This transcript was created using Optical Character Recognition (OCR) and may contain some errors. MAR 2 05 5 Agenda Little Rock School District Board of Directors' Meeting n >-o f=~ ... c 0:1:: oz ~~ m-< a.., -a Cz : on r-< rc5 nz i!!:"' r .,, a g ~m mC rC: n~ Or ~ ~ ~ ill >. ~.,, "C:' O a ~i!l n:a =>l nm "O"'8z z =l "'a z (I) !D ~ :!l z m a (I) :c "6 (I) I. 11. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS PRELIMINARY FUNCTIONS A. Call to Order B. Roll Call PROCEDURAL MATTERS A. Welcome to Guests REGULAR MEETING March 24, 2005 5:30 p.m. Ill. REPORTS/RECOGNITIONS/PUBLIC COMMENTS: A. Superintendent's Citations B. Partners in Education - New Partnerships C. Discussion: Long-term Budgetary Considerations (Berkley) D. Discussion: Tax Increment Financing Issues (Kurrus) E. Discussion: Student Attendance at Athletic Events / Excusing Absences (Daugherty) F. Remarks from Citizens (persons who have signed up to speak) G. Little Rock Classroom Teachers Association IV. REPORTS AND COMMUNICATIONS: V. A. Remarks from Board Members B. Student Assignment Report C. Budget Update D. Construction Report: Proposed Bond Projects E. Internal Auditors Report F. Technology Update APPROVAL OF ROUTINE MATTERS: A. Minutes Regular Meeting - 02-24-05 Special Meeting - 63-10-05 0 >~ i=~ .... C: o ic oz ~~ m-< ,c.., -c:: ,o.,.c o..z.. ,.. i5 oz ,~.. "' ::: ?' ~ ~ z m ,c "::c' '5 "' Board Meeting March 24, 2005 Page2 VI. ADMINISTRATIVE SERVICES A. Grant Application: School-Based Tobacco Use Prevention Project B. Second Reading: Revision of Policy JE - Student Enrollment, Attendance and Transfers C. Establishment of a Tri-District Charter School I Alternative Learning Academy VII. CURRICULUM & INSTRUCTION A. Second Reading: Revision to Policy IKF - General Education Graduation Requirements Second Reading: Revision to Policy IAA - Professional Development B. Secondary English/ Language Arts Textbook Adoption C. Memorandum of Understanding - Audubon Arkansas VIII. HUMAN RESOURCES A. Request from Psychological Examiners B. School Calendar, 2005-06 C. Personnel Changes IX. BUSINESS SERVICES DIVISION: A. Acceptance of Report: Organizational Audit B. Updated Travel Regulations DKC-R C. Cloverdale Elementary School D. Donations of Property E. Financial Report/ Approval of Annual Audit X. CLOSING REMARKS: Superintendent's Report: 1. Dates to Remember 2. Special Functions XI. STUDENT HEARING XII. ADJOURNMENT PRELIMINARY FUNCTIONS CA.LL TO ORDER/ ROLL CALL II. PROCEDURAL MATTERS/ WELCOME Ill. REPORTS/RECOGNITIONS A. SUPT. CITATIONS B. PARTNERSHIPS C. DISCUSSION/ BUDGETARY D. DISCUSSION/TI F DATE: TO: FROM: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 Board of Directors Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Partners in Education BACKGROUND: The Little Rock School District Partners in Education program is designed to develop strong relationships between the community and our schools. The partnership process encourages businesses, community agencies and private organizations to join with individual schools to enhance and support educational programs. Each partnership utilizes the resources of both the school and the business for their mutual benefit. RATIONALE: The following schools and businesses have completed the requirements necessary to establish a partnership and are actively working together to accomplish their objectives. FUNDING: Not applicable. RECOMMENDATION: We recommend that the board approve the following partnership: First United Methodist Church and Chicot Elementary School PREPARED BY: Debbie Milam, ViPS Director p ,... a C') > Chicot Elementary and First United Methodist Church, Little Rock Partnership Agreement March 2005 First United Methodist Church, Little Rock will provide: Classroom tutoring during Literacy time Volunteers one afternoon a week to assemble teacher materials and to assist students in checking out library books A team responsible for providing treats for the Chicot staff on a monthly basis Volunteers for VIPS Reading Day Coordination with other Partners in Education Chicot Elementary will provide: Students serving as pen pals for church members who are shut-ins The school facility for church functions as needed DATE: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: March 2005 Construction Report - Bond Projects BACKGROUND: In the February 2005 report to the Board, the completion of the drawings for the renovation of Rightsell Elementary was to be March 1, 1 . The architect now reports that the drawings will not be completed until the first week in May. The delay is necessary because of a change in the HVAC system that was recommended by Doug Eaton and Bill Goodman. The architect has stated that this delay will not jeopardize the completion of the renovation in time for the start of the 2006-07 school year. The bids for the classroom addition to Gibbs will be received March 24th . It appears that today's bid market favors the owner, and we are optimistic that the low bid will not exceed our budget. Meetings have taken place with the new Principal at Forest Heights, Dr. Debbie Price, regarding the school's remodeling and addition. Dr. Brooks has visited the campus, and his input has been important to the planning process. It is too early to have a firm date for construction start-up. RATIONALE: Monthly reports are submitted to the Board to keep members up-to-date on construction projects in the District. FUNDING: Bond Funds RECOMMENDATION: Report item no action necessary. PREPARED BY: Bill Goodman, District Engineer !"" .z.... m :o z j!!: > C: 0 a :o ~ ..... m C') ::i: z 0 -< C: "ti ~ m ,, :S Cl> ~o z~ -4Z > (I) -cm "ti :o r- < c'5 <'5 >m :0: ! "' z: ~ "i'' ::0 ~ 0 z p "C 0 r- n -< m' CONSTRUCTIONREPORTTOTHEBOARD MARCH 24, 2005 BOND PROJECTS UNDER CONSTRUCTION I I I Est. completIon Facility Name Project Description Cost Date BOND PROJECTS CONSTRUCTION - SPRING/ SUMMER 2005 I I I Est. CompletIon Facility Name Project Description Cost Date Carver ___ Media Center Expansion _ _ $167,490_ Dec-05 Fair Park __ _ _ _Remodel ___ $799,000_ __ Aug-05 Gibbs Addition $705,670 Dec-05 Meadowcliff - Remodel -- -- _- _ __ $164,150 --= Aug-05 Oakhurst (Adult Education) New Windows ___ $215,000 Aug-05 Rightsell - ,==.__~enovation -- , $2,494,000 Aug-06 Western Hills Electrical Upgrade & HVAC $622,160 Aug-05 BOND PROJECTS PLANNING STARTED CONST. DATE TO BE DETERMINED I I I t:SL 1..,ompIet1on Facility Name Project Description Cost Date Booker __ ___ Electrical Upgrade _________ Unknown Unknown Chicot Electrical Upgrade , Unknown Unknown Cloverdale Elementary- Addition I $520,750- Unknown Forest Heights Remodel ________ i $1,547,000 - Unknown Mitchell Renovation 1 _ $2,21_?,493 Unknown Pulaski Hgts. MS Energy monitoring systeminstallation I Unknown Unknown Woodruff Parking addition- $193,777 Aug-05 BOND PROJECTS THAT HAVE BEEN COMPLETED I I I Est. Completion Facility Name Project Description Cost Date f--A_d_m_in_ist_ra_ti_on _____ ,A_s_bes_tos abatement ~ $380,495 ~ Mar-03 Administration Fresh air system , $55,000 Aug-03 ,_A_d_m-in- is- t-ra-ti_on _____ ,_F-ir_e_a_la-rm~----~ $32,350 Aug-03 Administration HVAC 1 $70,000 Nov-04 Administration Annex Energy monitoring system installation May-02 Alternative Learning Ctr. Energy monitoring system installation $15,160 Oct-01 Alternative Learning'--C_t_r. __E ne_r=gy'-e-f_ficien_t_li=ght_in__,.g'---______l_ ___ __$ ._82,,0_00 ____D_ e_c-_0 1 Badgett Partial asbestos abatement I $237,237 Jul-01 Badg~e_tt ______+ F-=-i,r-e-_a_lar_m_-,-,-,...,.---,---,-----~l~-----=-$..1..,8,'""2"=..5,...0,.. ____A_ u=g--=0-2=-1 B_a_le_ ________C lassroom addition/renovation 1 $2,244,524 Dec-02 B_a_le Energy monitoring syst_em _____ -,----,-------~M_a_r_-0_2 Bale 'Partial roof replacement _ _ __ $269,587 _ Dec-01 Bale Baseline Booker Booker Booker Booker Booker Booker Brady Brady Brady HVAC -- - - $664,587 Aug-01 - Renovatioo - $953,520 Aug-04 Gym Roof $48,525 Oct-04 ADA Rest rooms $25,000 Aug-04 Energy efficient lighting S170,295 Apr-01 Energy monitoring system installation $23,710 Oct-01 Asbestos abatement $10,900 Feb-02 Fire alarm Addition/renovation Energy efficient lighting Asbestos abatement $34,501 Mar-02 $973,621 Nov-04 $80,593 _ Sep-02 $345,072 Aug-02 CONSTRUCTION REPORT TO THE BOARD MARCH 24, 2005 BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name I Project Description I Cost I Est. Completion Date Carver Energy monitoring system installation $14,480 May-01 -- Parking lot -- --- Carver I $111,742 Aug-03 Central HVAC Renovation - Band Area $225,000 Dec-04 -- - Central Reflecting Pond $57,561 Sep-04 --- -- Central Parking Student parking I $174,000 Aug-03 Central/Quigley Stadium light repair & electrical repair $265,000 Aug-03 -- Central/Quigley Athletic Field Improvement $38,000 Aug-03 Central/Quigley Irrigation System $14,500 Aug-03 Central Purchase land for school Unknown Dec-02 -- -- -Ce-ntra-l Roof & exterior renovations $2,000,000 Dec-02 -- -Cen-tral --- Ceiling and wall repair $24,000 Oct-01 Central Flre Alarm System Design/Installation $80,876 Aug-01 Central Front landing tile repair-- $22,470 Aug:Q.!_ Chicot Dramage -- -- --~-- ----- -- --- $64,700 Aug-04 ~ Chicot Sound Attenuation $43,134 Jul-04 Cloverdale Elem. 1 Energy efficient light~ ---- --- $132,678 Jul-01 Cloverdale MS Energy efficient lighting $189,743 Jul-01 Cloverdale MS Major renovation & addition $1,393,822 Nov-02 Dodd Fire Alarm Upgrade $9,200 Oct-04 Dodd Energy efficient lighting $90,665 Aug-01 Dodd Asbestos abatement-ceiling tile $156,299 . Jul-01 Dodd Replace roof top HVAC $215,570 Aug-02 Dunbar 'Renovation/addition $6,149,023 Nov-04 Facilities Service Interior renovation $84,672- - Mar-01 Facility Services Fire alarm $12,000 Aug-03 -Fa-ir Par-k --- HVAC renovation/fire alarm $315,956 Apr-01 -- Fair Park Energy efficient lighting $90,162 Aug-01 Fair Park Asbestos abatement-ceiling $59,310 Aug-01 -- J. A. Fair 6 classroom addition & cafeteria/music , room addition $3,155,640 Aug-04 J. A. Fair Energy efficient lighting I $277,594 Apr-01 J. A. Fair Press box $10,784 Nov-00 -J. A-. Fair 'Security cameras $12,500 Jun-01 J. A. Fair Athletic Field Improvement $38,000 Jul-03 J. A. Fair Irrigation System $14,000 Jul-03 J. A. Fair Roof repairs $391,871 Aug-03 ---- - Forest Park Replace window units w/central HVAf $48~258 Nov-03 -- - F-or-est P-ark -- Diagonal parking $111,742 ___ Aug-03 Forest Park Energy efficient lighting $119,788 May-01 --- ~ --- - Fulbright Energy efficient lighting $134,463 Jun-01 - Fulbright Energy monitoring system installation - $1.:1 ,950 - - Aug::Q.!_ Fulbright -Replace roof top HVACunits $107,835 Aug-02 Fulbright Parking lot $140,000 Sep-02 Fulbright Roof repairs $200,000 Oct-02 Franklin Renovation $2,511,736 Mar-03 Geyer Springs Roof Repair $161,752 Jun-04 Gibbs Energy efficient lighting $76,447 Apr-01 Gibbs Energy monitoring system installation $11,770 Jul-01 Hall Maj~ renovation & addition $8,637,709 Sep-03 Hall Asbestos abatement $168,222 Aug-01 - - - Hall Energy efficient lighting $42,931 Jul-01 Hall Energy efficient lighting $296,707 Apr-01 2 !TI .z.. m :c .~.... > C: 0 :::::i 0 :c .:.n. mn :,: z .0.. .. 8 -< C..,: 0 ~ m ?-s G'> ~o zl!, ... z >en "tlm "tl :c n..... o< >m ::! rJ> 0 z: CONSTRUCTION REPORT TO THE BOARD MARCH 24, 2005 BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name I Proiect Descriotion I Cost I Est. Completion Date Hall Infrastructure improvements $93,657 Aug-01 -- Hall Intercom I Feb-01 Hall Security cameras $10,600 Jun-01 ----- Henderson Lockers $43,854 Dec-04 Henderson Energy efficient lighting -- - - $193,679 Jul-01 Henderson Roof replacement gym $107,835 May-01 Henderson Asbestos abatement Phase I ---- - I $500,000 Aug-01 -- Henderson Asbestos abatement Phase 2 I $250,000 Aug-02 IRC Energy efficient lighting I $109,136 Jul-02 - -Jef-ferson - Asbestos abatement $43,639 Oct-01 -- Jefferson Renovation & fire alarm ~ $1,630,000 Nov-02 Laidlaw Parking lot - $269,588 Jul-01 - Mablevale Elem Fire Alarm Upgrade $12,000 Oct-04 -- ~ Mabelvale Elem. Energy monitoring system installation ' $12,150 Aug~ Mabelvale Elem. Replace HVAC units $300,000 Aug-02 Mabelvale Elem. Asbestos Abatement - $107,000 Aug-02 Mabelvale Elem. Energy efficient lighting I $106,598 Dec-02 Mabelvale MS Renovate bleachers -I $134,793 __A ug-_Ql Mabelvale MS Renovation $6,851,621 Mar-04 Mann 1 Partial Replacement --- - $11,500,000 ~ -- Apr-04 -Ma-nn - Asphalt walks --- The total $1.8 million Dec-01 Mann Walkway canopies is what has been Dec-01 -- - Mann Boiler replacement -- used so far on the Oct-01 -- Mann - Fencing projects listed Sep~ Mann Partial demolition/portable classroom~completed for Mann. Aug-01 McClellan Athletic Field Improvement $38,000 Jul-03 -- McClellan Irrigation System $14,750 Jul-03 McClellan Security cameras I $36,300 Jun-01 McClellan Energy efficient lighting $303,614 . May-01 McClellan Stadium stands repair i $235,QQQ I Aug-01 McClellan Intercom T $46,000 Feb-02 McClellan Classroom Addition I $2,155,622 Jul-04 -- McDermott Fire Alarm Upgrade I $7,700 Sep-04 McDermott Energy efficient lighting I $79,411 Feb-01 McDermott Replace roof top HVAC units ' $476,000 Aug-02 Meadowcliff Fire alarm I $16,175 Jul-01 -- --- Meadowcliff !Asbestos abatement I $253,412 Aug-02 Meadowcliff Engergy efficient lighting $88,297 Dec-02 -- - - Metropolitan Replace cooling tower I $37,203 Dec-00 ---- Me!ropolitan - _ R~place shop vent system -- $20,000 May-01 Metropolitan Energy monitoring system installation - $17,145 Aug-_Ql Mitchell BuildingR emediation - $165,000 Jul-04 Mitchell Energy efficient lighting $103,642 Apr-01 Mitchell Energy monitoring system installation $16,695 Jul-01 Mitchell Asbestos abatement $13,000 Jul-01 Oakhurst HVAC renovation $237,237 Aug-01 Otter Creek Energy monitoring system installation $10,695 May-01 Otter Creek Energy efficient lighting $81,828 Apr-01 Otter Creek Asbestos abatement $10,000 Aug-02 - Otter Creek Parking lot $138,029 Aug-02 Otter Creek 6 classroom addition $888,778 Oct-02 -- - - Otter Creek Parkinq Improvements $142,541 Aug-03 3 CONSTRUCTIONREPORTTOTHEBOARD MARCH 24, 2005 BOND PROJECTS THAT HAVE BEEN COMPLETED Facility Name I Project Description I Cost I Est. Completion Date Parkview Addition $2,121,226 Dec-04 Parkview HVAC controls I $210,000 Jun-02 Parkview Roof replacement i $273,877 Sep-01 Parkview Exterior lights $10,784 Nov-00 Parkview HVAC renovation & 700 area controls I $301,938 Aug-01 Parkview 1 Locker replacement I $120,000 Aug-01 Parkview Energy efficient lighting $315,000 Jun-01 Procurement Energy monitoring system installation $5,290 Jun-02 Procurement Fire alarm I $25,000 Aug-03 Pulaski Hgts. Elem Renovation $1,193,259 Nov-04 -- -- Pulaski Hgts. Elem Move playground - $17,000 Dec-02 Pulaski Hgts. MS Renovation $3,755,041 Nov-04 -- - Rightsell Energy efficient lighting $84,898 Apr-01 Rockefeller Energy efficient lighting $137,004 Mar-01 Rockefeller I Replace roof top HVAC $539,175 Aug-01 Rockefeller Parking addition -- - $111,7~ Aug-02 Romine Asbestos abatement $10,000 Apr-02 Romine Major renovation & addition --~- $3,534,675 -- Mar-03 - Security/Transportation Bus cameras $22,500 Jun-01 Southwest I Addition $2,000,000 Nov-04 Southwest Asbestos abatement $28,138 Aug-00 Southwest !New roof $690,000 Oct-03 Southwest Energy efficient lighting $168,719 Jan-02 