> SLIP SHEET FOR REGULAR MEETING ON OCTOBER 24 , 1991 J CKCOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS RECEIVED OCT 2 3 1991 October 24, 1991 TO: Board of Directors FROM: Ruth S. Ofiics ci Desegregation Steele, Superintendent of Schools SUBJECT: REVISION OF POLICY CBG: EVALUATION OF THE SUPERINTENDENT Pursuant to your suggestion, I am enclosing a revised policy on the Evaluation of the Superintendent which references gender as I recommend that the proposed policy revision be approved for first reading.LITTLE ROCK SCHOOL DISTRICT EPS CODE: CBG (Also AFB) ADOPTED: REPLACES OR REVISES POLICY:CBG and AFB EVALUATION OF THE SUPERINTENDENT Through evaluation of the Superintendent, the Board will strive to: 1. Clarify for the Superintendent his/her role in the school system as seen by the Board. The 2. 3 . 4 . Clarify for all Board members the role of the Superintendent in light of his/h^ job description and the immediate priorities among his/hei biliries as agreed upon by the Beard and t Superintendent. responsi- le Develop harmonious working relationships between the Board and Superintendent Provide effective administrative leadership for the school system. Board will provide the Superintendent with opportunities to discuss Superintendent-Board relationships, periodic and will inform him/her, bv June 3 0 of . assessment of his/her performance. every year. of itsSLIP SHEET FOR REGULAR BOARD MEETING ON OCTOBER 24, 1991 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS RECEIVED October 24, 1991 OCT 2 3 1991 Office of UesegTe.jatiori Monitoring TO: Board of Directors FROM: Ruth S. Steele, Superintendent of Schools SUBJECT: REVISED POLICY BDDB, SCHOOL BOARD AGENDA After listening to your concerns about the policy we presented in the printed agenda, I have revised the proposed policy and am enclosing a new one for your consideration. This policy uses the same format as the current policy
however, it adds language that gives the Board the right to set time limitations or to require representatives to speak for large groups whose interests are similar. This proposed policy allows at least as much and in most instances a greater opportunity for citizen or employee comment than any of the six (6) school districts we researched. summary of our research I am attaching a citizen input and participation. on how other school districts handle LITTLE ROCK SCHOOL DISTRICT EPS CODE: ADOPTED: REPLACES OR REVISES POLICY: SCHOOL BOARD AGENDA The method used by An agenda for each regular meeting of the Board of Directors shall be prepared by the Superintendent of Schools. The method used by the Superintendent to establish the Board agenda must provide an opportunity for the Board members to voice objections or add items. The agenda will contain all, but only those items introduced by the Board members and Superintendent. Only action items scheduled in the agenda will be acted upon in a regular Board meeting unless a suspension of the rules is agreed to in compliance with Policy BDDEB (Suspension of the Rules of Order). The order of business at Directors shall be: regular meeting of the Board of a 1. 2 . 3 . 4 . 5. 6. 7 . 8. 9 . 10. 11. 12 . 13 . Call to Order Roll Call Minutes Consent Items Presentations Remarks From Citizens Special Report Action Items Financial Reports Reports from Superintendent Audience with Individuals or Groups Student or Em.ployee Recommendations Adjournment Persons wishing to address the Board during the "Remarks from Citizens" section on the agenda will be required to sign up and state the subject of their remarks prior to the convening of the meeting. The Board may vote to set time limitations or representatives to speak for large groups whose require interests are similar. Persons speaking about issues on the agenda for Board action will be given priority during the "Remarks from Citizens" section. If additional time is required for citizen or employee remarks or if there is a large delegation wishing to address single issue not on the agenda, the Board may vote to defer their comments to the "Audience with Individuals or Groups" II section in rder to complete the pen ing agenda in a timely manne aSUMMARY OF RESEARCH ON PUBLIC INPUT AND PARTICIPATION IN MEETINGS OF THE BOARD OF DIRECTORS Pulaski County Special School District PCSSD has a place on their agenda prior to their business meeting that allows for "audience with individuals or groups. It There is no time limitation and it was stated that they seldom have anyone come forward during that period of time other than parents. Immediately following the audience with individuals or groups, they have a section for "Association Business" in which the union can address the Board. This section is reserved for the president, executive director, or their designee only. North Little Rock School District They have a period of time after adjournment of their meeting called "Visitors, members stay and 11 11 This is an informal After their Board meeting is adjourned. Board visit" with those who wish to speak to them. setting. recorded, and minutes are not kept. dialogue is allowed. it is not Fort Smith School District They have a period of time set aside at the beginning of the agenda for citizen participation. It is a 15 minute segment. Persons wishing to speak must pick up a form which is provided in the back of the meeting room and fill it out giving their name. address, who they represent, and the topic. They drop the form in a basket and the Board president picks it up when the citizen participation section comes up on the agenda. divided among the number of speakers. The 15 minutes are of people wishing to speak, representative to speak for them. they are If there are a large number asked to appoint Board members do not dialogue with the speakers unless they need to ask a simple question for clarification or something like that. a Another way for citizens to participate in items that are to be considered on the agenda is to give the Superintendent written notice 72 hours prior to the Board meeting that they would like to be placed on the agenda. Their name will then be placed on the agenda at the item under consideration. Pine Bluff School District Thev st that ir .ter AC'  A* ngs s 0 1 end if aagenda, it will be done provided the request is made at least one week prior to the Board meeting. In addition, after the Board adjourns, the Board members have a period of time that they listen to anyone who wishes to address them. and minutes are not kept. This segment is not recorded There are no time limitations. Jackson, Mississippi Public Schools If a citizen wants to be on the school board agenda, they must submit a letter requesting to be placed on the agenda at least one week prior to the Board meeting, they will present to the Board. They must send a copy of what They are granted 5 minutes. Also, there is a section on the agenda for "general comment". In order to speak during this section, the speakers must fill out a form prior to the meeting. These speakers are granted 3 minutes. When the Board is considering a change in a policy, citizens and/or employees are given an opportunity to speak to the change at the time it comes up on the agenda, policy.) (Only when changing a printed Memphis, Tennessee Public Schools If a person wants to speak to the Board about an item on the agenda, they must call the Superintendent's office in advance (by noon of the day of the Board meeting) and sign up. Their name will then be placed on the agenda with the item under consideration. They will be given 3 minutes prior to the Board's discussion of the item. At the end of the agenda citizens or employees may speak on any issue. individuals will "yield" They are limited to three (3) minutes each. Some that speaker's time to 6 minutes. to the current speaker thereby increasing A total of 9 minutes is allowed through "yielding. 110 PROCEDURES FOR SCHOOL CLOSINGS AND OPERATIONS DURING EMERGENCY CONDITIONS 1993-94 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, AR 72201 TO: FROM: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, AR 72201 November 15, 1993 Principals, Direcllors, Supervisors, Associate and Assistant Superintendents Estelle Mattms, Deputy Superintendent THROUGH: Henry P. Wil! rent of Schools SUBJECT: (1) PROCEDURES FOR SCHOOL CLOSINGS (2) OPERATIONS DURING EMERGENCY CONDITIONS Attached please find complete information regarding the procedures to be followed if it becomes necessary to close schools during the day or not to open school at all due to inclement weather or other emergency. In addition, information is enclosed regarding the bus transportation of students during emergencies and other standard procedures. Please study this information carefully so you will know what to do in your particular area of responsibility.  Every employee must follow the procedures outlined in the attached information. If circumstances justify any departure from these procedures, you must notify the Superintendent promptly. It is your responsibility to know what to do under these procedures. You should therefore have access to this information at all times so that all steps will be followed without delay. If you have any questions regarding these procedures, please dont hesitate to contact me. Attachments: 1 2 3 4 5 - Decision to Close Schools During Emergencies - Decision to Close Schools During the School Day - Decision Not to Open School or Delay the Opening of School - Decision to Notify Personnel of Emergency Conditions - Crisis Management Plan - Operations During Emergency Conditions 5-A - District Crisis Response Team 6 7 8 9 - Telephone Numbers of Principals by Group - Distribution of Copies of Procedure - Emergency Phone Numbers - Crisis Communications Management Plan Page lof22ATTACHMENT 1 Revised November 1993 DECISION TO CLOSE SCHOOLS DURING EMERGENCIES SCHOOL YEAR 1993-94 1. Administrators Responsible for Decision Any decision to close schools will be made by the Superintendent or an appointed designee. The Superintendent and possible designees are listed below. Office Home Henry P. Williams Estelle Matthis Russell Mayo Mark Milhollen Sterling Ingram 324-2012 324-2011 324-2272 324-2078 324-2124 221-7508 664-7324 225-4885 753-4964 225-7160 2. 3. Notification of Inclement Weather The Little Rock Police Department - Lt. Charles Holladay, Public Information Officer, has arranged for the Shift Commander of the Patrol Division to notify him immediately when hazardous driving conditions are noticed at any time during the day or night when these conditions will affect the opening or closing of schools. Lt. Holladay will relay this information as soon as possible to the Superintendent or the appointed designee. U. S. Weather Service - When a weather advisory is issued for the Little Rock area, the forecaster on duty at the National Weather Service office will provide this information as soon as possible to the Superintendent or appointed designee. Transportation Department - Brad Montgomery, LRSD Director of Transportation, and his supervisory staff will monitor street conditions during inclement weather. Mr. Montgomery will provide the Superintendent with information concerning current driving conditions to assist in making the decision to close schools. Notification of Other Emergencies The Little Rock Police Department, Little Rock Fire Department, and/or the Office of Emergency Services will alert the Superintendent or the appointed designee of the existence or possible existence of emergencies which may require the evacuation of one or more schools. The accidental release of a toxic substance, a wreck of a vehicle carrying explosives, or a fire in a building near a school are examples of emergencies other than those caused by hazardous driving conditions in winter weather. Page 2 or 22ATTACHMENT 2 Revised November 1993 DECISION TO CLOSE SCHOOLS DURING THE SCHOOL DAY If an emergency situation arises during school hours, the Superintendent will confer with senior staff to assess the necessity of closing schools. Once a decision to close schools has been made, the procedures listed below will be used. 1. Preparation of Communique - A communique signed by the Superintendent will be prepared and distributed to the Associate Superintendents, Manager of Support Services, Assistant Superintendents, Director of Communications, PBX Operator, and persons designated below to call the principals. This communique will include as many of the following as needed. a. b. c. d. e. f. g* h. i. expected closing time of schools expected time of arrival of buses expected pick-up times of special education students decision concerning use of emergency or regular bus routes (emergency bus routes are used when schools are closed because of ice or snow) decision on operation of CARE program (how late? which schools?) cancellation of athletic events decision on serving lunch dismissal times for employees identification of schools being closed if all are not involved 2. Notification of Personnel - The Superintendent or appointed designee will notify the Director of Communications, Deputy and Associate Superintendents, Manager of Support Services, Assistant Superintendents and Norma Rodgers. These individuals will be responsible for notifying the personnel listed below. a. Mark Milhollen Jackie Boykin (Food Services) Ext. 2255 Doug Eaton (Plant Services) Ext. 4022 Charles Neal (Procurement) Ext. 2235 Dave Kingsella (Information Services) Ext. 2019 Bill Bamhouse (Safety and Security) Ext. 2401 b. Norma Rodgers Linda Jones Linda Smith Betty J. Forbes Norma Rodgers Carol Hughett Beverly Griffin Call Principals - Group A* Call Principals - Group B* Call Principals - Group C* Call Principals - Group D* Call Principals - Group E* Call Principals - Group F* Charlotte Washington Call Principals - Group G* Principals in various groups are listed on ATTACHMENT 6. Page 3 of 22ATTACHMENT 2 DECISION TO CLOSE SCHOOLS DURING THE DAY Page 2 c. Sterling Ingram Patty Kohler (Exceptional Children) Ext. 2190 Paulette Martin (Adult Education) Ext. 2260 Dennis Glasgow (I.R.C.) Ext. 0518 Martha Rodgers (CARE) Ext. 2395 d. Russell Mayo Brad Montgomery (Transportation) Ext. 4010 e. Estelle Matthis Linda Watson (Hearing Officer) Ext. 2170 Victor Anderson (Interim Assistant Superintendent-Secondary) Ext. 2017 Margaret Gremillion (Assistant Superintendent-Elementary) Ext. 2006 Larry Robertson (Assistant Superintendent-Elementary) Ext. 2007 Ouida Carter (Athletics) Ext. 2426 f. Jeanette Wagner Brady Gadberry (Human Resources) Ext. 2117 Lt. Charles Holladay (LRPD) at 371-4626 (office) or Communications Section (LRPD) at 371-4601. Notification to the media by FAX machine PBX Operator g. Brady Gadberry Sue Rodgers (SOS OfRce) Ext. 2091 or 562-1683 (home) or Marcy Eckolls (SOS Office) Ext. 2090 or 225-6679 (home) h. Communications Secretary Notification of administrative offices listed in the 1993-94 Personnel Directory under "LRSD Central Offices" other than those listed above. TRANSPORTATION If early student release or closing of schools is indicated, the Superintendent will determine whether emergency routes or regular routes will be used. Afternoon bus runs will not begin or continue if running those routes poses a serious threat to student safety. Recommendations concerning delay of bus runs and the diverting of bus loads to alternate locations will be made by the principal of the affected schools and the Director of Transportation to the Superintendent for a decision. When