollen 282 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 0% Nov 11 '94 Nov 14 '94 Williams,Clowers 283 Submit 1st Quarter Program Budget Document Reports to the Court 0% Nov 18'94 Nov 18'94 Attorney 284 Return diskettes and paper copies to managers and principals 0% Nov 21 '94 Nov 21 '94 PRE Clerical 2SS 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Nov 14 '94 Clowers.Bassa 286 Advise program managers and principals on PBD 0% Nov 14 '94 Jan 13 '95 Bassa,Ass't Supts 287 Primary leaders provide formative feedback info to their secondary people regarding 1st quarter achievement reporting in the PBD's 0% Nov 14 '94 Jan 13'95 Primary Leaders 288 Plan advanced training sessions on the Program Budget Document and WordPerfect 0% Dec 5 '94 Dec 9 '94 Matthis, Bassa Page 36 FY96 7/29/94Little Roa ichool District Program Planning and Budgeting Tool ID 289 Name____________________________________ Disseminate \"reminder\" instructions for completing the PBD to principals and program managers % Complete 0% Scheduled Start Dec 5 '94 Scheduled Finish Dec 9 '94 Resource Names Bassa 290 Conduct training sessions for principals, program managers, and clerical staff 0% Dec 12 '94 Dec 16'94 Matthis,Bassa 291 Diskettes due back to PRE 0% Jan 13 '95 Jan 13'95 Principals,Program Managers 292 PRE performs check-in procedures and data clean-up on diskettes 0% Jan 13'95 Jan 27 '95 PRE Clerical, Bassa 293 PRE generates hard copies of diskettes 0% Jan 13'95 Jan 27 '95 PRE Clerical, Bassa 294 PRE develops relative narrative and the controller provides financial info for PBD Reports (DSeg and NonDSeg) 0% Jan 27 '95 Feb 3 '95 PRE Clerical,Milhollen,Bassa 295 PRE combines all relative info for 2nd Quarter PBD Reports 0% Jan 30 '95 Feb 3 '95 PRE Clerical,Bassa 296 PRE disseminates drafts of reports to selected resource people 0% Feb 6 '95 Feb 6 '95 Bassa,Clowers Page 37 FY96 7/29/94Little Roi ichool District Program Planning and Budgeting Tool ID 297 Name Revise drafts % Complete 0% Scheduled Start Feb 7 '95 Scheduled Finish Feb 7 '95 Resource Names PRE ClericaLBassa 298 Prepare for publication of 2nd Quarter PBD Reports 0% Feb 8 '95 Feb 10'95 PRE Clerical,Bassa,Milhollen 299 Submit revised draft of 2nd Quarter PBD Report to the Attorney for review/revision 0% Feb 10 '95 Feb 13'95 Williams,Glowers 300 Submit 2nd Quarter PBD Report to Court 0% Feb 17'95 Feb 17'95 Attorney 301 Return diskettes and paper copies to principals and program managers 0% Feb 20 '95 Feb 20 '95 PRE ClericaLBassa 302 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% Feb 14 '95 May 22 '95 Glowers.Bassa 303 Advise program managers and principals on the PBD 0% Feb 14'95 Apr 14 '95 Bassa,Ass't Supts 304 Primary leaders provide formative feedback info to their secondary people regarding 2nd quarter achievement reporting in the PBD's 0% Feb 14 '95 Apr 14 '95 Primary Leaders Page 38 FY 96 7/29/94Little Roi Ichool District ID 305 Name Disseminate \"reminder\" instructions for PBD completion to principals and program managers Program Planning and Budgeting Tool % Complete 0% Scheduled Start Mar 7 '95 Scheduled Finish Mar 10'95 Resource Names Bassa 306 Diskettes due back to PRE 0% Apr 14 '95 Apr 14 '95 Principals,Program Managers 307 PRE performs check-in procedures and data clean-up on diskettes 0% Apr 14 '95 Apr 28 '95 PRE Clerical,Bassa 308 PRE generates hard copies of diskettes 0% Apr 14 '95 Apr 18'95 PRE Clerical 309 PRE develops relative narrative and the controller provides financial info for 3rd Quarer PBD Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Milhollen,Bassa 310 PRE combines all relative info for 3rd Quarter PBD Reports 0% Apr 28 '95 May 5 '95 PRE Clerical,Bassa 311 PRE disseminates drafts of reports to selected resource people 0% May 8 '95 May 8 '95 Bassa 312 Revise drafts 0% May 9 '95 May 9 '95 PRE Clerical,Bassa,Clowers Page 39 FY96 7/29/94ockSc LittleRockSchool District Program Planning and Budgeting Tool ID 313 Name Prepare for publication of 3rd Quarter PBD Reports % Complete 0% Scheduled Start May 10 '95 Scheduled Finish May 12'95 Resource Names_________ PRE Clerical,Bassa,Mllhollen 314 Submit revised draft of 3rd Quarter PBD Reports to the Attorney for review/revision 0% May 15'95 May 1895 Williams,Clowers 315 Submit 3rd Quarter PBD Reports to Court 0% May 19'95 May 19'95 Attorney 316 Return diskettes and paper copies to principals and program managers 0% May 22 '95 May 22 '95 PRE Clerical,Bassa ai2 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS 0% May 9 '95 Aug 17 '95 Clowers.Bassa 318 Advise principals and program managers on the PBD 0% May 15'95 Jul 14 '95 Bassa,Ass't Supts 319 Primary leaders provide formative and summative feedback info to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBD's 0% May 15'95 Jul 15'95 Primary Leaders 320 Disseminate \"reminder\" instructions for completing the PBD to principals and program managers 0% May 9 '95 May 15'95 Bassa Page 40 FY96 7/29/94Little Roel Ichool District Program Planning and Budgeting Tool ID 321 Name____________________________________ Principals submit School Operations Diskettes to Ass't Supts % Complete 0% Scheduled Start Jun 9 '95 Scheduled Finish Jun 16 '95 Resource Names Principals 322 Programs' diskettes due back to PRE 0% Jul 14 '95 Jul 14 '95 Program Managers 323 PRE performs check-in procedures and data clean-up on diskettes 0% Jul 14 '95 Jul 28 '95 PRE Clerical,Bassa 324 PRE generates hard copies of diskettes 0% Jul 14'95 Jul 28 '95 PRE Clerical.Bassa 325 PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Reports 0% Jul 28 '95 Aug 4 '95 Bassa,PRE Clerical,Milhollen 326 PRE combines all relatvie info for 4th Quarter PBD Reports 0% Jul 28 '95 Aug 4 '95 PRE Clerical, Bassa 327 PRE disseminates drafts of reports to selected resource people 0% Aug 7 '95 Aug 7 '95 Bassa,Clowers 328 Revise drafts 0% Aug 8 '95 Aug 8 '95 PRE Clerical,Bassa,Clowers Page 41 FY96 7/29/94Little Roel Ichool District Program Planning and Budgeting Tool ID 329 Name__________________________________ Prepare for publication the 4th Quarter PBD Reports % Complete 0% Scheduled Start Aug 9 '95 Scheduled Finish Aug 11 '95 Resource Names__________ PRE Clerical,Bassa,Milhollen 330 Submit revised draft of 4th Quarter PBD Reports to Attorney for review/revision 0% Aug 11 '95 Aug 14 '95 Williams,Glowers 331 Submit 4th Quarter PBD Reports to Court 0% Aug 14 '95 Aug 17'95 Attorney 332 PRE houses diskettes as 1995-96 school year begins 0% Aug 14 '95 Aug 14'95 PRE ClericaLBassa 333 23ii May 27 '94 Jan 13 '95 Matthis.Glowers 334 Review Desegregation Plan for potential target programs 0% Jul 1 '94 Nov 30 '94 Williams,Matthis,Mayo,Milhollen,Glowers 335 Review Non-Desegregation Plan for potential target programs 0% Jul 1 '94 Nov 30 '94 336 Begin program evaluation instrument and process 25% Jun 1 '94 Aug 15 '94 Council Page 42 FY96 7/29/94Little Roi Ichool District ID 337 Program Planning and Budgeting Tool 338 339 340 341 342 343 344 Page 43 Name Distribute program evaluation instruments and process Conduct information/orientation events to inforni appropriate staff of activities Identify fast-track evaluation targets, if needed Conduct required training sessions for use of process and evaluation criteria for designated staff, if necessary Develop process for cabinet review of regular evaluations Regular evaluations documentation due from 1993-94 program budget documents Use regular evaluations to recommend program additions, modifications, deletions Notify appropriate staff to prepare Business Cases based on results of program evaluations % Complete 0% Scheduled Start Jun 1 '94 Scheduled Finish Aug 31 '94 Resource Names Clowers,Council 0% 0% 0% 0% 0% 0% 0% Aug 1 '94 Sep 6 '94 Aug 8 '94 May 27 '94 Oct 14 '94 Oct 17'94 Oct 17'94 FY96 Sep 26 '94 Jan 13'95 Aug 31 '94 Aug 8 '94 Oct 14 '94 Nov 30 '94 Nov 30 '94 Clowers Matthis,Clowers,Williams,Mayo,Milhollen Clowers Clowers,Council Matthis,Clowers,Williams,Mayo,Milhollen Matthis,Clowers, Williams,Mayo,Milhollen Matthis,Clowers,Williams,Mayo,Milhollen 7/29/94 Little Roel ichool District Program Planning and Budgeting Tool ID 345 Name % Complete 0% Scheduled Start Sep 5 '94 Scheduled Finish May 1 '95 Resource Names Williams 346 Define input requirements at Board work session 0% Sep 5 '94 Sep 12'94 Board,Williams 347 Plan for internal and external feedback (Set locations and schedule for internal and external feedback) 0% Feb 1 '95 Feb 28 '95 Williams,Wagner,Modeste 348 PROVIDE INTERNAL AND EXTERNAL FEEDBACK 0% Feb 15 '95 May 1 '95 Williams. Wagner,Modeste 349 Execute advertisement plan for district feedback. Session I 0% Feb 15'95 Apr 28 '95 Wagner 350 Conduct District Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams 351 Execute advertisement plan for district feedback. Session II 0% Mar 1 '95 May 1 '95 Wagner 352 Conduct District Feedback, Session II 0% Mar 1 '95 May 1 '95 Williams Page 44 FY96 7/29/94 Little Roi ichool District ID 353 Name______________________________ Execute advertisement plan. Session III Program Planning and Budgeting Tool % Complete 0% Scheduled Start Mar 15'95 Scheduled Finish May 1 '95 Resource Names Wagner 354 Conduct District Feedback, Session III 0% Mar 1 '95 May 1 '95 Williams 355 Execute advertisement plan district for feedback. Session IV 0% Apr 1 '95 May 1 '95 Wagner 356 Conduct District Feedback, Session IV 0% Mar 1 '95 May 1 '95 Williams 357 Execute advertisement plan for community feedback. Session I 0% Feb 15'95 Mar 15'95 Wagner 358 Conduct Community Feedback, Session I 0% Mar 1 '95 May 1 '95 Williams 359 Execute advertisement plan for community feedback. Session II 0% Mar 15'95 Mar 31 '95 Wagner 360 Conduct Community Feedback, Session II 0% Mar 1 '95 Apr 28 '95 Williams Page 45 FY 96 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 361 Name SUBMIT MONTHLY MANAGEMENT REPORT (MANAGEMENT TOOL! TO COURT % Complete 0% Scheduled Start Jul 29 '94 Scheduled Finish Aug 31 '95 Resource Names Williams 362 Submit July's monthly management report to Court 100% Jul 29 '94 Jul 29 '94 Williams,Attorney 363 Submit August's monthly management report to Court 0% Aug 31 '94 Aug 31 '94 Williams .Attorney 364 Submit September's monthly management report to Court 0% Sep 30 '94 Sep 30 '94 Williams,Attorney 365 Submit October's monthly management report to Court 0% Oct 31 '94 Oct 31 '94 Williams,Attorney 366 Submit November's monthly management report to Court 0% Nov 30 '94 Nov 30 '94 Williams,Attorney 367 Submit December's monthly management report to Court 0% Dec 30 '94 Dec 30 '94 Williams,Attorney 368 Submit January's monthly management report to Court 0% Jan 31 '95 Jan 31 '95 Williams,Attorney Page 46 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 369 Name Submit February's monthly management report to Court % Complete 0% Scheduled Start Feb 28 '95 Scheduled Finish Feb 28 '95 Resource Names Williams.Attorney 370 Submit March's monthly management report to Court 0% Mar 31 '95 Mar 31 '95 Williams,Attorney 371 Submit April's monthly management report to Court 0% Apr 28 '95 Apr 28 '95 Williams,Attorney 372 Submit May's monthly management report to Court 0% May 31 '95 May 31 '95 Williams,Attorney 373 Submit June's monthly management report to Court 0% Jun 30 '95 Jun 30 '95 Williams .Attorney 374 Submit July's monthly management report to Court 0% Jul 31 '95 Jul 31 '95 Williams,Attorney 375 Submit August's monthly management report to Court 0% Aug 31 '95 Aug 31 '95 Williams .Attorney 376 TASKS FOR SCHOOL CLOSINGS 0% Jul 1 '94 Jun 30 '95 Williams Page 47 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool IO 377 Name ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION % Complete 0% Scheduled Start Jul 1 '94 Scheduled Finish Jun 30 '95 Resource Names Williams 378 TASKS FOR COURT FILINGS 0% Jun 1 '94 May 31 '95 Williams 379 REGISTRATION AND RECRUITMENT TASKS 22% May 2 '94 Jan 30 '95 Mavo 380 100% May 2 '94 May 31 '94 Waoner.Mavo 381 Recommend adjusted dates based on last year 100% May 2 '94 May 6 '94 Wagner 382 Set locations for 4-year-old programs 100% May 9 '94 May 16 '94 Mayo 383 Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent. Principals, and Support Administration 100% May 17'94 May 31 '94 Mayo 384 Present dates to Superintendent's Council for review 100% May 17'94 May 31 '94 Mayo Page 48 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 385 Name PUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jul 15 '94 Resource Names Wagner 386 Include approved dates in school year calendar 100% Jun 1 '94 Jul 15 '94 Wagner 387 Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM 100% Jun 1 '94 Jul 15'94 Wagner 388 DEFINE TARGETED AUDIENCES FOR RECRUITMENT 0% Aug 15 '94 Dec 21 '94 Mavo 389 Review the Plan as it relates to student assignment and racial balance 0% Aug 15 '94 Aug 30 '94 Mayo 390 Review racial balances in each school 0% Sep 15'94 Oct 28 '94 Mayo 391 Collect private school directories 0% Nov 1 '94 Dec 9 '94 Wagner 392 Collect data on number of students not attending attendance zone school 0% Oct 17'94 Dec 21 '94 Mayo Page 49 FY96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 393 Name____________________________________ Begin entering private school students into the computer % Complete 0% Scheduled Start Nov 14 '94 Scheduled Finish Dec 21 '94 Resource Names Mayo 394 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 0% Nov 1 '94 Dec 21 94 Mayo 395 PREPARE AWARENESS MATERIALS EOB REGISTRATION 0% Seo 15 '94 Jan 30 '95 Waanet 396 Revise Student Assignment Handbook for schools 0% Nov 15 '94 Dec 20 '94 Weidower 397 Schedule date for inservice for registrars and notify them 0% Nov 15 '94 Dec 20 '94 Weidower 398 Revise registration brochure 0% Sep 15'94 Nov 1 '94 Wagner 399 Revise Incentive School brochures, if appropriate 0% Sep 15'94 Nov 15 '94 Wagner 400 Prepare PSA's 0% Nov 1 '94 Nov 30 '94 Wagner Page 50 FY 96 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 401 Name Prepare posters and flyer(s) % Complete 0% Scheduled Start Nov 1 '94 Scheduled Finish Nov 30 '94 Resource Names Wagner 402 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 0% Nov 1 '94 Jan 30 '95 Wagner 403 Plan and schedule \"kick-off event for registration 0% Nov 1 '94 Dec 20 '94 Wagner 404 Send reminder memorandum to all district administrators. Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register 0% Jan 2 '95 Jan 15 '95 Mayo Page 51 FY96 7/29/94 ID 1 2 3 4 5  7 Name_________________________ BEASSESSMENT QE PROCESS AND ORGANIZATION 1994-95 Analyze, reassess, and revise planning organization and structure Revise, discuss, and reach consensus regarding format and tasking of 1994-95 Management Tool Begin to circulate 1994-95 Management Tool Evaluate tasking of 1994-95 Management Tool weekly Identify data to measure needs of district for FY 95-96 Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun I 1 st Quarter Jul I Aug I Sep Progress Milestone Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar i 4th Quarter 1st Quarter 2nd Quarter 3r Apr I May | JurT Jul [ Aug | Sep Tm | Nov | Dec Jan Page 1 Rolled Up ID 15 Name Analyze data from Personnel Study 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jur? 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 16 Prepare Personnel Study Report 17 Report data findings from Personnel Study for merge into needs assessment listing Ifi STANFORD 8 TEST DATA STUDY 19 Define purpose and scope for Stanford 8 Test data study 20 Design data collection plan for study of Stanford 8 Test 21 Assign responsibilities for study of Stanford 8 Test data I Project: Date: 7/29/94 Critical  P-9ress Noncritical Milestone Summary Rolled Up n Page 3ID 22 Name Collect data from Stanford 8 Test 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 23 Analyze data from Stanford 8 Test 24 Prepare Stanford 8 Test Report 25 Report data findings from Stanford 8 for merge into needs assessment listing 26 PERFORMANCE TEST (AMPTI DATA STUDY 27 Define purpose and scope for AMPT study 28 Design data collection plan for AMPT study of data Project: Date: 7/29/94 Critical Progress Noncritical Milestone !nd Quarter Oct I Nov I Dec Page 4 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up ID 29 Name Assign responsibilites for AMPT data collection 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' 30 Collect data from AMPT 31 Analyze data from AMPT 32 Prepare AMPT Report 33 Report data findings from AMPT for merge into needs assessment listing 34 PRE MONITORING REPORTS STUDY 35 Define purpose and scope for PRE Monitoring Reports Study Project: Date: 7/29/94 Critical P^9ress Noncritical Milestone 'Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Rolled Up  Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 5ID 36 Name Design data collection plan for PRE Reports Study 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 37 Assign responsibilites for PRE Monitoring Reports Study 38 Collect data from PRE Monitoring Reports Study 39 Analyze data from PRE Monitoring Reports Study 40 Prepare PRE Monitoring Reports Study Report 41 Report data findings from PRE Monitoring Reports Study for merge into needs assessment listing 42 SCHOOL CLIMATE/HUMAN RELATIONS SURVEY ISC/HRI STUDY Project: Date: 7/29/94 Critical Noncritical Milestone Summary Rolled Up Q Page 6ID 43 Name Define purpose and scope of SC/HR Survey 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I 44 Design data collection plan for study of SC/HR 45 Assign responsibilities for SC/HR data collection I 46 Collect data from SC/HR Survey 47 Analyze data from SC/HR Survey 48 Prepare SC/HR Survey Report 49 Report data findings from SC/HR Survey for merge into needs assessment Project: Date: 7/29/94 Critical Noncritical Milestone Quarter 3rd Quarter 4th Quarter 1st Quarter   ---- 131 wuaritsr Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun Jul | Aug | Sep' Rolled Up Page 7 2nd Quarter Oct I Nov I Dec 3r JanID 5Q Name 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep~ Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 51 Define purpose and scope of Curriculum Audit/Standards 52 Design plans for data collection for Curriculum Audit/Standards 53 Assign responsibilities for data collection of Curriculum Audit/Standards 54 Collect data for Curriculum Audit/Standards 55 Establish procedures for review and assessment of Curriculum Audit/Standards data 56 Organize and label Curriculum Audit/Standards data-findings of Monitoring and Status Reports, Curriculum Objectives, Achievement Project: Date: 7/29/94 Critical  Progress Noncritical Milestone Rolled Up n Page 8ID Name 57 Relate/assess the data results back to the Curriculum Audit/Standards findings 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep~ 58 Analyze the effectiveness of revised curriculum/standards, policies, etc. 59 Identify factors that facilitated attainment of curriculum/standards goals 60 Identify obstacles that prevented curriculum/standards goal attainment 61 Make recommendations for program add itions/deletions/modifi cations 62 Report data findings from Curriculum Audit/ADE Curriculuar Standards for merge into needs assessment 3 PROPORTIONAL ALLOCATION FORMULAS STUDY Project: Date: 7/29/94 Critical Progress Noncritical Milestone Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar~ Apr | May | Jun I Summary Rolled Up  Page 9 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan ID 64 Name Define purpose and scope of Proportional Allocation Formulas 65 Review/revise data collection plan for Proportional Allocation Formulas 66 Assign responsibilities for Proportional Allocation Formulas 67 Collect data for Proportional Allocation Formulas 68 Analyze data from Proportional Allocation Formulas 69 Prepare Proportional Allocation Formulas Report 70 Report data findings from Proportional Allocations Formulas Study for merge into needs assessment listing Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' I I Progress Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 10 Summary Rolled Up QID 21 Name 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 72 Define purpose and scope of Districtwide Facilities Study 73 Design data collection plan for Districtwide Facilities Study i 74 Assign responsibilities for the Districtwide Facilities Study 75 Collect data for the Districtwide Facilities Study 76 Prepare report for the Districtwide Facilities Study 77 Report data findings from Districtwide Facilities Study for merge into needs assessment listing Project: Date: 7/29/94 Critical progress Noncritical Milestone Summary Rolled Up n Page 11ID za Name DESEGREGATION MONITORING REPORTS AUDIT from ODM/ADE 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 79 Define purpose and scope of Desegregation Monitoring Reports Audit 80 Design data collection plan for study of Desegregation Monitoring Reports Audit 81 Assign responsibility for data collection of Desegregation Monitoring Reports Audit 82 Collect data 83 Request to Program Managers to compare with 1st Quarter's Program Budget Document 84 Report findings to PRE for merge with Program Budget Document, where appropriate I Jan I Feb I Mar~ Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 12 ID as Name COURT ORDERS AUDIT 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 86 Define purpose and scope of Court Orders Audit 87 Design data collection plan for the study of the Court Orders Audit 88 Assign responsibility for data collection 89 Collate data 90 Request to Progam Managers to compare with 1st Quarter's Program Budget Document 91 Report findings to PRE for merge with Program Budget document, where appropriate Project: Date: 7/29/94 Critical Summary Noncritical Milestone Rolled Up n Page 13ID S2 Name TOWN HALL MEETINGS 93 Define purpose and scope of Town Hall Meetings 94 Review previous year's data 95 Review/revise data collection plan for Town Hall Meetings 96 Set locations and schedule for Town Hall Meetings 97 Develop advertisement plan and schedule for Town Hall Meetings 98 Prepare Town Hall Meetings' sample agenda Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 14 Summary Rolled Up nID Name 99 Review/revise data collection tool (matrix) for Town Hall Meetings 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep\" 100 Execute advertisement plan for Town Hall Meeting I 0 101 Conduct Town Hall Meeting I 102 Gather feedback data from Town Hall Meeting I for input into matrix 103 Execute advertisement plan for Town Hall Meeting II 104 Conduct Town Hall Meeting II 105 Gather feedback data from Town Hall Meeting II for input into matrix 106 Execute advertisement plan for Town Hall Meeting III aircQuarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up Page 15 ID 107 Name Conduct Town Hall Meeting III 108 Gather feedback data from Town Hall Meeting III for input into matrix 109 Execute advertisement plan for Town Hall Meeting IV 110 Conduct Town Hall Meeting IV 111 Gather feedback data from Town Hall Meeting IV into matrix 112 Execute advertisement plan for Town Hall Meeting V 113 Conduct Town Hall Meeting V 114 Gather feedback data from Town Hall Meeting V into matrix Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' Quarter Oct I Nov I Dec  Progress Milestone Page 16 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up QID 115 Name Execute advertisement plan for Town Hall Meeting VI 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 116 Conduct Town Hall Meeting VI 117 Gather feedback data from Town Hall Meeting VI into matrix 118 Execute advertisement plan for Town Hall Meeting VII 119 Conduct Town Hall Meeting VII 120 Gather feedback data from Town Hall Meeting VII for input into matrix 121 Finalize and publish Town Hall Meeting Report, 1994-95 122 Merge findings of Town Hall Meeting Report, 1994-95, into needs assessment listing Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr [May [ Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 17ID 123 Name 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 124 Define purpose and scope of District Dialogues 125 Review/revise data collection plan for District Dialogues 126 Set locations and schedule for District Dialogues 127 Develop advertisement plan and schedule for District Dialogues 128 Prepare District Dialogues sample agenda 129 Design data collection tool (matrix) for District Dialogues Project: Date: 7/29/94 Critical Summary Noncritical Milestone |H Rolled Up n Page 18ID 130 131 132 133 134 135 136 137 Name Execute advertisement plan for District Dialogue I Conduct District Dialogue I Gather feedback data from District Dialogue I for input into matrix Execute advertisement plan for District Dialogue II Conduct District Dialogue II Gather feedback data from District Dialogue II for input into matrix Execute advertisement plan for District Dialoge III Conduct District Dialogue III Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul ^Quarter 3rd Quarter 4th Quarter 1st Quarter ---------- -------I___________________-  ________-rm vmquci__________I at uiuaner Aug I Sep Oct | Nov | Dec Jan | Feb Apr | May | Jun ~Jul | Aug | Sep Progress Milestone Rolled Up  Page 19 2nd Quarter Oct I Nov I Dec 3r JanID 138 Name 4th Quarter Apr I May | Jun 1st Quarter Jul 139 140 141 142 143 144 145 Gather feedback data from District Dialogue III for merge into matrix Execute advertisement plan for District Dialogue IV Conduct District Dialogue IV Gather feedback data from District Dialogue IV for input into matrix Finalize and publish District Dialogue Report, 1994-95 Merge findings of District Dialogue Report, 1994-95, into needs assessment listing Collect and merge issues from Goal-Setting Work Session (Aug. 22-26, 1994) into needs assessment information at Board Retreat Conduct Board Work Session for data analyses of all studies, surveys, forums, dialogues, etc. Project: Date: 7/29/94 Critical Noncritical I Aug I Se^ Quarter Oct I Nov I Dec  P-9ress Milestone Page 20 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun Summary Rolled Up n 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanBl ID 146 --------------------------------------------------- Name Complete needs assessment listing 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec ~Jan | Feb | Mar ~Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 147 Publish Draft of Needs Assessment Report and disseminate to selected persons 148 Finalize and publish Needs Assessment Report, 1994-95 149 Begin 1996-97 Needs Assessment Cycle 150 151 Identify and revise DSeg and NonDSeg Programs 152 Review and adjust primary and secondary leaders for DSeg and NonDSeg programs I Project: Date: 7/29/94 Critical Summary Noncritical Milestone Rolled Up n Page 21ID 153 Name Finalize listing/leaders of DSeg and NonDSeg Programs 4th Quarter Apr I May | Jun 1 st Quarter Jul J Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 154 Generate a Program Inventory Report for 1994-95 155 Review/revise Program Inventory following submisssion of budget to ADE 156 Conduct 1995-96 Program Inventory 152 PLANNING AND BUDGET GOALS 158 CABINET/COUNCIL PLANNING SESSION 159 Identify process for goal development/revision Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up  Page 22ID 160 Name Determine date and site for work session 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter 3rd Quarter 4th Quarter 1st Quarter Oct I Nov I Jan | Feb | Mar ~Apr [ May | Jun~ Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan 161 Identify materials for work session 162 Develop materials for work session 163 Identify and notify participants for the work session 164 Conduct work session I 165 GOAL-SETTING WORK SESSION 166 Identify process for Goal-Setting Work Session 0 Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up Q Page 23ID 167 Name Identify participants for the Goal-Setting Work Session 168 Identify and collect background materials for participants 169 Determine date and site for Goal-Setting Work Session 170 Distribute background materials to the participants 171 172 Conduct work session to develop review/revise/tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment____________________ Identify materials for Board Work Session 173 Establish date and site for Work Session 174 Prepare materials for Board Work Session Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep I I I I I I Progress Milestone Quarter Oct I Nov [ Dec 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan Page 24 Summary Rolled Up QID Name BOARD WORK SESSION 4th Quarter Apr I May | Jun 1st Quarter Jul 176 Distribute background materials to Board members 177 Review of preliminary list of issues for needs assessment by Board 178 Review/revise tentative mission statement and goals 179 Review DSeg and NonDSeg Program Inventory 180 Review identified proportional allocations 181 Establish written priorities Project: Date\n7/29/94 Critical Noncritical Quarter I Aug I Se^ Oct | Nov | Dec I I Milestone Page 25 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Summary Rolled Up ID 182 Name Identify additional \"fast-track\" program evaluation, if needed 183 Identify strategies for funding shortfalls 184 Develop timeline for identification and researching of funding shortfall strategies 185 Develop communication strategy for mission statement and goals 186 Distribute mission statement and goals 187 Distribute list of priorities 188 BOARD RETREAT WORK SESSION Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep I I I Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Page 26 Summary Rolled Up ID Name 189 Determine date and site for Board Retreat 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter 3r Feb I Mar Apr | May | Jun Jul | Aug | Sep' Oct | Nov | Dec ~Jan 190 Identify agenda items for Board Retreat a 191 Establish agenda for Board Retreat 192 Identify materials for Board Retreat 193 Gather and distribute materials for Board Retreat 194 Conduct data analysis work session for Board Reatreat 195 Conduct Board Retreat 196 Report outcomes of Board Retreat I Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 21 ID 197 Name Determine the need for an additional Board Retreat 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 198 199 Develop philosophy and/or objectives for programs and/or program modifications 200 Schedule and hold meetings for organizing the project 201 Seek copies of source documents from experts, other school districts 202 Examine trends of experts in the designated fields 203 Organize a committee to develop educational specifications Project: Date: 7/29/94 Critical Pragress Noncritical Milestone Quarter Oct I Nov I Dec Page 28 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan Rolled Up n ID 204 205 Name Establish framework for curriculum offerings\nservices and support programs\npolicies for instructional delivery\nmaterials/supplies/equipment\nstaffing needs and staff development needs\nRelate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rcl Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 206 Review recommendations from districtwide needs assessment in order to identify additional programs or program modifications 207 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 208 Review program and/or program modifications with Council 209 Develop business case for incentive schools' program modifications for submitting to Supt, and Council 210 Explore, gather, and assess data relative to the transition to the Middle School concept 211 Review of Outsourcing Project: Date: 7/29/94 Critical Noncritical Milestone Summary Rolled Up n Page 29 ID Name 212 SUBMIT BUSINESS CASE FOR PROGRAM AND/OR MODIFICATIONS TO SUPERINTENDENT 4th Quarter Apr I May | Jun 1 st Quarter Jul ^9 I Sep Quarter 3rd Quarter 4th Quarter 1st Quarter 2nd Quarter Oct I Nov I jec^ Jan | Feb | Mar Apr | May | Jun Jul | Aug | Sep~ Oct | Nov | Dec 3r Jan 213 Submit Business Case for program and/or program modifications to Board of Directors 214 Review of Business Cases/Board approval for funding 215 Conduct second program review-revisit-reevaluate 0 216 Decide to add, implement, modify, or delete programs 212 BUDGETING 218 Develop budget preparation training material Project. Date: 7/29/94 Critical Progress Summary Noncritical Milestone Rolled Up n Page 30 ID 219 Name________________________ Issue instructions for budget preparation at all levels 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec I 220 Conduct budget preparation training sessions 221 Prepare initial financial forecasts for coming year 222 Budget managers submit 95-96 budget requests 223 Begin budget development 224 Prepare current year budget revisions 225 Year to date revenue expenditure analysis 226 Revise Financial forecast for coming year Project: Date\n7/29/94 Critical Progress Noncritical Milestone Page 31 3rd Quarter 4th Quarter 1 st Quarter Jan I Feb | MaT Apr | May | Jun ~Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan Summary Rolled Up QID 227 Name Submit proposed budget to Board (Draft 1) 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr [ May | Jun I 1st Quarter 2nd Quarter Jul I Aug I Oct I Nov | Dec 3r Jan 228 Conduct Board Work Sessions on proposed budget (Draft 1) 229 Revise proposed budget (Draft 1), as needed 230 Stafting 231 Adoption of changes in course offerings I 232 Meeting with counselors and principals to review course offerings for 1995-96 233 Print course selection sheets Project: Date: 7/29/94 Critical Progress Summary Noncritical Milestone Rolled Up n Page 32ID 234 Name Counselors meet with students and complete course selection sheets 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 235 Registrars enter course selections 236 Identify elementary enrollment (tentative) for 1995-96 237 Review course tallies for secondary. Note possible cuts based on courses requested. 