Southwest Drainage/ street widening $250,000 Aug-03 Student Assignment Energy monitoring system installation $4,830 Aug-02 Student Assignment I Fire alarm $9,000 Aug-03 Tech Center Phase 1 Renovation $275,000 Dec-01 Tech Ctr/ Metro Renovation Addition/Renovation - Phase II $3,679,000 Jun-04 Technology Upgrade Upgrade phone system & data Nov-02 Terry Energy efficient lighting $73,850 Feb-01 Terry Driveway & Parking I $83,484 Aug-02 Terry Media Center addition $704,932 Sep-02 Wakefield Rebuild $5,300,000 Dec-04 Wakefield Security cameras $8,000 Jun-01 Wakefield Energy efficient lighting $74,776 Feb-01 Wakefield - Demolition/Asbestos Abatement ----- $200,000 Nov-02 -- Washington Fire Alarm Upgrade $11,600 Oct-04 - -- Washington Security cameras $7,900 Jun-01 Washington - Energy efficient lighting $165,281 ~ r -Q! Watson ~E~rgy monitoring system installation _ $8,530-- Jul-01 --- - - - -- - Watson - - - Asbestos abatement $182,241 Aug-01 -- Watson Energy efficien_!Jighting $106,868 Aug-01 - Watson Asbestos abatement $10,000 Aug-02 Watson Major renovation & addition $800,000 Aug-02 Western Hills Fire Alarm Upgrade $8,400 Oct-04 Western Hills ADA Rest rooms $25,000 Aug-04 Western Hills Asbestos abatement $191 ,946 Aug-02 Western Hills Intercom $7,100 Dec-01 Western Hills Energy efficient lighting_ $106,000 Jul-01 Williams Renovation - -- -- - $2,106,492 Mar-04 Williams Parking expansior:._s $183,717 Dec-03 - T - $122,719 - Williams Energy efficient lighting Jun-01 Renovation/expansion - - $1,263,876 - Wilson Feb-04 - - $110,000 - - Wilson Parking Expansion Aug-03 - Woodruff Renovation $246,419 Aug-02 4 ~... m 0 :z:c 0 -< C: "" ~ m :< ,o 0 C: l]! i Zm ~i "'=l m ill .?..J, i :o m > 0 z p "t> 0 r- 1'i -< 'm- DATE: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Board Auditor Report BACKGROUND: Monthly report to School Board. RATIONALE: Summary report of activities. FUNDING: No changes. RECOMMENDATION: None. PREPARED BY: Sandy Becker :.n.. m 0 ::c z 0 -< C: ~ m ~ "i's' ,:, m > 0 z ~ 2l r- n -< m' LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, ARKANSAS Date: March 24, 2005 To: Board of Directors @ From: Sandy Becker, Internal Auditor Re: Audit Report - March This is the sixty-fifth communication regarding status of the current year projects and reviews. Activity Funds a) Working with two high schools, one middle school and three elementary schools to resolve financial issues in their activity funds. b) Reviewing monthly financial infonnation for all schools and assisting in resolving balance issues. c) Training school staff at schools on financial processes by request. Activities Advisory Board (AAB) a) Assist the Activities Advisory Board in its mission to strengthen the effectiveness and viability of activities in the District. . b) The AAB has forwarded a Booster Club Guidelines Package to be included in official publications of the District after review. Board Policy and Regulation a) The amended Out of District Travel regulation is on the agenda to facilitate the use of Pro Cards in a limited manner for travel expenditures. Technology a) Monitoring technology plans and technology meetings to detennine how use of technology will improve and streamline the workflow for staff persons. b) Facilitating technology upgrade in cooperation with the English Department for Yearbook and Newspaper production staff in LRSD high schools to improve access to tools needed for students and staff. Training a) Served as a trainer for financial portion of Tuts & Bolts, Bookkeeper & Secretaries Training, Security Guard Training, individual school in-service meetings, and others as needed. Working to facilitate best means to improve financial processes and increase accountability for resources. Training new bookkeepers on bookkeeping procedures as requested. Audit Report - March 2005 Page 2 of2 b) Placed training material, smart worksheets, and other helpful items on the Teachers Lounge section of the Little Rock School District web page. c) Coordinated guidelines and aids to inform and assist new activity sponsors of specific tasks relating to each activity. Added new checklist for spirit sponsors and smart spreadsheet for fundraiser reconciliation. This information is now in the Teachers Lounge section of the District web page. d) Developed skills test for financial positions. Implementing in coordination with Human Resources. Audit Area Sampling and Review of Financial Procedures Other a) Pulling samples of district expenditures to test for accuracy, accountability, and compliance with District policies. Reviewing district payroll processes for compliance, economy and efficiency, internal controls, and cost control. Working with Financial Services Payroll on internal control and processing issues. b) c) d) e) f) g) h) a) b) c) Working with Financial Services on internal controls and rules for payroll processes and implementation of a new interface system. Monitoring other selected risk areas for efficiency, cost effectiveness, and compliance with District policies. Reviewing grant programs. Working with Child Nutrition on implementation of streamlined information processing system with Information Services and Child Nutrition Staff. Monitoring cost reduction efforts in the District. Monitoring combined payroll and human resources issues for compliance with board direction and internal controls. Reviewing leave accountability system. Reviewing Teacher School Supply Fund Records for recommendations. Provided technical assistance to school staff on grant writing. Served as co-chair of Strategic Team One - Financial Resources. Served as District coordinator of United Way's Day of Caring (April 17, 2004) and on planning committee for 2005. Problem Resolution a) I have made myself available to help resolve financial issues, assist in improving processes, and help find solutions to questions that arise. Please let me know if you need further information. My telephone number is 501-447-1115. My e-mail is sandy.becker@lrsd.org. :,, nl (") ::,: z 0 -< C: ~ m ~ "6' <) m )> 0 z p "C ,0.. . n -< <... m DATE: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Technology Report BACKGROUND: Since the last Board meeting the following technology activities took place: The Edline project has expanded to McClelland and Central High School this month. By March 25, teachers at both schools will be trained to send grades to Edline. Parents will be trained shortly after Spring Break. The computer refresh program for the 2004-2005 school year started in January. By the end of June the District will have replaced approximately 1000 old Windows 95 and Windows 98 computers in fourteen schools. Since we have been notified of reimbursed E-rate funds for 2003-2004, we will continue the replacement cycle through the summer. Five elementary schools will implement the new Compass Learning Enterprise software this month. Software will be loaded at the Technology Center to be accessed by students at 5 elementary schools. This version of the software is directly correlated to Arkansas Curriculum Frameworks. After the software has been tested within the District network, it will be opened up for students and teachers to access from home. RATIONALE: To implement the LRSD Technology Plan 2003 - 2006 FUNDING: N/A RECOMMENDATION: :c: a >0 c :1:::! z~ ~f (I) =l m a (I) !l' "5' a ~ 0 z 0 "C 0 r-c'i -< 'm- It is recommended that the Board accept this report. PREPARED BY: Lucy Neal, Director, Technology and Media Services John Ruffins, Director, Computer Information Services DATE: March 24, 2005 TO: Board of Directors LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Grant Application: School-Based Tobacco Use Prevention Project: 2005-06 Background: Through tobacco-settlement dollars received by the state of Arkansas, the Arkansas Department of Health has issued a Request for Applications to fund school-based tobacco prevention initiatives, for which local school districts are eligible to apply. Priorities to be addressed in the proposal include the development and maintenance of and compliance with comprehensive tobacco free policies for all students and employees implementation of research-based tobacco prevention supplemental curricula K-12, and the reduction of the number of children and youth who initiate smoking or the use of other tobacco products. The Little Rock School District has received a tobacco prevention grant award from the Arkansas Department of Health for the last two years. This proposal is a renewal request for year three. A full-time tobacco coordinator/trainer is required to carry out the activities included in the grant. Goals & Objectives: 1. To reduce the initiation of tobacco use among Little Rock School District adolescents to 16% by January, 2007. 2. To reduce the suspension rate for smoking related offenses in Little Rock School District schools. 3. To implement and maintain a comprehensive tobacco prevention policy that prohibits the use of tobacco products on school grounds and in any other district facility or at any school-related event. 4. To implement research-based tobacco prevention curricula and programs, K-12, that provide students with the knowledge, skills and understanding to resist tobacco usage and maintain a healthy lifestyle. f) !I:: 0 C: > C: C C: a, 0 z ~ ?- ?' "5' c m > C z .p,, 0 r-c'i -< L.. m Rationale: The initiation of daily smoking often begins in grades five through nine. Smokers who begin at a young age find it hardest to quit. Each day, approximately 4,400 youth in the U.S. between the ages of twelve and seventeen try their first cigarette. In Arkansas, 23. 7 percent of all high school students (9-12) are current smokers and 13.5 percent have used chew tobacco or snuff at least once in the past 30 days. School-based programs can reach children and adolescents when they are most vulnerable to starting a tobacco habit or before their tobacco use has become a strong addiction. Moreover, children spend a third of their waking time in school, and much of the peer pressure kids feel regarding whether or not to use tobacco occurs in school. At the same time, school-based tobacco prevention strategies are most likely to have a strong, enduring effect when supported by strong anti-tobacco school district policies. Funding: Grant Budget: $100,000.00 - No match required. Recommendation: It is recommended that the board approve the submission of this grant application. Prepared By: Junious Babbs, Assoc. Superintendent-Administrative Services Jo Evelyn Elston, Director - Pupil Services Department DATE: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Second Reading: Revision of Policy JE - Student Enrollment, Attendance, and Transfers BACKGROUND: Expanded language in Arkansas State Statutes for school enrollment, birth documentation and transfers has been recommended by the State Standards Monitoring Team. RATIONALE: Arkansas Department of Education compliance. FUNDING: No funding is required. RECOMMENDATION: It is recommended that the board adopt revised Policy JE - Student Enrollment, Attendance, and Transfers PREPARED BY: Junious Babbs, Associate Superintendent for Administrative Services fl 31: 0 C: > C: C C: a, 0 z > a ?< ~ >:= :.,,:r <J>c n-< ::I.! ::c:z ~~ 3_1: cC z :, mc an (J) u LITTLE ROCK SCHOOL DISTRICT NEPN CODE: JE STUDENT ENROLLMENT, ATTENDANCE, and TRANSFERS The Little Rock School District is open and free to any child five (5) through twenty-one (21) years who resides within the District and has not graduated from high school. Children who attain the age of five (5) on or before September 15th of a given year will be eligible to attend kindergarten during that school year. School attendance is required until a student's eighteenth (18th ) birthday. All students are required to maintain a level of attendance that will enable them to discharge their responsibility as learners and will enable the school to meet its obligations to the students. Parents/guardians seeking enrollment of a child in the District will provide the following: Certified copy of birth certificate, visa/passport or military I.D. card, and /or other documentation as provided by law (A.C.A. 6-18-208) Proof of address (lease agreement, current utility bill, or personal property tax bill) The child's immunization record Social security number or request that the District assign an alternate nine-digit number Expulsion records if applicable Any student transferring from a school accredited by the Arkansas Department of Education (ADE) to another school accredited by the ADE will be placed into the same grade the student would have been in had the student remained at the former school. Any student transferring from home school or a school that is not accredited by the ADE to a school that is accredited by the ADE will be evaluated by the staff of that accredited school to determine that student's proper placement in the accredited school. All transfer students must meet the graduation requirements of the Little Rock School District in order to receive a diploma. The LRSD high schools will accept transfer credits, grades and grade placement for students who previously attended Arkansas high schools that are accredited by the Arkansas Department of Education. Students transferring from out-of-state schools or from Arkansas schools that are not accredited by the Arkansas Department of Education will be assessed by the school staff to determine appropriate grade placement and course credit. Multiple criteria, LITTLE ROCK SCHOOL DISTRICT NEPN CODE: JE (continued) including the following as appropriate, will be used for decision-making in determining grade placement and credit: 1. Any performance data presented by the sending school and/or parents, such as portfolios of work, project samples, etc. 2. Indicators of achievement such as report cards, reports from participation in virtual schools, correspondence course reports, and dual-enrollment college reports. 3. Results of norm-referenced tests. 4. Results of criterion-referenced tests that are part of the sending state's NCLB accountability plan. 5. Results of assessments administered by the sending school staff, such as local criterion-referenced tests in language arts, mathematics, science, and social studies tests available through educational software programs used by the school, etc. 6. Results of "credit-by-examinations" in the core subject areas administered by LRSD. 7. Information gained from oral interviews with the students or performance tasks administered by LRSD staff. Students who transfer into a Little Rock School District high school from a home school or an unaccredited high school must attend at least two (2) semesters in order to receive a high school diploma (see IKED and IKED-R) and must attend at least four semesters to be eligible for rank-in-class (see IKC-R). Foreign Exchange students who complete the senior year in good standing may, at the discretion of the principal, participate in the graduation ceremony. Revised: Revised: May 23, 2002 Adopted: May 25, 2000 Legal References: A.C.A. 6-18-201(a), A.CA 6-18-202, A.C.A. 6-18-207(a) Cross References: Board of Education Policy and Regulations JLCB, IKF, IKED, IKED-R, IKC-R and the LRSD Student Handbook 2 f> ii: 0 c:: > c:: C c:: a:, 0 z > :,::, ?" DATE: TO: For consideration of a suspension of the rules. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 March 24, 2005 Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: The Establishment of a Tri-District Charter School for the purpose of housing the Pulaski Alternative Learning Academy (PALA) and the Juvenile Justice Step One-Program BACKGROUND: The Pulaski Alternative Learning Academy (PALA) was operated through a Juvenile Justice Department Grant which was established with the Juvenile Justice Judges and the three school districts, LRSD, NLRSD, and PCSSD. The three Juvenile Judges placed students in the program as a last alternative before placing them in juvenile detention facilities. The JJC Step-One Program is currently housed in the Juvenile Justice Complex and is funded by the three school districts, OHS, and the Pulaski County Government. Representatives from the three school districts place students in the Step-One Program who have committed serious offenses and/or who have had weapons on their campuses or at school-related activities. RATIONALE: Currently, none of the school districts claim the students for ADM purposes who have been placed in the PALA program. The LRSD presently uses the Step-One Program to place students who have displayed serious behaviors in school and/or have had guns on a school campus. If the program were discontinued, the district would not have a program/or facility to place these students. FUNDING: Since this would be the first year the school would be in operation, funding would come from a $350,000.00 special improvement appropriation provided by the state leg islature, a $150,000.00 Charter School Implementation Grant provided by the ADE, $141 ,000.00 provided by OHS and approximately $170,000.00 that is currently being provided by the three school districts for the JJC Step-One Program. The Pulaski County Government plans to provide the facility and the building maintenance. NOTE: Additional funding would come from the allocation of seats to the three school districts which will be determined in future meetings. !I' ~ :t: 8,.... n ~ mz i !..I..' m ~ CD 8 >: > 8 '.!l 0 z ~ :I: 0 C: > C: 0 C: CD 0 z > "?<' ~ > : :.., :i en C -< 3 (") ~ :t: 2 ~ ~ _i:cC z :, me "e'n"" RECOMMENDATION: The administration recommends that the Little Rock School District form a partnership with the North Little Rock School District, and the Pulaski County Special School District for the purpose of establishing a Tri-District Conversion Charter School in conjunction with the Juvenile Courts. Little Rock School District would serve as the Lead Educational Agency (LEA) and would claim the students for funding purposes. PREPARED BY: Linda Watson LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 DATE: TO: March 24, 2005 Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Second Reading: Policy Revisions: IKF - General Education Graduation Requirements IAA- Professional Development BACKGROUND: The Board of Education policies IKF - General Education Graduation Requirements and IAA - Professional Development require slight revisions in order to ensure compliance with Arkansas state statutes and Arkansas Department of Education Standards for Accreditation. RATIONALE: Little Rock School District Board of Education policies will be updated to ensure all are current, clear and compliant. FUNDING: None required. RECOMMENDATION: Board adoption is recommended for policies IKF - General Education Graduation Requirements and IAA - Professional Development. PREPARED BY: Dr. Olivine Roberts, Associate Superintendent for Curriculum and Instruction !J:I ~ ::,: ,8- (") ~ m z C > ,o .!".>, m ,o !S z z ,m- (") ::,: >z C) m Cl> !J:I a:, 8 :,<: > 8 ~ 0z !"> ll: 0 C: > C: C C: a:, 0 z > ,o ?" :: :>_.",:,' C/)c: -< :f n:. ::,: 2 ,., :, ~~ 3_: cC: Z :< mC' , , " Cl> u LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IKF GENERAL EDUCATION GRADUATION REQUIREMENTS The Little Rock School District Board of Education believes that students should graduate from high school possessing the skills, knowledge, and attitudes needed for responsible citizenship, life-long learning, and productive employment in our modern economy. Programs for post-secondary preparation will be available to equip students for the advanced training that will be needed for the work of the 21 st century. The Little Rock School District will be responsible for providing the educational opportunities and experiences that will enable our students to take full advantage of post-secondary education and employment opportunities available to them after graduation. The District shares with the state of Arkansas the commitment to ensure all students have access to a rigorous curriculum. The District' general graduation requirements meet and exceed the State's adopted Smart Core or Common Core curriculum. Diploma-Earning Options A student may earn a diploma from a Little Rock School District high school in one of four ways. Each has different requirements and different numbers of required units of credit. 1. Diploma from any of the five high schools for completion of the required 24 units for tho classes of 2002 and 2003 or the required 26 units for the class of 2004 and after. 2. Diploma from any of the -five high schools for completion of the Little Rock Scholars curriculum of 27 units for tho class of 2003 or 28 units, including at least eight PreAdvanced Placement or Advanced Placement courses, for the class of 2004 and after. Hall High School students may take University Studies courses as substitutes for Pre-Advanced Placement and/or Advanced Placement courses. 3. Diploma earned at the Accelerated Learning Center for completion of the 21 units required by the State of Arkansas. 4. Diploma with waived or altered requirements established by an Individual Education Program (IEP) team for a student identified with disabilities. Even though the graduation requirements may be changed by the Board of Education during the time a student is enrolled in high school, the requirements established for a student's graduation class (assuming graduation in four years of high school) are those he/she must meet, even though he/she may require more than four years to earn the necessary number of units. LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IKF (continued) Units of credit will generally be earned in grades nine through twelve, except that one unit of Algebra I (or higher-level mathematics) and Level I (or higher level) of foreign language may be earned in grade eight. High school courses taken before grade eight will not satisfy a unit of credit toward graduation. (See policy IKEC for list of creditearning options.) Transfer Students All transfer students must meet the graduation requirements of the Little Rock School District in order to receive a diploma. The LRSD high schools will accept transfer credits, grades and grade placement for students who previously attended Arkansas high schools that are accredited by the Arkansas Department of Education (see JE for additional information). Students who transfer into a Little Rock School District high school from a home school or an unaccredited high school must attend at least two semesters in order to receive a high school diploma (see IKED and IKED-R) and must attend at least four semesters to be eligible for rank-in-class (see IKC-R). Foreign Exchange students who complete the senior year in good standing may, at the discretion of the principal, participate in the graduation ceremony. Senior-Year Enrollment Requirements Students participating in dual-credit courses with local colleges/universities during their senior year must be enrolled in high school courses at least half time for their senior year (four units of credit) or full-time during the fall semester in order to receive a diploma from a Little Rock School District high school. This enrollment standard is required regardless of how many credits a student may need to satisfy graduation requirements. (See IKEC-R1 for regulations governing dual-credit enrollments.) Magnet Program Seal Students who participate in the District's high school magnet programs may meet the magnet curriculum requirements through completion of the designated Career Focus courses established for each magnet. In order to receive a Magnet Seal, magnet students must complete ill! the requirements of the magnet program. Students transferring into a magnet program after the freshman year may earn a diploma from that high school, but they will not earn the Magnet Seal. ADE Seal In order to receive the ADE Seal, students must complete the state's recommended core curriculum with a minimum grade point average of 2.75 ( see Standards for Accreditation 14.01 and 14.02). 2 ?I ltl :,: 8 r ~ m z g :,0 p "t, m :,0 is z z rm ("') i' z Cl m en p ll:: 0 C: > C: C C: a, 0 z > :,0 ?" LITTLE ROCK SCHOOL DISTRICT (continued) Arkansas Scholars Seal NEPN CODE: IKF Arkansas Scholars, a program of the Arkansas business & Education Alliance, is a partnership between the District and the Little Rock Chamber of Commerce's Education Committee. Many local businesses have agreed to recognize the achievement of Arkansas Scholars status as a symbol of high quality education. A special Arkansas Scholars seal will be affixed to the diploma and transcript of a student who meets the following standards established by the Arkansas Scholars program: 1. Earn a grade of "C" or above in all courses. 2. Achieve a 95 percent or better attendance record for each of the four years of high school. 3. Complete high school in eight consecutive semesters. 4. Complete successfully at least three units in science, three units in mathematics, three units of social studies, and four units in English. Honors Diploma Seal A special Honors Seal will be affixed to the diploma and transcript of a student who meets the following standards: 1. Completes the units required for the Little Rock Scholars curriculum, which includes and goes beyond the requirements of the Arkansas Higher Education Coordinating Board for unconditional admission to any public two-year or fouryear institution of higher education in Arkansas and which includes, but goes beyond, the requirements for eligibility for the Arkansas Challenge Scholarship. The Little Rock Scholars curriculum also reflects the admission requirements of the most competitive universities in the United States of America. 2. Successfully completes a minimum of eight Pre-Advanced Placement or Advanced Placement courses over a four-year period. Hall High School students may take University Studies courses as substitutes for Pre-Advanced Placement and/or Advanced Placement courses. Other approved dual-credit courses offered to LRSD students in collaboration with area colleges/ universities may also be substituted for the Pre-AP or AP requirement. 3. Earns a grade-point-average of at least 3.5. Students designated for valedictory or salutatory recognition must have completed the Little Rock Scholars curriculum. Recognition of Graduates Each high school may design its own traditions to commend and celebrate the achievements of the following sets of graduates: 1. The valedictorian and salutatorian 2. Students earning an overall average of 3.5 or above 3 LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IKF (continued) 3. Students earning Magnet Program, Arkansas Scholars, Little Rock Scholars, and/or Honors Diploma Seals 4. Members of the National Honor Society or similar honors organization 5. Scholarship recipients 6. Students with perfect attendance throughout high school and 7. Students whose other achievements are worthy of special recognition. Participation in Graduation Ceremony In order to be a participant in the graduation ceremony, the student must be within one unit of completing the graduation requirements and must have paid the tuition for the one-half or one unit to be taken in summer school (or, alternately, in another approved credit-earning program). All high school students and their parents will be informed in writing of this expectation when course lists and graduation requirements are published for the spring registration process. Principals will make a determination of potential graduates at the end of the junior year and each quarter of the students' senior year and inform students and their parents immediately if it is determined that the student is in danger of not graduating. Such students will be advised of all the appropriate credit-earning options, including, but not limited to, evening high school, summer school, correspondence courses, online courses, credit-by-examination, and placement at the Accelerated Learning Center. Award of Diploma The award of the high school diploma will not be made until all graduation requirements are met. Specific Course Requirements The following table specifies the required courses for graduation for each curriculum area. Revised: Revised: January 22, 2004 Adopted: July 22, 1999 Legal References: A.C.A. 6-15-1101 , Standards of Accreditation 9.03, 14.01 , 14.02 Cross References: Board of Education Policies and Regulations IKED, JE, IKED-R, IKC-R, and IKEC-R1 , and the LRSD Student Handbook 4 ~ ::c 8 rn "l!= m z ~ fl "D m :x, ~ z z m rn ::c >z C, m Cl> !..".. s a, 8 :,, > 8 '.!l 6 z fl ll: 0 C: > C: 0 C: a, 0 z > :x, ?" ~ >" :.., :i cn C -n< :3. ::,: 2 ~ ~ 3_: cC Z i< me ,:, " Cl>CJ High School Graduation Requirements Little Rock School District Reauired, Classes of 2004 and After Reauired, ACC Students English-4 units English-4 units English I (ESL, Regular, or Pre-AP) and English I (ESL, Regular, or Pre-AP) and English II (ESL, Regular, or Pre-AP) and English II (ESL, Regular, or Pre-AP) and English Ill (ESL, Regular, or AP) and English Ill (ESL, Regular, or AP) and English IV (ESL, Regular, or AP). English IV (ESL, Regular, or AP). Oral Communications-1/2 unit Oral Communications-1/2 unit Communications IA (1/2 unit) Communications IA--one-half unit English Language Arts-1/2 unit One-half unit from any English, Journalism, or Communications course. Modern Grammar (1/2) is strongly recommended. Mathematics--3 units Mathematics-3 units Algebra I (ESL, Regular, or Pre-AP) and Algebra I (ESL, Regular, or Pre-AP) and Algebra II (ESL, Regular, or Pre-AP) or Statistics Algebra II (ESL, Regular, or Pre-AP) or Statistics (ESL, Regular, or AP) and (ESL, Regular, or AP) and Geometry (ESL, Regular, or Pre-AP) Concepts of Geometry (ESL or Regular) or Statistics (ESL, Regular, or AP) will no longer Geometry (ESL, Regular, or Pre-AP) substitute for Algebra II for the Class of 2007. Effective for the Class of 2007, four (4) units of mathematics are required in grades 9-12. All students must take a mathematics course in arade 11 or 12 and comolete Aloebra II. Science--3 units Science-3 units Physics I (ESL, Regular, or Pre-AP) and Physical Science or Physics I and Biology I and Biology I (ESL, Regular, or Pre-AP) and One additional unit Chemistry I (ESL, Regular, or Pre-AP) Social Studies--3 units Social Studies-3 units Civics (ESL, Regular, or Pre-AP) or United States Civics (ESL, Regular, or Pre-AP) or United States Government (ESL, Regular, or AP) and Government (ESL, Regular, or AP) and World History (ESL, Regular, or AP) and World History (ESL, Regular, or AP) and United States History (ESL, Regular, or AP) United States History (ESL, Regular, or AP) Physical Education-1/2 unit Physical Education-1/2 unit Physical Education IA Physical Education IA Health and Safety-1/2 unit Health and Safety-1/2 unit Health and Safety Health and Safety Fine Arts-1 unit Fine Arts-1/2 unit One unit from art, dance, drama, or music Technology--1 unit None One unit from any of the approved technology courses. Career Focus-3 units Career Focus-3 units At least three units from any of the approved Career Three units from any of the approved Career Focus proqrams. Focus proqrams. 