immediate communications are necessary, interim decisions will be made by the Director of Transportation. Page 4 of 22ATTACHMENT 2 DECISION TO CLOSE SCHOOLS DURING THE DAY Page 3 CARE PROGRAM When the schools are dismissed early, the CARE Program will continue to operate until 5:30 p.m. or until all students are picked up by their parents. Parents will be urged through the news media to pick up their students as soon as possible after the time of early dismissal. It is not required that parents whose children are in the CARE Program be called by the building principal to come and pick up their children prior to early dismissal. The CARE supervisor will ensure that the CARE Programs are fully supervised until all students are picked up by their parents. DIVISION OF EXCEPTIONAL CHILDREN When the schools are dismissed early, parents of children in the Division of Exceptional Children program will be urged through the news media to pick up their children as soon as possible after the time of the early dismissal. It is not required that the building principal call the parents of exceptional children to ask that the children be picked up prior to school being dismissed. Buses which are provided for exceptional children will attempt to take these students to their homes as scheduled. However, if there is no one at home to receive the students or the buses are unable to deliver the students, the students will be taken to Booker, Brady, or Chicot Elementary School-whichever is the closest to the students homes. The principals of these schools are responsible for providing the necessary supervision of the students they may receive. This supervision must be prearranged by the principal and the Director of the Division of Exceptional Children. Page 5 of 22ATTACHMENT 3 Revised November 1993 DECISION NOT TO OPEN SCHOOL OR TO DELAY THE OPENING OF SCHOOL The steps outlined below will be followed if it becomes necessary prior to regular school hours to decide to keep the schools closed or to delay the opening of schools. When possible, the decision will be made before 10 p.m. of the evening prior to the day school is to be closed or opened later than regularly scheduled. If the decision must be delayed until the early morning hours, it should be made prior to 6 a.m. to keep the bus drivers from reporting to the terminal at their scheduled time. 1. Notification of Central Office Personnel and LRPD - The Superintendent or appointed designee will notify Estelle Matthis at 664-7324 (home), Russell Mayo at 225-4885 (home), Mark Milhollen at 753-4964 (home). Sterling Ingram at 225-7160 (home), and Jeanette Wagner at 227-7805 (home) immediately after the decision is made. They will then be responsible for notifying the personnel indicated below. a. b. c. d. e. f. Mark Milhollen Jackie Boykin (Food Services) at 794-2499 (home) Doug Eaton (Plant Services) at 834-7304 (home) Charles Neal (Procurement) at 843-3007 (home) Dave Kingsella (Information Services) at 843-4895 (home) Bill Barnhouse (Safety and Security) at 225-4325 (home) Sterling Ingram Dennis Glasgow (I.R.C.) at 227-7554 (home) Patty Kohler (Exceptional Children) at 663-4581 (home) Paulette Martin (Adult Education) at 888-7318 (home) Martha Rodgers (CARE) at 663-6757 (home) Russell Mayo Brad Montgomery (Transportation) at 835-3099 (home) Since many buses leave the terminal at approximately 6:30 a.m., the dispatcher should be called before 6:30 a.m. at the terminal phone number (570-4000) in the event Brad Montgomery cannot be reached. Estelle Matthis Victor Anderson (Interim Asst. Superintendent-Secondary) at 776-1663 (home) Margaret Gremillion (Asst. Superintendent-Elementary) at 663-8540 (home) Larry Robertson (Asst. Superintendent-Elementary) at 225-6173 (home) Jeanette Wagner Brady Gadbeny (Human Resources) at 224-2801 (home) Lt. Charles Holladay (LRPD) at 888-2992 (home) or 371-4626 (office), or the Communications Section at 371-4829 Notification to the media Brady Gadbeny Sue Rodgers (SOS) ext. 2091 or 562-1683 (home) and Marcy Eckolls (SOS) - ext. 2090 or 225-6679 (home). These ladies leave home at approximately 4:30 a.m. and should be contacted as early as possible. Page 6 of 22ATTACHMENT 3 DECISION NOT TO OPEN SCHOOL OR TO DELAY THE OPENING OF SCHOOL Page 2 2. Notification of Principals - As soon as they are informed officially that schools will not open or will open later than regularly scheduled, the persons identified below' will call the principals in the group indicated. Victor Anderson Larry Robertson Brady Gadberry Dennis Glasgow Margaret Gremillion Patty Kohler Sterling Ingram Call Principals - Group A* Call Principals - Group B* Call Principals - Group C* Call Principals - Group D* Call Principals - Group E* Call Principals - Group F* Call Principals - Group G* Principals in various groups are listed on ATTACHMENT 6. CARE PROGRAM When the schools are not opened as a result of inclement weather, the CARE Program will be operated in selected schools. The program will be in operation from 8:00 a.m. until 5:30 p.m. in the schools listed below. Brady Elementary Chicot Elementary Forest Park Elementary Gibbs Magnet 7915 West Markham 11100 Chicot Road 1600 North Tyler 1115 West 16th TRANSPORTATION If adequate early notification of emergency conditions has not been accomplished through the media, buses will make every effort to pick up students at their assigned bus stops in the morning and take them to their assigned school. If the assigned school is inaccessible due to icy conditions, flooding, downed power lines, electrical outages, etc., the students will be taken to an alternate school for safekeeping, supervision, and communication. Alternate schools will be selected by the Transportation Department based on conditions at the time. Patron questions and non-emergency communications should not be referred to the Transportation Department during emergency operations. It is vital that the Transportation Department telephones and staff are accessible for emergency purposes. The Transportation Department will make eveiy effort to provide the schools with information needed to respond to patron concerns. Principals will not provide "private line" telephone numbers to patrons. These lines must be kept open for emergency communications. Page 7 of 22ATTACHMEOT 3 DECISION NOT TO OPEN SCHOOL OR TO DELAY THE OPENING OF SCHOOL Page 3 SCHOOLS School personnel are expected to make every possible effort to get to school during severe weather situations and are expected to remain at the school until released by the Superintendent. This is particularly important due to the possibility of the school being selected as an alternate school for student safekeeping and supervision after the schools regular students have been released. Principals are expected to accept and provide supervision for all students delivered to buildings designated as alternate schools. Principals are expected to coordinate closely with the Transportation Department on the release of buses and bussed students during all emergency situations. FOOD SERVICE Principals are expected to notify their food service manager as soon as they are informed that students are being diverted from their building or that additional students are being sent to their building. Although plans do not envision a likelihood that additional food service support will be required,the possibility does exist and must be part of our planning. PLANT SERVICES Principals are expected to notify Plant Services of any failure or imminent failure of their building support system. Plant Services must, in turn, notify the Transportation Department to ensure that students are not delivered to, and/or are immediately removed from, a building that is unsafe for student occupation. Plant Services must ensure that the Transportation Department is aware of power outages, downed power lines, etc., which would make a school unsafe or inaccessible. The Director of Plant Services will provide any vehicle maintenance or recovery support available upon request of the Director of Transportation. Page 8of22ATTACHMENT 4 Revised November 1993 DECISION TO NOTIFY PERSONNEL OF EMERGENCY CONDITIONS School Year 1993-94 Sudden paralyzing disasters can strike school communities anywhere. When they do, school disasters become emergencies for school personnel. Whether a crisis arises by accident or willful violence, schools can be disrupted and become focal points of fear, pain, and chaos. In case an emergency condition occurs, the Superintendent or appointed designee will immediately confer with senior staff. If the emergency condition appears to warrant the implementation of the Districts Crisis Management Plan (as explained in ATTACHMENT 5), the following procedures will be used to notify administrative staff. 1. Notification of Personnel - The Superintendent or appointed designee will notify the Deputy and Associate Superintendents, Manager of Support Services, Director of Communications, Assistant Superintendents, Norma Rodgers, and if necessary, the police and fire departments. These individuals will be responsible for notifying the personnel listed below. a. b. c. d. e. Mark Milhollen Bill Barnhouse (Safety and Security) Ext. 2401 Brad Montgomery (Transportation) Ext. 4010 Jackie Boykin (Food Services) Ext. 2255 Doug Eaton (Plant Services) Ext. 4022 Charles Neal (Procurement) Ext. 2235 Dave Kingsella (Information Services) Ext. 2019 Norma Rodgers Board Members Betty Forbes Victor Anderson (Asst. Superintendent) Ext. 6233 Margaret Gremillion (Asst. Superintendent) Ext. 2006 Larry Robertson (Asst. Superintendent) Ext. 2007 Linda Watson (Hearing Officer) Ext. 2170 Lucy Lyon (Instructional Technology) Ext. 0577 Jeanette Wagner Sterling Ingram (Planning, Research, and Eval) Ext. 2124 Dennis Glasgow (I.R.C.) Ext. 0518 Brady Gadberry (Human Resources) Ext. 2117 If necessary, reports to the media Carol Hughett Gwen Efird (Nursing) Ext. 2161 - (Pager 569-0244) Patty Kohler (Exceptional Children) Ext. 2190 Martha Rodgers (CARE) Ext. 2395 Page 9of22ATTACHMENT 5 Revised November 1993 CRISIS MANAGEMENT PLAN OPERATIONS DURING EMERGENCY CONDITIONS Student safety is our primary concern during emergency conditions. Accordingly, the guidelines below will be used during severe weather or other emergency conditions. The District will have two command centers during an emergency condition. The following personnel will report to the command center located on or near the site of the emergency and will have the following direct responsibilities. All personnel will also complete tasks as assigned by the Superintendent. 1. Superintendent a. b. c. d. e. Direct all operations of the District in the management of the emergency Assess the emergency situation and assign tasks based on the overall needs for managing the emergency Direct all activities of District and school staff in the management of the emergency Stay in contact with the leaders of the emergency service agencies and the law enforcement agencies working with the emergency Authorize the release of information to the public 2. Manager of Resources and School Support a. b. c. d. Serve as a liaison between the emergency site and the emergency support teams that may be needed Coordinate transportation services Coordinate communication between the emergency site and the District command center Coordinate physical plant needs and requirements 3. Director of Transportation a. b. Direct transportation services for injured persons, school students, staff, and parents Assign selected administrative personnel who have no other responsibilities in this plan as necessary to evacuation sites to supervise children or adults who have been transported away from the emergency site 4. Director of Plant Services a. b. c. Direct and assign personnel as necessary to ensure that buildings are safe for students and adults Coordinate telecommunications and work with utility companies Bring building plans to the emergency site 5. Director of Procurement and Materials Management a. Direct and assign personnel as necessary to ensure that adequate supplies and equipment are on-site and available Page 10 of 22ATTACHMENT 5 CRISIS MANAGEMENT PLAN Page 2 6. Director of Communications a. Implement Crisis Communications Management Plan (Attachment 9) which includes: 7. 1) 2) 3) 4) Establish and maintain a "news room" on site to facilitate media needs for information and District needs to make information available to the public. The location should be convenient but out of the flow of persons involved actively in the emergency. A room with phones and electrical outlets is desirable. Collect and disseminate information to the media. Be aware of deadlines, the need for accuracy, and other issues related to the media. Plan and coordinate press conferences Establish and maintain a clearing house for calls and requests from schools, the community, parents, the media, etc., and refer them to the appropriate person. Director of Information Services a. b. c. d. Establish and maintain computer communications with the Districts command center Establish and maintain any data links necessary to assist in obtaining needed student and staff information from the computer files Provide technical support for all communications hardware and software Establish an alternative two-way communication system between the on-site and District command centers 8. Director of Food Services a. Plan and initiate arrangements for food for students and staff 9. Coordinator of Nursing a. b. Coordinate District Crisis Response Team (See ATTACHMENT 5-A). Mobilize District Team and assist local building crisis team in providing counseling and support to students, staff, and parents when it Is determined that broad-based District assistance is needed at the local school crisis site. (Example: Sudden violent death of a student or staff member or a violent crime occurring on a school campus) 10. Deputy Superintendent a. b. c. Develop information sheet for parents, teachers, and others Confer with staff and faculty
coordinate briefings for staff and faculty Develop schedule for activities for the first day of school following the crisis Page 11 of 22i ATTACHMENT 5 CRISIS MANAGEMENT PLAN Page 3 11. Appropriate Assistant Superintendent a. b. c. d. Set up District command center at the school involved in the emergency Supervise collection of information about those involved in the emergency Check student and staff records for all injured to determine special medical needs that may be on file Notify parents of students and spouses/family of staff who are involved in the emergency 12. Associate to the Deputy Superintendent for Curriculum a. Report to hospitals to which students or adults have been admitted for b. c. d. treatment If more than one hospital is admitting students or adults, coordinate the communication among the hospitals and the District. Assign and direct other District staff to assist in those hospitals Coordinate communication between the hospital and the command center Direct the involvement of the Psychological Examiners in the crisis situation 13. Director of Safety and Security a. b. Coordinate activities with emergency service and law enforcement agencies Direct and assign campus security as needed to ensure a safe, secure campus during the emergency The following personnel will report to the Superintendents office area where the District Command center will be established. These personnel will have the following responsibilities in addition to other tasks assigned. 1. Associate Superintendent for Desegregation a. b. c. d. e. Establish the District command center Coordinate all communication and requests for information with the on-site command center Assign resources (persons and materials) to various sites for specific needs After other schools have closed, assign those principals to sites and tasks that will benefit the Districts attempts to manage the emergency Arrange for the delivery of outside resource and materials needed for the management of the emergency 2. Communications Department a. b. Plan and coordinate the use of the Districts cable television channel for live and taped presentations Provide backup information and link to the Communications Director on site, including handling coordination of media requests that come to District (Administration Building) Command Center. Page 12 of 22ATTACHMENT 5 CRISIS MANAGEMENT PLAN Page 4 3. Instructional Technology Coordinator a. b. Provide technical support for all communications hardware and software Assist Director of Data Processing with providing student and staff information from the computer files 4. Controller a. b. Arrange for the payment of monies needed to respond to emergency situations