238 Make determination by subject area (secondary) of possible reductions and by projected elementary enrollment 239 Verification of need, based on manpower report and by program (program managers and principals) 240 Check results of above 4 items against known retirement, resignations, and intern positions 241 Identify teachers for Reduction in Force (RIF), if needed Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 33ID 242 Name Notify certified personnel of Reduction in Forece (RIF), if needed staff reduction 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar Apr | May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 243 Recall from RIF, if needed KM 244 Notify classified personnel of staff reduction 245 Prepare tentative budget (Draft II) I 246 Board review of tentative budget (Draft II) I 247 Conduct Board Work Session on tentative budget (Draft II) 8 248 Recall from RIF, if needed Mi 249 Account reconciliation and Purchase Order (PO) clean-up Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up Q Page 34ID 250 251 Name Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed. Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, Close-out of 1994-95 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1st Quarter Jan I Feb | Mar Apr | May | Jun ~Jul | Aug | Sep 2nd Quarter 3r Oct I Nov I Dec Jan 252 Compute ending fund balance 253 Administrative review of final budget 254 Submit final budget to Board I 255 Board review and adoption of 95-96 final budget I 256 Submit 95-96 final Budget to Court/Parties 257 Submit 95-96 final budget to State I Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 35ID 258 Name MONITORING AND REPORTING OF DSEG AND NONDSEG PROGRAM BUDGET DOCUMENT REPORTS (1ST QUARTER\n2ND QUARTER\n3RD QUARTER: 4TH QUARTER) 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2na Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 259 Obtain/Examine feedback from survey on the program budget document process 260 Program budget document diskettes are returned to PRE for summer housing BIS 261 PRE performs necessary diskette management functions for the summer (i.e.,archival filing, achievement erasures, copying, etc,) 262 Determine process/strategies for clarifying additional obligations language inserted into the dseg program budget documents at the end of the third quarter (FY 1993-94) 263 Revise written program budget document instructions, as needed 264 PRE dispenses program budget document diskettes to principals and program managers 265 Plan for maintenance education and reorientation regarding the program budget document process, using info which was provided by the survey Project: Date: 7/29/94 Critical Pfgfess Noncritical Milestone Summary Rolled Up  Page 36ID 266 Name Conduct maintenance education and reorientation sessions regarding the program budget document process for principals, clerical staff, program managers, primary and secondary leaders 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep ft Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 267 Disseminate written program budget document instructions to principals and program managers 2fia 1ST QUARTER PROGRAM BUDGET DOCUMENT REPORTS 269 Advise program managers and principals on program budget document 270 Primary leaders provide formative feedback Info to their secondary people regarding 1st quarter achievement reporting in the PBD's 271 Generate diskette management flow information to relative staff in School Operations and PRE office 272 Plan advanced training sessions on the Program Budget Document and WordPerfect 0 Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 37ID 273 275 276 217 276 279 280 Name_________________________________ Conduct advanced training sessions on the Program Budget Document and WordPerfect DSeg and NonDSeg diskettes returned to PRE PRE performs check-in procedures and data clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Reports PRE combines all relative info for the 1 st Quarter Program Budget Reports (DSeg and NonDSeg) PRE disseminates drafts of reports to selected resource people Revise drafts Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1st Quarter Jul Quarter I Aug I Sep~ Oct | Nov | Dec MOM Progress Milestone 3rd Quarter 4th Quarter 1st Quarter 2nd Quai 3r I Page 38  I ________ ______fciiu vmqupi OI Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec' \"jar? Rolled Up QID 281 Name Prepare for publication of Program Budget Document Reports (DSeg and NonDSeg) 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep' Quarter Oct I Nov I Dec I 3rd Quarter 4th Quarter Jan I Feb | Mar Apr | May | Jur? 1 st Quarter 2nd Quarter Jul I Aug I Sep Oct | Nov | Dec 3r Jan 282 Submit revised draft of Program Budget Document Reports to the Attorney for review/revision 0 283 Submit 1st Quarter Program Budget Document Reports to the Court 284 Return diskettes and paper copies to managers and principals I 285 2ND QUARTER PROGRAM BUDGET DOCUMENT REPORTS 286 Advise program managers and principals on PBD 287 Primary leaders provide formative feedback info to their secondary people regarding 1st quarter achievement reporting in the PBD's Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 39ID 288 Nathe Plan advanced training sessions on the Program Budget Document and WordPerfect 4th Quarter Apr I May | Jun 1st Quarter Jul 'Quarter 3rd Quarter 4th Quarter 1-------1------------___________ _________-rm vt u a 11 I Aug [ Sep Oct | Nov | DiT Jan | Feb | Mar \"Apr | May [ Jun 1st Quarter 2nd Quaner Jul I Aug I Sep ' Oct | Nov | Dec 3r Jan 289 Disseminate \"reminder\" instructions for completing the PBD to principals and program managers 290 Conduct training sessions for principals, program managers, and clerical staff 0 291 Diskettes due back to PRE 292 PRE performs check-in procedures and data clean-up on diskettes 293 PRE generates hard copies of diskettes 294 PRE develops relative narrative and the controller provides financial info for PBD Reports (DSeg and NonDSeg) 295 PRE combines all relative info for 2nd Quarter PBD Reports 0 Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up n Page 40ID 296 Name PRE disseminates drafts of reports to selected resource people 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 'Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan 297 Revise drafts I 298 Prepare for publication of 2nd Quarter PBD Reports 299 Submit revised draft of 2nd Quarter PBD Report to the Attorney for review/revision 300 Submit 2nd Quarter PBD Report to Court I 301 Return diskettes and paper copies to principals and program managers I 302 3RD QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up n Page 41ID 303 Name Advise program managers and principals on the PBD 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' 304 Primary leaders provide formative feedback info to their secondary people regarding 2nd quarter achievement reporting in the PBD's 305 Disseminate \"reminder\" instructions for PBD completion to principals and program managers 306 Diskettes due back to PRE 307 PRE performs check-in procedures and data clean-up on diskettes 308 PRE generates hard copies of diskettes 309 PRE develops relative narrative and the controller provides financial info for 3rd Quarer PBD Reports 310 PRE combines all relative into for 3rd Quarter PBD Reports Project: Date: 7/29/94 Critical Progress Noncritical Milestone Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I I Page 42 Summary Rolled Up  1st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec JanID 311 Name_________________________________ PRE disseminates drafts of reports to selected resource people 4th Quarter Apr I May | Jun 1st Quarter Quarter Jul I Aug I Sep Oct | Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun I 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 312 Revise drafts I 313 Prepare for publication of 3rd Quarter PBD Reports 8 314 Submit revised draft of 3rd Quarter PBD Reports to the Attorney for review/revision I 315 Submit 3rd Quarter PBD Reports to Court I 316 Return diskettes and paper copies to principals and program managers I 312 4TH QUARTER PROGRAM BUDGET DOCUMENT REPORTS Project: Date: 7/29/94 Critical P^9ress Noncritical Milestone Summary Rolled Up n Page 43ID 318 Name Advise principals and program managers on the PBD 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 319 Primary leaders provide formative and summative feedback info to their secondary people regarding 3rd quarter and fiscal year achievement reporting in the PBDs 320 Disseminate \"reminder instructions for completing the PBD to principals and program managers 321 Principals submit School Operations Diskettes to Asst Supts 322 Programs diskettes due back to PRE I 323 PRE performs check-in procedures and data clean-up on diskettes 324 PRE generates hard copies of diskettes 325 PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Reports Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up n Page 44ID 326 Name PRE combines all relatvie info for 4th Quarter PBD Reports 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb [ Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 327 PRE disseminates drafts of reports to selected resource people I 328 Revise drafts I 329 Prepare for publication the 4th Quarter PBD Reports I 330 Submit revised draft of 4th Quarter PBD Reports to Attorney for review/revision I 331 Submit 4th Quarter PBD Reports to Court 332 PRE houses diskettes as 1995-96 school year begins I Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 45ID 333 Name 4th Quarter Apr I May | Jun 1st Quarter Jul Aug I Sep 334 Review Desegregation Plan for potential target programs 335 Review Non-Desegregation Plan for potential target programs 336 Begin program evaluation instrument and process 337 Distribute program evaluation instruments and process 338 Conduct information/orientation events to inform appropriate staff of activities 339 Identify fast-track evaluation targets, if needed Project: Date: 7/29/94 Critical Noncritical Quarter 3rd Quarter Oct I Nov I Dec Jan | Feb | Mar Milestone Summary Rolled Up  Page 46 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan ID 340 Name_________________________________ Conduct required training sessions for use of process and evaluation criteria tor designated staff, if necessary 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 'Quarter 3rd Quarter Oct I Nov I Dec ~Jan | Feb | Mar 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 341 Develop process for cabinet review of regular evaluations 342 Regular evaluations documentation due from 1993-94 program budget documents 343 Use regular evaluations to recommend program additions, modifications, deletions 344 Notify appropriate staff to prepare Business Cases based on results of program evaluations 345 346 Define input requirements at Board work session Project: Date: 7/29/94 Critical Progress Noncritical Milestone Summary Rolled Up Q Page 47 ID 347 Name Plan for internal and external feedback (Set locations and schedule for infernal and external feedback) 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter 1 st Quarter 2nd Quarter Jan I Feb | Mar Apr | May | Jun Jul | Aug | Sep Oct | Nov | Dec' 3r Jan 348 PROVIDE INTERNAL AND 349 Execute advertisement plan for district feedback, Session I 350 Conduct District Feedback, Session I 351 Execute advertisement plan for district feedback, Session II 352 Conduct District Feedback, Session II 353 Execute advertisement plan. Session III Project: Date: 7/29/94 Critical Noncritical Milestone Rolled Up Q Page 48ID Name 354 Conduct District Feedback, Session III 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' Quarter Oct I Nov I Dec 3rd Quarter 4th Quarter Jan I Feb | Mar ~Apr | May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 355 Execute advertisement plan district for feedback. Session IV 356 Conduct District Feedback, Session IV 357 Execute advertisement plan for community feedback, Session I 358 Conduct Community Feedback, Session I 359 Execute advertisement plan for community feedback, Session II 360 Conduct Community Feedback, Session II Project: Date: 7/29/94 Critical Progress Summary Noncritical Milestone Rolled Up  Page 49 ID 361 Name SUBMIT MONTHLY MANAGEMENT BEPORT [MANAGEMENT TOOLI TO COURT 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep ^1^ Quarter 3rd Quarter 4th Quarter 1st Quarter Oct I Nov I beT Jan | Feb | Mar Apr [ May | Jun Jul | Aug | 2nd Quarter 3r Oct I Nov I Dec Jan 362 Submit July's monthly management report to Court 363 Submit August's monthly management report to Court 364 Submit September's monthly management report to Court 365 Submit October's monthly management report to Court 366 Submit November's monthly management report to Court 367 Submit December's monthly management report to Court Project: Date: 7/29/94 Critical Progress Noncritical Milestone Rolled Up  Page 50ID 368 Name Submit January's monthly management report to Court 4th Quarter Apr I May | Jun 1st Quarter Jul 369 Submit February's monthly management report to Court 370 Submit March's monthly management report to Court 371 Submit April's monthly management report to Court 372 Submit May's monthly management report to Court 373 Submit June's monthly management report to Court 374 Submit July's monthly management report to Court 375 Submit August's monthly management report to Court Project: Date: 7/29/94 Critical Noncritical Quarter I Aug I Oct I Nov | Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1st Quarter Apr I May | Jun ~Jul | Aug | 2nd Quarter Oct I Nov I Dec 3r Jan progress Milestone Rolled Up n Page 51ID 376 Name TASKS FOR SCHOOL CLOSINGS 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r Jan 377 ANALYZE DSEG PLAN FOR CHANGE/MODIFICATION 378 TASKS FOR COURT FILINGS 379 BEGISTRATIQN AND RECRUITMENT TASKS 380 SET REGISTRATION DATES 381 Recommend adjusted dates based on last year I 382 Set locations for 4-year-old programs Project: Date: 7/29/94 Critical MOM Progress Noncritical Milestone Rolled Up Page 52ID 383 384 385 386 387 388 389 Name Circulate tentative registration dates in memorandum requesting feedback from Superintendent's Council, Assistant Superintendent, Principals, and Support Administration__________ Present dates to Superintendent's Council for review EUBLICIZE REGISTRATION DATES TO INTERESTED GROUPS Include approved dates in school year calendar Share with Student Assignment Office staff, all district adminsitrators, Parties in the case, MRC, and ODM DEFINE TARGETED AUDIENCES FOR RECRUITMENT Review the Plan as it relates to student assignment and racial balance Project: Date: 7/29/94 Critical Noncritical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep' Progress Milestone Quarter 3rd Quarter 4th Quarter Oct I Nov I Dec Jan | Feb | Mar\" Apr [May | Jun 1 st Quarter Jul I Aug I Sep 2nd Quarter 3r Oct I Nov I Dec Jan Page 53 Rolled Up QID 390 Name Review racial balances in each school 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec 3rd Quarter Jan I Feb | Mar 4th Quarter 1 st Quarter Apr I May | Jun ~Jul | Aug | Sep 2nd Quarter Oct I Nov I Dec 3r Jan 391 Collect private school directories 392 Collect data on number of students not attending attendance zone school 393 Begin entering private school students into the computer 394 Analyze data on number of students not attending attendance zone school to develop strategies for balancing 395 PREPARE AWARENESS MATERIALS FOR REGISTRATION 396 Revise Student Assignment Handbook for schools Project: Date: 7/29/94 Critical Noncritical Milestone H Summary Rolled Up n Page 54'I ID 397 Name Schedule date for inservice for registrars and notify them 398 Revise registration brochure 399 Revise Incentive School brochures, if appropriate 400 Prepare PSA's 401 Prepare posters and flyer(s) 402 Schedule presentations to realtors, churches, businesses and other interested groups for January and early February 403 Plan and schedule \"kick-off event for registration 404 Send reminder memorandum to all district administrators. Parties in the case, MRC, and ODM of dates for registration including who can register, and how they can register Project: Date: 7/29/94 Critical 4th Quarter Apr I May | Jun 1 st Quarter Jul I Aug I Sep Quarter Oct I Nov I Dec Progress Noncritical Milestone 3rd Quarter Jan I Feb | Mar Summary Rolled Up  Page 55 4th Quarter Apr I May | Jun 1st Quarter Jul I Aug I Sep 2nd Quarter Oct I Nov I Dec 3r JanJULY 31, 1994 (FIRST OffY) RECEIVPf' IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION JUL 9 1994 Office of Desegregation fviuiiiL^i .uy LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^3 1994-95 BUDGET/JULY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD), for its 1994-95 Budget/July Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending July 31, 1994, relating to its 1994-95 budget. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending July 31, 1994, relating to its 1994-95 budget. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT B Jerry L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's 1994-95 Budget/July Project Management Tool has been mailed by First Class Mail, postage pre-paid on July 29, 1994, upon the following, except as otheirwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite 504 Little Rock, AR 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone 1 Little Rocl^chool District Program Planning and Budgeting Tool ID 1 Name Development of a Planning Organization and Structure % Complete 100% Scheduled Start Jul 1 '93 Scheduled Finish Jul 30 '94 Resource Names 2 Designate District Planner 100% Jul 27 '93 Jul 27 '93 Board 3 Hire Planning Specialist 100% Sep 9 '93 Sep 9 '93 Ingram,Board 4 Train Planning Specialist 100% Sep 9 '93 Apr 30 '94 Ingram,Clowers 5 Reassess planning organization and structure 100% Jul 1 '93 Jul 30 '94 Williams,Matthis,Clowers 6 Restructure and modify, if necessary 100% Apr 1 '94 Jul 30 '94 Williams,Matthis,Board 2 100% Jul 2 '93 Jun 30 '94 8 Define purpose, process, and format 100% Jul 30 '93 Jul 30 '93 Matthis, Ing ram,Milhollen,B Page 1 FY95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 9 Name Communicate to the District and community the purpose, process, and format to be used in the program planning and budgeting process % Complete 100% Scheduled Start Jul 30 '93 Scheduled Finish Feb 3 '94 Resource Names Matthis, Ing ram,Board 10 Develop and define the mission statement and goals for the District 100% Aug 31 '93 Aug 31 '93 Matthis, Ing ram,Board,Cabi 11 Develop preliminary list of issues for needs assessment 100% Aug 31 '93 Aug 31 '93 Matthis, Ing ram,Board,Cabi 12 Identify data to measure needs of district 100% Jul 2 '93 Jul 2 '93 Matthis, Ingram,Milhollen 13 Study data to measure needs 100% Aug 2 '93 Mar 24 '94 Williams,Matthis,lngram,M 14 Arkansas Minimum Performance (AMPTI Test data management 100% Nov 10 '93 Nov 23 '93 15 Develop data collection plan for AMPT results 100% Nov 10'93 Nov 10'93 Ingram 16 Assign responsibilities for AMPT data collection 100% Nov 12'93 Nov 12'93 Ingram Page 2 FY 95 7/29/94 Little RockSchool District Program Planning and Budgeting Tool ID 17 Name Collect data from AMPT results % Complete 100% Scheduled Start Nov 12'93 Scheduled Finish Nov 17'93 Resource Names Hobby 18 Analyze data from AMPTresults 100% Nov 17'93 Nov 19'93 Hobby 19 Report data findings from AMPT for merge into needs assessment 100% Nov 23 '93 Nov 23 '93 Hobby,Ingram 2Q. Stanford fi Test data management 100% Nov 10 '93 Nov 23 '93 21 Develop data collection plan for Stanford 8 results 100% Nov 10'93 Nov 10'93 Ingram 22 Assign responsibilities for Stanford 8 data collection 100% Nov 12'93 Nov 12 '93 Ingram 23 Collect data from Stanford 8 results 100% Nov 15'93 Nov 16'93 Dunbar 24 Analyze data from Stanford 8 results 100% Nov 18'93 Nov 22 '93 Dunbar Page 3 FY95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 25 Name Report data findings from Stanford 8 for merge into' needs assessment % Complete 100% Scheduled Start Nov 23 '93 Scheduled Finish Nov 23 '93 Resource Names Dunbar,lngram 2 100% Oct 15 '93 Act 20 '94 27 Assign responsibility for data collection 100% Oct 15'93 Oct 18'93 Mayo 28 Develop data collection plan 100% Oct 18'93 Oct 20 '93 Mayo,Hart 29 Collect data 100% Oct 21 '93 Dec 14 '93 Mayo,Hart 30 Request to Program Managers to compare with 1st Quarter's Program Budget Document 100% Dec 15'93 Jan 31 '94 Hart,Mayo 31 Report findings to PRE for merge with Program Budget Document, where appropriate 100% Feb 9 '94 Apr 20 '94 Mayo 32 100% Oct 15 '93 Apr 20 '94 Page 4 FY95 7/29/94 Little Roel * :hool District Program Planning and Budgeting Tool ID 33 Name Assign responsibility for data collection % Complete 100% Scheduled Start Oct 15'93 Scheduled Finish Oct 18'93 Resource Names Mayo 34 Develop data collection plan 100% Oct 1893 Oct 20 '93 Mayo,Hart 35 Collect data 100% Oct 21 '93 Dec 14 '93 Mayo,Hart 36 Request to Program Managers to compare with 1st Quarter's Program Budget Documents 100% Jan 31 '94 Jan 31 '94 Mayo,Hart 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Document, where appropriate 100% Feb 9 '94 Apr 20 '94 Mayo Court Orders Audit 100% Oct 15 '93 Apr 20 '94 39 Assign responsibility for data collection 100% Oct 15'93 Oct 18'93 Mayo 40 Develop data collection plan 100% Oct 18'93 Oct 20 '93 Mayo,Hart Page 5 FY 95 7/29/94Little Roi :hool District Program Planning and Budgeting Tool ID 41 Name Collect data % Complete 100% Scheduled Start Oct 21 '93 Scheduled Finish Dec 14 '93 Resource Names Mayo,Hart 42 Request to Program Managers to compare with 1st Quarter's Program Budget Document 100% Dec 15'93 Jan 31 '94 Mayo,Hart 43 Report findings to Planning, Research and Evaluation for merge with Program Budget Document, where appropriate 100% Feb 9 '94 Apr 20 '94 Mayo 44 Curriculum Audit 100% Aug 2 '93 Feb 4 '94 45 Develop plans for data collection for Curriculum Audit 100% Aug 2 '93 Nov 19'93 Matthis,Curriculum Supervisors 46 Assign responsibilities for collection-Curriculum Audit 100% Nov 12 '93 Nov 12'93 Matthis 47 Collect data for Curriculum Audit 100% Nov 15'93 Nov 30 '93 Curriculum Supervisors 48 Establish procedures for review and assessment of Curriculum Audit data 100% Nov 15'93 Nov 19'93 Matthis,Curriculum Supervisors Page 6 FY 95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 49 Name Organize and label Curriculum audit data-findings of Monitoring and Status Reports, Curriculum Objectives, achievement % Complete 100% Scheduled Start Nov 29 '93 Scheduled Finish Dec 7 '93 Resource Names Matthis,Curriculum Supervisors 50 Relate/assess the data results back to the Curriculum Audit findings 100% Dec 6 '93 Dec 15'93 Matthis,Curriculum Supervisors 51 Analyze the effectiveness of revised curriculum, polices, etc. 100% Dec 15 '93 Dec 15'93 Matthis,Curriculum Supervisors 52 Identify factors that facilitated attainment of curriculum goals 100% Dec 16 '93 Dec 17'93 Matthis,Curriculum Supervisors 53 Identify obstacles that prevented curriculum goal attainment 100% Dec 16'93 Dec 17'93 Matthis,Curriculum Supervisors 54 Make recommendatioins for program additions/deletions/modifications 100% Jan 7 '94 Jan 21 '94 Matthis,Curriculum Supervisors 55 Report data findings from Curriculum Audit for merge into needs assessment 100% Jan 7 '94 Feb 4 '94 Matthis,Curriculum Supervisors 5 School Climate/Human Relations Survey 100% Aug 16 '93 Aug 25 '93 Page 7 FY95 7/29/94 Little Rock'School District Program Planning and Budgeting Tool ID 57 Name Develop data collection plan for SC/HR % Complete 100% Scheduled Start Aug 16 '93 Scheduled Finish Aug 16'93 Resource Names Ingram 58 Assign responsibilities for SC/HR data collection 100% Aug 17'93 Aug 17'93 Ingram 59 Collect data from SC/HR survey 100% Aug 18 '93 Aug 19'93 PennNonnan,Smith 60 Analyze data from SC/HR survey 100% Aug 23 '93 Aug 25 '93 PennNorman,Smith 61 Report of data findings from SC/HR survey for merge into needs assessment 100% Aug 24 '93 Aug 24 '93 PennNorman,Smith,Ingra 2 Facilities Study 100% Sep 1 '93 Jun 30 '94 63 Develop data collection plan for Facilities Study 100% Sep 1 '93 Sep 16 '93 Mllhollen,Eaton 64 Assign responsibilities for Facilities Study 100% Sep 17'93 Sep 17'93 Mllhollen,Eaton Page 8 FY 95 7/29/94 Little RockSchool District Program Planning and Budgeting Tool ID 65 Name Collect data for Facilities Study % Complete 100% Scheduled Start Sep 20 '93 Scheduled Finish Jan 12 '94 Resource Names Milhollen,Eaton 66 Prepare report for Facilities Study 100% Jan 25 '94 Mar 4 '94 Milhollen,Eaton 67 Report data findings from Facilities Study for merge into needs assessment/Court submission 100% Mar 22 '94 Jun 30 '94 Milhollen.Eaton Proportional Allocation Formulas 100% Aug 2 '93 Feb 4'94 69 Develop data collection plan for Proportional Allocation Formulas 100% Aug 2 '93 Aug 20 '93 Milhollen 70 Assign responsibilities for Proportional Allocation Formulas 100% Aug 23 '93 Aug 23 '93 Milhollen 71 Collect data for Proportional Allocation Formulas 100% Aug 24 '93 Oct 27 '93 Eaton, Barn house,Boykins, 72 Analyze data from Proportional Allocation Formulas 100% Nov 1 '93 Nov 24 '93 Milhollen,Eafon,Barnhouse Page 9 FY 95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 73 Name Prepare Proportional Allocation Formulas Report % Complete 100% Scheduled Start Nov 29 '93 Scheduled Finish Feb 3 '94 Resource Names Milhollen 74 Report data findings from Proportional Allocations Formulas study for merge into needs assessment 100% Feb 4 '94 Feb 4 '94 Milhollen 75 Collect and merge issues from work session (Aug. 31,1993) into needs assessment information 100% Jan 25 '94 Feb 4 '94 Williams,Matthis,Ingram,M 76 Conduct work session for data analyses of all studies, surveys, forums, dialogues, etc. 100% Jan 26 '94 Feb 4 '94 Williams,Matthis,lngram,M 77 Complete needs assessment listing 100% Jan 27 '94 Mar 7 '94 Williams,Matthis,Mayo 78 Publish Draft of Needs Assessment Report 100% Feb 25 '94 Mar 24 '94 Williams,lngram 79 Finalize and Publish Needs Assessment Report 100% Mar 29 '94 Apr 4 '94 Williams, Matfhis,lngram BQ Program Inventory 100% Jul 1 '93 Apr 22 '94 Page 10 FY 95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 81 Name Identify DSeg programs % Complete 100% Scheduled Start Jul 1 '93 Scheduled Finish Jul 1 '93 Resource Names Ingram 82 Identify primary and secondary leaders for DSeg programs 100% Jul 1 '93 Jul 1 '93 Ingram 83 Revise DSeg Program listings 100% Jul 19'93 Sep 8 '93 Ingram 84 Receive approval of DSeg Program listing 100% Jul 19'93 Jul 19'93 Matthis,Ing ram 85 Distribute DSeg Program listings to selected resource persons 100% Sep 9 '93 Sep 9 '93 Ingram 86 Conduct inservice for DSeg Program managers and principals 100% Sep 16 '93 Sep 23 '93 Matthis,Ingram 87 Develop Program Budget Document for DSeg Programs 100% Aug 6 '93 Sep 9 '93 Ingram 88 Establish a list of Non-DSeg Programs 100% Aug 26 '93 Aug 26 '93 Williams,Matthis,lngram Page 11 FY 95 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 89 Name Identify primary and secondary leaders for Non-DSeg Programs % Complete 100% Scheduled Start Nov 16 '93 Scheduled Finish Nov 29 '93 Resource Names______ Williams,Matthis, Ingram 90 Revise Non-DSeg Program listings 100% Aug 27 '93 Nov 15'93 Williams,Matthis, Ingram 91 Receive approval of Non-DSeg Program listing 100% Nov 15'93 Nov 15'93 Williams,Mafthis,Ingram 92 Distribute Non-DSeg Program listing to selected resource persons 100% Nov 16 '93 Nov 16 '93 Ingram 93 Conduct inservice for Non-DSeg program managers 100% Dec 10 '93 Dec 10'93 Ingram 94 Develop Program Budget Documents for Non-DSeg Programs 100% Dec 10 '93 Apr 22 '94 Ing ram,Non-DSeg Program Managers 95 Merge DSeg and Non-DSeg Programs into a composite listing 100% Jan 18'94 Jan 18 '94 Ingram 96 Generate a Program Inventory Report 100% Jan 20 '94 Jan 20 '94 Ing ram, Bassa Page 12 FY 95 7/29/94ID az Name Community Forums 98 Develop data collection plan for Community Forums 99 Set locations and schedule for Community Forums 100 Develop Community Forum sample agenda 101 Develop data collection tool (matrix) for Community Forums 102 Conduct Cloverdale Elementary Community Forum 103 Gather Cloverdale feedback data for input into matrix 104 Conduct Parkview Community Foaim Page 13 Little Rock school District Program Planning and Budgeting Tool % Complete 100% 100% 100% 100% 100% 100% 100% 100% FY 95 Scheduled Start Seo 14'93 Sep 14 '93 Sep 21 '93 Oct 4 '93 Oct 6 '93 Oct 11 '93 Oct 12'93 Oct 26 '93 Scheduled Finish Feb 16 '94 Sep 14 '93 Sep 21 '93 Oct 4 '93 Oct 7 '93 Oct 11 '93 Oct 12'93 Oct 26 '93 Resource Names Bassa, Wagner,Mayo Wagner,Mayo Bassa Bassa,Wagner,Mayo Williams Bassa Williams 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 105 Name Gather Parkview Community Forum feedback data for input into matrix % Complete 100% Scheduled Start Oct 27 '93 Scheduled Finish Oct 27 '93 Resource Names Bassa 106 Conduct Bale Community Forum 100% Nov 10'93 Nov 10'93 Williams 107 Gather Bale Community Forum feedback data for input into matrix 100% Nov 11 '93 Nov 12'93 Bassa 108 Conduct Forest Heights Community Forum 100% Nov 16'93 Nov 16 '93 Williams 109 Gather Forest Heights Community Forum feedback data for input into matrix 100% Nov 17'93 Nov 17'93 Bassa 110 Conduct Rockefeller Community Forum 100% Nov 30 '93 Nov 30 '93 Williams 111 Gather Rockefeller Community Forum feedback data for input into matrix 100% Dec 1 '93 Dec 1 '93 Bassa 112 Conduct Garland Community Forum 100% Dec 6 '93 Dec 6 '93 Williams Page 14 FY 95 7/29/94 Little Rock'School District Program Planning and Budgeting Tool ID 113 Name Gather Garland Community Forum feedback data for input into matrix % Complete 100% Scheduled Start Dec 6 '93 Scheduled Finish Dec 6 '93 Resource Names Bassa 114 Finalize and publish Community Forum Matrix 100% Dec 6 '93 Jan 6 '94 Bassa Hi District Dialogues 100% Oct 27 '93 Feb 16 '94 116 Develop data collection plan for District Dialogues 100% Oct 27 '93 Oct 27 '93 Mayo,Bassa,Wagner 117 Set schedule for District Dialogues 100% Oct 28 '93 Oct 28 '93 Wagner,Bassa,Williams,M 118 Develop District Dialogue sample agenda 100% Nov 9 '93 Nov 9 '93 Bassa 119 Develop data collection tool for District Dialogues (matrix) 100% Nov 9 '93 Nov 9 '93 Bassa 120 Conduct Central Office Administration District Dialogue 100% Nov 23 '93 Nov 23 '93 Williams Page 15 FY95 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 121 Name Gather Central Office Administration feedback data for input into matrix % Complete 100% Scheduled Start Dec 1 '93 Scheduled Finish Dec 13'93 Resource Names Bassa 122 Conduct Teachers District Dialogue 100% Dec 15'93 Dec 15 '93 Williams 123 Gather Teachers District Dialogue feedback data for input into matrix 100% Dec 16 '93 Dec 16 '93 Bassa 124 Conduct Principals District Dialogue 100% Jan 6 '94 Jan 6 '94 Williams 125 Gather Principals District Dialogue feedbaci data for input into matrix 100% Jan 7 '94 Jan 7 '94 Bassa 126 Conduct Classified Staff District Dialogue 100% Feb 3 '94 Feb 3 '94 Williams 127 Gather Classified Staff District Dialogue feedback data for merge into matrix 100% Feb 3 '94 Feb 3 '94 Bassa 128 Finalize and publish District Dialogue matrix 100% Feb 4 '94 Feb 16'94 Bassa Page 16 FY95 7/29/94 ID 122 Name Goals and Objectives 130 Conduct Cabinet Planning Session 131 Identify process for goal development 132 Determine date and site for work session 133 Identify materials for work session 134 Develop materials for work session 135 Identify and notify participants for the work session 136 Conduct work session Page 17 Little Rock'School District Program Planning and Budgeting Tool % Complete 100% 100% 100% 100% 100% 100% 100% 100% FY 95 Scheduled Start Aug 2 '93 Scheduled Finish Seo 10 '93 Resource Names Aug 2 '93 Aug 2 '93 Aug 13 '93 Aug 16 '93 Aug 17'93 Aug 12'93 Aug 20 '93 Aug 20 '93 Aug 17'93 Aug 13'93 Aug 16 '93 Aug 18'93 Aug 12'93 Aug 20 '93 Matthis,Ingram,Glasgow Matthis Matthis, lngram,Glasgow Matthis,lngram Matthis Cabinet 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 132 Name Conduct Goal Setting Work Session % Complete 100% Scheduled Start Aug 23 '93 Scheduled Finish Seo 3 '93 Resource Names 138 Identify process for goal setting work session 100% Aug 23 '93 Aug 24 '93 Matthis, Ingram,Glasgow 139 Identify participants for the goal setting work session 100% Aug 23 '93 Aug 23 '93 Matthis 140 Determine date and site for goal setting work session 100% Aug 24 '93 Aug 24 '93 Matthis,Ingram 141 Distribute background materials to the participants 100% Aug 25 '93 Aug 25 '93 Matthis 142 Conduct work session to develop tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment 100% Aug 31 '93 Aug 31 '93 Cabinef,Board,PTA,CTA,P Roundtable,Betty Caldwell 143 Prepare materials for Board work session 100% Sep 1 '93 Sep 3 '93 Matthis.Ingram 144 Conduct Board Work Session 100% Aug 30 '93 Seo 9 '93 Page 18 FY 95 7/29/94 Little Rock school District Program Planning and Budgeting Tool ID 145 Name Establish date and site for work session % Complete 100% Scheduled Start Aug 30 '93 Scheduled Finish Aug 30 '93 Resource Names Matthis 146 Distribute background materials to Board members 100% Sep 1 '93 Sep 1 '93 Matthis,Ing ram 147 Review of preliminary list of issues for needs assessment by Board 100% Sep 9 '93 Sep 9 '93 Boa rd,Matthis, Ing ram 148 Review/revise tentative mission statement and goals 100% Sep 9 '93 Sep 9 '93 Board 149 Review desegregation program inventory 100% Sep 9 '93 Sep 9 '93 Board 150 Review identified proportional allocations 100% Sep 9 '93 Sep 9 '93 Board 151 Establish written priorities 100% Sep 9 '93 Sep 9 '93 Board 152 Identify additional \"fast-track\" program evaluation 100% Sep 9 '93 Sep 9 '93 Board Page 19 FY 95 7/29/94 Little Rock'School District Program Planning and Budgeting Tool ID 153 Name Identify strategies for funding shortfalls % Complete 100% Scheduled Start Sep 9 '93 Scheduled Finish Sep 9 '93 Resource Names Board 154 Develop communication strategy for mission statement and goals 100% Sep 10 '93 Sep 10'93 Ingram,Matthis 155 Distribute mission statement and goals 100% Sep 10 '93 Sep 10 '93 Ingram,Wagner 156 Distribute list of priorities 100% Sep 10 '93 Sep 10 '93 Board Conduct Board Retreat Work Session 100% Dec 2 '93 Apr 30 '94 158 Determine date and site for Board Retreat 100% Dec 2 '93 Dec 2 '93 Williams,Board 159 Identify agenda items for Board Retreat 100% Jan 12 '94 Jan 12'94 Williams,Boa rd 160 Establish agenda for Board Retreat 100% Jan 12 '94 Feb 3 '94 Williams,Board Page 20 FY95 7/29/94Little Rock School District Program Planning and Budgeting Tool ID 161 Name Gather and distribute materials for Board Retreat % Complete 100% Scheduled Start Jan 12'94 Scheduled Finish Feb 3 '94 Resource Names________ Williams,Matthis, Ingram,M 162 Conduct data analysis work session for Board Retreat 100% Feb 1 '94 Feb 1 '94 Williams,Cabinet 163 Conduct Board Retreat 100% Feb 4 '94 Feb 4 '94 Williams,Board 164 Report outcomes of Board Retreat 100% Feb 10'94 Feb 11 '94 Williams,Board 165 Determine the need for an additional Board Retreat 100% Feb 11 '94 Apr 30 '94 Williams,Board,Cabinet 166 Program Development 100% Nov 15 '93 Mar 25 '94 167 Develop philosophy and/or objectives for programs and /or program modifications 100% Nov 15'93 Nov 19'93 Matthis,Curriculum Supervisors 168 Schedule and hold meetings for organizing the project 100% Nov 19'93 Dec 15'93 Matthis,Curriculum Supervisors Page 21 FY95 7/29/94 Little Rock^hool District Program Planning and Budgeting Tool ID 169 Name Seek copies of source documents from experts, other school districts % Complete 100% Scheduled Start Nov 19'93 Scheduled Finish Dec 15'93 Resource Names Matthis,Curriculum Supervisors 170 Examine trends of experts in the designated fields 100% Nov 19'93 Dec 15 '93 Matthis,Curriculum Supervisors 171 Organize a committee to develop educational specifications 100% Nov 19'93 Nov 26 '93 Matthis,Curriculum Supervisors 172 Establish framework for\ncurriculum offerings\nservices and support programs\npolicies for instructional delivery\nmaterials/supplies/equipment\nstaffing needs and staff development needs\nbudget 100% Jan 7 '94 Feb 18'94 Matthis,Curriculum Supervisors 173 Relate/reference recommendations from curriculum audit needs assessment results to established mission statement, goals, and DSeg Plan 100% Feb 4 '94 Feb 7 '94 Matthis,Curriculum Supervisors 174 Review recommendations from curriculum audit needs assessment in order to identify additional programs or program modifications 100% Jan 7 '94 Feb 7 '94 Matthis,Curriculum Supervisors 175 Develop Business Case for program and/or program modifications for submitting to Superintendent and Board of Directors 100% Feb 8 '94 Mar 24 '94 Matthis,Curriculum Supervisors 176 Develop program and/or program modifications 100% Feb 18'94 Mar 24 '94 Matthis,Curriculum Supervisors Page 22 FY95 7/29/94Little Roci?