5 High School Graduation Requirements Little Rock School District (continued) Electives-6 units (5 units, effective for Class of Electives-3 units 2007) A fourth year of both science and social studies is encouraged, as are at least two units of foreign language. Total-26 units Total-21 units Although not required to do so, students graduating in 2004 through 2006 are encouraged to complete the requirements for the Class of 2007, especially the four units of mathematics in grades 9-12. 6 f> "0 m o is z z,m.. . n $ z Cl m u, !.D... ~ 8 ,: > 8 ~ 5 z f> !I: 0 C: > C: C C: a, 0 z > o ?' ~ " :., ::i u, C n-<: ,:i,i ::i: 2 ~~ 3_: cC z ,: mr uo, ("J Little Rock Scholars Curriculum The Board of Education recommends that students elect the challenge of a more rigorous graduation plan than the minimum requirements, including at least eight Pre-Advanced Placement or Advanced Placement courses (or University Studies courses at Hall High or approved dual-credit courses). Little Rock Scholars, Class of 2004 and After English--4 units English I (ESL, Regular, or Pre-AP) and English II (ESL, Regular, or Pre-AP) and English Ill (ESL, Regular, Pre-AP, or AP) and Enolish IV (ESL, Reoular, or AP). Oral Communications-1/2 unit Communications IA English Language Arts-1/2 unit Any one-half unit from Enolish, Communications, or Journalism. Modern Grammar is stronoly encouraoed. Mathematics--4 units (in grades 9-12, class of 2007} Algebra I (ESL, Regular, or Pre-AP) and Algebra II (ESL, Regular, or Pre-AP) and Geometry (ESL, Regular, or Pre-AP) and One or more additional units of advanced mathematics for the completion of four units in orades 9-12. Science--4 units Active Physics (ESL or Regular) or Physics I Pre-AP and Biology I (ESL, Regular, or Pre-AP) and Chemistry I (ESL, Regular, or Pre-AP) and One additional unit Social Studies--4 units Civics (ESL, Regular, or Pre-AP) or United States Government (ESL, Regular, or Pre-AP) and World History (ESL, Regular, Pre-AP, or AP) and United States History (ESL, Regular, Pre-AP, or AP) and One additional unit Foreign Language-2 units Two units of any one foreion lanouaoe Physical Education-1/2 unit Physical Education IA Health and Safety-1/2 unit Health and Safety Fine Arts-1 unit One unit from art, dance, drama, or music Technology-1 unit* One unit from any of the approved technolooy courses. Career Focus-3 units* Three units from any of the approved Career Focus proorams. Electives-3 units Total-28 units *Students graduating in 2004 through 2006 are encouraged to take four units of mathematics m grades 9-12, although they are not required to do so since their plan only specified three units of mathematics. If they do choose to take the Class of 2007 plan, they may also reduce the requirements in Technology and Career Focus and have three electives instead of one. 7 LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IAA PROFESSIONAL DEVELOPMENT The Board of Education is committed to providing the best possible educational opportunities for all students in the District. The Board will, therefore, commit the necessary time and other resources to a comprehensive professional development program that will be driven primarily by student performance data and result in improved educational achievement and equity of outcomes for all students. The Board recognizes that the key to a quality professional development program is the establishment of an environment that facilitates and nurtures customer service, continuous learning, data-driven decisions, and continuous improvement at every level of the District. By definition a learning community member assumes responsibility for his or her own growth. The District, however, has the responsibility to encourage, facilitate, and provide a full range of learning opportunities, including job-embedded learning, study groups and seminars, workshops, informational or awareness sessions, in-depth study, access to resources and distance learning, in-classroom coaching and follow-up, tuition reimbursement for university courses, conference attendance, participation on various committees, and so forth . Required Professional Development As per State Board of Education regulations, all certified employees of the District will complete a minimum of sixty (60) required approved hours of professional development annually. The professional development calendar begins July 1 and ends June 30. Any excess professional development hours earned in a given year cannot be carried over to the next school year. An employee who misses any part of regularly scheduled professional development activities for any reason (such as sickness) must make up that time in other professional development activities so that the sixty (60) required hours are earned by each certified employee of the District prior to June 30. Approved professional development activities must relate to one or more of the following areas: content (Pre K - 12) instructional strategies assessment advocacy/ leadership systemic change process standards, frameworks, and curriculum alignment supervision mentoring/coaching instructional technology principles of learning/developmental stages cognitive research and building a collaborative learning community. At least six (6) of the sixty (60) hours of required professional development will be in the area of educational technology. At least two (2) hours for teachers and !"> "'0 m a lS z ,mz.. n $: z C) m fJ) !.X...' m ~ a, 8 :,, > 8 '.!:l 6 z !"> :I: 0 C: > C: C C: a, 0 z > a ?- ~ > = :.,, :r <Jl c -< 3' c-, ), :,: 2 ~~ 3_:cC z , mr a" <J)CJ LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IAA (continued) three (3) hours for administrators will be in the area of parent involvement strategies. Approved professional development activities that occur during the instructional day or outside the employee's annual contract days may apply toward the sixty (60) hour minimum professional development requirement. For each administrator, the sixty (60)-hour professional development requirement will include training in data disaggregation, instructional leadership and fiscal management A three-hour graduate-level, college credit course will count as twelve (12) hours of professional development. Professional development will be awarded only when the college credit is related to a teacher's current teaching assignment or is part of the requirements for the teacher to obtain additional certification in a subject matter that has been designated by the ADE as having critical shortage of teachers. No more than half of the required sixty (60) hours of professional development time may be met through college credit hours An effective professional development program which results in improved student learning includes, but is not limited to, the following characteristics: has adequate financial resources, space, and time to facilitate effectiveness is designed in collaboration with potential participants is primarily driven by needs identified through the analysis of student performance data and needs identified in the school improvement plans includes performance evaluations of staff both to enhance strong performance and to address weaknesses is designed to reflect research-based best practice, to be subject-specific and site-specific as often as possible, and to align with the professional development standards established by the National Staff Development Council 2 LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IAA (continued) incorporates the requirements of the State Board of Education relative to professional development activities for certified staff is evaluated annually for its impact on student learning. Definitions: Advocacy/leadership means building the capacity for shared visions and system improvement in order to improve student learning. Assessment means measuring and judging student performance and achievement relative to the learning standards. Building a collaborative learning community means understanding community, sensitivity, diversity, and effective communication of high expectations. Cognitive research means research about learning and application to practice. Content (PreK-12) means increasing knowledge in a discipline or domain. Educational technology means the use of any technology to enhance instruction, learning and management. Instructional strategies mean techniques or methods for teaching students. Mentoring/coaching means increasing capacity for coaching and mentoring others to assist in growth of instructional skills and effectiveness of colleagues. Principles of learning/development stages means understanding and applying knowledge about how humans learn from birth through adulthood in order to maximize achievement. Professional development means a coordinated set of planned learning activities for teachers and administrators which are standards-based and continuous. Professional development will result in individual, school-wide, and system-wide improvement designed to insure that all students demonstrate proficiency on the state academic standards. Approved professional development will be linked to the local school's improvement plan, demonstrate research-based best practice, and be subject-specific and site-specific as often as possible. 3 !D !!l :t: 8 r(") ~ m z ~ ~ fl "D m ~ ~ z z m r(") $: z C> m en fl :I: 0 C: > C: C C: a, 0z ~ -: LITTLE ROCK SCHOOL DISTRICT NEPN CODE: IAA ( continued) Standards, frameworks, and curriculum alignment means defining what students should know and be able to do at acceptable performance levels and organizing curriculum and instruction to bring about desired learning results. Supervision means gaining knowledge and skills in instructional management in order to improve the quality of staff members and staff performance. Systemic change process means understanding changes across an entire system such as culture, governance, community, roles, rules, responsibility, etc., to improve the education results and increase student achievement. Revised: Adopted: February 22, 2001 Legal References: A.C.A. 6-17-701 through A.C.A. 6-17-703 A.C .A. 6-15-1001 through A.C.A. 6-15-1006 Act 603 of 2003 Standards for Accreditation 15.04, 15.04.1, 15.04.2 Cross References: Arkansas Department of Education Regulations Governing Professional Development and the LRSD Strategic Plan 4 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 DATE: March 24, 2005 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Secondary English/Language Arts Textbook Adoption BACKGROUND: The Little Rock School District English/Language Arts Textbook Adoption Committee began the reviewing and selection process as outlined in the LRSD policy manual in December of 2004. This process was completed in February of 2005 after several days of participation in a caravan day, a study day, and several meetings of discussion. The books were available in all secondary schools for perusal by teachers and administrators as well. A set was available at the IRC for inspection also. RATIONALE: The committee, who represented all levels and schools, worked diligently and comprehensively to determine which series most closely aligned to the State Benchmarks and Frameworks, the LRSD curriculum, and the needs of LRSD students. Much consideration was given to the support provided to both teachers and students through materials and professional development opportunities. The voting members were clear in their choices of the above series as those best suited for meeting the needs of the students and teachers of the LRSD. Much time was spent looking at the reading and writing and grammar components of the different series, and the recommended books and materials were viewed to be the best for preparing our students for success in these areas. A list of the committee members will be made available upon request. As a result of the exemplary work of the committee, the following recommendations are made for purchase for the LRSD Secondary English/Language Arts program: 1. Middle School English: Prentice Hall Series for Literature and Language Arts, all levels 6-8. 2. High School English: Holt, R_inehart and Winston Series for Literature and Language Arts, regular and Pre AP 9-12. !Xl ~ ::c 8,.... ~ m z i !"> "ti m ::tJ ~ z z m re-, $ z C) emn ?-x - na, n c: men -",tzl m nz eenn men om .., o ~ c: m l en !"> I: 0 C,.: C: C C: a, 0 z ::tJ ?" ~ ,_ : :..,,::i enc: n-< :3. ::c:z ~~ 3_:c C z ,: mce:: no"" 3. High School AP English: McGraw-Hill - Literature: Reading Fiction, Poetry, Drama (grade 12) Five Steps to a 5- AP Lit and Comp (12) Five Steps to a 5- AP Language (11) W.W. Norton - The Norton Reader :An Anthology of Nonfiction ( 11 ) Harper & Roe - On Writing Well (11) Wadsworth Co.-The Informed Argument (11) 4. Journalism: National Textbook Co. - Journalism Today, Level I Jostens - Radical Write, Levels II - IV 5. Speech/Communication: Glencoe - Speech FUNDING: Textbook funding is provided by the District and the State. RECOMMENDATION: It is recommended that the Board accepts the recommendations of the Secondary English/Language Arts Textbook Adoption Committee. PREPARED BY: Suzi Davis, Director of Secondary English and Foreign Languages LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 DATE: March 24, 2005 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Memorandum of Understanding by and between LRSD and Audubon Arkansas BACKGROUND: Audubon Arkansas and the Little Rock School District are renewing a previous Memorandum of Understanding to continue educational projects that center on Audubon's planned restoration of the Fourche Creek watershed and the creation of an Audubon Center in Little Rock focused on science and technology experiences. J. A. Fair, Central, Mabelvale, and Mann have been engaged with Audubon over the past few years. J. A. Fair, which has an Environmental Science theme as part of its magnet program, has been the primary partner with Audubon. Current projects that are underway at Fair include a nature trail, greenhouse, teaching garden, and sediment basin. Audubon and J. A. Fair also have an approved partnership agreement. Audubon and the District, under this MOU, propose to collaborate on: Designing, piloting, and disseminating materials linking the Fourche Creek Restoration Project and the proposed Audubon Center Developing environmental studies projects involving LRSD students and Audubon and its partners Developing proposals to fund project activities. RATIONALE: A Memorandum of Understanding gives credence to the value of the proposed activities and indicates the importance that Audubon and LRSD give to real world, project-based learning activities. Interdisciplinary learning that will be aligned with state standards holds the prospect of increased student achievement in science, math, and literacy. Developing a sense of stewardship of the environment is another noteworthy goal. FUNDING: No funding is requested under this MOU. RECOMMENDATION: It is recommended that the Board approve this Memorandum of Understanding. PREPARED BY: Dennis Glasgow, Director of Mathematics and Science !"' ~ ::c 8 rC') ~ mz i .r.