authorize purchases and payments for such resources Manage the administrative staff 5. Superintendents Executive Assistant a. Provide frequent updates to the Superintendent Page 13 of 22DISTRICT CRISIS RESPONSE TEAM ATTACHMENT 5-A Revised November 1993 The Little Rock School District will have a permanent crisis management team composed of 3 secondary counselors, 3 elementary counselors, 3 school nurses, the Coordinator of Health Services, and 1 administrator who will be responsible for the periodic review of this plan, make appropriate changes and offer recommendations to the administration concerning policies and practices in the Little Rock School District. The teams primary purpose is to help staff and students at the local buildings to deal with the grief and emotional reactions precipitated by a death or other traumatic event at the building. The Associate Superintendent for Curriculum and Learning Improvement will be responsible for designating this team. The Coordinator of Health Services will be the chairperson of this team and will be dispatched to a crisis when it is determined that a District response is needed. This team will plan and implement District inservice programs on the crisis management plan and will assist in training the local school crisis teams. Annual training sessions will be provided for local school teams to insure proficiency in implementing school response plans. District Crisis Response Team 1. 2. 3. 4. 5. 6. 7. Coordinator of Health Services - Chairperson Director of Safety and Security New Futures Mental Health Consultant Designated school nurses Designated elementary guidance counselors Designated secondary guidance counselors Designated psychological examiners Community agencies who may also be called if the crisis situation dictates: 1. 2. 3. 4. 5. Child Study Center Centers for Youth and Families Professional Counseling Associates Local clergy Mental Health Center of Greater Little Rock Local School Crisis Response Team Each local school will have a permanent crisis management team composed of designated administrators, a teacher, counselors, the nurse, the librarian, the school secretary and, if possible, a representative from the PTA. Each team is to meet early in the school year and develop their own concise plan of response to crisis situations. School crisis response plans will be reviewed by the appropriate assistant superintendent. Plans should be developed for the day of the crisis and the days and weeks following the crisis. This team will be responsible for seeing that a brief, effective inservice for staff is held early in each school year. It will be important for this team to evaluate the effectiveness of their plan following any crisis event. It is essential that on both the District and local school level, consideration be given to measures that could prevent or minimize crisis situations. This will involve: 1. 2. 3. 4. recognizing that, unfortunately, these crisis situations can become reality
taking seriously any statement, conversation or other indication that events have been threatened, suggested or considered
tracking down sources of information and providing anonymity for the providers of this information
and surveying each local school for potentially dangerous environmental factors. Page 14 of 22TELEPHONE NUMBERS OF PRINCIPALS BY GROUP ATTACHMENT 6 Revised November 1993 School Principal Principals School Phone Principals Private # Principal
Home # Group A Central J. A. Fair Hall McClellan Parkview Metropolitan Rudolph Howard Al Niven Dr. Victor Anderson Jodie Carter Junious Babbs Dr. Doyle Dillahunty 324-2300 228-3100 671-6200 570-4100 228-3000 565-8465 324-2343 324-3131 671-6233 570-4145 228-3040 570-4040 223-9711 851-6640 821-6263 568-0930 227-5715 227-9465 Group B Cloverdale Dunbar Forest Heights Henderson Mabelvale Mann Magnet Pulaski Heights Southwest Gayle Bradford Nancy Acre Richard Maple Clell Watts Walter Marshaleck Marian Lacey Ralph Hoffman Charity Smith 570-4085 324-2440 671-6390 228-3050 455-7400 324-2450 671-6250 570-4070 570-4093 324-2445 671-6388 228-3060 455-7407 324-2451 671-6256 570-4075 664-4044 851-3886 663-7919 227-4513 455-3834 664-7912 663-3906 835-5031 Group C Badgett Bale Baseline Booker Magnet Brady Carver Magnet Chicot Cloverdale Mary Golston Levanna Wilson Dr. Mary Jane Cheatham Dr. Cheryl Simmons Mary Menking Mary Guinn Otis Preslar Frederick Fields 324-2475 570-4050 570-4150 324-2482 228-3065 324-2460 570-4062 570-4055 324-2481 570-4054 570-4155 324-2489 228-3071 324-2461 570-4065 570-4057 225-5594 663-0119 225-4938 771-1035 225-3822 562-0382 228-9976 562-3334 Group D Dodd Fair Park Forest Park Franklin Fulbright Garland Geyer Springs Patricia McNeil Barbara Means Virginia Ashley Franklin Davis Mac Huflman Robert Brown Eleanor Cox 455-7430 671-6260 671-6267 671-6380 228-3080 671-6275 570-4160 455-7427 671-6262 671-6273 671-6373 228-3084 671-6280 570-4164 221-1608 753-8294 225-2990 329-8722 663-0513 758-8709 568-1106 Group E Gibbs Magnet King Interdistrict Jefferson Mabelvale McDermott Meadowcliff Mitchell Donna Davis Sadie Mitchell Frances Cawthon Julie Davenport Michael Oliver Jerry Worm Dr. Samuel Branch 324-2490 324-2135 671-6281 455-7420 228-3072 570-4165 324-2415 324-2491 324-2140 671-6283 455-7425 228-3075 570-4171 324-2420 666-1271 565-0741 224-5802 224-2679 225-9332 327-8295 535-5295 Group F Otter Creek Pulaski Heights Rightsell Rockefeller Romine Stephens Terry Carolyn Teeter Lillie Carter Sharon Davis Ann Mangan Lionel Ward Lonnie S. Dean LaDell Looper 455-7440 671-6290 324-2430 324-2385 228-3086 671-6350 228-3093 455-7443 671-6293 324-2431 324-2399 228-3089 671-6354 228-3099 225-6669 568-2631 565-4411 666-5777 227-7333 663-1500 228-7709 Group G Wakefield Washington Watson Western Hills Williams Wilson Woodruff Alt. Learning Willie Morris Karen Buchanan Theresa Courtney Scott Morgan Dr. Ed Jackson Gwen Zeigler Pat Higginbotham Othello Faison 570-4190 324-2470 570-4195 570-4175 671-6363 570-4180 671-6270 324-2370 570-4186 324-2471 570-4193 570-4173 671-6362 570-4179 671-6266 324-2371 221-0990 374-6487 663-8375 225-5450 224-8239 664-2967 758-7269 663-3823 Page 15 of 22 Unlisted NumberATTACHMENT 7 Revised November 1993 DISTRIBUTION OF COPIES OF PROCEDURE Copies of this procedure will be distributed as indicated below to the individuals who will be involved in its implementation. Some of the individuals will receive two copies of the procedure. One copy is to be kept in their office, and the other is to be kept readily available at home. The other individuals will receive one copy. 1. Individuals to Receive Two Copies Henry Williams Lt. Charles Holladay Estelle Matthis Russell Mayo Mark Milhollen Jeanette Wagner Brad Montgomery Brady Gadberry Patty Kohler Sterling Ingram Victor Anderson Dennis Glasgow Margaret Gremillion Larry Robertson Linda Watson Building Principals 2. Individuals to Receive One Copy (Copy to be kept at office) AI Lee (U. S. Weather Service) Betty Jean Forbes Norma Rodgers Carol Hughett Sue Pedersen Linda Smith Linda Jones Charlotte Washington Beverly Griffin Supervisors Directors Page 16 of 22ATTACHMENT 8 Revised November 1993 EMERGENCY TELEPHONE NUMBERS Metropolitan Emergency Medical Services (MEMS ambulance) Fire Department Police Department Superintendent of Schools Assistant Superintendent (secondary schools) Assistant Superintendents (elementary schools) Office of Emergency Services (State) Hwy. 286, Conway Office of Emergency Services (City) 720 W. Markham Office of Emergency Services (County) Wallace Building Weather Forecast (recorded) Weather (radio broadcast) VHF-FM Road Condition Information (State highway only) Time and Temperature Medical Examiner Crisis Center Rape Crisis Line Civil Defense (Little Rock) Ark. State Dept, of Health Emergency Medical Services (EMS) Radiation Control Emergency Management Programs Environmental Protection Agency (EPA) Southwestern Bell Telephone (tracer) Poison Control LRSD FAX Machine 371-4600 or 911 911 911 324-2012 324-2017 324-2006 or 324-2007 374-1201 371-4829 377-6100 371-7777 162.55 569-2400 376-8111 277-5936 568-2989 375-5181 371-4540 661-2262 661-2301 1-800-424-8802 373-9800 666-5532 324-2032 HOSPITALS (Emergency Room Numbers) Arkansas Childrens Hospital Baptist Medical System Doctors Hospital St. Vincent Infirmary Medical Center Southwest Hospital University Hospital of Arkansas 370-1185 227-2300 661-4267 660-2680 455-7171 686-6333 Page 17 of 22 BATTACHMENT 9 Revised November 1993 Little Rock School District Crisis Communications Management Plan This "Crisis Communications Management Plan" is a supplement to the LRSD 1992-93 Procedures for School Closings and Operations During Emergency Conditions which provides an outline for response by various individuals to a crisis situation in the Little ocK school District. It will also serve as a supplement to each school's individual emergency response plan as it relates to communications and media concerns LRSD Admimstrative Directive 92-1 IS, dated October 6,1992, is a reminder that District po icy requires that all press inquiries for information are to be directed to the ommumcations Office to ensure coordination, clarity and consistency in messages to c public, It^so states that the superintendent will act as District spokesman and in his absence, the Communications Director will act as District spokesman. Wlrether during a crisis situation or a more routine media inquiry, when vou receive any w ----------------- .. avwkiajv iiivuia ixxk|uxx^, wiivn Ykyu iwv-iw 0X1 y niraia rwucst. direct the news representative to the Communications Office. At the same Qme, telephone the Communications Office to alert it about the news media request and c nature of e information being sought This will allow the Communications Office to ^epare for the forthcoming media call and cither prepare an information response or begin to determine from whom the necessary information will be obtained. e nature of the on-site crisis or unusual event which involve District personnel or sudents will determine the level of involvement by the District Office of ominunications. Many situations will be handled by the school staff, but certain situauons, such as a shooting, hostage, bodily harm of any kind or a natural disaster would require the Director of Communications to be at the site. The person at each school listed as that site's media representative in the school's emergency plan will assist the Director of Communications at the site during the emergency situation. Those duties are set out below. TTiere will be numerous groups that must be reached during and after a crisis. A checklist mcludes: - St^, students, and school crisis team  District administrators and school board members - Police, fire, disaster - Media - Parents/guardians - Community experts (clergy, government, counselors) - General public In order to get a better idea about the variety of activities that will be simultaneously underway during a crisis, this plan lists steps that the Communications Director will take, along with some of the steps at site personnel and auxiliary groups may be taking that will relate to media and information needs. DAYl Site (In accordance with Building Security Plan)  Assess situation, DO NOT move or disturb evidence at site Page 18 of 22Gaer needed information for emergency calls Call 911: - Give assessment of situation (name, address, phone number of school, etc.) Do not release names to anyone other than necessary school and emergency officials at this time until family/guardian can be notified. Notify District administrators who will begin implemenution of 1991-92 Operations During Ernergency Situations (Attachment 4, "Notification of Personnel of Emergency Conditions"
Attachment 5, "Operations During Emergency Conditions
and Attachment 5-A, "District Crisis Response Team"). Call School Crisis Team together to begin their pre-assigned duties. Set up crisis meeting room
may be area of command post If for some reason the school building cannot be used for a command post, contact a neighbor to see if their home, business or church could be used. (The initial contact should be made before the crisis occurs.) Secure area until Director of Facilities Services arrives (Attachment 5). Be sure students and staff are safe and are not in an unsecured area or in the hallways. Notify staff of the situation in order to squelch rumors and panic. Use one door for entrance and exit Secure all other doors. Contact parents or guardians of students and immediate relatives of staff involved. Plan for orderly exit of students from site. Work with Director of Transportation (Attachment 5) for transportation services. Be sure feeder schools have facts. If necessary and time of day will allow, write parent memo to be sent home. (Communications Office may assist in this if school equipment is unavailable). Hold faculty meeting after student dismissal, give update, discuss Day 2 agenda. Director of Communications can outline expected media coverage and how to respond to the media. Allow for a question and answer period, School media renresenutive assists Director of Communications at site. - Should you receive media inquiries during the hours or days immediately following e accidcnt/emcrgency, and in the absence of the Director of Communications, direct the news representative to the Communications Office. At the same time, telephone the Communications Office to alert it about the news media request and the nature of the information being sought. This will allow the Communications Office to prepare for the forthcoming media call and cither prepare an information response or begin to determine from whom the necessary information will be obtained. - Set up media room. Make sure that media room has telephone(s) and electrical outlets. - If the pre-assigned media room is not available due to the crisis situation, locate another room. Be sure to notify the Director of Communications of the change. - Escon media to media room through designated entrance. - Assist Director of Communications with media and further briefing. Page 19 of 221 Auxiliary Groups (police, fire, medical) Provide one person from whom information and details can be obtained. Secure area. Do not destroy, move or remove evidence (shell casings, footprints, gun, etc.) Set up security area around area and next to evidence. Use one path to/from area. Set up Command Post. Anyone in the area during the crisis must report to this post. Obtain following information: - Where is the disturbance?  