\nhool District Program Planning and Budgeting Tool ID 177 Name Review program and/or program modifications with Council % Complete 100% Scheduled Start Feb 25 '94 Scheduled Finish Mar 25 '94 Resource Names Matthis,Curriculum Supervisors 128 Submit Business Case for program and/or program modifications la Superintendent 100% Mar 24 '94 Apr 28 '94 179 Submit Business Case for program and/or program modifications to Board of Directors 100% Mar 24 '94 Mar 29 '94 Matthis,Curriculum Supervisors 180 Review of Business Cases/Board approval for funding 100% Mar 29 '94 Apr 28 '94 Williams,Board 181 Conduct second program review-revisit-reevaluate 100% Mar 29 '94 Apr 15'94 Council 182 Decide to add, implement, modify, or delete programs 100% Mar 30 '94 Apr 15 '94 Williams,Board 183 Budgeting 96% Jul 28 '93 Aug 29 '94 184 Prepare initial financial forecasts for coming year 100% Dec 1 '93 Feb 11 '94 Mllhollen Page 23 FY 95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 185 Name Issue instructions for budget preparation at all levels % Complete 100% Scheduled Start Nov 30 '93 Scheduled Finish Dec 3 '93 Resource Names Milhollen 186 Develop budget preparation training material 100% Nov 18'93 Nov 30 '93 Milhollen 187 Conduct budget preparation training sessions 100% Dec 6 '93 Dec 17'93 Milhollen 188 Budget managers submit 94-95 budget requests 100% Jan 14 '94 Feb 28 '94 Milhollen 189 Begin budget development 100% Jan 18'94 Jan 18 '94 Milhollen 190 Revise financial forecast for coming year 100% Mar 1 '94 Apr 15 '94 Milhollen 191 Submit proposed budget to Board 100% Mar 24 '94 Mar 24 '94 Milhollen 192 Conduct Board work sessions on budget 100% Mar 28 '94 Apr 15 '94 Milhollen,Board Page 24 FY 95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 193 Name Revise budget, as needed % Complete 95% Scheduled Start Mar 24 '94 Scheduled Finish Jul 28 '94 Resource Names Milhollen 194 Secure seniority list 100% Apr 1 '94 Apr 14 '94 Gadberry,R.Hurley 195 Identify elementary enrollment (tentative) for 1994-95 and determine teachers needed 100% Apr 1 '94 Apr 19'94 Gadberry,R.Hurley 196 Review master schedules. Note possible cuts based on low classes. 100% Apr 1 '94 Apr 14 '94 Gadberry, R.Hurley 197 Make determination by subject area (secondary) of possible reductions and elementary enrollment 100% Apr 1 '94 Apr 19 '94 Gadberry,R.Hurley 198 Verification of need, based on manpower report and by program (program managers and principals) 100% Apr 1 '94 Apr 19 '94 Gadberry,R.Hurley 199 Check results of ID#'s 195-198 against known retirement, resignations, and intern positions 100% Apr 20 '94 Apr 26 '94 Gadberry,R.Hurley 200 Identify teachers for Reduction in Force (RIF), if needed 100% Apr 20 '94 Apr 29 '94 Gadberry,R.Hurley Page 25 FY 95 7/29/94Little Rock^hool District Program Planning and Budgeting Tool ID 201 Name Board approval of RIF, if needed % Complete 100% Scheduled Start Apr 28 '94 Scheduled Finish Apr 28 '94 Resource Names Gadberry,R.Hurley 202 Notify certified personnel of possible staff reduction 100% Apr 29 '94 Apr 29 '94 Gadberry,R.Hurley 203 Prepare modified tentative budget 100% Apr 25 '94 May 18'94 Milhollen 204 Board of Directors Work Session on Budget 100% May 12 '94 May 12'94 Milhollen,Board 205 Board approval of modified tentative budget 100% May 2 '94 May 26 '94 Milhollen, Board,Williams 206 Evaluate early retirement incentive numbers 100% May 20 '94 May 22 '94 Gadberry,R.Hurley 207 Recall from RIF, if needed 90% May 23 '94 Aug 1 '94 Gadberry,R.Hurley 208 Review of Outsourcing 100% Feb 17'94 Jul 15'94 Williams,Milhollen,Mayo Page 26 FY95 7/29/94 Little Rock School District Program Planning and Budgeting Tool ID 209 Name Notify classified personnel of staff reduction % Complete 100% Scheduled Start May 3 '94 Scheduled Finish Jul 18'94 Resource Names Gadberry.R. Hurley 210 Account reconciliation and Purchase Order (PO) cleanup 100% Jun 15 '94 Jul 15'94 Mllhollen 211 Receipt of state-generated revenue numbers (payroll liabilities, adjusted supplemental payroll, last payroll, Carl Perkins, M to M, JTPA, Voc Ed, Sp Ed, Chapters 1 and 2, Compensatory Education, MFPA, Transportation, ABC) 100% Jun 15 '94 Jul 15'94 Mllhollen 212 Prepare proposal to temporarily relocate Stephen's students 100% Mar 29 '94 Apr 28 '94 Williams,Council 213 Evaluate final proposal to temporarily relocate Stephen's students 100% Apr 29 '94 May 18'94 Williams,Boa rd 214 Submit to Court (if approved by Board) proposal to temporarily relocate Stephen's students 100% May 6 '94 May 20 '94 Williams,Board 215 Court Hearing on proposal to temporarily relocate Stephens 100% Jun 7 '94 Jun 7 '94 Williams,Boa rd 216 Prepare proposal for second school closing. 100% Apr 25 '94 Jun 1 '94 Williams,Council Page 27 FY 95 7/29/94 Little Rock^hool District Program Planning and Budgeting Tool ID 217 Name Evaluate final proposal for second school closing. % Complete 100% Scheduled Start Jun 1 '94 Scheduled Finish Jun 23 '94 Resource Names Williams,Board 218 Submit to Court (if approved by Board) proposal for second school closing . (Withdrawn, based on school board meeting.) 100% Jun 24 '94 Jun 24 '94 Williams,Board 219 Review philosophy and/or objectives for incentive schools' programs 100% Apr 25 '94 Apr 28 '94 Matthis,Curriculum Supervisors 220 Schedule and hold meetings for organizing the project 100% Apr 28 '94 Apr 28 '94 Matthis,Curriculum Supervisors 221 Establish framework for: instructional day\ncurriculum offerings: services and support programs\nmaterials/supplies/equipment\nstaffing needs and staff development needs 100% Apr 28 '94 May 17'94 Matthis,Curriculum Supervisors 222 Relate program recommendations to program offerings in designated area and magnet schools 100% May 17'94 May 31 '94 Matthis.Curriculum Supervisors 223 Observation of Great Expectations Schools 100% May 31 '94 May 31 '94 Williams, lngram,Boa rd Members, Principals/Teach 224 Reviewed instructional delivery of Incentive Schools' Program 100% Jun 1 '94 Jun 1 '94 Williams,Matthis,Ingram Page 28 FY 95 7/29/94Little Rock'School District Program Planning and Budgeting Tool ID 225 Name Submit to Board a proposal to pilot Great Expectations Schools (Mitchell and Rightsell) % Complete 100% Scheduled Start Jun 14 '94 Scheduled Finish Jun 14 '94 Resource Names Williams 226 Submit to Court (it approved by Board ) incentive schools' program modifications (i.e., Great Expectations pilot study, modification of foreign language and Academic Progress Incentive Grant. Technology Withdrawn.) 100% Jun 14 '94 Jul 15'94 Williams,Board 227 Request for Proposal (RFP) on Outsourcing mailed 100% May 6 '94 May 6 '94 Mayo,Montgomery 228 Pre-proposal conference on Outsourcing 100% May 16 '94 May 16 '94 Mayo,Montgomery 229 Proposals due on Outsourcing 100% May 6 '94 May 31 '94 Mayo,Montgomery 230 Board of Directors' decision on Outsourcing 100% Jun 1 '94 Jul 15'94 Williams,Board 231 Board of Directors work session on budget 100% Jun 14 '94 Jun 14 '94 Milhollen 232 Court Hearing on 1994-95 modified tentative budget 100% Jun 28 '94 Jun 30 '94 Williams,Milhollen Page 29 FY 95 7/29/94Little Rock school District Program Planning and Budgeting Tool ID 233 Name Close-out of 1993-94 accounts: adjust physical inventory, (fiscal) federal grants, magnets, state grants, accruals % Complete 100% Scheduled Start Jul 1 '94 Scheduled Finish Jul 20 '94 Resource Names Milhollen 234 Compute ending fund balance 100% Jul 21 '94 Jul 21 '94 Milhollen 235 Administrative review of budget 100% Jul 22 '94 Jul 28 '94 Williams.Council 236 Submit to Board 1994-95 Budget 100% Jul 25 '94 Jul 25 '94 Williams 237 Court hearing on 1994-95 budgets of LRSD, NLRSD, PCSSD 100% Jul 28 '93 Jul 29 '93 Williams,Milhollen 238 Board review and adoption of 94-95 budget postponed 100% Jul 28 '94 Jul 28 '94 Board 239 Submit revised 94-95 Budget to Board for review 0% Aug 4 '94 Aug 4 '94 Williams 240 Board review and adoption of revised 94-95 budget 0% Aug 5 '94 Aug 5 '94 Board Page 30 FY 95 7/29/94Little RockSchool District Program Planning and Budgeting Tool ID 241 Name Submit revised 94-95 budget to Court % Complete 0% Scheduled Start Aug 8 '94 Scheduled Finish Aug 8 '94 Reso\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_6","title":"Arkansas Department of Education's (ADE's) Project Management Tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118"],"dcterms_creator":["Arkansas. Department of Education"],"dc_date":["1994-01/1994-09"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Education--Arkansas","Office of Desegregation Monitoring (Little Rock, Ark.)","School integration--Arkansas","Arkansas. Department of Education","Project management"],"dcterms_title":["Arkansas Department of Education's (ADE's) Project Management Tool"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/6"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["documents (object genre)"],"dcterms_extent":null,"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nLittle Rock School District, plaintiff vs. Pulaski County Special School District, defendant. Developed by the Arkansas Department of Education's desegregation team to comply to progress and implementation of educational provisions and timelines. The reports were submitted to federal court.\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n \n  \n\n \n\n\u003cdcterms_creator\u003eArkansas. Department of Education\u003c/dcterms_creator\u003e\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n\n\n\n\n\n\n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_670","title":"Project Management tool","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959"],"dcterms_creator":null,"dc_date":["1994-01"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--20th century","Little Rock School District","Education--Arkansas","Education--Evaluation","Education--Finance","Project management"],"dcterms_title":["Project Management tool"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/670"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["planning"],"dcterms_extent":["42 pages"],"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nCourt filing, ''Little Rock School District's January Project Management Tool''\nIN THE UNITED STATES DISTRICT EASTERN DISTRICT OF ARKANS. WESTERN DIVISION :t4 ^1^1 JAN 31 04 LITTLE ROCK SCHOOL DISTRICT JAMES W. McCOl^MACK. CLE:1K OEP CLERK VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S JANUARY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD), for its January Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending January 31, 1994. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending January 31, 1994. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT BY/ JiCTrryy L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's January Project Management Tool has been mailed by First Class Mail, postage pre-paid on January 31, 1994, upon the following, except as otherwise indicated: Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Hr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 S\u0026amp;CTi L. MaloneId 1 2 3 4 5 6 \\ Z 8 9 10 11 Little Rock School District Prograai Planning and Budgeting Project Hanageannt Report Task Description_____________________________________ Develonaent of \u0026gt; Plennina Oraenizetion and Structure Designate District Planner Hire Plaming Specialist Train Planning Specialist Reassess planning organization and atructure Restructure end aodify, if necessary Define purpose, process, and fonaat Coanunicate to the District and coaautity the purpose, process, and fonaat to be used in the prograai planning and budgeting process Develop and define the Mission statenent and goala for the District Develop preliainary list of issues for needs assessannt X Conp. iZS 100X 100X SOX SOX OX 100X 90X 100X 100X Page 1 start mm 7/27/93 9/9/93 mm inam mm 8/31/93 8/31/93 Date 1/31/94 Finish 4/30/94 7/27/93 9/9/93 4/30/94 krX/Vt 11/4/94 ifsam mm 8/31/93 Reaourcet Board Ingraai.Board Ingraa Natthis,Ui Iliaaa,Ingraa Uilliaaa.Natthis.Board Katthis,IngraB,NiIhollen,Board Matthis, lngraRi,Board Natthis, Ingraai, Board,Cabinet Matth i s, I ngraai. Board, CabinetId 12 Task Description____________________________ Identify data to measure needs of district 13 Study data to aaaaura naeda 15 16 1/ IB 19 2S 21 22 Little Rock School District Progrem Planning and Budgeting Project Hanageawnt Report X Comp. 100X MX \u0026amp;rtn9M Hlnlma Perfonwnce (MPT) lol Banaflaaieot Davalop data col taction plan for ANPT raaulta Aasign responstbilitles for AHPT data collaction Collect data froai AHPT raaulta Analyze data froai AHPTraaulta Report data findinga froai AHPT for Mrge into needs assessment Sini2!:d fi isii dm Boasssa Develop dete collection plan for Stanford B raaulta Asaign raaponaibilitiea for Stanford 8 data collection Pege 2 100X 100X 100X 100X 100X 100X 100X 100X 100X Start 7/2/93 8/2/93 1VW/W 11/10/93 11/12/93 11/12/93 11/17/93 11/23/93 1V10/W 11/10/93 11/12/93 Date 1/31/94 Finish 7/2/93 2/4/94 11/23/93 11/10/93 11/12/93 11/17/93 11/19/93 11/23/93 11/23/93 11/10/93 11/12/93 Resources________________ Hatthis,Ingran,Hilhollen Hatth1a,Ui 11 iaa*, Ingraai.Mi Ihol lan.Nayo lnaraai.Hobbv Ineraa Ingraa Hoijby Hobby Hobby, Ingraai Ingraa IngraaiId 23 Task Description_____________________ Collect dete froa Stenford 8 results 24 Analyze data froai Stanford 8 raeulta 25 26 28 29 30 31 32 33 Little Rock School District Prograa Planning and Budgeting Project Nanagaaant Report X Coap. 100X 100X Report deta findings froa Stanford 8 for aerge into needs assessment BW9flrwti9n Honltorinn Seoorta Audit Assign responsibility for data collection Develop dete collection plen Collect data Request to Progria Managers to coapere with 1st Quarter's Program Budget Document Report findings to PRE for large with Prograa Budget Docunent, where eppropriate Desegregation Plans Audit Assign responsibility for date collection Page 3 100X 100X 100X 100X 90X OX 241 100X Start 11/15/93 11/18/93 11/23/93 10/15/93 10/15/93 10/18/93 10/21/93 12/15/93 2/9/94 10/15/W 10/15/93 Dete 1/31/94 Finish 11/16/93 11/22/93 11/23/93 2/11/% 10/18/93 10/20/93 12/14/93 1/31/94 2/11/94 2dlZ2\u0026amp; 10/18/93 Resources Dunber Dunbar Dunbar,Ingraa Nayo Nayo,Hart Mayo,Hart Nayo NayoId 34 Task Description_____________ Develop data collection plan 35 Col tact data 36 37 39 39 40 41 42 43 Little Rock School District Prograa Planning and Budgeting Project Manageaant Report X Coap. 100X 100X Request to Prograa Managers to coapare with 1st Quarter's Prograa Budget Docunents Report findings to. Planning, Research and Evaluation for aerge with Prograa Budget Docunent, where appropriate Court Orders Audit Assign responsibility for data collection Develop data collection plan Collect data Request to Prograa Managers to coapare with 1st Quarter's Prograa Budget Docunent Report findings to Planning, Research and Evaluation for erge with Prograa Budget Docunent, where appropriate Currlculiw Audit Page 4 90X OX 2a 100X 100X 100X 90X OX 2B Start 10/18/93 10/21/93 1/31/94 2/9/94 10/15793 10/15/93 10/18/93 10/21/93 12/15/93 8/2/93 Data 1/31/94 Finish 10/20/93 12/14/93 1/31/94 2/11/94 2/1179* 10/18/93 10/20/93 12/14/93 1/31/94 2/11/94 2/4/94 Resources Mayo,Hart Mayo.Hart Mayo Mayo Mayo Mayo,Hart Mayo,Hart Mayo MayoId 45 47 48 50 51 52 53 54 55 Little Rock School District Prograai Planning and Budgeting Project Nanageaunt Report Task Description_________________________________________ Develop plans for data collection for Curriculus Audit Assign responsibtlitiss for colltct\u0026lt;an--Curriculus Audit Collect data for Curriculus Audit Establish procedures for review and assessaunt of Curriculus Audit data Organize and label Curriculus audit data--findings of Monitoring and Status Reports, Curriculus Objectives, achievement Relate/assess the data results back to the Curriculus Audit findings Ans lyze the effectiveness of revised curriculus, polices, etc. Identify factors that facilitated attairasent of curriculus goals Identify obstacles that prevented curriculus goal attainsMnt Nake recoeaendatioins for prograsi add i t i ons/de I et i ons/awd i f i ca t i ons Report data findings fron Curriculus Audit for surge into needs assessaient X Coiap. 100X 100X 100X 100X 100X 100X 100X 100X 100X 100X 85X Psge 5 Start 8/2/93 11/12/93 11/15/93 11/15/93 11/29/93 12/6/93 12/15/93 12/16/93 12/16/93 1/7/94 1/7/94 Date 1/31/94 Finish 11/19/93 11/12/93 11/30/93 11/19/93 12/7/93 12/15/93 12/15/93 12/17/93 12/17/93 1/21/94 2/4/94 Resources Natthis,Curriculus Supervisors Matthis Curriculus Supervisors Natthis,CurriculuB Sifwrvisors Natthis,CurriculuB Supervisors Natthis,CurriculuB Sifiervisors Natthis,Curriculiai Sqiervisors Natthis,Curriculus Supervisors Natthis,Curriculus Sqpervisors Natthis,Curriculus Supervisors Natthis,Curriculus SupervisorsId S6 Task Description_______________________ School CUattZHuWD Heiationa Survey 57 Develop data collection plan for SC/HR 58 Aaaign reaponaibilitiea for SC/HR data collection 59 Collect data froai SC/HR aurvey 60 Analyze data froa SC/HR aurvey 61 62 63 64 65 66 Little Rock School District Prograa Planning and Budgeting Project Managaaant Report X Comp. 100X start Finiah 8/25/93 Resource* 100X 100X 100X 100X 8/16/93 8/17/93 8/18/93 tIZilVi 8/16/93 8/17/93 8/19/93 warn Ingraa Ingraa PannNonaan.Saith PannNoraMn.Snith Report of data findinga froa SC/HR aurvey for aarge into needs assessment Fecilitiea Study Develop data collection plan for Facilitiea Study Aasign responsibilities for Facilities Study Collect data for Facilities Study Prepare report for Facilities Study Page 6 100X SB 100X 100X 100X 75X 8/24/93 PennNorsan.Sai th,Ingraa 9/1/93 9/1/93 9/17/93 9/20/93 1/25/94 Date 1/31/94 2/4/94 9/16/93 9/17/93 1/12/94 2/3/94 HiIhollen,Eaton Nilhollen.Eaton NiIholIan,Eaton Nilhollan,EatonId 67 69 70 71 Ti 7i 74 75 76 77 Little Rock School Diatrict Prograa Planning and Budgeting Project Nanageaant Report Task Description____________________________________________ Report data findings froa Facilities Study for large into needs assessaent Praportiomt Allegation Fonwlw Develop data collection plan for Proportional Allocation Foraulas Assign responsibilities for Proportional Allocation Foraulas Collect data for Proportional Allocation Foraulaa Analyze data froa Proportional Allocation Foraulaa Prepare Proportional Allocation Foraulaa Report Report data findinga froa PropotioneI Allocationa Foraulaa atudy for aarge into needs aaaeaanant Collect and aerge issues froa work session (Aug. 31, 1993) into needs assessaant inforaation ConhKt work aeaaion for data analyaea of all atudiea, surveys, foruaa, dialogues, etc. Coafilete needs asaeaaaant Hating X Coap. OX Start 2/4/94 Finish 2/4/94 Resources______ Nilhollen,Eaton Page 7 23 100X 100X 100X 100X 92X OX 7SX 25X OX 9332 e/2/93 8/20/93 Nilhollan 8/23/93 %/u/n 11/1/93 11/29/93 2/4/94 1/25/94 1/26/94 \\mi96 Date 1/31/94 8/23/93 10/27/93 11/24/93 ini96 2/4/94 2/4/94 2/4/94 2/4/94 Nilhollan Eaton,Bamhouta,Boykina,6a(l\u0026gt;erry,Ni Ihol Ian Ni Ihol lan,Eaton,Bamhouae,Boykina,6adberry Nilhollen Nilhollen Natthia.UiIIiaaa,Ingraa.NiIholIan,Nayo Natthia.UiIIiaaa,Board,Cabinet Ui 11iaae,Natthia,NayoId 78 Tisk Description_________________________ Publish Drsft of Needs Assessaent Report 79 Fimlizi md Publish Nssds Asssssasnt Report 80 Begin 9S-96 needs sssessaent cycle SI Progrea liwentorv 82 Identify DSeg progreas 83 84 85 U 67 88 Little Rock School District Progria Plinning ind Budgeting Project Nenegeeant Report X Coap. OX OX OX 2Q 100X Identify priaery end secondery leeders for DSeg progreas Revise DSeg Progria listings Receive epprovil of OSeg Progrea listing Distribute DSeg Progrea listings to selected resource persons Conduct inservice for DSeg Progria aimgeri end principili Develop Progria Budget Dociannt for DSeg Progran Pige 8 100X 100X 100X 100X 100X 100X Start 2/4/94 2ZU/9* */*/94 7/1/93 7/1/93 7/1/93 7/19/93 7/19/93 9/9/93 9/16/93 8/6/93 Dite 1/31/94 Finish Kesourcet 2/4/M Ui 11 iMS, Ingria 2/U/94 Mstthis,Ui(lisBs,IngriB 11/4/94 6/30/94 7/1/93 7/1/93 9/8/93 7/19/93 9/9/93 9/23/93 Metthis.Uillisas,Ingrea.NiIhollen.Neyo Ingrea Ingria Ingria ! Mitthis,Ingrea Ingria Nitthli.lngria Ingria 'llLittle Rock School Dlatrlct Prograa Planning and Budgeting Project Hanageaent Report Id 89 90 91 92 93 94 95 96 97 98 CosnsJiitv Forum Tesk Description_____________________ Establish a list of Non-DSeg Progrsas Identify priaary and aecondary leaders for Non-DSeg Progrsas Revise Non-DSeg Progrssi listings Receive spprovsl of Non-DSeg Progrssi listing Distribute Non-DSeg Prograa listing to selected resource persons Conduct Inservice for Non-DSeg progrsa asnsgers Develop Progrsa Budget Docusents for Non-DSeg Progrsas Merge DSeg end Non-DSeg Program Into e composite listing Generate a Prograa Inventory Report Conduct 95-96 Prograa Inventory X Coap. 100X lOOX 100X 100X 100X 100X 100X 100X OX 21S Page 9 Start 8/26/93 11/16/93 8/27/93 11/15/93 11/16/93 12/10/93 ntwm 1/18/94 1/20/94 5/2/94 9/U/W Date 1/31/94 Finish Resources 8/26/93 UIllIssa.Natthls.Inarssi 11/29/93 11/15/93 11/15/93 11/16/93 12/10/93 1/18/94 1/20/94 6/30/94 2/4/94 UlllIssv.Hatthls.Ingrsa UI lUssa.Natthls, Ingrssi UlUlssM.Netthls.Ingrssi Ingrssi Ingrssi IngrsB,Non-DSeg Progrsa Nensgers Ingria Ingrsa.Besss Ingraa Id 100 Task Description___________________________________ Develop data collection plen for Coaesmity Foruaa 101 Set locationa end schedule for Coanunity Foruaa. 102 Develop CoaiBunity Forua saafile agenda 103 Develop data collection tool (eetrix) for Coanunity Foruas 104 Conduct Cloverdale Elaanntary Coanmlty Forua IOS 106 107 108 109 110 Little Rock School District Prograai Planning and Budgeting Project Hanagoaent Report X Comp. 100X 100X 100X 100X 100X Gather Cloverdale feedback data for input into aatrix Conduct Parkvieu Coaaunity Forua Gather Perkview Coaesnity Forua feedback data for input into aatrix Conduct Bsle Coanunity Forua Gather Bale Coanunity Forua feedback data for input into matrix Conduct Forest Heights Coanunity Forua 100X lOOS 100X 100X lOOX lOOX Page 10 Start 9/14/93 9/21/93 10/4/93 10/6/93 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 11/11/93 11/16/93 Date 1/31/94 Finiah 9/14/93 9/21/95 10/4/93 10/7/93 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 11/12/93 11/16/93 Resources_________ Bsssa,Wagner,Mayo Wagner,Hayo Basse Basse,Wagner(Mayo WHUaae Basse WilliaaN Basse Willism Basse WilliaasId 111 112 113 114 115 116 uz 118 119 120 121 Little Rock School Diatrict Prograai Planning and Budgeting Project Nanageaant Report Teak Deacription__________________________________________ Gather Foreat Heighta Coaaaunity Forue feedtack data for input into matrix Conduct Rockefeller Coentrity Forue Gather Rockefeller Coaaaunity Forue feecfcack data for input into aatrix Conduct Gerlend CoaMunity Forue Gather Gerlend Coaaaunity Forue feedback data for ir^t into matrix Finelize end pUtlieh Coaeenlty Forue Matrix PiBtrict Pielofluee Develop data collection plen for Diatrict Dialoguea Set echedule for Diatrict Dialoguea Develop Diatrict Dialogue aaiaple agende Develop data collection tool for Diatrict Dialoguea (matrix) X Comp. 100X 100X 100X 100X 100X 100X SS 100X 100X 100X 100X Page 11 Start 11/17/93 11/30/93 12/1/93 12/6/93 12/6/93 12/6/93 10/27/93 10/27/93 10/28/93 11/9/93 11/9/93 Dete 1/31/94 Finiah 11/17/93 11/30/93 12/1/93 12/6/93 12/6/93 1/6/94 2/4/94 10/27/93 10/28/93 11/9/93 11/9/93 Reaourcea Baaaa UilUaM Beeee Ullllaie Beeee Beeee Mayo,Baaea,Uagner Uagner,Baaea,UiIIiaaa,Nayo Baaaa BaaaaId 122 123 124 125 126 127 128 129 130 131 122 Little Rock School Dittrlct ProgrtM Planning and Budgeting Project Hanagenent Report Task Detcriptlon__________________________________________ Conduct Central Office Adainistration District Dialogue Gather Central Office Adalnlatratlon feedwek data for Input Into natrix Conduct Teachers District Dialogue Gather Teachera Dittrlct Dialogue feedback data for Input into natrix Conduct Principals District Dialogue Gather Principala Dittrlct Dialogue feedbacl data for Input Into natrix Conduct Clattiflad Staff Dittrlct Dialogue Gather Claaaifiad Staff Dittrlct Dialogue feedbeck data for nerge into awtrix Finalize and publlah Dittrlct DItlogue Mtrix fiofit IQd obiectivet Plwn\u0026lt;na Sssslaa X Conp. 1O0X 100X 100X 100X 100X 100X OX OX OX 100X 100X Page 12 Start 11/23/93 12/1/93 12/15/93 12/16/93 1/6/94 1/7/94 2/3/94 2/3/94 8/2/93 8/2/93 Date 1/31/94 FInIth 11/23/93 12/13/93 12/15/93 12/16/93 1/6/94 1/7/94 2/3/94 ?zia/a wim Retourcet Uilllans Basta uniiaM Bassa Willies* Bataa Ullllaaa BattaId 133 Task Description______________________ Identify process for goal development 134 Detensine date and site for work session 135 Identify snterials for work session 136 Develop aateriels for work session 137 138 122 140 141 142 143 Little Rock School District Progrsa Planning and Budgeting Project Nanagesant Report X Coap. 100X 100X 100X 100X Identify snd notify participants for the work session Conduct work session Conduct Coal Cettinn Work Cession Identify process for goal setting work session Identify perticipents for the goal setting work session Detensine date and site for goal setting work session Distribute beckground aaterials to the perticipants 100X 100X 100X 100X 100X 100X 100X Page 13 Start 8/2/93 8/13/93 8/16/93 8/17/93 8/12/93 8/20/93 8/23/93 8/23/93 8/23/93 8/24/93 8/25/93 Date 1/31/94 Finish Resources 8/17/93 Hatthis.Inerssi.Glssgou 8/13/93 8/16/93 8/18/93 8/12/93 8/20/93 9/3/93 8/24/93 8/23/93 8/24/93 8/25/93 Natthis Matthis, Ingrasi.Glasgou Natthis,Ingraa Natthis Cabinet Natthis,Ingraa,Glasgow Natthis Natthis,Ingrsa NatthisId 144 US U7 148 149 150 151 152 153 154 Little Rock School District Prograa Planning and Budgeting Project Hanageaant Report Task Description___________________________________________ Conduct work session to develop tentative aiasion stateaant, develop tentative goals, and a list of issues that aay enhance or restrict goal attalnaant Prepare Materials for Board work session Con**t Board Mack SsulSQ Establish data and sits for work session Distribute background aaterials to Board laabers Review of preliainary list of issues for needs assesssant by Board Revieu/revise tentstive aission stetaaant and goals Revieu desegregetion prograa inventory Review identified proportionel ellocations Establish written priorities Identify edditional \"fest-track\" prograa evaluation X Caap. 100X 100X 100X 100X 100X 100X 100X 100X 100X 100X 100X Page 14 Start 8/31/93 9/1/93 8/30/93 8/30/93 9/1/93 9/9/93 9/9/93 9/9/93 9/9/93 9/9/93 9/9/93 Dete 1/31/94 Finish 8/31/93 9/3/93 9/9/93 8/30/93 9/1/93 9/9/93 9t9t\u0026lt;n 9l9fVi 9/9/93 Resources Cebinet,Boerd,PTA,CTA,Prin Roundteble,Betty Caldwell Matthis,Ingraa Natthia Natthia,Ingraa Board,Natthis,Ingraa Bosrd Bosrd Bosrd Board BoardId 155 Task Description____________________________ Identify strstegies for funding shortfalls 156 157 158 J52 160 161 162 163 164 165 Little Rock School District Prograai Planning and Budgeting Project Manageaant Report X Coap. 100X Start 9/9/93 Finish 9/9/93 Resources Board Develop coaassiicetion strategy for ission stataaant and goals Distribute Bistion stateeNnt and goals Distribute list of priorities 12ad grtrwt Usdi Detersiina data and site for Board Retreat Identify agenda itea* for Board Retreat Establish agenda for Board Retreat Gather and distribute Mterials for Boerd Retreet Conduct date analysis twrk session for Board Retreat Conduct Board Retreat Page 15 100X 100X 100X SSI 100X 100X 90X 85X OX OX 9/10/93 9/10/93 9/10/93 12/2/93 xuzm 1/12/94 1/12/94 1/12/94 2/1/94 2/4/94 Date 1/31/94 9/10/93 9/10/93 9/10/93 \\znm 1/12/94 2/3/94 2/3/94 InarM.HatthU lngraa,Uagnar Board Uillisaa.Board UilliaaB.Board UilliaiM.Board Ui 11 isR,Matthis, IngraaifNi Ihol lan.Gadberry UilliasM,Cabinet UilliaiRS.BoardId 166 Task Description_________________ Report outcomes of Board Retreat 167 Detenaina the need for an additional Board Retreat 1^ Proaraai Devetooaent 169 170 171 172 in 174 175 176 Little Rock School District Prograai Planning and Budgeting Project Manageaient Report X Coap. OX OX 1\u0026amp; Develop philosophy and/or objectives for prograaa and /or prograa aodifications Schedule and hold iNetinss for organizing the project Seek copies of source docuaents from experts, other school districts Exaaiine trends of experts in the designated fields Organize a coamittee to develop educational specifications Establish fraanuork for: curriculua offerings\nservices and support prograas\npolicies for instructional delivery\noateriats/supplies/equipaient\nstaffing needs and staff development needs\nbudget Relate/rcferance recoomendations froa curriculua audit needs assessawnt results to established aission statement, goals, and DSeg Plan Review recoanendations froai curriculua audit needs assesssKnt in order to identify additional prograias or prograa awdificat ions Psge 16 100X 100X 100X 100X 100X 75X OX 75X Start 2/10/94 2/11/94 11/15/W 11/15/93 11/19/93 11/19/93 11/19/93 11/19/93 1/7/94 1/7/94 Date 1/31/94 Finish 2/11/94 4/30/M ilium 11/19/93 12/15/93 12/15/93 12/15/93 11/26/93 2/18/94 2/7/94 Resources Uilliaas,Board Ui lliMt,Boa rd,Cabinet Hatthit,Curricului Supervisora Natthia,CurriculuR Supervisora Hatth\u0026lt;a,Curricului Sipervisora Matthis,CurriculuR Sigiervisors Hatthis.Curriculus StRiervisors Natthis,Curr1culus Supervisors NatthiSfCurriculua St^iervisors Hatthis.Curriculus SupervisorsId 177 Task Description__________________________________ Develop Business Case for prograa and/or prograa aodifleetions 178 179 180 181 122 183 184 185 186 187 Little Rock School District Prograa Planning and Budgeting Project Hanageaient Report X Coap. OX Start 2/8/94 Finish 2/10/94 Resources______________________ Natthis,Curriculin Supervisors Sufaait Business Case for prograa and/or prograa nodifications to Superintendent and Board of Directors Develop prograa and/or prograai andificationa Review prograa and/or prograa aodificationa with Cabinet Decide to iapleawnt or not to iapleaant progreaa and/or prograa andificationa Prepare initial financial forecasts for coaing year Issue instructions for budget preparation at all levels Develop budget preparation training laterial Conduct budget preparation training sessions Budget aanagers siinit 94-95 budget requests Page 17 OX OX OX OX 223 40X 100X 100X 100X 85X 2/10/94 2/18/94 2/2S/94 2/28/94 12/1/93 11/30/93 11/18/93 12/6/93 1/14/94 Date 1/31/94 2/17/94 2/24/94 2/28/\u0026lt; 2/11/94 12/3/93 11/30/93 12/17/93 2/28/94 Natthis,Currlcului Suparvitors Hatthia.Curricului Superviaora Natthis,CurriculuB Supervisors Natthis,CurriculuB Supervisors NiIhollen Nilhollsn NiIholIan Hi Ihollen NUhollenId 188 Task Description________ Begin budget developawnt 189 Rvit financial forecast for coaling year 190 Sutaait proposed budget to Board 191 Conduct Board work setaione on budget 192 Revise budgets, as needed 193 194 195 196 197 12B Little Rock School District Prograai Plaming and Budgeting Project Nanageaient Report X Coat). 