>, m ::0 is z z m rC') $: z C, m (I) ,,,x ' C') a, C') C: -m.C,1-1 - Z >m zCII nCII mCII .o,.,m::o >~ c: m ~(I) !"' .... i r-ill C, C: >.... 0 z V, ~ > : :..,:x v, C -< : C')), ::c 2 ~~ _i:cC z ,: me ::0" (I)(/ MEMORADUM OF UNDERSTANDING BY AND BETWEEN LITTLE ROCK PUBLIC SCHOOL DISTRICT AND AUDUBON ARKANSAS This MEMORANDUM OF UNDERSTANDING ("MOU'') between Little Rock Public Schools and Audubon Arkansas, the Arkansas State Program of National Audubon Society, Inc., ("Audubon"). The MOU is designed to foster a community and educational environmental leadership partnership between the District and Audubon. The focus of the partnership will be built around Audubon's planned restoration of the Fourche Creek watershed and the creation of an Audubon Center in Little Rock focused on science and technology experiences. 1. Audubon and the District intend to pursue the following areas of cooperation ( collectively, the "Projects"), subject to the execution by the parties of a written agreement for each such project setting forth the specific terms thereof prior to beginning work thereon: A. Collaboration with Little Rock Public School District schools to design, pilot, and disseminate materials linking Fourche Creek Restoration Project and the proposed Audubon center. These materials would include teacher resource packets, teacher training workshops, and student project opportunities. The materials would focus on an understanding of local environmental systems--watershed science and stewardship, native plants and animals, and human impact on those systems. The Winthrop Rockefeller Foundation provides support for Common Ground, Audubon's educational initiative. Support for the Fourche Creek Education and Restoration Project is provided by the U. S. Environmental Protection Agency. B. Development of environmental studies projects involving LR public school students and Audubon's Fourche Creek Restoration Project and its governmental and educational partners. Federal, state, and city agencies, the Environmental Protection Agency, Arkansas Soil and Water, Department of Environmental Quality, Arkansas Forestry Commission, Arkansas Game and Fish Commission, Arkansas Heritage, Little Rock Public Works, and Little Rock City Parks. Educational partnerships include the University of Arkansas Extension and Environmental and Spatial Technology (EAST) initiative. C. Collaboration in proposal development for funding and sponsorship of the Projects is expected with the understanding that the MOU does not obligate either party to financially support or fundraise for the benefit of this MOU. Additional funding of equipment, travel, and restoration expenses could be developed via grants, partnerships, and donations. 2. The Projects will be developed under the direction of Roy Brooks, Superintendent of Little Rock Public Schools and Ken Smith, Executive Director of Audubon Arkansas, who hereby designate the following individuals to work closely with each other to ensure the success of the Projects: Dr. Olivine Roberts, Associate Superintendent for Curriculum and Instruction Cassandra Norman, Principal, J. A. Fair Magnet High School, LRPSD Ann Blaylock, Principal, Mablevale Magnet Middle School, LRPSD Dennis Glasgow, Director of Mathematics and Science, LRPSD Mary M. Smith, Director of Education, Audubon Arkansas Kevin Pierson, Director, Fourche Creek Restoration, Audubon Arkansas 3. The parties affirm that, absent an agreement to the contrary signed by each party, this MOU shall not result in i) the transfer of ownership or control of any intellectual property between the parties ii) a requirement that either party share information that the party considers to be proprietary, confidential or beyond the scope of the MOU or iii) an obligation by either party to financially support or fundraise for the benefit of this MOU. The District further agrees that it will not use Audubon's name or trademarks, including but not limited to AUDUBON, in any written manner accessible to the public without Audubon's prior written approval. Similarly, Audubon agrees that it will not use the District's name or trademarks in any written manner accessible to the public without the District's prior written approval. 4. This Agreement shall be in effect for two years, at which time it shall be reviewed for possible extension. Either party may terminate the agreement by providing written notice of termination to the other. Superintendent of Little Rock School District Roy G. Brooks, Ed.D. Executive Director, Audubon Arkansas Kenneth L. Smith, Vice President National Audubon Society Monique Quinn, ChiefFinancial Officer !I' lll ::i: 8,- (") ~ zm ~ .r,>, m :o ~ z z m,- (") $ z C) m en ,,,x > C"la, nc:: men ~z >zemn nen men om .., :o >~ C:m ~en !I' --< ~ ~,- ~ C) C: > --< <zS en DATE: TO: March 24, 2005 Board of Directors LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Request for Psychological Examiners to form a collective bargaining group with LRTCA BACKGROUND: On March 13, 2001 , a memo was submitted to the LRSD Board of Education through Dr. Les Carnine by Dr. Richard Hurley regarding the Psychological Examiners. As a group they asked permission to withdraw from the Little Rock Classroom Teachers' Association {LRCTA). Their reason was the extra schooling / training required for their position justified being placed on a higher paying salary schedule than the teachers, ala the Occupational and Physical Therapists. The Administration made a neutral recommendation regarding their request. (The memo is attached for your information.) At the regular Board meeting on March 22, 2001 , the board voted 5-1 to allow them to withdraw from the Association. This is reflected in the attached minutes under VIII. Action Agenda Item F. Psychological Examiners. One of the conditions to this withdraw is that it would not occur until the current contract was exhausted. Therefore, with the negotiations last spring for the 2003-05 school years, the examiners were removed from the Association. Working with the Chief Financial Officer, the Human Resources Director placed the examiners on the pay 06-60 schedule which is a similar placement for OTs and PTs. This was the request of the examiners in their petition to the board in 2001 . The attached petition is a request from the Psychological Examiners to form a collective bargaining group with LRCTA. It contains the signatures of fourteen (14) of the sixteen (16) examiners. Two examiners did not sign the petition. All signatures have been verified by the Human Resources Department. Also attached is board policy NEPN Code HD regarding Negotiation Practices and Process and the Recognition of Bargaining Practices and Initial Recognition. !I> ~ :c 8,... n ~ m z ~ .r.>, m a z~ z ,m... n ~ z Cl rn ,,,x n a, n c: mu, ~z >m zU> nu, mu, om .., a >~ <=m ~u, RATIONALE: See attached petition FUNDING: Any negotiations for salary and benefits will be funded by District Operating Budget RECOMMENDATION: The Administration is making a neutral recommendation regarding their request to for a collective bargaining group with LRCT A. PREPARED BY: Beverly Williamrirector of Human Resources '. -4.n I ndividuai A pproach ro a World of Knowieage" March 13, 2001 To: From: Through: Sub}ect: BoardO!E~ Dr. Richa'?~ (r ey, /ector - Human Resources Dr. Les Carnine, Superintendent of Schoois Psychological Examiners The Psychological Examiners in the Little Rock School District have requested that they, as a group, be oermitted to withdraw from the Little Rock Classroom Teacners' Association (LRCTA). Their reasoning is the extra schooling/training required for their position justifies being placed on a higher paying salary schedule than the teachers, ala the Occupational and Physical Therapists. DiSCl..!SS io n The Psychological Examiners are specifically mentioned in the Recognition clause (Article 1, Section D) of the P. N. agreement. The Occupational and Physical Therapists were not. When the Occupational and Physical Therapists requested being allowed to leave the LRCTA bargaining unit, their logic was that 1) they were not specifically covered in the recognition clause 2) they are required by law to be licensed in their profession 3) the profession is in great demand and therefore can command a higher salary in order to compete for licensed staff 4) the cost difference to outsource the position instead of hiring internally was so great as to justify placing them on a different saiary schedule 5) the schooi distric: :::or.metes with the medical profession (ie: hosoi,ais and ciinics) for their senti:::es. :.onve se!:~_' . :ns =:tsy:::7oiagicai =xaminsr~ =r= s2rtfiso :J~ th~ 3ta::s c.: -!,_t ~2.ns2~ ~u: :~2 sar::~ 2s ~ss: e:~ ~~c :-1 i~- eJ~:31::~~ s:i:s:::a!js: .. 2:7: - -:3 :- 35:--1.':::s~ r 'J', ~,._, \ .... ' ----:._. 1 =- _- ,... __ _ ,..._r,_- !D !!l :,: 8,... (") i!!: mz ~ , :, f.,), m , :, lS z z ,m... (") $ z Cl m en ,,,x >' Oc:, nc ,m,e_n __.z >m z en o en men om .., , :, >~ Cm l en !D --< i,... , :, ~ C r : --< 0z en While the ?sychologicai Examiners make a compelling argument about their salary !eve!, it is believed that our curient difficulty in hiring speciaiized teachers (ie: foreign languages. science, and special education) would justify much the same salary request. Lastly, the LRCTA has officially rejected the Psychological Examiners' request to be dropped from the bargaining union. The Union's position was that to do so might cause considerable damage io the solidarity of the bargaining unit. Conclusion/Recommendation While this is truly a justifiable request on the part of the Psychological Examiners' to get higher salaries, the Administration makes a neutral recommendation regarding their request. To grant their request obviously would be of greater cost to the District and potentially would cause other specialist groups to request separate treatment from the LRCT A. This could certainly raise the issue of Union-busting on the part of the LRCTA and may not be in the iong-term best interest of the District while we are in the first year of a multi-year agreement with the Union. Cc: fvlr. 3rady Gadbeny, Associate Suoerintendent - Operations LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM STREET LITTLE ROCK, ARKANSAS MINUTES REGULAR BOARD MEETING March 22, 2001 The Board of Directors of the Littie Rock School District held its regularly scheduied meeting at 6:00 p.m. on Thursday, March 22, 2001, in the Boardroom of the Administranon Building, 810 West Markham Street, Little Rock, Arkansas. Vice President Balcer Kurrus presided. MEMBERS PRESENT: Balcer Kurrus Judy Magness Larry Berkley Micheal Daugherty Tony Rose Sue Strickland MEMBERS ABSENT: Katherine Mitchell ALSO PRESENT: I. Leslie V. Carnine, Superintendent of Schools Beverly Griffin, Recorder oflV'Jinutes CALL TO ORDER Vice President Balcer Kurrus called the meeting to order at 6:00 p.m. Six members of me Board were present at roll call Dr. Mitchell was absent. In addition, ex-officio representatives to the'Board were also present: Tonya Johnson. teacher at Forest Heights ::vfiddle Schoo:. and :vfichael Gutien-ez. stuci.ent at Parkview Magner High Schooi ~vi:rn.:t=~ ::.-c-i:-~: !'. ..= : e 1..1i:.:-r:.:-=e::::~ o:"?e::112.:-:.- :.:::.. : .. ,~'- anL :. 3pe::12. :.:-i~er~:g 0::. l'-.1 2.:-:: : .:.. 20CJ:. v.e:-:: nrese::1ec. fo: appro'-2.l. -: :-:ne ,mnme~ we,:: ur.ammo ,sj.- a:3oro,,ej OL I,,,. 1n o:1ar.i. : : ~, .:-. 3e:~~e~ .. se~on:J.e:. ~: ~.\'.!.S. ~\.ic..p e~:. ~ ::c 8 ,- (") ~ mz ~ fl ~ :c is z z m,- (") z~ C) m "' ,i.,., .>< (") CD (") C: m.,, ::!lz ,..m nz""'' m<h om .., :c c>: ~m ~"' REGULAR BOARD MEETING March 22, 2001 Page6 F. Psychoiogical Examiners The District's Psychological Examiners petitioned the Board requesting that they be permitted to withdraw from the L. R. Classroom Teachers' Association. The District's administration took a neutrai position on the request and asked the Board to make a determination based on the information from the Examiners, talcing into consideration the LRCTA's opposition to the request. Mr. Berkley made a motion to approve the request from the Psychological Examiners to be removed from representation by the L. R. Classroom Teachers Association. Mrs. Magness seconded the motion. :Mr. Rose questioned the legality of taking such action while a valid contract is in force, and :tvlr. Kurrus recommended that additional discussion take place prior to making the final decision. Ms. Magness suggested that the original motion be amended to make cenain that this action would not have any effect on the current contract. Although there was no formal amendment to the motion. it was agreed by consensus that there was no iment to change the current contract by approval of the Examiner's request. The monon nassed. 5-1. with Mr. K.urrus casting the "no" vote. G. Short Term Debt for Bus Purchase Mr. Gadberry presented a proposal for the purchase of seven to eleven diesel buses to replace several older buses that need to be retired from the special needs transportation fleet. The administration plans to review and inspect several used buses that are available and if they are of good quaiity, we would be able to purchase eleven used buses for the same price as seven new ones. The administration requested Board approval to expend approximately $390,000 for the purchase of school buses. Mr. Berkley made a motion to approve the purchase. W1r. Rose seconded the motion and it carried unanimouslv. H. Te~hnoiogy: Dr. Stewan reviewed the information provided for consideration of a District Technology Ceme:. In aci.dinon rn a cemraiizec: technoiog: facility. :he Boan:: was asked to consider :he ::unciing p oposai for ne~wori: sysrems integration and caiJiing for non-E-rate schools. ~aci: o: tnese projec1s w2.s suomine::: as pa::.: o::he wrn: te:::lmoiog: pi2.i., which w2.s compie,e::: ::i: ::c1e ~ ec~: '.:,000 ,vori: group. ~::. ~te\.\at .. dis::.:::se::. pu::h2.sin e:::::~ng p!Jpe:-::y t:) i1ous : ~i1: ~ e:~1 =~nte-:-- :cn-r1pare:_ LC :ie c,:,s: c: 0u11Q.::1f:: ne\.': ~2.::1r::\_ _..:i ._r__ e::t~ns1ve repor:: , a5: p::-ovicied. as par: o:" ti1~ rimec. 