Has someone been injured? - Are victims being held? - Where are the victims? - Are power sources operational? - Are phone lines operational? - Access to roof? - Trap doors?  Post person at secured entrance to observe who comes in and out - If rooms have been evacuated, post a sign on the door.  hl the case of a drive-by shooting, LD. car license, car make, color, identifying marks, dents, etc. Communications Director: Get facts from principal and police. Check with school media representative to see what media contact has occurred. Set up media room (phones, electrical, etc.) if not already completed by building media representative. Escort media to media room from designated entrance (site media representative will cover this responsibility). Assure that staff and students are not interviewed inside the school. The media will be allowed to interview staff and students outside the building. Notify staff of situation before media briefing. This will ensure that rumors will not get started and be perpetuated. Provide media with names, bios, dates, places and other background information. If confidentiality is an issue, explain. DO respond clearly and accurately to questions about the following: 1. What happened 2. Where it happened (as specifically as you can ascertain) 3. When it happened (date and time only) 4. What facilities and equipment were involved 5. Factual assessment of current situation 6. Number known injured, taken to hospital or dead (No names) DO NOT speculate and DO NOT attempt to answer questions about the following: 1. Possible causes 2. Blame or responsibility 3. Anything that might imply district liability, fault or negligence. 4. Monetary estimates of damage Page 20 of 225. Insurance coverage AND FINALLY 1. If in doubt, leave it out. If you don't know the answer to a question, when appropriate, say you or someone else will try to find out and call back as soon as possible. 2. Noting is ever Off the Record." Assume everything you say will be 3. Keep a record of whom you've spoken to (including phone numbers) and what facts you've released to the media. Set up general news briefing with primary players as soon as possible. Coordinate additional interviews for media
set time and place for Day 2 news briefing. Review next day agenda and concerns with site administrators. Be sure superintendent, board members and other administrators involved are briefed/updated. Monitor all news coverage for accuracy. DAY 2 Site Secure campus. Hold faculty meeting if necessary, provide a written update for staff. School Crisis team will continue to visit classrooms and continue counseling. Counselors will continue follow-up counseling. Update feeder schools Decide if parent memo or meeting is needed. Send memo if needed. If parent meeting is required, organize a panel discussion - (possible participants include Principal, police. Director of Communications, crisis team, community experts. - Give facts - Explanation of what preventative measures arc in place - Sp^ to issue of safety. Parents will ask, "How do I know my child will be safe?" - Questions and answers. Continue to monitor situation and keep close contact with the Communications Office, notifying it of any changes. Communications Director Be sure superintendent, board members and other administrators involved are updated.  Anticipate inquiries from reporters and conduct news conference. Set up "reaction" interviews for media. Monitor news coverage for accuracy. Page 21 0122Site DAY 3 Retum to normalcy. Reduce crisis team. Prepare any additional updates to faculty, parents. etc. Communications Director Provide updates and set up interviews for media from district office. Monitor news coverage for accuracy. Page ZZor22ATTACHMENT B DISTRIBUTION LIST FOR POLICIES & ADMINISTRATIVE DIRECTIVES All Building Principals Superintendent Assoc. Supt., School Operations Associate Supt. for Curriculum Assoc. Supt. for Support Services Assoc. Supt. for Equity (OLE) Planning, Research & Evaluation Jo Evelyn Elston (Drug Education) Mark Milhollen (Financial Services) Charlie Neal (Director) Purchasing Doug Eaton (Director) Plant Services Brad Montgomery (Director) Transportation Patty Kohler (Director) Exceptional Children Dave Kingsella (Director) Data Processing Jackie Boykin (Director) Food Services Asst. Supt. Elem. (Gremillion) Asst. Supt. - Elem. (Robertson) Asst. Supt. - Secondary Director (Reading Dept.) Director (Barnhouse) Safety and Security Director (Leon Adams) Federal Programs Director (Gadberry) Human Resources Director (Jeanette Wagner) Communications Director (Carol Green) Vocational Educational Metropolitan Director (Donita Hudspeth) Staff Development Liaison (L. Young) New Futures1 Page 2 Office of Deseg. (Ann Brown) Rita White Adm. Asst. (Human Resources) Linda Swain - Student Hearing Officer Othello Faison (Director) - Alternative Learning Center Arma Hart Facilitator Incentive Schools Paulette Martin - Adult Ed. Director Ouida Carter - Quigley Stadium - Athletics Marie McNeal, Supervisor - Social Studies Lucy Lyon (Coordinator) - Instructional Technology Dennis Glasgow (Supervisor) - Science Dept. Debbie Milam (Coordinator) - VIPS Supervisor - Math Department Mabel Donaldson - Gifted and Talented Catherine Gill PAC Coordinator Marie McNeal, Supervisor - Social Studies Pat Price, Coordinator - Early Childhood Marian Shead - HIPPY Martha Rodgers - CARE Mala Daggett - McClellan - Community Education Gene Parker (Supervisor) - English Dept.LITTLE ROCK SCHOOL DISTRICT ?! EPS CODE: DBH APPROVAL OF BUDGET The published budget shall be reviewed and adjusted as necessary and presented for Board adoption as a working budget at the regular July meeting of the fiscal year for which it was prepared. Following Board approval, this budget shall be presented in prescribed form to the State Department of Education. Expenditures requiring a budget transfer in excess of $25,000 shall be approved by the Board. Revised: 2/25/93 16.JOHN W. WAI.KKI! HALPil WASHINOTON MARK HHRNETI'E WII.EY A. HRANTON. JR. AUSTIN IlJItTER. .Hi.  Also Io Inirliir in ft Ihslrn l f ( ihnnliiu .John W. Walker, I.A. A'itohney At Law 1723 IROADWAY I JiTEE RiKiK. Arkansas jxxik: Teeei'IIone (riUl) RVl-RTSR FAX (.501) 37'1-'! 187 DELIVERED VIA FACSIMILE March 29, 1993 received MAR 3 0 1993 of Desegrggation Morntcring Chris Heller, Esq. FRIDAY, ELDREDGE & CLARK First Coraraercial Bldg. 400 West Capitol Little Rock, AR 72201 Re: Request for Manual Policy of LRSD Dear Mr. Heller: Would you kindly provide me a copy of the policy manual of the Little Rock School District. reference into the Desegregation Plan. That manual has been incorporated by parties therein. Moreover, I and the other are information exchange. entitled to same as part of the required Dr. Bernd wants to be paid for it. Please let him know that this request is now being made by a party to the desegregation case for inforraation not heretofore provided to us. has a copy, and at no expense to ODM. I am sure the ODM Thank you. Sincerely, JWW:Ira cc: Mr. Mac Bernd Ms. Ann Brown TO: FROM: SUBJECT: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS July 23, 1993 All Department Heads All Building Administrators Pat Kumpuris NEW POLICY: 72201 rECEWEO Otf'ce POLICY ON DISPLACED EMPLOYEES SEP 1 5 IW5 of Oesegfegation MoniW'''''^9 The Board of Directors recently adopted the attached policy (Code GCDB). I am sending you a copy of the new policy and asking that you place it in the appropriate place in your policy manual. I am also furnishing you a new table of contents page for section "G" which lists this new policy, contents page. Please discard the old table ofSECTION G: PERSONNEL SECTION G OF THE EPS/NSBA POLICY CLASSIFICATION SYSTEM PROVIDES A REPOSITORY FOR PERSONNEL POLICIES. THIS SECTION HAS THREE MAIN SUBDIVISIONS
SUBSECTION GC IS FOR POLICIES THAT PERTAIN TO PROFESSIONAL PERSONNEL WHO MUST HOLD CERTIFICATION BY THE STATE TO SERVE IN THEIR POSITIONS
SUBSECTION GD IS FOR POLICIES PERTAINING TO SUPPORT, OR NONCERTIFICATED PERSONNEL. GA PERSONNEL POLICIES GOALS GBB DRUG FREE SCHOOLS AND CAMPUSES GBBA EMPLOYEE DRUG TESTING GBCC STAFF RIGHTS AND RESPONSIBILITY GBF STAFF PARTICIPATION IN COMMUNITY ACTIVITIES GBI STAFF GIFTS AND SOLICITATIONS GBJ SEXUAL HARASSMENT GBJ-R SEXUAL HARASSMENT REGULATION GC CERTIFIED PERSONNEL GCA PERSONNEL POLICIES FOR ADMINISTRATORS GCB CERTIFIED PERSONNEL CONTRACTS GCBA SALARIES GCBB SPECIAL DUTIES GCBC GCBD FRINGE BENEFITS FOR CERTIFIED STAFF CERTIFIED PERSONNEL LEAVE GCBDA SICK LEAVE GCD VACANCIES AND PROMOTIONS GCDA NOMINATION BY THE SUPERINTENDENT OF SCHOOLS SUPERINTENDENT'S RESPONSIBILITY IN NOMINATION OF PROSPECTIVE EMPLOYEES TIME OF CONTRACT CONSIDERATION GDDB POLICY ON DISPLACED EMPLOYEES GCK SUPERVISION OF PUPIL ACTIVITIES GCKA EXTRACURRICULAR DUTIES GCKB STAFF PARTICIPATION IN JUDGING SCHOOL EVENTSGCLA STAFF DEVELOPMENT OPPORTUNITIES GCPB RESIGNATIONS GCPC RETIREMENT ELIGIBILITY GCPD CERTIFIED PERSONNEL DISMISSAL PROCEDURE GCQ CERTIFIED PERSONNEL EMPLOYMENT REQUIREMENTS GCQA OUTSIDE EMPLOYMENT GCQAB TUTORING FOR PAY GCQAC ADVERTISING OF PRODUCTS OR SERVICES BY DISTRICT EMPLOYEES GCQE CERTIFIED STAFF CHANGE OF ADDRESS GCQF CERTIFIED STAFF SERVICE RECORDS GDB COMPENSATION FOR SUPPORT STAFF GDBC FRINGE BENEFITS FOR SUPPORT STAFF GDBD SUPPORT STAFF LEAVES OF ABSENCE GDBDA SICK LEAVE FOR SUPPORT STAFF GDD SELECTION OF APPLICANTS SUPPORT STAFF GDG SUPPORT STAFF PROBATION AND TENURE GDI SUPPORT STAFF ASSIGNMENT AND TRANSFERS GDJ SUPPORT STAFF TIME SCHEDULES GDP SUPPORT STAFF TERMINATION OF EMPLOYMENT GDPA REDUCTION IN SUPPORT STAFF WORK FORCE GDPB SUPPORT STAFF RESIGNATION GDPC SUPPORT STAFF RETIREMENT GDPD DISMISSAL OF SUPPORT STAFF MEMBERS GDPDA GRIEVANCES BY SUPPORT STAFF MEMBERS GDQE SUPPORT STAFF EMPLOYMENT REQUIREMENTS GDQF SUPPORT STAFF SERVICE RECORD GDQG SUPPORT STAFF CHANGE OF ADDRESSI LITTLE ROCK SCHOOL DISTRICT EPS CODE: ADOPTED: GCDB July 22, 1993 POLICY ON DISPLACED EMPLOYEES It is the desire and intent of the Board of Directors that all employees in good standing who are displaced because of actions over which they have no control will be transferred to a comparable vacant position at a comparable salary, contract term, and working conditions. When that is not appropriate, however, it may be necessary for an employee to move to a vacant position that carries a different salary, contract term, and/or working condition. In the event an employee, through no fault of his/her own, is moved to a position that carries a lower salary, contract term, or working condition, the following will be the policy of the Board of Directors: A. B. If the Board of Directors makes a decision prior to the statutory deadlines for making changes in public school employee contracts for the following year, the affected employee will be notified in a timely manner and any subsequent change in position, salary, or working condition will adher to the standard established for the salary, new position. If the Board of Directors makes a decision after the statutory deadlines for making changes in public school employee contracts for the following year, the affected employee will retain his/her salary for the remainder of the current contract year. The employee will be notified in a timely manner that the terms of his/her contract will be changed to confoirm to the terms established for the position. The exception to this provision is displaced employee accepting a in the case of a new position that is covered by a labor agreement, in which case the salary and other terms of the labor agreement will be effective immediately upon assuming the new position.c w: J :i*2 Little Rock School District To: Mrs. Ann Brown, Desegregation Monitor From: Estelle Matthi nterim Superintendent Re: Request for Memoranda Date: August 23, 1993 I have AUG 2 0 1993 'C&Q Qf ise
M: been advised that ODM has requested copies of written directives from me to employees. In response, I enclose for your review copies of directives or memoranda regarding desegregation- related issues. Attached you will find memos.dated July 14, 1993 and July 27, 1993 relating to the Academic Progress Incentive Grant Program. will note, the LRSD is in the process of making the evaluations required under the plan. As you You will also find a memorandum dated August 11, 1993, directive of the same date. After the hearings on June 24, 1993, regarding the proposed site for the new Stephens Interdistrict 1993, and a School, Judge Wright advised Jerry Malone that the Court would not impose a requirement that ODM make requests for information only through designated channels. The Court, however, strongly encouraged the LRSD to develop some procedure to ensure that District administrators and attorneys know what information is being transmitted by the LRSD. This was discussed with you on Friday, July 9, 1993, when Jerry Malone and I met with you in your office. The attached directive attempts to put in place a process whereby ODM will get timely and accurate information, while at the same time, the District attempts to ensure that commitments, policies or procedures are not made, altered or otherwise affected by individuals without actual authority to do so. As you are aware. the LRSD has several thousand employees. Accordingly, there might be some initial growing pains as this directive becomes fully operational. Prompt notification of any concerns by your office to my office will ensure that any problems are handled expeditously. Thank you for your attention to this matter. 810 West Markham Street Little Rock, Arkansas 72201  (501)374-3361. J LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 August 11, 1993 TO: All Principals a: Central Administration Personnel FROM: SUBJECT: Estelle Matthi's, Interim Superintendent Jerry Malone, Legal Advisor PROCEDURES FOR RESPONDING TO OFFICE OP DESEGREGATION MONITORING The Office The Office of Desegregation Monitoring (ODM) has been very helpful to the District by providing assistance as we implement our Plan. ODM will need accurate and up-to-date information from each of us as we begin the 1993-94 school year. The District has committed to provide the requested information in a timely manner. Th_ of Desegregation Monitoring will continue to contact appropriate members to secure the needed information and/or assistance. However, it is necessary for the District to establish some procedures for reviewing and responding to these requests in timely manner. C ' a Our attorneys will also need to review critical reports prior to our submission. Your assistance is needed in following the procedures listed in the enclosed administrative directive.LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 August 11, 1993 ADMINISTRATIVE DIRECTIVE NO: 93-04S TO: FROM: Principals and Central Administration Personnel elle Matthis, Interim Superintendent SUBJECT: PROCEDURES FOR PROCESSING REQUESTS FOR INFORMATION Beginning immediately, the following procedures are to be used in processing requests for infonnation and/or assistance from the Office of Desegregation Monitoring (ODM). 1. All staff members are to cooperate fully with requests from ODM in a timely and cooperative 2. 3. 