100X OX OX OX OX Notify certified personnel of possible staff reduction Board approval of tentative budget Notify classified personnel of possible staff reduction Board adoption of 94-95 budget Subait 94-95 budget to State Prarw iBet Pocusant UU Quarter:2nd Quartef\n3rd Ousrter:4th Quarter) Page 18 OX OX OX OX OX Start 1/18/94 3/1/94 3/24/94 3/28/94 4/18/94 4/1/94 5/2/94 5/3/94 7/1/94 8/1/94 9/1/93 Date 1/31/94 Finish 1/18/94 3/15/94 3/24/94 4/15/94 4/30/94 4/30/94 irihlVt 5/31/94 7/28/94 8/26/94 8/1/94 Resources Ni Ihollen HiIholIan HiIholIan NiIhollan,Board,Hatthia Milhollen Ni Ihol len,6a(tierry Ni lhoUan,Natthi a, Board, Ingraai Ga(berry,NiIholIan Boerd,Nilhollan,Natthis Board,NfIhollenId 199 Task Description_____________________________________ Develop Program Budget Dociannt Report Plan for all quarters for DSeg Prograan 222 111 aartgf Prwrw udaet Poowent Rggrt 201 Prepare training anterial for principala, program managers and clerical staff 202 Conduct training tettion for principala, prograai managera, and clerical ataff\ndiatribute diakettea 203 Diaseaiinate written program dociannt inatructiona to principala and program managera 204 205 206 207 208 209 Little Rock School Diatrict Prograai Planning and Budgeting Project Hanageacnt Report X Comp. 100X loot loot loot loot Adviae progran managera and principala on Program Budget Dociment Generate diakette management flow inforantion to relative ataff in School Operations and PRE office Plan lat follow-qp training aesaion on the Program Budget Dociisent and WordPerfect Conduct lat follow training aeaaiona on the Prograai Budget Document and WordPerfect DSeg Progrtaw Oiakettes due back to Planner PRE perfortM check-in procedurea and data clean-ig) on diakettea loot loot loot loot loot loot Page 19 Start 9/1/93 9/17/W 9/17/93 9/23/93 9fiatn 9/28/93 10/1/93 10/5/93 10/5/93 10/U/93 10/13/93 Date 1/31/94 Finish 9/21/93 n/i2zg 9/21/93 9/23/93 9/30/93 10/18/93 10/5/93 10/8/93 10/8/93 10/14/93 10/22/93 Reaourcea Ingram,Baaaa IngrM.Hatthit,Basta I nor tai Bataa,Ingraa Bataa,Ineraa Bmm Baata,Glat8ow Batta,Glatgou InoraM,Baasa PRE Clerical Staff,BastaId 210 Task Description_______________________ PRE generates hard copies of diskettes 211 212 213 2U 215 216 217 214 219 220 Little Rock School Diatrict Program Planning and Budgeting Project Management Report X Comp. 100X Start 10/22/93 Finish 10/26/93 Resources PRE Clerlcel Staff PRE developa relative narrative end the Controller provides financial Info for the Program Budget Docuaent Report PRE coabines all relative Info for Program Budget Docuaent Report (let Quarter) PRE dlaaamlnates dreft of report to aelected resource people Revite draft Prepare for ptiillcetlon of Program Budget Docusant Sibmlt publlahad Program Budget Docusant Report to the Court Return DSeg Program dlakettes to amnagert and principala OMirttr frOflrBHI Ooctaent Report Adviae program aanagera and principala on PBO Prepare trelning material for follow-up training sesalona on the PBO and WordPerfect Page 20 100X 100X 100X 100X 100X 100X 100X 4S 100X 100X 10/22/93 yamtvi 10/29/93 11/2/93 11/2/93 11/3/93 11/12/93 11/15/W 11/23/93 11/15/93 Date 1/31/94 10/26/93 10/28/93 10/29/93 11/2/93 11/2/93 11/3/93 11/12/93 2/16/94 1/U/94 11/17/93 BasM, InarM,MI Ihol ln PRE Clerical Staff,Basta,IngraM Ingraa Ingram,Basta Ingram UI 11lama,Ingram PRE Clerical Staff,Baaaa,Ir^ram Ingram,Baaaa,Aaa't Sigjta Bataa,GlaagouId 221 222 223 224 22S 226 227 228 229 230 231 Little Rock School District Prograa Planning and Budgeting Project HanagesKnt Report Task Ducription___________________________________________ Dissuinate standardized inatructiona for coapleting the PBD to principala and prograa aanagera Conduct training ausiona for principala, prograa aanagers, and clerical ataff Diakettu due back to Planner PRE perforaa check-in proceduru and data clean-up on diskettu PRE generatM hard copiea of diakettu PRE developa relative narrative and the controller provides financial info for PBD Report PRE coabinu all relative info for PBD 2nd Quarter Report PRE dissaainatu drafta of report to aelected ruource people Revise draft Prepare for publication of 2nd Quarter Prograa Budget Docuaent Report Subait published 2nd Quarter Prograa Budget Docuaent Report to Court X Coap. 100X 100X 100X 100X 100X 100X 90X 100X OX OX OX Page 21 Start 12/8/93 12/10/93 Mb/9b 1/6/94 1/14/94 1/26/94 2/1/94 1/31/94 2/2/94 2/3/94 Date 1/31/94 Finish Retourcet 12/8/93 Batu 12/14/93 Mb/V, 1/14/94 1/21/94 1/26/94 2/1/94 1/31/94 2/2/94 GlMflOM,BUU Principals,Prograa Hanagara PRE Cleriul Staff,Basu PRE Clerical Staff lngraB,Buaa,PRE Clerical Staff Ingraa,BaaM,PRE Cleriul Staff Ingraa Ingraa PRE Clerical Staff,Busa, Ingraa Uilliaas,lrraaId 232 Tesk Description______________________________________ Return diskettes back to the principels and prograa aanagers 233 Develop instructions for including any additional desegregation obligations to be Included in 3rd Qtr Prograa Budget Docunent Report Si 2d Quarter Prograw Budnet Docwent RtB2rt 235 Advise prograai annagera and principals on tha PBO 236 237 238 239 240 241 242 Little Rock School District Progrsa Planning and Budgeting Project Hanageaent Report X Coap. OX OX SS OX Start 2/8/94 2/11/94 VW/Vt F\u0026lt;nih Rmoutcm 2/8/94 PRE Clerical Staff,Basse 2/16/94 5/10/94 InoraM.Baasa ln0raw,Baaaa,Asa't S(^ts,Heyo Prepare training eaterlal for principals, prograa aanagers, and clerical staff for 3rd follou'up training on UordPerfect and the Prograa Budget Docunent Disseainate raainder Instructions for PBDcoopletion to principals and prograa aanagers Diskettes due beck to Plenner PRE perforas check-In procedures end data clean-is\u0026gt; on diskettes PRE generates hard copies of diskettes PREdevelope relative narretive and the controller provides financial info for 3rd Quarter Prograa Budget Docunent Report PRE coafclnes all relative Info for 3rd Quarter for PBD Report Page 22 OX OX OX OX OX OX OX 3/11/94 3/15/94 Baasa.PRE Clerical Staff 3/21/94 3/21/94 Baaaa, Ingraai 4/8/94 4/8/94 4/15/94 4/15/94 4/20/94 Date 1/31/94 4/15/94 4/20/94 4/20/94 4/25/94 Principals,Prograai Managers PRE Clerical Staff,Basaa PRE Clerical Staff NiIhollen,Bassa,Ingraa Ingraa,Basse,PRE Clerical StaffId 243 2U 245 248 247 2iS 249 250 251 252 253 Little Rock School District Prograai Planning and Budgeting Project Hanageant Report Task Description________________________________________ PRE disseaiinates draft of report to selected resource people Ravisa draft Prepare for publicetion of Prograai Budget Report for the 3rd Quarter Sifaait puli shed 3rd Quarter Prograai Budget Docuant Report to Court Return diskettes to prograai Managers end principels itb Quarter Progrew Budget Pnnmt Report Advise principels end prograai aansgers on tha PBO Diskettes due beck to Planner PRE perfonas check-in procedures snd deta clean-up on diskettes PRE generates hard copies of diskettes PRE develops relative narrative and the controller provides financial info for 4th Quarter PBO Report X Coap. OX OX OX OX OX OX OX OX OX OX Page 23 Stert 4/26/94 4/27/94 4/28/94 5/2/94 5/10/94 5/13/94 5/13/94 7/11/94 7/7/94 7/14/94 7/18/94 Dete 1/31/94 Finish 4/26/94 4/27/94 4/28/94 5/6/94 5/10/94 8/1/94 7/8/94 7/11/94 7/14/94 7/20/94 7/22/94 Resources Ingraai IngrMi.BMM.PRE Clerical Staff Ineraa.PRE Clerical Staff Ingraai.Uillfam PRE Clerical Staff,Baaaa Ingraai,Bassa,Ass*t S(s\u0026gt;ts,Hayo Principels,Progreai Manegers PRE Clerical Staff,Bassa PRE Clerical Staff Mi Ihol len,Bassa, IngraaiId 254 255 256 257 258 259 aa 261 262 263 264 Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report Task Description________ PRE combines all relative Info for 4th Quarter PBO Report PRE disseainates draft of report to selected resource people Revise draft Prepare for piijllcation the 4th Quarter Prograa Budget Document Report to Court Subait (Mill i shed 4th Quarter Prograa Budget Docuaent Report to Court PRE houses diskettes laitil 93-94 school year begins esnitgrina RCd Reporting Develop plenning strategy Prepare monitoring and reporting instructions for all quarters Set up financial pull for 1st Quarter PBO Report with July, August, and Sept, data Distribute 1st Quarter PBO Report to Priaary Leaders X Comp. OX OX OX OX OX OX SSI 100X 100X 100X 100X Page 24 Start 7/22/94 im/v, 7/28/94 7/29/94 8/1/94 8/1/94 7/1/93 9/1/93 10/26/93 11/15/93 Date 1/31/94 finish 7/22/94 7/28/94 7/29/94 8/1/94 8/1/94 8/8/94 7/30/93 9/21/93 10/26/93 11/15/93 Resources________________________ PRE Clerical Staff,Bas8a,Ingraa Ingraa Inoraai,Baa8a,PRE Clerical Staff PRE Clerical Staff,Ingraa Ingraa,Uill{aBS PRE Clerical Staff,Sassa Ingraa,Natthis,H1Ihollen lngraa,Natthia Nilhollen IngraaId 265 266 267 268 269 270 271 272 273 274 2S Little Rock School District Prograa Planning and Budgeting Project Menegeaent Report Tesk Description__________________________________________ Provide feedback to principals snd prograa aanagers on 1st quarter report Set up financial pull for 2nd Quarter PBD Report Distribute 2nd Ouerter Progrsa Budget Docuaent Report to Primary Leaders Provide feedback to principals and prograa aanagers on 2nd Quarter Prograa Budget Docuaent Set up financial pull for 3rd Quarter Prograa Budget Docunent Report Disseminete 3rd Quarter Prograa Budget Docuaent Report to Primary Leaders Provide feedbeck to principals and prograa aanagers on 3rd Quarter PBD Report Set up finencial pull for 4th Quarter PBD Report Disseaiinete 4th Quarter PBD Report to the Priaary Leaders Modify process as necessary Prograa Evaluation X Coap. 100X 100X OX OX OX OX OX OX OX OX is Page 25 Start 11/22/93 1/26/94 3/11/94 3/15/94 4/15/94 5/12/94 5/13/94 7/18/94 8/8/94 4/1/94 SZ2SZS Date 1/31/94 Finish 11/30/93 1/26/94 3/11/94 3/18/94 4/15/94 5/12/94 5/17/94 7/18/94 8/8/94 4/30/94 Resources Prisary Lesders Milhollen Ingraai Priaary Leaders Milhollen Ingraai Priaary Leaders Ingrsai IngraaId 276 277 278 279 280 281 282 283 284 285 286 Little Rock School District Prograa Planning and Budgeting Project Hanageaient Report Task Description__________________________________________ Review Desegregation Plan for potential target prograa* Develop progrea evaluation instruaent and procesa Conduct inforaation/oricntation events to infora appropriste staff of activities Identify fast-treck evaluation targets Conduct required training for use of process end evaluation criteria for designated staff Complete fast-treck evaluetion of targeted progrsas Use fest-track evaluation results to detenaine prograa addi tions/deletions/aodif i cations Develop sdditionsl progrsas snd/or progrsa andificatlons Begin prograa evaluation for targeted non-deseg prograas (using established process/criteria) Rsvieu evaluation results for non-deseg prograas Consolidate/aerge results of non-deseg progrsa results into budget developaent X Coap. 100X 100X 100X 100X 100X 100X OX OX OX OX OX Page 26 Start 8/20/93 8/20/93 8/27/93 8/30/93 8/30/93 2/4/94 2/18/94 2/28/94 2/15/94 3/15/94 Date 1/31/94 Finish 8/20/93 8/20/93 8/27/93 8/30/93 8/30/93 1/3/94 2/14/94 2/25/94 2/28/94 3/15/94 4/25/94 Resources Cabinet Cabinet Natthis Natthis Natthis Natthis,Curriculua Supervisors Natthis,CurriculuB Supervisors Natthis,CurriculuB SqMrvisors Natthis,CurriculuB Supervisors Natthis,Curriculua Sipervisors Cabinet Id az Task Description Broad-Based Feedbeck 288 Define input requirenente et Board work aesaion 289 Develop inservice plen on the Prograa Planning and Budgeting Process 290 Begin input process 291 Coafilete input process 292 Plan for internal and external feedback XU Provide internal and external feedback IS6. Prograa Coordination 295 Develop project aanageannt tool 296 Set i4\u0026gt; regular project aanageaient reporting process WL Subeiit ponthlv project aneaeacnt report to Court Little Rock School District Prograa Planning and Budgeting Project Manageaant Report X Coap. ZS 100X 100X 100X OX OX OX 241 45X 90X SI Page 27 Start 8/2/93 9/9/93 9/1/93 8/2/93 2/4/94 2/8/94 3/1/94 8/31/93 10/25/93 12/13/93 M1/W Date 1/31/94 Finish Mi/y4 9/9/93 9/1/93 8/2/93 2/4/94 3/31/94 6/30/4 6/30/94 6/30/94 Rmoutcm Board.Uilliaa* Matthia, Ingriai.Mi Ihol len,Hayo Matthis, Ingraai,Mi Ihollen Ingreai,Bsssa William.Hatthia.Irxiraa UilliaM.liwrMi Bassa,Choate WiIliaaw.Hatthis,Ingraa.Bassa,CabinetId 298 Task Description__________________________________ Submit August annthly annagement report to Court 299 Subait Septeober aonthly manageaient report to Court 300 Subait October annthly management report to Court 301 Subait Noveater annthly manageaient report to Court 302 Subait Decamber aaxithly manageaient report to Court 303 304 Siiaiit February annthly amaiagament report to Court 305 Submit March annthly annagement report to Court 306 Simit April annthly management report to Court 307 Sibait Hey monthly manageaient report to Court 308 Submit June annthly annagement report to Court Little Rock School District Prograa Plenning and Budgeting Project Hanageannt Report X Coap. 100X 100X 100X 100X 100X 100X OX OX OX OX OX Page 28 Start 8/31/93 9/30/93 10/29/93 11/30/93 12/31/93 1/31/94 2/28/94 3/31/94 4/29/94 5/31/94 6/30/94 Dete 1/31/94 Finish 8/31/93 9/30/93 10/29/93 11/30/93 12/31/93 1/31/94 2/28/94 3/31/94 4/29/94 5/31/94 6/30/94 Resources Ui IIiams,Ingram um\u0026lt; MH, Ingraa UilliMB, Ingram Uilliamt,Ingram Uilliaaa,Ingraa UilliMH,Ingraa Uilliaaa.Ingram Ui I Uema, Ingram Uilliaaa,Ingram Uilliaaa,Ingram Uilliaaa,IngramId 1 Task Description________________________________________ Develocment 211 UenQlng Organization iQj Little Rock School District Progrem Planning and Budgeting Project Hanagenent Report Qtr 1, 1994 Qtr 2, 1994 Jul I Aug I Sep Oct I Mw I Pec Qtr 3, 1994 Jan I I Mar Qtr 4, 1994 Apr I May I Jun Btr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jen I FA I Mar 2 Designate District Planner 3 Hire Planning Specialist 4 Train Planning Specialist 5 Reassess planning organization and structure 6 Restructure and modify, if necessary z Heeds Assessment 8 Define purpose, process, and format 9 Cosmunicate to the District end comnsoity the purpose, process, and format to be used in the program planning and budgeting process 10 \"y/A\\ Develop and define the mission statement and goals for the District Project\nDate: 1/31/94 Critical y/yy/yy/y/y/y/y/y/A Progress * Milestone Simnary  Rolled Up 0 Page 1 Date 1/31/94Id 11 Task Description Develop preliaiinary list of issues for needs assessment 12 Identify data to awasura needs of district 13 IS 16 17 IB 19 2fi Study data to iKasure needs Arkansas Hiniaaas Perfonaance (AHPT) Test dets aanageagnt Develop data collection plan for AHPT results Assign responsibilities for AHPT data collection Collect data froai AHPT results Analyze data froai AiiPTresults Report data findings froai AHPT for arge into neieds sssessaent Stanford S Test data aanaaeaent Project: Date: 1/31/94 Critical Little Rock School District Prograai Planning and Budgeting Project HanageiRent Report Qtr 1, 1994 Jul I Aug I S^ Qtr 2. 1994 Oct I Mw I Dec I I Progress H Hilestone Qtr 3. 1994 Jan j I Har Page 2 Date 1/31/94 Qtr 4, 1994 Apr I Hay I Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Mw I Pee Qtr 3. 1995 Jan I Feb | Her Sueaary  Rolled Up 0Id 21 Task Description_____________________________________ Develop dete collection plen for Stanford 8 results 22 Aaaign reaponaibilitiea for Stanford 8 data collection 23 Collect data frcai Stanford 8 reaulta 24 Analyze deta froai Stanford 8 reaulta 25 Report deta findings from Stanford 8 for awrge into needs assessment 2\u0026amp; Peeeflrefletlon Wooltorina Seporta Audit 27 Aaaign responaibility for data collection 28 Develop data collection plan 29 Collect data Little Rock School Diatrict Prograai Planning and Budgeting Project HanagcaKnt Report Qtr 1. 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mw I Dec I I I I Qtr 3. 1994 Jan I I Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I MOV I Dec Qtr 3. 1995 Jan I I Her 30 Requeat to Progran Managers to compare with lat Quarter's Program Budget Docunent Project: Date: 1/31/94 Critical Progreaa  Mileatone  Sumary \" Rolled Up 0 Page 3 Date 1/31/94Id 31 Task Description________________________________________ Report findings to PRE for merge with Program Budget Docunent, where appropriate 32 Deseareaatlon Plans Audit 33 Assign responsibility for data collection 3* Develop data collection plan 35 Collect data Little Rock School District Prograai Planning and Budgeting Project Hanageaent Report Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 199* Oct I Nov I Dec Qtr 3. 199* Jan Mar Qtr*, 199* Apr I May I Jun Qtr 1, 1W Jul I Aug I S^ Qtr 2, 1995 Oct I MOV I Dec Qtr 3, 1995 Jan I Feb I Mar 36 I I Request to Program Managers to compare with 1st Quarter's Program Budget Docuarnnts 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Docuaient, where appropriate 3S Court Orders Audit I 39 Assign responsibility for data collection *0 I Develop data collection plan I Project: Date: 1/31/9* Critical Progress Suaaary Rolled Up 0 Page * Date 1/31/9*Id 41 Task Description Collect dete 42 Request to Prograai Hanagers to coepare with let Quarter's Prograai Budget Docuaent 43 a 45 46 47 48 49 50 Little Rock School District Progreai Planning and Budgeting Project Hanegeaent Report Qtr 1. 1994 Jul t Aug I Sep Qtr 2. 1994 Oct I Hot I Dec Qtr 3, 1994 Jan j Feb 1 Her Qtr 4. 1994 Apr I Hay I Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Hoy I Dec Qtr 3. 1995 Jan I Feb | Her Report findings to Planning, Research and Evaluation for arge with Prograa Budget Docuaent, where appropriate Eucdaiba Aidii Develop plans for data collection for Curriculua Audit Assign responsibilities for collectionCurriculua Audit Collect date for Curriculua Audit Establish procedures for review and assessaKnt of Curriculua Audit data Organize end label Curriculua audit data--findings of Honitoring and Status Reports, Curriculua Objectives, schieveaient Relate/assess the data results back to the Curriculus Audit findings Project: Dete: 1/31/94 Critical Progresa Noncritical Hileatone \u0026lt; I I Siaaaery Rolled Up 0 Page 5 Date 1/31/94Id 51 Task Description Analyze the effectiveness of revised curriculua, polices, etc. 52 Identify fectora that facilitated attainaent of curriculua goala S3 Identify obstacles that prevented curriculua goal attainment 54 Hake recoamendatioina for prograai add i t i ons/de I et i ons/aod i f i ca t i one 55 57 58 59 60 Report dete findings froai Curriculua Audit for aierge into needs assessaient School Cliete/H\u0026gt;*an Selitlono Survey Develop data collection plan for SC/HR Asaign responsibilities for SC/HR deta collection Collect data froai SC/HR aurvey Analyze data froa SC/HR aurvey Project: Date: 1/31/94 Critical Little Rock School Diatrict Prograai Planning and Budgeting Project Hanageaant Report Qtr 1, 1994 Jul I Aub I Sep I ' I Qtr 2. 1994 Oct I Hov I D^ I I Qtr 3. 1994 Jan j Feb I Har Qtr 4. 1994 Apr I Hay I Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Hw I Dec Qtr 3. 1995 Jan I I Har Progress B Hilestone SLaaaary V Rolled Up 0 Page 6 Date 1/31/94Id 61 Task Description_______________________________________ Report of data findings froai SC/HR survey for amrge into needs assessiaent \u0026amp; FoclUtiw Study 63 Develop data collection plan for Facilities Study 64 Assign responsibilities for Facilities Study 65 Collect data for Facilities Study 66 Prepare report for Facilities Study 67 Report data findings froai Facilities Study for aierge into needs assessment W 70 Allocation Forswlaa Develop data collection plan for Proportional Allocation Foraulas Assign responsibilities for Proportional Allocation Forsulas Project: Date: 1/31/94 Critical Little Rock School District Progran Planning and Budgeting Project Manageannt Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan [ Feb | Mar A * Progress Noncritical Milestone Page 7 Date 1/31/94 Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W Jul I Aug I S^ Qtr 2. 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb I War Susaiary  Rolled Up 0Id 71 Task Description Collect data for Proportional Allocation Formulas 72 Analyze data from Proportional Allocation Formulas 73 7k 75 76 77 n 79 80 Prepere Proportional Allocation Foraulaa Report Report data findings from Propotlonal Allocations Formulas study for merge into needs assessment Collect and merge issues from work session (Aug. 31, 1993) into needs assessment infoneation Conckjct work session for data analyses of all studies, surveys, foruss, dialogues, etc. Coafilete needs aasessaent listir Pibliah Draft of Needs Assessaant Report Finalize and PiAilish Needs Assessaent Report Begin 95-96 needs assessaant cycle Project: Date: 1/31/94 Critical Little Rock School District Program Planning and Budgeting Project Manageaient Report Qtr 1, 1994 Qtr 2, 1994 Jut I Aug I Sep Oct I Mw | Dec Qtr 3, 1994 Jan j F^ I Mar I I I I I I I I I I I I I I I I I I I I I I I I I 9 ' I I I :i I I I I I I I I I I I I I Progresa Noncritical Milestone Page 8 Date 1/31/94 Qtr 4, 1994 Apr I May | Jin Qtr b Jul I Aug I Sep Qtr2, 1995 Oct I Nov I Pec Suaary Rolled Up 0 Qtr 3, 1995 Jan I Feb | MarId \u0026amp;1 Task Description Prograa Inventory 82 Identify OSes prograM 83 Identify prisary and secondary leaders for DSeg prograsis 84 Revise OSeg Prograa listings 85 Receive approval of DSeg Prograa listing 86 Distribute DSeg Prograa listings to selected resource persons 87 Conduct inservice for DSeg Prograa aanagers and principals 88 Develop Prograa Budget Docuaent for DSeg Prograas 89 Establish a list of Non-DSeg Prograas 90 Identify primary and secondary lesders for Non-DSeg Programs Project: Date: 1/31/94 Critical Noncritical Little Rock School District Progrsa Planning and Budgeting Project Hanageaent Report Qtr 1, 1994 Jul I Aug I Sep Otr 2. 1994 Oct I Mov I D^ Otr 3. 1994 Jan I I Her Qtr 4. 1994 Apr I May I Jun Otr 1. 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | Mar I Progress  Milestone Sumary Rolled Up 0 Page 9 Date 1/31/94Id 91 Task Description Revise Non-DSeg Program listings 92 Receive approval of Non-DSeg Prograai listing 93 Distribute Non-DSeg Program listing to selected resource persons 94 Conduct inservice for Non-DSeg prograai aianagers 95 Develop Prograai Budget Docuawnts for Non-DSeg Programs 96 Herge DSeg and Non-DSeg Prograas into a composite listing 97 Generate a Prograai Inventory Report 98 Conduct 95-96 Prograai inventory 2S Co^Jiitv Fonaas Little Rock School District Prograai Planning and Budgeting Project Hanageaient Report Qtr 1. 1994 I Qtr 2, 1994 Jut I Aug I Sep I Oct I Hov I Pec Qtr 3. 1994 Jan j FA I Har Qtr 4, 1994 Apr I Hay I Jun '/////////Z. Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I F^ I Har 100 Develop data collection plan for Coanunity Forums Project: Date: 1/31/94 Critical Noncritical Progress H Hilestone SiaaaMry Rolled Up 0 Page 10 Date 1/31/94Id 101 Task Description__________________________________________ Set locations and schedule for Coansjnity Foruas 102 Develop Coeounfty Foru* saaple egende 103 Develop data collection tool (matrix) for Coonunity Foruas 104 Conduct Cloverdale Eleawntary Coamnity Forua 105 Gather Cloverdale feedback data for input into matrix 106 Conduct Parkvleu Coaaaoity Forua 107 Gather Parkvieu Coanunity Forua feedback data for input into matrix 108 Conduct Bale CoaMuiity Forua 109 Gather Bale Coanunity Forua feedback data for input into matrix 110 Conduct Forest Heights Connunity Forum Project: Date: 1/31/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project HanagesKnt Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec I I I Progress - Milestone 0 Qtr 3, 1994 Jan [ Feb | Her Qtr 4, 1994 Apr I May | Jun Ctrl, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I F^ I Mar Page 11 Date 1/31/94 Sunaary  Rolled Up 0Id 111 Task Description Gather Forest Heights Coeaunity Forua feedback data for input into aatrix 112 Conduct Rockefellar Coonntty Foru* 113 Gather Rockefeller Coanunity Forua feedback data for input into aatrix 114 Conduct Garland Conaajnity ForiM 115 Gather Garland Coaaxnity Forua feedback data for input into aatrix 116 Flnaliza and putoltah Coanunity Forua Matrix UZ 118 Develop data collection plan for District Dialogues 119 Sat tchedula for Diatrict Dialogues 120 Develop District Dialogue sanple agenda Project\nDate: 1/31/94 Critical Noncritical Little Rock School District Prograa Planning and Budgeting Project Hanageoient Report Qtr 1, 1994 Jul I Aug t Sep Qtr 2, 1994 Oct I Nov I Dec Progresa * Milestone Qtr 3, 1994 Jan j F^ I Mar Page 12 Date 1/31/94 Qtr 4, 1994 Apr I May I Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb I Mar Suaaary  Rolled Up OId 121 Task Description_______________________________________ Develop data collection tool for District Dialogues (matrix) 122 Conduct Central Office Adainistration District Dialogue 123 Gather Central Office Adsinistration feedback data for input into Matrix 124 Conduct Teachers District Dialogue 125 Gather Teachers District Dialogue feedback data for input into matrix 126 Conduct Principals District Dialogue 127 Gather Principals District Dialogue feedbacl data for input into Matrix 128 Conduct Classified Staff District Dialogue 129 Gather Classified Staff District Dialogue feedback data for merge into matrix 130 Finalize and pUilish District Dialogue matrix Project! Date: 1/31/94 Critical Noncritical Little Rock School District PrograM Planning and Budgeting Project HanagesMnt Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I D^ Qtr 3, 1994 Jan j Feb | Mar I 1 1 Progress  Hilestone  Page 13 Date 1/31/94 Qtr 4. 1994 Apr I May I Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Otr 3. 1995 Jan I Feb I Her Suamary Rolled Up 0Id 121 Task Description 6osl Ed Objectives IS ConAict Cabinet Plannina Setglon 133 Identify process for goal developaient 134 Detensine date and site for work session 135 Identify Mterials for work session 136 Develop Mterials for work session 137 Identify and notify participants for the work session 138 Conduct work session Little Rock School District Program Planning and Budgeting Project Management Report Otr 1. 1994 Jul I Aug I S^ Otr 2. 1994 Oct I Nov I Dec Otr 3. 1994 Jan jp^l Mar Otr 4. 1994 Apr I May I Jki Otr 1. 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Nov I Dec Otr 3. 1995 Jan I I Mar I 12 ConAjct Coal Settino Work Session 140 Identify process for goal setting work session I Project: Date: 1/31/94 Critical Progress Noncritical Milestone SuMary  Rolled Up 0 Page 14 Date 1/31/94Id 141 Task Description__________________________________________ Identify participants for the goal setting work session 142 OeterMine date and site for goal setting work session 143 Distribute background Mterials to the participants 144 14S Conduct work session to develop tentstive Mission stateaient, develop tentative goels, and a list of issues that My enhance or restrict goal attainment__________________________________ Prepere Mterials for Board work session Conduct Board Work Seaalon 147 Establish data and sits for work session 148 Distribute beckground Mterials to Board nenbers 149 Review of prelininary list of issues for needs assessnent by Board 150 Review/revise tentative Mission statement and goals Project: Date: 1/31/94 Critical Noncritical Little Rock School District Prograai Planning and Budgeting Project HansgesKnt Report Qtr 1, 1994 Jul I Aug I 5^ Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan j I Her Qtr 4, 1994 Apr I May I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | Her I Progress  Hilestone  Suimary Page 15 Date 1/31/94 Rolled Up 0Id 151 Task Description Review desegregation prograa inventory 152 Review identified proportional ellocations 153 Establish written priorities 154 Identify additional \"fast-track\" prograa evaluation 155 Identify strategies for funding ahortfalls 156 Develop coonunication strategy for aission statesient and goals 157 Distribute aission statement and goals 158 160 Distribute list of priorities IS\u0026gt;d Retreat yoji Sesiion Determine date and site for Board Retreat Project: Date\n1/31/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Hanageaent Report Qtr 1. 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mw I Pec Progress H Milestone Qtr 3, 1994 Jan j Frt I Mar Qtr 4, 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Siaamary Rolled Up 0 Page 16 Date 1/31/94Id 161 Task Description_____________________________ Identify agenda items for Board Retreat Little Rock School District Prograai Planning and Budgeting Project Hanagenent Report Qtr 1, 1W Jul I Aia I Sep Qtr 2, 1994 Oct I Mov I Dec Btr 3. 1994 Jan j Feb I Mar Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I D^ Qtr 3. 1995 Jan I I Mar 162 Eatabliah agenda for Board Retreat 163 Gather and diatribute Baterlala for Board Retreat id 164 Conduct data analysis work session for Board Retreat 165 Conduct Board Retreat 166 Report outcoaiea of Board Retreat I 167 Detenaine the need for an additional Board Retreat y////////////A KS Proflraw Peveloaaent 169 Develop philosophy and/or objectives for prograns and /or prograai modifications I 170 Schedule and hold anetings for organizing the project Project: Date: 1/31/94 Critical Noncritical Progress H Milestone Sunmary ~ Rolled Up 0 Page 17 Date 1/31/94Id 171 Task Description Seek copies of source docunents froa experts, other school districts 172 ExaMine trends of experts in the designated fields 173 Organize a coanittee to develop educetional specifications 174 175 Establish framework for: curriculua offerings\nservices and support prograas\npolicies for instructional delivery\nneterials/supplie8/equipaent\nstaffing needs and Relate/reference recoamendations from curriculua audit needs assessnwnt results to established nission statement, goals, and DSeg Plan 176 Review recoonerxiatiorM froa curriculua audit needs assessaient in order to identify edditionel prograoa or prograa andificatlons 177 Develop Business Csse for prograa and/or prograa nodifications 178 SUxait Business Csse for progrsa and/or prograa nodifications to Superintendent and Board of Directors 179 Develop prograa and/or prograa Modifications 180 Review prograa and/or prograa nodifications with Cabinet Project: Date: 1/31/94 Critical Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report Otr 1. 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Mw I Dec I Progress  Hilestone Qtr 3, 1994 Jan j Feb | Har Qtr 4, 1994 Apr I Hay | Jun Otr 1. 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Hov I Otr 3. 1995 Jan I Feb | Mar I I B Suaaery  Rolled Up 0 Page 18 Date 1/31/94 Id 181 Task Description Decide to inpleaient or not to implement programs and/or program modifications 1S2 Budgetinn 183 164 185 186 187 188 189 190 Prepare Initial financial forecasta for coaling year Issue instructions for budget preparstion at all levels Develop budget preparation training material Conduct budget preparation training sessions Budget managers sUmiit 94-95 budget requests Begin budget development Revise financial forecast for coming year Submit proposed budget to Board Project: Data: 1/31/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug 1 Sep Otr 2, 1994 Oct I I Dec Qtr 3. 