2.genciL _-_:: 2.:-: o:"thE rel)0:-:. :v.c:. :.C2. ac.is. Director o::.Crocure::nen:. provicied mio:u:an01: or. me ? .eques: io: :?roposa1: io: the van.ous se::-v1ces v.rncc. w:l: oe conrrz..:Le~ U1i-OU:~-- Ollls1c:- ,enci.orE:. LITTLE ROCK SCHOOL DISTRICT NEPN CODE: HD NEGOTIATION PRACTICES AND PROCESS The Little Rock School District Board of Education wishes to establish a working relationship with all employees which will result in a working environment which will be as productive, efficient, and creative as possible. The Board of Education is willing to allow groups of employees to establish the type of relationship they would like to have with the Board of Education, including the communication process between the Board and the employees. Staff members will have the opportunity to work with their supervisors to determine their working conditions, to use the process of "Meet and Confer," or to select the process of negotiations. RECOGNITION OF NEGOTIATING PRACTICES While there is no legal obligation on the part of the Board of Education to negotiate with employee groups, the Little Rock School District Board of Education will voluntarily enter into negotiated agreements with certain classifications of non-management employees. It is the desire of the Board to extend negotiating rights on economic conditions of employment, e.g., -safaries and fringe benefits, to these classifications of employees, as long as this arrangement is beneficial to the employees and to the District as determined by the Board of Education. Recognition of the right to negotiate will be granted under the following condi_tions: A. That such recognition of the rights to negotiate be deemed by the Board of Education to be in the best interest of the employees and the District. 8. That such negotiating practice will be a voluntary practice of the individual groups of employees. C. That the Board of Education will recognize the official representatives of those individual groups. D. That in the opinion of the Board of Education , the employees to be represented have a community of interests, including but not limited to, the following: 1. Similarity of duties, skills, interests, and working conditions of employees. 2. Similar placement in the Little Rock School District organizational structure . For the purpose of this policy, the Board identifies the following !I' ~ ::,: 8 rn '{!: zm C ~ .f.l, m :a ~ z z m rn ~ z Cl m Cl> i,,x :,. n a, n c: .m.,e_,, ... z :,.m zCI> c-,CI> me,, om ..,:::a >~ c: m ~Cl> LITTLE ROCK SCHOOL DISTRICT NEPN CODE: HD (continued) groups to have differing community of interests: security officers bus drivers maintenance workers custodians food service workers clerical personnel paraprofessionals nurses and teachers. If it can be shown that a different community of interest does exist, the Board of Education will be willing to combine those groups into a community for the purpose of negotiations, and reserves the right to do so. (Upon the decision of the Board of Education to alter the defined groups, this policy will be edited to reflect the change.) 3. The following positions will be excluded from the above groups because of their direct relationship with management: executive assistants and the staff assistant in the superintendent's office. Any employee who has access to information subject to use by the Board of Education in the negotiations or meet and confer process also will be excluded from the groups. E. While the Board is willing to negotiate with employee groups under the above conditions, it also recognizes the necessity-to reserve for the Boan:l and the administration, certain management rights, including, b~t not limited to establishment of policy to determine qualifications, hire, direct, assign, suspend, demote, promote all employees and to establish the work year. In this vein, the Board directs that an acceptable management rights clause be part of every negotiated agreement. PERSONNEL SERVICE OBLIGATIONS F. Any employee organization will not cause or permit its members to cause, nor will any member of the organization take part in any curtailment of work or restriction of services or interference with the operations of the District in any manner in those areas affecting work responsibility. The organization will not support the action of any employee taken in violation of this article nor will it directly or indirectly take reprisals of any kind against an employee who ' continues the full, faithful, and proper performance of his/her contractual duties, obligations, or refuses to participate in any strike or curtailment of work or restriction of services activity. Violation of this policy or Arkansas law by an organization will cause the Board of Education to remove recognition of the organization and terminate 2 LITTLE ROCK SCHOOL DISTRICT NEPN CODE: HD (continued) any contract. Violation of this policy or Arkansas law by any employee will cause the Board of Education to terminate the employee. The Board agrees that as long as recognition is granted, and a valid contract remains in force, the Board will not participate in a lockout. PROCESS A. Initial Recognition For a group to be initially recognized, or to challenge the recognition of the present representative, the following procedure shall be followed: A valid petition calling for a representative election will be presented to the Board of Education. For a petition to be valid it must (1) contain at least a majority of the signatures of the employee group, e9be accompanied with a statement from a -certified public accountant, mutually agreed to, that a majority of the employees of the group are bona fide dues paymg members of an organization representing the group, and (2) be presented to the Board prior to December 1 of the school year. Petitions may be circulated only in the month of November. The Board may ask the Human Resources Office to verify the signatures of the employees. If the petition is valid, the Board will schedule an election to select or decertify an official representative. B. Continued Recognition Once an organization has been recognized as the official representative of an employee group, the following procedures will be followed: The organization must present certified verification that it represents at least a majority of the employees of the employee group. To determine whether or not an organization represents a majority of the employees in the group, the Human Resources Office will provide the organization a list of all of the persons employed in the group on December 1. The organization will present a statement from a cenified public accountant, mutually agreed to, verifying that a majority of the employees on the list were bona fide dues paying members of the organization on December 1. Such verification will be presented to the Board by January 15. 3 f) .., m ::0 is zz m rn z~ C) Cl ,,,>< > n a, n c: .m.,"_' >... mz nz""'' men o..,:m:o >~ <=m l"' !ll r. (' re < IT t c:: ,)>IT ,IT-IT ~ LITTLE ROCK SCHOOL DISTRICT NEPN CODE: HD (continued) If the organization fails to provide such verification by January 15, the Board will withdraw its recognition of the group. The Board will schedule an election to determine the desire of the employees concerning representation. C. Elections 1 . The ballot used for representation elections will be approved by the Board and will include an option to the issue being considered. 2. The election will be conducted by the Human Resources Office and will be by secret ballot. 3. In order for an employee representative to be recognized it must receive in the election at least a majority of the votes of the total number of employees in the employee group. 4. Campaigning on District property will not be allowed. 5. The cost of the petition and the cost of the election will be paid by the organization petitioning the Board. D. Harassment Harassment or coercion of employees concerning joining or not joining or voting or not voting for an employee group will not be allowed. Such conduct is grounds for invalidating the results of an election or withdrawing continued recognition of a representative. E. Non-compliance Non-compliance with any of these regulations will be grounds for the Board to revoke the recognition or the privilege to negotiate with the Board. Continued recognition of any employee group bargaining representative will be contingeht upon both of the following: 1. Continued belief on the part of the Board of Education that such recognition is in the best imerest of the employees and the District and 4 LITTLE ROCK SCHOOL DISTRICT NEPN CODE: HD ( continued) 2. Continued desire on the part of the employees of that particular group that continued recognition is desirable. Adopted: April 22, 1999 5 ~ ::,: 8 rC') ~ m z ~ r, "ti m ,c is z z m rC') $ z C'l m "' i,,,>< > C'la:, C') C: m v, ::!lz >m z"' C')"' m v, om .., ,c >~ c: m ~"' DATE: TO: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 March 24, 2005 Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: School Calendar 2005-06 BACKGROUND: In order to plan for the upcoming school year, the proposal of the 2005-06 school calendar is presented for Board approval. RATIONALE: None FUNDING: None RECOMMENDATION: The Administration is recommending the Board's approval of the attached school calendar for the 2005-06 school year. PREPARED BY Beverly WiWams~ctor of Human Resources !"> "D m n !S z z mr C') s z Cl m Cl) 8 z g z Cl) ,,,x >' C') a, C') C: men ::!lz z>emn nen men om .., n >~ c: m ~Cl) !%' --< ~ < m r ~ Cl C: ~ 0 z en ,. ,r-c ,<,. ::t C: ,,),>. ,,. ,,,. 31: MONTH M T JULY AUGUST 1 2 SEPTEMBER OCTOBER 3 4 NOVEMBER 1 DECEMBER SD JANUARY '06 2 3 FEBRUARY MARCH APRIL 3 4 MAY I 2 JUNE Legend * I J WV sv PC ST DAY LITTLE ROCK SCHOOL DISTRICT STUDENT CALENDAR 2005-2006 w TH F M T w TH F M T 1 4 5 6 7 8 11 12 SD SD 3 4 5 8 9 10 11 12 15 16 H 1 2 5 6 7 8 9 12 13 5 6 7 10 11 12 13 14 17 18 SD SD 2 3 4 7 8 9 10 11 14 15 1 2 5 6 7 8 9 12 13 [85] R H ~ 4 5 6 9 10 11 12 n 16 17 I 2 3 6 7 8 9 10 13 14 I 2 3 6 7 8 9 10 13 14 SD 5 6 7 10 11 12 13 14 17 18 3 4 5 8 9 10 11 12 15 16 (178( R I 2 5 6 I 1 JU 9 12 13 1st Day Students H Holiday End Quarter SD Staff Development w TH 13 14 SD WD 17 18 14 15 [42] 19 20 16 17 14 15 18 19 15 16 15 16 19 20 17 18 14 15 Winter Vacation R Record Days (one-half day) F 15 * 19 16 SD 21 18 16 20 17 17 21 19 16 Spring Vacation TCD Total Contract Days (9.25 teachers) Parent Conference WD Non-student Work Day Student Days # Last Day Students M 18 22 19 24 21 WV 19 23 PC 20 20 24 22 19 T w 19 20 23 24 20 21 25 26 R 22 23 WV WV 20 21 24 25 SD 21 22 21 22 25 26 23 24 20 21 FOR BOARD AP 3/10/05 WV WD ST sv PC TH F M T w TH F DAY H R SD TCD 21 22 25 26 27 28 29 25 26 29 30 31 9 0 1 3 13 PC SD 22 23 26 27 28 29 30 19 1 1 1 21 27 28 31 20 0 0 1 21 H H 24 25 28 29 30 17 3 0 2 19 WV WV H WV WV WV H 22 23 26 27 28 29 30 12 10 0 0 12 26 27 30 31 19 1 0.5 1 20.5 23 24 27 28 18 0 1 1 20 [132] sv sv SV sv SV 23 24 27 28 29 30 31 18 5 0 0 18 27 28 19 0 0 1 20 H 25 26 29 30 31 22 I 0 0 22 22 23 26 27 28 29 30 5 0 0.5 5.5 TOTALS 178 21 4 10 192 I STUDENTS DO NOT ATTEND ON THE DAYS SHADED ABOVE 1st Quarter = 42 student days 2nd Quarter = 46 student days 3rd Quarter = 4 7 student days 4th Quarter = 46 student days TOTAL = 178 STUDENT DAYS DATE: March 24, 2005 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 Superintendent of Schools SUBJECT: Personnel Changes BACKGROUND: None RATIONALE: To staff allocated positions within the District FUNDING: Operating Fund RECOMMENDATION: It is recommended that the following personnel changes be approved at the indicated positions, salaries and classifications. In accordance with A.CA 6-17-1502, it is recommended that one additional year of probationary status is provided for all teachers who have been employed in a school district in this state for three (3) consecutive years. Teachers with an effective date of employment after August 19, 2004 for regular schools are considered intern teachers. Teachers with an effective date of employment after August 9, 2004 for EYE are considered intern teachers. PREPARED BY, Beverly Williamrirector of Human Resources ~ g z g z "' ?-s. > na, n c: mu, .".0.. z- >m z"' n"' mu, o..,m c >~ C:m l"' !Jl .... ~< m r c m C) C: .r. . .: 0z u, r: r r C ,<,. ::t C )> ,,r,, .. ,r, . 3: Personnel Changes Page 2 March 24, 2005 NAME Howard, Dianne Reason: None Given Johnston, Margaret Reason: Personal Banks, Cal Bernard, David Crader, Jason DeBow, Bradley Holloman, Berlinda Humphrey, Vernita Martinez, Diana START DATE/ POSITION/ SCHOOL END DATE Resignations/Terminations Certified Employees Counselor/ 8-16-93 OTTER CREEK 3-1-05 Kindergarten/ 8-7-03 MEADOWCLIFF 2-7-05 New Certified Employees Social Studies/ 2-14-05 MABELVALE MIDDLE Physical Education/ 2-10-05 ALC Tutor/ 2-14-05 BALE Band/ 2-7-05 PARKVIEW Elementary I/ 2-15-05 BOOKER ISSP/ 2-11 -05 ALC Tutor/ 2-7-05 BASELINE SALARY ANNUAL CLASS SALARY 4-12 46128.00 CNL925 1-03 31195.00 TCH925 1-05 33506.00 TCH925 annual 12913.77 prorated 4-04 36885.00 TCH925 annual 13063.44 prorated 1-01 30040.00 TCH925 annual 11577.92 prorated 4-05 38041 .00 TCH925 annual 15652.29 prorated 1-09 38127.00 TCH925 annual 14496.20 prorated 4-09 42662.00 TCH725 annual 16664.84 prorated 1-01 30040.00 TCH925 annual 12360.21 prorated Personnel Changes Page 3 March 24, 2005 START DATE/ NAME POSITION/ SCHOOL END DATE Pinkard, Tawanna Math/ 1-31-05 HENDERSON Relford, Melvia Special Education/ 1-18-05 CENTRAL Richardson, Joyce Special Education/ 2-22-05 HALL Signaigo, Katherine Tutor/ 2-10-05 BALE Whitby, Jennie Kindergarten/ 10-19-04 BRADY Certified Promotion NONE Certified Transfer NONE SALARY ANNUAL CLASS SALARY 1-01 15020.00 TCH925 annual 6571.25 prorated 1-05 33506.00 SPE925 annual 16229.47 prorated 1-16 46215.00 SPE925 annual 16367.81 prorated 1-01 30040.00 TCH925 annual 11890.83 prorated 1-03 31195.00 TCH925 annual 24692.24 prorated !=' 0 0 z )> 6 z en ~?< -en,<"r> c:0 c!!! mz zc , -, ,:, :cm m :: )> )> e'!! ,:, Z,< c , en ,,,>< )> . n a, nc: men ~z >m zen nen men om ..., ,:, )> ~ c:m ~en !" -, I r ~ G"> C: s : -, 0z en C: C: re ,<,. ::c C )> ,,r,,.. ,r,. !I: Personnel Changes Page4 March 24, 2005 NAME START DATE/ POSITION / SCHOOL END DATE SALARY ANNUAL CLASS SALARY Resignations/Terminations Non-Certified Employees Baird, Sharon Reason: Deceased Bryant, Caroline Reason: Personal Crawford, John Reason: Personal Edwards, Norma Reason: Accepted another position House, Evans Reason: Retired Mason, Shanika Reason: Never reported to work Moore, Tamalyn Reason: Job Abandonment Pondexter, Brack Reason: Accepted another position White, Anthony Reason: Retired Albritton , Salvin Instructional Aide/ WILLIAMS Care/ CARE Maintenance/ FACILITY SERVICES Child Nutrition/ BRADY Bus Monitor/ TRANSPORTATION Care/ CARE Care/ CARE Instructional Aide/ GARLAND ALE GED Examiner/ ADULT EDUCATION New Non-Certified Employees Instructional Aide/ ALC 8-23-93 3-24-05 10-28-04 3-24-05 7-28-04 2-14-05 8-26-91 2-11-05 9-13-99 3-17-05 1-31-05 2-25-05 1-24-05 2-14-05 8-13-03 1-13-05 5-02-88 4-28-05 2-14-05 33-13 14735.00 INA185 3-17 10.36 CARE per hour 49-07 29760.00 MAINT 7-14 11739.00 FSH650 1-06 11509.00 BUSMON 2-03 7.85 CARE per hour 2-02 7.70 CARE per hour 33-09 13070.00 INA925 43-20 36672.00 AN10 33-07 12307.00 INA925 annual 4789.75 prorated Personnel Changes Page 5 March 24, 2005 !=' 8 START DATE/ SALARY ANNUAL z > CLASS SALARY .... NAME POSITION/ SCHOOL END DATE i5 z U> Bunting, Devona Custodian/ 2-15-05 31-01 5689.50 FULBRIGHT CUS925 annual 2257.25 prorated Carter, John Care/ 2-28-05 3-17 10.36 ~?'< u,n -< r- CARE CARE per hour cO mo!!z! !:i Cl Dulaney, Stephanie Instructional Aide/ 3-21-05 33-08 12682.00 :c :o mm >~ CHICOT INA925 annual ::!! :o Z >: 3290.46 Cl tn prorated Givens, Vera Care/ 2-21-05 3-15 10.05 CARE CARE per hour Hardman, Melissa Instructional Aide/ 2-7-05 33-16 16109.00 , ,.,.,>. < (') a, FOREST HEIGHTS INA925 annual nc mu, 6704.83 .