4. manner. Upon receipt of requests from ODM, all staff shall immediately review the request and notify the office of the Superintendent or his/her designee of thecontentand scope of the request and to seek assistance in complying with the request if it is deemed appropriate by the principal or central office administrator. The requests for information are to be completed in a timely manner and forwarded to the and Superintendent's Office for review. to The Superintendent's Office will, in a timely review and refer this information to the manner. appropriate personnel in the ODM office. 5. other district The District's attorneys and/or staff who have responsibility for the area(s) will receive copies of this information from the Office of the Superintendent or his/her designee.Administrative Directive No: 93-04S Page 2 6. Following any additions and/or modifications in reports, the appropriate principal or central office administrator will be consulted and receive copies, in a timely manner, for their records of such changes and/or amendments in a timely manner. This directive is effective immediately so that all District personnel will be able to function more effectively as a team Since time is of successfully implementing the Desegregation Plan. the essence in providing prompt, accurate reports, each person in- the loop must continue to monitor the status until the response is provided.LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET From: Subj ect: LITTLE ROCK, ARKANSAS July 14, 1993 72201 Ms. Margaret Gremillion, Assistant Superintendent Mr. Larry Robertson, Assistant Superintendent Estelle Matthis, Interim Superintendent Academic Progress Incentive Grants The court approved Desegregation Plan describes the Academic Progress Incentive Grants and the process for implementation. On Page 34, it states that the continuation of the Academic Progress Incentive Grant Program will be reviewed at the end of the 1992-93 school year. It is necessary for us to proceed with the final evaluation of this program in order to make a decision regarding future funding. You may wish to consult with Sterling Ingram regarding this matter. To:LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET TO: FROM: SUBJECT: LITTLE ROCK, ARKANSAS July 27, 1993 Ms. Margaret Gremillion Mr. Larry Robertson 72201 Estelle Matthis, Interim Superintendent ACADEMIC PROGRESS INCENTIVE GRANTS Please review my requests dated July 14, 1993 and apprise me of the process as well as the date that I can expect to receive the evaluation report as stated in the Desegregation Plan, page 84. Your urgent attention to this matter is appreciated.TO: FROM: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS October 1, 1993 received OCT 1 1993 Office of Desesregation Monitoring Ann Brown, Federal Monitor, Office of Desegregation Monitoring Estelle Matthis, Deputy Superintendent SUBJECT: Documentation of Administrative Directive Revocation 1. The district received Judge Wrights order dated September 8, 1993, and we complied with her order fully by September 10, 1993. The revocation of the directive took place immediately. See Attachment A 2. Provided is a listing of district personnel to whom this communication was sent. See Attachment B 3. The communication was sent September 10, 1993 (see date on Attachment A). 4. Each administrator will be contacted by means of the attached memorandum to apprise their staff of the revocation of Administrative Directive 93-04S, providing they have not previously contacted staff. This information should serve to establish that the directive was timely revoked. /Iks Enclosures1 ATTACHMENT A To: From: Subject: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS 72201 September 10, 1993 All Principals, Directors, Supervisors and Program Managers stelle Matthis, Interim Superintendent LRSD Administrative Directive No. 93-04S The District employs over 4000 employees, and we believe that it is critical for the administration to put in place a procedure that will allow us to keep track of information that is sent to the Office of Desegregation Monitoring (ODM) . Administrative Directive 93-04S was an attempt to help us achieve this No. 043 task. Judge Susan Webber Wright has reviewed this directive and has directed the District to immediately revoke the document and to distribute a copy of her order to personnel who received the directive. The District will put into effect a procedure that meets the Court's approval and our needs in the very near future. all We continue to encourage all staff to respond to ODM in a timely manner. Effective immediately until a new directive is developed, each staff member is to submit to the Office of the Superintendent copy of all reports, data, etc. that is forwarded to ODM. a Your assistance in this matter is appreciated. EM: nrATTACHMENT B DISTRIBUTION LIST FOR POLICIES & ADMINISTRATIVE DIRECTIVES All Building Principals Superintendent Assoc. Supt., School Operations Associate Supt. for Curriculum Assoc. Supt. for Support Services Assoc. Supt. for Equity (OLE) Planning, Research & Evaluation Jo Evelyn Elston (Drug Education) Mark Milhollen (Financial Services) Charlie Neal (Director) Purchasing Doug Eaton (Director) Plant Services Brad Montgomery (Director) Transportation Patty Kohler (Director) Exceptional Children Dave Kingsella (Director) Data Processing Jackie Boykin (Director) Food Services Asst. Supt. Elem. (Gremillion) Asst. Supt. - Elem. (Robertson) Asst. Supt. - Secondary Director (Reading Dept.) Director (Barnhouse) Safety and Security Director (Leon Adams) Federal Programs Director (Gadberry) Human Resources Director (Jeanette Wagner) Communications Director (Carol Green) Vocational Educational Metropolitan Director (Donita Hudspeth) Staff Development Liaison (L. Young) New FuturesJ Page 2 Office of Deseg. (Ann Brown) Rita White Adm. Asst. (Human Resources) Linda Swain - Student Hearing Officer Othello Faison (Director) - Alternative Learning Center Arma Hart - Facilitator Incentive Schools Paulette Martin Adult Ed. Director Ouida Carter - Quigley Stadium - Athletics Marie McNeal, Supervisor - Social Studies Lucy Lyon (Coordinator) - Instructional Technology Dennis Glasgow (Supervisor) - Science Dept. Debbie Milam (Coordinator) - VIPS Supervisor - Math Department Mabel Donaldson - Gifted and Talented Catherine Gill PAC Coordinator Marie McNeal, Supervisor - Social Studies Pat Price, Coordinator - Early Childhood Marian Shead - HIPPY Martha Rodgers - CARE Mala Daggett - McClellan - Community Education Gene Parker (Supervisor) - English Dept.SCHOQL/SCHOOL CODE . Central Hi^h (01) J. A. Fair Hall (02) McClellan (12) Parkview Magnet (05) Metropolitan Vo-Tech (04) Hiqh (15) Cloverdale Jr. High Dunbar Magnet p?) Forest Heights (09) Henderson (13)' Mabelvale (16) Mann Magnet (03) Pulaski Heights (10) Southwest (11) Badgett Elementary (19) Bale (17) Baseline (22) Booker Magnet (06) Brady (18
Carver Magnet (21) Chicot (28) Cloverdale (31) Dodd (32) Fair Park (23) Forest Park ^4) Franklin (25)^ Fulbright (48) Garland (26)^ Geyer Springs (37) Gibbs Magnet (27) King (35) Jefrerson Jefferson (30) Mabelvale (46) McDermott 20 (20) Meadowcliff (33) Mitchell (34)* Otter Creek ihts Pulaski Heights (38) Rightsell (391* 39)* Rockefeller (36) Romine (40) Stephens (4l)* Terry (47) Wakefielo (51) Washington Magnet (42) Watson (52) Western Hills (29) Williams Magnet (43) Wilson (44) Woodruff (45) Incentive Schools LITTLE ROCK SCHOOL DISTRICT schools/principals 1993-94 PRINCIPAL Rudolph Howard Al Niven Dr. Vic Anderson Jodie Carter Junious Babbs Dr. Doyle Dillahunty Gayle Bradford Nancy Acre Richard Maple Clell Watts Walter Marshaleck Marian Lacey Ralph Hoffman Charity Smith Mary Golston Levanna Wilson Dr, Mary Jane Cheatham Dr. Cheryl Simmons Mary Menking Mary Guinn Otis Preslar Frederick Fields Patricia McNeil Barbara Means Virginia Ashley Franklin Davis Mac Huffman Robert Brown Eleanor Cox Donna Davis Sadie Mitchell Frances Cawthon Julie Davenport Mike Oliver Jerry Worm Dr. Samuel Branch Carolyn teeter Lillie Carter Sharon Davis Anne Mangan Lionel Ward Lonnie Dean June Looper Willie Morris Karen Buchanan Theresa Courtney Scott Morgan Dr. Ed Jackson Gwen Zieg er Pat Higgir^othamJ LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS October 1, 1993 TO: FROM: All Principal^ Directors, Supervisors, and Program Managers Estelle Matthis, Deputy Superintendent SUBJECT: Revocation of LRSD Administrative Directive 93-04S The district has been advised that some administrators may not have promptly apprised their staff of the revocation of Administrative Directive 93-04S. PLEASE COMMUNICATE TO YOUR STAFF THAT THIS DIRECTIVE WAS REVOKED AS OF SEPTEMBER 10, 1993. As always, your assistance in this matter is appreciated. /IksCEIVED OCT 6 1993 IN THE UNITED STATES DISTRICT COURT EASTERN DISTRICT OF ARKANSAS Oitios of Desegregation Monitoring WESTERN DIVISION FSLED U.S. DISTRICT COURT EASTERN DISTRICT ARKANSAS OCT - 5 1993 LITTLE ROCK SCHOOL DISTRICT By: No. LR-C-82-866 dep.clehk PULASKI COUNTY SPECIAL SCHOOL DISTRICT NO. 1, ET AL DEFENDANTS MRS. LORENE JOSHUA, ET AL INTERVENORS KATHERINE KNIGHT, ET AL INTERVENORS REQUEST FOR NOTICE The Plaintiff, Little Rock School District Request Notice, states: ("LRSD"), for its 1. The counsel of record for the LRSD in this matter is Mr. Christopher Heller, FRIDAY, ELDREDGE & CLARK, 2000 First Commercial Building, 400 West Capitol, Little Rock, AR 72201. L. Mr. Heller is being assisted in this matter by Mr. Jerry Malone, FRIDAY, ELDREDGE CLARK, 2000 First Commercial Building, 400 West Capitol, Little Rock, AR 72201. It is hereby requested that Mr. Malone be added to the mailing list to receive copies of any and all documents. records, pleadings, orders or other matters generated herein. Copies should continue to be sent to and served upon Mr. Heller at the above address. Informational copies should be sent to Mr. Malone at vs. 2 . 3 . & FRIDAY, ELDREDGE & CLARK, 2000 First Commercial Building, 400 West Capitol, Little Rock, AR 72201. Copies should also be sent to his office at the Little Rock School District, 810 West Markham Street, Little Rock, AR 72201. WHEREFORE, the Little Rock School District prays that notice be provided as requested herein and that it be awarded any and all i other legal and proper relief to which it may be entited. FRIDAY, ELDREDGE & CLARK 2000 First Commercial Bldg. 400 West Capitol Little Rock, AR (501) 376-2011 72201 Attorneys for Little Rock School istrict By: ____________ ^erry L. Malone Bar I. D. No. 85096 CERTIFICATE OF SERVICE I, Jerry L. Malone, do hereby certify that a copy of foregoing Request for Notice has been served, by first class mail, postage jrYh pre-paid on the persons listed below on this day of October, 1993 : Mr. John W. Walker JOHN W. WALKER, P.A. 1723 Broadway Little Rock, AR 72206 Mr. Sam Jones WRIGHT, LINDSEY & JENNINGS 2200 Worthen Bank Building 200 West Capitol Little Rock, AR 72201 Mr. Steve Jones JACK, LYON & JONES, P.A. 3400 Capitol Towers Capitol & Broadway Streets Little Rock, AR 72201 Mr. Richard Roachelle First Federal Plaza 401 West Capitol Avenue, Suite 504 Little Rock, AR 72201 Mrs. Ann Brown Heritage West Building, Suite 510 201 East Markham Street Little Rock, AR 72201 Jerry L. Malone Little Rock School District 810 West Markham Street Little Rock, AR 72201 June 8, 1994 TO: FROM: Brai Board of Directors Gadberry, Director of Labor Relations THROUGH: Henry P. W ams iuperintendent of Schools SUBJECT: Regulations for Policy GCA (Personnel Administrators) Policies for In response to Board requests, the administration is reviewing the current personnel policies for administrators. While the review continue, the following changes in the regulations for Policy GCA are recommended at this time. The changes are for "Initial Salary Placement" and "Vacation", only. regulations would remain as approved July 25, 1991 until brought to the Board for revision. All other sections of the The change in "Initial Salary Placement" does two things. One, the change allows the hiring of an administrator from within the without causing him/her to work for a reduced daily rate of pay in the administrative position. For example, many teachers with experience will not accept administrative positions such as assistant principalships because they would have to accept less compensation than they would receive as a teacher. For example One, the The second placement change would restrict the salary credit for someone being hired to an administrative position from outside the District to receiving credit for only seven years, limit on previous credit in the current regulation, would make the limit the same for teachers and administrators. There is no This change The change in the "Vacation" regulation would bring the language up to date with the change that the Board approved June 24, dealing with administrator pay and vacation credit. 1993, Initial Salary Placement Credit for previous experience will be granted at the rate of one year of credit for each three years of teaching or other non-administrative e^^erience. Credit for previous acceptable administrative experience will be granted at the rate of year of credit for each year of experience. one For administrators new to the Little Rock School District, previous experience will be limited to seven years credit so that initial placement will not be higher than step eight on the salary schedule. For administrators promoted within the District, the daily rate of pay shall not be less than the administrator was earning at the time of the promotion. exceptions to this placement criteria must be recommended by the Superintendent and approved by the Board of Directors. Any Any current administrator whose daily rate of pay is less than their pay would currently be as a teacher because of placement under any previous regulation shall have his/her pay adjusted to be consistent with this regulation, made under this retroactive. All pay adjustment provision shall be prospective and not VACATION All twelve month administrators are contracted to work 250 days annually. Paid vacation days are based on years of administrative experience in the LRSD (and PCSSD if hired during the annexation) . Administrators with 0-7 years receive 15 days, 8-14 years receive 20 days, and 15 or more years receive 25 days. Vacation days which are not used during the school year may be accumulated from school year to school year to a maximum of 45 days. Unused vacation of over 45 days is converted to sick leave. ' -   Any administrator who separates employment from the District will be paid for up to 45 unused accumulated vacation days at the employee's daily rate of pay. Administrators are required to take vacation days during June, July and/or Christmas and spring breaks, taken at other times only with the approval administrator's immediate supervisor. Vacations may be of theAPR 2 0 1995 Office of Desegregation Monitoring LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS r -  April 18, 1995 RECE5VED A 0 1995 Office of Desefiieaauui, TO
ALL PRINCIPALS AND ADMINISTRATORS FROM: SUPERINTENDENT'S OFFICE RE: REVISED POLICY PLEASE PUNCH HOLES AND PUT REVISED POLICY IN YOUR POLICY BINDER. h la: J I'n 11 li>ra/- 1 LiiSD's 'Itlicy /ManualJ