1994 Jan j F^ l Mar  I I I I I I I I I I I I I I I I I I I I I I I I I I I I I CBSZ^EI I I I I: I I I I I I I I I I I I I I Progress  Milestone Page 19 Date 1/31/94 Qtr 4. 1W4 Apr I May | Jun Sunaary  Rolled Up 0 Otr 1, 1995 Jul I Aug I Sep Otr 2. 1995 Oct I iw I Dec Otr 3. 1995 Jan I I MarId 191 Task Description___________________________ Conduct Board work sessions on budget 192 Revise budgets, es needed 193 Notify certified personnel of possible staff reduction 194 Board approval of tentative budget 195 Notify classified personnel of possible staff reduction 196 Board adoption of 94-95 budget 197 Suboilt 94-95 budget to State 128 Proarwi Budget Docuaent ilM 0uarter:2nd OugrtWlM Quarter:4th Quarter) 199 Develop ProgroM Budget Docuaent Report Plan for all quarters for DSeg ProgrsoM 220 1st Quarter ProaroB Budget Docuaent Report Project: Date: 1/31/94 Critical Little Rock School District Progrsn Planning and Budgeting Project Manageaient Report Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jen j FA I Mar Qtr 4, 1994 Apr I May I Jun 0 Progress Noncritical Milestone  Suosery  Rolled Up 0 Psge 20 Dete 1/31/94 Qtr 1, 1W Jul I Aug I Sep y//A Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jen I Feb I MarId 201 Task Description Prepare training Mterial for principals, program managers and clerical staff 202 Conduct training session for principals, program sianagers, and clerical staff\ndistribute diskettes 203 Disseminate written program docuaent instructions to principsls snd program managers 204 Advise program managers snd principals on Program Budget Docuaent 205 Generate diskette menagement flow infonaation to relative staff in School Operations snd PRE office 206 Plan 1st folloH-up trsining session on the Program Budget Docuaent and WordPerfect 207 Conduct let follow training sessions on the Program Budget Docuaent and UordPerfect 208 DSeg PrograM Diskettes due back to Planner 209 PRE perfonas check-in procedures and data clean-up on diskettes 210 PRE generates hard copies of diskettes Project: Date: 1/31/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Hanegement Report Qtr 1. 1994 Jul I Aug I Sep I Qtr 2. 1994 Oct I Nov I Dec r I I I Progress H Hilestone Qtr 3. 1994 Jan j Frt I Her Otr 4. 1994 Apr I Hay | Jun Qtr 1. 1995 Jul I Aug I Sep atr 2, 1995 Oct I Mov I D^ Qtr 3, 1995 Jan I Feb | Har Page 21 Date 1/31/94 Sunsary  Rolled Up 0Id 211 Task Description PRE develops relative narrative and the Controller provides financial info for the Prograa Budget Document Report Little Rock School District Prograai Planning and Budgeting Project Hanageaent Report Otr 1. 1994 Jul I Aug I Sep Otr 2. 1994 Oct I Mw I Dec I Qtr 3. 1994 Jan I Feb | Har Qtr 4. 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Har 212 PRE combines all relative info for Prograa Budget Docuaent Report (1st Quarter) 213 I PRE disseminates draft of report to selected resource people 214 Revise draft 215 Prepare for publication of Prograa Budget Docuaent 216 Sufaait piiilished Prograa Budget Docuaent Report to the Court 217 Return DSeg Program diskettes to managers and principals 21fi Quarter Prograai Budoet Pocueent Report 219 Advise prograai aianagers and principals on PBO 220 Prepare training aaterial for follow-up training sessions on the PBO and UordPerfect I Project: Date: 1/31/94 Critical Noncritical Progress Hilestone Sumary V Rolled Up 0 Page 22 Date 1/31/94Id 221 Task Description Disseminate standardized instructions for completing the PBO to principals and program managers 222 Conduct training sessions for principals, progran Managers, and clerical staff 223 224 225 226 227 228 229 230 Diskette* due back to Planner PRE perfonas check-in procedures and data clean-up on diskettes PRE generate* hard copies of diskettes PRE develops relative narrative and the controller provides financial info for PBO Report PRE canbines all relative info for PBO 2nd Quarter Report PRE disseninates drafts of report to selected resource people Revise draft Prepare for publication of 2nd Quarter Progran Budget Docunent Report Project: Date\n1/31/94 Critical Noncritical Little Rock School District Progran Planning and Budgeting Project Management Report otr 1, 1994 Qtr 2, 1994 Jut I Aua I Sep Oct I Hw I Dec Progress H Milestone I Qtr 3a 1994 Jan j Feb [ Mar I I I I I I I I I I I I I  ' I I I I  : I I I i: I I I I I I I I I I I I I 1 I I I I 3 I I I Page 23 Date 1/31/94 Qtr 4, 1994 Apr I May | Jm Sumnary Rolled Up 0 Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb | MarId 231 Task Description Submit published 2nd Quarter Program Budget Document Report to Court 232 Return diskettes back to the principals and prograa Managers 233 Develop instructions for including any additional desegregation obligations to be included in 3rd Qtr Program Budget Docuaent Report_______________________________________ Quarter Program Budget Docuaent Report 235 Advise prograai unagers and principals on the PBD 236 237 Prepare training siaterial for principals, prograai laanagers, and clerical staff for 3rd follow-up training on WordPerfect and the Prograai Budget Document_______________________ Disseninete raaiinder instructions for PBOcoaftletion to principals and prograai aianagers 238 Diskettes due beck to Planner 239 PRE perfonss check-in procedures and data clean-up on diskettes 240 PRE generates hard copies of diskettes Project: Date: 1/31/94 Critical Noncritical Little Rock School District Progran Planning and Budgeting Project Hanagenent Report Qtr 1. 1994 Jul I Aug I Sep Qtr 2. 1994 Oct I Mw I Dec Qtr 3. 1994 Jan j Feb I Mar I Progress H Milestone Page 24 Date 1/31/94 Qtr 4. 1994 Apr I Hay | Jun B B Sumary \" Rolled Up Qtr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I I MarId 241 Task Description PREdevelops relative narrative and the controller provides financial info for 3rd Quarter Program Budget Docunent Report Little Rock School District Program Planning and Budgeting Project Hanageaient Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2. 1994 Oct I Mw I D^ Qtr 3. 1994 J Frt I Mar Jan Qtr 4. 1994 Apr I May I Jun B Qtr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Frt I Mar 242 PRE coailines all relative info for 3rd Quarter for PBD Report 243 B PRE disseminates draft of report to selected resource people 244 Revise draft 245 Prepare for publication of Program Budget Report for the 3rd Quarter 246 Submit pulished 3rd Quarter Program Budget Docuaent Report to Court B 247 Return diskettes to program aianagers and principals 2*S 11 Quarter Prograai Budget Oocuaent Report 249 Advise principals and program aianagera on the PBD 250 Diskettes due back to Planner Project: Date: 1/31/94 Critical Noncritical Progress H Milestone Sumary Rolled Up 0 Page 25 Date 1/31/94Id 251 Task Description PRE perforas check-in procedures and data clean-up on diskettes 252 PRE generates hard copies of diskettes 253 PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Report 254 PRE coiabines all relative info for 4th Quarter PBD Report 255 PRE disseninates draft of report to selected resource people 256 Revise draft 257 Prepare for publication the 4th Quarter Prograai Budget Docuaent Report to Court 258 Siiait ptiilished 4th Quarter Prograai Budget Docuaent Report to Court 259 PRE houses diskettes until 93-94 school year begins 260 Bsnitgr^na Retwrtina Project: Date: 1/31/94 Critical Noncritical Little Rock School District Progran Planning and Budgeting Project Hanageisent Report Otr 1. 1994 Jul I Aug I Qtr 2. 1994 Oct I Nov I Dec Otr 3. 1994 Jan j F^ I Har Qtr 4. 1994 Apr I Hay | Jun Qtr 1, 1995 Jul I Aug I Sep B 0 B Progress Hilestone Sunnary Rolled Up 0 Page 26 Date 1/31/94 Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | HarId 261 Task Description Develop planning strategy 262 Prepare monitoring and reporting instructions for all quarters 263 Set up financial pull for 1st Quarter PBO Report with July, August, and Sept, data 264 Distribute 1st Quarter PBO Report to Primary Leaders 265 Provide feedback to principals and progrmn managers on 1st quarter report 266 Set up financial pull for 2nd Quarter PBO Report 267 Distribute 2nd Quarter Program Budget Docunent Report to Priamry Leaders 268 Provide feedback to principals and program amnagers on 2nd Quarter Program Budget Docunent 269 Set up financial pull for 3rd Quarter Program Budget Document Report 270 Disseminate 3rd Quarter Program Budget Docunent Report to Primary Leaders Project: Date: 1/31/94 Critical Noncritical Little Rock School District Prograai Planning and Budgeting Project Hanageaient Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mw I Dec Qtr 3, 1994 Jan j Feb | Mar I Progress Bi Milestone  Page 27 Date 1/31/94 Qtr 4, 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | War Sumary Rolled Up 0Id 271 Task Description__________________________________________ Provide feedback to principals and program aianagers on 3rd Quarter PBD Report Little Rock School District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3. 1994 Jan j Frt I Mar Qtr 4. 1994 Apr I May I Jun fl Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Har 272 Set up financial pull for 4th Quarter PBO Report 273 Disseminate 4th Quarter PBO Report to the Primary Leaders 274 Modify process as necessary '////, Progrew txtlualion 276 Review Desegregation Plan for potential target programs 277 Develop prograai evaluation instruasnt and process 278 Conduct inforaation/orientation events to inform appropriate staff of activities 279 Identify fast-track evaluation targets 280 Conduct required training for use of process and evaluation criteria for designated staff Project\nDate: 1/31/94 Critical Noncritical Progress H Milestone Suanary  Rolled Up 0 Page 28 Date 1/31/94Id 281 Task Description Complete fast-track evaluation of targeted prograaa 282 Use fast-track evaluation resulta to determine program additions/deletions/andifications 283 Develop additional prograias and/or program modifications 284 Begin program evaluation for targeted non-deseg programs (using established process/criteria) 285 Review evaluation resulta for non-deseg prograeiB 286 288 289 290 Consolidate/awrge results of non-deseg program results into budget development Broad-Baaed Feedback Define input requiroaenta at Board work aeaaion Develop inservice plan on the Program Planning and Budgeting Process Begin input procesa Project: Date: 1/31/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1. 1994 Otr 2, 1994 Jul I Aug I Sep Oct I Ww | Dc Progresa Milestone Qtr 3, 1994 Jan j F^ I Mar 0 B Page 29 Date 1/31/94 Qtr 4, 1994 Apr I May I Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I D^ Qtr 3, 1995 Jan I I Mar '//////, Sumary Rolled Up 0Id 291 Task Description__________ Complete input process Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 I Feb I Mar Jan Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W Jul I Aug I Sep atr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 292 Plan for internal and external feedback 293 Provide internal and external feedback W///, 2Si Prograa Coordination t 295 Develop project management tool 296 Set up regular project manageaient reporting process 2SZ EQXiliX PTPlect manaaement report 12 Csucl 298 Sibmit August monthly manageamnt report to Court 299 Submit Septeaber monthly management report to Court 300 Sibmit October monthly management report to Court Project: Date: 1/31/94 Critical \\y////////////A^^ Noncritical Progress Milestone Sunnary  Rolled Up 0 Page 30 Date 1/31/94Id 301 Task Description______________________________________ Submit November Monthly Manageannt report to Court Little Rock School District PrograM Planning and Budgeting Project Management Report Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan [ Feb I Ma~ Qtr 4, 1994 Apr I May I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nw I Dec Qtr 3. 1995 Jan I Frt I Mar 302 SubMit Deceaber Monthly Manageannt report to Court 303 304 Siimiit February Monthly Management report to Court 305 Siinit March Monthly nanagaannt report to Court 306 Subnit April nonthly nanagenent report to Court 307 SitMit Hay Monthly Manageannt report to Court 308 Submit June Monthly MenageMent report to Court Project\nDate: 1/31/94 Critical Noncritical Progress  Milestone Sinmary Rolled Up 0 Page 31 Date 1/31/94\nThis project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n   \n\n \n\n\n   \n\n  \n\n \n\n   \n\n \n\n  \n\n\n   \n\n \n\n  \n\n\n\n   \n\n  \n\n  \n\n\n   \n\n   \n\n  \n\n \n\n \n\n\n   \n\n  \n\n \n\n\n\n\n\n\n\n\n\n   \n\n \n\n\n\n  \n\n\n   \n\n\n\n  \n\n\n\n "},{"id":"bcas_bcmss0837_680","title":"Project Management tool, Bundled","collection_id":"bcas_bcmss0837","collection_title":"Office of Desegregation Management","dcterms_contributor":null,"dcterms_spatial":["United States, 39.76, -98.5","United States, Arkansas, 34.75037, -92.50044","United States, Arkansas, Pulaski County, 34.76993, -92.3118","United States, Arkansas, Pulaski County, Little Rock, 34.74648, -92.28959"],"dcterms_creator":null,"dc_date":["1994-01/1994-05"],"dcterms_description":null,"dc_format":["application/pdf"],"dcterms_identifier":null,"dcterms_language":["eng"],"dcterms_publisher":["Little Rock, Ark. : Butler Center for Arkansas Studies. Central Arkansas Library System"],"dc_relation":null,"dc_right":["http://rightsstatements.org/vocab/InC-EDU/1.0/"],"dcterms_is_part_of":["Office of Desegregation Monitoring records (BC.MSS.08.37)","History of Segregation and Integration of Arkansas's Educational System"],"dcterms_subject":["Little Rock (Ark.)--History--20th century","Little Rock School District","Education--Arkansas","Education--Evaluation","Education--Finance","Project management"],"dcterms_title":["Project Management tool, Bundled"],"dcterms_type":["Text"],"dcterms_provenance":["Butler Center for Arkansas Studies"],"edm_is_shown_by":null,"edm_is_shown_at":["http://arstudies.contentdm.oclc.org/cdm/ref/collection/bcmss0837/id/680"],"dcterms_temporal":null,"dcterms_rights_holder":null,"dcterms_bibliographic_citation":null,"dlg_local_right":["Available for use in research, teaching, and private study. Any other use requires permission from the Butler Center."],"dcterms_medium":["planning"],"dcterms_extent":["185 pages"],"dlg_subject_personal":null,"dcterms_subject_fast":null,"fulltext":"\n \n\n\n\n\n\n\n\n  \n\n\n   \n\n   \n\n\n   \n\n\n   \n\n\n\n\n   \n\n\n\n\n   \n\n\n\n\n\n\n\n\n\n   \n\n   \n\n \n\n\n   \n\n   \n\n  \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n \n\n\n   \n\n  \n\n  \n\nJan. 31, 1994e RECEIVED JAN 3 1 1994 IN THE UNITED STATES DISTRICT COURT Office of Desegregation Monitoring EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LR8D*S JANUARY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD\"), for its January Project Management Tool, states\n1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending January 31, 1994. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending January 31, 1994. FRIDAY, ELDREDGE \u0026amp; CLARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT BY/ Ji4frryy L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's January Project Management Tool has been mailed by First Class Mail, postage pre-paid on January 31, following, except as otherwise indicated: 1994, upon the Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 72201 Mrs. Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. MaloneId 1 2 3 4 5 6 1 8 9 10 11 Little Rock School District Prograia Planning and Budgeting Project Hanageaient Report Task Description________________________________________ Developaient of a Plarmina Organization and Structure Designate District Planner Hire Plaming Specialist Train Planning Speciallat Reassess planning organization and strtictura Restructure arxl mdify, if necessary Heeds Assessa^nt Define purpose, process, and fonaat Coaiaunicate to the Diatrict and coamunity the purpose, process, and fonaat to be used in the prograai planning and budgeting process Develop and define the aiission stateaient and goala for the District Develop preliminary liat of Issues for needs sssessswnt X Coup. 100X 100X SOX SOX OX 100X 90X 100X 100X Psge 1 Start 7/1/93 7/27/93 9/9/93 9n/n 7/1/93 4/1/94 7/30/93 7ai9i 8/31/93 8/31/93 Date 1/31/94 finish 7/27/93 9/9/93 4/30/94 4/30/94 4/30/94 7IVi/n 2/3/94 8/31/93 8/31/93 Resources Board Ingraai.Board Ingraai Hatthia.Uilliaas.lngrasi WilUaaa.Hatthia.Board Hat th i s, I ngraai,N i I ho 11 an. Board Matthis, Ingraai, Board Hatthis, lngraai,Boa rd,Cabinet Hatthis,Ingram,Board,Cabinet Little Rock :hool District Prograa Planning and Budgeting Project Hanageaent Report Id 12 Task Description____________________________ Identify data to aeasure needs of district X Coup. 100X Start 7/2/93 Finish 7/2/93 Resources________________ Matthis,Ingraa.NIIholIan 13 Stud/ data to eaaura needs MX tnm Matthie.Ui lliaM.InarM.Hi Ihol len.Hayo Arkansas HlnlH Perfonsance (AHPT) IsU wanaflesient 100X nziQ/g 11/23/W InarM.li9W?Y 15 Develop date collection plan for AMPT resulta 100X 11/10/93 11/10/M Ingraa 16 Asaign rasponaibilities for AHPT data collection 100X 11/12/93 11/12/93 Ingraai 17 Collect data froa AMPT results 100X 11/12/93 11/1Z/93 Hobby IB Analyze data froa AHPTresults 100X 11/17/93 11/19/93 Hobby 19 Report data findings froa AMPT for large into needs assessment 100X 11/23/93 11/23/93 Hofaby,InHraa 2S fi IfiXt SiB3l MRneaeaent 100X 11/10/93 21 Develop data collection plan for Stanford 8 reaults 100X 11/10/93 11/10/93 Ingraa 22 Assion rasponaibilities for Stanford 8 data collection 100X 11/12/93 11/12/93 Ingraa Page 2 Date 1/31/94Id 23 Task Description_____________________ Collect data froa Stanford 8 results 24 Analyze data froa Stanford 8 reeulta 25 27 28 29 30 31 32 33 Little RockSchool District Progrsn Planning and Budgeting Project Hanagesient Report X Comp. 100X 100X Start 11/15/93 Finish 11/16/93 Resources Doibsr 11/18/93 11/22/93 Dunbar Report date findings froa Stanford 8 for aerga into needs assessment Peeegreflatlon dPUHprlna RtPOrlt Assign responsibility for deta collection Develop data collection plen Collect deta Request to Progrsa Nanegers to cos^jere with 1st Quarter's Prograa Budget Document Report findings to PRE for sarge with Program Budget Docunent, where eppropriate P999flrwU9n Elms Assign responsibility for date collection Page 3 100X 100X 100X 100X 90X OX 2SS 100X 11/23/93 10/15/93 10/15/93 10/18/93 10/21/93 12/15/93 2/9/94 10/15/W 10/15/93 Date 1/31/94 11/23/91 2ziizy^ 10/18/93 10/20/93 12/14/93 1/31/94 2/11/94 10/18/93 Di\u0026gt;i\u0026gt;ar,Inaran Kayo Nayo.Hert Neyo.Hert Hayo Neyo Id 34 Task Description_____________ Develop date collection plan 35 Collect data 36 39 39 40 41 a Little Rock School District Program Planning and Budgeting Project Nanageatent Report X Comp. 100X 100X Request to Program Nanagers to compere with 1st Quarter's Program Budget Docunents Report findings to PlamIng, Research and Evaluation for merge with Prograai Budget Docunent, where eppropriate Court Ordert Audit Assion reaponalbillty for data collection Develop data collection plan Collect data Request to Program Nanagers to compare with 1st Quarter's Program Budget Docunent Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate Currlculua Audit Page 4 90X OX sa 100X 100X 100X 90X OX Start 10/18/93 10/21/93 1/31/94 2/9/94 10/15/93 10/18/93 10/21/93 12/15/93 8/2/93 Data 1/31/94 Finish 10/20/93 12/14/93 1/31/94 2/11/94 2/11/94 10/18/93 10/20/93 12/14/93 1/31/94 2/11/94 Resources Nayo,Hart Mayo,Hart Hayo Nayo Nayo Nayo,Hart Nayo,Hart Nayo NayoId 45 46 47 48 49 50 51 52 53 54 55 Little Rock School District Prograai Planning and Budgeting Project Hanageaient Report Task Description_________________________________________ Develop plans for data collection for Curriculua Audit Assign responsibilities for collection--Currlculun Audit Collect data for Curriculua Audit Establish procedures for review and assessawnt of Curriculua Audit data Organize and label Curriculua audit data--findings of Honitoring and Status Reports, Curriculua Objectives, achievement Relate/assess the data results back to the Curriculum Audit findings Analyze the effectiveness of revised curriculua, polices, etc. Identify factors that facilitated attainaunt of curriculua goals Identify obstacles that prevented curriculua goal attainaunt Hake recomaendatioins for prograia add1tions/deletions/and1fications Report data findings from Curriculua Audit for surge into needs assesssient X Comp. 100X 100X 10OX 100X 100X 100X 10OX 100X 100X 100X 85X Page 5 Start 8/2/93 11/12/93 11/15/93 11/15/93 11/29/93 12/6/93 12/15/93 12/16/93 12/16/93 1/7/94 1/7/94 Date 1/31/94 Finish 11/19/93 11/12/93 11/30/93 11/19/93 12/7/93 12/15/93 12/15/93 12/17/93 12/17/93 1/21/94 2/4/94 Resources Hatthis,Curriculua Stpervisors Hatthis Curriculua Sigtervisors Hatthia.Curriculua Supervisora Hatthia,Curriculua Supervisora HatthlSfCurrlculiai Si\u0026lt;\u0026gt;ervisora Matthia,Curriculua Supervisora Hatthis,Curriculua Supervisors Hstthis,Curriculua Supervisors Hatthis,Curriculua St^rvisors Hatthis,Curriculua SupervisorsId Task Description_______________________ School Cliaate/Huson Relation* Survey 57 Develop det* collection plan for SC/HR 58 Aeeign reeponeibllitie* for SC/HR data collection 59 Collect data frcai SC/HR survey 60 Analyze data froai SC/HR survey 61 63 66 65 66 Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report X Coap. 100X 100X 100X 100X 100X Report of date findinga froa SC/HR survey for awrge into needs assesunent facilities Study Develop data collection plan for Facilities Study Assign responsibilities for Facilities Study Collect data for Facilities Study Prepare report for Facilities Study Page 6 100X SB 100X 100X 100X 75X start sziiza 8/16/93 8/17/93 8/18/93 8/23/93 8/2A/93 9/1/93 9/1/93 9/17/93 9/20/93 1/25/96 Date 1/31/96 Finish 8/25/93 8/16/93 8/17/93 8/19/93 8/25/93 2/6/96 9/16/93 9/17/93 1/12/96 2/3/96 Resource* Ingra* InDraa Per*loran,Snith PennNonaan,Sa1th PennNonaan,8aii th, Ingraa HIIhol(sn,Eaton MiIhol len,Eaton HIIhollsn,Eaton HiIhollen,EatonId 67 69 70 71 72 73 75 76 77 Little RockSchool Diatrict Program Planning and Budgeting Project HanagesKnt Report Task Description____________________________________________ Report data findings from Facilities Study for merge Into needs assessment Proportiwwt ftU99\u0026lt;tl9n Develop data collection plan for Proportional Allocation Fonaulas Assign responsibilities for Proportional Allocation Formulas Col loot data for Proportional Allocation Fonaulaa Analyze data froai Proportional Allocation Fonaulaa Prepare Proportional Allocation Fonaulaa Report Report data findings froai Propotional Allocationa Fonaulaa study for amrge into needs assessment Collect and merge laaues from work aession (Aug. 31, 1993) into needs assessment information Conduct work session for data analyses of all atudies, surveys, foruas, dialogues, etc. Coapleta needs esseasaiant listing X Coop. OX Start 2/4/94 Finish 2/4/94 Resources______ HiIhollen,Eston Page 7 2ZS 100X 100X 1O0X lOOX 92X OX 75X 2SX OX 8/2/93 8/23/93 8/24/93 11/1/93 11/29/93 2/4/94 1/26/94 Date 1/31/94 8/20/93 8/23/93 10/27/93 11/24/93 2/3/94 2/4/94 2/4/94 Nllhollwi NHhoUwi Eatan,l rrtiou**, Boykins, GKfcerry.NUhol ln Ni Ihol lan,Eaton,Bamhouae,Boyfcina,Cadbarry NiIholIan HIIholIan Hatthla.Ui lllaaB, Ineraai.HI Ihollan.Hayo Hatthia,Ullllaa,Board,Cablnet UilliaaN,Hatthia,Hayo Id 78 Tesk Description__________________________ Publish Draft of Needs Assessamnt Report 79 Finallz* and Piiiliah Neadt AaaeaaaMnt Report 80 Begin 95-96 needa ataeaaannt cycle fil EcssujB lomitscx 82 Identify DSeg prograaw 83 85 86 87 88 Little Rock School District Program Planning and Budgeting Project Management Report X Coss). OX OX OX m 100X Identify priaary and aecondary leaders for DSeg prograaia Revise DSeg Prograai listings Receive approval of DSeg Program listing Distribute DSeg Program listings to aelacted resource persons Conduct inservice for DSeg Program managers end principels Develop Program Budget Docunent for DSeg Prograom Page 8 100X 100X 100X 100X 100X 100X Start 2/*/9* Finish 2/*/9* Resources UilliamSflngrsm 2/U/94 Hatthia,Ulll\u0026lt;aaN,IngraM */*/9* 7/1/93 7/1/93 7/1/93 7/19/93 7/19/93 9l9tn 9/16/93 m/n Oete 1/31/9* 11/4/9* 7/1/93 7/1/93 9/8/93 7/19/93 9/9/93 9/23/93 Hatthia.Ul 11 laaa, Ingraai.NI Ihol len.Nayo Ingraai Ingraai Ingraa Matthis,Ingram Ingram Hatthis,Ingram Ingram Id 89 Task Description______________________ Establish a list of Hon-DSeg Prograia 90 Identify priaary and secondary leaders for Non-DSeg Prograaa 91 Revise Mon-DSeg Progrea listings 92 Receive epproval of Hon-DSeg Prograa listing 93 94 95 96 97 98 22 Little Rock School District Progrea Planning and Budgeting Project Hanageaient Report X Coap. 10OX 100X 100X 100X Distribute Non-DSeg Prograa listing to selected resource persons Conduct inservice for Non-DSeg prograa aanagers Develop Prograa Budget Docuaents for Non-DSeg Prograaa Merge DSeg and Non-DSeg Progreas into a coatMsite listing Generate a Prograa Inventory Report Conduct 95-96 Prograa inventory Coaaunlty Foruw Page 9 1O0X 100X 45X 100X 100X OX 21S Start 8/26/93 11/16/93 8/27/93 11/15/93 11/16/93 12/10/93 12/10/93 1/18/94 1/20/94 5/2/94 Date 1/31/94 Finish 8/26/93 11/29/93 11/15/93 11/15/93 11/16/93 12/10/93 2/7/94 1/18/94 1/20/94 6/30/94 Resources_______________ Uilliana,Hatthis,lngraa Ui llianB,Hatth1t,Ingria UIIIiiai,Ntthli,Ingria Ui llleas,Hatthis,Ingria Ingraa Ingraa Ingraa,Mon-OSeg Prograa Managers Ingraa Ingraa,Basse IngraaId 100 Task Description___________________________________ Develop data collection plan for Coanuiity Forun 101 Set locatlone and achedula for Cooaaaiity Foruaa 102 Develop Coanunity Forua aaapla agenda 103 Develop data collection tool (mtrix) for Coamaoity Foruas 104 Conduct Cloverdale Eleaientary Coanunity Forua 105 106 107 108 109 110 Little Rock Mhool Diatrict Prograai Planning and Budgeting Project Manageaient Report X Coap. 100X 100X 100X 100X 100X Gather Cloverdale feedback data for input into antrix Conduct Parkview Coanunity Forua Gather Perkview Coanunity Forua feedback data for Input Into antrix Conduct Bale Coanuiity Forua Gather Bele Coanuiity Forua feedback data for input into matrix Conduct Forest Heights Conmunity Forua Page 10 100X 100X 100X 100X 100X 100X Start 9/14/93 Finiah 9/14/93 Resources_________ Bassa,Wagner,Hayo 9/21/93 9/21/93 Wagner,Mayo 10/4/93 10/6/93 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 11/11/93 11/16/93 Date 1/31/94 10/4/93 10/7/93 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 11/12/93 11/16/93 Baaaa Baaaa,Wagner,Hayo WilliaaM Baaaa WiUiaan Baaaa Williaa* Baaaa William Id 111 112 113 114 115 116 UI 118 119 120 121 Little Rock School District Program Planning and Budgeting Project Manageaient Report Task Description_________________________________ Gether Forest Heights Coanunity Form feedback data for input into matrix Conduct Rockefellor Conunlty Form Gather Rockefeller Coaaunlty Form feedbeck data for input into aiatrix Conduct Garland Coanunity Form Gather Garland Coanunity Form feedback data for ii^ut into matrix Finalize and p(i\u0026gt;liah Coanunity Form Matrix Diatrict PialoBuea Develop data collection plan for Diatrict Dialoguea Set achedule for Diatrict Dialoguea Develop District Dialogue aaaple agenda Develop data collection tool for District Dialogues (matrix) X Conp. 100X 10OX 100X 100X 100X 100X 100X 100S 10OX 100X Page 11 Start 11/17/93 11/30/93 12/1/93 12/6/93 12/6/93 12/6/93 lazzizw 10/27/93 10/28/93 11/9/93 11/9/93 Date 1/31/94 Finiah 11/17/93 11/30/93 12/1/93 12/6/93 12/6/93 1/6/94 mnt, 10/27/93 10/28/93 11/9/93 11/9/93 Resourcea Baaaa UilllM* lasM UlUlaa* Baaaa Baaaa Nayo,Baaaa,Wagner Wagner,Baaaa,Ui 11lean,Hayo Baaaa BaaaaId 122 123 124 125 126 127 128 129 130 UI U2 Little Rock School District Program Planning and Budgeting Project Nanageawnt Report Task Description__________________________________________ Conduct Central Office Adainistration District Dialogue Gather Central Office Acbainistration feedback data for input into aiatrix Conduct Teachers District Dialogue Gather Teachers District Dialogue feedback data for input into isatrlx Conduct Principels District Dialogue Gather Principals District Dialogue feedbacl data for input into matrix Conduct Classified Staff District Dialogue Gather Cleasified Staff District Dialogue feedback data for merge into matrix Finalize and pti\u0026gt;lish District Dialogue SMtrix fioBlB md Objectives Csr\u0026lt;*:\u0026gt;9t PiBming Session X Comp. 100X 100X 100X 100X 100X 100X OX OX OX 100X 100X Page 12 Start 11/23/93 12/1/93 12/15/93 12/16/93 1/6/94 1/7/94 2/3/94 2/3/94 2/4/94 8/2/93 8/2/93 Dete 1/31/94 Finish 11/23/93 12/13/93 12/15/93 12/16/93 1/6/94 1/7/94 2/3/94 2/4/94 y/i9zy? 8/20/93 Resources UilliHRS UilliMH lassa UilliMS assa UilliasN Baasa BasseId 133 Task Description______________________ Identify process for goal developaient 134 Detemlne date and site for work session 135 Identify Mterials for work session 136 Develop Mterials for work session 137 138 132 140 141 142 143 Little Rock School District Program Planning and Budgeting Project Management Report X Comp. 100X 100X 100X 100X Identify and notify participants for the work session Conduct work session Conckjct Coal Setting Work Session Identify process for goal setting work session Identify psrtlcipents for the goal setting work session Detensine date and site for goal setting work session Distribute beckgrouid Mterials to the participants 100X 100X 100X 100X 100X 100X 100X Page 13 Start 8/2/93 Finish 8/17/93 Resources______________ Hatthis,Ingram,Glasgou 8/13/93 8/13/93 Hatthis 8/16/93 8/16/93 Matthis,Insraa.GlssgoM 8/17/93 8/12/93 8/20/93 8/23/93 8/23/93 8/23/93 8/24/93 8/25/93 Date 1/31/94 8/18/93 8/12/93 8/20/93 9/3/93 8/24/93 8/23/93 8/24/93 8/25/93 Hstthls,Ingres Hatthis Cabinet Hatthis,Ingraa,GIssgoH Hatthis Hatthis, IngrM Hatthis Little Rock School District Progrsm Planning and Budgeting Project Management Report Id 144 Task Description___________________________________________ Conduct work session to develop tentative mission statement, develop tentative goals, and a list of Issues that say enhance or restrict goal attainment X Coup. 100X Stsrt 8/31/93 Finish 8/31/93 Resources__________________ Cabinet,Board,PTA,CTA,Prln Roundtable,Betty Caldwell US Prepart natarlala for Board work session 100X 9/1/93 9/3/93 Matthis, IngrM lift Conduct Board Work Session 100X 8/30/93 9/9/93 U7 Establish date and site for work aeasion 100X 8/30/93 8/30/93 Nstthis 148 Distribute backgrourd aterials to Board sMsdera 100X 9/1/93 9/1/93 Matthis, Ingraai 149 Review of preliminary list of issues for needs sssessment by Board 100X 9/9/Vi 9/9/93 Boa rd,Matthis, Ingraai 150 Review/revise tentative aiasion stataaiant and goala 100X 9/9/n 9/9/93 Board 151 Review desegregation prograa inventory 100X 9/9/93 9/9/93 Board 152 Review identified proportional allocations 1O0X 9/9/93 9/9/93 Board 153 Establish writtsn priorities 100X 9/9/93 9/9/93 Board 154 Identify additional \"fast-track\" program evaluation 100X 9/9/93 9/9/93 Board Page 14 Date 1/31/94 Little Rock School District PrograM Planning and Budgeting Project Management Report Id 155 Task Description____________________________ Identify strategies for funding shortfalls X Cowp. 100X Stsrt 9/9/93 Finish 9/9/93 Resources Board 156 Develop cosMunlcatlon strategy for ail as I on stataannt and goals 100X 9/10/93 9/10/93 lngri,Matthi 157 Dlatrlbuta (ton atateaent and goals 100X 9/10/93 9/10/93 IngraaitUagnar 158 Distribute list of priorities 100X 9/10/93 9/10/93 Bos rd 152 oq^ Board Betrest ){sdl SSUbS 12/2/93 160 Detensine date and site for Board Retreat 100X 12/2/93 12/2/93 UlUlaaa.Board 161 Identify agenda Itaaa for Board Retreat 100X 1/12/94 1/12/94 UIllIasa.Board 162 Eatabliah agenda for Board Retreat 90X 1/12/94 UIllIasM.Board 163 Cather and distribute saterlals for Boerd Retrest B5X 1/12/94 Ui 11 i saa ,Nat th I s, I ngrssi, M i I ho 11 en, Cedber ry 164 Conduct data analysis work session for Board Retreat OX 2/1/94 2/1/94 UIllIaM.Cabinet 165 Conduct Board Retreat OX 2/4/94 UlUlms.Board Page 15 Date 1/31/94 id 166 Task Pescription_________________ Report outcomes of Board Retreat 167 Deteraine the need for an additional Board Retreat Efi Proaraa Pevelonaent 169 170 171 172 173 174 175 176 Little Rock School Pistrict Prograa Planning and Budgeting Project Hanagesient Report X Comp, OX OX TSi Oevelop philosophy and/or objectives for prograsa and /or program modifications Schedule and hold Metings for organizing the project Seek copies of source docueents from experts, other school districts Exaeiine trends of experts in the designated fields Organize a coaaiittee to develop educetional specifications Establish fraaiework for: curriculus offerings\nservices and support prograsa\npolicies for instructionsl delivery\nmaterials/supplies/equipment\nstaffing needs end staff development needs\nbudget Relate/reference recoamendations froa curriculus audit needs assessment results to established mission statement, goals, and DSeg Plan Review recoeawndetions froa curriculus audit needs assessment in