-..,. :z,- >m prorated zU> nU> mu, o.,, m:o Hawkins, Clifford Instructional Aide/ 1-18-05 33-16 16109.00 >~ c: m HENDERSON INA925 annual ~ U> 7923.89 prorated Johnson, Tonya Instructional Aide/ 2-14-05 33-16 16109.00 WILLIAMS INA925 annual 6269.45 !l:l prorated .... ~ <m r- Lyles, Eddie Care/ 2-21-05 3-03 8.06 :o m Cl CARE CARE per hour C: ! -< i5 McClure, Jesse Custodian/ 1-31-05 31-01 14532.00 z en CLOVERDALE CUS12 annual ELEMENTARY 6369.34 prorated c-: Pulliam, Shareka Care/ 3-7-05 2-03 7.85 c-: r- CARE CARE per hour C ,<,. :, C: )> ,,r,,-.. ,r,-. 31: Personnel Changes Page 6 March 24, 2005 NAME Shumate, Emma Steverson, Patrick Thomas, Crystal Thomas, Tamiko Tyler, David Williams, Shirley Woods, Anne Woodus, Sherri Yelder, Robert START DATE/ POSITION/ SCHOOL END DATE Child Nutrition/ 2-15-05 BRADY Custodian/ 1-31-05 METROPOLITAN Instructional Aide/ 1-31-05 FULBRIGHT Instructional Aide/ 2-21-05 WILSON Technician/ 2-21-05 CHILD NUTRITION Instructional Aide/ 2-14-05 STEPHENS Instructional Aide/ 2-16-05 ROCKEFELLER Instructional Aide/ 2-15-05 FULBRIGHT Instructional Aide/ 1-3-05 FOREST HEIGHTS SALARY ANNUAL CLASS SALARY 3-01 9350.00 FSH550 annual 3669.62 prorated 31-01 11379.00 CUS928 annual 5194.76 prorated 33-16 8054.50 INA925 annual 3570.10 prorated 33-04 11253.00 INA925 annual 4075.41 prorated 42-04 22080.00 AN12 annual 8362.21 prorated 33-16 16109.00 INA925 annual 6269.45 prorated 33-16 20463.00 INA12 annual 8011 .05 prorated 33-16 16109.00 INA925 annual 6182.37 prorated 33-09 13070.00 INA925 annual 7135.51 prorated Personnel Changes Page 7 March 24, 2005 NAME START DATE/ SALARY POSITION / SCHOOL END DATE CLASS Non-Certified Promotion Montgomery, Timothy - Promoted from Bus Aide to Bus Driver White, Donna - Promoted from Bus Aide to Bus Driver ANNUAL SALARY ,,-5< - 0 a, 0 C: me,, ~z >m z"' moc"n' .o., m ., >~ c: m !!l"' !D ..... i ..... ~ C) C: !j : ..... 0z V, ,. CrC ,<,. :c C ,,).,>... ,,.,... ,,. ~ DATE: TO: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 March 24, 2005 Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Organizational Audit Report BACKGROUND Upon acceptance of the position of Superintendent of Schools, I shared my vision and defined some guidelines for strategic thinking for the Little Rock School District. The Superintendent's Entry Plan, The First 100 Days included a two-part approach for taking action and the steps that would be required to turn the vision into reality. First, the numerous school visits, interviews, and community forums provided an opportunity for me to meet with a cross-section of the LRSD school community including students, teachers, administrators, parents, and business people for the purpose of sharing the vision and expectations. It also provided an opportunity for me to listen carefully and take note of concerns, challenges, and hopes. The investment of time was significant however, the results were invaluable. The second essential element of the Entry Plan was the formation of a district transitional assistance team to work closely with the outside consultants in providing an objective audit of the district's organizational structure and staffing. In doing so, the consultants would provide the leadership necessary to compare the most effective school practices with those in the Little Rock School District and detail our areas of strength and identify specific areas for improvement. On September 23, 2004, the Board of Education approved a recommendation to offer a contract to these consultants and the work commenced immediately. The services and deliverables included: Independent interviews conducted with key district and community leaders, staff, selected student leadership, and Board of Education members in gaining strategic, technical and political insights. !=' 8 z .>... 0 z en ~ > 0 '- 0 C o z :: m z :--< !D .... i ,- ~ C> C >.... 0z en C": ,. r C < IT :,: C )> r IT IT r IT !C Page 2 Consolidation and analysis of all gathered data. Continuous review and refinement of work with the transitional assistance team. Face to face debriefing with the Superintendent and Board President and other leaders as determined by the Superintendent. Scheduled presentations to the Board of Education for the purpose of project updates. Preparation of written executive report and supporting exhibits. RECOMMENDATION It is recommended that the Board of Directors approve / accept the organizational audit report as submitted and direct the Superintendent to move forward to implement the restructuring efforts. The audit recommendations will be used as a blueprint and changes will be made following Board policies, Arkansas law and established school district practices. DATE: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Updated Travel Regulations DKC-R BACKGROUND: The current travel regulation has been modified to include the instructions for utilization of the ProCard for certain portions of travel. RATIONALE: Utilization of the District ProCards will allow for less expensive travel cost and empower staff to more efficiently make travel arrangements. FUNDING: No changes. RECOMMENDATION: Submitted for review by Board. PREPARED BY: Mark Milhollen Darral Paradis Sandy Becker 8 z .>... iz5 U> ~ > 0 <... 0 C o z i: m z :--< ,. ("' E ,<,. A C: )> ,,r,, .. ,r, . 3: LITTLE ROCK SCHOOL DISTRICT NEPN CODE: DKC-R (Updates the Previous DKC-R - Out-OfDistrict Travel Regulations) TRAVEL EXPENSE AUTHORIZATION/REIMBURSEMENT Travel will be for necessary school business purposes. Prior approval for all travel, including prepaid expenses, will be obtained before any expenses are incurred. Economical and reasonable modes of transportation, lodging, and other expenditures in accordance with the purpose of the travel must be used . A copy of the full agenda for the conference or training will be provided with the request for travel and request for professional leave. To insure that maximum impact can be achieved, the following regulations apply to all out-of-district travel. Out-of-district travel will be defined as being outside Pulaski County, AR. Travel Day The travel day will begin at 6:00 a.m., include breakfast, lunch, dinner and one night's lodging, and will end the following morning at 6:00 a.m. Request for reimbursement of expenses incurred in less than full travel days must reflect a reasonable allocation based on the expense limits directed herein for a full travel day. Meal costs will be prorated by one half for that travel day if travel begins after 2:00 p.m. and for a return time prior to 2:00 p.m. Meals and Incidental Costs Meals costs will be determined by the last accepted federal per diem schedule. Partial days meal cost will be determined by the departure and return time as indicated in the above section. Meals included in the cost of registration will be deducted from the per diem amount as follows: breakfast (20%), lunch (30%), and dinner (50%). No deductions will be made for continental breakfasts. Lodging Expenses The District will reimburse actual lodging expense incurred in travel for the District. Lodging will be reimbursed only for the days of the conference attended plus night(s) required based on the conference schedule. Economical and reasonable lodging in accordance with the purpose of the travel must be used . Reimbursement for lodging LITTLE ROCK SCHOOL DISTRICT NEPN CODE: DKC-R ( continued) expenses will require lodging receipts that indicate the employee has paid for the lodging. Receipts from personal credit cards will not be accepted unless accompanied by the receipt from the lodging establishment. If the rate for lodging exceeds the federal maximum for lodging, a justification must be provided (i.e. no local travel costs between hotel and conference hotel legitimate safety concerns or room sharing to reduce cost). Travelers are encouraged to use cost saving initiatives such as appropriate sharing of rooms, car pooling and like arrangements. Using District Pro Card for Travel AFTER THE TRAVEL FORM HAS BEEN APPROVED, Go to your principal/ director and request to use the site's main ProCard (usually the principal/director's) to do the following: a. Secure a hotel reservation b. Purchase airline tickets on-line (use website of your choosing, or online service, etc). DO NOT USE ANY ON-LINE SERVICE THAT REQUIRES YOU TO ENTER YOUR CARD NUMBER TO FIND A RATE) c. Book airfare or obtain the estimated cost of airfare using a local travel agency however, employees are encouraged to book tickets using available on-line services. d. Pay for registration fees e. Purchase transportation tickets for multiple persons from same location traveling to same destination. If amount is expected to exceed $1,000 contact Procurement. Employees CANNOT USE THE ProCard to PAY for the following: a. Hotel room b. Meals c. Auto rental d. Incidental Expenses. You will receive an expense check to pay for these items that have been approved on your travel form. Travel to Destination The District will reimburse travel expenses to the maximum limit for point-to-point costs for coach fare on common carriers. Receipts or ticket stubs are required for reimbursement of common carrier costs. If an employee chooses to use a personal automobile, reimbursement will not exceed the current per mile rate approved by the 2 8 z > g z en ~ )> 0 '- 0 C ,:, z ~ m z :--< f' (,.".' C ,<,. ,:: C: ,,),.>.. ,,,... ,,. 3: LITTLE ROCK SCHOOL DISTRICT NEPN CODE: DKC-R (continued) District or point-to-point coach fare, whichever is less. When more than one employee travels to the same location in a personal automobile, mileage will be reimbursed only to the employee whose personal automobile is used. When automobiles are used for transportation to a destination, car pooling for multiple attendees is recommended. Mileage requests may be denied when the best interest of the District is not met after taking into account the circumstances of the request. Local Travel at Destination Actual reasonable expenses of local travel by common carriers at the destination will be reimbursed. Mass transit or taxi fare does not require receipts if all local travel claimed for the trip is less than thirty dollars. Receipts are required if the claim is over thirty dollars. Automobile Rentals - At Destination Automobiles will not be rented at District expense without prior approval of the superintendent or his/her designee and in no case without documentation, in advance, that automobile rental will be less expensive to the District than the cost of public transportation to meeting, conferences, etc. Reimbursement is conditioned upon advance authority as well as receipts from the leasing agency. Automobile Rentals - Travel to Destination If an employee chooses to rent a vehicle to travel to an approved destination, the employee will only be reimbursed the lesser of common carrier coach rates or round trip map mileage to and from the destination. If a vehicle is rented for multiple attendees, the limit for reimbursement will be the lesser of common carrier coach rates for two employees or round trip map mileage to and from the destination for two employees. The approval or disapproval level will be at least at the equivalency level of an assistant superintendent for this type of arrangement. Reasonableness must be documented. Advance Request for Travel The first two forms listed below must be submitted at least thirty days prior to travel if an advance is requested. If there is no District expense for this trip or no advance required 3 LITTLE ROCK SCHOOL DISTRICT NEPN CODE: DKC-R (continued) the deadline will be two weeks prior to the trip. The third form should be filled out only when multiple attendees from the same location or area are attending the same event. If an employee has not sent in documentation for the advanced funds within sixty days, payroll deduction will be made for the non-documented advance that has not been reimbursed. Request for Absence for Professional Meetings - to be completed and submitted in accordance with the instructions on that form. Request for Out-of-District Travel - to be submitted in accordance with the instructions on that form (attached). Non-travel items will not be included on advances or reimbursed with travel. Registrations and common carrier expenses (to and from the destination) should be paid by separate check to the vendor unless you used your district ProCard. Travel Summary for School - When multiple attendees from the same area or school are going to the same educational event. A travel summary will be prepared by the administrator of that school or area and sent with the other documents. No employee will be reimbursed for out-of-district travel unless the required forms are submitted and approved in advance by the area supervisor, funding source manager (if required) and financial services. These forms must cover the entire cost of travel, the total days absence requested, be accompanied by the full agenda of the conference or event to be attended, and be delivered together for approval. Requests for travel will be completed in a timely manner to avoid registration penalties, and to obtain good rates for hotels, airlines, registration, etc. No travel will be paid from any source for which the required forms have not been completed and approved. Date: March 24, 2005 4 8 z g z "' ~ > 0 c.... 0 C ,:, z ~ m z :-< r. DATE: TO: FROM: LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 March 24, 2004 Board of Directors Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Cloverdale Elementary School BACKGROUND: The Board has been provided frequent reports on the status of structural problems at Cloverdale Elementary School. These structural instabilities will require relocation of the students beginning with the 2005-06 school year. RATIONALE: A full report, The Big Picture - Cloverdale Elementary School, contains a detailed analysis and further recommendations. This document will be provided under separate cover. FUNDING: Funding issues will be determined by the Board's final decision on which option will provide the best educational environment for the students at that school. PREPARED BY: Sadie Mitchell Mark Milhollen bjg DATE: March 24, 2005 LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 TO: Board of Directors FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Cloverdale Elementary School Structural Concerns BACKGROUND: Cloverdale Elementary School has been identified as having structural damage that requires correction in the near future. The attached report details the concerns and options for resolving the problems. RATIONALE: To inform the Board there are structural problems with the Cloverdale Elementary building that require the District to relocate the students. FUNDING: Capital Projects Fund RECOMMENDATION: It is recommended that the Board of Directors approve Option 3 which will relocate the Cloverdale Elementary students to Mabelvale Elementary beginning with the 2005-06 school year using a combination of available classrooms and portable buildings. This option also includes the demolition of the defective areas of the Cloverdale Elementary site. PREPARED BY: Mark D. Milhollen, Manager Financial Services Sadie Mitchell, Associate Superintendent School Services 8 ~ z "' ~ > 0 '- 0 C "z ' :: zm :-' The Big Picture District Operation of Schools with Major Structural Concerns CLOVERDALE ELEMENTARY SCHOOL March 