e./'at if'/orma-h'on :REVISED 3-30-95 LITTLE ROCK SCHOOL DISTRICT EPS CODE: DD FUNDING PROPOSALS AND APPLICATIONS In order to offer the best educational opportunities possible for children of the District, the Board will seek as many sources of revenue as possible to supplement the funds provided through local taxation and the basic aid from the State. The Board of Directors shall review all applications for grants* and/or programs of more than $25,000* before the applications are submitted for funding. Applications for grants of $25,000 or less may besubmitted by the Superintendent without prior approval of the Board.*  . - - Exceptions will he allowed when notification of opportunity to submit grants and submission deadlines make Board review before submission impractical. To ensure coordination and avoid confusion in developing proposals and making application for specially funded programs, the Gx.axtI Writer* will establish standard procedures for the preparation of proposals and their review. the Grant The Grant Writer* will submit proposals for special grants to the Superintendent for approval by the Board before any action is taken that commits the District to the proposal. The Superintendent or his designated representative is authorized to sign all proposals and reports on funded projects once approved by the Board. *Change from present policy APR 2 0 1995 Oifice si Csssgreg
Mcr.i'iOFingCl' RECESVEQ Little Rock School District OFFICE OF THE SUPERINTENDENT MAY 2 9 1998 Date: May 27, 1998 OFICEOF DESEGREGATION MONITORING To: Ann Brown, Federal Monitor, Office of Desegregation Monitoring John Walker, Attorney for the Joshua Intervenors Re: Policy Updates Please find enclosed the first section of Board of Education policy updates. We anticipate revised sections being forwarded to you each month as the reviews are completed. We will also forward to your attention regulatory guidelines of administrative policies as needed. If you have questions, please do not hesitate to contact me. Respeptfuily, zosir er me Superintendent of Schools 810 West Markham Street Little Rock, Arkansas 72201 (501) 324-2000 MAY 2 9 1998 OFFICE OF DESEGREGATION MONITORING SECTION A: FOUNDATIONS AND BASIC COMMITMENTS Section A of the NEPN/NSBA classification system contains policies, regulations, and exhibits on the Districts legal role in providing public education and the basic principles underlying school board governance. These policies provide a setting for all of the school boards other policies and regulations. AA School District Legal Status AB The People and Their School District AC ACA ACB ACC ACD ACE ACF ACG Nondiscrimination Nondiscrimination on the Basis of Gender (Sex) Nondiscrimination on the Basis of Ethnicity and Race Nondiscrimination on the Basis of Age Nondiscrimination on the Basis of Religion Nondiscrimination on the Basis of Handicap/Disability Interpersonal/Human Relations Foundations and Basic Commitments AD ADA ADB ADC ADD Little Rock School District Mission Statement Little Rock School District Objectives Drug-Free Schools Tobacco-Free Schools Safe Schools AE Commitment to AccomplishmentSCEIVEO MAY'2 9 199& OFFICE 0
DESEGREGATION KU LITTLE ROCK SCHOOL DISTRICT NEPN CODE: AA SCHOOL DISTRICT LEGAL STATUS The corporate name of this school district shall be Little Rock School District of Pulaski County, Arkansas, as provided by the law of the State of Arkansas. Adopted: June 26, 1980 Legal References: Statute 80-401,80-402, 80-403 School Law of ArkansasJ LITTLE ROCK SCHOOL DISTRICT NEPN CODE
AB THE PEOPLE AND THEIR SCHOOL DISTRICT The Board of Education is the legal entity for conducting a system of public education within the geographic area of the school district. The system was created by, and is governed by, state statutes. Members of a Board are chosen by citizens of a district to represent them and the state in the legislative management of public schools. The Board of Education has the dual responsibility for implementing statutory requirements pertaining to public education and local citizens desires for educating the communitys youth. While the Board has an obligation to determine and assess citizens desires, it should be understood that when citizens elect board members to represent them in the conduct of public education they at the same time endorse their representatives with the authority to exercise their best judgment in determining policies, making decisions, and approving procedures for carrying out the responsibility. The Board therefore affirms and declares its intent to: 1. Maintain two-way communications with citizens of the District. The public will be kept informed of the progress and problems of the schools, and citizens will be urged to bring their aspirations and feelings about their public schools to the attention of this body which they have chosen to represent them in the management of public education. 2. Establish policies and make decisions on the basis of declared educational philosophy and goals. All decisions made by this Board will be made with primary emphasis given to the purposes set forth, most crucial of which is the optimal learning of the children enrolled in our schools. 3. Act as a true representative body for citizens of the District in matters involving public education. The Board recognizes that ultimate responsibility for public education rests with the State of Arkansas, but individual Boards of Education have been assigned specific authority through statute. The Board will relinquish none of this authority since it believes that decision making control over the childrens learning should be in the hands of local citizens as much as possible. Adopted:RECEfVBO MAY 2 9 1998 OffICEOf "-SEGREGAinON MONIlOSfflfi. LITTLE ROCK SCHOOL DISTRICT NEPN CODE: AC NONDISCRIMINATION The commitment of the Little Rock School District to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from discrimination in all its forms. It is the policy of the Board of Education that there shall be no discrimination because of race, color, religion, sex, age, national origin, or handicap/disability in the placement, instruction, and guidance of pupils
the employment, assignment, training, or promotion of personnel
the provision and maintenance of physical supplies and equipment
the development and implementation of the curriculum, including the activities program
and in all matters relating to the instruction, supervision, administration and Board policy development. Adopted: Legal References: Title VI and Title VII, Civil Rights Act of 1964 Title I and Title II, Civil Rights Act of 1991 Equal Pay Act of 1963 Executive Order 11246 of 1995 Title IX, Education Amendments of 1972 and regulations, 34 C.F.R. part 104 Rehabilitation Act of 1973, Sections 503 and 504 Section 504, 34 C.F.R. part 104 Americans with Disabilities Act, 1990 Vietnam-era Veterans Readjustment Act, 1974 Age Discrimination Act, 1975 Age Discrimination in Employment Act, 1967 Arkansas General Laws Individuals with Disabilities Education Act (IDEA) 1997 Cross References: Board of Education Policies ACA
ACB
ACC
ACD
ACE
ACF Cross References: Administrative Policiesreceived MAY 2 9 199& OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACA DESEGREGATION MONITW NONDISCRIMINATION ON THE BASIS OF GENDER (SEX) Gender equity is the provision of equal opportunities for all individuals without regard to their gender. Gender equity is attained through compliance with laws prohibiting gender discrimination and through the elimination of gender bias and gender stereotyping. It is the policy of the Board of Education that no student, faculty or staff in the Little Rock School District shall, on the basis of gender, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any District educational program, activity or employment. Adopted: Legal References: See Code AC Cross References: Board of Education Policies AC Cross References: Administrative PoliciesMAY 2 9 1998 OFFICE OF ROCK SCHOOL DISTRICT NEPN CODE: ACB NONDISCRIMINATION ON THE BASIS OF ETHNICITY AND RACE The Little Rock School District is committed to serve the educational needs and aspirations of our culturally diverse community. The District is committed to the pursuit of racial and ethnocultural equity for all its students and staff and the promotion of positive attitudes which respect the cultural diversity of our community. It is the policy of the Board of Education that there shall be no discrimination on the basis of ethnicity and race in the placement, instruction, and guidance of pupils
the recruitment, employment, assignment, training, and promotion of personnel
the provision and maintenance of physical supplies and equipment
the development and implementation of the curriculum, including the activities program
and in all matters relating to the instruction, supervision, administration and Board policy development. In pursuit of equity, the Board is committed to: (1) (2) (3) (4) The development and promotion of racial harmony among students and staff and within the community it serves
Respect for the principle of racial and ethnocultural equity in its personnel practices
Provision in its programs of opportunities for students to develop positive attitudes toward people with diverse racial, religious and cultural heritages
and The acquisition of learning materials which are free of racial and cultural stereotyping. Further, the Board: (1) (2) (3) Strongly reiterates its refusal to tolerate expression of racist or ethnic bias in any form by its students or staff or Directors
Affirms its right to deny access to any person, group or association whose intent is to promote discrimination on the basis of race, creed, color, nationality or place of origin, and
Reaffirms its support for special services and programs for students of diverse racial and ethnic backgrounds. Adopted: Legal References: See Code AC Cross References: Board of Education Policies AC Cross References: Administrative PoliciesRECBVPQ MAY 2 9 19Sa OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE:'ACC DESEGREGATION MONma NONDISCRIMINATION ON THE BASIS OF AGE Discrimination on the basis of age is illegal under the Federal Age Discrimination Employment Act (ADEA). Age discrimination is present if an individual 40 years of age or older covered under this provision is treated unfavorably in the terms and conditions of his/her employment. Employment issues include hiring, promotions, demotions, terminations, wages, benefits, hours worked, working conditions, and availability of overtime. It is the policy of the Board of Education that individuals employed by the Little Rock School District shall not experience discrimination in any form on the basis of age in the terms or conditions of employment. Adopted: Legal References: See Code AC Cross References: Board of Education Policies AC Cross References: Administrative PoliciesRECEIVF MAY 2 9 m OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACD DESEGREGATION NONDISCRIMINATION ON THE BASIS OF RELIGION The First Amendment to the United States of Americas Constitution requires that public schools remain religiously neutral. All students, staff, and faculty have the right to choose or not to choose their own religion and there shall be no discrimination of any kind based upon an individuals religion. It is the policy of the Board of Education that no student, faculty, or staff in the Little Rock School District shall, on the basis of religious belief, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any District educational program, activity, or employment. Adopted: Legal References: See Code AC Cross References: Board of Education Policies AC Cross References: Administrative PoliciesDeceived WAY 2 9 W OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACE DESEGREGATION MOMITQRIMG NONDISCRIMINATION ON THE BASIS OF HANDICAP/DISABILITY In support of Section 504 of the Rehabilitative Act of 1973, the Vietnam Era Veterans Readjustment Assistance Act of 1974, and Individuals with Disabilities Education Act (IDEA) of 1997, the District will not discriminate against persons who qualify on the basis of handicapping/disabling conditions. It is the policy of the Board of Education that no student, faculty or staff in the Little Rock School District shall on the basis of handicapping/disabling conditions be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any District educational program, activity, or employment. Adopted
Legal References: See Code AC Cross References: Board of Education Policies AC Cross References: Administrative PoliciesRECEIVED MAY 2 9 199& OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACF DESEGREGATION MONlTORINS INTERPERSONAL/HUMAN RELATIONS The Little Rock School District is committed to providing a learning environment that is free from discrimination, culturally sensitive, and promotes positive interpersonal/human relations across all cultures. It is the policy of the Board of Education to provide a learning environment free from discrimination. Programs and procedures will be developed which serve to promote understanding and positive relationships among people. Adopted: Legal References: See Code AC Cross References: Board of Education Policies AC Cross References: Administrative PoliciesRECEIVED MAY 2 9 laaa OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: AD DESEGREGATION MOMIKK LITTLE ROCK SCHOOL DISTRICT MISSION STATEMENT The mission of the Little Rock School District is to equip all students with the skills and knowledge to realize their aspirations, think critically and independently, learn continuously, and face the future as productive contributing citizens. This is accomplished through open access to a diverse, innovative and challenging curriculum in a secure environment with a staff dedicated to excellence and empowered with the trust and support of our community. Adopted: November, 1995f?eceived MAY 2 9 19fi^ OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ADA DESEGREGATION M0NM& LITTLE ROCK SCHOOL DISTRICT OBJECTIVES By the year 2001, average student performance for every identified sub group (race, gender) will be at or above the 75*^ percentile as measured by standardized tests. No later than the year 2001, no fewer than 9 out of 10 students will meet or exceed Little Rock School District standards of performance identified in the core curriculum. Each student will set and achieve challenging educational goals tailored to his or her interests, abilities and aspirations related to meaningful work, higher learning, citizenship or service to others. Adopted: November, 1995.DECEIVED MAY 29 W OFFICE OF LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ADB DESEGREGATION MOWTOfW DRUG-FREE SCHOOLS The Little Rock School District is committed to providing a drug and alcohol free learning environment and workplace. Drug abuse and alcohol abuse at school or in connection with school-sponsored activities on or off school grounds threaten the health and safety of our students and our employees and adversely affect the educational mission of the school district. It is the policy of the Board of Education that the manufacture, distribution, dispensation, possession or use of illicit drugs, alcohol or other controlled substances in the workplace, on school premises or as part of any school-sponsored activities is strictly prohibited. These standards of conduct are equally applicable to students and employees. Any employee who is convicted of a drug statute violation arising out of conduct occurring in the workplace must notify the central administration of such conviction not later than five (5) days after the conviction. Compliance with these standards of conduct is mandatory. =- In accordance with the Drug-Free Workplace Act of 1988, compliance with this policy is made a condition of employment by the school district. Disciplinary sanctions (consistent with local, state and federal law), up to and including termination of employment and referral for prosecution, will be imposed on employees who violate the standards of conduct set forth in this notice. Adopted: Legal References: Drug-Free Schools Act, 1988 Drug-Free Schools and Communities Act Amendments of 1989 (Public Law 101-226) Cross References: Board of Education Policies Cross References: Administrative Policies GBEC, JACHaecEivp im^-. MAY 2 9rt5 OFFICE DESEGREGATION LITTLE ROCK SCHOOL DISTRICT NEPN CODE