order to identify additional prograns or prograa modifications Psge 16 100X 100X 100X 10OX lOOX 75X OX 75X Start 2/10/94 Finish 2/11/94 Resources Uilllsas,Board 2/11/5* 6/30/M Ui 11iaa,Board,Cabinet u/n/n 11/15/95 11/19/93 11/19/93 11/19/93 11/19/93 1/7/94 2/4/94 1/7/94 Pete 1/31/94 11/19/93 12/15/93 12/15/93 12/15/93 11/26/93 2/18/94 2/7/94 2/7/94 Natthia.Curriculkai Sqiervisora Matthie,Curriculua Supervisora Hatthis.Curriculua Supervisora MatthiSfCurriculus Supervisors Hatthis.Curriculus Supervisors MatthiSfCurriculua Si^tervisors NatthiSfCurriculua Supervisors Matthis,Curriculua Supervisors Id 177 Task Description__________________________________ Develop Business Case for prograa and/or prograa aiodifications 178 179 180 181 IS 183 184 185 186 187 Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report X Coup. OX Start 2/8/94 Finish 2/10/94 Resources Hatthis,Curriculua Supervisors Siimit Businesa Case for prograa and/or prograa aodifications to Superintendent and Board of Directors Develop prograa and/or prograa aodlflcatlona Revieu prograa and/or prograa aodifications with Cabinet Decide to lapleaent or not to laplasant prograas and/or prograa aodifications Prepare initial financial forecasts for ccalng year Issue instructions for budget preparation at alt lavats Develop budget preparetion training aaterial Conduct budget preparation training sessions Budget aanagers subait 94-95 budget requests Psge 17 OX OX OX OX 22S 40X 100X 100X 100X 85X 2/10/94 2/18/94 2/25/94 2/28/94 11ZK/W 12/1/95 11/30/93 11/18/93 12/6/93 1/14/94 Date 1/31/94 2/17/94 2/24/94 2/25/94 2/28/94 8/26/94 2/11/94 12/3/93 11/30/93 12/17/93 2/28/94 Hatthis,Curriculia Sqaarviaora Hatthis,Curriculua Supervisora Hatthis,Curriculua Sisiervisors Hatthis,Curriculua Supervisors Hllhollen Hllhollen Hllhollen Hllhollen HllhollenId 188 Task Description________ Begin budget developaent 189 Revise financial forecast for coalng year 190 Subailt proposed budget to Boerd 191 Conduct Board work sessions on budget 192 Revise budgets, as needed 193 194 195 196 197 jsa Little Rock School District Prograa Planning and Budgeting Project Hanageaent Report X Coap. 100X OX OX OX OX Notify certified personnel of possible staff reduction Board approval of tentative budget Notify classified personnel of possible staff reduction Board adoption of 94-95 budget Siiiaiit 94-95 budget to Stete Prograa Budget Pocuaent (1st Ouarter:2nd Querter:3rd Quarter:4th Quarter) Page 18 OX OX OX OX OX sa Start 1/18/94 3/1/94 3/24/94 3/28/94 4/18/94 4/1/94 5/2/94 5/3/94 7/1/94 8/1/94 9/1/93 Dete 1/31/94 Finish 1/18/94 3/15/94 3/24/94 4/15/94 4/30/94 4/30/94 5/26/94 5/31/94 7/28/94 8/26/94 8/1/94 Resources Hilhollen Hilhollen MlIhollen MlIhollen,Board,Hatthls Hilhollen HIIholten,Gadberry Hl Ihol len,Hatthls,Boerd, Ingraai 6a(l)erry,Ni Ihol len Board,NIIhollen,Matthis Boerd,HiIhollenId 199 Teak Description_____________________________________ Develop Program Budget Docunent Report Plan for all quartern for DSeg Programs 22a 1X1 Quarter Proaraw Budget Pocuaent Beport 201 Prepare training material for principala, program managera and clerical ataff 202 Conduct training aeaaion for principala, prograai managera, and clerical ataff\ndiatribute diakettea 203 Diaaeminata written program docimnnt Inatructiona to principala and program managera 204 205 206 207 208 209 Little Rock School Diatrict Program Planning and Budgeting Project Management Report X Comp. 10OX 100X 100X 100X 100X Advise program managers and principala on Program Budget Document Generate dlaketta management flow inforamtion to ralativa ataff in School Operations and PRE office Plan 1st follow-up training sesaion on the Program Budget Docunent and WordPerfect Conduct lat follow training aeaaiona on the Program Budget Docunent and WordPerfect DSeg Prograaia Dlakettea due back to Planner PRE performa check-In procedures and data clean-tg) on diakettea Page 19 100X 100X 100X 100X 100X 10OX Start 9/1/93 ?zirzH 9/23/93 9/30/93 10/1/93 10/5/93 10/5/93 10/14/93 10/13/93 Data 1/31/94 Finish 9/21/93 11/12/W 9/21/93 9/23/93 9/30/93 10/18/93 10/5/93 10/8/93 10/8/93 10/14/93 10/22/93 Reaourcea Ingram,Baaaa Inoraa,Matthla,Baaaa Ingraai Baaaa, Ingraai Baaaa, Ingraai Baaaa Baaaa,6taagou Baaaa,6laagou Ingraai, Baaaa PRE Clerical Staff,BaaaaLittle Rock :hool Diatrict Progrea Planning and Budgeting Project Hanageaant Report Id 210 Task Description_______________________ PRE generates hard copies of diskettes X Coap. 100X Start 10/22/93 finish 10/26/93 Resources_________ PRE Clerical Staff 211 PRE developa relative narrative end the Controller providea financial info for the Prograa Budget Docuaent Report 100X 10/22/93 10/26/93 Bataa, Ingrtai.Ni Ihol len 212 PRE conbinee all relative info for Prograa Budget Docuaent Report (let Quarter) 100X 10/27/93 10/28/93 PRE Clerical Staff.Baaaa.Inaraai 213 PRE diaaeainatea draft of report to aelected reaource people 100X 10/29/93 10/29/93 Ingraai 2U Reviae draft 100X 11/2/93 11/2/93 IngraR,Baaaa 215 Prepare for piijllcation of Prograai Budget Docuaent 100X 11/2/93 11/2/93 Ingraai 216 SUmit publiahed Prograa Budget Docuaent Report to the Court 100X 11/3/93 11/3/93 Ui lliaaa, Ingraai 217 Return DSeg Prograai diakettea to aanagera and prlncipala 100X 11/12/93 11/12/93 PRE Clerical Staff,Baaaa,Ingraai 2U M Quarter Prograai Budget Docwent Report IS 2/16/9* 219 Ad^iae prograai aanagera and principala on PSD 100X 11/23/93 1/14/9* lngraa,Baaaa,Aaa't Supta 220 Prepare training aaterial for follow-up training aeaaiona on the PBO and WordPerfect 100X 11/15/93 11/17/93 Baaaa,Glaegou Page 20 Date 1/31/9* Id 221 222 223 224 225 226 227 228 229 230 231 Little RocKSchool Diatrict Prograia Planning and Budgeting Project Hanageaient Report Task Description___________________________________________ Disaeiainate standardized instructions for coafiletlng the PBD to principals and program aianagers Conduct training aeaaiona for principala, prograai aanagera, and clerical ataff DUkette* due back to Planner PRE perfonas check-in procedures and data clean-up on diskettes PRE generatea hard copies of diskettes PRE develops relative narrative end the controller provides financial Info for PBD Report PRE cooRiines all relative info for PBD 2nd Ouerter Report PRE dlaaaaiinatea drafta of report to aelected reaource people Revlae draft Prepare for publication of 2nd Quarter Prograai Budget Docuaent Report Subaiit publiahed 2nd Quarter Prograai Budget Docuaent Report to Court X Coup. 100X 10OX 100X 100X 100X 100X 90X 100X OX OX OX Page 21 Start 12/8/93 12/10/93 1/6/94 1/14/94 1/26/94 2/1/94 1/31/94 2/2/94 2/3/94 Data 1/31/94 finish 12/8/93 12/14/93 1/14/94 1/21/94 1/26/94 2/1/94 1/31/94 2/2/94 Resources Basse Glasow,BMa Principala,Prograa Hanagtra PRE Clerical Staff,Basaa PRE Clerical Staff Ingraai,Besse,PRE Clerical Staff Ingraai,Bassa,PRE Clerical Staff Ingraai Ingraai PRE Clerical Staff,Baaaa,IngraM UilliaaN,IiwraaiLittle Rock :hool Diatrict Prograa Planning ard Budgeting Project Hanageaent Report Id 232 Task Description______________________________________ Return diskettes back to the principels and prograa managera X Coap. OX Start 2/8/94 finiah 2/8/94 Resources________________ PRE Clerical Staff,Baaaa 233 Develop inatructlona for including any additional deaegregation obligatione to be included in 3rd Qtr Prograa Budget Docunent Report OX 2/U/94 2/16/94 Ingraa,Bataa 2H Quarter Prograa Domt BtPPrI ss 2/11ZB ?Z19M 235 Adviae prograa aanagera tnd principala on the PBO OX 2/11/94 lngraa,Baaaa,Aaa't Supta.Nayo 236 Prepere training aaterial for principala, prograa aanagera, and clerical ataff for 3rd follou-ig) training on WordPerfect and the Prograa Budget Docunent OX 3/11/94 3/15/94 Baaaa,PRE Clerical Staff 237 Diaaeainate realnder inatructlona for PBOcoapletlon to principala and prograa aanagera OX 3/21/94 3/21/94 Baaaa,Ingraa 238 Diakcttea due back to Planner OX 4/8/94 4/8/94 Principala,Prograa Nanagara 239 PRE perforaa check-in procedurea and data clean-qp on diskettes OX 4/8/94 4/15/94 PRE Clerical Staff,Baaaa 240 PRE generatea hard copiea of diakettea OX 4/15/94 4/20/94 PRE Clerical Staff 241 PREdevelope relative narrative and the controller providea financial info for 3rd Quarter Prograa Budget Docunent Report OX 4/15/94 4/20/94 Hilhollen,Baaaa,Ingraa 242 PRE coabinea all relative info for 3rd Quarter for PBO Report OX 4/20/94 4/25/94 lngraa,Ba8aa,PRE Clerical Staff Page 22 Date 1/31/94 Id 243 244 245 248 2^5 249 250 251 252 253 Little Rock School District Program Plaming arvi Budgeting Project Management Report Task Description________________________________________ PRE disseminates dreft of report to selected resource people Revise draft Prepare for publication of Program Budget Report for the 3rd Querter Submit put I shed 3rd Quarter Program Budget Document Report to Court Return diskettes to prograai aanagers and principals ilh Quarter Progrsw Budget Pocuaent Report Advise principels end program aanagers on the PBO Diskettes due back to Planner PRE performs check-in procedures and data clean-up on diskettes PRE generates herd copies of diskettes PRE develops relative narrative and the controller provides financial info for 4th Quarter PBO Report X Comp. OX OX OX OX OX fiS OX OX OX OX OX Page 23 Start 4/26/94 4/28/94 5/10/94 5/13/94 7/11/94 7/7/94 7/14/94 7/18/94 Date 1/31/94 Finish 4/26/94 4/28/94 3/blV, 5/10/94 8/1/94 7/8/94 7/11/94 7/14/94 7/20/94 7/22/94 Resources Ingram Ingrta,Basta,PRE Clerical Staff Ingraai.PRE Clerical Staff InarM.UIllIaiaa PRE Clerical Staff,Sassa lngren,lesaa,Aas't Supta,Hayo Principala,Program Managera PRE Clerical Staff,Bassa PRE Clerical Staff MiIholten,Sassa,I ngramId 254 255 256 257 258 259 2^ 261 262 263 264 Little Rock School District Prograa Planning and Budgeting Project Hanageaient Report Task Description____________________________________________ PRE coablnes all relative Info for 4th Quarter PBD Report PRE dissealnatea draft of report to aelected resource people Ravlat draft Prepare for publication the 4th Quarter Program Budget Docunent Report to Court SiiMlt published 4th Quarter Prograa Budget Docuaent Report to Court PRE housea dlakattae until 93-94 achool year begIna BonUprlna nd Raportinn Develop plenning atrategy Prepare monitoring end reporting Instructions for ell quarters Set up financlel pull for 1st Quarter PBD Report with July, August, and Sept, data Distribute lat Quarter PBD Report to Primary Leaders X Comp. OX OX OX OX OX OX SSI 100X 100X 100X 100X Page 24 Start 7/22/94 i/zr/v, 7/28/94 7/29/94 8/1/94 8/1/94 7/1/93 7/y/n 9/1/93 10/26/93 11/15/93 Date 1/31/94 Finish 7/22/94 imivt 7/28/94 8/1/94 8/1/94 8/8/94 7fso/n 9/21/93 10/26/93 11/15/93 Resources________________________ PRE Clerlcsl Staff,Basse,Ingram Ingraa lngraa,Baaaa,PRE Clarfcal Staff PRE Clerical Staff,Ingraa lngraa,Ullllaaa PRE Clerical Staff.Baaaa Ingraa, HatthIa,HIIho11en Ingraa.Hatthle Hllhollen IngraaId 265 266 267 268 269 270 271 272 273 274 22 Little Rock School District Prograai Planning and Budgeting Project Hanagesient Report Task Description__________________________________________ Provide feedback to principals and program sianagers on 1st quarter report Set up financial pull for 2nd Quarter PBO Report Distribute 2nd Quarter Prograa Budget Document Report to Primary Leaders Provide feedback to principals and prograa aanagers on 2nd Quarter Prograa Budget Dociaaent Set up financial pull for 3rd Quarter Prograa Budget Document Report Disseminate 3rd Quarter Prograa Budget Docuaent Report to Primary Leaders Provide feedback to principals snd progrsa asnsgers on 3rd Quarter PBO Report Set financial pull for 4th Quarter PBO Report Oisseainate 4th Quarter PBO Report to the Priaary Leaders Modify process ss necessary Prograa Evaluation X Comp. 100X 100X OX OX OX OX OX OX OX OX Page 25 Start 11/22/93 1/26/94 3/11/94 3/15/94 4/15/94 5/12/94 5/13/94 7/18/94 8/8/94 4/1/94 8/20/93 Date 1/31/94 Finish 11/30/93 1/26/94 3/11/94 3/18/94 4/15/94 5/12/94 5/17/94 7/18/94 8/8/94 4/30/94 Resources Primary Leaders MtIhollen Ingraai Priaary Leaders Nilhollen Ingraai Priaary Leaders Ingraa IngraaLittle Rock 100I District Prograa Planning and Budgeting Project Nansgeatent Report Id 276 Task Description__________________________________________ Review Desegregation Plan for potential target prograa* X Coap. 100X Start 8/20/93 finish 8/20/93 Resources Cabinet 277 Develop prograa evaluation inatruaent and procesa 100X 8/20/93 8/20/93 Cabinet 278 Conduct Infonastion/orientetion eventa to infer* appropriate ataff of activitiea 100X 8/27/93 8/27/93 Natthia 279 Identify faat-track evaluation targeta 100X irx/n 8/30/93 Natthia 280 Conduct repMirad training for use of process end eveluation criteria for designated staff lOOX 8/30/93 8/30/93 Natthia 281 Coaplete faat-track evaluation of targeted progrea* 100X 8/30/93 1/3/94 Natthia,Curriculua Sipervisors 282 Use fest-treck evaluation resulta to detensine prograa add i t i ons/de I et i ons/and i f I ca t i ons Natthia,Currlculiai Stperviaora 283 Develop eddltionel prograa* and/or prograa aaxiificationa OX 2/18/94 zra/Vt Natthia,Curriculua Superviaora 284 Begin prograa evaluation for targeted non-deseg prograa* (using established process/criteria) OX 2/28/94 2/28/94 Natthia,Curriculua Superviaora 285 Review eveluation results for non-deseg prograa* OX 2/15/94 3/15/94 Natthia,Curriculua Sipervisora 286 Consolidate/a*rge results of non-deseg prograa results into budget developawnt OX 3/15/94 4/25/94 Cabinet Pegs 26 Date 1/31/94Little Roel ichool District Id Task Description Broad-Based feedback 288 Define Input requlreieente et Boerd work sett I on 289 Develop inservice plan on the Program Planning and Budgeting Process 290 Begin Input proceee 291 Coeplete input process 292 Plan for internal and external feedback 293 Provide internal and external feedback 22\u0026amp; euflua Coordination 295 Develop project aanageawnt tool 296 Set i4\u0026gt; regular project aanageeant reporting process 22Z nonthlv project aanaoeaent report Is sytl Program Planning and Budgeting Project Hanageaant Report X Comp. n Start 8/2/93 Finish 3/31/94 Reeourcee 100X 100X 100X OX OX OX 2\u0026amp;S 45X 90X 21 Page ZT 9/9/93 9/9/93 Bord,UllliaM tnm 3/1/94 8/31/93 10/25/93 12/13/93 B/31/93 Date 1/31/94 wm vm/v, 3/31/94 6/30/94 1/Z/94 HatthIe,IngreM.HIIhollen,Hayo Hetthle,InaraM,HIIhollen Ingrea,Baste UI 111 ata ,Mstth I s, 1 ngrssi Will itsM, Ingraai Basse,Choate Ui 111aaa,HatthIa,Ingraa,Basse.Cablnet Id 298 Task Description__________________________________ Slim It August aamthly manageaant report to Court 299 Siimlt Septaober aonthly aanagement report to Court 300 Siinit October Monthly Management report to Court 301 Submit Noveabar monthly management report to Court 302 Submit December monthly management report to Court 303 304 Sibmlt February monthly manageoant report to Court 305 Sibalt March aamthly manageatent report to Court 306 Submit April aionthly management report to Court 307 Sibmlt Nay aamthly manegeaant report to Court 308 Sibmlt June aamthly manageaant report to Court Little Rock School District Prograa Planning and Budgeting Project Hanageaant Report X Coap. 100X 100X 100X 100X 100X 10OX OX OX OX OX OX Page 28 Start 8/31/93 FInlah 8/31/93 Resources UI 11 lams,Ingraa 9/30/93 9/30/93 Ullllaa,Ingriai 10/29/93 11/30/93 12/31/93 1/31/94 2/28/94 3/31/94 4/29/94 5/31/94 6/30/94 Date 1/31/94 10/29/93 11/30/93 12/31/93 1/31/94 2/28/94 3/31/94 4/29/94 5/31/94 6/30/94 UItllaaN,Ingram UI 11lama,Ingraa Ullllama,Ingram Ullllama,Ingram Ullllama,Ingram Ullllama,Ingram Ullllama,Ingram UllUaaa,Ingram UllUams,Ingram Little Roel loot District RrogrM Planning and Budgeting Project Management Report Id 1 Task Description________________________________________ Development of \u0026gt; Planning Organization and Structure Qtr b 1994 Jul I Aug I Sep Qtr 2, 199^ Oct I WovToec Qtr 3, 1994 Jan I Feb | Mar Qtr 4, 1994 Apr 1 May I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | Mar 2 Designate District Planner 3 Hire Planning Specialist I I I I I I I I I I I I I I I 4 Train Planning Specialist I I I S Reassess planning organization and structure 6 Restructure and sodify, if necessary Z Meeds Assesssient I I I I I I I I I y/M S Define purpose, process, and forsiat I I I I I I I I I 9 Connwicate to the District and connunity the purpose, process, and fonaat to be used in the program planning and budgeting process 10 Develop and define the Mission statement and goals for the District Project\nDate: 1/31/94 Critical Noncritical Progress  Milestone Sussiary T Rolled Up 0 Page 1 Date 1/31/94id 11 Task Description Develop prellailnary list of issues for needs assessment Little Rock School District Progran Planning and Budgeting Project Managestent Report Qtr 1, 1994 Jul I Aug I Sep' Qtr 2. 1994 Oct I Mw I Dec Qtr 3, 1994 Jan j FA I Har Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I F^l Her 12 Identify data to aeasura needs of diatrict 13 Study data to awasure needs :////////////,\\ Ji ftrkansay HIniWMi Perfonsance (AHPT) liX mnageiaent 15 Develop data collection plan for AMPT results 16 Assign responsibilities for AHPT data collection 17 Collect data froai AMPT results IS Analyze data froai AHPTresults 19 Report data findings froai AHPT for aierge into needs assessiBent 22 Stanford 5 Test data sanaaeiaent Project: Date: 1/31/94 Critical Noncritical Progress  Hilestone 0 Sunsary Rolled Up 0 Page 2 Date 1/31/94 I II Little Roel? lool District Program Planning and Budgeting Project Manageaient Report Id 21 Task Description_____________________________________ Develop data collection plan for Stanford 8 results Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Hoy I Dec Qtr 3, 1994 Jan j Feb I Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Mar 22 Assign responsibilities for Stsnford 8 data collection 23 Collect dete frcei Stsnford 8 results 24 Anelyze dete Iron Stsnford 8 results 25 Report date findings froai Stanford 8 for anrge into needs assessment Desegreaetion Honltorina Reports Audit Assign responsibility for dete collection 28 Develop data collection plan 29 Collect data 2^ I I 30 I I Request to Prograai Managers to coafMre with 1st Quarter's Prograai Budget Docunent Project: Date: 1/31/94 Critical Noncritical Progress B Milestone 0 Sumary  Rolled Up 0 Page 3 Date 1/31/94 BQLittle Roel :k^^Lol I District ProflraM Plaming end Budgeting Project Hanagoeent Report Id 31 Task Description _________________________________ Report findings to PRE for merge with Program Budget Docunent, where appropriate Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan j Feb I Nar Qtr 4, 1994 Apr I Nay I Jun Qtr I, I Otr 2, 19^ Jut I Aug I Sep I Oct |llov|Pec Qtr 3. 1995 Jan I Feb | Mar 22 Peeegregatlon Eiita 33 Assign responsibility for data collection 34 I Develop data collection plan 35 Collect date I 36 Request to Prograa: Managers to coapers with 1st Quarter's Program Budget Docunents 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Docuaent, where appropriate 2S Court Orders Audit I 39 Assign responsibility for data collection 40 I Develop data collection plan I Project: Date: 1/31/94 Critical Honcritical Progress \u0026lt; Nilestone Susisary Rolled Up 0 Page 4 Date 1/31/94Id 41 Task Description Collect data Little Rock School District Progrsn Planning and Budgeting Project Manageaaent Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan j F^ I Mar Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I I Mar 42 Request to Prograai Hanagera to cixapara with lat Quarter'a Prograia Budget Document 43 Report findings to Planning, Research and Evaluation for aierge with Program Budget Docunent, where appropriate I a. yixlylia fiuHl 45 Develop plans for data collection for Curriculua Audit 46 Assign responsibilities for collection**CurrfcutuB Audit 47 Colltct data for Curriculua Audit 4 Eatabliah procedures for review and asaesament of Curriculua Audit data I 49 Organize and label Curriculua audit data--findings of Honitoring and Status Reports, Curriculua Objectives, achievement so Relate/assess the data resulta back to the Curriculua Audit findings Project: Date: 1/31/94 Critical Prograaa Suaaary Noncritical Hilaatona Rolled Up 0 Page 5 Date i/31/94 Id 51 Task Description Analyze the effectiveness of revised curriculua, polices, etc. 52 Identify factors thst fscilitated attainaent of curriculua goals 53 Identify obstacles that prevented curriculua goal attaimient 54 Hake recoamendatioins for prograai add i t i ons/de I et i ons/aiodi f i ca t i ons 55 Report data findings froai Curriculua Audit for aierge into needs assessment SShooL CUte/Kti-n Rel\u0026gt;toot Survey 57 Develop date collection plan for SC/HR 58 Assign responsibilities for SC/HR data collection 59 Collect data froai SC/HR survey 60 Analyze data fron SC/HR survey Project: Date: 1/31/94 Critical Moncritical Little Rock School District Prograai Planning and Budgeting Project Nanageaient Report Qtr 1. 1994 Jul I Aug I Sep I I Qtr 2. 1994 Oct I Mov I Dec I I Progress  Hilestone 0 Qtr 3. 1994 Jan j Feb | Har Qtr 4. 1994 Apr I Hay | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb | Har Page 6 Date 1/31/94 Sunaary  Rolled Up 0Id 61 Task Description Report of data findings froM SC/HR survey for merge into needs assessment WlhlW study 63 Develop data collection plan for Facilities Study 64 Assign responsibilities for Facilities Study 65 Collect data for Facilities Study 66 Prepare report for Facilities Study 67 69 70 Report data findings froM Facilities Study for sierge into needs sssessisent Proportional Allocation Fonaulaa Develop data collection plan for Proportional Allocation Fonaulas Assign responsibilities for Proportional Allocation Fonaulas Project\nDate: 1/31/94 Critical Noncritical Little Rock School District PrograM Planning and Budgeting Project Hanagenent Report Otr 1, 1994 Jul I Aug I Sep Otr 2. 1994 Oct I Nov I Dec Otr 3. 1994 Jan I F^ I Mar Qtr 4. 1994 Apr I May | Jun Otr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Her lb * Progress  Milestone Suasary  Rolled Up Page 7 Date 1/31/94 Id 71 Task Description Collect data for Proportional Allocation Forsulas 72 Analyze data froai Proportional Allocation Fonaulas 73 7t\u0026gt; 13 76 77 78 79 80 Prepere Proportional Allocation Fonaulaa Report Report data findinga froa Propotional Allocationa Fonaulas study for aierge into needs assessaient Collect and awrge issues from work session (Aug. 31, 1993) into needs assessaient infonaation Conduct work session for data analyses of all studies, surveys, foruais, dialogues, etc. Coaplete needs aasessawnt liating Publish Draft of Needs Assessawnt Report Finalize and Piblish Needs Assessaient Report Begin 95-96 needs assessawnt cycle Project: Date: 1/31/94 Critical Little Rock School Diatrict Prograai Planning and Budgeting Project Hansgeawnt Report Qtr 1. 19W Qtr 2. 1994 Jul I Aug I Sep Oct I Mw I Pec Progress H Milestone Qtr 3, 1994 Jan J Feb I Mar I I I I I I I I I I Qtr 4, 1994 Apr I May | Jun Qtr 1, 1W Jul I At\u0026lt; I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I F^ I Mar Page 8 Date 1/31/94 I I I I I I I I I I I I I I I I I I :i I I I I I' I I I I I I I I I SuDsary ~ Rolled Up 0 Id SI Task Description PrflrW Inventory 82 Identify DSeg program 83 Identify primry and secondary leaders for DSeg program 84 Revise DSeg Prograai listings 85 Receive approval of DSeg Prograai listing 86 Distribute DSeg Progrm listings to selected resource persons 87 Conduct inservice for DSeg Progrm nanagers and principals 88 Develop Progrsai Budget Docuaent for DSeg Program 89 Establish a list of Non-DSeg Program 90 Identify primry and secondary leaders for Non-DSeg Program Project: Date: 1/31/94 Critical Noncritical Little Rock School District Progrsn Plenning and Budgeting Project Hanageaient Report Otr 1, 1994 Jul I Aug I Sep Otr 2. 1994 Oct I Nov I Dec Qtr 3. 1994 Jan I Feb | Her Qtr 4. 1994 Apr I Hay | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3. 1995 Jan I Feb | Her 1 Progress  Hilestone Sueaary  Rolled Up 0 Page 9 Date 1/31/94Id 91 Task Description Revise Non-DSeg Prograa listings 92 Receive epproval of Non-DSeg Prograa listing 93 Distribute Non-DSeg Prograa listing to selected resource persons 94 Conduct inservice for Non-DSeg prograai aanagera 95 Develop Prograa Budget Documents for Non-DSeg Programs 96 Herge DSeg and Non-DSeg Programs into a composite listing 97 Generate a Prograa Inventory Report 98 Conduct 95-96 Prograa inventory 22 Coaaaunitv Foruaa Little Rock School District Prograa Planning and Budgeting Project Hanageaient Report Qtr 1, 1994 Jul 1 Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan j F^ I Har Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Har 100 Develop data collection plan for Coanunity Forums Project: Date: 1/31/94 Critical 1^00000000!! Noncritical Progress Hilestone Suaaary Rolled Up 0 Page 10 Date 1/31/94Id 101 Tesk Description_________________________________________ Set locations and schedule for Coanunity Foruns 102 Develop Community Forua sample agenda 103 Develop data collection tool (matrix) for Community Forusa 104 Conduct Cloverdale Eleaientary Community Forua 105 Gather Cloverdale feedback data for Input into matrix 106 Conduct Parkview Community Forua 107 Gather Parkview Coaiautlty Forua feedback data for input into matrix 108 Conduct Bale Coamsjnity Forua 109 Gather Bale Community Forua feedback data for input into matrix 110 Conduct Forest Heights Coamunlty Forum Project: Date: 1/31/94 Critical Noncritical Little Roci^chool District Program Planning and Budgeting Project Hanagestent Report Qtr 1, 1994 Jul I Aug I S^ Otr 2, 1994 Oct I Nov I I I I Progress  Hilcstone Qtr 3, 1994 Jan j Feb | Her Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Her Page 11 Date 1/31/94 Sumsary  Rolled Up 0Little Roel I lool District Program Planning and Budgeting Project Management Report Id 111 Task Description__________________________________________ Gather Forest Heights Connunity Form feedback data for input into matrix Qtr 1, 1994 Jul I I Sep Qtr 2, 1994 Oct I Mov I Qtr 3, 1994 Jan j Frt I Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb I Mar 112 Conduct Rockefeller Connunity Form 113 Gather Rockefeller Community Form feedback data for input into matrix 114 Conduct Garland Comaaiity Form 115 Gather Garland Community Form feedback data for input into matrix 116 Finalize and publiah Coammity Form Matrix HZ District Dialogues 118 Develop data collection plan for District Dialogues 119 Set schedule for District Dialogues 120 Develop District Dialogue sample agenda Project: Date: 1/31/94 Critical Noncritical Progress B Milestone Smmary Rolled Up O Page 12 Date 1/31/94Little Rocic :l^^h :hool District Program Planning snd Budgeting Project Hanagesient Report Id 121 Task Description_______________________________________ Develop data collection tool for District Dislogues (aiatrix) Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan j Feb | Her Qtr 4, 1994 Apr I Hay I Jiai Qtr 1, 1W Jul I Aug I Sep Otr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb | Kar 122 Conduct Central Office Adainistration Diatrict Dialogue 123 Gather Central Office Adniniatration feedback data for Input into aiatrix 124 Conduct Teachers District Dialogue 125 Gather Teachera Diatrict Dialogue feedbeck data for input into aiatrix 126 Conduct Principala Diatrict Dialogue 127 Gather Principala District Dialogue feedbacl data for input into laatrix 128 Conduct Classified Staff District Dislogue 1 129 Gather Cleasified Steff District Dialogue fee\u0026lt;t\u0026gt;ack data for aierge into aiatrix I 130 Finalize and pi^lish District Dialogue aiatrix Project: Date: 1/31/94 Critical Noncriticel Progreaa  Ni lestone  Susnary  Rolled Up 0 Page 13 Date 1/31/94 Little Roel lIool District Program Planning and Budgeting Project Management Report Id 121 Task Description Goals and Objectives Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan [ Feb I Ha7 Qtr 4, 1994 Apr I Hay I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I D^ Qtr 3. 1995 Jan I febi Har Convict Ceblnet Elamina S*iff]9n 133 Identify process for goal developaient 134 Detensine date and site for work session 135 Identify Mterials for work session 136 Develop naterlals for work session I 137 Identify and notify participants for the work session 138 Conduct work session 132 ConAict Goal Setting Mork Session UO Identify process for goal setting work session I Project: Date: 1/31/94 Critical Noncritical Progress  Hilestone Sminary V Rolled Up Page U Date 1/31/94 Little Rock \"School District PrograM Planning and Budgeting Project Manageaient Report Id 141 Task Description Identify participants for the goal setting work session Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Orc Qtr 3, 1994 Jan Mar Qtr 4, 1994 Apr I May | Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Otr 3. 1995 Jan I Feb | Mar U2 Detemine date and site for goal tatting work session 143 Distribute background awterials to the participants 144 145 Conduct iMrk session to develop tentative mission statement, develop tentative goals, and a list of Issues that siay enhance or restrict goal attainment__________________________________ Prepare materials for Board work session I Can\u0026lt;*gt Ksacd Usck swiwi 147 Establish data and site for work session 148 Distribute background siaterials to Board sKiiiiers 149 Review of preliminary list of Issues for needs assessment by Board 150 Revleu/revise tentative mission stateaient and goals Project: Date: 1/31/94 Critical Noncritical Progress H Milestone Sunnary Rolled Up 0 Page 15 Date 1/31/94 Little Rock I lool District Program Planning and Budgeting Project Hanageatent Report Id 151 Task Description________________________________ Review desegregation program inventory Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Hov I Dec Qtr 3, 1994 Jan J Feb | Har Qtr 4, 1994 Apr I Hay | Jun otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Hov I Dec Otr 3, 1995 Jan I Feb | Har 152 Review identified proportional allocations 153 Establish written priorities 154 Identify additional fast-track* program evaluation 155 Identify strategies for funding shortfalls 156 Develop conmunication strategy for mission statement and goals 157 Distribute nission statement and goals 15S Distribute list of priorities 152 Con*\u0026lt;ct Board Retreat Session 160 Detennine date and site for Board Retreat Project: Date: 1/31/94 Critical Honcritical Progress  Milestone Suanary  Rolled Up 0 Page 16 Date 1/31/94Id 161 Task Description_____________________________ Identify agenda items for Board Retreat 162 Establish agenda for Board Retreat 163 Gather artd distribute mterials for Board Retreat 164 Conduct data analysis work session for Board Retreat 165 Conduct Board Retreat 166 Report outcoses of Board Retreat 167 Det amine the need for an additional Board Retreat 1^5 Prograai Pevelocmnt 169 Develop philosophy and/or objectives for programs and /or program modifications 170 Schedule and hold meetings for organizing the project Project: Date: 1/31/94 Critical Little Rock'Tchool District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep otr 2, 1994 Oct I Nov I Dec I Progress  Milestone Qtr 3. 1994 Jan I Frtf I I I I I I I I I I I I I I I :i I I I il I I I Har Qtr 4, 1994 Apr I May I Jun I I I I I I I I I I I I I I I I I Sumary Rolled Up 0 Page 17 Date 1/31/94 Otr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb I HarLittle Roci lIool District Program Planning and Budgeting Project Management Report Id 171 Task Description__________________________________________ Seek copies of source docunents from experts, other school districts Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan j Feb | Mar Qtr 4, 1994 Apr I Mey I Jun Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb I Mar 172 Exmine trends of experts in the designated fields 173 Organize a committee to develop educational specifications I 174 175 Establish framework for: curriculua offerings\nservices and sqpport programs\npolicies for instructional delivery\nmaterials/supplies/equipaent\nstafflng needs and Relate/reference recommendations froa curriculua audit needs assessment results to established mission statement, goals, and DSeg Plan I 176 Review recoanendations froa curriculua audit needs assessment in order to identify additional programs or program axxlif i cat ions 177 Develop Business Case for prograa and/or prograa iKxlificatlons I 178 Stixait Business Case for prograa and/or prograa modifications to Si\u0026lt;\u0026gt;erintendent and Board of Directors B 179 Develop progran and/or prograa laodifi cat ions B 180 Review prograa and/or program modifications with Cabi net Project: Date: 1/31/94 Critical Noncritical Progress IB Milestone Sunmary Page 18 Date 1/31/94 Rolled Up 0 Id 181 Task Description Decide to implement or not to implement programs and/or program modifications 1S2 Budgeting 183 Prepare initial financial forecasta for coning year 184 Issue Instructions for budget preparation at alt levels 185 Develop budget preparation training notarial 186 Conduct budget preparation training sesaions 187 Budget nanagers siteit 94-95 budget requests 188 Begin budget developnent Little Rock School District Program Planning and Budgeting Project Hanagement Report otr 1, 1994 Otr 2. 