2005 INTRODUCTION This paper is intended to provide an overview of the structural problems at Cloverdale Elementary School and options to resolve the problems. Information regarding this situation has been included in the January 14 and January 28, 2005 Snapshots. A brief history and discussion of the problem, conclusions, possible options, and the administration's recommendation are presented to assist the Board in taking appropriate and timely action so that the administration can effectively plan for the 2005-06 school year. OVERVIEW Cloverdale Elementary School, constructed in 1959, was transferred by Court Order from the Pulaski County Special School District to the Little Rock School District in the 1987- 88 school year. It is located in southwest Little Rock at 6500 Hinkson Road. Additions to the facility were constructed in 1961, 1971, 1975, and 1978. The campus consists of a three-wing facility housing the administrative area and classrooms and a separate building attached to the north wing that houses the media center (See ATTACHMENT l). The school is a covered open-corridor type which provides partial protection from the weather for students moving from one area to another. Cloverdale Elementary School has the capacity for 448 students the October 1, 2004 student enrollment was 360. While not at full operational capacity, the school is considered a viable entity in southwest Little Rock. The Cloverdale attendance zone is bordered on the northwest by the attendance zones of Watson and Mabelvale Elementary Schools, on the northeast by the Geyer Springs Elementary School zone, and on the east by the Baseline Elementary School zone. The school generally serves a population that resides south of Interstate 30, west of Geyer Springs Road, and east of Mabelvale Pike. Any future planning consideration for zone changes in the southwest part of the city might impact the enrollment, capacity and design for this location. FACILITY PROBLEM/ HISTORY Cloverdale Elementary School, a single-story building elevated approximately three feet off the ground, was built on farmland with soil that would be considered poor for construction, poorly graded and consisting of expansive clay and areas of largely organic matter. The school is built on bar joists supported by grade beams on drill piers. The Cloverdale Elementary School March 2005 Page 2 metal structural members on which the floor slab is resting have become seriously eroded over the 45 years that the school has been in existence. This erosion can be attributed to a lack of adequate preparation to protect these members from ground moisture and poor drainage around the school. As a result, these structural members have been identified as being problematic and are most assuredly going to fail in the future. In 1995, the building was surveyed as part of the 3D/I Little Rock School District Facilities Master Plan. Of the District's 35 elementary schools, 3D/l's survey ranked Cloverdale Elementary as 25th in general overall condition and suitability for retention as an elementary school. At that time, the survey did not include an in-depth structural analysis of the facility. In 2001 the LRSD Facility Services staff, in conjunction with structural engineers, conducted inspections of Cloverdale Elementary School. The problems were identified, and portions of the building have been braced, or "shored up," as a precautionary and temporary measure. However, it is a problem that we have been monitoring, inspecting periodically, and assessing for appropriate and timely corrective action. A structural study of Cloverdale Elementary was commissioned in the spring of 2004 when water began pooling on the exterior walkways and running back toward the building. The construction of the facility, if it were standing as it was originally constructed, would not allow this to happen. This evidence shows that portions of the building are subsiding, or slowly sinking, due to structural failure. The study, completed in May 2004, verified that the metal structural members, or bar joists, supporting the school are seriously deteriorating and several have already failed. The structural analysis concluded that eventual structural failure is probable. These structural failures are evident by cracks in the floors, floors have begun to shift or move, and cracks are in the walls. It should be noted that structural failure and continued deterioration of the steel members is imminent, but the rate of deterioration is varied throughout the building. The deterioration will continue to be slow but will eventually reach a point where failure will occur. SEE PHOTOS FROM THE 2004 STRUCTURAL STUDY AT ATTACHMENT 2. CONCLUSION The District is at the point where a plan must be formed and necessary action determined. Large portions of Cloverdale Elementary School will need to be demolished. The structural engineer's report shows that consideration was given to replacing the bar joists under the building however, this is not a feasible option because of space limitations and massive engineering problems. Without doing an in-depth cost analysis, it would be extremely expensive and very risky to undertake this type of repair. The probability of success would be extremely low, and we would continue to have the moisture problem and differential settlement even if these joists were replaced. For these reasons, the best alternative is to demolish the defective sections of the building. ~ > 0 '- 0 C: ,::, z :: zm :-< Cloverdale Elementary School March 2005 Page 3 The deterioration under the Pre-K section (Area 4 on Attachment 1) is extremely limited, and it is possible this portion of the building could remain intact by drying and treating the soil under the building. The two remaining wings (Areas 1 and 3 on Attachment 1) will require demolition. The media center (Area 2 on Attachment 1) was not evaluated in the 2004 study due to lack of crawl space accessibility however, there is no evidence of distress on the exterior. Further evaluation is needed to determine the actual condition of the media center structure. RECOMMENDATION A committee of administrative staff has developed options for resolving the problems that exist at Cloverdale Elementary School and continuing the education of the Cloverdale Elementary students for the Board's consideration: Option 1 Option 2 Option 3 Option 4 Place portable buildings between Cloverdale Elementary and Middle School campuses, continue school at that location and demolish the defective areas of the elementary site (similar to the method used at Mann Middle School). Place portable buildings between Cloverdale Elementary and Middle School campuses, utilize available classrooms at Cloverdale Middle School and demolish the defective areas of the elementary site. Place portable buildings on the Mabelvale Elementary School campus and use eight (8) available classrooms to conduct school separately from the Mabelvale program and demolish the defective areas of the Cloverdale Elementary site. Place portables at Watson Elementary School, divide the Cloverdale students between Watson and Mabelvale Elementary School and demolish the defective areas of the Cloverdale Elementary site (similar to the initial Mitchell School plan whereby some students attended Stephens and others attended Washington). SEE ATTACHMENT 3 FOR THE COST ESTIMATE FOR EACH OPTION. The committee recommends Option 3, the relocation of Cloverdale Elementary students to the Mabel vale Elementary campus. Availability of classroom space at Mabel vale, supplemented by placement of portable buildings, leads the committee to believe this option would be the least disruptive to the overall operation of Cloverdale Elementary School. Option 3 will require no additional buses to transport the students. With Board approval, relocation would take place over the summer of 2005. t N !I 1 Administrative Offices & 1/ Classrooms 2 Media Center 3 Classrooms 4 Pre-K / K Classrooms WHILIUh CLOVERDALE ELEMENTARY SCHOOL 1N3WNMnorov 'IIX ONIM\f3H 1N30n1S 'IX S>4MlfW3M ONISOl:> x SNotlVNOO 'O )> -I -I )> (") :c s: m z -I ...... ATTACHMENT 2 Page 1 of 3 (') '+- 0 N (I) 0) ro D.. X. CLOSING REMARKS XII. ADJOURNMENT. D. DONATIONS XI. STUDENT HEARING I, ~ q. ,1, _] ,,. .... .!. Page 3 of 3 T ) "- Cloverdale Elementary Cost Estimate - Cost item Option 1 Option 2 Option 3 Portables I $638,000_ $638,000 _ $112,000 --- -- Covered Walks $67,770 $67,770 $26,0QQ__ Fencinq $11,4QQ.._ $11,400 $8,000 Steps I $18,000 $18,000 $11,450 Liqhts I $4,500 $4,500 $3,150 Intercom I $11,000 $11,000 $7,000 Data I $4,200 $4,200 $1,960 Walks/Steps I $1,185 $1,185 $1,580 Telephones I $9,000 $9,000 $4,200 Fire Alarm ___$7 ,500 _ $7,500 $3,500 Securit I $5,250 $5,250 _ $2,450 i I Relocation $2,500 $2,500 $6,000 Demolition I $200,000 $200,000 $200,000 Misc Cost I $3,700 $3,700 $3,700 I TOTAL I $984,005 $984,005 $390,990 ATTACHMENT 3 Option_!_ $112,000 $26,000 $8,000 $11,450 $3,150 $7,000 $1,960 $380 $4,200 $3,500 $2,450 $8,000 $200,000 $3,700 $391,790 ~ )> a '- 0 C c z s:: zm :--< DATE: March 24, 2005 TO: Board of Directors LITTLE ROCK SCHOOL DISTRICT 810 WEST MARKHAM LITTLE ROCK, AR 72201 FROM: Roy G. Brooks, Ed.D. Superintendent of Schools SUBJECT: Donations of Property BACKGROUND: The Little Rock School District receives donations from businesses and individuals on a regular basis. It is the policy of the Little Rock School District that donations are not formally accepted until they are approved by the Board of Directors. RATIONALE: District policy states that, in order to maintain the centralized fixed asset property accounting system, all property donation requests are forwarded to the Director of Procurement. The Procurement Department forwards the requests, along with the appropriate recommendations, to the Board of Directors for acceptance and approval. In order for proper recognition and appreciation to be conveyed to the donor, donor's name and current mailing address should be included in the donation memo. FUNDING: None RECOMMENDATION: It is recommended that the attached donation requests be approved and accepted in accordance with the policies of the Board of Directors of the Little Rock School District. PREPARED BY: -~' Darral Paradis, Director of Procurement . \- Gwen Caraway, Fixed Asset Property Manager ~ > 0 c.... 0 C: ::c z : m z :-- DONATIONS School/Department Item Donor Central High School Equipment, valued Roy & Louise Gutierrez at $589.00, to LR Central Quiz Bowl Team Central High School $250.00 cash Gregg Heming to LR Central Girls' Cheerleading Squad Metropolitan Career Assorted supplies and Billy-Jack's Body Shop, Inc. & Technical Center materials, valued at $1 ,500.00, to the Paint & Body program Romine Elementary $500.00 cash to be Hunter United Methodist School used for student Church Incentives Williams Magnet Trees and 6 hours Clayton Johnson and Elementary School labor valued at Trent Roberts of the $550.00 Merriweather Park Neighborhood Association in conjunction withe City of LR Urban Forestry Commission LRSD ASAP Program $1 ,700.00 check to Landers Auto Sales purchase Project THRIVE t-shirts LRSD CARE Program Assorted toys valued Mrs. Cheryl Stanley at $200.00 Little Rock Central High School 1500 South Park Street Little Rock, Arkansas 72202 Phone 501-447-1400 Fax 501-447-1401 DATE: 2/15/2005 TO: DARRAL PARADIS, DIRECTOR OF PR_QCUREMENT FROM: A CY ROUSSEAU, PRI CIPAL J K/LilJdi{UA_,/ SUBJECT: DO ATIO Roy & Louise Gutierrez of 32 Fontenay Circle, Little Rock, AR 72223, very graciously contributed equipment valued at $589.00 to our Quiz Bowl team. It is my recommendation that this contribution be accepted in accordance with the donation policies of the Little Rock School District. ~ )> a '- 0 C ,:, z 3:: zm :-< DATE: TO: FROM: Little Rock Central High School 1500 South Park Street Little Rock, Arkansas 72202 Phone 501-44 7-1400 Fax 501-44 7-1401 FEBRUARY 28, 2005 DARRAL PARADIS, DIRECTOR OF PROCUREMENT A CY ROUSSEAU, PRI CIPAL 7U::_t,~ SUBJECT: DO ATIO Gregg Herning, in behalf of the Peabody Hotel at #3 Statehouse Plaza, Little Rock, AR 72201, graciously donated $250.00 to our girl's cheerleading squad. It is my recommendation that this be accepted in accordance with the donation policies of the Little Rock School District. To: From: Date: RE: Darral Paradis, Dir of Procurement Michael Peterso~rincipal Metropolitan Career ff echnical February 8, 2005 DONATION Billy-Jack's Body Shop, Inc has donated the following items to the Paint and Body program at Metropolitan, valued at $1 ,500.00. 1 - LX 90 A Turbine paint sprayer 2 - AirHose 1 - Paint Gun 4 - HD Jack Stands 1 - 21/2 Ton Floor Jack 2 - Snap on Roll around seats 1 - Paint Shaker 8 - Cans/plastic Body Mat. 1 - Dirt Rag Can 1 - Sanding Board 1 - 3/8 Air Rachet cp 1 - Air Rachet cp 1 - Drill 1 - Welding Helmet 1 - Paint Mixing System w/ various paint mixing colors 1 - Computer mixing scales Books It is my recommendation that this donation be accepted in accordance with the policies of the Little Rock School District. Metropolitan Career-Technical Center 7701 Scott Hamilton Drive Li ttle Rock, Arkansas 72209 (501) 447-1200 Fax (501) 447-1201 ~ )> 0 c.... 0 C :,:, z 3: m z :-< ROMINE INTERDISTRICT SCHOOL Theme: Computer Science and Basic Skills February 21 , 2005 TO: Darral Paradis, Director of Procurement FROM: 1s. Li!lie Scull, Principal RE: Donation Hunter United Methodist Church has generously donated $500.00 to our school. The money will be ust>d for student incentives. It is my recommendation that this donation be approved in accordance with the policies of the Board of Education of the Little Rock School District Sponsor: Hunter United Methodist Church 3301 Romine Road Little Rock, AR 72204 '... .... - ,. .... - ,. .. t WILLIAMS RADITIONAL r\/iAGr IET SCHOOL A CHOICE FOR EXCELLENCE Date: Re: Dottatiotts The Cifii of littk Rock Vrbatt Forestr\i Commissiott has bottateb $ 0.00 from the .. ,-,act Grattt for Tree PlatttittS.. to the Memweather Park Nd5hborhoob Associatiott for the purchase of trees. Mr. da\itOtt Johttsott 1203 M Street littk Rock. Ar. 72207 attb Mr. T rmt Roberts 7304 vu5rem Street littk Rock. Ar. 72207 bottateb the trees attb 6 hours of thdr time itt platttitt5 the trees at WiTiiams Masttct School. lt is recommettbeb that this bottatiott be accepteb itt accorbattee with the policies attb procebures of the little Rock School District. Thattk \.10U for \iOUr cottsiberatiott. ~ )> 0 '- 0 C o z : m z :-< DATE: TO: Accelerated Student Achievement Program LRSD Advanced Placement Incentive (API) Program 3001 S. PULASKI STREET March 3, 2005 Board of Directors LITTLE ROCK, AR 72206 FROM: f Darral Paradis, Director, Procurement and Materials Management THROUGH: Roy G. Brooks, Ed. D., Superintendent of Schools SUBJECT: Donation Landers Auto Sales will donate a check in the amount of $1,700.00 to the Little Rock School District for Project THRIVE t-shirts. The donor's mailing address is: Landers Auto Sales, Attention: Rodney Plack, 7800 Alcoa Road, Benton, AR 72015. It is recommended that this donation request be approved in accordance This project was supported in part by a Digitizing Hidden Special Collections and Archives project grant from The Andrew W. Mellon Foundation and Council on Library and Information Resoources.