ADC IWT9 TOBACCO-FREE SCHOOLS The Board of Education believes that tobacco smoke in the school and work environments is not conducive to good health. As an educational organization, the Little Rock School District should provide both effective educational programs and a positive example to students concerning the use of tobacco. It is the policy of the Board of Education that all uses of tobacco and tobacco products, including smokeless tobacco, will be prohibited in all District facilities. At no time will the use of tobacco or tobacco products be permitted in classrooms, corridors, restrooms, locker rooms, work areas, cafeterias, offices, faculty lounges, gymnasiums, all other rooms and school grounds. This policy also prohibits the use of tobacco or tobacco products, including smokeless tobacco, in all vehicles owned, leased or operated by the District. District employees and students enrolled in the Districts schools are not permitted to use tobacco or tobacco products, including smokeless tobacco, while they are participants in any class or activity in which they represent the school district. Adopted: Legal References: School Law of Arkansas, Acts 854 and 779 Cross References: Board of Education Policies Cross References
Administrative Policies GBED, JAICGRECEIWO MAY 2 9 1998 omCEOF DESEGREGATION MOMTORING LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ADD SAFE SCHOOLS The Little Rock School District shall maintain a safe and nurturing educational environment where students can learn, teachers can teach, and where parents and patrons can meet. The Little Rock School District will not tolerate violence or injury to staff or students, nor will weapons be tolerated at any school activity or on any school district property. It is the policy of the Board of Education to enforce fairly and firmly all federal and state laws and related District policies pertaining to school safety and student discipline. Any criminal misconduct shall be reported to the proper law enforcement authority, and school district staff shall cooperate with any subsequent criminal prosecution. Adopted: Legal References: Arkansas General Laws Federal Gun-Free Schools Act Cross References: Board of Education Policies JI Cross References: Administrative Policies Elementary Student Rights and Responsibilities Handbook Secondary Student Rights and Responsibilities Handbook Professional Negotiations AgreementRECEIWO MAY 2 FfW OFFICE OF OESEGREfiATIONWnW LITTLE ROCK SCHOOL DISTRICT NEPN CODE: AE COMMITMENT TO ACCOMPLISHMENT The Board of Education accepts ultimate responsibility for all facets of Board operations. Because it is accountable to the people, the Board will maintain a program of accountability consisting of the following elements: 1. Clear statements of expectations and purpose as they relate to operations, programs, departments, and positions. 2. 3. Provision for the staff, resources, and support necessary, to achieve stated expectations and purposes, subject to the Districts financial capabilities. Evaluation of operations, programs, instruction, and services to determine how well expectations and purposes are being met. Adopted:V Little Rock School District Memo To
From
Through
, Date: Re: Ann Brown, Office of Desegregation and Monitoring Junious Babbs, Associate Superintendent for Administrative Services Dr. Les Gamine, Superintendent August 26,1998 Schedule / Review of School Board Policy While Please note scheduled timelines for review of proposed LRSD Board Polides. ,il= recognizing the need to extend beyond initial timeframes presented, it is our intent to be judicious and consistent with the current strategic plan and compliance requirements of the Revised Desegregation and Education Plan. . Attorney / Etc. Review I July 1998 i October 1998 Board Action I Policy Index j August 1998 j A. Foundations ! November 1998 | B. Board By-laws 1 i December 1998 I January 1999 , February 1999 March 1999 April 1999 May 1999 , June 1999 I I January 1999 C. General Administration D. Fiscal Management I February 1999  March 1999 TApril 1999 i May 1999 /June 1999 I July 1999 H. Negotiations G. Personnel E. Support Services J. Students I I. Instruction 1 I K. Community / School Relations .co'^cems and/or modifications are warranted, please communicate them to me. It is our intent to finalize this activity by September 1*. Thank you.Office of Desegregation Monitoring United States District Court  Eastern District of Arkansas Ann S. Brown, Federal Monitor 201 East Markham, Suite 510 Heritage West Building Little Rock, Arkansas 72201 (501) 376-6200 Fax (501) 371 -0100 Date: August 28, 1998 To: Junious Babbs From: Ann Bro Re: Schedule for Review of LRSD Board Policies Thanks for your fax and phone call about the schedule for the districts review of the LRSD board policies. Im pleased that the district has formulated a timetable for this important action. I have a question and some observations about the schedule. I notice that the policy categories arent in the alphabetical order in which they are catalogued in the board policy manual, so obviously the district decided to approach the review other than alphabetically, which makes sense. But what criteria did you use to prioritize the order in which the district would review the policies? This schedule reflects a decidedly top-down view of the district with the critical areas of students, instruction, and school-community relations relegated to the bottom of the list. Operationally, it appears to present some problems. For example, we know that no later than the January 1999 registration period, the district must have underway a massive public relations campaign to explain and sell the new student assignment plan to the community. Yet this schedule doesnt provide for revisiting the policies that should guide school-community relations until June 1999. Also, students and instruction are what schools are all about, and we constantly talk about the importance of putting students first. Yet this schedule, which wont focus on students and their instruction until late next spring, doesnt comport with a student-first focus. You may have very sound reasons for the order of this schedule of which Im unaware, which is why Im interested in knowing the rationale behind it. I would expect the positioning of topics on the schedule to reflect the districts priorities and align the review with the rhetoric. Otherwise, it sounds like ready-fire-aim. 7 Little Rock School District RECEn'eo 1 0 1998 September 9, 1998 OFFICE OF O'5SEGRGATION MONITORING Ms. Ann Brown Office of Desegregation and Monitoring 201 East Markham, Suite 510 Heritage West Building Little Rock, Arkansas 72201 Re: Schedule of School Board Policy Review Dear Ms. Brown: Upon receipt of your letter regarding the scheduled order or rationale behind review of LRSD Board Policies, the following information should be noted: The scheduled review of Policy Index Indicators was carefully established with a broad array of factors that came into play. It was important to take into consideration each section while recognizing the varied timeframes necessary for their completion (i.e. a small amount of time with little refinement necessary for the Bylaws, prior work that had been completed over the summer on the foundation piece and the necessity to allow Mark Millhollen ample time to know our direction for fiscal management. The student and instructional sections are spring reviews for the next school year and do not effect the current academic year. We attempt to limit changes which are mid year. The second issue you raised about school! community relations and timeliness of the consideration given potential policy changes necessary in redistricting is noted. We did not indicate that in areas and t or issues such as this that we will not be promulgating new or modified rules for student assignment nor any other major initiative. Even in those instances we always consider delaying the effect or grandfathering to minimize the negative effects of change wherever possible. We concur quality of instruction is a major component of the revised plan. Work teams in a number of areas are in place and focused to produce quality student results . .. particularly as it relates to the WE SHALLS. The full review of all instructional policies and their coordination with these initiatives is also scheduled to be completed in the spring of the current academic year. We recognize the enormity of this task and are committed not just to introduction but to full implementation. 810 West Markham Street  Little Rock, Arkansas 72201  (501)374-3361I am not versed on the position ready-fire-aim, as you have noted but recognize this significant and most important task of the Policy framework being a process. An area noted first or last does not equate or reflect its degree of importance. We analyzed the schedule and policy framework taking into account the potential impact on people, giving equal weight to timeliness of any change and its communication to get maximum benefits for students, parents, and staff. Dr Gamine has noted in recent conversations, we are not just about becoming unitary but more importantly we are about producing maximum instructional results for our students. Respectfully, Junious C. Babbs, Jr. Office of Desegregation Monitoring United States District Court  Eastern District of Arkansas Ann S. Brown, Federal Monitor 201 East Markham, Suite 510 Heritage West Building Little Rock, Arkansas 72201 (501)376-6200 Fax (501) 371-0100 July 15, 1999 Mr. Junious Babbs, Associate Superintendent for Administrative Services Office of Student Assignment Little Rock School District 810 West Markham Street Little Rock, Arkansas 72201 Dear junious
The Office of Desegregation Monitoring is continuing its review of the LRSDs preparation for implementation of the Revised Desegregation and Education Plan. Because a major thrust of the revised plan is centered around the implementation of policies and procedures leading to the equity assurances of the plan, ODM is studying the procedures the district is using to insure compliance with those plan commitments. We are aware that a committee of top-level administrators has compared board policies with the revised plan and that policies have been amended or developed to assure compliance. Please identify, by policy or regulation number, those board policies and regulations which were developed or amended as a result of this committee review including those already adopted as well as those in the pipeline for adoption. 1 am aware that you do not categorize board policies by their relation to the desegregation plan, but it is clear to me that you have made significant efforts to avoid lapses and voids in plan compliance. 1 want to relate, for the record, the actual processes you have used and to describe the resulting board policies and regulations. Sincerely, Gene Jones, Associate Monitor ' S-t 4- I V-z'o sS^ LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 ^z, pt^S^ June 8, 1999 TO
Board of Directors I FROM: Brady Gadberry, Special Assistant to the Superintendent Junious Babbs, Associate Superintendent, Administrative Services THROUGH: Dr. Leslie Gamine, Superintendent of Schools SUBJECT: Compliance Policy ACG The attached policy ACG is presented for your approval on first reading. This policy is written primarily to ensure compliance with the Revised Desegregation and Education Plan (Plan). When developing the policy, it was decided that a similar policy should be in place to ensure compliance with the Districts other similar legal obligations. Therefore, the policy was written to address those obligations, too. The attached regulations do not require Board approval and are presented for informational purposes. However, if the Board has concerns or suggestions about the regulations, we would be happy to address them.LITTLE ROCK SCHOOL DISTRICT NEPN CODE
ACG COMPLIANCE WITH THE REVISED DESEGREGATION AND EDUCATION PLAN, TITLE VII, TITLE IX, ADA, SECTION 504, OR OTHER SIMILAR REQUIREMENTS The purpose of this policy is to affirm the Board of Educations commitment to compliance with the Districts Desegregation and Education Plan and the Civil Rights Law of 1964 as amended. LRSD shall implement a compliance program that shall include the following components: 1. 2. 3. 4. 5. 6. 7. 8. Compliance standards and procedures reasonably capable of reducing the prospect of noncompliance
Oversight of compliance with such standards and procedures by the Superintendent and the responsible officials
Communication of compliance standards and procedures to all employees
Utilization of monitoring and auditing systems reasonably designed to detect noncompliance
Utilization of a reporting system whereby students, patrons, and employees can report complaints or noncompiiance without fear of retribution
Enforcement of compliance standards and procedures through disciplinary mechanisms when appropriate, including the discipline of individuals responsible for compliance and individuals responsible for any failure to report noncompliance
and. After noncompliance has been detected, implementation of all reasonable steps to correct past noncompiiance and to prevent further noncompliance, including modification of the compliance program as necessary to prevent and detect further similar noncompiiance. Annual review of the compliance program for necessary revisions.LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACG-R1 COMPLIANCE WITH THE REVISED DESEGREGATION AND EDUCATION PLAN Compliance and Quality Assurance Committee The Associate Superintendents of Administrative Services, Instruction, Operations, and School Services and the Special Assistant to the Superintendent will comprise the Compliance and Quality Assurance Committee. The Districts compliance official also will be a member of the committee. (The compliance official duties may be one of the responsibilities of one of the aforementioned positions.) The committee will have responsibility for the development, implementation, oversight, review, and revision of the compliance program. The compliance program will include any programs, policies, and/or procedures necessary to ensure that the District fulfills all of its obligations under the Revised Desegregation and Education Plan (Plan). The compliance philosophy will be based on internalizing the Plan through the performance responsibilities of the respective organizational divisions. For example, the Instruction division will be responsible for integrating the Plans requirements into the curriculum development, staff development, and other similar functions of that division. The associate superintendent who heads the division will be the responsible person for the components of the Plan that are appropriate for his/her division. Through the internalization of the philosophy and the integration of the Plan into the Districts structure, the respective divisions will proactively monitor compliance. The associate superintendents will take appropriate action with respect to incidents of non-compliance and take steps to prevent future similar incidences of non-compliance. Communication and Training All employees will be provided training on the Plan and the Districts commitment to the principles of equity and Plan compliance. Each employee will be provided a copy of the Plan and a Plan compliance handbook. The associate superintendents will be responsible for the training of the employees in their areas on the specific obligations of the division and the employees. The Plan compliance handbook will include the following information:  A statement of the Districts commitment to compliance