1994 Wil I, ITTT W4I fca I77W Jut I Aug I Sep Oct I Wov 1 Pec Otr 3, 1994 Jan j Feb | Mar I  Otr 4. 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I S^ Otr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 189 Revise financial forecast for coning year 190 Slim It proposed budget to Board Project: Date: 1/31/94 Critical Noncritical Progress M Milestone  Sumary IF Rolled Up 0 Page 19 Date 1/31/94Id 191 Task Description Conduct Board work sessions on budget 192 Revise budgets, ss needed 193 Notify certified personnel of possible stsff reduction 194 Board approval of tentative budget 195 Notify clsssified personnel of possible stsff reduction 196 Board adoption of 94-95 budget 197 Subnit 94-95 budget to State ja ECoauB pudagt Doctsaent ilM 0uarter\n2nd Quarter:3rd Quarter:4th Quarter) 199 Develop Progran Budget Docuaent Report Plan for all quarters for DSeg Programs 200 1st Quarter Proaran Budget Docuaent Report Project: Date: 1/31/94 Critical Little Rock scnool Dietrict Program Planning and Budgeting Project Management Report Qtr 1. 1994 Jul I Aug I Sep Qtr 2. 1994 Oct I Nov I Dec Qtr 3. 1994 Jan j Feta | Mar Qtr 4. 1994 Apr I May I Jun 0 Progress H Milestone Sunnary Rolled Up 0 Psge 20 Date 1/31/94 Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I feta | MarId 201 Task Description Prepare treining materiel for prirKipals, program managers and clerical staff 202 Conduct treining session for principels, program managers, and clerical staff\ndistribute diskettes 203 Disseminate written program docunent instructions to principals and program managers 204 Advise program managers end principels on Program Budget Docunent 20S Generete diskette management flow information to relative staff in School Operatiorts and PRE office 206 Plan 1st follow-up training session on the Program Budget Docunent and WordPerfect 207 Conduct 1st follow training sessions on the Program Budget Docunent end WordPerfect 208 OSes PrograM OUkettM dua back to Planner 209 PRE perform check-in procedures end deta clean-up on diskettes 210 PRE generates hard copies of diskettes Project\nDate: 1/31/94 Critical Honcriticel Little Rock School District Program Plenning end Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep I Otr 2. 1994 Oct 1 Mov I Dec I I I Progress Milestone Otr 3. 1994 Jan j Feb | Mar Otr 4, 1994 Apr I May I Jun Otr 1. 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Mar Sunsery Psge 21 Oete 1/31/94 Rolled Up 0Little Rock lool District Program Planning and Budgeting Project Management Report Id 211 Task Description____________________________________ PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mw I D^ I Qtr 3. 1994 Jan j F^ 1 Mar Qtr 4, 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 (X:t I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 212 PRE combines all relative info for Program Budget Docusent Report (1st Quarter) 213 I PRE disseminates draft of report to selected resource people 214 Revise draft 21S Prepare for pU\u0026gt;lfcation of Program Budget Docunent 216 Submit published Program Budget Docment Report to the Court 217 Return DSeg Program diskettes to managers and principals 218 2nj Quarter Proaraai Budaet Pocuaent Report 219 Advise program managers and principals on PBO 220 Prepare training material for follow-up training sessions on the PBD and WordPerfect I Project\nDate: 1/31/94 Critical Noncritical Progress  Hilestone  Suimary  Rolled Up 0 Page 22 Date 1/31/94Id 221 Task Description Disseminate standardized instructions for completing the PBO to principals and program managers 222 Conduct training sessions for principels, program managers, and clerical staff 223 Diskettes due beck to Plenner 224 PRE performs check-in procedures and data clean-up on diskettes 225 PRE generetes herd copies of diskettes 226 PRE develops relative narrative and the controller provides financial info for PBO Report 227 PRE combines all relative info for PBO 2nd Quarter Report 228 PRE disseminates drafts of report to selected resource people 229 Revise draft Little Rock School District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec I Qtr 3, 1994 Jan I Feb | Mar I 1 Qtr 4, 1994 Apr I Mey | Jun Otr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I F^ I Mar 230 Prepare for piblication of 2nd Quarter Program Budget Docuaent Report 5 Project: Date: 1/31/94 Critical Noncritical Progress  Milestone Sumary  Rolled Up 0 Page 23 Dete 1/31/94Little Rock lool District Progran Planning and Budgeting Project Nanagenent Report Id 231 Tesk Description Submit published 2nd Qusrter Progrsn Budget Docunent Report to Court Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Hov I Dec Qtr 3, 1994 j Feb I Her Jen I Qtr 4, 1994 Apr I Hay | Jui Qtr 1, 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Hov I Dec Otr 3, 1995 Jan I Feb | Her 232 Return diskettes back to the principals and progran nanegers 233 2M Develop Instruction* for Including any additional desegregation obligations to be included in 3rd Otr Program Budget Docuaent Report___________________________________ 3rd Quarter Program Budget Docuaent Report I as Advise progran nanegers and principals on th* PBD 236 az Prepare training naterial for principals, progran nanegers, and clerical staff for 3rd follow-up training on UordPerfect and the Program Budget Dociment_______________________ Disseninate reminder instruction* for PBOconpletion to principal* and progran managers B 238 Diskette* due beck to Planner a? PRE perfoms check-in procedures and data clean-qp on diskettes B 240 PRE generates hard copies of diskettes B Project! Date: 1/31/94 Critical Honcritical Progress H HIlestone Sumary Page 24 Date 1/31/94 Rolled Up 0Little Rock lool District Progrsn) Planning aixl Budgeting Project Hanagement Report Id 241 Task Description PREdevelops relative narrative and the controller provides financial info for 3rd Quarter Program Budget Docunent Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Qtr 3, 1994 Jan J Feb | Mar Qtr 4, 1994 Apr I Hay | Jui B Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Otr 3. 1995 Jan I Feb I Her 242 PRE conbines all relative info for 3rd Quarter for PBD Report 243 0 PRE disseminates draft of report to selected resource people 244 Revise draft 24S Prepere for pcijlication of Program Budget Report for the 3rd Quarter 246 Submit pulished 3rd Quarter Program Budget Document Report to Court 0 ZU Return diskettes to program aianagers and principals 2S iUl Quarter Pronraia Budaet Docuaent Report 249 Advise principals and program managers on the PBD 250 Diskettes due back to Planner Project: Date: 1/31/94 Critical Noncritical Progress Milestone Sunsery Rolled Up \u0026lt;\u0026gt; Page 25 Date 1/31/94Id 251 Task Description PRE performs check-In procedures and data clean-up on diskettes 252 PRE generates hard copies of diskettes 253 PRE develops relative narrative and the controller provides financial Info for 4th Quarter PBD Report 254 PRE conbines all relative info for 4th Quarter PBO Report 255 PRE disseninates draft of report to selected resource people 256 Revise draft 257 Prepare for publication the 4th Quarter Progran Budget Docunent Report to Court 258 Subnit pUilished 4th Quarter Progran Budget Docunent Report to Court 259 PRE houses diskettes until 93-94 school year begins !60 Honitorina gnd Reporting Project: Date: 1/31/94 Critical Little Rock \"School District Progran Planning and Budgeting Project Managnaent Report Otr 1, 1994 Qtr 2. 1994 Jut I Aug I Sep Oct I Nov | Dec Progress  Hilestone Otr 3, 1994 Jen J Feb I Har Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1^ Jul I Aug I S^ B B Page 26 Date 1/31/94 Qtr 2, 1995 Oct I Mov I D^ Qtr 3, 1995 Jan I Feb | Har Sunnary \" Rolled Up 0Id 261 Task Description Develop planning strategy 262 Prepare monitoring and reporting instructions for all quarters 263 Set up financial pull for 1st Quarter PBO Report with July, August, and Sept, data 264 Distribute 1st Quarter PBO Report to Primary Leaders 265 Provide feedbeck to principals and program managers on 1st quarter report 266 Set up financial pull for 2nd Quarter PBO Report 267 Distribute 2nd Quarter Program Budget Docuaent Report to Primary Leaders 268 Provide fee\u0026lt;l\u0026gt;eck to principals and program managera on 2nd Quarter Program Bucket Document 269 Set up financial pull for 3rd Quarter Program Budget Docunent Report 270 Disseminate 3rd Quarter Program Budget Docisnent Report to Primary Leaders Project\nDate: 1/31/94 Critical Little Rock school District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1W4 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan Her I Progress  Milestone Page 27 Dete 1/31/94 Qtr 4, 1994 Apr I Hay | Jun Otr 1. 1995 Jul I Aug I Sep Otr 2. 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Her Stnmary V Rolled Up 0Little Rock lIool District Program Planning and Budgeting Project Management Report Id 271 Task Description Provide feedback to principals snd program managers on 3rd Quarter PBO Report Qtr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Hov I Dec Qtr 3, 1994 Jan I Feb | Mar Qtr 4, 1994 Apr I May | Jun 0 Qtr 1, 1^ Jul I Aug I Sep Qtr 2. 1995 Oct I Hov I Dec Qtr 3, 1995 Jan I Feb | Mar 272 Set up financial pull for 4th Quarter PBO Report 273 Disseminate 4th Quarter PBO Report to the Primary Leaders 274 Modify process as necessary '///A 2TT 27S 279 280 Efarw E^objailfiQ Review Desegregation Plan for potential target programs Develop progran evaluation instrument and process Conduct information/orientation events to inform appropriate staff of activities Identify fast-track evaluation targets Conduct required training for use of process ard evaluation criteria for designated staff Project: Date: 1/31/94 Critical Honcritical Progress  Milestone Sunnary Rolled Up 0 Page 28 Date 1/31/94 276 Little Rock loot District Program Planning and Budgeting Project Hanagement Report Id 281 Task Description Coofilete fast-track evaluation of targeted program Qtr 1. 1994 Qtr 2. 1994 Jul I Aug I Sep Oct | Nov | Dec Qtr 3, 1994 Jan J Feb | Mar Qtr 4. 1994 Apr I May I Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Qtr 3. 1995 Jan I Feb [ Mar 282 Use fast-track evaluation results to determine program additions/deletions/modifications 283 Develop additional program and/or program modifications 284 Begin program evaluation for targeted non-deseg program (using established process/criteria) 285 Revieu evaluation resulta for non-deseg program 286 Consolidate/merge results of non-deseg program results into budget development 2SZ Broad-Based Feetfceck 0 B 288 Define input requirements at Board work sesaion 289 Develop inservice plan on the Program Planning and Budgeting Process 290 Begin input process Project: Date: 1/31/94 Critical Noncritical Progress Milestone Sunsery  Rolled Up O Page 29 Date 1/31/94 y/////////////////.Little Rock lool District Program Planning and Budgeting Project Management Report Id 291 Task Description__________ Complete input process Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Qtr 3, 1994 Jan Feb I Her Qtr 4, 1994 Apr I May | Jui Qtr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 292 Plan for internal and external feedback 293 Provide internal and external feedback W///. 294 Prograa Coordination 295 Develop project sianageaient tool 296 Set up regular project nenagement reporting process iSZ Subaiit laonthly project wanafleagnt r*P9rt IS CSS!! RI 298 Stixnit August monthly management report to Court 299 Sutxsit September sxxithly management report to Court 300 SiAnit October monthly management report to Court Project\nDate: 1/31/94 Critical Noncritical Progress  Hilestone Sunmary  Rolled Up 0 Page 30 Date 1/31/94Id 301 Task Description______________________________________ Submit Novenber monthly laanagement report to Court Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug 1 Sep Otr 2, 1994 Oct I Nov I D^ Qtr 3, 1994 Jan j Feb | Mar Otr 4, 1994 Apr I May I Jun Otr b 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 302 Siiialt December Monthly Management report to Court 303 304 Submit February monthly management report to Court 305 Siinit March Monthly Mnagenent report to Court 306 SUbnlt April Monthly Manageaient report to Court 307 SubMit Nay Monthly aianageaient report to Court 308 Siinit June Monthly ManageMent report to Court Project: Date: 1/31/94 Critical Noncritical Progress  Milestone  Sumary  Rolled Up \u0026lt;\u0026gt; Page 31 Date 1/31/94FEB. 28, 1994 RECEIVED IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS WESTERN DIVISION FEB 2 8 1994 Office of Desegregation Monitoring LITTLE ROCK SCHOOL DISTRICT PLAINTIFF VS. No. LR-C-82-866 PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA/ ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS LRSD^S FEBRUARY PROJECT MANAGEMENT TOOL The Plaintiff, Little Rock School District (\"LRSD\"), for its February Project Management Tool, states: 1. Pursuant to the Order of this Court, the LRSD does hereby submit its Project Management Tool for the month ending February 28, 1994. WHEREFORE, the Little Rock School District submits its Project Management Tool for the month ending February 28, 1994. FRIDAY, ELDREDGE \u0026amp; CIARK ATTORNEYS AT LAW 2000 First Commercial Building 400 West Capitol Little Rock, Arkansas 72201-3493 (501) 376-2011 BSISHFebruary Project Management Tool February 28, 1994 Page 2 ATTORNEYS FOR PLAINTIFF LITTLE ROCK SCHOOL DISTRICT Jerry L. Malone Bar No. I. D. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of the foregoing LRSD's February Project Management Tool has been mailed by First Class Mail, postage pre-paid on February 28, 1994, upon the following, except as otherwise indicated: postage pre-paid on February 28, Mr. John W. Walker John Walker, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones Wright, Lindsey \u0026amp; Jennings 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones Jack, Lyon \u0026amp; Jones, P.A. 3400 Capitol Towers Capitol \u0026amp; Broadway Streets Little Rock, AR 72201 Mr. Richard Roachell First Federal Plaza 401 West Capitol Avenue, Suite Little Rock, AR 504 Mrs. 72201 Ann Brown (Hand-delivered pursuant to the order of the Court) Heritage West Building, Suite 520 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone Little Rock School District Project Management Tool Id 1 Task Description______________________________________ Develoonent of  Planning Organization and Structure X Comp. 47X Start 2Z12S Finish 4/30/94 Resources 2 Designate District Planner 100X 7/27/93 7/27/93 Board 3 Hire Planning Specialist 100X 9/9/93 9/9/93 Ingraai, Board 4 Train Planning Specialist SOX 9/9/93 4/30/94 Ingraai S Reassess planning organization and structure SOX 7/1/93 4/30/94 HatthIs,UlllistBs,IngraRi 6 Restructure and andify, if necessary OX 4/1/94 4/30/94 Wi 11 i aais, Nat th I a, Board Z Needs Assesspent fia 7/2/93 8 Define purpose, process, and foraiat 100X 7/30/93 7/30/93 Hatthis, Ingraai,Hi Ihol len. Board 9 Coanunicate to the District and coanunity the purpose, process, and foraiat to be used in the program planning and budgeting process 100X 7/30/93 2/3/94 Hatthis, Ingraai, Boa rd 10 Develop and define the mission stateaient and goals for the District 100X 8/31/93 8/31/93 Hatthis, Ingraai, Boa rd. Cabinet 11 Develop preliaiinary list of issues for needs assessment 100X 8/31/93 8/31/93 Hatthis,Ingram,Board,Cabinet 12 Identify data to measure needs of district 100X 7/2/93 7/2/93 Hatthis,Ingram,HiIhollen Page 1 2/28/94 Little Rock School District Project Management Tool Id 13 Task Description___________ Study data to measure needs X Comp. 95X Start 8/2/93 Finish 3/7/94 Resources Matthis,Ui 11 isms,Ingram, MiIhollen,Mayo 14 Arkansas Minima Perfonaance (AMPT) Test data nanagewefit 100X 11/10/93 11/23/93 InnraM. Hobby 15 Develop data collection plan for AMPT results 100X 11/10/93 11/10/93 Ingram 16 Assign responsibilities for AMPT data collection 100X 11/12/93 11/12/93 Ingram 17 Collect data from AMPT results 100X 11/12/93 11/17/93 Hobby IB Analyze data from AMPTresults 100X 11/17/93 11/19/93 Hobby 19 Report data findings from AMPT for merge into needs assessamnt 100X 11/23/93 11/23/93 Hobby,Ingram 23. Stanford 8 Isit management 1002 iizisza 11Z81ZS2 21 Develop data collection plan for Stanford 8 results 100X 11/10/93 11/10/93 Ingram 22 Assign responsibilities for Stanford 8 data collection 100X 11/12/93 11/12/93 Ingram 23 Collect data from Stanford 8 results 100X 11/15/93 11/16/93 Dunbar 24 Analyze data from Stanford 8 results 100X 11/18/93 11/22/93 Dunbar Page 2 2/28/94Little Rock School District Project Management Tool Id 25 Task Description___________________________________________ Report data findings from Stanford 8 for merge into needs assessment X Comp. 100X Start 11/23/93 Finish 11/23/93 Resources Dunbar,Ingram 26 Desegregation Honitoring Reportt Audit SSS 10/15/W 27 Assign responsibility for data collection 100X 10/15/93 10/1B/W Hayo 28 Develop data collection plan 100X 10/18/93 10/20/93 Mayo,Hart 29 Collect data 100X 10/21/93 12/U/93 Hayo,Hart 30 Request to Program Managers to compare with 1st Quarter's Program Budget Docuaent 100X 12/15/93 1/31/9A 31 Report findings to PRE for merge with Program Budget Docunent, where appropriate 75X 2/9/94 Vi/V, Mayo 22 Desegregation Plans Audit 10/15/93 33 Assign responsibility for data collection 100X 10/15/93 10/18/93 Mayo 34 Develop data collection plan 100X 10/18/93 10/20/93 Mayo,Hart 35 Collect data 100X 10/21/93 12/14/93 Mayo,Hart 36 Request to Program Managers to compare with 1st Quarter's Program Budget Docuaents 100X 1/31/94 1/31/94 Mayo Page 3 2/28/94Little Rock School District Project Hanagement Tool Id 37 Task Description__________________________________________ Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate X Comp. 75X start 2/9/94 Finish 3/8/94 Resources Hayo 3a Court Orders Audit s 10/15/93 ?/S/B 39 Assign responsibility for data collection 100X 10/15/93 10/18/93 Hayo 40 Develop data collection plan 100X 10/18/93 10/20/93 Mayo,Hart 41 Collect data 100X 10/21/93 12/14/93 Mayo,Hart 42 Request to Program Hanagers to coepara with 1st Quarter's Program Budget Docunent 100X 12/15/93 1/31/94 Nayo 43 Report findings to Planning, Research and Evaluation for sierge with Program Budget Docunent, where appropriate 7SX 2/9/94 3/8/94 Nayo CurrlculiM Audit 100X 8/2/93 2/4/94 45 Develop plans for data collection for Curriculue Audit 100X 8/2/93 11/19/93 Hatthis,CurriculuB Supervisors 46 Assign responsibilities for coUection--Curriculiai Audit 100X 11/12/93 11/12/93 Hatthis 47 Collect data for Curriculun Audit 100X 11/15/93 11/30/93 Curriculun Supervisors 48 Establish procedures for review and assessment of Curriculun Audit data 100X 11/15/93 11/19/93 Hatthis,Curriculun Supervisors Page 4 2/28/94Little Rock School District Project Hanagement Tool Id 49 Task Description_______________________________________ Organize and label Curriculus audit data--fIndings of Honitoring and Status Reports. Curriculus Objectives, achievement X Comp. 100X Start 11/29/93 Finish 12/7/93 Resources______________________ Hatthis.Curriculus Supervisors SO Relate/assess the data results back to the Curriculum Audit findings 100X 12/6/93 12/15/93 Matthis.CurriculLm Supervisors 51 Analyze the effectiveness of revised currlculun, polices, etc. 100X 12/15/93 12/15/93 Matthls,Curriculus Supervisors 52 Identify factors that facilitated attainaent of curriculus goals 100X 12/16/93 12/17/93 Hatthis.Curriculus Supervisors 53 Identify obstacles that prevented curriculus goal attainment 100X 12/16/93 12/17/93 Hatthis.Curriculus Supervisors 54 Hake recoainendatloins for program add! 11 ons/de let I ons/modi f I cat I ons 100X 1/7/94 1/21/94 Hatthis.Curriculus Supervisors 55 Report data findings from Curriculus Audit for iserge into needs assessaient 100X 1/7/94 2/4/94 Hatthis.Curriculus Supervisors Scliool CUste/Husan Relation* gynfSIf JOOS 8/16/93 8/25/93 57 Oevelop data collection plan for SC/HR 100X 8/16/93 8/16/93 Ingraai 58 Assign responsibilities for SC/HR data collection 100X 8/17/93 8/17/93 Ingraai 59 Collect data froai SC/HR survey 100X 8/18/93 8/19/93 PermNorman. Sail th 60 Analyze data from SC/HR survey 100X 8/23/93 8/25/93 PennNoraian. Smi th Page 5 2/28/94Little Rock School District Project Hanagement Tool Id 61 Task Description__________________________________________ Report of data findings from SC/HR survey for merge into needs assessment X Comp. 10 OX Start 8/24/93 Finish 8/24/93 Resources_______________ PennNor(nan,Smi th, Ingram Facilities Study 2^ 2/1/23 3/?/24 63 Develop data collection plan for Facilities Study 100X 9/1/93 9/16/93 Milhol(en,Eaton 64 Assign responsibilities for Facilities Study 100X 9/17/93 9/17/93 HiIhollen,Eaton 65 Collect data for Facilities Study 100X 9/20/93 1/12/94 Hi(hoilen,Eaton 66 Prepare report for Facilities Study 77X 1/25/94 3/4/94 HiIhollen,Eaton 67 Report data findings froa Facilities Study for aarge into needs assessment OX 3/7/94 3/7/94 HiIhollen,Eaton S Pr9port1ona| Allocation Fonaulaa 1O0X 8/2/93 2/4/94 69 Develop data collection plan for Proportional Allocation Formulas 100X 8/2/93 8/20/93 Hilhollen 70 Assign responsibilities for Proportional Allocation Foraulas 100X 8/23/93 8/23/93 Hilhollen 71 Collect data for Proportional Allocation Fonaulas 100X 8/24/93 10/27/93 Eaton,Barnhouse,Boykins,Gadberry,HiIhollen 72 Analyze data from Proportional Allocation Fonaulas 100X 11/1/93 11/24/93 HiIhollen,Eaton,Barnhouse,Boykins,Gadberry Page 6 2/28/94Little Rock School District Project Hanagement Tool Id 73 Task Description________________________________ Prepare Proportional Allocation Formulas Report X Comp. 100X Start 11/29/93 Finish 2/3/94 Resources Hilhollen 74 Report data findings from Propotionsl Allocations Formulas study for merge into needs assessment 100X 2/4/94 2/4/94 Hilhollen 75 Collect and merge Issues from work session (Aug. 31,1993) into needs assessment Information 100X 1/25/94 2/4/94 Hatthis,Ui 11 liras, lngrM,NI Ihol ten,Hayo 76 Conduct work session for data analyses of all atudles, surveys, forums, dialogues, etc. 100X 1/26/94 2/4/94 Hatthla,Ull(iaaB,Board,Cablnet 77 Coapleta needs assessatent listing 99X 1/27/94 3/7/94 Ui IUsan,Hatthi s,Hayo 78 Publish Draft of Needs Assessannt Report 99X 2/25/94 3/7/94 UilliaM,Ingraa 79 Finalize and Publish Needs Assessment Report OX 3/9/94 3/9/94 Hatthis,Ui I Ums, Ingraa 80 Begin 95-96 needs sssessoent cycle OX 4/4/94 11/4/94 Natthis,Uilllaas,lngrM,Hllhollen,Hayo fil Prograa Inventory fix 7/1/93 6/30/94 82 Identify DSeg programs 100X 7/1/93 7/1/93 IngrM 83 Identify primary and secondary leaders for DSeg programs 100X 7/1/93 7/1/93 IngrM 84 Revise DSeg ProgrM listings 100X 7/19/93 9/8/93 IngrM Page 7 2/28/94Little Rock School District Project Hanagement Tool Id 85 Task Description_________________________ Receive approval of DSeg Program listing X Comp. 100X Start 7/19/93 Finish 7/19/93 Resources_____ Hatthis,Ingram 86 Distribute DSeg Program listings to selected resource persons 100X 9/9/93 9/9/93 Ingram 87 Conduct inservice for DSeg Program managers and principals 100X 9/16/93 9/23/93 Hatthis,Ingram 88 Develop Program Budget Docunent for DSeg Programs 100X 8/6/93 9/9/93 Ingram 89 Establish a list of Hon-DSeg Prograan 100X 8/26/93 8/26/93 Ui 11 i ams ,Hatth i s, I ngram 90 Identify primary and secondary leaders for Non-DSeg Programs 100X 11/16/93 11/29/93 Ui IIiams,Hatthis,Ingram 91 Revise Hon-DSeg Program listings 1O0X 8/27/93 11/15/93 Ui IUams,Hatthis, Ingram 92 Receive approval of Hon-DSeg Program listing 100X 11/15/93 11/15/93 Ui 11iams,Hatthis,Ingram 93 Distribute Non-DSeg Program listing to selected resource persons 100X 11/16/93 11/16/93 Ingram 94 Conduct inservice for Non-DSeg program managers 100X 12/10/93 12/10/93 Ingram 95 Develop Program Budget Docunents for Mon-DSeg Progrmns 85X 12/10/93 3/4/94 Ingram,Non-DSeg Program Hanagers 96 Herge DSeg and Non-DSeg Prograas into a composite listing 100X 1/18/94 1/18/94 Ingram Page 8 2/28/94 Little Rock School District Project Management Tool Id 97 98 22 100 101 102 103 104 105 106 107 108 Task Description____________________ Generate a Program Inventory Report Conduct 95-96 Program inventory Conaajiity Foruag Develop data collection plan for Community Foruma Set locations and schedule for Community Foruas Develop Community Forua sample agenda Develop data collection tool (matrix) for Coiaaunity Foruas Conduct Cloverdele Eleaientery Community Forum Gather Cloverdale feedback data for input into matrix Conduct Parkview Community Forua Gather Parkview Community Forum feedback data for iqxjt into matrix Conduct Bale Community Forum X Comp. 100X Start 1/20/94 Finish 1/20/94 Resources Ingram,Bassa OX lOOX 100X 100X 100X 100X 100X 100X 100X 100X 100X 5/2/94 6/30/94 Ingram 9/U/93 2/16/94 9/14/93 9/14/93 Basse,Uagner,Hayo 9/21/93 9/21/93 Uagner,Mayo 10/4/93 10/4/93 Basse 10/6/93 10/7/93 Besse,Wegner,Heyo 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 Page 9 2/28/94 10/11/93 10/12/93 10/26/93 10/27/93 11/10/93 Williams Bassa Williams Bassa Williams Little Rock School District Project Management Tool Id 109 Task Description___________________________________________ Gather Bale Coanunity Forua feedback data for input into matrix X Comp. 100X Start 11/11/93 Finish Resources 11/12/93 Bassa 110 Conduct Forest Heights Conmunity Forum 100X 11/16/93 11/16/93 Uilliams 111 Gather Forest Heights Coanunity Forum feedback data for input into matrix 100X 11/17/93 11/17/93 Bassa 112 Conduct Rockefeller Connunity Forum 100X 11/30/93 11/30/93 Williams 113 Gather Rockefeller Coanunity Forum feedback data for input into matrix 100X 12/1/93 12/1/93 Bassa 114 Conduct Garland Coansmity Fortis 100X 12/6/93 12/6/93 Uilliams 115 Gather Garland Coanunity Forua feedback data for input into matrix 100X 12/6/93 12/6/93 Bassa 116 Finalize and publish Coanunity Forum Matrix 100X 12/6/93 1/6/94 Bassa HZ PiBtrict Pialogues lOOX IQ/ZTZa 118 Develop data collection plan for District Dialogues 100X 10/27/93 10/27/93 Mayo,Bassa,Wagner 119 Set schedule for District Dialogues 100X 10/28/93 10/28/93 Wagner,Bassa,Williams,Mayo 120 Develop District Dialogue sanple agenda 100X 11/9/93 11/9/93 Bassa Page 10 2/28/94Little Rock School District Project Management Tool Id 121 Task Description_____________________________________ Develop data collection tool for District Dialogues (matrix) X Comp. 100X start 11/9/93 Finish 11/9/93 Resources Bassa 122 Conduct Central Office Adninistration District Dialogue 100X 11/23/93 11/23/93 Uilliams 123 Gather Central Office Adninistration feedback data for input into matrix 100X 12/1/93 12/13/93 Basse 124 Conduct Teachers District Dialogue 100X 12/15/93 12/15/93 Uilliams 125 Gather Teachers District Dialogue feedback data for input into matrix 100X 12/16/93 12/16/93 Bassa 126 Conduct Principals District Dialogue 100X 1/6/94 1/6/94 Uilliams 127 Gather Principals District Dialogue feedbacl data for input into matrix 100X 1/7/94 1/7/94 Bassa 12S Conduct Classified Staff District Dialogue 100X 2/3/94 2/3/94 Uilliams 129 Gather Classified Staff District Dialogue feedback data for merge into matrix 100X 2/3/94 2/3/94 Bassa 130 Finalize and publish District Dialogue matrix 10OX 2/4/94 2/16/94 Bassa 121 Goals and Objectives 100X 8/?/93 122 Conduct Cabinet Planning Session ipox 8/2/93 8/20/93 Page 11 2/28/94Little Rock School District Project Hanagement Tool Id 133 Task Description______________________ Identify process for goal development X Comp. 100X Start 8/2/93 Finish 8/17/93 Resources Hatthis,Ingram,Glasgow 134 Determine date and site for work session 100X 8/13/93 8/13/93 Hatthis 135 Identify materials for work session 100X 8/16/93 8/16/93 Hatthis,Ingram.Glasgow 136 Develop materials for work session 100X 8/17/93 8/18/93 Hatthis,Ingram 137 Identify and notify participants for the work session 100X 8/12/93 8/12/93 Hatthis 138 Conduct work session 100X 8/20/93 8/20/93 Cabinet J32 Conflict Soal Setting yorjc SSSSlSQ 100X 8/23/93 9/3/93 140 Identify process for goal setting work session 100X 8/23/93 8/24/93 Hatthis,Ingram,GIasgow 141 Identify participants for the goal setting work session 100X 8/23/93 8/23/93 Hatthis 142 Determine date and site for goal setting work session 100X 8/24/93 8/24/93 Hatthis,Ingram 143 DistrilxJte background materials to the participants 10OX 8/25/93 8/25/93 Hatthis 144 Conduct work session to develop tentative mission statement, develop tentative goals, and a list of issues that may enhance or restrict goal attainment 100X 8/31/93 8/31/93 Cabinet,Board,PTA,CTA,Prin Roundtable,Betty Caldwell Page 12 2/28/94Little Rock School District Project Hanagement Tool Id 145 Task Description_________________________ Prepare materials for Board work session X Comp. 100X Start 9/1/93 Finish 9/3/93 Resources_____ Hatthis,Ingram 146 Conduct Board Uork Session 10OX 8/30/93 9/9/W 147 Establish date and site for work session 100X 8/30/93 8/30/93 Natthis 148 Distribute backgrourxl materials to Board mentiers 100X 9/1/93 9/1/93 Hatthis,Ingran 149 Review of preliminary list of issues for needs assessment by Board 100X 9/9/93 9/9/93 Board,Hatthis,Ingram 150 Review/revise tentative mission statement and goals 100X 9/9/93 9/9/93 Board 151 Review desegregation program inventory 100X 9/9/93 9/9/93 Board 152 Review identified proportional allocations 100X 9/9/93 9/9/93 Board 153 Establish written priorities 100X 9/9/93 9/9/93 Board 154 Identify additional \"fast-track\" program evaluation 100X 9/9/93 9/9/93 Board 155 Identify strategies for funding shortfalls 100X 9/9/93 9/9/93 Board 156 Develop conmunication strategy for mission statement and goals 100X 9/10/93 9/10/93 Ingram,Hatthis Page 13 2/28/94Little Rock School District Project Hanagement Tool Id 157 Task Description_______________________ Distribute mission statement and goals X Comp. 100X Start 9/10/93 Finish 9/10/93 Resources Ingram,Uagner 158 Distribute list of priorities 100X 9/10/93 9/10/93 Board 159 Conduct Board Retreat Work Session J6X 12/2/93 4/30/94 160 Determine date and site for Board Retreat 100X 12/2/93 12/2/93 Uilliams,Board 161 Identify agenda items for Board Retreat 100X 1/12/94 1/12/94 Uilliams,Board 162 Establish agenda for Board Retreat 100X 1/12/94 2/3/94 Uilliams,Board 163 Gather and distribute materials for Board Retreat 100X 1/12/94 2/3/94 Uilliams,Matth{s,Ingram,Hilhollen,Gadberry 164 Conduct data analysis work session for Board Retreat 100X 2/1/94 2/1/94 Uilliams,Cabinet 165 Conduct Board Retreat 100X 2/4/94 2/4/94 Uilliams,Boa rd 166 Report outcoaies of Board Retreat 100X 2/10/94 2/11/94 UilliaRi8,Board 167 Determine the need for an additional Board Retreat OX 2/11/94 4/30/94 Uilliams,Board,Cabinet 168 Program Development 11/15/93 3/10/9* Page 14 2/28/94Little Rock School District Project Management Tool Id 169 170 171 172 173 174 175 176 177 178 179 180 Task Description___________________________________________ Develop philosophy and/or objectives for programs and /or program modifications Schedule and hold meetings for organizing the project Seek copies of source docuaents from experts, other school districts Examine trends of experts in the designated fields Organize a committee to develop educational specifications Establish framework for: curriculum offerings\nservices and support programs\npolicies for instructional delivery\nmaterials/supplies/equipment\nstaffing needs and staff development needs\nbudget Relste/reference recomowndations from curriculum audit needs assesssient results to established mission stateaient, goals, and DSeg Plan Review recoaiaendations from curriculua audit needs assesssient in order to identify additional programs or program modifications Develop Business Case for program and/or program modifications to Superintendent and Board of Directors Develop program and/or program modifications Revieu program and/or program modifications with Cabinet Sutxait Business Case for program and/or program modifications to Superintendent and Board of Directors X Comp. 100X 100X 100X 10OX 100X 100X 100X 100X 75X 75X 50X OX Start 11/15/93 11/19/93 11/19/93 11/19/93 11/19/93 1/7/94 2/4/94 1/7/94 2/8/94 2/18/94 2/25/94 3/10/94 Page 15 2/28/94 Finish 11/19/93 12/15/93 12/15/93 12/15/93 11/26/93 2/18/94 2/7/94 2/7/94 3/7/94 3/4/94 3/8/94 3/10/94 Resources Matthis,Curriculua Supervisors Matthis,Curriculum Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculum Supervisors Matthia,Curriculua Supervisors Matthia,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua Supervisors Matthis,Curriculua SupervisorsLittle Rock School District Project Management Tool Id 181 Task Description_________________________________________ Decide to inplement or not to implement programs and/or program modifications X Comp. OX Start 3/10/94 Finish 3/10/94 Resources___________________ Matthis,Curriculum Supervisors Budgeting UX 11/18/93 8/26/W 183 Prepare initial financial forecasts for coming year 100X 12/1/93 2/11/94 Mi Ihollen 184 Issue instructions for budget preparation at all levels 100X 11/30/93 12/3/93 MiIhollen 185 Develop budget preparation training material 100X 11/18/93 11/30/93 Milhollen 186 Conduct budget preparation training sessions 100X 12/6/93 12/17/93 Milhollen 187 Budget managers submit 94-95 budget requests 100X 1/14/94 2/28/94 Milhollen 188 Begin budget developeient 100X 1/18/94 1/18/94 MiIhollen 189 Revise financial forecast for coming year OX 3/1/94 3/15/94 Milhollen 190 Submit proposed budget to Board OX 3/24/94 3/24/94 Mi Ihollen 191 Conduct Board work sessions on budget OX 3/28/94 4/15/94 Milhollen,Board,Matthis 192 Revise budgets, as needed OX 4/18/94 4/30/94 Milhollen Page 16 2/28/94Little Rock School District Project Hanagement Tool Id 193 Task Description________________________________________ Notify certified personnel of possible staff reduction X Comp. OX Start 4/1/94 Finish 4/30/94 Resources HiIhollen,Sadberry 194 Board approval of tentative budget OX 5/2/94 5/26/94 HiIhollen,Hatth is,Board,Ingram 195 Notify classified personnel of possible staff reduction OX 5/3/94 5/31/94 Gadberry,HiIhollen 196 Board adoption of 94-95 budget OX 7/1/94 7/28/94 Board,Hilhollen,Hatthis 197 Submit 94-95 budget to State OX 8/1/94 8/26/94 Board,HiIhollen IS Program Budget Docuaent (1st Quarter\n2nd Quarter\n3rd Quarter:4th Quarter) 521 9/1/W 8/1/94 199 Develop Program Budget Docuaent Report Plan for all quarters for DSeg Programs 100X 9/1/93 9/21/93 Ingram,Bassa 200 1st Quarter Program Budget Docuaent Report 100X 9/17/93 11/12/93 201 Prepare training material for principals, program managers arxi clerical staff 100X 9/17/93 9/21/93 Ingram,Hatthis,Bassa 202 Conduct training session for principals, program managers, and clerical staff\ndistribute diskettes 100X 9/23/93 9/23/93 Ingram 203 Disseminate written program docunent instructions to principals and program managers 100X 9/30/93 9/30/93 Bassa,Ingram 204 Advise program managers and principals on Program Budget Docunent 100X 9/28/93 10/18/93 Bassa,Ingram Page 17 2/28/94Little Rock School District Project Management Tool Id 205 Task Description__________________________________________ Generate diskette management flow information to relative staff in School Operations and PRE office X Comp. 100X Start 10/1/93 Finish 10/5/93 Resources Bassa 206 Plan 1st follow-up training session on the Program Budget Document and UordPerfect 100X 10/5/93 10/8/93 Bassa,Glasgou 207 Conduct 1st follow training sessions on the Program Budget Docunent and UordPerfect 100X 10/5/93 10/8/93 Bassa,Glasgow 208 DSeg Programs Diskettes due back to Planner 1O0X 10/14/93 10/14/93 Ingraai, Bassa 209 PRE performs check-in procedures and data clean-up on diskettes 100X 10/13/93 10/22/93 PRE Clerical Staff,Bassa 210 PRE generates hard copies of diskettes 100X 10/22/93 10/26/93 PRE Clerical Staff 211 PRE develops relative narrative and the Controller provides financial info for the Program Budget Document Report 100X 10/22/93 10/26/93 Bassa, lngraai,Ni Ihol len 212 PRE coabines all relative info for Program Budget Docusent Report (1st Quarter) 100X 10/27/93 10/28/93 PRE Clerical Staff,Bassa,Ingram 213 PRE disseminates draft of report to selected resource people 100X 10/29/93 10/29/93 Ingram 214 Revise draft 100X 11/2/93 11/2/93 Ingram,Bassa 215 Prepare for publication of Program Budget Docusent lOOX 11/2/93 11/2/93 Ingram 216 Submit published Program Budget Document Report to the Court 100X 11/3/93 11/3/93 Uilliams,Ingram Page 18 2/28/94Little Rock School District Project Hanagement Tool Id 217 Task Description__________________________________________ Return DSeg Program diskettes to managers and principals X Comp. 100X Start 11/12/93 Finish 11/12/93 Resources PRE Clerical Staff,Bassa,Ingram 2ifi 2nd Quarter Prograa Budget Docuaent Report 88X n/15/w 3/11/0* 219 Advise program managers and principals on PBO 100X 11/23/93 1/U/94 Ingram,Bassa,Ass't Supts 220 Prepare training material for follow-if) training sessions on the PBD and WordPerfect 100X 11/15/93 11/17/93 Basse,Glasgow 221 Disseminate standardized instructions for completing the PBD to principals and program managers 100X 12/8/93 12/8/93 Bassa 222 Conduct training sessions for principals, program managers, and clerical staff 100X 12/10/93 12/14/93 Glasgow,Bassa 223 Diskettes due back to Planner 100X 1/6/94 1/6/94 Principals,Program Managers 224 PRE performs check-in procedures and data clean-up on diskettes 100X 1/6/94 1/14/94 PRE Clerical Staff,Bassa 225 PRE generates hard copies of diskettes  100X 1/14/94 1/21/94 PRE Clerical Staff 226 PRE develops relative narrative and the controller provides financial info for PBD Report 100X 1/26/94 1/26/94 tngrara,Bassa,PRE Clerical Staff 227 PRE confines all relative info for PBO 2nd Quarter Report 100X 2/1/94 2/1/94 Ingram,Bassa,PRE Clerical Staff 228 PRE disseminates drafts of report to selected resource people 100X 1/31/94 1/31/94 Ingram Page 19 2/28/94 Little Rock School District Project Management Tool Id 229 Task Description Revise draft X Comp. 10 OX Start 2/2/94 Finish 2/2/94 Resources Ingram 230 Prepare for publication of 2nd Quarter Program Budget Document Report lOOX 2/3/94 2/3/W PRE Clerical Staff,Bassa,Ingram 231 Submit published 2nd Quarter Program Budget Docunent Report to Court 100X 2/4/94 2/7/94 Ui 11 lams,Ingram 232 Return diskettes back to the principals and program managers 100X 2/8/94 2/8/94 PRE Clerical Staff,Bassa 233 Develop instructions for including any additional desegregation obligations to be included in 3rd Otr Program Budget Docunent Report SOX 2/14/94 3/11/94 Ingram,Bassa Jrd Quarter Program Budget Docvwcnt Report 25 2Z11ZB 2Z12ZS\u0026amp; 235 Advise program managers and principals on the PBO OX 2/11/94 4/8/94 lngram,Bassa,Ass't Si^jts.Mayo 236 Prepare training material for principals, program managers, and clerical staff for 3rd follow-up training on WordPerfect and the Program Budget Docunent OX 3/11/94 3/15/94 Bassa,PRE Clerical Staff 237 Disseminate reminder instructions for PBOcompletion to principals and program managers OX 3/21/94 3/21/94 Bassa,Ingram 238 Diskettes due back to Planner OX 4/8/94 4/8/94 Principe Is,Program Managers 239 PRE performs check-in procedures and data clean-up on diskettes OX 4/8/94 4/15/94 PRE Clerical Staff,Bassa 240 PRE generates hard copies of diskettes OX 4/15/94 4/20/94 PRE Clerical Staff Page 20 2/28/94Little Rock School District Project Management Tool Id 241 Task Description________________________________________ PREdevelops relative narrative and the controller provides financial info for 3rd Quarter Program Budget Docunent Report X Comp. OX Start 4/15/94 Finish 4/20/94 Resources MiIhollen,Bassa,Ingram 242 PRE combines all relative info for 3rd Quarter for PBO Report OX 4/20/94 4/25/94 Ingram.Bassa.PRE Clerical Staff 243 PRE disseminates draft of report to selected resource people OX 4/26/94 4/26/94 Ingram 244 Revise draft OX 4/27/94 kfZT/Vt Ingram,Bassa,PRE Clerical Staff 245 Prepare for publication of Program Budget Report for the 3rd Quarter OX 4/28/94 4/28/94 Ingram,PRE Clerical Staff 246 Submit puli shed 3rd Quarter Program Budget Docuaent Report to Court OX 5/2/94 5/13/94 Ingram,Uilliams 247 Return diskettes to program managers and principals OX 5/10/94 5/10/94 PRE Clerical Staff,Bassa \u0026gt;48 4th Quarter Progrma Budpet Docuaent Report SS 8/1/94 249 Advise principals arvi program managers on the PBO OX 5/13/94 7/8/94 Ingram,Basss,Ass't Supta,Mayo 250 Diskettes due back to Planner OX 7/11/94 7/11/94 Principals,Program Managers 251 PRE performs check-in procedures and data clean-up on diskettes OX 7/7/94 7/14/94 PRE Clerical Staff,Bassa 252 PRE generates hard copies of diskettes OX 7/14/94 7/20/94 PRE Clerical Staff Page 21 2/28/94Little Rock School District Project Management Tool Id 253 Task Description____________________________________ PRE develops relative narrative and the controller provides financial info for 4th Quarter PBD Report X Comp. OX Start 7/18/94 Finish 7/22/94 Resources______________ Hilhollen,Bassa,Ingram 254 PRE carbines all relative info for 4th Quarter PBO Report OX 7/22/94 7/22/94 PRE Clerical Staff,Bassa,Ingram 25S PRE disseminates draft of report to selected resource people OX 7/27/94 7/27/94 Ingram 256 Revise draft OX 7/28/94 7/28/94 Ingram,Bassa,PRE Clerical Staff 257 Prepare for publication the 4th Quarter Program Budget Docunent Report to Court OX 7/29/94 7/29/94 PRE Clerical Staff,Ingram 258 Submit published 4th Quarter Program Budget Docuaent Report to Court OX 8/1/94 8/1/94 Ingram,Uilliams 259 PRE houses diskettes inti I 93-94 school year begins OX 8/1/94 8/1/94 PRE Clerical Staff,Basse \u0026gt;60 Monitoring and Reporting 52S 7/1/93 8/8/94 261 Develop planning strategy 100X 7/1/93 7/30/93 Ingram,Matthis,HiIhollen 262 Prepare annitoring and reporting instructions for all quarters 100X 9/1/93 9/21/93 Ingram,Matthis 263 Set up financial pull for 1st Quarter PBO Report with July, August, and Sept, data 100X 10/26/93 10/26/93 MiIhollen 264 Distribute 1st Quarter PBO Report to Primary Leaders 100X 11/15/93 11/15/93 Ingram Page 22 2/28/94Little Rock School District Project Management Tool Id 265 Task Description_________________________________________ Provide feedback to principals and program managers on 1st quarter report X Comp. 100X Start 11/22/93 Finish 11/30/93 Resources Primary Leaders 266 Set up financial pull for 2nd Quarter PBD Report 100X 1/26/94 1/26/94 MiIhollen 267 Distribute 2nd Quarter Program Budget Docunent Report to Primary Leaders OX 3/11/94 3/11/94 Ingram 268 Provide feedback to principals and program managers on 2nd Quarter Program Budget Docunent OX 3/15/94 3/18/94 Primary Leaders 269 Set up financial pull for 3rd Quarter Program Budget Docunent Report OX 4/15/94 4/15/94 Milhollen 270 Disseminate 3rd Quarter Program Budget Document Report to Primary Leaders OX 5/12/94 5/12/94 Ingram 271 Provide feedback to principals and program managers on 3rd Quarter PBO Report OX 5/13/94 5/17/94 Primary Leaders 272 Set i\u0026lt;\u0026gt; financial pull for 4th Quarter PBO Report OX 7/18/94 7/18/94 273 Disseminate 4th Quarter PBD Report to the Primary Leaders OX 8/8/94 8/8/94 Ingram 274 Modify process as necessary OX 4/1/94 4/30/94 Ingram 275 Program Evaluation SIX e/20/w 276 Review Desegregation Plan for potential target progrmns 100X 8/20/93 8/20/93 Cabinet Page 23 2/28/94Little Rock School District Project Hanagement Tool Id 277 Task Description__________________________________ Develop program evaluation instrunent and process X Comp. 100X Start 8/20/93 Finish 8/20/93 Resources Cabinet 278 Conduct informtion/orientation events to inform appropriate staff of activities 100X 8/27/93 8/27/93 Hatthis 279 Identify fast-track evaluation targets 100X 8/30/93 8/30/93 Matthis 280 Conduct required training for use of process and evaluation criteria for designated staff 100X 8/30/93 8/30/93 Matthis 281 Confilete fast-track evaluation of targeted programs 100X 8/30/93 1/3/94 Matthis,Curriculum Supervisors 282 Use fast-track evaluation results to determine program add i t i ons/de I e t i ons/mod i f i ca t i ons 100X 2/4/94 2/14/94 Matthis,Curriculua Supervisors 283 Develop additional programs and/or program modifications 75X 2/18/94 3/7/94 Hatthis,Curriculua Supervisors 284 Begin program evaluation for targeted non-deseg program (using established process/criteria) 100X 2/28/94 3/7/94 Hatthis,Curriculua St^iervisors 285 Revieu evaluation results for non-deseg program OX 3/8/94 3/9/94 Hatthis,Curriculua Supervisors 286 Consolidate/merge results of non-deseg program results into budget development OX 3/24/94 4/25/94 Cabinet 187 Broad-Based Feedback 451 e/?/93 3/31/94 288 Define input requirements at Board work session 100X 9/9/93 9/9/93 Board,Uilliams Page 24 2/28/94Little Rock School District Project Hanagement Tool Id 289 Task Description____________________________________ Develop inservice plan on the Program Planning and Budgeting Process X Comp. 100X Start 9/1/93 Finish 9/1/93 Resources_____________________ Hatthis,Ingram.HiIhollen,Hayo 290 Begin input process 100X 8/2/93 8/2/93 Natthis, Ingrm.Mi Ihol len 291 Cofiplete input process 95X 3/7/94 3/7/94 tngraai.Bassa 292 Plan for internal and external feedback 100X 2/8/94 2/28/94 Ui 11 i aiss, Hat th i s, I ngram 293 Provide internal and external feedback OX 3/1/94 3/31/94 Ui I Hams, Ingram 22i Program Coordination e/31/w 295 Oevelop project management tool 90X 10/25/93 6/30/94 Bassa,Choate 296 Set up regular project management reporting process 100X 12/31/93 1/7/94 Ui I Hams, Hatthis, I ngram, Bassa, Cabinet 2SZ Submit monthly project managesent report to Court SS 8/31/93 6/30/94 298 Siixnit August monthly management report to Court 100X 8/31/93 8/31/93 Ui I Hams, Ingram 299 Submit September monthly management report to Court 100X 9/30/93 9/30/93 Uilliams,Ingram 300 Submit October monthly management report to Court 100X 10/29/93 10/29/93 Uilliams,Ingram Page 25 2/28/94Little Rock School District Project Hanagement Tool Id 301 Task Description___________________________________ Submit November monthly management report to Court X Comp, 100X Start 11/30/93 Finish 11/30/93 Resources______ Uilliams,I ngram 302 Submit December monthly management report to Court 100X 12/31/93 12/31/93 Ui 11 jams,Ingram 303 Siixnit January monthly management report to Court 100X 1/28/94 1/28/94 Uilliams,Ingram 304 Submit February monthly management report to Court 100X 2/28/94 2/28/94 Uilliams,Ingram 30S Submit Harch monthly management report to Court OX 3/31/94 3/31/94 Uilliams,Ingram 306 Submit April monthly management report to Court OX itiiaiVt 4/29/94 Uilliams,I ngram 307 Submit May monthly management report to Court OX 5/31/94 5/31/94 Uilliams,Ingram 308 Submit June monthly management report to Court OX 6/30/94 6/30/94 Uilliams,Ingram Page 26 2/28/94Id 1 Task Description Developnent of  Planning Organization and Structure Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Qtr 2, 1994 Jul I Aug I Sep Oct I Mov | Qtr 3, 1994 Jan I Feb I Mar Qtr 4, 1994 Apr I Hay | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Mar 2 Designate District Planner 3 Hire Planning Specialist 4 Train Planning Specialist 5 Reassess planning organization and structure 6 Restructure and modify, if necessary 1 Meeds Assessment 8 Define purpose, process, and format 9 Conmunicate to the District and comnunity the purpose, process, and format to be used in the program planning and budgeting process 10 Develop and define the mission statement and goals for the District i i i Project: Date: 2/28/94 Critical Progress H Milestone  Summary  Rolled Up 'O Page 1 Date 2/28/94Id 11 Task Description Develop preliminary list of issues for needs assessment 12 Identify data to measure needs of district 13 Study data to measure needs Arkansas Minium Performance (AMPT) Test data management 15 Develop data collection plan for AMPT resulta 16 Assign responsibilities for AMPT data collection 17 Collect data froai AMPT resulta 18 Analyze data froai AHPTresults 19 Report data findings from AMPT for merge into needs assessment 22 Stanford S Test data management Project\nDate: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec I I Progress H Milestone Qtr 3, 1994 Jan I Feb | Mar Page 2 Date 2/28/94 Qtr 4, 1994 Apr I May I Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Mov I Dec Qtr 3. 1995 Jan I Feb | Mar Sumnary  Rolled Up \u0026lt;\u0026gt;Id 21 Task Description Develop data collection plan for Stanford 8 results 22 Assign responsibilities for Stanford 8 data collection 23 Collect data from Stanford 8 results 24 Analyze data froa Stanford 8 results 25 26 27 28 29 Report data findings from Stanford 8 for aierge into needs assessment Pesenrenatlon Horn'torino Reports Audit Assign responsibility for data collection Develop data collection plan Collect data Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Hov I Dec I I I I I Qtr 3, 1994 Jan I Feb Har * Qtr 4, 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Hov I Dec Otr 3, 1995 Jan I Feb | Har 30 Request to Program Managers to compare with 1st Quarter's Program Budget Document Project: Date: 2/28/94 Critical Progress i Hilestone Sunnary \" Rolled Up 0 Page 3 Date 2/28/94Id 31 Task Description Report findings to PRE for merge with Program Budget Document, where appropriate Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb I Mar Otr 4. 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2. 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Mar 32 Desegregation plans Audit 33 Assign respor\u0026lt;sibility for data collection 34 I Develop data collection plan I 35 Collect data 36 Request to Program Managers to compare with 1st Quarter's Program Budget Docunents 37 Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate iourt Orders Audit 39 Assign responsibility for data collection 40 Develop data collection plan Project: Date: 2/28/94 Critical Noncritical Progress ! Milestone Sunnary  Rolled Up 0 Page 4 Date 2/28/94 I IId 41 Task Description Collect data Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Frt I Har Otr 4, 1994 Apr I Hay | Jun Qtr 1, 1995 Qtr 2, 1995 Jut I Aug I Sep Oct I Nov | Dec Otr 3, 1995 Jan I Feb | Har 42 Request to Program Hanagers to compare with 1st Quarter's Program Budget Document 43 Report findings to Planning, Research and Evaluation for merge with Program Budget Docunent, where appropriate 44 CurricuLue Audit 45 Develop plans for data collection for Curriculum Audit 46 Assign responsibilities for collection--Curriculua Audit 47 Collect data for Curriculua Audit H 48 Establish procedures for review and assessment of Curriculum Audit data I 49 Organize and label Curriculum audit data--findings of Honitoring and Status Reports, Curriculua Objectives, achievement 50 Relate/assess the data results back to the Curriculun Audit findings  Project: Date: 2/28/94 Critical Noncritical Progress Hilestone Sunnary \" Rolled Up Page 5 Date 2/28/94Id 51 Task Description Analyze the effectiveness of revised curriculun, polices, etc. 52 Identify factors that facilitated attainment of curriculum goals 53 Identify obstacles that prevented curriculim goal attainment 54 Make recomnendatioins for program additions/deIetions/modifications 55 Report data findings from Curriculua Audit for merge into needs assessment School Cliate/Huao Reltlon Survey 57 Develop data collection plan for SC/HR 58 Assign responsibilities for SC/HR data collection 59 Collect data frooi SC/HR survey 60 Analyze data from SC/HR survey Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep I I Qtr 2, 1994 Oct I Hoy I Dec I I Qtr 3, 1994 Jan I Feb | Mar H Qtr 4, 1994 Apr I Hay | Jun Otr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Mov I Dec Qtr 3, 1995 Jan I Feb | Mar Progress  Milestone  Stnmary \" Rolled Up 0 Page 6 Date 2/28/94Id 61 Task Description Report of data findings from SC/HR survey for merge into needs assessment Facilities Study 63 Develop data collection plan for Facilities Study 64 Assign responsibilities for Facilities Study 65 Collect data for Facilities Study 66 Prepare report for Facilities Study 67 Report data findings from Facilities Study for merge into needs assessment Proportional Al location Fonaulas 69 Develop data collection plan for Proportional Allocation Formulas 70 Assign responsibilities for Proportional Allocation Formulas Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep H Qtr 2. 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb | Mar Qtr 4. 1994 Apr I May | Jun Otr 1, 1995 Juli Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I F^ I Mar Progress M Milestone  Summary  Rolled Up O Page 7 Date 2/28/94Id 71 Task Description Collect data for Proportional Allocation Formulas 72 Analyze data from Proportional Allocation Formulas 73 Prepare Proportional Allocation Fonaulas Report 74 Report data findings from Propotional Allocations Formulas study for merge into needs assessment 75 Collect and merge issues from work session (Aug. 31,1993) into needs assessment information 76 Conduct work session for data analyses of all studies, surveys, foruas, dialogues, etc. 77 Coaplete needs assessment listing 78 Publish Draft of Needs Assessment Report 79 Finalize and Publish Needs Assessment Report 80 Begin 95-96 needs assessment cycle Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Hanagement Report Otr 1, 1994 Jul I Aug I Sep Qtr 2. 1994 Oct I Nov I Dec Progress Hilestone  Qtr 3, 1994 Jan I Feb Page 8 Date 2/28/94 Mar Otr 4, 1994 Apr I Hay I Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct [ Nov I Dec Summary r Rolled Up 0 Qtr 3, 1995 Jan I Feb | HarId 81 Task Description Program Inventory 82 Identify DSeg program Little Rock School District Program Planning and Budgeting Project Hanagement Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb I Mar Qtr 4, 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 83 Identify primary and secondary leaders for DSeg programs 84 Revise DSeg Program listings iHil 85 Receive approval of DSeg Program listing 86 Distribute DSeg Program listings to selected resource persons 87 Conduct inservice for DSeg Program managers and principals I 88 Develop Program Budget Docunent for DSeg Programs 89 Establish a list of Hon-DSeg Programs 90 Identify primary and secondary leaders for Non-DSeg Programs H ! Project: Date: 2/28/94 Critical Progress  Milestone  Sumnary T Page 9 Date 2/28/94 Rolled Up 0Id 91 Task Description_____________________ Revise Non-DSeg Program listings 92 Receive approval of Non-DSeg Program listing 93 DistrilxJte Non-DSeg Program listing to selected resource persons 94 Conduct inservice for Non-DSeg program managers 95 Develop Program Budget Docunents for Non-DSeg Programs 96 Merge DSeg and Non-DSeg Programs into a composite listing 97 Generate a Program Inventory Report 98 Conduct 95-96 Program inventory 99 Coamsni tv Foruas Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Qtr 2, 1994 Jul I Aug I Sep | Oct | Nov I Dec Qtr 3, 1994 Jan I Feb Mar Qtr 4, 1994 Apr I May | Jun Qtr 1, 1^ Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I F^ I Mar 100 Develop data collection plan for Community Foruns Project: Date: 2/28/94 Critical Progress Milestone  Sumary Rolled Up Page 10 Date 2/28/94 Id 101 Task Description Set locations and schedule for Conmunity Forms 102 Develop Coonunity Form sample agenda 103 Develop data collection tool (matrix) for Community Forms 104 Conduct Cloverdale Elementary Community Form 105 Gather Cloverdale feedback data for input into matrix 106 Conduct Parkview Community Form 107 Gather Parkview Community Form feedback data for input into matrix 108 Conduct Bale Community Form 109 Gather Bale Community Form feedback data for input into matrix 110 Conduct Forest Heights Community Form Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul [ Aug I Sep I Qtr 2, 1994 Oct I Nov I Dec I I I I Progress M Milestone  Qtr 3, 1994 Jan I Feb j Mar Qtr 4, 1994 Apr [ May | Jun Qtr 1. 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Sunnary Rolled Up 0 Page 11 Date 2/28/94Id 111 Task Description Gather Forest Heights Conmunity Forun feedback data for input into matrix 112 Conduct Rockefeller Conmunity Forun 113 Gather Rockefeller Coanunity Forun feedback data for input into matrix 114 Conduct Garland Coanunity Forun 115 Gather Garland Community Forun feedback data for input into matrix 116 Finalize and publish Coanunity Forua Matrix 117 Pistrict Pialogues IIS Develop data collection plan for District Dialogues 119 Set schedule for Pistrict Dialogues 120 Develop District Dialogue sample agenda Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Progress H Hilestone  Otr 3, 1994 Jan I FebMar Page 12 Date 2/2B/94 Qtr 4, 1994 Apr I May | Jun Otr 1, 1W Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Sunnary  Rolled UpId 121 Task Description Develop data collection tool for District Dialogues (matrix) 122 Conduct Central Office Adainistration District Dialogue 123 Gather Central Office Adninistration feedback data for input into matrix 124 Conduct Teachers District Dialogue 12S Gather Teachers District Dialogue feedback data for input into matrix 126 Conduct Principals District Dialogue 127 Gather Principals District Dialogue feedbacl data for input into siatrix 128 Conduct Classified Staff District Dialogue 129 Gather Classified Staff District Dialogue feedback data for merge into matrix 130 Finalize and piiilish District Dialogue matrix Project: Date: 2/28/94 Critical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug 1 Sep Otr 2. 1994 Oct 1 Mov I Dec H Progress Milestone otr 3, 1994 Jan I Feb  Har Otr 4. 1994 Apr I May I Jun Otr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb | Her Siamary r Rolled Up 0 Page 13 Date 2/28/94Id 131 Task Description Goals and Objectives 132 Conduct Cabinet Piannina Session 133 Identify process for goal development 134 Determine date and site for work session 135 Identify materials for work session 136 Develop materials for work session 137 Identify and notify participants for the work session 138 Conduct work session Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep I Qtr 2, 1994 Oct I Nov I Dec Qtr 3, 1994 Jan I Feb Mar Qtr 4, 1994 Apr I May I Jun Qtr 1, 1W5 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3. 1995 Jan I Feb I Mar 13\u0026lt; Conduct Coal Setting Work Session 140 Identify process for goal setting work session I i I Project: Date: 2/28/94 Critical Noncritical Progress  Milestone  Suimary  Rolled Up Page 14 Date 2/28/94Id 141 Task Description Identify participants for the goal setting uork session 142 Determine date and site for goal setting uork session 14J Distribute background materials to the participants 144 145 Conduct uork session to develop tentative mission statement, develop tentative goals, snd a list of issues that may enhance or restrict goal attainment__________________________________ Prepare materials for Board work session 146 Conduct Board Work Sestion 147 Establish date and site for uork session 148 Distribute background materials to Board members 149 Review of preliminary list of issues for needs assessment by Board ISO Revieu/revise tentative mission statement and goals Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report otr 1, 1994 Qtr 2, 1994 Jut I Aug I Sep Oct | Hov | Dec I I I Progress H Hi lestone  Qtr 3, 1994 Jan I Feb Har Qtr 4, 1994 Apr I Hay | Jun Otr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Otr 3, 1995 Jan I Feb I Har Page IS Date 2/28/94 Summary Rolled Up 0Id 151 Task Description_______________________________ Review desegregation program inventory 152 Review identified proportional allocations 153 Establish written priorities 154 Identify additional \"fast-track\" program evaluation 155 Identify strategies for funding shortfalls 156 Develop conmunication strategy for mission statement and goals 157 Distribute nission statement and goals 158 Distribute list of priorities 59 Conduct Board Retreat Work Session 160 Determine date and site for Board Retreat Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep I Qtr 2, 1994 Oct I Nov I Dec Otr 3, 1994 Jan I Feb I Mar Qtr 4, 1994 Apr I May I Jun atr 2, 1995 Qtr 1, 1995 Jul I Aug I Sep I Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar Progress * Milestone  Sunmary  Rolled Up 0 Page 16 Date 2/28/94Id 161 Task Description Identify agenda items for Board Retreat 162 Establish agenda for Board Retreat 163 Gather and distribute materials for Board Retreat 164 Conduct data analysis work session for Board Retreat 165 Conduct Board Retreat Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Mov I Dec Qtr 3, 1994 Jan I Feb I Mar I Qtr 4, 1994 Apr I May | Jun Otr 1. 1995 Jul I Aug [ Sep Otr 2, 1995 Oct I Nov I D^ Otr 3, 1995 Jan I Feb | Mar 166 Report outcomes of Board Retreat 167 I Determine the need for an additional Board Retreat 168 Program Develooaent 169 Develop philosophy and/or objectives for programs and /or program modifications 170 I Schedule and hold meetings for organizing the project Project: Date: 2/28/94 Critical Noncritical Progress M Milestone  Simmary V Rolled Up Page 17 Date 2/28/94Id 171 Task Description Seek copies of source documents from experts, other school districts 172 Examine trends of experts in the designated fields 173 Organize a committee to develop educational specifications 174 175 Establish framework for: curriculum offerings\nservices and support programs\npolicies for instructional delivery\nroaterials/supplies/equipment\nstaffing needs and Relate/reference recommendations from curriculun audit needs assessment results to established mission statement, goals, and DSeg Plan 176 Review recommendations from curriculun audit needs assessment in order to identify additional programs or program modifications 177 Develop Business Case for program and/or program modifications to Superintendent and Board of Directors 178 Develop program and/or program modifications 179 Review program and/or program modifications with Cabinet 180 Submit Business Case for program and/or program modifications to Superintendent and Board of Directors Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Jul I Aug I Sep Otr 2, 1994 Oct I Nov I I Progress H Milestone  otr 3, 1994 Jan I Feb I Mar Page 18 Date 2/28/94 Otr 4, 1994 Apr I May | Jun Otr 1, 1995 Jul I Aug I Sep Otr 2, 1995 Oct I Mov I Dec Otr 3, 1995 Jan I Feb | Mar Sunnary  Rolled UpId 181 Task Description Decide to implement or not to implement programs and/or program modifications 182 Budgeting 183 Prepare initial financial forecasts for coming year 184 Issue instructions for budget preparation at all levels 185 Develop budget preparation training material 186 Contkict budget preparation training sessions 187 Budget managers submit 94-95 budget requests 188 Begin budget development Little Rock School District Program Planning and Budgeting Project Management Report Otr 1, 1994 Qtr 2. 1994 Jul I Aug I Sep I Oct I Nov | Dec I I i I I Qtr 3, 1994 Jan I Feb Mar Otr 4, 1994 Apr I May | Jm Otr 1, 1995 Jul I Aug rSep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 189 Revise financial forecast for coming year 190  Submit proposed budget to Board Project: Date: 2/28/94 Critical Noncritical Progress  Milestone Sunnary \" Rolled Up Page 19 Date 2/28/94Id 191 Task Description Conduct Board work sessions on budget 192 Revise budgets, as needed 193 Notify certified personnel of possible staff reduction 194 Board approval of tentative budget 195 Notify classified personnel of possible staff reduction 196 Board adoption of 94-95 budget 197 Submit 94-95 budget to State 198 Program Budget Docunent (let Quarter.-2nd Quarter:3rd Quarter\n4th Quarter) 199 Develop Program Budget Document Report Plan for all quarters for DSeg Programs 200 Ist Quarter Program Budget Docunent Report Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep i i Qtr 2, 1994 Oct I Mov I Dec otr 3, 1994 Jan Qtr 4, 1994 I Feb [ War Apr | May | Jun  Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Har '/7/A Progress H Hilestone Sunnary \" Rolled Up Page 20 Date 2/28/94Id 201 Task Description Prepare training material for principals, program managers and clerical staff 202 Conduct training session for principals, program managers, and clerical staff\ndistribute diskettes 203 Disseminate written program docunent instructions to principals and program managers 204 Advise program managers and principals on Program Budget Docunent 205 Generate diskette management flow information to relative staff in School Operations and PRE office 206 Plan 1st follow-up training session on the Program Budget Docunent and UordPerfect 207 Conduct 1st follow training sessions on the Program Budget Docunent and UordPerfect 208 OSes Programs Diskettes due back to Plannep 209 PRE performs check-in procedures and data clean-up on diskettes 210 PRE generates hard copies of diskettes Project: Date: 2/28/94 Critical Noncritical Little Rock School District Program Planning and Budgeting Project Hanagement Report Qtr 1, 1994 Jul I Aug I Sep I Qtr 2, 1994 Oct I Mov I I I  I Progress Hi Hilestone  Qtr 3, 1994 Jan I Feb Har Qtr 4, 1994 Apr I Hay I Jun Qtr 2, 1995 Sunnary T Page 21 Date 2/28/94 Rolled Up Otr 1. 1995 Jul I Aug I Sep Oct I Mov | Dec i i I i i Otr 3, 1995 Jan I Feb | HarId 211 Task Description PRE develops relative narrative and the Controller provides financial info for the Program Budget Docunent Report Little Rock School District Program Planning and Budgeting Project Management Report Qtr 1, 1994 Jul I Aug I Sep Qtr 2, 1994 Oct I Nov I Dec I Qtr 3, 1994 Jan I Feb | Mar Qtr 4. 1994 Apr I May | Jun Qtr 1, 1995 Jul I Aug I Sep Qtr 2, 1995 Oct I Nov I Dec Qtr 3, 1995 Jan I Feb | Mar 212 PRE combines all relative info for Program Budget Docunent Report (1st Quarter) 213 I PRE disseminates draft of report to selected resource people 214 Revise draft 215 Prepare for publication of Prograai Budget Docunent 216 Submit published Prograai Budget Docuaent Report to the Court 217 Return DSeg Program diskettes to managers and principals 18 2nd Quarter Proaraa Budget Docuaent Report 219 Advise prograai managers and principals on PBO 220 Prepare training material for follow-up training sessions on the PBD and WordPerfect I i Project: Date: 2/28/94 Critical Progress M Milestone  Suimary Page 2\nThis project was supported in part by a 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