 The procedures for reporting complaints and/or non-compliance with the Plan
 The possible sanctions for non-compliance
 The employees responsibilities for reporting non-compliance
 The possible sanctions for the failure to report non-compliance
 The avenues for suggesting modifications in the compliance plan.LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACG-R1 (continued) 1 I The District web site will be used to assist in communication associated with the Plan and Plan compliance. The web site will include the following information:  A copy of the Plan
 The name, telephone number, and E-mail address of the Districts compliance official
 The procedures for filing a complaint or reporting non-compliance. 2LITTLE ROCK SCHOOL DISTRICT NEPN CODE: ACG-R2 COMPLAINT RESOLUTION FOR THE REVISED DESEGREGATION AND EDUCATION PLAN, TITLE VI, TITLE VII, TITLE IX, ADA, SECTION 504, OR OTHER SIMILAR REQUIREMENTS The specific purposes to be served by these procedures are
 To ensure that a complaint is considered fairly, with all due speed, and without prejudice or reprisal to the aggrieved person
 To encourage employee expression regarding conditions that affect him/her
 To provide a specific procedure that will facilitate the understanding of district policies affecting employees
 To build confidence, in the sincerity and integrity of the complaint resolution procedure as a means to establish the facts upon which a complaint is based, a problem is stated, and a fair conclusion or solution is reached. Definitions  A complaint is an allegation of action or inaction by the District or its representatives in violation of the Revised Desegregation and Education Plan, Title VI, Title IX, ADA or Section 504, or the implementing regulations, or other similar requirements.  The complainant is the student, patron, or employee bringing the complaint.  "Employee" means a person who is a full or part-time employee who is on the payroll of the District.  Patron means any students parent or other resident in the LRSD.  The "responsible official means the employee designated by the District to coordinate its efforts to comply with and carry out its responsibilities under the abovementioned requirements.  "Student" means a person enrolled in one of the schools operated by the corporation.  "Superintendent" means the Superintendent of Schools or his/her designee. Responsible Official The following LRSD administrators are the responsible officials for the areas listed
 Revised Desegregation and Education PlanAssociate Superintendent for Administrative Services  Title VIDirector, Exceptional Children  Title VIIDirector, Human Resources  Title IXSpecial Assistant to the SuperintendentLITTLE ROCK SCHOOL DISTRICT NEPN CODE
ACG-R2 (continued)  ADADirector, Human Resources  Section 504 for EmployeesSpecial Assistant to the Superintendent  Section 504 for StudentsDirector, Exceptional Children Process The following process will be used in the review and resolution of complaints regarding compliance with the Revised Desegregation and Education Plan, Title VI, Title VII, Title IX, ADA, Section 504, or other similar requirements of the Civil Rights Law of 1964 as amended
Step 1 (Informal Resolution) The complainant is encouraged to try to resolve any issues relating to implementation and compliance with any of the aforementioned legal requirements at the lowest administrative level possible. The complaint should be brought to the administrator/supervisor at the point where the possible violation exists. Within ten days after receipt of the complaint, the administrator will attempt resolution with the complainant in an informal manner. If a satisfactory informal resolution cannot be reached, the complainant and/or the administrator may seek the assistance of the Districts responsible official. Step 2 (Formal Complaint) If the complainant is unable to secure a satisfactory resolution through informal means at step 1, the complainant may file a formal complaint. The complaint should be filed with the LRSDs official who has district level responsibility for that area. The complaint must be filed within ten days of the response of the administration at step 1. The complaint should be in writing and give a concise but thorough overview of the alleged problem or violation and indicate the specific relief requested. All relevant documents also should be included. The responsible official will investigate the complaint and collect whatever information is needed to make an informed decision. The responsible official will issue a written finding within fifteen days of the receipt of the complaint or inform the complainant of the reasons that it is not possible to issue a finding in that time frame. If a finding cannot be issued within fifteen days, it will be issued as soon as practicable. 2LITTLE ROCK SCHOOL DISTRICT NEPN CODE
ACG-R2 (continued) Step 3 (Appeal to the Board of Education) If the complainant is not satisfied with the finding at step 2, he/she may request a hearing with the Board of Education. The request for the hearing must be made within ten days of the written finding issued at step 2. The request for the hearing must include a statement of the complaint, the finding of the responsible official from step 2, and any response to the finding that the complainant wishes to present. It should include the reasons that the complainant believes the finding is in error. The individual members of the Board will review the information presented with the written request for the hearing prior to following months Board agenda meeting. The Board will decide at the agenda meeting whether or not to place the appeal on the agenda for a hearing. If the Board decides not to hear the complaint, the written finding of the Districts responsible official will be the position of the LRSD. Timelines The failure of the complainant to comply with the identified timelines will be considered to be an abandonment of the complaint. Effect of Settlement Any settlement of a complaint will be applicable to that complaint only and will not be binding authority for the disposition of any other complaint. Anonymous Complaints The LRSD is committed to compliance with its legal obligations. As a result anonymous complaints will be thoroughly investigated and handled in a serious manner. However, anonymous complaints are more difficult to substantiate and investigate. Therefore, complainants are encouraged to be open, forthcoming, and identify themselves to assist in a satisfactory resolution to the complaint. The LRSD recognizes that some students, patrons, and employees will not come forward with legitimate complaints because of a fear of retribution. The LRSD will not condone or tolerate reprisals against complainants by any of its employees. Employees who exercise retaliatory behavior against any complainant will be appropriately disciplined. 3LITTLE ROCK SCHOOL DISTRICT NEPN CODE
ACG-R2 (continued) J Reporting Outside the Process In instances where there is a genuine sense of potential reprisal and it is not realistic to report the complaint at the lowest administrative level, the complaint may be made with the Districts responsible official. The responsible official may refer the complaint to another administrator in the departments organizational structure to attempt a resolution. 407/08/1999 15:54 3240567 JQD PAGE 02 Little Rock School District July 8,1999 Mr. John Walker 1723 Broadway Little Rock, AR 72206 Dear Mr. Walker: 1 received your broad request" for information dated July 7. Without more specificity, it is difficult for me to understand exactly what it is that you wish to review, but Ill try. I am taking a vacation day on Friday, July 9, and I will be out of town. On Monday, July 12, lam scheduled all day to hear a'report from OCR regarding their findings from the compliance review they conducted in March. On Tuesday, July 13,1 must attend a meeting required by the Superintendent until noon. I will be available in my office on the afternoon of July 13 - from 1:30 to 4:00 for you to review documents in my office. If that time is not convenient for you, please let me know, and we will reschedule. Yours truly. Bonnie Lesley, Ed.D Associate Superintendent for Instruction 0AL/rcm cc: Chris Heller Dr. Les Gamine Junious Babbs Brady Gadberry Ann Brown 810 West Markham Street  Little Rock, Arkansas 72201  (501)324-2000 07/08/1999 15:54 3240567 JQD PAGE 03 I Little Rock School District July 8, 1999 Mr. John Walker 1723 Broadway Little Rock, AR 72206 Dear Mr. Walker
I am in receipt of your letter of July 7 regarding my alleged disciplining of an employee for not coming to work before 8:00." i have disciplined no one regarding work hours. I did send the attached memorandum to all employees in the Division on March 31, 1999. I have no idea what you are referring to. Yours truly, ours / Bonnie Lesley, Ed.D, Associate Superintendent for Instruction BAUadg Cc
Chris Heller Dr. Les Carnine Junious Babbs Brady Gadberry Ann Brown, ODM 810 West Markham Street  Little Rock. Arkansas 72201  (501)324-200007/08/1999 15:54 3240567 JQD PAGE 04 LITTLE ROCK SCHOOL DISTRICT INSTRUCTIONAL RESOURCE CENTER 3001 PULASKI STREET LITTLE ROCK, AR 72206 March 31.1999 TO: Division of Instruction Staff FROM: Dr. Bonnie Lesley^^sociate Superintendent for Instruction SUBJECT: Expectations for the Work Day i want to be clear about the District's expectations for all employees for the work day, recognizing that individual exceptions may be made for extenuating circumstances. 1. Please report to work on time every day. If you must be late, you are to call your supervisor so that she/he will know when to expect you. Frequent or chronic tardiness is not acceptable. 2. Please do not leave your work before the end of the work day - again unless your supervisor has given you specific permission to do so. We understand occasional needs to leave for doctor appointments or other emergencies, but the employee needs to be at work the full day except on rare occasions. 3, Please radically limit the frequency and duration of any telephone calls you receive or make to conduct your personal business. If there is no alternative, everyone understands occasional phone calls, but frequent and long conversations are not acceptable. 4. Do not leave your work to run personal errands, to have your hair cut/styled, to purchase personal items, to visit with friends, etc. Our Division is constantly criticized for these practices, whether true or not. Please do not do anything to feed the grapevine. 5. Answer the telephones. Voice mail and/or no answers make our customers believe no one is working. 1 called five different numbers one day seeking some help and never got a live body! 07/08/1999 15:54 3240567 JQD PAGE 05 ( 1 Expectations for the Work Day March 31,1999 Page Two Employees who have late afternoon, evening, and/or week-end meetings may certainly be more flexible with their schedule than hourly employees, but fiexibilitv should never be abused. As I reiterate these rules, I recognize that many, many of you never give less than 100 percent. Already I know who you are, and I am appreciative of your work ethic and commitment. Thank you! On the other hand, I see and hear about abuses that concern me, so I felt it necessary to remind everyone of the basic expectations of the district. BAL/adg (RECE" AUG 2 Q i .1 LITTLE ROCK SCHOOL DISTRICT INSTRUCTIONAL RESOURCE CENTER 3001 PULASKI STREET LITTLE ROCK, AR 72206 OFFICE Of DESEGREGATION MONITORING August 17, 1999 TO: John Walker Ann Brown Terrence Roberts Steve Ross Frank Martin, CTA FROM: Dr. Bonnie Lesleyj'^ssociate Superintendent for Instruction SUBJEOT: Review of Proposed Policies and Administrative Regulations I am attaching for your review three separate packages relating to the revision of our Board policies and administrative regulations. Part I Part I includes for your information and reference copies of policies already adopted by the Board of Education this past year. They are as follows: lA IB IO lOA ID IGA IGB IGBA IGO IGE IHAL IHBA IHBB IHBDA IHBH IHOA IHCC Academic Content Standards/Benchmarks Academic Freedom School Year School Calendar School Day Curriculum Program Alignment and Coherence. Educational Research Grant-Funded Projects Pilot Programs Curriculum Guides Religion in the Schools Special Education for Students with Disabilities Gifted and Talented Education Remedial instruction Alternative Education Programs Summer School Pre-Advanced Placement and Advanced Placement Courses. Grades 6-12 Memo - Review of Proposed Policies and Administrative Regulations August 17, 1999 Page Two IHCDA IHD IIB IJ IJOA IJOC IJOCA IKACA IKB IKE IKEC IKF IKFA IKFC IMB IMCA IMH Opportunities to Earn College Credit Adult Education Programs Teacher-Student Ratio Instructional Resources and Materials Field Trips School Volunteers School-Based Mentoring Programs Parental Visits and Conferences Homework Promotion and Retention of Students Award of Credit General Education Graduation Requirements, Effective for the Graduating Class of 2002 Early Graduation Graduation Requirements for Handicapped Students Teaching about Controversial/Sensitive Issues Distribution of Materials and Literature Through Schools Class Interruptions Part 11 Part II includes copies of two policies under consideration by the Board: IG IKC Curriculum Development, Adoption and Review Class Rankings/Grade-Point Averages IG is on the August agenda for approval-second reading. IKC is on the August agenda for approval-first reading. Part III Part III includes drafts of proposed administrative regulations that have been designed to implement the adopted policies. These regulations have had considerable review already by interested parties and large numbers of staff. In some cases we have simply converted informal documents into more formal language. Some regulations are completely new. lA-R ID-R IGBA-R IGE-RI IHBB-R IHBDA-R IHCC-R IHCDA-RI Academic Content Standards/Benchmarks School Day: Student Schedules Grant Funded Projects
Curriculum Guides Development Gifted and Talented Education Intervention/Remediation Pre-AP and AP Courses Concurrent EnrollmentMemo - Review of Proposed Policies and Administrative Regulations August 17, 1999 Page Three IJ-Exhibit IJ-RI IJ-R2 IJOA-R IKB-R IKC-R IKEC-RI IKEC-R2 IKEC-R3 IKEC-R4 IKE-R IKF-RI IKF-R2 IKF-R3 IKFA-R IMH-R Instructional Materials: Exhibit Textbook Adoptions Library Media Center Materials Selection Field Trips Homework Guidelines Class Rankings/Grade - Point Averages Dual Credit and Summer Enrichment Correspondence Courses Credit by Examination Basic Combat Promotion and Retention Graduation (Class of 2000 and 2001) Graduation (Class of 2002 and Beyond)
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